City of Boynton Beach, FL Boynton Beach, Florida, United States
Apr 16, 2020Full Time
Purpose of Classification The purpose of this classification is to assist management in the supervision of the maintenance, service, and repair of various types of vehicles and equipment. Reports to the Fleet Manger, and is responsible for the administration of all Fleet related services including: maintenance, repair, fuel and service contracts as well as the supervision of staff and vendors. The salary range for this position is based upon qualifications. Essential Functions The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Monitors the capital and current budget for Fleet Services and prepare variance reports. Communicates/coordinates with vendors and City personnel regarding repair of vehicles and equipment. Supervises Fleet Maintenance staff in the repair and servicing of vehicles and equipment and oversees the scheduling of work while monitoring for quality and productivity. Establishes contracts/service agreements with outside Vendors. Evaluates and authorizes contracted repairs and verifies the accuracy and legitimacy of overall charges. Establishes and monitors service agreements between fleet maintenance/customers. Supervises the preventative maintenance program and coordinates scheduling with various divisions. Maintains a comprehensive record system of vehicle and equipment repairs. Prepares a variety of reports for Senior Staff and provides statistical data when required. Prepare product specifications and order fleet specialty parts according to approved process and maintain appropriate inventory levels to ensure minimal downtime by working closely with finance/warehouse personnel. Acts as Fleet Manager in lieu of his or her absence. Prepares technical and administrative data and participates in projects related to the acquisition of vehicles and vehicle accessories. Plans, prioritizes, assigns, supervises, and reviews the work of staff responsible for vehicle and equipment maintenance. Maintains vehicle and equipment records, work orders, and reviews and verifies repairs are complete, and labor, parts, and sublet/sub-contracted charges to work orders and technicians' notes detailing work performed are accurate. Performs random quality control checks on completed repairs and notifies vehicle repair status to departments. Contacts departments to determine level of satisfaction of repairs performed, and communicates the maintenance of vehicles and equipment. Develops recommendations for changes or improvements to existing standards, policies, and procedures. Oversees garage and workshop conditions for safety concerns, and monitors condition of tools and equipment to assess need for replacement, repairs, or acquisition of new tools or equipment. Coordinates and schedules periodic safety meetings for Fleet employees. ADDITIONAL FUNCTIONS Supervises personnel, determines daily staffing needs/requirements, evaluates work performance, interviews prospective employees, recommends personnel actions, and completes performance reviews for assigned staff. Determines training needs and trains personnel as required. Completes a daily assessment of vehicles/equipment brought to Fleet for repair, prioritizes equipment repair, determines reason for any delay in repairs and notifies appropriate parties. Delegates/monitors repair assignments and evaluates same to maximize shop productivity. Maintains a safe and clean working environment for shop employees insures that employees practice and comply with City and Department policies, procedures and safety practices. Keeps management informed of any potential problems or situations. Monitors and assists in the disposal of vehicles/equipment, installation of shop tools/equipment, coordination and repair of shop tools/equipment insuring they are maintained in state of operational readiness Contacts outside vendors for repair of vehicles and equipment and to arrange for warranty repair. Coordinates road service calls or special needs. Performs additional duties as needed. Minimum Qualifications High school diploma or valid equivalent. Must have ten (10) years of experience as a Fleet Mechanic, four (4) of which must be in supervisory role. Must maintain Master level Automotive Service Excellence (ASE) Certification in the area of supervision (light or medium/heavy truck shop) and three (3) Emergency Vehicle Technician (EVT) Certifications if supervising the truck shop. Must possess (or be able to obtain within seven (7) days) a valid State of Florida driver's license. Must possess (or be able to obtain within six (6) months of hire) a valid State of Florida Commercial driver's license Class B (CDL). Must have four (4) years of experience in operating Fleet Management and Fuel Management software. PREFERRED QUALIFICATIONS Associate's Degree or higher. Supplemental Information COMMUNICATION COMPETENCIES The ability to clearly communicate Department and City Goals, Policies, Strategic Plans and other key information to employees and peers using multiple communication platforms including e-mail and social media. Effectively communicates with supervisor, employees, other departments, contractors, engineers, utility companies, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems. Accurately and expeditiously receives and delivers messages and information to the appropriate individuals. Ability to prepare accurate and thorough written records and reports. Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal direction. Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of applicable federal, state and local laws, ordinances, statues, regulations, rules policies and procedures. Knowledge of principles, practices and procedures of vehicle repair and maintenance, including a wide variety of motorized equipment from small engines. Knowledge of diesel/gasoline engines and system such as electrical hydraulic and brake. Knowledge of occupational hazards and safety precautions. Knowledge of supervisory methods and techniques. Knowledge of personnel principles and practices. Knowledge of general office machines, computer hardware, software and peripherals. Skilled in supervising, evaluating, training and motivating employees. Skilled in scheduling and prioritizing manpower and projects. Skilled in resolving day-to-day questions/problems regarding equipment, materials, methods and procedures needed to complete maintenance and repair tasks. Ability to troubleshoot and diagnosis automotive systems, read and understand shop manuals and schematics. Ability to communicate effectively both orally and in writing. Ability to establishing and maintain effective working relationships with those contacted during the course of work. PHYSICAL & SENSORY REQUIREMENTS / ENVIRONMENT FACTORS Physical Ability : Tasks require the regular and, at times, sustained performance of moderately physically demanding work, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and that may involve the lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials (50 pounds). Must be able to wear heard hat/helmet, safety glasses, goggles, safety harnesses, safety shoes, hearing protector, gloves, and welder's helmet. Exposure to noise, moving mechanical parts, vibration, dust, vapors, fumes, toxic metals, mist, gases, and smoke. Sensory Requirements : Tasks require the ability to perceive and discriminate colors or shades of colors, sounds, odor, depth, texture, and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors : Performance of essential functions may require exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, bright/dim light, machinery, vibrations, electric currents, traffic hazards, toxic agents, disease, or pathogenic substances. The City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability.