CLARK COUNTY, NV
Clark County - Las Vegas, Nevada, United States
ABOUT THE POSITION The Clark County Community & Economic Development is seeking qualified candidates to apply for the Economic Development Specialist position. The person is charged with managing, coordinating, planning, initiating, promoting, and marketing economic development and redevelopment programs and opportunities within unincorporated Clark County. Works with existing businesses, entrepreneurs, developers, real estate investors and industry experts to diversify the local economy, create jobs and increase the tax base. The position serves as a client-focused ambassador to both local, national and international business community. In addition, the person in this position is responsible for internal coordination and communication with elected officials and executive leadership; coordination of inter-jurisdictional relationships (federal, state, municipal), providing limited supervision and guidance to subordinate department staff. THIS RECRUITMENT IS LIMITED TO THE FIRST 250 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED. This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources. Human Resources reserves the right to call only the most qualified applicants to the selection process. This position is a non-union position and excluded from membership in the union. This position is confidential and excluded from membership in the union. MINIMUM REQUIREMENTS Education and Experience: Bachelor's Degree in Business Administration, Public Administration, Real Estate, Land Planning/Development or a closely related field AND two (2) years of full-time professional experience working in economic development, business development, commercial real estate development, urban redevelopment, rural community development, land planning, or similar industry and one (1) year of program, project and/or contract management. Experience in a public agency setting is preferred. Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis. Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application. Working Conditions: Attend meetings outside of normal working hours. Requires travel by automobile to various locations throughout the County. May require traveling within the United States. May conduct site visits outdoors in varying weather conditions. Licensing and Certification: Specified positions must possess a valid Nevada Class C Driver's License at time of appointment. Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted. Citizenship: Candidates must be legally authorized to work in the United States. Please note, Clark County does not provide H1B visa sponsorships or transfers for any employment positions. Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination. EXAMPLES OF DUTIES Initiate, plan, coordinate and lead various large, complex, multi-funded private and public economic development, redevelopment projects, and special research assignments. Recruit and attract new business and industry aligned with the county’s strategic economic development plan. Work directly with a variety of stakeholders to diversify and expand the county’s local economy. Provide exemplary client-focused customer service and relationship management. Represent the county’s interest in public/private partnerships. Manage contracts for various types of projects from execution through completion. Identify real estate transactions and work with developers/investors on agreements that produce new investments within our community. Conduct exploratory real estate evaluations such as land-use/zoning checks, site visits, comparables review, and title checks; assists consultants, businesses, and developers with site selection services. Research and compile demographic and economic data, prepares reports and conducts analysis to evaluate program, project impact and return on investment. Assemble marketing materials and presentations; deliver accordingly. Monitor local, national and international market indicators to inform decision making and strategic direction. Promote and administer incentive programs and submitted applications. Review plans, reports, prospect proposals, correspondence and related documents to submit to senior department staff for consideration. Maintain web site, press releases, social media, marketing materials and other forms of advertising. Engage with local business, industry organizations, chambers of commerce, non-profits and other community stakeholders. Coordinate and participate in trade shows, industry events, special events, ground breakings, ribbon cuttings, award ceremonies, panel discussions, community meetings, conferences and celebrations; helps with set up and tear down as necessary. Act as a liaison between client and other county departments servicing the client. Identify potential federal, state and NGO grant opportunities for additional program and project funding for consideration by department leadership. Maintain working knowledge of current economic development policy, skills, and best practices; engage in regular training and professional development to optimize work performance. Participate in regular staff and project focused meetings, maintain paper/electronic records and files in an orderly manner, complete necessary forms and paperwork as required. Uses standard office equipment including a computer, in the course of the work. May drive a County or personal motor vehicle or be able to arrange for appropriate transportation in order to attend off-site meetings and visit various work sites. PHYSICAL DEMANDS Mobility to work in a typical office setting, use standard office equipment, and be capable of driving a motor vehicle or arranging for transportation in order to attend off-site meetings and visit various work sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes: Flexible Schedules including 4/10 options More Money in Your Pocket 100% Employer Paid Defined Benefit Retirement No Social Security Deduction No State Income Taxes Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO) Medical - Employer pays 90% of premium Pharmacy Benefits (30, 90-day retail or mail order fills) 24/7 Telephone Advice Nurse - no employee cost Teledoc, Doctoroo, and Dispatch Health Retiree insurance - eligible after 5 years of service Dental Vision Life Insurance - Employer Paid AD&D - Employer Paid Long Term Disability - Employer Paid Generous Leave Accruals that include: 13Paid Holidays includinga Floating Birthday Holiday Paid Vacation Leave Paid Sick Leave Holiday Leave Other leave options Catastrophic Leave Parental Leave - Up to 90 days Wide Variety of Voluntary Benefits that include Guardian - Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance. Trustmark - Permanent Life Insurance benefits and long-term care. Sunlife Financial - Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance TASC - Flexible Spending Account - FSA & Dependent Day Care Debit Card Available Morgan Stanley - Deferred Compensation Plan Employee Assistance Program Onsite Fitness Center - $12/month*Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit. Closing Date/Time: 9/10/2024 5:01 PM Pacific
Aug 28, 2024
Full Time
ABOUT THE POSITION The Clark County Community & Economic Development is seeking qualified candidates to apply for the Economic Development Specialist position. The person is charged with managing, coordinating, planning, initiating, promoting, and marketing economic development and redevelopment programs and opportunities within unincorporated Clark County. Works with existing businesses, entrepreneurs, developers, real estate investors and industry experts to diversify the local economy, create jobs and increase the tax base. The position serves as a client-focused ambassador to both local, national and international business community. In addition, the person in this position is responsible for internal coordination and communication with elected officials and executive leadership; coordination of inter-jurisdictional relationships (federal, state, municipal), providing limited supervision and guidance to subordinate department staff. THIS RECRUITMENT IS LIMITED TO THE FIRST 250 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED. This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources. Human Resources reserves the right to call only the most qualified applicants to the selection process. This position is a non-union position and excluded from membership in the union. This position is confidential and excluded from membership in the union. MINIMUM REQUIREMENTS Education and Experience: Bachelor's Degree in Business Administration, Public Administration, Real Estate, Land Planning/Development or a closely related field AND two (2) years of full-time professional experience working in economic development, business development, commercial real estate development, urban redevelopment, rural community development, land planning, or similar industry and one (1) year of program, project and/or contract management. Experience in a public agency setting is preferred. Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis. Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application. Working Conditions: Attend meetings outside of normal working hours. Requires travel by automobile to various locations throughout the County. May require traveling within the United States. May conduct site visits outdoors in varying weather conditions. Licensing and Certification: Specified positions must possess a valid Nevada Class C Driver's License at time of appointment. Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted. Citizenship: Candidates must be legally authorized to work in the United States. Please note, Clark County does not provide H1B visa sponsorships or transfers for any employment positions. Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination. EXAMPLES OF DUTIES Initiate, plan, coordinate and lead various large, complex, multi-funded private and public economic development, redevelopment projects, and special research assignments. Recruit and attract new business and industry aligned with the county’s strategic economic development plan. Work directly with a variety of stakeholders to diversify and expand the county’s local economy. Provide exemplary client-focused customer service and relationship management. Represent the county’s interest in public/private partnerships. Manage contracts for various types of projects from execution through completion. Identify real estate transactions and work with developers/investors on agreements that produce new investments within our community. Conduct exploratory real estate evaluations such as land-use/zoning checks, site visits, comparables review, and title checks; assists consultants, businesses, and developers with site selection services. Research and compile demographic and economic data, prepares reports and conducts analysis to evaluate program, project impact and return on investment. Assemble marketing materials and presentations; deliver accordingly. Monitor local, national and international market indicators to inform decision making and strategic direction. Promote and administer incentive programs and submitted applications. Review plans, reports, prospect proposals, correspondence and related documents to submit to senior department staff for consideration. Maintain web site, press releases, social media, marketing materials and other forms of advertising. Engage with local business, industry organizations, chambers of commerce, non-profits and other community stakeholders. Coordinate and participate in trade shows, industry events, special events, ground breakings, ribbon cuttings, award ceremonies, panel discussions, community meetings, conferences and celebrations; helps with set up and tear down as necessary. Act as a liaison between client and other county departments servicing the client. Identify potential federal, state and NGO grant opportunities for additional program and project funding for consideration by department leadership. Maintain working knowledge of current economic development policy, skills, and best practices; engage in regular training and professional development to optimize work performance. Participate in regular staff and project focused meetings, maintain paper/electronic records and files in an orderly manner, complete necessary forms and paperwork as required. Uses standard office equipment including a computer, in the course of the work. May drive a County or personal motor vehicle or be able to arrange for appropriate transportation in order to attend off-site meetings and visit various work sites. PHYSICAL DEMANDS Mobility to work in a typical office setting, use standard office equipment, and be capable of driving a motor vehicle or arranging for transportation in order to attend off-site meetings and visit various work sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes: Flexible Schedules including 4/10 options More Money in Your Pocket 100% Employer Paid Defined Benefit Retirement No Social Security Deduction No State Income Taxes Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO) Medical - Employer pays 90% of premium Pharmacy Benefits (30, 90-day retail or mail order fills) 24/7 Telephone Advice Nurse - no employee cost Teledoc, Doctoroo, and Dispatch Health Retiree insurance - eligible after 5 years of service Dental Vision Life Insurance - Employer Paid AD&D - Employer Paid Long Term Disability - Employer Paid Generous Leave Accruals that include: 13Paid Holidays includinga Floating Birthday Holiday Paid Vacation Leave Paid Sick Leave Holiday Leave Other leave options Catastrophic Leave Parental Leave - Up to 90 days Wide Variety of Voluntary Benefits that include Guardian - Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance. Trustmark - Permanent Life Insurance benefits and long-term care. Sunlife Financial - Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance TASC - Flexible Spending Account - FSA & Dependent Day Care Debit Card Available Morgan Stanley - Deferred Compensation Plan Employee Assistance Program Onsite Fitness Center - $12/month*Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit. Closing Date/Time: 9/10/2024 5:01 PM Pacific
Department of Transportation (Caltrans) - Planning & Modal Program Management (PM²) Division
Sacramento County, California, United States
Job Description and Duties Under the general direction of the Senior Tribal Advisor, a Supervising Transportation Planner, the Staff Services Manager (SSM) I (Specialist) provides subject matter expertise and is responsible for administering the Caltrans' Tribal Employment Rights Ordinance (TERO) Program. The SSM I (Specialist) will oversee the implementation of Caltrans' TERO policy and work with District Native American Liaisons, project management staff, and tribal governments to develop Caltrans' TERO guidance documentation and templates for Memorandums of Understanding (MOUs) and reporting. The incumbent will lead and facilitate monthly TERO work-group meetings; train Divisions in effectively implementing TERO; review TERO MOUs to ensure alignment with Caltrans' policy; develop systems and support the tracking, evaluation, and documentation of TERO provisions and how well TERO provisions were adhered to by contractors; and collect data, conduct analysis, and provide recommendations to improve TERO implementation. PARF# 74-4-252/JC#446672 Eligibility for hire may be determined by your score on the Staff Services Manager I exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these position. To apply for the exam, please click here and search by typing in the classification title. T he Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. https://forms.office.com/g/RyK102ty4G https://youtu.be/oC9wIp8QalI Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions. You will find additional information about the job in the Duty Statement . Working Conditions Position located in Sacramento, Sacramento County. This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate. New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Minimum Requirements You will find the Minimum Requirements in the Class Specification. STAFF SERVICES MANAGER I Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-446672 Position #(s): 900-074-4800-XXX Working Title: Tribal Advisor, Economic Development Classification: STAFF SERVICES MANAGER I $6,963.00 - $8,650.00 # of Positions: Multiple Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Facility: California Department of Transportation Department Information Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment. Caltrans Vision: A brighter future for all through a world-class transportation network. The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity. Department Website: www.dot.ca.gov Frequently Asked Questions for an Applicant: http://dot.ca.gov/jobs/docs/faq-ct-applicants-081617.pdf Director’s EEO Policy : https://dot.ca.gov/programs/equal-employment-opportunity Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity Special Requirements Possession of a valid driver’s license is required when operating a State owned or leased vehicle. Statement of Qualifications (SOQ) is required.Failure to submit a Statement of Qualifications will disqualify candidates from the hiring process. The SOQ must not exceed two (2) pages in length and written in no less than 12-point font. Each question must be addressed separately and in order. Failure to follow instructions properly may result in disqualification of your application. 1) Please describe your professional, educational, and lived experience as it relates to this position including, but not limited to, any experience you have working with Native American Tribal Governments/communities on tribal transportation programs, economic development, workforce development, planning, etc. 2) What constitutes meaningful tribal participation (in the context of economic development, planning, and or policy development)? Please describe any experience you have in this area.) 3) As the Tribal Advisor, Economic Development you will be responsible for building collaborative relationships with colleagues across Caltrans to implement the Caltrans Tribal Employment Right Ordinance program and advance economic opportunities for Native American communities. Provide examples from your work experience that demonstrates your ability to manage cross functional work and collaboratively achieve an objective. Cite the practices and processes you employed. 4) Provide examples from your work experience that highlight your ability to foster collaborative working relationships with external partners, particularly with tribal governments, community-based organizations, and/or community residents in under-served communities - with an emphasis on community economic development or workforce development. Cite the practices and processes you employed. 5) Summarize your experience developing or analyzing policies and highlight examples of creative or innovative policy solutions that you’ve contributed to in the areas of workforce development, community economic development, labor rights, or racial and/or social equity. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Here is a list of evaluation agencies: https://www.naces.org/members . Please redact birth dates and social security numbers. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 9/19/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Transportation Attn: Caltrans DHR Contact Certification Services MS-90 P O Box 168036 Sacramento , CA 95816-8036 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Transportation Caltrans DHR Contact Classification and Hiring Unit - ECOS 1727 30th Street, MS 90 Sacramento , CA 95816 Closed on weekends and State holidays. 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Statement of Qualifications - Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: The ability to work cooperatively with federal agencies, Tribal Governments, Caltrans staff, regional agencies, cities, counties, and other partner agencies. Previous experience working with Tribal Governments, Native American issues, and contracts is desirable. Knowledge of CA Native American cultures and of current Native American issues and legislation. Knowledge of TERO, tribal self-governance, and tribal development is desirable. The ability to represent the Department with internal and external partners and to maintain cooperative relationships with individuals and organizations in the daily conduct of business. The ability to work successfully both independently and as part of a team; to carry out assignments expeditiously and completely; to collect, develop, categorize, maintain, and summarize data; and to communicate clearly and effectively both verbally and in writing. Ability to analyze situations accurately and develop an effective course of action. The ability to take initiative and have strong leadership and communication skills to build and maintain diverse internal and external relationships. The ability to assess needs, develop work plans, establish and meet delivery time frames, report success, elevate challenges, and share progress with management. The ability to work independently and resolve issues while maintaining close attention to detail. The ability to be a self-starter and produce quality work within requested time frames with minimal supervision. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Human Resources Contact: Sarah Jones (530) 649-7564 sarah.jones@dot.ca.gov Hiring Unit Contact: Brenda Bweupe (279) 789-2030 PMPPARFS@dot.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Caltrans EEO Office (844) 368-3367 Ask.eeo@dot.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Important Applications Instructions The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-446672), PARF# 74-4-252 and title of the position (Insert Classification Title) must be included on the STD. 678 form. Electronic applications through your CalCareers account are highly recommended and encouraged. Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position. NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 9/19/2024
Aug 23, 2024
Full Time
Job Description and Duties Under the general direction of the Senior Tribal Advisor, a Supervising Transportation Planner, the Staff Services Manager (SSM) I (Specialist) provides subject matter expertise and is responsible for administering the Caltrans' Tribal Employment Rights Ordinance (TERO) Program. The SSM I (Specialist) will oversee the implementation of Caltrans' TERO policy and work with District Native American Liaisons, project management staff, and tribal governments to develop Caltrans' TERO guidance documentation and templates for Memorandums of Understanding (MOUs) and reporting. The incumbent will lead and facilitate monthly TERO work-group meetings; train Divisions in effectively implementing TERO; review TERO MOUs to ensure alignment with Caltrans' policy; develop systems and support the tracking, evaluation, and documentation of TERO provisions and how well TERO provisions were adhered to by contractors; and collect data, conduct analysis, and provide recommendations to improve TERO implementation. PARF# 74-4-252/JC#446672 Eligibility for hire may be determined by your score on the Staff Services Manager I exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these position. To apply for the exam, please click here and search by typing in the classification title. T he Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. https://forms.office.com/g/RyK102ty4G https://youtu.be/oC9wIp8QalI Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions. You will find additional information about the job in the Duty Statement . Working Conditions Position located in Sacramento, Sacramento County. This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate. New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Minimum Requirements You will find the Minimum Requirements in the Class Specification. STAFF SERVICES MANAGER I Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-446672 Position #(s): 900-074-4800-XXX Working Title: Tribal Advisor, Economic Development Classification: STAFF SERVICES MANAGER I $6,963.00 - $8,650.00 # of Positions: Multiple Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Facility: California Department of Transportation Department Information Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment. Caltrans Vision: A brighter future for all through a world-class transportation network. The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity. Department Website: www.dot.ca.gov Frequently Asked Questions for an Applicant: http://dot.ca.gov/jobs/docs/faq-ct-applicants-081617.pdf Director’s EEO Policy : https://dot.ca.gov/programs/equal-employment-opportunity Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity Special Requirements Possession of a valid driver’s license is required when operating a State owned or leased vehicle. Statement of Qualifications (SOQ) is required.Failure to submit a Statement of Qualifications will disqualify candidates from the hiring process. The SOQ must not exceed two (2) pages in length and written in no less than 12-point font. Each question must be addressed separately and in order. Failure to follow instructions properly may result in disqualification of your application. 1) Please describe your professional, educational, and lived experience as it relates to this position including, but not limited to, any experience you have working with Native American Tribal Governments/communities on tribal transportation programs, economic development, workforce development, planning, etc. 2) What constitutes meaningful tribal participation (in the context of economic development, planning, and or policy development)? Please describe any experience you have in this area.) 3) As the Tribal Advisor, Economic Development you will be responsible for building collaborative relationships with colleagues across Caltrans to implement the Caltrans Tribal Employment Right Ordinance program and advance economic opportunities for Native American communities. Provide examples from your work experience that demonstrates your ability to manage cross functional work and collaboratively achieve an objective. Cite the practices and processes you employed. 4) Provide examples from your work experience that highlight your ability to foster collaborative working relationships with external partners, particularly with tribal governments, community-based organizations, and/or community residents in under-served communities - with an emphasis on community economic development or workforce development. Cite the practices and processes you employed. 5) Summarize your experience developing or analyzing policies and highlight examples of creative or innovative policy solutions that you’ve contributed to in the areas of workforce development, community economic development, labor rights, or racial and/or social equity. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Here is a list of evaluation agencies: https://www.naces.org/members . Please redact birth dates and social security numbers. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 9/19/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Transportation Attn: Caltrans DHR Contact Certification Services MS-90 P O Box 168036 Sacramento , CA 95816-8036 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Transportation Caltrans DHR Contact Classification and Hiring Unit - ECOS 1727 30th Street, MS 90 Sacramento , CA 95816 Closed on weekends and State holidays. 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Statement of Qualifications - Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: The ability to work cooperatively with federal agencies, Tribal Governments, Caltrans staff, regional agencies, cities, counties, and other partner agencies. Previous experience working with Tribal Governments, Native American issues, and contracts is desirable. Knowledge of CA Native American cultures and of current Native American issues and legislation. Knowledge of TERO, tribal self-governance, and tribal development is desirable. The ability to represent the Department with internal and external partners and to maintain cooperative relationships with individuals and organizations in the daily conduct of business. The ability to work successfully both independently and as part of a team; to carry out assignments expeditiously and completely; to collect, develop, categorize, maintain, and summarize data; and to communicate clearly and effectively both verbally and in writing. Ability to analyze situations accurately and develop an effective course of action. The ability to take initiative and have strong leadership and communication skills to build and maintain diverse internal and external relationships. The ability to assess needs, develop work plans, establish and meet delivery time frames, report success, elevate challenges, and share progress with management. The ability to work independently and resolve issues while maintaining close attention to detail. The ability to be a self-starter and produce quality work within requested time frames with minimal supervision. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Human Resources Contact: Sarah Jones (530) 649-7564 sarah.jones@dot.ca.gov Hiring Unit Contact: Brenda Bweupe (279) 789-2030 PMPPARFS@dot.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Caltrans EEO Office (844) 368-3367 Ask.eeo@dot.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Important Applications Instructions The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-446672), PARF# 74-4-252 and title of the position (Insert Classification Title) must be included on the STD. 678 form. Electronic applications through your CalCareers account are highly recommended and encouraged. Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position. NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 9/19/2024
CITY OF SANTA ANA, CA
Santa Ana, California, United States
Description The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community Plans, develops, organizes, and administers various programs to encourage physical revitalization and economic growth within Santa Ana. We currently have one (1) opening in our Economic Development Division . The deadline for the next review of applications is 11:59 PM on Wednesday , August 14, 2024 . Applicants are encouraged to submit applications early. Applicants that submit applications after the first review deadline are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review deadline . Essential Functions Include But Are Not Limited To Directs, coordinates, monitors, and evaluates economic development programs. Conducts economic research concerning the City's business base; conducts economic analyses, market feasibility studies, and other related research. Analyzes financial requirements of business interests interested in financial assistance. Designs and implements business retention and attraction programs. Plans and directs marketing efforts, including media relations, print materials, and advertising. Plans and implements programs to encourage import and export trade. Establishes and maintains communications and coordinates activities with organizations, such as private business firms, public agencies, and the public, to promote and facilitate economic development. Assists in coordinating the division budget. Selects, trains, motivates, and evaluates assigned personnel; provides and/or coordinates staff training; works with employees to correct deficiencies; and implements discipline procedures. May assume responsibility for the Economic Development Division in the absence of the Economic Development Manager. Performs other duties as assigned. Minimum Qualifications Four (4) years of progressively responsible experience in local government or private economic development programs, one (1) year of which must be as program manager or project leader. Bachelor’s degree from an accredited college or university with major coursework in economics, business administration, public administration, finance, or a related field. Minimum qualifications may be met via an equivalent combination of experience and education sufficient to perform the essential job functions. Experience and education must provide the knowledge, skills, and abilities listed below. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Commercial and industrial development financial requirements; pertinent federal, state, and local public sector laws, codes, and regulations, including those relating to foreign trade zones and financial incentive and grant programs; business finance; tax-exempt and taxable private purpose development bonds; practices and economics of urban commercial industrial development programs; development and monitoring of large budgets; workforce development programs; proper English usage, grammar, and punctuation; principles of supervision, training, and performance management; and safe driving principles and practices. Skill in: The use of personal computers and business software applications, including Microsoft Word, PowerPoint, Outlook, and Excel; and the operation of modern office equipment. Ability to: Oversee, coordinate, and direct the day-to-day functions of economic development programs and activities; understand, interpret, and apply Citywide and departmental codes, policies, and procedures, and applicable federal, state, and local policies, laws, and regulations; analyze, interpret and draw sound conclusions from technical and statistical data; successfully negotiate complex financial transactions; prepare and present comprehensive reports; select, supervise, train, and evaluate staff; communicate tactfully, clearly, and concisely, both orally and in writing; analyze issues and effectively solve problems; make sound decisions within established policy and procedural guidelines; plan, organize, and prioritize a variety of work, projects, and multiple tasks in an effective and timely manner to meet deadlines; establish and maintain cooperative working relationships; and establish and maintain effective working relationships with other City employees, the public, and those contacted in the scope of work. SPECIAL REQUIREMENTS Possession and retention of a valid California Class “C” Driver’s License is a condition of continued employment in this job classification. Must be willing and able to work evenings, nights, weekends, and holidays, as needed. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Economic Development Manager or other management staff. Exercises general supervision and direction over professional, technical, and clerical staff. WORKING CONDITIONS Environmental Conditions: Work is generally performed in standard office and field settings. Occasional travel to different sites is required. Work involves extensive public contact. Physical Conditions: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, twist, and walk; to lift and carry up to twenty (20) pounds; push and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination, including the use of a computer keyboard; and to utilize sight, hearing, speaking, reading, writing, and math ability to exchange information. Selection Process All applicants are required to complete and submit a City application form online and answer the supplemental questionnaire. Resumes or faxed copies will not be accepted in lieu of the City online application. Stating "See Resume" is not an acceptable substitute for a completed application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide. Applications will be reviewed by the Human Resources Department. Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process, which will include: Oral Interview Examination : (Weight of 100%) will evaluate the candidates' experience, training, education, and abilities in relation to those factors which are essential for successful performance on the job. Candidates need a minimum passing score in order to be placed on the eligible list. The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation. Please visit the following website to view the summary of comprehensive benefits! Summary of Benefits (under SEIU) NOTE: A more complete set of specifications for this classification may be found on the City's website or on file in the Human Resources Department. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. The types and levels of employee benefits provided, including City contribution toward benefit costs, are subject to change as a result of periodic contract settlements between recognized employee associations and the City of Santa Ana. Closing Date/Time: Continuous
Jul 14, 2024
Full Time
Description The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community Plans, develops, organizes, and administers various programs to encourage physical revitalization and economic growth within Santa Ana. We currently have one (1) opening in our Economic Development Division . The deadline for the next review of applications is 11:59 PM on Wednesday , August 14, 2024 . Applicants are encouraged to submit applications early. Applicants that submit applications after the first review deadline are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review deadline . Essential Functions Include But Are Not Limited To Directs, coordinates, monitors, and evaluates economic development programs. Conducts economic research concerning the City's business base; conducts economic analyses, market feasibility studies, and other related research. Analyzes financial requirements of business interests interested in financial assistance. Designs and implements business retention and attraction programs. Plans and directs marketing efforts, including media relations, print materials, and advertising. Plans and implements programs to encourage import and export trade. Establishes and maintains communications and coordinates activities with organizations, such as private business firms, public agencies, and the public, to promote and facilitate economic development. Assists in coordinating the division budget. Selects, trains, motivates, and evaluates assigned personnel; provides and/or coordinates staff training; works with employees to correct deficiencies; and implements discipline procedures. May assume responsibility for the Economic Development Division in the absence of the Economic Development Manager. Performs other duties as assigned. Minimum Qualifications Four (4) years of progressively responsible experience in local government or private economic development programs, one (1) year of which must be as program manager or project leader. Bachelor’s degree from an accredited college or university with major coursework in economics, business administration, public administration, finance, or a related field. Minimum qualifications may be met via an equivalent combination of experience and education sufficient to perform the essential job functions. Experience and education must provide the knowledge, skills, and abilities listed below. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Commercial and industrial development financial requirements; pertinent federal, state, and local public sector laws, codes, and regulations, including those relating to foreign trade zones and financial incentive and grant programs; business finance; tax-exempt and taxable private purpose development bonds; practices and economics of urban commercial industrial development programs; development and monitoring of large budgets; workforce development programs; proper English usage, grammar, and punctuation; principles of supervision, training, and performance management; and safe driving principles and practices. Skill in: The use of personal computers and business software applications, including Microsoft Word, PowerPoint, Outlook, and Excel; and the operation of modern office equipment. Ability to: Oversee, coordinate, and direct the day-to-day functions of economic development programs and activities; understand, interpret, and apply Citywide and departmental codes, policies, and procedures, and applicable federal, state, and local policies, laws, and regulations; analyze, interpret and draw sound conclusions from technical and statistical data; successfully negotiate complex financial transactions; prepare and present comprehensive reports; select, supervise, train, and evaluate staff; communicate tactfully, clearly, and concisely, both orally and in writing; analyze issues and effectively solve problems; make sound decisions within established policy and procedural guidelines; plan, organize, and prioritize a variety of work, projects, and multiple tasks in an effective and timely manner to meet deadlines; establish and maintain cooperative working relationships; and establish and maintain effective working relationships with other City employees, the public, and those contacted in the scope of work. SPECIAL REQUIREMENTS Possession and retention of a valid California Class “C” Driver’s License is a condition of continued employment in this job classification. Must be willing and able to work evenings, nights, weekends, and holidays, as needed. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Economic Development Manager or other management staff. Exercises general supervision and direction over professional, technical, and clerical staff. WORKING CONDITIONS Environmental Conditions: Work is generally performed in standard office and field settings. Occasional travel to different sites is required. Work involves extensive public contact. Physical Conditions: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, twist, and walk; to lift and carry up to twenty (20) pounds; push and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination, including the use of a computer keyboard; and to utilize sight, hearing, speaking, reading, writing, and math ability to exchange information. Selection Process All applicants are required to complete and submit a City application form online and answer the supplemental questionnaire. Resumes or faxed copies will not be accepted in lieu of the City online application. Stating "See Resume" is not an acceptable substitute for a completed application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide. Applications will be reviewed by the Human Resources Department. Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process, which will include: Oral Interview Examination : (Weight of 100%) will evaluate the candidates' experience, training, education, and abilities in relation to those factors which are essential for successful performance on the job. Candidates need a minimum passing score in order to be placed on the eligible list. The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation. Please visit the following website to view the summary of comprehensive benefits! Summary of Benefits (under SEIU) NOTE: A more complete set of specifications for this classification may be found on the City's website or on file in the Human Resources Department. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. The types and levels of employee benefits provided, including City contribution toward benefit costs, are subject to change as a result of periodic contract settlements between recognized employee associations and the City of Santa Ana. Closing Date/Time: Continuous
CITY OF SANTA ANA, CA
Santa Ana, California, United States
Description The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community. Under direction, participates in the promotion, planning, marketing, and program development of the Economic Development Division of the City. Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is 11:59 PM on Monday, August 12, 2024. Applicants are encouraged to submit applications early. Applicants who submit applications after the first review deadline are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review deadline. Essential Functions Include But Are Not Limited To Assists and participates in the economic research, planning and program development marketing, and project management activities of the City's Economic Development Division. Assists in the preparation and development of the City Council staff reports; and analysis of City's present and future resources and encumbrances and their effect on local economy. Collaborates with the local business organizations. Participates in special public relations and informational meetings, recommends objectives and priorities for economic development programs. Designs specific short-term and long-range programs and projects. Evaluates current projects and recommends modification as required. Prepares comprehensive studies, reports, and statistical data, as needed. Performs other functions as assigned. Minimum Qualifications Education equivalent to graduation from an accredited college or university with specialization in urban economics, urban planning, business or public administration, or a related field; and two years of responsible urban economic development or directly related experience; or any combination of education, training, and experience which provides the following knowledge, skills, and abilities. Knowledge of: principles and methods of applying economic development theory, including techniques to stimulate and promote economic activity in urban areas; research methods and techniques, including quantitative techniques involved in the preparation of economic and market feasibility studies and commercial/industrial development programs; and governmental resources, programs, and processes pertaining to urban planning and economic development. Ability to: conduct research and analyze, interpret, and draw sound conclusions from factual information; present research findings and conclusions and program/project recommendations concisely and effectively in writing and orally; exercise resourcefulness in meeting and resolving problems; interface effectively with business clients, government officials, community leaders, and others contacted in the course of work. SPECIAL MINIMUM REQUIREMENTS: Must possess and retain a valid California Class C Driver's License as a condition of employment. Must be willing and able to work irregular hours, including evenings and weekends as needed. Bilingual fluency in English and Spanish is highly desirable. Selection Process All applicants are required to complete and submit a City application form online and answer the supplemental questionnaire. Resumes or faxed copies will not be accepted in lieu of the City online application. Stating "See Resume" is not an acceptable substitute for a completed application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide . Applications will be reviewed by the Human Resources Department. Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process, which will include: Writing Skills Examination (tentatively scheduled for August 16, 2024): (Qualifying) will evaluate the candidates' ability to effectively communicate in writing. Oral Interview Examination (tentatively scheduled for August 27, 2024) : (Weight of 100%) which will evaluate the candidates' experience, training, education and abilities in relation to those factors which are essential for successful performance on the job. Candidates need a minimum passing score of 70% in order to be placed on the eligible list. Candidates must achieve a passing score in every component of the selection process in order to be placed on the eligible list. The Human Resources Department may waive one or more examination components. When one weighted examination component is waived, the remaining section will receive a weight of 100%. The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation. Please visit the following website to view the summary of comprehensive benefits! Summary of Benefits (under SEIU) NOTE: A more complete set of specifications for this classification may be found on the City's website or on file in the Human Resources Department. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. The types and levels of employee benefits provided, including City contribution toward benefit costs, are subject to change as a result of periodic contract settlements between recognized employee associations and the City of Santa Ana. Closing Date/Time: Continuous
Jul 24, 2024
Full Time
Description The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community. Under direction, participates in the promotion, planning, marketing, and program development of the Economic Development Division of the City. Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is 11:59 PM on Monday, August 12, 2024. Applicants are encouraged to submit applications early. Applicants who submit applications after the first review deadline are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review deadline. Essential Functions Include But Are Not Limited To Assists and participates in the economic research, planning and program development marketing, and project management activities of the City's Economic Development Division. Assists in the preparation and development of the City Council staff reports; and analysis of City's present and future resources and encumbrances and their effect on local economy. Collaborates with the local business organizations. Participates in special public relations and informational meetings, recommends objectives and priorities for economic development programs. Designs specific short-term and long-range programs and projects. Evaluates current projects and recommends modification as required. Prepares comprehensive studies, reports, and statistical data, as needed. Performs other functions as assigned. Minimum Qualifications Education equivalent to graduation from an accredited college or university with specialization in urban economics, urban planning, business or public administration, or a related field; and two years of responsible urban economic development or directly related experience; or any combination of education, training, and experience which provides the following knowledge, skills, and abilities. Knowledge of: principles and methods of applying economic development theory, including techniques to stimulate and promote economic activity in urban areas; research methods and techniques, including quantitative techniques involved in the preparation of economic and market feasibility studies and commercial/industrial development programs; and governmental resources, programs, and processes pertaining to urban planning and economic development. Ability to: conduct research and analyze, interpret, and draw sound conclusions from factual information; present research findings and conclusions and program/project recommendations concisely and effectively in writing and orally; exercise resourcefulness in meeting and resolving problems; interface effectively with business clients, government officials, community leaders, and others contacted in the course of work. SPECIAL MINIMUM REQUIREMENTS: Must possess and retain a valid California Class C Driver's License as a condition of employment. Must be willing and able to work irregular hours, including evenings and weekends as needed. Bilingual fluency in English and Spanish is highly desirable. Selection Process All applicants are required to complete and submit a City application form online and answer the supplemental questionnaire. Resumes or faxed copies will not be accepted in lieu of the City online application. Stating "See Resume" is not an acceptable substitute for a completed application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide . Applications will be reviewed by the Human Resources Department. Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process, which will include: Writing Skills Examination (tentatively scheduled for August 16, 2024): (Qualifying) will evaluate the candidates' ability to effectively communicate in writing. Oral Interview Examination (tentatively scheduled for August 27, 2024) : (Weight of 100%) which will evaluate the candidates' experience, training, education and abilities in relation to those factors which are essential for successful performance on the job. Candidates need a minimum passing score of 70% in order to be placed on the eligible list. Candidates must achieve a passing score in every component of the selection process in order to be placed on the eligible list. The Human Resources Department may waive one or more examination components. When one weighted examination component is waived, the remaining section will receive a weight of 100%. The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation. Please visit the following website to view the summary of comprehensive benefits! Summary of Benefits (under SEIU) NOTE: A more complete set of specifications for this classification may be found on the City's website or on file in the Human Resources Department. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. The types and levels of employee benefits provided, including City contribution toward benefit costs, are subject to change as a result of periodic contract settlements between recognized employee associations and the City of Santa Ana. Closing Date/Time: Continuous
State of Missouri
Jefferson City, Missouri, United States
Job Location: This position will be located within the Harry S. Truman Building in Jefferson City, MO. Why you’ll love this position: We are expanding our team! There has never been a more exciting time to become a State of Missouri team member! Through the American Rescue Plan Act (ARPA) and state funding, we’re investing millions of dollars in projects that will strengthen our communities and help drive business. At the Missouri Department of Economic Development (DED), we like to call that Helping Missourians Prosper! DED’s Federal Initiatives team provides support to Missouri communities through multiple ARPA and state-funded grants and other programs, working to improve quality of life across the state. We have a passion for supporting a wide variety of projects - from industrial site development to job training to tourism to food banks. We value Integrity, Accountability, Professionalism, Diversity, and Teamwork. We’re looking for a person who shares these values to be a part of our team. #TeamDED is an energetic environment that encourages economic growth by supporting Missouri’s businesses and diverse industries, strengthening our communities, developing a talented and skilled workforce, and maintaining a high quality of life. Together, #WeServeMO. Provide technical support to grant recipients, including interpretation, explanation, and application of state and federal statutes, rules, and guidelines to ensure project success Grant monitoring for projects and recipients to ensure compliance with all state and federal statutes, rules, and guidelines Review financial records, requests for reimbursement of funds, and/or tax credit program documents of varying complexity Review project performance reports and review, analyze, and assist with performance measurement data to ensure effective program operations. Maintain knowledge of state and federal requirements to provide internal compliance and policy support to teammates Conduct internal monitoring of programs and functions for continuous improvement Exercise a high degree of initiative and judgment in the performance of assigned responsibilities Competencies: Successfully collaborate across teams and functional lines Efficiently organize and track large quantities of information to keep projects and programs organized and moving forward Establish and maintain effective working relationships with a variety of stakeholders Meticulous and detail-oriented in daily work, including reimbursement requests Prepare complete, concise and accurate reports Demonstrate regular and reliable attendance and participate in occasional travel in the performance of assigned duties Knowledge of or ability to learn program policies and requirements Transfer between divisions and programs as projects complete Strong writing abilities, including the preparation of complete and concise reports Ability to travel in support of projects, trainings for external audiences, and project monitoring Perform other related work as assigned Minimum Qualifications: Four or more years of professional experience with demonstrated knowledge in the business practices and principles of Economic Development. This can be obtained through work experience or through completion of a Bachelor’s degree in Planning, Finance, Accounting, Marketing, Economics, Business Administration, Community Development, Economic Development, or a closely related field. Preferred Qualifications: 1-2 years state or federal grant management Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
Aug 27, 2024
Full Time
Job Location: This position will be located within the Harry S. Truman Building in Jefferson City, MO. Why you’ll love this position: We are expanding our team! There has never been a more exciting time to become a State of Missouri team member! Through the American Rescue Plan Act (ARPA) and state funding, we’re investing millions of dollars in projects that will strengthen our communities and help drive business. At the Missouri Department of Economic Development (DED), we like to call that Helping Missourians Prosper! DED’s Federal Initiatives team provides support to Missouri communities through multiple ARPA and state-funded grants and other programs, working to improve quality of life across the state. We have a passion for supporting a wide variety of projects - from industrial site development to job training to tourism to food banks. We value Integrity, Accountability, Professionalism, Diversity, and Teamwork. We’re looking for a person who shares these values to be a part of our team. #TeamDED is an energetic environment that encourages economic growth by supporting Missouri’s businesses and diverse industries, strengthening our communities, developing a talented and skilled workforce, and maintaining a high quality of life. Together, #WeServeMO. Provide technical support to grant recipients, including interpretation, explanation, and application of state and federal statutes, rules, and guidelines to ensure project success Grant monitoring for projects and recipients to ensure compliance with all state and federal statutes, rules, and guidelines Review financial records, requests for reimbursement of funds, and/or tax credit program documents of varying complexity Review project performance reports and review, analyze, and assist with performance measurement data to ensure effective program operations. Maintain knowledge of state and federal requirements to provide internal compliance and policy support to teammates Conduct internal monitoring of programs and functions for continuous improvement Exercise a high degree of initiative and judgment in the performance of assigned responsibilities Competencies: Successfully collaborate across teams and functional lines Efficiently organize and track large quantities of information to keep projects and programs organized and moving forward Establish and maintain effective working relationships with a variety of stakeholders Meticulous and detail-oriented in daily work, including reimbursement requests Prepare complete, concise and accurate reports Demonstrate regular and reliable attendance and participate in occasional travel in the performance of assigned duties Knowledge of or ability to learn program policies and requirements Transfer between divisions and programs as projects complete Strong writing abilities, including the preparation of complete and concise reports Ability to travel in support of projects, trainings for external audiences, and project monitoring Perform other related work as assigned Minimum Qualifications: Four or more years of professional experience with demonstrated knowledge in the business practices and principles of Economic Development. This can be obtained through work experience or through completion of a Bachelor’s degree in Planning, Finance, Accounting, Marketing, Economics, Business Administration, Community Development, Economic Development, or a closely related field. Preferred Qualifications: 1-2 years state or federal grant management Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: The (IRB) Institutional Review Board and Sponsored Research Specialist Classification Title: Administrative Analyst/Specialist - Exempt I Posting Details Priority Application Deadline (Posting will remain open until filled): Monday, May 13, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the general direction of the Director of Research and Proposal Development, the Specialist is responsible for a broad portfolio of activities which are core to the Offices of Research, Innovation, and Economic Development (ORIED). The Specialist plays a central role in assisting the work lead Research Integrity and Compliance Officer and the Institutional Review Board to ensure the responsible and ethical conduct of human subjects research across campus. This position serves as the primary IRB staff, including protocol administration and review within the Cayuse system, coordination with Chairs, minutes, correspondences, and interactions with IRB members and campus researchers. The Specialist assists the Officer with other research compliance functions. The Specialist serves as a liaison for the Research and Proposal Development (RPD) team to assist with management of grant and contract proposal development within the Cayuse system. The Specialist also performs award intake and analysis to create and route award documentation within the Cayuse system to pre-and post-award. The Specialist also maintains and ensures proposal and award data integrity across Cayuse and post-award’s Grant Management system. FLSA : Exempt (Not eligible for overtime) Anticipated Hiring Range : $5,000 per month - $6,100 per month; commensurate with the candidate's education, experience, skills, and training. CSU Classification Salary Range : $4,379 per month - $7,922 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 month Work Hours : Monday - Friday 8:00am - 5:00pm (Partial telecommute may be available after a period of training and as approved by supervisor.) Department Information The Offices of Research, Innovation, and Economic Development (ORIED), a unit of Academic Affairs. We work to expand the research capacity of Sacramento State faculty, staff, and students, and to link a range of academic and infrastructure initiatives that advance our faculty and campus connections to the regional community. ORIED staff provide comprehensive services and manage support programs to advance new and equity-minded research and scholarship at our institution. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications 1. Bachelor's degree in a field relevant to research compliance or research administration, and experience in research administration, regulatory compliance or Institutional Review Board (IRB)/human subjects protection administration, or an equivalent combination of education and experience; 2. Foundational knowledge of research administration principles and practices, including knowledge of federal and state regulations and policies regarding research involving human subjects and research administration; 3. Experience with data entry as well as managing, reconciling, analyzing, and reporting of data; 4. Ability to interpret complex regulations and also guide, train and be a resource to faculty, staff, and students in their interpretation; 5. Demonstrated ability to utilize software applications to conduct research, analyze and compile information as well as maintain and implement updates to form fields and workflow settings, and troubleshoot software; 6. Demonstrated ability to take initiative, make independent decisions, exercise sound judgment, and utilize diplomacy (i.e. in confidential matters); 7. Strong organization, planning, and multi-tasking skills with the ability to adjust to frequently changing priorities; 8. Excellent written and oral communication skills including the ability to compose clear and detailed correspondence, reports, and guidance to researchers and management; 9. Experience drafting, editing and producing documents, reports, analyses, etc.; ability to proofread and edit for grammar, format, and style consistency; 10. Effective interpersonal skills with the demonstrated ability to establish and maintain strong working relationships and provide excellent customer service to internal and external constituents; 11. Extensive experience using standard office software packages (i.e.MS Office Professional Suite) and demonstrated ability to acquire genuine skill with new software programs including project management tools, databases, reporting tools, and web content management systems. 12. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Condition of Employment: - Ability to pass a background check Preferred Qualifications 13. Experience working in a university environment and familiarity with campus issues, policies and practices; 14. Three years of experience in research administration, regulatory compliance or IRB/human subjects protection administration; 15. Ability to work independently to review, interpret, and analyze large numbers of protocols, make appropriate determinations, and recommend specific protocol revisions needed to achieve IRB approval; 16. Experience with project management, program management, project evaluation; 17. Experience working in grant administration, grant proposal development, and/or contract administration environment; 18. Experience conducting training sessions and workshops; 19. Experience with web content management systems and developing and publishing content through various software platforms and social media channels; 20. Completed the Collaborative Institutional Training Initiative (CITI) online course for working with human participants in research; 21. Certified in IRB management via completion of CIP (Certified IRB Professional). Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Apr 29 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Working Title: The (IRB) Institutional Review Board and Sponsored Research Specialist Classification Title: Administrative Analyst/Specialist - Exempt I Posting Details Priority Application Deadline (Posting will remain open until filled): Monday, May 13, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the general direction of the Director of Research and Proposal Development, the Specialist is responsible for a broad portfolio of activities which are core to the Offices of Research, Innovation, and Economic Development (ORIED). The Specialist plays a central role in assisting the work lead Research Integrity and Compliance Officer and the Institutional Review Board to ensure the responsible and ethical conduct of human subjects research across campus. This position serves as the primary IRB staff, including protocol administration and review within the Cayuse system, coordination with Chairs, minutes, correspondences, and interactions with IRB members and campus researchers. The Specialist assists the Officer with other research compliance functions. The Specialist serves as a liaison for the Research and Proposal Development (RPD) team to assist with management of grant and contract proposal development within the Cayuse system. The Specialist also performs award intake and analysis to create and route award documentation within the Cayuse system to pre-and post-award. The Specialist also maintains and ensures proposal and award data integrity across Cayuse and post-award’s Grant Management system. FLSA : Exempt (Not eligible for overtime) Anticipated Hiring Range : $5,000 per month - $6,100 per month; commensurate with the candidate's education, experience, skills, and training. CSU Classification Salary Range : $4,379 per month - $7,922 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 month Work Hours : Monday - Friday 8:00am - 5:00pm (Partial telecommute may be available after a period of training and as approved by supervisor.) Department Information The Offices of Research, Innovation, and Economic Development (ORIED), a unit of Academic Affairs. We work to expand the research capacity of Sacramento State faculty, staff, and students, and to link a range of academic and infrastructure initiatives that advance our faculty and campus connections to the regional community. ORIED staff provide comprehensive services and manage support programs to advance new and equity-minded research and scholarship at our institution. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications 1. Bachelor's degree in a field relevant to research compliance or research administration, and experience in research administration, regulatory compliance or Institutional Review Board (IRB)/human subjects protection administration, or an equivalent combination of education and experience; 2. Foundational knowledge of research administration principles and practices, including knowledge of federal and state regulations and policies regarding research involving human subjects and research administration; 3. Experience with data entry as well as managing, reconciling, analyzing, and reporting of data; 4. Ability to interpret complex regulations and also guide, train and be a resource to faculty, staff, and students in their interpretation; 5. Demonstrated ability to utilize software applications to conduct research, analyze and compile information as well as maintain and implement updates to form fields and workflow settings, and troubleshoot software; 6. Demonstrated ability to take initiative, make independent decisions, exercise sound judgment, and utilize diplomacy (i.e. in confidential matters); 7. Strong organization, planning, and multi-tasking skills with the ability to adjust to frequently changing priorities; 8. Excellent written and oral communication skills including the ability to compose clear and detailed correspondence, reports, and guidance to researchers and management; 9. Experience drafting, editing and producing documents, reports, analyses, etc.; ability to proofread and edit for grammar, format, and style consistency; 10. Effective interpersonal skills with the demonstrated ability to establish and maintain strong working relationships and provide excellent customer service to internal and external constituents; 11. Extensive experience using standard office software packages (i.e.MS Office Professional Suite) and demonstrated ability to acquire genuine skill with new software programs including project management tools, databases, reporting tools, and web content management systems. 12. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Condition of Employment: - Ability to pass a background check Preferred Qualifications 13. Experience working in a university environment and familiarity with campus issues, policies and practices; 14. Three years of experience in research administration, regulatory compliance or IRB/human subjects protection administration; 15. Ability to work independently to review, interpret, and analyze large numbers of protocols, make appropriate determinations, and recommend specific protocol revisions needed to achieve IRB approval; 16. Experience with project management, program management, project evaluation; 17. Experience working in grant administration, grant proposal development, and/or contract administration environment; 18. Experience conducting training sessions and workshops; 19. Experience with web content management systems and developing and publishing content through various software platforms and social media channels; 20. Completed the Collaborative Institutional Training Initiative (CITI) online course for working with human participants in research; 21. Certified in IRB management via completion of CIP (Certified IRB Professional). Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Apr 29 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Fresno
5241 N Maple Ave, Fresno, CA 93740, USA
Senior Director of Development for the Jordan College of Agricultural Sciences and Technology/Executive Director of Ag One Foundation (Administrator II) Compensation and Benefits The Anticipated Hiring Salary is $105,000 - $140,000 and is competitive and negotiable depending on the strength of qualifications. This is a CSU Management Personnel Plan (MPP) position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary This position is a member of the University Advancement division and reports to the Associate Vice President for Development and Comprehensive Campaigns and works in partnership with the dean of the Jordan College of Agricultural Sciences and Technology. The incumbent is responsible for managing and facilitating Jordan College efforts in fundraising. The Senior Director of Development is responsible for identifying, cultivating, and soliciting major and principal gifts from individuals, corporations and foundations. In partnership with the Dean, they will plan and implement development and campaign strategies on behalf of Jordan College, including providing staff support to one or more volunteer groups. The Senior Director is expected to serve as a top performer and leader within the University Advancement division. Leads a team of a Director of Development, bookkeeping specialist, and program specialist. This position also serves as the Executive Director of Ag One Foundation. This role manages and administers the activities and affairs of the Corporation under the direction of the University President, or his designee and the Board. Key Qualifications Knowledge of budgets, institutional planning, and fiscal analysis to make strategic business decisions. Knowledge of campaign and fundraising best practices, trends, tools, and technology including applicable guidelines and compliance requirements. Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, production methods, and coordination of people and resources. Ability to manage and evaluate program operations, systems and information and provide data for review in developing and implementing strategies to enhance processes and meet programmatic goals. Organizational and time-management skills with the ability to work under pressure and manage multiple tasks and projects under competing deadlines and maintain flexibility in response to constantly shifting priorities. Ability to develop and implement short and long-term plans and initiatives, conduct on-going review and evaluation, and prepare and present reports or information with reliable conclusions and recommendations. Collaborate with others to help advance the goals of the department and university. Show courtesy and respect towards others and promote a positive and service oriented collegial work environment. Demonstrated track record in working with individuals and groups, ability to work as a member of a team, recognition of the importance of education to individuals and society. Excellent interpersonal skills, strong written and oral communication skills. Highly motivated and proven self-starter, creative and entrepreneurial characteristics. Ability to work effectively with faculty, staff, alumni, and friends of the university from diverse ethnic, cultural and socioeconomic backgrounds. Ability to manage a portfolio and build and implement strategy focused on $250,000+ solicitations. Ability to lead a team of a Director of Development, bookkeeping specialist, and program specialist. Flexibility to travel as needed to develop and maintain relationships. Competency and experience with the use of Word, Excel, PowerPoint, email, and the internet. History of regular attendance and positive performance evaluations. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience Bachelor's degree required from a regionally accredited institution. Minimum of six years of increasingly responsible and successful fundraising experience, preferably in higher education. Experience in successfully raising multiple seven figure gifts. Demonstrated track record in working with individuals and groups, ability to work as a member of a team. Exposure to management, including budgetary responsibilities. Experience with a nonprofit organization. Experience with comprehensive campaigns and/or specific experience in major and principal gift solicitation, corporate foundation relations or constituent relations. Preferred Skills: Master's or other advanced degree preferred. Experience/background in higher education philanthropy. Experience with alumni/philanthropic partner databases and campus applications such as Advance, Reeher or Raiser’s Edge. Department Summary Our mission is to inspire and increase engagement and philanthropy for Fresno State by putting alumni, friends, and the philanthropic partner at the center of what University Advancement does, thereby focusing on the individual being the hero of their own story. Deadline & Application Instructions This position is open until filled and will have an initial consideration date of August 8, 2024 . Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Jul 08 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 09, 2024
Senior Director of Development for the Jordan College of Agricultural Sciences and Technology/Executive Director of Ag One Foundation (Administrator II) Compensation and Benefits The Anticipated Hiring Salary is $105,000 - $140,000 and is competitive and negotiable depending on the strength of qualifications. This is a CSU Management Personnel Plan (MPP) position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary This position is a member of the University Advancement division and reports to the Associate Vice President for Development and Comprehensive Campaigns and works in partnership with the dean of the Jordan College of Agricultural Sciences and Technology. The incumbent is responsible for managing and facilitating Jordan College efforts in fundraising. The Senior Director of Development is responsible for identifying, cultivating, and soliciting major and principal gifts from individuals, corporations and foundations. In partnership with the Dean, they will plan and implement development and campaign strategies on behalf of Jordan College, including providing staff support to one or more volunteer groups. The Senior Director is expected to serve as a top performer and leader within the University Advancement division. Leads a team of a Director of Development, bookkeeping specialist, and program specialist. This position also serves as the Executive Director of Ag One Foundation. This role manages and administers the activities and affairs of the Corporation under the direction of the University President, or his designee and the Board. Key Qualifications Knowledge of budgets, institutional planning, and fiscal analysis to make strategic business decisions. Knowledge of campaign and fundraising best practices, trends, tools, and technology including applicable guidelines and compliance requirements. Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, production methods, and coordination of people and resources. Ability to manage and evaluate program operations, systems and information and provide data for review in developing and implementing strategies to enhance processes and meet programmatic goals. Organizational and time-management skills with the ability to work under pressure and manage multiple tasks and projects under competing deadlines and maintain flexibility in response to constantly shifting priorities. Ability to develop and implement short and long-term plans and initiatives, conduct on-going review and evaluation, and prepare and present reports or information with reliable conclusions and recommendations. Collaborate with others to help advance the goals of the department and university. Show courtesy and respect towards others and promote a positive and service oriented collegial work environment. Demonstrated track record in working with individuals and groups, ability to work as a member of a team, recognition of the importance of education to individuals and society. Excellent interpersonal skills, strong written and oral communication skills. Highly motivated and proven self-starter, creative and entrepreneurial characteristics. Ability to work effectively with faculty, staff, alumni, and friends of the university from diverse ethnic, cultural and socioeconomic backgrounds. Ability to manage a portfolio and build and implement strategy focused on $250,000+ solicitations. Ability to lead a team of a Director of Development, bookkeeping specialist, and program specialist. Flexibility to travel as needed to develop and maintain relationships. Competency and experience with the use of Word, Excel, PowerPoint, email, and the internet. History of regular attendance and positive performance evaluations. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience Bachelor's degree required from a regionally accredited institution. Minimum of six years of increasingly responsible and successful fundraising experience, preferably in higher education. Experience in successfully raising multiple seven figure gifts. Demonstrated track record in working with individuals and groups, ability to work as a member of a team. Exposure to management, including budgetary responsibilities. Experience with a nonprofit organization. Experience with comprehensive campaigns and/or specific experience in major and principal gift solicitation, corporate foundation relations or constituent relations. Preferred Skills: Master's or other advanced degree preferred. Experience/background in higher education philanthropy. Experience with alumni/philanthropic partner databases and campus applications such as Advance, Reeher or Raiser’s Edge. Department Summary Our mission is to inspire and increase engagement and philanthropy for Fresno State by putting alumni, friends, and the philanthropic partner at the center of what University Advancement does, thereby focusing on the individual being the hero of their own story. Deadline & Application Instructions This position is open until filled and will have an initial consideration date of August 8, 2024 . Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Jul 08 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Research Development Officer Classification Title: Administrative Analyst Specialist - Exempt II Posting Details Priority Application Deadline (Posting will remain open until filled): Sunday September 15, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Research Development Officer in the Offices of Research, Innovation and Economic Development (ORIED) works to develop quality and compelling grant proposal narratives to leverage and maximize funding to further faculty- or administrator-led scholarly research, creative, and student support activity on campus. To do so the Officer must possess knowledge of federal, state, and non-profit funding mechanisms and procedures to perform two primary roles. First, for proposal and concept development, the Officer works directly with ORIED staff and faculty researchers or University administrators developing grant and contract proposal narratives including abstract, problem statement, methods, evaluation, outcomes and overall structure. The Officer will primarily focus on proposals that further an institutional or college strategic priority and proposals that are collaborative and/or interdisciplinary in nature. The Officer works with individual faculty and administrators as well as faculty and administrator teams and may be required to lead or take an engaged role in project concept development or at the advanced proposal development level, requiring coordination, program planning, and the weaving together of multiple discipline-based narrative streams into a coherent interdisciplinary argument for funding support. The Officer may lead strategic conversations, in partnership with the Senior Research Development Officer and/or ORIED staff, on project shape, direction, scope, external stakeholder involvement, budget and cost issues, long-term research and funding agendas, and other relevant components as needed. Second, as proposal workload permits, the Officer will also assist ORIED with background and material development on new and ongoing research projects, campus-wide internal competitions, and other initiatives that highlight the research enterprise. The Officer will assist faculty and administrators with the editing of journal articles, book chapters, sabbatical and award/prize applications, and other scholarly materials. Further, the Officer will assist the ORIED AVP and others within the unit on developing more effective ways to promote and advance the research enterprise and its components, including conducting outreach to faculty and administrators about the proposal development process. FLSA : Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $6,000 per month - $7,300 per month, commensurate with the candidate's education, experience, skills, and training. CSU Classification Salary Range : $5,273 per month - $9,537 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 3 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday - Friday 8:00am - 5:00pm (Partial telecommute may be available after a period of training and as approved by supervisor.) Department Information The Offices of Research, Innovation, and Economic Development (ORIED), a unit of Academic Affairs. We work to expand the research capacity of Sacramento State faculty, staff, and students, and to link a range of academic and infrastructure initiatives that advance our faculty and campus connections to the regional community. ORIED staff provide comprehensive services and manage support programs to advance new and equity-minded research and scholarship at our institution. https://www.csus.edu/experience/innovation-creativity/oried/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Experience: 1. Experience leading/coordinate project teams and or project development Knowledge, Skills, Abilities: 2. Advanced proposal development skills, such as collaborating with faculty on proposal elements, conceptualizing project designs, writing proposal elements, editing proposals, etc. 3. Demonstrated ability to develop communication themes and outreach materials and create effective workshop/training presentations. 4. Excellent communication skills including strong technical/non-technical writing skills and the ability to facilitate discussion leading to the development of narratives, funding concept, statements. 5. Knowledge of federal, state, and non-profit funding mechanisms and procedures. 6. Advanced analytical and problem-solving skills with the ability to understand a wide variety of legal, financial and administrative concepts, and synthesize complex data using logic and quantitative reasoning. 7. Demonstrated record of success with individual and institutional grant proposals. 8. Demonstrated ability to work independently and as part of a team. 9. Excellent interpersonal skills with the ability to maintain discretion and judgment regarding sensitive information. 10. Demonstrated ability to establish and maintain effective professional working relationships with internal and external contacts. 11. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: - Ability to pass a background check Preferred Qualifications 12. Five (5) years’ experience in a research administrative environment, i.e., government, university, or foundation, performing duties of varying complexity related to research and / or sponsored project development. 13. Master’s or Ph.D. degree Documents Needed to Apply (3) Resume Cover Letter A writing sample, preferably from a grant proposal Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Aug 16 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Aug 17, 2024
Working Title: Research Development Officer Classification Title: Administrative Analyst Specialist - Exempt II Posting Details Priority Application Deadline (Posting will remain open until filled): Sunday September 15, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Research Development Officer in the Offices of Research, Innovation and Economic Development (ORIED) works to develop quality and compelling grant proposal narratives to leverage and maximize funding to further faculty- or administrator-led scholarly research, creative, and student support activity on campus. To do so the Officer must possess knowledge of federal, state, and non-profit funding mechanisms and procedures to perform two primary roles. First, for proposal and concept development, the Officer works directly with ORIED staff and faculty researchers or University administrators developing grant and contract proposal narratives including abstract, problem statement, methods, evaluation, outcomes and overall structure. The Officer will primarily focus on proposals that further an institutional or college strategic priority and proposals that are collaborative and/or interdisciplinary in nature. The Officer works with individual faculty and administrators as well as faculty and administrator teams and may be required to lead or take an engaged role in project concept development or at the advanced proposal development level, requiring coordination, program planning, and the weaving together of multiple discipline-based narrative streams into a coherent interdisciplinary argument for funding support. The Officer may lead strategic conversations, in partnership with the Senior Research Development Officer and/or ORIED staff, on project shape, direction, scope, external stakeholder involvement, budget and cost issues, long-term research and funding agendas, and other relevant components as needed. Second, as proposal workload permits, the Officer will also assist ORIED with background and material development on new and ongoing research projects, campus-wide internal competitions, and other initiatives that highlight the research enterprise. The Officer will assist faculty and administrators with the editing of journal articles, book chapters, sabbatical and award/prize applications, and other scholarly materials. Further, the Officer will assist the ORIED AVP and others within the unit on developing more effective ways to promote and advance the research enterprise and its components, including conducting outreach to faculty and administrators about the proposal development process. FLSA : Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $6,000 per month - $7,300 per month, commensurate with the candidate's education, experience, skills, and training. CSU Classification Salary Range : $5,273 per month - $9,537 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 3 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday - Friday 8:00am - 5:00pm (Partial telecommute may be available after a period of training and as approved by supervisor.) Department Information The Offices of Research, Innovation, and Economic Development (ORIED), a unit of Academic Affairs. We work to expand the research capacity of Sacramento State faculty, staff, and students, and to link a range of academic and infrastructure initiatives that advance our faculty and campus connections to the regional community. ORIED staff provide comprehensive services and manage support programs to advance new and equity-minded research and scholarship at our institution. https://www.csus.edu/experience/innovation-creativity/oried/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Experience: 1. Experience leading/coordinate project teams and or project development Knowledge, Skills, Abilities: 2. Advanced proposal development skills, such as collaborating with faculty on proposal elements, conceptualizing project designs, writing proposal elements, editing proposals, etc. 3. Demonstrated ability to develop communication themes and outreach materials and create effective workshop/training presentations. 4. Excellent communication skills including strong technical/non-technical writing skills and the ability to facilitate discussion leading to the development of narratives, funding concept, statements. 5. Knowledge of federal, state, and non-profit funding mechanisms and procedures. 6. Advanced analytical and problem-solving skills with the ability to understand a wide variety of legal, financial and administrative concepts, and synthesize complex data using logic and quantitative reasoning. 7. Demonstrated record of success with individual and institutional grant proposals. 8. Demonstrated ability to work independently and as part of a team. 9. Excellent interpersonal skills with the ability to maintain discretion and judgment regarding sensitive information. 10. Demonstrated ability to establish and maintain effective professional working relationships with internal and external contacts. 11. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: - Ability to pass a background check Preferred Qualifications 12. Five (5) years’ experience in a research administrative environment, i.e., government, university, or foundation, performing duties of varying complexity related to research and / or sponsored project development. 13. Master’s or Ph.D. degree Documents Needed to Apply (3) Resume Cover Letter A writing sample, preferably from a grant proposal Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Aug 16 2024 Pacific Daylight Time Applications close: Closing Date/Time:
State of Missouri
Jefferson City, Missouri, United States
Job Location: This position will be located in the Harry S. Truman Building - Jefferson City, MO Why you’ll love this position: We are expanding our team! There has never been a more exciting time to become a State of Missouri team member! Through the American Rescue Plan Act and the Infrastructure Investment and Jobs Act, the State of Missouri will be investing nearly $2 billion to strengthen our communities and help drive business. At the Missouri Department of Economic Development (DED), we like to call that Helping Missourians Prosper ! DED’s Office of Broadband Development will administer and provide oversight for multiple American Rescue Plan Act (ARPA) and Infrastructure Investment and Jobs (IIJA) grants in support of our mission to bring a high-speed internet connection to every Missouri location. We value Integrity, Accountability, Professionalism, Diversity, and Teamwork. We’re looking for a person who shares these values to be a part of our Grant Success Team. Join us and make an impact as we enhance Missouri’s broadband infrastructure and internet access across the state. #TeamDED is an energetic environment that encourages economic growth by supporting Missouri’s businesses and diverse industries, strengthening our communities, developing a talented and skilled workforce, and maintaining a high quality of life. Together, #WeServeMO. Work with our grant recipients to help ensure they are successful Grant monitoring and technical assistance for projects and recipients to ensure compliance with all state and federal requirements and program guidelines Provide technical support to grant recipients, including interpretation, explanation, and application of state and federal statutes, rules, and guidelines Review financial records and reimbursement requests; approve funds releases Review project performance reports and review, analyze, and assist with performance measurement data to ensure effective program operations. Maintain knowledge of state and federal requirements to provide internal compliance and policy support to teammates Conduct internal monitoring of grant programs and functions, and prepare detailed reports as requested Exercise a high degree of initiative and judgment in the performance of assigned responsibilities Perform other related work as assigned MINIMUM QUALIFICATIONS: Four or more years of professional experience with demonstrated knowledge in the business practices and principles of Economic Development. This can be obtained through work experience or through completion of a Bachelor’s degree in Planning, Finance, Accounting, Marketing Economics, Business Administration, Community Development, Economic Development, or a closely related field Lack of post-secondary education will not be used as the sole basis for denying consideration to any applicant COMPETENCIES: Experience with state and/or federal program administration and compliance highly preferred Very organized; skilled in project management basics Strong inter-personal communicator Strong writing abilities, including the preparation of complete and concise reports Strong computer software skills including MS products like Excel, Word, & Outlook, project management software, and online grant management tools Experience in GIS systems preferred but not required Ability to travel in support of projects, trainings for external audiences, and project monitoring. This is a temporary, full-time, benefit-eligible position based upon federal IIJA funding. Position funding will end no later than December 31, 2028, with an extension possible based upon additional funding availability. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
Aug 06, 2024
Full Time
Job Location: This position will be located in the Harry S. Truman Building - Jefferson City, MO Why you’ll love this position: We are expanding our team! There has never been a more exciting time to become a State of Missouri team member! Through the American Rescue Plan Act and the Infrastructure Investment and Jobs Act, the State of Missouri will be investing nearly $2 billion to strengthen our communities and help drive business. At the Missouri Department of Economic Development (DED), we like to call that Helping Missourians Prosper ! DED’s Office of Broadband Development will administer and provide oversight for multiple American Rescue Plan Act (ARPA) and Infrastructure Investment and Jobs (IIJA) grants in support of our mission to bring a high-speed internet connection to every Missouri location. We value Integrity, Accountability, Professionalism, Diversity, and Teamwork. We’re looking for a person who shares these values to be a part of our Grant Success Team. Join us and make an impact as we enhance Missouri’s broadband infrastructure and internet access across the state. #TeamDED is an energetic environment that encourages economic growth by supporting Missouri’s businesses and diverse industries, strengthening our communities, developing a talented and skilled workforce, and maintaining a high quality of life. Together, #WeServeMO. Work with our grant recipients to help ensure they are successful Grant monitoring and technical assistance for projects and recipients to ensure compliance with all state and federal requirements and program guidelines Provide technical support to grant recipients, including interpretation, explanation, and application of state and federal statutes, rules, and guidelines Review financial records and reimbursement requests; approve funds releases Review project performance reports and review, analyze, and assist with performance measurement data to ensure effective program operations. Maintain knowledge of state and federal requirements to provide internal compliance and policy support to teammates Conduct internal monitoring of grant programs and functions, and prepare detailed reports as requested Exercise a high degree of initiative and judgment in the performance of assigned responsibilities Perform other related work as assigned MINIMUM QUALIFICATIONS: Four or more years of professional experience with demonstrated knowledge in the business practices and principles of Economic Development. This can be obtained through work experience or through completion of a Bachelor’s degree in Planning, Finance, Accounting, Marketing Economics, Business Administration, Community Development, Economic Development, or a closely related field Lack of post-secondary education will not be used as the sole basis for denying consideration to any applicant COMPETENCIES: Experience with state and/or federal program administration and compliance highly preferred Very organized; skilled in project management basics Strong inter-personal communicator Strong writing abilities, including the preparation of complete and concise reports Strong computer software skills including MS products like Excel, Word, & Outlook, project management software, and online grant management tools Experience in GIS systems preferred but not required Ability to travel in support of projects, trainings for external audiences, and project monitoring. This is a temporary, full-time, benefit-eligible position based upon federal IIJA funding. Position funding will end no later than December 31, 2028, with an extension possible based upon additional funding availability. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary The Professional Development & Industry Relations Specialist is responsible for providing, establishing, and building relationships with business alumni and industry professionals with a focus on internship/job opportunity development for both the business undergraduate and graduate student populations. It serves as a lead for Fowler students, particularly those in the Graduate Business Programs, and alumni concentrating on creating professional development programs and workshops, providing services and related resources to address the diverse needs of Fowler students, and supports these students in meeting their professional career goals. This position manages employer engagement within the Career Management Center and works closely with the CMC team to inform them of internships/job opportunities available to business students. This role helps keep the department and institution current on workforce development trends and industry needs. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Work hours are Monday - Friday, 9:00 a.m. to 5:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Career Management Center (CMC) within the FCB provides career and professional development services for students in the Fowler College of Business. Activities within the CMC include, but are not limited to, career coaching, the development and implementation of specific activities to improve job market success of students, and development and implementation of regular events to permit employers and students to interact. A critical component of the CMC as a unit is to develop an extensive list of employers and alumni and to cultivate a relationship with other career-related agencies within the university, region, and nation to improve the development and employment opportunities of students upon graduation. The CMC is also responsible for designing metrics to assess its success and to design and implement a constant improvement system. For more information regarding the Career Management Center, click here . Education and Experience Equivalent to graduation from a four-year college or university in a related field; including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Possession of the required knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A Master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Key Qualifications Demonstrates ability to manage student and employer events, such as keynote speaker and panel discussions, and networking programs. Demonstrate ability to research industries, occupations, career path development, and student development within higher education. Experience developing and delivering high-quality presentations, workshops, and other career-focused programming. Demonstrates ability to provide career development-focused coaching to students in higher education, and alumni of higher education institutions. Professional experience working within the business field in either higher education or in related industries. Demonstrates ability to establish and cultivate relationships with current, potential and targeted employers with a focus on creating opportunities for business majors through various outreach efforts including site visits, conferences, and networking events is preferred. Master’s degree in counseling, human resources, business, management, education, or related field is preferred. Familiarity with career development theory that includes career exploration, employment preparation, and job retention is preferred. Direct experience in researching/managing solutions to address the challenges of engaging under-represented college student populations in career development and university recruiting is preferred. Working knowledge of the local area, job market/economy, workforce, and economic development concepts, practices, and trends is preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $5,276 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $5,276 - $7,517 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 8, 2024. To receive full consideration, apply by July 7, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at lpeeples@sdsu.edu . Advertised: Jun 21 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jun 22, 2024
Position Summary The Professional Development & Industry Relations Specialist is responsible for providing, establishing, and building relationships with business alumni and industry professionals with a focus on internship/job opportunity development for both the business undergraduate and graduate student populations. It serves as a lead for Fowler students, particularly those in the Graduate Business Programs, and alumni concentrating on creating professional development programs and workshops, providing services and related resources to address the diverse needs of Fowler students, and supports these students in meeting their professional career goals. This position manages employer engagement within the Career Management Center and works closely with the CMC team to inform them of internships/job opportunities available to business students. This role helps keep the department and institution current on workforce development trends and industry needs. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Work hours are Monday - Friday, 9:00 a.m. to 5:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Career Management Center (CMC) within the FCB provides career and professional development services for students in the Fowler College of Business. Activities within the CMC include, but are not limited to, career coaching, the development and implementation of specific activities to improve job market success of students, and development and implementation of regular events to permit employers and students to interact. A critical component of the CMC as a unit is to develop an extensive list of employers and alumni and to cultivate a relationship with other career-related agencies within the university, region, and nation to improve the development and employment opportunities of students upon graduation. The CMC is also responsible for designing metrics to assess its success and to design and implement a constant improvement system. For more information regarding the Career Management Center, click here . Education and Experience Equivalent to graduation from a four-year college or university in a related field; including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Possession of the required knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A Master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Key Qualifications Demonstrates ability to manage student and employer events, such as keynote speaker and panel discussions, and networking programs. Demonstrate ability to research industries, occupations, career path development, and student development within higher education. Experience developing and delivering high-quality presentations, workshops, and other career-focused programming. Demonstrates ability to provide career development-focused coaching to students in higher education, and alumni of higher education institutions. Professional experience working within the business field in either higher education or in related industries. Demonstrates ability to establish and cultivate relationships with current, potential and targeted employers with a focus on creating opportunities for business majors through various outreach efforts including site visits, conferences, and networking events is preferred. Master’s degree in counseling, human resources, business, management, education, or related field is preferred. Familiarity with career development theory that includes career exploration, employment preparation, and job retention is preferred. Direct experience in researching/managing solutions to address the challenges of engaging under-represented college student populations in career development and university recruiting is preferred. Working knowledge of the local area, job market/economy, workforce, and economic development concepts, practices, and trends is preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $5,276 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $5,276 - $7,517 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 8, 2024. To receive full consideration, apply by July 7, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at lpeeples@sdsu.edu . Advertised: Jun 21 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Posting Expires: Posted until filled. Salary Range: $50,900-$67,800 General Description and Classification Standards Performs complex forecasting, budgeting, and analysis functions of the Office of Revenue. Primary responsibilities include the budget development, management, and compilation of monthly financial reports and to prepare, analyze, and communicate month end results for review and/or decision making by Senior Management. Acts as primary resource to Senior Management. Works on issues of diverse scope where analysis of data requires evaluation of an array of factors. Supervision Received Works under general supervision. May work independently with responsibility for assigned function(s) or program(s) . Leadership This person will not directly supervise employees. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. Regularly monitor actual revenue performance against forecasted figures, identify variances, and adjust forecasts as necessary. Continuously evaluate the accuracy of forecasting models and refine them over time. Performs city and state legislative analysis to determine fiscal impact to City. Prepares and presents specified data to various stakeholders including government officials, department heads, finance committees, and the public. Routinely perform ad hoc analysis and lead special projects. Will work closely with budget analysts and government officials to provide accurate revenue projections that inform budget decisions. Stay updated on relevant laws, regulations, and accounting standards that govern municipal finance to ensure compliance in forecasting and reporting practices. Financial Reporting Assist with the preparation of monthly, quarterly, annual, and multi-year forecasts and budgets. Ensure integrity of data produced in financial model and financial systems and ensures accurate compilation, analysis, and reporting of financial data and revenue. Use statistical models, economic theories, and forecasting techniques, to develop revenue projections for different revenue sources such as property taxes, sales taxes, fees, and other sources of income. Planning and Analysis Write data-backed reports to support the management team in making strategic business decisions. Analyze financial data and create financial analysis models to support leadership decision-making. Perform financial forecasting, reporting, and other operational metrics. Build financial models to simulate different revenue scenarios based on factors like changes in tax rates, economic conditions, population growth, and policy changes. Identify potential risks and uncertainties that could impact revenue streams, such as changes in federal or state funding, economic downturns, or shifts in consumer behavior. Collaborate with other departments such as economic development, planning, and public works to understand how various factors impact revenue streams and incorporate this knowledge into your forecasting models. Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. The preferred candidate will demonstrate the ability to focus on attention to detail. Familiarity with a variety of financial reporting, budgeting, and forecasting applications or models. Ability to quickly sift through various inputs and arrive at a logical, executable conclusion. Must be comfortable presenting to executive management on a regular basis. Passion for improvement. Strong analytical, problem solving, and decision making. Strong reporting and organizational skills. Strong time management skills. Self-motivated, pro-active, and positive attitude. Ability to process numbers quickly and accurately. Excellent written and verbal communication skills. Ability to work independently and manage multiple tasks. Ability to prioritize tasks, knowing what is important both in short term and long-term deadlines. Minimum Qualifications Bachelor's degree in Accounting, Economics, Finance, Business Administration, or related field; 5-10 years of specific financial forecasting, analysis, and budget development professional experience. Demonstrated and progressive career history in financial or budget related roles. Highly Proficient in MS Office, specifically Excel and PowerPoint. Highly developed presentation skills. Preferred Education & Experience Master's degree in Accounting, Economics, Finance, Business Administration, or related field preferred but not required; Municipal finance and government experience preferred but not required. Oracle experience highly preferred but not required. Closing Date/Time: 2025-06-11
Jul 14, 2024
Full Time
Posting Expires: Posted until filled. Salary Range: $50,900-$67,800 General Description and Classification Standards Performs complex forecasting, budgeting, and analysis functions of the Office of Revenue. Primary responsibilities include the budget development, management, and compilation of monthly financial reports and to prepare, analyze, and communicate month end results for review and/or decision making by Senior Management. Acts as primary resource to Senior Management. Works on issues of diverse scope where analysis of data requires evaluation of an array of factors. Supervision Received Works under general supervision. May work independently with responsibility for assigned function(s) or program(s) . Leadership This person will not directly supervise employees. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. Regularly monitor actual revenue performance against forecasted figures, identify variances, and adjust forecasts as necessary. Continuously evaluate the accuracy of forecasting models and refine them over time. Performs city and state legislative analysis to determine fiscal impact to City. Prepares and presents specified data to various stakeholders including government officials, department heads, finance committees, and the public. Routinely perform ad hoc analysis and lead special projects. Will work closely with budget analysts and government officials to provide accurate revenue projections that inform budget decisions. Stay updated on relevant laws, regulations, and accounting standards that govern municipal finance to ensure compliance in forecasting and reporting practices. Financial Reporting Assist with the preparation of monthly, quarterly, annual, and multi-year forecasts and budgets. Ensure integrity of data produced in financial model and financial systems and ensures accurate compilation, analysis, and reporting of financial data and revenue. Use statistical models, economic theories, and forecasting techniques, to develop revenue projections for different revenue sources such as property taxes, sales taxes, fees, and other sources of income. Planning and Analysis Write data-backed reports to support the management team in making strategic business decisions. Analyze financial data and create financial analysis models to support leadership decision-making. Perform financial forecasting, reporting, and other operational metrics. Build financial models to simulate different revenue scenarios based on factors like changes in tax rates, economic conditions, population growth, and policy changes. Identify potential risks and uncertainties that could impact revenue streams, such as changes in federal or state funding, economic downturns, or shifts in consumer behavior. Collaborate with other departments such as economic development, planning, and public works to understand how various factors impact revenue streams and incorporate this knowledge into your forecasting models. Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. The preferred candidate will demonstrate the ability to focus on attention to detail. Familiarity with a variety of financial reporting, budgeting, and forecasting applications or models. Ability to quickly sift through various inputs and arrive at a logical, executable conclusion. Must be comfortable presenting to executive management on a regular basis. Passion for improvement. Strong analytical, problem solving, and decision making. Strong reporting and organizational skills. Strong time management skills. Self-motivated, pro-active, and positive attitude. Ability to process numbers quickly and accurately. Excellent written and verbal communication skills. Ability to work independently and manage multiple tasks. Ability to prioritize tasks, knowing what is important both in short term and long-term deadlines. Minimum Qualifications Bachelor's degree in Accounting, Economics, Finance, Business Administration, or related field; 5-10 years of specific financial forecasting, analysis, and budget development professional experience. Demonstrated and progressive career history in financial or budget related roles. Highly Proficient in MS Office, specifically Excel and PowerPoint. Highly developed presentation skills. Preferred Education & Experience Master's degree in Accounting, Economics, Finance, Business Administration, or related field preferred but not required; Municipal finance and government experience preferred but not required. Oracle experience highly preferred but not required. Closing Date/Time: 2025-06-11
State of Missouri
Jefferson City, Missouri, United States
Harry S Truman Building - Jefferson City, MO Division of Community Solutions - Community Development Block Grant (CDBG) Program REPORTS TO : Chief Development Officer TRAVEL: up to 25% day travel, with occasional overnight required The Missouri Department of Economic Development’s Community Development Block Grant (CDBG) Program is seeking a talented planning professional that is passionate about serving communities, innovative in their approach to using funding to spur community development, and talented in facilitating community engagement. If this sounds like you, apply today! The CDBG Program administers over $100 million in federal funding from the U.S. Department of Housing and Urban Development (HUD) to serve communities, targeting three national objectives: Benefit to low- to moderate- income (LMI) persons; Aid in the prevention or elimination of slums or blight; and Meet an urgent need The Department of Economic Development (DED) is the designated lead agency for the Missouri Consolidated Plan and CDBG Action Plans which outlines the CDBG program and identifies how funding will be distributed. In this role, you will provide targeted technical assistance to communities interested in accessing CDBG funding and assist in drafting the planning documents for CDBG. This role is critical to ensuring that CDBG funds can effectively address pressing community development needs across the State. You will be a part of a team that is responsible for ensuring that the state of Missouri has a HUD-compliant, yet flexible planning platform that enables grants to be expended in a data-driven and stakeholder-responsive manner. You will assist in designing and drafting Action Plans that include permissible activities and methods of distribution for CDBG funds, addressing community needs such as public infrastructure and disaster recovery. In Summary, you will be responsible for providing planning expertise for the CDBG team’s planning activities and support CDBG project development and engagement efforts including: Planning and related functions of the State CDBG Program, including, but not limited to: Consolidated Plans Action Plans (General, Disaster Recovery, Mitigation, COVID-19, other) Action Plan Amendments Implementation Plans Act as Grant Application Manager and Facilitator of Application Review Committee for the Program, duties including (but not limited to): Application development in partnership with external stakeholders Application distribution Application collection Application Review for compliance Applications presentation to Application Review Committee Ushering Applications through rating process Ushering Applications through the Funding Approvals, Decision Requests and other related tracking processes. Work collaboratively with external stakeholders and agencies, including developing and facilitating training activities for: Division of Regional Engagement staff Regional Planning Commissions / Council of Governments County Leadership representatives City Leadership representatives Additional duties as assigned as related to project development. Preferred Qualifications: Bachelor’s degree with an emphasis in Planning, Public Administration, Business Administration, Community or Economic Development, Economics, Education, Statistical Analysis, or a closely related field. Professional experience in these areas may substitute for education on a year for year basis. At least 1 year of planning experience, with a strong preference toward individuals with American Institute of Certified Planners (AICP) certification. Federal grant management experience, especially prior CDBG experience, including successful working relationships with federal funding agencies and grant recipients/sub recipients Excellent verbal and written communications skills Ability to multi-task in a highly visible, fast-paced, and detail-oriented role Understanding or willingness to learn in detail about applicable Federal and State regulations and policies Experience analyzing and interpreting data for use in planning and decision-making Attention to detail and ability to coordinate with multiple stakeholders during concurrent processes Proficiency and passion for operational excellence and continuous improvement. Familiarity with and experience implementing Lean/Six Sigma concepts strongly preferred. Ideal candidate would be open to further developing these skills. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
Aug 09, 2024
Full Time
Harry S Truman Building - Jefferson City, MO Division of Community Solutions - Community Development Block Grant (CDBG) Program REPORTS TO : Chief Development Officer TRAVEL: up to 25% day travel, with occasional overnight required The Missouri Department of Economic Development’s Community Development Block Grant (CDBG) Program is seeking a talented planning professional that is passionate about serving communities, innovative in their approach to using funding to spur community development, and talented in facilitating community engagement. If this sounds like you, apply today! The CDBG Program administers over $100 million in federal funding from the U.S. Department of Housing and Urban Development (HUD) to serve communities, targeting three national objectives: Benefit to low- to moderate- income (LMI) persons; Aid in the prevention or elimination of slums or blight; and Meet an urgent need The Department of Economic Development (DED) is the designated lead agency for the Missouri Consolidated Plan and CDBG Action Plans which outlines the CDBG program and identifies how funding will be distributed. In this role, you will provide targeted technical assistance to communities interested in accessing CDBG funding and assist in drafting the planning documents for CDBG. This role is critical to ensuring that CDBG funds can effectively address pressing community development needs across the State. You will be a part of a team that is responsible for ensuring that the state of Missouri has a HUD-compliant, yet flexible planning platform that enables grants to be expended in a data-driven and stakeholder-responsive manner. You will assist in designing and drafting Action Plans that include permissible activities and methods of distribution for CDBG funds, addressing community needs such as public infrastructure and disaster recovery. In Summary, you will be responsible for providing planning expertise for the CDBG team’s planning activities and support CDBG project development and engagement efforts including: Planning and related functions of the State CDBG Program, including, but not limited to: Consolidated Plans Action Plans (General, Disaster Recovery, Mitigation, COVID-19, other) Action Plan Amendments Implementation Plans Act as Grant Application Manager and Facilitator of Application Review Committee for the Program, duties including (but not limited to): Application development in partnership with external stakeholders Application distribution Application collection Application Review for compliance Applications presentation to Application Review Committee Ushering Applications through rating process Ushering Applications through the Funding Approvals, Decision Requests and other related tracking processes. Work collaboratively with external stakeholders and agencies, including developing and facilitating training activities for: Division of Regional Engagement staff Regional Planning Commissions / Council of Governments County Leadership representatives City Leadership representatives Additional duties as assigned as related to project development. Preferred Qualifications: Bachelor’s degree with an emphasis in Planning, Public Administration, Business Administration, Community or Economic Development, Economics, Education, Statistical Analysis, or a closely related field. Professional experience in these areas may substitute for education on a year for year basis. At least 1 year of planning experience, with a strong preference toward individuals with American Institute of Certified Planners (AICP) certification. Federal grant management experience, especially prior CDBG experience, including successful working relationships with federal funding agencies and grant recipients/sub recipients Excellent verbal and written communications skills Ability to multi-task in a highly visible, fast-paced, and detail-oriented role Understanding or willingness to learn in detail about applicable Federal and State regulations and policies Experience analyzing and interpreting data for use in planning and decision-making Attention to detail and ability to coordinate with multiple stakeholders during concurrent processes Proficiency and passion for operational excellence and continuous improvement. Familiarity with and experience implementing Lean/Six Sigma concepts strongly preferred. Ideal candidate would be open to further developing these skills. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
City of Costa Mesa, CA
Costa Mesa, California, United States
Description Do you thrive in a fast-paced environment where every day brings new challenges and opportunities? The City of Costa Mesa, renowned as the "City of the Arts", is offering an exciting opportunity as a Permit Processing Specialist to be part of our team! As a Permit Processing Specialist, you will be at the forefront of streamlining the permitting process, ensuring compliance with rules and regulations, and facilitating smooth interactions amongst businesses, contractors, other City departments, and residents. THE POSITION: Under general supervision, assists the public at the service counter processing permit, business license, and animal license applications and issuing permits in accordance with established requirements. Other duties as assigned, see Essential Functions below. WHAT YOU WILL BE A PART OF: An engaging work environment where your contributions truly make a difference in shaping our community's future. Opportunities for professional growth and development. Competitive compensation package including benefits such as health insurance, CalPERS retirement plan and more! The chance to work alongside dedicated professionals who are passionate about serving the public and making a positive impact. Current Vacancies (updated 6/18/24): One (1) full-time vacancy assigned to the Police Department (Animal Services Unit)* One (1) full-time vacancy assigned to Economic & Development Services (Building Division) The eligibility list established from this recruitment may be utilized to fill future Permit Processing Specialist vacancies in other departments which occur during the life of the list. * Police Department employees are required to successfully pass a thorough background check which includes a comprehensive investigation, fingerprinting, polygraph examination and credit check. Recent drug usage, theft, or other illegal activity may disqualify you. Record must be free from any felony conviction and/or any misdemeanor conviction involving moral turpitude and excessive traffic violations. APPLICATION INSTRUCTIONS AND SELECTION PROCESS: Applications must be completed and submitted online. This recruitment will remain open until filled and may close without prior notice, therefore prompt application is encouraged. First application review date: July 3, 2024 Candidates are requested to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application. Applications may be rejected if incomplete . Do not include text or attached resumes, as they will not be accepted or reviewed in the application process. Based upon the information presented on the application, a limited number of candidates who possess qualifications most pertinent to the position will be invited to participate in the selection process. The selection process may include, but is not limited to the following components: application review and evaluation, written examination or exercise, physical examination, practical exercise and interview evaluation. Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. The eligibility list will be in effect for one (1) year, unless exhausted sooner. The eligibility list established from this recruitment may be utilized to fill lower-level vacancies which occur during the life of the list. It is recommended you use a personal email address on your application instead of a work email address. Notifications during this recruitment will be sent by email only (regardless of the notification preference selected during the online application process). Notifications will be sent to the email address that is listed on your online application. All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background check, criminal history check (Live Scan fingerprint check), polygraph examination, post-offer psychological evaluation and post-offer medical evaluation (may include drug screen). Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice. Essential Functions These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed. Assists and responds to public inquiries by phone or at the service counter; Processes the following: Forms, permit applications, and plans necessary for the issuance of business and animal licenses and planning and building permits; Reviews permit applications for compliance with applicable codes and standards; May issue permits for minor projects, or assists professional staff with written determinations and permit issuance; Calculates fees in accordance with established fee schedules; Prepares and organizes monthly reports of permits issued, fees collected, and types of projects for use by division management, City staff, and outside agencies; Prepares files, processes permits; posts notices; inputs appropriate information into computer; Maintains supplies including but not limited to permit applications, forms and related documents; requisitions additional supplies as required in accordance with established procedure; Provides back-up support for administrative support staff or other similar occupational fields; Maintains inventory for office supplies and ordering for staff; Performs other related duties as assigned. When assigned to the Police Department Animal Services Unit : Processes in person animal licensing and assists customers with license troubleshooting via phone call and email; Answers questions and provides public education regarding animal licensing, spay and neuter vouchers, special permits (i.e. service dog licenses, non-domestic animal licenses), and owner responsibilities; Prepares weekly and monthly reports and maintains accurate records, logs, and files of the animals and activities within Shelter Services and provides weekly transfer updates to the shelter contractor; Processes monthly invoices for shelter or pertinent vendor invoices and submits received invoices to Accounts Payable; Contacts local veterinarians to ensure current rabies vaccination certificates for Costa Mesa residents are being submitted to Animal Services via email or by mail; Maintains communication and provides the Finance Department with Animal License Daily Summary Reports for animal license transactions that are received and processed in person; Assists the Animal Services Coordinator with the Animal Services Committee meetings; take meeting minutes and processes work. May post meeting agenda at the City Clerk’s office, and in front of City Council Chambers; Follows up with the shelter regarding lost pet inquiries; Assists in the review of contracts and agreements with third party vendors related to animal care, shelter, adoption, and special event vendors; Assists the Animal Services Coordinator with planning, implementing, and scheduling special events and activities related to Animal Services; Operates computers to input and retrieve data and information; Assist with retrieving Hotline voicemails. When assigned to the Economic and Development Services Department: Provides information related to planning and building permit procedures, policies, and functions; May assemble, prepare, and disseminate materials for staff meetings, internal committees and other publicly- noticed decisions; May processes development and construction permits; Coordinates final inspection clearances from all departments; Determines that all fees have been paid prior to permit issuance and/or occupancy and utility releases; Coordinates the microfilming of planning and building documents, plans and blueprints. When assigned to the Finance Department: Prepares renewals, past due and delinquent notices for business license; Acts as back up cashier, receives and reconciles money and prepares deposit. Qualification Guidelines A typical way to obtain the requisite knowledge and abilities to perform the duties and responsibilities of this classification is as follows: EDUCATION, TRAINING AND/OR EXPERIENCE: Graduation from high school or its equivalent. Minimum of one year of permit issuance experience in a municipal department which required the interpretation and application of rules and regulations, or two years of increasingly responsible clerical experience requiring the application of policies and procedures. An equivalent combination of education and relevant experience that provides the desired knowledge, skills and abilities to successfully perform essential functions may also be considered. LICENSE AND/OR CERTIFICATION Class C California Driver's License. Revocation of license during employment may result in disciplinary action or reassignment. Requisite Knowledge and Skill Levels: Knowledge of building and zoning codes; Knowledge of planning processes, regulations and ordinances, or engineering rules and regulations; Knowledge of business license, dog license policies and procedures; Knowledge of permit processing and fee structures; Knowledge of Microsoft Office Suite. Requisite Abilities: Ability to read and interpret rules and regulations and apply them to permit issuance procedures; Ability to perform basic mathematics computations; Ability to maintain related files and records; Ability to understand and follow verbal and written directions; Ability to meet the public in situations requiring diplomacy and tact; Ability to communicate effectively both orally and in writing; Ability to establish and maintain cooperative working relationships. Supplemental Information PUBLIC EMPLOYEE DISASTER SERVICE WORKER: In accordance with Government Code Section 3100 - all City of Costa Mesa employees are required to perform assigned disaster service worker duties in the event of an emergency or disaster. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS : Please contact Human Resources for a summary of the essential tasks and environmental factors for this classification. EQUAL OPPORTUNITY EMPLOYER: The City of Costa Mesa is an Equal Opportunity Employer. Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. To view benefit information for all groups, Click Here New Full-Time employees contribute 9% of their salary on a pre-tax basis towards the 2%@60 or 2%@62 CalPERS retirement formula depending on eligibility. Full-Time employeesreceive the following health insurance flexible benefits contribution: Current: $1,600monthly Effective January 2025: $1,650monthly New Part-Time employees are appointed by and serve at the will of the Department Director. They are reviewed for merit salary advancement on a periodic basis. Generally, part-time employees are limited to no more than 1,000 hours of work per fiscal year (July 1 - June 30). Certain part-time employees, however, are permitted to exceed this limit.Part-time employees participate in either the Public Agency Retirement System (PARS) or the California Public Employees Retirement System (CalPERS) depending on eligibility. Employees enrolled in PARS contribute 3.75% of salary with a matching City contribution. Employees enrolled in CalPERS contribute 7% - 9% of salary depending on eligibility. Part-time positions are eligible to receive general leave benefits. General leave can be used for sick, vacation, or holiday time. The City does not participate in the Social Security system; however, federal mandate requires all new employees to contribute 1.45% of wages to Medicare. As a condition of employment, all new employees are required to enroll and participate in the direct deposit program. Closing Date/Time:
Jul 14, 2024
Full Time
Description Do you thrive in a fast-paced environment where every day brings new challenges and opportunities? The City of Costa Mesa, renowned as the "City of the Arts", is offering an exciting opportunity as a Permit Processing Specialist to be part of our team! As a Permit Processing Specialist, you will be at the forefront of streamlining the permitting process, ensuring compliance with rules and regulations, and facilitating smooth interactions amongst businesses, contractors, other City departments, and residents. THE POSITION: Under general supervision, assists the public at the service counter processing permit, business license, and animal license applications and issuing permits in accordance with established requirements. Other duties as assigned, see Essential Functions below. WHAT YOU WILL BE A PART OF: An engaging work environment where your contributions truly make a difference in shaping our community's future. Opportunities for professional growth and development. Competitive compensation package including benefits such as health insurance, CalPERS retirement plan and more! The chance to work alongside dedicated professionals who are passionate about serving the public and making a positive impact. Current Vacancies (updated 6/18/24): One (1) full-time vacancy assigned to the Police Department (Animal Services Unit)* One (1) full-time vacancy assigned to Economic & Development Services (Building Division) The eligibility list established from this recruitment may be utilized to fill future Permit Processing Specialist vacancies in other departments which occur during the life of the list. * Police Department employees are required to successfully pass a thorough background check which includes a comprehensive investigation, fingerprinting, polygraph examination and credit check. Recent drug usage, theft, or other illegal activity may disqualify you. Record must be free from any felony conviction and/or any misdemeanor conviction involving moral turpitude and excessive traffic violations. APPLICATION INSTRUCTIONS AND SELECTION PROCESS: Applications must be completed and submitted online. This recruitment will remain open until filled and may close without prior notice, therefore prompt application is encouraged. First application review date: July 3, 2024 Candidates are requested to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application. Applications may be rejected if incomplete . Do not include text or attached resumes, as they will not be accepted or reviewed in the application process. Based upon the information presented on the application, a limited number of candidates who possess qualifications most pertinent to the position will be invited to participate in the selection process. The selection process may include, but is not limited to the following components: application review and evaluation, written examination or exercise, physical examination, practical exercise and interview evaluation. Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. The eligibility list will be in effect for one (1) year, unless exhausted sooner. The eligibility list established from this recruitment may be utilized to fill lower-level vacancies which occur during the life of the list. It is recommended you use a personal email address on your application instead of a work email address. Notifications during this recruitment will be sent by email only (regardless of the notification preference selected during the online application process). Notifications will be sent to the email address that is listed on your online application. All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background check, criminal history check (Live Scan fingerprint check), polygraph examination, post-offer psychological evaluation and post-offer medical evaluation (may include drug screen). Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice. Essential Functions These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed. Assists and responds to public inquiries by phone or at the service counter; Processes the following: Forms, permit applications, and plans necessary for the issuance of business and animal licenses and planning and building permits; Reviews permit applications for compliance with applicable codes and standards; May issue permits for minor projects, or assists professional staff with written determinations and permit issuance; Calculates fees in accordance with established fee schedules; Prepares and organizes monthly reports of permits issued, fees collected, and types of projects for use by division management, City staff, and outside agencies; Prepares files, processes permits; posts notices; inputs appropriate information into computer; Maintains supplies including but not limited to permit applications, forms and related documents; requisitions additional supplies as required in accordance with established procedure; Provides back-up support for administrative support staff or other similar occupational fields; Maintains inventory for office supplies and ordering for staff; Performs other related duties as assigned. When assigned to the Police Department Animal Services Unit : Processes in person animal licensing and assists customers with license troubleshooting via phone call and email; Answers questions and provides public education regarding animal licensing, spay and neuter vouchers, special permits (i.e. service dog licenses, non-domestic animal licenses), and owner responsibilities; Prepares weekly and monthly reports and maintains accurate records, logs, and files of the animals and activities within Shelter Services and provides weekly transfer updates to the shelter contractor; Processes monthly invoices for shelter or pertinent vendor invoices and submits received invoices to Accounts Payable; Contacts local veterinarians to ensure current rabies vaccination certificates for Costa Mesa residents are being submitted to Animal Services via email or by mail; Maintains communication and provides the Finance Department with Animal License Daily Summary Reports for animal license transactions that are received and processed in person; Assists the Animal Services Coordinator with the Animal Services Committee meetings; take meeting minutes and processes work. May post meeting agenda at the City Clerk’s office, and in front of City Council Chambers; Follows up with the shelter regarding lost pet inquiries; Assists in the review of contracts and agreements with third party vendors related to animal care, shelter, adoption, and special event vendors; Assists the Animal Services Coordinator with planning, implementing, and scheduling special events and activities related to Animal Services; Operates computers to input and retrieve data and information; Assist with retrieving Hotline voicemails. When assigned to the Economic and Development Services Department: Provides information related to planning and building permit procedures, policies, and functions; May assemble, prepare, and disseminate materials for staff meetings, internal committees and other publicly- noticed decisions; May processes development and construction permits; Coordinates final inspection clearances from all departments; Determines that all fees have been paid prior to permit issuance and/or occupancy and utility releases; Coordinates the microfilming of planning and building documents, plans and blueprints. When assigned to the Finance Department: Prepares renewals, past due and delinquent notices for business license; Acts as back up cashier, receives and reconciles money and prepares deposit. Qualification Guidelines A typical way to obtain the requisite knowledge and abilities to perform the duties and responsibilities of this classification is as follows: EDUCATION, TRAINING AND/OR EXPERIENCE: Graduation from high school or its equivalent. Minimum of one year of permit issuance experience in a municipal department which required the interpretation and application of rules and regulations, or two years of increasingly responsible clerical experience requiring the application of policies and procedures. An equivalent combination of education and relevant experience that provides the desired knowledge, skills and abilities to successfully perform essential functions may also be considered. LICENSE AND/OR CERTIFICATION Class C California Driver's License. Revocation of license during employment may result in disciplinary action or reassignment. Requisite Knowledge and Skill Levels: Knowledge of building and zoning codes; Knowledge of planning processes, regulations and ordinances, or engineering rules and regulations; Knowledge of business license, dog license policies and procedures; Knowledge of permit processing and fee structures; Knowledge of Microsoft Office Suite. Requisite Abilities: Ability to read and interpret rules and regulations and apply them to permit issuance procedures; Ability to perform basic mathematics computations; Ability to maintain related files and records; Ability to understand and follow verbal and written directions; Ability to meet the public in situations requiring diplomacy and tact; Ability to communicate effectively both orally and in writing; Ability to establish and maintain cooperative working relationships. Supplemental Information PUBLIC EMPLOYEE DISASTER SERVICE WORKER: In accordance with Government Code Section 3100 - all City of Costa Mesa employees are required to perform assigned disaster service worker duties in the event of an emergency or disaster. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS : Please contact Human Resources for a summary of the essential tasks and environmental factors for this classification. EQUAL OPPORTUNITY EMPLOYER: The City of Costa Mesa is an Equal Opportunity Employer. Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. To view benefit information for all groups, Click Here New Full-Time employees contribute 9% of their salary on a pre-tax basis towards the 2%@60 or 2%@62 CalPERS retirement formula depending on eligibility. Full-Time employeesreceive the following health insurance flexible benefits contribution: Current: $1,600monthly Effective January 2025: $1,650monthly New Part-Time employees are appointed by and serve at the will of the Department Director. They are reviewed for merit salary advancement on a periodic basis. Generally, part-time employees are limited to no more than 1,000 hours of work per fiscal year (July 1 - June 30). Certain part-time employees, however, are permitted to exceed this limit.Part-time employees participate in either the Public Agency Retirement System (PARS) or the California Public Employees Retirement System (CalPERS) depending on eligibility. Employees enrolled in PARS contribute 3.75% of salary with a matching City contribution. Employees enrolled in CalPERS contribute 7% - 9% of salary depending on eligibility. Part-time positions are eligible to receive general leave benefits. General leave can be used for sick, vacation, or holiday time. The City does not participate in the Social Security system; however, federal mandate requires all new employees to contribute 1.45% of wages to Medicare. As a condition of employment, all new employees are required to enroll and participate in the direct deposit program. Closing Date/Time:
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial and Operations Specialist, APIFD . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $6,584 per month, commensurate with qualifications and experience. The salary range for this classification is $5,273 to $9,537 per month. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Financial and Operations Specialist, APIFD to provide strategic recommendations and insights to maximize department resources and supports administrative operations of the department. This position leads, coordinates, administers, and analyzes the fiscal and budgetary policies and procedures for all managed budgets within Academic Preparation, Innovation & Faculty Programs (APIFD with varying complex fund sources and constraints. This position is responsible for ensuring that all transactions follow CSUCO, state, federal, and private grantor fiscal policies, practices, and procedures. The incumbent also acts as a financial thought-partner with department colleagues leading programmatic work. The incumbent independently monitors expenditures; identifies and rectifies processing errors; reconciles budget journal activities ensures accurate expenditure of funds; and leads the annual budget request and allocation processes. The incumbent also serves as the administrative specialist for human resources policies and procedures for the department. This position is approved for telecommuting (two days telecommuting, three days in office (in-person)) with onsite work at the main headquarters located in Long Beach, California. Responsibilities Under the general direction of the Associate Vice Chancellor, Academic and Faculty Programs , the Financial and Operations Specialist, APIFD will perform duties as outlined below: Budget Management and Fiscal Practices - 60% -Manage the overall APIFD budget and ensure departments compliance with all applicable CSU and CSUCO policies and procedures, and provisions of funding sources. -Lead, coordinate, administer, analyze, and monitor all financial and business-related transactions for APIFD and reporting departments across funding sources. -Monitor financial and business-related transactions for APIFD support departments as needed including Academic Technology Service and the California Doctoral Incentive Program. -Advise AVC and other department administration on financial strategy and planning. -Work with department and division administration on grant proposal preparation. -Plan, organize, and manage multiple activities associated with pre- and post-award fiscal administration to ensure compliance with grant requirements and CSU policies. -Administer and track allocations, proposal requests, contracts, purchase orders, invoices, procurement credit card, travel and other documentation required for proper fund expenditure and accounting. -Coordinate, administer and analyze funding distributed to CSU campuses for professional and program development. -Review and analyze financial reports and reconcile financial transactions for APIFD accounts using Peoplesoft Financial system. -Reconcile accounts on a monthly basis and make appropriate corrections to ensure that the budgets are accurate and that expenditures are in compliance with fund sources’ policies, GAAP, laws, regulations, and restrictions of funds. Address issues of concern as needed. -Communicate regularly with the Director of Operations, Academic and Student Affairs, and Business and Finance to ensure departments are in compliance with financial transaction policies and procedures. -Determine appropriate and effective methods/approaches to executing financial matters based on an analysis of existing policies, procedures, and regulations. -Prepare data and/or reports on fiscal matters for various agencies (Division, Chancellor’s Office, Grantors, other CSU stakeholders as needed). -Develop policies, forms, trainings and onboarding for department staff and grant PIs regarding fiscal management and accounting. -Develop knowledge of all provisions, laws, and policies of departmental funding sources (including attending CO trainings and disseminating as needed). -Coordinate, plan, and develop the budget process for departments, including annual budget requests, projections, and various budget analysis. Work with the Director of Operations on the preparation of the annual budget request process and submittal of quarterly budget and fiscal-year end projection reports. -Manage the fiscal operations and act as secondary Delegation of Authority (DOA) for all department financial transactions. Departmental Operations - 20% -Serve as the lead resource point person and provide guidance to APIFD management and reporting departments on CO fiscal, HR, and operational processes and policy. -Provide day-to-day support to department managers by analyzing and research methodologies to streamline efforts and improve day-to-day operational procedures and needs. Maintain excellent customer service practices. -Enhance department communication through sharing and documentations of office procedures. -Develop, establish, and lead APIFD procedures and systems for office personnel, including but not limited to electronic filing of financial and HR documents. -Work collaboratively with ASA Director of Operations on space management for APIFD and work with CO partners to ensure adequate technology and tools are in place. -Foster and maintain collaborative relationships with cross-functional departments to streamline processes, enhance efficiency, and drive continuous improvement. -Maintain inventory of technical equipment and conduct regular audits. -As needed, train and lead student assistant(s) work to ensure processes and policies are applied. Apprise supervisor of any complex issues with recommendations for a resolve. Human Resources Processes - 15% -Assist APIFD departments with the preparation of personnel documents, review them for accuracy and compliance with CO processes and procedures. -Coordinate and process HR-related paperwork for recruitment, separation, special consultant renewal and reclassification documents and maintain personnel files. -Conduct and process labor cost distribution and staffing cost analysis. -Maintain all personnel transactions for APIFD, including preparation of personnel transaction forms as needed and requested according to Division and CSU personnel policies and procedures. -Coordinate and prepare documentation for engagement of CSU campus faculty and staff in additional services and/or buyout. Other duties as assigned - 5% -Provide general assistance to division staff as needed for the effective and efficient operation of APIFD Serve as backup to other areas as assigned and or administrative staff as directed. -Provide general assistance with other department projects and support programs staff as directed. Qualifications This position requires: -A Bachelor’s degree from an accredited four-year university or equivalent combination of education and related experience is required to include a minimum of 4 years progressively responsible budgetary and administrative work experience involving study, analysis, and or evaluation leading to the development or improvement of administrative policies, procedures, practices, and programs -Professional budget experience required, including budget development, budget preparation and reconciliation, financial analysis, or related experience. -Excellent administrative management skills required. -Expertise with state and CSU fiscal policies, practices and procedures. -Proficiency with computer applications including Microsoft Office is required. -Strong analysis and problem-solving skills. Ability to assess, formulate, and evaluate the impact of implemented policies from a strategic and operational perspective. -Ability to exercise sound and professional judgement to determine treatment of exceptional circumstances and be able to make recommendations as appropriate to meet programmatic goals. -Ability to present information clearly and effectively, respond to inquiries from staff on a variety of policies and procedures, and determine the most appropriate method or approach to address a fiscal or administrative manner. -Independent determination of approaches to projects and priorities. Work is reviewed against overall goals and objectives, with full accountability for results. -Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. -Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. -Excellent written and verbal communication skills and effective interpersonal skills required. -Experience with working effectively with a diverse group of individuals and a multi-cultural environment (faculty, students, funders, administrators, program officers, CSU stakeholders). -Demonstrated skill in assisting and speaking with persons of various ages, socio-economic, cultural and /or education backgrounds. -Excellent organizational skills in a multi-tasking environment; excellent attention to detail. -Ability to handle multiple tasks simultaneously and ability to prioritize tasks to ensure completion in a timely manner to meet deadlines. -Ability to take initiative and independently plan, coordinate, and perform work in various situations, demonstrate flexibility and reliability where numerous and diverse demands are involved. -Ability to work effectively and productively as part of a team through close collaboration with colleagues, build and maintain cooperative working relationships, and maintain a positive and respectful attitude. -Ability to provide excellent customer service to the University community, vendors, and stakeholders, and doing so in a polite and timely fashion. -Ability to use a broad range of technology, systems, and software applications. -Work independently, but willing to take directions and ask questions. -Ability to address sensitive issues and push them through to resolution. -Ability to exercise sound judgment and handle confidential matters with tact and diplomacy, and to maintain confidentiality of information as needed or to protect the rights of individuals or the University. -Independent evaluation and determination of workload priorities. Preferred Qualifications -Experience in managing federal, private, and state grants. -General knowledge of governmental, non-profit, and GAAP and regulations, laws, and rules. Application Period Priority consideration will be given to candidates who apply by August 15, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Aug 01 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Aug 02, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial and Operations Specialist, APIFD . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $6,584 per month, commensurate with qualifications and experience. The salary range for this classification is $5,273 to $9,537 per month. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Financial and Operations Specialist, APIFD to provide strategic recommendations and insights to maximize department resources and supports administrative operations of the department. This position leads, coordinates, administers, and analyzes the fiscal and budgetary policies and procedures for all managed budgets within Academic Preparation, Innovation & Faculty Programs (APIFD with varying complex fund sources and constraints. This position is responsible for ensuring that all transactions follow CSUCO, state, federal, and private grantor fiscal policies, practices, and procedures. The incumbent also acts as a financial thought-partner with department colleagues leading programmatic work. The incumbent independently monitors expenditures; identifies and rectifies processing errors; reconciles budget journal activities ensures accurate expenditure of funds; and leads the annual budget request and allocation processes. The incumbent also serves as the administrative specialist for human resources policies and procedures for the department. This position is approved for telecommuting (two days telecommuting, three days in office (in-person)) with onsite work at the main headquarters located in Long Beach, California. Responsibilities Under the general direction of the Associate Vice Chancellor, Academic and Faculty Programs , the Financial and Operations Specialist, APIFD will perform duties as outlined below: Budget Management and Fiscal Practices - 60% -Manage the overall APIFD budget and ensure departments compliance with all applicable CSU and CSUCO policies and procedures, and provisions of funding sources. -Lead, coordinate, administer, analyze, and monitor all financial and business-related transactions for APIFD and reporting departments across funding sources. -Monitor financial and business-related transactions for APIFD support departments as needed including Academic Technology Service and the California Doctoral Incentive Program. -Advise AVC and other department administration on financial strategy and planning. -Work with department and division administration on grant proposal preparation. -Plan, organize, and manage multiple activities associated with pre- and post-award fiscal administration to ensure compliance with grant requirements and CSU policies. -Administer and track allocations, proposal requests, contracts, purchase orders, invoices, procurement credit card, travel and other documentation required for proper fund expenditure and accounting. -Coordinate, administer and analyze funding distributed to CSU campuses for professional and program development. -Review and analyze financial reports and reconcile financial transactions for APIFD accounts using Peoplesoft Financial system. -Reconcile accounts on a monthly basis and make appropriate corrections to ensure that the budgets are accurate and that expenditures are in compliance with fund sources’ policies, GAAP, laws, regulations, and restrictions of funds. Address issues of concern as needed. -Communicate regularly with the Director of Operations, Academic and Student Affairs, and Business and Finance to ensure departments are in compliance with financial transaction policies and procedures. -Determine appropriate and effective methods/approaches to executing financial matters based on an analysis of existing policies, procedures, and regulations. -Prepare data and/or reports on fiscal matters for various agencies (Division, Chancellor’s Office, Grantors, other CSU stakeholders as needed). -Develop policies, forms, trainings and onboarding for department staff and grant PIs regarding fiscal management and accounting. -Develop knowledge of all provisions, laws, and policies of departmental funding sources (including attending CO trainings and disseminating as needed). -Coordinate, plan, and develop the budget process for departments, including annual budget requests, projections, and various budget analysis. Work with the Director of Operations on the preparation of the annual budget request process and submittal of quarterly budget and fiscal-year end projection reports. -Manage the fiscal operations and act as secondary Delegation of Authority (DOA) for all department financial transactions. Departmental Operations - 20% -Serve as the lead resource point person and provide guidance to APIFD management and reporting departments on CO fiscal, HR, and operational processes and policy. -Provide day-to-day support to department managers by analyzing and research methodologies to streamline efforts and improve day-to-day operational procedures and needs. Maintain excellent customer service practices. -Enhance department communication through sharing and documentations of office procedures. -Develop, establish, and lead APIFD procedures and systems for office personnel, including but not limited to electronic filing of financial and HR documents. -Work collaboratively with ASA Director of Operations on space management for APIFD and work with CO partners to ensure adequate technology and tools are in place. -Foster and maintain collaborative relationships with cross-functional departments to streamline processes, enhance efficiency, and drive continuous improvement. -Maintain inventory of technical equipment and conduct regular audits. -As needed, train and lead student assistant(s) work to ensure processes and policies are applied. Apprise supervisor of any complex issues with recommendations for a resolve. Human Resources Processes - 15% -Assist APIFD departments with the preparation of personnel documents, review them for accuracy and compliance with CO processes and procedures. -Coordinate and process HR-related paperwork for recruitment, separation, special consultant renewal and reclassification documents and maintain personnel files. -Conduct and process labor cost distribution and staffing cost analysis. -Maintain all personnel transactions for APIFD, including preparation of personnel transaction forms as needed and requested according to Division and CSU personnel policies and procedures. -Coordinate and prepare documentation for engagement of CSU campus faculty and staff in additional services and/or buyout. Other duties as assigned - 5% -Provide general assistance to division staff as needed for the effective and efficient operation of APIFD Serve as backup to other areas as assigned and or administrative staff as directed. -Provide general assistance with other department projects and support programs staff as directed. Qualifications This position requires: -A Bachelor’s degree from an accredited four-year university or equivalent combination of education and related experience is required to include a minimum of 4 years progressively responsible budgetary and administrative work experience involving study, analysis, and or evaluation leading to the development or improvement of administrative policies, procedures, practices, and programs -Professional budget experience required, including budget development, budget preparation and reconciliation, financial analysis, or related experience. -Excellent administrative management skills required. -Expertise with state and CSU fiscal policies, practices and procedures. -Proficiency with computer applications including Microsoft Office is required. -Strong analysis and problem-solving skills. Ability to assess, formulate, and evaluate the impact of implemented policies from a strategic and operational perspective. -Ability to exercise sound and professional judgement to determine treatment of exceptional circumstances and be able to make recommendations as appropriate to meet programmatic goals. -Ability to present information clearly and effectively, respond to inquiries from staff on a variety of policies and procedures, and determine the most appropriate method or approach to address a fiscal or administrative manner. -Independent determination of approaches to projects and priorities. Work is reviewed against overall goals and objectives, with full accountability for results. -Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. -Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. -Excellent written and verbal communication skills and effective interpersonal skills required. -Experience with working effectively with a diverse group of individuals and a multi-cultural environment (faculty, students, funders, administrators, program officers, CSU stakeholders). -Demonstrated skill in assisting and speaking with persons of various ages, socio-economic, cultural and /or education backgrounds. -Excellent organizational skills in a multi-tasking environment; excellent attention to detail. -Ability to handle multiple tasks simultaneously and ability to prioritize tasks to ensure completion in a timely manner to meet deadlines. -Ability to take initiative and independently plan, coordinate, and perform work in various situations, demonstrate flexibility and reliability where numerous and diverse demands are involved. -Ability to work effectively and productively as part of a team through close collaboration with colleagues, build and maintain cooperative working relationships, and maintain a positive and respectful attitude. -Ability to provide excellent customer service to the University community, vendors, and stakeholders, and doing so in a polite and timely fashion. -Ability to use a broad range of technology, systems, and software applications. -Work independently, but willing to take directions and ask questions. -Ability to address sensitive issues and push them through to resolution. -Ability to exercise sound judgment and handle confidential matters with tact and diplomacy, and to maintain confidentiality of information as needed or to protect the rights of individuals or the University. -Independent evaluation and determination of workload priorities. Preferred Qualifications -Experience in managing federal, private, and state grants. -General knowledge of governmental, non-profit, and GAAP and regulations, laws, and rules. Application Period Priority consideration will be given to candidates who apply by August 15, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Aug 01 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY The Alameda County Community Development Agency's mission is to enhance the quality of life of Alameda County residents and plan for the future well-being of the County's diverse communities; to balance the physical, economic and social needs of County residents through land use planning, environmental management, neighborhood improvement, and community development, and to promote and protect agriculture, the environment, economic vitality and human health. For more detailed information about the agency, please visit: Alameda County Community Development Agency . THE POSITION Under direction, to provide professional-level financial services in areas of budget development and processing, contract negotiation and administration, financial planning and monitoring, financial accounting and reporting, and grants management to County departments and agencies; to conduct a variety of studies and inquiries and perform financial analytic and administrative work; and to do related work as required. DISTINGUISHING FEATURES Financial Services Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I or entry level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of two years full time service. If proficient, incumbents will be eligible to be flexibly promoted to the II level after the equivalent of one year. Appointment at the I level will not be extended beyond two years. Positions in this class series are normally found in County departments with multiple budgets and funding sources and/or with extensive contracting with service providers or community-based organizations. In addition to the provision of financial services, responsibilities also include performing general administrative services work, planning and conducting analytical studies and overseeing support functions and staff. Although the work is diverse, all positions are typically characterized by all of the following elements: 1. Independent decision-making. 2. Capacity to present clear oral and written reports to senior managers. 3. Knowledge of governmental financial processes and systems. 4. Ability to conduct financial analysis and formulate financial recommendations; and 5. Limited availability or nature of supervision. This series is distinguished from the Administrative Specialist class series, which has primary responsibility for the provision of more general administrative services in such areas as personnel, purchasing, contracting, budgeting and departmental communications. It is further distinguished from Senior Financial Services Specialist, which is a skilled, technical specialist class with a primary role in financial strategic planning and policy development. MINIMUM QUALIFICATIONS Either I The equivalent of one year full-time experience in the class of Financial Services Specialist I in the Alameda County classified service. Or II Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, accounting, economics, financial planning or a field related to the work. (Additional professional financial planning and support experience equivalent to the County’s classification of Financial Services Specialist I may be substituted for the education on a year-for-year basis.) And Experience: Equivalent to one year of full-time professional-level experience in areas of budget development and processing, contract negotiation and administration, financial planning and monitoring, financial accounting and reporting, grant management or similar financial services equivalent to that performed by the Alameda County classified service of Financial Services Specialist I. Licenses: Specified positions may require possession of a valid California driver's license. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Principles and practices of governmental budget development and administration. • Principles and practices of contract and grant administration. • Financial record-keeping and auditing practices. • Practices and techniques of administrative analysis and report preparation. • Applicable federal, state and local policies and regulations. • Computer applications related to the work, such as word processing, data bases and spreadsheets. Proficient in Microsoft Word, Excel, Access and Outlook. • Office administrative practices and procedures, including records management and the operation of standard office equipment. Ability to: • Develop and administer multiple budgets. • Monitor fiscal transactions and audit fiscal records and documentation. • Plan and conduct administrative and operational studies. • Interpret, explain and apply financial regulations, policies and procedures. • Direct the work of others on a project or day-to-day basis. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate financial records and audit data. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of work. • Clearly and effectively communicate, both verbally and in writing; write contract documents, electronic mail, and Board letters to the Board of Supervisors at a professional skill level. • Communicate fluently using the English language to present and request information to/from internal and external customers effectively by phone or in person. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY : Please submit a PDF of your updated Alameda Countyapplication to Upendera Kukreja at upendera.kukreja@acgov.org . Please be in contact if you have any questions. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous
Jul 13, 2024
Full Time
Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY The Alameda County Community Development Agency's mission is to enhance the quality of life of Alameda County residents and plan for the future well-being of the County's diverse communities; to balance the physical, economic and social needs of County residents through land use planning, environmental management, neighborhood improvement, and community development, and to promote and protect agriculture, the environment, economic vitality and human health. For more detailed information about the agency, please visit: Alameda County Community Development Agency . THE POSITION Under direction, to provide professional-level financial services in areas of budget development and processing, contract negotiation and administration, financial planning and monitoring, financial accounting and reporting, and grants management to County departments and agencies; to conduct a variety of studies and inquiries and perform financial analytic and administrative work; and to do related work as required. DISTINGUISHING FEATURES Financial Services Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I or entry level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of two years full time service. If proficient, incumbents will be eligible to be flexibly promoted to the II level after the equivalent of one year. Appointment at the I level will not be extended beyond two years. Positions in this class series are normally found in County departments with multiple budgets and funding sources and/or with extensive contracting with service providers or community-based organizations. In addition to the provision of financial services, responsibilities also include performing general administrative services work, planning and conducting analytical studies and overseeing support functions and staff. Although the work is diverse, all positions are typically characterized by all of the following elements: 1. Independent decision-making. 2. Capacity to present clear oral and written reports to senior managers. 3. Knowledge of governmental financial processes and systems. 4. Ability to conduct financial analysis and formulate financial recommendations; and 5. Limited availability or nature of supervision. This series is distinguished from the Administrative Specialist class series, which has primary responsibility for the provision of more general administrative services in such areas as personnel, purchasing, contracting, budgeting and departmental communications. It is further distinguished from Senior Financial Services Specialist, which is a skilled, technical specialist class with a primary role in financial strategic planning and policy development. MINIMUM QUALIFICATIONS Either I The equivalent of one year full-time experience in the class of Financial Services Specialist I in the Alameda County classified service. Or II Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, accounting, economics, financial planning or a field related to the work. (Additional professional financial planning and support experience equivalent to the County’s classification of Financial Services Specialist I may be substituted for the education on a year-for-year basis.) And Experience: Equivalent to one year of full-time professional-level experience in areas of budget development and processing, contract negotiation and administration, financial planning and monitoring, financial accounting and reporting, grant management or similar financial services equivalent to that performed by the Alameda County classified service of Financial Services Specialist I. Licenses: Specified positions may require possession of a valid California driver's license. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Principles and practices of governmental budget development and administration. • Principles and practices of contract and grant administration. • Financial record-keeping and auditing practices. • Practices and techniques of administrative analysis and report preparation. • Applicable federal, state and local policies and regulations. • Computer applications related to the work, such as word processing, data bases and spreadsheets. Proficient in Microsoft Word, Excel, Access and Outlook. • Office administrative practices and procedures, including records management and the operation of standard office equipment. Ability to: • Develop and administer multiple budgets. • Monitor fiscal transactions and audit fiscal records and documentation. • Plan and conduct administrative and operational studies. • Interpret, explain and apply financial regulations, policies and procedures. • Direct the work of others on a project or day-to-day basis. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate financial records and audit data. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of work. • Clearly and effectively communicate, both verbally and in writing; write contract documents, electronic mail, and Board letters to the Board of Supervisors at a professional skill level. • Communicate fluently using the English language to present and request information to/from internal and external customers effectively by phone or in person. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY : Please submit a PDF of your updated Alameda Countyapplication to Upendera Kukreja at upendera.kukreja@acgov.org . Please be in contact if you have any questions. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university plus four (4) years of experience in a related field. A Master’s Degree may substitute for required experience up to a maximum of two (2) years. Licenses or Certifications: None. Notes to Applicants Austin Resource Recovery ( ARR ) is an organization of 500 plus employees that provides residential curbside collection of trash, recycling, and composting to the residents of the Austin metropolitan area. Additional services include bulk and large brush collection, street sweeping, dead animal collection, and a drop-off center for hard-to-recycle items and household hazardous waste. This position will focus mostly on pre-contract award activities. The successful candidate will develop solicitations by preparing scopes of work and/or specifications, draft contracts and amendments, detail terms and conditions, compile specifications from multiple customers, and quantify contract deliverables, performance metrics and deadlines. The Contract Management Specialist IV will also manage the procurement process from inception to contract award and coordinate with the Central COA Purchasing Office to ensure the process continues to progress according to required deadlines. The ideal candidate will have experience and knowledge of solicitation development, Texas procurement laws and City of Austin procurement policies and processes. Experience with project management from the perspective of managing timelines, deadlines, deliverables and input from multiple stakeholders for solicitations occurring simultaneously is preferred. The Contract Management Specialist IV may act as team lead and subject matter expert for the contract development section handling day-to-day assignments, coaching and training for other contract development staff and assisting customers and staff with escalations and questions. The successful candidate may also stand in for the section supervisor when unavailable. The ideal candidate for this position is expected to be familiar with applicable policies and laws and to have experience ensuring contract compliance. Additionally, the successful candidate will have strong analytical, problem-solving, and organizational skills. Application: Each individual who submits an Application as provided in the Municipal Civil Service Rules and meet the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are Candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Your application should reflect your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., “see resume” or “see LinkedIn Profile”). The responses to the supplemental questions inquiring about experience should be reflected on your application. Resume and Cover Letter: You will be required to provide a complete resume and cover letter with this application, please note, NEITHER OF THESE WILL TAKE THE PLACE OF A FULLY COMPLETED APPLICATION . Skills Assessments: A competency assessment may be required to verify your skill set. 90-Day Provision for Additional Vacancy: This posting may be used to fill other similar positions within Austin Resource Recovery outside of the division listed above. Nepotism Policy: The City of Austin Nepotism Policy states, “No person, regardless of job title or length of tenure with the City, shall be employed in a position in which the relative has direct or indirect supervisory authority regarding the terms and conditions of their relative’s employment.” Virtual Interviews: Austin Resource Recovery may conduct virtual interviews. Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Physical Requirements: Tasks may involve bending, lifting, walking, carrying or using a force equal to lifting up to twenty (20) pounds. Prolonged periods of sitting at a desk and working on a computer. Benefits: Working with the City of Austin at Austin Resource Recovery ( ARR ) provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. This position is eligible for the Public Service Loan Forgiveness ( PSLF ) Program. This is a federal program designed to encourage individuals to work in public service by forgiving the balance of their federal student loans upon meeting program requirements. Military/Veteran: Veteran candidates will be required to provide a copy of their DD214 at the time of interview. Tobacco and Vape-Free Workplace: All Austin Resource Recovery locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any ARR worksite - including parking lot or in any personal vehicle located on the premises. Pay Range $31.81 - $39.76 Hours Monday - Friday 8:00 a.m. - 5:00 p.m. Employee will be required to work occasional early mornings, after hours or weekends due to business needs. *After probation period is over, there may be telework opportunities available. Job Close Date 09/09/2024 Type of Posting External Department Austin Resource Recovery Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 1520 Rutherford Lane Bldg. 1, Austin, Texas 78754 Preferred Qualifications Experience working in the Solid Waste industry Procurement experience in a public sector environment such as City, State, Federal or other public sector entities. Experience conducting contract analysis and contract clarification meetings with outside vendors Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Develops and drafts new contracts by analyzing market and economic conditions and applying current trends to contract development; preparing scopes of work and/or specifications; negotiating with vendors/contractors; writing terms and conditions; and developing effective performance measures; investigates alternative purchasing methods and recommends procedures for implementation. Limited signature authority as delegated by the Purchasing Office and relevant administrative bulletins. Manages and administers existing contracts by determining compliance through performance monitoring; negotiating and writing amendments and revisions to scopes of work and/or specifications. Resolves non-compliance issues by investigating and resolving contract-related discrepancies, complaints, and disputes between all involved parties; canceling and/or terminating contracts and negotiating settlement agreements; and resolving appeals and claims. Provides consulting expertise to internal and external customers by developing and providing formal contract management training, interpreting contractual provisions, and providing advice on all facets of contract development, administration and management. Provides contract information in response to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders. Prepares and presents reports by compiling, reviewing, and analyzing data and providing written and/or oral reports to management. Responsibilities- Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of contract law, contracting practices, regulations, policies and techniques. Knowledge of contracts, including contract development, contract language, terms, conditions, etc. Knowledge of applicable Federal, State and Local laws. Knowledge of community resources and structures. Knowledge of city practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Skill in negotiation. Ability to interpret policies, procedures and regulations. Ability to impartially summarize and evaluate factors related to contracts. Ability to write specific terms of conditions for contracts. Ability to enforce contractual obligations. Ability to resolve complex, contractual issues. Ability to establish and maintain good working relationships with other City employees and the public. Ability to train others. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The Contract Management Specialist IV position minimum qualifications are: Graduation with a Bachelor’s degree from an accredited college or university plus four (4) years of experience in a related field. A Master’s Degree may substitute for required experience up to a maximum of two (2) years. Do you meet these minimum qualifications? Yes No * How many years of experience do you have in contracting practices and law, procurement, purchasing procedures, solicitation strategies and/or related experience? None 1 - 3 years 3 - 6 years 6 - 10 years MOre than 10 years * Please describe your experience with state or local government procurement processes including government contract purchases, developing request for proposals (RFPs) and request for information (RFI). In your answer please include which position(s) on your application where you gained this experience, how many years and detail what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Investigation (CBI) to be hired. I acknowledge and understand this position requires a Criminal Background Investigation (CBI). * Were you referred to this job opportunity by an Austin Resource Recovery employee? If yes, please provide the employee’s full name. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Aug 27, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university plus four (4) years of experience in a related field. A Master’s Degree may substitute for required experience up to a maximum of two (2) years. Licenses or Certifications: None. Notes to Applicants Austin Resource Recovery ( ARR ) is an organization of 500 plus employees that provides residential curbside collection of trash, recycling, and composting to the residents of the Austin metropolitan area. Additional services include bulk and large brush collection, street sweeping, dead animal collection, and a drop-off center for hard-to-recycle items and household hazardous waste. This position will focus mostly on pre-contract award activities. The successful candidate will develop solicitations by preparing scopes of work and/or specifications, draft contracts and amendments, detail terms and conditions, compile specifications from multiple customers, and quantify contract deliverables, performance metrics and deadlines. The Contract Management Specialist IV will also manage the procurement process from inception to contract award and coordinate with the Central COA Purchasing Office to ensure the process continues to progress according to required deadlines. The ideal candidate will have experience and knowledge of solicitation development, Texas procurement laws and City of Austin procurement policies and processes. Experience with project management from the perspective of managing timelines, deadlines, deliverables and input from multiple stakeholders for solicitations occurring simultaneously is preferred. The Contract Management Specialist IV may act as team lead and subject matter expert for the contract development section handling day-to-day assignments, coaching and training for other contract development staff and assisting customers and staff with escalations and questions. The successful candidate may also stand in for the section supervisor when unavailable. The ideal candidate for this position is expected to be familiar with applicable policies and laws and to have experience ensuring contract compliance. Additionally, the successful candidate will have strong analytical, problem-solving, and organizational skills. Application: Each individual who submits an Application as provided in the Municipal Civil Service Rules and meet the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are Candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Your application should reflect your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., “see resume” or “see LinkedIn Profile”). The responses to the supplemental questions inquiring about experience should be reflected on your application. Resume and Cover Letter: You will be required to provide a complete resume and cover letter with this application, please note, NEITHER OF THESE WILL TAKE THE PLACE OF A FULLY COMPLETED APPLICATION . Skills Assessments: A competency assessment may be required to verify your skill set. 90-Day Provision for Additional Vacancy: This posting may be used to fill other similar positions within Austin Resource Recovery outside of the division listed above. Nepotism Policy: The City of Austin Nepotism Policy states, “No person, regardless of job title or length of tenure with the City, shall be employed in a position in which the relative has direct or indirect supervisory authority regarding the terms and conditions of their relative’s employment.” Virtual Interviews: Austin Resource Recovery may conduct virtual interviews. Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Physical Requirements: Tasks may involve bending, lifting, walking, carrying or using a force equal to lifting up to twenty (20) pounds. Prolonged periods of sitting at a desk and working on a computer. Benefits: Working with the City of Austin at Austin Resource Recovery ( ARR ) provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. This position is eligible for the Public Service Loan Forgiveness ( PSLF ) Program. This is a federal program designed to encourage individuals to work in public service by forgiving the balance of their federal student loans upon meeting program requirements. Military/Veteran: Veteran candidates will be required to provide a copy of their DD214 at the time of interview. Tobacco and Vape-Free Workplace: All Austin Resource Recovery locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any ARR worksite - including parking lot or in any personal vehicle located on the premises. Pay Range $31.81 - $39.76 Hours Monday - Friday 8:00 a.m. - 5:00 p.m. Employee will be required to work occasional early mornings, after hours or weekends due to business needs. *After probation period is over, there may be telework opportunities available. Job Close Date 09/09/2024 Type of Posting External Department Austin Resource Recovery Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 1520 Rutherford Lane Bldg. 1, Austin, Texas 78754 Preferred Qualifications Experience working in the Solid Waste industry Procurement experience in a public sector environment such as City, State, Federal or other public sector entities. Experience conducting contract analysis and contract clarification meetings with outside vendors Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Develops and drafts new contracts by analyzing market and economic conditions and applying current trends to contract development; preparing scopes of work and/or specifications; negotiating with vendors/contractors; writing terms and conditions; and developing effective performance measures; investigates alternative purchasing methods and recommends procedures for implementation. Limited signature authority as delegated by the Purchasing Office and relevant administrative bulletins. Manages and administers existing contracts by determining compliance through performance monitoring; negotiating and writing amendments and revisions to scopes of work and/or specifications. Resolves non-compliance issues by investigating and resolving contract-related discrepancies, complaints, and disputes between all involved parties; canceling and/or terminating contracts and negotiating settlement agreements; and resolving appeals and claims. Provides consulting expertise to internal and external customers by developing and providing formal contract management training, interpreting contractual provisions, and providing advice on all facets of contract development, administration and management. Provides contract information in response to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders. Prepares and presents reports by compiling, reviewing, and analyzing data and providing written and/or oral reports to management. Responsibilities- Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of contract law, contracting practices, regulations, policies and techniques. Knowledge of contracts, including contract development, contract language, terms, conditions, etc. Knowledge of applicable Federal, State and Local laws. Knowledge of community resources and structures. Knowledge of city practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Skill in negotiation. Ability to interpret policies, procedures and regulations. Ability to impartially summarize and evaluate factors related to contracts. Ability to write specific terms of conditions for contracts. Ability to enforce contractual obligations. Ability to resolve complex, contractual issues. Ability to establish and maintain good working relationships with other City employees and the public. Ability to train others. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The Contract Management Specialist IV position minimum qualifications are: Graduation with a Bachelor’s degree from an accredited college or university plus four (4) years of experience in a related field. A Master’s Degree may substitute for required experience up to a maximum of two (2) years. Do you meet these minimum qualifications? Yes No * How many years of experience do you have in contracting practices and law, procurement, purchasing procedures, solicitation strategies and/or related experience? None 1 - 3 years 3 - 6 years 6 - 10 years MOre than 10 years * Please describe your experience with state or local government procurement processes including government contract purchases, developing request for proposals (RFPs) and request for information (RFI). In your answer please include which position(s) on your application where you gained this experience, how many years and detail what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Investigation (CBI) to be hired. I acknowledge and understand this position requires a Criminal Background Investigation (CBI). * Were you referred to this job opportunity by an Austin Resource Recovery employee? If yes, please provide the employee’s full name. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
City of Fremont, CA
Fremont, California, United States
Description The City of Fremont's Community Development Department is recruiting for Building Inspector Specialist (Fire) VIEW OUR RECRUITMENT BROCHURE The Department The role of the Community Development Department is to help Fremont become the sustainable, strategically urban community envisioned in the City's General Plan . Department activities include: Providing professional assistance to developers, contractors, businesses, and homeowners Preserving open space Planning for and assisting with the building of high-quality strategically urban residential and commercial developments Maintaining and increasing the range of housing alternatives for the community The department includes Planning , Building and Safety , Code Enforcement , Housing , and Sustainability . First Review of Applications The first review of applications is August 20, 2024 at 12:00 p.m. PST. This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately. A resume and supplemental questionnaire (part of the online application) must be submitted with the completed City application. To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box. Selection Process The process may include individual and/or panel interviews, professional reference checks, fingerprint check for criminal history and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process. Reasonable Accommodation Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing humanresources@fremont.gov . Contact Us For additional information, please contact Human Resources Department at: humanresources@fremont.gov . The information contained herein is subject to change and does not constitute either an expressed or implied contract. _______________________________________________________________________________ Building Inspector Specialist Class Specification Definition Under direction, enforces the provisions of the Building, Plumbing, Mechanical, Fire, Green and Electrical Codes by inspecting both new projects and additions and alterations to existing residential, commercial and industrial buildings; provides technical expertise and training in an assigned functional area; may be assigned to coordinate counter or development activities; and performs related duties as required. Class Characteristics This is the advanced level classification in the Building Inspection series. Positions in this classification are characterized by their responsibility to provide advanced technical expertise in one or more assigned areas. Incumbents may be rotated to either field or office work. Employees are responsible for handling routine work problems; review of work is periodic or on a problem basis with the employee presenting alternative courses of action. It is distinguished from the next lower classification of Building Inspector II by the requirement to hold a minimum of three specialty certificates (two of which shall be commercial specialty certificates, including but not limited to ICC, NICET, or OSFM Fire Inspector) and complete a minimum of 2 years as a Fremont Building Inspector II (equivalent external experience may be considered at the discretion of the Fremont Building Official). Essential Functions Performs inspections, plan checks, and related duties in a specialized field of building inspection such as structural, mechanical, plumbing, electrical, fire, accessibility, or green trades. Investigates unlisted equipment and suspect substandard installations to determine product equivalency. Resolves disputes over interpretation and application of building codes. Reviews building plans to determine compliance to specialized systems and methods and schedules of inspection. Meets with City officials, business representatives and the general public to discuss specialized facets of inspection, including procedures and problems. Represents the City at meetings and conferences. Reviews and approves building permits. Trains staff in assigned building inspection specialty. Performs combination building inspection duties. Prepares correspondence and reports. Maintains building inspection records. Utilizes computer for tracking projects, writing and generating reports. Marginal Functions Other duties as assigned. Minimum Qualifications Knowledge, Skills and Abilities Knowledge of: California Building, Fire, Plumbing, Green, Energy, Mechanical and Electrical Codes and their application in all buildings and structures; the characteristics, qualities and properties of related materials and construction methods; investigative techniques and procedures as related to building inspection; plan reading; and mathematics through algebra and trigonometry; dispute resolution techniques; written and oral communication methods; record keeping and office practices and procedures. Skill in: Reading, explaining, and interpreting building plans, specifications and codes; exercising sound and independent judgment in complex situations; dealing tactfully and effectively with a diverse population in reaching mutually beneficial design and construction solutions; communicating ideas clearly and concisely both orally and in writing; maintaining accurate records and preparing clear and concise reports, correspondence, and other written materials using a computer or mobile device. Ability to: Conduct building inspections; apply the provisions of the California Building, Plumbing, Electrical, Mechanical, Fire, and other applicable codes to residential, commercial and industrial buildings in the field and in the office; check plans; read and understand plans and specifications; perform complex calculations up to and including algebra and trigonometry; communicate effectively with others both orally and in writing; develop and maintain effective work relationships with individuals from a variety of ethnic and socio-economic backgrounds in other governmental agencies, City employees, business and industrial establishments and the general public; and train and review the work of departmental personnel. Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position. Education/Experience Any combination of education and experience, which has provided the knowledge, skills and abilities necessary to satisfactorily perform the job would be qualifying. A typical way to obtain the required knowledge, skills and abilities would be: Graduation from high school and two (2) years of experience in building inspection work including one year in a specialized field of inspection or equivalent specialized training or experience. In addition, incumbents must hold the Building Inspector II position in Fremont for a minimum of 2 years (equivalent external experience may be considered at the discretion of the Fremont Building Official.) Licenses/Certificates/Special Requirements Positions in this classification require possession of, or ability to obtain by time of appointment and maintain during appointment, a valid Class C California Driver License. In addition, incumbents must possess and maintain valid ICC Certification (or equivalent certification(s)) as a Residential Building Inspector and a Commercial Building Inspector and three specialty certificates (residential or commercial mechanical, electrical, plumbing) with minimum two commercial specialty certificates. Specialists must also have both Residential and Commercial trade certifications in the same speciality. ICC Fire Inspector II NICET, or OSFM Fire Inspector may substitute as one commercial specialty certificate. Certification as a CASp (Certified Access Specialist program) is highly desirable. Failure to maintain state-mandated certifications will result in termination. (Health and Safety Code, Sections 18949.25 through 18949.31). Physical and Environmental Demands Rare = 66% Sitting: Frequent Walking: Occasional Standing: Occasional Bending (neck): Rare Bending (waist): Rare Squatting: Rare Climbing: Rare Kneeling: Rare Crawling: Rare Jumping: Rare Balancing: Rare Twisting (neck): Rare Twisting (waist): Rare Grasp - light (dominant hand): Occasional Grasp - light (non-dominant): Occasional Grasp - firm (dominant hand): Rare Grasp - firm (non-dominant): Rare Fine manipulation (dominant): Occasional Fine manipulation (non-dominant): Occasional Reach - at/below shoulder: Rare Reach - above shoulder level: Rare Push/pull: Up to 10 lbs. Rare 11 to 25 lbs. Rare 26 to 50 lbs. Rare 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Lifting: Up to 10 lbs. Rare 11 to 25 lbs. Rare 26 to 50 lbs. Rare 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Carrying: Up to 10 lbs. Frequent 11 to 25 lbs. Rare 26 to 50 lbs. Rare 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Coordination: Eye-hand: Required Eye-hand-foot: Required Driving: Required Vision: Acuity, near: Required Acuity, far: Not required Depth perception: Required Accommodation: Required Color vision: Required Field of vision: Required Talking: Face-to-face contact: Required Verbal contact w/others: Required Public: Required Hearing: Normal conversation: Required Telephone communication: Required Earplugs required: Not required Work environment: Works indoors, works outdoors, exposure to extreme hot or cold temperature, exposure to marked changes in temperature / humidity, exposure to dust, fumes, smoke, gases, odors, mists, or other irritating particles, exposure to slippery or uneven walking surfaces, using computer monitor, exposure to vibration, works around others, works alone, works with others. Class Code: 5650 FLSA: Non-exempt EEOC Code: 3 Barg. Unit: CFEA Probation: 12 months Rev.: 7/16 The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance. To view a summary of the benefits the City offers, please visit: City of Fremont Benefits Summary
Jul 31, 2024
Full Time
Description The City of Fremont's Community Development Department is recruiting for Building Inspector Specialist (Fire) VIEW OUR RECRUITMENT BROCHURE The Department The role of the Community Development Department is to help Fremont become the sustainable, strategically urban community envisioned in the City's General Plan . Department activities include: Providing professional assistance to developers, contractors, businesses, and homeowners Preserving open space Planning for and assisting with the building of high-quality strategically urban residential and commercial developments Maintaining and increasing the range of housing alternatives for the community The department includes Planning , Building and Safety , Code Enforcement , Housing , and Sustainability . First Review of Applications The first review of applications is August 20, 2024 at 12:00 p.m. PST. This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately. A resume and supplemental questionnaire (part of the online application) must be submitted with the completed City application. To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box. Selection Process The process may include individual and/or panel interviews, professional reference checks, fingerprint check for criminal history and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process. Reasonable Accommodation Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing humanresources@fremont.gov . Contact Us For additional information, please contact Human Resources Department at: humanresources@fremont.gov . The information contained herein is subject to change and does not constitute either an expressed or implied contract. _______________________________________________________________________________ Building Inspector Specialist Class Specification Definition Under direction, enforces the provisions of the Building, Plumbing, Mechanical, Fire, Green and Electrical Codes by inspecting both new projects and additions and alterations to existing residential, commercial and industrial buildings; provides technical expertise and training in an assigned functional area; may be assigned to coordinate counter or development activities; and performs related duties as required. Class Characteristics This is the advanced level classification in the Building Inspection series. Positions in this classification are characterized by their responsibility to provide advanced technical expertise in one or more assigned areas. Incumbents may be rotated to either field or office work. Employees are responsible for handling routine work problems; review of work is periodic or on a problem basis with the employee presenting alternative courses of action. It is distinguished from the next lower classification of Building Inspector II by the requirement to hold a minimum of three specialty certificates (two of which shall be commercial specialty certificates, including but not limited to ICC, NICET, or OSFM Fire Inspector) and complete a minimum of 2 years as a Fremont Building Inspector II (equivalent external experience may be considered at the discretion of the Fremont Building Official). Essential Functions Performs inspections, plan checks, and related duties in a specialized field of building inspection such as structural, mechanical, plumbing, electrical, fire, accessibility, or green trades. Investigates unlisted equipment and suspect substandard installations to determine product equivalency. Resolves disputes over interpretation and application of building codes. Reviews building plans to determine compliance to specialized systems and methods and schedules of inspection. Meets with City officials, business representatives and the general public to discuss specialized facets of inspection, including procedures and problems. Represents the City at meetings and conferences. Reviews and approves building permits. Trains staff in assigned building inspection specialty. Performs combination building inspection duties. Prepares correspondence and reports. Maintains building inspection records. Utilizes computer for tracking projects, writing and generating reports. Marginal Functions Other duties as assigned. Minimum Qualifications Knowledge, Skills and Abilities Knowledge of: California Building, Fire, Plumbing, Green, Energy, Mechanical and Electrical Codes and their application in all buildings and structures; the characteristics, qualities and properties of related materials and construction methods; investigative techniques and procedures as related to building inspection; plan reading; and mathematics through algebra and trigonometry; dispute resolution techniques; written and oral communication methods; record keeping and office practices and procedures. Skill in: Reading, explaining, and interpreting building plans, specifications and codes; exercising sound and independent judgment in complex situations; dealing tactfully and effectively with a diverse population in reaching mutually beneficial design and construction solutions; communicating ideas clearly and concisely both orally and in writing; maintaining accurate records and preparing clear and concise reports, correspondence, and other written materials using a computer or mobile device. Ability to: Conduct building inspections; apply the provisions of the California Building, Plumbing, Electrical, Mechanical, Fire, and other applicable codes to residential, commercial and industrial buildings in the field and in the office; check plans; read and understand plans and specifications; perform complex calculations up to and including algebra and trigonometry; communicate effectively with others both orally and in writing; develop and maintain effective work relationships with individuals from a variety of ethnic and socio-economic backgrounds in other governmental agencies, City employees, business and industrial establishments and the general public; and train and review the work of departmental personnel. Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position. Education/Experience Any combination of education and experience, which has provided the knowledge, skills and abilities necessary to satisfactorily perform the job would be qualifying. A typical way to obtain the required knowledge, skills and abilities would be: Graduation from high school and two (2) years of experience in building inspection work including one year in a specialized field of inspection or equivalent specialized training or experience. In addition, incumbents must hold the Building Inspector II position in Fremont for a minimum of 2 years (equivalent external experience may be considered at the discretion of the Fremont Building Official.) Licenses/Certificates/Special Requirements Positions in this classification require possession of, or ability to obtain by time of appointment and maintain during appointment, a valid Class C California Driver License. In addition, incumbents must possess and maintain valid ICC Certification (or equivalent certification(s)) as a Residential Building Inspector and a Commercial Building Inspector and three specialty certificates (residential or commercial mechanical, electrical, plumbing) with minimum two commercial specialty certificates. Specialists must also have both Residential and Commercial trade certifications in the same speciality. ICC Fire Inspector II NICET, or OSFM Fire Inspector may substitute as one commercial specialty certificate. Certification as a CASp (Certified Access Specialist program) is highly desirable. Failure to maintain state-mandated certifications will result in termination. (Health and Safety Code, Sections 18949.25 through 18949.31). Physical and Environmental Demands Rare = 66% Sitting: Frequent Walking: Occasional Standing: Occasional Bending (neck): Rare Bending (waist): Rare Squatting: Rare Climbing: Rare Kneeling: Rare Crawling: Rare Jumping: Rare Balancing: Rare Twisting (neck): Rare Twisting (waist): Rare Grasp - light (dominant hand): Occasional Grasp - light (non-dominant): Occasional Grasp - firm (dominant hand): Rare Grasp - firm (non-dominant): Rare Fine manipulation (dominant): Occasional Fine manipulation (non-dominant): Occasional Reach - at/below shoulder: Rare Reach - above shoulder level: Rare Push/pull: Up to 10 lbs. Rare 11 to 25 lbs. Rare 26 to 50 lbs. Rare 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Lifting: Up to 10 lbs. Rare 11 to 25 lbs. Rare 26 to 50 lbs. Rare 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Carrying: Up to 10 lbs. Frequent 11 to 25 lbs. Rare 26 to 50 lbs. Rare 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Coordination: Eye-hand: Required Eye-hand-foot: Required Driving: Required Vision: Acuity, near: Required Acuity, far: Not required Depth perception: Required Accommodation: Required Color vision: Required Field of vision: Required Talking: Face-to-face contact: Required Verbal contact w/others: Required Public: Required Hearing: Normal conversation: Required Telephone communication: Required Earplugs required: Not required Work environment: Works indoors, works outdoors, exposure to extreme hot or cold temperature, exposure to marked changes in temperature / humidity, exposure to dust, fumes, smoke, gases, odors, mists, or other irritating particles, exposure to slippery or uneven walking surfaces, using computer monitor, exposure to vibration, works around others, works alone, works with others. Class Code: 5650 FLSA: Non-exempt EEOC Code: 3 Barg. Unit: CFEA Probation: 12 months Rev.: 7/16 The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance. To view a summary of the benefits the City offers, please visit: City of Fremont Benefits Summary
Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY: The Alameda County Social Services Agency (SSA) is comprised of over 2,300 employees working collectively and in partnership with community-based organizations, neighborhood groups and policy makers to serve the needs of the community. SSA is comprised of four operating departments: Agency Administration & Finance; Adult & Aging Services; Children & Family Services; and Workforce & Benefits Administration. SSA's mission is to promote the economic and social well-being of individuals, families, neighborhoods and communities. To learn more about the Alameda County Social Services Agency, please visit the website at https://www.alamedacountysocialservices.org/ . THE POSITION: Under direction, to provide professional-level financial services in areas of budget development and processing, contract negotiation and administration, financial planning and monitoring, financial accounting and reporting, and grants management to County departments and agencies; to conduct a variety of studies and inquiries and perform financial analytic and administrative work; and to do related work as required. Financial Services Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I or entry level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of two years full time service. If proficient, incumbents will be eligible to be flexibly promoted to the II level after the equivalent of one year. Appointment at the I level will not be extended beyond two years. Positions in this class series are normally found in County departments with multiple budgets and funding sources and/or with extensive contracting with service providers or community-based organizations. In addition to the provision of financial services, responsibilities also include performing general administrative services work, planning and conducting analytical studies and overseeing support functions and staff. Although the work is diverse, all positions are typically characterized by all of the following elements: 1. Independent decision-making. 2. Capacity to present clear oral and written reports to senior managers. 3. Knowledge of governmental financial processes and systems. 4. Ability to conduct financial analysis and formulate financial recommendations; and 5. Limited availability or nature of supervision. This series is distinguished from the Administrative Specialist class series, which has primary responsibility for the provision of more general administrative services in such areas as personnel, purchasing, contracting, budgeting and departmental communications. It is further distinguished from Senior Financial Services Specialist, which is a skilled, technical specialist class with a primary role in financial strategic planning and policy development. For more detailed information about the job classification, visit: Financial Services Specialist II (#0214) . MINIMUM QUALIFICATIONS Either I The equivalent of one year full-time experience in the class of Financial Services Specialist I in the Alameda County classified service. Or II Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, accounting, economics, financial planning or a field related to the work. (Additional professional financial planning and support experience equivalent to the County’s classification of Financial Services Specialist I may be substituted for the education on a year-for-year basis.) And Experience: Equivalent to one year of full-time professional-level experience in areas of budget development and processing, contract negotiation and administration, financial planning and monitoring, financial accounting and reporting, grant management or similar financial services equivalent to that performed by the Alameda County classified service of Financial Services Specialist I. Licenses: Specified positions may require possession of a valid California driver's license. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Principles and practices of governmental budget development and administration. • Principles and practices of contract and grant administration. • Financial record-keeping and auditing practices. • Practices and techniques of administrative analysis and report preparation. • Applicable federal, state and local policies and regulations. • Computer applications related to the work, such as word processing, data bases and spreadsheets. Proficient in Microsoft Word, Excel, Access and Outlook. • Office administrative practices and procedures, including records management and the operation of standard office equipment. Ability to: • Develop and administer multiple budgets. • Monitor fiscal transactions and audit fiscal records and documentation. • Plan and conduct administrative and operational studies. • Interpret, explain and apply financial regulations, policies and procedures. • Direct the work of others on a project or day-to-day basis. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate financial records and audit data. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of work. • Clearly and effectively communicate, both verbally and in writing; write contract documents, electronic mail, and Board letters to the Board of Supervisors at a professional skill level. • Communicate fluently using the English language to present and request information to/from internal and external customers effectively by phone or in person. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please s ubmit a PDF copy of your completed application to ssadhro@acgov.org . If you have any questions regarding this announcement, please send your contact information and specific inquiries to ssadhro@acgov.org or call La Tonya Phillips at 510-271-9126. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous
Jul 14, 2024
Full Time
Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY: The Alameda County Social Services Agency (SSA) is comprised of over 2,300 employees working collectively and in partnership with community-based organizations, neighborhood groups and policy makers to serve the needs of the community. SSA is comprised of four operating departments: Agency Administration & Finance; Adult & Aging Services; Children & Family Services; and Workforce & Benefits Administration. SSA's mission is to promote the economic and social well-being of individuals, families, neighborhoods and communities. To learn more about the Alameda County Social Services Agency, please visit the website at https://www.alamedacountysocialservices.org/ . THE POSITION: Under direction, to provide professional-level financial services in areas of budget development and processing, contract negotiation and administration, financial planning and monitoring, financial accounting and reporting, and grants management to County departments and agencies; to conduct a variety of studies and inquiries and perform financial analytic and administrative work; and to do related work as required. Financial Services Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I or entry level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of two years full time service. If proficient, incumbents will be eligible to be flexibly promoted to the II level after the equivalent of one year. Appointment at the I level will not be extended beyond two years. Positions in this class series are normally found in County departments with multiple budgets and funding sources and/or with extensive contracting with service providers or community-based organizations. In addition to the provision of financial services, responsibilities also include performing general administrative services work, planning and conducting analytical studies and overseeing support functions and staff. Although the work is diverse, all positions are typically characterized by all of the following elements: 1. Independent decision-making. 2. Capacity to present clear oral and written reports to senior managers. 3. Knowledge of governmental financial processes and systems. 4. Ability to conduct financial analysis and formulate financial recommendations; and 5. Limited availability or nature of supervision. This series is distinguished from the Administrative Specialist class series, which has primary responsibility for the provision of more general administrative services in such areas as personnel, purchasing, contracting, budgeting and departmental communications. It is further distinguished from Senior Financial Services Specialist, which is a skilled, technical specialist class with a primary role in financial strategic planning and policy development. For more detailed information about the job classification, visit: Financial Services Specialist II (#0214) . MINIMUM QUALIFICATIONS Either I The equivalent of one year full-time experience in the class of Financial Services Specialist I in the Alameda County classified service. Or II Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, accounting, economics, financial planning or a field related to the work. (Additional professional financial planning and support experience equivalent to the County’s classification of Financial Services Specialist I may be substituted for the education on a year-for-year basis.) And Experience: Equivalent to one year of full-time professional-level experience in areas of budget development and processing, contract negotiation and administration, financial planning and monitoring, financial accounting and reporting, grant management or similar financial services equivalent to that performed by the Alameda County classified service of Financial Services Specialist I. Licenses: Specified positions may require possession of a valid California driver's license. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Principles and practices of governmental budget development and administration. • Principles and practices of contract and grant administration. • Financial record-keeping and auditing practices. • Practices and techniques of administrative analysis and report preparation. • Applicable federal, state and local policies and regulations. • Computer applications related to the work, such as word processing, data bases and spreadsheets. Proficient in Microsoft Word, Excel, Access and Outlook. • Office administrative practices and procedures, including records management and the operation of standard office equipment. Ability to: • Develop and administer multiple budgets. • Monitor fiscal transactions and audit fiscal records and documentation. • Plan and conduct administrative and operational studies. • Interpret, explain and apply financial regulations, policies and procedures. • Direct the work of others on a project or day-to-day basis. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate financial records and audit data. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of work. • Clearly and effectively communicate, both verbally and in writing; write contract documents, electronic mail, and Board letters to the Board of Supervisors at a professional skill level. • Communicate fluently using the English language to present and request information to/from internal and external customers effectively by phone or in person. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please s ubmit a PDF copy of your completed application to ssadhro@acgov.org . If you have any questions regarding this announcement, please send your contact information and specific inquiries to ssadhro@acgov.org or call La Tonya Phillips at 510-271-9126. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information TYPE OF RECRUITMENT: OPEN COMPETITIVE EXAM NUMBER: CA1609A FIRST DAY OF FILING: Tuesday, May 28, 2024 at 8:00 A.M. (PT) Until the needs of the service are met and is subject to closure without prior notice. WHO WE ARE: The County of Los Angeles (County) is the largest employer in Southern California with more than 110,000 employees across 37 departments and an operating budget of $38 billion. The County serves the needs of over 10 million residents and 88 municipalities that lie within our boundaries. WHAT WE DO: At the Los Angeles County (County) Department of Consumer and Business Affairs (DCBA), we are committed to fostering a fair and dynamic marketplace and enhancing the economic wellbeing of our communities. DCBA is the only local freestanding consumer protection agency in the State, and since its establishment in 1975, our resources and areas of assistance have significantly expanded. We strive to improve the lives of all consumers, tenants, homeowners, immigrants, and workers. Today, we provide a diverse range of services to the residents of the County, including investigating and assisting with consumer complaints, real estate fraud, identity theft, and elder financial abuse. We also strive to keep people housed and in mitigating displacements through our rent stabilization, tenant protections programs and our foreclosure prevention services. DCBA works to expand access to justice and ensures that residents understand their rights, protect those rights, and obtain a fair outcome through our consumer protection programs, including Small Claims Advisor, dispute resolution and mediation programs, immigration legal services, eviction prevention program, and through our Self- Help Legal Access Centers (SHLAC). DCBA also oversees the County’s cannabis regulatory framework and is committed to ensuring an equitable, sustainable, and safe marketplace. Additionally, we drive initiatives that protect workers from exploitation, human trafficking, and provide access to services for vulnerable communities including low to moderate income families, foster youth, and immigrants. DCBA prides itself on providing extraordinary customer service and ensuring equitable access to our programs and resources for all residents of the County. THE OPPORTUNITY: We are seeking qualified candidates to fill Senior Public Information Specialist vacancies in our Communications division at DCBA. DEFINITION: Initiates, plans, develops, maintains, evaluates, implements, and coordinates a more complex and sensitive public information and engagement program; serves in a lead capacity or may serve as a supervisor to public information staff engaged in the planning and dissemination of information through various media channels. CLASSIFICATION STANDARDS: Under general direction, positions allocable to this class report to a higher-level manager or Communications Manager and are responsible for initiating, planning, developing, maintaining, evaluating, implementing, and coordinating more complex public information programs which may be highly-visible, controversial, or sensitive in nature. This class serves a lead role in organization crisis communications or emergency communication responses and provides media training for departmental subject matter experts representing the department before civic and community groups. Positions are characterized by performing the more complex public information functions, such as communicating with members of the news media; developing crisis communications plans; planning, writing, editing, and preparing the more complicated and sensitive material for dissemination through various communication channels, as well as researching departmental programs and investigating and resolving concerns regarding departmental matters. Positions in this class provide technical guidance to other professional, technical, and/or support staff assigned to public information activities. Incumbents must demonstrate a sophisticated understanding of methods of communicating with the County’s diverse, multilingual communities, and must possess professional-level verbal and written communication skills, applying communication principles, methods, practices, and techniques to engage local media and to convey information to the public through various media channels. Incumbents apply their substantial knowledge in utilizing various media outlets and social media platforms, including hyperlocal and ethnic media outlets. Incumbents in this class must have extensive knowledge of the Public Records Act. This class may also serve as a supervisor. Incumbents must seek professional development opportunities and continually update their skills. Essential Job Functions Serves as a key resource to executive management, advising on media relations, strategic communications, procedures, and processes. Provides technical guidance or supervises a team of lower-level public information staff. Establishes the objectives of the department’s public information program and develops strategies and tactics to accomplish these objectives. Organizes and may assign work, sets priorities, and follows-up to ensure coordination and completion of assigned work. Supervises the development and execution of communication strategies, tactics and deliverables, through various communication channels such as web and social media content, email newsletters, print collateral such as brochures, annual reports, and other content. Oversees the coordination and execution of videography, photography, and graphic design services, as needed. Researches and oversees research of departmental projects for proactive media outreach (story pitches). Develops procedures, standards, and guidelines for collection, review, and presentation of information to be communicated to the public through the various media channels and platforms. Coordinates releases and distribution to the media; organizes and arranges public information campaigns and press conferences. Identifies, develops, and maintains key communication channels, adapting and improving them in line with external trends and business needs. Handles intake and response to media requests for information under the California Public Records Act, in coordination with departmental management, County Counsel and the department’s Public Records Act coordinator. Attends and participates in meetings; stays abreast of new trends and innovations related to the field of public information and media relations. Serves as liaison between the department and media representatives and develops effective relationships with media outlets. Monitors and tracks issues affecting the department, monitors media channels and informs management accordingly. Works with department representatives to develop communications such as an annual report, annual budget, mission and vision, and other critical documents. Serves as an information conduit to Board staff and Board Deputies and alerts them of inquiries regarding high-profile or controversial issues affecting the department and provides opportunities to generate accurate media coverage to highlight departmental activities to the public. Responds to newsworthy events and media inquiries, which may include emergencies as a result of an epidemic or following the occurrence of natural or other disaster by providing contacts and immediate responsiveness to inquiries including receiving and assessing information, tailoring releases to the audience, cooperating with the Board Office, Chief Executive Office, communications media, and advising appropriate personnel. Develops and maintains internal communication projects. Assesses effectiveness of digital content using online metrics. Maintains departmental website’s public information content. Staffs public information booth and make presentations to community groups. Develops and manages annual operating budget and provides fiscal direction to the unit(s) supervised. Responds to emergencies, newsworthy events, and media inquiries. Drives to different sites, as necessary. Requirements SELECTION REQUIREMENTS: A Bachelor's degree*, or higher, from an accredited college or university with a major in Communications, Journalism, Public Administration, Public Relations, English or a closely-related field -AND- Four years of experience at the level of Los Angeles County’s class of Public Information Specialist** initiating, planning, developing, maintaining, evaluating, implementing, and coordinating a public information program***. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Some positions may require a valid California Class C Driver License to perform job-related functions. PHYSICAL CLASS: Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. SPECIAL REQUIREMENT INFORMATION: *To receive credit for the required degree, you must include a legible copy of the official diploma, official transcripts, or official letter from the accredited institution which shows the area of specialization, at the time of filing or within 7 calendar days from the date of filing application. Please submit documentation to Ahsu@dcba.lacounty.gov and indicate your name, the exam name, and the exam number. **A Los Angeles County Public Information Specialist is defined as one who i nitiates, plans, develops, maintains, evaluates, implements, and coordinates a public information and engagement program for a County department. ***A Public Information program is one in which information is disseminated to internal and external audiences for the purpose of informing the public in support of an organization’s goals. Withhold Information No withholds will be allowed for this examination. Required experience must be fully met and indicated on the application on the last day of filling. Out-of-class will be accepted for this examination. Employees who wish to qualify using experience gained in county classifications not listed above must provide verification of qualifying out-of-class experience by providing official documentation of additional responsibility bonus, out-of-class bonus, temporary assignment bonus, or reclassification study with CEO Classification with your application at the time of filing or within 7 calendar days from the last date of application filing. Out of Class Bonuses, Temporary Bonuses, and Additional Responsibility Bonuses must be approved/signed by the departmental HR Manager or designated representative or will not be accepted. Employees do not need to submit such verification if they hold or have held one of the positions above, or a position deemed to be at equivalent level. Questionable experience will be verified through the departmental HR Manager when necessary. DESIRABLE QUALIFICATIONS: Additional points will be awarded to candidates who possess the following desirable qualifications: Experience performing public information work for a government agency Experience using various social media platforms to communicate internally and externally, managing, and creating content for an organization’s website Experience providing technical guidance and supervision over other public information staff Experience working with the public, external organizations, media and press to communicate an organization’s message to the public in support of its goals and purpose Experience managing and creating organizations publications utilizing software such as MS PowerPoint, Adobe/Illustrator, Photoshop, Canva and Vizio Additional Information EXAMINATION CONTENT: This examination will consist of an evaluation of education and experience based upon application information, desirable qualifications, and supplemental questionnaire, weighted 100%. Candidates must achieve a passing score of 70% or higher on the examination in order to be added on the eligible register. ELIGIBILITY INFORMATION: Applications will be processed on an "as received" basis and those receiving a passing score will be promulgated to the eligible register accordingly. The names of candidates receiving a passing grade on the examination will be placed on the eligible register and will appear in the order of their score group for a period of twelve (12) months following the date of eligibility. NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS. VACANCY INFORMATION: The eligible register resulting from this examination will be used to fill vacancies throughout the Department of Consumer and Business Affairs as they occur. AVAILABLE SHIFT: Appointees may be required to work any shift, including evenings, nights, weekends and holidays. APPLICATION AND FILING INFORMATION: APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX OR IN PERSON WILL NOT BE ACCEPTED. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. This examination will remain open until the needs of the service are met. Application filing may be suspended at any time with or without advance notice. IMPORTANT NOTES : ALL information in the application materials is subject to VERIFICATION. We may reject your application at any point during the examination hiring process, including after the appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing VERBIAGE form the Class Specifications and Selection Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements . Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week and description of work performed. If your application is incomplete, it will be rejected. NOTE: If you are unable to attach required documents, you must email the documents to the exam analyst, Alvin Hsu, at Ahsu@dcba.lacounty.gov within seven (7) calendar days of filing online. Please include the exam number and the exam title. Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. For more information, please visit their website at https://lacountylibrary.org or contact the specific libraries directly. FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed . ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. CALIFORNIA RELAY SERVICES PHONE: (800) 735-2922 ADA COORDINATOR PHONE: (213) 948-2895 TELETYPE PHONE NUMBER: (800) 899-4099 ALTERNATE TELETYPE PHONE NUMBER: (800) 897- 0077 DEPARTMENT CONTACT Alvin Hsu, Exam Analyst (213) 948-2895 AHsu@dcba.lacounty.gov For detailed information, please click here
Jul 14, 2024
Full Time
Position/Program Information TYPE OF RECRUITMENT: OPEN COMPETITIVE EXAM NUMBER: CA1609A FIRST DAY OF FILING: Tuesday, May 28, 2024 at 8:00 A.M. (PT) Until the needs of the service are met and is subject to closure without prior notice. WHO WE ARE: The County of Los Angeles (County) is the largest employer in Southern California with more than 110,000 employees across 37 departments and an operating budget of $38 billion. The County serves the needs of over 10 million residents and 88 municipalities that lie within our boundaries. WHAT WE DO: At the Los Angeles County (County) Department of Consumer and Business Affairs (DCBA), we are committed to fostering a fair and dynamic marketplace and enhancing the economic wellbeing of our communities. DCBA is the only local freestanding consumer protection agency in the State, and since its establishment in 1975, our resources and areas of assistance have significantly expanded. We strive to improve the lives of all consumers, tenants, homeowners, immigrants, and workers. Today, we provide a diverse range of services to the residents of the County, including investigating and assisting with consumer complaints, real estate fraud, identity theft, and elder financial abuse. We also strive to keep people housed and in mitigating displacements through our rent stabilization, tenant protections programs and our foreclosure prevention services. DCBA works to expand access to justice and ensures that residents understand their rights, protect those rights, and obtain a fair outcome through our consumer protection programs, including Small Claims Advisor, dispute resolution and mediation programs, immigration legal services, eviction prevention program, and through our Self- Help Legal Access Centers (SHLAC). DCBA also oversees the County’s cannabis regulatory framework and is committed to ensuring an equitable, sustainable, and safe marketplace. Additionally, we drive initiatives that protect workers from exploitation, human trafficking, and provide access to services for vulnerable communities including low to moderate income families, foster youth, and immigrants. DCBA prides itself on providing extraordinary customer service and ensuring equitable access to our programs and resources for all residents of the County. THE OPPORTUNITY: We are seeking qualified candidates to fill Senior Public Information Specialist vacancies in our Communications division at DCBA. DEFINITION: Initiates, plans, develops, maintains, evaluates, implements, and coordinates a more complex and sensitive public information and engagement program; serves in a lead capacity or may serve as a supervisor to public information staff engaged in the planning and dissemination of information through various media channels. CLASSIFICATION STANDARDS: Under general direction, positions allocable to this class report to a higher-level manager or Communications Manager and are responsible for initiating, planning, developing, maintaining, evaluating, implementing, and coordinating more complex public information programs which may be highly-visible, controversial, or sensitive in nature. This class serves a lead role in organization crisis communications or emergency communication responses and provides media training for departmental subject matter experts representing the department before civic and community groups. Positions are characterized by performing the more complex public information functions, such as communicating with members of the news media; developing crisis communications plans; planning, writing, editing, and preparing the more complicated and sensitive material for dissemination through various communication channels, as well as researching departmental programs and investigating and resolving concerns regarding departmental matters. Positions in this class provide technical guidance to other professional, technical, and/or support staff assigned to public information activities. Incumbents must demonstrate a sophisticated understanding of methods of communicating with the County’s diverse, multilingual communities, and must possess professional-level verbal and written communication skills, applying communication principles, methods, practices, and techniques to engage local media and to convey information to the public through various media channels. Incumbents apply their substantial knowledge in utilizing various media outlets and social media platforms, including hyperlocal and ethnic media outlets. Incumbents in this class must have extensive knowledge of the Public Records Act. This class may also serve as a supervisor. Incumbents must seek professional development opportunities and continually update their skills. Essential Job Functions Serves as a key resource to executive management, advising on media relations, strategic communications, procedures, and processes. Provides technical guidance or supervises a team of lower-level public information staff. Establishes the objectives of the department’s public information program and develops strategies and tactics to accomplish these objectives. Organizes and may assign work, sets priorities, and follows-up to ensure coordination and completion of assigned work. Supervises the development and execution of communication strategies, tactics and deliverables, through various communication channels such as web and social media content, email newsletters, print collateral such as brochures, annual reports, and other content. Oversees the coordination and execution of videography, photography, and graphic design services, as needed. Researches and oversees research of departmental projects for proactive media outreach (story pitches). Develops procedures, standards, and guidelines for collection, review, and presentation of information to be communicated to the public through the various media channels and platforms. Coordinates releases and distribution to the media; organizes and arranges public information campaigns and press conferences. Identifies, develops, and maintains key communication channels, adapting and improving them in line with external trends and business needs. Handles intake and response to media requests for information under the California Public Records Act, in coordination with departmental management, County Counsel and the department’s Public Records Act coordinator. Attends and participates in meetings; stays abreast of new trends and innovations related to the field of public information and media relations. Serves as liaison between the department and media representatives and develops effective relationships with media outlets. Monitors and tracks issues affecting the department, monitors media channels and informs management accordingly. Works with department representatives to develop communications such as an annual report, annual budget, mission and vision, and other critical documents. Serves as an information conduit to Board staff and Board Deputies and alerts them of inquiries regarding high-profile or controversial issues affecting the department and provides opportunities to generate accurate media coverage to highlight departmental activities to the public. Responds to newsworthy events and media inquiries, which may include emergencies as a result of an epidemic or following the occurrence of natural or other disaster by providing contacts and immediate responsiveness to inquiries including receiving and assessing information, tailoring releases to the audience, cooperating with the Board Office, Chief Executive Office, communications media, and advising appropriate personnel. Develops and maintains internal communication projects. Assesses effectiveness of digital content using online metrics. Maintains departmental website’s public information content. Staffs public information booth and make presentations to community groups. Develops and manages annual operating budget and provides fiscal direction to the unit(s) supervised. Responds to emergencies, newsworthy events, and media inquiries. Drives to different sites, as necessary. Requirements SELECTION REQUIREMENTS: A Bachelor's degree*, or higher, from an accredited college or university with a major in Communications, Journalism, Public Administration, Public Relations, English or a closely-related field -AND- Four years of experience at the level of Los Angeles County’s class of Public Information Specialist** initiating, planning, developing, maintaining, evaluating, implementing, and coordinating a public information program***. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Some positions may require a valid California Class C Driver License to perform job-related functions. PHYSICAL CLASS: Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. SPECIAL REQUIREMENT INFORMATION: *To receive credit for the required degree, you must include a legible copy of the official diploma, official transcripts, or official letter from the accredited institution which shows the area of specialization, at the time of filing or within 7 calendar days from the date of filing application. Please submit documentation to Ahsu@dcba.lacounty.gov and indicate your name, the exam name, and the exam number. **A Los Angeles County Public Information Specialist is defined as one who i nitiates, plans, develops, maintains, evaluates, implements, and coordinates a public information and engagement program for a County department. ***A Public Information program is one in which information is disseminated to internal and external audiences for the purpose of informing the public in support of an organization’s goals. Withhold Information No withholds will be allowed for this examination. Required experience must be fully met and indicated on the application on the last day of filling. Out-of-class will be accepted for this examination. Employees who wish to qualify using experience gained in county classifications not listed above must provide verification of qualifying out-of-class experience by providing official documentation of additional responsibility bonus, out-of-class bonus, temporary assignment bonus, or reclassification study with CEO Classification with your application at the time of filing or within 7 calendar days from the last date of application filing. Out of Class Bonuses, Temporary Bonuses, and Additional Responsibility Bonuses must be approved/signed by the departmental HR Manager or designated representative or will not be accepted. Employees do not need to submit such verification if they hold or have held one of the positions above, or a position deemed to be at equivalent level. Questionable experience will be verified through the departmental HR Manager when necessary. DESIRABLE QUALIFICATIONS: Additional points will be awarded to candidates who possess the following desirable qualifications: Experience performing public information work for a government agency Experience using various social media platforms to communicate internally and externally, managing, and creating content for an organization’s website Experience providing technical guidance and supervision over other public information staff Experience working with the public, external organizations, media and press to communicate an organization’s message to the public in support of its goals and purpose Experience managing and creating organizations publications utilizing software such as MS PowerPoint, Adobe/Illustrator, Photoshop, Canva and Vizio Additional Information EXAMINATION CONTENT: This examination will consist of an evaluation of education and experience based upon application information, desirable qualifications, and supplemental questionnaire, weighted 100%. Candidates must achieve a passing score of 70% or higher on the examination in order to be added on the eligible register. ELIGIBILITY INFORMATION: Applications will be processed on an "as received" basis and those receiving a passing score will be promulgated to the eligible register accordingly. The names of candidates receiving a passing grade on the examination will be placed on the eligible register and will appear in the order of their score group for a period of twelve (12) months following the date of eligibility. NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS. VACANCY INFORMATION: The eligible register resulting from this examination will be used to fill vacancies throughout the Department of Consumer and Business Affairs as they occur. AVAILABLE SHIFT: Appointees may be required to work any shift, including evenings, nights, weekends and holidays. APPLICATION AND FILING INFORMATION: APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX OR IN PERSON WILL NOT BE ACCEPTED. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. This examination will remain open until the needs of the service are met. Application filing may be suspended at any time with or without advance notice. IMPORTANT NOTES : ALL information in the application materials is subject to VERIFICATION. We may reject your application at any point during the examination hiring process, including after the appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing VERBIAGE form the Class Specifications and Selection Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements . Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week and description of work performed. If your application is incomplete, it will be rejected. NOTE: If you are unable to attach required documents, you must email the documents to the exam analyst, Alvin Hsu, at Ahsu@dcba.lacounty.gov within seven (7) calendar days of filing online. Please include the exam number and the exam title. Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. For more information, please visit their website at https://lacountylibrary.org or contact the specific libraries directly. FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed . ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. CALIFORNIA RELAY SERVICES PHONE: (800) 735-2922 ADA COORDINATOR PHONE: (213) 948-2895 TELETYPE PHONE NUMBER: (800) 899-4099 ALTERNATE TELETYPE PHONE NUMBER: (800) 897- 0077 DEPARTMENT CONTACT Alvin Hsu, Exam Analyst (213) 948-2895 AHsu@dcba.lacounty.gov For detailed information, please click here
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Contracts Specialist Classification Administrative Analyst/Specialist - Exempt II AutoReqId 538722 Department Contracts and Procurement Sub-Division Business and Administrative Services Salary Range Classification Range $5,273 - $9,537 per month (Hiring range depending on qualifications, not anticipated to exceed $5,273 - $7,917 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Contracts and Procurement department provides the campus community with cost efficient and effective handling of acquisitions and contracting needs in accordance with State laws and CSU policies. We seek an exceptional individual to join our team as the Contracts Specialist (Administrative Analyst/Specialist - Exempt II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision of the Associate Director of Contracts and Procurement, the Contract Specialist is responsible for preparing highly complex contracts and/or coordination of a specific purchasing function, including independent problem solving for major purchasing campus wide. These responsibilities include assistance with long-term planning, policy recommendations, and/or procedural changes for a particular functional area. The main focus of the Contracts Specialist will be the processing of affiliation agreements, including nursing, teaching, and clinical agreements, service learning, Memorandums of Understanding (MOU's), assisting with minor construction/public works projects, architecture, and engineering agreements. In addition, the Contracts Specialist will be responsible for administering all aspects of the IFB and Request for Proposal (RFP) solicitation processes such as project job walks, bidder's conferences, evaluation of bids and contractor management; and service agreements terms and conditions writing and assisting departments to write specifications. The Contracts Specialist will also be expected to procure goods and services, and other associated purchasing activities. The Contract Specialist is the highest technical specialist for agreements, contracts, consortium projects, public works, repair projects, Insurance matters, and annual reporting. The majority of assignments are at the advanced level. As a member of the Contracts and Procurement Team, the Contracts Specialist supports efforts in promoting an inclusive environment of teamwork and will contribute towards ensuring diversity, equity, and inclusion are incorporated in department operations, programs, and services. The Contracts Specialist will represent the Contracts and Procurement Team in campus events and provide excellent customer service to supporting the needs of the campus community. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor’s degree from an accredited four-year college or university or equivalent in Accounting, Finance, or related field. Several years of experience in Accounting, Finance, or Information Technology. Knowledge or familiarity with integrated financial accounting systems, CFS, and PeopleSoft/queries. Knowledge of accounts payable processes, travel, and procurement policies and procedures. Ability to effectively use integrated accounting systems and Microsoft Office suite. Possession of the analytical and technical skills necessary to troubleshoot, research, and resolve transactions. Full life cycle Concur implementation experience and/or several years of Concur maintenance experience. Excellent written, verbal, interpersonal, and communication skills. Ability to provide excellent customer services to end-users in a diverse, inclusive, and equitable environment. Self-motivated and works independently and as part of a team. Working experience in higher education or public agencies. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. CSU experience, knowledge of State and CSU policies and procedures. Knowledge/experience with PeopleSoft financial systems as it relates to the procurement function. Knowledge of CSU Public Works bidding (Multiple Project Delivery Methods) and contracting. Experience and knowledge of clinical, affiliation, and student learning agreements. Procurement professional certification such as Certified Professional Public Buyer (CPPB) or Certified Professional in Supply Management (CPSM). License/Certifications A Valid California Driver’s License. Live Scan Required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Apr 25 2024 Pacific Daylight Time Applications close: Jul 11 2024 Pacific Daylight Time Closing Date/Time:
Jul 06, 2024
Job Title Contracts Specialist Classification Administrative Analyst/Specialist - Exempt II AutoReqId 538722 Department Contracts and Procurement Sub-Division Business and Administrative Services Salary Range Classification Range $5,273 - $9,537 per month (Hiring range depending on qualifications, not anticipated to exceed $5,273 - $7,917 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Contracts and Procurement department provides the campus community with cost efficient and effective handling of acquisitions and contracting needs in accordance with State laws and CSU policies. We seek an exceptional individual to join our team as the Contracts Specialist (Administrative Analyst/Specialist - Exempt II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision of the Associate Director of Contracts and Procurement, the Contract Specialist is responsible for preparing highly complex contracts and/or coordination of a specific purchasing function, including independent problem solving for major purchasing campus wide. These responsibilities include assistance with long-term planning, policy recommendations, and/or procedural changes for a particular functional area. The main focus of the Contracts Specialist will be the processing of affiliation agreements, including nursing, teaching, and clinical agreements, service learning, Memorandums of Understanding (MOU's), assisting with minor construction/public works projects, architecture, and engineering agreements. In addition, the Contracts Specialist will be responsible for administering all aspects of the IFB and Request for Proposal (RFP) solicitation processes such as project job walks, bidder's conferences, evaluation of bids and contractor management; and service agreements terms and conditions writing and assisting departments to write specifications. The Contracts Specialist will also be expected to procure goods and services, and other associated purchasing activities. The Contract Specialist is the highest technical specialist for agreements, contracts, consortium projects, public works, repair projects, Insurance matters, and annual reporting. The majority of assignments are at the advanced level. As a member of the Contracts and Procurement Team, the Contracts Specialist supports efforts in promoting an inclusive environment of teamwork and will contribute towards ensuring diversity, equity, and inclusion are incorporated in department operations, programs, and services. The Contracts Specialist will represent the Contracts and Procurement Team in campus events and provide excellent customer service to supporting the needs of the campus community. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor’s degree from an accredited four-year college or university or equivalent in Accounting, Finance, or related field. Several years of experience in Accounting, Finance, or Information Technology. Knowledge or familiarity with integrated financial accounting systems, CFS, and PeopleSoft/queries. Knowledge of accounts payable processes, travel, and procurement policies and procedures. Ability to effectively use integrated accounting systems and Microsoft Office suite. Possession of the analytical and technical skills necessary to troubleshoot, research, and resolve transactions. Full life cycle Concur implementation experience and/or several years of Concur maintenance experience. Excellent written, verbal, interpersonal, and communication skills. Ability to provide excellent customer services to end-users in a diverse, inclusive, and equitable environment. Self-motivated and works independently and as part of a team. Working experience in higher education or public agencies. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. CSU experience, knowledge of State and CSU policies and procedures. Knowledge/experience with PeopleSoft financial systems as it relates to the procurement function. Knowledge of CSU Public Works bidding (Multiple Project Delivery Methods) and contracting. Experience and knowledge of clinical, affiliation, and student learning agreements. Procurement professional certification such as Certified Professional Public Buyer (CPPB) or Certified Professional in Supply Management (CPSM). License/Certifications A Valid California Driver’s License. Live Scan Required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Apr 25 2024 Pacific Daylight Time Applications close: Jul 11 2024 Pacific Daylight Time Closing Date/Time: