LOS ANGELES COUNTY
Los Angeles, California, United States
TYPE OF RECRUITMENT OPEN COMPETITIVE JOB OPPORTUNITY EXAM NUMBER: Y1027A FIRST DAY OF FILING: January 5, 2021 at 8:00 AM (PT) UNTIL THE NEEDS OF THE SERVICES ARE MET AND IS SUBJECT TO CLOSURE WITHOUT PRIOR NOTICE NO OUT-OF-CLASS EXPERIENCE WILL BE ACCEPTED FOR THIS EXAMINATION. ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES: The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its integrated system of 27 health centers and four hospitals - and expanded network of community partner clinics - DHS annually provides direct care for over 600,000 unique patients, employs over 23,000 staff, and has an annual budget of over $6.2 billion. For additional information regarding DHS please visit www.dhs.lacounty.gov . Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition, to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings, to supportive housing. THE MISSION: To advance the health of our patients and our communities by providing extraordinary care. DEFINITION: Directs the planning, development, management and implementation of a comprehensive communication, marketing, outreach, and community relations program. Essential Job Functions Supervises the department's Public Information Office, which serves as the primary point of contact for media requests for information. Plans, directs, and oversees the activities of the public relations staff engaged in the production, development, publication, and broadcast of information of department policies, services, and activities to the public and the community. Sets strategic direction for public affairs and relations initiatives, formulates, develops, and implements public relations, media communications and community outreach strategies, initiatives, objectives and policies, maintains a proactive relationship with the Board of Supervisors, public and private entities, communications media, and provide a positive department image through the internet to enhance the department's service image. Directs the development and implementation of the most effective and appropriate methods for communicating information to the public and stakeholders, by the use of videos, e-mail, the internet, brochures, news releases, presentations, graphic displays, photos, fact sheets, directories, or other mediums. Schedule press conferences, news releases and public service announcements. Writes speeches and makes presentations to the media, community groups and other agency representatives on information regarding departmental issues, programs and activities. Serves as the liaison between departmental executive management and the Board of Supervisors, various public and private agencies, community organizations and customers, the Chief Executive Office, and various county departments for the investigation and response to public relations and media related issues, inquiries and complaints of a sensitive or controversial nature having potential for media coverage and community concern. Advises executive level staff and administrators regarding the more sensitive and controversial Board Office and public affairs and media relations issues; facilitates communication, follows up on required actions, and provides alerts to any critical issues, potential problems or sensitive matters. Facilitates and ensures the timely, coordinated response on all assignments initiated by the Director including outside requests for information, requests from the Board of Supervisors, communications media, other County departments, and administrative communication with other government agencies. Formulates policies and procedures related to the department's public information programs; plans and administers communication activities by developing and maintaining a proactive communications program with the public, communications media, and through the internet to enhance the department's service image. Oversees, designs, and coordinates, the preparation of effective and timely news releases, newsletters, and other informational and promotional material concerning departmental activities related to interaction with the media. Oversees the development and maintenance of the department's internet and social media presence to effectively communicate services, image and identity. Serves as part of the Director's executive management team to disseminate information to the Board offices, Chief Executive Office, other departments, or other private entities or public agencies. Consults with the executive management, division managers, other county departments, public and community entities regarding immediate and long range publicity and public information plans and public service programs, advises executive management in the formulation of immediate and long range policy and programs. Analyzes the extent of public understanding of the public education and community outreach programs administered by the department and determines the need for further public information, community outreach and educational activities. Directs and oversee committees on public affairs and relations initiatives and Board-related matters by determining, in collaboration with executive level staff, discussion topics and agenda items relating to evaluating the effectiveness of existing programs and strategies, and implementation of changes to meet needs and priorities. Directs and oversees activities of outside consultants in the development and production of communications and media relations work and special media projects. Writes speeches and makes presentations to the media, community groups and other agency representatives on information regarding Departmental issues, programs and activities. Negotiates partnerships and contractual agreements with private entities as well as other public agencies to implement community and outreach projects. Staffs the department's emergency operations center during activation following the occurrence of natural or other disaster; provides for contacts and immediate responsiveness to inquiries including receiving and assessing information, tailoring the message to the audience, cooperating with Board and Chief Executive Office, other governmental agency leaders, communications media, and others, and advising appropriate personnel. Requirements MINIMUM REQUIREMENTS: Four years of highly responsible administrative* experience performing functions related to the development, administration, and evaluation of comprehensive communication programs and communication strategies. Two years of experience must have been supervising** administrative staff assigned to a public affairs division such as public relations, community affairs, media relations, or a similar division for a public, nonprofit or private agency. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS II : Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. SPECIAL REQUIREMENT INFORMATION: *For this examination, highly responsible administrative experience is defined as: having independent responsibility for the most complex and difficult assignments, such as developing and administering comprehensive programs, campaigns and/or strategies, and managing the overall operations of an organizational unit. That includes responsibility for developing procedures, managing budgets, and participating in policy formulation. ** For this examination, supervising experience is defined as: direct administrative and technical supervision that includes planning, assigning, reviewing work of staff, evaluating employee performance, and supervising or managing the work of staff. DESIRABLE QUALIFICATIONS: Credit will be given to applicants who possess the following desirable qualifications: Additional credit will be given to applicants with additional highly responsible administrative* or supervising** experience in excess of the minimum requirements performing functions related to the development, administration, and evaluation of comprehensive communication programs and communications strategies in a health service area (i.e. hospitals, health clinics, health systems, health plans). Bachelor's Degree or higher in Communication, Journalism, Health Policy, Public Health, Public Relations, Public Affairs, Marketing or a closely related field from an accredited institution. In order to receive credit for any type of college/university degree, such as a bachelor's degree or higher, you must include a legible photocopy of the degree or official transcripts from the accredited institution which shows the area of specialization at the time of filing or within 15 calendar days of filing online. Additional Information EXAMINATION CONTENT: This examination will consist of an evaluation of experience, desirable qualifications and education based upon the application information and supplemental questionnaire, weighted 100%. Candidates must achieve a passing score of 70% or higher on the examination in order to be placed on the eligible register. ELIGIBILITY INFORMATION: Applications will be processed on an "as received" basis and those receiving a passing score will be promulgated to the eligible register accordingly. The names of candidates receiving a passing grade on the examination will be added to the eligible register in the order of their score group for a period of twelve (12) months following the date of eligibility. No person may compete in this exam more than once every twelve (12) months. VACANCY INFORMATION: The resulting eligible register for this examination will be used to fill vacancies within the Department of Health Services. AVAILABLE SHIFT: Appointees may be required to work any shift, including evenings, nights, weekends and holidays. APPLICATION AND FILING INFORMATION: APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX OR IN PERSON WILL NOT BE ACCEPTED. Applications will be processed on an as received basis. Apply online by clicking on the green "Apply" button for this posting. You can also track the status of your application using the website. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing VERBIAGE from Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION AND YOU MAY ALSO BE DISQUALIFIED. This examination will remain open until the needs of the service are met. Application filing may be suspended at any time with or without advance notice. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the MINIMUM REQUIREMENTS . Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. For the foreseeable future, all notices including invitation letters, result letters and notices of non-acceptance will be sent electronically to the email address provided on the application. It is important that applicants provide a valid email address. Please add Oramirez@dhs.lacounty.gov and info@governmentjobs.com to your email address book and to the list of approved senders to prevent email notifications from being filtered as SPAM/JUNK mail. Please note, if you opt out of receiving emails, you can visit governmentjobs.com, log into your profile and check your inbox. The inbox retains a copy of all emails sent, for your records. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member or friend's user ID and password my erase a candidate's original application record. FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. ADA COORDINATOR PHONE (323) 914-7111 CALIFORNIA RELAY SERVICES PHONE (800) 735-2922 TELETYPE PHONE (800) 899-4099 DEPARTMENT CONTACT Oscar Ramirez, Exam Analyst (323) 914-8433 ORamirez@dhs.lacounty.gov Closing Date/Time:
Feb 10, 2021
Full Time
TYPE OF RECRUITMENT OPEN COMPETITIVE JOB OPPORTUNITY EXAM NUMBER: Y1027A FIRST DAY OF FILING: January 5, 2021 at 8:00 AM (PT) UNTIL THE NEEDS OF THE SERVICES ARE MET AND IS SUBJECT TO CLOSURE WITHOUT PRIOR NOTICE NO OUT-OF-CLASS EXPERIENCE WILL BE ACCEPTED FOR THIS EXAMINATION. ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES: The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its integrated system of 27 health centers and four hospitals - and expanded network of community partner clinics - DHS annually provides direct care for over 600,000 unique patients, employs over 23,000 staff, and has an annual budget of over $6.2 billion. For additional information regarding DHS please visit www.dhs.lacounty.gov . Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition, to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings, to supportive housing. THE MISSION: To advance the health of our patients and our communities by providing extraordinary care. DEFINITION: Directs the planning, development, management and implementation of a comprehensive communication, marketing, outreach, and community relations program. Essential Job Functions Supervises the department's Public Information Office, which serves as the primary point of contact for media requests for information. Plans, directs, and oversees the activities of the public relations staff engaged in the production, development, publication, and broadcast of information of department policies, services, and activities to the public and the community. Sets strategic direction for public affairs and relations initiatives, formulates, develops, and implements public relations, media communications and community outreach strategies, initiatives, objectives and policies, maintains a proactive relationship with the Board of Supervisors, public and private entities, communications media, and provide a positive department image through the internet to enhance the department's service image. Directs the development and implementation of the most effective and appropriate methods for communicating information to the public and stakeholders, by the use of videos, e-mail, the internet, brochures, news releases, presentations, graphic displays, photos, fact sheets, directories, or other mediums. Schedule press conferences, news releases and public service announcements. Writes speeches and makes presentations to the media, community groups and other agency representatives on information regarding departmental issues, programs and activities. Serves as the liaison between departmental executive management and the Board of Supervisors, various public and private agencies, community organizations and customers, the Chief Executive Office, and various county departments for the investigation and response to public relations and media related issues, inquiries and complaints of a sensitive or controversial nature having potential for media coverage and community concern. Advises executive level staff and administrators regarding the more sensitive and controversial Board Office and public affairs and media relations issues; facilitates communication, follows up on required actions, and provides alerts to any critical issues, potential problems or sensitive matters. Facilitates and ensures the timely, coordinated response on all assignments initiated by the Director including outside requests for information, requests from the Board of Supervisors, communications media, other County departments, and administrative communication with other government agencies. Formulates policies and procedures related to the department's public information programs; plans and administers communication activities by developing and maintaining a proactive communications program with the public, communications media, and through the internet to enhance the department's service image. Oversees, designs, and coordinates, the preparation of effective and timely news releases, newsletters, and other informational and promotional material concerning departmental activities related to interaction with the media. Oversees the development and maintenance of the department's internet and social media presence to effectively communicate services, image and identity. Serves as part of the Director's executive management team to disseminate information to the Board offices, Chief Executive Office, other departments, or other private entities or public agencies. Consults with the executive management, division managers, other county departments, public and community entities regarding immediate and long range publicity and public information plans and public service programs, advises executive management in the formulation of immediate and long range policy and programs. Analyzes the extent of public understanding of the public education and community outreach programs administered by the department and determines the need for further public information, community outreach and educational activities. Directs and oversee committees on public affairs and relations initiatives and Board-related matters by determining, in collaboration with executive level staff, discussion topics and agenda items relating to evaluating the effectiveness of existing programs and strategies, and implementation of changes to meet needs and priorities. Directs and oversees activities of outside consultants in the development and production of communications and media relations work and special media projects. Writes speeches and makes presentations to the media, community groups and other agency representatives on information regarding Departmental issues, programs and activities. Negotiates partnerships and contractual agreements with private entities as well as other public agencies to implement community and outreach projects. Staffs the department's emergency operations center during activation following the occurrence of natural or other disaster; provides for contacts and immediate responsiveness to inquiries including receiving and assessing information, tailoring the message to the audience, cooperating with Board and Chief Executive Office, other governmental agency leaders, communications media, and others, and advising appropriate personnel. Requirements MINIMUM REQUIREMENTS: Four years of highly responsible administrative* experience performing functions related to the development, administration, and evaluation of comprehensive communication programs and communication strategies. Two years of experience must have been supervising** administrative staff assigned to a public affairs division such as public relations, community affairs, media relations, or a similar division for a public, nonprofit or private agency. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS II : Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. SPECIAL REQUIREMENT INFORMATION: *For this examination, highly responsible administrative experience is defined as: having independent responsibility for the most complex and difficult assignments, such as developing and administering comprehensive programs, campaigns and/or strategies, and managing the overall operations of an organizational unit. That includes responsibility for developing procedures, managing budgets, and participating in policy formulation. ** For this examination, supervising experience is defined as: direct administrative and technical supervision that includes planning, assigning, reviewing work of staff, evaluating employee performance, and supervising or managing the work of staff. DESIRABLE QUALIFICATIONS: Credit will be given to applicants who possess the following desirable qualifications: Additional credit will be given to applicants with additional highly responsible administrative* or supervising** experience in excess of the minimum requirements performing functions related to the development, administration, and evaluation of comprehensive communication programs and communications strategies in a health service area (i.e. hospitals, health clinics, health systems, health plans). Bachelor's Degree or higher in Communication, Journalism, Health Policy, Public Health, Public Relations, Public Affairs, Marketing or a closely related field from an accredited institution. In order to receive credit for any type of college/university degree, such as a bachelor's degree or higher, you must include a legible photocopy of the degree or official transcripts from the accredited institution which shows the area of specialization at the time of filing or within 15 calendar days of filing online. Additional Information EXAMINATION CONTENT: This examination will consist of an evaluation of experience, desirable qualifications and education based upon the application information and supplemental questionnaire, weighted 100%. Candidates must achieve a passing score of 70% or higher on the examination in order to be placed on the eligible register. ELIGIBILITY INFORMATION: Applications will be processed on an "as received" basis and those receiving a passing score will be promulgated to the eligible register accordingly. The names of candidates receiving a passing grade on the examination will be added to the eligible register in the order of their score group for a period of twelve (12) months following the date of eligibility. No person may compete in this exam more than once every twelve (12) months. VACANCY INFORMATION: The resulting eligible register for this examination will be used to fill vacancies within the Department of Health Services. AVAILABLE SHIFT: Appointees may be required to work any shift, including evenings, nights, weekends and holidays. APPLICATION AND FILING INFORMATION: APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX OR IN PERSON WILL NOT BE ACCEPTED. Applications will be processed on an as received basis. Apply online by clicking on the green "Apply" button for this posting. You can also track the status of your application using the website. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing VERBIAGE from Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION AND YOU MAY ALSO BE DISQUALIFIED. This examination will remain open until the needs of the service are met. Application filing may be suspended at any time with or without advance notice. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the MINIMUM REQUIREMENTS . Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. For the foreseeable future, all notices including invitation letters, result letters and notices of non-acceptance will be sent electronically to the email address provided on the application. It is important that applicants provide a valid email address. Please add Oramirez@dhs.lacounty.gov and info@governmentjobs.com to your email address book and to the list of approved senders to prevent email notifications from being filtered as SPAM/JUNK mail. Please note, if you opt out of receiving emails, you can visit governmentjobs.com, log into your profile and check your inbox. The inbox retains a copy of all emails sent, for your records. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member or friend's user ID and password my erase a candidate's original application record. FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. ADA COORDINATOR PHONE (323) 914-7111 CALIFORNIA RELAY SERVICES PHONE (800) 735-2922 TELETYPE PHONE (800) 899-4099 DEPARTMENT CONTACT Oscar Ramirez, Exam Analyst (323) 914-8433 ORamirez@dhs.lacounty.gov Closing Date/Time:
City of Vallejo
Vallejo, California, United States
Description PLEASE READ THIS BULLETIN IN ITS ENTIRETY THE CITY OF VALLEJO The City of Vallejo is located in Solano County and has a population of approximately 121,000 residents. Vallejo is a rapidly changing, highly diverse community located midway between the cities of San Francisco and Sacramento. It is a friendly, active waterfront community that attracts innovative, hardworking people and takes great pride in its 148-year history and maritime heritage. Residents of Vallejo are situated to take advantage of the best of what the area has to offer. Golf, museums, performing arts, boutique shopping, brewpubs and a wide selection of restaurants are all available in Vallejo. Residents and visitors alike enjoy Vallejo's delightful historical downtown area, weekly downtown farmer's market, and beautifully restored Victorian homes and business facades. Vallejo is also home to Six Flags Discovery Kingdom, one of America's only combination wildlife, oceanarium and theme parks. THE DIVISION The Economic Development Division works directly under the City Manager, and is supported by a team of employees that work closely with Planning and Development Services, Building, Housing and Public Works to ensure a seamless and successful experience for stakeholders who invest in the City. The Economic Development Division supports economic growth in Vallejo. The Division's services include new business recruitment, technical assistance for existing Vallejo businesses, business retention, site selection assistance for new and existing businesses, asset management of City-owned property, and Mare Island conversion. The primary goals of the division are to increase the tax base and employment opportunities in Vallejo. THE POSITION This recruitment is being conducted to fill one full-time vacancy. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and temporary vacancies for up to one year. The Economic Development Division is seeking a dynamic candidate to play an important role in managing elements of the City's economic development efforts, including programs and projects designed to expand the local economy, promote community vitality and expedite quality development and redevelopment in the City. Ideal candidates will be detail-oriented, creative problem solvers, experienced project managers who are versatile in all aspects of Economic Development, and can manage multiple projects within tight timeframes. The most successful candidates will have a minimum of four years of increasingly responsible project management experience in Economic Development or Planning and a Bachelor's degree in Public Administration, Business Administration, Planning, or related field. While not required, senior-level experience with larger Economic Development and/or Planning projects and a project management certificate are highly desirable. DISTINGUISHING CHARACTERISTICS This classification is designated as an "at will" classification. SUPERVISION RECEIVED AND EXERCISED General direction is provided by senior management. May provide direct and indirect supervision to professional, technical and clerical staff, as well as contractors. Examples of Duties The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. - Important responsibilities and duties may include, but are not limited to, the following : Participate in all economic development efforts and activities. Participate in the development and implementation of economic development goals, objectives, and priorities; recommend and administer relevant policies and procedures. Within City policy, monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend resource allocations accordingly. Make presentations to the City Council, community and business groups. Participate in the development and administration of economic development programs and activities; recommend budgetary adjustments as appropriate, and prepare cost estimates on special projects. Act as liaison to community and regional groups as directed by the City Manager. Coordinate the efforts of City departments and other groups relative to the City's economic development activities. Participate in the negotiation of development agreements related to economic development activities. Work with key senior staff to develop a municipal marketing plan. Coordinate consultants and City staff in securing funding for economic development projects and activities. Prepare and present staff reports and other necessary correspondence. Represent the City, as directed, to elected officials, and outside agencies; coordinate assigned activities with City departments and outside agencies and organizations. Participate on a variety of boards, commissions, and committees. Attend and participate in professional group meetings; maintain awareness of new trends and developments in the fields of economic development; recommend actions to incorporate new developments as appropriate. Respond to and resolve citizen inquiries and complaints related to areas of responsibility. Perform related duties as required. Typical Qualifications KNOWLEDGE OF: Operations, services, and activities of a comprehensive economic development program. Principles and practices of economic development, and long range planning. Principles and practices of program development and administration. Methods and techniques of public affairs and public relations. Principles and practices of municipal budget preparation and administration. Statistical and financial research methodology. Practices and techniques for the development and implementation of economic development, marketing and communication techniques. Practices of private sector developers, lenders and financial institutions as they relate to economic development projects and activities. Pertinent federal, state, and local laws, codes, and regulations. ABILITY TO: Understand and participate in a comprehensive economic development program. Recommend and administer departmental goals, objectives, and procedures. Analyze and assess programs, policies, and operational needs and make appropriate recommendations for adjustments. Identify and respond to community and organizational issues, concerns, and needs. Plan, organize, and coordinate the work of lower level staff. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods and techniques. Participate in the preparation of designs and plans, field studies, inspection, contract documents and economic analyses. Participate in the negotiation and administration of a variety of agreements and contracts. Meet critical deadlines while working with frequent interruptions. Prepare clear and concise administrative and financial reports. Participate in the preparation and administration of budgets. Interpret and apply applicable federal, state, and local policies, laws, and regulations. Communicate clearly and concisely, both orally and in writing. Make effective public presentations. Establish and maintain effective working relationships with those contacted in the course of work. EXPERIENCE AND TRAINING GUIDELINES Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Four years of increasingly responsible economic development experience. Education: A Bachelor's degree from an accredited college or university with major course work in public administration, business administration, planning, economics, or a related field. License or Certificate: Possession of a valid California Class C Driver's License with a satisfactory driving record is required. *Any license, certification, or registration required for this position shall be maintained (i.e. active and in good standing) at all times during employment with City of Vallejo. For continued employment with City of Vallejo, you must maintain such license, certification, or registration to meet the minimum qualifications of this position. Supplemental Information The Recruitment & Selection Process 1. Applications are due by 5:00 P.M. on Monday, March 15, 2021. Applicants must submit a completed City of Vallejo online application, including all responses to the Supplemental Questionnaire (Resume/Cover Letter Optional), by the posted deadline in order to be considered. NOTE: If you have problems creating a user account, obtaining your already created account information, or submitting your online application, please contact governmentjobs.com applicant support directly at 855-524-5627. City of Vallejo HR staff are unable to assist with these issues. 2. Applications will be screened for overall qualifications the week of March 15, 2021. 3. Applicants who are found to be the best qualified may have their supplemental responses scored by subject matter experts. Candidates who are deemed to be the best qualified will be invited to take part in an assessment process which may consist of written, online, oral, or performance exercises. Candidates invited to the assessment process will be notified by email of the date, time, and location of the assessment. The City reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials, including training and experience, current resume, and responses to supplemental questions. 4. Candidates who are successful in the assessment process will be placed on the Register of Eligibles (eligible list). Candidates will then be referred at the Department's discretion. The Department will conduct all final interviews and make the final candidate selection for this position. REASONABLE ACCOMMODATIONS The City of Vallejo is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application, assessment or selection process may contact the Human Resources Department to request an accommodation. Please contact Alex Clark at (707) 648-5402 or send an email to: alex.cruz@cityofvallejo.net no later than March 15, 2021, at 5:00 p.m. PRIOR TO HIRE The selected candidate will be required to: 1) Submit to reference checks 2) Submit to and successfully pass a pre-employment background check, including fingerprint check. 3) Provide proof of legal right to work in the United States. Disaster Service Workers - All City of Vallejo ("City") employees are designated Disaster Service Workers ("DSW") by state law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all DSW-related training as assigned and to return to work as ordered in the event of an emergency. Equal Opportunity Employer (EOE ) - The City of Vallejo is an Equal Opportunity Employer. It is the policy of the City of Vallejo to provide equal employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors. Closing Date/Time: 3/15/2021 5:00 PM Pacific
Feb 25, 2021
Full Time
Description PLEASE READ THIS BULLETIN IN ITS ENTIRETY THE CITY OF VALLEJO The City of Vallejo is located in Solano County and has a population of approximately 121,000 residents. Vallejo is a rapidly changing, highly diverse community located midway between the cities of San Francisco and Sacramento. It is a friendly, active waterfront community that attracts innovative, hardworking people and takes great pride in its 148-year history and maritime heritage. Residents of Vallejo are situated to take advantage of the best of what the area has to offer. Golf, museums, performing arts, boutique shopping, brewpubs and a wide selection of restaurants are all available in Vallejo. Residents and visitors alike enjoy Vallejo's delightful historical downtown area, weekly downtown farmer's market, and beautifully restored Victorian homes and business facades. Vallejo is also home to Six Flags Discovery Kingdom, one of America's only combination wildlife, oceanarium and theme parks. THE DIVISION The Economic Development Division works directly under the City Manager, and is supported by a team of employees that work closely with Planning and Development Services, Building, Housing and Public Works to ensure a seamless and successful experience for stakeholders who invest in the City. The Economic Development Division supports economic growth in Vallejo. The Division's services include new business recruitment, technical assistance for existing Vallejo businesses, business retention, site selection assistance for new and existing businesses, asset management of City-owned property, and Mare Island conversion. The primary goals of the division are to increase the tax base and employment opportunities in Vallejo. THE POSITION This recruitment is being conducted to fill one full-time vacancy. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and temporary vacancies for up to one year. The Economic Development Division is seeking a dynamic candidate to play an important role in managing elements of the City's economic development efforts, including programs and projects designed to expand the local economy, promote community vitality and expedite quality development and redevelopment in the City. Ideal candidates will be detail-oriented, creative problem solvers, experienced project managers who are versatile in all aspects of Economic Development, and can manage multiple projects within tight timeframes. The most successful candidates will have a minimum of four years of increasingly responsible project management experience in Economic Development or Planning and a Bachelor's degree in Public Administration, Business Administration, Planning, or related field. While not required, senior-level experience with larger Economic Development and/or Planning projects and a project management certificate are highly desirable. DISTINGUISHING CHARACTERISTICS This classification is designated as an "at will" classification. SUPERVISION RECEIVED AND EXERCISED General direction is provided by senior management. May provide direct and indirect supervision to professional, technical and clerical staff, as well as contractors. Examples of Duties The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. - Important responsibilities and duties may include, but are not limited to, the following : Participate in all economic development efforts and activities. Participate in the development and implementation of economic development goals, objectives, and priorities; recommend and administer relevant policies and procedures. Within City policy, monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend resource allocations accordingly. Make presentations to the City Council, community and business groups. Participate in the development and administration of economic development programs and activities; recommend budgetary adjustments as appropriate, and prepare cost estimates on special projects. Act as liaison to community and regional groups as directed by the City Manager. Coordinate the efforts of City departments and other groups relative to the City's economic development activities. Participate in the negotiation of development agreements related to economic development activities. Work with key senior staff to develop a municipal marketing plan. Coordinate consultants and City staff in securing funding for economic development projects and activities. Prepare and present staff reports and other necessary correspondence. Represent the City, as directed, to elected officials, and outside agencies; coordinate assigned activities with City departments and outside agencies and organizations. Participate on a variety of boards, commissions, and committees. Attend and participate in professional group meetings; maintain awareness of new trends and developments in the fields of economic development; recommend actions to incorporate new developments as appropriate. Respond to and resolve citizen inquiries and complaints related to areas of responsibility. Perform related duties as required. Typical Qualifications KNOWLEDGE OF: Operations, services, and activities of a comprehensive economic development program. Principles and practices of economic development, and long range planning. Principles and practices of program development and administration. Methods and techniques of public affairs and public relations. Principles and practices of municipal budget preparation and administration. Statistical and financial research methodology. Practices and techniques for the development and implementation of economic development, marketing and communication techniques. Practices of private sector developers, lenders and financial institutions as they relate to economic development projects and activities. Pertinent federal, state, and local laws, codes, and regulations. ABILITY TO: Understand and participate in a comprehensive economic development program. Recommend and administer departmental goals, objectives, and procedures. Analyze and assess programs, policies, and operational needs and make appropriate recommendations for adjustments. Identify and respond to community and organizational issues, concerns, and needs. Plan, organize, and coordinate the work of lower level staff. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods and techniques. Participate in the preparation of designs and plans, field studies, inspection, contract documents and economic analyses. Participate in the negotiation and administration of a variety of agreements and contracts. Meet critical deadlines while working with frequent interruptions. Prepare clear and concise administrative and financial reports. Participate in the preparation and administration of budgets. Interpret and apply applicable federal, state, and local policies, laws, and regulations. Communicate clearly and concisely, both orally and in writing. Make effective public presentations. Establish and maintain effective working relationships with those contacted in the course of work. EXPERIENCE AND TRAINING GUIDELINES Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Four years of increasingly responsible economic development experience. Education: A Bachelor's degree from an accredited college or university with major course work in public administration, business administration, planning, economics, or a related field. License or Certificate: Possession of a valid California Class C Driver's License with a satisfactory driving record is required. *Any license, certification, or registration required for this position shall be maintained (i.e. active and in good standing) at all times during employment with City of Vallejo. For continued employment with City of Vallejo, you must maintain such license, certification, or registration to meet the minimum qualifications of this position. Supplemental Information The Recruitment & Selection Process 1. Applications are due by 5:00 P.M. on Monday, March 15, 2021. Applicants must submit a completed City of Vallejo online application, including all responses to the Supplemental Questionnaire (Resume/Cover Letter Optional), by the posted deadline in order to be considered. NOTE: If you have problems creating a user account, obtaining your already created account information, or submitting your online application, please contact governmentjobs.com applicant support directly at 855-524-5627. City of Vallejo HR staff are unable to assist with these issues. 2. Applications will be screened for overall qualifications the week of March 15, 2021. 3. Applicants who are found to be the best qualified may have their supplemental responses scored by subject matter experts. Candidates who are deemed to be the best qualified will be invited to take part in an assessment process which may consist of written, online, oral, or performance exercises. Candidates invited to the assessment process will be notified by email of the date, time, and location of the assessment. The City reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials, including training and experience, current resume, and responses to supplemental questions. 4. Candidates who are successful in the assessment process will be placed on the Register of Eligibles (eligible list). Candidates will then be referred at the Department's discretion. The Department will conduct all final interviews and make the final candidate selection for this position. REASONABLE ACCOMMODATIONS The City of Vallejo is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application, assessment or selection process may contact the Human Resources Department to request an accommodation. Please contact Alex Clark at (707) 648-5402 or send an email to: alex.cruz@cityofvallejo.net no later than March 15, 2021, at 5:00 p.m. PRIOR TO HIRE The selected candidate will be required to: 1) Submit to reference checks 2) Submit to and successfully pass a pre-employment background check, including fingerprint check. 3) Provide proof of legal right to work in the United States. Disaster Service Workers - All City of Vallejo ("City") employees are designated Disaster Service Workers ("DSW") by state law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all DSW-related training as assigned and to return to work as ordered in the event of an emergency. Equal Opportunity Employer (EOE ) - The City of Vallejo is an Equal Opportunity Employer. It is the policy of the City of Vallejo to provide equal employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors. Closing Date/Time: 3/15/2021 5:00 PM Pacific
Sacramento Housing & Redevelopment Agency (SHRA)
Sacramento, CA, United States
Description Classification: Supervisory Under general direction of the Portfolio Manager, and in accordance with Asset Management principles and practices/Public Housing Assessment System (PHAS) requirements and effective customer service practices: this position plans, directs, monitors, evaluates, supervises and performs a wide variety of on-site property management activities that ensure the prompt and appropriate occupancy of available units. Essential Areas of Responsibility Regional Manager is responsible for accurate and full collection of rents, enforcement of lease conditions and provisions, timely initiation of eviction proceedings, inspection of rehabilitated or repaired units, timely and accurate tenant re-certification, and the maintenance of safe and sanitary property conditions; and to effectively supervise and evaluate the work of maintenance and clerical staff at the site(s). Regional managers will be assigned responsibility for these functions at multiple sites/properties. Education & Experience Education Bachelor's Degree in Property Management, Business Administration or related field plus 2 years related experience (preferred) OR Associates Degree plus 4 years related experience OR 6 years related experience. Experience The desired experience would be in the area of property management with experience in principles and practices of asset management, affordable housing or assisted housing administration, tax credit properties, housing rehabilitation and development programs and practices, managing rental property, supervision, maintenance principles as they pertain to rental housing units, public housing laws, and agency rules, regulations, and standards. Excellent customer service, oral and written communication skills are essential to this position. Knowledge of: Principles and practices of asset management and public or assisted housing administration. Public housing, and housing rehabilitation and development programs and practices. Principles and practices of managing rental property. Principles and practices of supervision, and maintenance principles as they pertain to rental housing units. Public housing laws, and agency rules, regulations, and standards. Ability to: Plan, organize, and coordinate work in a manner conducive to attaining full cooperation. Supervise the work of assigned subordinate personnel. Maintain confidentiality. Analyze, interpret data, and prepare reports. Comprehend and interpret complex rules, regulations, and laws. Establish and maintain effective working relationships with the community and others contacted in the course of work. Communicate complex ideas clearly and effectively both orally and in writing; and speak effectively before groups. Operate a personal computer using various Windows-based applications programs. Job Duties & Responsibilities Plans, organizes and directs the day-to-day site based management and maintenance operations of public housing development(s). Administers rental policies of the Authority and performs and or supervises leasing and occupancy of units. Collects rents and is responsible for re-examinations of tenant income and inspection of units. Supervises maintenance of rental units owned by the Authority. Coordinates and solves problems relative to the Public Housing program. Implements changes in Federal and State regulations. May represent the Authority at the local level in public relations and community affairs. Maintains effective tenant relations. Requisitions materials and supplies. Prepares and/or supervises the preparation of correspondence and monthly activities and status reports. Undertakes special studies and assignments as directed by the Regional Site Manager. Responds to and resolve issues pertaining to programs. Advise Regional Site Manager, in a timely manner, on necessary actions, problems, or requirements. Serves as an advisor to the Regional Site Manager regarding management and operations issues and other department-wide matters. Reviews and prepare comments on proposed Federal, State and local regulations and their prospective impact on department and authority programs. Suggest alternative courses of action, as applicable. Develops departmental policies and procedures implementing Federal, State, and local directives and statutes and Authority policies, and, as applicable, procedures for department activities and programs. Maintains adequate monitoring and reporting systems to ensure the adequacy, quality, and timeliness of work. Holds and conduct regular staff meetings, to include the communication of and training in Authority policies. Responsible for departmental employee training, motivation, supervision, and evaluation. Recommends salary increases and takes disciplinary action as necessary and authorized. Approves leave requests and time cards. Participates in CHARMA safety program Prepares monthly, quarterly, and annual financial reports Prepares budgets and monitoring budget performance Participates in the selection of staff. Closing Date/Time: Continuous
Feb 16, 2021
Full Time
Description Classification: Supervisory Under general direction of the Portfolio Manager, and in accordance with Asset Management principles and practices/Public Housing Assessment System (PHAS) requirements and effective customer service practices: this position plans, directs, monitors, evaluates, supervises and performs a wide variety of on-site property management activities that ensure the prompt and appropriate occupancy of available units. Essential Areas of Responsibility Regional Manager is responsible for accurate and full collection of rents, enforcement of lease conditions and provisions, timely initiation of eviction proceedings, inspection of rehabilitated or repaired units, timely and accurate tenant re-certification, and the maintenance of safe and sanitary property conditions; and to effectively supervise and evaluate the work of maintenance and clerical staff at the site(s). Regional managers will be assigned responsibility for these functions at multiple sites/properties. Education & Experience Education Bachelor's Degree in Property Management, Business Administration or related field plus 2 years related experience (preferred) OR Associates Degree plus 4 years related experience OR 6 years related experience. Experience The desired experience would be in the area of property management with experience in principles and practices of asset management, affordable housing or assisted housing administration, tax credit properties, housing rehabilitation and development programs and practices, managing rental property, supervision, maintenance principles as they pertain to rental housing units, public housing laws, and agency rules, regulations, and standards. Excellent customer service, oral and written communication skills are essential to this position. Knowledge of: Principles and practices of asset management and public or assisted housing administration. Public housing, and housing rehabilitation and development programs and practices. Principles and practices of managing rental property. Principles and practices of supervision, and maintenance principles as they pertain to rental housing units. Public housing laws, and agency rules, regulations, and standards. Ability to: Plan, organize, and coordinate work in a manner conducive to attaining full cooperation. Supervise the work of assigned subordinate personnel. Maintain confidentiality. Analyze, interpret data, and prepare reports. Comprehend and interpret complex rules, regulations, and laws. Establish and maintain effective working relationships with the community and others contacted in the course of work. Communicate complex ideas clearly and effectively both orally and in writing; and speak effectively before groups. Operate a personal computer using various Windows-based applications programs. Job Duties & Responsibilities Plans, organizes and directs the day-to-day site based management and maintenance operations of public housing development(s). Administers rental policies of the Authority and performs and or supervises leasing and occupancy of units. Collects rents and is responsible for re-examinations of tenant income and inspection of units. Supervises maintenance of rental units owned by the Authority. Coordinates and solves problems relative to the Public Housing program. Implements changes in Federal and State regulations. May represent the Authority at the local level in public relations and community affairs. Maintains effective tenant relations. Requisitions materials and supplies. Prepares and/or supervises the preparation of correspondence and monthly activities and status reports. Undertakes special studies and assignments as directed by the Regional Site Manager. Responds to and resolve issues pertaining to programs. Advise Regional Site Manager, in a timely manner, on necessary actions, problems, or requirements. Serves as an advisor to the Regional Site Manager regarding management and operations issues and other department-wide matters. Reviews and prepare comments on proposed Federal, State and local regulations and their prospective impact on department and authority programs. Suggest alternative courses of action, as applicable. Develops departmental policies and procedures implementing Federal, State, and local directives and statutes and Authority policies, and, as applicable, procedures for department activities and programs. Maintains adequate monitoring and reporting systems to ensure the adequacy, quality, and timeliness of work. Holds and conduct regular staff meetings, to include the communication of and training in Authority policies. Responsible for departmental employee training, motivation, supervision, and evaluation. Recommends salary increases and takes disciplinary action as necessary and authorized. Approves leave requests and time cards. Participates in CHARMA safety program Prepares monthly, quarterly, and annual financial reports Prepares budgets and monitoring budget performance Participates in the selection of staff. Closing Date/Time: Continuous
LOS ANGELES COUNTY
Los Angeles, California, United States
TYPE OF RECRUITMENT Open Competitive Job Opportunity EXAM NUMBER M0830Y-R FILING DATES APPLICATIONS WILL BE ACCEPTED STARTING FEBRUARY 26, 2021 AT 8:00 A.M. (PT) The first review of applications will take place on March 12, 2021. This examination will remain open until the needs of the service are met and is subject to closure without prior notice. BENEFIT INFORMATION: The County of Los Angeles offers an excellent benefits package which includes a Cafeteria Benefit Plan, Contributory Defined Benefit Retirement Plan, matched 401(k) Savings and Deferred Compensation & Thrift Plans, 12 paid Holidays, 10 paid leave days and an option to buy one to 20 more, and flexible work schedules. DEFINITION: Under the general direction of a CEO manager, assists the CEO to manage the County's administrative and financial affairs related to legislation. CLASSIFICATION STANDARDS: Positions in this class provide expert professional staff support to the CEO in the planning, coordination, direction and control of specialized County functions such as the County budget, finance, operations, capital projects, legislative analysis, organization and management studies, employee relations, classification and compensation policy, risk management, marketing, asset management, and unincorporated area services functions. Employees in this position may provide supervision to a team of analysts or serve in a lead, project manager or consultant role for any assignment in one or more of the above fields of specialization. The employee must know and expertly apply a comprehensive knowledge of concepts, practices and procedures to complete complex assignments or know and proficiently apply a broad knowledge of concepts, practices and procedures to complete difficult assignments and apply a basic knowledge of the concepts, practices and procedures of other field(s) of specialization to complete interdisciplinary assignments. The employee plans, conducts and supervises major assignments and reviews and evaluates results, on own initiative recommends new policies or programs to meet unforeseen or unmet needs, operates with substantial latitude for unreviewed action or decision, and performs administrative tasks for the organization on behalf of the unit manager. Essential Job Functions Leads the pursuit of complex County-sponsored legislation at the Federal and/or State level. Collaborates in the selection and pursuit of complex co-sponsored legislation at the Federal and/or State level. Reviews State and/or Federally complex legislation and budget proposals by working directly with County departments to analyze the fiscal, programmatic, and service impact to the County. Develops a list of the County's highest legislative priorities and policies by collaborating with County departments and other internal stakeholders (e.g. Board of Supervisors, Commissions, Departmental Divisions). Updates the County's Federal and State Legislative Agendas by working with County departments to review existing agendas and to submit recommendations for changes to existing, new, and/or deletion of obsolete policies. Analyzes complex proposals by policy area in the Federal and State budgets by reviewing, evaluating, and reporting on all the items contained in each of the budgets by policy area (e.g. social services, health/mental health, public safety). Acts as a legislative advocate for the County by assisting in developing, managing and maintaining strategic partnerships with elected officials, government agencies and other external stakeholders (e.g. State Associations, Community Based Organizations) Prepares various correspondence related to legislative affairs and internal performance metrics. Serves as the County's liaison to elected officials, legislative staff and government agencies at the local, State and Federal levels. Develops and administers training to County departments on the Federal and State legislative and budget process to ensure that County departments are effective and contributing partners in the advocacy efforts of the County. Requirements SELECTION REQUIREMENTS: Three (3) years of experience at the level of Senior Analyst, CEO* analyzing and recommending solutions to problems in legislation and State and Federal budget proposals (e.g., tracking proposed legislation, determining impact of proposed legislation on an entity's programs and services, advocating at the State and Federal level for the support of measures that would enhance an entity's programs, revenues, operations, and services, and identifying State and Federal legislation and budget proposals which would negatively impact an entity's programs, finances and operations which the entity would oppose). * Experience at the level of Senior Anal yst, CEO in the service of Los Angeles Count y is gained in a central agency or corporate headquarter, working independently providing professional staff support to the head of an organization in the planning, coordination, direction and control of legislative analysis. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2- Light. Involves light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping, or squatting. Considerable walking may be involved. Additional Information OUR ASSESSMENT PROCESS : Once we have determined that you meet the requirements, we will evaluate your fitness for this opportunity using two assessments: PART I: An online multiple choice test weighted at 75% assessing: Deductive Reasoning Professional Potential Achievement Coping with Uncertainty Responsibility Working to High Quality Standards Willingness to Learn Maintaining Good Working Relationships Analyzing Information Learning Quickly Generating New Ideas Using Time Efficiently Adapting to Change Applicants must achieve a passing score of 70% or higher on Part I - multiple choice test in order to proceed to Part II - writing assessment. MULTIPLE CHOICE TESTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19. PART II: A writing assessment weighted at 25% measuring English Structure and Content, Written Expression, and Prioritizing Information. Applicants must meet the Selection Requirements and receive a passing score of 70% or higher on each weighted part in order to be placed on the eligible register. Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add ecervantes@hr.lacounty.gov , info@governmentjobs.com , talentcentral@shl.com , noreply@proctoru.com , and donot-reply@amcatmail.com to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. TRANSFER OF TEST RESPONSES : Applicants that have taken identical test questions recently for other exams will have their test responses automatically transferred to this examination. This examination contains test questions that may be used in the future for new examinations and your test responses may be transferred. TEST PREPARATION : Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help in preparing for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find a Job" and then "Job Search Toolkit." Test Preparation Information is located under the "Employment Test Assistance" section. Additional practice tests are available at http://www.shldirect.com/practice_tests.html . ELIGIBILITY INFORMATION : The names of candidates receiving a passing grade in the examination will be placed on the eligible register for a period of six (6) months following the date of promulgation. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly. VACANCY INFORMATION : The re sulting eligible register will be used to fill vacancies at the Chief Executive Office as they occur. AVAILABLE SHIFT : Any APPLICATION AND FILING INFORMATION: Applications must be filed online only. We must receive your application by 5:00 p.m., PT on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. All related documents, IF ANY, must be received at the time of filing or within 15 calendar days from application submission. NOTE: If you are unable to attach documentation to your online application, you may email to ecervantes@hr.lacounty.gov. Please ensure to reference your attachment by writing your full name, Neogov Applicant ID, Examination Title, and Examination Number on the subject of your email.Apply online by clicking the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. IMPORTANT NOTES: ALL information included in the application materials is subject to VERIFICATION . We may reject your application at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION . Utilizing VERBIAGE from Class Specification and Selection Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED . Test scores cannot be given over the telephone. FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed . SOCIAL SECURITY NUMBER : Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For applicants who may not have regular access to a computer or the internet, you may borrow laptops and Wi-Fi hotspots from some public libraries throughout Los Angeles County to complete job applications. NO SHARING OF USER ID AND PASSWORD : All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. California Relay Services Phone: (800) 735-2922 ADA Coordinator Email: adarequests@hr.lacounty.gov Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 Department Contact Name: Elia Cervantes Department Contact Phone: (213) 738-2037 Department Contact Email: ecervantes@hr.lacounty.gov Closing Date/Time:
Feb 26, 2021
Full Time
TYPE OF RECRUITMENT Open Competitive Job Opportunity EXAM NUMBER M0830Y-R FILING DATES APPLICATIONS WILL BE ACCEPTED STARTING FEBRUARY 26, 2021 AT 8:00 A.M. (PT) The first review of applications will take place on March 12, 2021. This examination will remain open until the needs of the service are met and is subject to closure without prior notice. BENEFIT INFORMATION: The County of Los Angeles offers an excellent benefits package which includes a Cafeteria Benefit Plan, Contributory Defined Benefit Retirement Plan, matched 401(k) Savings and Deferred Compensation & Thrift Plans, 12 paid Holidays, 10 paid leave days and an option to buy one to 20 more, and flexible work schedules. DEFINITION: Under the general direction of a CEO manager, assists the CEO to manage the County's administrative and financial affairs related to legislation. CLASSIFICATION STANDARDS: Positions in this class provide expert professional staff support to the CEO in the planning, coordination, direction and control of specialized County functions such as the County budget, finance, operations, capital projects, legislative analysis, organization and management studies, employee relations, classification and compensation policy, risk management, marketing, asset management, and unincorporated area services functions. Employees in this position may provide supervision to a team of analysts or serve in a lead, project manager or consultant role for any assignment in one or more of the above fields of specialization. The employee must know and expertly apply a comprehensive knowledge of concepts, practices and procedures to complete complex assignments or know and proficiently apply a broad knowledge of concepts, practices and procedures to complete difficult assignments and apply a basic knowledge of the concepts, practices and procedures of other field(s) of specialization to complete interdisciplinary assignments. The employee plans, conducts and supervises major assignments and reviews and evaluates results, on own initiative recommends new policies or programs to meet unforeseen or unmet needs, operates with substantial latitude for unreviewed action or decision, and performs administrative tasks for the organization on behalf of the unit manager. Essential Job Functions Leads the pursuit of complex County-sponsored legislation at the Federal and/or State level. Collaborates in the selection and pursuit of complex co-sponsored legislation at the Federal and/or State level. Reviews State and/or Federally complex legislation and budget proposals by working directly with County departments to analyze the fiscal, programmatic, and service impact to the County. Develops a list of the County's highest legislative priorities and policies by collaborating with County departments and other internal stakeholders (e.g. Board of Supervisors, Commissions, Departmental Divisions). Updates the County's Federal and State Legislative Agendas by working with County departments to review existing agendas and to submit recommendations for changes to existing, new, and/or deletion of obsolete policies. Analyzes complex proposals by policy area in the Federal and State budgets by reviewing, evaluating, and reporting on all the items contained in each of the budgets by policy area (e.g. social services, health/mental health, public safety). Acts as a legislative advocate for the County by assisting in developing, managing and maintaining strategic partnerships with elected officials, government agencies and other external stakeholders (e.g. State Associations, Community Based Organizations) Prepares various correspondence related to legislative affairs and internal performance metrics. Serves as the County's liaison to elected officials, legislative staff and government agencies at the local, State and Federal levels. Develops and administers training to County departments on the Federal and State legislative and budget process to ensure that County departments are effective and contributing partners in the advocacy efforts of the County. Requirements SELECTION REQUIREMENTS: Three (3) years of experience at the level of Senior Analyst, CEO* analyzing and recommending solutions to problems in legislation and State and Federal budget proposals (e.g., tracking proposed legislation, determining impact of proposed legislation on an entity's programs and services, advocating at the State and Federal level for the support of measures that would enhance an entity's programs, revenues, operations, and services, and identifying State and Federal legislation and budget proposals which would negatively impact an entity's programs, finances and operations which the entity would oppose). * Experience at the level of Senior Anal yst, CEO in the service of Los Angeles Count y is gained in a central agency or corporate headquarter, working independently providing professional staff support to the head of an organization in the planning, coordination, direction and control of legislative analysis. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2- Light. Involves light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping, or squatting. Considerable walking may be involved. Additional Information OUR ASSESSMENT PROCESS : Once we have determined that you meet the requirements, we will evaluate your fitness for this opportunity using two assessments: PART I: An online multiple choice test weighted at 75% assessing: Deductive Reasoning Professional Potential Achievement Coping with Uncertainty Responsibility Working to High Quality Standards Willingness to Learn Maintaining Good Working Relationships Analyzing Information Learning Quickly Generating New Ideas Using Time Efficiently Adapting to Change Applicants must achieve a passing score of 70% or higher on Part I - multiple choice test in order to proceed to Part II - writing assessment. MULTIPLE CHOICE TESTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19. PART II: A writing assessment weighted at 25% measuring English Structure and Content, Written Expression, and Prioritizing Information. Applicants must meet the Selection Requirements and receive a passing score of 70% or higher on each weighted part in order to be placed on the eligible register. Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add ecervantes@hr.lacounty.gov , info@governmentjobs.com , talentcentral@shl.com , noreply@proctoru.com , and donot-reply@amcatmail.com to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. TRANSFER OF TEST RESPONSES : Applicants that have taken identical test questions recently for other exams will have their test responses automatically transferred to this examination. This examination contains test questions that may be used in the future for new examinations and your test responses may be transferred. TEST PREPARATION : Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help in preparing for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find a Job" and then "Job Search Toolkit." Test Preparation Information is located under the "Employment Test Assistance" section. Additional practice tests are available at http://www.shldirect.com/practice_tests.html . ELIGIBILITY INFORMATION : The names of candidates receiving a passing grade in the examination will be placed on the eligible register for a period of six (6) months following the date of promulgation. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly. VACANCY INFORMATION : The re sulting eligible register will be used to fill vacancies at the Chief Executive Office as they occur. AVAILABLE SHIFT : Any APPLICATION AND FILING INFORMATION: Applications must be filed online only. We must receive your application by 5:00 p.m., PT on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. All related documents, IF ANY, must be received at the time of filing or within 15 calendar days from application submission. NOTE: If you are unable to attach documentation to your online application, you may email to ecervantes@hr.lacounty.gov. Please ensure to reference your attachment by writing your full name, Neogov Applicant ID, Examination Title, and Examination Number on the subject of your email.Apply online by clicking the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. IMPORTANT NOTES: ALL information included in the application materials is subject to VERIFICATION . We may reject your application at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION . Utilizing VERBIAGE from Class Specification and Selection Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED . Test scores cannot be given over the telephone. FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed . SOCIAL SECURITY NUMBER : Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For applicants who may not have regular access to a computer or the internet, you may borrow laptops and Wi-Fi hotspots from some public libraries throughout Los Angeles County to complete job applications. NO SHARING OF USER ID AND PASSWORD : All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. California Relay Services Phone: (800) 735-2922 ADA Coordinator Email: adarequests@hr.lacounty.gov Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 Department Contact Name: Elia Cervantes Department Contact Phone: (213) 738-2037 Department Contact Email: ecervantes@hr.lacounty.gov Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
TYPE OF RECRUITMENT Open Competitive Job Opportunity EXAM NUMBER: M0829Y-R FILING DATES APPLICATIONS WILL BE ACCEPTED STARTING FEBRUARY 26, 2021 AT 8:00 A.M (PT) The first review of applications will take place on March 12, 2021. This examination will remain open until the needs of the service are met and is subject to closure without prior notice. BENEFIT INFORMATION: The County of Los Angeles offers an excellent benefits package which includes a Cafeteria Benefit Plan, Contributory Defined Benefit Retirement Plan, matched 401(k) Savings and Deferred Compensation & Thrift Plans, 12 paid Holidays, 10 paid leave days and an option to buy one to 20 more, and flexible work schedules. DEFINITION: Under the direction of a CEO manager, assists the CEO by carrying out assignments and projects related to legislation. CLASSIFICATION STANDARDS: Positions in this class provide professional staff support to the CEO in the planning, coordination, direction and control of such specialized County functions as the County budget, finance, operations, capital projects, legislative analysis, organization and management studies, employee relations, compensation policy, risk management, marketing, asset management, and unincorporated area services functions. At this level the employee specializes in one of the above fields of specialization and knows and proficiently applies a broad knowledge of concepts, practices and procedures to solve difficult problems in that field. Work in the field of specialization is varied and difficult, assignments are broad requiring evaluation, originality or ingenuity, the employee has latitude for unreviewed action or decision and works with minimum supervision, conferring with a supervisor on unusual matters. Some assignments are of such broad scope as to require that the employee lead the work of one or more analysts. Essential Job Functions Leads the pursuit of County-sponsored legislation at the Federal and/or State level. Collaborates in the selection and pursuit of co-sponsored legislation at the Federal and/or State level. Reviews State and/or Federal legislation and budget proposals by working directly with County departments to analyze the fiscal, programmatic, and service impact to the County. Develops a list of the County's legislative priorities and policies by collaborating with County departments and other internal stakeholders (e.g. Board of Supervisors, Commissions, Departmental Divisions). Updates the County's Federal and State Legislative Agendas by working with County departments to review existing agendas and to submit recommendations for changes to existing, new, and/or deletion of obsolete policies. Analyzes proposals by policy area in the Federal and State budgets by reviewing, evaluating, and reporting on all the items contained in each of the budgets by policy area (e.g. social services, health/mental health, public safety). Acts as legislative advocates for the County by assisting in developing, managing and maintaining strategic partnerships with elected officials, government agencies and other external stakeholders (e.g. State Associations, Community Based Organizations). Prepares various correspondence related to legislative affairs and internal performance metrics. Serves as the County's liaison to elected officials, legislative staff and government agencies at the local, State and Federal levels. Requirements SELECTION REQUIREMENTS: Three years of experience at the level of Analyst, CEO* analyzing and recommending solutions to problems in legislation and State and Federal budget proposals (e.g., tracking proposed legislation, determining impact of proposed legislation on an entity's programs and services, advocating at the State and Federal level for the support of measures that would enhance an entity's programs, revenues, operations, and services, and identifying State and Federal legislation and budget proposals which would negatively impact an entity's programs, finances and operations which the entity would oppose). *Experience at the level of Analyst, CEO in the service of Los Angeles County is gained working in a central agency or corporate headquarter, providing professional staff support to the head of an organization in the planning, coordination, direction and control of legislative analysis under general supervision. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2- Light. Light physical effort which may include occasional light lifting to a 10 pound limit and so bending, stooping or squatting. Considerable walking may be involved. Additional Information OUR ASSESSMENT PROCESS Once we have determined that you meet the requirements, we will evaluate your fitness for this opportunity using two assessments: PART I: An online multiple choice test weighted at 75% assessing: Deductive Reasoning Professional Potential Achievement Coping with Uncertainty Responsibility Working to High Quality Standards Willingness to Learn Maintaining Good Working Relationships Analyzing Information Learning Quickly Generating New Ideas Using Time Efficiently Adapting to Change Applicants must achieve a passing score of 70% or higher on Part I - multiple choice test in order to proceed to Part II - writing assessment. MULTIPLE CHOICE TESTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19. PART II: A writing assessment weighted at 25% measuring English Structure and Content, Written Expression, and Prioritizing Information. Applicants must meet the Selection Requirements and receive a passing score of 70% or higher on each weighted part in order to be placed on the eligible register. Many important notifications including Invitation letters to the test(s) will be sent electronically to the email address provided on application. It is important that candidates provide a valid email address. Please add gtung@hr.lacounty.gov , info@governmentjobs.com , talentcentral@shl.com , noreply@proctoru.com and donot-reply@amcatmail.com to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. TRANSFER OF TEST RESPONSES Applicants who have taken identical test questions recently for other exams will have their test responses automatically transferred to this examination. This examination contains test questions that may be used in the future for new examinations and your test responses may be transferred. TEST PREPARATION Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help in preparing for the test, we advise you to review all related materials that you deem necessary. An interactive Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find a Job" and then "Job Search Toolkit." Test Preparation Information is located under the "Employment Test Assistance" section. Additional practice tests are available at http://www.shldirect.com/practice_tests.html . While these practice materials will help in preparing for the test, we advise you to review ALL related materials that you deem necessary. ELIGIBILITY INFORMATION The names of candidates receiving a passing score in the examination will be placed on the eligible register for a period of six (6) months following the date of promulgation. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly. VACANCY INFORMATION The resulting eligible register will be used to fill vacancies in the Chief Executive Office as they occur. AVAILABLE SHIFT : Any APPLICATION AND FILING INFORMATION Applications must be filed online only. We must receive your application by 5:00 p.m., PT on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Any required documents must be submitted within fifteen (15) calendar days from application submission. Note: If you are unable to attach documentation to your online application, you may email to gtung@hr.lacounty.gov . Please ensure to reference your attachment by writing your full name, Neogov Applicant ID, Examination Title, and Examination Number on the subject of your email. Apply online by clicking the green " Apply " button at the top right of this posting. You can also track the status of your application using this website. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the SELECTION REQUIREMENTS . Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, description of work performed, and salary earned. If your application and/or supplemental questionnaire is incomplete, it will be rejected. IMPORTANT NOTES: ALL information included in the application materials is subject to VERIFICATION. We may reject your application at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION . Utilizing VERBIAGE from Class Specification and Selection Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED . Test scores cannot be given over the telephone. FAIR CHANCE INITIATIVE The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. SOCIAL SECURITY NUMBER Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES For applicants who may not have regular access to a computer or the internet, you may borrow laptops and Wi-Fi hotspots from some public libraries throughout Los Angeles County to complete job applications. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. ADA Coordinator Email: adarequests@hr.lacounty.gov Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 Department Contact Name: George Tung Department Contact Phone: (213) 351-7264 Department Contact Email: gtung@hr.lacounty.gov Closing Date/Time:
Feb 26, 2021
Full Time
TYPE OF RECRUITMENT Open Competitive Job Opportunity EXAM NUMBER: M0829Y-R FILING DATES APPLICATIONS WILL BE ACCEPTED STARTING FEBRUARY 26, 2021 AT 8:00 A.M (PT) The first review of applications will take place on March 12, 2021. This examination will remain open until the needs of the service are met and is subject to closure without prior notice. BENEFIT INFORMATION: The County of Los Angeles offers an excellent benefits package which includes a Cafeteria Benefit Plan, Contributory Defined Benefit Retirement Plan, matched 401(k) Savings and Deferred Compensation & Thrift Plans, 12 paid Holidays, 10 paid leave days and an option to buy one to 20 more, and flexible work schedules. DEFINITION: Under the direction of a CEO manager, assists the CEO by carrying out assignments and projects related to legislation. CLASSIFICATION STANDARDS: Positions in this class provide professional staff support to the CEO in the planning, coordination, direction and control of such specialized County functions as the County budget, finance, operations, capital projects, legislative analysis, organization and management studies, employee relations, compensation policy, risk management, marketing, asset management, and unincorporated area services functions. At this level the employee specializes in one of the above fields of specialization and knows and proficiently applies a broad knowledge of concepts, practices and procedures to solve difficult problems in that field. Work in the field of specialization is varied and difficult, assignments are broad requiring evaluation, originality or ingenuity, the employee has latitude for unreviewed action or decision and works with minimum supervision, conferring with a supervisor on unusual matters. Some assignments are of such broad scope as to require that the employee lead the work of one or more analysts. Essential Job Functions Leads the pursuit of County-sponsored legislation at the Federal and/or State level. Collaborates in the selection and pursuit of co-sponsored legislation at the Federal and/or State level. Reviews State and/or Federal legislation and budget proposals by working directly with County departments to analyze the fiscal, programmatic, and service impact to the County. Develops a list of the County's legislative priorities and policies by collaborating with County departments and other internal stakeholders (e.g. Board of Supervisors, Commissions, Departmental Divisions). Updates the County's Federal and State Legislative Agendas by working with County departments to review existing agendas and to submit recommendations for changes to existing, new, and/or deletion of obsolete policies. Analyzes proposals by policy area in the Federal and State budgets by reviewing, evaluating, and reporting on all the items contained in each of the budgets by policy area (e.g. social services, health/mental health, public safety). Acts as legislative advocates for the County by assisting in developing, managing and maintaining strategic partnerships with elected officials, government agencies and other external stakeholders (e.g. State Associations, Community Based Organizations). Prepares various correspondence related to legislative affairs and internal performance metrics. Serves as the County's liaison to elected officials, legislative staff and government agencies at the local, State and Federal levels. Requirements SELECTION REQUIREMENTS: Three years of experience at the level of Analyst, CEO* analyzing and recommending solutions to problems in legislation and State and Federal budget proposals (e.g., tracking proposed legislation, determining impact of proposed legislation on an entity's programs and services, advocating at the State and Federal level for the support of measures that would enhance an entity's programs, revenues, operations, and services, and identifying State and Federal legislation and budget proposals which would negatively impact an entity's programs, finances and operations which the entity would oppose). *Experience at the level of Analyst, CEO in the service of Los Angeles County is gained working in a central agency or corporate headquarter, providing professional staff support to the head of an organization in the planning, coordination, direction and control of legislative analysis under general supervision. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2- Light. Light physical effort which may include occasional light lifting to a 10 pound limit and so bending, stooping or squatting. Considerable walking may be involved. Additional Information OUR ASSESSMENT PROCESS Once we have determined that you meet the requirements, we will evaluate your fitness for this opportunity using two assessments: PART I: An online multiple choice test weighted at 75% assessing: Deductive Reasoning Professional Potential Achievement Coping with Uncertainty Responsibility Working to High Quality Standards Willingness to Learn Maintaining Good Working Relationships Analyzing Information Learning Quickly Generating New Ideas Using Time Efficiently Adapting to Change Applicants must achieve a passing score of 70% or higher on Part I - multiple choice test in order to proceed to Part II - writing assessment. MULTIPLE CHOICE TESTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19. PART II: A writing assessment weighted at 25% measuring English Structure and Content, Written Expression, and Prioritizing Information. Applicants must meet the Selection Requirements and receive a passing score of 70% or higher on each weighted part in order to be placed on the eligible register. Many important notifications including Invitation letters to the test(s) will be sent electronically to the email address provided on application. It is important that candidates provide a valid email address. Please add gtung@hr.lacounty.gov , info@governmentjobs.com , talentcentral@shl.com , noreply@proctoru.com and donot-reply@amcatmail.com to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. TRANSFER OF TEST RESPONSES Applicants who have taken identical test questions recently for other exams will have their test responses automatically transferred to this examination. This examination contains test questions that may be used in the future for new examinations and your test responses may be transferred. TEST PREPARATION Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help in preparing for the test, we advise you to review all related materials that you deem necessary. An interactive Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find a Job" and then "Job Search Toolkit." Test Preparation Information is located under the "Employment Test Assistance" section. Additional practice tests are available at http://www.shldirect.com/practice_tests.html . While these practice materials will help in preparing for the test, we advise you to review ALL related materials that you deem necessary. ELIGIBILITY INFORMATION The names of candidates receiving a passing score in the examination will be placed on the eligible register for a period of six (6) months following the date of promulgation. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly. VACANCY INFORMATION The resulting eligible register will be used to fill vacancies in the Chief Executive Office as they occur. AVAILABLE SHIFT : Any APPLICATION AND FILING INFORMATION Applications must be filed online only. We must receive your application by 5:00 p.m., PT on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Any required documents must be submitted within fifteen (15) calendar days from application submission. Note: If you are unable to attach documentation to your online application, you may email to gtung@hr.lacounty.gov . Please ensure to reference your attachment by writing your full name, Neogov Applicant ID, Examination Title, and Examination Number on the subject of your email. Apply online by clicking the green " Apply " button at the top right of this posting. You can also track the status of your application using this website. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the SELECTION REQUIREMENTS . Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, description of work performed, and salary earned. If your application and/or supplemental questionnaire is incomplete, it will be rejected. IMPORTANT NOTES: ALL information included in the application materials is subject to VERIFICATION. We may reject your application at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION . Utilizing VERBIAGE from Class Specification and Selection Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED . Test scores cannot be given over the telephone. FAIR CHANCE INITIATIVE The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. SOCIAL SECURITY NUMBER Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES For applicants who may not have regular access to a computer or the internet, you may borrow laptops and Wi-Fi hotspots from some public libraries throughout Los Angeles County to complete job applications. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. ADA Coordinator Email: adarequests@hr.lacounty.gov Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 Department Contact Name: George Tung Department Contact Phone: (213) 351-7264 Department Contact Email: gtung@hr.lacounty.gov Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
EXAM NUMBER M08458-R Job Title: Manager, CEO - Classification and Compensation Salary: $156,752 - $237,257 Annually Note: This position is subject to the provisions of the Management Appraisal of Performance Plan (MAPP). Initial salary placement and subsequent salary adjustments will be made in accordance with MAPP guidelines and regulations. When to Submit Your Application: The application filing period will begin on December 7, 2020 at 8:00 a.m. (Pacific Time) and will remain open until the needs of the Department are met. Type of Recruitment: Open Competitive Job Opportunity Check Out Our Outstanding Benefits! Click here to see a list of employee benefits. Who We Are The County of Los Angeles is the largest employer in Southern California with over 112,000 employees across 36 departments and an operating budget of $36 billion. The County provides vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more. Essential Job Functions The Opportunity We are pursuing qualified candidates to fill a Manager position that is responsible for assisting in the administration of Classification and/or Compensation within the Chief Executive Office. Position Responsibilities Manages the Chief Executive Office's Classification or Compensation Section. Oversees provisions of the Charter, County Code and/or Civil Service Rules related to classification and/or compensation administration. Provides strategic and technical guidance to line departments on classification and/or compensation matters. Assists in evaluating departmental requests for new and/or reclassification of positions, bonuses, special pay provisions and MAPP salary placement. Assists in facilitating classification and/or compensation studies in support of reorganization and establishment of new classifications. Assists in formulating policy and procedures for Countywide classification and/or compensation administration. Manages and coordinates the work of subordinate analysts and clerical staff. Develops and manages strategic partnerships with line departments, labor unions and the Board. Participates in Section, Division and/or Branch strategic planning efforts. Requirements Requirements to Qualify Three years of experience in a highly responsible administrative capacity* in the analysis of problems related to classification and/or compensation at the level of Los Angeles County's class of Chief Program Specialist, CEO**, Principal Analyst, CEO*** or higher. License A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Physical Class Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stopping or squatting. Considerable walking may be involved. Special Requirement Information *For this examination, highly responsible administrative capacity is defined as performing highly complex work typically in an administrative services branch of an organizational unit, including responsibility for the development of procedures and participation in policy formulation. Experience at this level has independent responsibility for the most complex and difficult assignments, analyzing and making recommendations for the solution of problems of organization, budget, personnel, information services, programs, facilities planning, materials management, and general management. **In the County of Los Angeles, experience at the level of Chief Program Specialist, CEO is gained through having responsibility for a major program providing operating departments with professional services in the administration of specialized Countywide programs. ***In the County of Los Angeles, experience at the level of Principal Analyst, CEO is gained through assisting the CEO to manage the County's administrative and financial affairs, under the general direction of a CEO manager. Out-of-class work experience will not be accepted for this examination . Additional Information Our Assessment Process This examination will consist of two (2) parts: Part I: An evaluation of your training and experience (T&E) weighted 40% of your total score measuring: Knowledge of Job Classification Principles, Best Practices, and Methods Knowledge of Plans, Policies, Procedures, and Regulations Related to Classification and/or Compensation Managing Performance and Delegating Leadership Organizational & Process Improvement Skills Negotiating Analysis, Decision Making and Problem Solving Political and Organizational Savviness Applicants must achieve a passing score of 70% or higher on Part I - Training and Experience Evaluation in order to proceed to Part II - Structured Interview. Part II: A structured interview weighted 60% of your total score assessing knowledge and experience; problem solving and decision making; interpersonal effectiveness; work habits and attitudes; leadership and management; and oral communication. Candidates must meet the selection requirements, receive a passing score of 70% or higher on Part II, and receive a combined passing score of 70% or higher on Part I and Part II in order to be placed on the eligible register. Candidates receiving a passing score will be placed on the eligible register in the order of their score group for a period of 6 months following the date of promulgation. Applications will be processed on an as received basis and promulgated to the eligible register accordingly. Transfer of Scores: Applicants that have taken identical test part(s) for other exams within the last 12 months, will have their test responses automatically transferred to this examination. This examination contains test parts that may be used in the future for new examinations. Your scores will be transferred to the new examination and may not be allowed to re take any identical test parts for at least 12 months. NOTE: Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add aoganesyan@hr.lacounty.gov and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants can opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. How to Apply We ask that you submit an application through the "Apply" link at the top of the job posting (green button). Your application status may also be tracked by signing in to your Government Jobs profile at the following web address: https://www.governmentjobs.com/careers/lacounty . Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements to Qualify as listed on this bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Please note that all information included in the application materials is subject to verificationat any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment . Utilizing verbiage from Class Specification and minimum requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified . Note: If you have a disability and need an accommodation to take the structured interview, let us know by contacting our ADA Coordinator at adarequests@hr.lacounty.gov. The sooner you contact us, the sooner we can respond to your request and keep you moving through the process. Have any questions about anything listed above? Contact us: Department Contact Name: Anna Oganesyan Department Contact Phone: (213) 639-6798 Department Contact Email: aoganesyan@hr.lacounty.gov Exam Number: M08458-R Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed . Closing Date/Time: Continuous
Feb 10, 2021
Full Time
EXAM NUMBER M08458-R Job Title: Manager, CEO - Classification and Compensation Salary: $156,752 - $237,257 Annually Note: This position is subject to the provisions of the Management Appraisal of Performance Plan (MAPP). Initial salary placement and subsequent salary adjustments will be made in accordance with MAPP guidelines and regulations. When to Submit Your Application: The application filing period will begin on December 7, 2020 at 8:00 a.m. (Pacific Time) and will remain open until the needs of the Department are met. Type of Recruitment: Open Competitive Job Opportunity Check Out Our Outstanding Benefits! Click here to see a list of employee benefits. Who We Are The County of Los Angeles is the largest employer in Southern California with over 112,000 employees across 36 departments and an operating budget of $36 billion. The County provides vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more. Essential Job Functions The Opportunity We are pursuing qualified candidates to fill a Manager position that is responsible for assisting in the administration of Classification and/or Compensation within the Chief Executive Office. Position Responsibilities Manages the Chief Executive Office's Classification or Compensation Section. Oversees provisions of the Charter, County Code and/or Civil Service Rules related to classification and/or compensation administration. Provides strategic and technical guidance to line departments on classification and/or compensation matters. Assists in evaluating departmental requests for new and/or reclassification of positions, bonuses, special pay provisions and MAPP salary placement. Assists in facilitating classification and/or compensation studies in support of reorganization and establishment of new classifications. Assists in formulating policy and procedures for Countywide classification and/or compensation administration. Manages and coordinates the work of subordinate analysts and clerical staff. Develops and manages strategic partnerships with line departments, labor unions and the Board. Participates in Section, Division and/or Branch strategic planning efforts. Requirements Requirements to Qualify Three years of experience in a highly responsible administrative capacity* in the analysis of problems related to classification and/or compensation at the level of Los Angeles County's class of Chief Program Specialist, CEO**, Principal Analyst, CEO*** or higher. License A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Physical Class Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stopping or squatting. Considerable walking may be involved. Special Requirement Information *For this examination, highly responsible administrative capacity is defined as performing highly complex work typically in an administrative services branch of an organizational unit, including responsibility for the development of procedures and participation in policy formulation. Experience at this level has independent responsibility for the most complex and difficult assignments, analyzing and making recommendations for the solution of problems of organization, budget, personnel, information services, programs, facilities planning, materials management, and general management. **In the County of Los Angeles, experience at the level of Chief Program Specialist, CEO is gained through having responsibility for a major program providing operating departments with professional services in the administration of specialized Countywide programs. ***In the County of Los Angeles, experience at the level of Principal Analyst, CEO is gained through assisting the CEO to manage the County's administrative and financial affairs, under the general direction of a CEO manager. Out-of-class work experience will not be accepted for this examination . Additional Information Our Assessment Process This examination will consist of two (2) parts: Part I: An evaluation of your training and experience (T&E) weighted 40% of your total score measuring: Knowledge of Job Classification Principles, Best Practices, and Methods Knowledge of Plans, Policies, Procedures, and Regulations Related to Classification and/or Compensation Managing Performance and Delegating Leadership Organizational & Process Improvement Skills Negotiating Analysis, Decision Making and Problem Solving Political and Organizational Savviness Applicants must achieve a passing score of 70% or higher on Part I - Training and Experience Evaluation in order to proceed to Part II - Structured Interview. Part II: A structured interview weighted 60% of your total score assessing knowledge and experience; problem solving and decision making; interpersonal effectiveness; work habits and attitudes; leadership and management; and oral communication. Candidates must meet the selection requirements, receive a passing score of 70% or higher on Part II, and receive a combined passing score of 70% or higher on Part I and Part II in order to be placed on the eligible register. Candidates receiving a passing score will be placed on the eligible register in the order of their score group for a period of 6 months following the date of promulgation. Applications will be processed on an as received basis and promulgated to the eligible register accordingly. Transfer of Scores: Applicants that have taken identical test part(s) for other exams within the last 12 months, will have their test responses automatically transferred to this examination. This examination contains test parts that may be used in the future for new examinations. Your scores will be transferred to the new examination and may not be allowed to re take any identical test parts for at least 12 months. NOTE: Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add aoganesyan@hr.lacounty.gov and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants can opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. How to Apply We ask that you submit an application through the "Apply" link at the top of the job posting (green button). Your application status may also be tracked by signing in to your Government Jobs profile at the following web address: https://www.governmentjobs.com/careers/lacounty . Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements to Qualify as listed on this bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Please note that all information included in the application materials is subject to verificationat any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment . Utilizing verbiage from Class Specification and minimum requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified . Note: If you have a disability and need an accommodation to take the structured interview, let us know by contacting our ADA Coordinator at adarequests@hr.lacounty.gov. The sooner you contact us, the sooner we can respond to your request and keep you moving through the process. Have any questions about anything listed above? Contact us: Department Contact Name: Anna Oganesyan Department Contact Phone: (213) 639-6798 Department Contact Email: aoganesyan@hr.lacounty.gov Exam Number: M08458-R Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed . Closing Date/Time: Continuous
City of Grand Prairie, TX
Grand Prairie, Texas, United States
Job Summary The purpose of this position is to prepare, manage and oversee, in the support of the Budget Director, the budget process and operational practices of the City's Operating, Capital Improvement Projects (CIP) and Debt Funds, including all financial components related to the City. Responsibilities include preparing, analyzing and reconciling; departmental and fund budgets, revenue and expenditure data on a monthly and annual basis; year-end reconciliation of fund balances to the CAFR, assisting the Budget Director. Essential Job Functions This information is intended to be descriptive of the key responsibilities of the position. The following do not identify all duties performed by any single incumbent. Prepares annual budgets and checking mathematical details, gather information from appropriate sources and compiles annual budgets for the City. • Prepares and analyzes revenue and expenditure reports; advising the supervisory personnel of revenue and expenditures trends, preparing periodic reports of revenue and expenditures to convey relationships of estimates to actual expenditures to supplement City budget reports. • Oversees periodic review of budgets by preparing comparative analysis of operational programs; analyzing costs in relation to services performed during previous financial year, submitting reports to Supervisor with recommendations for budget revisions. • Aware of all legislative changes pertaining to the City's Budget documentation and procedures. • Performs budget modifications by analyzing accounting records and personnel costs data to determine financial resources required to implement program and submitting recommendations for budget allocations. • Review City Council Communications for financial accuracy, and assist departments with the financial aspects of both operating and capital improvement project budgets. • Serves as a liaison to city departments and committees on operational and/or business-related affairs relative to the assigned budget operations. • Assist in presenting annual operational and capital improvement projects budgets to City Management, City Officials, and/or the public as required. • Prepares and presents periodic financial and operational data to City Management, City Officials, and/or the public as required. • Perform complex calculations including developing financial models to support financial costs incurred such as utility rate models and cost allocation plans (indirect cost). Additional Information • Education: Bachelor's Degree or equivalent in Accounting, Finance, Business Administration, with a Master of Public Administration preferred. • Experience: Five (5) years of increasingly responsible experience in a senior level management or budget administration, Finance or Accounting related position, preferably within municipal government. • Licenses: Valid Class C Driver's License required. • Certifications Required : None. • Reading: Advanced level with the ability to understand complex items such as literature, proposals, legal documents, financial documents, contracts, technical items and detailed reports. This level typically obtained at college level or above. • Math: Advanced level with the ability to apply fundamental concepts of theories, work with advanced mathematical operations methods, and functions of real and complex variables. This level typically obtained at college level or above. • Writing : Advanced level with the ability to write editorials, journals, speeches, manuals, or critiques. Ordinarily, such education is obtained in at the college level or above. However, it may be obtained from experience and self-study. • Managerial : The employee normally performs the duty assignment within broad parameters defined by general organizational requirements and accepted practices. Total end results determine effectiveness of job performance. • Budget Responsibility: Has responsibility for overseeing the preparations of department budgets, reviews and approves of expenditures of significant budgeted funds for the departments or does research and prepares recommendations for a city-wide budget expenditures. • Supervisory / Organizational Control: Work requires managing and monitoring work performance by directing subordinates, including making decisions on hiring and disciplinary actions, evaluating program/work objectives and effectiveness, and realigning work and staffing assignments, as needed. • Complexity: Work is governed by broad instructions, objectives and policies. Requires the exercise of considerable initiative and independent analytical and evaluative judgment. • Interpersonal / Human Relations Skills: Decisions regarding policy development and implementation are made and/or recommended. Interaction with City's executive team, others within the City requires exercising participative management skills that support team efforts and quality processes. Closing Date/Time: Continuous
Feb 16, 2021
Full Time
Job Summary The purpose of this position is to prepare, manage and oversee, in the support of the Budget Director, the budget process and operational practices of the City's Operating, Capital Improvement Projects (CIP) and Debt Funds, including all financial components related to the City. Responsibilities include preparing, analyzing and reconciling; departmental and fund budgets, revenue and expenditure data on a monthly and annual basis; year-end reconciliation of fund balances to the CAFR, assisting the Budget Director. Essential Job Functions This information is intended to be descriptive of the key responsibilities of the position. The following do not identify all duties performed by any single incumbent. Prepares annual budgets and checking mathematical details, gather information from appropriate sources and compiles annual budgets for the City. • Prepares and analyzes revenue and expenditure reports; advising the supervisory personnel of revenue and expenditures trends, preparing periodic reports of revenue and expenditures to convey relationships of estimates to actual expenditures to supplement City budget reports. • Oversees periodic review of budgets by preparing comparative analysis of operational programs; analyzing costs in relation to services performed during previous financial year, submitting reports to Supervisor with recommendations for budget revisions. • Aware of all legislative changes pertaining to the City's Budget documentation and procedures. • Performs budget modifications by analyzing accounting records and personnel costs data to determine financial resources required to implement program and submitting recommendations for budget allocations. • Review City Council Communications for financial accuracy, and assist departments with the financial aspects of both operating and capital improvement project budgets. • Serves as a liaison to city departments and committees on operational and/or business-related affairs relative to the assigned budget operations. • Assist in presenting annual operational and capital improvement projects budgets to City Management, City Officials, and/or the public as required. • Prepares and presents periodic financial and operational data to City Management, City Officials, and/or the public as required. • Perform complex calculations including developing financial models to support financial costs incurred such as utility rate models and cost allocation plans (indirect cost). Additional Information • Education: Bachelor's Degree or equivalent in Accounting, Finance, Business Administration, with a Master of Public Administration preferred. • Experience: Five (5) years of increasingly responsible experience in a senior level management or budget administration, Finance or Accounting related position, preferably within municipal government. • Licenses: Valid Class C Driver's License required. • Certifications Required : None. • Reading: Advanced level with the ability to understand complex items such as literature, proposals, legal documents, financial documents, contracts, technical items and detailed reports. This level typically obtained at college level or above. • Math: Advanced level with the ability to apply fundamental concepts of theories, work with advanced mathematical operations methods, and functions of real and complex variables. This level typically obtained at college level or above. • Writing : Advanced level with the ability to write editorials, journals, speeches, manuals, or critiques. Ordinarily, such education is obtained in at the college level or above. However, it may be obtained from experience and self-study. • Managerial : The employee normally performs the duty assignment within broad parameters defined by general organizational requirements and accepted practices. Total end results determine effectiveness of job performance. • Budget Responsibility: Has responsibility for overseeing the preparations of department budgets, reviews and approves of expenditures of significant budgeted funds for the departments or does research and prepares recommendations for a city-wide budget expenditures. • Supervisory / Organizational Control: Work requires managing and monitoring work performance by directing subordinates, including making decisions on hiring and disciplinary actions, evaluating program/work objectives and effectiveness, and realigning work and staffing assignments, as needed. • Complexity: Work is governed by broad instructions, objectives and policies. Requires the exercise of considerable initiative and independent analytical and evaluative judgment. • Interpersonal / Human Relations Skills: Decisions regarding policy development and implementation are made and/or recommended. Interaction with City's executive team, others within the City requires exercising participative management skills that support team efforts and quality processes. Closing Date/Time: Continuous
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Description: JOB DESCRIPTION Manager, Emergency Management & Business Continuity Type of Appointment: Full-time, Management Personnel Plan (MPP II) Salary Range: Commensurate with Qualifications and Experience Recruitment Closing Date: Open Until Filled First Review: February 5, 2021 REQUIRED (All candidates must submit the following) An on-line application A letter of interest which explains in detail and, where possible, provides examples of how the candidate meets the qualifications specified in this announcement A current résumé or curriculum vitae Three references who can provide assessments of the applicant's professional experience, accomplishments and prospect for success in this position. ABOUT THE DEPARTMENT The University Police Department (UPD) is responsible for law enforcement, physical security, and emergency response at Cal Poly Pomona. The department is staffed by trained police officers, professional civilian staff and auxiliary personnel and is operational 24 hours-a-day, year-round. The peace officers of this department have statewide police authority and are vested with the same law enforcement powers and responsibilities as the municipal police or sheriff's departments in any California community. The department serves as "first responder" for a broad range of crisis issues on the campus including medical aid calls, injuries and environmental emergencies. The department is responsible for response to all emergencies, crime reports and investigations on campus (except homicides and missing persons per the Kristin Smart Act). In addition, the department offers a wide range of programs and services designed to enhance the safety and security of the community and support the mission of the university. These responsibilities are carried out through a set of core values that reflect commitment to the highest standards of excellence and incorporate the community oriented policing philosophy. The Parking & Transportation Services Division is dedicated to maintaining accessible and attractive parking facilities. Our objective is to manage parking resources efficiently so that students, faculty, staff and visitors are able to park conveniently. We also maintain commuter programs, promote transportation alternatives, mitigate traffic congestion, and reduce parking demand through a variety of ridesharing programs, services and incentives. The University Police Department and Parking & Transportation Services are part of the Administrative Affairs Division whose mission is to provide quality fiscal, human and facility services in support of the university community through partnerships and innovative solutions. DUTIES AND RESPONSIBILITIES Strategic Leadership - Directs the development and implementation of the university's strategic emergency management and business continuity planning and response programs. - Directs the development and implementation of the Emergency Operations Plan (EOP) - Creates best practice model for emergency management and business continuity planning. - Utilizes innovative solutions to enhance emergency preparedness and response. - Maintains a global understanding of University operations, to advise on business process flows related to business continuity and emergency planning. - Develops Emergency Operations Center (EOC) plans for a range of potential disasters, i.e., Violence in the Workplace, Interruption of Power. - Formulates and adopts appropriate new codes, rules, standards, policies, and procedures based on an analysis and interpretation of pertinent local, state, and federal environmental health and safety laws. - Works with all campus administrators, academic departments, and specialized committees to provide technical and administrative policy and program direction in the continued development and implementation of emergency management and business continuity programs. - Assists University Vice Presidents, Associate Vice Presidents, Deans, Directors, Department Chairs/Heads and Supervisors in meeting their emergency management and business continuity responsibilities. - Serves as the Campus Director of the Emergency Operations Center, when activated/as needed. Emergency Management and Disaster Recovery Responsible for the strategic development, oversight, training, and continuous improvement of the University's emergency management program. The manager may engage (either directly or indirectly) with various personnel in all university divisions, including approximately 250 volunteer emergency workers, and campus auxiliaries, including the Foundation and ASI. - Assesses the campus' potential susceptibility to disasters. Plans for risks such as natural disasters, including earthquakes, workplace and random threats, fires, civil disturbances, terrorism, potential explosions, floods, hazardous material spills and emissions, and other emergencies. - Oversees evacuation coordinator program, which includes, training, workshops and seminars for evacuation coordinators. - Develops and updates the campus Emergency Operations Plan (EOP), coordinates changes with affected entities and ensures compliance with State and Federal regulations. - Evaluates departmental plans and integrates them into the University's EOP and emergency planning for continuity. - Recruits campus community members to serve as team members (i.e., Evacuation Coordinators, Emergency Operations Center team, etc.). - Responds to the campus as soon as possible in the event of an emergency and activates the Emergency Operations Center (EOC) and initiates implementation of the Emergency Operations Plan. - Coordinates campus emergency response and resource management with surrounding communities. Coordinates University participation in mutual aid arrangements, such as shelter facilities and temporary housing for animals. - Confers with representatives from local agencies, including the California Emergency Management Agency, Federal Emergency Management Agency, Area D Emergency Services, the Los Angeles County Sheriff's Office, and the Los Angeles County Fire Department to establish appropriate procedures and response, in the event of a major emergency. - Formulates operational procedures and emergency scheduling to allow for optimum staff deployment when an emergency occurs. - Creates executive level training programs for Emergency Management Plan staff. Leads the design and training exercises and drills to test Emergency Management Plan effectiveness, including coordination with outside agencies, when appropriate. - Responsible for the recruitment and training of emergency volunteers who may assist during a campus emergency and/or participate in the Pomona Valley Community Emergency Response Team (CERT) or other programs. - Responsible for the development and training, education, and presentations to the staff, faculty, University residential populations and the external community in emergency management. - Coordinates recovery efforts after a major event and obtains available financial resources from outside agencies, when applicable. - Represents the University on related matters with external entities such as the Chancellor's Office audits, State OES, FEMA, Fire Departments, State Fire Marshal and local law enforcement. - Participates on campus safety committees, as appropriate Business Continuity - Responsible for the periodic plan quality reviews and ensures maintenance and improvements to the University's Business Continuity (BC) governance documentation. - Leads the testing and ensures completion of BC testing documentation including testing plans, after action reports, issue logs, and Disaster Recovery (DR)/BC plan updates. - Provides status reporting to all levels of management. - Acts as a central point of contact for BC governance; provides subject matter expertise. - Responsible for the implementation of DR/BC strategies/plans in the face of a disruptive events. - Responsible for the campus appropriate DR/BC resources, training, and user-friendly services. - Ensures ongoing B/C training, plan testing, and plan maintenance. - Leads ongoing program assessment (Methodology, progress, and web-based tool). Communications - Oversees all emergency management related social media platforms. - Ensure timely and accurate information is disseminated through appropriate channels. - Maintain a working knowledge MINIMUM QUALIFICATIONS Graduation from an accredited four-year college or university with a bachelor¿s degree in Emergency Management, Homeland Security, Fire and Life Safety or a job-related field is preferred. Completion of Incident Command System (ICS) 100, 200, 300, 400, 700, and 800 courses. Possession of a valid California Driver's license. Must possess and maintain a valid basic First Aid and CPR card. Equivalent to seven (7) years of full-time, progressively responsible relevant experience required, with three of those years in oversight and administration of a program with supervision and/or lead experience. Management and supervisory experience. Experience in planning, conducting and leading projects and meetings. Proficiency with office computer systems. Ability to travel by air/car/train and overnight as necessary to perform duties. Must be available 24/7 as circumstances dictate. Thorough knowledge of policies, procedures, and laws pertaining to the administration of emergency management and business continuity. Ability to address problems or assignments from a broad interactive perspective using intensive knowledge, research skills and analytical thinking to develop a solution that integrates legal compliance with the University's established goals, policies, and procedures. Ability to supervise and manage technical and professional staff. Expected to maintain high-level contracts outside the University and demonstrate the ability to effectively communicate and influence a high-level of diverse contracts both inside and outside the CSU System. Ability to work in a high stress, emergency operations and business continuity environment and assume command, when necessary. Ability to establish and maintain effective working relationships, interact with all members of the campus community and public, and maintain composure in highly stressful situations or when dealing with difficult individuals. Ability to manage multiple priorities and diverse assignments simultaneously. Ability to work under pressure, exercise good judgment, and to work as part of a team. Ability to use a phonetic alphabet and speak clearly and concisely and ability to provide clear and concise verbal directions quickly and accurately. Ability to follow oral and written instructions, and transfer information accurately. Ability to handle a wide range of interpersonal interaction effectively - Ability to effectively communicate with executives, administrators, faculty, staff, students, and the public. Ability to effectively converse using police radio systems. Working knowledge of public safety-related agencies and the respective communication protocols. Ability to independently respond and act quickly, accurately evaluate information and situations, and make appropriate decisions in emergency situations. Working knowledge of geographical layout and ability to read maps and floor plans to provide directions to officers in the field. Ability to accurately interpret written policies, follow oral and written instructions and transfer information. Ability to present and summarize information in a variety of written formats, using clear and concise language. Ability to maintain the confidentiality of sensitive information. Ability to provide lead work direction and train new staff. Ability to handle multiple priorities and manage multiple situations while under duress. Ability to analyze and address operational and procedural problems and recommend solutions. May be required to complete more advanced training. Admin/MPP Selection Process: All applicants are required to complete and submit an application. If applicants pass application review, and possess the most pertinent qualifications, they may be required to complete a combination of the following components of the selection process: 1) Oral Interview 2) Oral Communication project, presentation and/or assessment 3) Live Scan Fingerprint Screening PREFERRED QUALIFICATIONS Experience in local, state, or federal emergency management agency or major university environment. Certified Emergency Manager (CEM) credential from the International Association of Emergency Managers. Certification in other disaster related programs, participation and membership in regional organizations related to emergency management and preparedness. Completion of FEMA Professional Development Series (PDS). Experience in budget development and management. Experience with higher education institutions. Public speaking experience. Experience in a large, complex, and diverse public higher education or governmental institution. Demonstrated experience with the full implementation of large-scale projects. Five (5) years of experience working with federal, state, and local agencies on emergency management and business continuity issues. Extensive knowledge of policies, procedures, and laws pertaining to the administration of emergency management and business continuity at a university. Knowledge of emergency communication techniques and technologies. Demonstrated proficiency in physical and human resource planning, with expertise in emergency planning and incident command system. Ability to identify specific geologic/geographic, demographic, and other multidisciplinary factors related to emergency management. Knowledge of principles, concepts, and terminology in emergency preparedness. APPOINTMENT AND SALARY Salary is competitive and includes a comprehensive benefits package. Salary is competitive and commensurate with qualifications and experience. This is a Management Personnel Plan Level II position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, an excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance and retirement benefits. CLOSING DATE AND HOW TO APPLY Review of complete applications will begin February 3, 2021 and will continue until the position is filled. For application information and materials, visit our website at www.cpp.edu/hr and refer to Job ID # 63067. All candidates must submit: (1) a formal University application (2) a letter of interest which explains in detail and, where possible, provides examples of how the candidate meets the qualifications specified in this announcement; (3) a current résumé or curriculum vitae; and (4) the names, titles, addresses and telephone numbers of three references who can provide assessments of the applicant's professional experience, accomplishments and prospect for success in this position. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html CONDITION OF EMPLYMENT The person holding this position is considered a 'limited reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. Closing Date/Time: Open until filled
Jan 23, 2021
Full Time
Description: JOB DESCRIPTION Manager, Emergency Management & Business Continuity Type of Appointment: Full-time, Management Personnel Plan (MPP II) Salary Range: Commensurate with Qualifications and Experience Recruitment Closing Date: Open Until Filled First Review: February 5, 2021 REQUIRED (All candidates must submit the following) An on-line application A letter of interest which explains in detail and, where possible, provides examples of how the candidate meets the qualifications specified in this announcement A current résumé or curriculum vitae Three references who can provide assessments of the applicant's professional experience, accomplishments and prospect for success in this position. ABOUT THE DEPARTMENT The University Police Department (UPD) is responsible for law enforcement, physical security, and emergency response at Cal Poly Pomona. The department is staffed by trained police officers, professional civilian staff and auxiliary personnel and is operational 24 hours-a-day, year-round. The peace officers of this department have statewide police authority and are vested with the same law enforcement powers and responsibilities as the municipal police or sheriff's departments in any California community. The department serves as "first responder" for a broad range of crisis issues on the campus including medical aid calls, injuries and environmental emergencies. The department is responsible for response to all emergencies, crime reports and investigations on campus (except homicides and missing persons per the Kristin Smart Act). In addition, the department offers a wide range of programs and services designed to enhance the safety and security of the community and support the mission of the university. These responsibilities are carried out through a set of core values that reflect commitment to the highest standards of excellence and incorporate the community oriented policing philosophy. The Parking & Transportation Services Division is dedicated to maintaining accessible and attractive parking facilities. Our objective is to manage parking resources efficiently so that students, faculty, staff and visitors are able to park conveniently. We also maintain commuter programs, promote transportation alternatives, mitigate traffic congestion, and reduce parking demand through a variety of ridesharing programs, services and incentives. The University Police Department and Parking & Transportation Services are part of the Administrative Affairs Division whose mission is to provide quality fiscal, human and facility services in support of the university community through partnerships and innovative solutions. DUTIES AND RESPONSIBILITIES Strategic Leadership - Directs the development and implementation of the university's strategic emergency management and business continuity planning and response programs. - Directs the development and implementation of the Emergency Operations Plan (EOP) - Creates best practice model for emergency management and business continuity planning. - Utilizes innovative solutions to enhance emergency preparedness and response. - Maintains a global understanding of University operations, to advise on business process flows related to business continuity and emergency planning. - Develops Emergency Operations Center (EOC) plans for a range of potential disasters, i.e., Violence in the Workplace, Interruption of Power. - Formulates and adopts appropriate new codes, rules, standards, policies, and procedures based on an analysis and interpretation of pertinent local, state, and federal environmental health and safety laws. - Works with all campus administrators, academic departments, and specialized committees to provide technical and administrative policy and program direction in the continued development and implementation of emergency management and business continuity programs. - Assists University Vice Presidents, Associate Vice Presidents, Deans, Directors, Department Chairs/Heads and Supervisors in meeting their emergency management and business continuity responsibilities. - Serves as the Campus Director of the Emergency Operations Center, when activated/as needed. Emergency Management and Disaster Recovery Responsible for the strategic development, oversight, training, and continuous improvement of the University's emergency management program. The manager may engage (either directly or indirectly) with various personnel in all university divisions, including approximately 250 volunteer emergency workers, and campus auxiliaries, including the Foundation and ASI. - Assesses the campus' potential susceptibility to disasters. Plans for risks such as natural disasters, including earthquakes, workplace and random threats, fires, civil disturbances, terrorism, potential explosions, floods, hazardous material spills and emissions, and other emergencies. - Oversees evacuation coordinator program, which includes, training, workshops and seminars for evacuation coordinators. - Develops and updates the campus Emergency Operations Plan (EOP), coordinates changes with affected entities and ensures compliance with State and Federal regulations. - Evaluates departmental plans and integrates them into the University's EOP and emergency planning for continuity. - Recruits campus community members to serve as team members (i.e., Evacuation Coordinators, Emergency Operations Center team, etc.). - Responds to the campus as soon as possible in the event of an emergency and activates the Emergency Operations Center (EOC) and initiates implementation of the Emergency Operations Plan. - Coordinates campus emergency response and resource management with surrounding communities. Coordinates University participation in mutual aid arrangements, such as shelter facilities and temporary housing for animals. - Confers with representatives from local agencies, including the California Emergency Management Agency, Federal Emergency Management Agency, Area D Emergency Services, the Los Angeles County Sheriff's Office, and the Los Angeles County Fire Department to establish appropriate procedures and response, in the event of a major emergency. - Formulates operational procedures and emergency scheduling to allow for optimum staff deployment when an emergency occurs. - Creates executive level training programs for Emergency Management Plan staff. Leads the design and training exercises and drills to test Emergency Management Plan effectiveness, including coordination with outside agencies, when appropriate. - Responsible for the recruitment and training of emergency volunteers who may assist during a campus emergency and/or participate in the Pomona Valley Community Emergency Response Team (CERT) or other programs. - Responsible for the development and training, education, and presentations to the staff, faculty, University residential populations and the external community in emergency management. - Coordinates recovery efforts after a major event and obtains available financial resources from outside agencies, when applicable. - Represents the University on related matters with external entities such as the Chancellor's Office audits, State OES, FEMA, Fire Departments, State Fire Marshal and local law enforcement. - Participates on campus safety committees, as appropriate Business Continuity - Responsible for the periodic plan quality reviews and ensures maintenance and improvements to the University's Business Continuity (BC) governance documentation. - Leads the testing and ensures completion of BC testing documentation including testing plans, after action reports, issue logs, and Disaster Recovery (DR)/BC plan updates. - Provides status reporting to all levels of management. - Acts as a central point of contact for BC governance; provides subject matter expertise. - Responsible for the implementation of DR/BC strategies/plans in the face of a disruptive events. - Responsible for the campus appropriate DR/BC resources, training, and user-friendly services. - Ensures ongoing B/C training, plan testing, and plan maintenance. - Leads ongoing program assessment (Methodology, progress, and web-based tool). Communications - Oversees all emergency management related social media platforms. - Ensure timely and accurate information is disseminated through appropriate channels. - Maintain a working knowledge MINIMUM QUALIFICATIONS Graduation from an accredited four-year college or university with a bachelor¿s degree in Emergency Management, Homeland Security, Fire and Life Safety or a job-related field is preferred. Completion of Incident Command System (ICS) 100, 200, 300, 400, 700, and 800 courses. Possession of a valid California Driver's license. Must possess and maintain a valid basic First Aid and CPR card. Equivalent to seven (7) years of full-time, progressively responsible relevant experience required, with three of those years in oversight and administration of a program with supervision and/or lead experience. Management and supervisory experience. Experience in planning, conducting and leading projects and meetings. Proficiency with office computer systems. Ability to travel by air/car/train and overnight as necessary to perform duties. Must be available 24/7 as circumstances dictate. Thorough knowledge of policies, procedures, and laws pertaining to the administration of emergency management and business continuity. Ability to address problems or assignments from a broad interactive perspective using intensive knowledge, research skills and analytical thinking to develop a solution that integrates legal compliance with the University's established goals, policies, and procedures. Ability to supervise and manage technical and professional staff. Expected to maintain high-level contracts outside the University and demonstrate the ability to effectively communicate and influence a high-level of diverse contracts both inside and outside the CSU System. Ability to work in a high stress, emergency operations and business continuity environment and assume command, when necessary. Ability to establish and maintain effective working relationships, interact with all members of the campus community and public, and maintain composure in highly stressful situations or when dealing with difficult individuals. Ability to manage multiple priorities and diverse assignments simultaneously. Ability to work under pressure, exercise good judgment, and to work as part of a team. Ability to use a phonetic alphabet and speak clearly and concisely and ability to provide clear and concise verbal directions quickly and accurately. Ability to follow oral and written instructions, and transfer information accurately. Ability to handle a wide range of interpersonal interaction effectively - Ability to effectively communicate with executives, administrators, faculty, staff, students, and the public. Ability to effectively converse using police radio systems. Working knowledge of public safety-related agencies and the respective communication protocols. Ability to independently respond and act quickly, accurately evaluate information and situations, and make appropriate decisions in emergency situations. Working knowledge of geographical layout and ability to read maps and floor plans to provide directions to officers in the field. Ability to accurately interpret written policies, follow oral and written instructions and transfer information. Ability to present and summarize information in a variety of written formats, using clear and concise language. Ability to maintain the confidentiality of sensitive information. Ability to provide lead work direction and train new staff. Ability to handle multiple priorities and manage multiple situations while under duress. Ability to analyze and address operational and procedural problems and recommend solutions. May be required to complete more advanced training. Admin/MPP Selection Process: All applicants are required to complete and submit an application. If applicants pass application review, and possess the most pertinent qualifications, they may be required to complete a combination of the following components of the selection process: 1) Oral Interview 2) Oral Communication project, presentation and/or assessment 3) Live Scan Fingerprint Screening PREFERRED QUALIFICATIONS Experience in local, state, or federal emergency management agency or major university environment. Certified Emergency Manager (CEM) credential from the International Association of Emergency Managers. Certification in other disaster related programs, participation and membership in regional organizations related to emergency management and preparedness. Completion of FEMA Professional Development Series (PDS). Experience in budget development and management. Experience with higher education institutions. Public speaking experience. Experience in a large, complex, and diverse public higher education or governmental institution. Demonstrated experience with the full implementation of large-scale projects. Five (5) years of experience working with federal, state, and local agencies on emergency management and business continuity issues. Extensive knowledge of policies, procedures, and laws pertaining to the administration of emergency management and business continuity at a university. Knowledge of emergency communication techniques and technologies. Demonstrated proficiency in physical and human resource planning, with expertise in emergency planning and incident command system. Ability to identify specific geologic/geographic, demographic, and other multidisciplinary factors related to emergency management. Knowledge of principles, concepts, and terminology in emergency preparedness. APPOINTMENT AND SALARY Salary is competitive and includes a comprehensive benefits package. Salary is competitive and commensurate with qualifications and experience. This is a Management Personnel Plan Level II position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, an excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance and retirement benefits. CLOSING DATE AND HOW TO APPLY Review of complete applications will begin February 3, 2021 and will continue until the position is filled. For application information and materials, visit our website at www.cpp.edu/hr and refer to Job ID # 63067. All candidates must submit: (1) a formal University application (2) a letter of interest which explains in detail and, where possible, provides examples of how the candidate meets the qualifications specified in this announcement; (3) a current résumé or curriculum vitae; and (4) the names, titles, addresses and telephone numbers of three references who can provide assessments of the applicant's professional experience, accomplishments and prospect for success in this position. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html CONDITION OF EMPLYMENT The person holding this position is considered a 'limited reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. Closing Date/Time: Open until filled
Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Department External Affairs Pay and Benefits BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2021 current employee cost $153.85 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents. Pay Rate $147,736.00 / annually - $223,819.00 / annually (Non-Represented Pay Band 12) Initial salary offer will likely be between $147,736.00 / mimimum - $184,669.00 / midpoint (commensurate with experience). Posted Date February 5, 2021 Closing Date March 5, 2021 Reports To R. Lee, AGM, External Affairs Days Off Saturday and Sunday Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment The Director of Government and Community Relations plans, directs, manages and oversees the activities and operations of the Government and Community Relations Department including all governmental relations and public affairs activities designed to solicit support and promote District services, oversight of the District's local, state, and federal legislative program, funding advocacy efforts, external lobbyists, and outside agencies; provides highly responsible and complex administrative support to the Assistant General Manager, External Affairs, and also works closely with the General Manager on highly complex legislative issues. In addition to the minimum qualifications, successful candidates will display demonstrated success in the following areas: 1) Possessing an established track record in building collaborative relationships with legislative advocates at the state and federal levels. 2) Developing complex legislative correspondence and position papers and experience monitoring status of funding programs through legislative and administrative branches of government preferable focusing in the transportation filed. 3) The ability to develop and maintain established relationships conferring with federal, state, and regional governmental officials and public and private sector groups to foster support for District projects and programs. 4) The possession of a broad array of relationships and partnerships with the Bay Area community and transportation stakeholders. 5) Excellent communication skills with the ability to clearly convey information and ideas both orally and in writing, personal motivation to initiate prompt action for the accomplishment of objectives and goals, sensitive to the needs of the Community and the District, ability to model behaviors expected throughout the department and District. Essential Job Functions 1. Assumes full management responsibility for all departmental services and activities including overseeing the work of government and community relations professionals responsible for implementing the District's government and community relations programs; recommends and administers policies and procedures. 2. Manages the development and implementation of departmental goals, objectives, policies and priorities for each assigned service area. 3. Establishes, within District policy, appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly. 4. Plans, directs and coordinates, through subordinate level staff, the Government and Community Relations Department's work plan; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; meets with key staff to identify and resolve problems. 5. Assesses and monitors work load, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement; directs and implements changes. 6. Oversees the work and activities of legislative advocates on a local, state and national level; coordinates advocacy activities at the local, state and federal levels; directs, coordinates and oversees the activities of external consultants; monitors project progress; ensures work performed is in compliance with District goals, objectives, policies and procedures. 7. Monitors and recommends District action on local, state and federal legislation; initiates appropriate action. 8. Coordinates advocacy efforts on a local, state, and federal level; monitors status of funding programs and progress through government committees; confers with federal, state, and regional governmental officials and public and private sector groups to foster support for District projects and programs. 9. Drafts and reviews complex legislative correspondence and position papers; ensures all documents reflect District policy guidelines. 10. Selects, trains, motivates and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures. 11. Oversees the development and administration of the department's annual budget; approves the forecast of funds needed for staffing, equipment, materials and supplies; approves expenditures and implements budgetary adjustments as appropriate and necessary. 12. Explains, justifies and defends departmental programs, policies and activities; negotiates and resolves sensitive and controversial issues. 13. Represents the Government and Community Relations Department to other departments, elected officials and outside agencies and organizations; works in conjunction with Operations, Planning and Budget and other departments to provide information on District projects and encourage support from surrounding communities. 14. Designs strategies to align community concerns with District goals. 15. Provides staff assistance to the Executive Manager, External Affairs; serves on a variety of boards, commissions and committees; prepares and presents staff reports and other necessary correspondence. 16. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of government and community relations and public affairs. Minimum Qualifications Education : A Bachelor's degree in business administration, public administration, public relations, political science, or a closely related field from an accredited college or university. A Master's degree is preferred. Experience : Seven (7) years of (full-time equivalent) verifiable professional government or community relations program experience which must have included at least three (3) years of management responsibility. Experience in state and federal government relations preferred. Other Requirements : Must be able to work overtime, on-call, weekends, and be able to travel. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge of : Operations and activities of a comprehensive government, community and public affairs program. Principles and practices of capital and operating funding programs. Principles and practices of legislative program development and legislative lobbying and advocacy programs. Policies and procedures of government agencies and legislative bodies. Principles and practices of policy development and administration. Principles and practices of budget preparation and administration. Principles of supervision, training and performance evaluation. Principles and practices of legislation, regulation, and related rules of government. Related Federal, State and local laws, codes and regulations. Methods and techniques of developing and implementing effective community outreach and communications programs. Skill in : Managing a comprehensive government and community relations program. Developing and administering departmental goals, objectives and procedures. Directing advocacy efforts at Federal, State, and local levels. Preparing complex correspondence, legislation and committee papers. Analyzing and assessing policies and operational needs and making appropriate adjustments. Identifying and responding to sensitive community and organizational issues, concerns and needs. Delegating authority and responsibility. Selecting, supervising, training and evaluating staff. Researching, analyzing and evaluating new service delivery methods and techniques. Analyzing complex reports and legislation. Preparing clear and concise administrative and financial reports. Preparing and administering large and complex budgets. Interpreting and applying applicable Federal, State and local policies, laws and regulations. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work. Overseeing the work of consultant staff. Selection Process Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations). Application Process External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112. Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Applications must be complete by the closing date and time listed on the job announcement. Equal Employment Opportunity The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs. Other Information Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request. Please note that any job announcement may be canceled at any time. Note When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance. To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.
Feb 10, 2021
Full Time
Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Department External Affairs Pay and Benefits BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2021 current employee cost $153.85 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents. Pay Rate $147,736.00 / annually - $223,819.00 / annually (Non-Represented Pay Band 12) Initial salary offer will likely be between $147,736.00 / mimimum - $184,669.00 / midpoint (commensurate with experience). Posted Date February 5, 2021 Closing Date March 5, 2021 Reports To R. Lee, AGM, External Affairs Days Off Saturday and Sunday Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment The Director of Government and Community Relations plans, directs, manages and oversees the activities and operations of the Government and Community Relations Department including all governmental relations and public affairs activities designed to solicit support and promote District services, oversight of the District's local, state, and federal legislative program, funding advocacy efforts, external lobbyists, and outside agencies; provides highly responsible and complex administrative support to the Assistant General Manager, External Affairs, and also works closely with the General Manager on highly complex legislative issues. In addition to the minimum qualifications, successful candidates will display demonstrated success in the following areas: 1) Possessing an established track record in building collaborative relationships with legislative advocates at the state and federal levels. 2) Developing complex legislative correspondence and position papers and experience monitoring status of funding programs through legislative and administrative branches of government preferable focusing in the transportation filed. 3) The ability to develop and maintain established relationships conferring with federal, state, and regional governmental officials and public and private sector groups to foster support for District projects and programs. 4) The possession of a broad array of relationships and partnerships with the Bay Area community and transportation stakeholders. 5) Excellent communication skills with the ability to clearly convey information and ideas both orally and in writing, personal motivation to initiate prompt action for the accomplishment of objectives and goals, sensitive to the needs of the Community and the District, ability to model behaviors expected throughout the department and District. Essential Job Functions 1. Assumes full management responsibility for all departmental services and activities including overseeing the work of government and community relations professionals responsible for implementing the District's government and community relations programs; recommends and administers policies and procedures. 2. Manages the development and implementation of departmental goals, objectives, policies and priorities for each assigned service area. 3. Establishes, within District policy, appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly. 4. Plans, directs and coordinates, through subordinate level staff, the Government and Community Relations Department's work plan; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; meets with key staff to identify and resolve problems. 5. Assesses and monitors work load, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement; directs and implements changes. 6. Oversees the work and activities of legislative advocates on a local, state and national level; coordinates advocacy activities at the local, state and federal levels; directs, coordinates and oversees the activities of external consultants; monitors project progress; ensures work performed is in compliance with District goals, objectives, policies and procedures. 7. Monitors and recommends District action on local, state and federal legislation; initiates appropriate action. 8. Coordinates advocacy efforts on a local, state, and federal level; monitors status of funding programs and progress through government committees; confers with federal, state, and regional governmental officials and public and private sector groups to foster support for District projects and programs. 9. Drafts and reviews complex legislative correspondence and position papers; ensures all documents reflect District policy guidelines. 10. Selects, trains, motivates and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures. 11. Oversees the development and administration of the department's annual budget; approves the forecast of funds needed for staffing, equipment, materials and supplies; approves expenditures and implements budgetary adjustments as appropriate and necessary. 12. Explains, justifies and defends departmental programs, policies and activities; negotiates and resolves sensitive and controversial issues. 13. Represents the Government and Community Relations Department to other departments, elected officials and outside agencies and organizations; works in conjunction with Operations, Planning and Budget and other departments to provide information on District projects and encourage support from surrounding communities. 14. Designs strategies to align community concerns with District goals. 15. Provides staff assistance to the Executive Manager, External Affairs; serves on a variety of boards, commissions and committees; prepares and presents staff reports and other necessary correspondence. 16. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of government and community relations and public affairs. Minimum Qualifications Education : A Bachelor's degree in business administration, public administration, public relations, political science, or a closely related field from an accredited college or university. A Master's degree is preferred. Experience : Seven (7) years of (full-time equivalent) verifiable professional government or community relations program experience which must have included at least three (3) years of management responsibility. Experience in state and federal government relations preferred. Other Requirements : Must be able to work overtime, on-call, weekends, and be able to travel. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge of : Operations and activities of a comprehensive government, community and public affairs program. Principles and practices of capital and operating funding programs. Principles and practices of legislative program development and legislative lobbying and advocacy programs. Policies and procedures of government agencies and legislative bodies. Principles and practices of policy development and administration. Principles and practices of budget preparation and administration. Principles of supervision, training and performance evaluation. Principles and practices of legislation, regulation, and related rules of government. Related Federal, State and local laws, codes and regulations. Methods and techniques of developing and implementing effective community outreach and communications programs. Skill in : Managing a comprehensive government and community relations program. Developing and administering departmental goals, objectives and procedures. Directing advocacy efforts at Federal, State, and local levels. Preparing complex correspondence, legislation and committee papers. Analyzing and assessing policies and operational needs and making appropriate adjustments. Identifying and responding to sensitive community and organizational issues, concerns and needs. Delegating authority and responsibility. Selecting, supervising, training and evaluating staff. Researching, analyzing and evaluating new service delivery methods and techniques. Analyzing complex reports and legislation. Preparing clear and concise administrative and financial reports. Preparing and administering large and complex budgets. Interpreting and applying applicable Federal, State and local policies, laws and regulations. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work. Overseeing the work of consultant staff. Selection Process Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations). Application Process External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112. Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Applications must be complete by the closing date and time listed on the job announcement. Equal Employment Opportunity The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs. Other Information Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request. Please note that any job announcement may be canceled at any time. Note When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance. To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.
NOTES This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Sucessful candidate will be required to travel to any courthouse in the Commonwealth as per business needs. MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT The Trial Court is committed to: • fair and impartial administration of justice; • protection of constitutional and statutory rights and liberties; • equal access to justice for all in a safe and dignified environment with policies and practices that strengthen and support diversity, equity, and inclusion; • efficient, effective, and accountable resolution of disputes; • prompt and courteous service to the public by committed and dedicated professionals utilizing best practices in a manner that inspires public trust and confidence. DEPARTMENTAL MISSION STATEMENT As the financial center for the Trial Court, the Fiscal Affairs Department prepares and receives budget requests, oversees and processes all financial transactions from funds appropriated by the legislature and available through grants, trusts, and capital allocations for 119 court divisions, the Administrative Office of the Trial Court, the Administrative Offices of the seven Trial Court departments, the Sentencing Commission, the Office of the Commissioner of Probation, and the Office of the Jury Commissioner. ORGANIZATIONAL PROFILE : http://www.mass.gov/courts/admin/fiscal.html POSITION SUMMARY The Inventory Control Coordinator is a key component and hands on member of the Procurement Unit staff of the Fiscal Affairs Department of the Office of Court Management of the Trial Court. This position is located in a warehouse setting and requires the successful candidate to work independently, exercising a significant amount of physical labor and durability. The Inventory Control Coordinator must possess good customer service skills, an ability to maintain updated records, and be self motivated. The role includes regularly lifting and packing equipment and objects, as well as significant periods of standing and moving throughout the warehouse. Temperatures in the warehouse are variable throughout the year, with non-climate-controlled temperature increases/decreases in response to the weather and the products being stored. The Inventory Control Coordinator maintains a fluid equipment inventory of new and surplus items, including following strategies in receiving consumable items for distribution to various courthouses throughout the state. SUPERVISION RECEIVED: Reports to the Manager of Fiscal Affairs for Procurement and receives general supervision in performing duties which require independent judgment and initiative. MAJOR DUTIES Oversees and participate in the receiving, unloading, and inspection of equipment and supplies that will be delivered to this location for storage and future use of the Trial Court; Verifies the condition of the product/materials to include conformity to the packing slips on delivery Track and document exact shipment arrival and departure times; Prepares receiving documentation and forwards to other Procurement staff within 24 hours of receipt of goods, notifying the requestor that materials were received and arrangements for delivery or pick up of all items have been confirmed, unless items were purchased as stock for the perpetual inventory; Receives fragile merchandise with care and all necessary accommodations and precautions; Records and manages all impaired or damaged merchandise items; Tags and labels all merchandise with MTC inventory labels; Updates existing inventory database with new equipment; Collaborates with the Procurement Coordinators, tagging and labeling equipment and furniture marked for delivery to various court locations; Coordinates with the Office of Community Corrections regarding the management and delivery of furniture and equipment to the various court locations; Maintains a clean and organized warehouse; Conducts physical inventories as required, completing regular status reports, making recommendations regarding proper storage and inventory procedures; Devises new and improved methods to organize/store items in the facility; Boxes, wraps, and packs merchandise in accordance with relevant procedures and standards; Operates common warehouse equipment, including pallet jack, panel carts, furniture dollies, hand trucks, dock plates, and ramps; Contributes to maintaining building security by ensuring doors and loading bays are locked and secured as needed; and Performs other related duties as required. JOB COMPETENCIES All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas: Ethics and Values Communicates and demonstrates the ethics and values of the Fiscal Affairs Department and the Trial Court. Mission Understands, upholds, and communicates the Trial Court and Fiscal Affairs Department missions. Applied Knowledge Demonstrates advanced purchasing knowledge with an ability to responsibly and effectively negotiate contracts for goods and services. Team Building Fosters a sense of shared goals and accountabilities through the development of positive relationships among staff and colleagues in order to promote a healthy work environment. Performance Measurement Understands the value and importance of performance measures as a basis for both individual and departmental assessments. Strategic Thinking and Planning Utilizes the best available information to successfully plan and achieve positive future goals and objectives on an organizational and local level. Commitment to Diversity Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds. Continuous Learning Demonstrates a commitment to continuously improving himself or herself through professional development. POSITION REQUIREMENTS These are the minimum requirements necessary to apply for the position of Inventory Control Coordinator: Graduation from high school or its equivalent and 2 years of previous work experience as a warehouse associate; or an equivalent combination of education and experience; Hands on experience with inventory and warehouse product distribution logistics; Basic computer skills and ability to use business software such as MSOffice; Ability to travel to courthouses and other court offices in the Commonwealth as necessary; Ability to lift upwards of 100lbs repeatedly over the duration of a workday; Ability to demonstrate physical stamina and manual dexterity; Good organizational and time management skills; Good interpersonal and communication skills; Ability to communicate clearly and effectively in oral and written form; Demonstrated ability to work both independently for long periods and also be a team player; The ability to diagnose and resolve common operational problems independently; OTHER PLEASE NOTE: Employment is contingent upon passage of a criminal record check. HOW TO APPLY: Applicants must apply by completing a Trial Court online application at the following web address: https://careers-trialcourtsofmass.icims.com/jobs/intro If you are not currently viewing this posting online, please visit the Judicial Court Jobs website at www.mass.gov/courts to apply for this position or any other Trial Court employment opportunity. No applications or resumes will be accepted by hand, mail, fax, or email delivery. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
Feb 18, 2021
Full Time
NOTES This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Sucessful candidate will be required to travel to any courthouse in the Commonwealth as per business needs. MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT The Trial Court is committed to: • fair and impartial administration of justice; • protection of constitutional and statutory rights and liberties; • equal access to justice for all in a safe and dignified environment with policies and practices that strengthen and support diversity, equity, and inclusion; • efficient, effective, and accountable resolution of disputes; • prompt and courteous service to the public by committed and dedicated professionals utilizing best practices in a manner that inspires public trust and confidence. DEPARTMENTAL MISSION STATEMENT As the financial center for the Trial Court, the Fiscal Affairs Department prepares and receives budget requests, oversees and processes all financial transactions from funds appropriated by the legislature and available through grants, trusts, and capital allocations for 119 court divisions, the Administrative Office of the Trial Court, the Administrative Offices of the seven Trial Court departments, the Sentencing Commission, the Office of the Commissioner of Probation, and the Office of the Jury Commissioner. ORGANIZATIONAL PROFILE : http://www.mass.gov/courts/admin/fiscal.html POSITION SUMMARY The Inventory Control Coordinator is a key component and hands on member of the Procurement Unit staff of the Fiscal Affairs Department of the Office of Court Management of the Trial Court. This position is located in a warehouse setting and requires the successful candidate to work independently, exercising a significant amount of physical labor and durability. The Inventory Control Coordinator must possess good customer service skills, an ability to maintain updated records, and be self motivated. The role includes regularly lifting and packing equipment and objects, as well as significant periods of standing and moving throughout the warehouse. Temperatures in the warehouse are variable throughout the year, with non-climate-controlled temperature increases/decreases in response to the weather and the products being stored. The Inventory Control Coordinator maintains a fluid equipment inventory of new and surplus items, including following strategies in receiving consumable items for distribution to various courthouses throughout the state. SUPERVISION RECEIVED: Reports to the Manager of Fiscal Affairs for Procurement and receives general supervision in performing duties which require independent judgment and initiative. MAJOR DUTIES Oversees and participate in the receiving, unloading, and inspection of equipment and supplies that will be delivered to this location for storage and future use of the Trial Court; Verifies the condition of the product/materials to include conformity to the packing slips on delivery Track and document exact shipment arrival and departure times; Prepares receiving documentation and forwards to other Procurement staff within 24 hours of receipt of goods, notifying the requestor that materials were received and arrangements for delivery or pick up of all items have been confirmed, unless items were purchased as stock for the perpetual inventory; Receives fragile merchandise with care and all necessary accommodations and precautions; Records and manages all impaired or damaged merchandise items; Tags and labels all merchandise with MTC inventory labels; Updates existing inventory database with new equipment; Collaborates with the Procurement Coordinators, tagging and labeling equipment and furniture marked for delivery to various court locations; Coordinates with the Office of Community Corrections regarding the management and delivery of furniture and equipment to the various court locations; Maintains a clean and organized warehouse; Conducts physical inventories as required, completing regular status reports, making recommendations regarding proper storage and inventory procedures; Devises new and improved methods to organize/store items in the facility; Boxes, wraps, and packs merchandise in accordance with relevant procedures and standards; Operates common warehouse equipment, including pallet jack, panel carts, furniture dollies, hand trucks, dock plates, and ramps; Contributes to maintaining building security by ensuring doors and loading bays are locked and secured as needed; and Performs other related duties as required. JOB COMPETENCIES All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas: Ethics and Values Communicates and demonstrates the ethics and values of the Fiscal Affairs Department and the Trial Court. Mission Understands, upholds, and communicates the Trial Court and Fiscal Affairs Department missions. Applied Knowledge Demonstrates advanced purchasing knowledge with an ability to responsibly and effectively negotiate contracts for goods and services. Team Building Fosters a sense of shared goals and accountabilities through the development of positive relationships among staff and colleagues in order to promote a healthy work environment. Performance Measurement Understands the value and importance of performance measures as a basis for both individual and departmental assessments. Strategic Thinking and Planning Utilizes the best available information to successfully plan and achieve positive future goals and objectives on an organizational and local level. Commitment to Diversity Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds. Continuous Learning Demonstrates a commitment to continuously improving himself or herself through professional development. POSITION REQUIREMENTS These are the minimum requirements necessary to apply for the position of Inventory Control Coordinator: Graduation from high school or its equivalent and 2 years of previous work experience as a warehouse associate; or an equivalent combination of education and experience; Hands on experience with inventory and warehouse product distribution logistics; Basic computer skills and ability to use business software such as MSOffice; Ability to travel to courthouses and other court offices in the Commonwealth as necessary; Ability to lift upwards of 100lbs repeatedly over the duration of a workday; Ability to demonstrate physical stamina and manual dexterity; Good organizational and time management skills; Good interpersonal and communication skills; Ability to communicate clearly and effectively in oral and written form; Demonstrated ability to work both independently for long periods and also be a team player; The ability to diagnose and resolve common operational problems independently; OTHER PLEASE NOTE: Employment is contingent upon passage of a criminal record check. HOW TO APPLY: Applicants must apply by completing a Trial Court online application at the following web address: https://careers-trialcourtsofmass.icims.com/jobs/intro If you are not currently viewing this posting online, please visit the Judicial Court Jobs website at www.mass.gov/courts to apply for this position or any other Trial Court employment opportunity. No applications or resumes will be accepted by hand, mail, fax, or email delivery. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
NOTES This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days. This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Please upload a current resume during the application process. MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT The Trial Court is committed to: fair and impartial administration of justice; protection of constitutional and statutory rights and liberties; equal access to justice for all in a safe and dignified environment with policies and practices that strengthen and support diversity, equity, and inclusion; efficient, effective, and accountable resolution of disputes; prompt and courteous service to the public by committed and dedicated professionals utilizing best practices in a manner that inspires public trust and confidence. DEPARTMENTAL MISSION STATEMENT As the financial center for the Trial Court, the Fiscal Affairs Department prepares and receives budget requests, oversees and processes all financial transactions from funds appropriated by the legislature and available through grants, trusts, and capital allocations for 119 court divisions, the Administrative Office of the Trial Court, the Administrative Offices of the seven Trial Court departments, the Sentencing Commission, the Office of the Commissioner of Probation, and the Office of the Jury Commissioner. ORGANIZATIONAL PROFILE: https://www.mass.gov/orgs/trial-court-fiscal-affairs-department POSITION SUMMARY Working within the Fiscal Department of the Office of Court Management, a Financial Analyst (FA) is responsible for supporting the operational and financial decisions that drive, capital expenditures and budgeting. A Financial Analyst is a self-starter who will be responsible for building complex financial models and analytical tools to measure financial performance, including short and long range utilization data for financial/budgetary forecasts and strategic planning. This includes providing quantitative and qualitative analysis of key variances and trends, highlighting both risks and opportunities. The FA will also perform various cost/benefit and capital life-cycle studies and other special assignments both independently and as part of a team. SUPERVISION RECEIVED: Reports to the Assistant Manager for Financial Planning and Analysis and receives general supervision in performing duties which require independent judgment, initiative, and an attention to detail. MAJOR DUTIES Designs, develops and maintains complex financial models (i.e. excel) and uses granular analytics (Operating Forecasts), sharing and communicating them effectively to management and officials; Extracts data from internal and external systems and analyzes financial results, evaluating data against underlying assumptions used to forecast budgets; Prepares and distributes monthly/quarterly financial reports with operating results (consolidated and departmental level) and provide quantitative and qualitative analysis of key variances and trends, highlighting both risks and opportunities; Reports financial results to management and offer strategic insight relative to budget maximization, cost containment, and general resource consumption; Collaboratively partners with personnel across the organization to assess and consult on the resources required to achieve strategic initiatives and capital investment goals during budget and forecast cycles; Evaluates trends, costs, revenues, financial commitments and obligations incurred to predict and model future revenues and expenses; Performs various cost/benefit and life-cycle of various capital expenditures and any other special assignments/analyses as directed by the CFO; Reports financial results to management and offer strategic insight relative to budget maximization, cost containment, and general resource consumption; Engages in the collection of system-wide data and prepares related financial reports; Analyzes financial data to assist in the resolution of complex issues related to the budget, and make appropriate recommendations; Prepares automated spreadsheets for internal use and/or for use by courts and offices; Serves on special project teams as necessary; Performs other related duties as required. JOB COMPETENCIES Ethics and Values Communicates and demonstrates the ethics and values of the Fiscal Affairs Department and the Trial Court. Mission Understands, upholds, and communicates the Trial Court and Fiscal Affairs Department missions. Applied Knowledge Demonstrates advanced ability to provide deep analytics using Excel modeling, evaluating data against underlying assumptions used to forecast budgets; Team Building Fosters a sense of shared goals and accountabilities through the development of positive relationships among staff and colleagues in order to promote a healthy work environment. Performance Measurement Understands the value and importance of performance measures as a basis for both individual and departmental assessments. Strategic Thinking and Planning Utilizes the best available information to successfully plan and achieve positive future goals and objectives on an organizational and local level. Commitment to Diversity Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds. Continuous Learning Demonstrates a commitment to continuously improving himself or herself through professional development. POSITION REQUIREMENTS These are the minimum requirements necessary to apply for the position of Financial Analyst: A Bachelor's degree and minimum one (1) year of related experience in fiscal analysis and planning; or an equivalent combination of education and experience; (A Master's degree is not required, but would demonstrate a commitment to professional development and is highly preferred) Considerable knowledge of budget, forecasting, modelling, and budget contingency planning, and related analysis; The ability to develop cutting edge analytics via extensive Excel modeling; The ability to provide utilization data reporting to support business decisions and change management; Ability to develop and troubleshoot complex SQL statements used to obtain data in support of existing and developed reports; Knowledge of the principles of effective project management. Work will be executed in accordance with Project Management Body of Knowledge (PMBOK) practices; Ability to organize and present factual and fiscal data in a clear and understandable format; Ability to analyze and solve problems within overall policies and resource limitations; Strong interpersonal skills and the ability to work professionally with persons at all levels, including judges, and to maintain effective working relationships; Ability to communicate clearly and effectively in oral and written forms; Ability to multi-task and manage a variety of assignments simultaneously; Ability to adapt quickly to changing circumstances and develop workarounds for issues that require timely resolution; Ability to maintain accurate records; Ability to work independently and with an attention to detail; Ability to handle sensitive matters on a confidential basis; and Ability to travel to courts within the Commonwealth as necessary. OTHER HOW TO APPLY: Applicants must apply by completing a Trial Court online application at the following web address: https://careers-trialcourtsofmass.icims.com/jobs/intro PLEASE NOTE: Employment is contingent upon passage of a criminal record check. If you are not currently viewing this posting online, please visit the Judicial Court Jobs website at www.mass.gov/courts to apply for this position or any other Trial Court employment opportunity. No applications or resumes will be accepted by hand, mail, fax, or email delivery. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
Feb 10, 2021
Full Time
NOTES This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days. This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Please upload a current resume during the application process. MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT The Trial Court is committed to: fair and impartial administration of justice; protection of constitutional and statutory rights and liberties; equal access to justice for all in a safe and dignified environment with policies and practices that strengthen and support diversity, equity, and inclusion; efficient, effective, and accountable resolution of disputes; prompt and courteous service to the public by committed and dedicated professionals utilizing best practices in a manner that inspires public trust and confidence. DEPARTMENTAL MISSION STATEMENT As the financial center for the Trial Court, the Fiscal Affairs Department prepares and receives budget requests, oversees and processes all financial transactions from funds appropriated by the legislature and available through grants, trusts, and capital allocations for 119 court divisions, the Administrative Office of the Trial Court, the Administrative Offices of the seven Trial Court departments, the Sentencing Commission, the Office of the Commissioner of Probation, and the Office of the Jury Commissioner. ORGANIZATIONAL PROFILE: https://www.mass.gov/orgs/trial-court-fiscal-affairs-department POSITION SUMMARY Working within the Fiscal Department of the Office of Court Management, a Financial Analyst (FA) is responsible for supporting the operational and financial decisions that drive, capital expenditures and budgeting. A Financial Analyst is a self-starter who will be responsible for building complex financial models and analytical tools to measure financial performance, including short and long range utilization data for financial/budgetary forecasts and strategic planning. This includes providing quantitative and qualitative analysis of key variances and trends, highlighting both risks and opportunities. The FA will also perform various cost/benefit and capital life-cycle studies and other special assignments both independently and as part of a team. SUPERVISION RECEIVED: Reports to the Assistant Manager for Financial Planning and Analysis and receives general supervision in performing duties which require independent judgment, initiative, and an attention to detail. MAJOR DUTIES Designs, develops and maintains complex financial models (i.e. excel) and uses granular analytics (Operating Forecasts), sharing and communicating them effectively to management and officials; Extracts data from internal and external systems and analyzes financial results, evaluating data against underlying assumptions used to forecast budgets; Prepares and distributes monthly/quarterly financial reports with operating results (consolidated and departmental level) and provide quantitative and qualitative analysis of key variances and trends, highlighting both risks and opportunities; Reports financial results to management and offer strategic insight relative to budget maximization, cost containment, and general resource consumption; Collaboratively partners with personnel across the organization to assess and consult on the resources required to achieve strategic initiatives and capital investment goals during budget and forecast cycles; Evaluates trends, costs, revenues, financial commitments and obligations incurred to predict and model future revenues and expenses; Performs various cost/benefit and life-cycle of various capital expenditures and any other special assignments/analyses as directed by the CFO; Reports financial results to management and offer strategic insight relative to budget maximization, cost containment, and general resource consumption; Engages in the collection of system-wide data and prepares related financial reports; Analyzes financial data to assist in the resolution of complex issues related to the budget, and make appropriate recommendations; Prepares automated spreadsheets for internal use and/or for use by courts and offices; Serves on special project teams as necessary; Performs other related duties as required. JOB COMPETENCIES Ethics and Values Communicates and demonstrates the ethics and values of the Fiscal Affairs Department and the Trial Court. Mission Understands, upholds, and communicates the Trial Court and Fiscal Affairs Department missions. Applied Knowledge Demonstrates advanced ability to provide deep analytics using Excel modeling, evaluating data against underlying assumptions used to forecast budgets; Team Building Fosters a sense of shared goals and accountabilities through the development of positive relationships among staff and colleagues in order to promote a healthy work environment. Performance Measurement Understands the value and importance of performance measures as a basis for both individual and departmental assessments. Strategic Thinking and Planning Utilizes the best available information to successfully plan and achieve positive future goals and objectives on an organizational and local level. Commitment to Diversity Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds. Continuous Learning Demonstrates a commitment to continuously improving himself or herself through professional development. POSITION REQUIREMENTS These are the minimum requirements necessary to apply for the position of Financial Analyst: A Bachelor's degree and minimum one (1) year of related experience in fiscal analysis and planning; or an equivalent combination of education and experience; (A Master's degree is not required, but would demonstrate a commitment to professional development and is highly preferred) Considerable knowledge of budget, forecasting, modelling, and budget contingency planning, and related analysis; The ability to develop cutting edge analytics via extensive Excel modeling; The ability to provide utilization data reporting to support business decisions and change management; Ability to develop and troubleshoot complex SQL statements used to obtain data in support of existing and developed reports; Knowledge of the principles of effective project management. Work will be executed in accordance with Project Management Body of Knowledge (PMBOK) practices; Ability to organize and present factual and fiscal data in a clear and understandable format; Ability to analyze and solve problems within overall policies and resource limitations; Strong interpersonal skills and the ability to work professionally with persons at all levels, including judges, and to maintain effective working relationships; Ability to communicate clearly and effectively in oral and written forms; Ability to multi-task and manage a variety of assignments simultaneously; Ability to adapt quickly to changing circumstances and develop workarounds for issues that require timely resolution; Ability to maintain accurate records; Ability to work independently and with an attention to detail; Ability to handle sensitive matters on a confidential basis; and Ability to travel to courts within the Commonwealth as necessary. OTHER HOW TO APPLY: Applicants must apply by completing a Trial Court online application at the following web address: https://careers-trialcourtsofmass.icims.com/jobs/intro PLEASE NOTE: Employment is contingent upon passage of a criminal record check. If you are not currently viewing this posting online, please visit the Judicial Court Jobs website at www.mass.gov/courts to apply for this position or any other Trial Court employment opportunity. No applications or resumes will be accepted by hand, mail, fax, or email delivery. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
Cal State University (CSU) Dominguez Hills
1000 East Victoria Street, Carson, CA 90747, USA
Description: Position Information This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Special Working Conditions: Position may require some evening and weekend work. Conditions of Employment Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Application Deadline & Salary Information Review of applications has begun and the position will remain Open until Filled. Salary is commensurate with experience. Major Duties Under the general direction of the AVP Enrollment Management the Director of Admissions is responsible for developing institutional admission policy, philosophy, and procedures to support the Strategic Enrollment Management Plan of the system and campus, working in accordance with federal, state, and system wide policies and regulations. Leading the team who successfully processes applications; this position is responsible for providing leadership for customer service, application processing, application scanning, and application evaluation, facilitating the processing of EOP, International, and Graduate application, and .creating a long-term strategy that includes planning for a changing admissions and enrollment landscape. The Director of Admissions formulates and evaluates technical functionality of all systems used in the Admissions Office and works with all Student, Academic, Administrative Affairs units as well as Institutional Technology. Qualifications Required Education: Bachelor's degree from a four-year college or university. Required Experience: Minimum of five (5) years of professional related experience including or supplemented by two years of progressive supervisor or management experience. Preferred Qualifications Preferred Education: Master's degree in liberal arts, communication, education or business is preferred. Preferred Experience: Proficient in the use of online student information systems, preferably PeopleSoft. Experience as a supervisor in a high-volume, multi-functional customer service environment, and demonstrable commitment to student success in public higher education is preferred. Experience with PeopleSoft and OnBase; Experience leading a high volume, customer service oriented office with a One-Stop service orientation; Knowledge of common student affairs principles for practice is preferred. Required Knowledge, Skills, and Abilities Knowledge of customer service techniques, on-line student information systems, principles, and methods, and organizational and personnel management. Demonstrated knowledge and experience of the principles, practices, and procedures of the Registrar, including strategic and fiscal planning and monitoring, and the supervision and development of staff in a complex, diverse, and inclusive workplace. Experience with the development of policies, plans, and initiatives. Skills in written and oral communication, working with multiple on-line databases, and multi-tasking. Ability to plan, organize, and work independently; to connect immediate tasks/goals to larger initiatives on campus; to energize and lead a customer-service-centered staff; to develop and maintain effective, cooperative and harmonious working relationships, including in circumstances involving the delivery of unwelcome information; to respond positively to changing work priorities and processes; and finally, to mentor staff in acquiring and practicing the aforementioned skills and abilities. Independently interpret and apply a wide variety of program rules and regulations-plan, organize, manage and direct the operations of a large student service program- establish management goals and develop various plans of action to achieve such objectives- resolve conflicts and make difficult personnel and administrative decisions-schedule projects, meet deadlines and productivity standards-do long-range planning and develop implementation systems and procedures-plan, organize and direct others in the formation of substantive program policy-formulate appropriate campus wide policies-analyze administrative, organizational and personnel management problems to reach practical and logical conclusions and put effective changes in to practice- Required Certification: Valid Driver's License Responsibilities 40% - Analysis, Policy Implementation and Strategic Leadership • Develops admission policy, philosophy and procedures in support of campus Master, Academic, and Strategic Enrollment Management (SEM) Plans. • Develops a strategic vision for both technology and human resources development. • Complies with all policies of the State Board of Education, funding agencies, the Chancellor's Office and the University including Title V, Executive Orders, etc. • Serves on university committees related to admissions, strategic enrollment, and development as well as collaborative student engagement. • Represents the university as a visible ambassador from admissions to strengthen partnerships within the internal and external communities. • Works with key departments (Outreach & School Relations, Financial Aid & Scholarships, Registrar, EOP, ETE, Veterans, Educational Partnerships, Academic Deans, Associate Deans and Program Coordinators etc.) to ensure the needs of the campus and students are evaluated and reflected in our policy and procedure development. • Consults with academic and administrative offices, analyzes and reviews the admission process to identify and implement changes as needed. • Details a long-term strategy for how admissions will operate in the future based on research trends that are currently documented. • Engages stakeholders from all the academic units to ensure a clear understanding of their expectations for applicants and engages stakeholders from all the academic units to ensure a clear understanding of their expectations for applicants and enrollment. 35% Management & Supervision • Provides leadership, strategic direction, and management of the Admissions Office. • Serves as the HEERA manager for professional and administrative staff. • Hires, trains, supervises, motivates, evaluates, and develops professional and administrative staff. Responsible for defining the duties and responsibilities of administrative and professional staff; assesses performance and provides feedback; counsels or disciplines as needed; designs and coordinates training and staff development; recommends promotion, leaves of absences, and performance based salary increases; oversees the selection and recommends appointment of personnel for staffing. • Responsible for ensuring that staff members are knowledgeable about and incorporate the Student Affairs Division values in every aspect of performing the duties of their positions, maintains current knowledge of and ensures compliance with University policies and applicable union contracts. • Reviews organizational chart and position descriptions on an on-going basis to maximize the utilization of staff in meeting current and projected operational needs and to employ staff with the skills and interests that best match positions. • Maintains professional currency through active membership in national and regional Higher Education organizations. • Participates in all Enrollment Management and divisional staff development and staff meetings, and attends all major staff events to promote the University. 20% - Operational • As a member of the Student Affairs leadership team, contributes to division-wide initiatives and participate in the leadership of the division; serve on division and university level events committees, advisory committees, and task forces; participate in meetings and professional development activities. • Oversee the application and admission process; monitor and analyze admissions processes to enhance effectiveness and operational efficiency. • Oversee annual budget for Admissions Office and work with the AVP of Enrollment Management on budget related matters. • In conjunction with campus and departmental communications personnel develops and implements a comprehensive communication plan. • Directs the processing and evaluation of all freshman and post-baccalaureate applications. • Supports and participates in outreach activities associated with admission. • Plans and directs the admission audit process including the rescinding and deferring of admission decisions. • Generates regular reports for critical stakeholders on the status, progress and effectiveness of our admission processes and standards. • Oversees the accurate and timely production of Chancellor Office admission and record reporting files (ERSA, ERSS, etc.) from the student system. • Works closely with the AVP Enrollment Management to resolve policy, procedural and technical issues. • Contributes to the Chancellor's Enrollment Management Report as directed by the Associate Vice President. • In conjunction with Information Technology, coordinates implementation for all technologies, which include development of technologies in support of Admissions, document processing, imaging, workload, dashboards and reports in the Office of Admissions • Promotes the development of applicant, admit and student self-service functionality in support of institutional goals. • Maintains awareness of and takes action regarding work process efficiencies and technology improvement opportunities. • Shares best practices, new solutions, and ideas to improve processes and policies with admissions team in order to create a "culture of innovation". • Advises the AVP Enrollment Management on the need for and priority of information system enhancements and develops proposals and plans for meeting these needs. • Responsible for providing support for People Soft Database, Tableau and other technologies implementation for the Office of Admissions. • Serves as primary lead for Admissions for the maintenance, business process review, and development of technologies that support Admissions, document processing, imaging, workload, dashboards, and reports. • Serves as primary point of contact with the Chancellor's Office regarding technology information for Admissions 5% Other duties as assigned Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. For more information or definition of these terms, please visit: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. Clery Act crime statistics for CSUDH are available at https://www.csudh.edu/dhpd/clery/crime-stats/ , or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S. The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9 Closing Date/Time: Open until filled
Dec 01, 2020
Full Time
Description: Position Information This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Special Working Conditions: Position may require some evening and weekend work. Conditions of Employment Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Application Deadline & Salary Information Review of applications has begun and the position will remain Open until Filled. Salary is commensurate with experience. Major Duties Under the general direction of the AVP Enrollment Management the Director of Admissions is responsible for developing institutional admission policy, philosophy, and procedures to support the Strategic Enrollment Management Plan of the system and campus, working in accordance with federal, state, and system wide policies and regulations. Leading the team who successfully processes applications; this position is responsible for providing leadership for customer service, application processing, application scanning, and application evaluation, facilitating the processing of EOP, International, and Graduate application, and .creating a long-term strategy that includes planning for a changing admissions and enrollment landscape. The Director of Admissions formulates and evaluates technical functionality of all systems used in the Admissions Office and works with all Student, Academic, Administrative Affairs units as well as Institutional Technology. Qualifications Required Education: Bachelor's degree from a four-year college or university. Required Experience: Minimum of five (5) years of professional related experience including or supplemented by two years of progressive supervisor or management experience. Preferred Qualifications Preferred Education: Master's degree in liberal arts, communication, education or business is preferred. Preferred Experience: Proficient in the use of online student information systems, preferably PeopleSoft. Experience as a supervisor in a high-volume, multi-functional customer service environment, and demonstrable commitment to student success in public higher education is preferred. Experience with PeopleSoft and OnBase; Experience leading a high volume, customer service oriented office with a One-Stop service orientation; Knowledge of common student affairs principles for practice is preferred. Required Knowledge, Skills, and Abilities Knowledge of customer service techniques, on-line student information systems, principles, and methods, and organizational and personnel management. Demonstrated knowledge and experience of the principles, practices, and procedures of the Registrar, including strategic and fiscal planning and monitoring, and the supervision and development of staff in a complex, diverse, and inclusive workplace. Experience with the development of policies, plans, and initiatives. Skills in written and oral communication, working with multiple on-line databases, and multi-tasking. Ability to plan, organize, and work independently; to connect immediate tasks/goals to larger initiatives on campus; to energize and lead a customer-service-centered staff; to develop and maintain effective, cooperative and harmonious working relationships, including in circumstances involving the delivery of unwelcome information; to respond positively to changing work priorities and processes; and finally, to mentor staff in acquiring and practicing the aforementioned skills and abilities. Independently interpret and apply a wide variety of program rules and regulations-plan, organize, manage and direct the operations of a large student service program- establish management goals and develop various plans of action to achieve such objectives- resolve conflicts and make difficult personnel and administrative decisions-schedule projects, meet deadlines and productivity standards-do long-range planning and develop implementation systems and procedures-plan, organize and direct others in the formation of substantive program policy-formulate appropriate campus wide policies-analyze administrative, organizational and personnel management problems to reach practical and logical conclusions and put effective changes in to practice- Required Certification: Valid Driver's License Responsibilities 40% - Analysis, Policy Implementation and Strategic Leadership • Develops admission policy, philosophy and procedures in support of campus Master, Academic, and Strategic Enrollment Management (SEM) Plans. • Develops a strategic vision for both technology and human resources development. • Complies with all policies of the State Board of Education, funding agencies, the Chancellor's Office and the University including Title V, Executive Orders, etc. • Serves on university committees related to admissions, strategic enrollment, and development as well as collaborative student engagement. • Represents the university as a visible ambassador from admissions to strengthen partnerships within the internal and external communities. • Works with key departments (Outreach & School Relations, Financial Aid & Scholarships, Registrar, EOP, ETE, Veterans, Educational Partnerships, Academic Deans, Associate Deans and Program Coordinators etc.) to ensure the needs of the campus and students are evaluated and reflected in our policy and procedure development. • Consults with academic and administrative offices, analyzes and reviews the admission process to identify and implement changes as needed. • Details a long-term strategy for how admissions will operate in the future based on research trends that are currently documented. • Engages stakeholders from all the academic units to ensure a clear understanding of their expectations for applicants and engages stakeholders from all the academic units to ensure a clear understanding of their expectations for applicants and enrollment. 35% Management & Supervision • Provides leadership, strategic direction, and management of the Admissions Office. • Serves as the HEERA manager for professional and administrative staff. • Hires, trains, supervises, motivates, evaluates, and develops professional and administrative staff. Responsible for defining the duties and responsibilities of administrative and professional staff; assesses performance and provides feedback; counsels or disciplines as needed; designs and coordinates training and staff development; recommends promotion, leaves of absences, and performance based salary increases; oversees the selection and recommends appointment of personnel for staffing. • Responsible for ensuring that staff members are knowledgeable about and incorporate the Student Affairs Division values in every aspect of performing the duties of their positions, maintains current knowledge of and ensures compliance with University policies and applicable union contracts. • Reviews organizational chart and position descriptions on an on-going basis to maximize the utilization of staff in meeting current and projected operational needs and to employ staff with the skills and interests that best match positions. • Maintains professional currency through active membership in national and regional Higher Education organizations. • Participates in all Enrollment Management and divisional staff development and staff meetings, and attends all major staff events to promote the University. 20% - Operational • As a member of the Student Affairs leadership team, contributes to division-wide initiatives and participate in the leadership of the division; serve on division and university level events committees, advisory committees, and task forces; participate in meetings and professional development activities. • Oversee the application and admission process; monitor and analyze admissions processes to enhance effectiveness and operational efficiency. • Oversee annual budget for Admissions Office and work with the AVP of Enrollment Management on budget related matters. • In conjunction with campus and departmental communications personnel develops and implements a comprehensive communication plan. • Directs the processing and evaluation of all freshman and post-baccalaureate applications. • Supports and participates in outreach activities associated with admission. • Plans and directs the admission audit process including the rescinding and deferring of admission decisions. • Generates regular reports for critical stakeholders on the status, progress and effectiveness of our admission processes and standards. • Oversees the accurate and timely production of Chancellor Office admission and record reporting files (ERSA, ERSS, etc.) from the student system. • Works closely with the AVP Enrollment Management to resolve policy, procedural and technical issues. • Contributes to the Chancellor's Enrollment Management Report as directed by the Associate Vice President. • In conjunction with Information Technology, coordinates implementation for all technologies, which include development of technologies in support of Admissions, document processing, imaging, workload, dashboards and reports in the Office of Admissions • Promotes the development of applicant, admit and student self-service functionality in support of institutional goals. • Maintains awareness of and takes action regarding work process efficiencies and technology improvement opportunities. • Shares best practices, new solutions, and ideas to improve processes and policies with admissions team in order to create a "culture of innovation". • Advises the AVP Enrollment Management on the need for and priority of information system enhancements and develops proposals and plans for meeting these needs. • Responsible for providing support for People Soft Database, Tableau and other technologies implementation for the Office of Admissions. • Serves as primary lead for Admissions for the maintenance, business process review, and development of technologies that support Admissions, document processing, imaging, workload, dashboards, and reports. • Serves as primary point of contact with the Chancellor's Office regarding technology information for Admissions 5% Other duties as assigned Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. For more information or definition of these terms, please visit: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. Clery Act crime statistics for CSUDH are available at https://www.csudh.edu/dhpd/clery/crime-stats/ , or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S. The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9 Closing Date/Time: Open until filled
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of IP Program Advisor. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $3,897 to $7,051 per month. Classification Administrative Analyst/Specialist - Exempt I Position Information The California State University, Office of the Chancellor, is seeking an IP Program Advisor to act as the student-facing primary point of contact for students pursuing study abroad through California State University International Programs (CSU IP). The position provides advising support for students before, during, and after their study abroad experience, as well as administers the CSU IP online student application. Additionally, the position plays a key role in recruitment and retention efforts, including day and overnight travel to campuses for recruitment visits and CSU IP sponsored events throughout the academic year. The position is responsible for generating and analyzing enrollment data reports on a weekly basis, conveying data and trends to the Assistant Director of Student Affairs. This position supports the Assistant Director of Student Affairs to provide, promote, and implement services, online content, activities, and programming for CSU IP. THE ANTICIPATED START DATE FOR THIS POSITION WILL BE NO EARLIER THAN JULY 1, 2021. Responsibilities Under the general direction of the Assistant Director of Student Affairs, the IP Program Advisor will perform tasks and duties as follows: Student Advising -Advise outgoing CSU IP study abroad applicants through each phase of the study abroad experience virtually via phone and email. -Create and update the various CSU IP Student Guides and Handbooks to assist students through the application and pre-departure process. -Manage the CSU IP Pre-departure Newsletter Series for assigned programs. -Research and provide guidance to students on visa and immigration regulations for assigned countries. Recruitment and Retention Efforts -Independently represent CSU IP during system-wide campus visits, study abroad fairs, and other on-campus recruitment activities as part of a coordinated outreach effort. -Engage in student, staff, and faculty outreach via visits to partner campuses. -Facilitate student information sessions and workshops on partner campuses. -Organize and partake in on-campus classroom visits to promote CSU IP programs. -Oversee and enact virtual recruitment and retention efforts. -Work with the CSU IP team to increase enrollment on CSU IP programs and meet assigned recruitment goals. Enrollment Management, Analytics, and Data Reporting -Prepare regular enrollment reports distributed internally to the CSU IP team. -Analyze enrollment report date in support of recruitment and retention efforts. -Maintain historical enrollment data. -Produce the semi-annual Enrollment Reporting System Student (ERSS) report reflecting CSU IP annual enrollments for each term throughout the academic year. Student Application Administration -Update and maintain the online student application platform. -Serve as a co-editor for the online student application content. -Organize the CSU IP student application review for assigned programs. -Attend knowledge-based webinars regarding the student application platform and software. Marketing Materials and Initiatives -Create and edit CSU IP marketing materials for print and online initiatives. -Develop marketing outreach campaigns for target audiences. Social Media Campaigns and Website Updates -Monitor and update assigned social media platforms in accordance with the CSU IP identity standards. -Create and lead social media campaigns for assigned programs and platforms. -Generate reports and analyze the CSU IP social media activity data and analytics. -Collect and utilize website traffic data in order to optimize online initiatives and updates. -Follow-up with website and social media leads. -Serve as a co-editor for assigned webpage context. CSU IP Event Support -Assist with CSU IP Pre-departure Orientation planning and on-site coordination. -Prepare presentations and present on various topics at the CSU IP Pre-departure Orientations, IP Workshop, and other IP-related events. -Facilitate topic-related student panels at the CSU IP Pre-departure Orientations, IP Workshop, and other IP-related events. Other Duties -Communicate with CSU IP campus partners, world-wide colleagues, and stakeholders regarding program information, student application, and CSU IP opportunities. -Maintain and strengthen CSU IP partner relations. -Collaborate with and support the CSU IP Academics, Exchange Services, and Fiscal Affairs departments. -Other duties as assigned. Qualifications This position requires: -A Bachelor's degree from an accredited four-year university or college and one year of professional experience working in International Education or equivalent combination of education and relevant work experience. -Semester or year-long study abroad experience or work abroad experience. -Fluency in English. -Excellent verbal and written communication skills and telephone demeanor. -Strong ability to manage multiple projects. -Excellent organizational skills and attention to detail. -Ability to prioritize, multi-task, and meet deadlines. -Ability to work both independently and as a team in a high-volume work environment. -Strong public speaking and presentation skills. -Willingness and ability to travel on day-long and overnight trips. -Ability to work some nights and weekends based on departmental needs. -Must possess and maintain a valid driver's license. Preferred Qualifications -Foreign language ability. -Experience with immigration and visa regulations. -Demonstrated recruitment and outreach experience. -Experience with assessment, data collection, and data reporting. -Experience professionally managing social media platforms. -Experience using the Terra Dotta Software (TDS) system. -Proficiency in the Microsoft Office suite, including Outlook, Word, Excel, PowerPoint, and Publisher. -Proficiency in Adobe platforms, specifically InDesign. Application Period Priority consideration will be given to candidates who apply by March 10, 2021 . Applications will be accepted until the job posting is removed. How To Apply Please click " Apply Now " to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix Closing Date/Time: Open until filled
Feb 25, 2021
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of IP Program Advisor. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $3,897 to $7,051 per month. Classification Administrative Analyst/Specialist - Exempt I Position Information The California State University, Office of the Chancellor, is seeking an IP Program Advisor to act as the student-facing primary point of contact for students pursuing study abroad through California State University International Programs (CSU IP). The position provides advising support for students before, during, and after their study abroad experience, as well as administers the CSU IP online student application. Additionally, the position plays a key role in recruitment and retention efforts, including day and overnight travel to campuses for recruitment visits and CSU IP sponsored events throughout the academic year. The position is responsible for generating and analyzing enrollment data reports on a weekly basis, conveying data and trends to the Assistant Director of Student Affairs. This position supports the Assistant Director of Student Affairs to provide, promote, and implement services, online content, activities, and programming for CSU IP. THE ANTICIPATED START DATE FOR THIS POSITION WILL BE NO EARLIER THAN JULY 1, 2021. Responsibilities Under the general direction of the Assistant Director of Student Affairs, the IP Program Advisor will perform tasks and duties as follows: Student Advising -Advise outgoing CSU IP study abroad applicants through each phase of the study abroad experience virtually via phone and email. -Create and update the various CSU IP Student Guides and Handbooks to assist students through the application and pre-departure process. -Manage the CSU IP Pre-departure Newsletter Series for assigned programs. -Research and provide guidance to students on visa and immigration regulations for assigned countries. Recruitment and Retention Efforts -Independently represent CSU IP during system-wide campus visits, study abroad fairs, and other on-campus recruitment activities as part of a coordinated outreach effort. -Engage in student, staff, and faculty outreach via visits to partner campuses. -Facilitate student information sessions and workshops on partner campuses. -Organize and partake in on-campus classroom visits to promote CSU IP programs. -Oversee and enact virtual recruitment and retention efforts. -Work with the CSU IP team to increase enrollment on CSU IP programs and meet assigned recruitment goals. Enrollment Management, Analytics, and Data Reporting -Prepare regular enrollment reports distributed internally to the CSU IP team. -Analyze enrollment report date in support of recruitment and retention efforts. -Maintain historical enrollment data. -Produce the semi-annual Enrollment Reporting System Student (ERSS) report reflecting CSU IP annual enrollments for each term throughout the academic year. Student Application Administration -Update and maintain the online student application platform. -Serve as a co-editor for the online student application content. -Organize the CSU IP student application review for assigned programs. -Attend knowledge-based webinars regarding the student application platform and software. Marketing Materials and Initiatives -Create and edit CSU IP marketing materials for print and online initiatives. -Develop marketing outreach campaigns for target audiences. Social Media Campaigns and Website Updates -Monitor and update assigned social media platforms in accordance with the CSU IP identity standards. -Create and lead social media campaigns for assigned programs and platforms. -Generate reports and analyze the CSU IP social media activity data and analytics. -Collect and utilize website traffic data in order to optimize online initiatives and updates. -Follow-up with website and social media leads. -Serve as a co-editor for assigned webpage context. CSU IP Event Support -Assist with CSU IP Pre-departure Orientation planning and on-site coordination. -Prepare presentations and present on various topics at the CSU IP Pre-departure Orientations, IP Workshop, and other IP-related events. -Facilitate topic-related student panels at the CSU IP Pre-departure Orientations, IP Workshop, and other IP-related events. Other Duties -Communicate with CSU IP campus partners, world-wide colleagues, and stakeholders regarding program information, student application, and CSU IP opportunities. -Maintain and strengthen CSU IP partner relations. -Collaborate with and support the CSU IP Academics, Exchange Services, and Fiscal Affairs departments. -Other duties as assigned. Qualifications This position requires: -A Bachelor's degree from an accredited four-year university or college and one year of professional experience working in International Education or equivalent combination of education and relevant work experience. -Semester or year-long study abroad experience or work abroad experience. -Fluency in English. -Excellent verbal and written communication skills and telephone demeanor. -Strong ability to manage multiple projects. -Excellent organizational skills and attention to detail. -Ability to prioritize, multi-task, and meet deadlines. -Ability to work both independently and as a team in a high-volume work environment. -Strong public speaking and presentation skills. -Willingness and ability to travel on day-long and overnight trips. -Ability to work some nights and weekends based on departmental needs. -Must possess and maintain a valid driver's license. Preferred Qualifications -Foreign language ability. -Experience with immigration and visa regulations. -Demonstrated recruitment and outreach experience. -Experience with assessment, data collection, and data reporting. -Experience professionally managing social media platforms. -Experience using the Terra Dotta Software (TDS) system. -Proficiency in the Microsoft Office suite, including Outlook, Word, Excel, PowerPoint, and Publisher. -Proficiency in Adobe platforms, specifically InDesign. Application Period Priority consideration will be given to candidates who apply by March 10, 2021 . Applications will be accepted until the job posting is removed. How To Apply Please click " Apply Now " to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix Closing Date/Time: Open until filled
Definition and Class Characteristics We would like to invite you to be a part of an exciting and innovative team! Join one of our departments within Nevada County that is progressive, ingenious and values your talent. We empower and strive to achieve greatness while offering equal opportunity for all county employees. We have a strong non-discrimination policy and believe the County of Nevada would be an outstanding opportunity for you! "Achieve More!" Position Title: Intern, Office of Emergency Services (OES) This position will be in the Nevada County Office of Emergency Services reporting directly to the OES Program Manager. Functions of Agency/Department: The Nevada County Office of Emergency Services (OES) supports the public by leading Nevada County in protecting our community and especially our vulnerable populations. This is done by taking an all-hazards approach to disaster planning with a focus on wildfire. OES is charged with managing County Emergency Management programs as well as being good stewards of County resources. The OES team are leaders in the community, connecting key stakeholders to jointly problem solve. The Office of Emergency Services engages the public where they live on their time teaching them about the County response and giving them the skills, they need to take protect themselves. Lastly, the OES team prepares through careful and ongoing planning, training and exercise focusing on the events that our County is likely to face. Intern Duties/Responsibilities: Examples of the types of work to be performed include, but are not limited to, the following assignments: Secure and administer prevention, mitigation and recovery grants such as CAL FIRE Fire Prevention grants, FEMA Hazard Mitigation and California Disaster Assistance Act (CDAA) grants to support fire-adapted communities and implement hazardous fuel reduction treatments along roadways, critical infrastructure and residences. Continue support for local, state, federal, community and private partners in preventing and mitigating wildfires within Nevada County. Increase property owner accountability and parcel fire-safe compliance through the County's continued Defensible Space Inspection (DSI) program in coordination with CAL FIRE and Nevada County fire districts. Increase local community awareness, education, and support for hazardous vegetation abatement and the County's hazardous vegetation compliance efforts Increase the percentage of residents who are enrolled in the County's emergency alert system Code Red through outreach and community partnerships. Seek funding opportunities to provide the community more convenient and affordable green waste disposal. Actively facilitate countywide wildfire prevention stakeholders to share activities and best practices, to maximize funding opportunities and resources, and to enhance project coordination and collaboration across Nevada County. Work with local fire officials and law enforcement, Public Works, Cal Trans, Fire Safe Council, Fire Wise Communities, neighborhoods, and home owner associations to develop localized "Community Centered" evacuation plans, and to assess and plan for required evacuation route capacities. Aggressively seek out and apply for wildfire prevention, vegetation management, and related grants from State, Federal and other sources. Build County departmental and community partnerships to best compete for grants and provide the most significant local impact. Update related plans, maps, and strategies as needed to best position Nevada County and our partners to receive grant funding Continue to partner with neighborhood associations on localized emergency planning, exercising and situational awareness raising campaigns. Assess capacity of EOC and structure. Update Emergency Operations Plan Further mature and develop EOC systems, technologies, information resources, checklists, policies and procedures. Candidates selected for the position would be asked to perform a range of duties from very basic activities to those requiring higher skill levels and professional expertise! Interns need be able to stand or walk much of the time, with bending, stooping, and squatting, twisting, reaching, working on irregular surfaces, occasional lifting of objects weighing over 25 pounds, and frequent lifting of 10-25 pounds. Educational Requirements, Skills, Training, or Qualifications: This internship is best suited for students in college or college graduates that took coursework in or related to this occupational career field. Minimum Associates Degree Required. Excellent written and oral communication skills, detail oriented, reliable, neat appearance. The County is a Microsoft Windows enterprise, utilizing Word, Excel, PowerPoint, etc. Public speaking experience is a plus. Qualifying Programs: Qualified Students or return to work applicants in any of the following programs: DoD Skillbridge, Work-Study, Veteran's Affairs (VA) vocational rehabilitation or VA Work-Study, CalWorks and AFWD (Alliance for Workforce Development) applicants meeting the specialized experience or currently enrolled in furthering education, and/or students pursuing a degree related to this occupational career. Time Commitment: Minimum 16-20 hours per week for 6 months. Hours can be scheduled in 2- to 4-hour blocks of time during regular business hours (Monday through Friday.). Applicants willing to work additional hours or for a longer duration typically gain a more in- depth experience. Benefits Available to Intern: This program prepares interns to contend for mid-level recruiting and program manager positions. Typically, interns participate in this program between one (1) to twenty-four (24) months based on individual training and experience requirements and needs of the department. During the duration of the program, incumbents are encouraged to develop dynamically growing skills and to work with greater independence of action as they further gain experience and proficiency in their occupation for progression into permanent County positions, if available. With this internship, students and graduates are offered an excellent opportunity to: Build their resume and explore career options Apply skills and knowledge to the workplace We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Contact the Internship team at: Internship.Coordinator@co.nevada.ca.us or by phone (530) 265-7191Closing Date/Time: 3/18/2021 5:00 PM Pacific
Feb 26, 2021
Intern
Definition and Class Characteristics We would like to invite you to be a part of an exciting and innovative team! Join one of our departments within Nevada County that is progressive, ingenious and values your talent. We empower and strive to achieve greatness while offering equal opportunity for all county employees. We have a strong non-discrimination policy and believe the County of Nevada would be an outstanding opportunity for you! "Achieve More!" Position Title: Intern, Office of Emergency Services (OES) This position will be in the Nevada County Office of Emergency Services reporting directly to the OES Program Manager. Functions of Agency/Department: The Nevada County Office of Emergency Services (OES) supports the public by leading Nevada County in protecting our community and especially our vulnerable populations. This is done by taking an all-hazards approach to disaster planning with a focus on wildfire. OES is charged with managing County Emergency Management programs as well as being good stewards of County resources. The OES team are leaders in the community, connecting key stakeholders to jointly problem solve. The Office of Emergency Services engages the public where they live on their time teaching them about the County response and giving them the skills, they need to take protect themselves. Lastly, the OES team prepares through careful and ongoing planning, training and exercise focusing on the events that our County is likely to face. Intern Duties/Responsibilities: Examples of the types of work to be performed include, but are not limited to, the following assignments: Secure and administer prevention, mitigation and recovery grants such as CAL FIRE Fire Prevention grants, FEMA Hazard Mitigation and California Disaster Assistance Act (CDAA) grants to support fire-adapted communities and implement hazardous fuel reduction treatments along roadways, critical infrastructure and residences. Continue support for local, state, federal, community and private partners in preventing and mitigating wildfires within Nevada County. Increase property owner accountability and parcel fire-safe compliance through the County's continued Defensible Space Inspection (DSI) program in coordination with CAL FIRE and Nevada County fire districts. Increase local community awareness, education, and support for hazardous vegetation abatement and the County's hazardous vegetation compliance efforts Increase the percentage of residents who are enrolled in the County's emergency alert system Code Red through outreach and community partnerships. Seek funding opportunities to provide the community more convenient and affordable green waste disposal. Actively facilitate countywide wildfire prevention stakeholders to share activities and best practices, to maximize funding opportunities and resources, and to enhance project coordination and collaboration across Nevada County. Work with local fire officials and law enforcement, Public Works, Cal Trans, Fire Safe Council, Fire Wise Communities, neighborhoods, and home owner associations to develop localized "Community Centered" evacuation plans, and to assess and plan for required evacuation route capacities. Aggressively seek out and apply for wildfire prevention, vegetation management, and related grants from State, Federal and other sources. Build County departmental and community partnerships to best compete for grants and provide the most significant local impact. Update related plans, maps, and strategies as needed to best position Nevada County and our partners to receive grant funding Continue to partner with neighborhood associations on localized emergency planning, exercising and situational awareness raising campaigns. Assess capacity of EOC and structure. Update Emergency Operations Plan Further mature and develop EOC systems, technologies, information resources, checklists, policies and procedures. Candidates selected for the position would be asked to perform a range of duties from very basic activities to those requiring higher skill levels and professional expertise! Interns need be able to stand or walk much of the time, with bending, stooping, and squatting, twisting, reaching, working on irregular surfaces, occasional lifting of objects weighing over 25 pounds, and frequent lifting of 10-25 pounds. Educational Requirements, Skills, Training, or Qualifications: This internship is best suited for students in college or college graduates that took coursework in or related to this occupational career field. Minimum Associates Degree Required. Excellent written and oral communication skills, detail oriented, reliable, neat appearance. The County is a Microsoft Windows enterprise, utilizing Word, Excel, PowerPoint, etc. Public speaking experience is a plus. Qualifying Programs: Qualified Students or return to work applicants in any of the following programs: DoD Skillbridge, Work-Study, Veteran's Affairs (VA) vocational rehabilitation or VA Work-Study, CalWorks and AFWD (Alliance for Workforce Development) applicants meeting the specialized experience or currently enrolled in furthering education, and/or students pursuing a degree related to this occupational career. Time Commitment: Minimum 16-20 hours per week for 6 months. Hours can be scheduled in 2- to 4-hour blocks of time during regular business hours (Monday through Friday.). Applicants willing to work additional hours or for a longer duration typically gain a more in- depth experience. Benefits Available to Intern: This program prepares interns to contend for mid-level recruiting and program manager positions. Typically, interns participate in this program between one (1) to twenty-four (24) months based on individual training and experience requirements and needs of the department. During the duration of the program, incumbents are encouraged to develop dynamically growing skills and to work with greater independence of action as they further gain experience and proficiency in their occupation for progression into permanent County positions, if available. With this internship, students and graduates are offered an excellent opportunity to: Build their resume and explore career options Apply skills and knowledge to the workplace We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Contact the Internship team at: Internship.Coordinator@co.nevada.ca.us or by phone (530) 265-7191Closing Date/Time: 3/18/2021 5:00 PM Pacific
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
Description: At CSUN we aspire to continually grow as an inclusive, cooperative community! CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do and enjoy the unique value the CSUN community can offer. As a leader you will have the opportunity to thrive in a community in which our leaders share common traits as identified in our Leadership Principles https://www.csun.edu/leadership-principles. If this sounds like you, you've come to the right place. CSUN's Tseng College provides advanced professional education to undergraduate, graduate, international and midcareer students. With more than $38 million in revenue and more than 28,700 total enrollments in 2019-2020, the College is a leading provider of professional degrees, certificates and custom-designed programs. Known for its premier support services, the College employs an administrative staff of more than 70 full-time employees, leading to high graduation rates - 74-93 percent for most programs in 2019-2020, with some, like the Master of Social Work and Accelerated B.S. Nursing, achieving 98 percent in 2019-2020. The College is nationally recognized for providing programs with formats, delivery modes and locations that address the needs and constraints facing working professionals and their organizations. It works closely with businesses, communities, agencies and international partners to design and deliver programs that meet unique organizational needs and goals. Servicing international students, the College provides English-language and college-preparation instruction. In addition to its tutoring services, the College specializes in programs that help international students integrate into, or more fully experience, the university. These include an intensive, year-round academic program; a semester studying at CSUN; and an immersive summer experience. The College is also responsible for CSUN's University Access programs, which offer classes during the winter and summer breaks, and allow non-CSUN students to attend courses for credit. With more than 30 programs and degrees, the college provides students with an extensive range of academic and professional options. Its master's degrees include applied behavioral analysis, assistive technology, communicative disorders, diverse community development leadership, engineering management, humanities, instructional design, knowledge management, music industry administration, public administration, public health, social work and taxation. Bachelor's degrees include liberal studies, public sector management and nursing. Certificate programs include assistive technology applications, business administration, radiologic technology and speech-language pathology. Responsibilities The Associate Dean is a key member of the senior team of the College along with the Dean and the Executive Director of the College's Division of Business Operations and Finance and is expected to know the work of the College well and to ensure that the College works in keeping with the college's mission, purpose, values and five-year vision. The Associate Dean has oversight of the College's Division of Academic Affairs. The Associate Dean is responsible with the Dean and the Executive Director for moving the College forward; ensuring that the College is continuously expanding and refining core capacities; engaging the full talents of the College staff to respond to a changing array of opportunities; and ensuring that the College makes significant contributions to CSUN's present and future in keeping with the College Five-Year Vision and yearly goals. • The focus and priority of CSUN and the College is ensuring student success. The Associate Dean's choices and strategies are expected to be crafted to foster and support student success. The Associate Dean is also expected to work at all times in keeping with CSUN's mission and priorities and the College's purpose and values. • The Associate Dean has primary responsibility for ensuring that the College academic policies, processes, and administrative practices are in keeping with CSUN academic policies, practices and standards, and ensuring that CSUN programs offered through the College are compliant with all requirements for accreditation, requirements at the Federal and State level, and CSU Executive Orders relevant to self-support programs, graduate, international, and midcareer education. The Associate Dean has special oversight responsibility for CSUN's degrees, certificate programs, and credit courses offered through the College. • The Associate Dean serves as the direct supervisor for the director of the College's Graduate and Professional Education Programs and Services Unit (which manages and provides student support services, CSUN's self-support degree, certificate programs, and executive education offerings), the manager of the College's University Access Programs (Winter Term, Summer Session, and Open University), and the director of the College's Student Success Pathways Programs. • The Associate Dean oversees staff members responsible for gaining and maintaining state authorization - the process required to gain the authorization required to offer fully online programs in other states within the US and, as required, in other countries. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://bit.ly/39ymu53 Qualifications • Terminal degree in the academic field in question from a regionally accredited US university or a similarly accredited international university. • Suitable for a tenure track position at the rank of associate or full professor at CSUN. • Experience serving as department chair or member of a university committee or serving in university administrative roles. • Experience developing, assessing, and approving academic programs at the baccalaureate or master's level. • Experience working in a large comprehensive university. • Possess both traditional and digital research skills that can be applied to administrative issues. • Demonstrated strong written English language skills. Additional Preferred Qualifications: • Higher Education Experience: Significant experience working across departmental and college lines at a CSU campus. Demonstrated understanding of the role of faculty and faculty governance in a university context. Experience working with self-support programs and services. Demonstrated record of accomplishment of leadership in their field within the university and at the state and national levels. Demonstrated an understanding of the major issues facing higher education today including assessment, learning theory, student achievement, graduation rates, alternative teaching and learning strategies, online/digital learning, international education, learning outcomes. Experience with curriculum approval process in the CSU. • Management and Leadership Experience: A significant and successful record of management and leadership, including a demonstrated ability to manage large projects with a wide range of stakeholders. Demonstrated ability to work well with a wide range of individuals with diverse backgrounds, different working styles, different communication styles, and different levels of organizational abilities. Demonstrated project planning and management abilities. Ability to work in changing and demanding contexts. Demonstrated record of innovation, creative problem solving, and ability to respond to a changing array of opportunities. Ability to work effectively across disciplinary lines and lead projects that are outside their own disciplines. Experience leading teams/units and supervising staff. Ability to communicate effectively with students interested in CSUN self-support programs and guide others reporting to the Associate Dean to communicate effectively with students from diverse backgrounds including international students. • Communication, International and External Relations: This role requires the ability to communicate very effectively in a wide range of contexts. Demonstrated strong oral and written English language skills. Ability to develop and maintain strong and positive working relationships within one's unit, university, community, and internationally. Demonstrated record of productive and positive working relationships. Possess a personality and demeanor that colleagues would find easy and pleasant to work with and count on to follow through on projects and be productive. Ability to command the respect and positive regard of students, faculty, administrators, and staff at all levels. • Financial Reasoning and Budget Management: Ability to understand the essentials of how a program or project is budgeted and priced in the context of self-support higher education. Demonstrated track record of being able to plan and manage projects that require an attention to budget. Demonstrated record of managing such budgets successfully and completing projects on time and on budget. Demonstrated ability to look at projects from the perspective of cost-effectiveness and return on investment. • Markets and Marketing: Ability to understand the essentials of developing programs, events, and service for target markets. Ability to consider market needs and demands when developing a program or service. Ability to understand the essentials of marketing. Demonstrated ability to develop and market programs, events, or services successfully. Technical Skills: Comfortability working with the University's primary academic and administrative technologies. Experience with online programs and services (working with online instructional programs). • Research Skills: Demonstrated record of basing decisions and choices on facts and data. Demonstrated record of seeking full and accurate information before making significant policy and process choices. • Working Style: Possess a transparent and open working style and a high level of professional integrity. Demonstrated record of setting and maintaining high professional standards for one's self and taking personal pride and responsibility for performance excellence in all of one's roles. Ability to be collaborative and respectful of diversity in all forms. Provide a positive model for overall professional standards and day-to-day working modes. Proven ability to make hard choices and maintain high-performance standards. Ability to recognize and cultivate talent and support and encourage strong performance. Ability to be agile and able to adapt to changing opportunities and rapid growth. • Leadership Principles: Lead diverse teams to support the operational mission and vision of employers by fostering an ethical, inclusive and collegial work environment. Demonstrated ability to support ongoing improvement through courageous, resilient, and catalytic leadership. Lead varying initiatives through a collaborative, service-oriented and communicative approach. Demonstrated commitment to employee development, recognition, and accountability to further operational goals. Pay, Benefits, & Work Schedule • The University offers excellent fringe benefits. Anticipated starting hiring range: $150,000, dependent upon qualifications and experience. General Information • This position is a sensitive position as designated by the CSU. • A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. • The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. • This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. • Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit the link: www.csun.edu/careers • OPEN UNTIL FILLED. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Our nondiscrimination policy is set forth in CSU Executive Order 1096. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Closing Date/Time: Open until filled
Jan 20, 2021
Full Time
Description: At CSUN we aspire to continually grow as an inclusive, cooperative community! CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do and enjoy the unique value the CSUN community can offer. As a leader you will have the opportunity to thrive in a community in which our leaders share common traits as identified in our Leadership Principles https://www.csun.edu/leadership-principles. If this sounds like you, you've come to the right place. CSUN's Tseng College provides advanced professional education to undergraduate, graduate, international and midcareer students. With more than $38 million in revenue and more than 28,700 total enrollments in 2019-2020, the College is a leading provider of professional degrees, certificates and custom-designed programs. Known for its premier support services, the College employs an administrative staff of more than 70 full-time employees, leading to high graduation rates - 74-93 percent for most programs in 2019-2020, with some, like the Master of Social Work and Accelerated B.S. Nursing, achieving 98 percent in 2019-2020. The College is nationally recognized for providing programs with formats, delivery modes and locations that address the needs and constraints facing working professionals and their organizations. It works closely with businesses, communities, agencies and international partners to design and deliver programs that meet unique organizational needs and goals. Servicing international students, the College provides English-language and college-preparation instruction. In addition to its tutoring services, the College specializes in programs that help international students integrate into, or more fully experience, the university. These include an intensive, year-round academic program; a semester studying at CSUN; and an immersive summer experience. The College is also responsible for CSUN's University Access programs, which offer classes during the winter and summer breaks, and allow non-CSUN students to attend courses for credit. With more than 30 programs and degrees, the college provides students with an extensive range of academic and professional options. Its master's degrees include applied behavioral analysis, assistive technology, communicative disorders, diverse community development leadership, engineering management, humanities, instructional design, knowledge management, music industry administration, public administration, public health, social work and taxation. Bachelor's degrees include liberal studies, public sector management and nursing. Certificate programs include assistive technology applications, business administration, radiologic technology and speech-language pathology. Responsibilities The Associate Dean is a key member of the senior team of the College along with the Dean and the Executive Director of the College's Division of Business Operations and Finance and is expected to know the work of the College well and to ensure that the College works in keeping with the college's mission, purpose, values and five-year vision. The Associate Dean has oversight of the College's Division of Academic Affairs. The Associate Dean is responsible with the Dean and the Executive Director for moving the College forward; ensuring that the College is continuously expanding and refining core capacities; engaging the full talents of the College staff to respond to a changing array of opportunities; and ensuring that the College makes significant contributions to CSUN's present and future in keeping with the College Five-Year Vision and yearly goals. • The focus and priority of CSUN and the College is ensuring student success. The Associate Dean's choices and strategies are expected to be crafted to foster and support student success. The Associate Dean is also expected to work at all times in keeping with CSUN's mission and priorities and the College's purpose and values. • The Associate Dean has primary responsibility for ensuring that the College academic policies, processes, and administrative practices are in keeping with CSUN academic policies, practices and standards, and ensuring that CSUN programs offered through the College are compliant with all requirements for accreditation, requirements at the Federal and State level, and CSU Executive Orders relevant to self-support programs, graduate, international, and midcareer education. The Associate Dean has special oversight responsibility for CSUN's degrees, certificate programs, and credit courses offered through the College. • The Associate Dean serves as the direct supervisor for the director of the College's Graduate and Professional Education Programs and Services Unit (which manages and provides student support services, CSUN's self-support degree, certificate programs, and executive education offerings), the manager of the College's University Access Programs (Winter Term, Summer Session, and Open University), and the director of the College's Student Success Pathways Programs. • The Associate Dean oversees staff members responsible for gaining and maintaining state authorization - the process required to gain the authorization required to offer fully online programs in other states within the US and, as required, in other countries. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://bit.ly/39ymu53 Qualifications • Terminal degree in the academic field in question from a regionally accredited US university or a similarly accredited international university. • Suitable for a tenure track position at the rank of associate or full professor at CSUN. • Experience serving as department chair or member of a university committee or serving in university administrative roles. • Experience developing, assessing, and approving academic programs at the baccalaureate or master's level. • Experience working in a large comprehensive university. • Possess both traditional and digital research skills that can be applied to administrative issues. • Demonstrated strong written English language skills. Additional Preferred Qualifications: • Higher Education Experience: Significant experience working across departmental and college lines at a CSU campus. Demonstrated understanding of the role of faculty and faculty governance in a university context. Experience working with self-support programs and services. Demonstrated record of accomplishment of leadership in their field within the university and at the state and national levels. Demonstrated an understanding of the major issues facing higher education today including assessment, learning theory, student achievement, graduation rates, alternative teaching and learning strategies, online/digital learning, international education, learning outcomes. Experience with curriculum approval process in the CSU. • Management and Leadership Experience: A significant and successful record of management and leadership, including a demonstrated ability to manage large projects with a wide range of stakeholders. Demonstrated ability to work well with a wide range of individuals with diverse backgrounds, different working styles, different communication styles, and different levels of organizational abilities. Demonstrated project planning and management abilities. Ability to work in changing and demanding contexts. Demonstrated record of innovation, creative problem solving, and ability to respond to a changing array of opportunities. Ability to work effectively across disciplinary lines and lead projects that are outside their own disciplines. Experience leading teams/units and supervising staff. Ability to communicate effectively with students interested in CSUN self-support programs and guide others reporting to the Associate Dean to communicate effectively with students from diverse backgrounds including international students. • Communication, International and External Relations: This role requires the ability to communicate very effectively in a wide range of contexts. Demonstrated strong oral and written English language skills. Ability to develop and maintain strong and positive working relationships within one's unit, university, community, and internationally. Demonstrated record of productive and positive working relationships. Possess a personality and demeanor that colleagues would find easy and pleasant to work with and count on to follow through on projects and be productive. Ability to command the respect and positive regard of students, faculty, administrators, and staff at all levels. • Financial Reasoning and Budget Management: Ability to understand the essentials of how a program or project is budgeted and priced in the context of self-support higher education. Demonstrated track record of being able to plan and manage projects that require an attention to budget. Demonstrated record of managing such budgets successfully and completing projects on time and on budget. Demonstrated ability to look at projects from the perspective of cost-effectiveness and return on investment. • Markets and Marketing: Ability to understand the essentials of developing programs, events, and service for target markets. Ability to consider market needs and demands when developing a program or service. Ability to understand the essentials of marketing. Demonstrated ability to develop and market programs, events, or services successfully. Technical Skills: Comfortability working with the University's primary academic and administrative technologies. Experience with online programs and services (working with online instructional programs). • Research Skills: Demonstrated record of basing decisions and choices on facts and data. Demonstrated record of seeking full and accurate information before making significant policy and process choices. • Working Style: Possess a transparent and open working style and a high level of professional integrity. Demonstrated record of setting and maintaining high professional standards for one's self and taking personal pride and responsibility for performance excellence in all of one's roles. Ability to be collaborative and respectful of diversity in all forms. Provide a positive model for overall professional standards and day-to-day working modes. Proven ability to make hard choices and maintain high-performance standards. Ability to recognize and cultivate talent and support and encourage strong performance. Ability to be agile and able to adapt to changing opportunities and rapid growth. • Leadership Principles: Lead diverse teams to support the operational mission and vision of employers by fostering an ethical, inclusive and collegial work environment. Demonstrated ability to support ongoing improvement through courageous, resilient, and catalytic leadership. Lead varying initiatives through a collaborative, service-oriented and communicative approach. Demonstrated commitment to employee development, recognition, and accountability to further operational goals. Pay, Benefits, & Work Schedule • The University offers excellent fringe benefits. Anticipated starting hiring range: $150,000, dependent upon qualifications and experience. General Information • This position is a sensitive position as designated by the CSU. • A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. • The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. • This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. • Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit the link: www.csun.edu/careers • OPEN UNTIL FILLED. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Our nondiscrimination policy is set forth in CSU Executive Order 1096. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Closing Date/Time: Open until filled
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Description: Director, Environmental Health & Safety Type of Appointment: Full-time, Management Personnel Plan (MPP II) Salary Range: Commensurate with Qualifications and Experience Recruitment Closing Date: Open Until Filled First Review: February 3, 2021 REQUIRED (All candidates must submit the following) An on-line application A letter of interest which explains in detail and, where possible, provides examples of how the candidate meets the qualifications specified in this announcement A current résumé or curriculum vitae Three references who can provide assessments of the applicant's professional experience, accomplishments and prospect for success in this position. ABOUT THE DEPARTMENT Facilities Planning and Management (FPM) serves as the lead organization at Cal Poly Pomona for planning, developing, and maintaining the campus' natural and built environment and use of the University's physical resources. FP&M is responsible for the coordinated planning and usage of the University's land and facilities including land master planning, project planning, building design and construction, building occupancy, and infrastructure (roads, transportation systems, tele-communications, sewer, gas, water, electric), SFM coordination, building code compliance. The unit interacts and coordinates with the Chancellor's Office, state local agencies, Foundation and the University community at large. DUTIES AND RESPONSIBILITIES The overall administration of the university Environmental Health and Safety (EHS) Program is managed and coordinated by the Environmental Health and Safety Director in consultation with the Senior Associate Vice President (SAVP). Incumbent has the management responsibility to plan, establish and manage priorities for the implementation of program objectives. The EHS department under the organizational structure within Facilities Planning and Management is the primary campus resource for broad technical and administrative policies/procedures needed to coordinate the objectives of the campus' Environmental Health and Safety Programs. Basic functions of the incumbent include: a) Program development and administration (Biological Safety, Radiation Safety, Chemical Safety, Occupational Safety) b) Environmental and safety monitoring (Waste Disposal/Clean-up, Permits and Licensures) c) Consultation (Colleges, Departments, Student Clubs, etc.) d) Regulatory and Environmental program compliance (Federal, State, Local and CSU) e) Liaison with Governmental Agencies (Federal, State, Local and CSU) f) Disaster preparedness/ Incident management g) Education and training (Employee and Student) h) Committee membership (Biosafety, Radiation Safety, Campus Safety, Chemical Safety, Animal Care & Use, Drone/UAV, Emergency Advisory) i) Management of department budget j) Management of staff and preparation of performance reviews, providing performance feedback to staff as needed. The EHS Director formulates and adopts appropriate new codes, rules, standards, policies, and procedures based on an analysis and interpretation of pertinent local, state, and federal environmental health and safety laws. A primary administrative function of the EHS Director is to assist University Vice Presidents, Associate Vice Presidents, Deans, Directors, Department Chairs/Heads and Supervisors in meeting their assigned health and safety responsibilities. To accomplish this, the EHS Department works with all campus administrators, academic departments, and specialized committees to provide technical and administrative policy and program direction in the continued development and implementation of health, safety programs designed to prevent or reduce accidents and to identify and eliminate environmental hazards and unsafe working conditions. The EHS Director has the authority to request and/or require Deans, Directors, Department Chairs/Heads, Supervisors and other individuals to abate unsafe conditions and operations that violate standards published or promulgated by EHS, Administrative Affairs or any local, state, and federal regulatory agency. The EHS Director shall coordinate such actions as appropriate with the campus Fire Marshal in consultation with the campus Building Official and SAVP. In regards to the Radiation Safety Program and the abatement of hazardous materials, the Manager has the authority to require compliance and serves as the Radiation Safety Officer for the University License, having legal authority over the program and its assets. Administrative duties include, but are not limited to the following areas: Accident Investigation, Bioterrorist Agents, Boiler Safety, and Chain Saw Safety. Departmental Safety Coordinators Program, Electrical Lock-Out Program. Elevated Work, Emergency Spill Response, Fire Life Safety, Forklift/Heavy Equipment Operator Program, General/Office Safety, Infectious Agents, Injury & Illness Prevention Program, Process Analysis, Recombinant DNA, Safety Inspection Audits, Supervisory Safety, Traffic Control at Work Sites, Trench Shoring Safety, Asbestos Program, Lead Program, Air Contaminant Monitoring. Indoor Air Quality Investigations, Confined Space Program, Blood Borne Pathogens Program, Medical Monitoring Program, Ergonomics, Back Safety Program. Respiratory Safety Program, Chemical Hygiene (Laboratory Safety) Program, Hearing Protection Program, Personal Protective Equipment Training, Hazard Communication Program. Safety Data Sheets, Hazardous Materials Inventory, Hazardous Materials Business Plan, Radiation Safety Program, Carcinogen Registration Program. Pesticide Safety Program, Air Pollution/Clean Air Act. Air Emissions, Hazardous Waste Program, Hazardous Substance Transportation, Medical Waste Program, Spill Response Training, Underground Storage Tank, Ground Water Protection, Vector borne Disease Program, Food Sanitation Program, Swimming Pool Safety. Lab safety for the Rose Float program falls under the purview of the EH&S Director. MINIMUM QUALIFICATIONS Equivalent to graduation from a four-year college or university in safety management, industrial hygiene, environmental health and safety, microbiology, biotechnology or in a field directly related to occupational health and safety. Six (6) years of experience in administration and management of environmental health and safety programs, including developing, integrating and implementing policies and procedures and measuring the effectiveness of programs. Five years of experience working with federal state and local agencies on environmental health and safety compliance issues, as well as occupational safety. Thorough knowledge of policies, procedures, and laws pertaining to the administration of Environmental Health and Safety Programs in a university environment. Detailed understanding of both General Industry Safety Orders as well as Construction Safety Orders under the Title 8 California Code of Regulations. The ability to address problems or assignments from a broad interactive perspective using extensive knowledge, research skills and analytical thinking in order to develop a solution that integrates legal compliance with the University's established goals, policies and procedures. Ability to effectively communicate with executives, administrators, faculty, staff, students, and the public. Ability to supervise and manage technical and professional staff. Expectation to maintain high-level contacts outside the University and demonstrate the ability to effectively communicate and influence high-level and diverse contacts both inside and outside of the CSU system. Valid California Drivers' license and Insurance. PREFERRED QUALIFICATIONS Experience with higher education institution with a collective bargaining environment. CSU preferred. APPOINTMENT AND SALARY Salary is competitive and includes a comprehensive benefits package. Salary is competitive and commensurate with qualifications and experience. This is a Management Personnel Plan Level II position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, an excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance and retirement benefits. CLOSING DATE AND HOW TO APPLY Review of complete applications will begin February 3, 2021 and will continue until the position is filled. For application information and materials, visit our website at www.cpp.edu/hr and refer to Job ID # 63066. All candidates must submit: (1) a formal University application (2) a letter of interest which explains in detail and, where possible, provides examples of how the candidate meets the qualifications specified in this announcement; (3) a current résumé or curriculum vitae; and (4) the names, titles, addresses and telephone numbers of three references who can provide assessments of the applicant's professional experience, accomplishments and prospect for success in this position. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html CONDITION OF EMPLYMENT The person holding this position is considered a 'limited reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. Closing Date/Time: Open until filled
Jan 21, 2021
Full Time
Description: Director, Environmental Health & Safety Type of Appointment: Full-time, Management Personnel Plan (MPP II) Salary Range: Commensurate with Qualifications and Experience Recruitment Closing Date: Open Until Filled First Review: February 3, 2021 REQUIRED (All candidates must submit the following) An on-line application A letter of interest which explains in detail and, where possible, provides examples of how the candidate meets the qualifications specified in this announcement A current résumé or curriculum vitae Three references who can provide assessments of the applicant's professional experience, accomplishments and prospect for success in this position. ABOUT THE DEPARTMENT Facilities Planning and Management (FPM) serves as the lead organization at Cal Poly Pomona for planning, developing, and maintaining the campus' natural and built environment and use of the University's physical resources. FP&M is responsible for the coordinated planning and usage of the University's land and facilities including land master planning, project planning, building design and construction, building occupancy, and infrastructure (roads, transportation systems, tele-communications, sewer, gas, water, electric), SFM coordination, building code compliance. The unit interacts and coordinates with the Chancellor's Office, state local agencies, Foundation and the University community at large. DUTIES AND RESPONSIBILITIES The overall administration of the university Environmental Health and Safety (EHS) Program is managed and coordinated by the Environmental Health and Safety Director in consultation with the Senior Associate Vice President (SAVP). Incumbent has the management responsibility to plan, establish and manage priorities for the implementation of program objectives. The EHS department under the organizational structure within Facilities Planning and Management is the primary campus resource for broad technical and administrative policies/procedures needed to coordinate the objectives of the campus' Environmental Health and Safety Programs. Basic functions of the incumbent include: a) Program development and administration (Biological Safety, Radiation Safety, Chemical Safety, Occupational Safety) b) Environmental and safety monitoring (Waste Disposal/Clean-up, Permits and Licensures) c) Consultation (Colleges, Departments, Student Clubs, etc.) d) Regulatory and Environmental program compliance (Federal, State, Local and CSU) e) Liaison with Governmental Agencies (Federal, State, Local and CSU) f) Disaster preparedness/ Incident management g) Education and training (Employee and Student) h) Committee membership (Biosafety, Radiation Safety, Campus Safety, Chemical Safety, Animal Care & Use, Drone/UAV, Emergency Advisory) i) Management of department budget j) Management of staff and preparation of performance reviews, providing performance feedback to staff as needed. The EHS Director formulates and adopts appropriate new codes, rules, standards, policies, and procedures based on an analysis and interpretation of pertinent local, state, and federal environmental health and safety laws. A primary administrative function of the EHS Director is to assist University Vice Presidents, Associate Vice Presidents, Deans, Directors, Department Chairs/Heads and Supervisors in meeting their assigned health and safety responsibilities. To accomplish this, the EHS Department works with all campus administrators, academic departments, and specialized committees to provide technical and administrative policy and program direction in the continued development and implementation of health, safety programs designed to prevent or reduce accidents and to identify and eliminate environmental hazards and unsafe working conditions. The EHS Director has the authority to request and/or require Deans, Directors, Department Chairs/Heads, Supervisors and other individuals to abate unsafe conditions and operations that violate standards published or promulgated by EHS, Administrative Affairs or any local, state, and federal regulatory agency. The EHS Director shall coordinate such actions as appropriate with the campus Fire Marshal in consultation with the campus Building Official and SAVP. In regards to the Radiation Safety Program and the abatement of hazardous materials, the Manager has the authority to require compliance and serves as the Radiation Safety Officer for the University License, having legal authority over the program and its assets. Administrative duties include, but are not limited to the following areas: Accident Investigation, Bioterrorist Agents, Boiler Safety, and Chain Saw Safety. Departmental Safety Coordinators Program, Electrical Lock-Out Program. Elevated Work, Emergency Spill Response, Fire Life Safety, Forklift/Heavy Equipment Operator Program, General/Office Safety, Infectious Agents, Injury & Illness Prevention Program, Process Analysis, Recombinant DNA, Safety Inspection Audits, Supervisory Safety, Traffic Control at Work Sites, Trench Shoring Safety, Asbestos Program, Lead Program, Air Contaminant Monitoring. Indoor Air Quality Investigations, Confined Space Program, Blood Borne Pathogens Program, Medical Monitoring Program, Ergonomics, Back Safety Program. Respiratory Safety Program, Chemical Hygiene (Laboratory Safety) Program, Hearing Protection Program, Personal Protective Equipment Training, Hazard Communication Program. Safety Data Sheets, Hazardous Materials Inventory, Hazardous Materials Business Plan, Radiation Safety Program, Carcinogen Registration Program. Pesticide Safety Program, Air Pollution/Clean Air Act. Air Emissions, Hazardous Waste Program, Hazardous Substance Transportation, Medical Waste Program, Spill Response Training, Underground Storage Tank, Ground Water Protection, Vector borne Disease Program, Food Sanitation Program, Swimming Pool Safety. Lab safety for the Rose Float program falls under the purview of the EH&S Director. MINIMUM QUALIFICATIONS Equivalent to graduation from a four-year college or university in safety management, industrial hygiene, environmental health and safety, microbiology, biotechnology or in a field directly related to occupational health and safety. Six (6) years of experience in administration and management of environmental health and safety programs, including developing, integrating and implementing policies and procedures and measuring the effectiveness of programs. Five years of experience working with federal state and local agencies on environmental health and safety compliance issues, as well as occupational safety. Thorough knowledge of policies, procedures, and laws pertaining to the administration of Environmental Health and Safety Programs in a university environment. Detailed understanding of both General Industry Safety Orders as well as Construction Safety Orders under the Title 8 California Code of Regulations. The ability to address problems or assignments from a broad interactive perspective using extensive knowledge, research skills and analytical thinking in order to develop a solution that integrates legal compliance with the University's established goals, policies and procedures. Ability to effectively communicate with executives, administrators, faculty, staff, students, and the public. Ability to supervise and manage technical and professional staff. Expectation to maintain high-level contacts outside the University and demonstrate the ability to effectively communicate and influence high-level and diverse contacts both inside and outside of the CSU system. Valid California Drivers' license and Insurance. PREFERRED QUALIFICATIONS Experience with higher education institution with a collective bargaining environment. CSU preferred. APPOINTMENT AND SALARY Salary is competitive and includes a comprehensive benefits package. Salary is competitive and commensurate with qualifications and experience. This is a Management Personnel Plan Level II position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, an excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance and retirement benefits. CLOSING DATE AND HOW TO APPLY Review of complete applications will begin February 3, 2021 and will continue until the position is filled. For application information and materials, visit our website at www.cpp.edu/hr and refer to Job ID # 63066. All candidates must submit: (1) a formal University application (2) a letter of interest which explains in detail and, where possible, provides examples of how the candidate meets the qualifications specified in this announcement; (3) a current résumé or curriculum vitae; and (4) the names, titles, addresses and telephone numbers of three references who can provide assessments of the applicant's professional experience, accomplishments and prospect for success in this position. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html CONDITION OF EMPLYMENT The person holding this position is considered a 'limited reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. Closing Date/Time: Open until filled
