THE BENEFITS OF CITY EMPLOYMENT: In addition to offering a challenging, rewarding work environment and excellent salary, the City of Santa Rosa provides a generous suite of benefits, including retirement through CalPERS, a competitive leave accrual package, your choice of three health plans, a flexible spending program, employer contributions to a Retiree Health Savings plan, and exceptional employer paid vision and dental coverage. More information regarding benefits associated with this position can be found in the Unit 11 MOU and on our Miscellaneous Employee Benefits Page .
Starting salary up to $142,926/Year and a competitive total compensation package!
$500 annual wellness benefit
Be a part of this exciting opportunity to lead the development and implementation of proactive diversity, equity, inclusion, and belonging initiatives.
Support building a workforce of belonging.
Help departments address existing policies - and create new ones - to inform and guide service delivery for all Santa Rosa community members and visitors.
11 paid holidays annually, plus 2 to 3 "floating holidays per year depending on years of service"
The City is a Public Service Loan Forgiveness Program (PSLF) Employer
Hybrid remote schedule available after successful completion of probation
Flexible work schedule available: 9/80 or 5/8.
ABOUT THE POSITION: This management position is responsible for the planning and oversight of the City’s diversity, equity, inclusion, belonging, and Equal Employment Opportunity strategic plans, programs, initiatives, policy operations, and activities. It will also have planning, support, and oversight responsibilities for the City, Police, and Fire equity plan implementation committees. Some of the typical duties of this role include:
Reviewing existing City and departmental policies, processes, and procedures for disparate impacts;
Making recommendations and modifications to remove biases from City policies and processes;
Chairing the VIBE (Voices for Inclusion, Belonging, and Equity) standing committee to monitor implementation of City equity plans;
Creating and providing opportunities for training, employee development, and implement strategies to create a culture where everyone belongs; and
Monitoring and evaluating compliance with federal and state EEO laws, guidelines, and policies.
THE SUCCESSFUL CANDIDATE: The successful candidate is passionate about fostering an inclusive City infrastructure, has excellent program management skills, and a proven ability to collaborate with a wide variety of employees, departments, leadership teams, external organizations, and community members. In addition, the ideal candidate will have:
Experience developing, designing, assessing, and delivering diversity & inclusion programs.
Subject matter expertise in DEIB and EEO principles.
Excellent communication skills and a highly organized, analytical, and collaborative skillset.
Ability to successfully lead cross-functional teams to achieve a common goal
The proven ability to effectively partner with all levels of internal and external stakeholders as a tactical and strategic collaborator, coach, and advisor.
SANTA ROSA - A WONDERFUL CITY TO CALL HOME: The City of Santa Rosa has a diverse community and is a City that values and recognizes cultural differences. Nestled in the center of famous Sonoma Wine Country, Santa Rosa is located just 55 miles north of San Francisco and 30 miles east of the Pacific Ocean with a population of approximately 180,000. Santa Rosa serves as the County seat and the center of trade, government, commerce, and medical facilities for the North Bay. The surrounding area is home to over a hundred wineries and vineyards and many beautiful parks and recreational facilities, including golf courses. Santa Rosa is in the center of a nationally recognized cycling area. We boast many attractions associated with large cities, including a symphony, performing arts center, theater productions and internationally recognized restaurants, yet still retain the warmth and small town feel of decades past. Santa Rosa has been named one of the 50 greenest cities in the United States with one of the top five mid-sized downtowns in California. Please complete a thoughtful, thorough Supplemental Questionnaire submission. As part of the selection process, your responses to these questions will be scored using criteria specific to this position. Incomplete responses and responses such as "See Resume" can result in disqualification from the selection process.
Examples of Duties and Responsibilities
What You'll Do This management position is responsible for planning and oversight of the City’s diversity, equity, inclusion, and belonging (DEIB), and Equal Employment Opportunity (EEO) strategic plans, programs, initiatives, policy operations, and activities, performing duties such as:
Reviewing existing City and departmental policies, processes, and procedures for disparate impacts; and making recommendations and modifications to remove biases from City policies and processes.
Monitoring and evaluating compliance with federal and state EEO laws, guidelines, and policies to ensure fair and equitable employment and contracting practices.
Investigating formal and informal complaints and allegations of discrimination, harassment, retaliation, or related unfair employment practices.
Providing evaluation and input into Human Resources programs and practices related to outreach, recruitment, selection, workforce development, and retention, to ensure integration of DEIA and EEO strategies, goals, and objectives.
Collaborating with department leadership to translate Citywide DEIB and EEO initiatives into department specific action plans.
Providing leadership and technical assistance in the implementation, evaluation, and modification of action plans; and tracking equity metrics and plan progress.
Developing and updating training curricula related to DEIB and EEO; and presenting training to employees and supervisors/managers.
Preparing and making presentations to City Council and a wide variety of committees, task forces, commissions, and community meetings.
Nov 08, 2023
Full Time
THE BENEFITS OF CITY EMPLOYMENT: In addition to offering a challenging, rewarding work environment and excellent salary, the City of Santa Rosa provides a generous suite of benefits, including retirement through CalPERS, a competitive leave accrual package, your choice of three health plans, a flexible spending program, employer contributions to a Retiree Health Savings plan, and exceptional employer paid vision and dental coverage. More information regarding benefits associated with this position can be found in the Unit 11 MOU and on our Miscellaneous Employee Benefits Page .
Starting salary up to $142,926/Year and a competitive total compensation package!
$500 annual wellness benefit
Be a part of this exciting opportunity to lead the development and implementation of proactive diversity, equity, inclusion, and belonging initiatives.
Support building a workforce of belonging.
Help departments address existing policies - and create new ones - to inform and guide service delivery for all Santa Rosa community members and visitors.
11 paid holidays annually, plus 2 to 3 "floating holidays per year depending on years of service"
The City is a Public Service Loan Forgiveness Program (PSLF) Employer
Hybrid remote schedule available after successful completion of probation
Flexible work schedule available: 9/80 or 5/8.
ABOUT THE POSITION: This management position is responsible for the planning and oversight of the City’s diversity, equity, inclusion, belonging, and Equal Employment Opportunity strategic plans, programs, initiatives, policy operations, and activities. It will also have planning, support, and oversight responsibilities for the City, Police, and Fire equity plan implementation committees. Some of the typical duties of this role include:
Reviewing existing City and departmental policies, processes, and procedures for disparate impacts;
Making recommendations and modifications to remove biases from City policies and processes;
Chairing the VIBE (Voices for Inclusion, Belonging, and Equity) standing committee to monitor implementation of City equity plans;
Creating and providing opportunities for training, employee development, and implement strategies to create a culture where everyone belongs; and
Monitoring and evaluating compliance with federal and state EEO laws, guidelines, and policies.
THE SUCCESSFUL CANDIDATE: The successful candidate is passionate about fostering an inclusive City infrastructure, has excellent program management skills, and a proven ability to collaborate with a wide variety of employees, departments, leadership teams, external organizations, and community members. In addition, the ideal candidate will have:
Experience developing, designing, assessing, and delivering diversity & inclusion programs.
Subject matter expertise in DEIB and EEO principles.
Excellent communication skills and a highly organized, analytical, and collaborative skillset.
Ability to successfully lead cross-functional teams to achieve a common goal
The proven ability to effectively partner with all levels of internal and external stakeholders as a tactical and strategic collaborator, coach, and advisor.
SANTA ROSA - A WONDERFUL CITY TO CALL HOME: The City of Santa Rosa has a diverse community and is a City that values and recognizes cultural differences. Nestled in the center of famous Sonoma Wine Country, Santa Rosa is located just 55 miles north of San Francisco and 30 miles east of the Pacific Ocean with a population of approximately 180,000. Santa Rosa serves as the County seat and the center of trade, government, commerce, and medical facilities for the North Bay. The surrounding area is home to over a hundred wineries and vineyards and many beautiful parks and recreational facilities, including golf courses. Santa Rosa is in the center of a nationally recognized cycling area. We boast many attractions associated with large cities, including a symphony, performing arts center, theater productions and internationally recognized restaurants, yet still retain the warmth and small town feel of decades past. Santa Rosa has been named one of the 50 greenest cities in the United States with one of the top five mid-sized downtowns in California. Please complete a thoughtful, thorough Supplemental Questionnaire submission. As part of the selection process, your responses to these questions will be scored using criteria specific to this position. Incomplete responses and responses such as "See Resume" can result in disqualification from the selection process.
Examples of Duties and Responsibilities
What You'll Do This management position is responsible for planning and oversight of the City’s diversity, equity, inclusion, and belonging (DEIB), and Equal Employment Opportunity (EEO) strategic plans, programs, initiatives, policy operations, and activities, performing duties such as:
Reviewing existing City and departmental policies, processes, and procedures for disparate impacts; and making recommendations and modifications to remove biases from City policies and processes.
Monitoring and evaluating compliance with federal and state EEO laws, guidelines, and policies to ensure fair and equitable employment and contracting practices.
Investigating formal and informal complaints and allegations of discrimination, harassment, retaliation, or related unfair employment practices.
Providing evaluation and input into Human Resources programs and practices related to outreach, recruitment, selection, workforce development, and retention, to ensure integration of DEIA and EEO strategies, goals, and objectives.
Collaborating with department leadership to translate Citywide DEIB and EEO initiatives into department specific action plans.
Providing leadership and technical assistance in the implementation, evaluation, and modification of action plans; and tracking equity metrics and plan progress.
Developing and updating training curricula related to DEIB and EEO; and presenting training to employees and supervisors/managers.
Preparing and making presentations to City Council and a wide variety of committees, task forces, commissions, and community meetings.
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Description: Job Summary The University is committed to providing a safe and inclusive learning, living, and working environment for all members of the University community. In support of this commitment, the Deputy Title IX Officer will support the Title IX and Gender Equity Officer in the efforts to comply with Title IX of the Education Amendments of 1972 (“Title IX”), relevant state nondiscrimination laws, and support gender equity. Reporting to the Title IX and Gender Equity Officer, the Deputy Title IX Officer is tasked with the following key responsibilities: Key Responsibilities Conduct intake meetings with interested Parties and witnesses to explain the Nondiscrimination Policy, the University’s resolution processes (formal and informal), rights and options under the Nondiscrimination Policy, and reasonably available supportive measures. Ensure that Clery information is appropriately entered into the online record-keeping database. Consult with appropriate campus partners regarding critical decisions such as emergency removal, administrative leave, and supportive measures. Ensure the consistent documentation of critical decisions such as the provision of supportive measures, emergency removal, the agreement to participate in an Informal Resolution process, and whether to proceed with a formal investigation (including in the absence of a formal complaint from a Complainant). Lead bi-monthly meetings with the Title IX Initial Assessment Team. In consultation with the Title IX and Gender Equity Officer, make determinations about whether allegations contained in reports and formal complaints constitute a potential violation of the Nondiscrimination Policy and, if not, what steps to take in response to the allegations. In consultation with the Title IX and Gender Equity Officer, review new reports for potential patterns of sex- and gender-based discrimination and/or harassment and identify opportunities to provide supplemental Title IX trainings for at-risk populations. In consultation with the Title IX and Gender Equity Officer, supervise the work of internal and external investigators by ensuring adherence of investigators to all applicable law, policies, and procedures; advise and guide investigators regarding revision or modification of reports, correspondence, and/or related documentation, as necessary and appropriate; set and monitor deadlines for investigators; and ensure the timely, accurate, and comprehensive documentation of all steps related to the various resolution processes, including formal and informal resolutions. Prepare Notices of Investigation and other correspondence (e.g., Notices of Dismissal, transmittal letters for investigation reports, and periodic investigation updates) for complainants, respondents, and witnesses. Conduct investigations into complaints involving students and employees Supervise the professional development of a team of approximately two (2) investigators, Title IX Project Manager, and a Title IX Analyst. Responsible for all administrative duties related to the support of assigned investigators, such as leave requests, training, equipment, etc. Work with the Project Manager to prepare and deliver training content for campus community members, as necessary and appropriate. Assist with the creation of Title IX informational materials that help to communicate the Title IX Office’s mission and clarify the various resolution options. Knowledge, Skills & Abilities Demonstrated understanding of Title IX and related state and federal nondiscrimination laws Demonstrated leadership, organizational planning, and management skills Exceptional interpersonal skills and the ability to work collaboratively and interact effectively with faculty, staff, students, community, and government agencies Outstanding written and verbal communication skills Strong presentation and facilitation skills with an emphasis on education and training for a variety of constituencies A compassionate nature, a talent for active listening, and a history of working with sensitive information Strong analytical and critical thinking skills with the ability to problem solve, prioritize, analyze, summarize, and effectively summarize data Demonstrated commitment to diversity, equity, and inclusion and experience working effectively with individuals from diverse backgrounds, in support of an inclusive and welcoming environment Knowledge of effective practices in higher education compliance with respect to addressing discrimination, harassment, and retaliation Ability to act independently, take initiative, and exercise sound judgment Required Qualifications Bachelor’s degree Some experience working in Title IX at a postsecondary institution Some experience conducting and/or managing Title IX investigations Supervisory or management experience Preferred Qualifications Juris Doctorate from accredited law school or Master’s degree in a related field 3 years of experience working in Title IX at a postsecondary institution Experience in conducting alternative resolutions, such as mediation, alternative dispute resolution, etc. Experience developing, facilitating, and evaluating Title IX educational and training programs Title IX-specific supervisory or management experience Compensation Classification: Administrator II Anticipated Hiring Range: $10,500/month - $11,000/month CSU Salary Range: $4,583/month - $14,713/month The final hiring salary will be commensurate with experience. San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest This position is open until filled. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). #LI-SJSU1 Closing Date/Time: Open until filled
Aug 24, 2023
Full Time
Description: Job Summary The University is committed to providing a safe and inclusive learning, living, and working environment for all members of the University community. In support of this commitment, the Deputy Title IX Officer will support the Title IX and Gender Equity Officer in the efforts to comply with Title IX of the Education Amendments of 1972 (“Title IX”), relevant state nondiscrimination laws, and support gender equity. Reporting to the Title IX and Gender Equity Officer, the Deputy Title IX Officer is tasked with the following key responsibilities: Key Responsibilities Conduct intake meetings with interested Parties and witnesses to explain the Nondiscrimination Policy, the University’s resolution processes (formal and informal), rights and options under the Nondiscrimination Policy, and reasonably available supportive measures. Ensure that Clery information is appropriately entered into the online record-keeping database. Consult with appropriate campus partners regarding critical decisions such as emergency removal, administrative leave, and supportive measures. Ensure the consistent documentation of critical decisions such as the provision of supportive measures, emergency removal, the agreement to participate in an Informal Resolution process, and whether to proceed with a formal investigation (including in the absence of a formal complaint from a Complainant). Lead bi-monthly meetings with the Title IX Initial Assessment Team. In consultation with the Title IX and Gender Equity Officer, make determinations about whether allegations contained in reports and formal complaints constitute a potential violation of the Nondiscrimination Policy and, if not, what steps to take in response to the allegations. In consultation with the Title IX and Gender Equity Officer, review new reports for potential patterns of sex- and gender-based discrimination and/or harassment and identify opportunities to provide supplemental Title IX trainings for at-risk populations. In consultation with the Title IX and Gender Equity Officer, supervise the work of internal and external investigators by ensuring adherence of investigators to all applicable law, policies, and procedures; advise and guide investigators regarding revision or modification of reports, correspondence, and/or related documentation, as necessary and appropriate; set and monitor deadlines for investigators; and ensure the timely, accurate, and comprehensive documentation of all steps related to the various resolution processes, including formal and informal resolutions. Prepare Notices of Investigation and other correspondence (e.g., Notices of Dismissal, transmittal letters for investigation reports, and periodic investigation updates) for complainants, respondents, and witnesses. Conduct investigations into complaints involving students and employees Supervise the professional development of a team of approximately two (2) investigators, Title IX Project Manager, and a Title IX Analyst. Responsible for all administrative duties related to the support of assigned investigators, such as leave requests, training, equipment, etc. Work with the Project Manager to prepare and deliver training content for campus community members, as necessary and appropriate. Assist with the creation of Title IX informational materials that help to communicate the Title IX Office’s mission and clarify the various resolution options. Knowledge, Skills & Abilities Demonstrated understanding of Title IX and related state and federal nondiscrimination laws Demonstrated leadership, organizational planning, and management skills Exceptional interpersonal skills and the ability to work collaboratively and interact effectively with faculty, staff, students, community, and government agencies Outstanding written and verbal communication skills Strong presentation and facilitation skills with an emphasis on education and training for a variety of constituencies A compassionate nature, a talent for active listening, and a history of working with sensitive information Strong analytical and critical thinking skills with the ability to problem solve, prioritize, analyze, summarize, and effectively summarize data Demonstrated commitment to diversity, equity, and inclusion and experience working effectively with individuals from diverse backgrounds, in support of an inclusive and welcoming environment Knowledge of effective practices in higher education compliance with respect to addressing discrimination, harassment, and retaliation Ability to act independently, take initiative, and exercise sound judgment Required Qualifications Bachelor’s degree Some experience working in Title IX at a postsecondary institution Some experience conducting and/or managing Title IX investigations Supervisory or management experience Preferred Qualifications Juris Doctorate from accredited law school or Master’s degree in a related field 3 years of experience working in Title IX at a postsecondary institution Experience in conducting alternative resolutions, such as mediation, alternative dispute resolution, etc. Experience developing, facilitating, and evaluating Title IX educational and training programs Title IX-specific supervisory or management experience Compensation Classification: Administrator II Anticipated Hiring Range: $10,500/month - $11,000/month CSU Salary Range: $4,583/month - $14,713/month The final hiring salary will be commensurate with experience. San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest This position is open until filled. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). #LI-SJSU1 Closing Date/Time: Open until filled
City of San Jose
United States, California, San Jose
The City of San José, the Capital of Silicon Valley, is one of the nation's best-managed cities and one of the top ten cities in which to live, work, and do business.? Moreover, San José is the center of cultural, government, and economic activity for the region.? The employees of the City of San José have embraced the following values:? Integrity, Innovation, Excellence, Collaboration, Respect, and Celebration.? The City' s Housing Department is seeking an individual whose values align with the values of the City's employees. The City of San José Housing Department's mission is to strengthen and revitalize our community through housing and neighborhood investment. The Housing Department is seeking a Development Officer in the Asset Management team to provide oversight of City's affordable housing portfolio. The Development Officer should be well versed in real estate finance, have strong financial and technical skills, and will provide leadership to three (3) Development Specialist positions. The Development Officer is team member in the Residential Development Division (RDD) and will report to the Senior Development Officer of Asset Management. The RDD teams work collaboratively to implement housing and community development programs and projects that benefit San José's low-income communities. The portfolio consists of over 176+ multi-family residential developments, public facilities, shelters, and/or new development projects and over 15,000 housing units. Candidates must be able to understand, interpret, and enforce financing and development agreements. In addition, they must have a general understanding finance and accounting, fair housing, rental laws, and rent limits. The incumbent is responsible for compliance of local/state/federal regulations, ensuring financial viability and providing overall asset strategy and policy development of the portfolio. The Development Officer will also review of title reports, value analysis, coordination and execution of loan documents, processing payoff transactions (including equity-share and interest computations), subordination agreements, reconveyance/recission documents, and the review and underwriting of loans for various housing programs assisting qualified moderate- and low-income homeowners in San Jose. ? The incumbent will be responsible for managing single family and multifamily assets: Multi-Family Portfolio: Financial reviews of operating budget, capital improvement plans, and audited financial statements; Reviewing, calculating, and auditing cash flow analysis for portfolio assets; Assessing property reserves and approving replacement reserve request; Preparing or provide oversight of loan interest calculations, loan balance audit confirmations, loan payoffs and database maintenance; Assessing, invoicing, collecting fees and payments owed to the City; Preparing annual risk rating assessments of the project loans and calculates the loan loss reserve; Evaluating the financial strength of multifamily apartment projects and making recommendations for solutions to operating issues that are mutually beneficial to the borrower and the City; Tracking property management data and identifying trends, including vacancy rates and rental rates; Reviewing project replacement reserve funds including draw approvals, fund balances, and deposit requirements; Ensuring invoices are issued to collect the net cash flow (residual receipt payments) due to the City; Collection of required project and operating documents from borrower; Reviewing annual tenant income and rent information (rent rolls) submitted by project owners/managers to ensure compliance with applicable affordability and operating covenants; Responsible for coordinating the collection of compliance data including collecting and verifying compliance data in the field, auditing and monitoring on site compliance files. Verification of appropriate insurance coverage to ensure that the City's assets are projected; Reviewing management plans, management agreements, fair housing documents, and other operating documents to ensure they meet appropriate requirements; Collecting and reviewing multifamily revenue bond compliance documents and assisting in reporting to CDLAC and/or other state of federal regulatory bodies; and Calculate rent and income limits as prescribe by regulatory agreements. Single-Family Portfolio: Process payoff transactions, subordination agreements, and reconveyance/recission documents. Review and underwrite loans for various affordable housing programs assisting moderate- and low-income homeowners in San Jose including eligibility for loan deferments Perform analysis of income documentation for both personal and business tax returns to determine program eligibility. Review title reports for liens, encumbrances, and other conditions affecting title, and facilitate in the achievement of clear title. Ensure annual loan compliance is met, including: maintenance of current property insurance, payment of property taxes, owner-occupancy of property, and other requirements as stipulated in the loan. Ensure safe keeping of legal documents and accurate data in Salesforces Work with developers, lenders, escrow officers on single family real estate transactions Calculate income limits and affordable housing costs Knowledge and skill set required for the position: The position requires a person who can coordinate effectively with City staff from other departments, outside agencies, and developers; work well both independently and as part of a team; and have excellent written and oral communication skills.? Other attributes include:?? Strong financial and technical skills Strong analytical skills to evaluate risks and strategies Strong real estate finance and due diligence review of real estate assets Experience in affordable housing Ability to building significant relationships with outside organizations, city staff and key stakeholders This recruitment may be used to fill multiple positions in this, or other division or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. Education: Bachelor's Degree from an accredited college or university in Planning, Housing, Geography, Economics, Business Administration, Public Administration, Political Science, Sociology or related field. Experience: Four (4) years of increasingly responsible directly related work experience, including one (1) year performing work of a similar nature and level as a Development Specialist with the City of San José. Additional related experience may be substituted for the education requirement on a year-for-year basis. Licenses or Certificates: Possession of a valid State of California driver's license may be required for some assignments. Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San José will not prepare or file a labor condition application with the Department of Labor. Competencies The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.? Desirable competencies for this position include: Job Expertise: Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Ci
tywide and departmental procedures/policies and Federal and state rules and regulations. Demonstrates knowledge or experiences with loan compliance and asset management for affordable housing developments. Demonstrates experience in finance, lending, real estate development or related field with a strong financial and asset management background. Communication Skills: Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts.. Decision Making: Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions. Meeting Ethical Standards: When confronted with ethical dilemmas, acts in a way that reflects relevant law, policy and procedures, agency values, and personal values. Multi-Tasking: Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).?? Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel Analytical Thinking Approaching a problem or situation by using a logical, systematic, sequential approach Collaboration: Develops networks and builds alliances; engages in cross-functional activities Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements. Project Management - Ensures support for projects and implements agency goals and strategic objectives Supervision: Sets effective long and short-term goals based on a good understanding or management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness. ? Selection Process The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only candidates whose backgrounds best match the position with be invited to proceed in the selection process.? Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/written exercise. You will be prompted to answer the following job-specific questions during the online application process: Do you have a Bachelor's degree or higher in Planning, Housing, Geography, Economics, Business Administration, Public Administration, Political Science, Sociology or a related field? If you have a bachelor degree or higher from an accredited college or university in a related field, please state the field of study and the issuing accredited college or university. describe how your education and professional experience in Asset Management, Finance, Real Estate and/or Affordable Housing makes you a qualified candidate for this role. How many years of experience do you have in directly related to housing, mixed use housing, real estate development, neighborhood development, state and federal grant management, homelessness interventions and solutions, housing policy development, or housing program development, rehabilitation, or construction of housing economic and community development projects? • Fewer than 4 years (8320 hours) • 4 years to 5 years (10400 hours) • 5 years to 6 years (12480 hours) • 6 years to 7 years (14560 hours) • 7 years to 8 years (16640 hours) • 8 years or more Out of the experience in the above questions, how many years have been at a level similar in nature of a Development Specialist with the City of San Jose? • Fewer than 1 year (2080 hours) • 1 year or more Describe your asset management experience with a multifamily housing portfolio. Please detail your portfolio and explain your experience with local/state/federal compliance and financial oversight of a portfolio. Describe your financial background and how you evaluate the financial health of an asset or portfolio. Describe your experience in working with closing homebuyer loans and below market rate real estate transactions. Please describe your experience working in a challenging environment requiring multi-tasking and independent decision-making within tight deadlines. Describe your experience in direct supervision, training and providing leadership. Please detail your experience and the number of direct reports/their classification(s).? This position will require the use of software programs such as advanced Excel and Salesforce skills to synthesis large data sets and financial data. Please explain your experience with Excel and software programs in analyzing/reporting data. You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.
Nov 03, 2023
Full Time
The City of San José, the Capital of Silicon Valley, is one of the nation's best-managed cities and one of the top ten cities in which to live, work, and do business.? Moreover, San José is the center of cultural, government, and economic activity for the region.? The employees of the City of San José have embraced the following values:? Integrity, Innovation, Excellence, Collaboration, Respect, and Celebration.? The City' s Housing Department is seeking an individual whose values align with the values of the City's employees. The City of San José Housing Department's mission is to strengthen and revitalize our community through housing and neighborhood investment. The Housing Department is seeking a Development Officer in the Asset Management team to provide oversight of City's affordable housing portfolio. The Development Officer should be well versed in real estate finance, have strong financial and technical skills, and will provide leadership to three (3) Development Specialist positions. The Development Officer is team member in the Residential Development Division (RDD) and will report to the Senior Development Officer of Asset Management. The RDD teams work collaboratively to implement housing and community development programs and projects that benefit San José's low-income communities. The portfolio consists of over 176+ multi-family residential developments, public facilities, shelters, and/or new development projects and over 15,000 housing units. Candidates must be able to understand, interpret, and enforce financing and development agreements. In addition, they must have a general understanding finance and accounting, fair housing, rental laws, and rent limits. The incumbent is responsible for compliance of local/state/federal regulations, ensuring financial viability and providing overall asset strategy and policy development of the portfolio. The Development Officer will also review of title reports, value analysis, coordination and execution of loan documents, processing payoff transactions (including equity-share and interest computations), subordination agreements, reconveyance/recission documents, and the review and underwriting of loans for various housing programs assisting qualified moderate- and low-income homeowners in San Jose. ? The incumbent will be responsible for managing single family and multifamily assets: Multi-Family Portfolio: Financial reviews of operating budget, capital improvement plans, and audited financial statements; Reviewing, calculating, and auditing cash flow analysis for portfolio assets; Assessing property reserves and approving replacement reserve request; Preparing or provide oversight of loan interest calculations, loan balance audit confirmations, loan payoffs and database maintenance; Assessing, invoicing, collecting fees and payments owed to the City; Preparing annual risk rating assessments of the project loans and calculates the loan loss reserve; Evaluating the financial strength of multifamily apartment projects and making recommendations for solutions to operating issues that are mutually beneficial to the borrower and the City; Tracking property management data and identifying trends, including vacancy rates and rental rates; Reviewing project replacement reserve funds including draw approvals, fund balances, and deposit requirements; Ensuring invoices are issued to collect the net cash flow (residual receipt payments) due to the City; Collection of required project and operating documents from borrower; Reviewing annual tenant income and rent information (rent rolls) submitted by project owners/managers to ensure compliance with applicable affordability and operating covenants; Responsible for coordinating the collection of compliance data including collecting and verifying compliance data in the field, auditing and monitoring on site compliance files. Verification of appropriate insurance coverage to ensure that the City's assets are projected; Reviewing management plans, management agreements, fair housing documents, and other operating documents to ensure they meet appropriate requirements; Collecting and reviewing multifamily revenue bond compliance documents and assisting in reporting to CDLAC and/or other state of federal regulatory bodies; and Calculate rent and income limits as prescribe by regulatory agreements. Single-Family Portfolio: Process payoff transactions, subordination agreements, and reconveyance/recission documents. Review and underwrite loans for various affordable housing programs assisting moderate- and low-income homeowners in San Jose including eligibility for loan deferments Perform analysis of income documentation for both personal and business tax returns to determine program eligibility. Review title reports for liens, encumbrances, and other conditions affecting title, and facilitate in the achievement of clear title. Ensure annual loan compliance is met, including: maintenance of current property insurance, payment of property taxes, owner-occupancy of property, and other requirements as stipulated in the loan. Ensure safe keeping of legal documents and accurate data in Salesforces Work with developers, lenders, escrow officers on single family real estate transactions Calculate income limits and affordable housing costs Knowledge and skill set required for the position: The position requires a person who can coordinate effectively with City staff from other departments, outside agencies, and developers; work well both independently and as part of a team; and have excellent written and oral communication skills.? Other attributes include:?? Strong financial and technical skills Strong analytical skills to evaluate risks and strategies Strong real estate finance and due diligence review of real estate assets Experience in affordable housing Ability to building significant relationships with outside organizations, city staff and key stakeholders This recruitment may be used to fill multiple positions in this, or other division or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. Education: Bachelor's Degree from an accredited college or university in Planning, Housing, Geography, Economics, Business Administration, Public Administration, Political Science, Sociology or related field. Experience: Four (4) years of increasingly responsible directly related work experience, including one (1) year performing work of a similar nature and level as a Development Specialist with the City of San José. Additional related experience may be substituted for the education requirement on a year-for-year basis. Licenses or Certificates: Possession of a valid State of California driver's license may be required for some assignments. Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San José will not prepare or file a labor condition application with the Department of Labor. Competencies The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.? Desirable competencies for this position include: Job Expertise: Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Ci
tywide and departmental procedures/policies and Federal and state rules and regulations. Demonstrates knowledge or experiences with loan compliance and asset management for affordable housing developments. Demonstrates experience in finance, lending, real estate development or related field with a strong financial and asset management background. Communication Skills: Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts.. Decision Making: Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions. Meeting Ethical Standards: When confronted with ethical dilemmas, acts in a way that reflects relevant law, policy and procedures, agency values, and personal values. Multi-Tasking: Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).?? Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel Analytical Thinking Approaching a problem or situation by using a logical, systematic, sequential approach Collaboration: Develops networks and builds alliances; engages in cross-functional activities Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements. Project Management - Ensures support for projects and implements agency goals and strategic objectives Supervision: Sets effective long and short-term goals based on a good understanding or management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness. ? Selection Process The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only candidates whose backgrounds best match the position with be invited to proceed in the selection process.? Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/written exercise. You will be prompted to answer the following job-specific questions during the online application process: Do you have a Bachelor's degree or higher in Planning, Housing, Geography, Economics, Business Administration, Public Administration, Political Science, Sociology or a related field? If you have a bachelor degree or higher from an accredited college or university in a related field, please state the field of study and the issuing accredited college or university. describe how your education and professional experience in Asset Management, Finance, Real Estate and/or Affordable Housing makes you a qualified candidate for this role. How many years of experience do you have in directly related to housing, mixed use housing, real estate development, neighborhood development, state and federal grant management, homelessness interventions and solutions, housing policy development, or housing program development, rehabilitation, or construction of housing economic and community development projects? • Fewer than 4 years (8320 hours) • 4 years to 5 years (10400 hours) • 5 years to 6 years (12480 hours) • 6 years to 7 years (14560 hours) • 7 years to 8 years (16640 hours) • 8 years or more Out of the experience in the above questions, how many years have been at a level similar in nature of a Development Specialist with the City of San Jose? • Fewer than 1 year (2080 hours) • 1 year or more Describe your asset management experience with a multifamily housing portfolio. Please detail your portfolio and explain your experience with local/state/federal compliance and financial oversight of a portfolio. Describe your financial background and how you evaluate the financial health of an asset or portfolio. Describe your experience in working with closing homebuyer loans and below market rate real estate transactions. Please describe your experience working in a challenging environment requiring multi-tasking and independent decision-making within tight deadlines. Describe your experience in direct supervision, training and providing leadership. Please detail your experience and the number of direct reports/their classification(s).? This position will require the use of software programs such as advanced Excel and Salesforce skills to synthesis large data sets and financial data. Please explain your experience with Excel and software programs in analyzing/reporting data. You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $100,000.00 per year to $120,000.00 per year. This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President. The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans. The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays, one personal holiday and the position earns 24 days of vacation and 12 days of sick leave per year. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrator II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Director of Social Justice Education/Deputy Diversity Officer will provide much-needed capacity to develop and deliver a portfolio of research-informed diversity, inclusion and equity-based professional development initiatives for faculty, staff, and students on our campus. This position will also provide the continual training needed to maintain Cal State East Bay’s organizational capacity to integrate DEI (Diversity, Equity, & Inclusion) based thinking and practices into our everyday work. Additionally, this position serves as a Deputy Diversity Officer, providing support and assistance in consultations and in leadership roles as assigned by the University Diversity Officer. This role has broad responsibility for planning, organizing and prioritizing work and will work with the University Diversity Officer on longer term goals and policy issues. Responsibilities I. Develop and implement research informed and tailored professional development training initiatives on diversity, inclusion, and equity to build organizational capacity for inclusive excellence and a climate for diversity, equity, and inclusion for students, staff, faculty, and administrators: Assess training and development needs on DEI through consultation with employee groups and managers in various campus units and divisions. Write tailored professional development curriculum responsive to needs assessment. Implement training curriculum for: DEI training for staff that supports their work with students, colleagues, and community members. DEI training for faculty that supports their teaching, mentoring, and research, scholarship, and creative activities. DEI training on microaggressions. Develop and implement diversity, inclusion and intergroup understanding programming for students. Do outreach to engage and develop campus and local partnerships to sustain and support the above initiatives. II. Under the supervision and direction of the University Diversity Officer (UDO), provide consultation services and serve in specific DEI-related leadership assignments III. Supervise student employees including graduate students who may assist in conducting research, assessment, facilitation and training, administrative support, and in some cases, language interpretation for workshops. IV. Under the supervision of the UDO, consult and coordinate with Title IX, DHR, and Human Resources in instances where DEI training or consultation requests indicate potentially needed documentation, exploration, and intervention according to collective bargaining agreements, policies, regulations, or laws. V. Work under the supervision of the University Diversity Officer on other duties as assigned with various diversity and inclusion initiatives. VI. Other Duties as assigned. Minimum Qualifications Education: A Master’s degree in social psychology, sociology, communication studies, higher education leadership, human resources or other related fields. Experience: Must have (2) two years of experience in diversity, equity, and inclusion professional development and training on pedagogy for faculty in higher education. Must have (2) two years of experience in diversity, equity, and inclusion professional development and training for staff in higher education. At least some experience with diversity, equity, and inclusion professional development and training that is specific to STEM faculty and health sciences faculty. Must have command of knowledge, literacy, and articulateness about diversity, equity, and inclusion issues that are found at a large diverse public university like Cal State East Bay. Must be able to discuss the theoretical frameworks that underpin diversity, equity, and inclusion training and professional development and be able to write professional development curricula tailored to these frameworks for specific units and programs. Must be able to demonstrate understanding of the breadth and depth of diversity including and beyond race/ethnicity specific to the intersectional identities salient to our region. Must have some general understanding of the laws, policies and processes of Title IX, Discrimination, Harassment, and Retaliation, and Collective-Bargaining grievance and disciplinary actions that take precedence over DEI work. Three (3) years of progressively responsible management experience, including supervision of professional staff. Required Qualifications Working knowledge of intergroup dialogue or dialogic practices or restorative justice using theoretical and applied frameworks for implementing and innovating curriculum for intergroup dialogue-based programming and other dialogue contexts. Knowledge, skills, and potential to launch and mature a campus-based dialogue facilitation or restorative justice-informed initiative for students, faculty, staff, and local community based in research informed work. Ability to apply consultative skills to determine professional development needs on diversity, inclusion, and equity for different employee groups and student organizations and campus communities at large. Ability to write training and professional development curriculum that is current and reflective of current and relevant research and practices in the area of anti-bias training, inclusive classroom pedagogy, inclusive leadership, social justice education, and systemic equity. Ability to implement, facilitate, oversee a comprehensive diversity, inclusion, and equity based professional development portfolio that reflects Cal State East Bay's goals of inclusive excellence in support of closing the achievement gap of Underrepresented Minority (URM) Student Success and improving faculty and staff diversity and equity. Ability to apply consultative skills and develop curriculum as stated above in the context of intervention initiatives at the request of organizational leaders (heads of academic departments, deans, Vice Presidents, etc.) Ability to communicate effectively and respectfully with a wide range of campus community stakeholders from administrators to staff, faculty, and students across disciplines and responsibilities. Ability to work in coordination with other staff within the Diversity Office and other offices to plan logistics, participant recruitment, and materials at a high volume given the size of the campus and limited human, budgetary resources, policy constraints, collective bargaining agreements, and external issues. Ability to grow a comprehensive portfolio of professional development modules on diversity, inclusion, and equity that is sustainable through train-the-trainers initiatives and partnerships across campus. Ability to work under pressure and situations of conflict involving diversity, discrimination, and equity at a large public institution that is very diverse in terms of race/ethnicity, class, gender, sexual orientation, sexual expression, religion, age, immigrant status, veteran and military status, disability and mental health status. Ability to maintain confidentiality and appropriately handle sensitive communications with employees, students, applicants and external agencies. Preferred Skills and Knowledge Education: Ph.D./Ed.D. in social psychology, sociology, communication studies, higher education leadership, human resources or other related field. Experience: At least some experience in working with faculty on diversity and inclusion professional development and training that supports their research, scholarship and creative activities. At least some experience working with and understanding of diversity and dynamics of exclusion specific to different employee groups at a large institution. At least some experience in developing dialogue facilitation or restorative justice facilitation at a higher ed institution for students, staff, or faculty. Experience working on or facilitating disability justice issues within a framework of DEI work. Physical Requirements The physical demands of this position are of a general typical office work requiring time spent sitting or standing at computer/laptop station, light lifting of training materials (copies and handouts), and some standing for presentations, and walking across campus to various offices and meeting rooms. The noise level is typical of most offices with a moderate level of noise. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Director of Social Justice Education/Deputy Diversity Officer will be evaluated on each. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Closing Date/Time: January 14, 2024
Oct 24, 2023
Full Time
Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $100,000.00 per year to $120,000.00 per year. This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President. The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans. The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays, one personal holiday and the position earns 24 days of vacation and 12 days of sick leave per year. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrator II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Director of Social Justice Education/Deputy Diversity Officer will provide much-needed capacity to develop and deliver a portfolio of research-informed diversity, inclusion and equity-based professional development initiatives for faculty, staff, and students on our campus. This position will also provide the continual training needed to maintain Cal State East Bay’s organizational capacity to integrate DEI (Diversity, Equity, & Inclusion) based thinking and practices into our everyday work. Additionally, this position serves as a Deputy Diversity Officer, providing support and assistance in consultations and in leadership roles as assigned by the University Diversity Officer. This role has broad responsibility for planning, organizing and prioritizing work and will work with the University Diversity Officer on longer term goals and policy issues. Responsibilities I. Develop and implement research informed and tailored professional development training initiatives on diversity, inclusion, and equity to build organizational capacity for inclusive excellence and a climate for diversity, equity, and inclusion for students, staff, faculty, and administrators: Assess training and development needs on DEI through consultation with employee groups and managers in various campus units and divisions. Write tailored professional development curriculum responsive to needs assessment. Implement training curriculum for: DEI training for staff that supports their work with students, colleagues, and community members. DEI training for faculty that supports their teaching, mentoring, and research, scholarship, and creative activities. DEI training on microaggressions. Develop and implement diversity, inclusion and intergroup understanding programming for students. Do outreach to engage and develop campus and local partnerships to sustain and support the above initiatives. II. Under the supervision and direction of the University Diversity Officer (UDO), provide consultation services and serve in specific DEI-related leadership assignments III. Supervise student employees including graduate students who may assist in conducting research, assessment, facilitation and training, administrative support, and in some cases, language interpretation for workshops. IV. Under the supervision of the UDO, consult and coordinate with Title IX, DHR, and Human Resources in instances where DEI training or consultation requests indicate potentially needed documentation, exploration, and intervention according to collective bargaining agreements, policies, regulations, or laws. V. Work under the supervision of the University Diversity Officer on other duties as assigned with various diversity and inclusion initiatives. VI. Other Duties as assigned. Minimum Qualifications Education: A Master’s degree in social psychology, sociology, communication studies, higher education leadership, human resources or other related fields. Experience: Must have (2) two years of experience in diversity, equity, and inclusion professional development and training on pedagogy for faculty in higher education. Must have (2) two years of experience in diversity, equity, and inclusion professional development and training for staff in higher education. At least some experience with diversity, equity, and inclusion professional development and training that is specific to STEM faculty and health sciences faculty. Must have command of knowledge, literacy, and articulateness about diversity, equity, and inclusion issues that are found at a large diverse public university like Cal State East Bay. Must be able to discuss the theoretical frameworks that underpin diversity, equity, and inclusion training and professional development and be able to write professional development curricula tailored to these frameworks for specific units and programs. Must be able to demonstrate understanding of the breadth and depth of diversity including and beyond race/ethnicity specific to the intersectional identities salient to our region. Must have some general understanding of the laws, policies and processes of Title IX, Discrimination, Harassment, and Retaliation, and Collective-Bargaining grievance and disciplinary actions that take precedence over DEI work. Three (3) years of progressively responsible management experience, including supervision of professional staff. Required Qualifications Working knowledge of intergroup dialogue or dialogic practices or restorative justice using theoretical and applied frameworks for implementing and innovating curriculum for intergroup dialogue-based programming and other dialogue contexts. Knowledge, skills, and potential to launch and mature a campus-based dialogue facilitation or restorative justice-informed initiative for students, faculty, staff, and local community based in research informed work. Ability to apply consultative skills to determine professional development needs on diversity, inclusion, and equity for different employee groups and student organizations and campus communities at large. Ability to write training and professional development curriculum that is current and reflective of current and relevant research and practices in the area of anti-bias training, inclusive classroom pedagogy, inclusive leadership, social justice education, and systemic equity. Ability to implement, facilitate, oversee a comprehensive diversity, inclusion, and equity based professional development portfolio that reflects Cal State East Bay's goals of inclusive excellence in support of closing the achievement gap of Underrepresented Minority (URM) Student Success and improving faculty and staff diversity and equity. Ability to apply consultative skills and develop curriculum as stated above in the context of intervention initiatives at the request of organizational leaders (heads of academic departments, deans, Vice Presidents, etc.) Ability to communicate effectively and respectfully with a wide range of campus community stakeholders from administrators to staff, faculty, and students across disciplines and responsibilities. Ability to work in coordination with other staff within the Diversity Office and other offices to plan logistics, participant recruitment, and materials at a high volume given the size of the campus and limited human, budgetary resources, policy constraints, collective bargaining agreements, and external issues. Ability to grow a comprehensive portfolio of professional development modules on diversity, inclusion, and equity that is sustainable through train-the-trainers initiatives and partnerships across campus. Ability to work under pressure and situations of conflict involving diversity, discrimination, and equity at a large public institution that is very diverse in terms of race/ethnicity, class, gender, sexual orientation, sexual expression, religion, age, immigrant status, veteran and military status, disability and mental health status. Ability to maintain confidentiality and appropriately handle sensitive communications with employees, students, applicants and external agencies. Preferred Skills and Knowledge Education: Ph.D./Ed.D. in social psychology, sociology, communication studies, higher education leadership, human resources or other related field. Experience: At least some experience in working with faculty on diversity and inclusion professional development and training that supports their research, scholarship and creative activities. At least some experience working with and understanding of diversity and dynamics of exclusion specific to different employee groups at a large institution. At least some experience in developing dialogue facilitation or restorative justice facilitation at a higher ed institution for students, staff, or faculty. Experience working on or facilitating disability justice issues within a framework of DEI work. Physical Requirements The physical demands of this position are of a general typical office work requiring time spent sitting or standing at computer/laptop station, light lifting of training materials (copies and handouts), and some standing for presentations, and walking across campus to various offices and meeting rooms. The noise level is typical of most offices with a moderate level of noise. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Director of Social Justice Education/Deputy Diversity Officer will be evaluated on each. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Closing Date/Time: January 14, 2024
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Description: Classification: Administrator IV Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $180,000 - $190,000 annually CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: Apply Today! The position is open until filled, but only applications received by Thursday, November 10, 2023, can be assured full consideration. Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : The Chief Information Officer (CIO), reports directly to the Vice President of Administration and Finance/Chief Financial Officer. The Associate Vice President and Chief Information Officer (AVP/CIO) is responsible to provide leadership, vision, and oversight for information systems, technology, digital platforms and innovation with a focus on service excellence, quality & efficiency. The AVP/CIO provides strategic vision and leadership as the University moves toward a more centralized, risk focused, and equitable IT operation, as well as develops policy and prioritization of resources in the rapidly changing information technology environment. The AVP/CIO collaborates with students, staff, faculty, deans, administrative officers, and community members to create strategic, innovative, and leading IT capabilities that support the mission and vision of the University. The AVP/CIO is a active partner in contributing to CSU system-wide level technology initiatives and adhering to CSU system-wide information technology and security policies and procedures. The AVP/CIO is responsible for a direct reporting technical organization of approximately 70 full-time professionals with an annual expense budget of over $10M. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Information Technology provides services and support for the entire CSUMB campus and Auxiliaries . These areas of services and support include: Campus enterprise resource management systems (HR, Financials, Student Systems) School, College, and Departmental systems Academic Technologies and classroom support Information Security and Privacy Cloud, Physical, and Digital Infrastructures Campus networks, telecommunications, and network infrastructure Website and Web Services Campus Computing and Technology Support Services CSU Accessible Technology Initiative Learning Space and Conference Room Technologies and Service Information Technology Help Desk Information Technology Division Project Management, Budget, and Planning Vendor and Contract Management, IT Procurement Vision, Leadership and Planning: Create a unified and service-oriented IT organization, and ensure a reliable and secure technology infrastructure. Provide long-range strategic direction for the application and delivery of information technology to fully support the University's core academic mission and its business functions. Establish and sustain an IT governance structure that promotes collaboration, cross-campus participation, and executive engagement in setting technology strategic priorities. Lead a collaborative process to develop and implement an enterprise-wide technology roadmap supporting University priorities. Work with IT directors, campus stakeholders and working groups to develop long-range strategic initiatives into annual operational plans and facilitate the open discussion of campus IT plans and policies at all levels of the campus administration. Continually assess CSUMB's information technology needs and provide vision and strategic leadership to advance the university's information technology programs. Provides leadership to enhance student learning through resourceful use of information technologies and systems, including support for administrative and operational data systems, computer labs, telecommunications, voice, data and video, desktop computing, and associated support services. In partnership with Academic Affairs, expand the use of technology to support the academic experience by improving access to digital technologies and fostering a culture of innovation and digital transformation through initiatives that support digital scholarship and pedagogy. Envision, investigate, design, and champion the development of new IT-based systems and solutions that support the University's mission and commitment to diversity and equity by guiding the use of technology as a mechanism to promote inclusion and act to address digital inequities Employ innovative strategies to position IT to fully meet the information and analysis needs of the entire campus community, placing a strong focus on customer service, accountability, accessibility, and measured performance while utilizing resources effectively and efficiently. Develop and effectively articulate funding needs and strategies to support the implementation and ongoing maintenance of technology initiatives. Utilize industry standards and frameworks to introduce, fund, and implement the required tools and processes to protect and secure the university's data assets. Deploys a specific and comprehensive back-up and disaster recovery plan to assure the integrity of the University’s mission in the face of unforeseen technology failure. Leading improvement in University operations by: Creating efficient digital processes and services; Deploying technologies and strategies to enable effective digital marketing of University programs; Leveraging the functionality of existing technology solutions and services (including improving adoption and reducing duplication); Engaging in data-driven decision-making; Delivering technology support and solutions to the University cost-effectively; and Establishing a culture of partnership and transparency between IT service providers and University end-users. Other Functions : Perform other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Thorough knowledge of: Strong technical knowledge coupled with a commitment to research and learning about new technologies & trends. Current knowledge in technology infrastructure and delivery methods; system development and documentation standards; service delivery techniques; and project management techniques. Knowledge of the teaching and research-related technology needs of faculty. Knowledge of a university, its functions, processes, and structure. Outstanding professional management skills using initiative, originality, judgment, and creative problem solving. Experience in budget development and management and cost controls. Experience engaging diverse stakeholder groups to set IT priorities, plan services, and develop policies. Broad technical expertise across IT disciplines, leading practices in service management, resource management, portfolio management, and project management. Ability to Demonstrate strategic vision, anticipates future trends and incorporates knowledge of successful applications of information technology to ensure information technology efforts align with campus wide goals Articulate concepts and directions to the university leadership and campus community. Work effectively with internal and external constituencies, such as regional partners. Mentor staff and advance a culture of service and collaboration with all campus and system constituencies. Create a positive team environment and lead, motivate and develop staff. Ability to actively participate in the university's model of shared governance. Ability to create positive relationships with individuals from all backgrounds and at all levels of the university leading to productive collaboration and achievement of inclusive excellence through diversity. Ability to understand business needs and create technology solutions to meet those needs and make data driven decisions. Ensures compliance with local, state and federal laws, and CSU and CSUMB’s policies and guidelines to establish and implement appropriate procedures. Ability to effectively establish and maintain cooperative working relationships with a diverse multicultural environment. Skilled in: Outstanding professional management skills using initiative, originality, judgment, and creative problem solving. Outstanding customer service and team-building skills. Effective strategic planning, budget and financial management skills. Soliciting feedback to ensure quality service and efficiency or identify areas for improvement. Planning and implementing large-scale projects involving a variety of technologies in a distributed environment, including telecommunications and networks, desktop computing, and new media. Collaborative, ethical and effective management (interpersonal and facilitation skills). MINIMUM QUALIFICATIONS : Education: Bachelor's degree from an accredited university in Instructional Technology, Information Technology, Computer Science, Business Administration, or related discipline. Experience: Ten years of experience with increasing responsibilities for management and leadership of information technology professionals. Demonstrated experience in IT strategic planning, complex budgeting and personnel management. Experience leveraging technology to achieve the most effective and efficient solutions to support teaching, research, and student learning and business processes. Demonstrated experience in working in a position that requires a high degree of customer service skills and a proven commitment to promoting and maintaining a service-oriented culture. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Master's degree from an accredited university in Instructional Technology, Information Technology, Computer Science, Business Administration, or related discipline. Experience in a broad range of technology within a higher education, government or public sector. Strong financial management skills including ability to manage complex budgets with multiple fund sources including experience developing revenue streams through grants and corporate partnerships. Strong interpersonal skills, including the ability to use diplomacy, inclusion and consensus to inform the decision-making process. Effective collaborative leadership style that incorporates organizational, analytical and decision-making skills with strong change management, project management, and team building skills. Demonstrated capacity to understand and to help implement the university’s Vision and core values. Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. Knowledge or experience in the areas of Project Management Professional and/or Program Management Professional, Certified Information Systems Auditor and/or Certified Security Systems Engineer. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095 . This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. This position is required to comply with confidentiality requirement outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position has been designated as a sensitive position with: responsibility for the care, safety and security of people (including children and minors), animals and CSU property authority to commit financial resources of the university through contracts greater than $10,000 access to, or control over, cash, checks, credit cards, and/or credit card account information responsibility or access/possession of building master or sub-master keys for building access control over campus business processes, either through functional roles or system security access access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require occasional evenings and/or weekend work. This position is a designated position in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file a Statement of Economic Interest subject to the regulations of the Fair Political Practices Commission. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. Position requires working at a computer/video display terminal and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : The University is being assisted by AGB Search. Applications should consist of: a letter of interest stating how the candidate's experience and qualifications connect with the required/preferred characteristics and prioroties expressed in the position profile a curriculum vitae/resume a statement of contribution to diversity, equity and inclusion five professional references with email addresses and phone numbers provided (references will not be contacted without the Prior permission of the candidate) Applications, nominations, and expressions of interest can be submitted electronically, and in confidence, to: ABG Search - Associate Vice President and Chief Information Officer The position is open until filled, but only applications received by Thursday , November 10, 2023, can be assured full consideration. For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Closing Date/Time: Open until filled
Oct 24, 2023
Full Time
Description: Classification: Administrator IV Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $180,000 - $190,000 annually CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: Apply Today! The position is open until filled, but only applications received by Thursday, November 10, 2023, can be assured full consideration. Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : The Chief Information Officer (CIO), reports directly to the Vice President of Administration and Finance/Chief Financial Officer. The Associate Vice President and Chief Information Officer (AVP/CIO) is responsible to provide leadership, vision, and oversight for information systems, technology, digital platforms and innovation with a focus on service excellence, quality & efficiency. The AVP/CIO provides strategic vision and leadership as the University moves toward a more centralized, risk focused, and equitable IT operation, as well as develops policy and prioritization of resources in the rapidly changing information technology environment. The AVP/CIO collaborates with students, staff, faculty, deans, administrative officers, and community members to create strategic, innovative, and leading IT capabilities that support the mission and vision of the University. The AVP/CIO is a active partner in contributing to CSU system-wide level technology initiatives and adhering to CSU system-wide information technology and security policies and procedures. The AVP/CIO is responsible for a direct reporting technical organization of approximately 70 full-time professionals with an annual expense budget of over $10M. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Information Technology provides services and support for the entire CSUMB campus and Auxiliaries . These areas of services and support include: Campus enterprise resource management systems (HR, Financials, Student Systems) School, College, and Departmental systems Academic Technologies and classroom support Information Security and Privacy Cloud, Physical, and Digital Infrastructures Campus networks, telecommunications, and network infrastructure Website and Web Services Campus Computing and Technology Support Services CSU Accessible Technology Initiative Learning Space and Conference Room Technologies and Service Information Technology Help Desk Information Technology Division Project Management, Budget, and Planning Vendor and Contract Management, IT Procurement Vision, Leadership and Planning: Create a unified and service-oriented IT organization, and ensure a reliable and secure technology infrastructure. Provide long-range strategic direction for the application and delivery of information technology to fully support the University's core academic mission and its business functions. Establish and sustain an IT governance structure that promotes collaboration, cross-campus participation, and executive engagement in setting technology strategic priorities. Lead a collaborative process to develop and implement an enterprise-wide technology roadmap supporting University priorities. Work with IT directors, campus stakeholders and working groups to develop long-range strategic initiatives into annual operational plans and facilitate the open discussion of campus IT plans and policies at all levels of the campus administration. Continually assess CSUMB's information technology needs and provide vision and strategic leadership to advance the university's information technology programs. Provides leadership to enhance student learning through resourceful use of information technologies and systems, including support for administrative and operational data systems, computer labs, telecommunications, voice, data and video, desktop computing, and associated support services. In partnership with Academic Affairs, expand the use of technology to support the academic experience by improving access to digital technologies and fostering a culture of innovation and digital transformation through initiatives that support digital scholarship and pedagogy. Envision, investigate, design, and champion the development of new IT-based systems and solutions that support the University's mission and commitment to diversity and equity by guiding the use of technology as a mechanism to promote inclusion and act to address digital inequities Employ innovative strategies to position IT to fully meet the information and analysis needs of the entire campus community, placing a strong focus on customer service, accountability, accessibility, and measured performance while utilizing resources effectively and efficiently. Develop and effectively articulate funding needs and strategies to support the implementation and ongoing maintenance of technology initiatives. Utilize industry standards and frameworks to introduce, fund, and implement the required tools and processes to protect and secure the university's data assets. Deploys a specific and comprehensive back-up and disaster recovery plan to assure the integrity of the University’s mission in the face of unforeseen technology failure. Leading improvement in University operations by: Creating efficient digital processes and services; Deploying technologies and strategies to enable effective digital marketing of University programs; Leveraging the functionality of existing technology solutions and services (including improving adoption and reducing duplication); Engaging in data-driven decision-making; Delivering technology support and solutions to the University cost-effectively; and Establishing a culture of partnership and transparency between IT service providers and University end-users. Other Functions : Perform other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Thorough knowledge of: Strong technical knowledge coupled with a commitment to research and learning about new technologies & trends. Current knowledge in technology infrastructure and delivery methods; system development and documentation standards; service delivery techniques; and project management techniques. Knowledge of the teaching and research-related technology needs of faculty. Knowledge of a university, its functions, processes, and structure. Outstanding professional management skills using initiative, originality, judgment, and creative problem solving. Experience in budget development and management and cost controls. Experience engaging diverse stakeholder groups to set IT priorities, plan services, and develop policies. Broad technical expertise across IT disciplines, leading practices in service management, resource management, portfolio management, and project management. Ability to Demonstrate strategic vision, anticipates future trends and incorporates knowledge of successful applications of information technology to ensure information technology efforts align with campus wide goals Articulate concepts and directions to the university leadership and campus community. Work effectively with internal and external constituencies, such as regional partners. Mentor staff and advance a culture of service and collaboration with all campus and system constituencies. Create a positive team environment and lead, motivate and develop staff. Ability to actively participate in the university's model of shared governance. Ability to create positive relationships with individuals from all backgrounds and at all levels of the university leading to productive collaboration and achievement of inclusive excellence through diversity. Ability to understand business needs and create technology solutions to meet those needs and make data driven decisions. Ensures compliance with local, state and federal laws, and CSU and CSUMB’s policies and guidelines to establish and implement appropriate procedures. Ability to effectively establish and maintain cooperative working relationships with a diverse multicultural environment. Skilled in: Outstanding professional management skills using initiative, originality, judgment, and creative problem solving. Outstanding customer service and team-building skills. Effective strategic planning, budget and financial management skills. Soliciting feedback to ensure quality service and efficiency or identify areas for improvement. Planning and implementing large-scale projects involving a variety of technologies in a distributed environment, including telecommunications and networks, desktop computing, and new media. Collaborative, ethical and effective management (interpersonal and facilitation skills). MINIMUM QUALIFICATIONS : Education: Bachelor's degree from an accredited university in Instructional Technology, Information Technology, Computer Science, Business Administration, or related discipline. Experience: Ten years of experience with increasing responsibilities for management and leadership of information technology professionals. Demonstrated experience in IT strategic planning, complex budgeting and personnel management. Experience leveraging technology to achieve the most effective and efficient solutions to support teaching, research, and student learning and business processes. Demonstrated experience in working in a position that requires a high degree of customer service skills and a proven commitment to promoting and maintaining a service-oriented culture. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Master's degree from an accredited university in Instructional Technology, Information Technology, Computer Science, Business Administration, or related discipline. Experience in a broad range of technology within a higher education, government or public sector. Strong financial management skills including ability to manage complex budgets with multiple fund sources including experience developing revenue streams through grants and corporate partnerships. Strong interpersonal skills, including the ability to use diplomacy, inclusion and consensus to inform the decision-making process. Effective collaborative leadership style that incorporates organizational, analytical and decision-making skills with strong change management, project management, and team building skills. Demonstrated capacity to understand and to help implement the university’s Vision and core values. Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. Knowledge or experience in the areas of Project Management Professional and/or Program Management Professional, Certified Information Systems Auditor and/or Certified Security Systems Engineer. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095 . This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. This position is required to comply with confidentiality requirement outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position has been designated as a sensitive position with: responsibility for the care, safety and security of people (including children and minors), animals and CSU property authority to commit financial resources of the university through contracts greater than $10,000 access to, or control over, cash, checks, credit cards, and/or credit card account information responsibility or access/possession of building master or sub-master keys for building access control over campus business processes, either through functional roles or system security access access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require occasional evenings and/or weekend work. This position is a designated position in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file a Statement of Economic Interest subject to the regulations of the Fair Political Practices Commission. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. Position requires working at a computer/video display terminal and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : The University is being assisted by AGB Search. Applications should consist of: a letter of interest stating how the candidate's experience and qualifications connect with the required/preferred characteristics and prioroties expressed in the position profile a curriculum vitae/resume a statement of contribution to diversity, equity and inclusion five professional references with email addresses and phone numbers provided (references will not be contacted without the Prior permission of the candidate) Applications, nominations, and expressions of interest can be submitted electronically, and in confidence, to: ABG Search - Associate Vice President and Chief Information Officer The position is open until filled, but only applications received by Thursday , November 10, 2023, can be assured full consideration. For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Whistleblower and Compliance Officer Administrator Level This position is an MPP I in the California State University Management Personnel Plan (MPP), reporting to the Associate Vice President of Human Resources (AVPHR). SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Human Resources Appointment Type At-Will Time Base Full-Time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $7,084.00 - $7,500.00 Per Month ($85,008.00 - $90,000.00 Annually) Salary is commensurate with experience. Position Summary Reporting to the Associate Vice President of Human Resources (AVPHR), the Whistleblower and Compliance Officer serves as SF State’s designated Campus Officer for Whistleblower complaints and direct point of contact for employees, students, visitors, contractors, 3rd parties. The Whistleblower and Compliance Officer is responsible for conducting independent investigations related to Whistleblower-related complaints pursuant to California State University (CSU) Executive Order policies and procedures; responds to requests for information from state and/or federal agencies related to the Executive Order; advises, evaluates, and interfaces with students, faculty, and staff, as well as departments, colleges, and administrative divisions, on Whistleblower related matters. The Whistleblower and Compliance Officer, develops, organizes, and facilitates, training activities for all constituencies of the University community; and coordinates with administrative stakeholders. The Whistleblower and Compliance Officer will strategically identify important themes and share recommendations with AVPHR. The individual will develop and document Whistleblower Program protocols and prepare reports for the AVPHR Additionally, the position oversees specific HR compliance policies and programs. Compliance areas of responsibility include; assisting with developing strategy for effectiveness of HR practices and compliance; organizing and tracking the implementation of HR processes, provide reports of university compliance completion and the distribution of appropriate Technical Letters to departments regarding CSU Compliance. Provides consultative assistance to University management and departments (including auxiliary organizations) to assess and improve administrative operations. Position Information Whistleblower Investigations and Management: Serve as the campus administrator for Whistleblower complaints, ensuring compliance with California Legislature, California State University and SF State polices and standards. Prepare annual Whistleblower Communication to Campus constituencies as well as reporting to California State Auditor’s Office. Conducts independent investigations of assigned whistleblower complaints. Assists in developing and documenting Whistleblower protocols; Adheres to the CSU Whistleblower complaint process; Conducts inquiries into possible violations of executive order, rules and regulations for all matters that fall within the Whistleblower Program's authorities and responsibilities; Develops and implements investigative plans for investigations and projects; Responds to complainants within prescribed timelines; Maintains records relating to investigations; Gathers and analyzes information, documents and/or other evidence required; Makes recommendations to the AVPHR, and other appropriate parties as needed, regarding actions that should be taken to address identified violations; Develops and presents written documents that include reports of investigation and memoranda to management; Develops and presents oral briefings for management and/or other Campus Executives regarding findings and the status of complex and/or sensitive investigations; Evaluate audit results from management’s perspective, even when defined criteria or standards do not exist Elicit information from knowledgeable internal/external sources about areas and functions to determine Compliance Management: Collaborate and Coordinate with the AVPHR to develop strategy for employee engagement, risk mitigation, process improvement, operational efficiency and effectiveness of HR practices and compliance. Responsible for implementing, and monitoring HR Compliance Policies, Programs and Training to include but not limited to the following areas: Participate in various committees or task forces related to policy/procedure development and operational improvements Identify and track potential areas of compliance vulnerability and risk; develops/implements corrective action plans for resolution of problematic areas. Collaborate with the Chancellor’s Office and campus stakeholders to develop and provide training to administrators to promote awareness of internal controls, business risks, fraud and other related topics. Manage compliance outcomes Provide advice and problem-solving services related to HR compliance issues. Determine best practices to achieve programmatic goals and implement program policies that are required. Track, report and ensure mandated/required trainings, directives, procedures and policies are in compliance. Coordinate work with University Counsel and Enterprise Risk Management as appropriate Utilize CSU Learn (Subtotal Learning Management System) to include but not limited to: obtain Annual Campus Compliance Reports and other related compliance reports to review detailed status of completion. Collaborate with the Equity Programs and Compliance to promote compliance specific with their areas assist with answering inquiries regarding HR compliance trainings create courses, workshops or assignments as needed for the effective delivery of trainings Utilize Smartsheets to review overall status of compliance trainings. Submit a status of employees on leave to the Chancellor’s Office to omit them from the annual campus reports. Attend the Chancellor’s Office CSU Learn meetings. e.g., Deep Dives, Task Force. Other Duties as Assigned Minimum Qualifications Bachelor’s degree from an accredited four-year college or university, with strong preference given to and/or a Master’s degree in Business, Human Resources, or closely-related field will be considered. At least 3-5 years managing compliance programs Excellent knowledge of University and/or Compliance and Regulatory requirements, including policies, practices and state and federal laws. Demonstrated ability to research and analyze data and use data to develop findings and formulate policies and procedures Demonstrated adaptability and ability to work strategically, meet deadlines and objectives and juggle multiple demands in a fast-paced, multi-task work environment Strong skills in negotiation, relationship building, problem solving and timely problem escalation Demonstrated ability to work effectively across organizational lines in a diverse work environment Excellent written and oral communication skills Excellent time management and organization skills Detail oriented but able to quickly grasp the big picture Proficient in MS Office and the use of relevant business information and computing systems Preference for experience in higher education with an understanding of a unionized environment Minimal travel required Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Oct 24, 2023
Full Time
Description: Working Title Whistleblower and Compliance Officer Administrator Level This position is an MPP I in the California State University Management Personnel Plan (MPP), reporting to the Associate Vice President of Human Resources (AVPHR). SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Human Resources Appointment Type At-Will Time Base Full-Time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $7,084.00 - $7,500.00 Per Month ($85,008.00 - $90,000.00 Annually) Salary is commensurate with experience. Position Summary Reporting to the Associate Vice President of Human Resources (AVPHR), the Whistleblower and Compliance Officer serves as SF State’s designated Campus Officer for Whistleblower complaints and direct point of contact for employees, students, visitors, contractors, 3rd parties. The Whistleblower and Compliance Officer is responsible for conducting independent investigations related to Whistleblower-related complaints pursuant to California State University (CSU) Executive Order policies and procedures; responds to requests for information from state and/or federal agencies related to the Executive Order; advises, evaluates, and interfaces with students, faculty, and staff, as well as departments, colleges, and administrative divisions, on Whistleblower related matters. The Whistleblower and Compliance Officer, develops, organizes, and facilitates, training activities for all constituencies of the University community; and coordinates with administrative stakeholders. The Whistleblower and Compliance Officer will strategically identify important themes and share recommendations with AVPHR. The individual will develop and document Whistleblower Program protocols and prepare reports for the AVPHR Additionally, the position oversees specific HR compliance policies and programs. Compliance areas of responsibility include; assisting with developing strategy for effectiveness of HR practices and compliance; organizing and tracking the implementation of HR processes, provide reports of university compliance completion and the distribution of appropriate Technical Letters to departments regarding CSU Compliance. Provides consultative assistance to University management and departments (including auxiliary organizations) to assess and improve administrative operations. Position Information Whistleblower Investigations and Management: Serve as the campus administrator for Whistleblower complaints, ensuring compliance with California Legislature, California State University and SF State polices and standards. Prepare annual Whistleblower Communication to Campus constituencies as well as reporting to California State Auditor’s Office. Conducts independent investigations of assigned whistleblower complaints. Assists in developing and documenting Whistleblower protocols; Adheres to the CSU Whistleblower complaint process; Conducts inquiries into possible violations of executive order, rules and regulations for all matters that fall within the Whistleblower Program's authorities and responsibilities; Develops and implements investigative plans for investigations and projects; Responds to complainants within prescribed timelines; Maintains records relating to investigations; Gathers and analyzes information, documents and/or other evidence required; Makes recommendations to the AVPHR, and other appropriate parties as needed, regarding actions that should be taken to address identified violations; Develops and presents written documents that include reports of investigation and memoranda to management; Develops and presents oral briefings for management and/or other Campus Executives regarding findings and the status of complex and/or sensitive investigations; Evaluate audit results from management’s perspective, even when defined criteria or standards do not exist Elicit information from knowledgeable internal/external sources about areas and functions to determine Compliance Management: Collaborate and Coordinate with the AVPHR to develop strategy for employee engagement, risk mitigation, process improvement, operational efficiency and effectiveness of HR practices and compliance. Responsible for implementing, and monitoring HR Compliance Policies, Programs and Training to include but not limited to the following areas: Participate in various committees or task forces related to policy/procedure development and operational improvements Identify and track potential areas of compliance vulnerability and risk; develops/implements corrective action plans for resolution of problematic areas. Collaborate with the Chancellor’s Office and campus stakeholders to develop and provide training to administrators to promote awareness of internal controls, business risks, fraud and other related topics. Manage compliance outcomes Provide advice and problem-solving services related to HR compliance issues. Determine best practices to achieve programmatic goals and implement program policies that are required. Track, report and ensure mandated/required trainings, directives, procedures and policies are in compliance. Coordinate work with University Counsel and Enterprise Risk Management as appropriate Utilize CSU Learn (Subtotal Learning Management System) to include but not limited to: obtain Annual Campus Compliance Reports and other related compliance reports to review detailed status of completion. Collaborate with the Equity Programs and Compliance to promote compliance specific with their areas assist with answering inquiries regarding HR compliance trainings create courses, workshops or assignments as needed for the effective delivery of trainings Utilize Smartsheets to review overall status of compliance trainings. Submit a status of employees on leave to the Chancellor’s Office to omit them from the annual campus reports. Attend the Chancellor’s Office CSU Learn meetings. e.g., Deep Dives, Task Force. Other Duties as Assigned Minimum Qualifications Bachelor’s degree from an accredited four-year college or university, with strong preference given to and/or a Master’s degree in Business, Human Resources, or closely-related field will be considered. At least 3-5 years managing compliance programs Excellent knowledge of University and/or Compliance and Regulatory requirements, including policies, practices and state and federal laws. Demonstrated ability to research and analyze data and use data to develop findings and formulate policies and procedures Demonstrated adaptability and ability to work strategically, meet deadlines and objectives and juggle multiple demands in a fast-paced, multi-task work environment Strong skills in negotiation, relationship building, problem solving and timely problem escalation Demonstrated ability to work effectively across organizational lines in a diverse work environment Excellent written and oral communication skills Excellent time management and organization skills Detail oriented but able to quickly grasp the big picture Proficient in MS Office and the use of relevant business information and computing systems Preference for experience in higher education with an understanding of a unionized environment Minimal travel required Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands
1 University Dr, Camarillo, CA 93012, USA
Description: Title IX & Inclusion Administrator III RESPONSIBILITIES & DUTIES: Develops and implements educational programs which focus on Title IX as well as diversity, non-discrimination, and harassment. Serves as the Title IX and Americans with Disabilities Act (ADA) Coordinator, Discrimination, Harassment, & Retaliation (DHR) Administrator, and Clery Director. Also serves as the University's Compliance Officer for Title VII, the California Fair Employment and Housing Act (FEHA), ADA Sections 504 and 508, the California Equal Employment Opportunity Commission (EEOC), California Whistle Blower Act, the CSU Nepotism Policy, and applicable CSU Executive Orders including but not limited to 1095, 1096, 1097, and 1107. Develops and files the annual Affirmative Action (AA) plan with the Chancellor's Office. Develops, coordinates, and where applicable, presents campus-wide Title IX, Equal Employment Opportunity (EEO), AA, and diversity initiatives training programs to the University's students and employees. Serves as a resource to the campus community to assist in the understanding of EEO, AA, and Whistle Blower plans and programs. Ensures CI management are trained in their professional responsibilities relating to meet compliance with contractual, legal, and trustee policy requirements of the above-mentioned areas. Works collaboratively in and across units to lead the University's efforts to educate and prevent DHR, gender-based harassment, and discrimination including sexual harassment, sexual misconduct, dating/domestic violence, and stalking in the campus community. Leads the office in overall case management, conducts intake meetings, completes Early Resolution Agreements, oversees and/or conducts investigations of reported Title IX and DHR complaints, writes investigative reports and coordinates with campus decision makers regarding appropriate outcomes including accommodations and disciplinary action. Oversees the work of Deputy Title IX Coordinators and provides appropriate training and support. Collaborates with multiple university divisions and units on recommendations regarding policies, practices, and procedures to promote diversity and equity across all areas of campus. Supports units in the development of policies and programs to attract, retain, and promote a diverse workforce and helps to guide appropriateness of introducing diversity initiatives. Prepares reports, analyses, and responds to inquiries and investigations from the Department of Education Office of Civil Rights, state regulatory agencies, the CSU Chancellor's Office, and the University divisions and/or community groups. Directs, collaborates, and coordinates Clery Act reporting and compliance requirements for the campus in accordance with EO 1107. Serves as campus representative to the system wide EEO workgroup. Takes an active role in helping to embed the values of diversity, equity, and inclusion in all aspects of University work, in every division, and participates at least once annually in professional and/or leadership development opportunities that will contribute to campus efforts to advance racial and social justice in and through education at CSUCI and beyond. Performs additional related duties and special projects as assigned. REQUIREMENTS OF POSITION: Master's degree or juris doctorate required and a minimum of 4-7 years working within a comprehensive Title IX/equal employment opportunity/affirmative action program, preferably for a public employer. Extensive experience in the field (e.g. more than ten years) may be considered based upon the pertinence of that experience. Knowledge of the principles, laws, relevant case laws, and regulations related to Title IX, equal employment opportunity, affirmative action, and nondiscrimination. Possess effective counseling and listening skills; strong administrative, analytical, research, and investigative skills; as well as excellent written and oral communication skills. Ability to advise, counsel, and encourage administrators, faculty, and supervisors to make policy changes and decisions that support diversity and ensure equal employment opportunity. Demonstrated experience conducting investigations and mediating disputes, writing investigative reports and delivering reports to involved parties involving Title IX/DHR/equal employment opportunity or other related field. Ability to perform related training. Ability to prepare official reports required for compliance reporting. Ability to use a broad range of technology, including a personal computer, databases, and applicable software. Experience directing Title IX/equal opportunity/affirmative action programs for a public university, presenting training and educational programs on Title IX (including training on how to conduct investigations to those employees who investigate allegations of sex discrimination), equal employment opportunity, affirmative action, and employment discrimination law and diversity issues; and experience in a unionized environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Range: $11,500 - $12,084 per month Closing Date/Time: Open until filled
Sep 14, 2023
Full Time
Description: Title IX & Inclusion Administrator III RESPONSIBILITIES & DUTIES: Develops and implements educational programs which focus on Title IX as well as diversity, non-discrimination, and harassment. Serves as the Title IX and Americans with Disabilities Act (ADA) Coordinator, Discrimination, Harassment, & Retaliation (DHR) Administrator, and Clery Director. Also serves as the University's Compliance Officer for Title VII, the California Fair Employment and Housing Act (FEHA), ADA Sections 504 and 508, the California Equal Employment Opportunity Commission (EEOC), California Whistle Blower Act, the CSU Nepotism Policy, and applicable CSU Executive Orders including but not limited to 1095, 1096, 1097, and 1107. Develops and files the annual Affirmative Action (AA) plan with the Chancellor's Office. Develops, coordinates, and where applicable, presents campus-wide Title IX, Equal Employment Opportunity (EEO), AA, and diversity initiatives training programs to the University's students and employees. Serves as a resource to the campus community to assist in the understanding of EEO, AA, and Whistle Blower plans and programs. Ensures CI management are trained in their professional responsibilities relating to meet compliance with contractual, legal, and trustee policy requirements of the above-mentioned areas. Works collaboratively in and across units to lead the University's efforts to educate and prevent DHR, gender-based harassment, and discrimination including sexual harassment, sexual misconduct, dating/domestic violence, and stalking in the campus community. Leads the office in overall case management, conducts intake meetings, completes Early Resolution Agreements, oversees and/or conducts investigations of reported Title IX and DHR complaints, writes investigative reports and coordinates with campus decision makers regarding appropriate outcomes including accommodations and disciplinary action. Oversees the work of Deputy Title IX Coordinators and provides appropriate training and support. Collaborates with multiple university divisions and units on recommendations regarding policies, practices, and procedures to promote diversity and equity across all areas of campus. Supports units in the development of policies and programs to attract, retain, and promote a diverse workforce and helps to guide appropriateness of introducing diversity initiatives. Prepares reports, analyses, and responds to inquiries and investigations from the Department of Education Office of Civil Rights, state regulatory agencies, the CSU Chancellor's Office, and the University divisions and/or community groups. Directs, collaborates, and coordinates Clery Act reporting and compliance requirements for the campus in accordance with EO 1107. Serves as campus representative to the system wide EEO workgroup. Takes an active role in helping to embed the values of diversity, equity, and inclusion in all aspects of University work, in every division, and participates at least once annually in professional and/or leadership development opportunities that will contribute to campus efforts to advance racial and social justice in and through education at CSUCI and beyond. Performs additional related duties and special projects as assigned. REQUIREMENTS OF POSITION: Master's degree or juris doctorate required and a minimum of 4-7 years working within a comprehensive Title IX/equal employment opportunity/affirmative action program, preferably for a public employer. Extensive experience in the field (e.g. more than ten years) may be considered based upon the pertinence of that experience. Knowledge of the principles, laws, relevant case laws, and regulations related to Title IX, equal employment opportunity, affirmative action, and nondiscrimination. Possess effective counseling and listening skills; strong administrative, analytical, research, and investigative skills; as well as excellent written and oral communication skills. Ability to advise, counsel, and encourage administrators, faculty, and supervisors to make policy changes and decisions that support diversity and ensure equal employment opportunity. Demonstrated experience conducting investigations and mediating disputes, writing investigative reports and delivering reports to involved parties involving Title IX/DHR/equal employment opportunity or other related field. Ability to perform related training. Ability to prepare official reports required for compliance reporting. Ability to use a broad range of technology, including a personal computer, databases, and applicable software. Experience directing Title IX/equal opportunity/affirmative action programs for a public university, presenting training and educational programs on Title IX (including training on how to conduct investigations to those employees who investigate allegations of sex discrimination), equal employment opportunity, affirmative action, and employment discrimination law and diversity issues; and experience in a unionized environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Range: $11,500 - $12,084 per month Closing Date/Time: Open until filled
Sonoma State University
1801 E Cotati Ave, Rohnert Park, California, USA
Description: Application Process This position is open until filled. For full consideration, please submit an application, along with a cover letter and resume. Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Reporting to the Director of Outreach and Recruitment , the Director of International Recruitment and Services (DIRS) is responsible for the leadership and management of operations for international recruitment and services The incumbent also partners and collaborates with other campus units engaged in delivering international services and is responsible for enrollment management, communication, and outreach efforts for both domestic and international students attending international programs at SSU. The DIRS works closely with the Director of Outreach and Recruitment, Senior International Officer (SIO), Director of Academic Degree Programs, faculty, the Principal Designated School Official (PDSO), university marketing specialists, and other leadership teams and administrative staff to develop, plan, and implement effective and efficient marketing, analysis, and communication solutions to enhance student recruitment, outreach, and retention practices. The incumbent serves as the Principal Designated School Officer (PDSO) for the Student and Exchange Visitor Information System (SEVIS). The incumbent provides consultative services to the Strategic Enrollment Management’s leadership team regarding all aspects of international programs and relations, including but not limited to, planning, implementing, and leading global initiatives supporting international education and programs. The DIRS actively manages communications and identifies international and domestic recruitment opportunities. The incumbent generates leads and students for all international programs, leveraging agent and institutional partnerships for SSALI programs and students considering studying one or two semesters at Sonoma State University (SSU). The DIRS also assists with domestic recruitments for degree and non-degree programs and acts as a liaison, developing contractual agreements with international and domestic partners, and creates, manages and analyzes international-focused marketing materials and data. The DIRS establishes a portfolio of international contacts, including universities, agents, government and non-governmental organizations as well as other networks in international student recruitment for higher education in the United States. Key Qualifications This position requires a minimum of 3 years of experience in marketing or recruiting in a higher education or web technology field, including 3 years of progressively responsible and applicable management and/or supervisory experience, preferably in a higher education environment. Bachelor's degree in Education, Higher Education, International Business and Marketing, or Communication or related discipline, or equivalent combination of education and experience to provide the required knowledge, skills and abilities to perform the duties of the position. A master’s degree is strongly preferred. Strong knowledge and experience with budgeting, marketing international programs and developing annual marketing strategies, enrollment management, curriculum development and web technology and/or Extended and International education programs required. The incumbent must be able to apply video and sound recording for marketing on such platforms as, but not limited to, YouTube, Podcasts, and interactive electronic help desks and possess a high level of proficiency with computer software and Microsoft Office (Word, Excel). Knowledge of Google Suite, Adobe lnDesign and/or Creative Suite, web technology and PeopleSoft and experience with 508 compliance for disability, accessible websites, and documents preferred. Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,750 to $7,554 a month. This position is a member of the Management Personnel Plan and serves at the pleasure of the President. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Closing Date/Time: Open until filled
Oct 24, 2023
Full Time
Description: Application Process This position is open until filled. For full consideration, please submit an application, along with a cover letter and resume. Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Reporting to the Director of Outreach and Recruitment , the Director of International Recruitment and Services (DIRS) is responsible for the leadership and management of operations for international recruitment and services The incumbent also partners and collaborates with other campus units engaged in delivering international services and is responsible for enrollment management, communication, and outreach efforts for both domestic and international students attending international programs at SSU. The DIRS works closely with the Director of Outreach and Recruitment, Senior International Officer (SIO), Director of Academic Degree Programs, faculty, the Principal Designated School Official (PDSO), university marketing specialists, and other leadership teams and administrative staff to develop, plan, and implement effective and efficient marketing, analysis, and communication solutions to enhance student recruitment, outreach, and retention practices. The incumbent serves as the Principal Designated School Officer (PDSO) for the Student and Exchange Visitor Information System (SEVIS). The incumbent provides consultative services to the Strategic Enrollment Management’s leadership team regarding all aspects of international programs and relations, including but not limited to, planning, implementing, and leading global initiatives supporting international education and programs. The DIRS actively manages communications and identifies international and domestic recruitment opportunities. The incumbent generates leads and students for all international programs, leveraging agent and institutional partnerships for SSALI programs and students considering studying one or two semesters at Sonoma State University (SSU). The DIRS also assists with domestic recruitments for degree and non-degree programs and acts as a liaison, developing contractual agreements with international and domestic partners, and creates, manages and analyzes international-focused marketing materials and data. The DIRS establishes a portfolio of international contacts, including universities, agents, government and non-governmental organizations as well as other networks in international student recruitment for higher education in the United States. Key Qualifications This position requires a minimum of 3 years of experience in marketing or recruiting in a higher education or web technology field, including 3 years of progressively responsible and applicable management and/or supervisory experience, preferably in a higher education environment. Bachelor's degree in Education, Higher Education, International Business and Marketing, or Communication or related discipline, or equivalent combination of education and experience to provide the required knowledge, skills and abilities to perform the duties of the position. A master’s degree is strongly preferred. Strong knowledge and experience with budgeting, marketing international programs and developing annual marketing strategies, enrollment management, curriculum development and web technology and/or Extended and International education programs required. The incumbent must be able to apply video and sound recording for marketing on such platforms as, but not limited to, YouTube, Podcasts, and interactive electronic help desks and possess a high level of proficiency with computer software and Microsoft Office (Word, Excel). Knowledge of Google Suite, Adobe lnDesign and/or Creative Suite, web technology and PeopleSoft and experience with 508 compliance for disability, accessible websites, and documents preferred. Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,750 to $7,554 a month. This position is a member of the Management Personnel Plan and serves at the pleasure of the President. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Closing Date/Time: Open until filled
SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT (SOCCC)
Mission Viejo, California, United States
Title: Campus Security Officer-Short Term Job Category: NBU Job Opening Date: July 01, 2023 Job Closing Date: June 30, 2024 Locations: Saddleback College Department: Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Type: Hourly Hours Per Week: 0 Job Description: Seasonal/temporary positions to assist with parking citations, traffic control, and crowd control during campus events. $18.00/hr Up to 25 hours per week Schedule TBD Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. SUMMARY DESCRIPTION Under general supervision from an appropriate level manager or supervisor or designee, provides for the physical security of district property and the personal protection of students, faculty, staff, and visitors, by implementing and enforcing district policies, rules and regulations, and crime prevention and awareness strategies. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Perform crowd control for campus venues. Issue parking citations in support of parking enforcement operations; conduct traffic control in support of traffic enforcement operations. Serve as additional visible security presence particularly to alert college police officers of matters pertaining to campus security issues. Perform foot and vehicular patrols of the entire campus before, during, and after business and school hours; offer assistance and aid to any person in need of help. Check buildings and grounds regularly for security and safety compliance. Coordinate with campus police and external emergency services agencies for assistance when required. Inspect for and prevent vandalism, illegal entry, theft, and fire. Identify, observe, and question persons on campus grounds when the reasons for their presence or intentions are questionable. Receive and respond to requests for help and assistance for ill, injured, or disabled persons; administer basic first aid and CPR according to established guidelines. Take non-police incident reports or complaints from students, visitors, faculty, and staff; maintain an accurate daily log of performed duties and relevant observations. Observe, report, and preserve evidence of crimes and incidents or problems; communicate with superiors and peers as soon as possible after observing an incident. Conduct routine investigations of minor campus incidents. Answer questions and direct students and visitors. Operate district vehicles in a safe and conscientious manner. Perform related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: California criminal law and safety statutes. Basic patrol, investigation, and protection procedures. Crowd control techniques. Common fire and safety hazards and related equipment. Techniques and procedures applicable to theft and loss prevention and reporting. Traffic and parking control. Appropriate safety and security precautions and emergency procedures. Radio procedures and equipment. Principles of basic first aid and CPR. Basic methods and techniques of report preparation and writing. Use, care, and storage of equipment, materials, and supplies used in a Police Department. Principles and techniques used in providing a high level of customer service and public relations. Techniques to facilitate effective interaction with people on an individual or group basis; interpersonal skills using tact, patience, and courtesy. Effective written and oral communication skills including correct English usage, grammar, spelling, punctuation, and vocabulary. Pertinent federal, state, and local laws, codes, and regulations, including FERPA, HIPAA, and the Americans with Disabilities Act; confidentiality requirements when dealing with personal and sensitive student information. Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds; institutional and community resources available to assist a diverse student population. Principles, practices, requirements, and procedures of records management, including those related to maintaining filing systems. Occupational hazards, health, and standard safety policies and procedures applicable to a Police Department, including applicable OSHA rules and regulations. Ability to: Triage situations and differentiate between emergency and non-emergency situations. Conduct investigations and security patrol. Learn and correctly interpret district and college rules, regulations, and policies. Exercise sound judgment. Write clear, concise, and comprehensive reports. Remember details such as faces, license plate numbers, names and incidents. Gather, collect, and preserve evidence. Remain calm and appropriately respond to emergency situations; administer First Aid, CPR, and AED. Effectively use and maintain issued equipment. Operate a vehicle observing legal and defensive driving practices. Prepare clear and concise reports and routine correspondence. Communicate clearly and concisely, both orally and in writing in English; use correct English usage, grammar, spelling, punctuation, and vocabulary; understand and follow oral and written directions in English; listen actively and effectively. Interact extensively with and respond to requests and inquiries from students, faculty, staff, and public; respond appropriately to their needs, requests, and inquiries Develop, maintain, and foster effective working relationships involving interactions and communications personally, by phone, and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis. Exercise good judgment, discretion, and personal initiative in resolving confidential, difficult, and sensitive situations, according to established policies and procedures; use sound judgment in recognizing scope of authority; maintain critical and sensitive information, records, and reports confidentially. Learn and understand the organization and operation of the assigned department as necessary to assume assigned responsibilities; understand, interpret, explain, and apply policies and procedures as well as pertinent laws, regulations, and ordinances; work within the policies, functions, and requirements of area of assignment. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students. Work effectively under pressure with frequent interruptions and a high degree of public contact on a variety of tasks concurrently while meeting established deadlines and changing priorities; concentrate on detailed tasks for extended periods of time; work confidentially, independently, and collaboratively. Assess situations, analyze problems, identify alternative solutions, project consequences of proposed actions, and adopt effective courses of action. Maintain the cleanliness, sanitation, safety, and organization of assigned area; ensure adherence to safe work practices and procedures; monitor activities in assigned area and enforce policies for proper use and behavior. Effectively utilize technology and equipment in the performance of duties; adapt to changing technologies and learn functionality of new equipment and systems. Report to work on a regular and consistent basis, as scheduled, to assigned job. Work evening/weekend shifts. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education and Training: Equivalent to the completion of the twelfth grade. Experience: Prior successful experience in the security or law enforcement fields is desirable. License or Certificate: Possession of an appropriate, valid California driver's license. Preferred: Possession of current school security officer training certificate pursuant to California Education Code Section 72330.5 and Business and Profession Code Section 7583.45, as provided by the Bureau of Security and Investigative Services of the California Department of Consumer Affairs, or ability to successfully complete said training within one year after hire. Preferred: Possession of a valid and current basic first aid and CPR certification. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Reactive emergency and routine peace keeping environments with travel from site to site; regular exposure to outside weather conditions; occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, blood borne pathogens and bodily fluids, extreme cold, extreme heat, risk of electrical shock, risk of radiation, and vibration; exposed to potentially hostile environments; extensive public contact; the noise level in the work environment is usually moderate; however, the noise level is occasionally very loud due to sirens and crowds; incumbents required to work various shifts, including evenings and weekends. Physical: Primary functions require sufficient physical ability and mobility to work in a law enforcement setting and an office setting; restrain or subdue individuals; walk, stand, sit, or run for prolonged periods of time; occasionally stoop, bend, kneel, crouch, reach, and twist; occasionally climb and balance; regularly push, pull, lift, and/or carry light to moderate weights; frequently lift and/or move moderate to heavy weights; occasionally lift and/or move heavy weights; operate office equipment including use of computer keyboard; operate assigned patrol and security equipment including patrol car, patrol bicycle and two-way radio; ability to speak and hear to exchange information; ability to operate a vehicle to travel to various locations; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. Additional Information: $18.00/hr Up to 25 hours per week Schedule TBD. This position is a short-term, temporary, hourly, Non-Bargaining Unit (NBU) assignment, not to exceed 160 days per fiscal year (July 1-June 30). The assignment is on an as needed basis, and may be shortened or extended at any time, due to departmental needs, with little to no notice. This recruitment will remain open until filled or withdrawn. Once you have submitted an application electronically, the current status of your application will be available to view at any time upon signing in under your personal username and password. Please do not call the Human Resources Office regarding the status of your application. Employment with the South Orange County Community College District is contingent upon successful completion of the Human Resources pre-employment ("onboarding") process. The Human Resources onboarding process may include, but is not limited to, successful completion of Live Scan fingerprinting (approx.. $70), I-9 completion, background checks, reference checks, TB testing, as well as completion of the online onboarding process. Failure to successfully complete any portion of the onboarding process will invalidate any conditional job offer received. Falsification of, or omission on, any SOCCCD pre-employment information may result in withdrawal of any conditional job offer or termination of employment. Short term, non-bargaining unit (NBU) positions may only be used on an intermittent/seasonal basis. Ed. Code sect. 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis." The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. Documentation according to USCIS I-9 guidelines (i.e. ID card and Social Security card) must be presented at the time of hire. Per IRS regulations, a Social Security card must be presented at the time of hire. Inclusion, Diversity, and Equity: The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. Disability Accommodations: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu . NBU at-will employment: After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District as a short-term, temporary NBU employee. Employment will be on an "if and as needed" basis, as determined by the District. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated. Worksite: NBU employees are limited to working in a single position in one department/site Work schedules: Department/Division managers, administrators, and/or supervisors shall determine the work schedule of NBU employees to include the number of days and hours worked per week and the start and stop times. 160-day restriction: NBU employees will not work more than 160 days (in any combination of NBU positions) no matter how many hours per day they work. Payroll reporting period: The payroll reporting period is from the 15th of the first month to the 14th of the next month. NBU employees are paid on the 10th of the following month. Ex: Pay Period 01/15/22 through 02/14/22 will be paid on March 10th. California Sick leave : NBU employees are eligible for California Sick leave per AB1522. Information regarding AB1522 is provided to all NBU new hires during the onboarding process. Retirement information: NBU employees may not work more than 960 hours from July 1st-June 30th. NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees' Retirement System (CalPERS), through payroll deduction of about 7-9%. The District does not intend to employ NBU employees for more than 1,000 hours during any fiscal year. Sexual Harassment/Discrimination: The District is committed to providing an environment that respects the dignity of individuals and groups; is free of sexual harassment, exploitation, intimidation, violence, and other unlawful discrimination, preferential treatment, and harassment, including that which is based on any legally protected characteristic. Equal Employment Opportunity: It is the intent of the Board to establish and maintain within the District and all of its programs and activities a policy of equal opportunity in employment for all persons, and to prohibit discrimination, preferential treatment, or harassment based on sex, age, gender identity, gender expression, race, color, ethnic group identification, national origin, ancestry, religion, mental or physical disability, medical condition, genetic information, pregnancy, marital status or sexual orientation or because an individual is perceived as having one or more of the above characteristics. Confidentiality: Confidentiality of student and staff information is protected under federal law. Any information regarding students or staff that might be accessed in the course of a work assignment through a computer, student file, or other documentation, is to be used strictly to perform my job duties and may only be shared with those who are authorized to have such information. Mandated reporter: Child Abuse and Neglect Reporting: The South Orange County Community College District recognizes the responsibility of its staff to report to the appropriate agency when there is a reasonable suspicion that an abuse or neglect of a child may have occurred. Elder and Dependent Adult Abuse Reporting: It is the policy of the South Orange County Community College District to treat reports of violence against elderly persons or dependent adults as high priority criminal activity that is to be fully investigated regardless of the relationship between the victim and the suspect(s). Campus Crime and Safety Awareness : Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in Human Resources upon request. Drug-Free Environment: The District shall be free from all unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees. The unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in all facilities under the control and use of the District. Any student or employee who violates this policy will be subject to disciplinary action, consistent with local, state, or federal law, which may include the referral to an appropriate rehabilitation program, suspension, demotion, expulsion, or dismissal. Smoke Free District: It is the intent of the South Orange County Community College District to maintain an educational and workplace environment that is conductive to the health and safety of our students and employees. Realizing the health hazards posed by smoking and by second-hand smoke, it is policy of the South Orange County Community College District to maintain a smoke free environment for all district sites. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. DISABILITY ACCOMMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu . CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources (DHR) office upon request. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY: The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must make sure that you have completed your application for a posting by 11:59 p.m. , Pacific Time, on the posting's Job Close Date, along with any required documents , in order to be considered for the position.
Aug 29, 2023
Part Time
Title: Campus Security Officer-Short Term Job Category: NBU Job Opening Date: July 01, 2023 Job Closing Date: June 30, 2024 Locations: Saddleback College Department: Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Type: Hourly Hours Per Week: 0 Job Description: Seasonal/temporary positions to assist with parking citations, traffic control, and crowd control during campus events. $18.00/hr Up to 25 hours per week Schedule TBD Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. SUMMARY DESCRIPTION Under general supervision from an appropriate level manager or supervisor or designee, provides for the physical security of district property and the personal protection of students, faculty, staff, and visitors, by implementing and enforcing district policies, rules and regulations, and crime prevention and awareness strategies. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Perform crowd control for campus venues. Issue parking citations in support of parking enforcement operations; conduct traffic control in support of traffic enforcement operations. Serve as additional visible security presence particularly to alert college police officers of matters pertaining to campus security issues. Perform foot and vehicular patrols of the entire campus before, during, and after business and school hours; offer assistance and aid to any person in need of help. Check buildings and grounds regularly for security and safety compliance. Coordinate with campus police and external emergency services agencies for assistance when required. Inspect for and prevent vandalism, illegal entry, theft, and fire. Identify, observe, and question persons on campus grounds when the reasons for their presence or intentions are questionable. Receive and respond to requests for help and assistance for ill, injured, or disabled persons; administer basic first aid and CPR according to established guidelines. Take non-police incident reports or complaints from students, visitors, faculty, and staff; maintain an accurate daily log of performed duties and relevant observations. Observe, report, and preserve evidence of crimes and incidents or problems; communicate with superiors and peers as soon as possible after observing an incident. Conduct routine investigations of minor campus incidents. Answer questions and direct students and visitors. Operate district vehicles in a safe and conscientious manner. Perform related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: California criminal law and safety statutes. Basic patrol, investigation, and protection procedures. Crowd control techniques. Common fire and safety hazards and related equipment. Techniques and procedures applicable to theft and loss prevention and reporting. Traffic and parking control. Appropriate safety and security precautions and emergency procedures. Radio procedures and equipment. Principles of basic first aid and CPR. Basic methods and techniques of report preparation and writing. Use, care, and storage of equipment, materials, and supplies used in a Police Department. Principles and techniques used in providing a high level of customer service and public relations. Techniques to facilitate effective interaction with people on an individual or group basis; interpersonal skills using tact, patience, and courtesy. Effective written and oral communication skills including correct English usage, grammar, spelling, punctuation, and vocabulary. Pertinent federal, state, and local laws, codes, and regulations, including FERPA, HIPAA, and the Americans with Disabilities Act; confidentiality requirements when dealing with personal and sensitive student information. Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds; institutional and community resources available to assist a diverse student population. Principles, practices, requirements, and procedures of records management, including those related to maintaining filing systems. Occupational hazards, health, and standard safety policies and procedures applicable to a Police Department, including applicable OSHA rules and regulations. Ability to: Triage situations and differentiate between emergency and non-emergency situations. Conduct investigations and security patrol. Learn and correctly interpret district and college rules, regulations, and policies. Exercise sound judgment. Write clear, concise, and comprehensive reports. Remember details such as faces, license plate numbers, names and incidents. Gather, collect, and preserve evidence. Remain calm and appropriately respond to emergency situations; administer First Aid, CPR, and AED. Effectively use and maintain issued equipment. Operate a vehicle observing legal and defensive driving practices. Prepare clear and concise reports and routine correspondence. Communicate clearly and concisely, both orally and in writing in English; use correct English usage, grammar, spelling, punctuation, and vocabulary; understand and follow oral and written directions in English; listen actively and effectively. Interact extensively with and respond to requests and inquiries from students, faculty, staff, and public; respond appropriately to their needs, requests, and inquiries Develop, maintain, and foster effective working relationships involving interactions and communications personally, by phone, and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis. Exercise good judgment, discretion, and personal initiative in resolving confidential, difficult, and sensitive situations, according to established policies and procedures; use sound judgment in recognizing scope of authority; maintain critical and sensitive information, records, and reports confidentially. Learn and understand the organization and operation of the assigned department as necessary to assume assigned responsibilities; understand, interpret, explain, and apply policies and procedures as well as pertinent laws, regulations, and ordinances; work within the policies, functions, and requirements of area of assignment. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students. Work effectively under pressure with frequent interruptions and a high degree of public contact on a variety of tasks concurrently while meeting established deadlines and changing priorities; concentrate on detailed tasks for extended periods of time; work confidentially, independently, and collaboratively. Assess situations, analyze problems, identify alternative solutions, project consequences of proposed actions, and adopt effective courses of action. Maintain the cleanliness, sanitation, safety, and organization of assigned area; ensure adherence to safe work practices and procedures; monitor activities in assigned area and enforce policies for proper use and behavior. Effectively utilize technology and equipment in the performance of duties; adapt to changing technologies and learn functionality of new equipment and systems. Report to work on a regular and consistent basis, as scheduled, to assigned job. Work evening/weekend shifts. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education and Training: Equivalent to the completion of the twelfth grade. Experience: Prior successful experience in the security or law enforcement fields is desirable. License or Certificate: Possession of an appropriate, valid California driver's license. Preferred: Possession of current school security officer training certificate pursuant to California Education Code Section 72330.5 and Business and Profession Code Section 7583.45, as provided by the Bureau of Security and Investigative Services of the California Department of Consumer Affairs, or ability to successfully complete said training within one year after hire. Preferred: Possession of a valid and current basic first aid and CPR certification. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Reactive emergency and routine peace keeping environments with travel from site to site; regular exposure to outside weather conditions; occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, blood borne pathogens and bodily fluids, extreme cold, extreme heat, risk of electrical shock, risk of radiation, and vibration; exposed to potentially hostile environments; extensive public contact; the noise level in the work environment is usually moderate; however, the noise level is occasionally very loud due to sirens and crowds; incumbents required to work various shifts, including evenings and weekends. Physical: Primary functions require sufficient physical ability and mobility to work in a law enforcement setting and an office setting; restrain or subdue individuals; walk, stand, sit, or run for prolonged periods of time; occasionally stoop, bend, kneel, crouch, reach, and twist; occasionally climb and balance; regularly push, pull, lift, and/or carry light to moderate weights; frequently lift and/or move moderate to heavy weights; occasionally lift and/or move heavy weights; operate office equipment including use of computer keyboard; operate assigned patrol and security equipment including patrol car, patrol bicycle and two-way radio; ability to speak and hear to exchange information; ability to operate a vehicle to travel to various locations; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. Additional Information: $18.00/hr Up to 25 hours per week Schedule TBD. This position is a short-term, temporary, hourly, Non-Bargaining Unit (NBU) assignment, not to exceed 160 days per fiscal year (July 1-June 30). The assignment is on an as needed basis, and may be shortened or extended at any time, due to departmental needs, with little to no notice. This recruitment will remain open until filled or withdrawn. Once you have submitted an application electronically, the current status of your application will be available to view at any time upon signing in under your personal username and password. Please do not call the Human Resources Office regarding the status of your application. Employment with the South Orange County Community College District is contingent upon successful completion of the Human Resources pre-employment ("onboarding") process. The Human Resources onboarding process may include, but is not limited to, successful completion of Live Scan fingerprinting (approx.. $70), I-9 completion, background checks, reference checks, TB testing, as well as completion of the online onboarding process. Failure to successfully complete any portion of the onboarding process will invalidate any conditional job offer received. Falsification of, or omission on, any SOCCCD pre-employment information may result in withdrawal of any conditional job offer or termination of employment. Short term, non-bargaining unit (NBU) positions may only be used on an intermittent/seasonal basis. Ed. Code sect. 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis." The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. Documentation according to USCIS I-9 guidelines (i.e. ID card and Social Security card) must be presented at the time of hire. Per IRS regulations, a Social Security card must be presented at the time of hire. Inclusion, Diversity, and Equity: The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. Disability Accommodations: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu . NBU at-will employment: After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District as a short-term, temporary NBU employee. Employment will be on an "if and as needed" basis, as determined by the District. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated. Worksite: NBU employees are limited to working in a single position in one department/site Work schedules: Department/Division managers, administrators, and/or supervisors shall determine the work schedule of NBU employees to include the number of days and hours worked per week and the start and stop times. 160-day restriction: NBU employees will not work more than 160 days (in any combination of NBU positions) no matter how many hours per day they work. Payroll reporting period: The payroll reporting period is from the 15th of the first month to the 14th of the next month. NBU employees are paid on the 10th of the following month. Ex: Pay Period 01/15/22 through 02/14/22 will be paid on March 10th. California Sick leave : NBU employees are eligible for California Sick leave per AB1522. Information regarding AB1522 is provided to all NBU new hires during the onboarding process. Retirement information: NBU employees may not work more than 960 hours from July 1st-June 30th. NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees' Retirement System (CalPERS), through payroll deduction of about 7-9%. The District does not intend to employ NBU employees for more than 1,000 hours during any fiscal year. Sexual Harassment/Discrimination: The District is committed to providing an environment that respects the dignity of individuals and groups; is free of sexual harassment, exploitation, intimidation, violence, and other unlawful discrimination, preferential treatment, and harassment, including that which is based on any legally protected characteristic. Equal Employment Opportunity: It is the intent of the Board to establish and maintain within the District and all of its programs and activities a policy of equal opportunity in employment for all persons, and to prohibit discrimination, preferential treatment, or harassment based on sex, age, gender identity, gender expression, race, color, ethnic group identification, national origin, ancestry, religion, mental or physical disability, medical condition, genetic information, pregnancy, marital status or sexual orientation or because an individual is perceived as having one or more of the above characteristics. Confidentiality: Confidentiality of student and staff information is protected under federal law. Any information regarding students or staff that might be accessed in the course of a work assignment through a computer, student file, or other documentation, is to be used strictly to perform my job duties and may only be shared with those who are authorized to have such information. Mandated reporter: Child Abuse and Neglect Reporting: The South Orange County Community College District recognizes the responsibility of its staff to report to the appropriate agency when there is a reasonable suspicion that an abuse or neglect of a child may have occurred. Elder and Dependent Adult Abuse Reporting: It is the policy of the South Orange County Community College District to treat reports of violence against elderly persons or dependent adults as high priority criminal activity that is to be fully investigated regardless of the relationship between the victim and the suspect(s). Campus Crime and Safety Awareness : Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in Human Resources upon request. Drug-Free Environment: The District shall be free from all unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees. The unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in all facilities under the control and use of the District. Any student or employee who violates this policy will be subject to disciplinary action, consistent with local, state, or federal law, which may include the referral to an appropriate rehabilitation program, suspension, demotion, expulsion, or dismissal. Smoke Free District: It is the intent of the South Orange County Community College District to maintain an educational and workplace environment that is conductive to the health and safety of our students and employees. Realizing the health hazards posed by smoking and by second-hand smoke, it is policy of the South Orange County Community College District to maintain a smoke free environment for all district sites. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. DISABILITY ACCOMMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu . CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources (DHR) office upon request. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY: The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must make sure that you have completed your application for a posting by 11:59 p.m. , Pacific Time, on the posting's Job Close Date, along with any required documents , in order to be considered for the position.
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Description: Job Summary: The Director, Information Security and Compliance (Information Security Officer) is responsible for the overall administration of the Office of Information Security and Compliance and is responsible for achieving the goals and objectives critical to the department. The director will provide direction to a team of information security and compliance staff to ensure that proper controls are in place to minimize cyber security risks and will be responsible for incident response. Routinely monitor and secure campus systems and information assets. Create risk-based processes for assessment and mitigation of information security risks and compliance. Advise the Chief Information Officer (CIO) on information security trends and potential impacts to the university. Direct and coordinate efforts between information security, risk management and/or other Information Technology Services (ITS) and campus departments to adopt appropriate security controls. Lead the compliance initiative team to ensure that policies and compliance are enforced. Establish, manage, and oversee adoption of information security policies, standards, and procedures. Serve on ITS leadership team. Responsibilities include, but are not limited to: Information Security and Compliance Management Provide leadership and direction to a team of information security staff to ensure that proper controls are in place to minimize cyber security risks. Routinely monitor and secure campus systems and information assets. Create risk-based process for assessment and mitigation of information security risks and compliance. Provide leadership on incident response including but not limited to communication, technical analysis, containment and recovery. Advise the Chief Information Officer (CIO) on information security trends and potential impacts to the university. Direct and coordinate efforts between information security, risk management and/or other ITS and campus departments to adopt appropriate security controls. Lead the compliance initiative team to ensure that policies and compliance are enforced. Establish, manage, and oversee adoption of information security policies, standards, and procedures. Serve on ITS leadership team. Represent CSUSB on systemwide committee such as ISAC. Represent Information Security on campus committee such as Institution Review Board. Identity Management and System Integration Lead and provide direction to a team to administer, maintain, monitor, troubleshoot, and continuously enhance directory services and account provisioning and de-provisioning processes. Collaborate with and assist ITS and campus departments to ensure appropriate and optimal integration and security of application, data, infrastructure, and architecture. Project Management Manage information security focused projects, collaborating and coordinating with ITS management and campus technicians to plan, and implement controls as it relates to access management and/or data security. Provide expertise to campuswide or systemwide projects as it relates to all aspect of information security. Collaborate with Internal Auditor, Chancellor’s Office, and other departments on audit response or project management. Resource Management Develop organizational visions and operational plans. Coordinate with campus partners to ensure responsiveness to needs, functions, processes, and systems. IT Governance Direct governance activities related to information security by co-chairing ISET sub-committee. Review, update, and test disaster recovery and business continuity plan on a regular basis. Other classification-related duties as assigned. Required Application Materials: All applicants must submit: A current resume or curriculum vitae. Diversity Statement - may include your interpretation of diversity, inclusion, gender equity and must include specific examples of how your educational and/or professional experiences, background/philosophy has prepared you for this role at California State University, San Bernardino (maximum 250 words). Minimum Qualifications: Required Education and Experience Bachelor's degree and five to eight (5-8) years of professional and supervisory experience. Required Qualifications In-depth knowledge of computer hardware, software, and network security issues and approaches. Knowledge of IT governance and operations. Knowledge of laws and regulations including but not limited to: Family Educational Rights and Privacy Act (FERPA), Health Insurance Portability Accountability Act (HIPAA), Gramm-Leach-Bliley (GLB) Act, General Data Protection Regulation (GDPR). Knowledge and understanding of higher education, governmental agency or corporate/industry information security, governance, risk and compliance practices and standards. Ability to maintain security documentation and manuals. Exceptional verbal and written communications and the ability to communicate effectively with people at varying levels of technical fluency. Experience reviewing and monitoring third-party vendor contracts for appropriate data security/privacy considerations preferred. Demonstrated skill at administering complex security controls and configurations to computer hardware, software, and networks. Understanding of network/host firewalls, application gateways/proxies, anti-malware, patch management, disk encryption, centralized configuration, log management, or system hardening practices, etc. Preferred Qualifications 5+ years of experience in the relevant fields supporting various operating systems such as Windows and/or Linux. Experience supporting multi-tiered systems with web, application, and/or database tiers. Experience supporting public cloud services such as Amazon Web Services or Microsoft Azure. Experience supporting directory services. Experience with configuration management tools such as Ansible, Terraform, or others. At least one industry certification (e.g. CISA, CRISC, CISSP) is highly desired. Experience with a compliance framework such as ISO 27K, HIPAA, PCI, or NIST 800-171 is highly desired. Experience in project management is preferred. Experience in a university setting is preferred. Experience working with computing systems, including deployment, configuration, and troubleshooting of compute nodes, management nodes, networking switches, and storage systems is preferred but not required. Intermediate skill level in Shell, Perl, Python, or similar scripting languages is preferred but not required. Industry certification such as Linux, AWS, Azure is preferred but not required. Compensation and Benefits: Anticipated Hiring Range: $115,000 - $125,000 annually (salary is commensurate upon years of experience) Classification Salary Range: $54,996 - $176,556 annually The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. MPP: First considerations will be given to candidates who apply by Wednesday, November 29, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Closing Date/Time: Open until filled
Nov 16, 2023
Full Time
Description: Job Summary: The Director, Information Security and Compliance (Information Security Officer) is responsible for the overall administration of the Office of Information Security and Compliance and is responsible for achieving the goals and objectives critical to the department. The director will provide direction to a team of information security and compliance staff to ensure that proper controls are in place to minimize cyber security risks and will be responsible for incident response. Routinely monitor and secure campus systems and information assets. Create risk-based processes for assessment and mitigation of information security risks and compliance. Advise the Chief Information Officer (CIO) on information security trends and potential impacts to the university. Direct and coordinate efforts between information security, risk management and/or other Information Technology Services (ITS) and campus departments to adopt appropriate security controls. Lead the compliance initiative team to ensure that policies and compliance are enforced. Establish, manage, and oversee adoption of information security policies, standards, and procedures. Serve on ITS leadership team. Responsibilities include, but are not limited to: Information Security and Compliance Management Provide leadership and direction to a team of information security staff to ensure that proper controls are in place to minimize cyber security risks. Routinely monitor and secure campus systems and information assets. Create risk-based process for assessment and mitigation of information security risks and compliance. Provide leadership on incident response including but not limited to communication, technical analysis, containment and recovery. Advise the Chief Information Officer (CIO) on information security trends and potential impacts to the university. Direct and coordinate efforts between information security, risk management and/or other ITS and campus departments to adopt appropriate security controls. Lead the compliance initiative team to ensure that policies and compliance are enforced. Establish, manage, and oversee adoption of information security policies, standards, and procedures. Serve on ITS leadership team. Represent CSUSB on systemwide committee such as ISAC. Represent Information Security on campus committee such as Institution Review Board. Identity Management and System Integration Lead and provide direction to a team to administer, maintain, monitor, troubleshoot, and continuously enhance directory services and account provisioning and de-provisioning processes. Collaborate with and assist ITS and campus departments to ensure appropriate and optimal integration and security of application, data, infrastructure, and architecture. Project Management Manage information security focused projects, collaborating and coordinating with ITS management and campus technicians to plan, and implement controls as it relates to access management and/or data security. Provide expertise to campuswide or systemwide projects as it relates to all aspect of information security. Collaborate with Internal Auditor, Chancellor’s Office, and other departments on audit response or project management. Resource Management Develop organizational visions and operational plans. Coordinate with campus partners to ensure responsiveness to needs, functions, processes, and systems. IT Governance Direct governance activities related to information security by co-chairing ISET sub-committee. Review, update, and test disaster recovery and business continuity plan on a regular basis. Other classification-related duties as assigned. Required Application Materials: All applicants must submit: A current resume or curriculum vitae. Diversity Statement - may include your interpretation of diversity, inclusion, gender equity and must include specific examples of how your educational and/or professional experiences, background/philosophy has prepared you for this role at California State University, San Bernardino (maximum 250 words). Minimum Qualifications: Required Education and Experience Bachelor's degree and five to eight (5-8) years of professional and supervisory experience. Required Qualifications In-depth knowledge of computer hardware, software, and network security issues and approaches. Knowledge of IT governance and operations. Knowledge of laws and regulations including but not limited to: Family Educational Rights and Privacy Act (FERPA), Health Insurance Portability Accountability Act (HIPAA), Gramm-Leach-Bliley (GLB) Act, General Data Protection Regulation (GDPR). Knowledge and understanding of higher education, governmental agency or corporate/industry information security, governance, risk and compliance practices and standards. Ability to maintain security documentation and manuals. Exceptional verbal and written communications and the ability to communicate effectively with people at varying levels of technical fluency. Experience reviewing and monitoring third-party vendor contracts for appropriate data security/privacy considerations preferred. Demonstrated skill at administering complex security controls and configurations to computer hardware, software, and networks. Understanding of network/host firewalls, application gateways/proxies, anti-malware, patch management, disk encryption, centralized configuration, log management, or system hardening practices, etc. Preferred Qualifications 5+ years of experience in the relevant fields supporting various operating systems such as Windows and/or Linux. Experience supporting multi-tiered systems with web, application, and/or database tiers. Experience supporting public cloud services such as Amazon Web Services or Microsoft Azure. Experience supporting directory services. Experience with configuration management tools such as Ansible, Terraform, or others. At least one industry certification (e.g. CISA, CRISC, CISSP) is highly desired. Experience with a compliance framework such as ISO 27K, HIPAA, PCI, or NIST 800-171 is highly desired. Experience in project management is preferred. Experience in a university setting is preferred. Experience working with computing systems, including deployment, configuration, and troubleshooting of compute nodes, management nodes, networking switches, and storage systems is preferred but not required. Intermediate skill level in Shell, Perl, Python, or similar scripting languages is preferred but not required. Industry certification such as Linux, AWS, Azure is preferred but not required. Compensation and Benefits: Anticipated Hiring Range: $115,000 - $125,000 annually (salary is commensurate upon years of experience) Classification Salary Range: $54,996 - $176,556 annually The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. MPP: First considerations will be given to candidates who apply by Wednesday, November 29, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Closing Date/Time: Open until filled
Sonoma State University
1801 E Cotati Ave, Rohnert Park, California, USA
Description: Application Process This position is open until filled. For full consideration, please submit application, along with cover letter and resu me, by 8am on Friday, January 5, 2024. Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Reporting to the Title IX Officer and Senior Director, Office for the Prevention of Harassment and Discrimination (Title IX Officer/Senior Director), the Senior Investigator and Training Specialist is responsible for investigating complaints under the Nondiscrimination Policy. The incumbent works closely with the Title IX Officer/Senior Director and various departments to conduct investigations of complaints of violations of the Nondiscrimination Policy filed at Sonoma State University, acting as a neutral party in the investigation and providing a detailed, unbiased report regarding the findings of the investigation to the Title IX Officer/Senior Director. This position supervises interns, staff and student personnel as assigned, and collaborates with other department personnel to provide support in the development, presentation, oversight, and tracking of effective OPHD training, including Summer Orientation, Student-Athlete, Greek and Incoming Student programs. The incumbent may also participate in supporting the student and employee refresher training and helping coordinate events and presentations for Sexual Assault Awareness Month and serving on campus and system-wide task forces and committees. Key Qualifications This position requires a bachelor's degree and four or more years of relevant professional experience required, or an equivalent combination of education and experience to provide the required knowledge, skills, and abilities to perform the duties of the position. Juris Doctor or other relevant advanced degree preferred. Comprehensive knowledge of Title IX, Title VII, Clery Act, VAWA, FERPA, EEO, ADA, and other applicable federal and state civil rights and employment laws; demonstrated effective public speaking, oral and written communication skills; experience with computer applications, word processing, databases, and presentation programs. Strong skills in the areas of conducting investigations, trauma-informed interviewing methods and techniques, and excellent writing and research skills. Strong analytical skills and the ability to assess and negotiate complex, highly sensitive situations. Ability to maintain neutrality and work under stress. Strong and effective interpersonal skills; the ability to listen well and demonstrate sensitivity to and respect for individual needs. Ability to work as part of a campus-wide community to resolve complaints in a neutral and sensitive manner. Ability to establish and maintain professional and productive working relationships with staff at all levels; Ability to read and interpret complex legal documents to evaluate their impact on University policy and procedures. The incumbent must demonstrate integrity and sound judgment in performing duties with the ability to manage highly sensitive and confidential information; possess the ability to supervise the work of staff and recommend appropriate personnel actions; be able to apply strong problem-solving and conflict resolution skills and train and evaluate performance, taking corrective action as needed; deal with stressful situations while maintaining composure; and contribute to a collaborative environment utilizing exemplary communication and problem-solving skills as necessary. Must have strong organizational skills and the ability to manage multiple projects and competing priorities simultaneously, adjusting quickly to changes needed on a daily basis. Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must also possess the ability to operationalize sustainability concepts (economy, society, environment) into all aspects of performing job duties. Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the ran ge of $6,500 to $6,965 a month. This position is a member of the Management Personnel Plan and serves at the pleasure of the President. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption and thereafter comply with routine campus testing requirements. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. To learn more about the vaccination requirement at Sonoma State, please visit: https://risk.sonoma.edu/covid-compliance-and-monitoring-office/vaccine-requirement-information . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Closing Date/Time: Open until filled
Dec 02, 2023
Full Time
Description: Application Process This position is open until filled. For full consideration, please submit application, along with cover letter and resu me, by 8am on Friday, January 5, 2024. Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Reporting to the Title IX Officer and Senior Director, Office for the Prevention of Harassment and Discrimination (Title IX Officer/Senior Director), the Senior Investigator and Training Specialist is responsible for investigating complaints under the Nondiscrimination Policy. The incumbent works closely with the Title IX Officer/Senior Director and various departments to conduct investigations of complaints of violations of the Nondiscrimination Policy filed at Sonoma State University, acting as a neutral party in the investigation and providing a detailed, unbiased report regarding the findings of the investigation to the Title IX Officer/Senior Director. This position supervises interns, staff and student personnel as assigned, and collaborates with other department personnel to provide support in the development, presentation, oversight, and tracking of effective OPHD training, including Summer Orientation, Student-Athlete, Greek and Incoming Student programs. The incumbent may also participate in supporting the student and employee refresher training and helping coordinate events and presentations for Sexual Assault Awareness Month and serving on campus and system-wide task forces and committees. Key Qualifications This position requires a bachelor's degree and four or more years of relevant professional experience required, or an equivalent combination of education and experience to provide the required knowledge, skills, and abilities to perform the duties of the position. Juris Doctor or other relevant advanced degree preferred. Comprehensive knowledge of Title IX, Title VII, Clery Act, VAWA, FERPA, EEO, ADA, and other applicable federal and state civil rights and employment laws; demonstrated effective public speaking, oral and written communication skills; experience with computer applications, word processing, databases, and presentation programs. Strong skills in the areas of conducting investigations, trauma-informed interviewing methods and techniques, and excellent writing and research skills. Strong analytical skills and the ability to assess and negotiate complex, highly sensitive situations. Ability to maintain neutrality and work under stress. Strong and effective interpersonal skills; the ability to listen well and demonstrate sensitivity to and respect for individual needs. Ability to work as part of a campus-wide community to resolve complaints in a neutral and sensitive manner. Ability to establish and maintain professional and productive working relationships with staff at all levels; Ability to read and interpret complex legal documents to evaluate their impact on University policy and procedures. The incumbent must demonstrate integrity and sound judgment in performing duties with the ability to manage highly sensitive and confidential information; possess the ability to supervise the work of staff and recommend appropriate personnel actions; be able to apply strong problem-solving and conflict resolution skills and train and evaluate performance, taking corrective action as needed; deal with stressful situations while maintaining composure; and contribute to a collaborative environment utilizing exemplary communication and problem-solving skills as necessary. Must have strong organizational skills and the ability to manage multiple projects and competing priorities simultaneously, adjusting quickly to changes needed on a daily basis. Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must also possess the ability to operationalize sustainability concepts (economy, society, environment) into all aspects of performing job duties. Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the ran ge of $6,500 to $6,965 a month. This position is a member of the Management Personnel Plan and serves at the pleasure of the President. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption and thereafter comply with routine campus testing requirements. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. To learn more about the vaccination requirement at Sonoma State, please visit: https://risk.sonoma.edu/covid-compliance-and-monitoring-office/vaccine-requirement-information . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Closing Date/Time: Open until filled
POSITION INFORMATION This examination will remain open until the needs of LACERA are met and may close without prior notice. TYPE OF RECRUITMENT: Open Competitive Job Opportunity EXAMINATION INFORMATION: Examination Number: 9-0492-H Job Bulletin Number: 23-14 Annual Salary: $242,019.36 - $366,315.00 Placement within this salary range depends on qualifications. This position is subject to the provisions of the County's Management Appraisal and Performance Plan (MAPP). A 3% salary increase is approved effective January 1, 2024. The Los Angeles County Employees Retirement Association (LACERA) administers and manages the $73 billion retirement fund for the County of Los Angeles. We provide retirement, disability, and death benefits to eligible County Employees and their Beneficiaries, and collect, deposit, invest, and manage retirement funds collected from the County, Outside Districts, and County Employees. LACERA is one of the largest county retirement associations in the United States with over 190,000 members. Our membership is comprised of individuals from a diverse range of careers, age groups, and ethnicity - all contributing to the greater welfare of Los Angeles County. LACERA is located in Gateway Plaza at 300 North Lake Avenue in the beautiful City of Pasadena. The building is easily accessible from the Foothill Freeway (210) and the Metro Gold Line Lake Station. We offer convenient free parking in our secure structure adjacent to the building in addition to a robust rideshare program providing commuting alternatives such as ride-matching, vanpool, carpool, parking services and more. Prioritizing health, well-being, and sustainability, Gateway Plaza is a Class “A” office building, LEED Gold Certified and EPA Energy Star Certified. With a Walkability Score of 91, LACERA staff members are able to easily enjoy the approximately 150 shops, food, and dining options that make up the popular South Lake Avenue District. Our members dedicate their careers contributing to the welfare of Los Angeles County. For their service, the County contributes to their promised benefits, and LACERA is dedicated to serving them in return throughout their career and their life afterwards. If you are interested in being part of this rewarding team, LACERA invites you to apply! Benefits include a cafeteria benefit plan (14.5%-17% of monthly salary), annual leave, defined benefit retirement plan, Savings Plan (401k), Deferred Compensation Plan (457), 13 paid holidays per year, a hybrid work schedule, and a ride share program. LACERA Mission: To produce, protect, and provide the promised benefits to our members. LACERA Vision: Empowering our members to enjoy a healthy and secure retirement. LACERA Values: Our Core Values serve as our cultural guide and foundation in meeting our mission. As a member-focused government agency, we abide by our core values to ensure the public's trust, operate efficiently and cost effectively, and provide our members their promised benefits. LACERA Core values include - Accountability, Innovation, Collaboration, Integrity, Inclusivity, and Transparency. ABOUT THE POSITION: The Investments Division is comprised of the following asset classes/groups Global Equities, Private Equity, Real Assets (Infrastructure, Natural Resources, Commodities), Real Estate, Fixed Income, Hedge Funds, Illiquid Credit, Direct Investments (Private Markets), Portfolio Analytics (Risk Management) and Environmental, Social and Governance (Stewardship). The Senior Investment Officer - Global Equities ("SIO") role at LACERA represents a senior and influential position within the Investment Division, bearing responsibility for the management of LACERA's global equity portfolio, which constitutes a significant 32% allocation of the total Fund. Reporting directly to the Principal Investment Officer of Growth, the SIO serves as a key figure in shaping LACERA's global equity investment strategy and overseeing the intricate details of portfolio management. Moreover, this role entails the leadership of a dedicated team of three seasoned professionals, leading their efforts to execute LACERA's investment initiatives effectively. Key Responsibilities: The SIO will undertake several critical initiatives to ensure the optimal performance of our global equity portfolio. Some of the initiatives include: Balancing Risk and Return: The SIO will balance risk and return expectations while adhering to Fund objectives and investment policy/guidelines. Portfolio Management: Managing a substantial portfolio of global equities, the SIO will oversee asset allocation, sector exposure, and risk management. Portfolio Monitoring: Regularly monitoring and evaluating the performance and operational aspects of the portfolio and ensuring adherence to investment manager contract compliance. Strategy Development: Collaborating closely with the investment team, the SIO will play a pivotal role in developing and refining LACERA’s global equities investment strategy, ensuring it aligns with the organization's overarching objectives. Strategic Insights: The SIO will provide valuable insights and recommendations to senior management on portfolio adjustments and recommended implementation changes. Risk Management: Utilizing risk and analytics tools, the SIO will assess portfolio risk and develop appropriate hedging strategies when necessary, such as utilizing the cash overlay and currency hedging program. Reporting: The SIO will be responsible for preparing regular reports on the portfolio, including structure reviews, and presenting findings and recommendations to senior investment staff and the Board of Investments. Vacancy Information: The current vacancy is in the Global Equities section; however, the resulting eligible register can be used to fill both current and future vacancies throughout the Investment Division. Work Schedule: This full-time position is required to work a 5/40 schedule (e.g., an eight (8) hour day, Monday through Friday), with occasional nights and weekends. LACERA offers a hybrid work environment, and this position may be eligible to telework up to three (3) days per week. This position is an exempt position as defined by the Fair Labor Standards Act and not eligible for overtime. CERTIFICATION BONUS: Any permanent, full-time employee working in this classification possessing a valid Chartered Financial Analyst (CFA) certification from the CFA Institute is entitled to a Certification Bonus equal to two (2) salary schedules (approximately 5.5%) as provided by the Los Angeles County Step Pay Plan. Benefits: LACERA offers a comprehensive benefits package that includes medical and dental coverage, 401k Plan, 457 Plan, defined benefits pension plan, retirement healthcare benefits, tuition reimbursement program, paid holidays, and annual leave. EXAMPLES OF ESSENTIAL JOB FUNCTIONS The following examples are intended to describe the general nature and level of work performed by persons assigned to each classification. Depending on the assignment, duties may include, but are not limited to the following: Supervises the development and implementation of an investment management strategy in accordance with the goals and guidelines established by the Board of Investments. Develops and recommends to the Board of Investments policies, portfolio investment structures, and strategies for designated asset classes. Designs, develops and implements policies, procedures and guidelines to manage the portfolio consistent with the investment strategies adopted by the Board of Investments. Prepares and presents written reports to the Board of Investments concerning problem managers and quarterly performance measurement reports. Monitors outside investment managers to ensure performance and portfolio strategies adhere to investment mandates and contractual compliance. Conducts investment manager searches for the Board of Investments including evaluating Request for Proposals, conducting manager interviews, analyzing portfolio performance and investment management style and on-site visits. Coordinates the work of and acts as a liaison for consultants with LACERA management and the Board of Investments. Supervises the analysis, evaluation, and recommendation of new investment vehicles and trading practices to LACERA management and the Board of Investments. Provides consultation and advice to the Principal Investment Officer, Chief Investment Officer, and Board of Investment members on pension management matters. REQUIREMENTS SELECTION REQUIREMENTS : A Bachelor's degree from an accredited college or university in Finance, Economics, Business Administration or a related field -AND- Five (5) years' responsible investment management experience including responsibility for continuous supervision and review of an extensive investment program involving the purchase and sale of securities or other investment vehicles for a large financial institution or governmental agency. A Master's degree in Business Administration, Finance, or a related subject, may be substituted for one (1) year of the required experience. -OR- Three (3) years' experience as a Finance Analyst III, LACERA. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS II Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. ADDITIONAL INFORMATION DESIRABLE QUALIFICATIONS: Proven experience in Global Equity Investments: Demonstrated track record of successfully overseeing and optimizing global equity portfolios, ideally within a pension fund or similar institutional setting. Asset Class Structuring: Demonstrated experience in developing and implementing asset class structures tailored to the specific objectives and risk profile of global equity investments. Due Diligence and Manager Selection: Proven experience in evaluating, selecting, and overseeing external asset managers, including conducting due diligence, negotiating terms, and monitoring performance, risk, guidelines, and operations. Experience in Board Presentations: A history of drafting and presenting formal reports and investment recommendations to a Board or Investment Committee, leading to informed and actionable investment decisions. Team Leadership: Demonstrated experience in leading, supervising, and developing an investment team, ensuring effective collaboration and performance. Project Leadership: A track record of successfully leading and executing investment projects involving team members within an investment group or organization, with a focus on global equities. Strong Communication Skills: Excellent oral and written communication skills to convey complex investment strategies and insights clearly and effectively. Data Analysis and Reporting: Proficiency in analyzing and synthesizing complex financial data, then presenting it in clear and actionable reports, both for internal use and external stakeholders. Policy Development: Experience in contributing to the development of investment policies, such as Investment Policy Statements, Investment Program Guidelines, or other governance policies specifically designed for global equity investments. ESG Integration: Experience in evaluating and incorporating Environmental, Social, and Governance (ESG) factors into the investment due diligence, portfolio construction, monitoring, and reporting processes. Service Provider Management: Experience in collaborating with service providers such as legal counsel, custody banks, administrators, and investment consultants to optimize the global equity investment process. Educational Qualifications: An MBA or relevant industry certifications such as CFA (Chartered Financial Analyst), CAIA (Chartered Alternative Investment Analyst), or FRM (Financial Risk Manager) are preferred. Knowledge of: Conducting due diligence, investment strategies; creating tailored reports, analyses, and presentations; building and maintaining an institutional portfolio, including developing investment structures and guidelines; analytical skills; interpersonal skills; correct English usage, grammar, spelling, punctuation, and vocabulary; analytical skills; principles and applications of Microsoft Applications including Word, Excel, and PowerPoint. Ability to: Communicate clearly and effectively, orally and in writing, present recommendations to internal review groups and LACERA Board; maintain effective working relationships with investment managers, investment consultants, other external advisors, and LACERA staff; provide leadership; work with minimum supervision; plan and organize their work and the work of others; understand and follow oral and written directions. EXAMINATION CONTENT: This selection process will consist of: Part I: A qualifying evaluation of application information, desirable qualifications and supplemental questionnaire. Only the highest qualified applicants as determined under Part I, will be invited to continue in the selection process under Part II. Part II: An Appraisal (Oral) Interview weighted 100%. The appraisal (oral) interview will assess the applicant's knowledge, experience, and general ability to perform the essential functions of the position. Those candidates which are determined eligible for hire under the Los Angeles County's Civil Services Rules may be invited to the selection process which may be comprised of a selection interview and/or job-related assessments. APPLICANTS MUST MEET THE REQUIREMENTS AND ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THE WEIGHTED PORTIONS OF THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER. All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add snorton@lacera.com and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Test scores/results cannot be given over the telephone. DO NOT select "Off" under Email Preferences within your profile or click "Unsubscribe" on our notices if you would like LACERA to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position. LACERA will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. Those candidates which are determined eligible for hire under the Los Angeles County's Civil Services Rules may be invited to the selection process which may be comprised of a selection interview and/or job related assessments. ELIGIBLE INFORMATION The names of candidates receiving a passing grade will be placed on the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. APPLICATION AND FILING INFORMATION: Application must be submitted online. Applicants can check the status of their applications at any time by logging into their account on www.governmentjobs.com. The acceptance of an employment application depends upon whether or not an applicant has provided adequate information that clearly demonstrates meeting the Selection Requirements for the position as stated above. Please complete the application and supplemental questionnaire thoroughly and completely. Information provided in the supplemental questionnaire must be reflected in the application to be considered. Failure to provide complete information on the employment application and on the supplemental questionnaire will impact the assessment of an applicant's qualifications and acceptance in the selection process. Applications submitted without the complete work history and the supplemental questions completed in their entirety will be rejected as incomplete. "See application" or "See resume" or copy and paste of work experience is not sufficient or qualifying responses. Resumes will not be accepted in lieu of the completed application or supplemental questionnaire. In the space provided for education, include the names and addresses of schools attended, and number of credits, degree, and/or certificate(s) earned. In order to receive credit for any college course work, or college degree, such as an Associate, Bachelor, Master, Doctorate degree, or for completion of a certificate program, you must include a legible copy of the official diploma, official and/or unofficial transcripts, or an official letter from the accredited institution which shows the area of specialization or official certificate(s) at the time of filing or within ten (10) business days from application submission date. Applicants must provide the appropriate attachments during application submission. Candidates must email the documentation to humanresources@lacera.com within ten (10) business days of filing. Please include the examination title and number on the documentation. Failure to provide the appropriate documentation may result in your application being rejected as incomplete and will be removed from consideration. Your employment history should be listed in order beginning with the most recent. For each job held, provide the name and address of your employer, your job titles, beginning and ending dates, description of work performed, and reason for leaving. If you have worked in more than one position for one employer, list each job title and/or area of assignment separately on the application to demonstrate your experience in various assignments/occupational areas. Part-time experience will be evaluated on the basis of its fractional equivalent of a 40-hour workweek. All required experience must be paid. This position may require working evenings, weekends, and holidays. TO APPLY ONLINE GO TO: www.lacera.com and click on the Careers link. Faxed, emailed, or hardcopy (paper) applications will not be accepted. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Candidate(s) who complete examination process with acceptable results will be considered by the Department hiring authority. Upon an offer of employment, a comprehensive background investigation will be conducted, which includes verification of experience, and/or education, credit history, and fingerprinting through the California Department of Justice and the Federal Bureau of Investigation. IMPORTANT NOTE: Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT . Utilizing VERBIAGE from the Classification Specification, Minimum Requirements, and/or Desirable Qualifications serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED . Applications may be rejected at any stage of the examination process. SPECIAL INFORMATION: Anti-Racism, Diversity, and Inclusion (ARDI) LACERA recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. LACERA is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Fair Chance Initiative for Hiring Ordinance (FCIHO) LACERA is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. LACERA will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Requests for accommodation: humanresources@lacera.com Teletype Telephone: (800) 899-4099 Department Contact Name: Sharon Norton Department Contact Telephone: (626) 553 -7030 Department Email: humanresources@lacera.com The Los Angeles County Employees Retirement Association (LACERA) recognizes excellence and performance by providing comprehensive and competitive benefit programs to its employees. Emphasis is directed toward offering you and your family a variety of benefits that help meet your needs and balance your career with your personal life. The main theme of all of the programs is flexibility. MegaFlex Benefit Plan - Benefits may be purchased using a tax free monthly benefits allowance of 14.5% - 17% of the Staff Member's monthly salary. If the monthly cost of the benefits selected is less than the monthly allowance, the Staff Member receives the difference as additional taxable pay. Medical, dental, disability, life and AD&D insurance, annual leave, and health and dependent care spending accounts are available in MegaFlex. Defined Benefit Retirement Plans - to learn more about these plans, contact us at (800) 786-6464. Savings Plan (401k) - Optional tax-deferred income plan that includes a County match up to 4% of employee's salary. Deferred Compensation Plan (457) - Optional tax-deferred income plan that includes a County match of up to 4% of employee's salary. Leave Time - Instead of traditional sick and vacation leave, employees earn 10 days of annual leave per year and may buy up to 20 additional days of annual leave. Holidays - 13 days per year. Bereavement leave Flexible Spending Accounts - Employees may contribute up to $400 per month tax-free, to Health Care and Dependent Care Spending Accounts. The County contributes $75 per month to the Dependent Care Spending Account. Rideshare Benefits - Monthly transit subsidy, pass purchase program, monthly vanpool subsidy, commuter choice subsidy. Tuition Reimbursement subject to availability of funds. This information is intended to provide a general summary of benefits available to staff members of LACERA and is not legally binding.
Nov 29, 2023
Full Time
POSITION INFORMATION This examination will remain open until the needs of LACERA are met and may close without prior notice. TYPE OF RECRUITMENT: Open Competitive Job Opportunity EXAMINATION INFORMATION: Examination Number: 9-0492-H Job Bulletin Number: 23-14 Annual Salary: $242,019.36 - $366,315.00 Placement within this salary range depends on qualifications. This position is subject to the provisions of the County's Management Appraisal and Performance Plan (MAPP). A 3% salary increase is approved effective January 1, 2024. The Los Angeles County Employees Retirement Association (LACERA) administers and manages the $73 billion retirement fund for the County of Los Angeles. We provide retirement, disability, and death benefits to eligible County Employees and their Beneficiaries, and collect, deposit, invest, and manage retirement funds collected from the County, Outside Districts, and County Employees. LACERA is one of the largest county retirement associations in the United States with over 190,000 members. Our membership is comprised of individuals from a diverse range of careers, age groups, and ethnicity - all contributing to the greater welfare of Los Angeles County. LACERA is located in Gateway Plaza at 300 North Lake Avenue in the beautiful City of Pasadena. The building is easily accessible from the Foothill Freeway (210) and the Metro Gold Line Lake Station. We offer convenient free parking in our secure structure adjacent to the building in addition to a robust rideshare program providing commuting alternatives such as ride-matching, vanpool, carpool, parking services and more. Prioritizing health, well-being, and sustainability, Gateway Plaza is a Class “A” office building, LEED Gold Certified and EPA Energy Star Certified. With a Walkability Score of 91, LACERA staff members are able to easily enjoy the approximately 150 shops, food, and dining options that make up the popular South Lake Avenue District. Our members dedicate their careers contributing to the welfare of Los Angeles County. For their service, the County contributes to their promised benefits, and LACERA is dedicated to serving them in return throughout their career and their life afterwards. If you are interested in being part of this rewarding team, LACERA invites you to apply! Benefits include a cafeteria benefit plan (14.5%-17% of monthly salary), annual leave, defined benefit retirement plan, Savings Plan (401k), Deferred Compensation Plan (457), 13 paid holidays per year, a hybrid work schedule, and a ride share program. LACERA Mission: To produce, protect, and provide the promised benefits to our members. LACERA Vision: Empowering our members to enjoy a healthy and secure retirement. LACERA Values: Our Core Values serve as our cultural guide and foundation in meeting our mission. As a member-focused government agency, we abide by our core values to ensure the public's trust, operate efficiently and cost effectively, and provide our members their promised benefits. LACERA Core values include - Accountability, Innovation, Collaboration, Integrity, Inclusivity, and Transparency. ABOUT THE POSITION: The Investments Division is comprised of the following asset classes/groups Global Equities, Private Equity, Real Assets (Infrastructure, Natural Resources, Commodities), Real Estate, Fixed Income, Hedge Funds, Illiquid Credit, Direct Investments (Private Markets), Portfolio Analytics (Risk Management) and Environmental, Social and Governance (Stewardship). The Senior Investment Officer - Global Equities ("SIO") role at LACERA represents a senior and influential position within the Investment Division, bearing responsibility for the management of LACERA's global equity portfolio, which constitutes a significant 32% allocation of the total Fund. Reporting directly to the Principal Investment Officer of Growth, the SIO serves as a key figure in shaping LACERA's global equity investment strategy and overseeing the intricate details of portfolio management. Moreover, this role entails the leadership of a dedicated team of three seasoned professionals, leading their efforts to execute LACERA's investment initiatives effectively. Key Responsibilities: The SIO will undertake several critical initiatives to ensure the optimal performance of our global equity portfolio. Some of the initiatives include: Balancing Risk and Return: The SIO will balance risk and return expectations while adhering to Fund objectives and investment policy/guidelines. Portfolio Management: Managing a substantial portfolio of global equities, the SIO will oversee asset allocation, sector exposure, and risk management. Portfolio Monitoring: Regularly monitoring and evaluating the performance and operational aspects of the portfolio and ensuring adherence to investment manager contract compliance. Strategy Development: Collaborating closely with the investment team, the SIO will play a pivotal role in developing and refining LACERA’s global equities investment strategy, ensuring it aligns with the organization's overarching objectives. Strategic Insights: The SIO will provide valuable insights and recommendations to senior management on portfolio adjustments and recommended implementation changes. Risk Management: Utilizing risk and analytics tools, the SIO will assess portfolio risk and develop appropriate hedging strategies when necessary, such as utilizing the cash overlay and currency hedging program. Reporting: The SIO will be responsible for preparing regular reports on the portfolio, including structure reviews, and presenting findings and recommendations to senior investment staff and the Board of Investments. Vacancy Information: The current vacancy is in the Global Equities section; however, the resulting eligible register can be used to fill both current and future vacancies throughout the Investment Division. Work Schedule: This full-time position is required to work a 5/40 schedule (e.g., an eight (8) hour day, Monday through Friday), with occasional nights and weekends. LACERA offers a hybrid work environment, and this position may be eligible to telework up to three (3) days per week. This position is an exempt position as defined by the Fair Labor Standards Act and not eligible for overtime. CERTIFICATION BONUS: Any permanent, full-time employee working in this classification possessing a valid Chartered Financial Analyst (CFA) certification from the CFA Institute is entitled to a Certification Bonus equal to two (2) salary schedules (approximately 5.5%) as provided by the Los Angeles County Step Pay Plan. Benefits: LACERA offers a comprehensive benefits package that includes medical and dental coverage, 401k Plan, 457 Plan, defined benefits pension plan, retirement healthcare benefits, tuition reimbursement program, paid holidays, and annual leave. EXAMPLES OF ESSENTIAL JOB FUNCTIONS The following examples are intended to describe the general nature and level of work performed by persons assigned to each classification. Depending on the assignment, duties may include, but are not limited to the following: Supervises the development and implementation of an investment management strategy in accordance with the goals and guidelines established by the Board of Investments. Develops and recommends to the Board of Investments policies, portfolio investment structures, and strategies for designated asset classes. Designs, develops and implements policies, procedures and guidelines to manage the portfolio consistent with the investment strategies adopted by the Board of Investments. Prepares and presents written reports to the Board of Investments concerning problem managers and quarterly performance measurement reports. Monitors outside investment managers to ensure performance and portfolio strategies adhere to investment mandates and contractual compliance. Conducts investment manager searches for the Board of Investments including evaluating Request for Proposals, conducting manager interviews, analyzing portfolio performance and investment management style and on-site visits. Coordinates the work of and acts as a liaison for consultants with LACERA management and the Board of Investments. Supervises the analysis, evaluation, and recommendation of new investment vehicles and trading practices to LACERA management and the Board of Investments. Provides consultation and advice to the Principal Investment Officer, Chief Investment Officer, and Board of Investment members on pension management matters. REQUIREMENTS SELECTION REQUIREMENTS : A Bachelor's degree from an accredited college or university in Finance, Economics, Business Administration or a related field -AND- Five (5) years' responsible investment management experience including responsibility for continuous supervision and review of an extensive investment program involving the purchase and sale of securities or other investment vehicles for a large financial institution or governmental agency. A Master's degree in Business Administration, Finance, or a related subject, may be substituted for one (1) year of the required experience. -OR- Three (3) years' experience as a Finance Analyst III, LACERA. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS II Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. ADDITIONAL INFORMATION DESIRABLE QUALIFICATIONS: Proven experience in Global Equity Investments: Demonstrated track record of successfully overseeing and optimizing global equity portfolios, ideally within a pension fund or similar institutional setting. Asset Class Structuring: Demonstrated experience in developing and implementing asset class structures tailored to the specific objectives and risk profile of global equity investments. Due Diligence and Manager Selection: Proven experience in evaluating, selecting, and overseeing external asset managers, including conducting due diligence, negotiating terms, and monitoring performance, risk, guidelines, and operations. Experience in Board Presentations: A history of drafting and presenting formal reports and investment recommendations to a Board or Investment Committee, leading to informed and actionable investment decisions. Team Leadership: Demonstrated experience in leading, supervising, and developing an investment team, ensuring effective collaboration and performance. Project Leadership: A track record of successfully leading and executing investment projects involving team members within an investment group or organization, with a focus on global equities. Strong Communication Skills: Excellent oral and written communication skills to convey complex investment strategies and insights clearly and effectively. Data Analysis and Reporting: Proficiency in analyzing and synthesizing complex financial data, then presenting it in clear and actionable reports, both for internal use and external stakeholders. Policy Development: Experience in contributing to the development of investment policies, such as Investment Policy Statements, Investment Program Guidelines, or other governance policies specifically designed for global equity investments. ESG Integration: Experience in evaluating and incorporating Environmental, Social, and Governance (ESG) factors into the investment due diligence, portfolio construction, monitoring, and reporting processes. Service Provider Management: Experience in collaborating with service providers such as legal counsel, custody banks, administrators, and investment consultants to optimize the global equity investment process. Educational Qualifications: An MBA or relevant industry certifications such as CFA (Chartered Financial Analyst), CAIA (Chartered Alternative Investment Analyst), or FRM (Financial Risk Manager) are preferred. Knowledge of: Conducting due diligence, investment strategies; creating tailored reports, analyses, and presentations; building and maintaining an institutional portfolio, including developing investment structures and guidelines; analytical skills; interpersonal skills; correct English usage, grammar, spelling, punctuation, and vocabulary; analytical skills; principles and applications of Microsoft Applications including Word, Excel, and PowerPoint. Ability to: Communicate clearly and effectively, orally and in writing, present recommendations to internal review groups and LACERA Board; maintain effective working relationships with investment managers, investment consultants, other external advisors, and LACERA staff; provide leadership; work with minimum supervision; plan and organize their work and the work of others; understand and follow oral and written directions. EXAMINATION CONTENT: This selection process will consist of: Part I: A qualifying evaluation of application information, desirable qualifications and supplemental questionnaire. Only the highest qualified applicants as determined under Part I, will be invited to continue in the selection process under Part II. Part II: An Appraisal (Oral) Interview weighted 100%. The appraisal (oral) interview will assess the applicant's knowledge, experience, and general ability to perform the essential functions of the position. Those candidates which are determined eligible for hire under the Los Angeles County's Civil Services Rules may be invited to the selection process which may be comprised of a selection interview and/or job-related assessments. APPLICANTS MUST MEET THE REQUIREMENTS AND ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THE WEIGHTED PORTIONS OF THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER. All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add snorton@lacera.com and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Test scores/results cannot be given over the telephone. DO NOT select "Off" under Email Preferences within your profile or click "Unsubscribe" on our notices if you would like LACERA to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position. LACERA will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. Those candidates which are determined eligible for hire under the Los Angeles County's Civil Services Rules may be invited to the selection process which may be comprised of a selection interview and/or job related assessments. ELIGIBLE INFORMATION The names of candidates receiving a passing grade will be placed on the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. APPLICATION AND FILING INFORMATION: Application must be submitted online. Applicants can check the status of their applications at any time by logging into their account on www.governmentjobs.com. The acceptance of an employment application depends upon whether or not an applicant has provided adequate information that clearly demonstrates meeting the Selection Requirements for the position as stated above. Please complete the application and supplemental questionnaire thoroughly and completely. Information provided in the supplemental questionnaire must be reflected in the application to be considered. Failure to provide complete information on the employment application and on the supplemental questionnaire will impact the assessment of an applicant's qualifications and acceptance in the selection process. Applications submitted without the complete work history and the supplemental questions completed in their entirety will be rejected as incomplete. "See application" or "See resume" or copy and paste of work experience is not sufficient or qualifying responses. Resumes will not be accepted in lieu of the completed application or supplemental questionnaire. In the space provided for education, include the names and addresses of schools attended, and number of credits, degree, and/or certificate(s) earned. In order to receive credit for any college course work, or college degree, such as an Associate, Bachelor, Master, Doctorate degree, or for completion of a certificate program, you must include a legible copy of the official diploma, official and/or unofficial transcripts, or an official letter from the accredited institution which shows the area of specialization or official certificate(s) at the time of filing or within ten (10) business days from application submission date. Applicants must provide the appropriate attachments during application submission. Candidates must email the documentation to humanresources@lacera.com within ten (10) business days of filing. Please include the examination title and number on the documentation. Failure to provide the appropriate documentation may result in your application being rejected as incomplete and will be removed from consideration. Your employment history should be listed in order beginning with the most recent. For each job held, provide the name and address of your employer, your job titles, beginning and ending dates, description of work performed, and reason for leaving. If you have worked in more than one position for one employer, list each job title and/or area of assignment separately on the application to demonstrate your experience in various assignments/occupational areas. Part-time experience will be evaluated on the basis of its fractional equivalent of a 40-hour workweek. All required experience must be paid. This position may require working evenings, weekends, and holidays. TO APPLY ONLINE GO TO: www.lacera.com and click on the Careers link. Faxed, emailed, or hardcopy (paper) applications will not be accepted. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Candidate(s) who complete examination process with acceptable results will be considered by the Department hiring authority. Upon an offer of employment, a comprehensive background investigation will be conducted, which includes verification of experience, and/or education, credit history, and fingerprinting through the California Department of Justice and the Federal Bureau of Investigation. IMPORTANT NOTE: Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT . Utilizing VERBIAGE from the Classification Specification, Minimum Requirements, and/or Desirable Qualifications serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED . Applications may be rejected at any stage of the examination process. SPECIAL INFORMATION: Anti-Racism, Diversity, and Inclusion (ARDI) LACERA recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. LACERA is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Fair Chance Initiative for Hiring Ordinance (FCIHO) LACERA is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. LACERA will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Requests for accommodation: humanresources@lacera.com Teletype Telephone: (800) 899-4099 Department Contact Name: Sharon Norton Department Contact Telephone: (626) 553 -7030 Department Email: humanresources@lacera.com The Los Angeles County Employees Retirement Association (LACERA) recognizes excellence and performance by providing comprehensive and competitive benefit programs to its employees. Emphasis is directed toward offering you and your family a variety of benefits that help meet your needs and balance your career with your personal life. The main theme of all of the programs is flexibility. MegaFlex Benefit Plan - Benefits may be purchased using a tax free monthly benefits allowance of 14.5% - 17% of the Staff Member's monthly salary. If the monthly cost of the benefits selected is less than the monthly allowance, the Staff Member receives the difference as additional taxable pay. Medical, dental, disability, life and AD&D insurance, annual leave, and health and dependent care spending accounts are available in MegaFlex. Defined Benefit Retirement Plans - to learn more about these plans, contact us at (800) 786-6464. Savings Plan (401k) - Optional tax-deferred income plan that includes a County match up to 4% of employee's salary. Deferred Compensation Plan (457) - Optional tax-deferred income plan that includes a County match of up to 4% of employee's salary. Leave Time - Instead of traditional sick and vacation leave, employees earn 10 days of annual leave per year and may buy up to 20 additional days of annual leave. Holidays - 13 days per year. Bereavement leave Flexible Spending Accounts - Employees may contribute up to $400 per month tax-free, to Health Care and Dependent Care Spending Accounts. The County contributes $75 per month to the Dependent Care Spending Account. Rideshare Benefits - Monthly transit subsidy, pass purchase program, monthly vanpool subsidy, commuter choice subsidy. Tuition Reimbursement subject to availability of funds. This information is intended to provide a general summary of benefits available to staff members of LACERA and is not legally binding.
City of Long Beach, CA
Long Beach, CA, United States
DESCRIPTION THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles and just west of Orange County, Long Beach is the seventh-largest city in the State of California. Offering all the world-class amenities of a large metropolitan city, coupled with its strong sense of community and pride, Long Beach is one of the most vibrant communities in the country. The City has been referred to as the "Most Diverse City" in the country by USA Today and one of the "Best Communities for Young People" two years in a row. With its ideal location in Southern California, year-round comfortable climate, healthy business environment, and far-ranging cultural pursuits, the City is alive with activity. Long Beach is home to an abundance of cultural and recreational options. Expansive beaches, three marinas, five golf courses, the Aquarium of the Pacific, the Queen Mary, and the annual Grand Prix of Long Beach serve to draw 6.5 million visitors a year. The City's full-service commercial airport has preferred flight schedules, carriers, and overall accessibility that makes it the travel-friendly alternative to other Southern California airports. In addition, Los Angeles' rail transit system, the most used light rail system in the country, connects the city to the entire region. Long Beach continues to make significant investments in its parks, beaches, streets, and other amenities (including a new city hall) indicative of the financial stability and health of the City. CITY GOVERNMENT Long Beach is a full-service Charter City governed by nine City Council members who are elected by district and a Mayor that is elected at large. Elected officials also include the City Attorney, City Auditor, and City Prosecutor. The Council Members and the Mayor are subject to a three-term limit, which allows them to serve for a maximum of twelve years. The City Council appoints a City Manager and a City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board, or Commission. The City of Long Beach provides all traditional public services. In addition to its traditional services, the City also maintains one of the world's busiest seaports, which serves as a leading gateway for international trade. Long Beach also has its own full-service commercial airport and is one of only three cities in California with its own Health Department. Long Beach is supported by a total FY 2023 budget of approximately $3.2 billion, with the General Fund budget totaling $670 million. More than 6,048 full and part-time employees support municipal operations with the majority being represented by eleven employee associations. To learn more about the City of Long Beach, go to: www.longbeach.gov . THE DEPARTMENT The Health and Human Services Department has more than 550 employees located in ten sites and seven bureaus - Communicable Disease and Emergency Response, Administration and Financial Services, Collective Impact, Community Health, Environmental Health, Housing Authority, and Homeless Services. It operates with a $170 million annual budget, 87% of which comes from Federal, State, County, and private funds. The mission of the Department is to "Improve the quality of life by promoting a safe and healthy community in which to live, work, and play." The Department values quality and excellence, innovation, teamwork, and diversity. THE POSITION The Laboratory Services Officer is an at-will management position that reports to the Communicable Disease and Emergency Response Bureau Manager and manages the Laboratory Services Division. This position is responsible for the scientific and administrative direction of the Long Beach Public Health Laboratory to ensure effective and efficient services and compliance with established standards, rules, and regulations. The Division currently has a staff of 7, including a microbiologist supervisor. The Laboratory Services Officer position is located at the Main Health Department, 2525 Grand Avenue, Long Beach, CA 90815 but is eligible for remote work per the City of Long Beach hybrid work policy. Candidates available for a part-time posting may also be considered PLEASE NOTE: The City of Long Beach requires all employees to be vaccinated against COVID-19 prior to their first day unless a medical or religious accommodation is approved by the City of Long Beach's Human Resources Department for the duration of the vaccine mandate. In accordance with the State Health Care Worker Vaccine Requirement, the Department of Health and Human Services also requires you to receive a COVID booster. Proof of vaccination (including booster) will be required at the time of your pre-employment physical. Some positions in this classification qualify for a Recruitment Incentive of up to $6,000. For more information on the City of Long Beach's Recruitment Incentive Program please click here . EXAMPLES OF DUTIES Plans, organizes, and directs the programs of the Long Beach Public Health Laboratory; Serves as a resource and technical consultant to the City Health Officer, City staff, local physicians, and clinical and hospital laboratory personnel on microbiology testing, policy, laws, regulations, and services; Establishes and maintains sound working relationships with federal, state, and county agencies concerned with diagnosis, control, and prevention of communicable diseases and other illnesses of public health concern; Designs and develops laboratory services to meet the needs of new or proposed Health Department programs, including working with management to meet Department and division goals; Coordinates the work of the Lab with other Health Department bureaus/programs, including Environmental Health and Public Health Emergency Management, and with the activities of other City Departments and clinical and hospital laboratories requiring laboratory testing; Instructs and reviews the work of laboratory personnel and ensures quality and accuracy in the testing environments; Interprets policies and procedures, including state and federal regulations; Ensures compliance with State and Clinical Laboratory Improvement Amendments (CLIA) federal requirements for clinical public health and environmental testing laboratories, as well as compliance with Centers for Disease Control (CDC) and National Institute of Health (NIH) safety requirements for a laboratory performing testing at Biosafety levels two (2) and three (3); Plans and directs the training of laboratory personnel; Prepares technical reports and budget recommendations; Provides technical input and contract review for outside contracts for laboratory services; Evaluates existing laboratory techniques and develops new or improved procedures; Conducts validation and verification studies of new methodologies and instrumentations; Working with City facility personnel, engineers, architects, and contractors to design, build, remodel, and maintain necessary facilities to house laboratory operations, including biocontainment facilities if necessary; Leads and directs the development, communication, and implementation of effective growth strategies; Implements and supervises quality assurance practices and procedures relating to laboratory operations and control activities; and, Performs other related duties as required. REQUIREMENTS TO FILE The Department of Health and Human Services invites candidates who meet the following minimum requirements to apply: A minimum of five years of progressively responsible public health laboratory experience. A valid Laboratory Director License. A valid California State Public Health Microbiologist Certification. Willingness and ability to work evenings, nights, weekends, holidays, on-call, and during emergencies as required. Valid motor vehicle operator license. (Required to obtain a California motor vehicle operator license within 6 months of employment if license is out of state. DMV driver history report required during onboarding). AND ANY OF THE FOLLOWING Doctoral Degree in Microbiology, Chemical, Physical, Biological, or Clinical Laboratory Science. A Medical Doctor (MD) or Doctor of Osteopathy (DO) Degree. Held a position as a Laboratory Director or could have qualified as a "Laboratory Director" under regulations at 42 CFR 493.1415, published March 14, 1990 at 55 FR 9538 on or before February 28, 1992. On or before February 28, 1992, be qualified under CA State law to direct a public health laboratory to include 4 years of full time public health laboratory experience. THE IDEAL CANDIDATE The Laboratory Services Officer will : Have knowledge and experience in running a public health laboratory, including staffing, scheduling, fee structures and budgeting, technology, and testing; Have knowledge of the regulations governing the management and operations of a public health laboratory, auditing, and reviewing standards; and, Demonstrate the values of integrity, transparency, excellence, innovation, partnership and teamwork, as well as the ability to establish and maintain effective working relationships with staff, regulatory agencies, local officials, the ability to develop and promote a culture of quality customer services and ability to work across the Department to increase collective impact. SALARY AND BENEFITS The salary range for this position is $125,000 to $145,000 annually. Placement in the range will depend on qualifications. The City's compensation package also includes an attractive benefits package that includes: Retirement - City offers CalPERS with a benefit of 2.5% @ 55 for Classic members or 2% at 62 for new members as defined by PEPRA, subject to the limitations set by PERS. Employee pays the employee portion. The City also participates in Social Security. Vacation - Twelve (12) days after one year of service; 15 days after four years, six months of service; 20 days after 19.5 years of service. Executive Leave - Forty (40) hours per year. Sick Leave - One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays - Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance Health and Dental Insurance - The City offers an HMO and PPO option for health and dental insurance coverage. The City pays major portion of the premium for employee and dependents depending on the health/dental plan selected. Life Insurance - City-paid term life insurance policy equal to three times annual salary to a maximum of $500,000. Disability - City-paid short-term and long-term disability insurance. Flexible Spending Account - Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Management Physical - Annual City-paid physical examination. Deferred Compensation 457(b) Plan - Optional for employee contribution to a supplementary retirement savings program available through ICMA Retirement Corporation. Technology Allowance - Monthly phone stipend SELECTION PROCEDURE This recruitment will remain open until filled. To be considered, please apply under "Current Openings" with your Cover Letter , Resume , Proof of Education , Proof of Laboratory Director Licensure , and Proof of California State Public Health Microbiologist Certification as PDF attachments at: www.longbeach.gov/jobs . Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate will be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. EQUAL OPPORTUNITY The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-4548. In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable. In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-actClosing Date/Time:
Aug 29, 2023
Full Time
DESCRIPTION THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles and just west of Orange County, Long Beach is the seventh-largest city in the State of California. Offering all the world-class amenities of a large metropolitan city, coupled with its strong sense of community and pride, Long Beach is one of the most vibrant communities in the country. The City has been referred to as the "Most Diverse City" in the country by USA Today and one of the "Best Communities for Young People" two years in a row. With its ideal location in Southern California, year-round comfortable climate, healthy business environment, and far-ranging cultural pursuits, the City is alive with activity. Long Beach is home to an abundance of cultural and recreational options. Expansive beaches, three marinas, five golf courses, the Aquarium of the Pacific, the Queen Mary, and the annual Grand Prix of Long Beach serve to draw 6.5 million visitors a year. The City's full-service commercial airport has preferred flight schedules, carriers, and overall accessibility that makes it the travel-friendly alternative to other Southern California airports. In addition, Los Angeles' rail transit system, the most used light rail system in the country, connects the city to the entire region. Long Beach continues to make significant investments in its parks, beaches, streets, and other amenities (including a new city hall) indicative of the financial stability and health of the City. CITY GOVERNMENT Long Beach is a full-service Charter City governed by nine City Council members who are elected by district and a Mayor that is elected at large. Elected officials also include the City Attorney, City Auditor, and City Prosecutor. The Council Members and the Mayor are subject to a three-term limit, which allows them to serve for a maximum of twelve years. The City Council appoints a City Manager and a City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board, or Commission. The City of Long Beach provides all traditional public services. In addition to its traditional services, the City also maintains one of the world's busiest seaports, which serves as a leading gateway for international trade. Long Beach also has its own full-service commercial airport and is one of only three cities in California with its own Health Department. Long Beach is supported by a total FY 2023 budget of approximately $3.2 billion, with the General Fund budget totaling $670 million. More than 6,048 full and part-time employees support municipal operations with the majority being represented by eleven employee associations. To learn more about the City of Long Beach, go to: www.longbeach.gov . THE DEPARTMENT The Health and Human Services Department has more than 550 employees located in ten sites and seven bureaus - Communicable Disease and Emergency Response, Administration and Financial Services, Collective Impact, Community Health, Environmental Health, Housing Authority, and Homeless Services. It operates with a $170 million annual budget, 87% of which comes from Federal, State, County, and private funds. The mission of the Department is to "Improve the quality of life by promoting a safe and healthy community in which to live, work, and play." The Department values quality and excellence, innovation, teamwork, and diversity. THE POSITION The Laboratory Services Officer is an at-will management position that reports to the Communicable Disease and Emergency Response Bureau Manager and manages the Laboratory Services Division. This position is responsible for the scientific and administrative direction of the Long Beach Public Health Laboratory to ensure effective and efficient services and compliance with established standards, rules, and regulations. The Division currently has a staff of 7, including a microbiologist supervisor. The Laboratory Services Officer position is located at the Main Health Department, 2525 Grand Avenue, Long Beach, CA 90815 but is eligible for remote work per the City of Long Beach hybrid work policy. Candidates available for a part-time posting may also be considered PLEASE NOTE: The City of Long Beach requires all employees to be vaccinated against COVID-19 prior to their first day unless a medical or religious accommodation is approved by the City of Long Beach's Human Resources Department for the duration of the vaccine mandate. In accordance with the State Health Care Worker Vaccine Requirement, the Department of Health and Human Services also requires you to receive a COVID booster. Proof of vaccination (including booster) will be required at the time of your pre-employment physical. Some positions in this classification qualify for a Recruitment Incentive of up to $6,000. For more information on the City of Long Beach's Recruitment Incentive Program please click here . EXAMPLES OF DUTIES Plans, organizes, and directs the programs of the Long Beach Public Health Laboratory; Serves as a resource and technical consultant to the City Health Officer, City staff, local physicians, and clinical and hospital laboratory personnel on microbiology testing, policy, laws, regulations, and services; Establishes and maintains sound working relationships with federal, state, and county agencies concerned with diagnosis, control, and prevention of communicable diseases and other illnesses of public health concern; Designs and develops laboratory services to meet the needs of new or proposed Health Department programs, including working with management to meet Department and division goals; Coordinates the work of the Lab with other Health Department bureaus/programs, including Environmental Health and Public Health Emergency Management, and with the activities of other City Departments and clinical and hospital laboratories requiring laboratory testing; Instructs and reviews the work of laboratory personnel and ensures quality and accuracy in the testing environments; Interprets policies and procedures, including state and federal regulations; Ensures compliance with State and Clinical Laboratory Improvement Amendments (CLIA) federal requirements for clinical public health and environmental testing laboratories, as well as compliance with Centers for Disease Control (CDC) and National Institute of Health (NIH) safety requirements for a laboratory performing testing at Biosafety levels two (2) and three (3); Plans and directs the training of laboratory personnel; Prepares technical reports and budget recommendations; Provides technical input and contract review for outside contracts for laboratory services; Evaluates existing laboratory techniques and develops new or improved procedures; Conducts validation and verification studies of new methodologies and instrumentations; Working with City facility personnel, engineers, architects, and contractors to design, build, remodel, and maintain necessary facilities to house laboratory operations, including biocontainment facilities if necessary; Leads and directs the development, communication, and implementation of effective growth strategies; Implements and supervises quality assurance practices and procedures relating to laboratory operations and control activities; and, Performs other related duties as required. REQUIREMENTS TO FILE The Department of Health and Human Services invites candidates who meet the following minimum requirements to apply: A minimum of five years of progressively responsible public health laboratory experience. A valid Laboratory Director License. A valid California State Public Health Microbiologist Certification. Willingness and ability to work evenings, nights, weekends, holidays, on-call, and during emergencies as required. Valid motor vehicle operator license. (Required to obtain a California motor vehicle operator license within 6 months of employment if license is out of state. DMV driver history report required during onboarding). AND ANY OF THE FOLLOWING Doctoral Degree in Microbiology, Chemical, Physical, Biological, or Clinical Laboratory Science. A Medical Doctor (MD) or Doctor of Osteopathy (DO) Degree. Held a position as a Laboratory Director or could have qualified as a "Laboratory Director" under regulations at 42 CFR 493.1415, published March 14, 1990 at 55 FR 9538 on or before February 28, 1992. On or before February 28, 1992, be qualified under CA State law to direct a public health laboratory to include 4 years of full time public health laboratory experience. THE IDEAL CANDIDATE The Laboratory Services Officer will : Have knowledge and experience in running a public health laboratory, including staffing, scheduling, fee structures and budgeting, technology, and testing; Have knowledge of the regulations governing the management and operations of a public health laboratory, auditing, and reviewing standards; and, Demonstrate the values of integrity, transparency, excellence, innovation, partnership and teamwork, as well as the ability to establish and maintain effective working relationships with staff, regulatory agencies, local officials, the ability to develop and promote a culture of quality customer services and ability to work across the Department to increase collective impact. SALARY AND BENEFITS The salary range for this position is $125,000 to $145,000 annually. Placement in the range will depend on qualifications. The City's compensation package also includes an attractive benefits package that includes: Retirement - City offers CalPERS with a benefit of 2.5% @ 55 for Classic members or 2% at 62 for new members as defined by PEPRA, subject to the limitations set by PERS. Employee pays the employee portion. The City also participates in Social Security. Vacation - Twelve (12) days after one year of service; 15 days after four years, six months of service; 20 days after 19.5 years of service. Executive Leave - Forty (40) hours per year. Sick Leave - One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays - Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance Health and Dental Insurance - The City offers an HMO and PPO option for health and dental insurance coverage. The City pays major portion of the premium for employee and dependents depending on the health/dental plan selected. Life Insurance - City-paid term life insurance policy equal to three times annual salary to a maximum of $500,000. Disability - City-paid short-term and long-term disability insurance. Flexible Spending Account - Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Management Physical - Annual City-paid physical examination. Deferred Compensation 457(b) Plan - Optional for employee contribution to a supplementary retirement savings program available through ICMA Retirement Corporation. Technology Allowance - Monthly phone stipend SELECTION PROCEDURE This recruitment will remain open until filled. To be considered, please apply under "Current Openings" with your Cover Letter , Resume , Proof of Education , Proof of Laboratory Director Licensure , and Proof of California State Public Health Microbiologist Certification as PDF attachments at: www.longbeach.gov/jobs . Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate will be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. EQUAL OPPORTUNITY The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-4548. In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable. In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-actClosing Date/Time:
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Description: Classification: Administrative Analyst/Specialist - Exempt II Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $5,846 to $6,417* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: November 20, 2023 Recruitment Status: Extended ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. ABOUT US: The Sponsored Programs Office at CSU Monterey Bay is a vibrant small but growing pre-award office supporting innovative faculty and staff with their research endeavors and student success. We are looking for dynamic folks who are curious, dedicated, love research administration and who want to make a difference to join us and become Otters! PURPOSE : Under the general direction of the Director of Sponsored Programs, the Sponsored Programs Officer is responsible for promoting faculty research, scholarship, and creative activity as well as other externally-funded campus initiatives; assisting with proposal development and submission; and, contributing to grant award management for all government and private agency grants and contracts to the University and the University Corporation. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Promote Faculty Research, Scholarship, Creative Activity, and Other Institutional Initiatives: Establish and cultivate relationships with faculty, staff, and other key campus stakeholders to stay informed of current programmatic activities, research, scholarly and/or creative interests, and upcoming initiatives. Proactively identify, monitor, and match relevant funding opportunities to faculty/staff using subscription databases (e.g., Pivot, Grant Forward, AASCU Grants Resource Center, etc.) as well as internally-developed search tools. Guide faculty and staff who are developing ideas/concepts for external funding, which may involve working with University departments to develop inter-relationships as well as connecting faculty/staff with appropriate external partners (e.g. organizations, businesses, other faculty, colleagues, students and staff). Identify and disseminate information regarding relevant on- and off-campus resources for professional development and grantsmanship to faculty and staff. Communicate, in collaboration with the Principal Investigator(s) (PIs), about upcoming proposals with sponsor agency representatives. Craft funding plans for PIs and campus priorities to ensure faculty/staff access all potential revenue sources. Proposal Development, Preparation and Submission: Assist PIs with the interpretation and application of funding guidelines. Develop detailed budgets and budget narratives and administrative sections of proposal documents. Provide comprehensive editorial review and maintain institutional resource template materials, Facilitate campus review and approvals, providing training and education on the e-routing system as well as guidance on institutional policies and procedures (e.g., cost sharing, F&A rates, additional employment, and compliance). Promote collaborative proposals with other departments across campus and/or partners as appropriate. Award Negotiation, Acceptance, Establishment and Management: Process award agreements, continuations, supplements and amendments. Review, analyze and negotiate award terms and conditions in keeping with University and University Corporation requirements, applicable sponsor guidelines, and laws and regulations. Provide guidance on sponsor/institutional policies and procedures. Prepare, negotiate and issue subcontracts/subawards. Work with faculty and staff to identify and resolve compliance issues and reporting requirements. Manage relationships with external sponsors and campus clients throughout the award cycle. Follow up promptly with entities to ensure timely processing of requests. Complete award set-up process by providing information to University Corporation (post-award) staff and holding a “New Project Orientation” meeting with PIs and other appropriate pre- and post-award staff members. Liaise with Project, Corporation and University staff on post-award administration activities (e.g., staff hires, budgets, sub-awards, subcontracts, etc.). Ensure extensions and amendments (including budgets revisions) are developed and properly approved. Complete programmatic closeout to ensure all deliverables are completed and internal data gathered. Assist with internal and external audits as required. Budget Preparation and Modifications/Revisions: Evaluate each aspect of the proposal budget to ensure that it meets sponsor and university guidelines and regulations; and ensure that the budget matches the project narrative/scope of work proposed. Creation of detailed budgets could include: verification of wages, current and projected, computation of proposed level of effort, estimation of fringe benefits, subcontracting, determination of applicability of budgeted items under the specific program, and application of appropriate indirect cost rates. Develop and edit budget narratives/justifications to sponsor and internal guidelines. Determine the effect of cost sharing, additional space, reduced indirect cost rate, and subcontracting. Upon award notification, coordinate with PI to review and modify budgets as needed for award acceptance and project set-up. Revise award budgets in coordination with post-award staff and PI, as required by sponsor. Internal/Administrative Review: Work with PIs to ensure the accuracy of information for internal electronic routing/approval. Secure additional campus approvals as needed (i.e. housing, IRB, technology, RCR, COI, IACUC, etc.). Interpret sponsor guidance and provide direction to PIs to ensure compliance to CSU, University, Corporation, and sponsor policies and procedures. Submission/Resubmission: Enter/upload proposals into numerous different local, state and federal electronic systems. Edit proposal as allowable and appropriate. Follow sponsor guidelines, upload proposal components (e.g., budgets, narrative, and complete sponsor assurances and forms) as required. Submit completed proposal application packages to Director for final submission to external funding agencies/entities. If a resubmission, assist applicants to address reviewer comments, revise proposal and budget and re-submit grant/contract proposals as necessary. Reporting Systems: Enter appropriate information into the grants information management system - Kuali-Coeus. Create and run reports to monitor grant information and requirements such as tracking deliverables and other obligations. Provide data to Director as requested. Ensure grant files are complete and current for internal and external audit purposes. Other Functions : Cross-train colleagues to ensure adequate backup and provide support for faculty and staff working on proposals, awards and other related project needs; Create and/or update policies & procedures as necessary; Arrange, participate and/or conduct training activities internally and externally; Serve on University/Corporation committees as requested/approved; Represent CSUMB and participate in external events, task forces, system-wide planning/coordination and special projects as directed; Perform other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations regarding grant administration including the federal Uniform Guidance, State of California and local regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods applicable to sponsored programs functions and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; work with representatives from public and private entities and handle potentially sensitive situations; and effectively present ideas and concepts in written or presentation format and use of consultative and facilitation skills to gain consensus. Demonstrated consultative skills in working with internal and external constituent groups. MINIMUM QUALIFICATIONS : General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. SPECIALIZED SKILLS REQUIRED : Three years of related work experience in federal, state and private project/grant management. Experience using grants.gov, NASA’s NSPIRES, NSF’s FastLane and NIH’s eRA Commons, other eRA submission/tracking systems for federal, state, and private sponsors. Exceptional written and verbal communication skills. Experience developing and negotiating contracts including knowledge of Federal Acquisition Regulations (FARs). Understanding of and ability to interpret federal, state, local regulations, Federal circulars, Uniform Guidance and agency policies and regulations. Good judgment and ability to provide high quality service in a timely manner. Proficient in the use of personal computers including word processing, spreadsheet and database software. Ability to: Work with multiple PIs on multiple proposals and awards simultaneously, often with concurrent due dates; discuss and explore potential collaborative proposals with colleagues, faculty, chairs, deans and campus administration for the benefit of the institution; take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved; and, develop systems and processes to facilitate a high volume of successful proposal submissions and awards. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Knowledge of CSU and Auxiliary policies and procedures regarding grants and contracts. Ability to: use Kuali-Coeus and PeopleSoft; effectively apply communication, risk management and collaboration skills to develop solutions and outcomes that protect the institution and its researchers while facilitating the ability to successfully obtain resources and conduct research; interpret and apply regulations, policies, and laws related to sponsored programs within the context of the institution's goals, priorities, and practices; effectively manage details, competing priorities, and deadlines; and, establish and utilize electronic information systems and reporting to manage communications, decision making, and progress assessment. Proven ability to successfully collaborate with, and gain consensus among, a diverse constituency including internal and external stakeholders in different geographic locations and with sometimes competing needs. Effective listening skills and ability to maintain confidentiality, to professionally represent the institution, and to negotiate with individuals toward successful conclusions are required. Highly desirable : Demonstrated understanding of and commitment to CSUMB’s Vision. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. Occasional evenings and/or weekend work may be required PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. A hybrid schedule may be considered for this position in the state of California only. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Closing Date/Time: Open until filled
Oct 07, 2023
Full Time
Description: Classification: Administrative Analyst/Specialist - Exempt II Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $5,846 to $6,417* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: November 20, 2023 Recruitment Status: Extended ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. ABOUT US: The Sponsored Programs Office at CSU Monterey Bay is a vibrant small but growing pre-award office supporting innovative faculty and staff with their research endeavors and student success. We are looking for dynamic folks who are curious, dedicated, love research administration and who want to make a difference to join us and become Otters! PURPOSE : Under the general direction of the Director of Sponsored Programs, the Sponsored Programs Officer is responsible for promoting faculty research, scholarship, and creative activity as well as other externally-funded campus initiatives; assisting with proposal development and submission; and, contributing to grant award management for all government and private agency grants and contracts to the University and the University Corporation. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Promote Faculty Research, Scholarship, Creative Activity, and Other Institutional Initiatives: Establish and cultivate relationships with faculty, staff, and other key campus stakeholders to stay informed of current programmatic activities, research, scholarly and/or creative interests, and upcoming initiatives. Proactively identify, monitor, and match relevant funding opportunities to faculty/staff using subscription databases (e.g., Pivot, Grant Forward, AASCU Grants Resource Center, etc.) as well as internally-developed search tools. Guide faculty and staff who are developing ideas/concepts for external funding, which may involve working with University departments to develop inter-relationships as well as connecting faculty/staff with appropriate external partners (e.g. organizations, businesses, other faculty, colleagues, students and staff). Identify and disseminate information regarding relevant on- and off-campus resources for professional development and grantsmanship to faculty and staff. Communicate, in collaboration with the Principal Investigator(s) (PIs), about upcoming proposals with sponsor agency representatives. Craft funding plans for PIs and campus priorities to ensure faculty/staff access all potential revenue sources. Proposal Development, Preparation and Submission: Assist PIs with the interpretation and application of funding guidelines. Develop detailed budgets and budget narratives and administrative sections of proposal documents. Provide comprehensive editorial review and maintain institutional resource template materials, Facilitate campus review and approvals, providing training and education on the e-routing system as well as guidance on institutional policies and procedures (e.g., cost sharing, F&A rates, additional employment, and compliance). Promote collaborative proposals with other departments across campus and/or partners as appropriate. Award Negotiation, Acceptance, Establishment and Management: Process award agreements, continuations, supplements and amendments. Review, analyze and negotiate award terms and conditions in keeping with University and University Corporation requirements, applicable sponsor guidelines, and laws and regulations. Provide guidance on sponsor/institutional policies and procedures. Prepare, negotiate and issue subcontracts/subawards. Work with faculty and staff to identify and resolve compliance issues and reporting requirements. Manage relationships with external sponsors and campus clients throughout the award cycle. Follow up promptly with entities to ensure timely processing of requests. Complete award set-up process by providing information to University Corporation (post-award) staff and holding a “New Project Orientation” meeting with PIs and other appropriate pre- and post-award staff members. Liaise with Project, Corporation and University staff on post-award administration activities (e.g., staff hires, budgets, sub-awards, subcontracts, etc.). Ensure extensions and amendments (including budgets revisions) are developed and properly approved. Complete programmatic closeout to ensure all deliverables are completed and internal data gathered. Assist with internal and external audits as required. Budget Preparation and Modifications/Revisions: Evaluate each aspect of the proposal budget to ensure that it meets sponsor and university guidelines and regulations; and ensure that the budget matches the project narrative/scope of work proposed. Creation of detailed budgets could include: verification of wages, current and projected, computation of proposed level of effort, estimation of fringe benefits, subcontracting, determination of applicability of budgeted items under the specific program, and application of appropriate indirect cost rates. Develop and edit budget narratives/justifications to sponsor and internal guidelines. Determine the effect of cost sharing, additional space, reduced indirect cost rate, and subcontracting. Upon award notification, coordinate with PI to review and modify budgets as needed for award acceptance and project set-up. Revise award budgets in coordination with post-award staff and PI, as required by sponsor. Internal/Administrative Review: Work with PIs to ensure the accuracy of information for internal electronic routing/approval. Secure additional campus approvals as needed (i.e. housing, IRB, technology, RCR, COI, IACUC, etc.). Interpret sponsor guidance and provide direction to PIs to ensure compliance to CSU, University, Corporation, and sponsor policies and procedures. Submission/Resubmission: Enter/upload proposals into numerous different local, state and federal electronic systems. Edit proposal as allowable and appropriate. Follow sponsor guidelines, upload proposal components (e.g., budgets, narrative, and complete sponsor assurances and forms) as required. Submit completed proposal application packages to Director for final submission to external funding agencies/entities. If a resubmission, assist applicants to address reviewer comments, revise proposal and budget and re-submit grant/contract proposals as necessary. Reporting Systems: Enter appropriate information into the grants information management system - Kuali-Coeus. Create and run reports to monitor grant information and requirements such as tracking deliverables and other obligations. Provide data to Director as requested. Ensure grant files are complete and current for internal and external audit purposes. Other Functions : Cross-train colleagues to ensure adequate backup and provide support for faculty and staff working on proposals, awards and other related project needs; Create and/or update policies & procedures as necessary; Arrange, participate and/or conduct training activities internally and externally; Serve on University/Corporation committees as requested/approved; Represent CSUMB and participate in external events, task forces, system-wide planning/coordination and special projects as directed; Perform other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations regarding grant administration including the federal Uniform Guidance, State of California and local regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods applicable to sponsored programs functions and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; work with representatives from public and private entities and handle potentially sensitive situations; and effectively present ideas and concepts in written or presentation format and use of consultative and facilitation skills to gain consensus. Demonstrated consultative skills in working with internal and external constituent groups. MINIMUM QUALIFICATIONS : General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. SPECIALIZED SKILLS REQUIRED : Three years of related work experience in federal, state and private project/grant management. Experience using grants.gov, NASA’s NSPIRES, NSF’s FastLane and NIH’s eRA Commons, other eRA submission/tracking systems for federal, state, and private sponsors. Exceptional written and verbal communication skills. Experience developing and negotiating contracts including knowledge of Federal Acquisition Regulations (FARs). Understanding of and ability to interpret federal, state, local regulations, Federal circulars, Uniform Guidance and agency policies and regulations. Good judgment and ability to provide high quality service in a timely manner. Proficient in the use of personal computers including word processing, spreadsheet and database software. Ability to: Work with multiple PIs on multiple proposals and awards simultaneously, often with concurrent due dates; discuss and explore potential collaborative proposals with colleagues, faculty, chairs, deans and campus administration for the benefit of the institution; take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved; and, develop systems and processes to facilitate a high volume of successful proposal submissions and awards. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Knowledge of CSU and Auxiliary policies and procedures regarding grants and contracts. Ability to: use Kuali-Coeus and PeopleSoft; effectively apply communication, risk management and collaboration skills to develop solutions and outcomes that protect the institution and its researchers while facilitating the ability to successfully obtain resources and conduct research; interpret and apply regulations, policies, and laws related to sponsored programs within the context of the institution's goals, priorities, and practices; effectively manage details, competing priorities, and deadlines; and, establish and utilize electronic information systems and reporting to manage communications, decision making, and progress assessment. Proven ability to successfully collaborate with, and gain consensus among, a diverse constituency including internal and external stakeholders in different geographic locations and with sometimes competing needs. Effective listening skills and ability to maintain confidentiality, to professionally represent the institution, and to negotiate with individuals toward successful conclusions are required. Highly desirable : Demonstrated understanding of and commitment to CSUMB’s Vision. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. Occasional evenings and/or weekend work may be required PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. A hybrid schedule may be considered for this position in the state of California only. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Closing Date/Time: Open until filled
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Description: Classification: Administrative Analyst/Specialist Exempt III Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $7,197 - $8,000* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: November 6, 2023 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under general direction of the Director for Environmental Health, Safety & Risk Management, the Safety & Risk Specialist (SRS) provides advanced-level functional expertise and leadership to highly complex and critical programs. Work is primarily strategic in nature with broad impact at the campus and system wide. Responsible for plan development and administration of campus-wide, comprehensive environmental health, safety, and risk management programs. The incumbent will serve as a high-level contributor providing expertise and functional leadership with oversight for day-to-day operations of environmental health, safety & risk programs, including lead work direction to other professional and technical staff. Is accountable for short-and long-term goals and objectives. Serves as a liaison to outside agencies; analyze the impact of and ensure compliance with applicable state/federal regulations and Chancellor’s Office directives. The SRS will develop and recommend compliance strategies that balance regulatory mandates, available technology, and operational budgets. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Develop, implement and maintain campus environmental health and occupational safety (EH&S) and risk management plans, programs and training systems including, but not limited, to the following: hazardous materials management, Injury and Illness Prevention (IIP), hazard communication, hazardous waste disposal, respiratory protection, asbestos management, heat illness, laboratory safety, first aid/CPR/AED, defensive driver, low speed vehicles, confined space, lockout/tag-out, chemical hygiene, blood borne pathogen, inspections, assessments, special events, alcohol and food safety, ergonomics, injury investigation, indoor air quality, walking surface, spill containment, emergency notifications, mold/lead/asbestos compliance, fire extinguisher, construction safety/transition for occupants, youth protection, and job hazard/safety analysis. Inspect facilities and processes to assess loss potential and identify hazards; work with departments to implement corrective action. Develop and implement safety and risk assessment protocols and methodologies to recognize, evaluate and control hazards to workers, students, the public, facilities and the environment. Develop and maintain records and databases to track information, analyze trends, coordinate program improvements and file reports. Provide oversight and lead direction for all training for EH&S and risk related programs including, but not limited to above-mentioned. Provide independent leadership and key technical advice regarding the campus wide implementation and maintenance of technology for learning management systems where safety training topics are administered, logged, and reported, for example: CSU Learn/SumTotal, Risk and Safety Solutions (multi-modules). Oversight for innovative technology for safety including: AEDs, GIS/ARCView, website access/administration and chemical inventory systems. Review and evaluate existing programs for effectiveness and the impact of recommended policies and procedures from a strategic and operational perspective. Independently advise and educate the campus community regarding strategies to comply with EH&S and risk regulations including development of recommendations for technological and system improvements. Recommend policies and programs that promote safety and reduce risk/liabilities of the campus community. Lead innovation and process improvement efforts, often developing new strategic approaches and solutions to EH&S and risk programming and compliance campus and system wide. Coordinate and participate in a variety of EH&S and risk related committees, councils and task forces campus wide, system wide, and with local safety-related agencies. Serve as a prime contact for the program and a liaison to the Chancellor’s Office, EH&S and Risk Management counterparts and affinity groups at the other CSU campuses to exchange ideas and benefit from similar experiences. Independently troubleshoots risk and insurance related inquiries, and respond directly to requests by high-level administrators, managers, deans, and department chairs. Review and assess specialized insurance programs, evaluate contracts, insurance policies, and process campus wide and vendor related requests for insurance certificates. Serves as a contact for CSURMA and Systemwide Risk Management. Oversees coordination of insurance program expenses for all types of insurance programs operated by the university, and any other insurance transactions throughout the year. Oversees processing of certificates of insurance, contract review, special licensing, and other requirements based on the type of insurance needed; provides information and education on insurance policy, process and requirements. Serve as a key technical expert on EH&S and risk management topics to executives and management exercising considerable influence over strategic objectives and problem-solving efforts. Establish and maintain effective working relationships with all levels of the administration, faculty, staff and student body. Exercise tact and good judgment in responding to requests for information and in all actions taken. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Extensive and in-depth knowledge of and ability to apply expertise in the advanced theories, principles, methods and practices associated with the functional specialty, program, and/or organizational unit, including applicable internal policies and procedures and pertinent laws and regulations. Laws and regulations are highly complex and require substantial judgment and discretion in interpreting and applying them to the specialty or program area. Substantial and broad knowledge of public and private entities including their organizational and operating structures, internal systems, and functional areas, as well as the impact of critical external entities on an organization. Ability to integrate and apply this knowledge to anticipate problems and assess the impact of proposed solutions on various organizational areas. MINIMUM QUALIFICATIONS : General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. SPECIALIZED SKILLS : Knowledge of federal and state regulations related to health and safety including, but not limited to: OSHA, EPA, Fort Ord Reuse Authority, CalOSHA, Department of Transportation, Department of Health Services, California State Fire Marshals, California Codes, Title 24 Standards, public health, certified unified program agency, local air quality, water quality, land use, and solid waste standards. Experience with risk management and insurance concepts, liability reduction, claim handling, and risk reduction. Experience in contract administration and project management. Proficient in the use of personal computers including word processing, spreadsheet and database software. PREFERRED QUALIFICATIONS : Master’s Degree in related safety/ environmental program, Certified Industrial Hygienist (CIH) or Certified Safety Professional (CSP), Hazardous material training certifications or other professional certificates in the area of EH&S Management or Risk Management. Experience working in higher education. General knowledge of computer software and applications in the EH&S and risk management fields. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Technical fluency with CSU Common Management System or equivalent information system; Microsoft Office Professional Suite, and Google G Suite. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal-records check in accordance with the POST regulations). The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095. This position has been designated as a sensitive position with: responsibility for the care, safety and security of people (including children and minors), animals and CSU property; responsibility or access/possession of building master or sub-master keys for building access; access to controlled or hazardous substances; and access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards. This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position is designated as a Campus Security Authority, will be required to participate in annual training, and to immediately forward to the Clery Compliance Officer all reports of Clery Act crimes brought to their attention. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. Requires occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Must participate in all OSHA and University safety programs, as required, and follow all work safety guidelines. Involves working in an environment where chemicals, including organic solvents; compressed gases; biological materials; glass and other sharps may be present. Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time; be available for on-call assignments or alternate work schedule, including nights and/or weekends; be able to wear a negative pressure respirator; and travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Closing Date/Time: Open until filled
Oct 19, 2023
Full Time
Description: Classification: Administrative Analyst/Specialist Exempt III Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $7,197 - $8,000* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: November 6, 2023 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under general direction of the Director for Environmental Health, Safety & Risk Management, the Safety & Risk Specialist (SRS) provides advanced-level functional expertise and leadership to highly complex and critical programs. Work is primarily strategic in nature with broad impact at the campus and system wide. Responsible for plan development and administration of campus-wide, comprehensive environmental health, safety, and risk management programs. The incumbent will serve as a high-level contributor providing expertise and functional leadership with oversight for day-to-day operations of environmental health, safety & risk programs, including lead work direction to other professional and technical staff. Is accountable for short-and long-term goals and objectives. Serves as a liaison to outside agencies; analyze the impact of and ensure compliance with applicable state/federal regulations and Chancellor’s Office directives. The SRS will develop and recommend compliance strategies that balance regulatory mandates, available technology, and operational budgets. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Develop, implement and maintain campus environmental health and occupational safety (EH&S) and risk management plans, programs and training systems including, but not limited, to the following: hazardous materials management, Injury and Illness Prevention (IIP), hazard communication, hazardous waste disposal, respiratory protection, asbestos management, heat illness, laboratory safety, first aid/CPR/AED, defensive driver, low speed vehicles, confined space, lockout/tag-out, chemical hygiene, blood borne pathogen, inspections, assessments, special events, alcohol and food safety, ergonomics, injury investigation, indoor air quality, walking surface, spill containment, emergency notifications, mold/lead/asbestos compliance, fire extinguisher, construction safety/transition for occupants, youth protection, and job hazard/safety analysis. Inspect facilities and processes to assess loss potential and identify hazards; work with departments to implement corrective action. Develop and implement safety and risk assessment protocols and methodologies to recognize, evaluate and control hazards to workers, students, the public, facilities and the environment. Develop and maintain records and databases to track information, analyze trends, coordinate program improvements and file reports. Provide oversight and lead direction for all training for EH&S and risk related programs including, but not limited to above-mentioned. Provide independent leadership and key technical advice regarding the campus wide implementation and maintenance of technology for learning management systems where safety training topics are administered, logged, and reported, for example: CSU Learn/SumTotal, Risk and Safety Solutions (multi-modules). Oversight for innovative technology for safety including: AEDs, GIS/ARCView, website access/administration and chemical inventory systems. Review and evaluate existing programs for effectiveness and the impact of recommended policies and procedures from a strategic and operational perspective. Independently advise and educate the campus community regarding strategies to comply with EH&S and risk regulations including development of recommendations for technological and system improvements. Recommend policies and programs that promote safety and reduce risk/liabilities of the campus community. Lead innovation and process improvement efforts, often developing new strategic approaches and solutions to EH&S and risk programming and compliance campus and system wide. Coordinate and participate in a variety of EH&S and risk related committees, councils and task forces campus wide, system wide, and with local safety-related agencies. Serve as a prime contact for the program and a liaison to the Chancellor’s Office, EH&S and Risk Management counterparts and affinity groups at the other CSU campuses to exchange ideas and benefit from similar experiences. Independently troubleshoots risk and insurance related inquiries, and respond directly to requests by high-level administrators, managers, deans, and department chairs. Review and assess specialized insurance programs, evaluate contracts, insurance policies, and process campus wide and vendor related requests for insurance certificates. Serves as a contact for CSURMA and Systemwide Risk Management. Oversees coordination of insurance program expenses for all types of insurance programs operated by the university, and any other insurance transactions throughout the year. Oversees processing of certificates of insurance, contract review, special licensing, and other requirements based on the type of insurance needed; provides information and education on insurance policy, process and requirements. Serve as a key technical expert on EH&S and risk management topics to executives and management exercising considerable influence over strategic objectives and problem-solving efforts. Establish and maintain effective working relationships with all levels of the administration, faculty, staff and student body. Exercise tact and good judgment in responding to requests for information and in all actions taken. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Extensive and in-depth knowledge of and ability to apply expertise in the advanced theories, principles, methods and practices associated with the functional specialty, program, and/or organizational unit, including applicable internal policies and procedures and pertinent laws and regulations. Laws and regulations are highly complex and require substantial judgment and discretion in interpreting and applying them to the specialty or program area. Substantial and broad knowledge of public and private entities including their organizational and operating structures, internal systems, and functional areas, as well as the impact of critical external entities on an organization. Ability to integrate and apply this knowledge to anticipate problems and assess the impact of proposed solutions on various organizational areas. MINIMUM QUALIFICATIONS : General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. SPECIALIZED SKILLS : Knowledge of federal and state regulations related to health and safety including, but not limited to: OSHA, EPA, Fort Ord Reuse Authority, CalOSHA, Department of Transportation, Department of Health Services, California State Fire Marshals, California Codes, Title 24 Standards, public health, certified unified program agency, local air quality, water quality, land use, and solid waste standards. Experience with risk management and insurance concepts, liability reduction, claim handling, and risk reduction. Experience in contract administration and project management. Proficient in the use of personal computers including word processing, spreadsheet and database software. PREFERRED QUALIFICATIONS : Master’s Degree in related safety/ environmental program, Certified Industrial Hygienist (CIH) or Certified Safety Professional (CSP), Hazardous material training certifications or other professional certificates in the area of EH&S Management or Risk Management. Experience working in higher education. General knowledge of computer software and applications in the EH&S and risk management fields. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Technical fluency with CSU Common Management System or equivalent information system; Microsoft Office Professional Suite, and Google G Suite. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal-records check in accordance with the POST regulations). The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095. This position has been designated as a sensitive position with: responsibility for the care, safety and security of people (including children and minors), animals and CSU property; responsibility or access/possession of building master or sub-master keys for building access; access to controlled or hazardous substances; and access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards. This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position is designated as a Campus Security Authority, will be required to participate in annual training, and to immediately forward to the Clery Compliance Officer all reports of Clery Act crimes brought to their attention. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. Requires occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Must participate in all OSHA and University safety programs, as required, and follow all work safety guidelines. Involves working in an environment where chemicals, including organic solvents; compressed gases; biological materials; glass and other sharps may be present. Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time; be available for on-call assignments or alternate work schedule, including nights and/or weekends; be able to wear a negative pressure respirator; and travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Closing Date/Time: Open until filled
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Description: Working Title : ITC for Workflow, Data and Special Projects Classification Title : Information Technology Consultant - Career Posting Details Priority Application Date (Posting will remain open until filled): Wednesday, June 7, 2023 @ 11:55 PST Please note: As of May 17, 2023, this position has been reposted and is under active recruitment. Apply today! (Prior applicants need not re-apply.) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the general direction of the Associate Dean of Graduate Studies and lead of the Graduate Center Director, the Information Technology Consultant for Workflow, Data and Special projects is responsible for providing consultation and coordination of both the workflow and imaging needs and the data management needs of the Office of Graduate Studies and related units including the McNair Scholars and Graduate Diversity Programs. In addition, the incumbent provides Tier 1 user consultation for a wide range of IT user issues in the department. A key aspect of the position is effective and collaborative coordination of intermediate and advanced IT issues with the central Information Resources and Technology division, with emphasis on coordination of workflow and data management projects. The incumbent provides primary support for the use, maintenance, and improvement of the OnBase Graduate Admission workflow system, including management of the document imaging and data extraction aspects of that workflow. The incumbent coordinates multiple user IT issues related to admissions workflow independently; resolving general software and hardware problems with use of OnBase, the Student Tracking/Records System, and the document imaging system, coordinating with the IRT project management and workflow support team as needed. In addition, the incumbent is responsible for coordinating the assessment and use of office data needs for planning, budgeting, admissions, assessment, and degree services for graduate education by making recommendations for database/data-handling within the Office of Graduate Studies. A key part of this coordination role is serving as the office liaison to both the Associate Chief Information Officer’s Data Services group and the Student Affairs Records and Enrollment teams. Intermediate and advanced data management and analysis issues are done by working collaboratively with these two offices. Another essential function is coordination of other user technology needs, in consultation with Information Resources and Technology. The incumbent will assume responsibility for special technology related projects and services related to graduate enrollment and services on campus. This position provides technical and consultative liaison between Office of Graduate Studies users and the Web development, database development, server operations, desktop hardware and software in Windows and Mac environments, and networking support areas of IRT. The incumbent must also maintain positive working relationships while serving multiple departments. Under the lead of the Graduate Center Director, the Information Technology Consultant is responsible for assisting with the long-range planning for technological advances for the Office of Graduate Studies and related units including the McNair Scholars and Graduate Diversity Programs. FLSA : Exempt (not eligible for overtime compensation under FLSA) Anticipated Hiring Range : $4,678 per month to $6,395 per month CSU Classification Salary Range : $4,678 - $11,547 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : Monday thru Friday 8am-5pm; other hours as required; changes during summer months. This is an on-site position. Department Information The Office of Graduate Studies, in partnership with the other colleges and departments at the university, provides leadership for the advancement of graduate education at Sacramento State. Graduate Studies supports the development and vibrancy of quality graduate programs, and serves the scholarly and professional needs of graduate students at the university and into their careers. Our work is guided by our core values of excellence, integrity, equity, and service. The Graduate Center supports students along the entire process of the graduate student experience at Sac State; from undergraduates interested in graduate study to prospective students applying through graduation and all the steps in between. csus.edu/graduate-studies/ Minimum Qualifications To enter this classification, a basic foundation of knowledge and skills in technical information systems and application program packages is a prerequisite. This foundation would normally be obtained through a bachelor’s degree in computer science, information systems, educational technology, communications, or related fields, or similar certified coursework in applicable fields of study. Foundation knowledge and skills for the Information Technology Consultant, depending on the nature of the position assignment, may include working knowledge of common software application packages, equipment platforms, reference database systems and sources, and training methods and a basic understanding of networks, data communication, and multimedia systems. Required Qualifications Bachelor's degree in computer science, information systems, educational technology, communications, or related fields, or similar certified coursework in applicable fields of study. Demonstrated ability to function as an Information Technology Consultant at the Career level including ability to integrate software, data, and hardware to match user and business process needs, use IT systems to provide solutions to common business problems, analyze data requirements in support of business applications and use effective communication and listening skills. Applicants must have the knowledge, skills, and ability to perform the following Essential Functions of this position: Demonstrated knowledge, skill, and ability to analyze business processes commonly used in the Office of Graduate Studies and to consult with users on the application of appropriate workflow systems and technologies to improve those processes. Demonstrated knowledge, skill, and ability to consult with users of the assessment, management, reporting, and analysis of data for decision-making. Demonstrated knowledge, skill, and ability to provide coordination and communication for liaison with the campus technology division (Information Resources and Technology) and Graduate Studies needs for business process improvement (workflow) and data reporting/analysis. Demonstrated knowledge, skill, and ability to consult and provide Tier 1 support to Graduate Studies employees on all aspects of employee’s use of information technology software and hardware, including the ability to coordinate needed advanced services with the central IT division. Demonstrated experience in independently applying analytical judgment to standard and nonstandard applications and systems, collaborating/coordinating with IRT to solve a wide range of problems and develop practical and thorough solutions. Demonstrated ability to work in a team environment with functional users of the enterprise systems and the technical staff in developing solutions; Demonstrated knowledge, skill, and ability to perform the Core Functions of the Information Technology consultant classification listed below: Ability to work independently on graduate admissions, degree services, outreach, and student support program IT systems to provide solutions to common business problems. Interpersonal or communication skills in working with users to interpret needs and deliver appropriate IT solutions and workflow solutions in a team environment. Ability to apply consultative skills to assess user needs and provide appropriate solutions in cooperation with other campus IT staff. Demonstrated ability to work independently. Ability to initiate and manage multiple tasks, projects, and people under competing deadlines and maintain flexibility during constant shifting priorities. Demonstrated ability to lead staff or project teams in the successful completion of projects and initiatives, including the ability to work collaboratively with the central IT projects management office. Condition of employment: Ability to pass a background check. Preferred Qualifications Master’s degree in computer science, information systems, educational technology communications, or related field. Three years of experience with the application of enterprise information technology and data systems in academic environments, with preference for experience with admissions, degree services, and student support program issues and service support challenges. Three years of experience with business process analysis and the application of document imaging and workflow technology. Preference will be given to applicants with OnBase workflow technology or similar system, including the ability to train in the coding or workflows and imaging integrations. At least two years of experience with enterprise software systems similar or identical to the PeopleSoft student system. Preference will be given to candidates with a minimum of five years (60 months) experience with utilization of PeopleSoft Administration at a college or university with special preference for experience in direct support/use of the PeopleSoft Campus Solutions modules: Student Records, Campus Self Service, Campus Community, Academic Advisement, Recruiting & Admissions, Financial Aid and/or Student Financials. At least three years of experience analyzing and defining user data needs in support of decision-making, including both the direct application of data skills at the ITC Career level and liaison with advanced data reporting, analysis, and visualization services. Direct experience preferred in defining data queries, developing and analyzing data reports and consulting on data use and automating processes. Strong preference for experience and demonstrated ability to coordinate data needs with the campus Division of Information Resources and Technology (IRT), including coordinating advanced data analysis, prediction, and visualization. At least three years of experience precoding Tier 1 desktop user support with significant experience coordinating intermediate and advanced IT support issues with central IRT services. Preference given to candidates with experience coordinating workflow, data, web development, social media and service issues with enterprise IT services. Preference given to candidates with a minimum of three (3) years of Lead experience, especially in a higher education environment. General knowledge of Federal, State, CSU System, and Sacramento State academic and administrative policies and procedures that affect student administration. General experience in the development and implementation of software system roll-out strategies, change management, including the provision of documentation and training of end users. Substantial experience in detailed functional acceptance testing of software used by students, especially related to social media. Experience as a presenter at professional meetings, especially with the use of PowerPoint, and video presentations. Experience in leading teams and implementation efforts for assigned projects using advanced communication and listening skills and enterprise project planning tools and services. Required Licenses/Certifications n/a Documents Needed to Apply List documents needed for this position: Resume, cover letter, diversity statement. Failure to upload these documents to the online application may result in disqualification. Three professional references are required as part of the application. Instructions for required diversity statement: At Sacramento State, we strive to embrace each other’s strengths and differences and work collaboratively upon principles of cultural humility and respect for all to create an atmosphere in which a sense of belonging within our community can flourish. We are committed to fostering in all of our members a sense of inclusiveness by providing equal access to educational opportunities and a welcoming environment. We are looking for applicants who can help us enhance our community of inclusion and belonging which includes respect for others and an openness to differing perspectives and identities. Provide a diversity statement. In your statement, please incorporate your response to the following questions: How have you incorporated equity, diversity, and/or inclusion into your current or a previous position, and how do you envision diversity and inclusion playing a role in this position? ( Please explain your answer in a minimum of at least one paragraph. ) About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
Aug 24, 2023
Full Time
Description: Working Title : ITC for Workflow, Data and Special Projects Classification Title : Information Technology Consultant - Career Posting Details Priority Application Date (Posting will remain open until filled): Wednesday, June 7, 2023 @ 11:55 PST Please note: As of May 17, 2023, this position has been reposted and is under active recruitment. Apply today! (Prior applicants need not re-apply.) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the general direction of the Associate Dean of Graduate Studies and lead of the Graduate Center Director, the Information Technology Consultant for Workflow, Data and Special projects is responsible for providing consultation and coordination of both the workflow and imaging needs and the data management needs of the Office of Graduate Studies and related units including the McNair Scholars and Graduate Diversity Programs. In addition, the incumbent provides Tier 1 user consultation for a wide range of IT user issues in the department. A key aspect of the position is effective and collaborative coordination of intermediate and advanced IT issues with the central Information Resources and Technology division, with emphasis on coordination of workflow and data management projects. The incumbent provides primary support for the use, maintenance, and improvement of the OnBase Graduate Admission workflow system, including management of the document imaging and data extraction aspects of that workflow. The incumbent coordinates multiple user IT issues related to admissions workflow independently; resolving general software and hardware problems with use of OnBase, the Student Tracking/Records System, and the document imaging system, coordinating with the IRT project management and workflow support team as needed. In addition, the incumbent is responsible for coordinating the assessment and use of office data needs for planning, budgeting, admissions, assessment, and degree services for graduate education by making recommendations for database/data-handling within the Office of Graduate Studies. A key part of this coordination role is serving as the office liaison to both the Associate Chief Information Officer’s Data Services group and the Student Affairs Records and Enrollment teams. Intermediate and advanced data management and analysis issues are done by working collaboratively with these two offices. Another essential function is coordination of other user technology needs, in consultation with Information Resources and Technology. The incumbent will assume responsibility for special technology related projects and services related to graduate enrollment and services on campus. This position provides technical and consultative liaison between Office of Graduate Studies users and the Web development, database development, server operations, desktop hardware and software in Windows and Mac environments, and networking support areas of IRT. The incumbent must also maintain positive working relationships while serving multiple departments. Under the lead of the Graduate Center Director, the Information Technology Consultant is responsible for assisting with the long-range planning for technological advances for the Office of Graduate Studies and related units including the McNair Scholars and Graduate Diversity Programs. FLSA : Exempt (not eligible for overtime compensation under FLSA) Anticipated Hiring Range : $4,678 per month to $6,395 per month CSU Classification Salary Range : $4,678 - $11,547 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : Monday thru Friday 8am-5pm; other hours as required; changes during summer months. This is an on-site position. Department Information The Office of Graduate Studies, in partnership with the other colleges and departments at the university, provides leadership for the advancement of graduate education at Sacramento State. Graduate Studies supports the development and vibrancy of quality graduate programs, and serves the scholarly and professional needs of graduate students at the university and into their careers. Our work is guided by our core values of excellence, integrity, equity, and service. The Graduate Center supports students along the entire process of the graduate student experience at Sac State; from undergraduates interested in graduate study to prospective students applying through graduation and all the steps in between. csus.edu/graduate-studies/ Minimum Qualifications To enter this classification, a basic foundation of knowledge and skills in technical information systems and application program packages is a prerequisite. This foundation would normally be obtained through a bachelor’s degree in computer science, information systems, educational technology, communications, or related fields, or similar certified coursework in applicable fields of study. Foundation knowledge and skills for the Information Technology Consultant, depending on the nature of the position assignment, may include working knowledge of common software application packages, equipment platforms, reference database systems and sources, and training methods and a basic understanding of networks, data communication, and multimedia systems. Required Qualifications Bachelor's degree in computer science, information systems, educational technology, communications, or related fields, or similar certified coursework in applicable fields of study. Demonstrated ability to function as an Information Technology Consultant at the Career level including ability to integrate software, data, and hardware to match user and business process needs, use IT systems to provide solutions to common business problems, analyze data requirements in support of business applications and use effective communication and listening skills. Applicants must have the knowledge, skills, and ability to perform the following Essential Functions of this position: Demonstrated knowledge, skill, and ability to analyze business processes commonly used in the Office of Graduate Studies and to consult with users on the application of appropriate workflow systems and technologies to improve those processes. Demonstrated knowledge, skill, and ability to consult with users of the assessment, management, reporting, and analysis of data for decision-making. Demonstrated knowledge, skill, and ability to provide coordination and communication for liaison with the campus technology division (Information Resources and Technology) and Graduate Studies needs for business process improvement (workflow) and data reporting/analysis. Demonstrated knowledge, skill, and ability to consult and provide Tier 1 support to Graduate Studies employees on all aspects of employee’s use of information technology software and hardware, including the ability to coordinate needed advanced services with the central IT division. Demonstrated experience in independently applying analytical judgment to standard and nonstandard applications and systems, collaborating/coordinating with IRT to solve a wide range of problems and develop practical and thorough solutions. Demonstrated ability to work in a team environment with functional users of the enterprise systems and the technical staff in developing solutions; Demonstrated knowledge, skill, and ability to perform the Core Functions of the Information Technology consultant classification listed below: Ability to work independently on graduate admissions, degree services, outreach, and student support program IT systems to provide solutions to common business problems. Interpersonal or communication skills in working with users to interpret needs and deliver appropriate IT solutions and workflow solutions in a team environment. Ability to apply consultative skills to assess user needs and provide appropriate solutions in cooperation with other campus IT staff. Demonstrated ability to work independently. Ability to initiate and manage multiple tasks, projects, and people under competing deadlines and maintain flexibility during constant shifting priorities. Demonstrated ability to lead staff or project teams in the successful completion of projects and initiatives, including the ability to work collaboratively with the central IT projects management office. Condition of employment: Ability to pass a background check. Preferred Qualifications Master’s degree in computer science, information systems, educational technology communications, or related field. Three years of experience with the application of enterprise information technology and data systems in academic environments, with preference for experience with admissions, degree services, and student support program issues and service support challenges. Three years of experience with business process analysis and the application of document imaging and workflow technology. Preference will be given to applicants with OnBase workflow technology or similar system, including the ability to train in the coding or workflows and imaging integrations. At least two years of experience with enterprise software systems similar or identical to the PeopleSoft student system. Preference will be given to candidates with a minimum of five years (60 months) experience with utilization of PeopleSoft Administration at a college or university with special preference for experience in direct support/use of the PeopleSoft Campus Solutions modules: Student Records, Campus Self Service, Campus Community, Academic Advisement, Recruiting & Admissions, Financial Aid and/or Student Financials. At least three years of experience analyzing and defining user data needs in support of decision-making, including both the direct application of data skills at the ITC Career level and liaison with advanced data reporting, analysis, and visualization services. Direct experience preferred in defining data queries, developing and analyzing data reports and consulting on data use and automating processes. Strong preference for experience and demonstrated ability to coordinate data needs with the campus Division of Information Resources and Technology (IRT), including coordinating advanced data analysis, prediction, and visualization. At least three years of experience precoding Tier 1 desktop user support with significant experience coordinating intermediate and advanced IT support issues with central IRT services. Preference given to candidates with experience coordinating workflow, data, web development, social media and service issues with enterprise IT services. Preference given to candidates with a minimum of three (3) years of Lead experience, especially in a higher education environment. General knowledge of Federal, State, CSU System, and Sacramento State academic and administrative policies and procedures that affect student administration. General experience in the development and implementation of software system roll-out strategies, change management, including the provision of documentation and training of end users. Substantial experience in detailed functional acceptance testing of software used by students, especially related to social media. Experience as a presenter at professional meetings, especially with the use of PowerPoint, and video presentations. Experience in leading teams and implementation efforts for assigned projects using advanced communication and listening skills and enterprise project planning tools and services. Required Licenses/Certifications n/a Documents Needed to Apply List documents needed for this position: Resume, cover letter, diversity statement. Failure to upload these documents to the online application may result in disqualification. Three professional references are required as part of the application. Instructions for required diversity statement: At Sacramento State, we strive to embrace each other’s strengths and differences and work collaboratively upon principles of cultural humility and respect for all to create an atmosphere in which a sense of belonging within our community can flourish. We are committed to fostering in all of our members a sense of inclusiveness by providing equal access to educational opportunities and a welcoming environment. We are looking for applicants who can help us enhance our community of inclusion and belonging which includes respect for others and an openness to differing perspectives and identities. Provide a diversity statement. In your statement, please incorporate your response to the following questions: How have you incorporated equity, diversity, and/or inclusion into your current or a previous position, and how do you envision diversity and inclusion playing a role in this position? ( Please explain your answer in a minimum of at least one paragraph. ) About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Description: Position Summary Under the direct supervision of the Research Safety Services Manager, the Radiation Safety Officer is responsible for supporting activities associated with a Type A Broad Scope Radioactive Materials License (RML) and overseeing the entire lifecycle of radioactive materials from purchasing materials, storage, use, and disposal. Day-to-day activities for this position include maintaining an accurate inventory of all radioactive materials and radiation-producing machines, inspecting, and surveying locations where radioactive materials are used, administering the personnel dosimetry program for users of radioactive materials, and conducting risk assessments for experiments involving the use of radioactive materials. The individual filling this position is expected to be an excellent verbal and written communicator with students, faculty, staff, and vendors. They must also be tech-savvy and able to navigate an online inventory system. The ideal candidate is highly organized, can effectively identify and solve problems, and has a learning mindset. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Department of Environmental Health and Safety is responsible for the development and implementation of programs aimed at protecting the campus community and providing compliance with numerous federal, state, and local regulatory statutes. This department reports to the Associate Vice President for Administration in the Division of Business and Financial Affairs. For more information regarding the Department of Environmental Health and Safety click here . Education and Experience Three years of progressively responsible professional experience in health, engineering, nuclear physics, or a job-related field. Possession of a master’s degree in physical or life sciences, physics, or nuclear engineering may be substituted for one year of the required experience. and Equivalent to graduation from a four-year college or university in physical science, life science, physics, nuclear engineering, or related fields. Licenses and/or Certifications Valid California Driver's License or have the ability to obtain one within 3 months of hire. Key Qualifications Knowledge of federal, state, and local radioactive materials management regulations. Working knowledge of good laboratory practices, safe radioactive materials handling, storage, and disposal. Excellent interpersonal skills, including oral and written communication skills. Ability to prepare and present training on program subject matter. 2+ years of experience working with radioactive materials or radiation-producing machines in an academic or industrial setting is preferred. Some experience as a Radiation Safety Officer or Alternate Radiation Safety Officer under a Broad Scope License is preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $7,084 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $5,545 - $10,030 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on November 17, 2023. To receive full consideration, apply by November 16, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Michelle Puentes at mpuentes2@sdsu.edu . Closing Date/Time: Open until filled
Nov 04, 2023
Full Time
Description: Position Summary Under the direct supervision of the Research Safety Services Manager, the Radiation Safety Officer is responsible for supporting activities associated with a Type A Broad Scope Radioactive Materials License (RML) and overseeing the entire lifecycle of radioactive materials from purchasing materials, storage, use, and disposal. Day-to-day activities for this position include maintaining an accurate inventory of all radioactive materials and radiation-producing machines, inspecting, and surveying locations where radioactive materials are used, administering the personnel dosimetry program for users of radioactive materials, and conducting risk assessments for experiments involving the use of radioactive materials. The individual filling this position is expected to be an excellent verbal and written communicator with students, faculty, staff, and vendors. They must also be tech-savvy and able to navigate an online inventory system. The ideal candidate is highly organized, can effectively identify and solve problems, and has a learning mindset. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Department of Environmental Health and Safety is responsible for the development and implementation of programs aimed at protecting the campus community and providing compliance with numerous federal, state, and local regulatory statutes. This department reports to the Associate Vice President for Administration in the Division of Business and Financial Affairs. For more information regarding the Department of Environmental Health and Safety click here . Education and Experience Three years of progressively responsible professional experience in health, engineering, nuclear physics, or a job-related field. Possession of a master’s degree in physical or life sciences, physics, or nuclear engineering may be substituted for one year of the required experience. and Equivalent to graduation from a four-year college or university in physical science, life science, physics, nuclear engineering, or related fields. Licenses and/or Certifications Valid California Driver's License or have the ability to obtain one within 3 months of hire. Key Qualifications Knowledge of federal, state, and local radioactive materials management regulations. Working knowledge of good laboratory practices, safe radioactive materials handling, storage, and disposal. Excellent interpersonal skills, including oral and written communication skills. Ability to prepare and present training on program subject matter. 2+ years of experience working with radioactive materials or radiation-producing machines in an academic or industrial setting is preferred. Some experience as a Radiation Safety Officer or Alternate Radiation Safety Officer under a Broad Scope License is preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $7,084 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $5,545 - $10,030 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on November 17, 2023. To receive full consideration, apply by November 16, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Michelle Puentes at mpuentes2@sdsu.edu . Closing Date/Time: Open until filled
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Description: Classification: Administrator I Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $6,362-$6,980* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: December 17, 2023 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Associate Vice President for Student Affairs & Dean of Students, the Director for Student Conduct & Greek Life manages the operations of the Office of Student Conduct related to student conduct matters and supports all aspects of Greek Life in close collaboration with the SELD Director. The department promotes the growth and development of students while protecting the interests of the larger community. Through the student conduct process, Student Conduct educates students on their academic, civic, ethical, individual and social rights and responsibilities as members of the University community. The Director for Student Conduct & Greek Life collaborates and develops rapport with various constituents throughout the campus and must demonstrate a high degree independent judgment, reasoning, discretion, creativity and integrity. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Administers student disciplinary procedures for the university. Recommends, develops and implements campus policy and protocols on student conduct related issues, in accordance with state and federal requirements. Consults with legal counsel on cases, advises faculty regarding student academic related matters and educates the campus community on student conduct policy, ethics, and students' rights and responsibilities. Administers the student conduct processes in accordance with appropriate conduct procedures. Independently provides student advisement, direction, and/or guidance on Student Conduct and Greek Life, resolves policy violations, maintains and organizes conduct records, makes referrals to campus offices, provides staff assistance and represents the University in student conduct hearings and related matters. Trains individuals who serve as hearing officers. Writes reports and maintains accurate records of disciplinary proceedings. Informs, develops training, and educates the campus community (students, staff, and faculty) and parents regarding student conduct issues, academic integrity and related policies. Interprets and communicates university policies and appropriate local, state and federal laws to a diverse audience. In cooperation with various departments such as the Personal Growth and Counseling Center, the Campus Health Center, Student Housing & Residential Life, Athletics, Recreation, Academic Affairs and Student Engagement and Leadership Development, develops and implements multi-media tools to educate students, staff, and faculty on a variety of issues (academic integrity, safety, alcohol and other drug prevention education, privacy, ethical decision making, civility, self-responsibility, discrimination/harassment/sexual violence, Greek Life, student rights and responsibilities, cross-cultural communication, conflict resolution) and student behavioral issues. Develops and coordinates innovative programs to address community standards and promote ethical decision-making. Collaborates with departments such as Student Housing & Residential Life, Student Engagement and Leadership Development in the training and education of staff on conduct related protocols. Serve and/or lead on campus-wide committees related to sexual harassment, alcohol/drug abuse, crisis intervention, and other student conduct related issues including but not limited to: the CARE Team, Title IX Committees, Clery teams, the Campus Alcohol Advisory Committee and the Student Life Leadership Team. May conduct investigations of Title IX and DHR (Discrimination, Harassment, and Retaliation) complaints in accordance with campus and system-wide policies and procedures. Partner with Academic Affairs on academic dishonesty and facilitates faculty training. May administer student organizational discipline in collaboration with Student Engagement and Leadership Development staff to ensures compliance with Greek Life Federal, State, local, CSU system, and university policies, procedures, laws, and executive orders. Works closely with many offices on campus, to include the University Police Department, Faculty, Deans, Student Housing & Residential Life, Personal Growth and Counseling Center, Student Disability and Accessibility Center and others during preliminary and/or official investigations of student conduct. Assists students in preparing formal grievances according to the Student Grievance Policy guidelines and when a determination is made that a formal grievance is warranted. Staffs the formal grievance committee. Maintains records and materials developed in the course of the formal grievance investigation and hearing process. Files a Student Grievance Annual Report. Maintains confidential database records of student conduct cases, providing regular reports to the Associate VP for Student Affairs and Dean of Students including but not limited to, ongoing statistical reports, department annual report and system-wide audits. Develops, updates and maintains websites related to student conduct and academic integrity. Develops informational and marketing materials to be distributed to the campus community. Develops and manages the department budget. Remain current on research, current trends, best practices and legal issues pertinent to student behavior, student conduct and sanctioning. Other Functions: Attends seminars and conferences to maintain program and professional development, and maintains involvement in the CSU Student Conduct Administrators group. Serves as a resource for Associated Student elections process. Participates in university committees’ and special projects as required. Performs other duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Thorough knowledge of CSU policies and procedures and laws affecting conduct decisions including Title 5 Sections 41301 and 41303 of the California Code of Regulations, CSU Executive Orders 1095, 1096, 1097, and 1098 (and subsequent and related Executive Orders), and The Family Educational Rights and Privacy Act (FERPA). Skills in mediation and alternative dispute resolution methods to resolve highly charged matters that arise. Knowledge of and ability to apply laws affecting judicial decisions. Research, interview and observation techniques. Basic knowledge of student and faculty perspectives on classroom academic issues. Thorough understanding of the interrelationships and need for coordinated action within the total Student Affairs area. Thorough knowledge of modern management and administrative techniques related to the development and implementation of appropriate methods of work planning, scheduling and coordination in a team environment to meet changing student and organizational objectives. Ability to: Lead and respond appropriately to all functions relating to day-to day administration of student disciplinary procedures for the entire campus and complex issues and problems and develop strategic solutions. Address confidential and sensitive incidents with composure, discretion, and respect in a manner that upholds the dignity of others. Lead and identify the need for and assist in developing campus policies that promote compliance with the Student Code of Conduct, CSU policies on student discipline, and relevant state and federal laws. Establish and promote appropriate standards of professional ethics and behavior. Learn and apply student development theory and student learning theory in addressing student conduct. Review and analyze complex reports, policies, and legal guidance to accurately assess issues, draw valid conclusions, and recommend appropriate strategies or outcomes according to University goals. Maintain effective and proficient interpersonal and written communication skills and maintain positive, civil and collegial interactions with all members of the campus community. Prepare written correspondence and reports that are clear, concise and comprehensive. Complete multiple tasks with changing or competing deadlines, and set priorities to ensure projects are completed in a timely manner. Use independent judgment with limited supervision. Integrate technology into Office of Student Conduct programs. Learn, interpret and implement campus and system-wide policies and procedures, and develop a strong working knowledge of relevant federal, state and local laws pertaining to current practices. Develop and manage a budget to forecast for programs and services. Work flexible hours and manage time effectively in meeting demands of department case load. Adjust to change and demonstrate flexibility and patience with changing expectations (e.g., work environment, responsibilities and assignments, technology). Demonstrate a commitment to values and programs of diversity and multiculturalism, confidentiality. Work effectively and establish and maintain cooperative working relationships with a diverse population of faculty, staff, and others. MINIMUM QUALIFICATIONS : Equivalent to a Bachelor's degree in Psychology, Sociology or a related field AND five (5) years of professional level work experience with student conduct, OR a Master’s degree in a related field AND two (2) years of professional level work experience with student conduct. Demonstrated knowledge of and experience in interpreting laws and regulations along with excellent writing and oral communication skills. PREFERRED QUALIFICATIONS : Master’s Degree in Counseling, Clinical Psychology, Social Work, or a directly related field. Experience or certification in prejudice reduction, diversity, conflict resolution and/or other forms of alternative dispute resolution (ADR). Experience adjudicating student housing related conduct. Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Maxient or equivalent student case management system; Microsoft Office Professional Suite, and Google mail and calendaring programs. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095 . This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. This position has been designated as a sensitive position with: responsibility for the care, safety and security of people (including children and minors), animals and CSU property access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards ) control over campus business processes, either through functional roles or system security access. This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Closing Date/Time: Open until filled
Nov 28, 2023
Full Time
Description: Classification: Administrator I Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $6,362-$6,980* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: December 17, 2023 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Associate Vice President for Student Affairs & Dean of Students, the Director for Student Conduct & Greek Life manages the operations of the Office of Student Conduct related to student conduct matters and supports all aspects of Greek Life in close collaboration with the SELD Director. The department promotes the growth and development of students while protecting the interests of the larger community. Through the student conduct process, Student Conduct educates students on their academic, civic, ethical, individual and social rights and responsibilities as members of the University community. The Director for Student Conduct & Greek Life collaborates and develops rapport with various constituents throughout the campus and must demonstrate a high degree independent judgment, reasoning, discretion, creativity and integrity. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Administers student disciplinary procedures for the university. Recommends, develops and implements campus policy and protocols on student conduct related issues, in accordance with state and federal requirements. Consults with legal counsel on cases, advises faculty regarding student academic related matters and educates the campus community on student conduct policy, ethics, and students' rights and responsibilities. Administers the student conduct processes in accordance with appropriate conduct procedures. Independently provides student advisement, direction, and/or guidance on Student Conduct and Greek Life, resolves policy violations, maintains and organizes conduct records, makes referrals to campus offices, provides staff assistance and represents the University in student conduct hearings and related matters. Trains individuals who serve as hearing officers. Writes reports and maintains accurate records of disciplinary proceedings. Informs, develops training, and educates the campus community (students, staff, and faculty) and parents regarding student conduct issues, academic integrity and related policies. Interprets and communicates university policies and appropriate local, state and federal laws to a diverse audience. In cooperation with various departments such as the Personal Growth and Counseling Center, the Campus Health Center, Student Housing & Residential Life, Athletics, Recreation, Academic Affairs and Student Engagement and Leadership Development, develops and implements multi-media tools to educate students, staff, and faculty on a variety of issues (academic integrity, safety, alcohol and other drug prevention education, privacy, ethical decision making, civility, self-responsibility, discrimination/harassment/sexual violence, Greek Life, student rights and responsibilities, cross-cultural communication, conflict resolution) and student behavioral issues. Develops and coordinates innovative programs to address community standards and promote ethical decision-making. Collaborates with departments such as Student Housing & Residential Life, Student Engagement and Leadership Development in the training and education of staff on conduct related protocols. Serve and/or lead on campus-wide committees related to sexual harassment, alcohol/drug abuse, crisis intervention, and other student conduct related issues including but not limited to: the CARE Team, Title IX Committees, Clery teams, the Campus Alcohol Advisory Committee and the Student Life Leadership Team. May conduct investigations of Title IX and DHR (Discrimination, Harassment, and Retaliation) complaints in accordance with campus and system-wide policies and procedures. Partner with Academic Affairs on academic dishonesty and facilitates faculty training. May administer student organizational discipline in collaboration with Student Engagement and Leadership Development staff to ensures compliance with Greek Life Federal, State, local, CSU system, and university policies, procedures, laws, and executive orders. Works closely with many offices on campus, to include the University Police Department, Faculty, Deans, Student Housing & Residential Life, Personal Growth and Counseling Center, Student Disability and Accessibility Center and others during preliminary and/or official investigations of student conduct. Assists students in preparing formal grievances according to the Student Grievance Policy guidelines and when a determination is made that a formal grievance is warranted. Staffs the formal grievance committee. Maintains records and materials developed in the course of the formal grievance investigation and hearing process. Files a Student Grievance Annual Report. Maintains confidential database records of student conduct cases, providing regular reports to the Associate VP for Student Affairs and Dean of Students including but not limited to, ongoing statistical reports, department annual report and system-wide audits. Develops, updates and maintains websites related to student conduct and academic integrity. Develops informational and marketing materials to be distributed to the campus community. Develops and manages the department budget. Remain current on research, current trends, best practices and legal issues pertinent to student behavior, student conduct and sanctioning. Other Functions: Attends seminars and conferences to maintain program and professional development, and maintains involvement in the CSU Student Conduct Administrators group. Serves as a resource for Associated Student elections process. Participates in university committees’ and special projects as required. Performs other duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Thorough knowledge of CSU policies and procedures and laws affecting conduct decisions including Title 5 Sections 41301 and 41303 of the California Code of Regulations, CSU Executive Orders 1095, 1096, 1097, and 1098 (and subsequent and related Executive Orders), and The Family Educational Rights and Privacy Act (FERPA). Skills in mediation and alternative dispute resolution methods to resolve highly charged matters that arise. Knowledge of and ability to apply laws affecting judicial decisions. Research, interview and observation techniques. Basic knowledge of student and faculty perspectives on classroom academic issues. Thorough understanding of the interrelationships and need for coordinated action within the total Student Affairs area. Thorough knowledge of modern management and administrative techniques related to the development and implementation of appropriate methods of work planning, scheduling and coordination in a team environment to meet changing student and organizational objectives. Ability to: Lead and respond appropriately to all functions relating to day-to day administration of student disciplinary procedures for the entire campus and complex issues and problems and develop strategic solutions. Address confidential and sensitive incidents with composure, discretion, and respect in a manner that upholds the dignity of others. Lead and identify the need for and assist in developing campus policies that promote compliance with the Student Code of Conduct, CSU policies on student discipline, and relevant state and federal laws. Establish and promote appropriate standards of professional ethics and behavior. Learn and apply student development theory and student learning theory in addressing student conduct. Review and analyze complex reports, policies, and legal guidance to accurately assess issues, draw valid conclusions, and recommend appropriate strategies or outcomes according to University goals. Maintain effective and proficient interpersonal and written communication skills and maintain positive, civil and collegial interactions with all members of the campus community. Prepare written correspondence and reports that are clear, concise and comprehensive. Complete multiple tasks with changing or competing deadlines, and set priorities to ensure projects are completed in a timely manner. Use independent judgment with limited supervision. Integrate technology into Office of Student Conduct programs. Learn, interpret and implement campus and system-wide policies and procedures, and develop a strong working knowledge of relevant federal, state and local laws pertaining to current practices. Develop and manage a budget to forecast for programs and services. Work flexible hours and manage time effectively in meeting demands of department case load. Adjust to change and demonstrate flexibility and patience with changing expectations (e.g., work environment, responsibilities and assignments, technology). Demonstrate a commitment to values and programs of diversity and multiculturalism, confidentiality. Work effectively and establish and maintain cooperative working relationships with a diverse population of faculty, staff, and others. MINIMUM QUALIFICATIONS : Equivalent to a Bachelor's degree in Psychology, Sociology or a related field AND five (5) years of professional level work experience with student conduct, OR a Master’s degree in a related field AND two (2) years of professional level work experience with student conduct. Demonstrated knowledge of and experience in interpreting laws and regulations along with excellent writing and oral communication skills. PREFERRED QUALIFICATIONS : Master’s Degree in Counseling, Clinical Psychology, Social Work, or a directly related field. Experience or certification in prejudice reduction, diversity, conflict resolution and/or other forms of alternative dispute resolution (ADR). Experience adjudicating student housing related conduct. Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Maxient or equivalent student case management system; Microsoft Office Professional Suite, and Google mail and calendaring programs. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095 . This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. This position has been designated as a sensitive position with: responsibility for the care, safety and security of people (including children and minors), animals and CSU property access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards ) control over campus business processes, either through functional roles or system security access. This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Closing Date/Time: Open until filled
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Description: Classification: Administrator IV Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $250,000 to $275,000 annual CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: January 5, 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Reporting directly to the President, the Provost and Vice President for Academic Affairs serves as the chief academic officer, the senior member of the President's Cabinet, and chief executive officer in the absence of the President. Direct reports include the Academic Deans, Associate/Assistant Vice Presidents/Provosts, and the Dean of the Library. The Provost and Vice President for Academic Affairs will have a strong academic record as well as a proven record of leadership and administrative ability. The Provost and Vice President for Academic Affairs will have an academic philosophy that aligns with and supports CSUMB's Vision and Mission; will reflect a strong understanding of current issues in academic and higher education; will provide leadership in academic planning, curricular excellence, outstanding teaching, research and service; will understand and support shared governance and consensus building with the faculty; and will hold a proven record of supporting enrollment growth and student success. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Provides central and academic administrative leadership. Serves as Chief Academic Officer and educational leader of CSUMB. Offers vision, direction, and guidance to undergraduate and graduate programs. Aligns the academic program with outreach, recruitment and retention efforts. Serves as steward for the campus's academic budget and fiscal allocation process. Executes and maintains the University's Strategic Plan, and operational planning. Leads the on going accreditation efforts and ensures educational effectiveness. Helps to foster a campus wide climate of collaboration and mutual respect. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : A senior administrator who will provide strong central and academic administrative leadership with the primary responsibility to plan, develop and administer all aspects of the University's programs, activities, personnel and budget in the support of students and student learning. The Provost assists the President in the overall management of the university, serving as the second in command, and in the place of the President upon request. An educational leader committed to student learning engagement, with rich experience in the implementation of various high impact practices, and the ability to advance the University's role as a regional steward. As the Chief Academic Officer, the Provost plans, organizes, directs, monitors, evaluates and coordinates all aspects of the academic program; and plays a significant role in recruiting and retaining top scholars and educators, providing oversight to the promotion and tenure process, and participating in the collective bargaining process; works with the President and faculty to develop effective shared governance structures and procedures. The Provost provides vision, direction, and guidance to the general growth of the campus's undergraduate and graduate programs, and research, scholarly and creative activity. An individual focused on student success achieved through alignment of the academic program plan with the outreach, recruitment and retention efforts of the campus. The Provost strives to broaden the connection and collaboration between the academic units and student support services to establish effective models for student success specifically related to a residential campus. A strong fiscal manager who serves as the main steward for the campus's academic budget. The Provost works closely with the President's Cabinet and the Vice President for Administration and Finance to define the priorities of the campus and plan, implement, and monitor short - and long- term budget strategies accordingly. The Provost has direct authority and responsibility for fiscally supporting and managing the Academic Affairs division budget. A strategic administrator responsible for implementing and showcasing operational best practices in the everyday management of the division of Academic Affairs. This position executes and maintains the University's Strategic Plan, and other on going operational planning initiatives. The Provost has overarching administration of the division, to include Colleges, Extended Education and International Programs, Library, Sponsored Programs, Institutional Assessment and Research, academic program management and review, and several other areas within the division. The Provost may also advise the President in areas of operational efficiency and effectiveness as needed to ensure student success. An experienced facilitator able to maintain academic standards and serve as the central point of contact for on going accreditation from WASC and other accrediting agencies. The Provost will be asked to engage in audits of the campus and support the general review and assessment of institutional effectiveness. A community builder committed to the University's Vision, to campus civility and to fostering positive and cooperative relationships campus wide. The Provost will also collaborate with educational institutions in the tri county area and build relationships with other external constituencies to foster opportunities for engaged learning and research, and to strengthen the University's role in regional stewardship. MINIMUM QUALIFICATIONS : An earned doctorate or appropriate terminal degree. Distinguished record of intellectual leadership and scholarship sufficient to warrant appointment in an academic unit at a senior level. Five years of successful leadership in an administrative role in higher education. Evidence of innovative leadership in academic planning and implementation, program development and personnel and budget management. Demonstrated leadership implementing a university mission within a complex and academically strong institution. Strong financial management skills with the ability to make strategic budget decisions within limited resources. Demonstrated understanding of the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence. Evidence of participation in and support of shared governance. Demonstrated skills in fostering excellence in teaching, research, scholarship, creative activity, and public and professional service. Demonstrated commitment to student success. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Proven experience with personnel issues related to faculty and staff Demonstrated experience in providing leadership in a diverse environment. Knowledge of innovative pedagogies that support learning and scholarly activity. Knowledge of and experience with the use of technology in an academic setting. Experience promoting and representing an institution to internal and external constituencies. Knowledge of and experience with strategic planning. Experience with enrollment management, enrollment growth, and the ability to coordinate academic program plans with outreach and enrollment service efforts. Experience in interdisciplinary, outcomes based academic models. Experience serving historically underrepresented populations Knowledge of and experience with accreditation. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position has been designated as a sensitive position with: responsibility or access/possession of building master or sub-master keys for building access; access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards ; and control over campus business processes, either through functional roles or system security access. This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position is a designated position in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Closing Date/Time: Open until filled
Oct 31, 2023
Full Time
Description: Classification: Administrator IV Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $250,000 to $275,000 annual CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: January 5, 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Reporting directly to the President, the Provost and Vice President for Academic Affairs serves as the chief academic officer, the senior member of the President's Cabinet, and chief executive officer in the absence of the President. Direct reports include the Academic Deans, Associate/Assistant Vice Presidents/Provosts, and the Dean of the Library. The Provost and Vice President for Academic Affairs will have a strong academic record as well as a proven record of leadership and administrative ability. The Provost and Vice President for Academic Affairs will have an academic philosophy that aligns with and supports CSUMB's Vision and Mission; will reflect a strong understanding of current issues in academic and higher education; will provide leadership in academic planning, curricular excellence, outstanding teaching, research and service; will understand and support shared governance and consensus building with the faculty; and will hold a proven record of supporting enrollment growth and student success. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Provides central and academic administrative leadership. Serves as Chief Academic Officer and educational leader of CSUMB. Offers vision, direction, and guidance to undergraduate and graduate programs. Aligns the academic program with outreach, recruitment and retention efforts. Serves as steward for the campus's academic budget and fiscal allocation process. Executes and maintains the University's Strategic Plan, and operational planning. Leads the on going accreditation efforts and ensures educational effectiveness. Helps to foster a campus wide climate of collaboration and mutual respect. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : A senior administrator who will provide strong central and academic administrative leadership with the primary responsibility to plan, develop and administer all aspects of the University's programs, activities, personnel and budget in the support of students and student learning. The Provost assists the President in the overall management of the university, serving as the second in command, and in the place of the President upon request. An educational leader committed to student learning engagement, with rich experience in the implementation of various high impact practices, and the ability to advance the University's role as a regional steward. As the Chief Academic Officer, the Provost plans, organizes, directs, monitors, evaluates and coordinates all aspects of the academic program; and plays a significant role in recruiting and retaining top scholars and educators, providing oversight to the promotion and tenure process, and participating in the collective bargaining process; works with the President and faculty to develop effective shared governance structures and procedures. The Provost provides vision, direction, and guidance to the general growth of the campus's undergraduate and graduate programs, and research, scholarly and creative activity. An individual focused on student success achieved through alignment of the academic program plan with the outreach, recruitment and retention efforts of the campus. The Provost strives to broaden the connection and collaboration between the academic units and student support services to establish effective models for student success specifically related to a residential campus. A strong fiscal manager who serves as the main steward for the campus's academic budget. The Provost works closely with the President's Cabinet and the Vice President for Administration and Finance to define the priorities of the campus and plan, implement, and monitor short - and long- term budget strategies accordingly. The Provost has direct authority and responsibility for fiscally supporting and managing the Academic Affairs division budget. A strategic administrator responsible for implementing and showcasing operational best practices in the everyday management of the division of Academic Affairs. This position executes and maintains the University's Strategic Plan, and other on going operational planning initiatives. The Provost has overarching administration of the division, to include Colleges, Extended Education and International Programs, Library, Sponsored Programs, Institutional Assessment and Research, academic program management and review, and several other areas within the division. The Provost may also advise the President in areas of operational efficiency and effectiveness as needed to ensure student success. An experienced facilitator able to maintain academic standards and serve as the central point of contact for on going accreditation from WASC and other accrediting agencies. The Provost will be asked to engage in audits of the campus and support the general review and assessment of institutional effectiveness. A community builder committed to the University's Vision, to campus civility and to fostering positive and cooperative relationships campus wide. The Provost will also collaborate with educational institutions in the tri county area and build relationships with other external constituencies to foster opportunities for engaged learning and research, and to strengthen the University's role in regional stewardship. MINIMUM QUALIFICATIONS : An earned doctorate or appropriate terminal degree. Distinguished record of intellectual leadership and scholarship sufficient to warrant appointment in an academic unit at a senior level. Five years of successful leadership in an administrative role in higher education. Evidence of innovative leadership in academic planning and implementation, program development and personnel and budget management. Demonstrated leadership implementing a university mission within a complex and academically strong institution. Strong financial management skills with the ability to make strategic budget decisions within limited resources. Demonstrated understanding of the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence. Evidence of participation in and support of shared governance. Demonstrated skills in fostering excellence in teaching, research, scholarship, creative activity, and public and professional service. Demonstrated commitment to student success. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Proven experience with personnel issues related to faculty and staff Demonstrated experience in providing leadership in a diverse environment. Knowledge of innovative pedagogies that support learning and scholarly activity. Knowledge of and experience with the use of technology in an academic setting. Experience promoting and representing an institution to internal and external constituencies. Knowledge of and experience with strategic planning. Experience with enrollment management, enrollment growth, and the ability to coordinate academic program plans with outreach and enrollment service efforts. Experience in interdisciplinary, outcomes based academic models. Experience serving historically underrepresented populations Knowledge of and experience with accreditation. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position has been designated as a sensitive position with: responsibility or access/possession of building master or sub-master keys for building access; access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards ; and control over campus business processes, either through functional roles or system security access. This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position is a designated position in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Closing Date/Time: Open until filled
