Description THIS POSTING MAY CLOSE AT ANYTIME AND WILL REMAIN OPEN UNTIL FILLED. The posted salary reflects the 7% increase effective October 1, 2023. An additional 6% salary increase will occur in October 2024. Increased County contributions to medical will be in effect starting January 1, 2024. Under general direction, to serve as a confidential secretary for a County department head or other County division administrator; to perform a wide variety of clerical, administrative, staffing, and office management duties; to perform and provide information gathering, information preparation, and public relations assignments; may supervise lower level clerical or other support staff; and performs related work as required. DISTINGUISHING CHARACTERISTICS The Executive Secretary classification serves as lead secretary in any County department/agency and may be assigned full or functional supervisory duties of lower-level support staff. Incumbents are expected to have a high degree of knowledge of programs, services, and objectives sufficient to plan, evaluate, coordinate, and perform the most difficult or sensitive secretarial duties for the department head or division administrator. Executive Secretary is a confidential position and reports to a department head or division administrator. Example of Duties Duties include but are not limited to those described below. Reasonable accommodation will be made when requested and determined by the County to be appropriate under applicable law. •Performs as the personal, confidential secretary to the department head or division administrator; •Performs a variety of office management, administrative support, and fiscal support assignments; •Refers matters not requiring the department head/division administrator personal attention to other appropriate staff members and may follow through to ensure timely reply; •Performs public information and relations assignments, including receiving office visitors and telephone calls, providing comprehensive information about policies, functions, and procedures; •Prepares correspondence and informational materials for the department; •Creates and maintains office calendar; •Maintains calendars and schedules appointments for the department head/ division administrator; •Confirms or reschedules appointments as needed; •Schedules and coordinates meetings and conferences, books conference rooms, arranges for employee travel; •Maintains and tracks a variety of fiscal and budget control journals, documents, and reports; •Maintains and submits payroll documents and records; •Processes and submit claims and follows purchasing procedures; •Sorts and processes mail; •Prepares purchasing documents and facilitates purchasing procedures; •Assists with the development and control of the department budget; •Gathers, organizes, and summarizes a variety of data and information; •Performs special projects and prepares reports; •Operates computers, maintaining and updating files and databases; •Coordinates department meetings, training, and presentations; •Assists with the development of policies and policy and program revisions related to department policies and procedures; •Works with Human Resources with department-level personnel services; •If assigned supervisory duties, assists in the interview and hiring process, trains and evaluates subordinate; •Assigns work and oversees work flow processes; •Monitors and evaluates work performance and recommends disciplinary action; •Other related duties as assigned. Minimum Qualifications MINIMUM QUALIFICATIONS Any combination of education, training and experience that would likely provide the required knowledge, skills and abilities may be considered qualifying. A typical way to obtain the required knowledge, skills and abilities would be. Education: Equivalent to completion of the twelfth grade. Completion of advanced schooling in secretarial coursework, business, or information technology is preferred. Experience : Two (2) years of previous administrative, office, and general support work experience comparable to that of a Secretary I with San Benito County; OR Four (4) years of responsible work experience performing a variety of administrative and office support work, including substantial experience in a public contact position. Desirable: Experience with supervising and evaluating staff. Special Requirements: 1) Possession of, or ability to obtain, an appropriate valid California Driver's License; 2) Qualify for security clearance through a background investigation and fingerprint check. 3) Ability to travel in-county and out-of-county to attend trainings and continuing education activities; and Knowledge Of/Ability To Knowledge of: Principles and practices of modern office management techniques; current policies, procedures, laws, regulation, and standards utilized by department/county; general organization and functions of county government and assigned department; public and community relations; proper techniques and professionalism in dealing with members of the public over the telephone, through correspondence, or in person establishment and maintenance of files and information retrieval systems; use of modern office management methods and procedures; basic mathematical computations; account and statistical record keeping; principles and practices in report writing, proofreading and in operating office equipment; the use of business computer equipment and software used in the assigned department; filling and record keeping; general principles and practices of effective supervision and of managing the administrative, secretarial and clerical functions of the assigned office; purchasing methods and procedures; proper English usage, spelling, grammar, and punctuation; safe work procedures. Ability to: Effectively represent a County Department with dealing with other County staff, the public, community organizations, and other government agencies; deal effectively with a wide variety of personalities and situations with tact, diplomacy, maturity, poise, and firmness; exercise sound judgment when acting upon own initiative; interpret and apply county policies, ordinances, rules, and regulations; maintain and safeguard confidential and highly sensitive information, records, and documents; understand and correctly follow oral and written instructions; effectively communicate both orally and in writing; create and maintain effective working relationships with those contacted during the course of work; produce acceptable work product under pressure of deadline; work with considerable independence and initiative while exercising good judgment in recognizing scope of authority; compose correspondence on own initiative; motivate self without pressure of a deadline; gather, organize, analyze, and present a variety of data and information; prepare clear, concise, and accurate records and reports; exhibit attention to detail and Establish and maintain cooperative working relationships accuracy; prepare public relations and informational material; take and transcribe notes of dictation and meetings; use a personal computer and software for word processing and administrative support work; interpret and explain procedures to others; prioritize work assignments; provide lead direction, work coordination, or supervision for other support staff, as assigned; follow safe work practices and operate a motor vehicle. Physical Requirements/Work Environment: Work is performed primarily in an office environment including sitting at a desk working with computer equipment for prolonged periods, and travel for work purposes of training; hear and communicate orally in person, on the phone and in meetings; hand/eye coordination for use of computer/office equipment and performing ergonomics assessments; visual ability to distinguish colors; regularly working with files and general office equipment; safely operate a motor vehicle. Light to moderate lifting and carrying of files; occasionally stand and walk for extended periods. Selection Process: All completed applications and supplemental questionnaires will be reviewed. Depending upon the number of applicants who meet the minimum qualifications, the examination process may include a screening committee (pass/fail) and/or an oral examination (100%) which may include a written practical component to determine placement on the eligible list. Disaster Service Workers: All San Benito County employees are designated “Disaster Service Workers” through state and local laws (CA Government Code Sec. 3100-3109 and Emergency Services Chapter 6 via adoption of local Ordinance No. 361 § 1, 2-25-75). As Disaster Service Workers, all County employees are expected to remain at work, or to report for work as soon as practicable, following significant emergency or disaster. SAN BENITO COUNTY BENEFITS FOR CONFIDENTIAL/CONFIDENTIAL MANAGEMENT EMPLOYEES (This is meant to be an overview of benefits only. For full benefit terms and conditions, please see MOU) Employees in regular, full-time positions will be eligible to participate in the following employee benefits: Pay Day: Employees are paid bi-weekly. Insurance Deductions: The insurance and benefits deductions will take place bi-monthly, normally the first two pay periods of the month. Bank/Credit union and 457 Retirement Deferrals deductions will take place bi-weekly. Vacation: Based on continued years of service. Newly hired C/CM employees may be eligible for higher vacation accrual rate for previous public sector experience (verification required).Maximum accruals may apply depending on the bargaining unit. 5 to 9 years of service = 15 days per year 10 to 14 years of service = 18 days per year 15 + years of service = 20 days per year Administrative Leave: Management employees receive 80 hours of administrative leave per calendar year. Forty (40) unused hours can be paid out at the end of the calendar year. Administrative leave is pro-rated. Holidays: 13.5 holidays (including 4 floating) for most employees. Sick Leave: 15 days per year. Maximum accruals apply. Medical Plan: Comprehensive CalPERS medical plans available for full-time employees. Employees appointed to a regular position at a time base of 50% or higher are eligible to participate. Increase County contributions to medical effective January 2024. a. Employee Only: $750.00, which would include the PEMHCA Minimum b. Employee Plus One: $1,250.00, which would include the PEMHCA Minimum c. Family: $1,515.00, which would include the PEMHCA Minimum The County's contribution above shall be prorated for positions that are less than .90 FTE rounding to the nearest one-quarter time. HRA: Employee Only Medical Plan: $1,500 maximum Employee Plus One Medical Plan: $3,000 maximum. Employee Plus Family Medical Plan: $4,000 maximum. Employees who are eligible to receive a "cash in lieu of' enrollment in the County's medical plan shall receive a taxable payment of $150 monthly (pro-rated into biweekly installments of $69.23). Dental Plan: County contributes $30 to Delta Dental plan for full-time employees and their families. Vision Plan: The County pays for employee coverage and the employee can pay for dependent coverage. This benefit is available to full-time employees only. Employee Assistance Program: The County provides confidential short-term counseling services to employees and dependents. Life Insurance/AD&D: County pays for a $20,000 BASIC life insurance policy for each employee. Voluntary life insurance plans available. Disability Insurance: Confidential and Management groups participate in the State Disability Insurance. Credit Union: Membership to the Santa Clara Federal Credit Union is available to San Benito County employees. Deferred Compensation: Employees may participate in tax-deferred retirement savings. Three 457 plans are available. Employees may rollover funds from prior 401k or 457 accounts. IRS limits apply. Retirement: Regular employees will be enrolled into the CalPERS retirement system in accordance with the Public Employees' Retirement Law. Employee contributions vary according to bargaining unit. All New Miscellaneous (non-Safety) employees enrolled into the CalPERS retirement system participate in the full formula of 2% at 62. Miscellaneous employees participate in Social Security in addition to CalPERS. Supplemental Insurance: Employees may participate in various AFLAC plans such as accident, disability, and cancer insurances. Flexible Spending Accounts: Health and Dependent Care available, pre-tax deductions. 01 Please be sure to answer the supplemental questions thoroughly and accurately. Applicants are responsible for clearly, completely, and accurately identifying their qualifications. Your responses to the questions must be supported by both the work experience listed on your application as well as your resume. The rating of the supplemental questions may determine your application status and/or rank on the eligible list. Answers such as "see resume" or "see above" will remove you from consideration. I have read and understand the statement above concerning submission of supplemental questionnaire responses. Yes No 02 I understand all County employees will be required to take an Oath of Office and will be called upon to act as Disaster Service Workers, when needed. Yes 03 Please indicate your highest level of education. Did not complete high school or equivalent High School, GED, or equivalent Some College Associate's Degree Bachelor's Degree Master's Degree or higher 04 Select the one box that best describes how you meet or exceed the minimum qualifications for the Executive Secretary position with the County of San Benito. Two years or more of full-time paid secretarial or administrative assistant experience in a local, state or other government agency. In order to be qualified, experience must have been in direct support of a manager or higher level position. Four years or more of full-time paid clerical or higher level experience which included primary responsibilities for the following: a) calendar management for a supervisor, program, or department; b) Perform a variety of office management, administrative support, and fiscal support assignments; and c) screening and routing calls, correspondence and/or in-person visitors. None of the above 05 Describe in detail how you meet or exceed the minimum qualifications for the Executive Secretary position with the County of San Benito. Also include in your response the following areas: • Your progressive clerical, secretarial and/or administrative experience. Identify the computer software and your level of proficiency using it to execute your duties • Specific duties performed while multi-tasking and shifting priorities in order to meet critical deadlines while working directly with internal and external customers. Include the tracking method(s) you use to plan, schedule, and/or prioritize your assignments • Your experience conducting research for projects and to solve problems • Provide an example which demonstrates your ability to resolve conflict with an irate/hostile internal or external customer Indicate your employer(s), position title(s), dates of employment, and your role in working independently and in making independent judgements. If you have no relevant experience, please type "None." 06 Select all the boxes that indicate three or more years of paid experience maintaining calendars and coordinating meetings, conferences, and/or speaking engagements for your supervisor, manager, executive, elected official, etc. None Coordinate and match calendars Schedule and/or reschedule appointments/conference rooms Assess time requirements in order to establish priorities Room set-up Make travel/hotel arrangements Department/Organization calendars Program calendars (i.e., food service, epidemiology, public health education, human services, department program, etc.) Assemble/distribute meeting documents 07 Describe in detail your calendar management experience to include your responsibility coordinating and executing the technical and logistical aspects of arranging appointments, meetings, speaking engagements and conferences for the supervisor, manager, executive, elected official, etc. In your response, also indicate the frequency in which this job duty was performed, the computer software used and how it was used to execute your duties, if you attend the meeting, your role in the meetings, whose calendar you are responsible for and attendees. If you have no experience in this area, please type "None." 08 Select all the boxes that best identify the individuals that you have had a continuous interpersonal working relationship with for three or more years while performing your secretarial/clerical duties. None The Public Staff from other departments, organizations or agencies Vendors Supervisor Manager Deputy Director Director Agency Administrator Executive Officer and/or Owner of Company Business Leaders or Elected Official Board or Commission 09 Select all of the boxes for which you have experience working directly with internal and external customers on a regular and recurring basis. If you have no relative experience, select none. None Communicating standard rules, regulations, processes, policies, procedures, and/or actions on a regular and recurring basis Working directly with internal and external customers who are upset with you because of your actions/decisions Communicating rules, regulations, processes, policies, procedures, and/or actions which would require complex investigation De-escalating hostile/upset members of the public in a face-to-face setting and/or over the phone 10 Select all the boxes for which you have lead worker and/or supervisory experience. If you have no relevant experience, select none. None Training and cross train clerical staff Team building Mentoring Evaluating staff productivity and achievements Progressive discipline and investigating disciplinary issues Assign workload and monitor productivity to ensure work is done timely Conflict resolution or resolving complaints Involved in the interview and hiring process Provide direction and/or guidance to clerical staff in explaining and clarifying rules, documents, codes, and regulations Required Question Closing Date/Time: Continuous
Jul 17, 2024
Full Time
Description THIS POSTING MAY CLOSE AT ANYTIME AND WILL REMAIN OPEN UNTIL FILLED. The posted salary reflects the 7% increase effective October 1, 2023. An additional 6% salary increase will occur in October 2024. Increased County contributions to medical will be in effect starting January 1, 2024. Under general direction, to serve as a confidential secretary for a County department head or other County division administrator; to perform a wide variety of clerical, administrative, staffing, and office management duties; to perform and provide information gathering, information preparation, and public relations assignments; may supervise lower level clerical or other support staff; and performs related work as required. DISTINGUISHING CHARACTERISTICS The Executive Secretary classification serves as lead secretary in any County department/agency and may be assigned full or functional supervisory duties of lower-level support staff. Incumbents are expected to have a high degree of knowledge of programs, services, and objectives sufficient to plan, evaluate, coordinate, and perform the most difficult or sensitive secretarial duties for the department head or division administrator. Executive Secretary is a confidential position and reports to a department head or division administrator. Example of Duties Duties include but are not limited to those described below. Reasonable accommodation will be made when requested and determined by the County to be appropriate under applicable law. •Performs as the personal, confidential secretary to the department head or division administrator; •Performs a variety of office management, administrative support, and fiscal support assignments; •Refers matters not requiring the department head/division administrator personal attention to other appropriate staff members and may follow through to ensure timely reply; •Performs public information and relations assignments, including receiving office visitors and telephone calls, providing comprehensive information about policies, functions, and procedures; •Prepares correspondence and informational materials for the department; •Creates and maintains office calendar; •Maintains calendars and schedules appointments for the department head/ division administrator; •Confirms or reschedules appointments as needed; •Schedules and coordinates meetings and conferences, books conference rooms, arranges for employee travel; •Maintains and tracks a variety of fiscal and budget control journals, documents, and reports; •Maintains and submits payroll documents and records; •Processes and submit claims and follows purchasing procedures; •Sorts and processes mail; •Prepares purchasing documents and facilitates purchasing procedures; •Assists with the development and control of the department budget; •Gathers, organizes, and summarizes a variety of data and information; •Performs special projects and prepares reports; •Operates computers, maintaining and updating files and databases; •Coordinates department meetings, training, and presentations; •Assists with the development of policies and policy and program revisions related to department policies and procedures; •Works with Human Resources with department-level personnel services; •If assigned supervisory duties, assists in the interview and hiring process, trains and evaluates subordinate; •Assigns work and oversees work flow processes; •Monitors and evaluates work performance and recommends disciplinary action; •Other related duties as assigned. Minimum Qualifications MINIMUM QUALIFICATIONS Any combination of education, training and experience that would likely provide the required knowledge, skills and abilities may be considered qualifying. A typical way to obtain the required knowledge, skills and abilities would be. Education: Equivalent to completion of the twelfth grade. Completion of advanced schooling in secretarial coursework, business, or information technology is preferred. Experience : Two (2) years of previous administrative, office, and general support work experience comparable to that of a Secretary I with San Benito County; OR Four (4) years of responsible work experience performing a variety of administrative and office support work, including substantial experience in a public contact position. Desirable: Experience with supervising and evaluating staff. Special Requirements: 1) Possession of, or ability to obtain, an appropriate valid California Driver's License; 2) Qualify for security clearance through a background investigation and fingerprint check. 3) Ability to travel in-county and out-of-county to attend trainings and continuing education activities; and Knowledge Of/Ability To Knowledge of: Principles and practices of modern office management techniques; current policies, procedures, laws, regulation, and standards utilized by department/county; general organization and functions of county government and assigned department; public and community relations; proper techniques and professionalism in dealing with members of the public over the telephone, through correspondence, or in person establishment and maintenance of files and information retrieval systems; use of modern office management methods and procedures; basic mathematical computations; account and statistical record keeping; principles and practices in report writing, proofreading and in operating office equipment; the use of business computer equipment and software used in the assigned department; filling and record keeping; general principles and practices of effective supervision and of managing the administrative, secretarial and clerical functions of the assigned office; purchasing methods and procedures; proper English usage, spelling, grammar, and punctuation; safe work procedures. Ability to: Effectively represent a County Department with dealing with other County staff, the public, community organizations, and other government agencies; deal effectively with a wide variety of personalities and situations with tact, diplomacy, maturity, poise, and firmness; exercise sound judgment when acting upon own initiative; interpret and apply county policies, ordinances, rules, and regulations; maintain and safeguard confidential and highly sensitive information, records, and documents; understand and correctly follow oral and written instructions; effectively communicate both orally and in writing; create and maintain effective working relationships with those contacted during the course of work; produce acceptable work product under pressure of deadline; work with considerable independence and initiative while exercising good judgment in recognizing scope of authority; compose correspondence on own initiative; motivate self without pressure of a deadline; gather, organize, analyze, and present a variety of data and information; prepare clear, concise, and accurate records and reports; exhibit attention to detail and Establish and maintain cooperative working relationships accuracy; prepare public relations and informational material; take and transcribe notes of dictation and meetings; use a personal computer and software for word processing and administrative support work; interpret and explain procedures to others; prioritize work assignments; provide lead direction, work coordination, or supervision for other support staff, as assigned; follow safe work practices and operate a motor vehicle. Physical Requirements/Work Environment: Work is performed primarily in an office environment including sitting at a desk working with computer equipment for prolonged periods, and travel for work purposes of training; hear and communicate orally in person, on the phone and in meetings; hand/eye coordination for use of computer/office equipment and performing ergonomics assessments; visual ability to distinguish colors; regularly working with files and general office equipment; safely operate a motor vehicle. Light to moderate lifting and carrying of files; occasionally stand and walk for extended periods. Selection Process: All completed applications and supplemental questionnaires will be reviewed. Depending upon the number of applicants who meet the minimum qualifications, the examination process may include a screening committee (pass/fail) and/or an oral examination (100%) which may include a written practical component to determine placement on the eligible list. Disaster Service Workers: All San Benito County employees are designated “Disaster Service Workers” through state and local laws (CA Government Code Sec. 3100-3109 and Emergency Services Chapter 6 via adoption of local Ordinance No. 361 § 1, 2-25-75). As Disaster Service Workers, all County employees are expected to remain at work, or to report for work as soon as practicable, following significant emergency or disaster. SAN BENITO COUNTY BENEFITS FOR CONFIDENTIAL/CONFIDENTIAL MANAGEMENT EMPLOYEES (This is meant to be an overview of benefits only. For full benefit terms and conditions, please see MOU) Employees in regular, full-time positions will be eligible to participate in the following employee benefits: Pay Day: Employees are paid bi-weekly. Insurance Deductions: The insurance and benefits deductions will take place bi-monthly, normally the first two pay periods of the month. Bank/Credit union and 457 Retirement Deferrals deductions will take place bi-weekly. Vacation: Based on continued years of service. Newly hired C/CM employees may be eligible for higher vacation accrual rate for previous public sector experience (verification required).Maximum accruals may apply depending on the bargaining unit. 5 to 9 years of service = 15 days per year 10 to 14 years of service = 18 days per year 15 + years of service = 20 days per year Administrative Leave: Management employees receive 80 hours of administrative leave per calendar year. Forty (40) unused hours can be paid out at the end of the calendar year. Administrative leave is pro-rated. Holidays: 13.5 holidays (including 4 floating) for most employees. Sick Leave: 15 days per year. Maximum accruals apply. Medical Plan: Comprehensive CalPERS medical plans available for full-time employees. Employees appointed to a regular position at a time base of 50% or higher are eligible to participate. Increase County contributions to medical effective January 2024. a. Employee Only: $750.00, which would include the PEMHCA Minimum b. Employee Plus One: $1,250.00, which would include the PEMHCA Minimum c. Family: $1,515.00, which would include the PEMHCA Minimum The County's contribution above shall be prorated for positions that are less than .90 FTE rounding to the nearest one-quarter time. HRA: Employee Only Medical Plan: $1,500 maximum Employee Plus One Medical Plan: $3,000 maximum. Employee Plus Family Medical Plan: $4,000 maximum. Employees who are eligible to receive a "cash in lieu of' enrollment in the County's medical plan shall receive a taxable payment of $150 monthly (pro-rated into biweekly installments of $69.23). Dental Plan: County contributes $30 to Delta Dental plan for full-time employees and their families. Vision Plan: The County pays for employee coverage and the employee can pay for dependent coverage. This benefit is available to full-time employees only. Employee Assistance Program: The County provides confidential short-term counseling services to employees and dependents. Life Insurance/AD&D: County pays for a $20,000 BASIC life insurance policy for each employee. Voluntary life insurance plans available. Disability Insurance: Confidential and Management groups participate in the State Disability Insurance. Credit Union: Membership to the Santa Clara Federal Credit Union is available to San Benito County employees. Deferred Compensation: Employees may participate in tax-deferred retirement savings. Three 457 plans are available. Employees may rollover funds from prior 401k or 457 accounts. IRS limits apply. Retirement: Regular employees will be enrolled into the CalPERS retirement system in accordance with the Public Employees' Retirement Law. Employee contributions vary according to bargaining unit. All New Miscellaneous (non-Safety) employees enrolled into the CalPERS retirement system participate in the full formula of 2% at 62. Miscellaneous employees participate in Social Security in addition to CalPERS. Supplemental Insurance: Employees may participate in various AFLAC plans such as accident, disability, and cancer insurances. Flexible Spending Accounts: Health and Dependent Care available, pre-tax deductions. 01 Please be sure to answer the supplemental questions thoroughly and accurately. Applicants are responsible for clearly, completely, and accurately identifying their qualifications. Your responses to the questions must be supported by both the work experience listed on your application as well as your resume. The rating of the supplemental questions may determine your application status and/or rank on the eligible list. Answers such as "see resume" or "see above" will remove you from consideration. I have read and understand the statement above concerning submission of supplemental questionnaire responses. Yes No 02 I understand all County employees will be required to take an Oath of Office and will be called upon to act as Disaster Service Workers, when needed. Yes 03 Please indicate your highest level of education. Did not complete high school or equivalent High School, GED, or equivalent Some College Associate's Degree Bachelor's Degree Master's Degree or higher 04 Select the one box that best describes how you meet or exceed the minimum qualifications for the Executive Secretary position with the County of San Benito. Two years or more of full-time paid secretarial or administrative assistant experience in a local, state or other government agency. In order to be qualified, experience must have been in direct support of a manager or higher level position. Four years or more of full-time paid clerical or higher level experience which included primary responsibilities for the following: a) calendar management for a supervisor, program, or department; b) Perform a variety of office management, administrative support, and fiscal support assignments; and c) screening and routing calls, correspondence and/or in-person visitors. None of the above 05 Describe in detail how you meet or exceed the minimum qualifications for the Executive Secretary position with the County of San Benito. Also include in your response the following areas: • Your progressive clerical, secretarial and/or administrative experience. Identify the computer software and your level of proficiency using it to execute your duties • Specific duties performed while multi-tasking and shifting priorities in order to meet critical deadlines while working directly with internal and external customers. Include the tracking method(s) you use to plan, schedule, and/or prioritize your assignments • Your experience conducting research for projects and to solve problems • Provide an example which demonstrates your ability to resolve conflict with an irate/hostile internal or external customer Indicate your employer(s), position title(s), dates of employment, and your role in working independently and in making independent judgements. If you have no relevant experience, please type "None." 06 Select all the boxes that indicate three or more years of paid experience maintaining calendars and coordinating meetings, conferences, and/or speaking engagements for your supervisor, manager, executive, elected official, etc. None Coordinate and match calendars Schedule and/or reschedule appointments/conference rooms Assess time requirements in order to establish priorities Room set-up Make travel/hotel arrangements Department/Organization calendars Program calendars (i.e., food service, epidemiology, public health education, human services, department program, etc.) Assemble/distribute meeting documents 07 Describe in detail your calendar management experience to include your responsibility coordinating and executing the technical and logistical aspects of arranging appointments, meetings, speaking engagements and conferences for the supervisor, manager, executive, elected official, etc. In your response, also indicate the frequency in which this job duty was performed, the computer software used and how it was used to execute your duties, if you attend the meeting, your role in the meetings, whose calendar you are responsible for and attendees. If you have no experience in this area, please type "None." 08 Select all the boxes that best identify the individuals that you have had a continuous interpersonal working relationship with for three or more years while performing your secretarial/clerical duties. None The Public Staff from other departments, organizations or agencies Vendors Supervisor Manager Deputy Director Director Agency Administrator Executive Officer and/or Owner of Company Business Leaders or Elected Official Board or Commission 09 Select all of the boxes for which you have experience working directly with internal and external customers on a regular and recurring basis. If you have no relative experience, select none. None Communicating standard rules, regulations, processes, policies, procedures, and/or actions on a regular and recurring basis Working directly with internal and external customers who are upset with you because of your actions/decisions Communicating rules, regulations, processes, policies, procedures, and/or actions which would require complex investigation De-escalating hostile/upset members of the public in a face-to-face setting and/or over the phone 10 Select all the boxes for which you have lead worker and/or supervisory experience. If you have no relevant experience, select none. None Training and cross train clerical staff Team building Mentoring Evaluating staff productivity and achievements Progressive discipline and investigating disciplinary issues Assign workload and monitor productivity to ensure work is done timely Conflict resolution or resolving complaints Involved in the interview and hiring process Provide direction and/or guidance to clerical staff in explaining and clarifying rules, documents, codes, and regulations Required Question Closing Date/Time: Continuous
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
ABOUT THE UNIVERSITY STUDENT UNION The University Student Union, as the heart of campus, uplifts and empowers students to achieve educational, personal and professional goals by providing leadership development, meaningful employment, and innovative programs, services and facilities. We promote equity, inclusion and well-being, while encouraging social justice advocacy to help Matadors feel heard, respected and connected to CSUN. Our facilities include a University Student Union and a 138,000 square foot Student Recreation Center (SRC). The SRC is a facility for exercise and leisure activity that promotes lifelong health and wellness. ABOUT THE UNIVERSITY One of the largest universities in the country, California State University, Northridge (CSUN) is an urban, comprehensive university that delivers award-winning undergraduate and graduate programs to nearly 40,000 students annually and counts more than 330,000 alumni who elevate Southern California and beyond. Since its founding in 1958, CSUN has made a significant and long-term economic impact on California, generating nearly $1.9 billion in economic impact and more than 11,700 jobs each year. The LAEDC recognized CSUN as its 2015 Eddy Award winner for its positive economic impact. Serving more students on Pell Grants than any other institution in California, CSUN is also a social elevator and one of the most diverse universities in the country. CSUN ranks 13th in awarding bachelor’s degrees to underrepresented minority students and seventh in bachelor’s degrees to Latino students, serves the 13th largest Jewish student population, and enrolls the largest number of students who are Deaf and hard-of-hearing of any U.S. state university. The journal Nature recently named CSUN a Rising Star for scientific research, and the NSF ranks CSUN in the top five nationally among similar institutions for graduates who go on to earn doctorates in the sciences. CSUN is where individuals rise. And through them, so does Greater Los Angeles and beyond. POSITION SUMMARY: Under the general guidance of the University Student Union (USU) Board of Directors (BOD), and the Assistant Vice President for Student Affairs, Equity and Inclusion, the Executive Director serves as the chief executive officer of the USU, a California non-profit corporation recognized as an approved auxiliary organization by the California State University. The Executive Director administers, directs, and coordinates the activities of the USU in accordance with the policies, goals and objectives of the USU BOD, the California State University, Northridge, and the Trustees of the California State University; is responsible for the development of current and long-range strategic goals, policies and operating plans to achieve the mission of the USU and for submitting these to the BOD for its approval; provides administrative, human resources, assessment and evaluation, and financial management to ensure effective and efficient student union operations and services which are responsive to the needs of the campus community; and oversees and manages USU facilities, services, operations and programs which currently include the USU BOD, the USU, the Student Recreation Center (SRC), The Pride Center, the Veterans Resource Center (VRC), the DREAM Center, and the Oasis Wellness Center. ESSENTIAL DUTIES: Develop and maintain a strategic plan of corporate organization; Establish policies and procedures to provide for adequate staff development and management of the USU; Responsible for the development, assessment and refinement of annual organizational strategic priorities, long range plans, and student learning outcomes; Ensure evaluation and assessment of USU services, operations, programs and facilities on an annual basis and oversees the overall program review of the USU and its operations as prescribed by the Division of Student Affairs; Recommend and implement changes as required by the development and growth of the USU; Create initiative and momentum towards service and operational improvement, and is responsible for developing a clear, future direction for the USU with the approval of the Board of Directors; Establish a climate of high standards of performance for the USU and appropriate recognition of accomplishment; Ensure that a strong customer service orientation prevails throughout the staff and leads by example; Ensure that use of Clifton strengths® is cultivated within the organization in alignment with the Division of Student Affairs; Carry out supervisory responsibilities in accordance with the USU’s policies and applicable laws; Train and directly supervise the work of seven (7) full-time staff of the USU’s executive management team (Associate Executive Director, Equity, Programs & Leadership; Associate Director, Accounting and Finance; Associate Director, Human Resources and Professional Development, Associate Director, Administration & Communications; Associate Director, Operations and Services; and two (2) Co-Directors, Student Recreation Center) including monitoring performance; generating performance evaluations; and administering disciplinary action as needed; Develop and evaluate the educational, cultural, social and recreational programs and services provided for a diverse student body and campus community using an equity-minded approach; develop effective models of innovative educational, social, recreational and cultural activities, programs and services which embrace the broad ethnic and cultural diversity of the campus community; Administer and oversee all aspects of planning, development, and maintenance management of USU programs, services, and facilities including the University Student Union (USU) Student Recreation Center (SRC), Pride Center, Veterans Resource Center, DREAM Center, and Oasis Wellness Center; Responsible for the overall coordination and integration of programs and services with other campus functions; Advise students and staff on program and service development, continuous quality improvement, monitoring of goals and strategic priorities, and required changes for improvement; Ensure the effective operation, maintenance, and renovation of the USU facilities and equipment; oversee the development of long-range renovation and maintenance plans; coordinate research, planning, and implementation processes for major capital enhancement and building construction projects; Conduct periodic research into the needs and desires of the campus community for new, improved and innovative programs and services responsive to the needs of students; Analyze results of programs and services to ensure that established objectives are accomplished; Direct research and assessment of changing student demographics and campus trends to support program and/or facility design; Negotiate and administer leases and contracts for the various services and businesses that occupy or use the USU facilities; Lead the planning efforts for major facilities improvements; Ensure the fiscal health, viability, and sustainability of the USU's financial structure; Review projections of operating and capital investment requirements; Present proposed annual operating, capital expenditure, repair and replacement and reserves budgets for review and approval by the Board of Directors and campus administration; Develop long-term forecasts of future income, including student fees, and expenditures to guide the Board of Directors in its use of financial revenues; Judiciously manage financial affairs to maximize long-term borrowing capability and to ensure long-term debt commitments can be covered without impairment to normal operations; Negotiate and approve leases, operating agreements for various entities that occupy or utilize USU facilities; Responsible for overseeing development and fundraising efforts in support of the organization, including developing and cultivating donor relationships and opportunities; Responsible for the oversight and approval of expenditures from USU’s Foundation account and Veterans, LGBTQIA+, and undocumented Emergency Relief Funds and various USU scholarships; Develop and recommend policies, objectives and operating plans to the USU Board of Directors; Ensure that plans for the future development and growth of the USU are prepared and regularly present such plans for general review and approval by the Board of Directors; Engage in a planning process, which solicits and is receptive to student, faculty and staff input regarding facilities, programs and services; Implement policies and objectives approved by the Board, and develops procedures in accordance with Board policy; Serve as a voting member and the Executive Secretary/Director of the Board of Directors; Provide for the onboarding and development of the Board and individual directors; serves as a resource to the Board in preparing meeting agendas, staff reports, recommendations and strategies; Ensure adequate staff coverage for Board and Committee meetings and that agenda and minutes are prepared in a timely manner; Ensure compliance with University, CSU, and state and federal reporting requirements and regulations; Consult with student leaders, university administrators, faculty, staff, alumni, professional colleagues, and community representatives on the development and evaluation of goals, programs and services of the USU; Establish and maintain an effective system of communication with the USU Board and staff (leadership/staff management), other university departments and agencies, and the community at large; Create and engage in strategic partnerships with campus departments, campus auxiliaries, faculty, staff, students, and alumni to create student-centered and equity-minded initiatives that focus on the development of a vibrant campus community to positively impact student retention, persistence, and graduation rates; Articulate the broad purpose and needs of the USU to the campus community, and serves as the liaison and spokesperson for the USU in its relationship with the campus, the University, the Chancellor’s Office of the California State University (CSU), the community and professional organizations; Perform other related duties as assigned. QUALIFICATIONS: Education: Master's degree in College Student Personnel Administration, Business Administration or a related field, or equivalent experience is required. Experience: Minimum of ten years of experience in a senior managerial role, preferably in a college union or similar facility with a thorough knowledge of the principles of non-profit or public organizations, management, business and financial operations. Requires experience in a leadership position providing planning and direction to student affairs programs with a demonstrated ability to achieve objectives in a timely manner. Must have a thorough understanding of the special demands of the academic environment with the ability to establish and maintain effective working relationships (including collaboration and appropriate consultation) with faculty, University administration, students, and the surrounding community. Knowledge of administration, organizational management, personnel management, budgeting, financial forecasting, and facilities management with a large, non-profit corporation is essential. Knowledge of a student development theory and practice, as well as understanding the role of the co-curricular involvement in the education of students and experience with student governance and organizations required. Ability to establish management goals, to facilitate change and implement innovative, equity-minded, and responsive programs and procedures. Requires excellent verbal and written communication skills. Ability to compile, prepare, write, and review reports as well as the capacity to analyze, comprehend, and provide appropriate solutions to problems and courses of action. Special Requirements: Not Applicable. Preferred Qualifications: -Experience overseeing new construction and large renovation projects; conducting successful fundraising, development, and stewardship efforts in higher education -Understanding of or experience working in a diverse and inclusive education environment -Involvement in professional associations and organizations Knowledge, Skills and/or Abilities: Strong knowledge of fiscal planning and control, budget development and monitoring Working knowledge of the practices, procedures, and activities of college union facility operations Strong knowledge of the principles of effective supervision General knowledge of the methods and problems of organizational and program management Ability to collect, analyze and evaluate data, draw valid conclusions, and to make verbal and/or written presentations on same and make decisions based on data Ability to establish and maintain cooperative and collaborative working relationships with students, student organizations, staff, faculty, administrators, private and public agencies and donors Ability to clearly express ideas and directions in English, both verbally and in writing Ability to interpret and apply University and University Student Union rules and regulations Ability to creatively and effectively analyze and solve problems Ability to achieve assigned objectives within budget and desired time frames Ability to work varying and unusual hours as necessary, including evenings and weekends Ability to use a personal computer and various software programs including but not limited to Microsoft Word and Outlook Ability to work independently and proceed with objectives without supervision Demonstrated commitment to valuing justice, equity, diversity and inclusion, and contributing to an inclusive working and learning environment Ability to analyze complex situations from a variety of perspectives that ultimately are mission-driven (focus on students) and also are cognizant of the needs of the University WORKING CONDITIONS: Work is primarily performed in a temperature controlled on-site office environment or at an approved and appropriate workspace in the incumbent’s home. Must be able to work under pressure and adhere to deadlines. Must be adaptable to change. Regular contact with students, faculty, staff, administrators and the general public required. SUPERVISION EXERCISED: This position directly supervises Associate Executive Director, Equity, Programs & Leadership; Associate Director, Accounting and Finance; Associate Director, Human Resources and Professional Development, Associate Director, Administration & Communications; and Associate Director, Operations and Services, two (2) Co-Directors, Student Recreation Center. The position indirectly supervises all USU staff employees and part-time student assistant employees. MANDATED REPORTER: The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. REPORTING RELATIONSHIPS: The Executive Director is a full-time, management employee of the University Student Union, Inc., a non-profit California corporation recognized as an approved auxiliary organization by the California State University. The Executive Director is appointed by the President of California State University, Northridge upon the recommendation of the USU Board of Directors and the Vice President for Student Affairs and Dean of Students. The Executive Director is accountable to the USU Board of Directors and reports administratively to the Assistant Vice President for Student Affairs, Equity and Inclusion. The Executive Director is evaluated jointly by the USU Board of Directors and the Assistant Vice President for Student Affairs, Equity and Inclusion. The Executive Director serves on the Student Affairs Management Council. PAY, BENEFITS AND WORK SCHEDULE: This position is employed through University Student Union (USU). The USU offers an excellent benefits package including Medical, Dental & Vision insurance, Life Insurance, Vacation, Sick Leave, 14 paid Holidays, company sponsored retirement program and more. The anticipated hiring range will be as follows and is dependent on experience and qualifications: Annually: $ 165,000.00 - $215,000.00 The salary range of the position is as follows: Annually: Minimum: $143,325.00 Maximum: $257,985.00 HOURS: Full-Time; FLSA Exempt; may include early mornings, late evenings and weekends. APPLICATION PERIOD Applications received through June 30, 2024 will be considered in the initial review and review of applications will continue until position is filled. In order to be considered in the initial review, applications must be submitted prior to the date listed above. HOW TO APPLY Candidates should apply by completing the on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers BACKGROUND CHECK A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the status of candidates who apply for the position. Advertised: May 31 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
ABOUT THE UNIVERSITY STUDENT UNION The University Student Union, as the heart of campus, uplifts and empowers students to achieve educational, personal and professional goals by providing leadership development, meaningful employment, and innovative programs, services and facilities. We promote equity, inclusion and well-being, while encouraging social justice advocacy to help Matadors feel heard, respected and connected to CSUN. Our facilities include a University Student Union and a 138,000 square foot Student Recreation Center (SRC). The SRC is a facility for exercise and leisure activity that promotes lifelong health and wellness. ABOUT THE UNIVERSITY One of the largest universities in the country, California State University, Northridge (CSUN) is an urban, comprehensive university that delivers award-winning undergraduate and graduate programs to nearly 40,000 students annually and counts more than 330,000 alumni who elevate Southern California and beyond. Since its founding in 1958, CSUN has made a significant and long-term economic impact on California, generating nearly $1.9 billion in economic impact and more than 11,700 jobs each year. The LAEDC recognized CSUN as its 2015 Eddy Award winner for its positive economic impact. Serving more students on Pell Grants than any other institution in California, CSUN is also a social elevator and one of the most diverse universities in the country. CSUN ranks 13th in awarding bachelor’s degrees to underrepresented minority students and seventh in bachelor’s degrees to Latino students, serves the 13th largest Jewish student population, and enrolls the largest number of students who are Deaf and hard-of-hearing of any U.S. state university. The journal Nature recently named CSUN a Rising Star for scientific research, and the NSF ranks CSUN in the top five nationally among similar institutions for graduates who go on to earn doctorates in the sciences. CSUN is where individuals rise. And through them, so does Greater Los Angeles and beyond. POSITION SUMMARY: Under the general guidance of the University Student Union (USU) Board of Directors (BOD), and the Assistant Vice President for Student Affairs, Equity and Inclusion, the Executive Director serves as the chief executive officer of the USU, a California non-profit corporation recognized as an approved auxiliary organization by the California State University. The Executive Director administers, directs, and coordinates the activities of the USU in accordance with the policies, goals and objectives of the USU BOD, the California State University, Northridge, and the Trustees of the California State University; is responsible for the development of current and long-range strategic goals, policies and operating plans to achieve the mission of the USU and for submitting these to the BOD for its approval; provides administrative, human resources, assessment and evaluation, and financial management to ensure effective and efficient student union operations and services which are responsive to the needs of the campus community; and oversees and manages USU facilities, services, operations and programs which currently include the USU BOD, the USU, the Student Recreation Center (SRC), The Pride Center, the Veterans Resource Center (VRC), the DREAM Center, and the Oasis Wellness Center. ESSENTIAL DUTIES: Develop and maintain a strategic plan of corporate organization; Establish policies and procedures to provide for adequate staff development and management of the USU; Responsible for the development, assessment and refinement of annual organizational strategic priorities, long range plans, and student learning outcomes; Ensure evaluation and assessment of USU services, operations, programs and facilities on an annual basis and oversees the overall program review of the USU and its operations as prescribed by the Division of Student Affairs; Recommend and implement changes as required by the development and growth of the USU; Create initiative and momentum towards service and operational improvement, and is responsible for developing a clear, future direction for the USU with the approval of the Board of Directors; Establish a climate of high standards of performance for the USU and appropriate recognition of accomplishment; Ensure that a strong customer service orientation prevails throughout the staff and leads by example; Ensure that use of Clifton strengths® is cultivated within the organization in alignment with the Division of Student Affairs; Carry out supervisory responsibilities in accordance with the USU’s policies and applicable laws; Train and directly supervise the work of seven (7) full-time staff of the USU’s executive management team (Associate Executive Director, Equity, Programs & Leadership; Associate Director, Accounting and Finance; Associate Director, Human Resources and Professional Development, Associate Director, Administration & Communications; Associate Director, Operations and Services; and two (2) Co-Directors, Student Recreation Center) including monitoring performance; generating performance evaluations; and administering disciplinary action as needed; Develop and evaluate the educational, cultural, social and recreational programs and services provided for a diverse student body and campus community using an equity-minded approach; develop effective models of innovative educational, social, recreational and cultural activities, programs and services which embrace the broad ethnic and cultural diversity of the campus community; Administer and oversee all aspects of planning, development, and maintenance management of USU programs, services, and facilities including the University Student Union (USU) Student Recreation Center (SRC), Pride Center, Veterans Resource Center, DREAM Center, and Oasis Wellness Center; Responsible for the overall coordination and integration of programs and services with other campus functions; Advise students and staff on program and service development, continuous quality improvement, monitoring of goals and strategic priorities, and required changes for improvement; Ensure the effective operation, maintenance, and renovation of the USU facilities and equipment; oversee the development of long-range renovation and maintenance plans; coordinate research, planning, and implementation processes for major capital enhancement and building construction projects; Conduct periodic research into the needs and desires of the campus community for new, improved and innovative programs and services responsive to the needs of students; Analyze results of programs and services to ensure that established objectives are accomplished; Direct research and assessment of changing student demographics and campus trends to support program and/or facility design; Negotiate and administer leases and contracts for the various services and businesses that occupy or use the USU facilities; Lead the planning efforts for major facilities improvements; Ensure the fiscal health, viability, and sustainability of the USU's financial structure; Review projections of operating and capital investment requirements; Present proposed annual operating, capital expenditure, repair and replacement and reserves budgets for review and approval by the Board of Directors and campus administration; Develop long-term forecasts of future income, including student fees, and expenditures to guide the Board of Directors in its use of financial revenues; Judiciously manage financial affairs to maximize long-term borrowing capability and to ensure long-term debt commitments can be covered without impairment to normal operations; Negotiate and approve leases, operating agreements for various entities that occupy or utilize USU facilities; Responsible for overseeing development and fundraising efforts in support of the organization, including developing and cultivating donor relationships and opportunities; Responsible for the oversight and approval of expenditures from USU’s Foundation account and Veterans, LGBTQIA+, and undocumented Emergency Relief Funds and various USU scholarships; Develop and recommend policies, objectives and operating plans to the USU Board of Directors; Ensure that plans for the future development and growth of the USU are prepared and regularly present such plans for general review and approval by the Board of Directors; Engage in a planning process, which solicits and is receptive to student, faculty and staff input regarding facilities, programs and services; Implement policies and objectives approved by the Board, and develops procedures in accordance with Board policy; Serve as a voting member and the Executive Secretary/Director of the Board of Directors; Provide for the onboarding and development of the Board and individual directors; serves as a resource to the Board in preparing meeting agendas, staff reports, recommendations and strategies; Ensure adequate staff coverage for Board and Committee meetings and that agenda and minutes are prepared in a timely manner; Ensure compliance with University, CSU, and state and federal reporting requirements and regulations; Consult with student leaders, university administrators, faculty, staff, alumni, professional colleagues, and community representatives on the development and evaluation of goals, programs and services of the USU; Establish and maintain an effective system of communication with the USU Board and staff (leadership/staff management), other university departments and agencies, and the community at large; Create and engage in strategic partnerships with campus departments, campus auxiliaries, faculty, staff, students, and alumni to create student-centered and equity-minded initiatives that focus on the development of a vibrant campus community to positively impact student retention, persistence, and graduation rates; Articulate the broad purpose and needs of the USU to the campus community, and serves as the liaison and spokesperson for the USU in its relationship with the campus, the University, the Chancellor’s Office of the California State University (CSU), the community and professional organizations; Perform other related duties as assigned. QUALIFICATIONS: Education: Master's degree in College Student Personnel Administration, Business Administration or a related field, or equivalent experience is required. Experience: Minimum of ten years of experience in a senior managerial role, preferably in a college union or similar facility with a thorough knowledge of the principles of non-profit or public organizations, management, business and financial operations. Requires experience in a leadership position providing planning and direction to student affairs programs with a demonstrated ability to achieve objectives in a timely manner. Must have a thorough understanding of the special demands of the academic environment with the ability to establish and maintain effective working relationships (including collaboration and appropriate consultation) with faculty, University administration, students, and the surrounding community. Knowledge of administration, organizational management, personnel management, budgeting, financial forecasting, and facilities management with a large, non-profit corporation is essential. Knowledge of a student development theory and practice, as well as understanding the role of the co-curricular involvement in the education of students and experience with student governance and organizations required. Ability to establish management goals, to facilitate change and implement innovative, equity-minded, and responsive programs and procedures. Requires excellent verbal and written communication skills. Ability to compile, prepare, write, and review reports as well as the capacity to analyze, comprehend, and provide appropriate solutions to problems and courses of action. Special Requirements: Not Applicable. Preferred Qualifications: -Experience overseeing new construction and large renovation projects; conducting successful fundraising, development, and stewardship efforts in higher education -Understanding of or experience working in a diverse and inclusive education environment -Involvement in professional associations and organizations Knowledge, Skills and/or Abilities: Strong knowledge of fiscal planning and control, budget development and monitoring Working knowledge of the practices, procedures, and activities of college union facility operations Strong knowledge of the principles of effective supervision General knowledge of the methods and problems of organizational and program management Ability to collect, analyze and evaluate data, draw valid conclusions, and to make verbal and/or written presentations on same and make decisions based on data Ability to establish and maintain cooperative and collaborative working relationships with students, student organizations, staff, faculty, administrators, private and public agencies and donors Ability to clearly express ideas and directions in English, both verbally and in writing Ability to interpret and apply University and University Student Union rules and regulations Ability to creatively and effectively analyze and solve problems Ability to achieve assigned objectives within budget and desired time frames Ability to work varying and unusual hours as necessary, including evenings and weekends Ability to use a personal computer and various software programs including but not limited to Microsoft Word and Outlook Ability to work independently and proceed with objectives without supervision Demonstrated commitment to valuing justice, equity, diversity and inclusion, and contributing to an inclusive working and learning environment Ability to analyze complex situations from a variety of perspectives that ultimately are mission-driven (focus on students) and also are cognizant of the needs of the University WORKING CONDITIONS: Work is primarily performed in a temperature controlled on-site office environment or at an approved and appropriate workspace in the incumbent’s home. Must be able to work under pressure and adhere to deadlines. Must be adaptable to change. Regular contact with students, faculty, staff, administrators and the general public required. SUPERVISION EXERCISED: This position directly supervises Associate Executive Director, Equity, Programs & Leadership; Associate Director, Accounting and Finance; Associate Director, Human Resources and Professional Development, Associate Director, Administration & Communications; and Associate Director, Operations and Services, two (2) Co-Directors, Student Recreation Center. The position indirectly supervises all USU staff employees and part-time student assistant employees. MANDATED REPORTER: The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. REPORTING RELATIONSHIPS: The Executive Director is a full-time, management employee of the University Student Union, Inc., a non-profit California corporation recognized as an approved auxiliary organization by the California State University. The Executive Director is appointed by the President of California State University, Northridge upon the recommendation of the USU Board of Directors and the Vice President for Student Affairs and Dean of Students. The Executive Director is accountable to the USU Board of Directors and reports administratively to the Assistant Vice President for Student Affairs, Equity and Inclusion. The Executive Director is evaluated jointly by the USU Board of Directors and the Assistant Vice President for Student Affairs, Equity and Inclusion. The Executive Director serves on the Student Affairs Management Council. PAY, BENEFITS AND WORK SCHEDULE: This position is employed through University Student Union (USU). The USU offers an excellent benefits package including Medical, Dental & Vision insurance, Life Insurance, Vacation, Sick Leave, 14 paid Holidays, company sponsored retirement program and more. The anticipated hiring range will be as follows and is dependent on experience and qualifications: Annually: $ 165,000.00 - $215,000.00 The salary range of the position is as follows: Annually: Minimum: $143,325.00 Maximum: $257,985.00 HOURS: Full-Time; FLSA Exempt; may include early mornings, late evenings and weekends. APPLICATION PERIOD Applications received through June 30, 2024 will be considered in the initial review and review of applications will continue until position is filled. In order to be considered in the initial review, applications must be submitted prior to the date listed above. HOW TO APPLY Candidates should apply by completing the on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers BACKGROUND CHECK A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the status of candidates who apply for the position. Advertised: May 31 2024 Pacific Daylight Time Applications close: Closing Date/Time:
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION July 26, 2024 UPDATE: This recruitment has been reopened to allow additional candidates to apply. This recruitment will close July 30, 2024 at 11:59pm. T H E C O M M U N I T Y The City of Long Beach is located south of Los Angeles and adjacent to Orange County, making it an idyllic location with oceanside activities, diverse culture, and a unique economy. Long Beach is home to approximately 470,000 residents living across the area’s 51 square miles, including 169 parks with 26 community centers and many public spaces. This community is one of the most diverse in the United States, making it an excellent place to learn about and immerse yourself in various cultures. When you live in Long Beach, you get to enjoy the Southern California climate all year long, making surfing, hiking, golfing, and other outdoor activities popular in this area. Biking is a favorite pastime among residents, as this area is bike friendly. Walking around town is also easy, considering the City was rated the 10th “Most Walkable City” of over 100 cities globally. Long Beach features six miles of beaches and many parks and public spaces, as well as the Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual IndyCar Acura Grand Prix of Long Beach. C I T Y G O V E R N M E N T The City of Long Beach is a charter city that is governed by nine City Council members elected by districts and a City-wide elected Mayor. The City Manager is appointed by the City Council and oversees 15 City departments, including the Department of Health and Human Services. The City operates on a budget of $3.2 billion and employs approximately 6,048 full-time staff. Long Beach is one of only three cities in California with its own health department and one of the very few municipalities with its own water and gas departments. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are, and for the unique skills they bring to their role. Having a workforce that reflects the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. The City is committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. T H E D E P A R T M E N T The Department of Health and Human Services has been improving the health of the Long Beach community for over a century, and Long Beach is one of only three municipal health jurisdictions in the State of California, as well as one of three City homeless continuums of care in Los Angeles County. The Department recently received public health reaccreditation and works to address matters of public health and safety, including communicable disease, strengthening the public safety net, and equitable access to care. Of the Department’s $170 million budget, more than 80% comes from grant funding. The Department is overseen by the Director of Health and Human Services and has more than 55 programs serving the health and wellness of the City. It is organized into seven bureaus—Community Health, Communicable Disease and Emergency Response, Collective Impact, Environmental Health, Homeless Services, the Housing Authority, and Administrative and Financial Services. The Department operates its programs and services as efficiently and effectively as possible, using technology, innovation, and creativity to enhance the quality of services provided to the Long Beach community. EXAMPLES OF DUTIES T H E P O S I T I O N The Department of Health and Human Services has an immediate opening for an Executive Assistant to the Director. This demanding position requires an energetic, organized, flexible individual who responds well in a fast-paced environment and has exceptional customer service skills. The Executive Assistant supports the Department and City missions by ensuring that the Director is able to communicate their intent to other City leadership, including but not limited to, the Mayor and City Council, City Manager’s Office, and fellow City department heads. This position serves as the primary administrative support for the Department's Director and management team. The position is unclassified, permanent, and full-time, located at the Health and Human Services Administration Office, 2525 Grand Avenue, Long Beach, CA. Specific duties include: Interacts effectively with the Department Director, Deputy Director, Health Officer, and all levels of department management; Serves as liaison to the public, elected officials, City Manager's Office, and City departments on behalf of the Director; Leads all aspects of City Council letter processing and correspondence with the public and outside agencies; Prepares and manages City correspondence, reports, memorandums, and other documents. Responsible for accuracy and clarity of final copy by proofreading for adherence to agency branding standards; Maintains calendars and assists with preparation for meetings, including coordinating biweekly all-staff meetings, trainings, and appointments for the Director, Deputy Director and City Health Officer; Coordinates requests from the City Council, City Manager's Office, City Departments, the public, or other clients; Coordinates Public Records Act Requests and Subpoena processing; Provides support to the Board of Health and Human Services (agenda, meeting minutes, compliance); Compiles information and data for use in preparing various records and reports; Utilize current best practices and technology (eg. Microsoft Teams, SharePoint, appropriate AI tools) to optimize department-wide efficiency and communication; Maintains the departments global email distribution lists and acts as an administrator for Microsoft Teams; Prepares detailed and comprehensive written reports; Identify and implement efficiency that support management and the department; Assists with gathering, researching, reviewing, tracking, comparing, verifying and maintaining data and preparing announcements, publications, program materials, and general operations in the department; Facilitates office moves, coordinates staffing changes and equipment purchases; Assists with administration and communication-related policies, procedures, manuals, flyers, and tools; May supervise other clerical personnel; May assume responsibility for office in absence of department head; Performs special projects as assigned; Performs other related duties as required. THE IDEAL CANIDATE Excellent interpersonal skills and the ability to interact effectively with all levels of leadership and staff; Ability to work independently and consistently and produce accurate work products in a timely manner in a high workload environment; Exercises a high degree of strict confidentiality, initiative, and resourcefulness; Excellent written and verbal communication skills, and strong proofreading skills; Excellent planning, interpersonal, and time management skills; Exceptional verbal, written, and customer service skills; Manages multiple assignments with competing priorities; Demonstrated experience managing and coordinating complex projects and being responsible for other department’s deadlines; Ability to quickly assemble information, seek out key details, and use good judgment when making decisions; Ability to work weekends, holidays, and overtime as required for Emergency Operations Center (EOC) activations and emergencies; Highly flexible and adaptable with respect to changing priorities; Demonstrate honesty, integrity, and a strong sense of ownership over their work, outcomes and behavior; and strives to learn and grow from their experiences Strong attention to detail; Proficiency in spelling, grammar, punctuation, and English language skills; and, Proficiency in a wide range of software, including Word, Excel, PowerPoint, and Outlook. REQUIREMENTS TO FILE MINIMUM REQUIREMENTS Five years of progressively responsible clerical and/or administrative assistant experience; Valid Class C Motor Vehicle Operator License. (Required to obtain a California Class C Motor Vehicle operator license within 6 months if out of state. California residents are required to submit a DMV K4 driver license information report during onboarding if selected for the position). DESIRABLE QUALIFICATIONS Public sector experience. Public health knowledge or experience. Advanced skills Microsoft applications. Working with/for executive leadership experience. Project management software experience. SELECTION PROCEDURE This recruitment will close at 11:59PM PST, on July 30, 2024 . T o be considered, applicants must submit a resume, cover letter, and proof of education in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please contact (562) 570-6927. The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990 . If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-6927 . For technical support with your governmentjobs.com application, please contact (855) 524-5627. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 7/30/2024 11:59 PM Pacific
Jul 27, 2024
Full Time
DESCRIPTION July 26, 2024 UPDATE: This recruitment has been reopened to allow additional candidates to apply. This recruitment will close July 30, 2024 at 11:59pm. T H E C O M M U N I T Y The City of Long Beach is located south of Los Angeles and adjacent to Orange County, making it an idyllic location with oceanside activities, diverse culture, and a unique economy. Long Beach is home to approximately 470,000 residents living across the area’s 51 square miles, including 169 parks with 26 community centers and many public spaces. This community is one of the most diverse in the United States, making it an excellent place to learn about and immerse yourself in various cultures. When you live in Long Beach, you get to enjoy the Southern California climate all year long, making surfing, hiking, golfing, and other outdoor activities popular in this area. Biking is a favorite pastime among residents, as this area is bike friendly. Walking around town is also easy, considering the City was rated the 10th “Most Walkable City” of over 100 cities globally. Long Beach features six miles of beaches and many parks and public spaces, as well as the Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual IndyCar Acura Grand Prix of Long Beach. C I T Y G O V E R N M E N T The City of Long Beach is a charter city that is governed by nine City Council members elected by districts and a City-wide elected Mayor. The City Manager is appointed by the City Council and oversees 15 City departments, including the Department of Health and Human Services. The City operates on a budget of $3.2 billion and employs approximately 6,048 full-time staff. Long Beach is one of only three cities in California with its own health department and one of the very few municipalities with its own water and gas departments. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are, and for the unique skills they bring to their role. Having a workforce that reflects the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. The City is committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. T H E D E P A R T M E N T The Department of Health and Human Services has been improving the health of the Long Beach community for over a century, and Long Beach is one of only three municipal health jurisdictions in the State of California, as well as one of three City homeless continuums of care in Los Angeles County. The Department recently received public health reaccreditation and works to address matters of public health and safety, including communicable disease, strengthening the public safety net, and equitable access to care. Of the Department’s $170 million budget, more than 80% comes from grant funding. The Department is overseen by the Director of Health and Human Services and has more than 55 programs serving the health and wellness of the City. It is organized into seven bureaus—Community Health, Communicable Disease and Emergency Response, Collective Impact, Environmental Health, Homeless Services, the Housing Authority, and Administrative and Financial Services. The Department operates its programs and services as efficiently and effectively as possible, using technology, innovation, and creativity to enhance the quality of services provided to the Long Beach community. EXAMPLES OF DUTIES T H E P O S I T I O N The Department of Health and Human Services has an immediate opening for an Executive Assistant to the Director. This demanding position requires an energetic, organized, flexible individual who responds well in a fast-paced environment and has exceptional customer service skills. The Executive Assistant supports the Department and City missions by ensuring that the Director is able to communicate their intent to other City leadership, including but not limited to, the Mayor and City Council, City Manager’s Office, and fellow City department heads. This position serves as the primary administrative support for the Department's Director and management team. The position is unclassified, permanent, and full-time, located at the Health and Human Services Administration Office, 2525 Grand Avenue, Long Beach, CA. Specific duties include: Interacts effectively with the Department Director, Deputy Director, Health Officer, and all levels of department management; Serves as liaison to the public, elected officials, City Manager's Office, and City departments on behalf of the Director; Leads all aspects of City Council letter processing and correspondence with the public and outside agencies; Prepares and manages City correspondence, reports, memorandums, and other documents. Responsible for accuracy and clarity of final copy by proofreading for adherence to agency branding standards; Maintains calendars and assists with preparation for meetings, including coordinating biweekly all-staff meetings, trainings, and appointments for the Director, Deputy Director and City Health Officer; Coordinates requests from the City Council, City Manager's Office, City Departments, the public, or other clients; Coordinates Public Records Act Requests and Subpoena processing; Provides support to the Board of Health and Human Services (agenda, meeting minutes, compliance); Compiles information and data for use in preparing various records and reports; Utilize current best practices and technology (eg. Microsoft Teams, SharePoint, appropriate AI tools) to optimize department-wide efficiency and communication; Maintains the departments global email distribution lists and acts as an administrator for Microsoft Teams; Prepares detailed and comprehensive written reports; Identify and implement efficiency that support management and the department; Assists with gathering, researching, reviewing, tracking, comparing, verifying and maintaining data and preparing announcements, publications, program materials, and general operations in the department; Facilitates office moves, coordinates staffing changes and equipment purchases; Assists with administration and communication-related policies, procedures, manuals, flyers, and tools; May supervise other clerical personnel; May assume responsibility for office in absence of department head; Performs special projects as assigned; Performs other related duties as required. THE IDEAL CANIDATE Excellent interpersonal skills and the ability to interact effectively with all levels of leadership and staff; Ability to work independently and consistently and produce accurate work products in a timely manner in a high workload environment; Exercises a high degree of strict confidentiality, initiative, and resourcefulness; Excellent written and verbal communication skills, and strong proofreading skills; Excellent planning, interpersonal, and time management skills; Exceptional verbal, written, and customer service skills; Manages multiple assignments with competing priorities; Demonstrated experience managing and coordinating complex projects and being responsible for other department’s deadlines; Ability to quickly assemble information, seek out key details, and use good judgment when making decisions; Ability to work weekends, holidays, and overtime as required for Emergency Operations Center (EOC) activations and emergencies; Highly flexible and adaptable with respect to changing priorities; Demonstrate honesty, integrity, and a strong sense of ownership over their work, outcomes and behavior; and strives to learn and grow from their experiences Strong attention to detail; Proficiency in spelling, grammar, punctuation, and English language skills; and, Proficiency in a wide range of software, including Word, Excel, PowerPoint, and Outlook. REQUIREMENTS TO FILE MINIMUM REQUIREMENTS Five years of progressively responsible clerical and/or administrative assistant experience; Valid Class C Motor Vehicle Operator License. (Required to obtain a California Class C Motor Vehicle operator license within 6 months if out of state. California residents are required to submit a DMV K4 driver license information report during onboarding if selected for the position). DESIRABLE QUALIFICATIONS Public sector experience. Public health knowledge or experience. Advanced skills Microsoft applications. Working with/for executive leadership experience. Project management software experience. SELECTION PROCEDURE This recruitment will close at 11:59PM PST, on July 30, 2024 . T o be considered, applicants must submit a resume, cover letter, and proof of education in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please contact (562) 570-6927. The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990 . If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-6927 . For technical support with your governmentjobs.com application, please contact (855) 524-5627. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 7/30/2024 11:59 PM Pacific
Sonoma County, CA
Santa Rosa, California, United States
Position Information The County of Sonoma seeks a highly skilled Executive Assistant to support the Clerk-Recorder-Assessor's executive management team. Salary Range $34.21 - $41.59/Hourly $2,736.80 - $3,327.20/Biweekly $5,950.03 - $7,233.61/Monthly $71,400.38 - $86,803.32/Annually Starting salary up to $41.59/hour ($86,803/year), plus a confidential premium of $1.50/hour, and a competitive total compensation package!* As the Clerk-Recorder-Assessor Executive Assistant - Confidential, you will provide high level support to the County Clerk-Recorder-Assessor and work with the various chief deputies and other managers in the department. You will be responsible for responding to requests for meetings, managing complex and often-changing calendars, drafting meeting agendas and routine communications, assisting with executive level recruitment activities, and performing a variety of special projects and administrative tasks. Additional tasks include making travel arrangements, submitting expense forms, creating and maintaining appropriate filing and archiving systems, and generally providing organization and confidential support to the County Clerk-Recorder-Assessor . The ideal candidate will have excellent interpersonal skills, and: Experience providing support to executive or other high-level managers Proven ability to understand organizational priorities and assist the County Clerk-Recorder-Assessor according to such priorities Detail-oriented and the ability to coordinate meeting and manage busy calendars Discretion and the ability to maintain confidentiality with sensitive personnel matters Excellent time management skills, with the ability to continuously manage multiple tasks and competing demands Experience taking and drafting minutes for substantial and lengthy meetings Strong written and verbal communication skills, including the capability to engage and interact with individuals of all levels, including County officials What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: Confidential Premium - Positions designated "Confidential" receive an additional $1.50/hour premium on top of the hourly pay rate Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $1250 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . This recruitment is being conducted to fill the Executive Assistant position in the Clerk-Recorder-Assessor's Department. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future executive assistant positions should consider applying to this recruitment. The Civil Service title for this position is Executive Secretary. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education and Experience: Any combination of education, vocational training and work experience which provides the opportunity to acquire the knowledge and abilities listed. Normally, coursework or training in secretarial, administrative support, or business management principles and practices and three or more years of general clerical work experience will provide this opportunity. Performance Skills: The ability to type accurately at the rate of 45 words per minute is required. License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Thorough knowledge of: the organization, services, programs and functions of the department or agency; departmental and general clerical work practices from reference materials, procedures, guidelines, written formats, and timetables to schedule events; compile, consolidate and summarize information, authorize and/or submit claims, requisitions, payroll time reports; and answer a variety of information such as work progress, routings, application of procedures to specific situations, agendas, status of account, location of materials, and coordination of clerical support and administrative functions; the functions, timetables, workload, and priority of the administrative and professional positions served; the procedures, work practices, form and routines associated with secretarial responsibilities to one or more commissions or boards if such work has been assigned. Working knowledge of: modern office management techniques; the principles of supervision and office practices to instruct and provide training to secretarial and general clerical positions; office equipment and filing systems; the principal administrative employee's style of writing and thinking in order to compose routine correspondence in his/her absence and to clarify wordage or sentence structure nor necessitating review. Ability to: select, understand and apply regulations, rules, procedures, office routine and work practices to a variety of clerical support and minor administrative work functions in the department or division located; exercise discretion and good judgment in coordination and performing work assigned; independently initiate, prioritize, perform or solve problems related to deviations in work assigned in order to meet fixed or fluctuating deadlines and achieve work objectives; coordinate the submittal of a variety of information such as resolutions, reports and appeals to be heard by commission or board members and to prioritize subject matter to by heard by content and implication as well as structural format; summarize motions, divisions, appeals, and actions presented before or taken by commission or board members and to organize and transcribe such into minutes of meetings when such work has been assigned; instruct or advise co-workers in the proper routines, procedures, office practice, or step-by-step sequence to properly compile and summarize data in order to consolidate fiscal, statistical or informational data for the use of the supervisor or to comply with procedural or administrative requirements; screen and prioritize correspondence, phone calls or visitors seeking the personal attention to the supervisor and to refer matters which may be adequately handled by someone other than the supervisor to the appropriate person or department section; select, extract and organize a variety of information related to different department programs, services, or functions for the use of the supervisor in answering complaints, inquiries or preparing administrative reports; answer procedural, factual and semi-technical questions related to department services, programs, or functions; schedule appointments, maintain supervisor's calendar and coordinate calendared events with other departments, agencies, private concerns and affected individuals; compose correspondence in answer to routine inquiries or complaints; recognize and know the purpose of standardized forms related to department services, functions and programs; deal with the general public and co-workers in a tactful, courteous and effective manner; safeguard classified materials or contents of closed or sealed meetings; independently set-up, prepare and summarize control records such as department, division or sectional budget, expenditures, fund, or revenue records, personnel and time and leave records, production output, census and statistical records, and purchasing and inventory control records; take verbatim dictation may be required in some positions. Ability may be required of incumbent to recognize and take verbatim dictation during board or commission meetings as need. Ability may be required to witness and attest the authenticity of signatures, power of attorneys, or legalities of written documents or instructions. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire. Please be aware that resumes and cover letters are not typically evaluated in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: JT HR Technician: KK IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: GENERAL* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation and sick leave accruals; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choose from nine health plans (three HMOs, three deductible HMOs, and three HSA-qualifying plans) with a generousCounty contribution to the premium (the contribution amount varies by bargaining unit). For more information, please see the appropriate MOU. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 7/30/2024 11:59 PM Pacific
Jul 17, 2024
Full Time
Position Information The County of Sonoma seeks a highly skilled Executive Assistant to support the Clerk-Recorder-Assessor's executive management team. Salary Range $34.21 - $41.59/Hourly $2,736.80 - $3,327.20/Biweekly $5,950.03 - $7,233.61/Monthly $71,400.38 - $86,803.32/Annually Starting salary up to $41.59/hour ($86,803/year), plus a confidential premium of $1.50/hour, and a competitive total compensation package!* As the Clerk-Recorder-Assessor Executive Assistant - Confidential, you will provide high level support to the County Clerk-Recorder-Assessor and work with the various chief deputies and other managers in the department. You will be responsible for responding to requests for meetings, managing complex and often-changing calendars, drafting meeting agendas and routine communications, assisting with executive level recruitment activities, and performing a variety of special projects and administrative tasks. Additional tasks include making travel arrangements, submitting expense forms, creating and maintaining appropriate filing and archiving systems, and generally providing organization and confidential support to the County Clerk-Recorder-Assessor . The ideal candidate will have excellent interpersonal skills, and: Experience providing support to executive or other high-level managers Proven ability to understand organizational priorities and assist the County Clerk-Recorder-Assessor according to such priorities Detail-oriented and the ability to coordinate meeting and manage busy calendars Discretion and the ability to maintain confidentiality with sensitive personnel matters Excellent time management skills, with the ability to continuously manage multiple tasks and competing demands Experience taking and drafting minutes for substantial and lengthy meetings Strong written and verbal communication skills, including the capability to engage and interact with individuals of all levels, including County officials What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: Confidential Premium - Positions designated "Confidential" receive an additional $1.50/hour premium on top of the hourly pay rate Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $1250 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . This recruitment is being conducted to fill the Executive Assistant position in the Clerk-Recorder-Assessor's Department. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future executive assistant positions should consider applying to this recruitment. The Civil Service title for this position is Executive Secretary. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education and Experience: Any combination of education, vocational training and work experience which provides the opportunity to acquire the knowledge and abilities listed. Normally, coursework or training in secretarial, administrative support, or business management principles and practices and three or more years of general clerical work experience will provide this opportunity. Performance Skills: The ability to type accurately at the rate of 45 words per minute is required. License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Thorough knowledge of: the organization, services, programs and functions of the department or agency; departmental and general clerical work practices from reference materials, procedures, guidelines, written formats, and timetables to schedule events; compile, consolidate and summarize information, authorize and/or submit claims, requisitions, payroll time reports; and answer a variety of information such as work progress, routings, application of procedures to specific situations, agendas, status of account, location of materials, and coordination of clerical support and administrative functions; the functions, timetables, workload, and priority of the administrative and professional positions served; the procedures, work practices, form and routines associated with secretarial responsibilities to one or more commissions or boards if such work has been assigned. Working knowledge of: modern office management techniques; the principles of supervision and office practices to instruct and provide training to secretarial and general clerical positions; office equipment and filing systems; the principal administrative employee's style of writing and thinking in order to compose routine correspondence in his/her absence and to clarify wordage or sentence structure nor necessitating review. Ability to: select, understand and apply regulations, rules, procedures, office routine and work practices to a variety of clerical support and minor administrative work functions in the department or division located; exercise discretion and good judgment in coordination and performing work assigned; independently initiate, prioritize, perform or solve problems related to deviations in work assigned in order to meet fixed or fluctuating deadlines and achieve work objectives; coordinate the submittal of a variety of information such as resolutions, reports and appeals to be heard by commission or board members and to prioritize subject matter to by heard by content and implication as well as structural format; summarize motions, divisions, appeals, and actions presented before or taken by commission or board members and to organize and transcribe such into minutes of meetings when such work has been assigned; instruct or advise co-workers in the proper routines, procedures, office practice, or step-by-step sequence to properly compile and summarize data in order to consolidate fiscal, statistical or informational data for the use of the supervisor or to comply with procedural or administrative requirements; screen and prioritize correspondence, phone calls or visitors seeking the personal attention to the supervisor and to refer matters which may be adequately handled by someone other than the supervisor to the appropriate person or department section; select, extract and organize a variety of information related to different department programs, services, or functions for the use of the supervisor in answering complaints, inquiries or preparing administrative reports; answer procedural, factual and semi-technical questions related to department services, programs, or functions; schedule appointments, maintain supervisor's calendar and coordinate calendared events with other departments, agencies, private concerns and affected individuals; compose correspondence in answer to routine inquiries or complaints; recognize and know the purpose of standardized forms related to department services, functions and programs; deal with the general public and co-workers in a tactful, courteous and effective manner; safeguard classified materials or contents of closed or sealed meetings; independently set-up, prepare and summarize control records such as department, division or sectional budget, expenditures, fund, or revenue records, personnel and time and leave records, production output, census and statistical records, and purchasing and inventory control records; take verbatim dictation may be required in some positions. Ability may be required of incumbent to recognize and take verbatim dictation during board or commission meetings as need. Ability may be required to witness and attest the authenticity of signatures, power of attorneys, or legalities of written documents or instructions. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire. Please be aware that resumes and cover letters are not typically evaluated in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: JT HR Technician: KK IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: GENERAL* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation and sick leave accruals; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choose from nine health plans (three HMOs, three deductible HMOs, and three HSA-qualifying plans) with a generousCounty contribution to the premium (the contribution amount varies by bargaining unit). For more information, please see the appropriate MOU. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 7/30/2024 11:59 PM Pacific
STATE BAR OF CALIFORNIA
San Francisco, CA, United States
Job Description Office of General Counsel Legal Secretary II Annual Salary Range: $69,867 - $93,160 Legal Secretary III Annual Salary Range: $73,365 - $97,816 FLSA Non-Exempt / Non-Union Represented This position allows for up to four days of remote work per week. About the Office The Office of General Counsel (OGC) is in-house counsel to the State Bar, providing a full range of services, including representation of the Bar in all state and federal courts and before administrative agencies; advocacy of Bar discipline and admission cases in the California Supreme Court; and, providing legal advice to the State Bar Board of Trustees, and all State Bar entities, executives, and programmatic clients. OGC provides legal advice and representation in the following areas: admissions and discipline, antitrust, Bagley-Keene Open Meeting Act, bankruptcy, California Public Records Act, collections, contracts, copyright, governance, labor and employment, legislation, regulations and rules, real estate, regulatory work, and general corporate matters. Ideal Candidate The ideal candidate will have a strong litigation background and will be organized, reliable, accurate, and proactive. This position will primarily assist in-house counsel with state and federal court filings, case file management, and other tasks to support in-house counsel's litigation and advisory work. Knowledge of how to prepare tables of authorities and finalize papers for filing, file and serve documents in state and federal court, and analyze court rules and calculate court deadlines is required. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, SharePoint) required and familiarity with ProLaw or similar case file management programs preferred. The ability to work in a fast-paced environment is key, as well as handling multiple deadlines and the ability to learn the various aspects of the State Bar . Definition Under direction, the Legal Secretary II assists legal professional, supervisory, and judicial staff member(s) in accomplishing highly confidential secretarial and administrative duties and responsibilities of the department, unit, or individual legal staff member, to which the position is assigned. In addition, the LSII coordinates special projects and performs analysis, editing, evaluation, report preparation, and other duties as assigned. Under direction, the Legal Secretary III provides a broad range of highly confidential, advanced secretarial, technical, and managerial assistance in accomplishing the duties and responsibilities of the office, department, unit, or individual legal staff member to which the position is assigned or unassigned. In addition, this subject class assumes formal lead responsibilities for assigned functions and legal support staff. Distinguishing Characteristics Legal Secretary II This is an experienced (minimum of three years in legal secretary role), journey-level classification in the Legal Secretary classification series. It is distinguished from the lower-level Legal Secretary I classification in that incumbents independently perform the full range of legal secretarial and staff support duties. Incumbents in this classification may serve in an informal lead capacity, assisting, training, assigning, and monitoring the work of lower-level Legal Secretary staff. The Legal Secretary II is distinguished from the Legal Secretary III classification by the latter's formal lead responsibilities. Legal Secretary III This is the advanced-level and most experienced classification (minimum of six years in a legal secretary role) in the Legal Secretary classification series. The Legal Secretary III classification is distinguished from other secretarial classes in that incumbents in this class perform the most complex and varied assignments and/or serve in a formal lead capacity over lower-level secretarial staff, which includes: the formal training of legal secretarial staff, assigning, monitoring, and evaluating work of lower-level classes. This class may participate in formal performance evaluations of lower-level classes and make recommendations to supervisors on legal staff performance deficiencies and disciplinary actions, as well as participate and make recommendations on personnel actions such as hiring, promoting/demoting, and terminating staff. Examples of Essential Duties Duties may include, but are not limited to, the following: Provides legal secretarial support, including preparing legal briefs, motions, and memoranda. Formats, edits, assembles documents and enters databases for filing in all state, federal, or State Bar courts. Assembles and types, in final form, legal pleadings for filing in all state, federal, or State Bar courts, including proofreading and editing documents for accuracy, entering data into a database, and ensuring that litigation deadlines are met. Interprets local court rules for requisite format and several duplications of pleadings. Checks legal citations, oversees the production of legal documents and distributes documents to the appropriate court and in-house personnel. Proofreads, edits, and/or assembles legal documents, including but not limited to pleadings, contracts, subpoenas, legal memoranda, letters, proposals, and/or other documents unique to the department, office, or unit to which assigned. Serves in a formal trainer capacity for new hires. Tracks legislative research and analyzes internal data, policies, and legal subject matter, such as labor law and recent court decisions. Assists others in preparing for committee or other meetings, including, but not limited to, the preparation, distribution, and printing of notices, agendas and materials, and minutes. Assumes responsibility for secretarial assistance, including, but not limited to, calendaring court appearances; making appointments; creating and maintaining legal files and indices; date stamping, faxing, scanning, and copying documents; and screening and routing telephone calls. Performs other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described, including paralegal and office support duties within the main areas of (1) legislative support, (2) litigation support, (3) legal and policy research, (4) contract administration, (5) transactions support and (6) executive legal support. May format, cite, check, and edit Review Department opinions for Judges and maintain version control of all opinions, ensuring their progress from oral argument to timely filing and, at times, publication. May perform legal and policy research, including researching, compiling, and analyzing various internal data, policies, and legal subject matter such as labor law and recent court decisions. May provide coverage for other Legal Secretaries during staff absences on a rotational basis by assisting direct supervisors of the absentee secretaries. Employment Standards Knowledge of: Workflow principles for maintaining centralized information and data record-keeping systems. The complete system of technical processes for providing substantive and procedural legal support. Developments in the functional domain(s) of assignments and changes in guidelines applying to the work focus areas, such as matters of legislative support. The relevance and importance of various legislative histories, policy issues, agreements, and other information pertinent to the organization's interests and perspectives in legislative matters from a legislative support perspective. Modern office practices and procedures, including standard computer software such as Microsoft Office and case management system applications. Broad legal concepts, terminology, documents, and procedures, including specialized legal processes and methodology of legal proceedings and legal research. The basic vocabulary, grammar, spelling, and punctuation rules specified in Webster's New Collegiate Dictionary . Business math for nontechnical calculations such as addition, subtraction, multiplication, and division. Filing requirements for State Bar Court and Superior Courts. Ability to: Demonstrate accomplished legal writing skills with accurate, clear, and complete legal documents. Organize and maintain digital and paper legal files and records. Problem solve to select, organize, and logically process relevant information (verbal, numerical, or abstract) to solve a problem. Work independently, and work cooperatively in a team environment. Complete multiple tasks and meet deadlines. Demonstrate independent judgment and initiative. Receive and relay detailed information through verbal and written communications. Carry out duties in accordance with policies, procedures, and scope of responsibility. Communicate clearly and effectively in person, by telephone, and in writing. Demonstrate accomplished computer keyboarding skills. Maintain confidentiality of State Bar documents, records, and data, including legally protected personal information, proprietary and pre-decisional information not subject to public information disclosure, sensitive legal and programmatic data, and other sensitive information Minimum Qualifications Legal Secretary II Education: Possession of high school diploma or equivalent. Two (2) years of post-secondary education Experience: Three (3) years of directly relevant legal secretarial experience. Or an equal combination of education, certification, and/or directly related legal secretary experience that resulted in the successful performance of the job. Legal Secretary III Education: Associate degree or two (2) years of post-secondary education. Experience: Six (6) years of legal secretarial experience. Or an equal combination of education, certification, and/or directly related legal secretary experience that resulted in the successful performance of the job. License, Certificate, and Registration Requirements: None required. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. We are a diverse, equitable, and inclusive workplace where all of our employees and prospective employees experience fairness, dignity, and respect.
Jul 14, 2024
Full Time
Job Description Office of General Counsel Legal Secretary II Annual Salary Range: $69,867 - $93,160 Legal Secretary III Annual Salary Range: $73,365 - $97,816 FLSA Non-Exempt / Non-Union Represented This position allows for up to four days of remote work per week. About the Office The Office of General Counsel (OGC) is in-house counsel to the State Bar, providing a full range of services, including representation of the Bar in all state and federal courts and before administrative agencies; advocacy of Bar discipline and admission cases in the California Supreme Court; and, providing legal advice to the State Bar Board of Trustees, and all State Bar entities, executives, and programmatic clients. OGC provides legal advice and representation in the following areas: admissions and discipline, antitrust, Bagley-Keene Open Meeting Act, bankruptcy, California Public Records Act, collections, contracts, copyright, governance, labor and employment, legislation, regulations and rules, real estate, regulatory work, and general corporate matters. Ideal Candidate The ideal candidate will have a strong litigation background and will be organized, reliable, accurate, and proactive. This position will primarily assist in-house counsel with state and federal court filings, case file management, and other tasks to support in-house counsel's litigation and advisory work. Knowledge of how to prepare tables of authorities and finalize papers for filing, file and serve documents in state and federal court, and analyze court rules and calculate court deadlines is required. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, SharePoint) required and familiarity with ProLaw or similar case file management programs preferred. The ability to work in a fast-paced environment is key, as well as handling multiple deadlines and the ability to learn the various aspects of the State Bar . Definition Under direction, the Legal Secretary II assists legal professional, supervisory, and judicial staff member(s) in accomplishing highly confidential secretarial and administrative duties and responsibilities of the department, unit, or individual legal staff member, to which the position is assigned. In addition, the LSII coordinates special projects and performs analysis, editing, evaluation, report preparation, and other duties as assigned. Under direction, the Legal Secretary III provides a broad range of highly confidential, advanced secretarial, technical, and managerial assistance in accomplishing the duties and responsibilities of the office, department, unit, or individual legal staff member to which the position is assigned or unassigned. In addition, this subject class assumes formal lead responsibilities for assigned functions and legal support staff. Distinguishing Characteristics Legal Secretary II This is an experienced (minimum of three years in legal secretary role), journey-level classification in the Legal Secretary classification series. It is distinguished from the lower-level Legal Secretary I classification in that incumbents independently perform the full range of legal secretarial and staff support duties. Incumbents in this classification may serve in an informal lead capacity, assisting, training, assigning, and monitoring the work of lower-level Legal Secretary staff. The Legal Secretary II is distinguished from the Legal Secretary III classification by the latter's formal lead responsibilities. Legal Secretary III This is the advanced-level and most experienced classification (minimum of six years in a legal secretary role) in the Legal Secretary classification series. The Legal Secretary III classification is distinguished from other secretarial classes in that incumbents in this class perform the most complex and varied assignments and/or serve in a formal lead capacity over lower-level secretarial staff, which includes: the formal training of legal secretarial staff, assigning, monitoring, and evaluating work of lower-level classes. This class may participate in formal performance evaluations of lower-level classes and make recommendations to supervisors on legal staff performance deficiencies and disciplinary actions, as well as participate and make recommendations on personnel actions such as hiring, promoting/demoting, and terminating staff. Examples of Essential Duties Duties may include, but are not limited to, the following: Provides legal secretarial support, including preparing legal briefs, motions, and memoranda. Formats, edits, assembles documents and enters databases for filing in all state, federal, or State Bar courts. Assembles and types, in final form, legal pleadings for filing in all state, federal, or State Bar courts, including proofreading and editing documents for accuracy, entering data into a database, and ensuring that litigation deadlines are met. Interprets local court rules for requisite format and several duplications of pleadings. Checks legal citations, oversees the production of legal documents and distributes documents to the appropriate court and in-house personnel. Proofreads, edits, and/or assembles legal documents, including but not limited to pleadings, contracts, subpoenas, legal memoranda, letters, proposals, and/or other documents unique to the department, office, or unit to which assigned. Serves in a formal trainer capacity for new hires. Tracks legislative research and analyzes internal data, policies, and legal subject matter, such as labor law and recent court decisions. Assists others in preparing for committee or other meetings, including, but not limited to, the preparation, distribution, and printing of notices, agendas and materials, and minutes. Assumes responsibility for secretarial assistance, including, but not limited to, calendaring court appearances; making appointments; creating and maintaining legal files and indices; date stamping, faxing, scanning, and copying documents; and screening and routing telephone calls. Performs other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described, including paralegal and office support duties within the main areas of (1) legislative support, (2) litigation support, (3) legal and policy research, (4) contract administration, (5) transactions support and (6) executive legal support. May format, cite, check, and edit Review Department opinions for Judges and maintain version control of all opinions, ensuring their progress from oral argument to timely filing and, at times, publication. May perform legal and policy research, including researching, compiling, and analyzing various internal data, policies, and legal subject matter such as labor law and recent court decisions. May provide coverage for other Legal Secretaries during staff absences on a rotational basis by assisting direct supervisors of the absentee secretaries. Employment Standards Knowledge of: Workflow principles for maintaining centralized information and data record-keeping systems. The complete system of technical processes for providing substantive and procedural legal support. Developments in the functional domain(s) of assignments and changes in guidelines applying to the work focus areas, such as matters of legislative support. The relevance and importance of various legislative histories, policy issues, agreements, and other information pertinent to the organization's interests and perspectives in legislative matters from a legislative support perspective. Modern office practices and procedures, including standard computer software such as Microsoft Office and case management system applications. Broad legal concepts, terminology, documents, and procedures, including specialized legal processes and methodology of legal proceedings and legal research. The basic vocabulary, grammar, spelling, and punctuation rules specified in Webster's New Collegiate Dictionary . Business math for nontechnical calculations such as addition, subtraction, multiplication, and division. Filing requirements for State Bar Court and Superior Courts. Ability to: Demonstrate accomplished legal writing skills with accurate, clear, and complete legal documents. Organize and maintain digital and paper legal files and records. Problem solve to select, organize, and logically process relevant information (verbal, numerical, or abstract) to solve a problem. Work independently, and work cooperatively in a team environment. Complete multiple tasks and meet deadlines. Demonstrate independent judgment and initiative. Receive and relay detailed information through verbal and written communications. Carry out duties in accordance with policies, procedures, and scope of responsibility. Communicate clearly and effectively in person, by telephone, and in writing. Demonstrate accomplished computer keyboarding skills. Maintain confidentiality of State Bar documents, records, and data, including legally protected personal information, proprietary and pre-decisional information not subject to public information disclosure, sensitive legal and programmatic data, and other sensitive information Minimum Qualifications Legal Secretary II Education: Possession of high school diploma or equivalent. Two (2) years of post-secondary education Experience: Three (3) years of directly relevant legal secretarial experience. Or an equal combination of education, certification, and/or directly related legal secretary experience that resulted in the successful performance of the job. Legal Secretary III Education: Associate degree or two (2) years of post-secondary education. Experience: Six (6) years of legal secretarial experience. Or an equal combination of education, certification, and/or directly related legal secretary experience that resulted in the successful performance of the job. License, Certificate, and Registration Requirements: None required. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. We are a diverse, equitable, and inclusive workplace where all of our employees and prospective employees experience fairness, dignity, and respect.
STATE BAR OF CALIFORNIA
Los Angeles, CA, United States
Job Description Office of General Counsel Legal Secretary II Annual Salary Range: $69,867 - $93,160 Legal Secretary III Annual Salary Range: $73,365 - $97,816 FLSA Non-Exempt / Non-Union Represented This position allows for up to four days of remote work per week. About the Office The Office of General Counsel (OGC) is in-house counsel to the State Bar, providing a full range of services, including representation of the Bar in all state and federal courts and before administrative agencies; advocacy of Bar discipline and admission cases in the California Supreme Court; and, providing legal advice to the State Bar Board of Trustees, and all State Bar entities, executives, and programmatic clients. OGC provides legal advice and representation in the following areas: admissions and discipline, antitrust, Bagley-Keene Open Meeting Act, bankruptcy, California Public Records Act, collections, contracts, copyright, governance, labor and employment, legislation, regulations and rules, real estate, regulatory work, and general corporate matters. Ideal Candidate The ideal candidate will have a strong litigation background and will be organized, reliable, accurate, and proactive. This position will primarily assist in-house counsel with state and federal court filings, case file management, and other tasks to support in-house counsel's litigation and advisory work. Knowledge of how to prepare tables of authorities and finalize papers for filing, file and serve documents in state and federal court, and analyze court rules and calculate court deadlines is required. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, SharePoint) required and familiarity with ProLaw or similar case file management programs preferred. The ability to work in a fast-paced environment is key, as well as handling multiple deadlines and the ability to learn the various aspects of the State Bar . Definition Under direction, the Legal Secretary II assists legal professional, supervisory, and judicial staff member(s) in accomplishing highly confidential secretarial and administrative duties and responsibilities of the department, unit, or individual legal staff member, to which the position is assigned. In addition, the LSII coordinates special projects and performs analysis, editing, evaluation, report preparation, and other duties as assigned. Under direction, the Legal Secretary III provides a broad range of highly confidential, advanced secretarial, technical, and managerial assistance in accomplishing the duties and responsibilities of the office, department, unit, or individual legal staff member to which the position is assigned or unassigned. In addition, this subject class assumes formal lead responsibilities for assigned functions and legal support staff. Distinguishing Characteristics Legal Secretary II This is an experienced (minimum of three years in legal secretary role), journey-level classification in the Legal Secretary classification series. It is distinguished from the lower-level Legal Secretary I classification in that incumbents independently perform the full range of legal secretarial and staff support duties. Incumbents in this classification may serve in an informal lead capacity, assisting, training, assigning, and monitoring the work of lower-level Legal Secretary staff. The Legal Secretary II is distinguished from the Legal Secretary III classification by the latter's formal lead responsibilities. Legal Secretary III This is the advanced-level and most experienced classification (minimum of six years in a legal secretary role) in the Legal Secretary classification series. The Legal Secretary III classification is distinguished from other secretarial classes in that incumbents in this class perform the most complex and varied assignments and/or serve in a formal lead capacity over lower-level secretarial staff, which includes: the formal training of legal secretarial staff, assigning, monitoring, and evaluating work of lower-level classes. This class may participate in formal performance evaluations of lower-level classes and make recommendations to supervisors on legal staff performance deficiencies and disciplinary actions, as well as participate and make recommendations on personnel actions such as hiring, promoting/demoting, and terminating staff. Examples of Essential Duties Duties may include, but are not limited to, the following: Provides legal secretarial support, including preparing legal briefs, motions, and memoranda. Formats, edits, assembles documents and enters databases for filing in all state, federal, or State Bar courts. Assembles and types, in final form, legal pleadings for filing in all state, federal, or State Bar courts, including proofreading and editing documents for accuracy, entering data into a database, and ensuring that litigation deadlines are met. Interprets local court rules for requisite format and several duplications of pleadings. Checks legal citations, oversees the production of legal documents and distributes documents to the appropriate court and in-house personnel. Proofreads, edits, and/or assembles legal documents, including but not limited to pleadings, contracts, subpoenas, legal memoranda, letters, proposals, and/or other documents unique to the department, office, or unit to which assigned. Serves in a formal trainer capacity for new hires. Tracks legislative research and analyzes internal data, policies, and legal subject matter, such as labor law and recent court decisions. Assists others in preparing for committee or other meetings, including, but not limited to, the preparation, distribution, and printing of notices, agendas and materials, and minutes. Assumes responsibility for secretarial assistance, including, but not limited to, calendaring court appearances; making appointments; creating and maintaining legal files and indices; date stamping, faxing, scanning, and copying documents; and screening and routing telephone calls. Performs other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described, including paralegal and office support duties within the main areas of (1) legislative support, (2) litigation support, (3) legal and policy research, (4) contract administration, (5) transactions support and (6) executive legal support. May format, cite, check, and edit Review Department opinions for Judges and maintain version control of all opinions, ensuring their progress from oral argument to timely filing and, at times, publication. May perform legal and policy research, including researching, compiling, and analyzing various internal data, policies, and legal subject matter such as labor law and recent court decisions. May provide coverage for other Legal Secretaries during staff absences on a rotational basis by assisting direct supervisors of the absentee secretaries. Employment Standards Knowledge of: Workflow principles for maintaining centralized information and data record-keeping systems. The complete system of technical processes for providing substantive and procedural legal support. Developments in the functional domain(s) of assignments and changes in guidelines applying to the work focus areas, such as matters of legislative support. The relevance and importance of various legislative histories, policy issues, agreements, and other information pertinent to the organization's interests and perspectives in legislative matters from a legislative support perspective. Modern office practices and procedures, including standard computer software such as Microsoft Office and case management system applications. Broad legal concepts, terminology, documents, and procedures, including specialized legal processes and methodology of legal proceedings and legal research. The basic vocabulary, grammar, spelling, and punctuation rules specified in Webster's New Collegiate Dictionary . Business math for nontechnical calculations such as addition, subtraction, multiplication, and division. Filing requirements for State Bar Court and Superior Courts. Ability to: Demonstrate accomplished legal writing skills with accurate, clear, and complete legal documents. Organize and maintain digital and paper legal files and records. Problem solve to select, organize, and logically process relevant information (verbal, numerical, or abstract) to solve a problem. Work independently, and work cooperatively in a team environment. Complete multiple tasks and meet deadlines. Demonstrate independent judgment and initiative. Receive and relay detailed information through verbal and written communications. Carry out duties in accordance with policies, procedures, and scope of responsibility. Communicate clearly and effectively in person, by telephone, and in writing. Demonstrate accomplished computer keyboarding skills. Maintain confidentiality of State Bar documents, records, and data, including legally protected personal information, proprietary and pre-decisional information not subject to public information disclosure, sensitive legal and programmatic data, and other sensitive information Minimum Qualifications Legal Secretary II Education: Possession of high school diploma or equivalent. Two (2) years of post-secondary education Experience: Three (3) years of directly relevant legal secretarial experience. Or an equal combination of education, certification, and/or directly related legal secretary experience that resulted in the successful performance of the job. Legal Secretary III Education: Associate degree or two (2) years of post-secondary education. Experience: Six (6) years of legal secretarial experience. Or an equal combination of education, certification, and/or directly related legal secretary experience that resulted in the successful performance of the job. License, Certificate, and Registration Requirements: None required. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. We are a diverse, equitable, and inclusive workplace where all of our employees and prospective employees experience fairness, dignity, and respect.
Jul 14, 2024
Full Time
Job Description Office of General Counsel Legal Secretary II Annual Salary Range: $69,867 - $93,160 Legal Secretary III Annual Salary Range: $73,365 - $97,816 FLSA Non-Exempt / Non-Union Represented This position allows for up to four days of remote work per week. About the Office The Office of General Counsel (OGC) is in-house counsel to the State Bar, providing a full range of services, including representation of the Bar in all state and federal courts and before administrative agencies; advocacy of Bar discipline and admission cases in the California Supreme Court; and, providing legal advice to the State Bar Board of Trustees, and all State Bar entities, executives, and programmatic clients. OGC provides legal advice and representation in the following areas: admissions and discipline, antitrust, Bagley-Keene Open Meeting Act, bankruptcy, California Public Records Act, collections, contracts, copyright, governance, labor and employment, legislation, regulations and rules, real estate, regulatory work, and general corporate matters. Ideal Candidate The ideal candidate will have a strong litigation background and will be organized, reliable, accurate, and proactive. This position will primarily assist in-house counsel with state and federal court filings, case file management, and other tasks to support in-house counsel's litigation and advisory work. Knowledge of how to prepare tables of authorities and finalize papers for filing, file and serve documents in state and federal court, and analyze court rules and calculate court deadlines is required. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, SharePoint) required and familiarity with ProLaw or similar case file management programs preferred. The ability to work in a fast-paced environment is key, as well as handling multiple deadlines and the ability to learn the various aspects of the State Bar . Definition Under direction, the Legal Secretary II assists legal professional, supervisory, and judicial staff member(s) in accomplishing highly confidential secretarial and administrative duties and responsibilities of the department, unit, or individual legal staff member, to which the position is assigned. In addition, the LSII coordinates special projects and performs analysis, editing, evaluation, report preparation, and other duties as assigned. Under direction, the Legal Secretary III provides a broad range of highly confidential, advanced secretarial, technical, and managerial assistance in accomplishing the duties and responsibilities of the office, department, unit, or individual legal staff member to which the position is assigned or unassigned. In addition, this subject class assumes formal lead responsibilities for assigned functions and legal support staff. Distinguishing Characteristics Legal Secretary II This is an experienced (minimum of three years in legal secretary role), journey-level classification in the Legal Secretary classification series. It is distinguished from the lower-level Legal Secretary I classification in that incumbents independently perform the full range of legal secretarial and staff support duties. Incumbents in this classification may serve in an informal lead capacity, assisting, training, assigning, and monitoring the work of lower-level Legal Secretary staff. The Legal Secretary II is distinguished from the Legal Secretary III classification by the latter's formal lead responsibilities. Legal Secretary III This is the advanced-level and most experienced classification (minimum of six years in a legal secretary role) in the Legal Secretary classification series. The Legal Secretary III classification is distinguished from other secretarial classes in that incumbents in this class perform the most complex and varied assignments and/or serve in a formal lead capacity over lower-level secretarial staff, which includes: the formal training of legal secretarial staff, assigning, monitoring, and evaluating work of lower-level classes. This class may participate in formal performance evaluations of lower-level classes and make recommendations to supervisors on legal staff performance deficiencies and disciplinary actions, as well as participate and make recommendations on personnel actions such as hiring, promoting/demoting, and terminating staff. Examples of Essential Duties Duties may include, but are not limited to, the following: Provides legal secretarial support, including preparing legal briefs, motions, and memoranda. Formats, edits, assembles documents and enters databases for filing in all state, federal, or State Bar courts. Assembles and types, in final form, legal pleadings for filing in all state, federal, or State Bar courts, including proofreading and editing documents for accuracy, entering data into a database, and ensuring that litigation deadlines are met. Interprets local court rules for requisite format and several duplications of pleadings. Checks legal citations, oversees the production of legal documents and distributes documents to the appropriate court and in-house personnel. Proofreads, edits, and/or assembles legal documents, including but not limited to pleadings, contracts, subpoenas, legal memoranda, letters, proposals, and/or other documents unique to the department, office, or unit to which assigned. Serves in a formal trainer capacity for new hires. Tracks legislative research and analyzes internal data, policies, and legal subject matter, such as labor law and recent court decisions. Assists others in preparing for committee or other meetings, including, but not limited to, the preparation, distribution, and printing of notices, agendas and materials, and minutes. Assumes responsibility for secretarial assistance, including, but not limited to, calendaring court appearances; making appointments; creating and maintaining legal files and indices; date stamping, faxing, scanning, and copying documents; and screening and routing telephone calls. Performs other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described, including paralegal and office support duties within the main areas of (1) legislative support, (2) litigation support, (3) legal and policy research, (4) contract administration, (5) transactions support and (6) executive legal support. May format, cite, check, and edit Review Department opinions for Judges and maintain version control of all opinions, ensuring their progress from oral argument to timely filing and, at times, publication. May perform legal and policy research, including researching, compiling, and analyzing various internal data, policies, and legal subject matter such as labor law and recent court decisions. May provide coverage for other Legal Secretaries during staff absences on a rotational basis by assisting direct supervisors of the absentee secretaries. Employment Standards Knowledge of: Workflow principles for maintaining centralized information and data record-keeping systems. The complete system of technical processes for providing substantive and procedural legal support. Developments in the functional domain(s) of assignments and changes in guidelines applying to the work focus areas, such as matters of legislative support. The relevance and importance of various legislative histories, policy issues, agreements, and other information pertinent to the organization's interests and perspectives in legislative matters from a legislative support perspective. Modern office practices and procedures, including standard computer software such as Microsoft Office and case management system applications. Broad legal concepts, terminology, documents, and procedures, including specialized legal processes and methodology of legal proceedings and legal research. The basic vocabulary, grammar, spelling, and punctuation rules specified in Webster's New Collegiate Dictionary . Business math for nontechnical calculations such as addition, subtraction, multiplication, and division. Filing requirements for State Bar Court and Superior Courts. Ability to: Demonstrate accomplished legal writing skills with accurate, clear, and complete legal documents. Organize and maintain digital and paper legal files and records. Problem solve to select, organize, and logically process relevant information (verbal, numerical, or abstract) to solve a problem. Work independently, and work cooperatively in a team environment. Complete multiple tasks and meet deadlines. Demonstrate independent judgment and initiative. Receive and relay detailed information through verbal and written communications. Carry out duties in accordance with policies, procedures, and scope of responsibility. Communicate clearly and effectively in person, by telephone, and in writing. Demonstrate accomplished computer keyboarding skills. Maintain confidentiality of State Bar documents, records, and data, including legally protected personal information, proprietary and pre-decisional information not subject to public information disclosure, sensitive legal and programmatic data, and other sensitive information Minimum Qualifications Legal Secretary II Education: Possession of high school diploma or equivalent. Two (2) years of post-secondary education Experience: Three (3) years of directly relevant legal secretarial experience. Or an equal combination of education, certification, and/or directly related legal secretary experience that resulted in the successful performance of the job. Legal Secretary III Education: Associate degree or two (2) years of post-secondary education. Experience: Six (6) years of legal secretarial experience. Or an equal combination of education, certification, and/or directly related legal secretary experience that resulted in the successful performance of the job. License, Certificate, and Registration Requirements: None required. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. We are a diverse, equitable, and inclusive workplace where all of our employees and prospective employees experience fairness, dignity, and respect.
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information TYPE OF RECRUITMENT: OPEN COMPETITIVE - EMERGENCY FILING DATE: Wednesday, April 3, 2024 at 8:30 a.m. , Pacific Time (PT) This examination will remain open until the needs of the service are met and is subject to closure without prior notice. No out-of-class experience will be accepted. EXAM NUMBER: PH2102A-EA The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you. The County of Los Angeles Department of Public Health is seeking qualified candidates to fill emergency Senior Secretary III vacancies related to the homelessness crisis. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Senior Secretary III . DEFINITION: Acts as secretary to the head of a major division in a large and complex County department. CLASSIFICATION STANDARDS: All classes in the Secretarial Group perform duties composed of essentially the same basic activities and operations. Positions in these classes are allocated when the work of the supervisor requires full-time personal secretarial assistance. The level of secretary allocated is related primarily to the level of supervisor served. Typically, positions allocable to this class provide full-time secretarial assistance to the head of a major division or a minor branch in a large and complex County department having 1,000 or more employees and characterized by the professional or technical nature of work performed, or major protective or recreational services provided. In Health Services, this includes the head of a major nursing or administrative division in a large and complex hospital, comprehensive ambulatory health or rehabilitation center, major program or staff division under a central headquarters deputy director, or a division allocated on a Countywide basis. Essential Job Functions Replies to both verbal and written communication. Screens telephone calls, furnishes requested information, refers calls to others better qualified, and personally takes care of those calls which do not require the attention of the supervisor. Makes appointments, keeps calendar, and schedules conferences, meetings and travel arrangements for supervisor. Acts as intermediary between supervisor and staff, transmitting messages, orders, and requests, both written and verbal, and when authorized acts in the supervisor's absence. Acts as liaison officer between the supervisor's office and other departments, agencies, and jurisdictions. Prepares inter-office notices, bulletins, and memoranda, including interpretations of departmental policy and the laws and regulations governing the activities of the office. Gathers data for general information purposes or special reports, contacting other departments, employees, agencies, and individuals for additional material as necessary, and may prepare reports for supervisor's approval upon request. Checks material being submitted for supervisor's attention to ascertain that all relevant data, files, signatures, etc., are included. Relieves supervisor of routine personnel, budget, and other operating details such as scheduling, timekeeping, and contacting the Chief Executive Office, Department of Human Resources, and other departments. Keeps track of the execution of plans, improvements, and projects initiated by the supervisor and recommends improvements in departmental procedures. Supervises lower-level clerical staff. Requirements MINIMUM REQUIREMENTS: Option I: One year of highly responsible secretarial experience at the level of Los Angeles County's class* of Secretary III, Secretary IV, Senior Secretary I or Senior Secretary II. Option II: Two years of responsible secretarial experience at the level of Los Angeles County's class* of Secretary I or Secretary II . LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. OTHER REQUIREMENTS: Typing Rate: 40 net words per minute. IMPORTANT TYPING TEST INFORMATION: The following candidates are NOT required to take the County typing test : Those candidates who currently hold or have held a typing position that requires 40 words per minute in the service of the County of Los Angeles. OR Those candidates who have taken and passed a Los Angeles County typing performance test of 40 works per minute administered by a County Department. Passing scores on record with the Department of Human Resources will be transferred automatically. Applicants who have met the typing requirement in another department must attach a copy of their typing certificate to their application at the time of filing or email to hrexams@ph.lacounty.gov within fifteen (15) calendar days from the last day of fling. Applicants MUS T apply to the "TYPING TEST - SCORE BANKING ONLY " bulletin. You will be invited to take a time typing test designed to measure speed and accuracy in typing. Typing performance test results from this examination will be used for this Senior Secretary III (PH2102A-EA) exam , which requires proficiency at 40 words per minute. To apply, please copy and past the URL to the address bar of the web browser OR click on the link below: URL: https://www.governmentjobs.com/careers/lacounty/jobs/2950238/typing-test-score-banking-only?keywords=typing%20bank&pagetype=jobOpportunitiesJobs Please note it is recommended to apply to the TYPING TEST - SCORE BANKING ONLY jo b bulletin as soon as possible as the job bulletin may close at any time without prior notification and you will no longer be able to apply for the typing test and may be rejected for this exam. TESTING ACCOMMODATION: If you require an accommodation to fairly compete in any part of the TYPING TEST - SCORE- BANKING ONLY assessment process, let the Department of Human Resources (DHR) know by contacting the Testing Accommodations Coordinator at TestingAccommodations@hr.lacounty.gov . You will be required to complete the Request for Reasonable Accommodation form as well as provide supporting documentation from a qualified professional justifying the requested accommodation(s). The sooner you contact DHR, the sooner they can respond to your request and keep you moving through the process. SPECIAL REQUIREMENT INFORMATION: * Experience at the level of the Los Angeles County classes listed in the Minimum Requirements are defined as follows: Secretary III: Functions as secretary to either (1) the head of a major section in a large and complex County department, (2) the head of a minor section in Health Services, (3) the head of a major unit in either (a) a department headed by an elective official of the County of Los Angeles, (b) a department headed by an appointive official who provides immediate advisory services to the Board of Supervisors, or (c) the Department of the Public Defender. Secretary IV: Functions as secretary to the head of a major section in a very large and complex County department. Senior Secretary I: Acts as secretary to the head of a major division in a small County department. Senior Secretary II: Acts as secretary to the head of a major division in a medium-sized County department. Secretary I: Functions as secretary to either (1) the head of a major section in a small County department, or (2) the head of a major unit in a large and complex County department. Secretary II: Functions as secretary to either (1) the head of a major section in a medium-sized County department or (2) the head of a major unit in a very large and complex County department. Additional Information No out-of-class experience will be accepted. EXAMINATION CONTENT: Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment. _______________________________________________________________ Application and Filing Information HOW TO APPLY: Applications must be filed ONLINE ONLY . Applicants are required to complete and submit an online Los Angeles County Employment Application AND Supplemental Questionnaire in order to be considered for this examination. Paper applications, resumes, or any unsolicited documents will not be accepted in lieu of completing the online application and Supplemental Questionnaire. Application filing may be suspended at any time without advance notice. Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add hrexams@ph.lacounty.gov as well as noreply@governmentjobs.com, and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. Plan to submit your online application well in advance of the 5:00 p.m. PT deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Check the website for updated information at https://lacountylibrary.org . FAIR CHANCE EMPLOYER: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. DO NOT SHARE USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the in equalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Department Contact Name: Exam Analyst Department Contact Phone: (323) 659-6546 Department Contact E-mail: HRExams@ph.lacounty.gov Exam Number: PH2102A-EA California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (323) 659-6546 Teletype Phone: (800) 899-4099 Alternate Teletype Phone : (800) 897-0077 For detailed information, please click here
Jul 14, 2024
Full Time
Position/Program Information TYPE OF RECRUITMENT: OPEN COMPETITIVE - EMERGENCY FILING DATE: Wednesday, April 3, 2024 at 8:30 a.m. , Pacific Time (PT) This examination will remain open until the needs of the service are met and is subject to closure without prior notice. No out-of-class experience will be accepted. EXAM NUMBER: PH2102A-EA The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you. The County of Los Angeles Department of Public Health is seeking qualified candidates to fill emergency Senior Secretary III vacancies related to the homelessness crisis. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Senior Secretary III . DEFINITION: Acts as secretary to the head of a major division in a large and complex County department. CLASSIFICATION STANDARDS: All classes in the Secretarial Group perform duties composed of essentially the same basic activities and operations. Positions in these classes are allocated when the work of the supervisor requires full-time personal secretarial assistance. The level of secretary allocated is related primarily to the level of supervisor served. Typically, positions allocable to this class provide full-time secretarial assistance to the head of a major division or a minor branch in a large and complex County department having 1,000 or more employees and characterized by the professional or technical nature of work performed, or major protective or recreational services provided. In Health Services, this includes the head of a major nursing or administrative division in a large and complex hospital, comprehensive ambulatory health or rehabilitation center, major program or staff division under a central headquarters deputy director, or a division allocated on a Countywide basis. Essential Job Functions Replies to both verbal and written communication. Screens telephone calls, furnishes requested information, refers calls to others better qualified, and personally takes care of those calls which do not require the attention of the supervisor. Makes appointments, keeps calendar, and schedules conferences, meetings and travel arrangements for supervisor. Acts as intermediary between supervisor and staff, transmitting messages, orders, and requests, both written and verbal, and when authorized acts in the supervisor's absence. Acts as liaison officer between the supervisor's office and other departments, agencies, and jurisdictions. Prepares inter-office notices, bulletins, and memoranda, including interpretations of departmental policy and the laws and regulations governing the activities of the office. Gathers data for general information purposes or special reports, contacting other departments, employees, agencies, and individuals for additional material as necessary, and may prepare reports for supervisor's approval upon request. Checks material being submitted for supervisor's attention to ascertain that all relevant data, files, signatures, etc., are included. Relieves supervisor of routine personnel, budget, and other operating details such as scheduling, timekeeping, and contacting the Chief Executive Office, Department of Human Resources, and other departments. Keeps track of the execution of plans, improvements, and projects initiated by the supervisor and recommends improvements in departmental procedures. Supervises lower-level clerical staff. Requirements MINIMUM REQUIREMENTS: Option I: One year of highly responsible secretarial experience at the level of Los Angeles County's class* of Secretary III, Secretary IV, Senior Secretary I or Senior Secretary II. Option II: Two years of responsible secretarial experience at the level of Los Angeles County's class* of Secretary I or Secretary II . LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. OTHER REQUIREMENTS: Typing Rate: 40 net words per minute. IMPORTANT TYPING TEST INFORMATION: The following candidates are NOT required to take the County typing test : Those candidates who currently hold or have held a typing position that requires 40 words per minute in the service of the County of Los Angeles. OR Those candidates who have taken and passed a Los Angeles County typing performance test of 40 works per minute administered by a County Department. Passing scores on record with the Department of Human Resources will be transferred automatically. Applicants who have met the typing requirement in another department must attach a copy of their typing certificate to their application at the time of filing or email to hrexams@ph.lacounty.gov within fifteen (15) calendar days from the last day of fling. Applicants MUS T apply to the "TYPING TEST - SCORE BANKING ONLY " bulletin. You will be invited to take a time typing test designed to measure speed and accuracy in typing. Typing performance test results from this examination will be used for this Senior Secretary III (PH2102A-EA) exam , which requires proficiency at 40 words per minute. To apply, please copy and past the URL to the address bar of the web browser OR click on the link below: URL: https://www.governmentjobs.com/careers/lacounty/jobs/2950238/typing-test-score-banking-only?keywords=typing%20bank&pagetype=jobOpportunitiesJobs Please note it is recommended to apply to the TYPING TEST - SCORE BANKING ONLY jo b bulletin as soon as possible as the job bulletin may close at any time without prior notification and you will no longer be able to apply for the typing test and may be rejected for this exam. TESTING ACCOMMODATION: If you require an accommodation to fairly compete in any part of the TYPING TEST - SCORE- BANKING ONLY assessment process, let the Department of Human Resources (DHR) know by contacting the Testing Accommodations Coordinator at TestingAccommodations@hr.lacounty.gov . You will be required to complete the Request for Reasonable Accommodation form as well as provide supporting documentation from a qualified professional justifying the requested accommodation(s). The sooner you contact DHR, the sooner they can respond to your request and keep you moving through the process. SPECIAL REQUIREMENT INFORMATION: * Experience at the level of the Los Angeles County classes listed in the Minimum Requirements are defined as follows: Secretary III: Functions as secretary to either (1) the head of a major section in a large and complex County department, (2) the head of a minor section in Health Services, (3) the head of a major unit in either (a) a department headed by an elective official of the County of Los Angeles, (b) a department headed by an appointive official who provides immediate advisory services to the Board of Supervisors, or (c) the Department of the Public Defender. Secretary IV: Functions as secretary to the head of a major section in a very large and complex County department. Senior Secretary I: Acts as secretary to the head of a major division in a small County department. Senior Secretary II: Acts as secretary to the head of a major division in a medium-sized County department. Secretary I: Functions as secretary to either (1) the head of a major section in a small County department, or (2) the head of a major unit in a large and complex County department. Secretary II: Functions as secretary to either (1) the head of a major section in a medium-sized County department or (2) the head of a major unit in a very large and complex County department. Additional Information No out-of-class experience will be accepted. EXAMINATION CONTENT: Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment. _______________________________________________________________ Application and Filing Information HOW TO APPLY: Applications must be filed ONLINE ONLY . Applicants are required to complete and submit an online Los Angeles County Employment Application AND Supplemental Questionnaire in order to be considered for this examination. Paper applications, resumes, or any unsolicited documents will not be accepted in lieu of completing the online application and Supplemental Questionnaire. Application filing may be suspended at any time without advance notice. Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add hrexams@ph.lacounty.gov as well as noreply@governmentjobs.com, and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. Plan to submit your online application well in advance of the 5:00 p.m. PT deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Check the website for updated information at https://lacountylibrary.org . FAIR CHANCE EMPLOYER: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. DO NOT SHARE USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the in equalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Department Contact Name: Exam Analyst Department Contact Phone: (323) 659-6546 Department Contact E-mail: HRExams@ph.lacounty.gov Exam Number: PH2102A-EA California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (323) 659-6546 Teletype Phone: (800) 899-4099 Alternate Teletype Phone : (800) 897-0077 For detailed information, please click here
Orange County, CA
Orange County, California, United States
CAREER DESCRIPTION SECRETARY I This position is scheduled to receive salary range increases on the following dates: Effective June 28, 2024 - 4.25% increase Effective June 27, 2025 - 4.00% increase This recruitment is open to the public for a minimum of five (5) business days and will remain open on a continuous basis until the needs of the County are met. Qualified applicants are encouraged to apply immediately RECRUITMENT / POSITION INFORMATION The current vacancy is within the Social Services Agency. The eligible list established through this recruitment will be used to fill current and future Secretary I positions within the County of Orange until the next recruitment. This recruitment may also be used to fill positions in similar and/or lower classifications. COUNTY OF ORANGE: Orange County embraces vibrant, historic, and diverse neighborhoods, and welcomes millions of visitors per year, truly making it where the world comes to live, work, and play. Click here to learn more about the County of Orange. SOCIAL SERVICES AGENCY Administering a number of human services programs, the County of Orange Social Services Agency (SSA) is composed of four business divisions: Assistance Programs; Children and Family Services; Family Self-Sufficiency & Adult Services; and Administrative Services; and over 4,300 dedicated employees, providing human services to an average of one in four Orange County residents. Our mission is to deliver quality services that are accessible and responsive to the community, encourage personal responsibility, strengthen individuals, preserve families, and protect vulnerable adults and children. Click here to learn more about the Social Services Agency. THE OPPORTUNITY The Secretary I will provide secretarial support and office services to the executive managers and/or administrative managers. The Secretary I will also assist supervisors by assuming a variety of administrative tasks and non-routine work. The job duties include but are not limited to the following: Screens and answers telephone calls and correspondences Transmits messages, orders and requests, both written and verbal; and maintains office controls on the progress of assignments and projects Relieves supervisor of routine personnel, budget or other operating details, such as scheduling, timekeeping and approving material and purchase requisition Schedules appointments and arranges conferences and meetings for the supervisor, prepares agenda and adjusts necessary in scheduled meeting times, completes arrangements for scheduled meetings, and makes travel arrangements Attends meetings or conferences, takes and/or summarizes notes into minutes and distributes Sets up and maintains files for records and correspondence, maintains manuals, and updates resource materials Exercises good judgment and discretion in handling confidential information Performs other work as assigned MINIMUM QUALIFICATIONS Click here to learn more about the minimum qualifications, including Physical Mental, Environmental and Working Conidiations for Secretary I. DESIRABLE QUALIFICATIONS AND CORE COMPETENCIES The ideal candidate will have at least two (2) years of experience performing clerical work and administrative support to the various levels of organizational management. In addition, will also possess the following core competencies: Technical Expertise/Computer Savvy Operates multiple telephone lines, computers and applicable peripheral equipment Uses Microsoft Outlook, Microsoft Word, Microsoft PowerPoint and Microsoft Excel and other software applications proficiently Conducts computer-based research utilizing various programs including the Internet Prepares agendas and minutes for departmental meetings Maintains electronic systems and generates reports Communication/Interpersonal Skills Maintains confidentiality, provides excellent customer services, and communicates effectively both orally and in writing Interacts with departmental staff, other County employees, and outside agencies/constituents with professionalism, tact and diplomacy Effectively conveys and clarifies information utilizing business grammar and punctuation Effectively follows written and oral instruction and able to give instructions to others Concisely composes written documents to convey thoughts and ideas clearly Ensures customer service satisfaction and responds timely to inquiries using effective oral and written skills Problem Solving/Judgment Exercises an appropriate sense of urgency Anticipates or recognizes the existence of a problem Effectively communicates critical information to supervisor/managers Applies sound judgement effectively to accomplish tasks Effectively utilizes and improves judgement skills to achieve an outcome or complete tasks Draws generalized conclusions based on experience and observations Exercises sound judgment and discretion with confidential information Researches, compiles, assimilates and prepares confidential and sensitive documents Maintains composure in a stressful work environment Planning/Organization Able to multitask and prioritize assignments Manages and maintains both hard and soft copy files Uses schedules, project plans, agendas, and other planning and organizing tools to accomplish tasks and meet all deadlines SPECIAL QUALIFICATIONS Social Services Agency (SSA) candidates will be required to undergo a background clearance check and must successfully clear prior to the start of their employment. All employment offers are contingent upon successful completion of a background check. Areas considered in the background check include conviction history, employment history, professional references and education verification (i.e. degree, license, or official transcripts) if applicable. Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.) In addition, a Child Abuse Central Index (CACI) background clearance check may be required. CACI is a repository of child abuse investigation reports managed by the Department of Justice (DOJ) that contains information related to substantiated cases of physical abuse, sexual abuse, mental/emotional abuse, and/or severe neglect of a child. RECRUITMENT PROCESS Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the competition. Online Assessment (Weighted 100%) Applicants who meet minimum qualifications will be invited to participate in one or more job-related assessments. Only the most successful applicants will move forward to the next step in the recruitment process. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Based on the Agency's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the recruitment process. ADDITIONAL INFORMATION Please see below for important information regarding COVID-19 related requirements. The COVID-19 pandemic continues to evolve, and laws, regulations, and policies regarding COVID-19 are subject to change. The County of Orange is required to comply with all applicable State or County Public Health Orders, some of which require vaccination or testing as follows: Workers, who provide services in certain Medical or High-Risk Settings, will be required to provide proof of full vaccination from COVID-19 or to wear a mask and undergo weekly COVID-19 testing . Workers, who provide services in certain Health Care Facilities or in a correctional facility or detention center where health care is provided, will be required to provide proof that they are fully vaccinated and boosted . (Workers may be exempt from this requirement based on religious beliefs or a qualifying medical reason; however, if exempted, they will be required to wear a mask and undergo weekly COVID-19 testing.) The position for which you are applying may be required to adhere to any applicable State or County Public Health Orders. You will receive notification of any requirement as it applies to a position. EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, please contact Cindy Silva at (714) 245-6216 or cynthia.silva@ssa.ocgov.com EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Non-Management Benefits In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays--we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information Click here for information about benefits offered to County of Orange employees. Closing Date/Time: Continuous
Jul 14, 2024
Full Time
CAREER DESCRIPTION SECRETARY I This position is scheduled to receive salary range increases on the following dates: Effective June 28, 2024 - 4.25% increase Effective June 27, 2025 - 4.00% increase This recruitment is open to the public for a minimum of five (5) business days and will remain open on a continuous basis until the needs of the County are met. Qualified applicants are encouraged to apply immediately RECRUITMENT / POSITION INFORMATION The current vacancy is within the Social Services Agency. The eligible list established through this recruitment will be used to fill current and future Secretary I positions within the County of Orange until the next recruitment. This recruitment may also be used to fill positions in similar and/or lower classifications. COUNTY OF ORANGE: Orange County embraces vibrant, historic, and diverse neighborhoods, and welcomes millions of visitors per year, truly making it where the world comes to live, work, and play. Click here to learn more about the County of Orange. SOCIAL SERVICES AGENCY Administering a number of human services programs, the County of Orange Social Services Agency (SSA) is composed of four business divisions: Assistance Programs; Children and Family Services; Family Self-Sufficiency & Adult Services; and Administrative Services; and over 4,300 dedicated employees, providing human services to an average of one in four Orange County residents. Our mission is to deliver quality services that are accessible and responsive to the community, encourage personal responsibility, strengthen individuals, preserve families, and protect vulnerable adults and children. Click here to learn more about the Social Services Agency. THE OPPORTUNITY The Secretary I will provide secretarial support and office services to the executive managers and/or administrative managers. The Secretary I will also assist supervisors by assuming a variety of administrative tasks and non-routine work. The job duties include but are not limited to the following: Screens and answers telephone calls and correspondences Transmits messages, orders and requests, both written and verbal; and maintains office controls on the progress of assignments and projects Relieves supervisor of routine personnel, budget or other operating details, such as scheduling, timekeeping and approving material and purchase requisition Schedules appointments and arranges conferences and meetings for the supervisor, prepares agenda and adjusts necessary in scheduled meeting times, completes arrangements for scheduled meetings, and makes travel arrangements Attends meetings or conferences, takes and/or summarizes notes into minutes and distributes Sets up and maintains files for records and correspondence, maintains manuals, and updates resource materials Exercises good judgment and discretion in handling confidential information Performs other work as assigned MINIMUM QUALIFICATIONS Click here to learn more about the minimum qualifications, including Physical Mental, Environmental and Working Conidiations for Secretary I. DESIRABLE QUALIFICATIONS AND CORE COMPETENCIES The ideal candidate will have at least two (2) years of experience performing clerical work and administrative support to the various levels of organizational management. In addition, will also possess the following core competencies: Technical Expertise/Computer Savvy Operates multiple telephone lines, computers and applicable peripheral equipment Uses Microsoft Outlook, Microsoft Word, Microsoft PowerPoint and Microsoft Excel and other software applications proficiently Conducts computer-based research utilizing various programs including the Internet Prepares agendas and minutes for departmental meetings Maintains electronic systems and generates reports Communication/Interpersonal Skills Maintains confidentiality, provides excellent customer services, and communicates effectively both orally and in writing Interacts with departmental staff, other County employees, and outside agencies/constituents with professionalism, tact and diplomacy Effectively conveys and clarifies information utilizing business grammar and punctuation Effectively follows written and oral instruction and able to give instructions to others Concisely composes written documents to convey thoughts and ideas clearly Ensures customer service satisfaction and responds timely to inquiries using effective oral and written skills Problem Solving/Judgment Exercises an appropriate sense of urgency Anticipates or recognizes the existence of a problem Effectively communicates critical information to supervisor/managers Applies sound judgement effectively to accomplish tasks Effectively utilizes and improves judgement skills to achieve an outcome or complete tasks Draws generalized conclusions based on experience and observations Exercises sound judgment and discretion with confidential information Researches, compiles, assimilates and prepares confidential and sensitive documents Maintains composure in a stressful work environment Planning/Organization Able to multitask and prioritize assignments Manages and maintains both hard and soft copy files Uses schedules, project plans, agendas, and other planning and organizing tools to accomplish tasks and meet all deadlines SPECIAL QUALIFICATIONS Social Services Agency (SSA) candidates will be required to undergo a background clearance check and must successfully clear prior to the start of their employment. All employment offers are contingent upon successful completion of a background check. Areas considered in the background check include conviction history, employment history, professional references and education verification (i.e. degree, license, or official transcripts) if applicable. Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.) In addition, a Child Abuse Central Index (CACI) background clearance check may be required. CACI is a repository of child abuse investigation reports managed by the Department of Justice (DOJ) that contains information related to substantiated cases of physical abuse, sexual abuse, mental/emotional abuse, and/or severe neglect of a child. RECRUITMENT PROCESS Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the competition. Online Assessment (Weighted 100%) Applicants who meet minimum qualifications will be invited to participate in one or more job-related assessments. Only the most successful applicants will move forward to the next step in the recruitment process. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Based on the Agency's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the recruitment process. ADDITIONAL INFORMATION Please see below for important information regarding COVID-19 related requirements. The COVID-19 pandemic continues to evolve, and laws, regulations, and policies regarding COVID-19 are subject to change. The County of Orange is required to comply with all applicable State or County Public Health Orders, some of which require vaccination or testing as follows: Workers, who provide services in certain Medical or High-Risk Settings, will be required to provide proof of full vaccination from COVID-19 or to wear a mask and undergo weekly COVID-19 testing . Workers, who provide services in certain Health Care Facilities or in a correctional facility or detention center where health care is provided, will be required to provide proof that they are fully vaccinated and boosted . (Workers may be exempt from this requirement based on religious beliefs or a qualifying medical reason; however, if exempted, they will be required to wear a mask and undergo weekly COVID-19 testing.) The position for which you are applying may be required to adhere to any applicable State or County Public Health Orders. You will receive notification of any requirement as it applies to a position. EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, please contact Cindy Silva at (714) 245-6216 or cynthia.silva@ssa.ocgov.com EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Non-Management Benefits In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays--we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information Click here for information about benefits offered to County of Orange employees. Closing Date/Time: Continuous
Requirements MOS Code: 001802 (Navy) Education and Experience : A High School diploma, GED or higher and five (5) years of office support experience. Licenses and Certificates : None. General Purpose Under direction, as principal direct provider, perform difficult standardized administrative support for one or more executive level employees, such as directors of small or medium sized departments, deputy or assistant department directors, heads of major segments or key line divisions of large public services, operating or technically complex departments, or administrators of City-wide staff functions. Typical Duties Coordinate varied responsible personal secretarial duties to ensure efficient planning of day-to-day time of organization head being supported, as well as that of standing or ad hoc committees if assigned, and to ensure accurate documentation and proper dissemination of directives and other management information to several subordinate organization levels, other departments, external organizations and the public. Involves: Update and maintain organization head’s calendar and meeting schedule. Arrange, assist and organize meetings. Make travel arrangements and prepare itineraries. Gather and compile pertinent information for meetings and presentations. Negotiate times and places with attendees, send reminders and confirmations. Assist with arrangements and clerical details for special projects, as assigned. Electronically or stenographically record, transcribe and finalize dictation or meeting minutes. Transcribe, edit and finalize correspondence authored by organization head. Review and ensure proper distribution of mail, email or telephone communications, flag urgent information and communicate priorities of the organization head to staff. Draft prescribed memoranda, press releases and other correspondence regarding specified common business topics within deadlines. Review citizen complaints and inquiries, and prepare authorized responses, which includes citing specific applicable rules, procedures and precedents for acceptable courses of actions within the bounds of standard policies or directing them to proper division or department, and follow up on complaints to ensure timely resolution. Prepare and distribute agendas for and attend meetings. Maintain confidentiality of personnel or other sensitive information. Conduct research utilizing internet, manuals, policies, procedures and various other sources, and compose, proof and assemble pertinent information for documents such as contracts, reports, reinstatements, motions, ordinances, and resolutions, which includes identifying parameters, ensuring presence of appropriate signatures and placing items on council or other meeting agendas. Oversee or assembly and distribution of regular and special unit activity status and results reports. May provide unit human resource and accounting support services such as, maintaining time reports and vacation schedules, preparing payroll forms, distributing personnel action forms to staff, entering transfers, promotions, pay increases and other personnel data into computer system, maintaining and monitoring budget and inventory lists. Preparing supply requisitions for organization head, posting vouchers for payment, reviewing requisitions and invoices before forwarding to accounting section for payment, and preparing and submitting account number changes. Update departmental records regularly, which includes entering data into electronic files, ensuring final documents are accurately filed, archived and maintained according to departmental directives. Provide specified paraprofessional administrative support for aspects of programs or staff functions, if assigned. Involves: Assist in developing and implementing standardized long and short-range business and planning initiatives. Search records for references to designated topics, distribute survey questionnaires or make telephone inquiries, and compile and tabulate responses. Suggest new and changed clerical procedures to supervisor and implement those approved, which includes scheduling and conducting training of other functionally involved employees as indicated as necessary. Plan and organize special events and meetings. Gather and compile pertinent information for meetings and presentations. Establish and maintain unit or program databases and records in conformance with prescribed retention and retrieval procedures that meet regulations. Prepare and assemble specific reports and assist in financial planning and budget preparation, including spreadsheets, schedules and charts. Monitor expenditures, budget limits and inventory. Monitor assigned contractual services. Identify and inform organization head of materials, supplies and equipment needed. May assist with grants research by compiling data and drafting grant application documents. May supervise assigned staff, usually consisting of one or two clerical or secretarial employees. Involves: Schedule, assign, instruct, guide and check work. Appraise employee performance. Provide for training and development. Enforce personnel rules and regulations, and work behavior standards firmly and impartially. Counsel, motivate and maintain harmony. Interview applicants. Recommend hiring, termination, transfers, discipline, merit pay or other employee status changes. General Information For complete job specification, click here . Important Note: The required Supplemental Questions and answers are considered an examination component and will generate a score. Applicants are being tested on a conditional basis pending review of minimum qualifications. Applications will be reviewed for applicants that pass the Supplemental Questions examination. Per CSC Rules & Regulations, after review of the minimum qualifications for applicants that pass the Supplemental Questions examination, a passing score, combined with applicable seniority points and veteran points, will be used to create a list of candidates. Note: This position requires the ability to type 50 wpm. A typing certificate will be required within three (3) days of job offer. Typing credentials that have been completed within the last two (2) years will be accepted from the School Districts, International Business College, University of Texas at El Paso, El Paso Community College, and the Texas Workforce Commission. Typing certificate must be on company letterhead, state gross words per minute, net words per minute and the number of errors. The City of El Paso Human Resources Department offers typing exams by appointment. To set up a typing exam appointment, please contact the Human Resources Department at (915) 212-0045. Note: This is new advertisement for Senior Secretary. You must apply if you are still interested in this position. Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received. A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete. To qualify for this position, required education, experience, knowledge and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position. Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position. BENEFITS LIFE AND HEALTH INSURANCE The City of El Paso is a self-insured entity with a third-party administrator for Medical and Pharmacy benefits. Basic Life Insurance Coverage is available at no cost to eligible employees. Additional Life Insurance and coverage for your dependents are also available. Employees can select optional Dental, Vision, and Short Term Disability coverage. Employees also have the option to participate in a Health Savings Account or Flexible Spending Account (healthcare and/or dependent care for daycare expenses). All of these insurance and coverage options can be configured within a month of your new employee orientation date. An Employee Assistance Program (EAP) with access to mental health sessions, therapy, and more is available at no cost. A trained counselors are also available to help you and your dependents cope with life’s stressors so that you can live a happy productive lifestyle. The City’s Wellness Program seeks to promote better health and wellness amongst the workforce through various programs and incentives in which employees may choose to participate in, to include wellness education, fitness tests, biometric screenings, group fitness, health coaching and so much more! Keep Learning, Growing & Reinventing Yourself! The City of El Paso's Tuition Assistance Program encourages employee personal and professional development by sharing educational costs with those employees who have successfully completed their original probation, and in turn retain a skillful workforce. Each year, employees can obtain Tuition Assistance for Degree, Certifications, Continuing Education, and Books & Equipment. ELIGIBILITY FOR VACATION LEAVE All regular employees who are regularly scheduled to work on an average, a minimum of twenty (20) hours per week, who have held a position in the City Service for a period of six months from date of employment, shall be eligible for vacation allowance as hereinafter set forth. Part-time employees shall accrue vacation leave at a pro-rated amount of full-time entitlement based on the number of hours that they are scheduled to work. Employees covered by collective bargaining agreements shall accrue vacation as provided in the applicable agreement. Regular employees in the City Service shall accrue vacation credit at the following rates per pay period, calculated from the date of employment of each employee: For 0 - 5 years of service (12 days): 40 hour per week employees - 3.70 hours per biweekly pay period For >5 to 15 years of service (17 days): 40 hour per week employees - 5.24 hours per biweekly pay period For >15 or more years of service (20 days): 40 hour per week employees - 6.16 hours per biweekly pay period SICK LEAVE WITH PAY Employees shall be entitled to accrue sick leave with pay in accordance with the Rules of the Civil Service Commission. ACCIDENT WITH PAY LEAVE The Amended Section 4.4 of the Ordinance shall become effective upon adoption and shall apply to occupational injuries and occupational diseases occurring on and after date of adoption. Occupational injuries and occupational diseases occurring before such date will be governed by the Ordinance in effect at the time of the date of injury or disease. PREGNANCY LEAVE A) Pregnancy shall be treated the same as any other temporary physical disability. B) An employee on pregnancy leave shall use accumulated and unused regular sick leave time and then (unless granted use of special sick leave) shall be on leave without pay, unless the employee chooses to use any accumulated and unused annual leave. C) An employee going on pregnancy leave shall give written notice to her department head with appropriate medical verification. Before returning to work from pregnancy leave, the individual will provide appropriate medical documentation releasing the employee to return to work, as is required for any individual who has been on leave for a temporary physical disability. LEGAL HOLIDAYS The following days are hereby declared legal holidays for all the City departments, provided that the provisions of this section shall not apply to members of the Fire Department whose duties are to prevent or extinguish fires, or to members of the Police Department whose duties are those of law enforcement: (Amended 10/03/95) 1.First day of January (New Year's Day) 2.Third Monday in January (Martin Luther King Holiday) 3. Thirty-first day in March(Cesar Chavez Day) 4.Last Monday in May (Memorial Day) 5. June 19 (Juneteenth) 6.Fourth day of July (Independence Day) 7.First Monday in September (Labor Day) 8. Eleventh Day in November (Veteran's Day) 9.Fourth Thursday in November (Thanksgiving Day) 10. The Friday following the fourth Thursdayin November (Day after Thanksgiving) 11.Twenty-fifth Day in December (Christmas Day) 12.Employee's Birthday In addition to the above days, the following days are also declared to be legal holidays:1. Any day designated as a holiday by City Council.2. When any legal holiday falls on a Saturday, the preceding Friday shall be considered a legal holiday.3. When any legal holiday falls on a Sunday, the following business day shall be considered a legal holiday. Closing Date/Time: 7/30/2024 11:59 PM Mountain
Jul 26, 2024
Full Time
Requirements MOS Code: 001802 (Navy) Education and Experience : A High School diploma, GED or higher and five (5) years of office support experience. Licenses and Certificates : None. General Purpose Under direction, as principal direct provider, perform difficult standardized administrative support for one or more executive level employees, such as directors of small or medium sized departments, deputy or assistant department directors, heads of major segments or key line divisions of large public services, operating or technically complex departments, or administrators of City-wide staff functions. Typical Duties Coordinate varied responsible personal secretarial duties to ensure efficient planning of day-to-day time of organization head being supported, as well as that of standing or ad hoc committees if assigned, and to ensure accurate documentation and proper dissemination of directives and other management information to several subordinate organization levels, other departments, external organizations and the public. Involves: Update and maintain organization head’s calendar and meeting schedule. Arrange, assist and organize meetings. Make travel arrangements and prepare itineraries. Gather and compile pertinent information for meetings and presentations. Negotiate times and places with attendees, send reminders and confirmations. Assist with arrangements and clerical details for special projects, as assigned. Electronically or stenographically record, transcribe and finalize dictation or meeting minutes. Transcribe, edit and finalize correspondence authored by organization head. Review and ensure proper distribution of mail, email or telephone communications, flag urgent information and communicate priorities of the organization head to staff. Draft prescribed memoranda, press releases and other correspondence regarding specified common business topics within deadlines. Review citizen complaints and inquiries, and prepare authorized responses, which includes citing specific applicable rules, procedures and precedents for acceptable courses of actions within the bounds of standard policies or directing them to proper division or department, and follow up on complaints to ensure timely resolution. Prepare and distribute agendas for and attend meetings. Maintain confidentiality of personnel or other sensitive information. Conduct research utilizing internet, manuals, policies, procedures and various other sources, and compose, proof and assemble pertinent information for documents such as contracts, reports, reinstatements, motions, ordinances, and resolutions, which includes identifying parameters, ensuring presence of appropriate signatures and placing items on council or other meeting agendas. Oversee or assembly and distribution of regular and special unit activity status and results reports. May provide unit human resource and accounting support services such as, maintaining time reports and vacation schedules, preparing payroll forms, distributing personnel action forms to staff, entering transfers, promotions, pay increases and other personnel data into computer system, maintaining and monitoring budget and inventory lists. Preparing supply requisitions for organization head, posting vouchers for payment, reviewing requisitions and invoices before forwarding to accounting section for payment, and preparing and submitting account number changes. Update departmental records regularly, which includes entering data into electronic files, ensuring final documents are accurately filed, archived and maintained according to departmental directives. Provide specified paraprofessional administrative support for aspects of programs or staff functions, if assigned. Involves: Assist in developing and implementing standardized long and short-range business and planning initiatives. Search records for references to designated topics, distribute survey questionnaires or make telephone inquiries, and compile and tabulate responses. Suggest new and changed clerical procedures to supervisor and implement those approved, which includes scheduling and conducting training of other functionally involved employees as indicated as necessary. Plan and organize special events and meetings. Gather and compile pertinent information for meetings and presentations. Establish and maintain unit or program databases and records in conformance with prescribed retention and retrieval procedures that meet regulations. Prepare and assemble specific reports and assist in financial planning and budget preparation, including spreadsheets, schedules and charts. Monitor expenditures, budget limits and inventory. Monitor assigned contractual services. Identify and inform organization head of materials, supplies and equipment needed. May assist with grants research by compiling data and drafting grant application documents. May supervise assigned staff, usually consisting of one or two clerical or secretarial employees. Involves: Schedule, assign, instruct, guide and check work. Appraise employee performance. Provide for training and development. Enforce personnel rules and regulations, and work behavior standards firmly and impartially. Counsel, motivate and maintain harmony. Interview applicants. Recommend hiring, termination, transfers, discipline, merit pay or other employee status changes. General Information For complete job specification, click here . Important Note: The required Supplemental Questions and answers are considered an examination component and will generate a score. Applicants are being tested on a conditional basis pending review of minimum qualifications. Applications will be reviewed for applicants that pass the Supplemental Questions examination. Per CSC Rules & Regulations, after review of the minimum qualifications for applicants that pass the Supplemental Questions examination, a passing score, combined with applicable seniority points and veteran points, will be used to create a list of candidates. Note: This position requires the ability to type 50 wpm. A typing certificate will be required within three (3) days of job offer. Typing credentials that have been completed within the last two (2) years will be accepted from the School Districts, International Business College, University of Texas at El Paso, El Paso Community College, and the Texas Workforce Commission. Typing certificate must be on company letterhead, state gross words per minute, net words per minute and the number of errors. The City of El Paso Human Resources Department offers typing exams by appointment. To set up a typing exam appointment, please contact the Human Resources Department at (915) 212-0045. Note: This is new advertisement for Senior Secretary. You must apply if you are still interested in this position. Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received. A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete. To qualify for this position, required education, experience, knowledge and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position. Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position. BENEFITS LIFE AND HEALTH INSURANCE The City of El Paso is a self-insured entity with a third-party administrator for Medical and Pharmacy benefits. Basic Life Insurance Coverage is available at no cost to eligible employees. Additional Life Insurance and coverage for your dependents are also available. Employees can select optional Dental, Vision, and Short Term Disability coverage. Employees also have the option to participate in a Health Savings Account or Flexible Spending Account (healthcare and/or dependent care for daycare expenses). All of these insurance and coverage options can be configured within a month of your new employee orientation date. An Employee Assistance Program (EAP) with access to mental health sessions, therapy, and more is available at no cost. A trained counselors are also available to help you and your dependents cope with life’s stressors so that you can live a happy productive lifestyle. The City’s Wellness Program seeks to promote better health and wellness amongst the workforce through various programs and incentives in which employees may choose to participate in, to include wellness education, fitness tests, biometric screenings, group fitness, health coaching and so much more! Keep Learning, Growing & Reinventing Yourself! The City of El Paso's Tuition Assistance Program encourages employee personal and professional development by sharing educational costs with those employees who have successfully completed their original probation, and in turn retain a skillful workforce. Each year, employees can obtain Tuition Assistance for Degree, Certifications, Continuing Education, and Books & Equipment. ELIGIBILITY FOR VACATION LEAVE All regular employees who are regularly scheduled to work on an average, a minimum of twenty (20) hours per week, who have held a position in the City Service for a period of six months from date of employment, shall be eligible for vacation allowance as hereinafter set forth. Part-time employees shall accrue vacation leave at a pro-rated amount of full-time entitlement based on the number of hours that they are scheduled to work. Employees covered by collective bargaining agreements shall accrue vacation as provided in the applicable agreement. Regular employees in the City Service shall accrue vacation credit at the following rates per pay period, calculated from the date of employment of each employee: For 0 - 5 years of service (12 days): 40 hour per week employees - 3.70 hours per biweekly pay period For >5 to 15 years of service (17 days): 40 hour per week employees - 5.24 hours per biweekly pay period For >15 or more years of service (20 days): 40 hour per week employees - 6.16 hours per biweekly pay period SICK LEAVE WITH PAY Employees shall be entitled to accrue sick leave with pay in accordance with the Rules of the Civil Service Commission. ACCIDENT WITH PAY LEAVE The Amended Section 4.4 of the Ordinance shall become effective upon adoption and shall apply to occupational injuries and occupational diseases occurring on and after date of adoption. Occupational injuries and occupational diseases occurring before such date will be governed by the Ordinance in effect at the time of the date of injury or disease. PREGNANCY LEAVE A) Pregnancy shall be treated the same as any other temporary physical disability. B) An employee on pregnancy leave shall use accumulated and unused regular sick leave time and then (unless granted use of special sick leave) shall be on leave without pay, unless the employee chooses to use any accumulated and unused annual leave. C) An employee going on pregnancy leave shall give written notice to her department head with appropriate medical verification. Before returning to work from pregnancy leave, the individual will provide appropriate medical documentation releasing the employee to return to work, as is required for any individual who has been on leave for a temporary physical disability. LEGAL HOLIDAYS The following days are hereby declared legal holidays for all the City departments, provided that the provisions of this section shall not apply to members of the Fire Department whose duties are to prevent or extinguish fires, or to members of the Police Department whose duties are those of law enforcement: (Amended 10/03/95) 1.First day of January (New Year's Day) 2.Third Monday in January (Martin Luther King Holiday) 3. Thirty-first day in March(Cesar Chavez Day) 4.Last Monday in May (Memorial Day) 5. June 19 (Juneteenth) 6.Fourth day of July (Independence Day) 7.First Monday in September (Labor Day) 8. Eleventh Day in November (Veteran's Day) 9.Fourth Thursday in November (Thanksgiving Day) 10. The Friday following the fourth Thursdayin November (Day after Thanksgiving) 11.Twenty-fifth Day in December (Christmas Day) 12.Employee's Birthday In addition to the above days, the following days are also declared to be legal holidays:1. Any day designated as a holiday by City Council.2. When any legal holiday falls on a Saturday, the preceding Friday shall be considered a legal holiday.3. When any legal holiday falls on a Sunday, the following business day shall be considered a legal holiday. Closing Date/Time: 7/30/2024 11:59 PM Mountain
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job San Bernardino County is recruiting for Executive Administrative Assistants I ,to perform a variety of administrative and secretarial tasks in support to a Deputy Director, Assistant Director, D epartment Director, member of the Executive Cabinet or other County official. Executive Administrative Assistants perform a variety of highly responsible and complex duties requiring a high level of confidentiality and discretion. Incumbents will work in a fast-paced environment which requires multi-tasking, attention to detail and excellent executive level customer service skills. Key responsibilities will include: Composing written correspondence, reports and budget justifications; writing summaries of articles, producing high-level summaries of various legislation, research findings, and recommend actions. Facilitates day-to-day office activities including typing letters, reports, agenda items, numerical and technical material from notes, drafts, shorthand or recorded dictation. Se rves as liaison between supervisor, officials and the public in situations requiring tact and judgment. Screen mail, calls and visitors to determine the nature and urgency of the contact; answers inquiries requiring the interpretation and application of departmental policies and procedures. Schedules meetings and conferences; prepares materials and agenda; may represent supervisor at meetings. Keeps supervisor's calendar; schedules appointments and makes travel arrangements. Reviews and makes recommendations regarding office methods, policies and procedures; devises forms. Assists with various projects which includes researching, compiling, arranging and computing data. Trains office staff in office practices, use of specialized equipment, word processing, etc. May direct or coordinate the activities of a clerical support unit. Human Resources is also accepting applications for Executive Administrative Assistant II and Executive Administrative Assistant III , which all require a separate application. It is to your advantage to review the requirements and apply as appropriate. Examination Procedure: There will be a competitive evaluation of qualifications with other candidates in the selection process based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbBOU - Benefits Summary Guide . CONDITIONS OF EMPLOYMENT Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening. Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Minimum Requirements Experience: Two (2) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas. Typing Speed: Must possess a minimum corrected typing/keyboarding speed of 50 WPM . Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience. IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Clerk, Receptionist) is NOT considered qualifying. Qualifying experience is typically equivalent to the San Bernardino County Secretary I classification, and above, providing support to a specified executive-level professional or administrative position(s ) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Desired Qualifications The ideal candidate will have: Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Proficiency with Microsoft Office Suite or related software, advanced level in Outlook. Ability to manage/support multiple executive level staff calendars. Ability to identify solutions to coordinate multiple stakeholders for meetings. Highly developed decision making, problem solving, and written communication skills. In-depth knowledge of modern office practices, methods, and procedures. Selection Process Application Procedure : T o be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm , Friday, August 2, 2024. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. All communications regarding the selection process will be via e-mail. Applicants are encouraged to check their e-mail frequently to learn additional information regarding this recruitment. Check your GovernmentJobs account for notifications. Update your firewalls to allow e-mails from San Bernardino County through governmentjobs.com. Update your Spam, Junk, and Bulk settings to ensure it will not spam/block/filter communications from e-mail addresses with the following domain "@hr.sbcounty.gov". Finally, be sure to keep your personal information updated. Taking these steps now will help ensure you receive all communications regarding this recruitment. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Exempt Unit-Group D The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: 8/2/2024 5:00 PM Pacific
Jul 07, 2024
Full Time
The Job San Bernardino County is recruiting for Executive Administrative Assistants I ,to perform a variety of administrative and secretarial tasks in support to a Deputy Director, Assistant Director, D epartment Director, member of the Executive Cabinet or other County official. Executive Administrative Assistants perform a variety of highly responsible and complex duties requiring a high level of confidentiality and discretion. Incumbents will work in a fast-paced environment which requires multi-tasking, attention to detail and excellent executive level customer service skills. Key responsibilities will include: Composing written correspondence, reports and budget justifications; writing summaries of articles, producing high-level summaries of various legislation, research findings, and recommend actions. Facilitates day-to-day office activities including typing letters, reports, agenda items, numerical and technical material from notes, drafts, shorthand or recorded dictation. Se rves as liaison between supervisor, officials and the public in situations requiring tact and judgment. Screen mail, calls and visitors to determine the nature and urgency of the contact; answers inquiries requiring the interpretation and application of departmental policies and procedures. Schedules meetings and conferences; prepares materials and agenda; may represent supervisor at meetings. Keeps supervisor's calendar; schedules appointments and makes travel arrangements. Reviews and makes recommendations regarding office methods, policies and procedures; devises forms. Assists with various projects which includes researching, compiling, arranging and computing data. Trains office staff in office practices, use of specialized equipment, word processing, etc. May direct or coordinate the activities of a clerical support unit. Human Resources is also accepting applications for Executive Administrative Assistant II and Executive Administrative Assistant III , which all require a separate application. It is to your advantage to review the requirements and apply as appropriate. Examination Procedure: There will be a competitive evaluation of qualifications with other candidates in the selection process based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbBOU - Benefits Summary Guide . CONDITIONS OF EMPLOYMENT Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening. Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Minimum Requirements Experience: Two (2) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas. Typing Speed: Must possess a minimum corrected typing/keyboarding speed of 50 WPM . Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience. IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Clerk, Receptionist) is NOT considered qualifying. Qualifying experience is typically equivalent to the San Bernardino County Secretary I classification, and above, providing support to a specified executive-level professional or administrative position(s ) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Desired Qualifications The ideal candidate will have: Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Proficiency with Microsoft Office Suite or related software, advanced level in Outlook. Ability to manage/support multiple executive level staff calendars. Ability to identify solutions to coordinate multiple stakeholders for meetings. Highly developed decision making, problem solving, and written communication skills. In-depth knowledge of modern office practices, methods, and procedures. Selection Process Application Procedure : T o be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm , Friday, August 2, 2024. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. All communications regarding the selection process will be via e-mail. Applicants are encouraged to check their e-mail frequently to learn additional information regarding this recruitment. Check your GovernmentJobs account for notifications. Update your firewalls to allow e-mails from San Bernardino County through governmentjobs.com. Update your Spam, Junk, and Bulk settings to ensure it will not spam/block/filter communications from e-mail addresses with the following domain "@hr.sbcounty.gov". Finally, be sure to keep your personal information updated. Taking these steps now will help ensure you receive all communications regarding this recruitment. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Exempt Unit-Group D The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: 8/2/2024 5:00 PM Pacific
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job San Bernardino County is recruiting for Executive Administrative Assistants II ,to perform a variety of administrative and secretarial tasks in support to a Deputy Director, Assistant Director, D epartment Director, member of the Executive Cabinet or other County official. Executive Administrative Assistants perform a variety of highly responsible and complex duties requiring a high level of confidentiality and discretion. Incumbents will work in a fast-paced environment which requires multi-tasking, attention to detail and excellent executive level customer service skills. Key responsibilities will include: Composing written correspondence, reports and budget justifications; writing summaries of articles, producing high-level summaries of various legislation, research findings, and recommend actions. Facilitates day-to-day office activities including typing letters, reports, agenda items, numerical and technical material from notes, drafts, shorthand or recorded dictation. Se rves as liaison between supervisor, officials and the public in situations requiring tact and judgment. Screen mail, calls and visitors to determine the nature and urgency of the contact; answers inquiries requiring the interpretation and application of departmental policies and procedures. Schedules meetings and conferences; prepares materials and agenda; may represent supervisor at meetings. Keeps supervisor's calendar; schedules appointments and makes travel arrangements. Reviews and makes recommendations regarding office methods, policies and procedures; devises forms. Assists with various projects which includes researching, compiling, arranging and computing data. Trains office staff in office practices, use of specialized equipment, word processing, etc. May direct or coordinate the activities of a clerical support unit. Human Resources is also accepting applications for Executive Administrative Assistant I and Executive Administrative Assistant III , which all require a separate application. It is to your advantage to review the requirements and apply as appropriate. Examination Procedure: There will be a competitive evaluation of qualifications with other candidates in the selection process based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbBOU - Benefits Summary Guide . CONDITIONS OF EMPLOYMENT Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening. Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Minimum Requirements Experience: Three (3) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas. Typing Speed: Must possess a minimum corrected typing/keyboarding speed of 50 WPM . Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience. IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Clerk, Receptionist) is NOT considered qualifying. Qualifying experience is typically equivalent to the San Bernardino County Secretary I classification, and above, providing support to a specified executive-level professional or administrative position(s ) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Desired Qualifications The ideal candidate will have: Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Proficiency with Microsoft Office Suite or related software, advanced level in Outlook. Ability to manage/support multiple executive level staff calendars. Ability to identify solutions to coordinate multiple stakeholders for meetings. Highly developed decision making, problem solving, and written communication skills. In-depth knowledge of modern office practices, methods, and procedures. Selection Process Application Procedure : T o be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm , Friday, August 2, 2024. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. All communications regarding the selection process will be via e-mail. Applicants are encouraged to check their e-mail frequently to learn additional information regarding this recruitment. Check your Government Jobs account for notifications. Update your firewalls to allow e-mails from San Bernardino County through governmentjobs.com. Update your Spam, Junk, and Bulk settings to ensure it will not spam/block/filter communications from e-mail addresses with the following domain "@hr.sbcounty.gov". Finally, be sure to keep your personal information updated. Taking these steps now will help ensure you receive all communications regarding this recruitment. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Exempt Unit-Group D The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: 8/2/2024 5:00 PM Pacific
Jul 07, 2024
Full Time
The Job San Bernardino County is recruiting for Executive Administrative Assistants II ,to perform a variety of administrative and secretarial tasks in support to a Deputy Director, Assistant Director, D epartment Director, member of the Executive Cabinet or other County official. Executive Administrative Assistants perform a variety of highly responsible and complex duties requiring a high level of confidentiality and discretion. Incumbents will work in a fast-paced environment which requires multi-tasking, attention to detail and excellent executive level customer service skills. Key responsibilities will include: Composing written correspondence, reports and budget justifications; writing summaries of articles, producing high-level summaries of various legislation, research findings, and recommend actions. Facilitates day-to-day office activities including typing letters, reports, agenda items, numerical and technical material from notes, drafts, shorthand or recorded dictation. Se rves as liaison between supervisor, officials and the public in situations requiring tact and judgment. Screen mail, calls and visitors to determine the nature and urgency of the contact; answers inquiries requiring the interpretation and application of departmental policies and procedures. Schedules meetings and conferences; prepares materials and agenda; may represent supervisor at meetings. Keeps supervisor's calendar; schedules appointments and makes travel arrangements. Reviews and makes recommendations regarding office methods, policies and procedures; devises forms. Assists with various projects which includes researching, compiling, arranging and computing data. Trains office staff in office practices, use of specialized equipment, word processing, etc. May direct or coordinate the activities of a clerical support unit. Human Resources is also accepting applications for Executive Administrative Assistant I and Executive Administrative Assistant III , which all require a separate application. It is to your advantage to review the requirements and apply as appropriate. Examination Procedure: There will be a competitive evaluation of qualifications with other candidates in the selection process based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbBOU - Benefits Summary Guide . CONDITIONS OF EMPLOYMENT Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening. Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Minimum Requirements Experience: Three (3) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas. Typing Speed: Must possess a minimum corrected typing/keyboarding speed of 50 WPM . Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience. IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Clerk, Receptionist) is NOT considered qualifying. Qualifying experience is typically equivalent to the San Bernardino County Secretary I classification, and above, providing support to a specified executive-level professional or administrative position(s ) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Desired Qualifications The ideal candidate will have: Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Proficiency with Microsoft Office Suite or related software, advanced level in Outlook. Ability to manage/support multiple executive level staff calendars. Ability to identify solutions to coordinate multiple stakeholders for meetings. Highly developed decision making, problem solving, and written communication skills. In-depth knowledge of modern office practices, methods, and procedures. Selection Process Application Procedure : T o be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm , Friday, August 2, 2024. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. All communications regarding the selection process will be via e-mail. Applicants are encouraged to check their e-mail frequently to learn additional information regarding this recruitment. Check your Government Jobs account for notifications. Update your firewalls to allow e-mails from San Bernardino County through governmentjobs.com. Update your Spam, Junk, and Bulk settings to ensure it will not spam/block/filter communications from e-mail addresses with the following domain "@hr.sbcounty.gov". Finally, be sure to keep your personal information updated. Taking these steps now will help ensure you receive all communications regarding this recruitment. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Exempt Unit-Group D The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: 8/2/2024 5:00 PM Pacific
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job San Bernardino County is recruiting for Executive Administrative Assistants III ,to perform a variety of administrative and secretarial tasks in support to a Deputy Director, Assistant Director, D epartment Director, member of the Executive Cabinet or other County official. Executive Administrative Assistants perform a variety of highly responsible and complex duties requiring a high level of confidentiality and discretion. Incumbents will work in a fast-paced environment which requires multi-tasking, attention to detail and excellent executive level customer service skills. Key responsibilities will include: Composing written correspondence, reports and budget justifications; writing summaries of articles, producing high-level summaries of various legislation, research findings, and recommend actions. Facilitates day-to-day office activities including typing letters, reports, agenda items, numerical and technical material from notes, drafts, shorthand or recorded dictation. Se rves as liaison between supervisor, officials and the public in situations requiring tact and judgment. Screen mail, calls and visitors to determine the nature and urgency of the contact; answers inquiries requiring the interpretation and application of departmental policies and procedures. Schedules meetings and conferences; prepares materials and agenda; may represent supervisor at meetings. Keeps supervisor's calendar; schedules appointments and makes travel arrangements. Reviews and makes recommendations regarding office methods, policies and procedures; devises forms. Assists with various projects which includes researching, compiling, arranging and computing data. Trains office staff in office practices, use of specialized equipment, word processing, etc. May direct or coordinate the activities of a clerical support unit. Human Resources is also accepting applications for Executive Administrative Assistant I and Executive Administrative Assistant II , which all require a separate application. It is to your advantage to review the requirements and apply as appropriate. Examination Procedure: There will be a competitive evaluation of qualifications with other candidates in the selection process based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbBOU - Benefits Summary Guide . CONDITIONS OF EMPLOYMENT Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening. Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Minimum Requirements Experience: Four (4) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas. Typing Speed: Must possess a minimum corrected typing/keyboarding speed of 50 WPM . Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience. IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Clerk, Receptionist) is NOT considered qualifying. Qualifying experience is typically equivalent to the San Bernardino County Secretary I classification, and above, providing support to a specified executive-level professional or administrative position(s ) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Desired Qualifications The ideal candidate will have: Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Proficiency with Microsoft Office Suite or related software, advanced level in Outlook. Ability to manage/support multiple executive level staff calendars. Ability to identify solutions to coordinate multiple stakeholders for meetings. Highly developed decision making, problem solving, and written communication skills. In-depth knowledge of modern office practices, methods, and procedures. Selection Process Application Procedure : T o be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm , Friday, August 2, 2024. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. All communications regarding the selection process will be via e-mail. Applicants are encouraged to check their e-mail frequently to learn additional information regarding this recruitment. Check your Government Jobs account for notifications. Update your firewalls to allow e-mails from San Bernardino County through governmentjobs.com. Update your Spam, Junk, and Bulk settings to ensure it will not spam/block/filter communications from e-mail addresses with the following domain "@hr.sbcounty.gov". Finally, be sure to keep your personal information updated. Taking these steps now will help ensure you receive all communications regarding this recruitment. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Exempt Unit-Group D The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: 8/2/2024 5:00 PM Pacific
Jul 07, 2024
Full Time
The Job San Bernardino County is recruiting for Executive Administrative Assistants III ,to perform a variety of administrative and secretarial tasks in support to a Deputy Director, Assistant Director, D epartment Director, member of the Executive Cabinet or other County official. Executive Administrative Assistants perform a variety of highly responsible and complex duties requiring a high level of confidentiality and discretion. Incumbents will work in a fast-paced environment which requires multi-tasking, attention to detail and excellent executive level customer service skills. Key responsibilities will include: Composing written correspondence, reports and budget justifications; writing summaries of articles, producing high-level summaries of various legislation, research findings, and recommend actions. Facilitates day-to-day office activities including typing letters, reports, agenda items, numerical and technical material from notes, drafts, shorthand or recorded dictation. Se rves as liaison between supervisor, officials and the public in situations requiring tact and judgment. Screen mail, calls and visitors to determine the nature and urgency of the contact; answers inquiries requiring the interpretation and application of departmental policies and procedures. Schedules meetings and conferences; prepares materials and agenda; may represent supervisor at meetings. Keeps supervisor's calendar; schedules appointments and makes travel arrangements. Reviews and makes recommendations regarding office methods, policies and procedures; devises forms. Assists with various projects which includes researching, compiling, arranging and computing data. Trains office staff in office practices, use of specialized equipment, word processing, etc. May direct or coordinate the activities of a clerical support unit. Human Resources is also accepting applications for Executive Administrative Assistant I and Executive Administrative Assistant II , which all require a separate application. It is to your advantage to review the requirements and apply as appropriate. Examination Procedure: There will be a competitive evaluation of qualifications with other candidates in the selection process based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbBOU - Benefits Summary Guide . CONDITIONS OF EMPLOYMENT Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening. Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Minimum Requirements Experience: Four (4) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas. Typing Speed: Must possess a minimum corrected typing/keyboarding speed of 50 WPM . Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience. IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Clerk, Receptionist) is NOT considered qualifying. Qualifying experience is typically equivalent to the San Bernardino County Secretary I classification, and above, providing support to a specified executive-level professional or administrative position(s ) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Desired Qualifications The ideal candidate will have: Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Proficiency with Microsoft Office Suite or related software, advanced level in Outlook. Ability to manage/support multiple executive level staff calendars. Ability to identify solutions to coordinate multiple stakeholders for meetings. Highly developed decision making, problem solving, and written communication skills. In-depth knowledge of modern office practices, methods, and procedures. Selection Process Application Procedure : T o be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm , Friday, August 2, 2024. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. All communications regarding the selection process will be via e-mail. Applicants are encouraged to check their e-mail frequently to learn additional information regarding this recruitment. Check your Government Jobs account for notifications. Update your firewalls to allow e-mails from San Bernardino County through governmentjobs.com. Update your Spam, Junk, and Bulk settings to ensure it will not spam/block/filter communications from e-mail addresses with the following domain "@hr.sbcounty.gov". Finally, be sure to keep your personal information updated. Taking these steps now will help ensure you receive all communications regarding this recruitment. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Exempt Unit-Group D The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: 8/2/2024 5:00 PM Pacific
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job Filing Deadline: Applications will be accepted until filled Applications Reviewed Daily ~ Competitive Annual Salary Range Depending on Qualifications: $69,534 - $98,529~ ~Anticipated 3% across the board salary increases effective February 2025* ~ ~ Excellent benefits and bi-annual step increases of 2.5% up to Step 16 ~ ~ Select our Modified Benefits Package and Boost your base salary by 4% up to $102,470 ~ The County Administrative Office (CAO) is recruiting for a Senior Executive Administrative Assistant* to perform a variety of highly responsible duties in support of department operations. Positions assigned to the CAO's office will work in a fast-paced, confidential environment, which requires multi-tasking, attention to detail, and excellent, executive-level customer service skills. Responsibilities Include: Compose written correspondence and maintain electronic and paper files. Facilitate day-to-day office activities including sorting mail, answering phones, making copies, coordinating appointment needs, and maintaining staff calendars. Support management with special projects, including gathering data, coordinating project logistics, and monitoring project timelines. Maintain confidentiality of controversial, privileged and sensitive information to ensure customer confidence and operational integrity. Create presentations and documents using desktop publishing software and digital graphics. Welcome guests, customers, and officials by greeting them, in person or on the telephone; answering or directing inquiries while providing exemplary customer service. Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. This excellent opportunity for career growth, also offers a lucrative compensation and benefits package that includes bi-annual step increases of 2.5% up to max step (a dvanced step placement upon hire is subject to qualifications) , and the benefits listed below: As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbBOU - Benefits Summary Guide . Click the links below for additional details: Exempt Employee Compensation Ordinance Summary of Traditional Benefits Summary of Modified Benefits Option *Salary increases contingent upon Property Related Revenue and/or statewide Realignment Sales Tax Collections performance Remain current with employment opportunities by signing up for "New Job Notifications" at our career website: www.sbcounty.gov/jobs . CONDITIONS OF EMPLOYMENT Pre-Employment Process: Applicants must pass a background investigation, which includes fingerprinting and physical exam, prior to appointment. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Job Status: Incumbents serve at the pleasure of the appointing authority in an "at will" unclassified status and do not attain status as regular County employees . Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Minimum Requirements To be considered for this excellent opportunity, applicants must meet the following minimum experience AND the typing requirement: EXPERIENCE Two and one-half (2-1/2) years of full-time equivalent administrative secretarial experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion . Duties must include : collecting and analyzing information/data, drafting reports based upon data analysis, special project management/support, composing and routing confidential correspondence, maintaining confidential files, records, and calendars for executives; and providing attentive and responsive customer service to internal and external stakeholders. TYPING SPEED Must possess a minimum corrected typing/keyboarding speed of 40 WPM. IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Office Specialist) is not considered qualifying. Qualifying experience must be equivalent to the San Bernardino County Secretary II classification, and above, providing support to a specified executive-level professional or administrative position(s) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Desired Qualifications The ideal candidate will have: Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy Excellent verbal and written communication skills Excellent organizational skills and attention to detail Proficiency with Microsoft Office Suite or related software, advanced level in Outlook Ability to manage/support multiple executive level staff calendars Ability to identify solutions to coordinate multiple stakeholders for meetings Ability to screen calls/emails and determine potential issues that need proactive response Selection Process There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire. It is to your advantage to be explicit in your responses on the Application and Supplemental Questionnaire. Application Procedure : Please complete and submit the online employment application and supplemental questionnaire. Be sure to clearly describe, in the work experience section of the application, your experience in meeting and exceeding the desired qualifications as stated above. Resumes will not be accepted in lieu of completing the application and/or the supplemental questionnaire. Application Review: Applications received by 5:00 PM on Friday, February 2, 2024, will be included in the first review/processing of applications; subsequent reviews may be conducted as needed to meet business needs. Apply ASAP, as recruitment may close at anytime once a sufficient number of qualified applications are received. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. All communications regarding the remainder of the selection process will be via email . Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Exempt Unit-Group C The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: Continuous
Jul 14, 2024
Full Time
The Job Filing Deadline: Applications will be accepted until filled Applications Reviewed Daily ~ Competitive Annual Salary Range Depending on Qualifications: $69,534 - $98,529~ ~Anticipated 3% across the board salary increases effective February 2025* ~ ~ Excellent benefits and bi-annual step increases of 2.5% up to Step 16 ~ ~ Select our Modified Benefits Package and Boost your base salary by 4% up to $102,470 ~ The County Administrative Office (CAO) is recruiting for a Senior Executive Administrative Assistant* to perform a variety of highly responsible duties in support of department operations. Positions assigned to the CAO's office will work in a fast-paced, confidential environment, which requires multi-tasking, attention to detail, and excellent, executive-level customer service skills. Responsibilities Include: Compose written correspondence and maintain electronic and paper files. Facilitate day-to-day office activities including sorting mail, answering phones, making copies, coordinating appointment needs, and maintaining staff calendars. Support management with special projects, including gathering data, coordinating project logistics, and monitoring project timelines. Maintain confidentiality of controversial, privileged and sensitive information to ensure customer confidence and operational integrity. Create presentations and documents using desktop publishing software and digital graphics. Welcome guests, customers, and officials by greeting them, in person or on the telephone; answering or directing inquiries while providing exemplary customer service. Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. This excellent opportunity for career growth, also offers a lucrative compensation and benefits package that includes bi-annual step increases of 2.5% up to max step (a dvanced step placement upon hire is subject to qualifications) , and the benefits listed below: As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbBOU - Benefits Summary Guide . Click the links below for additional details: Exempt Employee Compensation Ordinance Summary of Traditional Benefits Summary of Modified Benefits Option *Salary increases contingent upon Property Related Revenue and/or statewide Realignment Sales Tax Collections performance Remain current with employment opportunities by signing up for "New Job Notifications" at our career website: www.sbcounty.gov/jobs . CONDITIONS OF EMPLOYMENT Pre-Employment Process: Applicants must pass a background investigation, which includes fingerprinting and physical exam, prior to appointment. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Job Status: Incumbents serve at the pleasure of the appointing authority in an "at will" unclassified status and do not attain status as regular County employees . Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Minimum Requirements To be considered for this excellent opportunity, applicants must meet the following minimum experience AND the typing requirement: EXPERIENCE Two and one-half (2-1/2) years of full-time equivalent administrative secretarial experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion . Duties must include : collecting and analyzing information/data, drafting reports based upon data analysis, special project management/support, composing and routing confidential correspondence, maintaining confidential files, records, and calendars for executives; and providing attentive and responsive customer service to internal and external stakeholders. TYPING SPEED Must possess a minimum corrected typing/keyboarding speed of 40 WPM. IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Office Specialist) is not considered qualifying. Qualifying experience must be equivalent to the San Bernardino County Secretary II classification, and above, providing support to a specified executive-level professional or administrative position(s) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Desired Qualifications The ideal candidate will have: Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy Excellent verbal and written communication skills Excellent organizational skills and attention to detail Proficiency with Microsoft Office Suite or related software, advanced level in Outlook Ability to manage/support multiple executive level staff calendars Ability to identify solutions to coordinate multiple stakeholders for meetings Ability to screen calls/emails and determine potential issues that need proactive response Selection Process There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire. It is to your advantage to be explicit in your responses on the Application and Supplemental Questionnaire. Application Procedure : Please complete and submit the online employment application and supplemental questionnaire. Be sure to clearly describe, in the work experience section of the application, your experience in meeting and exceeding the desired qualifications as stated above. Resumes will not be accepted in lieu of completing the application and/or the supplemental questionnaire. Application Review: Applications received by 5:00 PM on Friday, February 2, 2024, will be included in the first review/processing of applications; subsequent reviews may be conducted as needed to meet business needs. Apply ASAP, as recruitment may close at anytime once a sufficient number of qualified applications are received. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. All communications regarding the remainder of the selection process will be via email . Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Exempt Unit-Group C The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: Continuous
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: www.longbeach.gov . THE DEPARTMENT The Department of Parks, Recreation and Marine is a nationally recognized and award-winning organization with 1,100 full-time/part-time staff and a budget of $74 million that makes our parks and beaches safe, welcoming spaces for all residents and visitors, putting people at the center of all that we do - including our park users, partners, and team members - to create inclusive, enriching, healthy communities for all to thrive. The Department provides stewardship of 3,200 acres of land, and offers extensive recreational, social, and cultural programs at 166 parks in nearly every one of Long Beach’s diverse neighborhoods for all ages. Long Beach’s parks system and services are unique including 27 community centers, 3 public pools, 2 historic ranchos, 5 municipal golf courses, 11 dog parks, 9 lakes and wetlands, 6 miles of beach, and the largest municipally operated marina with 3 marinas and 3,300 boat slips. EXAMPLES OF DUTIES THE POSITION The Department of Parks, Recreation and Marine is seeking an energetic and dedicated professional to fill a Manager, Maintenance Operations (MOB) position, which supports the Maintenance Operations Bureau. The MOB Manager reports directly to the Director of Parks, Recreation and Marine. The Bureau is responsible for management of the 166 City parks landscaping including the City’s park tree inventory, nesting surveys, and all contractor activities. Additionally, the Maintenance Operations Bureau is responsible for maintenance of the park’s facilities and amenities as well as special projects and programs, such as the Park Ambassador program, which enhances security and ongoing maintenance in park facilities. The Bureau houses two divisions: Park Facilities Maintenance and Grounds Maintenance, both of which are overseen by a Park Maintenance Superintendent who each report directly to the Manager. The Grounds section is responsible for maintaining upwards of 2,000 acres of park and open space via a contractor whose activities are overseen by management and staff. Additionally, the variety of grounds managed also includes 71 athletic fields, 9 lakes, 8 dog parks, a duck pond, and two cemeteries. The Facilities section is responsible for maintaining a wide variety of City operated amenities located in parks, including approximately 30 community centers, 9 administration buildings, 52 freestanding restrooms, and approximately 300,000 square feet of indoor recreation facilities. The MOB Manager ensures that all maintenance and City related policies, plans and programs are implemented. The MOB Manager is able to be conversant regarding current parks and recreation maintenance issues as well as the changing needs of the community. MOB continues improvement in services, facilities, and grounds in alignment with best industry practices and within allocated budgets. Leadership responsibilities include working collaboratively with Department Bureau Managers to initiate and implement process optimization. The duties and responsibilities for this position include: Facilitates the day-to-day activities currently required of the Maintenance Operations Bureau. Supports the Department by way of long range strategic planning for Facilities, Grounds and other maintenance activities, as well as implementing workflows and processes that support the execution of the PRM Department strategic plan. Ensures efforts result in maximum community benefit, while being sensitive to matters involving park equity and accessibility, as well as matters dealing with the City’s population of People Experiencing Homelessness. Develops operational policies and procedures that are in line with policies set by City Council and State law in conjunction with executive leadership team and with support of the Department's Human Resources staff. Collaborates closely with the Department Director, Deputy Director, PRM Bureau Managers and Superintendents, the City Manager’s office and City Council, as well as counterparts across the City in Public Works and other similarly situated Departments. Provides direction and guidance to the Bureau staff; supervises staff in performing their daily responsibilities. Trains, coaches, and mentors staff, evaluates employee performance, prepares annual performance reviews, and provides coaching for performance improvement. Takes disciplinary action to address performance or other deficiencies; directs and provides guidance to subordinate managers and supervisors. Interviews and recommends employees for hire. Oversees staff including (1) Secretary, (2) Clerk Typists, (1) Assistant Administrative Analyst, and (1) Administrative Analyst. REQUIREMENTS TO FILE MINIMUM REQUIREMENTS: Five (5) years of increasingly responsible maintenance experience, including at least two (2) years managing a staff in maintenance operations is required. Additional years of maintenance management experience is highly desirable. Valid Motor Vehicle Operator license. Strong leadership background with experience as a management professional in a complex, similarly situated organization with comparable challenges and structure. Experience managing and successfully working with people from diverse backgrounds and areas of trades or technical expertise. Experience creating effective working relationships across functional lines. Experience demonstrating effective partnering and problem-solving. Experience preparing and monitoring a division or bureau budget of a similar size. DESIRABLE QUALIFICATIONS: Bachelor's Degree in Parks Maintenance, Facilities Management, Construction Management, Business Management, Public Administration, or a related field is highly desirable. Possession of a higher educational certification is desirable. SELECTION PROCEDURE This recruitment will close at 11:59 PM Pacific Time on July 31, 2024. To be considered, applicants must submit a cover letter and resume in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act. The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-6314. In support of the City’s Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. For technical support with your governmentjobs.com application, please contact (855) 524-5627. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 7/31/2024 11:59 PM Pacific
Jul 02, 2024
Full Time
DESCRIPTION THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: www.longbeach.gov . THE DEPARTMENT The Department of Parks, Recreation and Marine is a nationally recognized and award-winning organization with 1,100 full-time/part-time staff and a budget of $74 million that makes our parks and beaches safe, welcoming spaces for all residents and visitors, putting people at the center of all that we do - including our park users, partners, and team members - to create inclusive, enriching, healthy communities for all to thrive. The Department provides stewardship of 3,200 acres of land, and offers extensive recreational, social, and cultural programs at 166 parks in nearly every one of Long Beach’s diverse neighborhoods for all ages. Long Beach’s parks system and services are unique including 27 community centers, 3 public pools, 2 historic ranchos, 5 municipal golf courses, 11 dog parks, 9 lakes and wetlands, 6 miles of beach, and the largest municipally operated marina with 3 marinas and 3,300 boat slips. EXAMPLES OF DUTIES THE POSITION The Department of Parks, Recreation and Marine is seeking an energetic and dedicated professional to fill a Manager, Maintenance Operations (MOB) position, which supports the Maintenance Operations Bureau. The MOB Manager reports directly to the Director of Parks, Recreation and Marine. The Bureau is responsible for management of the 166 City parks landscaping including the City’s park tree inventory, nesting surveys, and all contractor activities. Additionally, the Maintenance Operations Bureau is responsible for maintenance of the park’s facilities and amenities as well as special projects and programs, such as the Park Ambassador program, which enhances security and ongoing maintenance in park facilities. The Bureau houses two divisions: Park Facilities Maintenance and Grounds Maintenance, both of which are overseen by a Park Maintenance Superintendent who each report directly to the Manager. The Grounds section is responsible for maintaining upwards of 2,000 acres of park and open space via a contractor whose activities are overseen by management and staff. Additionally, the variety of grounds managed also includes 71 athletic fields, 9 lakes, 8 dog parks, a duck pond, and two cemeteries. The Facilities section is responsible for maintaining a wide variety of City operated amenities located in parks, including approximately 30 community centers, 9 administration buildings, 52 freestanding restrooms, and approximately 300,000 square feet of indoor recreation facilities. The MOB Manager ensures that all maintenance and City related policies, plans and programs are implemented. The MOB Manager is able to be conversant regarding current parks and recreation maintenance issues as well as the changing needs of the community. MOB continues improvement in services, facilities, and grounds in alignment with best industry practices and within allocated budgets. Leadership responsibilities include working collaboratively with Department Bureau Managers to initiate and implement process optimization. The duties and responsibilities for this position include: Facilitates the day-to-day activities currently required of the Maintenance Operations Bureau. Supports the Department by way of long range strategic planning for Facilities, Grounds and other maintenance activities, as well as implementing workflows and processes that support the execution of the PRM Department strategic plan. Ensures efforts result in maximum community benefit, while being sensitive to matters involving park equity and accessibility, as well as matters dealing with the City’s population of People Experiencing Homelessness. Develops operational policies and procedures that are in line with policies set by City Council and State law in conjunction with executive leadership team and with support of the Department's Human Resources staff. Collaborates closely with the Department Director, Deputy Director, PRM Bureau Managers and Superintendents, the City Manager’s office and City Council, as well as counterparts across the City in Public Works and other similarly situated Departments. Provides direction and guidance to the Bureau staff; supervises staff in performing their daily responsibilities. Trains, coaches, and mentors staff, evaluates employee performance, prepares annual performance reviews, and provides coaching for performance improvement. Takes disciplinary action to address performance or other deficiencies; directs and provides guidance to subordinate managers and supervisors. Interviews and recommends employees for hire. Oversees staff including (1) Secretary, (2) Clerk Typists, (1) Assistant Administrative Analyst, and (1) Administrative Analyst. REQUIREMENTS TO FILE MINIMUM REQUIREMENTS: Five (5) years of increasingly responsible maintenance experience, including at least two (2) years managing a staff in maintenance operations is required. Additional years of maintenance management experience is highly desirable. Valid Motor Vehicle Operator license. Strong leadership background with experience as a management professional in a complex, similarly situated organization with comparable challenges and structure. Experience managing and successfully working with people from diverse backgrounds and areas of trades or technical expertise. Experience creating effective working relationships across functional lines. Experience demonstrating effective partnering and problem-solving. Experience preparing and monitoring a division or bureau budget of a similar size. DESIRABLE QUALIFICATIONS: Bachelor's Degree in Parks Maintenance, Facilities Management, Construction Management, Business Management, Public Administration, or a related field is highly desirable. Possession of a higher educational certification is desirable. SELECTION PROCEDURE This recruitment will close at 11:59 PM Pacific Time on July 31, 2024. To be considered, applicants must submit a cover letter and resume in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act. The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-6314. In support of the City’s Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. For technical support with your governmentjobs.com application, please contact (855) 524-5627. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 7/31/2024 11:59 PM Pacific
The Position Come to a City that Builds Careers! As one of the largest cities in Broward County, the City of Hollywood provides an energetic, innovative and collaborative work environment for its employees. Want Top Notch Insurance? We offer low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans. Need Work Life Balance? We have got you covered with a 4-Day Work Week and an Award Winning Wellness Program. And We Don’t Stop There. The City of Hollywood provides a generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave. Repaying Student Loans? Employees at the City with 10 years of public service and on-time payments qualify for the Federal Student Loan Forgiveness Program. Let’s Partner Together and Come Grow with the City of Hollywood. Apply Now! JOB SUMMARY: Under general supervision performs skilled clerical work assisting with clerical and administrative support in the City Manager’s Office. Work is reviewed through conferences, observation, and written reports for results obtained. ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Acts as receptionist, screening visitors and answering telephone calls. Picks up and separates mail for all members of the office. Responds to telephone and in-person inquiries; greets the public and city officials; answers various inquiries personally; handles citizen complaints; provides information on departmental services and functions. Schedules appointments and meetings, maintains appointment calendar and meeting room calendar; coordinates special projects or committees as directed by superior; makes travel arrangements. Handles sensitive and confidential information with professionalism. Enters the requisition of supplies, publications, equipment, services, and contracts. Composes and types letters and memoranda independently or from brief instructions. Compiles data in a systematic manner, creating spreadsheets, tables and formulas as needed for reporting and analysis. Sets up and maintains complex and specialized filing systems. Operates a computer, copier, printer, and other standard office equipment. Collects and compiles data for administrative and annual reports, bulletins, documents, etc. Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation. Establish and maintain effective and professional relationships with work colleagues, supervisors, and managers. Performs related work as required. The Requirements EDUCATION/EXPERIENCE: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required: Associate degree with a minimum of five (5) years as an executive secretary, three (3) of which preferred in the public sector, or an equivalent combination of training and experience. Experience must include the use of computers and standard software applications such as Word, Outlook, and Excel. Preferred: Bachelor's Degree or college level course work in business, public administration, computer applications or any related field; an equivalent combination of training and experience. Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements. CERTIFICATES, LICENSES, REGISTRATIONS : Valid Driver’s License: With proof of automobile insurance Background Check: Must have an acceptable background record Driving Abstract: Must have an acceptable driving record The Examination Required Education and Background Information: Look over the announcement carefully to determine your eligibility. Please note minimum education and experience requirements. Closed competitive positions are open only to employees while open competitive positions are open to anyone who meets the minimum qualifications for the position. Evidence of a GED test score is required if submitted for high school diploma. Applicants are responsible for clearly documenting work experience and/or providing all relevant information at the time of application. Additional information will not be accepted after the announcement closing date. Examination: Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: written examination, performance examination, education and experience evaluation, oral examination and/or other job related examinations. You will be notified of the time and place of your examination when you file or later by mail. A passing grade is required on each part of the process. Repeated participation in any examination for which the same test is used is limited to once every 6 months. Your examination results will be sent by email as soon as possible after the grading is completed. Final passing grades are used to determine a candidate's position on the eligibility list of successful candidates. Departments fill vacancies from this list. The top three names are considered for each vacancy unless otherwise modified. Those not appointed are returned to the eligibility list for further consideration in accordance with the Civil Service Ordinance. Your name will remain on a register for one year for open competitive examinations and two years for closed competitive except where labor contract conflicts. Your name may be removed from an eligibility list prior to one year according to Hollywood's Civil Service Ordinance or labor contracts. Your eligibility may be canceled if you refuse a position or if you are not available for work. You are responsible for notifying the Employment Office, in writing, of any change in your address or telephone number. Special Accommodation and Communication Needs: The City of Hollywood provides necessary reasonable accommodation in the examination process upon request to persons with disabilities. Such requests must be made PRIOR to any scheduled examination. Veteran's Preference: The City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes. For additional information, please refer to the Florida Department of Veterans' Affairs . Additional Information All successful applicants will be required to pass an extensive background which may include criminal history searches, driving history checks, credit report, courthouse searches, education verification, employment verification, professional license verification, or other search methods as deemed necessary for the position. In addition, the applicant will be required to undergo a medical examination, which may include a drug screening, prior to appointment. Employment of Relatives: The City of Hollywood has an Ordinance which regulates the employment of relatives of City employees. Effective January 28, 2008, a relative may only be hired under the following additional conditions: The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list; The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board; The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee. As of 12/15/2005 the City will require all newly hired employees to sign an affidavit affirming non-usage of tobacco or tobacco products within the last year prior to submission of application and will continue to be a non-user of tobacco products throughout employment with the City of Hollywood. REASONABLE ACCOMMODATION: The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216. All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications). The City of Hollywood is an Equal Opportunity / Equal Access Employer. SUMMARY OF BENEFITS FOR EXECUTIVE, MANAGEMENT, & TECHNICAL EMPLOYEES Executive, Management, and Technical level employees shall accrue two hundred (200) hours of vacation leave per vacation year, except for vacation leave directly approved by the City Commission (the vacation leave year shall begin on October 1st and end on the following September 30th). Employees in these classifications shall be required to utilize eighty (80) hours of vacation during the vacation year for which it is earned or it will be lost at the end of the vacation year (In individual circumstances, the City Manager may determine that vacation that is unable to be used may be paid out rather than lost or may remain in the employees bank). The remaining days may be carried forward and must be used within fifteen (15) months following the vacation year in which the leave is earned or be liquidated by cash payment at the end of the fifteen (15) month period. Such leave that is liquidated by cash payment shall be paid at the employee's rate of pay when the vacation time was earned. Such leave shall be earned on an accrual basis of 7.69 hours per bi-weekly pay period, except for the leave directly approved by the City Commission. Executive, Management & Technical employees accrue eight (8) hours of sick leave per month with no limit on the amount that is accumulated. Accrued sick leave shall be terminally paid at the following rates in relationship to years of service with the City: Accrued Sick Leave Payout Less than five (5) year 20% sick leave Five (5) to ten (10) years 40% sick leave Ten (10) or more years 80% sick leave Upon the accumulation of 200 sick leave hours, all employees have the option of converting up to forty-eight (48) hours of sick leave to vacation leave. Employees may participate in the City’s Sick Leave Pool Program upon the completion of one year of employment and with a minimum accumulation of ninety-six (96) hours of sick and/or vacation leave. This program entitles eligible employees to participate in extended sick leave benefits for cases involving non-work related catastrophic or long-term illnesses or injuries. Executive, Management & Technical employees shall accrue forty (40) personal leave hours per fiscal year. The personal leave year shall begin on October 1st and end on the following September 30th. Personal leave days will not accumulate from year to year and cannot be liquidated by cash payment. In the first year, employees hired after October 1 through February 1 will accrue 30 hours personal leave. Employees hired after February 1 through June 1 will accrue 20 hours of personal leave during their first year. Employee hired after June 1 will not accrued any personal leave during their first personal leave year. Executive, Management & Technical employees will receive two paid wellness workdays (either 8 or 10 hour days) each fiscal year. These days are provided to promote well-being and wellness. These paid workdays must be used within the fiscal year in which they are earned or will be lost. Executive, Management & Technical employees may receive the following paid holidays: New Year's Day |Martin Luther King, Jr.'s Birthday |President's Day |Memorial Day |Juneteenth |Independence Day |Labor Day |Veteran's Day |Thanksgiving Day |Day after Thanksgiving |Christmas Eve |Christmas Day |New Year's Eve Executive, Management & Technical employees will receive 40 hours of paid bereavement leave in the event of an immediate family member passing. Executive, Management & Technical employees will receive longevity compensation added to their base salary for the following cumulative years of service with the City: 5 years of service 5% 10 years of service 3% 12.5 years of service 2.75% 15 years of service 2% Executive, Management & Technical employees and families shall be provided the option of coverage in the City’s health insurance plans. The City will contribute 80% of the premium for employees electing single or dependent coverage on the OAP plan and the employee will be responsible for contributing 20% of the premium; The City will contribute 100% of the premium for employees electing single coverage on the OAPIN plan. For employees adding dependents, the City will contribute 90% toward the premium and the employee will be responsible for contributing 10% of the premium. For 2024, the biweekly rates are as follows: Enrollment Tier | Medical OAP | Medical OAPIN Employee Only |$87.89 |$0 Employee +1 |$175.78 |$39.34 Employee + 2 or More |$281.24 |$86.56 Each member shall have the option of completing an annual wellness preventative physical through the City’s contracted provider currently named Life Scan with the costs of the scan paid for by the City up to $395 for each member which includes a comprehensive medical evaluation, ultrasound imaging, cardio-pulmonary assessments, vision and hearing test, and extensive laboratory blood profiles. Executive, Management & Technical employees shall be provided group dental with $19.00 of the monthly premium costs paid by the City. There are three benefit plan offerings. For 2024, the biweekly rates are as follows: Enrollment Tier | Dental DPPO Low | Dental DPPO High | Dental DPPO Buy UP Employee Only |$5.17 |$21.37 |$25.11 Employee +1 |$14.80 |$40.68 |$46.82 Employee + 2 or More |$23.69 |$58.51 |$66.86 Executive, Management & Technical employees shall have the option to purchase vision coverage through payroll deductions. Three plans are offered. For 2024, the biweekly rates are as follows: Enrollment Tier | VSP Option 1 | VSP Option 2 | VSP Option 3 Employee Only |$2.36 |$3.87 |$4.44 Employee +1 |$4.73 |$7.73 |$8.87 Employee + 2 or More |$7.61 |$12.45 |$14.28 Executive, Management & Technical employees will receive from the City a “use it or lose it” Health Reimbursement Account annually. The amount to the employee is determined by the employee’s medical enrollment status or if no coverage is elected then it will default to the lowest level. The level of the City contribution will be reevaluated once a year. The levels are: Single or no coverage = $400; Employee plus one = $600; and Employee plus two or more = $1000. In addition, the employee may establish and contribute to a Flexible Spending Account. The City and the employee will make contributions into the employee's Retiree Health Saving Account based on the employee's years of service as follows: From 1 - 9 years of service = $10 bi-weekly From 10 to 19 years of service from = $25 bi-weekly 20 or more years of service = $35 bi-weekly Executive, Management & Technical employees shall be provided with term life insurance of $100,000 with all premium costs paid by the City. Employees shall have the option of purchasing additional term life insurance at group rates up to an additional maximum amount of $475,000. Executive, Management & Technical employees receive Disability Salary Replacement Insurance that will provide for a 60% base salary benefit after a ninety (90) day waiting period. During the ninety (90) day waiting period, an employee may utilize accrued sick and vacation leave. Upon entering the program, the employee may continue to use sick and vacation leave to make up the difference between 60% of salary and 100% of salary. Executive, Management & Technical employees (except the City Manager and City Attorney) are required to participate in the City Pension Plan. All employees will be required to contribute 8% pretax dollars to the employee’s retirement fund. An employee is vested in the pension plan after seven years of continuous service. To be eligible for normal retirement an employee must be age 65 with 7 years of service, age 62 with 25 years of service or age 60 with 30 years of service. The service retirement annuity (pension) is equal to 2.5% of the employee's average salary for the highest 130 consecutive biweekly pay periods of credited service multiplied by the employee's years of credited service. To file a claim for benefits under the General Pension Plan or to receive a copy of the Plan or a copy of the Summary Plan Description (SPD), contact the COHERF Pension Office at 954-921-3333. Executive, Management & Technical employees are eligible to apply for tuition reimbursement in accordance with the following guidelines: Graduate Benefit Grade of B or Better 100% Reimbursement at State tuition rates Grade of Pass 100% Reimbursement at State tuition rates Undergraduate Benefit Grade of C or Better 100% Reimbursement at State tuition rates Grade of Pass 100% Reimbursement at State tuition rates Reimbursement may not exceed $3,000 for any employee in any one fiscal year. Any coursework eligible for reimbursement must have a direct relationship to the job requirements of the employee’s position. Reimbursement may only be provided for attendance at an accredited college or university. Employees enrolled in a technical or vocational institution shall not be eligible for tuition reimbursement under this program. Reimbursement shall be available for books and course fees subject to the approval of the Department/Office Director and City Manager or designee. Tuition is subject to the approval of the Department/Office Director and City Manager or designee. Employees who receive benefits under this program, who voluntarily leave the City's employment within two (2) years of receiving such benefit, shall be responsible for reimbursing the City for the entire cost of this benefit. To the considered for Educational Reimbursement, all coursework must be properly approved prior to the beginning of the class by the Department/Office Director and the City Manager or designee. Executive employees may be provided with the use of a City vehicle or a car allowance of $400 per month. Management employees may be provided with the use of a City vehicle or a car allowance or $300 per month. Such benefit shall be determined at the sole discretion of the City Manager. Executive, Management & Technical employees may be provided with a cellular phone allowance of $70.00 per month. Such benefit shall be determined at the sole discretion of the City Manager. Executive, Management & Technical employees have the option of joining the Sun Credit Union. Executive, Management & Technical employees have the option of participating in payroll Direct Deposit. Executive, Management & Technical employees may enter a Deferred Compensation Program through payroll deduction. Executive, Management & Technical employees have the option of participating in Pre-paid Legal/ID Theft Protection Plans and Supplemental Insurance through voluntary payroll deductions. Executive, Management & Technical employees are eligible to participate in the City’s Work/Life Assistance Program offering a wide range of services and support. Executive, Management & Technical employees may have access the City’s fitness facility free of charge. IMPORTANT NOTICE - This document ‘BENEFITS SUMMARY’, is intended only as a summary of some of the benefits employees may be entitled to as an employee of the City of Hollywood. This is NOT a legal document, does NOT represent any guarantees, and is subject to change at any time. Closing Date/Time: 7/31/2024 11:59 PM Eastern
Jul 24, 2024
Full Time
The Position Come to a City that Builds Careers! As one of the largest cities in Broward County, the City of Hollywood provides an energetic, innovative and collaborative work environment for its employees. Want Top Notch Insurance? We offer low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans. Need Work Life Balance? We have got you covered with a 4-Day Work Week and an Award Winning Wellness Program. And We Don’t Stop There. The City of Hollywood provides a generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave. Repaying Student Loans? Employees at the City with 10 years of public service and on-time payments qualify for the Federal Student Loan Forgiveness Program. Let’s Partner Together and Come Grow with the City of Hollywood. Apply Now! JOB SUMMARY: Under general supervision performs skilled clerical work assisting with clerical and administrative support in the City Manager’s Office. Work is reviewed through conferences, observation, and written reports for results obtained. ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Acts as receptionist, screening visitors and answering telephone calls. Picks up and separates mail for all members of the office. Responds to telephone and in-person inquiries; greets the public and city officials; answers various inquiries personally; handles citizen complaints; provides information on departmental services and functions. Schedules appointments and meetings, maintains appointment calendar and meeting room calendar; coordinates special projects or committees as directed by superior; makes travel arrangements. Handles sensitive and confidential information with professionalism. Enters the requisition of supplies, publications, equipment, services, and contracts. Composes and types letters and memoranda independently or from brief instructions. Compiles data in a systematic manner, creating spreadsheets, tables and formulas as needed for reporting and analysis. Sets up and maintains complex and specialized filing systems. Operates a computer, copier, printer, and other standard office equipment. Collects and compiles data for administrative and annual reports, bulletins, documents, etc. Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation. Establish and maintain effective and professional relationships with work colleagues, supervisors, and managers. Performs related work as required. The Requirements EDUCATION/EXPERIENCE: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required: Associate degree with a minimum of five (5) years as an executive secretary, three (3) of which preferred in the public sector, or an equivalent combination of training and experience. Experience must include the use of computers and standard software applications such as Word, Outlook, and Excel. Preferred: Bachelor's Degree or college level course work in business, public administration, computer applications or any related field; an equivalent combination of training and experience. Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements. CERTIFICATES, LICENSES, REGISTRATIONS : Valid Driver’s License: With proof of automobile insurance Background Check: Must have an acceptable background record Driving Abstract: Must have an acceptable driving record The Examination Required Education and Background Information: Look over the announcement carefully to determine your eligibility. Please note minimum education and experience requirements. Closed competitive positions are open only to employees while open competitive positions are open to anyone who meets the minimum qualifications for the position. Evidence of a GED test score is required if submitted for high school diploma. Applicants are responsible for clearly documenting work experience and/or providing all relevant information at the time of application. Additional information will not be accepted after the announcement closing date. Examination: Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: written examination, performance examination, education and experience evaluation, oral examination and/or other job related examinations. You will be notified of the time and place of your examination when you file or later by mail. A passing grade is required on each part of the process. Repeated participation in any examination for which the same test is used is limited to once every 6 months. Your examination results will be sent by email as soon as possible after the grading is completed. Final passing grades are used to determine a candidate's position on the eligibility list of successful candidates. Departments fill vacancies from this list. The top three names are considered for each vacancy unless otherwise modified. Those not appointed are returned to the eligibility list for further consideration in accordance with the Civil Service Ordinance. Your name will remain on a register for one year for open competitive examinations and two years for closed competitive except where labor contract conflicts. Your name may be removed from an eligibility list prior to one year according to Hollywood's Civil Service Ordinance or labor contracts. Your eligibility may be canceled if you refuse a position or if you are not available for work. You are responsible for notifying the Employment Office, in writing, of any change in your address or telephone number. Special Accommodation and Communication Needs: The City of Hollywood provides necessary reasonable accommodation in the examination process upon request to persons with disabilities. Such requests must be made PRIOR to any scheduled examination. Veteran's Preference: The City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes. For additional information, please refer to the Florida Department of Veterans' Affairs . Additional Information All successful applicants will be required to pass an extensive background which may include criminal history searches, driving history checks, credit report, courthouse searches, education verification, employment verification, professional license verification, or other search methods as deemed necessary for the position. In addition, the applicant will be required to undergo a medical examination, which may include a drug screening, prior to appointment. Employment of Relatives: The City of Hollywood has an Ordinance which regulates the employment of relatives of City employees. Effective January 28, 2008, a relative may only be hired under the following additional conditions: The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list; The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board; The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee. As of 12/15/2005 the City will require all newly hired employees to sign an affidavit affirming non-usage of tobacco or tobacco products within the last year prior to submission of application and will continue to be a non-user of tobacco products throughout employment with the City of Hollywood. REASONABLE ACCOMMODATION: The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216. All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications). The City of Hollywood is an Equal Opportunity / Equal Access Employer. SUMMARY OF BENEFITS FOR EXECUTIVE, MANAGEMENT, & TECHNICAL EMPLOYEES Executive, Management, and Technical level employees shall accrue two hundred (200) hours of vacation leave per vacation year, except for vacation leave directly approved by the City Commission (the vacation leave year shall begin on October 1st and end on the following September 30th). Employees in these classifications shall be required to utilize eighty (80) hours of vacation during the vacation year for which it is earned or it will be lost at the end of the vacation year (In individual circumstances, the City Manager may determine that vacation that is unable to be used may be paid out rather than lost or may remain in the employees bank). The remaining days may be carried forward and must be used within fifteen (15) months following the vacation year in which the leave is earned or be liquidated by cash payment at the end of the fifteen (15) month period. Such leave that is liquidated by cash payment shall be paid at the employee's rate of pay when the vacation time was earned. Such leave shall be earned on an accrual basis of 7.69 hours per bi-weekly pay period, except for the leave directly approved by the City Commission. Executive, Management & Technical employees accrue eight (8) hours of sick leave per month with no limit on the amount that is accumulated. Accrued sick leave shall be terminally paid at the following rates in relationship to years of service with the City: Accrued Sick Leave Payout Less than five (5) year 20% sick leave Five (5) to ten (10) years 40% sick leave Ten (10) or more years 80% sick leave Upon the accumulation of 200 sick leave hours, all employees have the option of converting up to forty-eight (48) hours of sick leave to vacation leave. Employees may participate in the City’s Sick Leave Pool Program upon the completion of one year of employment and with a minimum accumulation of ninety-six (96) hours of sick and/or vacation leave. This program entitles eligible employees to participate in extended sick leave benefits for cases involving non-work related catastrophic or long-term illnesses or injuries. Executive, Management & Technical employees shall accrue forty (40) personal leave hours per fiscal year. The personal leave year shall begin on October 1st and end on the following September 30th. Personal leave days will not accumulate from year to year and cannot be liquidated by cash payment. In the first year, employees hired after October 1 through February 1 will accrue 30 hours personal leave. Employees hired after February 1 through June 1 will accrue 20 hours of personal leave during their first year. Employee hired after June 1 will not accrued any personal leave during their first personal leave year. Executive, Management & Technical employees will receive two paid wellness workdays (either 8 or 10 hour days) each fiscal year. These days are provided to promote well-being and wellness. These paid workdays must be used within the fiscal year in which they are earned or will be lost. Executive, Management & Technical employees may receive the following paid holidays: New Year's Day |Martin Luther King, Jr.'s Birthday |President's Day |Memorial Day |Juneteenth |Independence Day |Labor Day |Veteran's Day |Thanksgiving Day |Day after Thanksgiving |Christmas Eve |Christmas Day |New Year's Eve Executive, Management & Technical employees will receive 40 hours of paid bereavement leave in the event of an immediate family member passing. Executive, Management & Technical employees will receive longevity compensation added to their base salary for the following cumulative years of service with the City: 5 years of service 5% 10 years of service 3% 12.5 years of service 2.75% 15 years of service 2% Executive, Management & Technical employees and families shall be provided the option of coverage in the City’s health insurance plans. The City will contribute 80% of the premium for employees electing single or dependent coverage on the OAP plan and the employee will be responsible for contributing 20% of the premium; The City will contribute 100% of the premium for employees electing single coverage on the OAPIN plan. For employees adding dependents, the City will contribute 90% toward the premium and the employee will be responsible for contributing 10% of the premium. For 2024, the biweekly rates are as follows: Enrollment Tier | Medical OAP | Medical OAPIN Employee Only |$87.89 |$0 Employee +1 |$175.78 |$39.34 Employee + 2 or More |$281.24 |$86.56 Each member shall have the option of completing an annual wellness preventative physical through the City’s contracted provider currently named Life Scan with the costs of the scan paid for by the City up to $395 for each member which includes a comprehensive medical evaluation, ultrasound imaging, cardio-pulmonary assessments, vision and hearing test, and extensive laboratory blood profiles. Executive, Management & Technical employees shall be provided group dental with $19.00 of the monthly premium costs paid by the City. There are three benefit plan offerings. For 2024, the biweekly rates are as follows: Enrollment Tier | Dental DPPO Low | Dental DPPO High | Dental DPPO Buy UP Employee Only |$5.17 |$21.37 |$25.11 Employee +1 |$14.80 |$40.68 |$46.82 Employee + 2 or More |$23.69 |$58.51 |$66.86 Executive, Management & Technical employees shall have the option to purchase vision coverage through payroll deductions. Three plans are offered. For 2024, the biweekly rates are as follows: Enrollment Tier | VSP Option 1 | VSP Option 2 | VSP Option 3 Employee Only |$2.36 |$3.87 |$4.44 Employee +1 |$4.73 |$7.73 |$8.87 Employee + 2 or More |$7.61 |$12.45 |$14.28 Executive, Management & Technical employees will receive from the City a “use it or lose it” Health Reimbursement Account annually. The amount to the employee is determined by the employee’s medical enrollment status or if no coverage is elected then it will default to the lowest level. The level of the City contribution will be reevaluated once a year. The levels are: Single or no coverage = $400; Employee plus one = $600; and Employee plus two or more = $1000. In addition, the employee may establish and contribute to a Flexible Spending Account. The City and the employee will make contributions into the employee's Retiree Health Saving Account based on the employee's years of service as follows: From 1 - 9 years of service = $10 bi-weekly From 10 to 19 years of service from = $25 bi-weekly 20 or more years of service = $35 bi-weekly Executive, Management & Technical employees shall be provided with term life insurance of $100,000 with all premium costs paid by the City. Employees shall have the option of purchasing additional term life insurance at group rates up to an additional maximum amount of $475,000. Executive, Management & Technical employees receive Disability Salary Replacement Insurance that will provide for a 60% base salary benefit after a ninety (90) day waiting period. During the ninety (90) day waiting period, an employee may utilize accrued sick and vacation leave. Upon entering the program, the employee may continue to use sick and vacation leave to make up the difference between 60% of salary and 100% of salary. Executive, Management & Technical employees (except the City Manager and City Attorney) are required to participate in the City Pension Plan. All employees will be required to contribute 8% pretax dollars to the employee’s retirement fund. An employee is vested in the pension plan after seven years of continuous service. To be eligible for normal retirement an employee must be age 65 with 7 years of service, age 62 with 25 years of service or age 60 with 30 years of service. The service retirement annuity (pension) is equal to 2.5% of the employee's average salary for the highest 130 consecutive biweekly pay periods of credited service multiplied by the employee's years of credited service. To file a claim for benefits under the General Pension Plan or to receive a copy of the Plan or a copy of the Summary Plan Description (SPD), contact the COHERF Pension Office at 954-921-3333. Executive, Management & Technical employees are eligible to apply for tuition reimbursement in accordance with the following guidelines: Graduate Benefit Grade of B or Better 100% Reimbursement at State tuition rates Grade of Pass 100% Reimbursement at State tuition rates Undergraduate Benefit Grade of C or Better 100% Reimbursement at State tuition rates Grade of Pass 100% Reimbursement at State tuition rates Reimbursement may not exceed $3,000 for any employee in any one fiscal year. Any coursework eligible for reimbursement must have a direct relationship to the job requirements of the employee’s position. Reimbursement may only be provided for attendance at an accredited college or university. Employees enrolled in a technical or vocational institution shall not be eligible for tuition reimbursement under this program. Reimbursement shall be available for books and course fees subject to the approval of the Department/Office Director and City Manager or designee. Tuition is subject to the approval of the Department/Office Director and City Manager or designee. Employees who receive benefits under this program, who voluntarily leave the City's employment within two (2) years of receiving such benefit, shall be responsible for reimbursing the City for the entire cost of this benefit. To the considered for Educational Reimbursement, all coursework must be properly approved prior to the beginning of the class by the Department/Office Director and the City Manager or designee. Executive employees may be provided with the use of a City vehicle or a car allowance of $400 per month. Management employees may be provided with the use of a City vehicle or a car allowance or $300 per month. Such benefit shall be determined at the sole discretion of the City Manager. Executive, Management & Technical employees may be provided with a cellular phone allowance of $70.00 per month. Such benefit shall be determined at the sole discretion of the City Manager. Executive, Management & Technical employees have the option of joining the Sun Credit Union. Executive, Management & Technical employees have the option of participating in payroll Direct Deposit. Executive, Management & Technical employees may enter a Deferred Compensation Program through payroll deduction. Executive, Management & Technical employees have the option of participating in Pre-paid Legal/ID Theft Protection Plans and Supplemental Insurance through voluntary payroll deductions. Executive, Management & Technical employees are eligible to participate in the City’s Work/Life Assistance Program offering a wide range of services and support. Executive, Management & Technical employees may have access the City’s fitness facility free of charge. IMPORTANT NOTICE - This document ‘BENEFITS SUMMARY’, is intended only as a summary of some of the benefits employees may be entitled to as an employee of the City of Hollywood. This is NOT a legal document, does NOT represent any guarantees, and is subject to change at any time. Closing Date/Time: 7/31/2024 11:59 PM Eastern
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION THE PORT OF LONG BEACH IS SEEKING A MANAGER OF RIGHT OF WAY (This is an at-will position) Salary Range: $140,000 - $185,000 THE ROLE Under the supervision of the Director and Assistant Director, the Manager of Right of Way is responsible for a minimum of two direct reports. The Manager will be a working manager and will manage all acquisition and relocation efforts for the Pier B Rail Project and any other Port projects requiring real estate rights, and negotiate complicated real estate transactions. Acts as liaison with other divisions which includes the Engineering and Planning & Environmental Affairs Bureaus and obtains information related to all property rights including verification of title reports, legal descriptions, deeds, and survey data. The Manager will also oversee all related joint property agreements with consultants and the Port of Los Angeles. ABOUT US The Port of Long Beach, one of the world's busiest seaports, is an international gateway for the reliable, efficient, and sustainable movement of goods and is a leader in environmental stewardship. Credited with moving approximately $200 billion in trade, the Port serves as a critical hub for international commerce and is a major transportation center. East Asian trade accounts for the bulk of Long Beach shipments. Port-related international trade has a wide-ranging economic impact, supporting millions of jobs that benefit the region and the entire country. THE TEAM The Real Estate Division is responsible for managing the Port's real estate portfolio which includes asset management, property management, and acquisition of property, as well as implementation of environmental covenants into lease agreements. The Division supports the Port's Strategic Plan by optimizing and diversifying revenue streams to maintain financial strength, achieve operational excellence, maintain security of assets, and reduce environmental impacts from Port operations and development to support the Green Port Policy initiatives and meet the goals of the Clean Air Action Plan. To learn more about the Port of Long Beach, visit our website at www.polb.com . CANDIDATE CONNECT (INFORMATION SESSION) To learn more about this exciting career opportunity and the Port of Long Beach, please join our virtual information session on Tuesd ay , July 30, 2024, 5:00 PM PDT , via MS Teams. This is a unique opportunity to hear first-hand about the position, speak directly with hiring leaders, ask questions, and learn why the Port of Long Beach is your employer of choice! Candidates are not required to be on camera. To join audio only, call +1 323-451-1087 Phone Conference ID: 769 065 712# . Click here to join the meeting EXAMPLES OF DUTIES HOW YOU GET TO CONTRIBUTE Manages, trains, and oversees a minimum of two direct reports. Manages all acquisition and relocation efforts for the Pier B On-Dock Rail Project and all other Port projects including fee acquisition, easements, temporary construction easements, pipeline relocations and licenses, and other permanent rights. Oversees consultants and Port staff on all matters related to joint owned property including coordination with the Port of Los Angeles staff. Responsible for all right of way projects in conjunction with Engineering Design, Survey, and Environmental Planning on all title work including potential projects with Caltrans, street vacations, roadway realignment projects, construction easements and deed transfers. Evaluates acquisition opportunities for Port growth and potential relocation sites due to Port projects. Conducts lease negotiations and transactions for land and facilities; renegotiates compensation on existing leases with Port tenants; maintains data on lease rates for comparable land and facilities; analyzes the financial qualifications of prospective tenants. Researches, develops, manages, and monitors the activities of assigned leasehold properties and other real estate projects; participates in developing real estate program/project plans and budgets; implements asset management policies, real estate procedures and leasing guidelines; plans, organizes and implements work activities to meet the established real estate goals and objectives in alignment with the Port’s Strategic Plan goals and objectives; ensures program/project compliance with all applicable laws, regulations and regulatory agency requirements. Drafts staff reports summarizing real estate actions requiring Board of Harbor Commissioners approval; submits reports for Board consideration. Administers leases; interacts with other Port divisions to define the language of the lease; interacts with tenants or their legal representatives; receives, investigates and recommends resolution of tenant or public complaints; reviews and inspects tenancies for compliance with lease agreements. Reviews and evaluates financial pro forma and other financial analyses; formulates development concepts; analyzes opportunities and constraints for real estate development scenarios on Port land; supports multiple stakeholders during development projects; reports on development progress/results. Acquires land and property for the Port through negotiations with property owners, brokers or agents or through the process of eminent domain. Prepares reports and coordinates the preparation of real estate documents with the City Attorney. Functions as Acting Division Director in the absence of Division Director and Assistant Division Director. Evaluates and compiles asset management information for use by the Real Estate Division and other divisions; coordinates asset management information with other Port divisions; performs other asset management functions as needed. Represents the Port in meetings with developers, contractors, consultants, and officials from other jurisdictions; responds to a variety of real estate inquiries from internal and external sources, Port/City departments and outside agencies/organizations. Performs performance appraisals for direct reports. Assists with training and development of Port Leasing Sales Officers. Performs other duties and contributes to any real estate activities as requested. REQUIREMENTS TO FILE EDUCATION REQUIREMENTS A Bachelor's Degree is required, preferably in Business Administration, Finance, Real Estate, Public Administration or a related field. EXPERIENCE REQUIREMENTS Requires a minimum of eight years of professional experience involving right of way, acquisition, and relocation experience, real estate asset management, real estate development or appraisal/acquisition/leasing of commercial/industrial property in a public agency or corporate environment. A minimum of three (3) years of supervisory experience is required. DESIRED QUALIFICATIONS California Real Estate license or California Broker license. Master’s Degree, preferably in Business Administration, Finance, Real Estate, Public Administration or a related field. Prior management experience. Prior governmental or public sector experience. Knowledge of basic principles and practices of program/project planning, management and reporting. Knowledge of maritime, environmental, construction, government or engineering terminology. Familiarity with real estate appraisal and research technique concepts is plus. JOB KNOWLEDGE AND TECHNICAL SKILL REQUIREMENTS Broad knowledge of asset management principles/practices required. Broad knowledge of principles and tactics of negotiation required. Knowledge of right of way and relocation assistance is required. Knowledge of principles, methods, practices and techniques involved in real estate development, real estate laws, property valuation, leasing, financial analysis and strategic asset management is required. Knowledge of real estate industry trends and local market conditions required. Knowledge of federal, state and local laws, regulations and court decisions applicable to asset management and the Port’s real estate programs/projects required. Knowledge of principles and practices of public administration, including consultant contracting and maintenance of public records is required. Must be able to collect, evaluate and interpret appropriate and applicable real estate data. Must be able to coordinate development and property management program activities with multiple stakeholders to ensure agreement and beneficial outcomes for the Port of Long Beach. Must be able to negotiate effectively across a wide range of real estate asset management functions. Ability to apply sound, creative problem-solving techniques to resolve difficult asset management and other issues required. Ability to understand, interpret, explain and apply laws, regulations, ordinances and policies applicable to assigned real estate programs required. SELECTION PROCEDURE To Apply: Please submit a resume, cover lette r, and proof of degree as pdf attachments by, August 5, 2024, at 11:59 PM PDT . The Port reserves the right to extend the closing date without notice in order to accept additional applications. The first-round (video) interview window is Monday , August 12, 2024 through Monday, August 19, 2024. Second round (in person) interviews are scheduled for Tuesday, September 17, 2024 and Wednesday, September 18, 2024 . Candidates chosen to proceed with in-person interviews will have the opportunity to schedule their interview on one of the two dates. The candidate identified to be most qualified for the position will be invited to participate in the selection process. References will be completed for the finalist candidate, and an employment offer is contingent on successful completion of a comprehensive background check. For alternative format or accommodation requests, please contact Human Resources at (562) 283-7500 or at careers@polb.com. For technical issues with your online application, please contact Neogov support at (877) 204-4442. The Port of Long Beach is an Equal Opportunity Employer We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability or other applicable legally protected characteristics. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . BENEFITS The Port of Long Beach has established an annual salary range of $140,000-$185,000 (placement depends on qualifications). An attractive package of executive level benefits is also included with the opportunity of working in one of the most diverse and dynamic areas of the United States. The Port’s generous benefits package includes: Auto Allowance - $550 per month upon approval by Executive Director. Executive Leave - 40 hours per year. Retirement - CalPERS 2% @ 62, coordinated with social security. Current member contribution is 8.00% for CalPERS, and 6.2% for social security, paid by the employee. Pay for Performance - Pay for Performance is awarded based on employee performance as demonstrated through achievement of individual goals, demonstration of required competencies, and available budget funds. Deferred Compensation - City match up to 2% of base salary for all qualified members that are contributing to the 457(b) plan. Group Health Insurance - Medical and dental options (HMO and PPO). Free vision coverage. Life Insurance - City-paid life insurance policy of $20,000 plus executive insurance benefit equal to three times annual salary up to a maximum of $500,000. Disability Insurance - City-paid short- and long-term disability insurance. Vacation - Vacation is accrued at 3.7 hours per pay period to begin, which is equivalent to two weeks on an annual basis. Vacation can be used after six months of service. Sick Leave - Accrued at 8 hours per month. Accruals may be converted upon retirement to cash credit toward health and /or dental insurance premiums or retirement service credits. Paid Parental Leave - After six (6) months of City employment, the City pays up to 30 consecutive days (160 hours) for eligible employees to take paid time to bond with child upon birth, adoption, or foster placement of a child, up to the age of 17. Holidays - 11 scheduled holidays per calendar year and four (4) personal holidays. Bereavement Leave - 5 days for death or critical illness of immediate family member. Education Reimbursement - Tuition reimbursement available for employees to obtain additional education or training. Annual Physical - Eligible to receive an annual physical examination at City expense through the City provided program. Public Student Loan Forgiveness - As the Harbor Department of the City of Long Beach, a governmental agency, the Port of Long Beach is a qualifying employer for the Public Student Loan Forgiveness (PSLF) program. 529 College Savings Plan - The ScholarShare529 plan is an account that allows employees to invest specifically for future education expenses through the Long Beach City Employees Federal Credit Union. Funds can be used from your 529 savings plan to send your grandkids, kids, or even yourself, to any accredited public or private U.S. college or university - or two-year technical or vocational institution. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 8/5/2024 11:59 PM Pacific
Jul 16, 2024
Full Time
DESCRIPTION THE PORT OF LONG BEACH IS SEEKING A MANAGER OF RIGHT OF WAY (This is an at-will position) Salary Range: $140,000 - $185,000 THE ROLE Under the supervision of the Director and Assistant Director, the Manager of Right of Way is responsible for a minimum of two direct reports. The Manager will be a working manager and will manage all acquisition and relocation efforts for the Pier B Rail Project and any other Port projects requiring real estate rights, and negotiate complicated real estate transactions. Acts as liaison with other divisions which includes the Engineering and Planning & Environmental Affairs Bureaus and obtains information related to all property rights including verification of title reports, legal descriptions, deeds, and survey data. The Manager will also oversee all related joint property agreements with consultants and the Port of Los Angeles. ABOUT US The Port of Long Beach, one of the world's busiest seaports, is an international gateway for the reliable, efficient, and sustainable movement of goods and is a leader in environmental stewardship. Credited with moving approximately $200 billion in trade, the Port serves as a critical hub for international commerce and is a major transportation center. East Asian trade accounts for the bulk of Long Beach shipments. Port-related international trade has a wide-ranging economic impact, supporting millions of jobs that benefit the region and the entire country. THE TEAM The Real Estate Division is responsible for managing the Port's real estate portfolio which includes asset management, property management, and acquisition of property, as well as implementation of environmental covenants into lease agreements. The Division supports the Port's Strategic Plan by optimizing and diversifying revenue streams to maintain financial strength, achieve operational excellence, maintain security of assets, and reduce environmental impacts from Port operations and development to support the Green Port Policy initiatives and meet the goals of the Clean Air Action Plan. To learn more about the Port of Long Beach, visit our website at www.polb.com . CANDIDATE CONNECT (INFORMATION SESSION) To learn more about this exciting career opportunity and the Port of Long Beach, please join our virtual information session on Tuesd ay , July 30, 2024, 5:00 PM PDT , via MS Teams. This is a unique opportunity to hear first-hand about the position, speak directly with hiring leaders, ask questions, and learn why the Port of Long Beach is your employer of choice! Candidates are not required to be on camera. To join audio only, call +1 323-451-1087 Phone Conference ID: 769 065 712# . Click here to join the meeting EXAMPLES OF DUTIES HOW YOU GET TO CONTRIBUTE Manages, trains, and oversees a minimum of two direct reports. Manages all acquisition and relocation efforts for the Pier B On-Dock Rail Project and all other Port projects including fee acquisition, easements, temporary construction easements, pipeline relocations and licenses, and other permanent rights. Oversees consultants and Port staff on all matters related to joint owned property including coordination with the Port of Los Angeles staff. Responsible for all right of way projects in conjunction with Engineering Design, Survey, and Environmental Planning on all title work including potential projects with Caltrans, street vacations, roadway realignment projects, construction easements and deed transfers. Evaluates acquisition opportunities for Port growth and potential relocation sites due to Port projects. Conducts lease negotiations and transactions for land and facilities; renegotiates compensation on existing leases with Port tenants; maintains data on lease rates for comparable land and facilities; analyzes the financial qualifications of prospective tenants. Researches, develops, manages, and monitors the activities of assigned leasehold properties and other real estate projects; participates in developing real estate program/project plans and budgets; implements asset management policies, real estate procedures and leasing guidelines; plans, organizes and implements work activities to meet the established real estate goals and objectives in alignment with the Port’s Strategic Plan goals and objectives; ensures program/project compliance with all applicable laws, regulations and regulatory agency requirements. Drafts staff reports summarizing real estate actions requiring Board of Harbor Commissioners approval; submits reports for Board consideration. Administers leases; interacts with other Port divisions to define the language of the lease; interacts with tenants or their legal representatives; receives, investigates and recommends resolution of tenant or public complaints; reviews and inspects tenancies for compliance with lease agreements. Reviews and evaluates financial pro forma and other financial analyses; formulates development concepts; analyzes opportunities and constraints for real estate development scenarios on Port land; supports multiple stakeholders during development projects; reports on development progress/results. Acquires land and property for the Port through negotiations with property owners, brokers or agents or through the process of eminent domain. Prepares reports and coordinates the preparation of real estate documents with the City Attorney. Functions as Acting Division Director in the absence of Division Director and Assistant Division Director. Evaluates and compiles asset management information for use by the Real Estate Division and other divisions; coordinates asset management information with other Port divisions; performs other asset management functions as needed. Represents the Port in meetings with developers, contractors, consultants, and officials from other jurisdictions; responds to a variety of real estate inquiries from internal and external sources, Port/City departments and outside agencies/organizations. Performs performance appraisals for direct reports. Assists with training and development of Port Leasing Sales Officers. Performs other duties and contributes to any real estate activities as requested. REQUIREMENTS TO FILE EDUCATION REQUIREMENTS A Bachelor's Degree is required, preferably in Business Administration, Finance, Real Estate, Public Administration or a related field. EXPERIENCE REQUIREMENTS Requires a minimum of eight years of professional experience involving right of way, acquisition, and relocation experience, real estate asset management, real estate development or appraisal/acquisition/leasing of commercial/industrial property in a public agency or corporate environment. A minimum of three (3) years of supervisory experience is required. DESIRED QUALIFICATIONS California Real Estate license or California Broker license. Master’s Degree, preferably in Business Administration, Finance, Real Estate, Public Administration or a related field. Prior management experience. Prior governmental or public sector experience. Knowledge of basic principles and practices of program/project planning, management and reporting. Knowledge of maritime, environmental, construction, government or engineering terminology. Familiarity with real estate appraisal and research technique concepts is plus. JOB KNOWLEDGE AND TECHNICAL SKILL REQUIREMENTS Broad knowledge of asset management principles/practices required. Broad knowledge of principles and tactics of negotiation required. Knowledge of right of way and relocation assistance is required. Knowledge of principles, methods, practices and techniques involved in real estate development, real estate laws, property valuation, leasing, financial analysis and strategic asset management is required. Knowledge of real estate industry trends and local market conditions required. Knowledge of federal, state and local laws, regulations and court decisions applicable to asset management and the Port’s real estate programs/projects required. Knowledge of principles and practices of public administration, including consultant contracting and maintenance of public records is required. Must be able to collect, evaluate and interpret appropriate and applicable real estate data. Must be able to coordinate development and property management program activities with multiple stakeholders to ensure agreement and beneficial outcomes for the Port of Long Beach. Must be able to negotiate effectively across a wide range of real estate asset management functions. Ability to apply sound, creative problem-solving techniques to resolve difficult asset management and other issues required. Ability to understand, interpret, explain and apply laws, regulations, ordinances and policies applicable to assigned real estate programs required. SELECTION PROCEDURE To Apply: Please submit a resume, cover lette r, and proof of degree as pdf attachments by, August 5, 2024, at 11:59 PM PDT . The Port reserves the right to extend the closing date without notice in order to accept additional applications. The first-round (video) interview window is Monday , August 12, 2024 through Monday, August 19, 2024. Second round (in person) interviews are scheduled for Tuesday, September 17, 2024 and Wednesday, September 18, 2024 . Candidates chosen to proceed with in-person interviews will have the opportunity to schedule their interview on one of the two dates. The candidate identified to be most qualified for the position will be invited to participate in the selection process. References will be completed for the finalist candidate, and an employment offer is contingent on successful completion of a comprehensive background check. For alternative format or accommodation requests, please contact Human Resources at (562) 283-7500 or at careers@polb.com. For technical issues with your online application, please contact Neogov support at (877) 204-4442. The Port of Long Beach is an Equal Opportunity Employer We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability or other applicable legally protected characteristics. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . BENEFITS The Port of Long Beach has established an annual salary range of $140,000-$185,000 (placement depends on qualifications). An attractive package of executive level benefits is also included with the opportunity of working in one of the most diverse and dynamic areas of the United States. The Port’s generous benefits package includes: Auto Allowance - $550 per month upon approval by Executive Director. Executive Leave - 40 hours per year. Retirement - CalPERS 2% @ 62, coordinated with social security. Current member contribution is 8.00% for CalPERS, and 6.2% for social security, paid by the employee. Pay for Performance - Pay for Performance is awarded based on employee performance as demonstrated through achievement of individual goals, demonstration of required competencies, and available budget funds. Deferred Compensation - City match up to 2% of base salary for all qualified members that are contributing to the 457(b) plan. Group Health Insurance - Medical and dental options (HMO and PPO). Free vision coverage. Life Insurance - City-paid life insurance policy of $20,000 plus executive insurance benefit equal to three times annual salary up to a maximum of $500,000. Disability Insurance - City-paid short- and long-term disability insurance. Vacation - Vacation is accrued at 3.7 hours per pay period to begin, which is equivalent to two weeks on an annual basis. Vacation can be used after six months of service. Sick Leave - Accrued at 8 hours per month. Accruals may be converted upon retirement to cash credit toward health and /or dental insurance premiums or retirement service credits. Paid Parental Leave - After six (6) months of City employment, the City pays up to 30 consecutive days (160 hours) for eligible employees to take paid time to bond with child upon birth, adoption, or foster placement of a child, up to the age of 17. Holidays - 11 scheduled holidays per calendar year and four (4) personal holidays. Bereavement Leave - 5 days for death or critical illness of immediate family member. Education Reimbursement - Tuition reimbursement available for employees to obtain additional education or training. Annual Physical - Eligible to receive an annual physical examination at City expense through the City provided program. Public Student Loan Forgiveness - As the Harbor Department of the City of Long Beach, a governmental agency, the Port of Long Beach is a qualifying employer for the Public Student Loan Forgiveness (PSLF) program. 529 College Savings Plan - The ScholarShare529 plan is an account that allows employees to invest specifically for future education expenses through the Long Beach City Employees Federal Credit Union. Funds can be used from your 529 savings plan to send your grandkids, kids, or even yourself, to any accredited public or private U.S. college or university - or two-year technical or vocational institution. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 8/5/2024 11:59 PM Pacific
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION THE COMMUNITY The City of Long Beach is located south of Los Angeles and adjacent to Orange County, making it an idyllic location with oceanside activities, diverse culture, and a unique economy. Long Beach is home to approximately 470,000 residents living across the area’s 51 square miles, including 169 parks with 26 community centers and many public spaces. This community is one of the most diverse in the United States, making it an excellent place to learn about and immerse yourself in various cultures. When you live in Long Beach, you get to enjoy the Southern California climate all year long, making surfing, hiking, golfing, and other outdoor activities popular in this area. Biking is a favorite pastime among residents, as this area is bike friendly. Walking around town is also easy, considering the City was rated the 10th “Most Walkable City” of over 100 cities globally. Long Beach features six miles of beaches and many parks and public spaces, as well as the Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual IndyCar Acura Grand Prix of Long Beach. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager, City Clerk, and Police Oversight Director. The City Manager is responsible for the efficient administration of all City departments, excluding those under direction of a separately elected official, Board, or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: https://www.longbeach.gov/ LONG BEACH PUBLIC LIBRARY The Long Beach Public Library (LBPL) system is made up of 12 libraries, including two signature flagship libraries that were built within the past 15 years. LBPL operates with a fiscal year 2024 budget of approximately $20 million and 200 dedicated staff, and is one of 15 departments administered by the City Manager. Since 1986, LBPL has provided free and equal access to information, education, and community, enabling access to hundreds of thousands of titles and an impressive selection of digital content, books, movies, music, audio books, and more. It supports lifelong learning and academic and career success and works to close the digital divide, support childhood literacy, provide various health services, and create transformative community experiences. The LBPL system has received accolades attesting to its innovation and continued success, particularly at the Billie Jean King Main Library, Michelle Obama Neighborhood Library, and Mark Twain Neighborhood Library. In 2017, the system received the National Medal for Museum and Library Service - the highest honor for institutions that make significant and exceptional contributions to their communities. The City of Long Beach and LBPL are committed to creating a workplace where every employee is valued for who they are, and for the unique skills they bring to their role. Having a workforce that reflects the diversity of the community at various levels of the organization is a continuous goal embraced by City departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into its work by supporting staff and community partners. The City is committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. THE BUREAU/MAIN LIBRARY The Main Library Services Bureau oversees the operations of the Billie Jean King Main Library, as well as the administration of system-wide library programs and services, including Collection Services, Diversity, Equity, and Inclusion/Multilingual Collections, Teens & Emerging Adults, Youth Services, Community Engagement & Outreach, and Access Services. The Billie Jean King Main Library, located in the heart of Long Beach, is an award-winning institution renowned for its innovative services and commitment to community engagement. Named after the tennis legend and advocate for equality, the library embodies the values of inclusivity and access for all. The library is also a center for cultural and educational activities, reflecting the diverse and dynamic community it serves. With its beautiful and modern facilities and forward-thinking programs, the Billie Jean King Main Library continues to push the boundaries of what a public library can offer, ensuring it remains a vital resource for residents of Long Beach. Learn more about the Main Library’s innovative work on their website: https://www.longbeach.gov/library/locations/main-library/ THE JOB The Main Library Services Manager will report to the Director of Library Services, and lead seven direct reports and a total staff of 90. They will manage an approximately $5.6 million budget, oversee and administer grant funding streams, and play a key role in strategic planning efforts as a member of the Department’s leadership team. This role requires effective delegation to promote optimal workflow and employee growth, the ability to balance programmatic and operational needs, and a focus on strong personnel management and culture-building. The Main Library Services Manager will foster a collaborative and supportive environment, providing direct support, addressing concerns, and proactively tackling challenges. They will also work closely with social workers, safety officers, and the Police and Health Departments to ensure that the library is a safe, educational, and joyful space for patrons and staff members, promoting professional development and occupational health to prevent burnout and overextension, enhancing staff morale and helping to build a high-trust organization. THE IDEAL CANDIDATE The ideal candidate for this role will be a strong library administrator with prior experience in a medium or large public library system. They will be a proactive and creative problem-solver, who can communicate effectively across all levels of the organization and motivate their team through change. The ideal Manager will come to this role with the drive to implement long-range strategies for improving services, as well as a strong passion for serving the community through their work. They will balance outstanding cultural competency and emotional intelligence with strong operational knowledge, including strategic planning, fiscal management, and labor relations. This Manager will be a collaborative relationship builder with a hands-on approach, transparent communication style, and the ability to lead and support staff effectively. Effective leadership and a dedication to culture-building are key to success in this role. EXAMPLES OF DUTIES The City of Long Beach is seeking a Main Library Services Manager to oversee system-wide Library programs as well as the operations and administration of the award-winning Billie Jean King Main Library. This Manager will bring fresh and innovative ideas, lead change, improve efficiency, maintain a positive work culture, and serve as a pillar of support for a staff of 90. They will guide passionate library employees in delivering engaging programs and services, provide effective fiscal administration and strategic planning for the Main Services Bureau, and work collaboratively across the Department and the City to ensure alignment with organizational goals. The ideal candidate will have a background managing library programs serving large, diverse populations, and will champion the library’s values of inclusivity, access, and information for all. This Manager will demonstrate exceptional cultural competency, experience in collaborating cross-departmentally, and the ability to build partnerships with community organizations. As a strong communicator operating with high transparency, this Manager will build trust and consistency by acting as a hands-on and collaborative relationship builder. Shape the future of this award-winning public library system - apply today! Specialized services at the Billie Jean King Main Library include: The award-winning Center for Adaptive Technology! The curated Long Beach History Collection and genealogy archive! The Makerspace Studio - offering workshops in 3D printing, audiovisual technology, arts & crafts! The Family Learning Center - providing homework help, job resources, and lifelong learning opportunities! EXCITING PROJECTS & INITIATIVES Library Social Work Program: Thoughtfully brand and launch the library social work program, aligning services with departmental and city goals and streamlining processes. Cultural & Community Engagement: Building and maintaining partnerships with arts organizations, community nonprofits, and cultural centers. Strategic & Long-range Planning: Guiding the budget, development, and delivery of engaging library programs and services. Recruitment Brochure: CLICK HERE REQUIREMENTS TO FILE MINIMUM REQUIREMENTS EDUCATION: Master of Library Science degree from an ALA-accredited college or university. EXPERIENCE: A minimum of five years of professional supervisory experience at the level of a Principal or Senior Librarian. Prior experience in the planning and budgeting of public library programs, as well as personnel management. HIGHLY DESIRED Previous experience working in a medium or large public library system serving diverse populations, including people experiencing homelessness. Knowledge of public administration, intradepartmental coordination, and labor relations within a City or County setting. Experience working with DEI programs or initiatives and cultural/ethnic enrichment programs and partnerships. SELECTION PROCEDURE HOW TO APPLY: This recruitment is conducted by WBCP For first consideration, apply by August 6 th at: https://wbcpinc.com/job-board Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check. The City of Long Beach is an E qual Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act . You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please contact the Administration Bureau at (562) 570-6781. QUESTIONS? Please contact your recruiter, Lauren Gerson, with any inquiries: lauren@wbcpinc.com 866-929-WBCP (9227) toll free The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 8/6/2024 11:59 PM Pacific
Jul 10, 2024
Full Time
DESCRIPTION THE COMMUNITY The City of Long Beach is located south of Los Angeles and adjacent to Orange County, making it an idyllic location with oceanside activities, diverse culture, and a unique economy. Long Beach is home to approximately 470,000 residents living across the area’s 51 square miles, including 169 parks with 26 community centers and many public spaces. This community is one of the most diverse in the United States, making it an excellent place to learn about and immerse yourself in various cultures. When you live in Long Beach, you get to enjoy the Southern California climate all year long, making surfing, hiking, golfing, and other outdoor activities popular in this area. Biking is a favorite pastime among residents, as this area is bike friendly. Walking around town is also easy, considering the City was rated the 10th “Most Walkable City” of over 100 cities globally. Long Beach features six miles of beaches and many parks and public spaces, as well as the Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual IndyCar Acura Grand Prix of Long Beach. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager, City Clerk, and Police Oversight Director. The City Manager is responsible for the efficient administration of all City departments, excluding those under direction of a separately elected official, Board, or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: https://www.longbeach.gov/ LONG BEACH PUBLIC LIBRARY The Long Beach Public Library (LBPL) system is made up of 12 libraries, including two signature flagship libraries that were built within the past 15 years. LBPL operates with a fiscal year 2024 budget of approximately $20 million and 200 dedicated staff, and is one of 15 departments administered by the City Manager. Since 1986, LBPL has provided free and equal access to information, education, and community, enabling access to hundreds of thousands of titles and an impressive selection of digital content, books, movies, music, audio books, and more. It supports lifelong learning and academic and career success and works to close the digital divide, support childhood literacy, provide various health services, and create transformative community experiences. The LBPL system has received accolades attesting to its innovation and continued success, particularly at the Billie Jean King Main Library, Michelle Obama Neighborhood Library, and Mark Twain Neighborhood Library. In 2017, the system received the National Medal for Museum and Library Service - the highest honor for institutions that make significant and exceptional contributions to their communities. The City of Long Beach and LBPL are committed to creating a workplace where every employee is valued for who they are, and for the unique skills they bring to their role. Having a workforce that reflects the diversity of the community at various levels of the organization is a continuous goal embraced by City departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into its work by supporting staff and community partners. The City is committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. THE BUREAU/MAIN LIBRARY The Main Library Services Bureau oversees the operations of the Billie Jean King Main Library, as well as the administration of system-wide library programs and services, including Collection Services, Diversity, Equity, and Inclusion/Multilingual Collections, Teens & Emerging Adults, Youth Services, Community Engagement & Outreach, and Access Services. The Billie Jean King Main Library, located in the heart of Long Beach, is an award-winning institution renowned for its innovative services and commitment to community engagement. Named after the tennis legend and advocate for equality, the library embodies the values of inclusivity and access for all. The library is also a center for cultural and educational activities, reflecting the diverse and dynamic community it serves. With its beautiful and modern facilities and forward-thinking programs, the Billie Jean King Main Library continues to push the boundaries of what a public library can offer, ensuring it remains a vital resource for residents of Long Beach. Learn more about the Main Library’s innovative work on their website: https://www.longbeach.gov/library/locations/main-library/ THE JOB The Main Library Services Manager will report to the Director of Library Services, and lead seven direct reports and a total staff of 90. They will manage an approximately $5.6 million budget, oversee and administer grant funding streams, and play a key role in strategic planning efforts as a member of the Department’s leadership team. This role requires effective delegation to promote optimal workflow and employee growth, the ability to balance programmatic and operational needs, and a focus on strong personnel management and culture-building. The Main Library Services Manager will foster a collaborative and supportive environment, providing direct support, addressing concerns, and proactively tackling challenges. They will also work closely with social workers, safety officers, and the Police and Health Departments to ensure that the library is a safe, educational, and joyful space for patrons and staff members, promoting professional development and occupational health to prevent burnout and overextension, enhancing staff morale and helping to build a high-trust organization. THE IDEAL CANDIDATE The ideal candidate for this role will be a strong library administrator with prior experience in a medium or large public library system. They will be a proactive and creative problem-solver, who can communicate effectively across all levels of the organization and motivate their team through change. The ideal Manager will come to this role with the drive to implement long-range strategies for improving services, as well as a strong passion for serving the community through their work. They will balance outstanding cultural competency and emotional intelligence with strong operational knowledge, including strategic planning, fiscal management, and labor relations. This Manager will be a collaborative relationship builder with a hands-on approach, transparent communication style, and the ability to lead and support staff effectively. Effective leadership and a dedication to culture-building are key to success in this role. EXAMPLES OF DUTIES The City of Long Beach is seeking a Main Library Services Manager to oversee system-wide Library programs as well as the operations and administration of the award-winning Billie Jean King Main Library. This Manager will bring fresh and innovative ideas, lead change, improve efficiency, maintain a positive work culture, and serve as a pillar of support for a staff of 90. They will guide passionate library employees in delivering engaging programs and services, provide effective fiscal administration and strategic planning for the Main Services Bureau, and work collaboratively across the Department and the City to ensure alignment with organizational goals. The ideal candidate will have a background managing library programs serving large, diverse populations, and will champion the library’s values of inclusivity, access, and information for all. This Manager will demonstrate exceptional cultural competency, experience in collaborating cross-departmentally, and the ability to build partnerships with community organizations. As a strong communicator operating with high transparency, this Manager will build trust and consistency by acting as a hands-on and collaborative relationship builder. Shape the future of this award-winning public library system - apply today! Specialized services at the Billie Jean King Main Library include: The award-winning Center for Adaptive Technology! The curated Long Beach History Collection and genealogy archive! The Makerspace Studio - offering workshops in 3D printing, audiovisual technology, arts & crafts! The Family Learning Center - providing homework help, job resources, and lifelong learning opportunities! EXCITING PROJECTS & INITIATIVES Library Social Work Program: Thoughtfully brand and launch the library social work program, aligning services with departmental and city goals and streamlining processes. Cultural & Community Engagement: Building and maintaining partnerships with arts organizations, community nonprofits, and cultural centers. Strategic & Long-range Planning: Guiding the budget, development, and delivery of engaging library programs and services. Recruitment Brochure: CLICK HERE REQUIREMENTS TO FILE MINIMUM REQUIREMENTS EDUCATION: Master of Library Science degree from an ALA-accredited college or university. EXPERIENCE: A minimum of five years of professional supervisory experience at the level of a Principal or Senior Librarian. Prior experience in the planning and budgeting of public library programs, as well as personnel management. HIGHLY DESIRED Previous experience working in a medium or large public library system serving diverse populations, including people experiencing homelessness. Knowledge of public administration, intradepartmental coordination, and labor relations within a City or County setting. Experience working with DEI programs or initiatives and cultural/ethnic enrichment programs and partnerships. SELECTION PROCEDURE HOW TO APPLY: This recruitment is conducted by WBCP For first consideration, apply by August 6 th at: https://wbcpinc.com/job-board Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check. The City of Long Beach is an E qual Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act . You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please contact the Administration Bureau at (562) 570-6781. QUESTIONS? Please contact your recruiter, Lauren Gerson, with any inquiries: lauren@wbcpinc.com 866-929-WBCP (9227) toll free The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 8/6/2024 11:59 PM Pacific
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: www.longbeach.gov . OFFICE OF THE CITY MANAGER The Office of the City Manager has approximately 60 full and part-time employees focusing on City Council support, executive management, public affairs, intergovernmental relations, special events and filming, cannabis oversight and equity, climate action and sustainability, and ethics, transparency and equity. The mission is to implement programs in accordance with City Council policies, and the City Charter and Municipal Code, while providing organizational leadership for effective delivery of services to the community. The Office of the City Manager manages a budget of $27.1 million. The Office of Public Affairs and Communications operates under the leadership of the City Manager and the Chief Communications Officer (CCO). It includes a Public Affairs Lead, Media Relations Specialist, Digital Communications Lead, Digital Communications Specialist, Strategic Communications Specialist and a Brand Specialist. The Office is now adding a Public Affairs Officer (PAO). The Office is responsible for: City strategic communications; communications policy, guidance and training; the City’s primary social media accounts; the City’s media relations program; the City’s brand and a number of other communications-related activities. The Office is also responsible for the general oversight of City communications, working directly with communications staff in various departments. The Office works directly with the City Manager and closely with the Office of the Mayor THE POSITION The City of Long Beach, Office of the City Manager has an immediate opening for a full-time, unclassified, at-will Public Affairs Officer to serve in the Office of Public Affairs and Communications. Under the direction of the Chief Communications Officer, the Public Affairs Officer will oversee the day-to-day activities of the Office. They will be responsible for the daily process flow of press releases, social media, digital communications, internal communications and visual brand. Communications strategy, policy, vision and executive leadership are the responsibility of the Chief Communications Officer, and the CCO and PAO will meet regularly to make sure related communications projects, initiatives and programs are implemented. The position is a hybrid schedule in which daily activities are generally conducted by telecommuting, however it is required that the Officer be ready and able to work in person if the need arises for activities like, but not limited to, press conferences, community events, site visits, as well as some trainings and meetings. THE IDEAL CANDIDATE The ideal candidate will demonstrate strong leadership qualities and project management skills. They must be highly communicative in all directions of the organization and be able to identify challenges early on in order to mitigate them appropriately and in a timely manner. The ideal candidate must be able to manage the Office (process flow and staff) independently, under the general direction of the CCO. The ideal candidate will lead with a positive, forward-thinking attitude. The ideal candidate will have a proven understanding of and background in proactive and responsive communications standards, including media relations (press releases, press events and media responses/interviews), social media, digital communications, internal communications, and brand and graphic design. The ideal candidate must be able to lead a team while actively participating in the day-to-day work. They must be able to lead effectively while working with a wide variety of people, both internal and external to the organization. They must consistently be proactive, and exercise tact and good judgment. The ideal candidate will be flexible, with the ability to pivot as needed based on changing priorities. They will be able to successfully manage multiple assignments in a dynamic and fast-paced environment. The candidate must have excellent organizational and administrative skills. The ideal candidate will have excellent interpersonal, written and verbal communication skills. They must be able to demonstrate creative thinking and problem-solving skills. They will lead with an equity mindset. EXAMPLES OF DUTIES Implement daily activities related to strategic communications directed from the COO Oversee the daily operations of the Office of Public Affairs and Communications Review press releases, public notices, media advisories and press alerts for the Office of the City Manager and City departments Review and approve sensitive social media content and engagement Ensure the City brand remains strong Act as a City spokesperson when needed Respond to, or delegate responses to, media inquiries and/or coordinate with other departments and subject matter experts Review and approve internal and external newsletters from the Office of Public Affairs and Communications Review and approve publications from the Office of Public Affairs and Communications and ensure their timeliness and accuracy Write or delegate/review/approve city manager alerts and other internal communications Monitor news stories for accuracy Manage the coordination and implementation of media events and press conferences Develop communications training opportunities for City manager staff and departments Develop relationships with existing and new journalists Provide communications guidance to City departments as needed Coordinate with external partners regarding programs and initiatives Ensure the homepage of the City website is regularly refreshed with new content Ensure City web content that is overseen by the Office of Public Affairs and Communications is up-to-date and accurate Oversee project budgets and timely payment of vendor/contractor invoices REQUIREMENTS TO FILE Education: Graduation from an accredited college or university with a Bachelor’s Degree in Communications, Journalism, English, Creative Writing, Marketing or a closely related field (proof required*). Experience: Five (5) years of recent, progressively responsible experience in a communications capacity. Including three (3) years of recent supervisory or lead experience in communications. Additional Requirements: Proficiency in Associated Press (AP) Stylebook Valid Motor Vehicle Operator License Willingness and ability to work evenings, nights, weekends, and holidays as needed Desirable Qualifications: Experience working in for a government or public agency Experience working with executive leadership Experience working with elected officials Bilingual skills (Spanish, Khmer or Tagalog) Successful Candidates will Demonstrate: Strong understanding of social media platforms General knowledge of brand and design Proficient in the use of computers; including email, internet, and office productivity software (e.g. Microsoft SharePoint, Word, Outlook, and PowerPoint) General understanding of video conferencing and meeting programs SELECTION PROCEDURE This recruitment will close at 11:59 P.M. (Pacific Time) on Wednesday, July 31, 2024. T o be considered, applicants must submit a resume, cover letter, and proof of education in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please contact (562) 570-7915. The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act . You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7915 . For technical support with your governmentjobs.com application, please contact (855) 524-5627. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 7/31/2024 11:59 PM Pacific
Jul 02, 2024
Full Time
DESCRIPTION THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: www.longbeach.gov . OFFICE OF THE CITY MANAGER The Office of the City Manager has approximately 60 full and part-time employees focusing on City Council support, executive management, public affairs, intergovernmental relations, special events and filming, cannabis oversight and equity, climate action and sustainability, and ethics, transparency and equity. The mission is to implement programs in accordance with City Council policies, and the City Charter and Municipal Code, while providing organizational leadership for effective delivery of services to the community. The Office of the City Manager manages a budget of $27.1 million. The Office of Public Affairs and Communications operates under the leadership of the City Manager and the Chief Communications Officer (CCO). It includes a Public Affairs Lead, Media Relations Specialist, Digital Communications Lead, Digital Communications Specialist, Strategic Communications Specialist and a Brand Specialist. The Office is now adding a Public Affairs Officer (PAO). The Office is responsible for: City strategic communications; communications policy, guidance and training; the City’s primary social media accounts; the City’s media relations program; the City’s brand and a number of other communications-related activities. The Office is also responsible for the general oversight of City communications, working directly with communications staff in various departments. The Office works directly with the City Manager and closely with the Office of the Mayor THE POSITION The City of Long Beach, Office of the City Manager has an immediate opening for a full-time, unclassified, at-will Public Affairs Officer to serve in the Office of Public Affairs and Communications. Under the direction of the Chief Communications Officer, the Public Affairs Officer will oversee the day-to-day activities of the Office. They will be responsible for the daily process flow of press releases, social media, digital communications, internal communications and visual brand. Communications strategy, policy, vision and executive leadership are the responsibility of the Chief Communications Officer, and the CCO and PAO will meet regularly to make sure related communications projects, initiatives and programs are implemented. The position is a hybrid schedule in which daily activities are generally conducted by telecommuting, however it is required that the Officer be ready and able to work in person if the need arises for activities like, but not limited to, press conferences, community events, site visits, as well as some trainings and meetings. THE IDEAL CANDIDATE The ideal candidate will demonstrate strong leadership qualities and project management skills. They must be highly communicative in all directions of the organization and be able to identify challenges early on in order to mitigate them appropriately and in a timely manner. The ideal candidate must be able to manage the Office (process flow and staff) independently, under the general direction of the CCO. The ideal candidate will lead with a positive, forward-thinking attitude. The ideal candidate will have a proven understanding of and background in proactive and responsive communications standards, including media relations (press releases, press events and media responses/interviews), social media, digital communications, internal communications, and brand and graphic design. The ideal candidate must be able to lead a team while actively participating in the day-to-day work. They must be able to lead effectively while working with a wide variety of people, both internal and external to the organization. They must consistently be proactive, and exercise tact and good judgment. The ideal candidate will be flexible, with the ability to pivot as needed based on changing priorities. They will be able to successfully manage multiple assignments in a dynamic and fast-paced environment. The candidate must have excellent organizational and administrative skills. The ideal candidate will have excellent interpersonal, written and verbal communication skills. They must be able to demonstrate creative thinking and problem-solving skills. They will lead with an equity mindset. EXAMPLES OF DUTIES Implement daily activities related to strategic communications directed from the COO Oversee the daily operations of the Office of Public Affairs and Communications Review press releases, public notices, media advisories and press alerts for the Office of the City Manager and City departments Review and approve sensitive social media content and engagement Ensure the City brand remains strong Act as a City spokesperson when needed Respond to, or delegate responses to, media inquiries and/or coordinate with other departments and subject matter experts Review and approve internal and external newsletters from the Office of Public Affairs and Communications Review and approve publications from the Office of Public Affairs and Communications and ensure their timeliness and accuracy Write or delegate/review/approve city manager alerts and other internal communications Monitor news stories for accuracy Manage the coordination and implementation of media events and press conferences Develop communications training opportunities for City manager staff and departments Develop relationships with existing and new journalists Provide communications guidance to City departments as needed Coordinate with external partners regarding programs and initiatives Ensure the homepage of the City website is regularly refreshed with new content Ensure City web content that is overseen by the Office of Public Affairs and Communications is up-to-date and accurate Oversee project budgets and timely payment of vendor/contractor invoices REQUIREMENTS TO FILE Education: Graduation from an accredited college or university with a Bachelor’s Degree in Communications, Journalism, English, Creative Writing, Marketing or a closely related field (proof required*). Experience: Five (5) years of recent, progressively responsible experience in a communications capacity. Including three (3) years of recent supervisory or lead experience in communications. Additional Requirements: Proficiency in Associated Press (AP) Stylebook Valid Motor Vehicle Operator License Willingness and ability to work evenings, nights, weekends, and holidays as needed Desirable Qualifications: Experience working in for a government or public agency Experience working with executive leadership Experience working with elected officials Bilingual skills (Spanish, Khmer or Tagalog) Successful Candidates will Demonstrate: Strong understanding of social media platforms General knowledge of brand and design Proficient in the use of computers; including email, internet, and office productivity software (e.g. Microsoft SharePoint, Word, Outlook, and PowerPoint) General understanding of video conferencing and meeting programs SELECTION PROCEDURE This recruitment will close at 11:59 P.M. (Pacific Time) on Wednesday, July 31, 2024. T o be considered, applicants must submit a resume, cover letter, and proof of education in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please contact (562) 570-7915. The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act . You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7915 . For technical support with your governmentjobs.com application, please contact (855) 524-5627. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 7/31/2024 11:59 PM Pacific
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: www.longbeach.gov . THE DEPARTMENT The Human Resources Department provides the full range of human resources support services to 24 departments throughout the city. HR’s services include labor relations, employee relations, benefits, organizational development, talent acquisition, salary, and classification administration, HRIS administration, oversight of personnel investigations, EEO compliance, occupational health services, risk management, and safety compliance. We believe that the City’s greatest assets are its employees and take great pride in managing the systems that support a highly productive, innovative, caring, and customer-oriented workforce. Our mission is to strategically support the City and its departments in attracting, developing, and retaining a highly skilled an diverse workforce. Our vision is to make Long Beach an employer of choice through a commitment to service and excellence. We are determined to continue pushing boundaries and making an impact in our community and workforce. THE POSITION The Human Resources Officer is an at-will management position that reports to the Deputy Director of Human Resources. This position will oversee the administration of the Equal Employment Opportunity Program Plan. The Human Resources Officer uses a high degree of independent judgment and discretionary decision-making with respect to policy interpretation, planning, and various functional areas of human resources. The position requires sound supervisory principles and techniques in building and maintaining an effective team and ensuring operational goals and objectives are met. The position will be responsible for planning, developing, and managing the City’s EEO Program Plan to ensure the City's compliance with Federal, State, and City laws, regulations, and policies, as well as providing guidance and assistance to departments on matters pertaining to discrimination in employment and provision of services, workplace harassment, sexual harassment, and ADA compliance. The incumbent will be responsible for the tracking, investigation, and adjudication of discrimination complaints and concerns, conducting discrimination complaint investigations, and overseeing staff and/or contractors conduct discrimination complaint investigations. The Human Resources Officer will act as a liaison between the City and external regulatory agencies. The Human Resources Officer will develop and facilitate training programs on EEO topics and provide educational resources for employees at all levels to enhance understanding and compliance with EEO policies. EXAMPLES OF DUTIES The ideal candidate has strong leadership and analytical abilities and is capable of strategic, balanced decision-making, and will implement policies, procedures, and processes through teamwork and collaboration. The ideal candidate will demonstrate the following knowledge, skills, and abilities: Knowledge of principles, practices, and techniques of public personnel/HR administration, Equal Employment Opportunity (EEO) issues and principles, including ADA interactive process, merit system, employee relations, and labor relations. Working knowledge of federal and state employment and labor laws, Civil Service Rules, human resources policies, and procedures, and the ability to interpret complex guidelines, MOUs, codes, regulations, etc. Ability to develop, implement, and monitor citywide programs for assuring and promoting compliance with various federal and state employment and labor laws. Ability to establish and maintain effective working relationships with others, including various levels of professional, managerial, administrative, and technical personnel. Comfortable working in situations that may be sensitive, confrontational, and/or adversarial. Ability to effectively communicate orally and in writing to various groups and individuals. Ability to provide training.Excellent public speaking skills. Handling confidential information with discretion and integrity. Exercises independent decision-making, solid judgment, flexibility, creativity, and resourcefulness. Action and results-oriented, innovative, strategic, accepts accountability, energetic, and customer service oriented. Methods for conducting effective workplace investigations. Analytical skills to assess and understand all complaints thoroughly. Develop and maintain effective working relationships with union representatives and labor associations. Monitor workforce date and analyze trends to recommend improvements. Knowledge of communication, and dissemination techniques and methods. This includes alternative ways to inform via written, oral, and visual media. Ability to supervise a team, establish priorities and manage competing deadlines for self and others. REQUIREMENTS TO FILE EDUCATION Graduation from an accredited university or college with a Bachelor’s degree in Human Resources Management, Business Administration, Public Administration, or a directly related field. EXPERIENCE At least three (3) years of increasingly responsible professional experience in human resources. With at least one (1) of those years in a supervisory or lead capacity. DESIRABLE QUALIFICATIONS Experience in conducting discrimination complaint investigations and EEO program administration. Association of Workplace Investigators (AWI-CH) Certification, Professional in Human Resources (PHR), SHRM Certified Professional (SHRM-CP), SHRM Senior Certified Professional (SHRM-SCP), or International Public Management Association for Human Resources (IPMA-HR). SELECTION PROCEDURE This recruitment is scheduled to close at 11:59 p.m. on Wednesday, July 31, 2024 . T o be considered, applicants must submit a cover letter, resume, and proof of degree (qualifying with a degree), in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. If you have any questions please call (562) 570-7915. Incomplete applications or candidates who clearly do not meet the minimum requirements of the position will not be considered. The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the Californi a Fair Chance Act . You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990 . If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7915. For technical support with your governmentjobs.com application, please contact (855) 524-5627. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 7/31/2024 11:59 PM Pacific
Jul 02, 2024
Full Time
DESCRIPTION THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: www.longbeach.gov . THE DEPARTMENT The Human Resources Department provides the full range of human resources support services to 24 departments throughout the city. HR’s services include labor relations, employee relations, benefits, organizational development, talent acquisition, salary, and classification administration, HRIS administration, oversight of personnel investigations, EEO compliance, occupational health services, risk management, and safety compliance. We believe that the City’s greatest assets are its employees and take great pride in managing the systems that support a highly productive, innovative, caring, and customer-oriented workforce. Our mission is to strategically support the City and its departments in attracting, developing, and retaining a highly skilled an diverse workforce. Our vision is to make Long Beach an employer of choice through a commitment to service and excellence. We are determined to continue pushing boundaries and making an impact in our community and workforce. THE POSITION The Human Resources Officer is an at-will management position that reports to the Deputy Director of Human Resources. This position will oversee the administration of the Equal Employment Opportunity Program Plan. The Human Resources Officer uses a high degree of independent judgment and discretionary decision-making with respect to policy interpretation, planning, and various functional areas of human resources. The position requires sound supervisory principles and techniques in building and maintaining an effective team and ensuring operational goals and objectives are met. The position will be responsible for planning, developing, and managing the City’s EEO Program Plan to ensure the City's compliance with Federal, State, and City laws, regulations, and policies, as well as providing guidance and assistance to departments on matters pertaining to discrimination in employment and provision of services, workplace harassment, sexual harassment, and ADA compliance. The incumbent will be responsible for the tracking, investigation, and adjudication of discrimination complaints and concerns, conducting discrimination complaint investigations, and overseeing staff and/or contractors conduct discrimination complaint investigations. The Human Resources Officer will act as a liaison between the City and external regulatory agencies. The Human Resources Officer will develop and facilitate training programs on EEO topics and provide educational resources for employees at all levels to enhance understanding and compliance with EEO policies. EXAMPLES OF DUTIES The ideal candidate has strong leadership and analytical abilities and is capable of strategic, balanced decision-making, and will implement policies, procedures, and processes through teamwork and collaboration. The ideal candidate will demonstrate the following knowledge, skills, and abilities: Knowledge of principles, practices, and techniques of public personnel/HR administration, Equal Employment Opportunity (EEO) issues and principles, including ADA interactive process, merit system, employee relations, and labor relations. Working knowledge of federal and state employment and labor laws, Civil Service Rules, human resources policies, and procedures, and the ability to interpret complex guidelines, MOUs, codes, regulations, etc. Ability to develop, implement, and monitor citywide programs for assuring and promoting compliance with various federal and state employment and labor laws. Ability to establish and maintain effective working relationships with others, including various levels of professional, managerial, administrative, and technical personnel. Comfortable working in situations that may be sensitive, confrontational, and/or adversarial. Ability to effectively communicate orally and in writing to various groups and individuals. Ability to provide training.Excellent public speaking skills. Handling confidential information with discretion and integrity. Exercises independent decision-making, solid judgment, flexibility, creativity, and resourcefulness. Action and results-oriented, innovative, strategic, accepts accountability, energetic, and customer service oriented. Methods for conducting effective workplace investigations. Analytical skills to assess and understand all complaints thoroughly. Develop and maintain effective working relationships with union representatives and labor associations. Monitor workforce date and analyze trends to recommend improvements. Knowledge of communication, and dissemination techniques and methods. This includes alternative ways to inform via written, oral, and visual media. Ability to supervise a team, establish priorities and manage competing deadlines for self and others. REQUIREMENTS TO FILE EDUCATION Graduation from an accredited university or college with a Bachelor’s degree in Human Resources Management, Business Administration, Public Administration, or a directly related field. EXPERIENCE At least three (3) years of increasingly responsible professional experience in human resources. With at least one (1) of those years in a supervisory or lead capacity. DESIRABLE QUALIFICATIONS Experience in conducting discrimination complaint investigations and EEO program administration. Association of Workplace Investigators (AWI-CH) Certification, Professional in Human Resources (PHR), SHRM Certified Professional (SHRM-CP), SHRM Senior Certified Professional (SHRM-SCP), or International Public Management Association for Human Resources (IPMA-HR). SELECTION PROCEDURE This recruitment is scheduled to close at 11:59 p.m. on Wednesday, July 31, 2024 . T o be considered, applicants must submit a cover letter, resume, and proof of degree (qualifying with a degree), in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. If you have any questions please call (562) 570-7915. Incomplete applications or candidates who clearly do not meet the minimum requirements of the position will not be considered. The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the Californi a Fair Chance Act . You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990 . If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7915. For technical support with your governmentjobs.com application, please contact (855) 524-5627. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 7/31/2024 11:59 PM Pacific
Kitsap County, WA
Port Orchard, Washington, United States
OVERVIEW The Department of Administrative Services (DAS) has an exciting opportunity to join our hard-working team of finance professionals as an Associate Budget Analyst or Budget Analyst, depending on qualifications and experience. Our team advises staff across the County government on program budgets, planning and policy, and budget strategies. You will perform professional level financial analysis, budgeting, forecasting and management reporting for assigned departments and offices. Working under the directions of the Budget Manager, you will work on projects that are highly visible and technically complex, and you will have significant financial responsibility, discretion, and will collaborate with employing officials and other executive staff. Our new team member will ideally have knowledge of the principles, practices, techniques and procedures of public administration and governmental finance, including budget development and monitoring; financial and program research and analysis; data collection, data processing and reporting; and program planning, coordination and development. Our new team member should have a working accounting knowledge as it pertains to public entities, as well as knowledge of the budget process as dictated by state law. The incumbent must have skill in conducting complex analysis of fiscal projects, researching, and analyzing financial issues using advanced Microsoft Excel skills as well as other miscellaneous tools. Apply today and join our team in supporting the County programs that make a difference in our community!! Salary range for Budget Analyst: $77,725.99 - $99,495.84/YR Salary range for Associate Budget Analyst: $33.17/HR - $42.47/HR QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS REQUIRED EDUCATION AND EXPERIENCE: Budget Analyst: Bachelor's degree in business, public administration, accounting, finance, economics, statistics, or a closely related field AND Four years of progressively responsible professional or administrative experience in budgeting, financial analysis, reporting, and problem-solving; OR Any equivalent combination of related education, training and experience which provides the applicant with the desired knowledge, skills and abilities required to perform the work. Associate Budget Analyst: Bachelor's degree in business, public administration, accounting, finance, economics, statistics, or a closely related field AND Two years of progressively responsible professional or administrative experience in budgeting, financial analysis, reporting, and problem-solving; OR Any equivalent combination of related education, training and experience which provides the applicant with the desired knowledge, skills and abilities required to perform the work. Preferred Qualifications: Experience with government accounting or financial administration If you use education to meet the requirements for the position, a copy of your official transcripts must be submitted prior to your first day of employment. Criminal Conviction Standards: The successful incumbent will have unsupervised access to a secured/confidential facility or computer system(s). As a result, Kitsap County will be conducting an extensive criminal background check by law enforcement agencies. Please review the following list of disqualifying crimes and negative actions to determine if you meet our standard for this position: https://www.dshs.wa.gov/sites/default/files/FSA/bccu/documents/Secretary%27sCrimesListforALLPrograms.pdf PHYSICAL REQUIREMENTS (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) The duties in this position are performed in an office setting and may be required to lift at least 20 pounds. ILLUSTRATIVE EXAMPLE OF DUTIES In this role, you will have the opportunity to: Lead in planning, organizing, developing, and monitoring the Kitsap County budget process for assigned departments, including the development of budget guidelines and procedures, instructions, forms, and files used by the departments. Serve as a technical advisor to senior leadership and department staff in preparation and compilation of program budgets, including supporting documents, organizational structure, workforce planning, performance measures, policies/procedures, and overall strategy. Negotiate and resolve areas of significant disagreement. Complete complex reports, worksheets, computations and other informational tools for enterprise-wide consumption. Perform financial analysis and management reporting on budget status for assigned departments while exercising considerable discretion and independent judgement when evaluating various alternatives. Propose scope of work and goals for ad hoc assignments. Provide, lead, or conduct analysis of fiscal projects with a high degree of difficulty and complexity. Analyze emerging financial issues using complex statistical analytical methods. Provide guidance on findings to executive staff. Analyze and research contracts, policy initiatives, and collective bargaining decisions for budgetary impacts. Coordinate audits on grants, contracts, and other annual business processes such as cost allocations, property tax diversion and impact fees in accordance with the State Auditor's priorities for each fiscal year. Analyze and assist in the development of operating and capital budgets, perform financial analysis and management reporting. Prepare monthly reporting on budget status for assigned departments/offices and analyze variances and make recommendations. Conduct analysis of specific fiscal projects with a high degree of difficulty and complexity and analyze emerging financial issues using complex statistical analytical methods. Provide guidance on findings to executive staff. Analyze County contracts for budgetary impacts, research and approve as indicated. Coordinate audits on grants, contracts, and other annual processes relative to the State Auditor's priorities for each fiscal year. Advise executive staff during planning and policy discussions on all aspects of the County budget. Make spending recommendations based on full analysis of complex issues while understanding organizational impacts. Exercise considerable discretion and independent judgement when evaluating various alternatives and making recommendations and decisions. OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. The Associate Budget Analyst position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA) The Budget Analyst position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA) This position is non-represented and covered under the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position and may be used to fill future openings for up to six (6) months. Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection. Work hours for this position are Monday - Friday, 8 a.m. - 4:30 p.m. Flexible hours may be available, as approved by management. At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) Disability - Short-term disability & Long-term disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx Closing Date/Time: 8/4/2024 12:00 AM Pacific
Jul 20, 2024
Full Time
OVERVIEW The Department of Administrative Services (DAS) has an exciting opportunity to join our hard-working team of finance professionals as an Associate Budget Analyst or Budget Analyst, depending on qualifications and experience. Our team advises staff across the County government on program budgets, planning and policy, and budget strategies. You will perform professional level financial analysis, budgeting, forecasting and management reporting for assigned departments and offices. Working under the directions of the Budget Manager, you will work on projects that are highly visible and technically complex, and you will have significant financial responsibility, discretion, and will collaborate with employing officials and other executive staff. Our new team member will ideally have knowledge of the principles, practices, techniques and procedures of public administration and governmental finance, including budget development and monitoring; financial and program research and analysis; data collection, data processing and reporting; and program planning, coordination and development. Our new team member should have a working accounting knowledge as it pertains to public entities, as well as knowledge of the budget process as dictated by state law. The incumbent must have skill in conducting complex analysis of fiscal projects, researching, and analyzing financial issues using advanced Microsoft Excel skills as well as other miscellaneous tools. Apply today and join our team in supporting the County programs that make a difference in our community!! Salary range for Budget Analyst: $77,725.99 - $99,495.84/YR Salary range for Associate Budget Analyst: $33.17/HR - $42.47/HR QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS REQUIRED EDUCATION AND EXPERIENCE: Budget Analyst: Bachelor's degree in business, public administration, accounting, finance, economics, statistics, or a closely related field AND Four years of progressively responsible professional or administrative experience in budgeting, financial analysis, reporting, and problem-solving; OR Any equivalent combination of related education, training and experience which provides the applicant with the desired knowledge, skills and abilities required to perform the work. Associate Budget Analyst: Bachelor's degree in business, public administration, accounting, finance, economics, statistics, or a closely related field AND Two years of progressively responsible professional or administrative experience in budgeting, financial analysis, reporting, and problem-solving; OR Any equivalent combination of related education, training and experience which provides the applicant with the desired knowledge, skills and abilities required to perform the work. Preferred Qualifications: Experience with government accounting or financial administration If you use education to meet the requirements for the position, a copy of your official transcripts must be submitted prior to your first day of employment. Criminal Conviction Standards: The successful incumbent will have unsupervised access to a secured/confidential facility or computer system(s). As a result, Kitsap County will be conducting an extensive criminal background check by law enforcement agencies. Please review the following list of disqualifying crimes and negative actions to determine if you meet our standard for this position: https://www.dshs.wa.gov/sites/default/files/FSA/bccu/documents/Secretary%27sCrimesListforALLPrograms.pdf PHYSICAL REQUIREMENTS (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) The duties in this position are performed in an office setting and may be required to lift at least 20 pounds. ILLUSTRATIVE EXAMPLE OF DUTIES In this role, you will have the opportunity to: Lead in planning, organizing, developing, and monitoring the Kitsap County budget process for assigned departments, including the development of budget guidelines and procedures, instructions, forms, and files used by the departments. Serve as a technical advisor to senior leadership and department staff in preparation and compilation of program budgets, including supporting documents, organizational structure, workforce planning, performance measures, policies/procedures, and overall strategy. Negotiate and resolve areas of significant disagreement. Complete complex reports, worksheets, computations and other informational tools for enterprise-wide consumption. Perform financial analysis and management reporting on budget status for assigned departments while exercising considerable discretion and independent judgement when evaluating various alternatives. Propose scope of work and goals for ad hoc assignments. Provide, lead, or conduct analysis of fiscal projects with a high degree of difficulty and complexity. Analyze emerging financial issues using complex statistical analytical methods. Provide guidance on findings to executive staff. Analyze and research contracts, policy initiatives, and collective bargaining decisions for budgetary impacts. Coordinate audits on grants, contracts, and other annual business processes such as cost allocations, property tax diversion and impact fees in accordance with the State Auditor's priorities for each fiscal year. Analyze and assist in the development of operating and capital budgets, perform financial analysis and management reporting. Prepare monthly reporting on budget status for assigned departments/offices and analyze variances and make recommendations. Conduct analysis of specific fiscal projects with a high degree of difficulty and complexity and analyze emerging financial issues using complex statistical analytical methods. Provide guidance on findings to executive staff. Analyze County contracts for budgetary impacts, research and approve as indicated. Coordinate audits on grants, contracts, and other annual processes relative to the State Auditor's priorities for each fiscal year. Advise executive staff during planning and policy discussions on all aspects of the County budget. Make spending recommendations based on full analysis of complex issues while understanding organizational impacts. Exercise considerable discretion and independent judgement when evaluating various alternatives and making recommendations and decisions. OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. The Associate Budget Analyst position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA) The Budget Analyst position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA) This position is non-represented and covered under the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position and may be used to fill future openings for up to six (6) months. Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection. Work hours for this position are Monday - Friday, 8 a.m. - 4:30 p.m. Flexible hours may be available, as approved by management. At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) Disability - Short-term disability & Long-term disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx Closing Date/Time: 8/4/2024 12:00 AM Pacific