BART Oakland, California, United States
Oct 13, 2020Full Time
Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting over 400,000 daily riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Department Accounts Payable Pay and Benefits BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2020 current employee cost $150.44 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents. Pay Rate SEIU Professional Grade 08 $36.68 per hour (Step 1, min.) to $47.95 per hour (Step 5, max.) Note: External candidates to start at minimum (Step 1) Posted Date October 12, 2020 Closing Date October 23, 2020 Reports To Accounts Payable Manager Days Off Saturday and Sunday Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment PLEASE NOTE: This position requires a Supplemental Questionnaire at the time you apply online. The supplemental questions and submittal guidelines are in the "Note" section on the job posting. Tasks and responsibilities would include, but not limited to, the following: Perform a variety of moderate to difficult accounting duties in the Accounts Payable Division of the Department of Assistant Controller, including reviewing, analyzing and classifying accounting documents and transactions according to appropriate accounting standards for proper coding, documentation Ensure accuracy of information and calculation. Processing of payments, analysis, reconciliation, and maintenance of records. Interact with vendors, budget coordinators and other department personnel. Other accounts payable functions as assigned by Accounts Payable Manager. Essential Job Functions Reviews accounting documents and transactions for proper coding and to ensure accuracy of information and calculation; Examines supporting documents to establish proper authorization and conformance with agreements, contracts and state and federal regulations. Processes payments for vendor invoices and employee expense reports of complex nature. Reviews and resolves voucher exceptions of difficult nature; Coordinates with various departments, and initiates necessary corrections and adjustments. Communicates with necessary parties inside and outside District to resolve accounting questions; interprets and applies rules and regulations of the District and other government legislation affecting the District in accounting matters. Reconciles accounts for periodic closing and analyzes Financial Management System reports to assure accuracy; Assists in the preparation of schedules required to produce various financial reports; Uses spreadsheet for report preparation, analysis and reconciliation. Prepares monthly report of amounts retained in fund liability accounts and reconcile balances with the General Ledger. At month-end and year-end, prepares appropriate journal entries for accruals, corrections and adjustments. Reconciles and prepares 1099 adjustments before issuance of forms for payees, Internal Revenue Service, etc. Handles inquiries from payees in related to 1099 forms. Prepares data for sales/use tax transmittal and files sales/use tax return. Maintain files for capital-funded payments and supporting documents, and records of petty cash custodians. Provides technical support to other departments, accountants and junior accountants. Performs other Accounts Payable functions as assigned by Accounts Payable Manager. Knowledge of: Principles, practices and terminology of general, commercial, fund and governmental accounting. Principles and practices of business data processing, particularly as related to the processing and analysis of accounting information. Preparation, interpretation and analysis of computer and manual input/output documents. Standard office practices and procedures. Applicable laws and regulations including those regulating public fiscal operations. Skill in: Reviewing and interpreting complex financial reports, ledgers, records and legal documents. Verifying the accuracy of financial data. Ensuring proper authorization and documentation for disbursements. Analyzing, posting, balancing and reconciling financial data and accounts. Making accurate mathematic calculations. Preparing clear, concise and complete financial reports and statements. Establishing and maintaining effective working relationships with those contacted in the course of work. Explaining technical subjects to non-technical personnel and others. Making sound independent decisions within established guidelines. Minimum Qualifications Education: Bachelor's Degree from a recognized college or university with major course work in accounting. Please Note: Applicants with transcripts from outside the United States or its territories must have the transcripts evaluated by an academic acrediting service. Experience: Two years of increasingly responsible professional accounting experience, preferably in a governmental or public agency. Substitution: An AA Degree in accounting plus 5 years of sub-professional accounting support work as a full charge bookkeeper in a medium-sized company; or an AA Degree in accounting plus 4 years of varied accounting work as a Junior Accountant; or in the absence of a BS or AA Degree in accounting, 24 degree-related units in accounting plus 4 years of professional accounting experience; or any equivalent combination of experience and college course work. Graduation from a four-year college is preferred. Selection Process This is a SEIU Local 1021 Bargaining unit position. However, All SEIU members must follow the "Bid Form Process", failure to comply will invalidate an employee's application. The selection process will include a screening for minimum qualifications as listed in this posting and may additionally involve a skills/performance test, written exam, and/or a panel interview. Outside applicants will not be considered until all employees who have applied have been considered first. Application Process This is a SEIU Local 1021 Bargaining unit position. However, all full-time SEIU District employees must follow the "Bid Form" process and deposit their bids in the bid box. Failure to comply may invalidate the employee's bid. As actual vacancies occur, District employees on the internal eligibility list will be considered before outside candidates. External applicants may only apply on line, at www.bart.gov/jobs. Applicants needing assistance with the on line application process may receive additional information by calling (510) 464-6112. The Employment Office will screen Bid form applications and resumes against the minimum qualifications. Those candidates who meet the minimum qualifications will be referred to the hiring department for further consideration. The selection process may involve a skills/performance test, written exam, and/or a panel interview. Outside applicants will not be considered until all employees who have applied have been considered first. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Equal Employment Opportunity The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at firstname.lastname@example.org . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs. Other Information Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request. Note: A job announcement may be cancelled at anytime. Note When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at email@example.com for assistance. To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at firstname.lastname@example.org , between the hours of 8:15am - 5:00pm, Monday- Friday. SUPPLEMENTAL QUESTIONNAIRE INSTRUCTIONS The purpose of this Supplemental Questionnaire is to obtain job-related information needed to identify the most-qualified applicants in the selection process for this position. Clarity and completeness of answers are factors that may be considered in the evaluation process. Omitted information cannot be considered or assumed. Completion of this material is a required part of the selection process. Please do not respond to these questions by indicating "see resume." Please be sure to include your name and the job you are applying for on your Supplemental Questionnaire. Candidates who do not properly complete the Supplemental Questionnaire will no longer be under consideration for this position. Please note that all applications and Supplemental Questionnaires must be received on or before the closing date of this posting. Supplemental Questions: Please describe your accounts payable work experience within the last 3 years. Please include in your response, detailed accounts payable duties/responsibilities related to each employer and the name of the employer and nature of business for the company. Please describe your general ledger work experience within the last 3 years. Please include in your response, detailed general ledger responsibilities related to each employer and the name of the employer and nature of business for the company.