Sarasota County Government
5303 Pinkney Avenue, Sarasota, FL, USA
About the Position
This detailed role handles procurement related tasks such as Purchase Orders (PO's)/Purchase Requisitions (PR's) for our Breeze Transit department and also serves as the Disadvantaged Business Liaison (DBELO). Responsibilities are divided into three categories. Please see below for more information.
Procurement:
Interface with Breeze Transit staff, procurement and other departments to assess procurement and contract needs for the Breeze Transit Department.
Follow Federal Transit Administration (FTA) and Florida Department of Transportation (FDOT) regulation related to third-party procurements and contracts; ensure Transit procurements meet the federal and state requirements.
Work with the Grant Coordinator, the Office of Financial Management - Grants Section, Financial Analyst liaison, and Administrative Agents for Breeze Transit contracts in regard to projects procurement and funding.
Development of procurement packages with Procurement Department.
Create agenda items for the Board for procurement.
Draft and coordinate approval process for waiver requests.
Prepare addenda during solicitation process and develop scopes of services.
Facilitate purchasing processes for the Breeze Transit Dept., including purchase requisitions and purchase order management.
Participate in project management and at times may be the project lead.
Develop and process RFIQs, RFPs and quotes in compliance with county procurement policy.
Assist Transit in decision making process by providing sourcing analysis, trend analysis, scenario planning and model exploration.
Manage vendor relationships with department needs in mind.
Train and provide guidance to others on the above tasks.
Contracts:
Work with Office of County Attorney and Contracts Management team within Procurement.
Prepare/negotiate contracts and exhibits, including vendor contracts and amendments, inter-local agreements, facility use agreements and others, for submittal to Contracts Administration/OCA for review.
Create e-genda items to bring contracts or procurements to the Board for approval.
Ensure that contracts comply with local, state and federal requirements.
Manage the contract development process including vendor negotiations as required.
Manage Transit contracts– track expiration and renewals in coordination with Contracts department.
Prepare and submit new PR, PO and change order requests.
Disadvantaged Business Enterprise Liaison Office (DBELO):
Serve as Transit’s Disadvantaged Business Enterprise Liaison Officer; develop and oversee DBE program.
Develop DBE goals and submits to FTA.
Report DBE Commitments semi-annually to FTA and FDOT.
Report the annual Shortfall Analysis FTA.
Stay abreast of changing requirements and trends in DBE regulation; attend training as needed.
Seek out DBE vendors and subcontractors through outreach and engagement. Provide information to vendors about DBE and County Procurement processes.
About the Schedule
Work Hours:
Full-Time, 40 hours per week.
Monday - Friday, 8:00 a.m. to 5:00 p.m.
After completing your six (6) month probationary period, this position has the ability to work a hybrid schedule, allowing 1 - 2 business days of remote work.
Aug 07, 2024
Full Time
About the Position
This detailed role handles procurement related tasks such as Purchase Orders (PO's)/Purchase Requisitions (PR's) for our Breeze Transit department and also serves as the Disadvantaged Business Liaison (DBELO). Responsibilities are divided into three categories. Please see below for more information.
Procurement:
Interface with Breeze Transit staff, procurement and other departments to assess procurement and contract needs for the Breeze Transit Department.
Follow Federal Transit Administration (FTA) and Florida Department of Transportation (FDOT) regulation related to third-party procurements and contracts; ensure Transit procurements meet the federal and state requirements.
Work with the Grant Coordinator, the Office of Financial Management - Grants Section, Financial Analyst liaison, and Administrative Agents for Breeze Transit contracts in regard to projects procurement and funding.
Development of procurement packages with Procurement Department.
Create agenda items for the Board for procurement.
Draft and coordinate approval process for waiver requests.
Prepare addenda during solicitation process and develop scopes of services.
Facilitate purchasing processes for the Breeze Transit Dept., including purchase requisitions and purchase order management.
Participate in project management and at times may be the project lead.
Develop and process RFIQs, RFPs and quotes in compliance with county procurement policy.
Assist Transit in decision making process by providing sourcing analysis, trend analysis, scenario planning and model exploration.
Manage vendor relationships with department needs in mind.
Train and provide guidance to others on the above tasks.
Contracts:
Work with Office of County Attorney and Contracts Management team within Procurement.
Prepare/negotiate contracts and exhibits, including vendor contracts and amendments, inter-local agreements, facility use agreements and others, for submittal to Contracts Administration/OCA for review.
Create e-genda items to bring contracts or procurements to the Board for approval.
Ensure that contracts comply with local, state and federal requirements.
Manage the contract development process including vendor negotiations as required.
Manage Transit contracts– track expiration and renewals in coordination with Contracts department.
Prepare and submit new PR, PO and change order requests.
Disadvantaged Business Enterprise Liaison Office (DBELO):
Serve as Transit’s Disadvantaged Business Enterprise Liaison Officer; develop and oversee DBE program.
Develop DBE goals and submits to FTA.
Report DBE Commitments semi-annually to FTA and FDOT.
Report the annual Shortfall Analysis FTA.
Stay abreast of changing requirements and trends in DBE regulation; attend training as needed.
Seek out DBE vendors and subcontractors through outreach and engagement. Provide information to vendors about DBE and County Procurement processes.
About the Schedule
Work Hours:
Full-Time, 40 hours per week.
Monday - Friday, 8:00 a.m. to 5:00 p.m.
After completing your six (6) month probationary period, this position has the ability to work a hybrid schedule, allowing 1 - 2 business days of remote work.
Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university with coursework in Business Administration, Public Administration, Political Science, or related field, plus five (5) years of experience in constituent services, community outreach, or other professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Notes to Applicants Austin City Council District 6 is seeking a skilled and experienced Constituent Liaison. This position will act as an introduction to District 6’s mission by demonstrating their commitment to being a model of responsive public service. The ideal candidate has a passion and ability to quickly respond to constituent inquires; coordinate with City departmental staff on constituent casework, and serve as the first point of contact for anyone who calls or stops by the District office. This position will document the type of requests made by constituents; make appropriate referrals to respective departments in the district and elsewhere across the City; track the process and share the status of the case with the referring constituent; and report the outcome so that the office can run reports to help identify issue trends and patters to inform a variety of stakeholders. In addition to serving the needs of District 6 through referrals and case management, this position will also build and maintain a directory of resources. This position also serves to gauge constituent satisfaction with District 6’s service level and programs, allowing this position to provide timely information to other departments to help further the mission of District 6. The Constituent Liaison also manages Councilwoman Kelly’s schedule, coordinates meeting and events, compiles public information requests, and manages record keeping. Successful candidates will demonstrate: Ability to provide excellent constituent service and work effectively with high-level elected officials, leaders of city department, consultants, community partners and other staff Creative and critical thinking skills Strong communication and writing skills Attention to detail pared with political good sense Self-starter and eager to learn Strong commitment to collaboration and team work The following items are required to complete the application process: Resume Cover Letter Assessment: A skills assessment may be required for this position. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $27.00 - $31.00 Hours Monday - Friday 8:00 a.m. - 5:00 p.m. Hours will vary depending on operational needs. Some evenings/weekends may be required. Job Close Date 09/09/2024 Type of Posting External Department Mayor and Council Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location 301 W 2nd St, Austin, TX Preferred Qualifications Experience multi-tasking in a fast-paced and deadline driven environment Skill in oral and written communication Experience maintaining calendars, coordinating staff events and meetings Proficiency with Microsoft Office Suite, specifically with Word, Excel, Outlook Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Serves as the point of contact for the District Office by meeting with constituents via phone or in-person. Provides follow-up to inquiries and tracks calls and other correspondence. Prepares and reviews written correspondence, speeches, and other informational material. Acts a liaison between the Council Office, City departments and internal/external stakeholders. Performs case management by tracking, updating and reporting on outstanding issues; escalates issues when appropriate. Facilitates the handling of time-sensitive requests. Conducts research, compiles data, and prepares reports. Manages appointments, meeting requests, calendars and other day-to-day issues. Maintains records Coordinates logistics for speaking engagements and other community meetings. Attends meetings and provides assistance during meetings and attends to needs and requests of Council. Other duties as assigned Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the functions and organization of municipal government, to include the relationships between departments, divisions and agencies. Knowledge of the principles associated with the role of meeting the necessary standards of customer service. Knowledge of city practice, policy and procedures. Skill in oral and written communication. Skill in handling multiple projects and prioritizing. Skill in using computers and related software. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to interpret policies and guidelines. Ability to write articles for publication. Ability to work with frequent interruptions and changes in priorities. Ability to lead and train others. Ability to establish and maintain good working relationships with other City employees and the public. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum requirements of this position are a Bachelor’s degree in Business or Public Administration or related field plus five (5) years of experience in a professional/administrative capacity. Combination of equivalent experience and/or education. Do you meet these requirements? Yes No * Please describe why constituent services interests you. (Open Ended Question) * Please describe your experience in inter-disciplinary coordination and in collaborating cross-departmentally, and with other local governments, State and federal agencies, departments, and community organizations. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Aug 24, 2024
Full Time
Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university with coursework in Business Administration, Public Administration, Political Science, or related field, plus five (5) years of experience in constituent services, community outreach, or other professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Notes to Applicants Austin City Council District 6 is seeking a skilled and experienced Constituent Liaison. This position will act as an introduction to District 6’s mission by demonstrating their commitment to being a model of responsive public service. The ideal candidate has a passion and ability to quickly respond to constituent inquires; coordinate with City departmental staff on constituent casework, and serve as the first point of contact for anyone who calls or stops by the District office. This position will document the type of requests made by constituents; make appropriate referrals to respective departments in the district and elsewhere across the City; track the process and share the status of the case with the referring constituent; and report the outcome so that the office can run reports to help identify issue trends and patters to inform a variety of stakeholders. In addition to serving the needs of District 6 through referrals and case management, this position will also build and maintain a directory of resources. This position also serves to gauge constituent satisfaction with District 6’s service level and programs, allowing this position to provide timely information to other departments to help further the mission of District 6. The Constituent Liaison also manages Councilwoman Kelly’s schedule, coordinates meeting and events, compiles public information requests, and manages record keeping. Successful candidates will demonstrate: Ability to provide excellent constituent service and work effectively with high-level elected officials, leaders of city department, consultants, community partners and other staff Creative and critical thinking skills Strong communication and writing skills Attention to detail pared with political good sense Self-starter and eager to learn Strong commitment to collaboration and team work The following items are required to complete the application process: Resume Cover Letter Assessment: A skills assessment may be required for this position. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $27.00 - $31.00 Hours Monday - Friday 8:00 a.m. - 5:00 p.m. Hours will vary depending on operational needs. Some evenings/weekends may be required. Job Close Date 09/09/2024 Type of Posting External Department Mayor and Council Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location 301 W 2nd St, Austin, TX Preferred Qualifications Experience multi-tasking in a fast-paced and deadline driven environment Skill in oral and written communication Experience maintaining calendars, coordinating staff events and meetings Proficiency with Microsoft Office Suite, specifically with Word, Excel, Outlook Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Serves as the point of contact for the District Office by meeting with constituents via phone or in-person. Provides follow-up to inquiries and tracks calls and other correspondence. Prepares and reviews written correspondence, speeches, and other informational material. Acts a liaison between the Council Office, City departments and internal/external stakeholders. Performs case management by tracking, updating and reporting on outstanding issues; escalates issues when appropriate. Facilitates the handling of time-sensitive requests. Conducts research, compiles data, and prepares reports. Manages appointments, meeting requests, calendars and other day-to-day issues. Maintains records Coordinates logistics for speaking engagements and other community meetings. Attends meetings and provides assistance during meetings and attends to needs and requests of Council. Other duties as assigned Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the functions and organization of municipal government, to include the relationships between departments, divisions and agencies. Knowledge of the principles associated with the role of meeting the necessary standards of customer service. Knowledge of city practice, policy and procedures. Skill in oral and written communication. Skill in handling multiple projects and prioritizing. Skill in using computers and related software. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to interpret policies and guidelines. Ability to write articles for publication. Ability to work with frequent interruptions and changes in priorities. Ability to lead and train others. Ability to establish and maintain good working relationships with other City employees and the public. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum requirements of this position are a Bachelor’s degree in Business or Public Administration or related field plus five (5) years of experience in a professional/administrative capacity. Combination of equivalent experience and/or education. Do you meet these requirements? Yes No * Please describe why constituent services interests you. (Open Ended Question) * Please describe your experience in inter-disciplinary coordination and in collaborating cross-departmentally, and with other local governments, State and federal agencies, departments, and community organizations. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Cal State University (CSU) Fresno
5241 N Maple Ave, Fresno, CA 93740, USA
Information Technology Liaison (Information Technology Consultant - Career) Compensation and Benefits Anticipated Hiring Salary Range: $5,000 - $5,580 per month Full CSU Classification Salary Range: $4,912 - $12,124 per month This is a full-time, probationary, exempt position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Each IT Liaison (ITL) acts as the liaison and interface between the faculty and staff of the college, school, or division, and Technology Services resources and staff. The ITL is the primary on-site presence responding to the end-user IT service needs of employees in the college, school, or division they are assigned to support. The ITL works in conjunction with the Technology Services Service Desk, and second level support teams to meet these needs in the most effective manner. The IT Liaison works under the general direction of the Manager of Technology Support Services, with a dotted-line reporting relationship to appropriate school, college, or division managers, and may also receive direction from a Lead IT Liaison. The IT Liaison shall possess the experience to be fully proficient in performing most or all of the duties of their position. IT Liaisons provide first contact resolution, on-site consultation, and coordinate the response of central IT resources to meet the IT needs of colleges, schools, and divisions. These staff serve as technical advisors to the faculty and staff on software and hardware relevant to the specific mission of the organizations they serve. IT Liaisons seek to deliver IT services in a manner aligned with the priorities and practices of the colleges, schools, and divisions they serve, with best practice defined by Technology Services, and with the Technology strategic plan and campus strategic plan. IT Liaisons work both as members of a team supporting the colleges, schools and divisions, and perform work independently. They participate with colleagues in the definition of best practices and use centrally-provide tools and procedures to improve the efficiency and effectiveness of IT service delivery. The employee shall allocate priority and time to the duties defined below based upon direction from the manager to whom this employee reports. The manager will communicate these priorities and time allocation at least annually and when necessary. Key Qualifications Knowledge of: Service management tools for tracking Incidents, Service Requests, Problems, and Changes. Applications: campus standard applications. Operating Systems: Microsoft Windows 10 and later versions including Active Directory, Apple Macintosh OS 10.x and later versions. Hardware: Intel PC systems, Apple Macintosh systems. Connectivity and network administration for fixed-wire, broadband and wireless connections. Copyright laws and industry standards. Strong customer service skills and proactive, customer focused attitude. Excellent communication (verbal and written), particularly telephone and email skills. Excellent interpersonal skills. Strong interpersonal and influencing skills with ability to engage with different levels. Proficiency in using standard campus applications, desktops, and laptops. Coordination and implementation of data exchanges and conversions. Ability to: Independently apply technical judgment to both standard and non-standard applications and systems, integrate multiple applications to match user and business process needs, and use systems to provide solutions to a wide range of common business problems. Provide strong fault isolation and problem solving. Initiate and manage multiple tasks and projects under competing deadlines and maintain flexibility in response to constantly shifting priorities. A history of regular attendance and positive performance evaluations. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience Bachelor’s degree in computer science, information systems, educational technology, communications, or related fields, or equivalent combination of education and specialized experience in an appropriate field of work. 4 years’ experience in customer support environment supporting technical services. Preferred Skills: 6 years’ experience in a customer support environment supporting technical services for a large organization. Experience within higher education with an IT focus. ITIL Foundation Certification desirable or relevant experience in ITIL environment. Knowledge of: Systems design and technology integration techniques. Data administration principles and techniques. Abilities: Demonstrated ability to apply consulting skills to assess user needs and provide appropriate solutions in cooperation with colleagues to resolve user problems and meet discipline specific needs. Develop and create multimedia/video productions. Database design and administration for mySQL, SQL Server and/or Oracle. System, database, and network maintenance. Software development and programming support for applications. Department Summary Technology Services will be a leader in providing effective technology and quality services and support that are integrated into the daily activities of the university community, advance teaching and learning, enhance productivity and safeguard information. Deadline & Application Instructions Applications received by July 28, 2024 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Jun 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jun 29, 2024
Information Technology Liaison (Information Technology Consultant - Career) Compensation and Benefits Anticipated Hiring Salary Range: $5,000 - $5,580 per month Full CSU Classification Salary Range: $4,912 - $12,124 per month This is a full-time, probationary, exempt position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Each IT Liaison (ITL) acts as the liaison and interface between the faculty and staff of the college, school, or division, and Technology Services resources and staff. The ITL is the primary on-site presence responding to the end-user IT service needs of employees in the college, school, or division they are assigned to support. The ITL works in conjunction with the Technology Services Service Desk, and second level support teams to meet these needs in the most effective manner. The IT Liaison works under the general direction of the Manager of Technology Support Services, with a dotted-line reporting relationship to appropriate school, college, or division managers, and may also receive direction from a Lead IT Liaison. The IT Liaison shall possess the experience to be fully proficient in performing most or all of the duties of their position. IT Liaisons provide first contact resolution, on-site consultation, and coordinate the response of central IT resources to meet the IT needs of colleges, schools, and divisions. These staff serve as technical advisors to the faculty and staff on software and hardware relevant to the specific mission of the organizations they serve. IT Liaisons seek to deliver IT services in a manner aligned with the priorities and practices of the colleges, schools, and divisions they serve, with best practice defined by Technology Services, and with the Technology strategic plan and campus strategic plan. IT Liaisons work both as members of a team supporting the colleges, schools and divisions, and perform work independently. They participate with colleagues in the definition of best practices and use centrally-provide tools and procedures to improve the efficiency and effectiveness of IT service delivery. The employee shall allocate priority and time to the duties defined below based upon direction from the manager to whom this employee reports. The manager will communicate these priorities and time allocation at least annually and when necessary. Key Qualifications Knowledge of: Service management tools for tracking Incidents, Service Requests, Problems, and Changes. Applications: campus standard applications. Operating Systems: Microsoft Windows 10 and later versions including Active Directory, Apple Macintosh OS 10.x and later versions. Hardware: Intel PC systems, Apple Macintosh systems. Connectivity and network administration for fixed-wire, broadband and wireless connections. Copyright laws and industry standards. Strong customer service skills and proactive, customer focused attitude. Excellent communication (verbal and written), particularly telephone and email skills. Excellent interpersonal skills. Strong interpersonal and influencing skills with ability to engage with different levels. Proficiency in using standard campus applications, desktops, and laptops. Coordination and implementation of data exchanges and conversions. Ability to: Independently apply technical judgment to both standard and non-standard applications and systems, integrate multiple applications to match user and business process needs, and use systems to provide solutions to a wide range of common business problems. Provide strong fault isolation and problem solving. Initiate and manage multiple tasks and projects under competing deadlines and maintain flexibility in response to constantly shifting priorities. A history of regular attendance and positive performance evaluations. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience Bachelor’s degree in computer science, information systems, educational technology, communications, or related fields, or equivalent combination of education and specialized experience in an appropriate field of work. 4 years’ experience in customer support environment supporting technical services. Preferred Skills: 6 years’ experience in a customer support environment supporting technical services for a large organization. Experience within higher education with an IT focus. ITIL Foundation Certification desirable or relevant experience in ITIL environment. Knowledge of: Systems design and technology integration techniques. Data administration principles and techniques. Abilities: Demonstrated ability to apply consulting skills to assess user needs and provide appropriate solutions in cooperation with colleagues to resolve user problems and meet discipline specific needs. Develop and create multimedia/video productions. Database design and administration for mySQL, SQL Server and/or Oracle. System, database, and network maintenance. Software development and programming support for applications. Department Summary Technology Services will be a leader in providing effective technology and quality services and support that are integrated into the daily activities of the university community, advance teaching and learning, enhance productivity and safeguard information. Deadline & Application Instructions Applications received by July 28, 2024 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Jun 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
MADERA UNIFIED SCHOOL DISTRICT
Madera, California, United States
Definition Under general direction of the Director of Student Service and in day-to-day coordination with assigned site administration, the Family Liaison and Student Attendance Technician works with families to address attendance and truancy issues by establishing relationships with students; connecting with families to identify resources to assist parents; monitoring student attendance to ensure consistently enforced consequences for habitually truant students; participating in and supporting the School Attendance Review Board (SARB) process; collaborating and assisting the school attendance secretary in monitoring students’ attendance. The Family Liaison and Student Attendance Technician will work with District and site staff and community partners to connect the families and identify resources on state attendance rules, regulations, and policies regarding attendance, while assisting to facilitate parent events related to attendance. The incumbents in this classification provide the school community with consistent and persistent efforts to reduce truancy, improve student attendance, and develop greater family engagement in school programs which directly supports student learning and achievement. Examples of Duties/Essential Job Functions The following alphabetical list of functions, duties, and tasks is typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or department-specific functions, duties, and tasks from those set forth below to address business needs and changing business practices. Serves as liaison between school and families by working together to find solutions to attendance problems; removes barriers to student punctuality and attendance. Conducts home visits when appropriate and/or as directed in order to provide information for families regarding the mandated attendance policies of Madera Unified School District and the state of California. Provides families with information about and access to resources and community services/programs that will support the students' regular attendance. Assists in the enrollment and disenrollment process and ensures students are present in school by making phone calls to parents/guardians, performing home visits, and verifying school enrollment/attendance to reduce chronic absences for the site and the District. Monitors targeted student attendance data. Collaborates closely with school site staff and administration and district office School Attendance Review Board (SARB) representatives to improve student attendance and to provide parents and students with a stronger connection to the school. Facilitates parent events for attendance-related information and discussion enabling families can gather important information about attendance policies, the portal for accessing student grades online, and programs offered to support students. Collaborates with community agencies (e.g., law enforcement, local businesses) for the purposes of providing strategies and resources to increase school wide attendance. Performs a variety of clerical duties to prepare and maintain digital records (e.g., student schedules, attendance records, referrals) for documenting activities to ensure the availability of information for future reference and/or audits for compliance of established policies. Responds to a variety of inquiries from internal and external parties (e.g., site administrators, parents, students, district office) to provide attendance information, data, and policies, by searching attendance records, facilitating communication concerning attendance, and/or directing inquiries to appropriate other sources. Establishes collaborative relations with teachers, administrators, social services representatives, community groups and families regarding student attendance. Plans and carries out courses of action relating to problems of student attendance or behavior to assist students to stay in school on target to graduate. Assists school staff with the School Attendance Review Team (SART) processes (e.g., review attendance, research historical patterns, schedule SART meetings) as necessary. Works collaboratively with the Community Service Department to work bi-annually to update, support, maintain relevant information to better support, and serve students and families in Madera Unified School District. Participates in a variety of meetings, workshops, and /or training (e.g., attendance, SST, SART, SARB meetings) for the purpose of providing and receiving information to support staff, students, and families to improve chronic absences. Schedules a wide variety of attendance activities (e.g., appointments, meetings, home visits). Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit and the District, including various mandatory District trainings. KNOWLEDGE, SKILLS, AND ABILITIES (At time of application) Knowledge of: Community resource organizations including various Federal, State, and County agencies Modern office practices, procedures and equipment including computers, applicable software programs Maintaining confidential records and files Customer service practices, telephone, and email etiquette Basic math and calculations Practices and techniques of sound business communication; correct English usage, including spelling, grammar, and punctuation Record-keeping techniques District organization, operations, services, policies, and objectives Interpersonal skills using tact, patience, and courtesy Safety policies and safe work practices applicable to the assignment Skills and Abilities to: Serve as a bilingual liaison between administrators, personnel, parents, and the community related to attendance Communicate effectively both orally and in writing in English and a designated second language Read, write, translate, and interpret English and a designated second language Serve as an interpreter for attendance meetings, attendance conferences and other attendance events as assigned Track and work with a variety of data and report information utilizing spreadsheets and databases Schedule activities and events related to attendance Work with frequent and sustained interruptions Problem solving to analyze issues and create action plans Interpret guidelines accurately and consistently usually without immediate supervision Flexibility is required to work with others in a variety of circumstances Work with data utilizing specific and defined processes Understand and follow written and oral instructions Operate a computer and use standard business software Type accurately to meet the requirements of the position Exercise tact and diplomacy in dealing with sensitive, complex, and confidential issues and situation. Work with diverse individuals and/or groups; establish and maintain effective working relationships Adapt to changing work priorities and as a part of a team RESPONSIBILITY: Responsibilities include working under limited supervision following standardized practices and/or methods; providing information and /or advising others; and operating within a defined budget. Utilization of some resource from other work units is often required to perform the job’s functions. There is a continual opportunity to affect the organization’s services. Employment Standards/Minimum Qualifications ( At time of application and in addition to the Knowledge, Skills, and Abilities listed above .) EDUCATION REQUIRED: High school diploma or equivalent. Associate’s degree from an accredited college or university, with significant coursework in child development, sociology, psychology, or related field, is preferred. EXPERIENCE REQUIRED: Two (2) years of experience working with community and/or social services organizations preferably working directly with school age children. Working with school attendance issues as part of this experience is preferred. LICENSE(S) REQUIRED: Certified Bilingual Proficiency in a Second Language Valid, current California Driver’s License to drive personal vehicle to meetings, trainings, and home visits CERTIFICATIONS AND TESTING REQUIRED: Pass the District’s applicable proficiency exam for the job class with a satisfactory score After offer of employment, obtain: Criminal Justice and FBI Fingerprint Clearance Negative TB test result plus periodic post-employment retest as required (currently every four years) Pre-employment physical exam B through District’s provider Classified Substitute Salary Schedule - $20.27 per hour Work Schedule - On call as needed This position is temporary and on call as needed and there is no guarantee of work days and work hours. There is no contract for this position and no benefits are provided. Examination Process *Materials Required : 1. Completed application 2. Proof of High School Diploma or equivalency or higher degree earned 3. Resume 4. California Driver's License 5. Certificate of p assage of the MUSD Spanish Bilingual Skills Test for Spanish Bilingual Required Positions *(if you have not taken the Spanish Bilingual Skills Test our office will invite you to complete it after it is found that you meet the minimum qualifications for the position)* The examination process will include screening to ensure applications are complete and meet all minimum qualifications. No additional information will be accepted from applicants once the application has been submitted. The examination process will include a Spanish Bilingual Skills test (pass/fail). Only the most qualified applicants, who pass the minimum qualifications review and the Spanish Bilingual Skills test will be placed on the Substitute list. To move forward in the selection process, you must complete an online application through this web site. Resumes may be uploaded but cannot be used in place of a completed application. SUBMISSION OF APPLICATION: ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS. When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. If you have any questions regarding the recruitment process please contact the Personnel Commission office at (559) 675-4500 ext 294. The Governing Board desires to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with the law. The Board prohibits district employees from discriminating against or harassing any other district employees and job applicant on the basis of the person's actual or perceived race, religion creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation. The following person is designated as the Title IX Coordinator. Prince Marshall Executive Director of Student & Family Support Services 1820 Howard Road Madera CA 93637 559-416-5826 Full-time permanent positions (more than 4 hrs/per day) provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents. For a detailed list of benefits, visit our website links below. https://www.madera.k12.ca.us/Page/9901 Closing Date/Time: 9/3/2024 4:00 PM Pacific
Aug 28, 2024
Definition Under general direction of the Director of Student Service and in day-to-day coordination with assigned site administration, the Family Liaison and Student Attendance Technician works with families to address attendance and truancy issues by establishing relationships with students; connecting with families to identify resources to assist parents; monitoring student attendance to ensure consistently enforced consequences for habitually truant students; participating in and supporting the School Attendance Review Board (SARB) process; collaborating and assisting the school attendance secretary in monitoring students’ attendance. The Family Liaison and Student Attendance Technician will work with District and site staff and community partners to connect the families and identify resources on state attendance rules, regulations, and policies regarding attendance, while assisting to facilitate parent events related to attendance. The incumbents in this classification provide the school community with consistent and persistent efforts to reduce truancy, improve student attendance, and develop greater family engagement in school programs which directly supports student learning and achievement. Examples of Duties/Essential Job Functions The following alphabetical list of functions, duties, and tasks is typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or department-specific functions, duties, and tasks from those set forth below to address business needs and changing business practices. Serves as liaison between school and families by working together to find solutions to attendance problems; removes barriers to student punctuality and attendance. Conducts home visits when appropriate and/or as directed in order to provide information for families regarding the mandated attendance policies of Madera Unified School District and the state of California. Provides families with information about and access to resources and community services/programs that will support the students' regular attendance. Assists in the enrollment and disenrollment process and ensures students are present in school by making phone calls to parents/guardians, performing home visits, and verifying school enrollment/attendance to reduce chronic absences for the site and the District. Monitors targeted student attendance data. Collaborates closely with school site staff and administration and district office School Attendance Review Board (SARB) representatives to improve student attendance and to provide parents and students with a stronger connection to the school. Facilitates parent events for attendance-related information and discussion enabling families can gather important information about attendance policies, the portal for accessing student grades online, and programs offered to support students. Collaborates with community agencies (e.g., law enforcement, local businesses) for the purposes of providing strategies and resources to increase school wide attendance. Performs a variety of clerical duties to prepare and maintain digital records (e.g., student schedules, attendance records, referrals) for documenting activities to ensure the availability of information for future reference and/or audits for compliance of established policies. Responds to a variety of inquiries from internal and external parties (e.g., site administrators, parents, students, district office) to provide attendance information, data, and policies, by searching attendance records, facilitating communication concerning attendance, and/or directing inquiries to appropriate other sources. Establishes collaborative relations with teachers, administrators, social services representatives, community groups and families regarding student attendance. Plans and carries out courses of action relating to problems of student attendance or behavior to assist students to stay in school on target to graduate. Assists school staff with the School Attendance Review Team (SART) processes (e.g., review attendance, research historical patterns, schedule SART meetings) as necessary. Works collaboratively with the Community Service Department to work bi-annually to update, support, maintain relevant information to better support, and serve students and families in Madera Unified School District. Participates in a variety of meetings, workshops, and /or training (e.g., attendance, SST, SART, SARB meetings) for the purpose of providing and receiving information to support staff, students, and families to improve chronic absences. Schedules a wide variety of attendance activities (e.g., appointments, meetings, home visits). Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit and the District, including various mandatory District trainings. KNOWLEDGE, SKILLS, AND ABILITIES (At time of application) Knowledge of: Community resource organizations including various Federal, State, and County agencies Modern office practices, procedures and equipment including computers, applicable software programs Maintaining confidential records and files Customer service practices, telephone, and email etiquette Basic math and calculations Practices and techniques of sound business communication; correct English usage, including spelling, grammar, and punctuation Record-keeping techniques District organization, operations, services, policies, and objectives Interpersonal skills using tact, patience, and courtesy Safety policies and safe work practices applicable to the assignment Skills and Abilities to: Serve as a bilingual liaison between administrators, personnel, parents, and the community related to attendance Communicate effectively both orally and in writing in English and a designated second language Read, write, translate, and interpret English and a designated second language Serve as an interpreter for attendance meetings, attendance conferences and other attendance events as assigned Track and work with a variety of data and report information utilizing spreadsheets and databases Schedule activities and events related to attendance Work with frequent and sustained interruptions Problem solving to analyze issues and create action plans Interpret guidelines accurately and consistently usually without immediate supervision Flexibility is required to work with others in a variety of circumstances Work with data utilizing specific and defined processes Understand and follow written and oral instructions Operate a computer and use standard business software Type accurately to meet the requirements of the position Exercise tact and diplomacy in dealing with sensitive, complex, and confidential issues and situation. Work with diverse individuals and/or groups; establish and maintain effective working relationships Adapt to changing work priorities and as a part of a team RESPONSIBILITY: Responsibilities include working under limited supervision following standardized practices and/or methods; providing information and /or advising others; and operating within a defined budget. Utilization of some resource from other work units is often required to perform the job’s functions. There is a continual opportunity to affect the organization’s services. Employment Standards/Minimum Qualifications ( At time of application and in addition to the Knowledge, Skills, and Abilities listed above .) EDUCATION REQUIRED: High school diploma or equivalent. Associate’s degree from an accredited college or university, with significant coursework in child development, sociology, psychology, or related field, is preferred. EXPERIENCE REQUIRED: Two (2) years of experience working with community and/or social services organizations preferably working directly with school age children. Working with school attendance issues as part of this experience is preferred. LICENSE(S) REQUIRED: Certified Bilingual Proficiency in a Second Language Valid, current California Driver’s License to drive personal vehicle to meetings, trainings, and home visits CERTIFICATIONS AND TESTING REQUIRED: Pass the District’s applicable proficiency exam for the job class with a satisfactory score After offer of employment, obtain: Criminal Justice and FBI Fingerprint Clearance Negative TB test result plus periodic post-employment retest as required (currently every four years) Pre-employment physical exam B through District’s provider Classified Substitute Salary Schedule - $20.27 per hour Work Schedule - On call as needed This position is temporary and on call as needed and there is no guarantee of work days and work hours. There is no contract for this position and no benefits are provided. Examination Process *Materials Required : 1. Completed application 2. Proof of High School Diploma or equivalency or higher degree earned 3. Resume 4. California Driver's License 5. Certificate of p assage of the MUSD Spanish Bilingual Skills Test for Spanish Bilingual Required Positions *(if you have not taken the Spanish Bilingual Skills Test our office will invite you to complete it after it is found that you meet the minimum qualifications for the position)* The examination process will include screening to ensure applications are complete and meet all minimum qualifications. No additional information will be accepted from applicants once the application has been submitted. The examination process will include a Spanish Bilingual Skills test (pass/fail). Only the most qualified applicants, who pass the minimum qualifications review and the Spanish Bilingual Skills test will be placed on the Substitute list. To move forward in the selection process, you must complete an online application through this web site. Resumes may be uploaded but cannot be used in place of a completed application. SUBMISSION OF APPLICATION: ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS. When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. If you have any questions regarding the recruitment process please contact the Personnel Commission office at (559) 675-4500 ext 294. The Governing Board desires to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with the law. The Board prohibits district employees from discriminating against or harassing any other district employees and job applicant on the basis of the person's actual or perceived race, religion creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation. The following person is designated as the Title IX Coordinator. Prince Marshall Executive Director of Student & Family Support Services 1820 Howard Road Madera CA 93637 559-416-5826 Full-time permanent positions (more than 4 hrs/per day) provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents. For a detailed list of benefits, visit our website links below. https://www.madera.k12.ca.us/Page/9901 Closing Date/Time: 9/3/2024 4:00 PM Pacific
CITY OF RENO, NV
City of Reno, Nevada, United States
Description If YOU are looking for a rewarding career in a place where you and your ideas matter - a place where the results of your hard work are reflected throughout your community and on the faces of your neighbors - this is your home. What are you waiting for? APPLY TODAY! This position is part of the Council Relations team in the City Manager's Office who provide support to the Reno City Council . The successful candidate will join the team in a fast-paced environment where no day is the same. Community Liaisons play an essential role as the link between constituents and council members. Liaisons provide excellent customer service by researching and responding to hig hly complex in quiries in a timely manner . R elationship building, both internally with staff and externally with the public and regional partners, is vital to the success of this position. This position serves as the staff liaison to multiple Neighborhood Advisory Boards (NABs) , and manages all aspects of these public meetings , including agenda creation and posting in accordance with Op en Meeting Law (OML) , communication with board membe rs and council liaison s , and conducting accessible, meetings to encourage public participation. Candidates must be flexible and hav e the ability to ad apt to a broad range of situations and environments such as making public appearances, problem solving constituent concerns, acute attention to detail in day-to day administrative tasks, display sensitivity and discretion with confidential information, and be able to process a high volume of varied projects and tasks. The primary focus of this Community Liaison is to provide staff support to the City Council-approved projects and ensure superior customer service while promoting activities designed to open avenues of communication and public understanding . The liaison gains community support for the City and its activities and objectives ; and performs a variety of public outreach and engagement functions, and administrative tasks in support of assigned area s of responsibility. Examples of Essential Functions CORE COMPETENCIES Core Competencies are the aptitudes, beliefs or actions that reflect the values of the organization and demonstrate what sets that organization apart, ultimately moving the organization toward the mission. Highly successful employees at the City of Reno will demonstrate these Core Competencies. PRIDE: Acts in stewardship of public resources and public trust. Takes ownership of the success of the City mission seeking excellence in every act, and delivering efficient and high quality service. Strives to maximize public benefit and takes pride in the community we are creating. CREATIVITY: Demonstrates forward thinking and embraces opportunities for continuous improvement. Thoughtfully overcomes challenges and seeks new solutions to resolve issues. Uses innovation to further the mission of the City of Reno. INTEGRITY: Treats people with courtesy and respect. Achieves a standard of excellence, honoring City policies and all regulatory requirements. Holds self and others accountable and assumes a position of trust bringing honor to the mission of the City of Reno. RESPECT: Instills public faith in the City of Reno by demonstrating a heart for public service and treating all people with dignity. Remains approachable and seeks to effectively communicate in a way that values others as a part of a greater community that we are all proud to call home. WELCOMING: Demonstrates knowledge, understanding, appreciation, and commitment to a community that is diverse, equitable and inclusive. Holds self and others accountable in support of diversity and the richness it brings to our community. Cultivates a sense of belonging and appreciation; dedicates self to being part of creating and advancing a respectful and welcoming community, and upholds equity for all members of the community and organization. Examples of Essential Functions The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Oversee and monitor various boards and commissions, as assigned by developing, write, and coordinate community/citizen meetings and public meeting agendas. Prepare and distribute fact sheets, newsletters, photographs, flyers, and brochures related to NABs, and Council programs. Manage, track, create resolutions and staff reports for Council discretionary funds and various fund allocations. Identify , address, and recommend solutions to highly complex citizen complaints and inquiries; work with City Staff to resolve problems. This involves management of highly complex complaints, conflict resolution, and creative solutions. Provide prompt customer service and promote activities designed to open avenues of communication, promote public understanding, and gain support for City activities and objectives . Monitors program performance; recommends and implements modifications to systems and procedures. Manage online citizen engagement platforms, including Reno.gov pages and City/outside agency participation. Creation, management and execution of Council related events, functions, and public appearances, event, and programs. Coordinate and facilitate meetings between citizens, public and private sector representatives, and City Council; provides administrative support to assigned c ouncil members . Develop survey instruments; conduct surveys of program participants to determine participant needs; interpret and record survey results; implement program changes in response to results. Perform related duties as required . Minimum Qualifications The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Basic techniques and practices of organizing , recruiting for, and coordinating programs, activities and community events. Principles and practices of dispute/conflict resolution. Data collection and analysis. Operations and services provided by the City , and available City and County resources. Advanced methods, techniques, principles and applications of customer service. Effective public speaking and listening skills. Methods and techniques of research and analysis. English usage, spelling, grammar, and punctuation. Office procedures, methods, and equipment including computers and applicable software applications. Principles of business letter writing and report preparation. Pertinent federal, state and local laws, codes and regulations. Rules and regulations governing public meetings. Ability to: Maintain a flexible schedule, some nights , holidays , and weekends required . Coordinate and direct events, activities, project management for assigned programs. Collaborate effectively with a wide range of constituencies in a diverse community. Gather information, analyze it, and as necessary, suggest appropriate options and actions. Elicit community and organizational support for City operations and programs. Interpret and explain City programs, policies, and procedures. Establish and maintain effective working relationships with those contacted in the course of work. Effectively use tact , diplomacy , and political acumen. Edit and organize information into an appropriate format for presentation. Appear before special interest and civic groups to present materials dealing with City activities . Work in a team - based environment to achieve common goals. Coordinate multiple projects and complex tasks simultaneously. Meet the physical requirements to safely and effectively perform the assigned duties . Communicate clearly and concisely, both orally and in writing. Education and Experience Guidelines Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: A Bachelor's degree from an accredited college or university with major course work in business administration, public relations, political science, communications, project management, public administration, or a related field. Experience: Two years of increasingly responsible experience in municipal government, community relations, or neighborhood services programs. Professional experience involving responsibility for fact-finding, conflict/dispute resolution or mediation, organizational consultation and problem solving , project development and management, community engagement activities ; or any equivalent combination of training and experience. License or Certificate: Possession of an appropriate , valid driver's license. Fluent in English and Spanish language skills is highly desired. Supplemental Information PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment : Work is performed primarily in a standard office setting with some travel from site to site to attend meetings; irregular work hours; extensive public contact. Physical : Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. The City of Reno is committed to providing equal employment opportunities to everyone. This commitment is an integral part of our efforts to ensure that we have a diverse and representative workforce that serves the community of Reno . Please use this Health and Welfare Benefit Link to learn more about the City of Reno's great employee benefit plans and wellness programs. Closing Date/Time: 9/8/2024 11:59 PM Pacific
Aug 23, 2024
Full Time
Description If YOU are looking for a rewarding career in a place where you and your ideas matter - a place where the results of your hard work are reflected throughout your community and on the faces of your neighbors - this is your home. What are you waiting for? APPLY TODAY! This position is part of the Council Relations team in the City Manager's Office who provide support to the Reno City Council . The successful candidate will join the team in a fast-paced environment where no day is the same. Community Liaisons play an essential role as the link between constituents and council members. Liaisons provide excellent customer service by researching and responding to hig hly complex in quiries in a timely manner . R elationship building, both internally with staff and externally with the public and regional partners, is vital to the success of this position. This position serves as the staff liaison to multiple Neighborhood Advisory Boards (NABs) , and manages all aspects of these public meetings , including agenda creation and posting in accordance with Op en Meeting Law (OML) , communication with board membe rs and council liaison s , and conducting accessible, meetings to encourage public participation. Candidates must be flexible and hav e the ability to ad apt to a broad range of situations and environments such as making public appearances, problem solving constituent concerns, acute attention to detail in day-to day administrative tasks, display sensitivity and discretion with confidential information, and be able to process a high volume of varied projects and tasks. The primary focus of this Community Liaison is to provide staff support to the City Council-approved projects and ensure superior customer service while promoting activities designed to open avenues of communication and public understanding . The liaison gains community support for the City and its activities and objectives ; and performs a variety of public outreach and engagement functions, and administrative tasks in support of assigned area s of responsibility. Examples of Essential Functions CORE COMPETENCIES Core Competencies are the aptitudes, beliefs or actions that reflect the values of the organization and demonstrate what sets that organization apart, ultimately moving the organization toward the mission. Highly successful employees at the City of Reno will demonstrate these Core Competencies. PRIDE: Acts in stewardship of public resources and public trust. Takes ownership of the success of the City mission seeking excellence in every act, and delivering efficient and high quality service. Strives to maximize public benefit and takes pride in the community we are creating. CREATIVITY: Demonstrates forward thinking and embraces opportunities for continuous improvement. Thoughtfully overcomes challenges and seeks new solutions to resolve issues. Uses innovation to further the mission of the City of Reno. INTEGRITY: Treats people with courtesy and respect. Achieves a standard of excellence, honoring City policies and all regulatory requirements. Holds self and others accountable and assumes a position of trust bringing honor to the mission of the City of Reno. RESPECT: Instills public faith in the City of Reno by demonstrating a heart for public service and treating all people with dignity. Remains approachable and seeks to effectively communicate in a way that values others as a part of a greater community that we are all proud to call home. WELCOMING: Demonstrates knowledge, understanding, appreciation, and commitment to a community that is diverse, equitable and inclusive. Holds self and others accountable in support of diversity and the richness it brings to our community. Cultivates a sense of belonging and appreciation; dedicates self to being part of creating and advancing a respectful and welcoming community, and upholds equity for all members of the community and organization. Examples of Essential Functions The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Oversee and monitor various boards and commissions, as assigned by developing, write, and coordinate community/citizen meetings and public meeting agendas. Prepare and distribute fact sheets, newsletters, photographs, flyers, and brochures related to NABs, and Council programs. Manage, track, create resolutions and staff reports for Council discretionary funds and various fund allocations. Identify , address, and recommend solutions to highly complex citizen complaints and inquiries; work with City Staff to resolve problems. This involves management of highly complex complaints, conflict resolution, and creative solutions. Provide prompt customer service and promote activities designed to open avenues of communication, promote public understanding, and gain support for City activities and objectives . Monitors program performance; recommends and implements modifications to systems and procedures. Manage online citizen engagement platforms, including Reno.gov pages and City/outside agency participation. Creation, management and execution of Council related events, functions, and public appearances, event, and programs. Coordinate and facilitate meetings between citizens, public and private sector representatives, and City Council; provides administrative support to assigned c ouncil members . Develop survey instruments; conduct surveys of program participants to determine participant needs; interpret and record survey results; implement program changes in response to results. Perform related duties as required . Minimum Qualifications The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Basic techniques and practices of organizing , recruiting for, and coordinating programs, activities and community events. Principles and practices of dispute/conflict resolution. Data collection and analysis. Operations and services provided by the City , and available City and County resources. Advanced methods, techniques, principles and applications of customer service. Effective public speaking and listening skills. Methods and techniques of research and analysis. English usage, spelling, grammar, and punctuation. Office procedures, methods, and equipment including computers and applicable software applications. Principles of business letter writing and report preparation. Pertinent federal, state and local laws, codes and regulations. Rules and regulations governing public meetings. Ability to: Maintain a flexible schedule, some nights , holidays , and weekends required . Coordinate and direct events, activities, project management for assigned programs. Collaborate effectively with a wide range of constituencies in a diverse community. Gather information, analyze it, and as necessary, suggest appropriate options and actions. Elicit community and organizational support for City operations and programs. Interpret and explain City programs, policies, and procedures. Establish and maintain effective working relationships with those contacted in the course of work. Effectively use tact , diplomacy , and political acumen. Edit and organize information into an appropriate format for presentation. Appear before special interest and civic groups to present materials dealing with City activities . Work in a team - based environment to achieve common goals. Coordinate multiple projects and complex tasks simultaneously. Meet the physical requirements to safely and effectively perform the assigned duties . Communicate clearly and concisely, both orally and in writing. Education and Experience Guidelines Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: A Bachelor's degree from an accredited college or university with major course work in business administration, public relations, political science, communications, project management, public administration, or a related field. Experience: Two years of increasingly responsible experience in municipal government, community relations, or neighborhood services programs. Professional experience involving responsibility for fact-finding, conflict/dispute resolution or mediation, organizational consultation and problem solving , project development and management, community engagement activities ; or any equivalent combination of training and experience. License or Certificate: Possession of an appropriate , valid driver's license. Fluent in English and Spanish language skills is highly desired. Supplemental Information PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment : Work is performed primarily in a standard office setting with some travel from site to site to attend meetings; irregular work hours; extensive public contact. Physical : Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. The City of Reno is committed to providing equal employment opportunities to everyone. This commitment is an integral part of our efforts to ensure that we have a diverse and representative workforce that serves the community of Reno . Please use this Health and Welfare Benefit Link to learn more about the City of Reno's great employee benefit plans and wellness programs. Closing Date/Time: 9/8/2024 11:59 PM Pacific
MADERA UNIFIED SCHOOL DISTRICT
Madera, California, United States
Definition Under general direction of the Director of Student Services, the Family Liaison and Student Attendance Specialist provides leadership and technical assistance to school site classified personnel that are involved with daily attendance records and monthly record-keeping procedures for reporting Average Daily Attendance (ADA) and to facilitate efforts to raise awareness among students and their families how important school and attendance are in their lives. This position provides consulting services to site administrative personnel that oversee attendance. The incumbents in this classification provide the school community with accurate and timely attendance reporting and reconciliation of student attendance and population which directly supports student learning and achievement. Examples of Duties/Essential Job Functions The following alphabetical list of functions, duties, and tasks is typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or department-specific functions, duties, and tasks from those set forth below to address business needs and changing business practices. Assists site personnel in the selection of available reports and writing queries for custom reports. Compiles a variety of data reports for the purpose of use by administrative personnel in the analysis and projection of attendance trends. Conducts training sessions and makes presentations about attendance policies, procedures, and regulations to groups of District employees, students, and families. Coordinates regular meetings of site attendance personnel. Coordinates the preparation of the SARB end-of-year report. Demonstrates and develops Standard Operating Procedures (SOP) manuals of all aspects of Attendance functions to ensure accuracy in gathering and reporting attendance information. Gathers and consolidates Average Daily Attendance (ADA) information and prepares state reports; maintains and safeguard documentation of amount claims. Interprets District daily attendance/ Average Daily Attendance (ADA) needs to software manufacturer/ developer. Maintains accurate and complete records of all intra/inter District transfers in a reasonable, timely manner to meet the needs of the students, families, and sites; assist with preparation of data and reports for transfers. Performs a variety of clerical and record-keeping duties requiring independent judgment and knowledge of current statues, regulations and other policies related to transfers. Provides leadership and technical assistance to site administrators and classified personnel involved with daily attendance, and Average Daily Attendance (ADA) and record keeping procedures. Provides registration guidance to school sites with the correct procedures, processes, and protocols to follow for registering students; performs enrollment and registration procedures as needed. Schedules and prepares for District-level School Attendance Review Board (SARB) meetings. Works in close cooperation with other public agencies such as the District Attorney, Probation Department, Police and Sheriff’s Departments and other community-based organizations. Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit and the District, including various mandatory District trainings. KNOWLEDGE, SKILLS, AND ABILITIES (At time of application) Knowledge of: District attendance and registration policies procedures and terminology Case management techniques and practices Modern office practices and procedures, and equipment Basic accounting procedures and math applicable to student attendance accounting Current applicable sections of State Education Code and other applicable laws relating to student attendance and attendance accounting Accurate record-keeping techniques Operation of a computer and data entry techniques District standard software (e.g., Email, Google forms, MS Office, Excel, PowerPoint, Aeries, Truancy Hunter, CalPADS, or California Longitudinal Pupil Achievement Data System) In-person and computer-based presentation skills, software, methods, and techniques Telephone techniques and etiquette Correct English usage, grammar, spelling, punctuation, and vocabulary Interpersonal skills using tact, patience, and courtesy Report writing methods and techniques Skills and Abilities to: Serve as a bilingual liaison between administrators, personnel, parents, and the community related to attendance Read, write, translate, and interpret English and a designated second language Prepare and maintain accurate student attendance records Submit reports for local, County, State, and other attendance data purposes Perform timely and accurate accounting clerical work involving independent judgment and requiring speed and accuracy Type/keyboard and enter data accurately at an acceptable rate of speed Establish and maintain cooperative and effective working relationships with a diverse range of people Operate a variety of office equipment Communicate effectively, both orally and in writing in English and a designated second language Conduct training sessions, make presentations, and lead discussions with small groups of employees and others regarding attendance policies, procedures, and regulations Meet schedules and timelines Operate a computer terminal to enter data, maintain records and generate reports Learn new or updated computer systems/programs to apply to current work. Communicate using patience and courtesy in a manner that reflects positively on the organization Actively participate in meeting District goals and outcomes Apply integrity and trust in all situations Learn district organization, operations, procedures, policies, objectives, and goals RESPONSIBILITY: Responsibilities include working under limited supervision following standardized practices and/or methods; providing information and /or advising others; and operating within a defined budget. Utilization of some resource from other work units is often required to perform the job's functions. There is a continual opportunity to affect the organization's services. Employment Standards/Minimum Qualifications ( At time of application and in addition to the Knowledge, Skills, and Abilities listed above .) EDUCATION REQUIRED: Bachelor’s degree with a major in sociology, psychology, social work, business or related field from an accredited college or university. An Associate’s degree plus an additional two years of qualifying experience may be substituted for the Bachelor’s degree requirement. EXPERIENCE REQUIRED: Two (2) years of responsible experience working in one of the following: social services program, community agency, or a school district, which included working with at risk children with attendance concerns. LICENSE(S) REQUIRED: Certified Bilingual Proficiency in a Second Language Valid, current California Driver’s License to drive personal vehicle to various District sites for meetings and supporting site staff and to attend conferences, workshops, seminars, and trainings outside of the District. CERTIFICATIONS AND TESTING REQUIRED: Pass the District’s applicable proficiency exam for the job class with a satisfactory score After offer of employment, obtain: Criminal Justice and FBI Fingerprint Clearance Negative TB test result plus periodic post-employment retest as required (currently every four years) Pre-employment physical exam B through District’s provider SALARY SCHEDULE: Classified Salary Range: 36 Work Calendar: 261 Days Work Location: Student Services Department Work Hours: 8:00 am - 5:00 pm Examination Process Materials Required:* 1. Completed application 2. Copy of official college transcript indicating the c ompletion of a Bachelor's degree OR Associate's degree in sociology, psychology, social work, business or related field from an accredited college or university 3. Resume *PC RULES 5.2.1.2 -5.2.1.2 - In-house employees will have first consideration for the position. If sufficient candidates are not available to complete the three ranks, the Personnel Commission will move to include outside candidates. The examination process will include screening to ensure applications are complete and meet all minimum qualifications. No additional information will be accepted from applicants once the application has been submitted. Only the most qualified applicants who pass the minimum qualifications review will be invited to the examination process. The examination process will include a Spanish Bilingual Skills Test (pass/fail). Those achieving a passing score on the Spanish Bilingual Skills Test will be invited to the competency assessment (50% weight). Those achieving a passing score on the competency assessment will be invited to the oral interview assessment (50% weight) . Those candidates achieving a passing overall score of 70% out of 100% on both assessments will be placed on the Eligibility List. The Eligibility List is valid for one (1) year from the certified date. The top three (3) ranks will be forwarded to the Hiring Authority for final interview and selection. INITIAL TESTING TENTATIVELY SCHEDULED AS FOLLOWS: SPANISH BILINGUAL SKILLS TEST (PASS/FAIL): SEPTEMBER 12, 2024 COMPETENCY ASSESSMENT: SEPTEMBER 20, 2024 ORAL INTERVIEW ASSESSMENT: OCTOBER 2, 2024 PASSING THE EXAMINATION AND BEING PLACED ON THE ELIGIBILITY LIST DOES NOT GUARANTEE AN OFFER OF EMPLOYMENT To move forward in the selection process, you must complete an online application through this website. Resumes may be uploaded but cannot be used in place of a completed application. SUBMISSION OF APPLICATION: ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS. When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information of your supervisors. The experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The examination process/examination date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the email address listed on your application. If you have any questions regarding the recruitment process, please contact Personnel Specialist Alejandra Venegas-Chaves at (559) 675-4500 Ext 294 or email alejandravenegaschav@maderausd.org . ACCOMMODATIONS: Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Madera Unified School District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process. The Governing Board desires to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with the law. The Board prohibits district employees from discriminating against or harassing any other district employees and job applicant on the basis of the person's actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation. The following person is designated as the Title IX Coordinator: Prince Marshall Executive Director of Student and Family Support Services 1820 Howard Road, Madera, CA 93637 559-416-5826 Full-time permanent positions (more than 4 hrs/per day) provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents. For a detailed list of benefits, visit our website links below. https://www.madera.k12.ca.us/Page/9901 Closing Date/Time: 9/9/2024 4:00 PM Pacific
Aug 31, 2024
Full Time
Definition Under general direction of the Director of Student Services, the Family Liaison and Student Attendance Specialist provides leadership and technical assistance to school site classified personnel that are involved with daily attendance records and monthly record-keeping procedures for reporting Average Daily Attendance (ADA) and to facilitate efforts to raise awareness among students and their families how important school and attendance are in their lives. This position provides consulting services to site administrative personnel that oversee attendance. The incumbents in this classification provide the school community with accurate and timely attendance reporting and reconciliation of student attendance and population which directly supports student learning and achievement. Examples of Duties/Essential Job Functions The following alphabetical list of functions, duties, and tasks is typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or department-specific functions, duties, and tasks from those set forth below to address business needs and changing business practices. Assists site personnel in the selection of available reports and writing queries for custom reports. Compiles a variety of data reports for the purpose of use by administrative personnel in the analysis and projection of attendance trends. Conducts training sessions and makes presentations about attendance policies, procedures, and regulations to groups of District employees, students, and families. Coordinates regular meetings of site attendance personnel. Coordinates the preparation of the SARB end-of-year report. Demonstrates and develops Standard Operating Procedures (SOP) manuals of all aspects of Attendance functions to ensure accuracy in gathering and reporting attendance information. Gathers and consolidates Average Daily Attendance (ADA) information and prepares state reports; maintains and safeguard documentation of amount claims. Interprets District daily attendance/ Average Daily Attendance (ADA) needs to software manufacturer/ developer. Maintains accurate and complete records of all intra/inter District transfers in a reasonable, timely manner to meet the needs of the students, families, and sites; assist with preparation of data and reports for transfers. Performs a variety of clerical and record-keeping duties requiring independent judgment and knowledge of current statues, regulations and other policies related to transfers. Provides leadership and technical assistance to site administrators and classified personnel involved with daily attendance, and Average Daily Attendance (ADA) and record keeping procedures. Provides registration guidance to school sites with the correct procedures, processes, and protocols to follow for registering students; performs enrollment and registration procedures as needed. Schedules and prepares for District-level School Attendance Review Board (SARB) meetings. Works in close cooperation with other public agencies such as the District Attorney, Probation Department, Police and Sheriff’s Departments and other community-based organizations. Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit and the District, including various mandatory District trainings. KNOWLEDGE, SKILLS, AND ABILITIES (At time of application) Knowledge of: District attendance and registration policies procedures and terminology Case management techniques and practices Modern office practices and procedures, and equipment Basic accounting procedures and math applicable to student attendance accounting Current applicable sections of State Education Code and other applicable laws relating to student attendance and attendance accounting Accurate record-keeping techniques Operation of a computer and data entry techniques District standard software (e.g., Email, Google forms, MS Office, Excel, PowerPoint, Aeries, Truancy Hunter, CalPADS, or California Longitudinal Pupil Achievement Data System) In-person and computer-based presentation skills, software, methods, and techniques Telephone techniques and etiquette Correct English usage, grammar, spelling, punctuation, and vocabulary Interpersonal skills using tact, patience, and courtesy Report writing methods and techniques Skills and Abilities to: Serve as a bilingual liaison between administrators, personnel, parents, and the community related to attendance Read, write, translate, and interpret English and a designated second language Prepare and maintain accurate student attendance records Submit reports for local, County, State, and other attendance data purposes Perform timely and accurate accounting clerical work involving independent judgment and requiring speed and accuracy Type/keyboard and enter data accurately at an acceptable rate of speed Establish and maintain cooperative and effective working relationships with a diverse range of people Operate a variety of office equipment Communicate effectively, both orally and in writing in English and a designated second language Conduct training sessions, make presentations, and lead discussions with small groups of employees and others regarding attendance policies, procedures, and regulations Meet schedules and timelines Operate a computer terminal to enter data, maintain records and generate reports Learn new or updated computer systems/programs to apply to current work. Communicate using patience and courtesy in a manner that reflects positively on the organization Actively participate in meeting District goals and outcomes Apply integrity and trust in all situations Learn district organization, operations, procedures, policies, objectives, and goals RESPONSIBILITY: Responsibilities include working under limited supervision following standardized practices and/or methods; providing information and /or advising others; and operating within a defined budget. Utilization of some resource from other work units is often required to perform the job's functions. There is a continual opportunity to affect the organization's services. Employment Standards/Minimum Qualifications ( At time of application and in addition to the Knowledge, Skills, and Abilities listed above .) EDUCATION REQUIRED: Bachelor’s degree with a major in sociology, psychology, social work, business or related field from an accredited college or university. An Associate’s degree plus an additional two years of qualifying experience may be substituted for the Bachelor’s degree requirement. EXPERIENCE REQUIRED: Two (2) years of responsible experience working in one of the following: social services program, community agency, or a school district, which included working with at risk children with attendance concerns. LICENSE(S) REQUIRED: Certified Bilingual Proficiency in a Second Language Valid, current California Driver’s License to drive personal vehicle to various District sites for meetings and supporting site staff and to attend conferences, workshops, seminars, and trainings outside of the District. CERTIFICATIONS AND TESTING REQUIRED: Pass the District’s applicable proficiency exam for the job class with a satisfactory score After offer of employment, obtain: Criminal Justice and FBI Fingerprint Clearance Negative TB test result plus periodic post-employment retest as required (currently every four years) Pre-employment physical exam B through District’s provider SALARY SCHEDULE: Classified Salary Range: 36 Work Calendar: 261 Days Work Location: Student Services Department Work Hours: 8:00 am - 5:00 pm Examination Process Materials Required:* 1. Completed application 2. Copy of official college transcript indicating the c ompletion of a Bachelor's degree OR Associate's degree in sociology, psychology, social work, business or related field from an accredited college or university 3. Resume *PC RULES 5.2.1.2 -5.2.1.2 - In-house employees will have first consideration for the position. If sufficient candidates are not available to complete the three ranks, the Personnel Commission will move to include outside candidates. The examination process will include screening to ensure applications are complete and meet all minimum qualifications. No additional information will be accepted from applicants once the application has been submitted. Only the most qualified applicants who pass the minimum qualifications review will be invited to the examination process. The examination process will include a Spanish Bilingual Skills Test (pass/fail). Those achieving a passing score on the Spanish Bilingual Skills Test will be invited to the competency assessment (50% weight). Those achieving a passing score on the competency assessment will be invited to the oral interview assessment (50% weight) . Those candidates achieving a passing overall score of 70% out of 100% on both assessments will be placed on the Eligibility List. The Eligibility List is valid for one (1) year from the certified date. The top three (3) ranks will be forwarded to the Hiring Authority for final interview and selection. INITIAL TESTING TENTATIVELY SCHEDULED AS FOLLOWS: SPANISH BILINGUAL SKILLS TEST (PASS/FAIL): SEPTEMBER 12, 2024 COMPETENCY ASSESSMENT: SEPTEMBER 20, 2024 ORAL INTERVIEW ASSESSMENT: OCTOBER 2, 2024 PASSING THE EXAMINATION AND BEING PLACED ON THE ELIGIBILITY LIST DOES NOT GUARANTEE AN OFFER OF EMPLOYMENT To move forward in the selection process, you must complete an online application through this website. Resumes may be uploaded but cannot be used in place of a completed application. SUBMISSION OF APPLICATION: ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS. When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information of your supervisors. The experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The examination process/examination date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the email address listed on your application. If you have any questions regarding the recruitment process, please contact Personnel Specialist Alejandra Venegas-Chaves at (559) 675-4500 Ext 294 or email alejandravenegaschav@maderausd.org . ACCOMMODATIONS: Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Madera Unified School District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process. The Governing Board desires to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with the law. The Board prohibits district employees from discriminating against or harassing any other district employees and job applicant on the basis of the person's actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation. The following person is designated as the Title IX Coordinator: Prince Marshall Executive Director of Student and Family Support Services 1820 Howard Road, Madera, CA 93637 559-416-5826 Full-time permanent positions (more than 4 hrs/per day) provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents. For a detailed list of benefits, visit our website links below. https://www.madera.k12.ca.us/Page/9901 Closing Date/Time: 9/9/2024 4:00 PM Pacific
Department of Transportation (Caltrans) - Planning & Modal Program Management (PM²) Division
Sacramento County, California, United States
Job Description and Duties Under the direction of the Chief, Operations Support and Joint Powers Authority (JPA) Coordination Branch, the Associate Governmental Program Analyst, JPA Liaison, performs a variety of work tasks associated with the JPA and Intercity Rail Corridors, including oversight and Intercity Rail operations data analysis and reporting. The JPA liaison monitors JPA activities to ensure they are consistent with the goals of the State Rail Plan and the Interagency transfer agreements, participates in network integration activities, performs data analysis and reporting, and serves as a lead staff representative for an assigned corridor. Up to 20% travel and occasional overtime may be required. Eligibility for hire may be determined by your score on the Associate Governmental Program Analyst Exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. The Associate Governmental Program Analyst Exam is located here: https://www.calcareers.ca.gov/CalHrPublic/Exams/Bulletin.aspx?examCD=9PB04 T he Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. https://forms.office.com/g/RyK102ty4G https://youtu.be/oC9wIp8QalI Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions. You will find additional information about the job in the Duty Statement . Working Conditions This position is located in Sacramento, Sacramento County. This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate. Minimum Requirements You will find the Minimum Requirements in the Class Specification. ASSOCIATE GOVERNMENTAL PROGRAM ANALYST Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-446206 Position #(s): 900-075-5393-XXX Working Title: ICR Corridor Oversight and JPA Liaison Classification: ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $5,855.00 - $7,327.00 A # of Positions: Multiple Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Department Information Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment. Caltrans Vision: A brighter future for all through a world-class transportation network. The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity. Department Website: www.dot.ca.gov Frequently Asked Questions for an Applicant: http://dot.ca.gov/jobs/docs/faq-ct-applicants-081617.pdf Director’s EEO Policy : https://dot.ca.gov/programs/equal-employment-opportunity Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity Special Requirements Possession of a valid driver’s license is required when operating a state owned or leased vehicle. Education: If using education to meet minimum qualifications, unofficial transcripts must be submitted with application. Resume and a Cover Letter are required. Statement of Qualifications (SOQ) is a discussion of how an applicant's education, training, experience, and skills meet the criteria in the duty statement and qualify the applicant for the position. Please include a 1-2 pages, 12-point font, SOQ that describes your experience as it relates to this position/duty statement. Resumes and cover letters will not take the place of the SOQ. Failure to include and complete the SOQ may result in disqualification for interview. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Here is a list of evaluation agencies: https://www.naces.org/members . Please redact birthdates and social security numbers. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 9/3/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Transportation Attn: Caltrans DHR Contact Examination & Recruitment Services MS-86 P O Box 168036 Sacramento , CA 95816-8036 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Transportation Caltrans DHR Contact Certification Services MS-90 P O Box 168036 Sacramento , CA 95816-8036 Closed on weekends and State holidays. 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications - Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Strong written and analytical skills The ability to use Microsoft Office Software, including Excel to create spreadsheets, graphs, and reports. Experience with contract management, public affairs, intercity passenger rail, conducting business with Amtrak, railroads, contractors, consultants and other government agencies is highly desirable. The ability to work independently and as part of a team, possess excellent written and communication skills, and to work under deadline pressure. The ability to apply critical thinking and logic to complex and difficult operational and statistical problems. The ability to develop efficient methods for organizing and completing work. The ability to interpret instruction from various sources, develop alternatives and solutions in order to recommend effective courses of action, and the ability to complete assignments clearly, concisely and on time. Benefits Click HERE to view the Benefits Summary for Civil Service Employees in the State of California. Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Human Resources Contact: Esther Prichard (916) 698-3618 Esther.Prichard@dot.ca.gov Hiring Unit Contact: Alison Grimes (916) 617-0260 alison.grimes@dot.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Caltrans EEO Office (844) 368-3367 Ask.eeo@dot.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Important Application Instructions: Title: Important Applications Instructions: The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-446206), PARF# 75-5-023 and title of the position (Associate Governmental Program Analyst) must be included on the STD. 678 form. Electronic applications through your CalCareers account are highly recommended and encouraged. Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position. NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 9/3/2024
Aug 23, 2024
Full Time
Job Description and Duties Under the direction of the Chief, Operations Support and Joint Powers Authority (JPA) Coordination Branch, the Associate Governmental Program Analyst, JPA Liaison, performs a variety of work tasks associated with the JPA and Intercity Rail Corridors, including oversight and Intercity Rail operations data analysis and reporting. The JPA liaison monitors JPA activities to ensure they are consistent with the goals of the State Rail Plan and the Interagency transfer agreements, participates in network integration activities, performs data analysis and reporting, and serves as a lead staff representative for an assigned corridor. Up to 20% travel and occasional overtime may be required. Eligibility for hire may be determined by your score on the Associate Governmental Program Analyst Exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. The Associate Governmental Program Analyst Exam is located here: https://www.calcareers.ca.gov/CalHrPublic/Exams/Bulletin.aspx?examCD=9PB04 T he Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. https://forms.office.com/g/RyK102ty4G https://youtu.be/oC9wIp8QalI Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions. You will find additional information about the job in the Duty Statement . Working Conditions This position is located in Sacramento, Sacramento County. This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate. Minimum Requirements You will find the Minimum Requirements in the Class Specification. ASSOCIATE GOVERNMENTAL PROGRAM ANALYST Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-446206 Position #(s): 900-075-5393-XXX Working Title: ICR Corridor Oversight and JPA Liaison Classification: ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $5,855.00 - $7,327.00 A # of Positions: Multiple Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Department Information Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment. Caltrans Vision: A brighter future for all through a world-class transportation network. The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity. Department Website: www.dot.ca.gov Frequently Asked Questions for an Applicant: http://dot.ca.gov/jobs/docs/faq-ct-applicants-081617.pdf Director’s EEO Policy : https://dot.ca.gov/programs/equal-employment-opportunity Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity Special Requirements Possession of a valid driver’s license is required when operating a state owned or leased vehicle. Education: If using education to meet minimum qualifications, unofficial transcripts must be submitted with application. Resume and a Cover Letter are required. Statement of Qualifications (SOQ) is a discussion of how an applicant's education, training, experience, and skills meet the criteria in the duty statement and qualify the applicant for the position. Please include a 1-2 pages, 12-point font, SOQ that describes your experience as it relates to this position/duty statement. Resumes and cover letters will not take the place of the SOQ. Failure to include and complete the SOQ may result in disqualification for interview. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Here is a list of evaluation agencies: https://www.naces.org/members . Please redact birthdates and social security numbers. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 9/3/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Transportation Attn: Caltrans DHR Contact Examination & Recruitment Services MS-86 P O Box 168036 Sacramento , CA 95816-8036 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Transportation Caltrans DHR Contact Certification Services MS-90 P O Box 168036 Sacramento , CA 95816-8036 Closed on weekends and State holidays. 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications - Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Strong written and analytical skills The ability to use Microsoft Office Software, including Excel to create spreadsheets, graphs, and reports. Experience with contract management, public affairs, intercity passenger rail, conducting business with Amtrak, railroads, contractors, consultants and other government agencies is highly desirable. The ability to work independently and as part of a team, possess excellent written and communication skills, and to work under deadline pressure. The ability to apply critical thinking and logic to complex and difficult operational and statistical problems. The ability to develop efficient methods for organizing and completing work. The ability to interpret instruction from various sources, develop alternatives and solutions in order to recommend effective courses of action, and the ability to complete assignments clearly, concisely and on time. Benefits Click HERE to view the Benefits Summary for Civil Service Employees in the State of California. Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Human Resources Contact: Esther Prichard (916) 698-3618 Esther.Prichard@dot.ca.gov Hiring Unit Contact: Alison Grimes (916) 617-0260 alison.grimes@dot.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Caltrans EEO Office (844) 368-3367 Ask.eeo@dot.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Important Application Instructions: Title: Important Applications Instructions: The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-446206), PARF# 75-5-023 and title of the position (Associate Governmental Program Analyst) must be included on the STD. 678 form. Electronic applications through your CalCareers account are highly recommended and encouraged. Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position. NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 9/3/2024
CITY OF MINNEAPOLIS
Minneapolis, Minnesota, United States
Position Description Act as a strategic business partner and change agent in advising management in designated operating units on aligning business objectives with employee and management goals. Assist leadership developing and maintaining a productive, focused City culture through the engagement, care and growth of its human capital resources. Advise leadership, supervisors, managers and employees on policies and procedures that direct and govern the employment relationship. Serve as a consultant to all levels of employees on a variety of human resource initiatives and topics seeking to develop and implement integrated solutions on human resources related issues to foster enterprise success. Work Location This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office. Job Duties and Responsibilities Employee Relations Administration and Guidance Provide day-to-day performance management guidance on human capital matters to all levels of management including but not limited (coaching, counseling, career development, progressive discipline and disciplinary actions up to and including separation of employment). Provide recommendations for employee disciplinary issues. Provide consultation to employees and management on complex employee issues including but not limited to allegations of misconduct, reasonable suspicion drug and alcohol testing, fitness for duty examinations, ADA accommodation requests, leave of absence inquiries, investigative procedures, identifying legal risks associated with actions or non-action, etc. Lead investigations into allegations of misconduct and/or violations of the ethics code of the City of Minneapolis and report back to the Ethics Officer on results of the investigation. Compare and evaluate possible courses of conduct and decide after the various possibilities have been considered, and act or put forward a recommendation. Policy and Procedure Administration and Guidance Consult with management to provide ongoing strategic HR guidance in the areas of succession planning, organizational design and development, team effectiveness, change management, leadership development, employee engagement and other related areas. Provide Human Resources policy, collective bargaining agreement guidance and interpretation to all employees. Ensure compliance with and maintain knowledge of legal requirements related to day-to-day management of employees, reducing legal risks and ensuring regulatory compliance. Partner with legal department as needed/required. Assure employee privacy is maintained by being knowledgeable and following HIPAA privacy, security regulations and state and federal data privacy regulations, and maintain confidentiality. Leads the interactive process conversations with employees, evaluating potential accommodations and solutions to meet employees’ needs for assigned business unit. Formulate, affect, interpret, or implement management policy/procedure. Workforce Solutions Provide business unit leaders with workforce analytics to drive business decisions that impact human capital resource including but not limited to, recruitment and selection, retention of employees, removing barriers to employment in order to attract and retain employees who represent the community. Oversee and ensure proper and fairness of staffing and selection process in accordance to Civil Service Rules, laws and regulations. Support succession plans for key talents and key job positions and plan for key departures in order to provide knowledge transfer. Human Resource Operations Serve as a liaison to all other divisions within Human Resources for assigned business units. Serve as a representative of management on labor relations negotiating teams, in grievance processes, in civil service appeals, and other similar forums. Serve as a liaison between the assigned business units and the FMLA Administrator in analyzing, tracking and following up on employees’ leaves of absences. Prepare a variety of reports by collecting, analyzing, and summarizing data and trends. Manage client expectations by communicating project status and issues; resolving concerns; analyzing time and cost issues; preparing reports. Develop integrated solutions, communicating needs proactively with HR department and business management, and deliver excellent customer service. Provide data to HRTS team and HRIS reps in order to ensure timely updates in HRIS for employee changes. Represent the organization in handling complaints, arbitrating disputes or resolving grievances, appealing decisions, and/or in lawsuits. Participate in legal proceeding (I.e. participating in mediations, depositions and serving as witness in court on behalf of the City of Minneapolis), as required. Oversee timely updates and accuracy of employee personnel and medical files. Respond to all Human Resource or employee related data requests for information in assigned customer departments. Write/Prepare letter of agreements between the City and bargaining units for Director of Labor Relations as it pertains to certain employment actions such as, probation extension, redlining salary, temporary work extensions, etc. Partner with City Attorney to prepare responses to legal inquiries, including but not limited civil right and EEOC claims, etc. Participate/Represent HR on City or departmental committees Partner with outside vendors/organizations to drive and accomplish strategic goals of Human Resources and/or business units. Oversee and manage the performance appraisal process to assigned business units. Change Management As a strategic business partner, advising employees, supervisors, managers and department heads and other executive leaders in assigned business units, on aligning business objectives with employee and management goals, and serving as a consultant to all levels of employees on a variety of human resource initiatives and topics. Formulate partnerships across HR and in the business units assigned to facilitate the delivery of value added advice to management and employees that reflect the business objectives of the City. Challenge the organizational structure of the internal assigned unit and propose changes. Act as change agent and performance improvement driver and provoke positive changes in people management. Enhance department and organization reputation by accepting ownership for decisions and accomplishing new and different requests. Diversity, Equity and Inclusion Provide quality services in a work environment reflecting teamwork, mutual respect, inclusion and equity. Lead, promote and participate in City and/or departmental diversity, equity and inclusion initiatives. Partner with assigned departments in compliance and supporting workforce equity, diversity and inclusion objectives so that equal opportunity is ensured for all current and prospective employees and all employees are treated with sensitivity and dignity with respect to their particular cultural values and individual differences. Training and Development Identify training needs for assigned business units and individual leadership coaching needs. Collaborate with HR partners to develop and deliver targeted and valid training programs in a variety of topics and participate in the evaluation and monitoring the success of training programs. Deliver and facilitate training to City employees at all levels. Business Partner Conduct and/or participate in regular meetings with respective business unit leaders. Participate in planning long- and short-term business objectives Provide excellent customer service, suggestions, and solutions to customers and their business problems and needs. Work closely with management and employees to improve work, engagement and morale. Act as a strategic business partner to departments and contribute to planning for annual budgets, Results Minneapolis presentations, and in communications with Council/ the Mayor. Maintain job knowledge, including knowledge of clients' business and operation needs, by proactively seeking information, participation in educational opportunities, reading professional publications, networking, and by participation in professional organizations. In partnership with business partner, develop effective onboarding programs for newly hired employees of all levels, including executive leadership. Team Leadership and Management Recruit, lead, manage, train, supervise, recognize, and develop department staff and direct reports to achieve established objectives. Other Provide support to employees and supervisors while employees are out on a leave of absence, Worker’s Compensation, or other types of leave. Analyze trends in collaboration with Worker’s Compensation and other data in order to provide solutions to employees’ injuries or illnesses. WORKING CONDITIONS Normal office environment. Required Qualifications Minimum Education Bachelor's Degree in Human Resources or related area of study. Minimum Experience Five years of related experience providing strategic performing operational support, recruiting, handling complex employee relations, training and organization development and/or similar job duties as described above. Must have experience working with multiple business lines/units. Must have prior experience in managing human resources activities for an organization and the ability to work both up and across organizations to accomplish objectives. Reasoning and problem-solving skills. Preferred Qualifications At least one year of supervisory experience. Experience working in a public sector and union environment. PHR, SPHR, or IPMA-CP/SCP certification, preferably within one year. Selection Process The selection process will consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process. Background Check The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position. Union Representation This position is non-represented by a collective bargaining agreement. Eligible List Statement The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire two months after it has been established. Interview Selection The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position. Knowledge, Skills and Abilities Strong HR Knowledge Knowledge of multiple human resource disciplines including, but not limited to: compensation and classification practices, organizational design, employee and union relations, ADA, diversity and inclusion and equity efforts, performance management, interpersonal communication, conflict resolution, Federal, State and Municipal respective employment laws. Considerable knowledge of and the ability to apply laws and current best practices relative to human resources management. Excellent Customer Focus Excellent consulting skills, and the ability to identify and anticipate client needs, and make recommendations for implementation. Good perspective of client's business and operation needs: and an understanding of customer Department business functions, including an effective level of business literacy about each assigned business unit's financial position, its strategic plans, and its culture. Excellent interpersonal, analytical, creative, and negotiations skills, and ability to build strong and trusting relationships to facilitate achieving results. Self-direction and motivational skills. Demonstrated Organizational and Prioritization Skills Strong organizational and project management skills. Ability to initiate and prioritize multiple projects and programs. Ability to multi-task, and deal with competing priorities. Communicates Effectively Strong written, oral communication and presentation skills. Manages Complexity and Quality Decisions Strong conflict management skills. Able to manage complexity, work under pressure and maintain professional composure. Good decision making and problem-solving skills. Culturally Agile Leader Strong multi-cultural skills and ability to communicate with all levels and employees in the organization. Demonstrated ability to work with people of diverse backgrounds, cultures, and perspectives. Administration Good knowledge of Microsoft Office Suite. Benefits Summary Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the benefits page . New 12 weeks of paid parental leave City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child. Insurance Health insurance Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica. Dental insurance The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees. Benefits Paid time off Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements . Retirement City employees earn a pension and may choose to participate in additional retirement savings programs. Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits. Deferred compensation : Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS). Transportation Eligible City employees may choose to participate in the following transportation programs: Metropass: The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price. Parking or Van Pool: The City of Minneapolis Transportation Benefits Plan gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars. Learning and development To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees. Other perks Employees can also take advantage of optional life insurance, flexible spending accounts, the Employee Assistance Program , health club discounts and more. Closing Date/Time: 9/4/2024 11:59 PM Central
Aug 23, 2024
Full Time
Position Description Act as a strategic business partner and change agent in advising management in designated operating units on aligning business objectives with employee and management goals. Assist leadership developing and maintaining a productive, focused City culture through the engagement, care and growth of its human capital resources. Advise leadership, supervisors, managers and employees on policies and procedures that direct and govern the employment relationship. Serve as a consultant to all levels of employees on a variety of human resource initiatives and topics seeking to develop and implement integrated solutions on human resources related issues to foster enterprise success. Work Location This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office. Job Duties and Responsibilities Employee Relations Administration and Guidance Provide day-to-day performance management guidance on human capital matters to all levels of management including but not limited (coaching, counseling, career development, progressive discipline and disciplinary actions up to and including separation of employment). Provide recommendations for employee disciplinary issues. Provide consultation to employees and management on complex employee issues including but not limited to allegations of misconduct, reasonable suspicion drug and alcohol testing, fitness for duty examinations, ADA accommodation requests, leave of absence inquiries, investigative procedures, identifying legal risks associated with actions or non-action, etc. Lead investigations into allegations of misconduct and/or violations of the ethics code of the City of Minneapolis and report back to the Ethics Officer on results of the investigation. Compare and evaluate possible courses of conduct and decide after the various possibilities have been considered, and act or put forward a recommendation. Policy and Procedure Administration and Guidance Consult with management to provide ongoing strategic HR guidance in the areas of succession planning, organizational design and development, team effectiveness, change management, leadership development, employee engagement and other related areas. Provide Human Resources policy, collective bargaining agreement guidance and interpretation to all employees. Ensure compliance with and maintain knowledge of legal requirements related to day-to-day management of employees, reducing legal risks and ensuring regulatory compliance. Partner with legal department as needed/required. Assure employee privacy is maintained by being knowledgeable and following HIPAA privacy, security regulations and state and federal data privacy regulations, and maintain confidentiality. Leads the interactive process conversations with employees, evaluating potential accommodations and solutions to meet employees’ needs for assigned business unit. Formulate, affect, interpret, or implement management policy/procedure. Workforce Solutions Provide business unit leaders with workforce analytics to drive business decisions that impact human capital resource including but not limited to, recruitment and selection, retention of employees, removing barriers to employment in order to attract and retain employees who represent the community. Oversee and ensure proper and fairness of staffing and selection process in accordance to Civil Service Rules, laws and regulations. Support succession plans for key talents and key job positions and plan for key departures in order to provide knowledge transfer. Human Resource Operations Serve as a liaison to all other divisions within Human Resources for assigned business units. Serve as a representative of management on labor relations negotiating teams, in grievance processes, in civil service appeals, and other similar forums. Serve as a liaison between the assigned business units and the FMLA Administrator in analyzing, tracking and following up on employees’ leaves of absences. Prepare a variety of reports by collecting, analyzing, and summarizing data and trends. Manage client expectations by communicating project status and issues; resolving concerns; analyzing time and cost issues; preparing reports. Develop integrated solutions, communicating needs proactively with HR department and business management, and deliver excellent customer service. Provide data to HRTS team and HRIS reps in order to ensure timely updates in HRIS for employee changes. Represent the organization in handling complaints, arbitrating disputes or resolving grievances, appealing decisions, and/or in lawsuits. Participate in legal proceeding (I.e. participating in mediations, depositions and serving as witness in court on behalf of the City of Minneapolis), as required. Oversee timely updates and accuracy of employee personnel and medical files. Respond to all Human Resource or employee related data requests for information in assigned customer departments. Write/Prepare letter of agreements between the City and bargaining units for Director of Labor Relations as it pertains to certain employment actions such as, probation extension, redlining salary, temporary work extensions, etc. Partner with City Attorney to prepare responses to legal inquiries, including but not limited civil right and EEOC claims, etc. Participate/Represent HR on City or departmental committees Partner with outside vendors/organizations to drive and accomplish strategic goals of Human Resources and/or business units. Oversee and manage the performance appraisal process to assigned business units. Change Management As a strategic business partner, advising employees, supervisors, managers and department heads and other executive leaders in assigned business units, on aligning business objectives with employee and management goals, and serving as a consultant to all levels of employees on a variety of human resource initiatives and topics. Formulate partnerships across HR and in the business units assigned to facilitate the delivery of value added advice to management and employees that reflect the business objectives of the City. Challenge the organizational structure of the internal assigned unit and propose changes. Act as change agent and performance improvement driver and provoke positive changes in people management. Enhance department and organization reputation by accepting ownership for decisions and accomplishing new and different requests. Diversity, Equity and Inclusion Provide quality services in a work environment reflecting teamwork, mutual respect, inclusion and equity. Lead, promote and participate in City and/or departmental diversity, equity and inclusion initiatives. Partner with assigned departments in compliance and supporting workforce equity, diversity and inclusion objectives so that equal opportunity is ensured for all current and prospective employees and all employees are treated with sensitivity and dignity with respect to their particular cultural values and individual differences. Training and Development Identify training needs for assigned business units and individual leadership coaching needs. Collaborate with HR partners to develop and deliver targeted and valid training programs in a variety of topics and participate in the evaluation and monitoring the success of training programs. Deliver and facilitate training to City employees at all levels. Business Partner Conduct and/or participate in regular meetings with respective business unit leaders. Participate in planning long- and short-term business objectives Provide excellent customer service, suggestions, and solutions to customers and their business problems and needs. Work closely with management and employees to improve work, engagement and morale. Act as a strategic business partner to departments and contribute to planning for annual budgets, Results Minneapolis presentations, and in communications with Council/ the Mayor. Maintain job knowledge, including knowledge of clients' business and operation needs, by proactively seeking information, participation in educational opportunities, reading professional publications, networking, and by participation in professional organizations. In partnership with business partner, develop effective onboarding programs for newly hired employees of all levels, including executive leadership. Team Leadership and Management Recruit, lead, manage, train, supervise, recognize, and develop department staff and direct reports to achieve established objectives. Other Provide support to employees and supervisors while employees are out on a leave of absence, Worker’s Compensation, or other types of leave. Analyze trends in collaboration with Worker’s Compensation and other data in order to provide solutions to employees’ injuries or illnesses. WORKING CONDITIONS Normal office environment. Required Qualifications Minimum Education Bachelor's Degree in Human Resources or related area of study. Minimum Experience Five years of related experience providing strategic performing operational support, recruiting, handling complex employee relations, training and organization development and/or similar job duties as described above. Must have experience working with multiple business lines/units. Must have prior experience in managing human resources activities for an organization and the ability to work both up and across organizations to accomplish objectives. Reasoning and problem-solving skills. Preferred Qualifications At least one year of supervisory experience. Experience working in a public sector and union environment. PHR, SPHR, or IPMA-CP/SCP certification, preferably within one year. Selection Process The selection process will consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process. Background Check The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position. Union Representation This position is non-represented by a collective bargaining agreement. Eligible List Statement The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire two months after it has been established. Interview Selection The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position. Knowledge, Skills and Abilities Strong HR Knowledge Knowledge of multiple human resource disciplines including, but not limited to: compensation and classification practices, organizational design, employee and union relations, ADA, diversity and inclusion and equity efforts, performance management, interpersonal communication, conflict resolution, Federal, State and Municipal respective employment laws. Considerable knowledge of and the ability to apply laws and current best practices relative to human resources management. Excellent Customer Focus Excellent consulting skills, and the ability to identify and anticipate client needs, and make recommendations for implementation. Good perspective of client's business and operation needs: and an understanding of customer Department business functions, including an effective level of business literacy about each assigned business unit's financial position, its strategic plans, and its culture. Excellent interpersonal, analytical, creative, and negotiations skills, and ability to build strong and trusting relationships to facilitate achieving results. Self-direction and motivational skills. Demonstrated Organizational and Prioritization Skills Strong organizational and project management skills. Ability to initiate and prioritize multiple projects and programs. Ability to multi-task, and deal with competing priorities. Communicates Effectively Strong written, oral communication and presentation skills. Manages Complexity and Quality Decisions Strong conflict management skills. Able to manage complexity, work under pressure and maintain professional composure. Good decision making and problem-solving skills. Culturally Agile Leader Strong multi-cultural skills and ability to communicate with all levels and employees in the organization. Demonstrated ability to work with people of diverse backgrounds, cultures, and perspectives. Administration Good knowledge of Microsoft Office Suite. Benefits Summary Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the benefits page . New 12 weeks of paid parental leave City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child. Insurance Health insurance Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica. Dental insurance The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees. Benefits Paid time off Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements . Retirement City employees earn a pension and may choose to participate in additional retirement savings programs. Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits. Deferred compensation : Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS). Transportation Eligible City employees may choose to participate in the following transportation programs: Metropass: The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price. Parking or Van Pool: The City of Minneapolis Transportation Benefits Plan gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars. Learning and development To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees. Other perks Employees can also take advantage of optional life insurance, flexible spending accounts, the Employee Assistance Program , health club discounts and more. Closing Date/Time: 9/4/2024 11:59 PM Central
City of Santa Monica
City of Santa Monica, California, United States
Job Summary Serves as a strategic partner responsible for understanding and meeting business requirements. Analyzes business processes and workflows, and improves efficiency through automation and streamlined operations. Serves as a liaison to various City departments, providing consulting on reactive, proactive, and enhancement support services with primary focus on customer satisfaction. Representative Duties Provides technical support and acts as a technology liaison and subject matter expert in support of business specific systems. Collects, analyzes, and documents business requirements for process and customer experience improvements. Defines end-to-end use cases and user stories. Conducts research on emerging information technology products and services to support business needs. Participates in development of technology roadmaps based on business. Establishes and manages relationships and agreements with external service providers. Designs, implements, tests, and supports business software systems and applications. Configures, maintains and updates applicable hardware and software systems, as needed. Monitors activities that support all system setups, configurations, upgrades, and modifications for business software applications per established standards. Implements process and system change activities in adherence to all Department policies and procedures focusing on enhancing system security, reliability, and availability. Monitors, measures and provides feedback on process and system performance. Identifies meaningful KPIs to drive performance improvements and validate services are meeting service level agreements. Documents process workflows, system support materials, knowledge articles, and support self-service capabilities through the Service Portal. Assists with providing individual or group training on business software applications, policies, and procedures, including development of training and procedural guides for end users. Communicates and coordinates during major incidents impacting departments. Adheres to major incident management process and escalation requirements and post-mortem incident reviews and root cause problem identification. Responds to periodic after-hours calls and emails to address critical systems outages both in-person and via phone. Performs related duties as assigned. Requirements Knowledge of: Business Processes and customer experience facilitation techniques including: Lean IT, Voice of the Customer, and Journey Mapping. ITIL and the entire IT Service Delivery lifecycle. Project and program management principles and best practices. Software delivery life-cycle methodologies including Agile, SCRUM, and Kanban. Software system configuration, maintenance, administration, analysis, and problem resolution best practices. ERP, BPM, CRM, and BI tools. SOAP, WSDL, XML, and other key protocols. Database access tools including SQL. Ability to: Prepare complex reports using Crystal Reports and Microsoft SQL. Install and maintain software systems. Become proficient in new software applications. Document technical information and user procedures. Provide training and instruction on various computer applications. Negotiate contracts and monitor the work of project consultants. Develop Request for Proposals, Request for Information, and Request for Quotes. Develop and author staff reports. Conduct research and make recommendations on technology. Establish and maintain effective and cooperative working relationships with City employees and the general public. Communicate effectively both orally and in writing. Provide effective customer service. Skill in: Project management and implementation of information systems. Computer hardware and software configuration, maintenance, and problem resolution. Education, Training and Experience : Graduation from an accredited college or university with a Bachelor's degree in Computer Science, Management Information Systems or a closely related field . Four years of recent, paid work experience implementing and maintaining software-based business application systems and automating business processes. Experience coordinating, training or providing general supervision to others is desirable. Experience in the administration of systems serving public agencies or the general public is desirable. Licenses and Certificates: ITIL Foundations Certification is desirable. PMP Certification or equivalent project management training is desirable. Possession of a valid Class C driver license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Supplemental Information How to Apply: Applicants must submit a completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process. If you would like for your education to be considered, you must attach a copy of your college level transcripts or diploma to your online application. Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts. All materials must be received in the Human Resources Department no later than the filing deadline. Failure to do so may result in your application being evaluated without the education being considered. Selection Process: All applicants must submit clear, concise and complete information regarding your work history and qualifications for the position. All applications will be reviewed and only those applicants determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Testing may consist of a combination of any of the following and is subject to change as needs dictate: Training and Experience Evaluation - 100% Oral Interview Note: Applicants must have completed an initial probationary period by the filing date and have permanent status with the City of Santa Monica. If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position. Note: Internal staff who submit transfer applications must notify the analyst in charge of the recruitment, via email, upon submission of their transfer application. Background Investigation: Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation. Inclusion & Diversity Statement The City of Santa Monica is a progressive, inclusive and culturally rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact. The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us! Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only). Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination. The City's liberal fringe benefits for full-time employment include sick leave, holiday and vacation pay, the Public Employees Retirement System, medical, dental and vision insurance, credit union, deferred compensation, tuition reimbursement, Dependent Care Assistance Plan and Marine Park Childcare Center. Closing Date/Time: 9/5/2024 5:30 PM Pacific
Aug 13, 2024
Full Time
Job Summary Serves as a strategic partner responsible for understanding and meeting business requirements. Analyzes business processes and workflows, and improves efficiency through automation and streamlined operations. Serves as a liaison to various City departments, providing consulting on reactive, proactive, and enhancement support services with primary focus on customer satisfaction. Representative Duties Provides technical support and acts as a technology liaison and subject matter expert in support of business specific systems. Collects, analyzes, and documents business requirements for process and customer experience improvements. Defines end-to-end use cases and user stories. Conducts research on emerging information technology products and services to support business needs. Participates in development of technology roadmaps based on business. Establishes and manages relationships and agreements with external service providers. Designs, implements, tests, and supports business software systems and applications. Configures, maintains and updates applicable hardware and software systems, as needed. Monitors activities that support all system setups, configurations, upgrades, and modifications for business software applications per established standards. Implements process and system change activities in adherence to all Department policies and procedures focusing on enhancing system security, reliability, and availability. Monitors, measures and provides feedback on process and system performance. Identifies meaningful KPIs to drive performance improvements and validate services are meeting service level agreements. Documents process workflows, system support materials, knowledge articles, and support self-service capabilities through the Service Portal. Assists with providing individual or group training on business software applications, policies, and procedures, including development of training and procedural guides for end users. Communicates and coordinates during major incidents impacting departments. Adheres to major incident management process and escalation requirements and post-mortem incident reviews and root cause problem identification. Responds to periodic after-hours calls and emails to address critical systems outages both in-person and via phone. Performs related duties as assigned. Requirements Knowledge of: Business Processes and customer experience facilitation techniques including: Lean IT, Voice of the Customer, and Journey Mapping. ITIL and the entire IT Service Delivery lifecycle. Project and program management principles and best practices. Software delivery life-cycle methodologies including Agile, SCRUM, and Kanban. Software system configuration, maintenance, administration, analysis, and problem resolution best practices. ERP, BPM, CRM, and BI tools. SOAP, WSDL, XML, and other key protocols. Database access tools including SQL. Ability to: Prepare complex reports using Crystal Reports and Microsoft SQL. Install and maintain software systems. Become proficient in new software applications. Document technical information and user procedures. Provide training and instruction on various computer applications. Negotiate contracts and monitor the work of project consultants. Develop Request for Proposals, Request for Information, and Request for Quotes. Develop and author staff reports. Conduct research and make recommendations on technology. Establish and maintain effective and cooperative working relationships with City employees and the general public. Communicate effectively both orally and in writing. Provide effective customer service. Skill in: Project management and implementation of information systems. Computer hardware and software configuration, maintenance, and problem resolution. Education, Training and Experience : Graduation from an accredited college or university with a Bachelor's degree in Computer Science, Management Information Systems or a closely related field . Four years of recent, paid work experience implementing and maintaining software-based business application systems and automating business processes. Experience coordinating, training or providing general supervision to others is desirable. Experience in the administration of systems serving public agencies or the general public is desirable. Licenses and Certificates: ITIL Foundations Certification is desirable. PMP Certification or equivalent project management training is desirable. Possession of a valid Class C driver license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Supplemental Information How to Apply: Applicants must submit a completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process. If you would like for your education to be considered, you must attach a copy of your college level transcripts or diploma to your online application. Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts. All materials must be received in the Human Resources Department no later than the filing deadline. Failure to do so may result in your application being evaluated without the education being considered. Selection Process: All applicants must submit clear, concise and complete information regarding your work history and qualifications for the position. All applications will be reviewed and only those applicants determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Testing may consist of a combination of any of the following and is subject to change as needs dictate: Training and Experience Evaluation - 100% Oral Interview Note: Applicants must have completed an initial probationary period by the filing date and have permanent status with the City of Santa Monica. If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position. Note: Internal staff who submit transfer applications must notify the analyst in charge of the recruitment, via email, upon submission of their transfer application. Background Investigation: Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation. Inclusion & Diversity Statement The City of Santa Monica is a progressive, inclusive and culturally rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact. The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us! Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only). Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination. The City's liberal fringe benefits for full-time employment include sick leave, holiday and vacation pay, the Public Employees Retirement System, medical, dental and vision insurance, credit union, deferred compensation, tuition reimbursement, Dependent Care Assistance Plan and Marine Park Childcare Center. Closing Date/Time: 9/5/2024 5:30 PM Pacific
California State University, Chico
400 West 1st Street, Chico, CA 95929, USA
Our Commitment to Equity, Diversity, and Inclusion: California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system which educates the most ethnically, economically, and academically diverse student body in the nation. The University enrolls over 13,000 students, with over half identifying as first-generation college students. Chico State is committed to recruiting outstanding candidates who reflect the intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with bilingual and/or diverse abilities are encouraged to apply. The Position: Assistant or Associate Librarian for Business and Economics Position Starts: Fall 2024 College: Meriam Library Department/School: Meriam Library Salary: Salary commensurate with education and experience. (Anticipated hiring range for Senior Assistant Librarian: $74,280-$92,000 per year. Anticipated hiring range for Associate Librarian: $85,224-$103,000 per year) Initial Review Date: 04/15/2024; complete applications received after that date may be considered. Minimum Qualifications: ALA-accredited graduate degree in Library/Information Science. Knowledge of information resources in business administration, business information systems, marketing, and economics. Demonstrated knowledge of key business terminology and applications of business information resources in professional settings. Experience teaching in an academic library or higher education setting. Teaching experience accrued as a graduate student will be considered. Effective oral, written, and interpersonal communication skills. Responsibilities: The Business and Economics Librarian will make a significant contribution to the library and to the teaching and learning environment at CSU, Chico. As a member of the Library Research, Instruction, & Outreach unit of Meriam Library, the Business and Economics Librarian is responsible for supporting the information needs of the students and faculty affiliated with CSU, Chico’s College of Business (COB) and Department of Economics. The programs in the COB include accounting, entrepreneurship & small business management, finance, human resources management, management, marketing, project management, business analytics, management information systems, operations & supply chain management, and an online MBA. The COB emphasizes applied research and instills knowledge, skills, and values for success upon graduation and in long-term career development. More information about the College may be found here: https://www.csuchico.edu/cob/index.shtml . The Business and Economics Librarian offers information literacy instruction, in-depth research consultations, and reference and research services to faculty, undergraduates, and master’s students in both face-to-face and online environments. This position will collaborate and contribute to the development, delivery, and assessment of instructional and outreach services in the Library and works in a collaborative setting to improve teaching, learning, and inclusivity at the Meriam Library. Serves as the liaison to the College of Business and the Department of Economics. Provides instruction, faculty consultation, and student research assistance for the College of Business and Department of Economics. Collaborates with faculty developing business research materials. Fosters a welcoming and inclusive environment for all library patrons. Develops shared instructional materials in a variety of formats. Pursues outreach efforts to engage the students and academic community. Engages in collection development activities in assigned subject areas. Collaborates with other information literacy and liaison librarians to develop and implement information literacy instruction. Participates in shared reference, consultation, and related research activities. Serves on library and university committees. Meets research and service requirements to attain tenure. Contribute to student success through inclusive pedagogy, research, and service to the university. Commitment to fostering an inclusive educational environment and workplace. Ability to think critically and analytically and to work in a collegial, collaborative, service-focused environment. How to Apply: Applicants must provide a current cover letter (including how you have addressed, or plan to address working with diverse student groups), a CV, and contact information of three professional references. Additional information may be requested at a later time. All applicants must apply online, applications submitted via email or in-person to the department will not be considered. The Department: The Meriam Library supports a comprehensive university curriculum at the master’s degree level and emphasizes active engagement and outreach with faculty and students. The library is a unit of Academic Affairs. Further information about the Meriam Library is available at https://library.csuchico.edu/ Job-related questions should be directed to: Patrick Newell, Hiring Committee Chair Library Administration Meriam Library California State University, Chico Chico, CA 95929-0295 pnewell@csuchico.edu Benefits Information: This position qualifies for benefits including tuition fee waiver (if eligible). California State University, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information, please visit https://www.csuchico.edu/hr/benefits/index.shtml . Additional Information: Those hired at the Associate level should expect to be hired as a probationary tenure-track employee with possible credit of up to two years served. All work must be performed within the State of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 (revised July 21, 2017) as a condition of employment. For disability-related accommodations, please call the ADA Coordinator at (530) 898-5959. All positions are contingent on funding. About Chico State: Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century. The campus is located in Northern California, 90 minutes from the state capitol, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today. Chico State is an Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status and only employ individuals authorized to work in the U.S. Advertised: Mar 01 2024 Pacific Standard Time Applications close: Closing Date/Time:
Jul 14, 2024
Our Commitment to Equity, Diversity, and Inclusion: California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system which educates the most ethnically, economically, and academically diverse student body in the nation. The University enrolls over 13,000 students, with over half identifying as first-generation college students. Chico State is committed to recruiting outstanding candidates who reflect the intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with bilingual and/or diverse abilities are encouraged to apply. The Position: Assistant or Associate Librarian for Business and Economics Position Starts: Fall 2024 College: Meriam Library Department/School: Meriam Library Salary: Salary commensurate with education and experience. (Anticipated hiring range for Senior Assistant Librarian: $74,280-$92,000 per year. Anticipated hiring range for Associate Librarian: $85,224-$103,000 per year) Initial Review Date: 04/15/2024; complete applications received after that date may be considered. Minimum Qualifications: ALA-accredited graduate degree in Library/Information Science. Knowledge of information resources in business administration, business information systems, marketing, and economics. Demonstrated knowledge of key business terminology and applications of business information resources in professional settings. Experience teaching in an academic library or higher education setting. Teaching experience accrued as a graduate student will be considered. Effective oral, written, and interpersonal communication skills. Responsibilities: The Business and Economics Librarian will make a significant contribution to the library and to the teaching and learning environment at CSU, Chico. As a member of the Library Research, Instruction, & Outreach unit of Meriam Library, the Business and Economics Librarian is responsible for supporting the information needs of the students and faculty affiliated with CSU, Chico’s College of Business (COB) and Department of Economics. The programs in the COB include accounting, entrepreneurship & small business management, finance, human resources management, management, marketing, project management, business analytics, management information systems, operations & supply chain management, and an online MBA. The COB emphasizes applied research and instills knowledge, skills, and values for success upon graduation and in long-term career development. More information about the College may be found here: https://www.csuchico.edu/cob/index.shtml . The Business and Economics Librarian offers information literacy instruction, in-depth research consultations, and reference and research services to faculty, undergraduates, and master’s students in both face-to-face and online environments. This position will collaborate and contribute to the development, delivery, and assessment of instructional and outreach services in the Library and works in a collaborative setting to improve teaching, learning, and inclusivity at the Meriam Library. Serves as the liaison to the College of Business and the Department of Economics. Provides instruction, faculty consultation, and student research assistance for the College of Business and Department of Economics. Collaborates with faculty developing business research materials. Fosters a welcoming and inclusive environment for all library patrons. Develops shared instructional materials in a variety of formats. Pursues outreach efforts to engage the students and academic community. Engages in collection development activities in assigned subject areas. Collaborates with other information literacy and liaison librarians to develop and implement information literacy instruction. Participates in shared reference, consultation, and related research activities. Serves on library and university committees. Meets research and service requirements to attain tenure. Contribute to student success through inclusive pedagogy, research, and service to the university. Commitment to fostering an inclusive educational environment and workplace. Ability to think critically and analytically and to work in a collegial, collaborative, service-focused environment. How to Apply: Applicants must provide a current cover letter (including how you have addressed, or plan to address working with diverse student groups), a CV, and contact information of three professional references. Additional information may be requested at a later time. All applicants must apply online, applications submitted via email or in-person to the department will not be considered. The Department: The Meriam Library supports a comprehensive university curriculum at the master’s degree level and emphasizes active engagement and outreach with faculty and students. The library is a unit of Academic Affairs. Further information about the Meriam Library is available at https://library.csuchico.edu/ Job-related questions should be directed to: Patrick Newell, Hiring Committee Chair Library Administration Meriam Library California State University, Chico Chico, CA 95929-0295 pnewell@csuchico.edu Benefits Information: This position qualifies for benefits including tuition fee waiver (if eligible). California State University, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information, please visit https://www.csuchico.edu/hr/benefits/index.shtml . Additional Information: Those hired at the Associate level should expect to be hired as a probationary tenure-track employee with possible credit of up to two years served. All work must be performed within the State of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 (revised July 21, 2017) as a condition of employment. For disability-related accommodations, please call the ADA Coordinator at (530) 898-5959. All positions are contingent on funding. About Chico State: Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century. The campus is located in Northern California, 90 minutes from the state capitol, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today. Chico State is an Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status and only employ individuals authorized to work in the U.S. Advertised: Mar 01 2024 Pacific Standard Time Applications close: Closing Date/Time:
Sonoma State University
1801 E Cotati Ave, Rohnert Park, California, USA
Application Process This position is open until filled. For full consideration, applications must be submitted online and include a cover letter, a curriculum vitae and a list of five professional references with full contact information, by 8am on Friday, April 5, 2024 . No references will be contacted without the explicit permission of the applicant. Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Reporting to the Dean and working with Wine Business Institute (WBI) program faculty, the WBI Board of Directors, the Chair of the Marketing and Wine Business Area, and other WBI or school leadership, the Executive Director of the Wine Business Institute (Executive Director) is responsible for planning, developing, and leading the achievement of strategic goals for the WBI. The incumbent plays a leading role in developing, positioning, supporting, and aligning the WBI as a bridge between the wine industry and Sonoma State University, with the WBI Board of Directors as the primary conduit for this critical industry connection. The Executive Director is responsible for the operations and execution of programs, activities, and events at the Wine Spectator Learning Center. The Executive Director also serves as liaison between the wine industry and SSU programs in Wine Business, and has a primary role in working with the Dean to create and execute strategy for recruiting students into Wine Business programs. The Executive Director performs other projects as assigned and provides support to the Dean as specified to advance the mission of the School of Business and Economics (School). Key Qualifications This position requires a Bachelor's degree in business, economics, communications, agriculture, or related field and a minimum of 3 years of experience in executive-level planning, decision making, marketing, and development, including 5 years of progressively responsible and applicable management and/or supervisory experience; or an equivalent combination of education and experience to provide the required knowledge, skills and abilities to perform the duties of the position. The incumbent should have extensive understanding of the wine industry, especially the various business aspects and value-chain components of the wine industry. Intermediate proficiency with computers and Microsoft Office (Word, Excel) required. Knowledge of Google Suite, Customer Relationship Management software and PeopleSoft preferred. Additional qualifications include: Master’s or other advanced degree preferred. Significant wine industry experience and/or experience directing educational programs in wine, hospitality, business or related areas is preferred. Experience with key existing wine industry relationships and industry organizations in Sonoma and Napa strongly preferred; others such as Washington, Oregon, Central California Coast, etc. desirable. Experience collaborating with faculty and industry people is highly preferred, and an understanding of an academic unit and experience in a university setting are desirable, as is clear evidence of sensitivity to and understanding of university staff, students, the University and the community. Teaching/Lecturing experience in higher education is desirable. Ability to understand and embrace the differences between the wine industry and academia and to be an effective liaison to achieve a mutually beneficial relationship. Experience implementing marketing campaign strategies (with international marketing experience beneficial) and the associated experience in branding, independently writing and editing assorted forms of communication or collateral is preferred. Ability/willingness to travel and attend key industry meetings, conferences, and events in support of WBI initiatives and programs. Experience with event management and execution and program design, development and delivery is desirable. Proven ability at successfully raising funds, preferably in higher education, a basic knowledge in designing and executing systematic stewardship and cultivation efforts; ability to successfully solicit gifts and grants from individuals and organizations. Demonstrated understanding of the local wine community and wine industry leaders and the ability to work well with its members in a comfortable and confident manner, as well as the ability to represent SSU, the School and the WBI at local, regional, and statewide meetings; and the ability to deliver professional presentations when needed. Ability to stay up to date with wine industry needs and issues including workforce development, legislative needs/agenda, and research needs to support the industry, etc. Salary and Benefits Anticipated starting salary placement commensurate with experience ($131,584 - $151,584). This position is a member of the Management Personnel Plan and serves at the pleasure of the President of the University. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Mar 18 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Application Process This position is open until filled. For full consideration, applications must be submitted online and include a cover letter, a curriculum vitae and a list of five professional references with full contact information, by 8am on Friday, April 5, 2024 . No references will be contacted without the explicit permission of the applicant. Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Reporting to the Dean and working with Wine Business Institute (WBI) program faculty, the WBI Board of Directors, the Chair of the Marketing and Wine Business Area, and other WBI or school leadership, the Executive Director of the Wine Business Institute (Executive Director) is responsible for planning, developing, and leading the achievement of strategic goals for the WBI. The incumbent plays a leading role in developing, positioning, supporting, and aligning the WBI as a bridge between the wine industry and Sonoma State University, with the WBI Board of Directors as the primary conduit for this critical industry connection. The Executive Director is responsible for the operations and execution of programs, activities, and events at the Wine Spectator Learning Center. The Executive Director also serves as liaison between the wine industry and SSU programs in Wine Business, and has a primary role in working with the Dean to create and execute strategy for recruiting students into Wine Business programs. The Executive Director performs other projects as assigned and provides support to the Dean as specified to advance the mission of the School of Business and Economics (School). Key Qualifications This position requires a Bachelor's degree in business, economics, communications, agriculture, or related field and a minimum of 3 years of experience in executive-level planning, decision making, marketing, and development, including 5 years of progressively responsible and applicable management and/or supervisory experience; or an equivalent combination of education and experience to provide the required knowledge, skills and abilities to perform the duties of the position. The incumbent should have extensive understanding of the wine industry, especially the various business aspects and value-chain components of the wine industry. Intermediate proficiency with computers and Microsoft Office (Word, Excel) required. Knowledge of Google Suite, Customer Relationship Management software and PeopleSoft preferred. Additional qualifications include: Master’s or other advanced degree preferred. Significant wine industry experience and/or experience directing educational programs in wine, hospitality, business or related areas is preferred. Experience with key existing wine industry relationships and industry organizations in Sonoma and Napa strongly preferred; others such as Washington, Oregon, Central California Coast, etc. desirable. Experience collaborating with faculty and industry people is highly preferred, and an understanding of an academic unit and experience in a university setting are desirable, as is clear evidence of sensitivity to and understanding of university staff, students, the University and the community. Teaching/Lecturing experience in higher education is desirable. Ability to understand and embrace the differences between the wine industry and academia and to be an effective liaison to achieve a mutually beneficial relationship. Experience implementing marketing campaign strategies (with international marketing experience beneficial) and the associated experience in branding, independently writing and editing assorted forms of communication or collateral is preferred. Ability/willingness to travel and attend key industry meetings, conferences, and events in support of WBI initiatives and programs. Experience with event management and execution and program design, development and delivery is desirable. Proven ability at successfully raising funds, preferably in higher education, a basic knowledge in designing and executing systematic stewardship and cultivation efforts; ability to successfully solicit gifts and grants from individuals and organizations. Demonstrated understanding of the local wine community and wine industry leaders and the ability to work well with its members in a comfortable and confident manner, as well as the ability to represent SSU, the School and the WBI at local, regional, and statewide meetings; and the ability to deliver professional presentations when needed. Ability to stay up to date with wine industry needs and issues including workforce development, legislative needs/agenda, and research needs to support the industry, etc. Salary and Benefits Anticipated starting salary placement commensurate with experience ($131,584 - $151,584). This position is a member of the Management Personnel Plan and serves at the pleasure of the President of the University. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Mar 18 2024 Pacific Daylight Time Applications close: Closing Date/Time:
New York State Office of Parks, Recreation & Historic Preservation
Albany, New York, United States
Minimum Qualifications NY HELPS Qualifications: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: A bachelor’s or higher degree AND three years of business analysis* experience where your primary duty was performing three of the five following activities: 1. Using business analysis techniques to elicit requirements as the foundation for the solution to the organization?s business needs (e.g., workshops, focus groups, interviews, observation, brainstorming, surveys/questionnaires, or JAD Sessions). 2. Using business analysis techniques for the purpose of identifying solutions aimed at improving the efficiency and effectiveness of the system, business process, or product/service to fulfill the business requirements (e.g., Data Flow Diagram, Business Process Model, Root Cause Analysis, Fish Bone Diagram, Context Diagram, Business Process Flows, or Fit-Gap Analysis). 3. Describing in a comprehensive written document what the system, process, or product service must do in order to satisfy the established business requirements; this includes creating, updating, and maintaining documentation through the system development life cycle (e.g., Business Case, Use Case, Business Requirement Document [BRD], Fit-Gap Analysis, Impact and Feasibility Analysis, or Change Management Analysis). 4. Validating requirements throughout the product/system development life cycle (SDLC) including all changes to the processes that would enable an organization to achieve its goals. 5. Verifying requirements throughout the product/system development life cycle (SDLC) to ensure they perform to the required specifications and are capable of achieving the design capabilities; this includes developing test plans/scenarios and logical designs, testing the scenarios, reviewing test results, identifying constraints and risks, and/or communicating with stakeholders. Or B. a bachelor?s or higher degree AND possession of a Level 2 International Institute of Business Analysis/Certification of Capability in Business Analysis (IIBA/CCBA) Certification** AND one year of business analysis* experience where your primary duty was performing three of the five activities listed above. Or C. possession of a Level 3 International Institute of Business Analysis/Certified Business Analysis Professional (IIBA/CBAP) Certification.** *For the purposes of this examination, business analysis includes the following: the use of requirement elicitation techniques for improvement or automation of processes or functions; conducting research and documenting the current state of business process or function; participating in the implementation of system changes and enhancements; conducting system tests using test scenarios and documenting results; creating training, including procedure manuals for end users regarding new procedures and software; engaging in post implementation review and assessment; identifying, analyzing and resolving of issues inherent to existing systems; and acting as a liaison and interpreter between stakeholders and end users of the system. **Information regarding IIBA certification can be found at: http://www.iiba.org/Certification/certificationlevels.aspx . Examples of non-qualifying experience include but ARE NOT limited to: ? Conducting or overseeing operational audits or audits of internal controls to develop audit reports and make recommendations to management regarding policies, practices, procedures and resources. ? Responsibility limited to forms design and changes to forms. ? Business related operational responsibilities, including serving internal and external customers, using a business system in the performance of daily operational duties, managing staff with business responsibilities, etc. ? Information technology-related responsibilities such as hardware installation, network configuration, software administration and programming. ? Development of instructional materials and classroom training. ? Help desk duties including troubleshooting, resolving user issues, and providing customer service. *For the duration of the NY HELPS Program, this title maybe filled via a non- competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. If verifiable, we will accept and prorate appropriate part-time and volunteer experience. Eligible List Qualifications: Candidates may also be qualified for permanent competitive appointment if reachable on the Business Systems Analyst 2 eligible list. 55-b/c Qualifications: This position is eligible for 55b/c appointment, and candidates with 55b/c eligibility are encouraged to apply. To be eligible for a 55b/c appointment, candidate must be currently enrolled in the Civil Service 55b/c program and must meet the minimum qualifications listed above. To be considered, you must provide a copy of your letter of eligibility with your response and meet the minimum qualifications listed above. Transfer Qualifications: Eligible for transfer under Section 70.1 of Civil Service Law which requires one year of permanent, competitive status as a Business Systems Analyst 2, SG-23, Call Center Quality Assurance Specialist 2, SG-23 or Children & Family Services Specialist 2, SG-23 or in a title at SG-21 or above deemed administrative under Section 52.6 of the Civil Service Law. NOTE: Consecutive transfers resulting in an advancement of more than two salary grades are not permitted under Civil Service Law. 52.7 Non-Competitive Promotion (NCP) Qualifications: As required by the New York State Department of Civil Service, we are posting for this position to determine if there are any qualified OPRHP employees interested in a permanent appointment to the position. If there are three or fewer qualified candidates interested in the position who meet the promotion minimum qualifications, a permanent appointment can be made pursuant to Section 52.7 of the Civil Service Law. The promotion minimum qualifications are: one year of permanent competitive service as a Business Systems Analyst 1, SG-18. Provisional Appointment: In the event that there is no valid eligible list at this location, candidates who meet the following minimum qualifications for Business Systems Analyst 2 may apply and if hired, will be provisionally appointed: You must be a qualified employee of New York State and have one year of permanent competitive or 55-b/55-c service as a Business Systems Analyst 1 or Business Systems Analyst 1 (Health). Candidates appointed provisionally must take the next scheduled Civil Service examination for this title, and their score must be reachable on the resulting eligible list before they can be permanently appointed. Candidates who do not pass the examination or achieve a reachable score may not be retained. Duties Description BACKGROUND AND OVERVIEW: The Innovation Team is modernizing New York’s state parks and historic sites by using technology to make the Parks experience more enjoyable and efficient for both visitors and staff. Our goal is to not just deploy technology, but to help the agency rethink the way that it does business in order to most effectively and efficiently serve our patrons. The Business Systems Analyst 2 (BSA2) will work collaboratively with the Innovation Team and Agency staff to ensure that the team’s initiatives are implemented smoothly and meet regional, park, and program needs. In addition to other analyst duties, the BSA2 will work closely with the Project Team to ensure analysis activities, deliverables and requirements are met. DUTIES AND RESPONSIBILITIES: The BSA 2’s job duties include but are not limited to: • Independently lead and coordinate business analysis activities. • Document as-is/to-be and creation of flows (traditional and cross-functional) or models according to recognized business analysis methodologies. • Identify and document scope of business processes, changes, and enhancements, along with prioritizing and remaining aware of business process changes. • Manage the relationship with project stakeholders to identify, model and document business process and data requirements. • Translate technical complexities to project stakeholders, ensuring thorough understanding of design decisions. • Work closely with the Project Team to ensure analysis activities are properly estimated and included in the project schedule. • Work with the Project Team to ensure requirements’ gathering stays within scope or enact a change request if the scope needs to be revisited. • Validate that solutions meet business needs by developing, maintaining and executing test plans. • Coordinate quality assurance testing and testing efforts including documenting and reporting user feedback and noted defects. • Develop training and user support materials in support projects. • Provide project support as needed. • Supervise lower-level staff. • Perform other duties as assigned. Additional Comments Preferred Qualifications: • Business Analyst certification. BENEFITS: Generous benefits package, worth approximately 65% of salary, including: Paid Time Off • PEF: 44 days - 13 Vacation Days, 13, Sick Days, and 5 Personal Leave days, 13 Holidays • Three (3) days of professional leave annual to participate in professional development Health Care Benefits • Eligible employees and dependents can pick from a variety of affordable health insurance programs • Family dental and vision benefits at no additional cost Additional Benefits • New York State Employees’ Retirement System (ERS) Membership • NYS Deferred Compensation • Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds • Public Service Loan Forgiveness (PSLF) • Paid Parental Leave Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 09/03/24
Aug 20, 2024
Full Time
Minimum Qualifications NY HELPS Qualifications: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: A bachelor’s or higher degree AND three years of business analysis* experience where your primary duty was performing three of the five following activities: 1. Using business analysis techniques to elicit requirements as the foundation for the solution to the organization?s business needs (e.g., workshops, focus groups, interviews, observation, brainstorming, surveys/questionnaires, or JAD Sessions). 2. Using business analysis techniques for the purpose of identifying solutions aimed at improving the efficiency and effectiveness of the system, business process, or product/service to fulfill the business requirements (e.g., Data Flow Diagram, Business Process Model, Root Cause Analysis, Fish Bone Diagram, Context Diagram, Business Process Flows, or Fit-Gap Analysis). 3. Describing in a comprehensive written document what the system, process, or product service must do in order to satisfy the established business requirements; this includes creating, updating, and maintaining documentation through the system development life cycle (e.g., Business Case, Use Case, Business Requirement Document [BRD], Fit-Gap Analysis, Impact and Feasibility Analysis, or Change Management Analysis). 4. Validating requirements throughout the product/system development life cycle (SDLC) including all changes to the processes that would enable an organization to achieve its goals. 5. Verifying requirements throughout the product/system development life cycle (SDLC) to ensure they perform to the required specifications and are capable of achieving the design capabilities; this includes developing test plans/scenarios and logical designs, testing the scenarios, reviewing test results, identifying constraints and risks, and/or communicating with stakeholders. Or B. a bachelor?s or higher degree AND possession of a Level 2 International Institute of Business Analysis/Certification of Capability in Business Analysis (IIBA/CCBA) Certification** AND one year of business analysis* experience where your primary duty was performing three of the five activities listed above. Or C. possession of a Level 3 International Institute of Business Analysis/Certified Business Analysis Professional (IIBA/CBAP) Certification.** *For the purposes of this examination, business analysis includes the following: the use of requirement elicitation techniques for improvement or automation of processes or functions; conducting research and documenting the current state of business process or function; participating in the implementation of system changes and enhancements; conducting system tests using test scenarios and documenting results; creating training, including procedure manuals for end users regarding new procedures and software; engaging in post implementation review and assessment; identifying, analyzing and resolving of issues inherent to existing systems; and acting as a liaison and interpreter between stakeholders and end users of the system. **Information regarding IIBA certification can be found at: http://www.iiba.org/Certification/certificationlevels.aspx . Examples of non-qualifying experience include but ARE NOT limited to: ? Conducting or overseeing operational audits or audits of internal controls to develop audit reports and make recommendations to management regarding policies, practices, procedures and resources. ? Responsibility limited to forms design and changes to forms. ? Business related operational responsibilities, including serving internal and external customers, using a business system in the performance of daily operational duties, managing staff with business responsibilities, etc. ? Information technology-related responsibilities such as hardware installation, network configuration, software administration and programming. ? Development of instructional materials and classroom training. ? Help desk duties including troubleshooting, resolving user issues, and providing customer service. *For the duration of the NY HELPS Program, this title maybe filled via a non- competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. If verifiable, we will accept and prorate appropriate part-time and volunteer experience. Eligible List Qualifications: Candidates may also be qualified for permanent competitive appointment if reachable on the Business Systems Analyst 2 eligible list. 55-b/c Qualifications: This position is eligible for 55b/c appointment, and candidates with 55b/c eligibility are encouraged to apply. To be eligible for a 55b/c appointment, candidate must be currently enrolled in the Civil Service 55b/c program and must meet the minimum qualifications listed above. To be considered, you must provide a copy of your letter of eligibility with your response and meet the minimum qualifications listed above. Transfer Qualifications: Eligible for transfer under Section 70.1 of Civil Service Law which requires one year of permanent, competitive status as a Business Systems Analyst 2, SG-23, Call Center Quality Assurance Specialist 2, SG-23 or Children & Family Services Specialist 2, SG-23 or in a title at SG-21 or above deemed administrative under Section 52.6 of the Civil Service Law. NOTE: Consecutive transfers resulting in an advancement of more than two salary grades are not permitted under Civil Service Law. 52.7 Non-Competitive Promotion (NCP) Qualifications: As required by the New York State Department of Civil Service, we are posting for this position to determine if there are any qualified OPRHP employees interested in a permanent appointment to the position. If there are three or fewer qualified candidates interested in the position who meet the promotion minimum qualifications, a permanent appointment can be made pursuant to Section 52.7 of the Civil Service Law. The promotion minimum qualifications are: one year of permanent competitive service as a Business Systems Analyst 1, SG-18. Provisional Appointment: In the event that there is no valid eligible list at this location, candidates who meet the following minimum qualifications for Business Systems Analyst 2 may apply and if hired, will be provisionally appointed: You must be a qualified employee of New York State and have one year of permanent competitive or 55-b/55-c service as a Business Systems Analyst 1 or Business Systems Analyst 1 (Health). Candidates appointed provisionally must take the next scheduled Civil Service examination for this title, and their score must be reachable on the resulting eligible list before they can be permanently appointed. Candidates who do not pass the examination or achieve a reachable score may not be retained. Duties Description BACKGROUND AND OVERVIEW: The Innovation Team is modernizing New York’s state parks and historic sites by using technology to make the Parks experience more enjoyable and efficient for both visitors and staff. Our goal is to not just deploy technology, but to help the agency rethink the way that it does business in order to most effectively and efficiently serve our patrons. The Business Systems Analyst 2 (BSA2) will work collaboratively with the Innovation Team and Agency staff to ensure that the team’s initiatives are implemented smoothly and meet regional, park, and program needs. In addition to other analyst duties, the BSA2 will work closely with the Project Team to ensure analysis activities, deliverables and requirements are met. DUTIES AND RESPONSIBILITIES: The BSA 2’s job duties include but are not limited to: • Independently lead and coordinate business analysis activities. • Document as-is/to-be and creation of flows (traditional and cross-functional) or models according to recognized business analysis methodologies. • Identify and document scope of business processes, changes, and enhancements, along with prioritizing and remaining aware of business process changes. • Manage the relationship with project stakeholders to identify, model and document business process and data requirements. • Translate technical complexities to project stakeholders, ensuring thorough understanding of design decisions. • Work closely with the Project Team to ensure analysis activities are properly estimated and included in the project schedule. • Work with the Project Team to ensure requirements’ gathering stays within scope or enact a change request if the scope needs to be revisited. • Validate that solutions meet business needs by developing, maintaining and executing test plans. • Coordinate quality assurance testing and testing efforts including documenting and reporting user feedback and noted defects. • Develop training and user support materials in support projects. • Provide project support as needed. • Supervise lower-level staff. • Perform other duties as assigned. Additional Comments Preferred Qualifications: • Business Analyst certification. BENEFITS: Generous benefits package, worth approximately 65% of salary, including: Paid Time Off • PEF: 44 days - 13 Vacation Days, 13, Sick Days, and 5 Personal Leave days, 13 Holidays • Three (3) days of professional leave annual to participate in professional development Health Care Benefits • Eligible employees and dependents can pick from a variety of affordable health insurance programs • Family dental and vision benefits at no additional cost Additional Benefits • New York State Employees’ Retirement System (ERS) Membership • NYS Deferred Compensation • Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds • Public Service Loan Forgiveness (PSLF) • Paid Parental Leave Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 09/03/24
The Tribal Liaison will serve as a member of the Government Affairs and Policy Development (GAPD) team, which is part of the Chief Operating Officer / Council Office. Reporting to the Director of Government Affairs you will work with a second Tribal Liaison working in the GAPD office. Both Tribal Liaisons will work across the agency with a broader, cross-departmental group of staff at Metro, which collectively comprises Metro’s Tribal Affairs program.
The primary responsibilities of the Tribal Liaison will be to support the Metro Council’s priorities through strengthening relationships and coordinating consultation with interested Tribal Governments; establishing and improving existing staff trainings in tribal sovereignty and self-governance, history, practices, and cultural and historic resource protection; supporting engagement with urban Indigenous community members in greater Portland; and providing occasional project management support to special agency projects.
The incumbent will also develop relationships with people and organizations with expertise on tribal histories, treaties, protocols, customs and traditions, natural and cultural resources, relevant economic enterprises, and issues of tribal sovereignty and self-governance. The Tribal Liaison will work with the Metro Tribal Affairs program to elevate the priorities and interests of Tribes and Indigenous Peoples directly to the Metro Council and agency leadership.
DIVERSITY AND INCLUSION
At Metro, we strive to cultivate diversity, advance equity, and practice inclusion in all of its work. This means attracting and empowering a workforce that is inclusive of a broad range of human qualities. Workplace diversity is both a moral imperative and a business strength, essential to providing quality support and services to our region. Metro’s goal is to hire, develop and retain highly skilled and talented individuals across all departments and programs who best reflect the diversity of our community.
Aug 05, 2024
Full Time
The Tribal Liaison will serve as a member of the Government Affairs and Policy Development (GAPD) team, which is part of the Chief Operating Officer / Council Office. Reporting to the Director of Government Affairs you will work with a second Tribal Liaison working in the GAPD office. Both Tribal Liaisons will work across the agency with a broader, cross-departmental group of staff at Metro, which collectively comprises Metro’s Tribal Affairs program.
The primary responsibilities of the Tribal Liaison will be to support the Metro Council’s priorities through strengthening relationships and coordinating consultation with interested Tribal Governments; establishing and improving existing staff trainings in tribal sovereignty and self-governance, history, practices, and cultural and historic resource protection; supporting engagement with urban Indigenous community members in greater Portland; and providing occasional project management support to special agency projects.
The incumbent will also develop relationships with people and organizations with expertise on tribal histories, treaties, protocols, customs and traditions, natural and cultural resources, relevant economic enterprises, and issues of tribal sovereignty and self-governance. The Tribal Liaison will work with the Metro Tribal Affairs program to elevate the priorities and interests of Tribes and Indigenous Peoples directly to the Metro Council and agency leadership.
DIVERSITY AND INCLUSION
At Metro, we strive to cultivate diversity, advance equity, and practice inclusion in all of its work. This means attracting and empowering a workforce that is inclusive of a broad range of human qualities. Workplace diversity is both a moral imperative and a business strength, essential to providing quality support and services to our region. Metro’s goal is to hire, develop and retain highly skilled and talented individuals across all departments and programs who best reflect the diversity of our community.
Department of Transportation (Caltrans) - Planning & Modal Program Management (PM²) Division
Los Angeles County, Los Angeles County, United States
Job Description and Duties *Pending DHR Approval* *Pending Administrative Approval* Under the general direction of the Deputy District Director of Planning, Goods Movement, and Local Assistance, the Senior Transportation Planner (Specialist) serves as the District 7 lead on engagement with local agencies involved with developing projects for the 2028 Summer Olympic and Paralympic Games, commonly known as LA28. The incumbent will also receive general direction from the LA28 District Liaison. The incumbent will work with the LA28 project team and the local agencies to develop project scope requirements, budgets, schedules, and fund requirements for local arterials (off the State Highway System) that are required to make the Games Route Network successful. Work will include overseeing and collaborating with other agencies and facilitating meetings with internal and external stakeholders, including but not limited to Headquarters, LA Metro, City of Los Angeles, FHWA, USDOT, and others. The incumbent is expected to act independently in pursuing specific tasks that will provide results toward general goals and objectives as provided by the Deputy District Director and LA28 District Liaison. Eligibility for hire may be determined by your score on the Senior Transportation Planner exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title. The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. https://forms.office.com/g/RyK102ty4G https://youtu.be/oC9wIp8QalI Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions. PARF# 07-5-393 / JC-446940 Working Conditions Position located in Los Angeles, Los Angeles County. This is a Limited Term position which may be extended to 24 months or become permanent. The incumbent works in a climate-controlled office setting under artificial and natural lighting for the majority of the time. On occasion, the incumbent will be required to travel and be exposed to traffic conditions in the field. This position is required to be in the District 7 Headquarters Office at a minimum of two days during the workweek, as well as for in-person meetings at offsite locations. This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate. New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Minimum Requirements You will find the Minimum Requirements in the Class Specification. SENIOR TRANSPORTATION PLANNER Additional Documents Job Application Package Checklist Position Details Job Code #: JC-446940 Position #(s): 907-162-4724-XXX Working Title: LA28 Senior Planning Liaison Classification: SENIOR TRANSPORTATION PLANNER $8,425.00 - $10,469.00 # of Positions: 1 Work Location: Los Angeles County Telework: Hybrid Job Type: 12 Month Limited Term - Full Time Department Information Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment. Caltrans Vision: A brighter future for all through a world-class transportation network. The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity. Department Website: www.dot.ca.gov Frequently Asked Questions for an Applicant: http://dot.ca.gov/jobs/docs/faq-ct-applicants-081617.pdf Director’s EEO Policy : https://dot.ca.gov/programs/equal-employment-opportunity Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity Special Requirements Possession of a valid driver’s license is required when operating a state owned or leased vehicle. Statement of Qualifications (SOQ) is required.Failure to submit a Statement of Qualifications will disqualify candidates from the hiring process. Statement of Qualifications (SOQ) is a discussion of how an applicant's education, training, experience, and skills meet the criteria in the duty statement and qualify the applicant for the position. Please include a 1-2 pages, 12-point font, SOQ that answers the questions below. Resumes and cover letters will not take the place of the SOQ. Failure to include and complete the SOQ may result in disqualification for interview. 1. Provide your knowledge and experience in development of long-range planning documents, and how these planning documents relate to programming and project delivery. 2. Provide examples of experience in projects that align with Caltrans foundational principles of safety, equity, climate action, and economic prosperity. 3. Provide examples of your experience that demonstrate your ability to engage in public forums and develop relationships with transportation stakeholders, local/regional agencies, and the public. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Here is a list of evaluation agencies: https://www.naces.org/members . Please redact birthdates and social security numbers. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 9/20/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Transportation Attn: Caltrans DHR Contact JC-446940 1750 E. 4th Street, 1st Floor Santa Ana , CA 92705 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Transportation Caltrans DHR Contact JC-446940 1750 E. 4th Street, 1st Floor Santa Ana , CA 92705 Closed on weekends and State holidays. 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: The incumbent must have the ability to apply administrative policy, planning and expertise to the District LA28 activities. This involves inventories, evaluation, data collection, analysis, alternative evaluation and selection and choice of reporting techniques. The incumbent must have a thorough knowledge of all Transportation Planning Policy and technical issues internal and external to the Department. The Senior Transportation Planner must have well-developed organizational skills and be able to write effectively and interpret all types of data and comments distributed to the Department. The individual must be able to direct complex work with staff in the District and outside agencies and communicate effectively with the public. The position also requires knowledge of all Federal, State and local laws pertaining to transportation and sustainability, good management practices, budgeting, finance, accounting, legislative processes, and workforce development. The Senior Transportation Planner must be able to analyze planning issues and work with other planning staff to recommend effective courses of action. Also, must be able to make public presentations and competently represent the Department to all individuals and agencies. Plan, organize, direct, evaluate, and coordinate the work of professional, technical staff; analyze complex, technical and administrative problems and adopt an effective course of action; supervise the preparation of comprehensive studies and reports including recommendations; make effective presentations to and participate in a variety of meetings and conferences with other government agencies and the public; establish and maintain cooperative relationships with others. Ability to generate enthusiasm for the organization, elicit cooperation, and get information over the phone, via e-mail, and in person. Ability to work independently and as part of a team; outstanding organizational skills, attention to detail, and delegate, manage time, leverage limited resources, and multi-task to meet deadlines. Benefits Click HERE to view the Benefits Summary for Civil Service Employees in the State of California. Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Human Resources Contact: Chad Deuschle (916) 662-4844 chad.deuschle@dot.ca.gov Hiring Unit Contact: Nestor Lemus (213) 310-2984 nestor.lemus@dot.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Caltrans EEO Office (844) 368-3367 Ask.eeo@dot.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Important Applications Instructions The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-446940), PARF# 07-5-393 and title of the position (Senior Transportation Planner / Associate Transportation Planner) must be included on the STD. 678 form. Electronic applications through your CalCareers account are highly recommended and encouraged. Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position. NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 9/20/2024
Aug 23, 2024
Full Time
Job Description and Duties *Pending DHR Approval* *Pending Administrative Approval* Under the general direction of the Deputy District Director of Planning, Goods Movement, and Local Assistance, the Senior Transportation Planner (Specialist) serves as the District 7 lead on engagement with local agencies involved with developing projects for the 2028 Summer Olympic and Paralympic Games, commonly known as LA28. The incumbent will also receive general direction from the LA28 District Liaison. The incumbent will work with the LA28 project team and the local agencies to develop project scope requirements, budgets, schedules, and fund requirements for local arterials (off the State Highway System) that are required to make the Games Route Network successful. Work will include overseeing and collaborating with other agencies and facilitating meetings with internal and external stakeholders, including but not limited to Headquarters, LA Metro, City of Los Angeles, FHWA, USDOT, and others. The incumbent is expected to act independently in pursuing specific tasks that will provide results toward general goals and objectives as provided by the Deputy District Director and LA28 District Liaison. Eligibility for hire may be determined by your score on the Senior Transportation Planner exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title. The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. https://forms.office.com/g/RyK102ty4G https://youtu.be/oC9wIp8QalI Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions. PARF# 07-5-393 / JC-446940 Working Conditions Position located in Los Angeles, Los Angeles County. This is a Limited Term position which may be extended to 24 months or become permanent. The incumbent works in a climate-controlled office setting under artificial and natural lighting for the majority of the time. On occasion, the incumbent will be required to travel and be exposed to traffic conditions in the field. This position is required to be in the District 7 Headquarters Office at a minimum of two days during the workweek, as well as for in-person meetings at offsite locations. This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate. New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Minimum Requirements You will find the Minimum Requirements in the Class Specification. SENIOR TRANSPORTATION PLANNER Additional Documents Job Application Package Checklist Position Details Job Code #: JC-446940 Position #(s): 907-162-4724-XXX Working Title: LA28 Senior Planning Liaison Classification: SENIOR TRANSPORTATION PLANNER $8,425.00 - $10,469.00 # of Positions: 1 Work Location: Los Angeles County Telework: Hybrid Job Type: 12 Month Limited Term - Full Time Department Information Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment. Caltrans Vision: A brighter future for all through a world-class transportation network. The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity. Department Website: www.dot.ca.gov Frequently Asked Questions for an Applicant: http://dot.ca.gov/jobs/docs/faq-ct-applicants-081617.pdf Director’s EEO Policy : https://dot.ca.gov/programs/equal-employment-opportunity Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity Special Requirements Possession of a valid driver’s license is required when operating a state owned or leased vehicle. Statement of Qualifications (SOQ) is required.Failure to submit a Statement of Qualifications will disqualify candidates from the hiring process. Statement of Qualifications (SOQ) is a discussion of how an applicant's education, training, experience, and skills meet the criteria in the duty statement and qualify the applicant for the position. Please include a 1-2 pages, 12-point font, SOQ that answers the questions below. Resumes and cover letters will not take the place of the SOQ. Failure to include and complete the SOQ may result in disqualification for interview. 1. Provide your knowledge and experience in development of long-range planning documents, and how these planning documents relate to programming and project delivery. 2. Provide examples of experience in projects that align with Caltrans foundational principles of safety, equity, climate action, and economic prosperity. 3. Provide examples of your experience that demonstrate your ability to engage in public forums and develop relationships with transportation stakeholders, local/regional agencies, and the public. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Here is a list of evaluation agencies: https://www.naces.org/members . Please redact birthdates and social security numbers. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 9/20/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Transportation Attn: Caltrans DHR Contact JC-446940 1750 E. 4th Street, 1st Floor Santa Ana , CA 92705 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Transportation Caltrans DHR Contact JC-446940 1750 E. 4th Street, 1st Floor Santa Ana , CA 92705 Closed on weekends and State holidays. 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: The incumbent must have the ability to apply administrative policy, planning and expertise to the District LA28 activities. This involves inventories, evaluation, data collection, analysis, alternative evaluation and selection and choice of reporting techniques. The incumbent must have a thorough knowledge of all Transportation Planning Policy and technical issues internal and external to the Department. The Senior Transportation Planner must have well-developed organizational skills and be able to write effectively and interpret all types of data and comments distributed to the Department. The individual must be able to direct complex work with staff in the District and outside agencies and communicate effectively with the public. The position also requires knowledge of all Federal, State and local laws pertaining to transportation and sustainability, good management practices, budgeting, finance, accounting, legislative processes, and workforce development. The Senior Transportation Planner must be able to analyze planning issues and work with other planning staff to recommend effective courses of action. Also, must be able to make public presentations and competently represent the Department to all individuals and agencies. Plan, organize, direct, evaluate, and coordinate the work of professional, technical staff; analyze complex, technical and administrative problems and adopt an effective course of action; supervise the preparation of comprehensive studies and reports including recommendations; make effective presentations to and participate in a variety of meetings and conferences with other government agencies and the public; establish and maintain cooperative relationships with others. Ability to generate enthusiasm for the organization, elicit cooperation, and get information over the phone, via e-mail, and in person. Ability to work independently and as part of a team; outstanding organizational skills, attention to detail, and delegate, manage time, leverage limited resources, and multi-task to meet deadlines. Benefits Click HERE to view the Benefits Summary for Civil Service Employees in the State of California. Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Human Resources Contact: Chad Deuschle (916) 662-4844 chad.deuschle@dot.ca.gov Hiring Unit Contact: Nestor Lemus (213) 310-2984 nestor.lemus@dot.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Caltrans EEO Office (844) 368-3367 Ask.eeo@dot.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Important Applications Instructions The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-446940), PARF# 07-5-393 and title of the position (Senior Transportation Planner / Associate Transportation Planner) must be included on the STD. 678 form. Electronic applications through your CalCareers account are highly recommended and encouraged. Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position. NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 9/20/2024
SUMMARY PURPOSE OF POSITION The Business Analyst I will administer and oversee department project processes, submit purchase requisitions, and ensure that the procurement approvals are processed in accordance with department policies and procedures. This position also provides administrative support, prepares reports and other information necessary to support the Department Director and the staff. TO APPLY: This is a continuous recruitment, with the first review of applications beginning August 8, 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This is the entry-level of the series. At this level, assignments are generally limited in scope and are performed within a procedural framework established by the department. SUPERVISION EXERCISED AND RECEIVED Receives supervision from assigned Departmental Management. No formal supervisory responsibilities. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Oversee and administer department project processes, including participating in the continuous improvement processes. Act as liaison with other departments on various projects and issues as needed and directed. Review and process purchase requisitions, invoices, and check requests. Develop and maintain status reports to allow departments to manage a growing number of projects and funding sources; create and maintain procurement checklists. Route procurements for approval in accordance with the Agency IAW Procurement Policies and Procedures. Provide administrative support to the department including, but not limited to, the processing of expense reports, timesheets, calendar and schedule meetings, set up department meetings and events, ordering supplies, pickup and distribution of mail, correspondence, faxing and photocopying and scheduling maintenance/repairs of office equipment and vending machine and the preparation of reports for department personnel. Review and track Contract Task Order charges. Assist internal and external customers with research requests or analysis. Complete and compile monthly and annual departmental reports. Maintain, monitor, and coordinate the records retention program on behalf of the assigned department. Update and maintain all department databases. Collaborate with appropriate SCRRA departments and contractors to initiate new projects and funding sources, and to improve monitoring and execution of the various projects and contracts. Serve as Project Manager when necessary. Participate in the preparation and administration of assigned program budget. Conduct and collect employee surveys. Work with IT and Contracts Sr Manager to develop needed Oracle reports for the Contracts Procurement team. Draft and update department documents, including policies, procedures, processes, maps, etc. Review special project billing and verify for contract compliance and applicability to project. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor’s Degree in Business Administration, Finance, or a related field. A minimum of two years’ experience performing similar job duties or any combination of education and experience that provides equivalent knowledge, skills, and abilities may be considered. A combination of training, with a minimum of an Associate Degree and/or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid Class C Driver’s license with a satisfactory driving record of no more than three moving violations and no DUI’s within the last three years. Preferred Qualifications Experience supporting a procurement department in a public agency. Knowledge, Skills, and Abilities Knowledge of : Basic finance and accounting Train operations Mathematical analytics and trend analysis SCRRA policies and procedures Skilled In : Use of Microsoft Office, including Excel, Word, PowerPoint, database applications, and Oracle. Effective organization and analytics. Strong verbal and written communication. Strong analytical skills and detail oriented. Ability to : Establish and maintain effective working relationships with SCRRA employees, contractors and Leadership. Apply technology solutions to business issues in a timely manner. Sustain and nurture positive vendor and internal relations. Synthesize diverse, complex information into coherent reports. Interpret contract language and foresee, identify, and resolve issues when they arise. Work independently while supporting a team environment. Multi-task, prioritize, work with tight deadlines, and be organized. PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations. Operate tools to perform the duties of the position, such as computers, office equipment and work-related machinery. Transport equipment, or boxes up to 25lbs. Exchange ideas by means of communication. Visual acuity to detect, identify, and observe employees' or train's movement and any barriers to movement when working on or near railroad tracks. Hear and perceive the nature of sounds when working on or near railroad tracks. Balance, ascend/descend, climb, kneel, stoop, bend, crouch, or crawl within assigned working conditions and or locations. Working Conditions Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.). SUPPLEMENTAL INFORMATION Selection Process: Following a review of applications and resumes, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check(s), including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 7.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
Jul 27, 2024
Full Time
SUMMARY PURPOSE OF POSITION The Business Analyst I will administer and oversee department project processes, submit purchase requisitions, and ensure that the procurement approvals are processed in accordance with department policies and procedures. This position also provides administrative support, prepares reports and other information necessary to support the Department Director and the staff. TO APPLY: This is a continuous recruitment, with the first review of applications beginning August 8, 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This is the entry-level of the series. At this level, assignments are generally limited in scope and are performed within a procedural framework established by the department. SUPERVISION EXERCISED AND RECEIVED Receives supervision from assigned Departmental Management. No formal supervisory responsibilities. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Oversee and administer department project processes, including participating in the continuous improvement processes. Act as liaison with other departments on various projects and issues as needed and directed. Review and process purchase requisitions, invoices, and check requests. Develop and maintain status reports to allow departments to manage a growing number of projects and funding sources; create and maintain procurement checklists. Route procurements for approval in accordance with the Agency IAW Procurement Policies and Procedures. Provide administrative support to the department including, but not limited to, the processing of expense reports, timesheets, calendar and schedule meetings, set up department meetings and events, ordering supplies, pickup and distribution of mail, correspondence, faxing and photocopying and scheduling maintenance/repairs of office equipment and vending machine and the preparation of reports for department personnel. Review and track Contract Task Order charges. Assist internal and external customers with research requests or analysis. Complete and compile monthly and annual departmental reports. Maintain, monitor, and coordinate the records retention program on behalf of the assigned department. Update and maintain all department databases. Collaborate with appropriate SCRRA departments and contractors to initiate new projects and funding sources, and to improve monitoring and execution of the various projects and contracts. Serve as Project Manager when necessary. Participate in the preparation and administration of assigned program budget. Conduct and collect employee surveys. Work with IT and Contracts Sr Manager to develop needed Oracle reports for the Contracts Procurement team. Draft and update department documents, including policies, procedures, processes, maps, etc. Review special project billing and verify for contract compliance and applicability to project. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor’s Degree in Business Administration, Finance, or a related field. A minimum of two years’ experience performing similar job duties or any combination of education and experience that provides equivalent knowledge, skills, and abilities may be considered. A combination of training, with a minimum of an Associate Degree and/or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid Class C Driver’s license with a satisfactory driving record of no more than three moving violations and no DUI’s within the last three years. Preferred Qualifications Experience supporting a procurement department in a public agency. Knowledge, Skills, and Abilities Knowledge of : Basic finance and accounting Train operations Mathematical analytics and trend analysis SCRRA policies and procedures Skilled In : Use of Microsoft Office, including Excel, Word, PowerPoint, database applications, and Oracle. Effective organization and analytics. Strong verbal and written communication. Strong analytical skills and detail oriented. Ability to : Establish and maintain effective working relationships with SCRRA employees, contractors and Leadership. Apply technology solutions to business issues in a timely manner. Sustain and nurture positive vendor and internal relations. Synthesize diverse, complex information into coherent reports. Interpret contract language and foresee, identify, and resolve issues when they arise. Work independently while supporting a team environment. Multi-task, prioritize, work with tight deadlines, and be organized. PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations. Operate tools to perform the duties of the position, such as computers, office equipment and work-related machinery. Transport equipment, or boxes up to 25lbs. Exchange ideas by means of communication. Visual acuity to detect, identify, and observe employees' or train's movement and any barriers to movement when working on or near railroad tracks. Hear and perceive the nature of sounds when working on or near railroad tracks. Balance, ascend/descend, climb, kneel, stoop, bend, crouch, or crawl within assigned working conditions and or locations. Working Conditions Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.). SUPPLEMENTAL INFORMATION Selection Process: Following a review of applications and resumes, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check(s), including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 7.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
Lead Recruiter (Human Resources Business Partner) CalOptima CalOptima Health is seeking a highly motivated an experienced Lead Recruiter (Human Resources Business Partner) to join our team. The Human Resources Business Partner (HRBP) Lead Recruiter will provide varied and complex consultation on Human Resources (HR) and organizational issues through the implementation of strategic initiatives and processes in Talent Acquisition (TA). The incumbent will serve as a key contributor and liaison on TA matters by completing needs analyses, assisting in the creation of recruitment plans to support the organization's recommendations for hiring top talent, supporting HR process improvement initiatives, reviewing HR policies and developing recruiting documentation, content and materials to support organizational project initiatives. The incumbent will work with internal customers to develop tailored solutions and will help implement key agency-wide HR initiatives to meet business needs, requiring a high degree of professional and organizational skills, interpersonal knowledge and sensitivity. The incumbent will be responsible for full-cycle regular and temporary recruitment including recruiting, screening, interviewing, advertising and negotiating offers to internal and external applicants. Additionally, the incumbent will be responsible for specialized positions and those that are difficult to recruit for and will be the primary contact for recruiting firms when filling executive positions. The incumbent will contribute to complex aspects of analyzing various human resources recruitment matters and make recommendations to all levels of management and employees. The incumbent will provide lead work over the Recruiters. The incumbent will work independently, as well as in a team-oriented environment, exercising discretion and judgment within the Human Resources department and with CalOptima Health employees. The incumbent will ensure the best talent is hired. Position Information: Department: Recruitment Salary Grade: 313 - $90,820 - $145,312 ($43.66 - $69.8615) Work Arrangement: Partial Telework **This position is eligible for telework in California.** Duties & Responsibilities: 75% - Talent Acquisition Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability. Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals/priorities for the department. Serves as the main point of contact to hiring managers while maintaining strong working relationships to provide a staffing strategy that fits the future needs/demands of the business. Works closely with hiring managers to schedule and review Service Level Agreements (SLAs) and determine job requirements for hiring before recruitment begins. Determines applicant requirements by studying the job description and job qualifications. Evaluates applicants by assessing job requirements and applicant qualifications and ensures applicants are interviewed on a consistent set of qualifications. Arranges and schedules applicant interviews with management by coordinating schedules and going through next recruitment steps at the completion of the interview. Provides on-going interview training for hiring managers. Prepares job offer analyses and proposed pay rates using consistent methodology and fact-based reasoning; presents offers to Manager Human Resources and Director Human Resources for review and approval. Develops networks through industry contacts, association memberships, trade groups and employees. Evaluates the quality of sources (e.g., professional networking sites, etc.) for active and passive candidate recruitment. Recommends networks to find qualified passive candidates. Serves as a subject matter expert on recruitment and participates in the decision-making processes at each level. Conducts the planning, coordination and execution of recruitment process improvements. Utilizes complex but conventional analytical techniques to identify trends associated with key performance indicators (time-to-fill, etc.) and service level targets. Identifies root causes and best practices to develop appropriate action plan. 20% - Lead Recruiter Coaches, mentors, leads and supports TA team members. Provides day-to-day project priority and quality review of work produced by the TA team. Serves as a backup in the absence of the manager in overseeing the TA team. Reviews and approves the work of recruiters. Provides strategic support by leading projects on the TA team. Prepares recruiting reports and presentations to show progress and effectiveness of recruiting initiatives. Reviews recruiting and interviewing practices to ensure time is used efficiently without sacrificing quality. Serves as subject matter expert for TA. Assists in the creation of recruitment plans to support the organization's recommendations for hiring top talent. 5% - Completes other projects and duties as assigned. Minimum Qualifications: Bachelor's degree in public administration, business administration, human resources management or related field required PLUS 6 years of progressively responsible human resources experience required, of which 3 years of experience must be in Talent Acquisition or Recruitment; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying. 2 years of public sector experience. Preferred Qualifications: Professional Recruiter Certification (PRC), Society for Human Resource Management (SHRM) certification or Professional in Human Resources (PHR) certification. 2 years of experience in a lead, supervisor or manager role. Required Licensure / Certifications: N/A Knowledge & Abilities: Develop rapport and establish and maintain effective working relationships with CalOptima Health's leadership and staff and external contacts at all levels and with diverse backgrounds. Work independently and exercise sound judgment. Communicate clearly and concisely, both orally and in writing. Work a flexible schedule; available to participate in evening and weekend events. Organize, be analytical, problem-solve and possess project management skills. Work in a fast-paced environment and in an efficient manner. Manage multiple projects and identify opportunities for internal and external collaboration. Motivate and lead multi-program teams and external committees/coalitions. Utilize computer and appropriate software (e.g., Microsoft Office: Word, Outlook, Excel, PowerPoint) and job specific applications/systems to produce correspondence, charts, spreadsheets, and/or other information applicable to the position assignment. Physical Requirements (With or Without Accommodations): Ability to visually read information from computer screens, forms and other printed materials and information. Ability to speak (enunciate) clearly in conversation and general communication. Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions. Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting. Lifting and moving objects, patients and/or equipment 10 to 25 pounds Work Environment: If located at the 500, 505 Building or a remote work location: Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed. There are no harmful environmental conditions present for this job. The noise level in this work environment is usually moderate. If located at PACE: Work is typically indoors in a clinical setting serving the frail and elderly. There may be harmful or hazardous environmental conditions present for this job. The noise level in this work environment is usually moderate to loud. If located in the Community: Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed. Employee will occasionally work outdoors in varied temperatures. There may be harmful or hazardous environmental conditions present for this job. The noise level in this work environment is usually moderate to loud. About CalOptima Health: CalOptima Health is the single largest health plan in Orange County, serving one in four residents. Our motto - "Better. Together." - is at the heart of our mission to serve members with excellence, dignity and respect. We are a public agency made up of compassionate leaders and professionals working together to strengthen our community's health. We are continuing to build a culture that promotes diversity and inclusion within our community where employees have a sense of belonging, and are valued for their ideas, contributions, and their unique individual perspectives they bring. CalOptima Health has been recognized as one of Orange County's best places to work, so we know there is something special about our organization. It is why people choose to work here and why they choose to stay! About our Benefits & Wellness options: At CalOptima Health, we know that a healthy and happy workforce is a thriving workforce, which is why we offer a comprehensive benefits package, including participation in the California Public Employees Retirement System (CalPERS), low-cost medical/vision/dental insurance options, and paid time off. To support quality work-life balance, we allow flexible scheduling during core business hours, telework options for some positions, work schedules that allow every other Monday or Friday off (9/80 schedule), and a wellness program featuring diverse activities. Additionally, CalOptima Health contributes 4% of pensionable earnings to a 401(a) retirement program with no required employee contribution. For those who are interested in additional retirement savings, employees have access to 457(b) retirement plans with pre/post-tax contribution options. For more information, please click on the 2024 CalOptima Health Benefits Guide regarding our comprehensive benefits and wellness package. IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is September 12, 2024 at 9:00 PM (PST). Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date. The selection process may include, but is not limited to, a skills assessment, phone screen and interview. The successful candidate will be required to undergo a reference / background check (to include a conviction record) and if applicable also pass a post-offer pre-employment medical examination (which will include a drug screening). Internal CalOptima Health applicants should apply through InfoNet. Communication regarding your application will be sent to the email address listed on your application. Please check your email, including your SPAM folder, regularly throughout the recruitment process. You can also visit your candidate portal to receive the most up to date status of your application. CalOptima Health is committed to attracting, hiring, and retaining a diverse staff, where we will honor your unique experiences, identity, and perspectives. Our organization strives to create and maintain a workplace environment that is inclusive, equitable and welcoming so we can truly be Better Together. CalOptima Health is an equal opportunity employer and makes all employment decisions on the basis of merit. CalOptima Health wants to have qualified employees in every job position. CalOptima Health prohibits unlawful discrimination against any employee, or applicant for employment, based on race, religion/religious creed, color, national origin, ancestry, mental or physical disability, medical condition, genetic information, marital status, sex, sex stereotype, gender, gender identity, gender expression, transitioning status, age, sexual orientation, immigration status, military status as a disabled veteran, or veteran of the Vietnam era, or any other consideration made unlawful by federal, state, or local laws. CalOptima Health also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has, or is perceived as having, any of those characteristics. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation at (714) 246-8400 if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. To apply, please visit: https://jobs.caloptima.org/jobs/lead-recruiter-human-resources-business-partner-505-city-parkway-west-california-united-states Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-6bdf75fd18abe742b8c309d6d65f7bab
Aug 31, 2024
Lead Recruiter (Human Resources Business Partner) CalOptima CalOptima Health is seeking a highly motivated an experienced Lead Recruiter (Human Resources Business Partner) to join our team. The Human Resources Business Partner (HRBP) Lead Recruiter will provide varied and complex consultation on Human Resources (HR) and organizational issues through the implementation of strategic initiatives and processes in Talent Acquisition (TA). The incumbent will serve as a key contributor and liaison on TA matters by completing needs analyses, assisting in the creation of recruitment plans to support the organization's recommendations for hiring top talent, supporting HR process improvement initiatives, reviewing HR policies and developing recruiting documentation, content and materials to support organizational project initiatives. The incumbent will work with internal customers to develop tailored solutions and will help implement key agency-wide HR initiatives to meet business needs, requiring a high degree of professional and organizational skills, interpersonal knowledge and sensitivity. The incumbent will be responsible for full-cycle regular and temporary recruitment including recruiting, screening, interviewing, advertising and negotiating offers to internal and external applicants. Additionally, the incumbent will be responsible for specialized positions and those that are difficult to recruit for and will be the primary contact for recruiting firms when filling executive positions. The incumbent will contribute to complex aspects of analyzing various human resources recruitment matters and make recommendations to all levels of management and employees. The incumbent will provide lead work over the Recruiters. The incumbent will work independently, as well as in a team-oriented environment, exercising discretion and judgment within the Human Resources department and with CalOptima Health employees. The incumbent will ensure the best talent is hired. Position Information: Department: Recruitment Salary Grade: 313 - $90,820 - $145,312 ($43.66 - $69.8615) Work Arrangement: Partial Telework **This position is eligible for telework in California.** Duties & Responsibilities: 75% - Talent Acquisition Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability. Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals/priorities for the department. Serves as the main point of contact to hiring managers while maintaining strong working relationships to provide a staffing strategy that fits the future needs/demands of the business. Works closely with hiring managers to schedule and review Service Level Agreements (SLAs) and determine job requirements for hiring before recruitment begins. Determines applicant requirements by studying the job description and job qualifications. Evaluates applicants by assessing job requirements and applicant qualifications and ensures applicants are interviewed on a consistent set of qualifications. Arranges and schedules applicant interviews with management by coordinating schedules and going through next recruitment steps at the completion of the interview. Provides on-going interview training for hiring managers. Prepares job offer analyses and proposed pay rates using consistent methodology and fact-based reasoning; presents offers to Manager Human Resources and Director Human Resources for review and approval. Develops networks through industry contacts, association memberships, trade groups and employees. Evaluates the quality of sources (e.g., professional networking sites, etc.) for active and passive candidate recruitment. Recommends networks to find qualified passive candidates. Serves as a subject matter expert on recruitment and participates in the decision-making processes at each level. Conducts the planning, coordination and execution of recruitment process improvements. Utilizes complex but conventional analytical techniques to identify trends associated with key performance indicators (time-to-fill, etc.) and service level targets. Identifies root causes and best practices to develop appropriate action plan. 20% - Lead Recruiter Coaches, mentors, leads and supports TA team members. Provides day-to-day project priority and quality review of work produced by the TA team. Serves as a backup in the absence of the manager in overseeing the TA team. Reviews and approves the work of recruiters. Provides strategic support by leading projects on the TA team. Prepares recruiting reports and presentations to show progress and effectiveness of recruiting initiatives. Reviews recruiting and interviewing practices to ensure time is used efficiently without sacrificing quality. Serves as subject matter expert for TA. Assists in the creation of recruitment plans to support the organization's recommendations for hiring top talent. 5% - Completes other projects and duties as assigned. Minimum Qualifications: Bachelor's degree in public administration, business administration, human resources management or related field required PLUS 6 years of progressively responsible human resources experience required, of which 3 years of experience must be in Talent Acquisition or Recruitment; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying. 2 years of public sector experience. Preferred Qualifications: Professional Recruiter Certification (PRC), Society for Human Resource Management (SHRM) certification or Professional in Human Resources (PHR) certification. 2 years of experience in a lead, supervisor or manager role. Required Licensure / Certifications: N/A Knowledge & Abilities: Develop rapport and establish and maintain effective working relationships with CalOptima Health's leadership and staff and external contacts at all levels and with diverse backgrounds. Work independently and exercise sound judgment. Communicate clearly and concisely, both orally and in writing. Work a flexible schedule; available to participate in evening and weekend events. Organize, be analytical, problem-solve and possess project management skills. Work in a fast-paced environment and in an efficient manner. Manage multiple projects and identify opportunities for internal and external collaboration. Motivate and lead multi-program teams and external committees/coalitions. Utilize computer and appropriate software (e.g., Microsoft Office: Word, Outlook, Excel, PowerPoint) and job specific applications/systems to produce correspondence, charts, spreadsheets, and/or other information applicable to the position assignment. Physical Requirements (With or Without Accommodations): Ability to visually read information from computer screens, forms and other printed materials and information. Ability to speak (enunciate) clearly in conversation and general communication. Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions. Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting. Lifting and moving objects, patients and/or equipment 10 to 25 pounds Work Environment: If located at the 500, 505 Building or a remote work location: Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed. There are no harmful environmental conditions present for this job. The noise level in this work environment is usually moderate. If located at PACE: Work is typically indoors in a clinical setting serving the frail and elderly. There may be harmful or hazardous environmental conditions present for this job. The noise level in this work environment is usually moderate to loud. If located in the Community: Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed. Employee will occasionally work outdoors in varied temperatures. There may be harmful or hazardous environmental conditions present for this job. The noise level in this work environment is usually moderate to loud. About CalOptima Health: CalOptima Health is the single largest health plan in Orange County, serving one in four residents. Our motto - "Better. Together." - is at the heart of our mission to serve members with excellence, dignity and respect. We are a public agency made up of compassionate leaders and professionals working together to strengthen our community's health. We are continuing to build a culture that promotes diversity and inclusion within our community where employees have a sense of belonging, and are valued for their ideas, contributions, and their unique individual perspectives they bring. CalOptima Health has been recognized as one of Orange County's best places to work, so we know there is something special about our organization. It is why people choose to work here and why they choose to stay! About our Benefits & Wellness options: At CalOptima Health, we know that a healthy and happy workforce is a thriving workforce, which is why we offer a comprehensive benefits package, including participation in the California Public Employees Retirement System (CalPERS), low-cost medical/vision/dental insurance options, and paid time off. To support quality work-life balance, we allow flexible scheduling during core business hours, telework options for some positions, work schedules that allow every other Monday or Friday off (9/80 schedule), and a wellness program featuring diverse activities. Additionally, CalOptima Health contributes 4% of pensionable earnings to a 401(a) retirement program with no required employee contribution. For those who are interested in additional retirement savings, employees have access to 457(b) retirement plans with pre/post-tax contribution options. For more information, please click on the 2024 CalOptima Health Benefits Guide regarding our comprehensive benefits and wellness package. IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is September 12, 2024 at 9:00 PM (PST). Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date. The selection process may include, but is not limited to, a skills assessment, phone screen and interview. The successful candidate will be required to undergo a reference / background check (to include a conviction record) and if applicable also pass a post-offer pre-employment medical examination (which will include a drug screening). Internal CalOptima Health applicants should apply through InfoNet. Communication regarding your application will be sent to the email address listed on your application. Please check your email, including your SPAM folder, regularly throughout the recruitment process. You can also visit your candidate portal to receive the most up to date status of your application. CalOptima Health is committed to attracting, hiring, and retaining a diverse staff, where we will honor your unique experiences, identity, and perspectives. Our organization strives to create and maintain a workplace environment that is inclusive, equitable and welcoming so we can truly be Better Together. CalOptima Health is an equal opportunity employer and makes all employment decisions on the basis of merit. CalOptima Health wants to have qualified employees in every job position. CalOptima Health prohibits unlawful discrimination against any employee, or applicant for employment, based on race, religion/religious creed, color, national origin, ancestry, mental or physical disability, medical condition, genetic information, marital status, sex, sex stereotype, gender, gender identity, gender expression, transitioning status, age, sexual orientation, immigration status, military status as a disabled veteran, or veteran of the Vietnam era, or any other consideration made unlawful by federal, state, or local laws. CalOptima Health also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has, or is perceived as having, any of those characteristics. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation at (714) 246-8400 if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. To apply, please visit: https://jobs.caloptima.org/jobs/lead-recruiter-human-resources-business-partner-505-city-parkway-west-california-united-states Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-6bdf75fd18abe742b8c309d6d65f7bab
Description GROW YOUR CAREER! Join the City of Roseville Finance team in the role of ERP Business Analyst I/II. The City of Roseville is looking for a dynamic and resourceful ERP Analyst to be a member of the ERP Support team. A successful candidate will have a background in system support, experience participating in a cross-functional projects, and an understanding of system configuration. As a full-service city, the ERP Support team has the opportunity to collaborate and provide internal support on business processes and transactions for the Finance, Budget, Human Resources and Payroll areas. The team manages the maintenance and modification of the system configuration, report development and troubleshoots complex issues. We value our growth mindset culture and have a supportive and dedicated team that enjoys working, collaborating, and learning together. There is currently one vacancy for a Limited Term position. The normal work schedule is Monday through Friday, 8:00am - 5:00pm; a flexible, hybrid schedule may be available. The list established from this recruitment may be utilized to fill future temporary part-time, limited term or regular, full-time vacancies in the City for the duration of the list. What the City of Roseville Offers: $36.23 - $56.07 hourly (dependent on experience) Up to $2,265 per month in health and welfare benefits Competitive vacation and sick leave programs 10 paid holidays, 2 floating holidays - Plus 45 hours of additional personal leave time Opportunities to train and promote CalPERS A top-notch team and more! The City of Roseville is committed to a diverse workforce. We are engaged in understanding the needs and backgrounds of our colleagues and those we serve. Our organization is unified in this commitment, as we believe this produces the best results for our community. DEFINITION To perform complex analytical, administrative, financial, and technical duties in support of implementation, administration, and operation of the Enterprise Resource Planning (ERP) system to improve and enhance business systems and applications; act as liaison between functional users and technical groups in the configuration, modification and testing of the ERP system to meet changing business requirements. DISTINGUISHING CHARACTERISTICS ERP Business Analyst I - This is the entry level class in the ERP Business Analyst I series. This class is distinguished from the journey level by the performance of the more routine tasks and duties assigned to positions within this series. Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level. Since this class is typically used as a training class, employees may have only limited or no directly related work experience. Employees work under general supervision while learning job tasks. ERP Business Analyst II - This is the journey level class within the ERP Business Analyst II series and is distinguished from the I level by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new, unusual, or unique situations arise and are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level. SUPERVISION RECEIVED AND EXERCISED ERP Business Analyst I Receives general supervision from assigned management or supervisory personnel. May exercise technical and functional supervision over technical and administrative support personnel. ERP Business Analyst II Receives direction from assigned management or supervisory personnel. May exercise technical and functional supervision over lower level professional and direct supervision over technical and administrative support personnel. Examples of Duties Duties may include, but are not limited to, the following: Collaborate with business users to identify areas for improvement in ERP Cloud Applications Collaborate with business users to troubleshoot and resolve issues involving ERP Cloud Applications Be a trusted advisor to business users regarding Oracle ERP best practices. Create support requests (SRs) with Oracle, and work with Oracle support towards resolution. Manage SRs; work with Oracle support team to achieve resolution of SRs. Maintain and modify system configurations in various ERP modules, including, but not limited to Finance, Budget, Human Resources and Payroll to support on-going business needs. Design, develop, and modify custom reports using ERP tools as required by City Council, senior management, and business partners. Document processes, procedures, and solutions. Identify and test quarterly application release changes/patches, manage service requests and assess impacts to functionality, resolve issues and identify solutions to the impacted areas. Provide internal support on business processes and transactions including understanding integration between an ERP system and external systems. Lead and participate in projects to examine, define, and modify business processes; serve as technical resource for the planning and execution of projects; plan and participate in business requirements gathering and hands on functional and technical testing of new or modified systems. Provide technical support to user groups and identify system enhancements, business process reengineering and recommend system changes to improve efficiency across the City. Exercise responsibility for evaluation of business processes for inefficiencies and matching business needs with ERP System capabilities; recommend best practices and provide support in the building, development, testing of new functionality. Establish and enforce standards for all documentation of application changes and updates to configuration, process, and procedures; update training content by working in conjunction with the business owners of the applicable modules; provide support and training to end users. Develop and maintain positive working relationships with business partners, teammates, management, outside agencies, and the public. Communicate clearly - both orally and in writing - with teammates, management, outside agencies and the public. Perform other related duties as assigned. Minimum Qualifications ERP Business Analyst I Knowledge of: Modern office equipment and methods including use of computer applications in word processing, spreadsheet, database, and graphic presentation, including Microsoft Office suite. Automated accounting and information systems. Statistical research and analysis techniques. Data analysis and research methods. Reporting tools and practices. Principles of data management. Methods for financial recordkeeping and general ledger reconciliation. Principles and practices of generally accepted accounting and reporting activities Ability to: On a continuous basis, know and understand all aspects of the job. Intermittently analyze work papers, reports, and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures. On a continuous basis, sit at desk for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less. Learn applicable Federal, State, and local laws, codes, and regulations. Learn specialized business unit work processes. Apply accounting principles to the analysis of financial and accounting transactions and audit of financial records. Support all current and future system and/or process improvements for Finance, Human Resources, Payroll, and Budget. Use automated accounting and information systems. Research, analyze and resolve technical administrative issues. Analyze large and complex sets of data. Work with and maintain the confidentiality of information. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Experience and Training Experience: No professional experience is required. AND Training: A Bachelor’s degree from an accredited college or university, preferably in business administration, computer science, finance, accounting, or a related field. License or Certificate: Possession of a valid California driver’s license by date of appointment. ERP Business Analyst II In addition to the qualifications for the ERP Business Analyst I: Knowledge of: Troubleshooting techniques as it relates to enterprise business applications. Principles and practices of project management. Principles and practices of business analysis including requirements analysis and solutions assessment. Methods and techniques for application development and integration. Principles of data retrieval and reporting. Ability to: Independently perform professional duties in the analysis of accounting and financial business processes and maintenance and testing of enterprise application systems. Analyze, evaluate, and integrate business and/or systems processes and procedures to improve current practices and develop effective solutions. Experience and Training Experience: Two years of professional experience performing duties similar to that of an ERP Business Analyst I with the City of Roseville. AND Training: A Bachelor’s degree from an accredited college or university, preferably in business administration, computer science, finance, accounting, or a related field. License or Certificate: Possession of a valid California driver’s license by date of appointment. Supplemental Information ADDITIONAL INFORMATION : Detailed information on the City of Roseville recruitment practices can be reviewed on the Frequently Asked Questions page. The City of Roseville defines “accredited college or university” as an institution of higher learning and must be listed on the United States Department of Education Database of Accredited Post-Secondary Institutions and Programs website http://ope.ed.gov/accreditation. Credits earned from colleges, universities, and institutions listed as accredited institutions on this website will be considered as part of the educational component of the minimum qualifications for a classification. The following options apply to the evaluation of college degrees from countries outside the United States: Educational background from a foreign country may be evaluated by an accredited United States college or university listed on the U.S. Department of Education Database of Accredited Post-Secondary Institutions and Programs website. Verification of degree equivalency may be obtained from organizations that provide foreign education credential evaluation services. The City of Roseville will accept verification from any of the listed member agencies found at http://www.naces.org or www.aice-eval.org . A copy of the foreign credential evaluation verification can be attached to the employment application. If you are offered a position with the City of Roseville, as a part of the pre-employment steps, applicants must provide a foreign degree credential equivalency certificate from an approved member agency above. Applicants who do not provide verification, will be eliminated from further consideration. SELECTION PROCESS : All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination. The applicant’s experience and education will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations. Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check, and depending on the position applied for, a pre-employment medical exam, drug and alcohol screening test, credit check, license and/or education verification, psychological examination, and/or an extensive Police Department background check process. Some positions require the clearance of a comprehensive Police Department (PD) background check within 12 months of appointment. The City may appoint candidates to positions prior to clearing the extensive Police Department background check, and in those circumstances the candidate will be advised in advance that security access in the information technology systems will be limited to non-PD related systems until PD clearance is received, and if the candidate ultimately does not clear the PD background it will result in release from City service without appeal rights, in accordance with Personnel Rules 3.04.050. THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER. IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS. MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION. EMPLOYEE BENEFITS: The City of Roseville offers competitive benefits packages to full-time employees. Regular part-time employees receive benefits on a pro-rated basis. For more information regarding the City's benefits, visit our website here . Benefits currently include: Health, dental, and vision insurance benefits Cafeteria plan, plus City paid Flex credit Life insurance (City paid and optional supplemental employee paid) Flexible spending accounts for dependent and health/medical costs Employee assistance plan Retirement savings plan Deferred compensation plan(s) Short-term and Long-term Disability employee paid plans Educational reimbursement Vacation leave, sick leave, personal/management leaves Holiday pay (plus two floating holidays annually) Bilingual pay Longevity pay GENERAL BENEFITS : A majority of the employee benefits are similar for all City employees. There are benefits that differ depending on which bargaining unit the job classification is assigned. Exact benefits information can be found by visiting the Benefits webpage and selecting the specific bargaining unit group. TEMPORARY POSITIONS: Most benefits do not apply to the City's temporary positions. Temporary employees that work 1,500 hours annually may elect medical insurance. Temporary employees contribute to a retirement plan depending on the status of total hours worked annually. Closing Date/Time: 9/12/2024 11:59 PM Pacific
Aug 30, 2024
Temporary
Description GROW YOUR CAREER! Join the City of Roseville Finance team in the role of ERP Business Analyst I/II. The City of Roseville is looking for a dynamic and resourceful ERP Analyst to be a member of the ERP Support team. A successful candidate will have a background in system support, experience participating in a cross-functional projects, and an understanding of system configuration. As a full-service city, the ERP Support team has the opportunity to collaborate and provide internal support on business processes and transactions for the Finance, Budget, Human Resources and Payroll areas. The team manages the maintenance and modification of the system configuration, report development and troubleshoots complex issues. We value our growth mindset culture and have a supportive and dedicated team that enjoys working, collaborating, and learning together. There is currently one vacancy for a Limited Term position. The normal work schedule is Monday through Friday, 8:00am - 5:00pm; a flexible, hybrid schedule may be available. The list established from this recruitment may be utilized to fill future temporary part-time, limited term or regular, full-time vacancies in the City for the duration of the list. What the City of Roseville Offers: $36.23 - $56.07 hourly (dependent on experience) Up to $2,265 per month in health and welfare benefits Competitive vacation and sick leave programs 10 paid holidays, 2 floating holidays - Plus 45 hours of additional personal leave time Opportunities to train and promote CalPERS A top-notch team and more! The City of Roseville is committed to a diverse workforce. We are engaged in understanding the needs and backgrounds of our colleagues and those we serve. Our organization is unified in this commitment, as we believe this produces the best results for our community. DEFINITION To perform complex analytical, administrative, financial, and technical duties in support of implementation, administration, and operation of the Enterprise Resource Planning (ERP) system to improve and enhance business systems and applications; act as liaison between functional users and technical groups in the configuration, modification and testing of the ERP system to meet changing business requirements. DISTINGUISHING CHARACTERISTICS ERP Business Analyst I - This is the entry level class in the ERP Business Analyst I series. This class is distinguished from the journey level by the performance of the more routine tasks and duties assigned to positions within this series. Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level. Since this class is typically used as a training class, employees may have only limited or no directly related work experience. Employees work under general supervision while learning job tasks. ERP Business Analyst II - This is the journey level class within the ERP Business Analyst II series and is distinguished from the I level by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new, unusual, or unique situations arise and are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level. SUPERVISION RECEIVED AND EXERCISED ERP Business Analyst I Receives general supervision from assigned management or supervisory personnel. May exercise technical and functional supervision over technical and administrative support personnel. ERP Business Analyst II Receives direction from assigned management or supervisory personnel. May exercise technical and functional supervision over lower level professional and direct supervision over technical and administrative support personnel. Examples of Duties Duties may include, but are not limited to, the following: Collaborate with business users to identify areas for improvement in ERP Cloud Applications Collaborate with business users to troubleshoot and resolve issues involving ERP Cloud Applications Be a trusted advisor to business users regarding Oracle ERP best practices. Create support requests (SRs) with Oracle, and work with Oracle support towards resolution. Manage SRs; work with Oracle support team to achieve resolution of SRs. Maintain and modify system configurations in various ERP modules, including, but not limited to Finance, Budget, Human Resources and Payroll to support on-going business needs. Design, develop, and modify custom reports using ERP tools as required by City Council, senior management, and business partners. Document processes, procedures, and solutions. Identify and test quarterly application release changes/patches, manage service requests and assess impacts to functionality, resolve issues and identify solutions to the impacted areas. Provide internal support on business processes and transactions including understanding integration between an ERP system and external systems. Lead and participate in projects to examine, define, and modify business processes; serve as technical resource for the planning and execution of projects; plan and participate in business requirements gathering and hands on functional and technical testing of new or modified systems. Provide technical support to user groups and identify system enhancements, business process reengineering and recommend system changes to improve efficiency across the City. Exercise responsibility for evaluation of business processes for inefficiencies and matching business needs with ERP System capabilities; recommend best practices and provide support in the building, development, testing of new functionality. Establish and enforce standards for all documentation of application changes and updates to configuration, process, and procedures; update training content by working in conjunction with the business owners of the applicable modules; provide support and training to end users. Develop and maintain positive working relationships with business partners, teammates, management, outside agencies, and the public. Communicate clearly - both orally and in writing - with teammates, management, outside agencies and the public. Perform other related duties as assigned. Minimum Qualifications ERP Business Analyst I Knowledge of: Modern office equipment and methods including use of computer applications in word processing, spreadsheet, database, and graphic presentation, including Microsoft Office suite. Automated accounting and information systems. Statistical research and analysis techniques. Data analysis and research methods. Reporting tools and practices. Principles of data management. Methods for financial recordkeeping and general ledger reconciliation. Principles and practices of generally accepted accounting and reporting activities Ability to: On a continuous basis, know and understand all aspects of the job. Intermittently analyze work papers, reports, and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures. On a continuous basis, sit at desk for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less. Learn applicable Federal, State, and local laws, codes, and regulations. Learn specialized business unit work processes. Apply accounting principles to the analysis of financial and accounting transactions and audit of financial records. Support all current and future system and/or process improvements for Finance, Human Resources, Payroll, and Budget. Use automated accounting and information systems. Research, analyze and resolve technical administrative issues. Analyze large and complex sets of data. Work with and maintain the confidentiality of information. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Experience and Training Experience: No professional experience is required. AND Training: A Bachelor’s degree from an accredited college or university, preferably in business administration, computer science, finance, accounting, or a related field. License or Certificate: Possession of a valid California driver’s license by date of appointment. ERP Business Analyst II In addition to the qualifications for the ERP Business Analyst I: Knowledge of: Troubleshooting techniques as it relates to enterprise business applications. Principles and practices of project management. Principles and practices of business analysis including requirements analysis and solutions assessment. Methods and techniques for application development and integration. Principles of data retrieval and reporting. Ability to: Independently perform professional duties in the analysis of accounting and financial business processes and maintenance and testing of enterprise application systems. Analyze, evaluate, and integrate business and/or systems processes and procedures to improve current practices and develop effective solutions. Experience and Training Experience: Two years of professional experience performing duties similar to that of an ERP Business Analyst I with the City of Roseville. AND Training: A Bachelor’s degree from an accredited college or university, preferably in business administration, computer science, finance, accounting, or a related field. License or Certificate: Possession of a valid California driver’s license by date of appointment. Supplemental Information ADDITIONAL INFORMATION : Detailed information on the City of Roseville recruitment practices can be reviewed on the Frequently Asked Questions page. The City of Roseville defines “accredited college or university” as an institution of higher learning and must be listed on the United States Department of Education Database of Accredited Post-Secondary Institutions and Programs website http://ope.ed.gov/accreditation. Credits earned from colleges, universities, and institutions listed as accredited institutions on this website will be considered as part of the educational component of the minimum qualifications for a classification. The following options apply to the evaluation of college degrees from countries outside the United States: Educational background from a foreign country may be evaluated by an accredited United States college or university listed on the U.S. Department of Education Database of Accredited Post-Secondary Institutions and Programs website. Verification of degree equivalency may be obtained from organizations that provide foreign education credential evaluation services. The City of Roseville will accept verification from any of the listed member agencies found at http://www.naces.org or www.aice-eval.org . A copy of the foreign credential evaluation verification can be attached to the employment application. If you are offered a position with the City of Roseville, as a part of the pre-employment steps, applicants must provide a foreign degree credential equivalency certificate from an approved member agency above. Applicants who do not provide verification, will be eliminated from further consideration. SELECTION PROCESS : All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination. The applicant’s experience and education will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations. Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check, and depending on the position applied for, a pre-employment medical exam, drug and alcohol screening test, credit check, license and/or education verification, psychological examination, and/or an extensive Police Department background check process. Some positions require the clearance of a comprehensive Police Department (PD) background check within 12 months of appointment. The City may appoint candidates to positions prior to clearing the extensive Police Department background check, and in those circumstances the candidate will be advised in advance that security access in the information technology systems will be limited to non-PD related systems until PD clearance is received, and if the candidate ultimately does not clear the PD background it will result in release from City service without appeal rights, in accordance with Personnel Rules 3.04.050. THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER. IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS. MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION. EMPLOYEE BENEFITS: The City of Roseville offers competitive benefits packages to full-time employees. Regular part-time employees receive benefits on a pro-rated basis. For more information regarding the City's benefits, visit our website here . Benefits currently include: Health, dental, and vision insurance benefits Cafeteria plan, plus City paid Flex credit Life insurance (City paid and optional supplemental employee paid) Flexible spending accounts for dependent and health/medical costs Employee assistance plan Retirement savings plan Deferred compensation plan(s) Short-term and Long-term Disability employee paid plans Educational reimbursement Vacation leave, sick leave, personal/management leaves Holiday pay (plus two floating holidays annually) Bilingual pay Longevity pay GENERAL BENEFITS : A majority of the employee benefits are similar for all City employees. There are benefits that differ depending on which bargaining unit the job classification is assigned. Exact benefits information can be found by visiting the Benefits webpage and selecting the specific bargaining unit group. TEMPORARY POSITIONS: Most benefits do not apply to the City's temporary positions. Temporary employees that work 1,500 hours annually may elect medical insurance. Temporary employees contribute to a retirement plan depending on the status of total hours worked annually. Closing Date/Time: 9/12/2024 11:59 PM Pacific
WAKE COUNTY, NC
Raleigh, North Carolina, United States
What You'll Be Doing Are you a dynamic business operations professional who thrives on being a cornerstone to the success of growing programs and divisions? Do you excel in environments where you serve as a ‘Jill/Jack of all trades’? Do you enjoy the opportunity to support different people and critical initiatives, serving as an essential part of the success of the division and its service to the County? If you answered yes, you may be the Business Officer we are searching for! Supporting the Behavioral Health department and the Office of Equity, Diversity, and Inclusion, the Business Officer will oversee and manage financial, human resources, events coordination, and administrative tasks. In close collaboration with the leadership of each division, the Business Officer will support the development of operational strategies, plans, and procedures. Additionally, the Business Officer will organize and manage meetings, special events, office operations, and program spaces like the Refinery. This new role is a pivotal addition to our divisions, perfect for a flexible, passionate go-getter who enjoys taking on new challenges and harmonizes with the missions of these divisions! A day in the life of the Business Officer may include: Contract administration to include monitoring of contracted services budgets, monitoring internal programs, grants and external agencies to ensure compliance with regulations and contract requirements, budget development, management and forecasting, procurement including p-card management, accounts payable and receivables, and financial and contract/grant reporting Compiling budget information and documents for annual Budget and Business Plan presentations to the County Manager and Budget Offices Serving as a liaison with Wake County Budget & Management Services and Wake County Finance Office to ensure optimal use of appropriated resources and compliance with budgetary policies and procedures Working with division leadership and staff to organize, coordinate and manage events and meetings Providing administrative support to division leadership and program staff which may include calendar management, communication and office management, and supporting programmatic spaces Human resources support, coordinating recruitment logistics, ensuring policies and procedures are followed and critical information is entered and maintained for new and existing employees This position will have two offices and will alternate between them during the week. About Our Team Our team members are our most valued asset and treated as such with competitive salaries and top-notch benefits. We believe a good work/life balance helps people make better decisions, be more creative and enjoy coming to work. If you thrive in a highly collaborative, fast-paced, supportive environment, then you owe it to yourself to check us out. This position will be managed within the Behavioral Health department (Behavioral Health) and Office of Diversity, Equity, and Inclusion (ODEI). Behavioral Health centers on improving the health and well-being of vulnerable residents, while ODEI seeks to reimagine practices, programs, and policies that create inequitable outcomes for Wake County residents. Wake County is known for professional management, creative solutions to complex problems, and partnering with the community for innovative programs. We understand that education, expertise, and experience can take a variety of paths. You may have gained skills through direct field experience, a certificate or specialized course, from a mentor, a technical or associate degree, a four-year degree, or another path altogether. We welcome candidates from ALL paths of learning, and celebrate the diversity of educational experiences. The Basics (Required Education and Experience) Bachelor’s degree in Business Administration, Public Administration, Finance, Accounting or related field Three years of experience in finance, budgeting, policy or management analysis Equivalent combination of education and experience will be accepted Beyond the Basics (Preferred Education and Experience) Professional experience providing comprehensive business operations management including financial and administrative support for two or more departments or divisions Experience managing and ensuring compliance for multiple contracts and grants, including budget, expenditures and ensuring programmatic compliance with stated requirements Experience coordinating and managing events and meetings Formal education and training in Accounting, Business Management, and/or Public Administration How Will We Know You're 'The One'? Passion for being part of a team that seeks to create solutions and make meaningful changes for the Wake Community Professional flexibility to ensure the needs of two divisions and their staff and programs are fully supported Ability to effectively and accurately manage contract elements to include monitoring and supporting compliance and deliverables Experience with budget and financial management Excellent communication skills demonstrating the ability to communicate with various offices and professionals Proactively seek, develop, and employ improvements to processes, operations and communications for program optimization and success Excellent organizational and time management skills, work well under pressure, and handle competing priorities with patience, tact, and professionalism Proactive work-style, using independent judgment to determine when to handle situations autonomously About This Position Location: Waverly F. Akins Wake County Office Building Raleigh, NC Employment Type: Regular Work Schedule: Monday - Friday, 8:30 am - 5:15 pm Hiring Range: $66,270 - $89,467 Posting Closing Date: Open until filled. Review of applications will begin August 1st and will continue until the position is filled. What Makes Wake Great Home to the State Capital, Wake County is one of the fastest growing areas in the nation and the most populous county in the state, with more than 1.1 million residents. The County has received national and international rankings and accolades from publications such as Money, Fortune, and Time magazines as being one of the best places to live, work and play. The central location of the County allows for a short drive to the spectacular mountains or coast. Wake County Government is governed by a seven-member Board of Commissioners, who are elected at-large to serve two-year terms. Wake County Government has a general operating budget of $1.57 billion, employs over 4400 employees, experiences minimal turnover, and is an award-winning leader in wellness and technology initiatives; such as offering employees and covered spouses free access to the Employee Health Center. Wake County Government offers a wide range of training and development opportunities, a stable career in public service with a balance of work and family life, flexible work schedules and a competitive salary and benefits package. Equal Opportunity Statement Wake County provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Background Check Statement Position may require a background check that may include: criminal, credit, motor vehicle, education, and sexual offender registry or others based on job requirements. Unless required by state law, a record of conviction will not automatically exclude you from consideration for employment. Wake County Government is an Equal Opportunity Employer. Emergency Service Worker Statement In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.
Jul 25, 2024
What You'll Be Doing Are you a dynamic business operations professional who thrives on being a cornerstone to the success of growing programs and divisions? Do you excel in environments where you serve as a ‘Jill/Jack of all trades’? Do you enjoy the opportunity to support different people and critical initiatives, serving as an essential part of the success of the division and its service to the County? If you answered yes, you may be the Business Officer we are searching for! Supporting the Behavioral Health department and the Office of Equity, Diversity, and Inclusion, the Business Officer will oversee and manage financial, human resources, events coordination, and administrative tasks. In close collaboration with the leadership of each division, the Business Officer will support the development of operational strategies, plans, and procedures. Additionally, the Business Officer will organize and manage meetings, special events, office operations, and program spaces like the Refinery. This new role is a pivotal addition to our divisions, perfect for a flexible, passionate go-getter who enjoys taking on new challenges and harmonizes with the missions of these divisions! A day in the life of the Business Officer may include: Contract administration to include monitoring of contracted services budgets, monitoring internal programs, grants and external agencies to ensure compliance with regulations and contract requirements, budget development, management and forecasting, procurement including p-card management, accounts payable and receivables, and financial and contract/grant reporting Compiling budget information and documents for annual Budget and Business Plan presentations to the County Manager and Budget Offices Serving as a liaison with Wake County Budget & Management Services and Wake County Finance Office to ensure optimal use of appropriated resources and compliance with budgetary policies and procedures Working with division leadership and staff to organize, coordinate and manage events and meetings Providing administrative support to division leadership and program staff which may include calendar management, communication and office management, and supporting programmatic spaces Human resources support, coordinating recruitment logistics, ensuring policies and procedures are followed and critical information is entered and maintained for new and existing employees This position will have two offices and will alternate between them during the week. About Our Team Our team members are our most valued asset and treated as such with competitive salaries and top-notch benefits. We believe a good work/life balance helps people make better decisions, be more creative and enjoy coming to work. If you thrive in a highly collaborative, fast-paced, supportive environment, then you owe it to yourself to check us out. This position will be managed within the Behavioral Health department (Behavioral Health) and Office of Diversity, Equity, and Inclusion (ODEI). Behavioral Health centers on improving the health and well-being of vulnerable residents, while ODEI seeks to reimagine practices, programs, and policies that create inequitable outcomes for Wake County residents. Wake County is known for professional management, creative solutions to complex problems, and partnering with the community for innovative programs. We understand that education, expertise, and experience can take a variety of paths. You may have gained skills through direct field experience, a certificate or specialized course, from a mentor, a technical or associate degree, a four-year degree, or another path altogether. We welcome candidates from ALL paths of learning, and celebrate the diversity of educational experiences. The Basics (Required Education and Experience) Bachelor’s degree in Business Administration, Public Administration, Finance, Accounting or related field Three years of experience in finance, budgeting, policy or management analysis Equivalent combination of education and experience will be accepted Beyond the Basics (Preferred Education and Experience) Professional experience providing comprehensive business operations management including financial and administrative support for two or more departments or divisions Experience managing and ensuring compliance for multiple contracts and grants, including budget, expenditures and ensuring programmatic compliance with stated requirements Experience coordinating and managing events and meetings Formal education and training in Accounting, Business Management, and/or Public Administration How Will We Know You're 'The One'? Passion for being part of a team that seeks to create solutions and make meaningful changes for the Wake Community Professional flexibility to ensure the needs of two divisions and their staff and programs are fully supported Ability to effectively and accurately manage contract elements to include monitoring and supporting compliance and deliverables Experience with budget and financial management Excellent communication skills demonstrating the ability to communicate with various offices and professionals Proactively seek, develop, and employ improvements to processes, operations and communications for program optimization and success Excellent organizational and time management skills, work well under pressure, and handle competing priorities with patience, tact, and professionalism Proactive work-style, using independent judgment to determine when to handle situations autonomously About This Position Location: Waverly F. Akins Wake County Office Building Raleigh, NC Employment Type: Regular Work Schedule: Monday - Friday, 8:30 am - 5:15 pm Hiring Range: $66,270 - $89,467 Posting Closing Date: Open until filled. Review of applications will begin August 1st and will continue until the position is filled. What Makes Wake Great Home to the State Capital, Wake County is one of the fastest growing areas in the nation and the most populous county in the state, with more than 1.1 million residents. The County has received national and international rankings and accolades from publications such as Money, Fortune, and Time magazines as being one of the best places to live, work and play. The central location of the County allows for a short drive to the spectacular mountains or coast. Wake County Government is governed by a seven-member Board of Commissioners, who are elected at-large to serve two-year terms. Wake County Government has a general operating budget of $1.57 billion, employs over 4400 employees, experiences minimal turnover, and is an award-winning leader in wellness and technology initiatives; such as offering employees and covered spouses free access to the Employee Health Center. Wake County Government offers a wide range of training and development opportunities, a stable career in public service with a balance of work and family life, flexible work schedules and a competitive salary and benefits package. Equal Opportunity Statement Wake County provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Background Check Statement Position may require a background check that may include: criminal, credit, motor vehicle, education, and sexual offender registry or others based on job requirements. Unless required by state law, a record of conviction will not automatically exclude you from consideration for employment. Wake County Government is an Equal Opportunity Employer. Emergency Service Worker Statement In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary Under the oversight of the Director of Administrative Services, the Senior Accounting and Business Services Specialist oversees a variety of broad and complex financial, accounting and budgeting services related to trust, bond, general fund, and auxiliary accounts. Provides lead group direction and day-to-day financial oversight of budget, payroll, accounting, project accounting, procurement, and cost recovery. Provides strategic leadership and analysis in the utilization of information systems within the department and input to recommended policies that have a major operational impact. Key Responsibilities Provides recording and reporting of accounting and financial transactions, ensuring that all fiscal operations are in compliance with CSU and Campus requirements Administers and processes escrow agreements on all Public Works contracts and approves the request to State Treasurer for contractor payment; audits, prepares financial reports for submission to the Chancellor’s Office Oversees internal department procurement requirements and is a liaison between University Purchasing, Accounting, and Accounts Payable departments Provides work lead direction and supervisory oversight to a professional of five staff while participating in the work Exercises discretion and independent judgment in setting priorities, determining methods and troubleshooting issues for others Provides leadership and support for departments in understanding and maximizing CMS system functions Interprets new and existing federal and state regulations and their effect on areas of assigned responsibility Knowledge, Skills & Abilities Extensive knowledge of and ability to apply extensive expertise to complex principles and practices of fiscal management Ability to communicate with constituents in a professional and respectful manner High proficiency in PC compatible software programs such as Word, EXCEL and Access Ability to use persuasion and negotiation skills to build consensus to achieve short-and long-term goals and objectives Ability to analyze computerized accounting records, and to research and correct computer data errors Thorough knowledge of PeopleSoft financials module Ability to develop, design databases, and create reports Required Qualifications A bachelor's degree and/or equivalent training Six years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Accounting experience preferred in construction management, facilities management, and/or governmental accounting Minimum of five years of progressively responsible professional accounting experience Work experience in a State, College, or University setting OR within a large, complex business setting Compensation Classification: Administrative Analyst/Specialist - Exempt III Anticipated Hiring Range: $7,490/month - $9,465/month CSU Salary Range: $6,322/month - $12,285/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest This position is open until filled. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). #LI-RC1 Advertised: Jan 26 2024 Pacific Standard Time Applications close: Closing Date/Time:
Jul 14, 2024
Job Summary Under the oversight of the Director of Administrative Services, the Senior Accounting and Business Services Specialist oversees a variety of broad and complex financial, accounting and budgeting services related to trust, bond, general fund, and auxiliary accounts. Provides lead group direction and day-to-day financial oversight of budget, payroll, accounting, project accounting, procurement, and cost recovery. Provides strategic leadership and analysis in the utilization of information systems within the department and input to recommended policies that have a major operational impact. Key Responsibilities Provides recording and reporting of accounting and financial transactions, ensuring that all fiscal operations are in compliance with CSU and Campus requirements Administers and processes escrow agreements on all Public Works contracts and approves the request to State Treasurer for contractor payment; audits, prepares financial reports for submission to the Chancellor’s Office Oversees internal department procurement requirements and is a liaison between University Purchasing, Accounting, and Accounts Payable departments Provides work lead direction and supervisory oversight to a professional of five staff while participating in the work Exercises discretion and independent judgment in setting priorities, determining methods and troubleshooting issues for others Provides leadership and support for departments in understanding and maximizing CMS system functions Interprets new and existing federal and state regulations and their effect on areas of assigned responsibility Knowledge, Skills & Abilities Extensive knowledge of and ability to apply extensive expertise to complex principles and practices of fiscal management Ability to communicate with constituents in a professional and respectful manner High proficiency in PC compatible software programs such as Word, EXCEL and Access Ability to use persuasion and negotiation skills to build consensus to achieve short-and long-term goals and objectives Ability to analyze computerized accounting records, and to research and correct computer data errors Thorough knowledge of PeopleSoft financials module Ability to develop, design databases, and create reports Required Qualifications A bachelor's degree and/or equivalent training Six years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Accounting experience preferred in construction management, facilities management, and/or governmental accounting Minimum of five years of progressively responsible professional accounting experience Work experience in a State, College, or University setting OR within a large, complex business setting Compensation Classification: Administrative Analyst/Specialist - Exempt III Anticipated Hiring Range: $7,490/month - $9,465/month CSU Salary Range: $6,322/month - $12,285/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest This position is open until filled. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). #LI-RC1 Advertised: Jan 26 2024 Pacific Standard Time Applications close: Closing Date/Time:
Monterey County Human Resources
Salinas, California, United States
Position Description Exam: #20/14P32/05ND Final Filing Date: Open Until Filled Priority Screening Date: Friday, October 27, 2023 All application materials must be received by the priority screening date for a guaranteed review. Applications received after this date will be considered on an as needed basis. DESCRIPTION: The Monterey County Auditor-Controller's Office seeks a results-oriented individual who will support management and the business needs of the County through the Enterprise Resource Planning (ERP) System, which includes Human Resources/Payroll, Financial, and Budget Preparation components. The ERP Business Analyst has a high degree of interaction with management, County staff, vendors, and consultants. The incumbent must represent the Auditor-Controller's Office with tact, diplomacy, and professionalism. DEPARTMENT : The Auditor-Controller is an elected official who provides the County of Monterey with financial leadership and expert advice on a wide range of fiscal matters and advocates financial integrity and accountability in all County business practices. The department consists of five divisions: Administration, Systems, General Accounting, Internal Audit, and Disbursements (Accounts Payable, Payroll, and Property Tax). The Eligible List established by this recruitment may be used to fill current and future vacancies on a regular full-time, part-time, or temporary basis. Examples of Duties PARAMOUNT DUTIES: Creates, documents and maintains County business processes; sets and maintains application level security; develops and administers security definitions and profiles. Coordinates with information technology and end users to determine patches/updated logic and application upgrades implementation; tracks functional upgrades in new releases of ERP software; educates end users on new functionality and implements new functionality upon request, Develops training curriculum and conducts training sessions. Consults and coordinates with information technology and/or system vendors to resolve application/system and equipment problems. Responds to end user requests for assistance. Translates County business requirements into business solutions utilizing ERP system functionality; acts as liaison between executive and management staff, end users, and information technology staff to design and configure business solutions to ensure business requirements have been met. Creates and maintains table driven business rules and other ERP application configuration settings. Develops and manages project plans to implement business solutions; monitors and communicates progress of project. Creates custom program designs to be coded and tested by information technology; develops and coordinates acceptance criteria with end users. Develops, with end users, test plans and procedures for implementation of added functionality, custom programs, and software upgrades and system patches; coordinates with information technology to test patches/updated logic and overall application upgrades. Creates end user reports utilizing the vendor's report writer and query tools; automates business process by using application workflow technology. Visit the Monterey County website to view the complete Job Description: https://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/class-specifications THE IDEAL CANDIDATE : Will have a proven track record demonstrating the following knowledge, skills and abilities: Thorough knowledge of: ERP System modules in finance, and/or accounting, and/or budgeting, and/or human resources, and/or payroll, and/or property tax. Business Process Reengineering (BPR). ERP business solution implementation. Problem diagnosis and troubleshooting techniques. Working knowledge of: Relational database theory and design. Security methods for managing ERP system access. Principles and practices of training. Principles and methods of automated records system management. Web-based business processes; such as, recruitment, procurement, employee self-serve, etc. Skill and Ability to: Develop, communicate and execute detailed project plans. Define and document business requirements. Configure ERP application or create custom software designs. Create reports utilizing ERP application reporting tools. Establish and maintain effective working relationships and maintain high levels of customer service. Communicate effectively both orally and in writing; follow oral and written instructions. Read, understand, interpret and apply ERP system manuals. Work independently under limited supervision, exercise initiative within established procedural guidelines, and organize and prioritize work to meet established deadlines. Log and track new releases of software, associated functional upgrades and software patches. Coordinate implementation of new software releases, functional upgrades and software patches with information technology and end users. Write clear and concise instructions and training plans. Microsoft Office software including Access, Power Point, Excel and Word. Examples of Experience/Education/Training The knowledge, skills, and abilities listed above may be acquired through various types of experience, education or training. Typical ways to acquire the required knowledge, skills, and abilities are listed below: Completion of all coursework leading to a Bachelor's degree in Computer Science, Business Administration, Public Administration, Finance, Accounting, or a related field AND Three years of experience in business systems analysis, design or management OR A graduate-level degree in Computer Science, Business Administration, Public Administration, Finance, or a related field AND One year of experience in business system analysis, design, or management. Additional Information BENEFITS Monterey County offers an excellent benefits package. To view the "X" Unit Benefit Summary please visit our website. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing. NOTES As a condition of employment, prospective employees will be required to submit to a background investigation to include fingerprinting and a credit check and may include a review of information concerning present and/or prior employment, driving record, and record of a criminal conviction. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly and you will not be eligible for the benefits listed in the summary. If you believe you possess a disability that would require test accommodation, please call Nairi Davis at (831) 755-5092. APPLICATION & SELECTION PROCEDURES Apply On-line! Our Website: http://agency.governmentjobs.com/montereycounty Applications may be obtained from and submitted to: Monterey County Auditor-Controller Department Attn: Nairi Davis, Senior Personnel Analyst 168 W. Alisal Street, 3rd Floor, Salinas, CA 93901 Email: davisn@co.monterey.ca.us Phone: (831) 755-5092 The selection process is tentative, and applicants will be notified if changes are made. The competitive selection process includes submittal of required application materials. A complete application packet will include: A completed County of Monterey Employment Application Responses to all the Supplemental Questions Priority Screening Date: Friday, October 27, 2023 All application materials must be received by the priority screen date for a guaranteed review. Applications received after this priority screen date will be considered on an as-needed basis until the position is filled. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants who are determined to be the most appropriately qualified will be invited to participate further in the selection process. To assess applicants' possession of required qualifications, the process may include an oral examination, pre-exam exercises, performance exam, and/or written examination. EQUAL OPPORTUNITY Monterey County is a drug-free workplace and an equal-opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County provides reasonable accommodations for the disabled. If you believe you possess a disability that would require test accommodation, please call the Human Resources Analyst at (831) 755-5092. http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet
Jul 14, 2024
Full Time
Position Description Exam: #20/14P32/05ND Final Filing Date: Open Until Filled Priority Screening Date: Friday, October 27, 2023 All application materials must be received by the priority screening date for a guaranteed review. Applications received after this date will be considered on an as needed basis. DESCRIPTION: The Monterey County Auditor-Controller's Office seeks a results-oriented individual who will support management and the business needs of the County through the Enterprise Resource Planning (ERP) System, which includes Human Resources/Payroll, Financial, and Budget Preparation components. The ERP Business Analyst has a high degree of interaction with management, County staff, vendors, and consultants. The incumbent must represent the Auditor-Controller's Office with tact, diplomacy, and professionalism. DEPARTMENT : The Auditor-Controller is an elected official who provides the County of Monterey with financial leadership and expert advice on a wide range of fiscal matters and advocates financial integrity and accountability in all County business practices. The department consists of five divisions: Administration, Systems, General Accounting, Internal Audit, and Disbursements (Accounts Payable, Payroll, and Property Tax). The Eligible List established by this recruitment may be used to fill current and future vacancies on a regular full-time, part-time, or temporary basis. Examples of Duties PARAMOUNT DUTIES: Creates, documents and maintains County business processes; sets and maintains application level security; develops and administers security definitions and profiles. Coordinates with information technology and end users to determine patches/updated logic and application upgrades implementation; tracks functional upgrades in new releases of ERP software; educates end users on new functionality and implements new functionality upon request, Develops training curriculum and conducts training sessions. Consults and coordinates with information technology and/or system vendors to resolve application/system and equipment problems. Responds to end user requests for assistance. Translates County business requirements into business solutions utilizing ERP system functionality; acts as liaison between executive and management staff, end users, and information technology staff to design and configure business solutions to ensure business requirements have been met. Creates and maintains table driven business rules and other ERP application configuration settings. Develops and manages project plans to implement business solutions; monitors and communicates progress of project. Creates custom program designs to be coded and tested by information technology; develops and coordinates acceptance criteria with end users. Develops, with end users, test plans and procedures for implementation of added functionality, custom programs, and software upgrades and system patches; coordinates with information technology to test patches/updated logic and overall application upgrades. Creates end user reports utilizing the vendor's report writer and query tools; automates business process by using application workflow technology. Visit the Monterey County website to view the complete Job Description: https://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/class-specifications THE IDEAL CANDIDATE : Will have a proven track record demonstrating the following knowledge, skills and abilities: Thorough knowledge of: ERP System modules in finance, and/or accounting, and/or budgeting, and/or human resources, and/or payroll, and/or property tax. Business Process Reengineering (BPR). ERP business solution implementation. Problem diagnosis and troubleshooting techniques. Working knowledge of: Relational database theory and design. Security methods for managing ERP system access. Principles and practices of training. Principles and methods of automated records system management. Web-based business processes; such as, recruitment, procurement, employee self-serve, etc. Skill and Ability to: Develop, communicate and execute detailed project plans. Define and document business requirements. Configure ERP application or create custom software designs. Create reports utilizing ERP application reporting tools. Establish and maintain effective working relationships and maintain high levels of customer service. Communicate effectively both orally and in writing; follow oral and written instructions. Read, understand, interpret and apply ERP system manuals. Work independently under limited supervision, exercise initiative within established procedural guidelines, and organize and prioritize work to meet established deadlines. Log and track new releases of software, associated functional upgrades and software patches. Coordinate implementation of new software releases, functional upgrades and software patches with information technology and end users. Write clear and concise instructions and training plans. Microsoft Office software including Access, Power Point, Excel and Word. Examples of Experience/Education/Training The knowledge, skills, and abilities listed above may be acquired through various types of experience, education or training. Typical ways to acquire the required knowledge, skills, and abilities are listed below: Completion of all coursework leading to a Bachelor's degree in Computer Science, Business Administration, Public Administration, Finance, Accounting, or a related field AND Three years of experience in business systems analysis, design or management OR A graduate-level degree in Computer Science, Business Administration, Public Administration, Finance, or a related field AND One year of experience in business system analysis, design, or management. Additional Information BENEFITS Monterey County offers an excellent benefits package. To view the "X" Unit Benefit Summary please visit our website. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing. NOTES As a condition of employment, prospective employees will be required to submit to a background investigation to include fingerprinting and a credit check and may include a review of information concerning present and/or prior employment, driving record, and record of a criminal conviction. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly and you will not be eligible for the benefits listed in the summary. If you believe you possess a disability that would require test accommodation, please call Nairi Davis at (831) 755-5092. APPLICATION & SELECTION PROCEDURES Apply On-line! Our Website: http://agency.governmentjobs.com/montereycounty Applications may be obtained from and submitted to: Monterey County Auditor-Controller Department Attn: Nairi Davis, Senior Personnel Analyst 168 W. Alisal Street, 3rd Floor, Salinas, CA 93901 Email: davisn@co.monterey.ca.us Phone: (831) 755-5092 The selection process is tentative, and applicants will be notified if changes are made. The competitive selection process includes submittal of required application materials. A complete application packet will include: A completed County of Monterey Employment Application Responses to all the Supplemental Questions Priority Screening Date: Friday, October 27, 2023 All application materials must be received by the priority screen date for a guaranteed review. Applications received after this priority screen date will be considered on an as-needed basis until the position is filled. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants who are determined to be the most appropriately qualified will be invited to participate further in the selection process. To assess applicants' possession of required qualifications, the process may include an oral examination, pre-exam exercises, performance exam, and/or written examination. EQUAL OPPORTUNITY Monterey County is a drug-free workplace and an equal-opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County provides reasonable accommodations for the disabled. If you believe you possess a disability that would require test accommodation, please call the Human Resources Analyst at (831) 755-5092. http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet