CA CONSERVATION CORPS
Sacramento, California, United States
Job Description and Duties Health & Safety Compliance - Wildland Fire Personal Protective Equipment (PPE) Lead Analyst for fire-related emergency response programs in the Health & Safety Unit; Assists in developing and implementing a statewide PPE tracking system and provides technical instruction and compliance oversight for wildland fire safety regulations; Develops and maintains related statewide guidelines and instructional materials. Workplace Violence Prevention Independently facilitates the investigation process for workplace violence complaints; conducts interviews, prepares detailed written reports which include documentation of findings, and analysis of findings. Provide workplace violence prevention training to staff and Corpsmembers. Policy, Procedure Development, and Data Analysis research and analyze injury statistics and make recommendations to management on behalf of the Health & Safety Officer to identify and correct more complex practices or conditions; research practices to develop safer working conditions and improve overall program environment (see duty statement for details). Independently facilitate the ongoing implementation, review, and revision of guidelines contained within the CCC Injury & Illness Prevention Program (IIPP). Training Develop, review, restructure, and deliver training to the field, including Corpsmembers, and headquarters staff on a variety of health and safety issues. Employee Assistance Program (EAP) Coordination Act as the department’s EAP Coordinator. Provide informational materials and guidance to headquarters and field staff about EAP services, training, and events. Some travel required. How did you hear about this position? Tell us in this brief survey . You will find additional information about the job in the Duty Statement . Working Conditions This position is classified as “Hybrid” and eligible for up to three days of telework per week, minimum of 2-days a week in office. The reporting location for this position is at CCC HQ located at 1719 24th Street, Sacramento, CA 95816. HQ Working Location There are many perks to joining our team in downtown Sacramento! Convenient Transit: Accessible by public transit next door (23rd Light Rail stop) Free Parking: Free street and limited space in our on-site lot. Quaint Location: Centered in Sacramento’s historic midtown with walkable tree line streets, charming homes, and unique shops and restaurants; all just steps away from our front door. Easy Commute: Less than a mile away from the Capital City Freeway (Highway 80) Commuter-Friendly: Walking or biking? We’ve got you covered with changing room and showers. Sustainable Workspace: Our old green building is eco-conscious. You’ll have the opportunity on making a big impact on California’s youth and environment. Minimum Requirements You will find the Minimum Requirements in the Class Specification. ASSOCIATE GOVERNMENTAL PROGRAM ANALYST Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-441632 Position #(s): 533-234-5393-XXX Working Title: Health & Safety Analyst Classification: ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $5,684.00 - $7,114.00 A # of Positions: 1 Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Department Information Do you want to make a positive, significant difference in the lives of citizens in communities throughout California? Do you want to directly improve the lives of citizens in the State of California through the implementation of vital environmental restoration projects? Then the California Conservation Corps (CCC) has the job for you! The CCC is a dynamic organization committed to developing young adults by challenging them to complete a year of public service and conservation-related work. Employees of the CCC are leaders who inspire, educate and challenge young people to further their educational and professional goals. If you are looking to work for a state department that demands excellence, inspires staff to do their best and protects and enhances the state’s environment, we invite you to apply for a position with the California Conservation Corps, the finest youth Environmental Restoration, Education, Workforce Development program in the world. Career Consultation California Conservation Corps is excited to take part in the first agency-wide collaborative physical career center. The career center is located in the heart of Downtown Sacramento in the brand new CNRA headquarters building. Services provided include one-on-one career consultations, application/resume review, career guidance, mock interviews, and tips for applying. Days: Open every Tuesday and Thursday (except state holidays) Hours: 11 a.m. to 4 p.m. Address: Poppy Pavilion, 715 P Street, Sacramento, CA 95814 Department Website: http://www.ccc.ca.gov Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 7/28/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: CA Conservation Corps Attn: Hiring Desk 1719 24th Street Sacramento , CA 95816 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: CA Conservation Corps Hiring Desk 1719 24th Street Sacramento , CA 95816 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Consistently dependable and punctual Ability to complete tasks promptly and effectively Proactive in anticipating future needs and challenges Capable of producing clear, concise, and well-structured written material Self-motivated and able to work with minimal supervision Familiar with the workings and structure of the state of Callifornia Skilled in writing, reading, and revising policies and procedures to ensure compliance with laws, rules, and regulations Attentive to details to ensure accuracy and completeness Ability to analyze and interpret complex information Capable of adjusting to changing situations and requirements Ability to interact with customers at all levels and provide a high level of customer service. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Department Website: http://www.ccc.ca.gov Human Resources Contact: Hiring Desk (916) 341-3221 careers@ccc.ca.gov Hiring Unit Contact: Carolyn Karr (916) 341-3127 carolyn.karr@ccc.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Karen Chesmore (916) 341-3196 EEO@ccc.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Eligibility Information In order to be considered for the job vacancy you must satisfy one of the following requirements: List Eligibility - Successfully complete the civil service exam for Associate Governmental Program Analyst . Please refer to the exam bulletin for the frequency of administration of this exam. Transfer Eligibility - Must have current employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above). Reinstatement Eligibility - Previously obtained permanent employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above. Training & Development (T&D) Assignment - State employees in a permanent appointment, and no longer on probation, may be considered for a T&D assignment. Resources Limited Examination and Appointment Program (LEAP) CCC encourages people with disabilities to apply for jobs with us. The Limited Examination and Appointment Program (LEAP) can help people with disabilities get jobs with the State of California. It is an alternative to the regular civil service exam for a job. Using LEAP is optional. Learn more about LEAP and find available exams on CalHR's LEAP page . Veterans' Preference Veterans’ Preference is an assistance program for military benefits who seek employment with the state. Preference can be applied to a veteran’s eligibility for qualifying open and open, non-promotional examinations. To learn more about Veterans’ Preference visit CalHR’s Veteran’s Preference page. Non Electronic Submissions If applying by postal mail or in-person drop off, please indicate RPA #23-0337/ JC-441632 in the job title section of your State application. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 7/28/2024
Jul 19, 2024
Full Time
Job Description and Duties Health & Safety Compliance - Wildland Fire Personal Protective Equipment (PPE) Lead Analyst for fire-related emergency response programs in the Health & Safety Unit; Assists in developing and implementing a statewide PPE tracking system and provides technical instruction and compliance oversight for wildland fire safety regulations; Develops and maintains related statewide guidelines and instructional materials. Workplace Violence Prevention Independently facilitates the investigation process for workplace violence complaints; conducts interviews, prepares detailed written reports which include documentation of findings, and analysis of findings. Provide workplace violence prevention training to staff and Corpsmembers. Policy, Procedure Development, and Data Analysis research and analyze injury statistics and make recommendations to management on behalf of the Health & Safety Officer to identify and correct more complex practices or conditions; research practices to develop safer working conditions and improve overall program environment (see duty statement for details). Independently facilitate the ongoing implementation, review, and revision of guidelines contained within the CCC Injury & Illness Prevention Program (IIPP). Training Develop, review, restructure, and deliver training to the field, including Corpsmembers, and headquarters staff on a variety of health and safety issues. Employee Assistance Program (EAP) Coordination Act as the department’s EAP Coordinator. Provide informational materials and guidance to headquarters and field staff about EAP services, training, and events. Some travel required. How did you hear about this position? Tell us in this brief survey . You will find additional information about the job in the Duty Statement . Working Conditions This position is classified as “Hybrid” and eligible for up to three days of telework per week, minimum of 2-days a week in office. The reporting location for this position is at CCC HQ located at 1719 24th Street, Sacramento, CA 95816. HQ Working Location There are many perks to joining our team in downtown Sacramento! Convenient Transit: Accessible by public transit next door (23rd Light Rail stop) Free Parking: Free street and limited space in our on-site lot. Quaint Location: Centered in Sacramento’s historic midtown with walkable tree line streets, charming homes, and unique shops and restaurants; all just steps away from our front door. Easy Commute: Less than a mile away from the Capital City Freeway (Highway 80) Commuter-Friendly: Walking or biking? We’ve got you covered with changing room and showers. Sustainable Workspace: Our old green building is eco-conscious. You’ll have the opportunity on making a big impact on California’s youth and environment. Minimum Requirements You will find the Minimum Requirements in the Class Specification. ASSOCIATE GOVERNMENTAL PROGRAM ANALYST Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-441632 Position #(s): 533-234-5393-XXX Working Title: Health & Safety Analyst Classification: ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $5,684.00 - $7,114.00 A # of Positions: 1 Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Department Information Do you want to make a positive, significant difference in the lives of citizens in communities throughout California? Do you want to directly improve the lives of citizens in the State of California through the implementation of vital environmental restoration projects? Then the California Conservation Corps (CCC) has the job for you! The CCC is a dynamic organization committed to developing young adults by challenging them to complete a year of public service and conservation-related work. Employees of the CCC are leaders who inspire, educate and challenge young people to further their educational and professional goals. If you are looking to work for a state department that demands excellence, inspires staff to do their best and protects and enhances the state’s environment, we invite you to apply for a position with the California Conservation Corps, the finest youth Environmental Restoration, Education, Workforce Development program in the world. Career Consultation California Conservation Corps is excited to take part in the first agency-wide collaborative physical career center. The career center is located in the heart of Downtown Sacramento in the brand new CNRA headquarters building. Services provided include one-on-one career consultations, application/resume review, career guidance, mock interviews, and tips for applying. Days: Open every Tuesday and Thursday (except state holidays) Hours: 11 a.m. to 4 p.m. Address: Poppy Pavilion, 715 P Street, Sacramento, CA 95814 Department Website: http://www.ccc.ca.gov Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 7/28/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: CA Conservation Corps Attn: Hiring Desk 1719 24th Street Sacramento , CA 95816 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: CA Conservation Corps Hiring Desk 1719 24th Street Sacramento , CA 95816 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Consistently dependable and punctual Ability to complete tasks promptly and effectively Proactive in anticipating future needs and challenges Capable of producing clear, concise, and well-structured written material Self-motivated and able to work with minimal supervision Familiar with the workings and structure of the state of Callifornia Skilled in writing, reading, and revising policies and procedures to ensure compliance with laws, rules, and regulations Attentive to details to ensure accuracy and completeness Ability to analyze and interpret complex information Capable of adjusting to changing situations and requirements Ability to interact with customers at all levels and provide a high level of customer service. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Department Website: http://www.ccc.ca.gov Human Resources Contact: Hiring Desk (916) 341-3221 careers@ccc.ca.gov Hiring Unit Contact: Carolyn Karr (916) 341-3127 carolyn.karr@ccc.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Karen Chesmore (916) 341-3196 EEO@ccc.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Eligibility Information In order to be considered for the job vacancy you must satisfy one of the following requirements: List Eligibility - Successfully complete the civil service exam for Associate Governmental Program Analyst . Please refer to the exam bulletin for the frequency of administration of this exam. Transfer Eligibility - Must have current employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above). Reinstatement Eligibility - Previously obtained permanent employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above. Training & Development (T&D) Assignment - State employees in a permanent appointment, and no longer on probation, may be considered for a T&D assignment. Resources Limited Examination and Appointment Program (LEAP) CCC encourages people with disabilities to apply for jobs with us. The Limited Examination and Appointment Program (LEAP) can help people with disabilities get jobs with the State of California. It is an alternative to the regular civil service exam for a job. Using LEAP is optional. Learn more about LEAP and find available exams on CalHR's LEAP page . Veterans' Preference Veterans’ Preference is an assistance program for military benefits who seek employment with the state. Preference can be applied to a veteran’s eligibility for qualifying open and open, non-promotional examinations. To learn more about Veterans’ Preference visit CalHR’s Veteran’s Preference page. Non Electronic Submissions If applying by postal mail or in-person drop off, please indicate RPA #23-0337/ JC-441632 in the job title section of your State application. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 7/28/2024
CA DEPARTMENT OF JUSTICE
Sacramento, California, United States
Job Description and Duties The Staff Services Analyst (SSA) is responsible for conducting complex and technical analytical staff work addressing various government claims (claims) for money damages submitted to the Department of General Services, Government Claims Program (GCP). The SSA also works on program administration and development for the Government Claims Unit (the Unit), a unique Unit within the Office of the Attorney General. The Unit provides statewide assistance to all staff within the Civil and Public Rights Divisions of the California Department of Justice. The SSA serves as a Government Claims Coordinator along with the Unit's Associate Governmental Program Analyst, and reviews all government claims received from the GCP for timeliness, completeness, and relevance to high-profile issues in order to coordinate Deputy Attorney General involvement in the defense of litigation. The SSA works with client agencies and the GCP in making independent decisions and recommendations on late claim applications and consults with the Supervising Deputy Attorneys General and legal staff as necessary. The SSA is often consulted by GCP’s legal office, Government Claims Manager, and employees on various issues including processing claims, GCP declarations on claims and ensuring compliance with Government Code statutes. The SSA works daily with Department of Justice legal staff to facilitate and provide necessary documentation to contest or address claim presentation issues. The SSA regularly works with and provides assistance and support to the Department of Finance legal staff, the Governor’s Office, and the State Controller’s Office, as well as other state agencies on a wide variety of issues, including processing of the department’s annual claims bill for legislative approval. The SSA prepares and submits settlement documents for payment of claims accepted by the California Highway Patrol and the Department of Justice. The SSA reviews and analyzes incoming claims and advises the Attorney General's Office as to fiscal budgetary projection for potential litigation. The SSA reviews and analyzes management report information for the purpose of monitoring reimbursable attorney and paralegal hours and advising management of specific clients and categories of work which indicate project shortfalls or over-expenditures, including work being performed pursuant to interagency agreements. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. STAFF SERVICES ANALYST Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-441336 Position #(s): 420-181-5157-002 Working Title: TORT AND CONDEMNATION SECTION ANALYST (GOVERNMENT CLAIMS UNIT) Classification: STAFF SERVICES ANALYST $3,749.00 - $6,093.00 # of Positions: 1 Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Facility: N/A Work Shift: 8:00 AM to 5:00 PM Work Week: Monday through Friday Department Information This position is located in the Division of Civil Law, Tort and Condemnation Section. Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. For more information about the department please visit the Attorney General’s website at www.oag.ca.gov . Special Requirements A fingerprint check will be required. Clearly indicate the Job Control Code (JC-441336) and the title of this position in the “Examination or Job Title(s) For Which You Are Applying” section located on the first page of your State Application. If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. Unofficial school transcripts may be accepted during the application process; however, submission of official transcripts or your diploma is required prior to appointment. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 8/7/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Stacey Martinez (JC-441336) Office of the Attorney General/Civil Law Division 1300 I Street, 10th Floor Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Stacey Martinez (JC-441336) Office of the Attorney General/Civil Law Division 1300 I Street, 10th Floor Sacramento , CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Other - Cover letter Writing Sample Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Demonstrated analytical skills of complex and technical matters. Familiarity with working directly with client agency representatives and Attorney General legal staff. Extensive knowledge of the Government Claims Act, specifically the statutes of the Government Code which govern timeliness of claims, parameters for consideration of late claim applications, and petitions for relief. Knowledge of the legislative process. Ability to conduct legal research; work independently and under strict time constraints. Work well with all levels of management and staff, consult with and advise administrators (Supervising Deputy Attorneys General and Senior Assistant Attorney General) or other interested parties on serious and high-profile matters. Maintain confidentiality and possess effective writing and communication skills. Must have proficiency in computer skills, specifically knowledge in Microsoft Word, Excel, Outlook and Windows. Must work well under pressure and have the ability to perform multiple tasks with accuracy, precision and neatness. Demonstrated ability to exercise oversight of support staff is beneficial, but not required. Paralegal training or certificate is beneficial, but not required. Benefits Please access this link for information on benefits afforded to employees who work for the State of California - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Hiring Unit Contact: Natalie Gedjeyan (213) 269-6532 Natalie.Gedjeyan@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Information on Application Filing Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 8/7/2024
Jul 25, 2024
Full Time
Job Description and Duties The Staff Services Analyst (SSA) is responsible for conducting complex and technical analytical staff work addressing various government claims (claims) for money damages submitted to the Department of General Services, Government Claims Program (GCP). The SSA also works on program administration and development for the Government Claims Unit (the Unit), a unique Unit within the Office of the Attorney General. The Unit provides statewide assistance to all staff within the Civil and Public Rights Divisions of the California Department of Justice. The SSA serves as a Government Claims Coordinator along with the Unit's Associate Governmental Program Analyst, and reviews all government claims received from the GCP for timeliness, completeness, and relevance to high-profile issues in order to coordinate Deputy Attorney General involvement in the defense of litigation. The SSA works with client agencies and the GCP in making independent decisions and recommendations on late claim applications and consults with the Supervising Deputy Attorneys General and legal staff as necessary. The SSA is often consulted by GCP’s legal office, Government Claims Manager, and employees on various issues including processing claims, GCP declarations on claims and ensuring compliance with Government Code statutes. The SSA works daily with Department of Justice legal staff to facilitate and provide necessary documentation to contest or address claim presentation issues. The SSA regularly works with and provides assistance and support to the Department of Finance legal staff, the Governor’s Office, and the State Controller’s Office, as well as other state agencies on a wide variety of issues, including processing of the department’s annual claims bill for legislative approval. The SSA prepares and submits settlement documents for payment of claims accepted by the California Highway Patrol and the Department of Justice. The SSA reviews and analyzes incoming claims and advises the Attorney General's Office as to fiscal budgetary projection for potential litigation. The SSA reviews and analyzes management report information for the purpose of monitoring reimbursable attorney and paralegal hours and advising management of specific clients and categories of work which indicate project shortfalls or over-expenditures, including work being performed pursuant to interagency agreements. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. STAFF SERVICES ANALYST Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-441336 Position #(s): 420-181-5157-002 Working Title: TORT AND CONDEMNATION SECTION ANALYST (GOVERNMENT CLAIMS UNIT) Classification: STAFF SERVICES ANALYST $3,749.00 - $6,093.00 # of Positions: 1 Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Facility: N/A Work Shift: 8:00 AM to 5:00 PM Work Week: Monday through Friday Department Information This position is located in the Division of Civil Law, Tort and Condemnation Section. Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. For more information about the department please visit the Attorney General’s website at www.oag.ca.gov . Special Requirements A fingerprint check will be required. Clearly indicate the Job Control Code (JC-441336) and the title of this position in the “Examination or Job Title(s) For Which You Are Applying” section located on the first page of your State Application. If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. Unofficial school transcripts may be accepted during the application process; however, submission of official transcripts or your diploma is required prior to appointment. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 8/7/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Stacey Martinez (JC-441336) Office of the Attorney General/Civil Law Division 1300 I Street, 10th Floor Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Stacey Martinez (JC-441336) Office of the Attorney General/Civil Law Division 1300 I Street, 10th Floor Sacramento , CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Other - Cover letter Writing Sample Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Demonstrated analytical skills of complex and technical matters. Familiarity with working directly with client agency representatives and Attorney General legal staff. Extensive knowledge of the Government Claims Act, specifically the statutes of the Government Code which govern timeliness of claims, parameters for consideration of late claim applications, and petitions for relief. Knowledge of the legislative process. Ability to conduct legal research; work independently and under strict time constraints. Work well with all levels of management and staff, consult with and advise administrators (Supervising Deputy Attorneys General and Senior Assistant Attorney General) or other interested parties on serious and high-profile matters. Maintain confidentiality and possess effective writing and communication skills. Must have proficiency in computer skills, specifically knowledge in Microsoft Word, Excel, Outlook and Windows. Must work well under pressure and have the ability to perform multiple tasks with accuracy, precision and neatness. Demonstrated ability to exercise oversight of support staff is beneficial, but not required. Paralegal training or certificate is beneficial, but not required. Benefits Please access this link for information on benefits afforded to employees who work for the State of California - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Hiring Unit Contact: Natalie Gedjeyan (213) 269-6532 Natalie.Gedjeyan@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Information on Application Filing Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 8/7/2024
CA DEPARTMENT OF JUSTICE
Sacramento, California, United States
Job Description and Duties Are you looking for a great job where your contributions truly matter? Within the JDIS Bureau, it is our mission to provide reliable data and investigative services to our criminal justice partners and public policy stakeholders to support their efforts in protecting Californians. Our values - Believe in Teamwork, Operate with Integrity, Lead by Example, Dare to be Innovative - represent our commitment to an inclusive and supportive work culture. Please consider joining our team! Under the general supervision of the Staff Services Manager I, the California Security Printer Unit (SPU) Staff Services Analyst (SSA) performs a wide variety of analytical assignments relating to the SPU. The SSA provides guidance and outreach to approved security printers, analyzes and processes security printer applications, maintains files of approved security printers, investigates regulatory inquiries, performs audits and prepares reports on audit findings, advises law enforcement on the statutory and regulatory requirements of SPU, and routinely updates the SPU internet website to ensure information is accurate and current. The SSA performs SPU rulemaking assignments in support of the Associate Governmental Program Analyst and serves as a subject matter expert working independently or with others performing a wide variety of consulting and analytical assignments. The SSA also supports the Special Projects Unit of the Program Services Section, and other areas of the Controlled Substance Utilization Review and Evaluation System Program , as needed. This position is eligible for telework up to 5 days a week, in accordance with the Statewide Telework Policy, and will be required to report to the office as needed/required. A teleworker is considered Remote-centered if they work fifty percent or more of their time from an alternate work location. The successful candidate must reside in California upon appointment. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. STAFF SERVICES ANALYST Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-440551 Position #(s): 420-701-5157-037 Working Title: Staff Services Analyst Classification: STAFF SERVICES ANALYST $3,640.00 - $4,561.00 A $3,941.00 - $4,933.00 B $4,726.00 - $5,916.00 C # of Positions: 1 Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Work Shift: 8AM-5PM Work Week: Monday-Friday Department Information This position is located in the California Justice Information Services Division, Justice Data and Investigative Services Bureau, Justice Data & Auditing Branch, Client Services and Controlled Substance Utilization Review and Evaluation System Program, Program Services Section, California Security Printer Unit. Please disregard the SROA/Surplus language below as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. For more information about the department, please visit the Attorney General’s website at www.oag.ca.gov . Special Requirements A fingerprint check is required. Clearly indicate JC - 440551 in the “Examination(s) or Job Title(s) For Which You Are Applying” section of your State Application. If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma . An official transcript will be required prior to appointment. A background check is required (if applicable). Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 8/1/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Johnny Garcia III JC- 440551 PO Box 160608 Sacramento , CA 95816-0608 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Johnny Garcia III JC-440551 4949 Broadway Sacramento , CA 95820 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Degree and/or School Transcripts Other - Cover letter is required and must be included. Statement of Qualifications - Applications received without a SOQ will not be considered. The Statement of Qualifications (SOQ) is required for this position. The SOQ is a narrative discussion of the candidate's education, training, experience, and skills as it relates to the desirable qualifications and duties for the position. The SOQ serves as documentation of each candidate's ability to present information clearly and concisely in writing. The SOQ should explain in detail why the candidate believes his or her knowledge, skills, and abilities could apply towards this position. Your response should be typed in Arial 12 point font and no more than two pages in length. Resumes will not be considered a substitute for the SOQ. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: • Excellent analytical skills. • Excellent writing skills. • Attention to detail. • Ability to work independently, as well as in a team environment. • Ability to prioritize and work well under pressure to meet quick deadlines. • Ability to gain and maintain the confidence and cooperation of others, including various levels of management. • Excellent oral communication, including an ability to articulate information in a clear, concise, and professional manner in a public setting. • Experience with Microsoft Office: Word, Excel, PowerPoint, Outlook. Benefits Please access this link for information on benefits afforded to employees who work for the State of California - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Human Resources Contact: Johnny Garcia III (916) 210-5365 Johnny.Garcia@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Information about Application Filing Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 8/1/2024
Jul 19, 2024
Full Time
Job Description and Duties Are you looking for a great job where your contributions truly matter? Within the JDIS Bureau, it is our mission to provide reliable data and investigative services to our criminal justice partners and public policy stakeholders to support their efforts in protecting Californians. Our values - Believe in Teamwork, Operate with Integrity, Lead by Example, Dare to be Innovative - represent our commitment to an inclusive and supportive work culture. Please consider joining our team! Under the general supervision of the Staff Services Manager I, the California Security Printer Unit (SPU) Staff Services Analyst (SSA) performs a wide variety of analytical assignments relating to the SPU. The SSA provides guidance and outreach to approved security printers, analyzes and processes security printer applications, maintains files of approved security printers, investigates regulatory inquiries, performs audits and prepares reports on audit findings, advises law enforcement on the statutory and regulatory requirements of SPU, and routinely updates the SPU internet website to ensure information is accurate and current. The SSA performs SPU rulemaking assignments in support of the Associate Governmental Program Analyst and serves as a subject matter expert working independently or with others performing a wide variety of consulting and analytical assignments. The SSA also supports the Special Projects Unit of the Program Services Section, and other areas of the Controlled Substance Utilization Review and Evaluation System Program , as needed. This position is eligible for telework up to 5 days a week, in accordance with the Statewide Telework Policy, and will be required to report to the office as needed/required. A teleworker is considered Remote-centered if they work fifty percent or more of their time from an alternate work location. The successful candidate must reside in California upon appointment. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. STAFF SERVICES ANALYST Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-440551 Position #(s): 420-701-5157-037 Working Title: Staff Services Analyst Classification: STAFF SERVICES ANALYST $3,640.00 - $4,561.00 A $3,941.00 - $4,933.00 B $4,726.00 - $5,916.00 C # of Positions: 1 Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Work Shift: 8AM-5PM Work Week: Monday-Friday Department Information This position is located in the California Justice Information Services Division, Justice Data and Investigative Services Bureau, Justice Data & Auditing Branch, Client Services and Controlled Substance Utilization Review and Evaluation System Program, Program Services Section, California Security Printer Unit. Please disregard the SROA/Surplus language below as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. For more information about the department, please visit the Attorney General’s website at www.oag.ca.gov . Special Requirements A fingerprint check is required. Clearly indicate JC - 440551 in the “Examination(s) or Job Title(s) For Which You Are Applying” section of your State Application. If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma . An official transcript will be required prior to appointment. A background check is required (if applicable). Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 8/1/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Johnny Garcia III JC- 440551 PO Box 160608 Sacramento , CA 95816-0608 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Johnny Garcia III JC-440551 4949 Broadway Sacramento , CA 95820 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Degree and/or School Transcripts Other - Cover letter is required and must be included. Statement of Qualifications - Applications received without a SOQ will not be considered. The Statement of Qualifications (SOQ) is required for this position. The SOQ is a narrative discussion of the candidate's education, training, experience, and skills as it relates to the desirable qualifications and duties for the position. The SOQ serves as documentation of each candidate's ability to present information clearly and concisely in writing. The SOQ should explain in detail why the candidate believes his or her knowledge, skills, and abilities could apply towards this position. Your response should be typed in Arial 12 point font and no more than two pages in length. Resumes will not be considered a substitute for the SOQ. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: • Excellent analytical skills. • Excellent writing skills. • Attention to detail. • Ability to work independently, as well as in a team environment. • Ability to prioritize and work well under pressure to meet quick deadlines. • Ability to gain and maintain the confidence and cooperation of others, including various levels of management. • Excellent oral communication, including an ability to articulate information in a clear, concise, and professional manner in a public setting. • Experience with Microsoft Office: Word, Excel, PowerPoint, Outlook. Benefits Please access this link for information on benefits afforded to employees who work for the State of California - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Human Resources Contact: Johnny Garcia III (916) 210-5365 Johnny.Garcia@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Information about Application Filing Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 8/1/2024
CA DEPARTMENT OF JUSTICE
Sacramento, California, United States
Job Description and Duties Under the general direction of the Staff Service Manager I, the Staff Services Analyst (SSA) is assigned to perform various analytical assignments associated with the Imaging and Record Services Section in the Imaging and Live Scan Program (ILSP). The SSA is responsible for conducting research and analysis on various projects and issues and provides analytical support including, but not limited to researching, analyzing, and making recommendations on a broad spectrum of administrative, technical, and section/program related issues. The SSA serves as the secondary technical and account Administrator, technical lead and subject matter expert for the Integra Automated Archive System, Justice Electronic Document Imaging, Mail Services, Card Scan, and the Folder Control System, and is responsible for developing procedural and project documents, as well as assisting with user and system acceptance testing efforts. The SSA provides statistical and analytical information in weekly, monthly, and annual reports. The SSA assists in the maintenance and organization of the Section’s operational records, both on paper and electronically (shared network Drive content). The SSA will prepare and manage all requests for supplies and monitor supply consumption. The SSA will provide back up support to the ILSP Office Technician (Typing) in the areas of Attendance Coordinator, Personnel Actions, and Personnel Records. The SSA will provide backup support to the Associate Governmental Program Analyst in the areas of service contract requests and execution, data collection, and preparing and submitting periodic reports. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Working Conditions This position is designated for telework under Government Code section 14200 for eligible applicants residing in California and may require reporting to headquarters or field offices and facilities to fulfill operational needs. All telework schedules are subject to change and may be reevaluated at any time. Telework does not change the terms and conditions of employment, the essential functions of job duties, or required compliance with the Department of Justice policies. This position is eligible for telework up to 1 day a week, in accordance with the Statewide Telework Policy, and will be required to report to the office as needed/required. A teleworker is considered Remote-centered if they work fifty percent or more of their time from an alternate work location. The successful candidate must reside in California upon appointment. Minimum Requirements You will find the Minimum Requirements in the Class Specification. STAFF SERVICES ANALYST Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-441074 Position #(s): 420-761-5157-XXX Working Title: Imaging & Record Services Analyst Classification: STAFF SERVICES ANALYST $3,640.00 - $4,561.00 A $3,941.00 - $4,933.00 B $4,726.00 - $5,916.00 C # of Positions: 1 Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Work Shift: Day Shift Work Week: Monday - Friday Department Information This position is located in the California Justice Information Services Division, Bureau of Criminal Information & Analysis, Records & Biometric Identification Branch, Imaging & Live Scan Program, Imaging & Record Services Section #2. Please disregard the SROA/Surplus language below as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. For more information about the Department, please visit the Attorney General’s website at www.oag.ca.gov . Special Requirements A fingerprint check is required. Clearly indicate JC - 441074 in the “Examination(s) or Job Title(s) For Which You Are Applying” section of your State Application. If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma . An official transcript will be required prior to appointment. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 7/31/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Corrina Rodacker JC-441074 Department of Justice 4949 Broadway Room D-214 Sacramento , CA 95820 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Corrina Rodacker JC-441074 Department of Justice 4949 Broadway Room D-214 Sacramento , CA 95820 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications - The Statement of Qualifications (SOQ) is required for this position. The SOQ is a narrative discussion of the candidate's education, training, experience, and skills as it relates to the desirable qualifications and duties for the position. The SOQ serves as documentation of each candidate's ability to present information clearly and concisely in writing. The SOQ should explain in detail why the candidate believes his or her knowledge, skills, and abilities could apply towards this position. Your response should be typed in Arial 12 point font and no more than two pages in length. Resumes will not be considered a substitute for the SOQ. Your application may be disqualified from consideration if your SOQ does not adhere to the requirements. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Knowledge and experience with MS Excel, and Outlook Ability to analyze and resolve problems Must communicate effectively both orally and in writing Must work effectively with all levels of management, executives, and law enforcement. Must be dependable, motivated, and punctual Must have excellent organizational skills Must be a team player Benefits Please access this link for information on benefits afforded to employees who work for the State of California - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx . Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Human Resources Contact: Corrina Rodacker (916) 210-2587 corrina.rodacker@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Information about Application Filing Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 7/31/2024
Jul 18, 2024
Full Time
Job Description and Duties Under the general direction of the Staff Service Manager I, the Staff Services Analyst (SSA) is assigned to perform various analytical assignments associated with the Imaging and Record Services Section in the Imaging and Live Scan Program (ILSP). The SSA is responsible for conducting research and analysis on various projects and issues and provides analytical support including, but not limited to researching, analyzing, and making recommendations on a broad spectrum of administrative, technical, and section/program related issues. The SSA serves as the secondary technical and account Administrator, technical lead and subject matter expert for the Integra Automated Archive System, Justice Electronic Document Imaging, Mail Services, Card Scan, and the Folder Control System, and is responsible for developing procedural and project documents, as well as assisting with user and system acceptance testing efforts. The SSA provides statistical and analytical information in weekly, monthly, and annual reports. The SSA assists in the maintenance and organization of the Section’s operational records, both on paper and electronically (shared network Drive content). The SSA will prepare and manage all requests for supplies and monitor supply consumption. The SSA will provide back up support to the ILSP Office Technician (Typing) in the areas of Attendance Coordinator, Personnel Actions, and Personnel Records. The SSA will provide backup support to the Associate Governmental Program Analyst in the areas of service contract requests and execution, data collection, and preparing and submitting periodic reports. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Working Conditions This position is designated for telework under Government Code section 14200 for eligible applicants residing in California and may require reporting to headquarters or field offices and facilities to fulfill operational needs. All telework schedules are subject to change and may be reevaluated at any time. Telework does not change the terms and conditions of employment, the essential functions of job duties, or required compliance with the Department of Justice policies. This position is eligible for telework up to 1 day a week, in accordance with the Statewide Telework Policy, and will be required to report to the office as needed/required. A teleworker is considered Remote-centered if they work fifty percent or more of their time from an alternate work location. The successful candidate must reside in California upon appointment. Minimum Requirements You will find the Minimum Requirements in the Class Specification. STAFF SERVICES ANALYST Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-441074 Position #(s): 420-761-5157-XXX Working Title: Imaging & Record Services Analyst Classification: STAFF SERVICES ANALYST $3,640.00 - $4,561.00 A $3,941.00 - $4,933.00 B $4,726.00 - $5,916.00 C # of Positions: 1 Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Work Shift: Day Shift Work Week: Monday - Friday Department Information This position is located in the California Justice Information Services Division, Bureau of Criminal Information & Analysis, Records & Biometric Identification Branch, Imaging & Live Scan Program, Imaging & Record Services Section #2. Please disregard the SROA/Surplus language below as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. For more information about the Department, please visit the Attorney General’s website at www.oag.ca.gov . Special Requirements A fingerprint check is required. Clearly indicate JC - 441074 in the “Examination(s) or Job Title(s) For Which You Are Applying” section of your State Application. If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma . An official transcript will be required prior to appointment. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 7/31/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Corrina Rodacker JC-441074 Department of Justice 4949 Broadway Room D-214 Sacramento , CA 95820 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Corrina Rodacker JC-441074 Department of Justice 4949 Broadway Room D-214 Sacramento , CA 95820 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications - The Statement of Qualifications (SOQ) is required for this position. The SOQ is a narrative discussion of the candidate's education, training, experience, and skills as it relates to the desirable qualifications and duties for the position. The SOQ serves as documentation of each candidate's ability to present information clearly and concisely in writing. The SOQ should explain in detail why the candidate believes his or her knowledge, skills, and abilities could apply towards this position. Your response should be typed in Arial 12 point font and no more than two pages in length. Resumes will not be considered a substitute for the SOQ. Your application may be disqualified from consideration if your SOQ does not adhere to the requirements. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Knowledge and experience with MS Excel, and Outlook Ability to analyze and resolve problems Must communicate effectively both orally and in writing Must work effectively with all levels of management, executives, and law enforcement. Must be dependable, motivated, and punctual Must have excellent organizational skills Must be a team player Benefits Please access this link for information on benefits afforded to employees who work for the State of California - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx . Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Human Resources Contact: Corrina Rodacker (916) 210-2587 corrina.rodacker@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Information about Application Filing Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 7/31/2024
Sacramento County, CA
Sacramento, California, United States
The Position Come join one of Forbes Magazine's Best Employers! There is an additional 3.35% Management Differential which is added to the posted salary for this class. This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 7/23/24, 8/6/24 (final) Range A - $10,283.40 - $11,337.83/month Range B - $11,318.67 - $12,477.54/month Positions in this series perform a wide variety of duties involving development, review, coordination and monitoring of the County budget and other fiscal matters; analytical studies of organizations, systems and procedures of County departments; and development, analysis and coordination of special major projects and programs with other governmental and private entities. Senior Administrative Analyst is the supervisory level class in this series. Examples of Knowledge and Abilities Knowledge of Principles of public administration, organization and administrative management Basic principles of business administration Principles and procedures of budget preparation and control County budget preparation and maintenance procedures and processes Principles of accounting Statistical methods Methods and techniques involved in conducting analytical studies of administrative and management practices, methods and procedures Relationships between local, state and federal governments, public interest groups and private enterprise as they affect the County Effective techniques for speaking before groups and preparing public presentations Detailed organizational and functional structure of Sacramento County government Principles and methods of supervision Sacramento County personnel practices and procedures Ability to Research, analyze and make effective recommendations on administrative management, budgetary and fiscal practices, procedures and problems; Research and compile statistical and other complex data Write complex reports in a logical, comprehensive, concise manner Prepare effective presentations of conclusions and recommendations Develop, follow, and supervise staff in following procedures and instructions for conducting studies and preparing reports Prioritize workload efficiently to meet deadlines under changing conditions Establish and maintain effective cooperative working relationships Facilitate, coordinate and negotiate between staff members of different County and non-County offices Acquire subject matter expertise in specific functions and programs including applicable laws, rules, regulations procedures and operations Learn to use computer-related peripheral equipment Plan, organize, supervise and coordinate the work of subordinates Employment Qualifications Minimum Qualifications Either 1: Two years of experience in Sacramento County service in the class of Associate Administrative Analyst and/or Administrative Services Officer II. Or : 2. Two years of administrative experience at the full journey level or higher; such experience (1) must be comparable and at a level equivalent to the duties of Associate Administrative Analyst (Level II) as described in the Distinguishing Characteristics and Examples of Duties for that class, and (2) must include duties in budget analysis, review and control; analysis and development of policies and procedures; and, development, analysis, or administrative liaison for special projects or programs. NOTE: THE OBJECTIVE OF THIS MINIMUM QUALIFICATION is experience that would enable an appointee to perform, and supervise an analyst staff in performing, the full range of analytical, fiscal, and special projects duties in Sacramento County service with minimal orientation to the specific job assignment. Typically, such experience includes: a Bachelor’s or higher degree, or college coursework, or college-level training, in the fields of public administration, business administration, economics, accounting, management, or personnel, or a field directly related to the administrative, management or fiscal duties of this class. And, work experience at a department-wide or organizational-wide level which involved duties equivalent to those of the journey-level Associate Administrative Analyst. Governmental administrative experience is preferable, although experience in private enterprise may provide the necessary background. Within County service, experience in journey-level or advanced level administrative classes usually provides the necessary experience; experience in other County classes at the supervisory or management level may also provide the necessary experience if it included the duties described in the Minimum Qualifications above. Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. NOTES APPLICABLE TO MINIMUM QUALIFICATIONS FOR THIS CLASS: The "Objectives" Note following the Minimum Qualifications for each class is not part of the Minimum Qualifications; it is included only to assist employees and applicants. Where experience in "Sacramento County service" is used, it means experience in a Sacramento County Department or Office or Sacramento County Municipal or Superior Court which is listed in the annual salary resolution. All experience means paid experience unless otherwise stated. All experience requirements are stated in terms of full-time experience; part-time experience is acceptable and is converted to full-time on the basis of: 173.6 hours = 21.7 days = 1 work month. SPECIAL REQUIREMENT FOR SOME POSITIONS IN THIS CLASS : SYSTEMS COORDINATOR CLAUSE Some positions within the class may require specific knowledge and abilities to perform the responsibilities of a system coordinator function. These include knowledge of systems and data processing concepts and terminology; costing and budgeting techniques; the ability to understand and apply the knowledge unique to the operating department; analyze system requirements, design solutions and implement processes and communicate with users who have no technical data processing background. In some cases, application programming using a variety of programming languages or system utility languages may be performed by incumbents. The Systems Coordinator function is not limited to data processing systems alone but also includes the management and coordination of departmental manual as well as data processing systems. This functional responsibility is a department-wide responsibility and not that of single unit areas. Additionally, this function comprises the major part of the position’s work assignment. Designation must be approved by the Department of Human Resources from a classification and testing perspective on a position-by-position basis. Where required, these special skills may be used in performing such tasks as the following: Plans, coordinates, supervises and participates in system analysis, development, design and documentation involving the use of both computerized and manual systems. Coordinates system activities between the operating department and other appropriate resources, including the Office of Communication and Information Technology. Meets with and assists users within the operating department on existing systems, as well as future application design to effectively prioritize and allocate departmental resources. Monitors and evaluates projects to assure quality and timely completion. Prepares time and costs estimates of proposed projects and applications; evaluates and selects computer hardware and software products. Prepares and administers the operating department data processing budget. Performs application programming using programming languages, system utility languages and job control languages. The Civil Service Commission approved the use of selective certification for the above special skills for Senior Administrative Analyst and Associate Administrative Analyst on August 22, 1985. Probationary Period The probationary period for this classification is six (6) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change. We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at dco@saccounty.gov or 916-874-7642, CA Relay 711 EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 8/6/2024 5:00 PM Pacific
Jul 10, 2024
The Position Come join one of Forbes Magazine's Best Employers! There is an additional 3.35% Management Differential which is added to the posted salary for this class. This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 7/23/24, 8/6/24 (final) Range A - $10,283.40 - $11,337.83/month Range B - $11,318.67 - $12,477.54/month Positions in this series perform a wide variety of duties involving development, review, coordination and monitoring of the County budget and other fiscal matters; analytical studies of organizations, systems and procedures of County departments; and development, analysis and coordination of special major projects and programs with other governmental and private entities. Senior Administrative Analyst is the supervisory level class in this series. Examples of Knowledge and Abilities Knowledge of Principles of public administration, organization and administrative management Basic principles of business administration Principles and procedures of budget preparation and control County budget preparation and maintenance procedures and processes Principles of accounting Statistical methods Methods and techniques involved in conducting analytical studies of administrative and management practices, methods and procedures Relationships between local, state and federal governments, public interest groups and private enterprise as they affect the County Effective techniques for speaking before groups and preparing public presentations Detailed organizational and functional structure of Sacramento County government Principles and methods of supervision Sacramento County personnel practices and procedures Ability to Research, analyze and make effective recommendations on administrative management, budgetary and fiscal practices, procedures and problems; Research and compile statistical and other complex data Write complex reports in a logical, comprehensive, concise manner Prepare effective presentations of conclusions and recommendations Develop, follow, and supervise staff in following procedures and instructions for conducting studies and preparing reports Prioritize workload efficiently to meet deadlines under changing conditions Establish and maintain effective cooperative working relationships Facilitate, coordinate and negotiate between staff members of different County and non-County offices Acquire subject matter expertise in specific functions and programs including applicable laws, rules, regulations procedures and operations Learn to use computer-related peripheral equipment Plan, organize, supervise and coordinate the work of subordinates Employment Qualifications Minimum Qualifications Either 1: Two years of experience in Sacramento County service in the class of Associate Administrative Analyst and/or Administrative Services Officer II. Or : 2. Two years of administrative experience at the full journey level or higher; such experience (1) must be comparable and at a level equivalent to the duties of Associate Administrative Analyst (Level II) as described in the Distinguishing Characteristics and Examples of Duties for that class, and (2) must include duties in budget analysis, review and control; analysis and development of policies and procedures; and, development, analysis, or administrative liaison for special projects or programs. NOTE: THE OBJECTIVE OF THIS MINIMUM QUALIFICATION is experience that would enable an appointee to perform, and supervise an analyst staff in performing, the full range of analytical, fiscal, and special projects duties in Sacramento County service with minimal orientation to the specific job assignment. Typically, such experience includes: a Bachelor’s or higher degree, or college coursework, or college-level training, in the fields of public administration, business administration, economics, accounting, management, or personnel, or a field directly related to the administrative, management or fiscal duties of this class. And, work experience at a department-wide or organizational-wide level which involved duties equivalent to those of the journey-level Associate Administrative Analyst. Governmental administrative experience is preferable, although experience in private enterprise may provide the necessary background. Within County service, experience in journey-level or advanced level administrative classes usually provides the necessary experience; experience in other County classes at the supervisory or management level may also provide the necessary experience if it included the duties described in the Minimum Qualifications above. Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. NOTES APPLICABLE TO MINIMUM QUALIFICATIONS FOR THIS CLASS: The "Objectives" Note following the Minimum Qualifications for each class is not part of the Minimum Qualifications; it is included only to assist employees and applicants. Where experience in "Sacramento County service" is used, it means experience in a Sacramento County Department or Office or Sacramento County Municipal or Superior Court which is listed in the annual salary resolution. All experience means paid experience unless otherwise stated. All experience requirements are stated in terms of full-time experience; part-time experience is acceptable and is converted to full-time on the basis of: 173.6 hours = 21.7 days = 1 work month. SPECIAL REQUIREMENT FOR SOME POSITIONS IN THIS CLASS : SYSTEMS COORDINATOR CLAUSE Some positions within the class may require specific knowledge and abilities to perform the responsibilities of a system coordinator function. These include knowledge of systems and data processing concepts and terminology; costing and budgeting techniques; the ability to understand and apply the knowledge unique to the operating department; analyze system requirements, design solutions and implement processes and communicate with users who have no technical data processing background. In some cases, application programming using a variety of programming languages or system utility languages may be performed by incumbents. The Systems Coordinator function is not limited to data processing systems alone but also includes the management and coordination of departmental manual as well as data processing systems. This functional responsibility is a department-wide responsibility and not that of single unit areas. Additionally, this function comprises the major part of the position’s work assignment. Designation must be approved by the Department of Human Resources from a classification and testing perspective on a position-by-position basis. Where required, these special skills may be used in performing such tasks as the following: Plans, coordinates, supervises and participates in system analysis, development, design and documentation involving the use of both computerized and manual systems. Coordinates system activities between the operating department and other appropriate resources, including the Office of Communication and Information Technology. Meets with and assists users within the operating department on existing systems, as well as future application design to effectively prioritize and allocate departmental resources. Monitors and evaluates projects to assure quality and timely completion. Prepares time and costs estimates of proposed projects and applications; evaluates and selects computer hardware and software products. Prepares and administers the operating department data processing budget. Performs application programming using programming languages, system utility languages and job control languages. The Civil Service Commission approved the use of selective certification for the above special skills for Senior Administrative Analyst and Associate Administrative Analyst on August 22, 1985. Probationary Period The probationary period for this classification is six (6) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change. We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at dco@saccounty.gov or 916-874-7642, CA Relay 711 EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 8/6/2024 5:00 PM Pacific
Kitsap County, WA
Port Orchard, Washington, United States
OVERVIEW The Department of Administrative Services (DAS) has an exciting opportunity to join our hard-working team of finance professionals as an Associate Budget Analyst or Budget Analyst, depending on qualifications and experience. Our team advises staff across the County government on program budgets, planning and policy, and budget strategies. You will perform professional level financial analysis, budgeting, forecasting and management reporting for assigned departments and offices. Working under the directions of the Budget Manager, you will work on projects that are highly visible and technically complex, and you will have significant financial responsibility, discretion, and will collaborate with employing officials and other executive staff. Our new team member will ideally have knowledge of the principles, practices, techniques and procedures of public administration and governmental finance, including budget development and monitoring; financial and program research and analysis; data collection, data processing and reporting; and program planning, coordination and development. Our new team member should have a working accounting knowledge as it pertains to public entities, as well as knowledge of the budget process as dictated by state law. The incumbent must have skill in conducting complex analysis of fiscal projects, researching, and analyzing financial issues using advanced Microsoft Excel skills as well as other miscellaneous tools. Apply today and join our team in supporting the County programs that make a difference in our community!! Salary range for Budget Analyst: $77,725.99 - $99,495.84/YR Salary range for Associate Budget Analyst: $33.17/HR - $42.47/HR QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS REQUIRED EDUCATION AND EXPERIENCE: Budget Analyst: Bachelor's degree in business, public administration, accounting, finance, economics, statistics, or a closely related field AND Four years of progressively responsible professional or administrative experience in budgeting, financial analysis, reporting, and problem-solving; OR Any equivalent combination of related education, training and experience which provides the applicant with the desired knowledge, skills and abilities required to perform the work. Associate Budget Analyst: Bachelor's degree in business, public administration, accounting, finance, economics, statistics, or a closely related field AND Two years of progressively responsible professional or administrative experience in budgeting, financial analysis, reporting, and problem-solving; OR Any equivalent combination of related education, training and experience which provides the applicant with the desired knowledge, skills and abilities required to perform the work. Preferred Qualifications: Experience with government accounting or financial administration If you use education to meet the requirements for the position, a copy of your official transcripts must be submitted prior to your first day of employment. Criminal Conviction Standards: The successful incumbent will have unsupervised access to a secured/confidential facility or computer system(s). As a result, Kitsap County will be conducting an extensive criminal background check by law enforcement agencies. Please review the following list of disqualifying crimes and negative actions to determine if you meet our standard for this position: https://www.dshs.wa.gov/sites/default/files/FSA/bccu/documents/Secretary%27sCrimesListforALLPrograms.pdf PHYSICAL REQUIREMENTS (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) The duties in this position are performed in an office setting and may be required to lift at least 20 pounds. ILLUSTRATIVE EXAMPLE OF DUTIES In this role, you will have the opportunity to: Lead in planning, organizing, developing, and monitoring the Kitsap County budget process for assigned departments, including the development of budget guidelines and procedures, instructions, forms, and files used by the departments. Serve as a technical advisor to senior leadership and department staff in preparation and compilation of program budgets, including supporting documents, organizational structure, workforce planning, performance measures, policies/procedures, and overall strategy. Negotiate and resolve areas of significant disagreement. Complete complex reports, worksheets, computations and other informational tools for enterprise-wide consumption. Perform financial analysis and management reporting on budget status for assigned departments while exercising considerable discretion and independent judgement when evaluating various alternatives. Propose scope of work and goals for ad hoc assignments. Provide, lead, or conduct analysis of fiscal projects with a high degree of difficulty and complexity. Analyze emerging financial issues using complex statistical analytical methods. Provide guidance on findings to executive staff. Analyze and research contracts, policy initiatives, and collective bargaining decisions for budgetary impacts. Coordinate audits on grants, contracts, and other annual business processes such as cost allocations, property tax diversion and impact fees in accordance with the State Auditor's priorities for each fiscal year. Analyze and assist in the development of operating and capital budgets, perform financial analysis and management reporting. Prepare monthly reporting on budget status for assigned departments/offices and analyze variances and make recommendations. Conduct analysis of specific fiscal projects with a high degree of difficulty and complexity and analyze emerging financial issues using complex statistical analytical methods. Provide guidance on findings to executive staff. Analyze County contracts for budgetary impacts, research and approve as indicated. Coordinate audits on grants, contracts, and other annual processes relative to the State Auditor's priorities for each fiscal year. Advise executive staff during planning and policy discussions on all aspects of the County budget. Make spending recommendations based on full analysis of complex issues while understanding organizational impacts. Exercise considerable discretion and independent judgement when evaluating various alternatives and making recommendations and decisions. OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. The Associate Budget Analyst position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA) The Budget Analyst position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA) This position is non-represented and covered under the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position and may be used to fill future openings for up to six (6) months. Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection. Work hours for this position are Monday - Friday, 8 a.m. - 4:30 p.m. Flexible hours may be available, as approved by management. At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) Disability - Short-term disability & Long-term disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx Closing Date/Time: 8/4/2024 12:00 AM Pacific
Jul 20, 2024
Full Time
OVERVIEW The Department of Administrative Services (DAS) has an exciting opportunity to join our hard-working team of finance professionals as an Associate Budget Analyst or Budget Analyst, depending on qualifications and experience. Our team advises staff across the County government on program budgets, planning and policy, and budget strategies. You will perform professional level financial analysis, budgeting, forecasting and management reporting for assigned departments and offices. Working under the directions of the Budget Manager, you will work on projects that are highly visible and technically complex, and you will have significant financial responsibility, discretion, and will collaborate with employing officials and other executive staff. Our new team member will ideally have knowledge of the principles, practices, techniques and procedures of public administration and governmental finance, including budget development and monitoring; financial and program research and analysis; data collection, data processing and reporting; and program planning, coordination and development. Our new team member should have a working accounting knowledge as it pertains to public entities, as well as knowledge of the budget process as dictated by state law. The incumbent must have skill in conducting complex analysis of fiscal projects, researching, and analyzing financial issues using advanced Microsoft Excel skills as well as other miscellaneous tools. Apply today and join our team in supporting the County programs that make a difference in our community!! Salary range for Budget Analyst: $77,725.99 - $99,495.84/YR Salary range for Associate Budget Analyst: $33.17/HR - $42.47/HR QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS REQUIRED EDUCATION AND EXPERIENCE: Budget Analyst: Bachelor's degree in business, public administration, accounting, finance, economics, statistics, or a closely related field AND Four years of progressively responsible professional or administrative experience in budgeting, financial analysis, reporting, and problem-solving; OR Any equivalent combination of related education, training and experience which provides the applicant with the desired knowledge, skills and abilities required to perform the work. Associate Budget Analyst: Bachelor's degree in business, public administration, accounting, finance, economics, statistics, or a closely related field AND Two years of progressively responsible professional or administrative experience in budgeting, financial analysis, reporting, and problem-solving; OR Any equivalent combination of related education, training and experience which provides the applicant with the desired knowledge, skills and abilities required to perform the work. Preferred Qualifications: Experience with government accounting or financial administration If you use education to meet the requirements for the position, a copy of your official transcripts must be submitted prior to your first day of employment. Criminal Conviction Standards: The successful incumbent will have unsupervised access to a secured/confidential facility or computer system(s). As a result, Kitsap County will be conducting an extensive criminal background check by law enforcement agencies. Please review the following list of disqualifying crimes and negative actions to determine if you meet our standard for this position: https://www.dshs.wa.gov/sites/default/files/FSA/bccu/documents/Secretary%27sCrimesListforALLPrograms.pdf PHYSICAL REQUIREMENTS (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) The duties in this position are performed in an office setting and may be required to lift at least 20 pounds. ILLUSTRATIVE EXAMPLE OF DUTIES In this role, you will have the opportunity to: Lead in planning, organizing, developing, and monitoring the Kitsap County budget process for assigned departments, including the development of budget guidelines and procedures, instructions, forms, and files used by the departments. Serve as a technical advisor to senior leadership and department staff in preparation and compilation of program budgets, including supporting documents, organizational structure, workforce planning, performance measures, policies/procedures, and overall strategy. Negotiate and resolve areas of significant disagreement. Complete complex reports, worksheets, computations and other informational tools for enterprise-wide consumption. Perform financial analysis and management reporting on budget status for assigned departments while exercising considerable discretion and independent judgement when evaluating various alternatives. Propose scope of work and goals for ad hoc assignments. Provide, lead, or conduct analysis of fiscal projects with a high degree of difficulty and complexity. Analyze emerging financial issues using complex statistical analytical methods. Provide guidance on findings to executive staff. Analyze and research contracts, policy initiatives, and collective bargaining decisions for budgetary impacts. Coordinate audits on grants, contracts, and other annual business processes such as cost allocations, property tax diversion and impact fees in accordance with the State Auditor's priorities for each fiscal year. Analyze and assist in the development of operating and capital budgets, perform financial analysis and management reporting. Prepare monthly reporting on budget status for assigned departments/offices and analyze variances and make recommendations. Conduct analysis of specific fiscal projects with a high degree of difficulty and complexity and analyze emerging financial issues using complex statistical analytical methods. Provide guidance on findings to executive staff. Analyze County contracts for budgetary impacts, research and approve as indicated. Coordinate audits on grants, contracts, and other annual processes relative to the State Auditor's priorities for each fiscal year. Advise executive staff during planning and policy discussions on all aspects of the County budget. Make spending recommendations based on full analysis of complex issues while understanding organizational impacts. Exercise considerable discretion and independent judgement when evaluating various alternatives and making recommendations and decisions. OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. The Associate Budget Analyst position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA) The Budget Analyst position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA) This position is non-represented and covered under the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position and may be used to fill future openings for up to six (6) months. Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection. Work hours for this position are Monday - Friday, 8 a.m. - 4:30 p.m. Flexible hours may be available, as approved by management. At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) Disability - Short-term disability & Long-term disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx Closing Date/Time: 8/4/2024 12:00 AM Pacific
City of Murrieta, CA
Murrieta, California, United States
Description and Essential Functions Connected by Amazing Employees The City of Murrieta is accepting applications for the position of Financial Analyst to fill one (1) current vacancy in our Finance Department . The eligibility list established may be used to fill upcoming vacancies within this classification for up to one (1) year. THE POSITION The ideal candidate will have prior municipal government experience conducting complex and varied financial analysis, including developing a multiyear budget with meaningful cost and revenue projections serving as the platform for long-term financial strategic planning. DEFINITION Under direction, performs professional tasks in support of the City's financial management operations; prepares a diverse range of financial reports; reviews and evaluates departmental budget development and administration requests to ensure compliance with City budgetary policies, procedures, and established guidelines; reconciles complex financial transactions, and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives direction from the Finance Manager. Exercises no direct supervision over staff. CLASS CHARACTERISTICS This journey-level classification is responsible for performing the full range of professional duties in support of the City's financial management operations, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. ESSENTIAL FUNCTIONS Performs professional tasks in support of the City's financial management operations; prepares a variety of analyses such as revenue and expenditures, variances, personnel costs, and related fiscal documents; develops revenue estimates and financial projections; documents assumptions; conducts sensitivity studies; develops and prepares recommendations Prepares and/or assists in the preparation of, a diverse range of financial reports, including grant reporting, expenditure/revenue budget to actual comparison, monthly fiscal reports, the City's Annual Comprehensive Financial Report (ACFR), and other periodic financial reports Conducts analysis of proposals; identifies issues and opportunities; assists with the development of alternative scenarios to improve service levels and lower costs Explains budgeting guidelines to departmental managers; participates in the review and evaluation of requests to ensure compliance with City policies, procedures, and established guidelines; responds to questions, provides information and support to departments Coordinates and/or initiates budget adjustments of departmental budgets and revenue estimates, as well as maintenance/updates of the budget financial system and related informational reports Participates in the preparation, review, evaluation, and monitoring of capital improvement program (CIP) plans and budgets; monitors and updates operating and capital budget adjustments and funding changes; reviews CIP requests for financial compliance Performs financial analysis and statistical computations for various financial models and cost allocation plans; prepares periodic and ad-hoc financial reports as assigned; researches and answers financial and budget inquiries submitted by staff, City management, citizens, other governmental agencies, and the City Council Prepares journal entries and reconciliations for complex accounting transactions such as debt issuance and refunding, capital assets acquisition, and related transactions; works with contractors, bond counsel, and fiscal intermediaries on various required year-end schedules, reports, and bond financing Provides assistance to department management, other City staff, and the public regarding fiscal or operational issues, policies, or procedures Participates in or directs and monitors assigned projects related to debt management, treasury management, and investments; performs research and statistical analysis; prepares and presents reports of findings and recommends appropriate action Provides assistance in the enhancement of the City's core financial system, including implementing new modules and re-configuring existing applications Compiles information and works with external parties/outside agencies on various City-wide financial audits; may lead and/or conduct audits Prepares and submits City Council agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities Prepares cost estimates for labor relations Observes and complies with City and mandated safety rules, regulations, and protocols Performs other duties as assigned Minimum Qualifications EDUCATION AND EXPERIENCE A typical way to obtain the required qualifications would be: Equivalent to a bachelor's degree from an accredited college or university with major coursework in accounting, finance, or a related field, and Three (3) years of responsible experience in governmental accounting, finance, or a related field LICENSES AND CERTIFICATIONS Possession of, or ability to obtain and maintain, a valid California Driver's License or other means that would allow for the ability to commute to meetings, conduct site visits, and attend other special events throughout the county may be required at the time of hire Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions KNOWLEDGE OF Principles and practices of municipal financial management including, but not limited to, budget development and administration, debt management, treasury management, investments, auditing, and general accounting Project and/or program management, analytical processes, and report preparation techniques Principles and practices of public agency budget development and administration Methods and techniques for administering sound financial management policies and procedures Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility Research and financial reporting methods, techniques, and procedures Office of Management and Budget Circular (OMBC) Concepts and techniques of costing as it relates to budgeting, labor relations, and long-range financial planning Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to the assigned area of responsibility Operational characteristics of financial management technology systems Complex record-keeping principles and procedures City and mandated safety rules, regulations, and protocols Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed ABILITY TO Perform professional duties in support of the City's financial management programs Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards Coordinate and oversee budgeting, and financial reporting activities Plan and conduct effective financial and operational studies Conduct research on a wide variety of topics including contract feasibility, budget and staffing proposals, and operational alternatives Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner Prepare clear and concise reports, correspondence, policies, procedures, and other written materials Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to the work performed Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Supplemental Information APPLICATION PROCEDURE A City application form and resume must be submitted online. Applicants can apply online at www.MurrietaCA.gov . SELECTION PROCESS Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interviews, performance tests, and writing exercises to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances, which include a pre-hire physical and Live Scan background investigation. EQUAL EMPLOYMENT OPPORTUNITY The City of Murrieta is committed to providing equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, and promotions are administered in a manner designed to ensure that employees and applicants for employment are not subjected to discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age (over 40), marital or veteran status, genetic information, gender identity, gender expression, medical condition, disability, or any other basis that is inconsistent with federal, state or local laws. THE COMMUNITY Located just north of San Diego County, the City of Murrieta is home to approximately 120,000 people. Central to all of Southern California, residents of Murrieta live in one of the safest cities in the U.S. With top-ranked schools, 53 parks, and 1,300 acres of parks, trails, and open space, it is consistently ranked the top place to live in SW Riverside County. With a dynamic business environment, one of the lowest unemployment rates in the state, and a high median income. Murrieta offers its residents an exceptional quality of life in an engaged and connected community. THE CITY OF MURRIETA ORGANIZATIONAL VALUES Integrity We are ethical, honest, and fair in all we do. Public Service We deliver responsive and caring service to our community, customers, colleagues, and region. Professionalism We exemplify professionalism through our knowledge, accountability, initiative, and dedication. Teamwork We thrive in a positive work environment noted for collaboration, support, diversity, and balance . Leadership We demonstrate leadership, guide stewardship of resources, and cultivate a vision for the future . MANAGEMENT & CONFIDENTIAL The following is a summary of the provided benefits to full-time employees in the represented unit. For further information, please refer to the unit's Salary Resolution or Agreement . RETIREMENT : The City participates inthe California Public Employees' Retirement System (CalPERS). Tier 1 (Classic Members hired prior to 12/30/2012) Formula: 2.7% at 55 Member Contribution: 8.0% of compensation Final Compensation: Highest twelve (12) consecutive month period Tier 2 (Classic Members hired on or after 12/30/2012) Formula: 2.0% at 60 Member Contribution: 7.0% of compensation Final Compensation: Highest thirty-six (36) consecutive month period Tier 3 (New Members) Formula: 2.0% at 62 Member Contribution: 50% of normal cost (currently 8.0% of compensation) Final Compensation: Highest thirty-six (36) consecutive month period MEDICAL INSURANCE : The City contributes up to $1,747.83 per month toward medical insurance for employees and their eligible dependents. RETIREE MEDICAL INSURANCE : Please refer to the M&C Compensation Plan for details. DENTAL INSURANCE : The City pays for 100% of the premium for the employee and their eligible dependents. VISION INSURANCE : The City pays for 100% of the premium for the employee and their eligible dependents. LIFE INSURANCE : The City pays for 100% of the premium for a life insurance policy equal to one time an employee's base salary. Additional life insurance is available. SHORT-TERM DISABILITY INSURANCE: The City pays 100% of the premium for the employee. LONG-TERM DISABILITY INSURANCE : The City pays 100% of the premium for the employee. DEFERRED COMPENSATION : Employees are eligible to participate in a deferred compensation plan through Nationwide Retirement Solutions. The City contributes a matching amount to the employee's account on a dollar-for-dollar basis, not to exceed the following amounts. $3,400 per year for Department Heads toward 401aplan. $3,000 per year for Managers towards the 457 plan. $2,000 per year for Confidentialtowards the 457 plan. ANNUAL LEAVE AND HOLIDAYS : 192 hours of annual leave and 117hours of holiday leave. ADMIN LEAVE ACCRUAL : Department Heads and Management staff. Department Heads - 120 hrs per year. Management - 80 hrs per year. AUTO ALLOWANCE : $300 per month DepartmentHeads only(Exception Fire & Police Chief) FLEX SCHEDULE : Administrative staff currently works a 9/80 alternative work schedule. Other schedule options (5/8, 4/10) may be available based on the City's operational needs. SPANISH LANGUAGE PAY : 2.5% of base pay for eligible members of the association who are fluent in Spanish. Eligibility is based on business necessity. Note: The provisions of this summary do not constitute an expressed or implied contract. Any provision contained in this summary may be modified or revoked without notice. The types and levels of employee benefits provided, including City contributions toward benefit costs, are subject to change as a result of periodic revisions to the M&C Compensation Plan and the City of Murrieta. 01 The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire, you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. "See resume" is not an acceptable answer to the questions. Yes, I understand and agree No, I do not agree 02 Please select your highest level of education. High School Diploma or Equivalent Some college Associate's Degree Bachelor's Degree Master's Degree Doctorate Degree I do not have a high school diploma or equivalent. 03 If you selected Bachelor's Degree or Higher in the previous question, please enter what field your degree is in. 04 Please indicate your experience in governmental budgetary, finance, and revenue analysis and projections activities, preferably in municipal government. No experience. Less than one year. More than one, but less than two years. More than two, but less than three years. More than three, but less than four years. More than four, but less than five years. More than five years. 05 For each position held, please briefly describe your professional experience in: Accounting (general, cost, accounts payable, accounts receivable) Budget development and administration Forecast development Treasury Be sure to describe the sophistication and complexity of your described experience. In your response include your job title(s), name of employer(s), dates of employment and hours worked per week. If you do not have any applicable experience, please indicate N/A. 06 Which types of government agencies have you worked for? (Check all that apply) City Government County Government State Government Federal Government Tribal Government Special District Public Education None of the above 07 Which of the following areas do you have experience with? (Check all that apply) Budgets Special district financing/accounting Contract administration Capital project planning RFPs and bid process management Contract procurement Preparing staff reports for governing bodies Coding and tracking invoices Website updates (content, events, etc.) 08 If you made a selection in the previous question, please describe your experience. If you did not make a selection, please indicate N/A. 09 Do you possess experience with conducting financial, administrative, and/or management analyses and preparing reports from the outcomes of your analyses? Yes No 10 If you answered "Yes" to the previous question, please describe your experience. If you answered "No" to the previous question, please indicate N/A. Required Question Closing Date/Time: 8/14/2024 11:59 PM Pacific
Jul 19, 2024
Full Time
Description and Essential Functions Connected by Amazing Employees The City of Murrieta is accepting applications for the position of Financial Analyst to fill one (1) current vacancy in our Finance Department . The eligibility list established may be used to fill upcoming vacancies within this classification for up to one (1) year. THE POSITION The ideal candidate will have prior municipal government experience conducting complex and varied financial analysis, including developing a multiyear budget with meaningful cost and revenue projections serving as the platform for long-term financial strategic planning. DEFINITION Under direction, performs professional tasks in support of the City's financial management operations; prepares a diverse range of financial reports; reviews and evaluates departmental budget development and administration requests to ensure compliance with City budgetary policies, procedures, and established guidelines; reconciles complex financial transactions, and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives direction from the Finance Manager. Exercises no direct supervision over staff. CLASS CHARACTERISTICS This journey-level classification is responsible for performing the full range of professional duties in support of the City's financial management operations, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. ESSENTIAL FUNCTIONS Performs professional tasks in support of the City's financial management operations; prepares a variety of analyses such as revenue and expenditures, variances, personnel costs, and related fiscal documents; develops revenue estimates and financial projections; documents assumptions; conducts sensitivity studies; develops and prepares recommendations Prepares and/or assists in the preparation of, a diverse range of financial reports, including grant reporting, expenditure/revenue budget to actual comparison, monthly fiscal reports, the City's Annual Comprehensive Financial Report (ACFR), and other periodic financial reports Conducts analysis of proposals; identifies issues and opportunities; assists with the development of alternative scenarios to improve service levels and lower costs Explains budgeting guidelines to departmental managers; participates in the review and evaluation of requests to ensure compliance with City policies, procedures, and established guidelines; responds to questions, provides information and support to departments Coordinates and/or initiates budget adjustments of departmental budgets and revenue estimates, as well as maintenance/updates of the budget financial system and related informational reports Participates in the preparation, review, evaluation, and monitoring of capital improvement program (CIP) plans and budgets; monitors and updates operating and capital budget adjustments and funding changes; reviews CIP requests for financial compliance Performs financial analysis and statistical computations for various financial models and cost allocation plans; prepares periodic and ad-hoc financial reports as assigned; researches and answers financial and budget inquiries submitted by staff, City management, citizens, other governmental agencies, and the City Council Prepares journal entries and reconciliations for complex accounting transactions such as debt issuance and refunding, capital assets acquisition, and related transactions; works with contractors, bond counsel, and fiscal intermediaries on various required year-end schedules, reports, and bond financing Provides assistance to department management, other City staff, and the public regarding fiscal or operational issues, policies, or procedures Participates in or directs and monitors assigned projects related to debt management, treasury management, and investments; performs research and statistical analysis; prepares and presents reports of findings and recommends appropriate action Provides assistance in the enhancement of the City's core financial system, including implementing new modules and re-configuring existing applications Compiles information and works with external parties/outside agencies on various City-wide financial audits; may lead and/or conduct audits Prepares and submits City Council agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities Prepares cost estimates for labor relations Observes and complies with City and mandated safety rules, regulations, and protocols Performs other duties as assigned Minimum Qualifications EDUCATION AND EXPERIENCE A typical way to obtain the required qualifications would be: Equivalent to a bachelor's degree from an accredited college or university with major coursework in accounting, finance, or a related field, and Three (3) years of responsible experience in governmental accounting, finance, or a related field LICENSES AND CERTIFICATIONS Possession of, or ability to obtain and maintain, a valid California Driver's License or other means that would allow for the ability to commute to meetings, conduct site visits, and attend other special events throughout the county may be required at the time of hire Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions KNOWLEDGE OF Principles and practices of municipal financial management including, but not limited to, budget development and administration, debt management, treasury management, investments, auditing, and general accounting Project and/or program management, analytical processes, and report preparation techniques Principles and practices of public agency budget development and administration Methods and techniques for administering sound financial management policies and procedures Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility Research and financial reporting methods, techniques, and procedures Office of Management and Budget Circular (OMBC) Concepts and techniques of costing as it relates to budgeting, labor relations, and long-range financial planning Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to the assigned area of responsibility Operational characteristics of financial management technology systems Complex record-keeping principles and procedures City and mandated safety rules, regulations, and protocols Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed ABILITY TO Perform professional duties in support of the City's financial management programs Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards Coordinate and oversee budgeting, and financial reporting activities Plan and conduct effective financial and operational studies Conduct research on a wide variety of topics including contract feasibility, budget and staffing proposals, and operational alternatives Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner Prepare clear and concise reports, correspondence, policies, procedures, and other written materials Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to the work performed Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Supplemental Information APPLICATION PROCEDURE A City application form and resume must be submitted online. Applicants can apply online at www.MurrietaCA.gov . SELECTION PROCESS Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interviews, performance tests, and writing exercises to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances, which include a pre-hire physical and Live Scan background investigation. EQUAL EMPLOYMENT OPPORTUNITY The City of Murrieta is committed to providing equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, and promotions are administered in a manner designed to ensure that employees and applicants for employment are not subjected to discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age (over 40), marital or veteran status, genetic information, gender identity, gender expression, medical condition, disability, or any other basis that is inconsistent with federal, state or local laws. THE COMMUNITY Located just north of San Diego County, the City of Murrieta is home to approximately 120,000 people. Central to all of Southern California, residents of Murrieta live in one of the safest cities in the U.S. With top-ranked schools, 53 parks, and 1,300 acres of parks, trails, and open space, it is consistently ranked the top place to live in SW Riverside County. With a dynamic business environment, one of the lowest unemployment rates in the state, and a high median income. Murrieta offers its residents an exceptional quality of life in an engaged and connected community. THE CITY OF MURRIETA ORGANIZATIONAL VALUES Integrity We are ethical, honest, and fair in all we do. Public Service We deliver responsive and caring service to our community, customers, colleagues, and region. Professionalism We exemplify professionalism through our knowledge, accountability, initiative, and dedication. Teamwork We thrive in a positive work environment noted for collaboration, support, diversity, and balance . Leadership We demonstrate leadership, guide stewardship of resources, and cultivate a vision for the future . MANAGEMENT & CONFIDENTIAL The following is a summary of the provided benefits to full-time employees in the represented unit. For further information, please refer to the unit's Salary Resolution or Agreement . RETIREMENT : The City participates inthe California Public Employees' Retirement System (CalPERS). Tier 1 (Classic Members hired prior to 12/30/2012) Formula: 2.7% at 55 Member Contribution: 8.0% of compensation Final Compensation: Highest twelve (12) consecutive month period Tier 2 (Classic Members hired on or after 12/30/2012) Formula: 2.0% at 60 Member Contribution: 7.0% of compensation Final Compensation: Highest thirty-six (36) consecutive month period Tier 3 (New Members) Formula: 2.0% at 62 Member Contribution: 50% of normal cost (currently 8.0% of compensation) Final Compensation: Highest thirty-six (36) consecutive month period MEDICAL INSURANCE : The City contributes up to $1,747.83 per month toward medical insurance for employees and their eligible dependents. RETIREE MEDICAL INSURANCE : Please refer to the M&C Compensation Plan for details. DENTAL INSURANCE : The City pays for 100% of the premium for the employee and their eligible dependents. VISION INSURANCE : The City pays for 100% of the premium for the employee and their eligible dependents. LIFE INSURANCE : The City pays for 100% of the premium for a life insurance policy equal to one time an employee's base salary. Additional life insurance is available. SHORT-TERM DISABILITY INSURANCE: The City pays 100% of the premium for the employee. LONG-TERM DISABILITY INSURANCE : The City pays 100% of the premium for the employee. DEFERRED COMPENSATION : Employees are eligible to participate in a deferred compensation plan through Nationwide Retirement Solutions. The City contributes a matching amount to the employee's account on a dollar-for-dollar basis, not to exceed the following amounts. $3,400 per year for Department Heads toward 401aplan. $3,000 per year for Managers towards the 457 plan. $2,000 per year for Confidentialtowards the 457 plan. ANNUAL LEAVE AND HOLIDAYS : 192 hours of annual leave and 117hours of holiday leave. ADMIN LEAVE ACCRUAL : Department Heads and Management staff. Department Heads - 120 hrs per year. Management - 80 hrs per year. AUTO ALLOWANCE : $300 per month DepartmentHeads only(Exception Fire & Police Chief) FLEX SCHEDULE : Administrative staff currently works a 9/80 alternative work schedule. Other schedule options (5/8, 4/10) may be available based on the City's operational needs. SPANISH LANGUAGE PAY : 2.5% of base pay for eligible members of the association who are fluent in Spanish. Eligibility is based on business necessity. Note: The provisions of this summary do not constitute an expressed or implied contract. Any provision contained in this summary may be modified or revoked without notice. The types and levels of employee benefits provided, including City contributions toward benefit costs, are subject to change as a result of periodic revisions to the M&C Compensation Plan and the City of Murrieta. 01 The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire, you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. "See resume" is not an acceptable answer to the questions. Yes, I understand and agree No, I do not agree 02 Please select your highest level of education. High School Diploma or Equivalent Some college Associate's Degree Bachelor's Degree Master's Degree Doctorate Degree I do not have a high school diploma or equivalent. 03 If you selected Bachelor's Degree or Higher in the previous question, please enter what field your degree is in. 04 Please indicate your experience in governmental budgetary, finance, and revenue analysis and projections activities, preferably in municipal government. No experience. Less than one year. More than one, but less than two years. More than two, but less than three years. More than three, but less than four years. More than four, but less than five years. More than five years. 05 For each position held, please briefly describe your professional experience in: Accounting (general, cost, accounts payable, accounts receivable) Budget development and administration Forecast development Treasury Be sure to describe the sophistication and complexity of your described experience. In your response include your job title(s), name of employer(s), dates of employment and hours worked per week. If you do not have any applicable experience, please indicate N/A. 06 Which types of government agencies have you worked for? (Check all that apply) City Government County Government State Government Federal Government Tribal Government Special District Public Education None of the above 07 Which of the following areas do you have experience with? (Check all that apply) Budgets Special district financing/accounting Contract administration Capital project planning RFPs and bid process management Contract procurement Preparing staff reports for governing bodies Coding and tracking invoices Website updates (content, events, etc.) 08 If you made a selection in the previous question, please describe your experience. If you did not make a selection, please indicate N/A. 09 Do you possess experience with conducting financial, administrative, and/or management analyses and preparing reports from the outcomes of your analyses? Yes No 10 If you answered "Yes" to the previous question, please describe your experience. If you answered "No" to the previous question, please indicate N/A. Required Question Closing Date/Time: 8/14/2024 11:59 PM Pacific
Introduction Th is examination is being given to fill one vacancy in the General Services Department and to establish an eligible list that may be used to fill future vacancies. Pre-Employment Drug Screening and Background : Potential new hires into this classification are required to successfully pass a pre-employment drug screen and a background investigation as a condition of employment. Final appointment cannot be made unless the eligible has passed the drug screen and successfully completed the background process. The County pays for the initial drug screen. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. Management Analyst II - Property Management by Employment Services Team TYPICAL DUTIES Gathers information and data necessary for the study of policies, procedures, organization, operations, services, finances and other related matters; tabulates, charts data; and analyzes data gathered by statistical and other techniques. Performs general systems, procedures, workload, workflow and other studies. Conducts space need and property control studies. Reviews and analyzes departmental budgets; may monitor and administer department budget. Assists in preparation of capital improvement program. Researches and analyzes laws, policies, and other regulatory requirements and changes; develops policy statements for management approval. Confers with representatives of other agencies or departments; coordinates projects; serves as liaison between departments. Prepares reports of studies and recommendations; prepares and answers correspondence and questionnaires. May supervise others as assigned. KNOWLEDGE Principles and practices of governmental administration, including accounting, budgeting, finance, organizational planning and analysis, statistical analysis, research methods and report writing. ABILITY Learn principles, practices, methods and techniques of public administration, management analysis, and statistics to the gathering, organizing and analysis of data; present data in charts, graphs and appropriate forms; express oneself clearly and concisely both orally and in writing; prepare comprehensive reports; establish and maintain effective working relationships with others. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $22,500 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $30,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of qualifying family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For current employment opportunities please call our 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 8/2/2024 11:59:00 PM
Jul 23, 2024
Full Time
Introduction Th is examination is being given to fill one vacancy in the General Services Department and to establish an eligible list that may be used to fill future vacancies. Pre-Employment Drug Screening and Background : Potential new hires into this classification are required to successfully pass a pre-employment drug screen and a background investigation as a condition of employment. Final appointment cannot be made unless the eligible has passed the drug screen and successfully completed the background process. The County pays for the initial drug screen. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. Management Analyst II - Property Management by Employment Services Team TYPICAL DUTIES Gathers information and data necessary for the study of policies, procedures, organization, operations, services, finances and other related matters; tabulates, charts data; and analyzes data gathered by statistical and other techniques. Performs general systems, procedures, workload, workflow and other studies. Conducts space need and property control studies. Reviews and analyzes departmental budgets; may monitor and administer department budget. Assists in preparation of capital improvement program. Researches and analyzes laws, policies, and other regulatory requirements and changes; develops policy statements for management approval. Confers with representatives of other agencies or departments; coordinates projects; serves as liaison between departments. Prepares reports of studies and recommendations; prepares and answers correspondence and questionnaires. May supervise others as assigned. KNOWLEDGE Principles and practices of governmental administration, including accounting, budgeting, finance, organizational planning and analysis, statistical analysis, research methods and report writing. ABILITY Learn principles, practices, methods and techniques of public administration, management analysis, and statistics to the gathering, organizing and analysis of data; present data in charts, graphs and appropriate forms; express oneself clearly and concisely both orally and in writing; prepare comprehensive reports; establish and maintain effective working relationships with others. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $22,500 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $30,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of qualifying family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For current employment opportunities please call our 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 8/2/2024 11:59:00 PM
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Senior Budget Analyst Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $6,000 - $6,800* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: July 18 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Associate Vice President of Finance, the Senior Budget Analyst independently performs the full range of professional budgeting work, including complex and in-depth analysis, required to develop and administer the California State University, Monterey Bay (CSUMB) budget. The incumbent also assists in providing consultative budget-related services to campus officials and employees. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Analyzes budgetary data and financial information; prepares reports to illustrate findings. Develops budgetary information through analysis and forecasting within context of policies, practices and expert knowledge of data flow and budgetary planning. Assists in providing consultative guidance to campus constituencies in administering budgetary and financial policies and practices, ensuring compliance with CSU system and campus budgeting policies. Develops and implements budgetary reporting in conjunction with system analysts and financial departments to provide accurate, timely reporting designed for various campus constituencies, such as senior management, Budget Office and campus divisions and departments, with various data displays for ease of comprehension. Performs or oversees analysis and processing of CFS budget transfers and other forms related to the campus-wide Labor Cost Distribution (LCD) (Position Funding Forms & Payroll Adjustments). Performs complex salary calculations and distributes the campus-wide compensation pool for bargaining-unit driven salary increases, including forecasting of annual funding requirements. Conducts benefit usage (employer-cost) analyses and projects a central employer-cost benefits pool. Provides administrative support in the preparation and allocation of the comprehensive annual budget for operating and capital improvement programs, assisting in ensuring the financial integrity of the campus is maintained. Assists in developing, recommending and implementing short and long-term budget planning. Participates in preparation of the annual campus budget submission to the CSU Chancellor's Office in the required coded format of the CSU Financial Information Resource Management System (FIRMS). Interprets, coordinates, and processes Interagency Financial Transactions (IFTs) from the systemwide office used to allocate funding to campuses regularly throughout the year for various projects, initiatives, and other programs as needed. Creates efficiencies that help the budget office to streamline processes e.g., documentation/ organization of current processes, creation of online trainings, assistance in campus use of current and future financial software, etc. Assist in the development, implementation, and maintenance of the student fee master database of approved student fees. This will include the collection of all applicable documentation from the Student Fee Advisory Committee (SFAC), including but not limited to SFAC minutes, fee proposals & supporting documentation, Presidential approval, etc. As an ex-officio member of the SFAC, the incumbent will review and evaluate information to ensure detail is complete to pass audit requirements, including cross-referencing as appropriate. Maintains extensive knowledge about the history of various CSU methods of approving fees, as established by current and prior Executive Orders. Develops and produces fee history reports for Finance and campus constituencies as appropriate. Assists in reviewing and analyzing fee requests from self-support units, outside of the SFAC purview. May make recommendations to leadership consistent with prior year submissions and CSU policy. Assists in the maintenance of trust fund agreements, including maintaining a Finance master list accessible by selected personnel. Maintains paperless documentation of trust agreements in meticulous detail. Audits and analyzes fund codes in CFS to ensure compliance with CSU Fund Attributes and CSUMB requirements prior to execution of new or revised agreements. Ensures agreements are filed and available for all trust funds to meet audit requirements and compliance on a quarterly basis. Other responsibilities can include the creation of agreements for new requests, the de-activation of existing trusts, etc. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Thorough knowledge of financial, budgetary and accounting principles and practices. General knowledge of the purpose, functions, and fiscal organization of the campus; principles of position control and budgetary alignment. Working knowledge of the principles and practices of public finance, administrative personnel, fiscal management and cash-flow management; research techniques and statistical principles and procedures. Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. Knowledge of or ability to learn quickly the financial structure and financial procedures of the CSU. Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. Ability to : analyze and review the budgets and financial practices of the campus; communicate clearly and present complex budget information in a clear, concise and professional manner; analyze situations accurately, and develop an effective course of action; establish and maintain effective working relationships within and outside the work group. MINIMUM QUALIFICATIONS : Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities. Three (3) years of progressively responsible analytical experience including two years performing work involving the preparation, justification, and analysis, or the control and administration of a budget or budgetary program. SPECIALIZED SKILLS : Skilled in: budgetary/financial analysis, evaluation, and planning; administering budgets or financial plans; and ensuring the use of appropriate budgetary controls. Demonstrated ability to develop or improve administrative policies, procedures and/or practices. Thorough knowledge of office systems and ability to use a broad range of technology, systems, and software packages to include complex financial and human resources systems. Demonstrated ability to address the essential functions associated with this position including the knowledge and abilities identified above. PREFERRED QUALIFICATIONS : Campus-wide or company-wide budgetary program analysis, planning or administration experience. Ability to: take responsibility and the initiative to prioritize emerging issues: handle multiple tasks and projects; work with representatives from public and private entities and handle potentially sensitive situations and confidential information; understand and analyze situations or issues from a broad, interactive perspective, discern applicable underlying principles and develop a strategic solution; effectively work with various campus constituencies using consultative and facilitation skills to build consensus. CSU or higher education budgetary or financial experience. Knowledge of the principles and practices of governmental budgeting, accounting and public finance. Experience with: PeopleSoft Human Resources, Finance or similar enterprise-wide information management system, including implementation experience; data query tools, such as BRIO/Hyperion or similar products; information retrieval and data presentation and reporting. Google applications; and, Microsoft Professional Suite-especially PowerPoint, Word, Excel, etc. Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student/finance information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position has been designated as a sensitive position with: access to, or control over, cash, checks, credit cards, and/or credit card account information access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Jun 27 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jun 28, 2024
Classification: Senior Budget Analyst Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $6,000 - $6,800* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: July 18 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Associate Vice President of Finance, the Senior Budget Analyst independently performs the full range of professional budgeting work, including complex and in-depth analysis, required to develop and administer the California State University, Monterey Bay (CSUMB) budget. The incumbent also assists in providing consultative budget-related services to campus officials and employees. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Analyzes budgetary data and financial information; prepares reports to illustrate findings. Develops budgetary information through analysis and forecasting within context of policies, practices and expert knowledge of data flow and budgetary planning. Assists in providing consultative guidance to campus constituencies in administering budgetary and financial policies and practices, ensuring compliance with CSU system and campus budgeting policies. Develops and implements budgetary reporting in conjunction with system analysts and financial departments to provide accurate, timely reporting designed for various campus constituencies, such as senior management, Budget Office and campus divisions and departments, with various data displays for ease of comprehension. Performs or oversees analysis and processing of CFS budget transfers and other forms related to the campus-wide Labor Cost Distribution (LCD) (Position Funding Forms & Payroll Adjustments). Performs complex salary calculations and distributes the campus-wide compensation pool for bargaining-unit driven salary increases, including forecasting of annual funding requirements. Conducts benefit usage (employer-cost) analyses and projects a central employer-cost benefits pool. Provides administrative support in the preparation and allocation of the comprehensive annual budget for operating and capital improvement programs, assisting in ensuring the financial integrity of the campus is maintained. Assists in developing, recommending and implementing short and long-term budget planning. Participates in preparation of the annual campus budget submission to the CSU Chancellor's Office in the required coded format of the CSU Financial Information Resource Management System (FIRMS). Interprets, coordinates, and processes Interagency Financial Transactions (IFTs) from the systemwide office used to allocate funding to campuses regularly throughout the year for various projects, initiatives, and other programs as needed. Creates efficiencies that help the budget office to streamline processes e.g., documentation/ organization of current processes, creation of online trainings, assistance in campus use of current and future financial software, etc. Assist in the development, implementation, and maintenance of the student fee master database of approved student fees. This will include the collection of all applicable documentation from the Student Fee Advisory Committee (SFAC), including but not limited to SFAC minutes, fee proposals & supporting documentation, Presidential approval, etc. As an ex-officio member of the SFAC, the incumbent will review and evaluate information to ensure detail is complete to pass audit requirements, including cross-referencing as appropriate. Maintains extensive knowledge about the history of various CSU methods of approving fees, as established by current and prior Executive Orders. Develops and produces fee history reports for Finance and campus constituencies as appropriate. Assists in reviewing and analyzing fee requests from self-support units, outside of the SFAC purview. May make recommendations to leadership consistent with prior year submissions and CSU policy. Assists in the maintenance of trust fund agreements, including maintaining a Finance master list accessible by selected personnel. Maintains paperless documentation of trust agreements in meticulous detail. Audits and analyzes fund codes in CFS to ensure compliance with CSU Fund Attributes and CSUMB requirements prior to execution of new or revised agreements. Ensures agreements are filed and available for all trust funds to meet audit requirements and compliance on a quarterly basis. Other responsibilities can include the creation of agreements for new requests, the de-activation of existing trusts, etc. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Thorough knowledge of financial, budgetary and accounting principles and practices. General knowledge of the purpose, functions, and fiscal organization of the campus; principles of position control and budgetary alignment. Working knowledge of the principles and practices of public finance, administrative personnel, fiscal management and cash-flow management; research techniques and statistical principles and procedures. Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. Knowledge of or ability to learn quickly the financial structure and financial procedures of the CSU. Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. Ability to : analyze and review the budgets and financial practices of the campus; communicate clearly and present complex budget information in a clear, concise and professional manner; analyze situations accurately, and develop an effective course of action; establish and maintain effective working relationships within and outside the work group. MINIMUM QUALIFICATIONS : Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities. Three (3) years of progressively responsible analytical experience including two years performing work involving the preparation, justification, and analysis, or the control and administration of a budget or budgetary program. SPECIALIZED SKILLS : Skilled in: budgetary/financial analysis, evaluation, and planning; administering budgets or financial plans; and ensuring the use of appropriate budgetary controls. Demonstrated ability to develop or improve administrative policies, procedures and/or practices. Thorough knowledge of office systems and ability to use a broad range of technology, systems, and software packages to include complex financial and human resources systems. Demonstrated ability to address the essential functions associated with this position including the knowledge and abilities identified above. PREFERRED QUALIFICATIONS : Campus-wide or company-wide budgetary program analysis, planning or administration experience. Ability to: take responsibility and the initiative to prioritize emerging issues: handle multiple tasks and projects; work with representatives from public and private entities and handle potentially sensitive situations and confidential information; understand and analyze situations or issues from a broad, interactive perspective, discern applicable underlying principles and develop a strategic solution; effectively work with various campus constituencies using consultative and facilitation skills to build consensus. CSU or higher education budgetary or financial experience. Knowledge of the principles and practices of governmental budgeting, accounting and public finance. Experience with: PeopleSoft Human Resources, Finance or similar enterprise-wide information management system, including implementation experience; data query tools, such as BRIO/Hyperion or similar products; information retrieval and data presentation and reporting. Google applications; and, Microsoft Professional Suite-especially PowerPoint, Word, Excel, etc. Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student/finance information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position has been designated as a sensitive position with: access to, or control over, cash, checks, credit cards, and/or credit card account information access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Jun 27 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Minimum Qualifications Education and/or Equivalent Experience: Bachelors degree in Business, Economic, Public Affairs, or any utility regulatory process development field plus five (5) years of related work experience. Masters degree may substitute for experience up to two (2) years. Licenses or Certifications: None. Notes to Applicants About This Position: This position reports to Austin Water’s Chief Administrative Officer and is part of the Director’s Office team. Managing Austin Water’s state legislative program is a primary focus, on a seasonal basis. During other periods, primary focus includes supporting City Council and advisory commission processes and communications, in coordination with department executives and Director’s Office staff. Other duties include monitoring and analyzing federal legislation and working on key regulatory issues with Austin Water’s Drinking Water and Wastewater Regulatory Managers. Special projects and other duties may be assigned that could involve other governmental entities, as well as internal policies and procedures. Working with Austin Water provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. When completing the City of Austin employment application: Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. Please include contact information from previous employers. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered. A resume is required, but will not substitute for a complete employment application. Please do not use the phrase “see resume” or refer to other documents to complete your application. Do not leave the “Duties and Responsibilities” sections blank. These will be considered incomplete applications. Incomplete applications will not be considered. If you are selected to interview: Your skill level in some of the competency areas for this job will be assessed through a writing assessment, online proof-reading assessment and presentation. If you are selected for hire: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) is required. You must provide proof of education from an accredited organization or institution. You must also provide proof of your professional licenses or certifications. If you are in the military or are a military veteran, you will need to provide a copy of the Member 4 page of your DD-214 prior to confirming a start date. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Effective October 1, 2014, all Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lot, garage or in any personal vehicle located on the premises. Pay Range $41.70 - $54.21 per hour Hours 8:00 a.m. - 5:00 p.m. Monday-Friday, other hours as business needs require. Must be able to attend evening Council/Commission/legislative meetings as required. Job Close Date 08/05/2024 Type of Posting External Department Austin Water Utility Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Waller Creek Center, 625 East 10th Street, Austin, TX 78701 Preferred Qualifications Preferred Experience: Knowledge of applicable federal, state and local laws, and experience with legislative processes, evaluating political conditions and making appropriate recommendations, drafting legislation or legislative agenda items and preparing responses to inquiries from elected or appointed officials Experience with policy analysis, policy development and assessment of potential impacts Experience communicating technical and complex information to lay people and executives, both orally and in writing, and maintaining confidentiality regarding politically sensitive matters Demonstrated high proficiency and skill set acquired through experience working with public sector employees and elected officials at local or state levels Ability to travel to more than one work location and work occasional nights or weekends Ability to meet tight deadlines with short notice, while maintaining strong attention to detail Master’s Degree in Public Affairs, Public Administration, Political Science or related field Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Design and coordinate legislative strategies with appropriate staff to improve the department’s position in the industry. Serve as the liaison with industry, cooperatives, municipalities, new market entrants, and environmental and consumer organizations. Analyze and monitor state and federal regulatory and legislative trends as implemented throughout the industry. Oversee, monitor and participate in the state regulatory authorities’ processes including rule changes, workshops and projects. Perform economic analyses of state and federal operational and financial reports related to the industry. Testify as an expert witness in proceedings and workshops before the state regulatory authority, as required. Review financial and economic analyses and regulatory studies related to the industry. Serve as liaison with the technical staff of and the state regulatory agency. Provide research on regulatory related issues, analyze strategic alternatives recommend strategic policy. Promote department’s legislative program before the state legislature and its various committees. Represent department’s interests and positions before federal and state governmental bodies and industry associations. Serves as primary liaison and provides technical assistance to the City Council and Commissions. Provide leadership insight, and concepts in public and community relations activities Prepares status reports on legislative, City Council and other various assigned projects and briefs executive management. Responsibilities- Supervision and/or Leadership Exercised: May lead teams of personnel. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Advanced knowledge of regulatory processes at the state, federal and local level Basic understanding of revenue requirements, rate design and rate filing requirements Knowledge of utility regulation issues Basic understanding of municipal utility finance and accounting Knowledge of competitive business practices and analysis Ability to understand and implement performance based measurements Ability to complete detailed analysis Ability to work independently and in teams Ability to review materials to be submitted for regulatory proceedings Skill in preparing and analyzing economic and statistical reports Skill in communicating effectively, orally and in writing Skill in using computers and related software applications Skill in preparing professional reports, papers, and articles for publication Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires a Bachelors degree in Business, Economic, Public Affairs, or any utility regulatory process development field plus five (5) years of related work experience. Masters degree may substitute for experience up to two (2) years. Do you meet these minimum qualifications? Yes No * Some additional hours/days beyond your regular shift will be required to provide support at the State Legislature, City Council, and Board and Commission meetings. Are you available to work additional hours/days when required Yes No * Do you have a Master's Degree in Public Administration, Public Policy, Political Science, or related field or law degree? Yes No * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Were you referred to this opportunity by an Austin Water employee? If yes, please provide the employee’s full name. (Open Ended Question) * How many years of experience do you have in legislative processes? None (0.0 points) 1- 2 years 3 -4 years 5+ years * How many years of experience with policy analysis, policy development, and assessment of potential impacts? None (0.0 points) 1- 2 years 3 -4 years 5+ years * How many years of work experience in a politically sensitive environment and your ability to convey complex and technical information to elected officials, stakeholder groups, boards and commissions, and City staff with a strong collaborative approach and strategic leadership? None (0.0 points) 1- 2 years 3 -4 years 5+ years * How many years of working experience in a high-volume, fast-paced, task-driven environment while maintaining attention to detail and accuracy? None (0.0 points) 1- 2 years 3 -4 years 5+ years Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Jul 20, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Bachelors degree in Business, Economic, Public Affairs, or any utility regulatory process development field plus five (5) years of related work experience. Masters degree may substitute for experience up to two (2) years. Licenses or Certifications: None. Notes to Applicants About This Position: This position reports to Austin Water’s Chief Administrative Officer and is part of the Director’s Office team. Managing Austin Water’s state legislative program is a primary focus, on a seasonal basis. During other periods, primary focus includes supporting City Council and advisory commission processes and communications, in coordination with department executives and Director’s Office staff. Other duties include monitoring and analyzing federal legislation and working on key regulatory issues with Austin Water’s Drinking Water and Wastewater Regulatory Managers. Special projects and other duties may be assigned that could involve other governmental entities, as well as internal policies and procedures. Working with Austin Water provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. When completing the City of Austin employment application: Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. Please include contact information from previous employers. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered. A resume is required, but will not substitute for a complete employment application. Please do not use the phrase “see resume” or refer to other documents to complete your application. Do not leave the “Duties and Responsibilities” sections blank. These will be considered incomplete applications. Incomplete applications will not be considered. If you are selected to interview: Your skill level in some of the competency areas for this job will be assessed through a writing assessment, online proof-reading assessment and presentation. If you are selected for hire: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) is required. You must provide proof of education from an accredited organization or institution. You must also provide proof of your professional licenses or certifications. If you are in the military or are a military veteran, you will need to provide a copy of the Member 4 page of your DD-214 prior to confirming a start date. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Effective October 1, 2014, all Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lot, garage or in any personal vehicle located on the premises. Pay Range $41.70 - $54.21 per hour Hours 8:00 a.m. - 5:00 p.m. Monday-Friday, other hours as business needs require. Must be able to attend evening Council/Commission/legislative meetings as required. Job Close Date 08/05/2024 Type of Posting External Department Austin Water Utility Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Waller Creek Center, 625 East 10th Street, Austin, TX 78701 Preferred Qualifications Preferred Experience: Knowledge of applicable federal, state and local laws, and experience with legislative processes, evaluating political conditions and making appropriate recommendations, drafting legislation or legislative agenda items and preparing responses to inquiries from elected or appointed officials Experience with policy analysis, policy development and assessment of potential impacts Experience communicating technical and complex information to lay people and executives, both orally and in writing, and maintaining confidentiality regarding politically sensitive matters Demonstrated high proficiency and skill set acquired through experience working with public sector employees and elected officials at local or state levels Ability to travel to more than one work location and work occasional nights or weekends Ability to meet tight deadlines with short notice, while maintaining strong attention to detail Master’s Degree in Public Affairs, Public Administration, Political Science or related field Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Design and coordinate legislative strategies with appropriate staff to improve the department’s position in the industry. Serve as the liaison with industry, cooperatives, municipalities, new market entrants, and environmental and consumer organizations. Analyze and monitor state and federal regulatory and legislative trends as implemented throughout the industry. Oversee, monitor and participate in the state regulatory authorities’ processes including rule changes, workshops and projects. Perform economic analyses of state and federal operational and financial reports related to the industry. Testify as an expert witness in proceedings and workshops before the state regulatory authority, as required. Review financial and economic analyses and regulatory studies related to the industry. Serve as liaison with the technical staff of and the state regulatory agency. Provide research on regulatory related issues, analyze strategic alternatives recommend strategic policy. Promote department’s legislative program before the state legislature and its various committees. Represent department’s interests and positions before federal and state governmental bodies and industry associations. Serves as primary liaison and provides technical assistance to the City Council and Commissions. Provide leadership insight, and concepts in public and community relations activities Prepares status reports on legislative, City Council and other various assigned projects and briefs executive management. Responsibilities- Supervision and/or Leadership Exercised: May lead teams of personnel. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Advanced knowledge of regulatory processes at the state, federal and local level Basic understanding of revenue requirements, rate design and rate filing requirements Knowledge of utility regulation issues Basic understanding of municipal utility finance and accounting Knowledge of competitive business practices and analysis Ability to understand and implement performance based measurements Ability to complete detailed analysis Ability to work independently and in teams Ability to review materials to be submitted for regulatory proceedings Skill in preparing and analyzing economic and statistical reports Skill in communicating effectively, orally and in writing Skill in using computers and related software applications Skill in preparing professional reports, papers, and articles for publication Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires a Bachelors degree in Business, Economic, Public Affairs, or any utility regulatory process development field plus five (5) years of related work experience. Masters degree may substitute for experience up to two (2) years. Do you meet these minimum qualifications? Yes No * Some additional hours/days beyond your regular shift will be required to provide support at the State Legislature, City Council, and Board and Commission meetings. Are you available to work additional hours/days when required Yes No * Do you have a Master's Degree in Public Administration, Public Policy, Political Science, or related field or law degree? Yes No * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Were you referred to this opportunity by an Austin Water employee? If yes, please provide the employee’s full name. (Open Ended Question) * How many years of experience do you have in legislative processes? None (0.0 points) 1- 2 years 3 -4 years 5+ years * How many years of experience with policy analysis, policy development, and assessment of potential impacts? None (0.0 points) 1- 2 years 3 -4 years 5+ years * How many years of work experience in a politically sensitive environment and your ability to convey complex and technical information to elected officials, stakeholder groups, boards and commissions, and City staff with a strong collaborative approach and strategic leadership? None (0.0 points) 1- 2 years 3 -4 years 5+ years * How many years of working experience in a high-volume, fast-paced, task-driven environment while maintaining attention to detail and accuracy? None (0.0 points) 1- 2 years 3 -4 years 5+ years Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
CITY OF FRESNO, CA
Fresno, California, United States
Position Description This recruitment is Open Until Filled and may close at any time. Program Managers, under general supervision, manage, develop, monitor, and evaluate assigned programs; and provide stakeholder education and outreach to develop partnerships that build trust in City departments and strengthen the community. Incumbents ensure compliance with specific regulatory requirements, industry best practices, grant(s) and alternatively-funded programs; establish and maintain collaborative partnerships with State, regional, local, and community-based agencies and organizations and businesses; develop and implement strategies to manage comprehensive programs; participate in the development of the division budget and complete all mandated reporting associated with program funds and regulatory compliance. This is an unclassified position in which incumbents serve at the will of the Department Director. The full job description may be viewed at: https://www.fresno.gov/personnel/wp-content/uploads/sites/12/2023/06/Program-Manager-06_23.pdf The current vacancies exist in the Department of Public Works. Public Works has one vacancy in the Sustainable Fresno Division. The Sustainability Program is expanding to include research, review, and analysis of grant opportunities, municipal energy management systems, and various industry energy and sustainability related functions. The Program Manager will provide coordination and oversight of new and existing projects which could include renewable energy opportunities, expanded energy efficiency projects, city mobility and alternative transportation initiatives as well as the selection and implementation of a new energy management and reporting system. In addition, the position will coordinate efforts for oversight of electric utility bill rate analysis, solar invoice review and reconciliation and coordinating community outreach opportunities. The selected candidates will be required to successfully pass a department interview, a Department of Justice fingerprint, and if assigned to the PARCS department must provide proof of Tuberculosis (TB) clearance prior to employment with the City of Fresno. Pay,Benefits, & Work Schedule BENEFITS: UNIT 14: City of Fresno Management Employees Association (CFMEA) The City of Fresno offers an attractive and competitive salary and benefits package. The salary for Program Manager is up to $8,766/month dependent upon qualifications. The employee benefits package, as noted below, is subject to change and includes: HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses. DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes $75 per month. SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum MANAGEMENT LEAVE: 60 hours per fiscal year. BILINGUAL PREMIUM: PAY: $100 per month ANNUAL LEAVE: Accrue 15.55 hours per month with cash out provisions. HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days. LIFE INSURANCE: Benefit equal to annual salary; premium paid by The City. LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by The City. HEALTH REIMBURSEMENT ARRANGEMENT: Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free. RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Additional information regarding the City of Fresno benefits is available at https://www.fresno.gov/personnel/human-resources-support/#tab-1 The Requirements Applicants must meet the minimum qualifications on or before the posted filing deadline in order to qualify for further consideration: Education: Possession of a bachelor's degree from an accredited college or university in business administration, public administration, education, finance, engineering, environmental science, environmental/occupational health and safety or a related field. Experience: Three (3) years of experience in one or more of the following areas: public or community relations; fixed asset capital financing; governmental planning; redevelopment; economic development; air regulation; construction management; inspection; permits/plan check; engineering; program regulation and compliance; safety training; in a lead or supervisory capacity in an animal centric setting; or a related field. Additional qualifying experience may be substituted for the required education on a year-for-year basis. A copy of degree or college transcripts must be uploaded and included in your on-line application for verification of requirement. Applicants lacking the documentation may be rejected if relying upon education to meet the Minimum Requirements. Special Requirements: Possession and continued maintenance of a valid California Driver's License may be required at time of appointment. Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record. Recruitment may be limited to a specific area of expertise as required by operational needs. For assignment to Program Manager: Industrial Safety Program in the Department of Public Utilities: Possession of an Associate Safety Professional (ASP), or higher-level safety certification, issued by the Board of Certified Safety Professionals within two (2) years of appointment. Failure to obtain the valid certification within the specified time period and maintain for the entire term of employment in this job class shall be cause for termination. For assignment to Program Manager in the Animal Center Department: A valid Veterinary Assistant Controlled Substance Permit (VACSP), issued by the Veterinary Medical Board of the State of California, may be required upon direction of the appointing authority. Depending on assignment, incumbents may be required to obtain and maintain a State of California Penal Code Section 832 Laws of Arrest certification within one (1) year of appointment and maintain throughout the term of employment in this classification. Incumbents must complete Euthanasia Training consistent with California Code of Regulations, Title 16, Section 2039 within six (6) months of appointment and maintain throughout the term of employment in this classification. The selected candidates will be required to successfully pass a department interview, a Department of Justice fingerprint, and if assigned to the PARCS department must provide proof of Tuberculosis (TB) clearance prior to employment with the City of Fresno. How To Apply Interested and qualified applicants must submit an official City of Fresno application on-line at www.fresno.gov/jobs. For information on how to complete an on-line application, please view the "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. After the final filing date, completed applications will be reviewed and a select group of candidates will be invited to interview. It is an applicant's responsibility to check their email account and to ensure it is set up to accept emails from the City of Fresno. Dependent upon your settings, notices from the City of Fresno may be directed to the "junk mail" or "spam" folders. It is the applicant's responsibility to check these folders. Applications must be submitted by midnight on the filing deadline or they will not be accepted for any reason. FOR THIS RECRUITMENT, IT IS RECOMMENDED THAT PERMANENT FRESNO CITY EMPLOYEES APPLY THROUGH PEOPLESOFT SELF SERVICE. Selection Process Interested and qualified applicants must submit an official City of Fresno application on-line at www.fresno.gov/jobs. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. After the final filing date the completed applications will be reviewed and a select group of candidates will be invited to interview. Inquiries should be directed to: Le'Shea Tarver, Senior Human Resources Analyst (559) 621-6950 Leshea.Tarver@fresno.gov 2600 Fresno Street Fresno, California 93721-3614 Additional Information HOW TO ATTACH DOCUMENTS TO OUR ONLINE APPLICATION: 1. Scan, save and upload your certificate to your personal drive. 2. Log back into PeopleSoft Self Service, Careers. Choose the link titled Program Manager. 3. Under "Career Tools", click on Cover letters and Attachments. 4. Click on +Add attachments. 5. For "Attachment Type", choose degree. 6. For "Attachment Purpose", enter the name of the degree 7. Click on Add attachment. 8. Click on Save and Return. Equal Opportunity Employer The City of Fresno is an Equal Opportunity Employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Service Department at (559) 621-6950. Closing Date/Time: 12/04/2024
Jul 14, 2024
Full Time
Position Description This recruitment is Open Until Filled and may close at any time. Program Managers, under general supervision, manage, develop, monitor, and evaluate assigned programs; and provide stakeholder education and outreach to develop partnerships that build trust in City departments and strengthen the community. Incumbents ensure compliance with specific regulatory requirements, industry best practices, grant(s) and alternatively-funded programs; establish and maintain collaborative partnerships with State, regional, local, and community-based agencies and organizations and businesses; develop and implement strategies to manage comprehensive programs; participate in the development of the division budget and complete all mandated reporting associated with program funds and regulatory compliance. This is an unclassified position in which incumbents serve at the will of the Department Director. The full job description may be viewed at: https://www.fresno.gov/personnel/wp-content/uploads/sites/12/2023/06/Program-Manager-06_23.pdf The current vacancies exist in the Department of Public Works. Public Works has one vacancy in the Sustainable Fresno Division. The Sustainability Program is expanding to include research, review, and analysis of grant opportunities, municipal energy management systems, and various industry energy and sustainability related functions. The Program Manager will provide coordination and oversight of new and existing projects which could include renewable energy opportunities, expanded energy efficiency projects, city mobility and alternative transportation initiatives as well as the selection and implementation of a new energy management and reporting system. In addition, the position will coordinate efforts for oversight of electric utility bill rate analysis, solar invoice review and reconciliation and coordinating community outreach opportunities. The selected candidates will be required to successfully pass a department interview, a Department of Justice fingerprint, and if assigned to the PARCS department must provide proof of Tuberculosis (TB) clearance prior to employment with the City of Fresno. Pay,Benefits, & Work Schedule BENEFITS: UNIT 14: City of Fresno Management Employees Association (CFMEA) The City of Fresno offers an attractive and competitive salary and benefits package. The salary for Program Manager is up to $8,766/month dependent upon qualifications. The employee benefits package, as noted below, is subject to change and includes: HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses. DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes $75 per month. SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum MANAGEMENT LEAVE: 60 hours per fiscal year. BILINGUAL PREMIUM: PAY: $100 per month ANNUAL LEAVE: Accrue 15.55 hours per month with cash out provisions. HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days. LIFE INSURANCE: Benefit equal to annual salary; premium paid by The City. LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by The City. HEALTH REIMBURSEMENT ARRANGEMENT: Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free. RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Additional information regarding the City of Fresno benefits is available at https://www.fresno.gov/personnel/human-resources-support/#tab-1 The Requirements Applicants must meet the minimum qualifications on or before the posted filing deadline in order to qualify for further consideration: Education: Possession of a bachelor's degree from an accredited college or university in business administration, public administration, education, finance, engineering, environmental science, environmental/occupational health and safety or a related field. Experience: Three (3) years of experience in one or more of the following areas: public or community relations; fixed asset capital financing; governmental planning; redevelopment; economic development; air regulation; construction management; inspection; permits/plan check; engineering; program regulation and compliance; safety training; in a lead or supervisory capacity in an animal centric setting; or a related field. Additional qualifying experience may be substituted for the required education on a year-for-year basis. A copy of degree or college transcripts must be uploaded and included in your on-line application for verification of requirement. Applicants lacking the documentation may be rejected if relying upon education to meet the Minimum Requirements. Special Requirements: Possession and continued maintenance of a valid California Driver's License may be required at time of appointment. Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record. Recruitment may be limited to a specific area of expertise as required by operational needs. For assignment to Program Manager: Industrial Safety Program in the Department of Public Utilities: Possession of an Associate Safety Professional (ASP), or higher-level safety certification, issued by the Board of Certified Safety Professionals within two (2) years of appointment. Failure to obtain the valid certification within the specified time period and maintain for the entire term of employment in this job class shall be cause for termination. For assignment to Program Manager in the Animal Center Department: A valid Veterinary Assistant Controlled Substance Permit (VACSP), issued by the Veterinary Medical Board of the State of California, may be required upon direction of the appointing authority. Depending on assignment, incumbents may be required to obtain and maintain a State of California Penal Code Section 832 Laws of Arrest certification within one (1) year of appointment and maintain throughout the term of employment in this classification. Incumbents must complete Euthanasia Training consistent with California Code of Regulations, Title 16, Section 2039 within six (6) months of appointment and maintain throughout the term of employment in this classification. The selected candidates will be required to successfully pass a department interview, a Department of Justice fingerprint, and if assigned to the PARCS department must provide proof of Tuberculosis (TB) clearance prior to employment with the City of Fresno. How To Apply Interested and qualified applicants must submit an official City of Fresno application on-line at www.fresno.gov/jobs. For information on how to complete an on-line application, please view the "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. After the final filing date, completed applications will be reviewed and a select group of candidates will be invited to interview. It is an applicant's responsibility to check their email account and to ensure it is set up to accept emails from the City of Fresno. Dependent upon your settings, notices from the City of Fresno may be directed to the "junk mail" or "spam" folders. It is the applicant's responsibility to check these folders. Applications must be submitted by midnight on the filing deadline or they will not be accepted for any reason. FOR THIS RECRUITMENT, IT IS RECOMMENDED THAT PERMANENT FRESNO CITY EMPLOYEES APPLY THROUGH PEOPLESOFT SELF SERVICE. Selection Process Interested and qualified applicants must submit an official City of Fresno application on-line at www.fresno.gov/jobs. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. After the final filing date the completed applications will be reviewed and a select group of candidates will be invited to interview. Inquiries should be directed to: Le'Shea Tarver, Senior Human Resources Analyst (559) 621-6950 Leshea.Tarver@fresno.gov 2600 Fresno Street Fresno, California 93721-3614 Additional Information HOW TO ATTACH DOCUMENTS TO OUR ONLINE APPLICATION: 1. Scan, save and upload your certificate to your personal drive. 2. Log back into PeopleSoft Self Service, Careers. Choose the link titled Program Manager. 3. Under "Career Tools", click on Cover letters and Attachments. 4. Click on +Add attachments. 5. For "Attachment Type", choose degree. 6. For "Attachment Purpose", enter the name of the degree 7. Click on Add attachment. 8. Click on Save and Return. Equal Opportunity Employer The City of Fresno is an Equal Opportunity Employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Service Department at (559) 621-6950. Closing Date/Time: 12/04/2024
CA DEPARTMENT OF JUSTICE
Sacramento, California, United States
Job Description and Duties The California Department of Justice (DOJ) is seeking to hire a highly motivated, analytical and technically proficient individual to serve as a consultant in the Department’s Testing and Selection Unit (TSU). If selected, you will have the opportunity to work in one of the State’s most highly regarded and respected testing units. TSU consultants develop and validate a wide variety of innovative and creative civil service examinations to identify and hire the most qualified individuals for the DOJ. We truly desire to assist with the selection of the most qualified candidates for the DOJ! Exam analysts plan, develop, and administer a wide variety of Departmental examinations. Specific duties include, but are not limited to: Conducting job analyses Planning meetings with subject matter experts Developing various types of tests (e.g., interviews, performance exams, multiple-choice tests) and writing exam questions Participating in the design and development of hiring assessments Completing Minimum Qualifications checks and application review Serving as chairperson for Qualification Appraisal Panels Serving as a consultant to management, program liaisons, and other analysts on selection-related matters Working Conditions This position has been designated as eligible for telework and is currently a remote-centered position. The position may however require in-person attendance when requested. The selected candidate would report to Department of Justice headquarters in Sacramento if/when required to attend mandated in-person meetings, trainings, etc. Expenses related to travel to the office for required events are the responsibility of the employee. All telework schedules are subject to change and may be reevaluated at any time. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. ASSOCIATE PERSONNEL ANALYST ASSOCIATE GOVERNMENTAL PROGRAM ANALYST STAFF SERVICES ANALYST Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-441327 Position #(s): 420-057-5142-XXX Working Title: Exam Consultant Classification: ASSOCIATE PERSONNEL ANALYST $5,855.00 - $7,327.00 Shall Consider: ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $5,855.00 - $7,327.00 STAFF SERVICES ANALYST $3,749.00 - $6,093.00 # of Positions: 1 Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Work Shift: Day Work Week: Monday-Friday Department Information This position is located in the Division of Operations, Office of Human Resources, Talent Acquisition, Testing and Selection Unit. Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. For more information about the Department, please visit the Attorney General’s website at www.oag.ca.gov . Special Requirements A fingerprint check will be required. Clearly indicate the Job Control Code (JC-441327) and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application. If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required upon appointment. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 8/6/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Yvonne Salas (JC-441327) Office of Human Resources 1300 I Street, Suite 720 Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Yvonne Salas (JC-441327) Office of Human Resources 1300 I Street, Suite 720 Sacramento , CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications - Please address and number the questions below in the same order as listed. The SOQ must be typed, single spaced, 12 point font, and no more than 2 pages in length. If you do not follow these requirements you may not move forward in the hiring process. Cover letters and resumes do not take the place of SOQs. 1. Specifically referring to the Desirable Qualifications, how are you qualified for this position? 2. Why are you interested in working for the Testing and Selection Unit? Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Strong analytical abilities, as well as experience in the area of selection and/or assessment Knowledge of the State of California’s online exam system and procedures Excellent customer service skills, flexibility, independence and strong organizational and communication skills Knowledge of the technical aspects of test development and validation Ability to independently plan and manage projects in a professional manner Knowledge of the State of California’s rules and regulations as they relate to the selection process Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Human Resources Contact: Yvonne Salas (916) 210-7200 yvonne.salas@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Job Related Information The Department of Justice, Office of Human Resources is located in the heart of vibrant downtown Sacramento, within easy walking distance of many restaurants and Caesar Chavez Park. For those employees who take public transit, we offer the convenience of a nearby light rail station. For those employees who commute, employee-paid parking is available close to the building. Additional Application Filing Information : Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date. The Associate Governmental Program Analyst eligibility list will be used as an appropriate for the Associate Personnel Analyst classification. Candidates who would like to be appointed as an Associate Personnel Analyst must meet the minimum qualifications for the Associate Personnel Analyst classification in addition to having Associate Governmental Program Analyst elig ibility. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 8/6/2024
Jul 24, 2024
Full Time
Job Description and Duties The California Department of Justice (DOJ) is seeking to hire a highly motivated, analytical and technically proficient individual to serve as a consultant in the Department’s Testing and Selection Unit (TSU). If selected, you will have the opportunity to work in one of the State’s most highly regarded and respected testing units. TSU consultants develop and validate a wide variety of innovative and creative civil service examinations to identify and hire the most qualified individuals for the DOJ. We truly desire to assist with the selection of the most qualified candidates for the DOJ! Exam analysts plan, develop, and administer a wide variety of Departmental examinations. Specific duties include, but are not limited to: Conducting job analyses Planning meetings with subject matter experts Developing various types of tests (e.g., interviews, performance exams, multiple-choice tests) and writing exam questions Participating in the design and development of hiring assessments Completing Minimum Qualifications checks and application review Serving as chairperson for Qualification Appraisal Panels Serving as a consultant to management, program liaisons, and other analysts on selection-related matters Working Conditions This position has been designated as eligible for telework and is currently a remote-centered position. The position may however require in-person attendance when requested. The selected candidate would report to Department of Justice headquarters in Sacramento if/when required to attend mandated in-person meetings, trainings, etc. Expenses related to travel to the office for required events are the responsibility of the employee. All telework schedules are subject to change and may be reevaluated at any time. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. ASSOCIATE PERSONNEL ANALYST ASSOCIATE GOVERNMENTAL PROGRAM ANALYST STAFF SERVICES ANALYST Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-441327 Position #(s): 420-057-5142-XXX Working Title: Exam Consultant Classification: ASSOCIATE PERSONNEL ANALYST $5,855.00 - $7,327.00 Shall Consider: ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $5,855.00 - $7,327.00 STAFF SERVICES ANALYST $3,749.00 - $6,093.00 # of Positions: 1 Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Work Shift: Day Work Week: Monday-Friday Department Information This position is located in the Division of Operations, Office of Human Resources, Talent Acquisition, Testing and Selection Unit. Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. For more information about the Department, please visit the Attorney General’s website at www.oag.ca.gov . Special Requirements A fingerprint check will be required. Clearly indicate the Job Control Code (JC-441327) and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application. If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required upon appointment. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 8/6/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Yvonne Salas (JC-441327) Office of Human Resources 1300 I Street, Suite 720 Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Yvonne Salas (JC-441327) Office of Human Resources 1300 I Street, Suite 720 Sacramento , CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications - Please address and number the questions below in the same order as listed. The SOQ must be typed, single spaced, 12 point font, and no more than 2 pages in length. If you do not follow these requirements you may not move forward in the hiring process. Cover letters and resumes do not take the place of SOQs. 1. Specifically referring to the Desirable Qualifications, how are you qualified for this position? 2. Why are you interested in working for the Testing and Selection Unit? Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Strong analytical abilities, as well as experience in the area of selection and/or assessment Knowledge of the State of California’s online exam system and procedures Excellent customer service skills, flexibility, independence and strong organizational and communication skills Knowledge of the technical aspects of test development and validation Ability to independently plan and manage projects in a professional manner Knowledge of the State of California’s rules and regulations as they relate to the selection process Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Human Resources Contact: Yvonne Salas (916) 210-7200 yvonne.salas@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Job Related Information The Department of Justice, Office of Human Resources is located in the heart of vibrant downtown Sacramento, within easy walking distance of many restaurants and Caesar Chavez Park. For those employees who take public transit, we offer the convenience of a nearby light rail station. For those employees who commute, employee-paid parking is available close to the building. Additional Application Filing Information : Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date. The Associate Governmental Program Analyst eligibility list will be used as an appropriate for the Associate Personnel Analyst classification. Candidates who would like to be appointed as an Associate Personnel Analyst must meet the minimum qualifications for the Associate Personnel Analyst classification in addition to having Associate Governmental Program Analyst elig ibility. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 8/6/2024
Department of Transportation (Caltrans) - Planning & Modal Program Management (PM²) Division
San Luis Obispo County, San Luis Obispo County, United States
Job Description and Duties In the District 5 Planning Branch, the Associate Government Program Analyst (AGPA) works at the full journey level under the direction of the Supervising Transportation Planner (Sup TP). The incumbent works independently on the more complex budget, procurement and administrative tasks, products, projects and programs. This work is subject to a variety of federal and state regulations; and is conducted in cooperation/partnership with federal, state, local agencies and the general public. Eligibility for hire may be determined by your score on the Associate Governmental Program Analyst exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title. The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. https://forms.office.com/g/RyK102ty4G https://youtu.be/oC9wIp8QalI Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions. PARF# 05-5-810 / JC-440850 You will find additional information about the job in the Duty Statement . Working Conditions Position located in San Luis Obispo, San Luis Obispo County. The incumbent works primarily in a climate controlled office environment under artificial and natural lighting. On occasion the incumbent will be required to travel, gather field data, and be exposed to traffic conditions in the field. This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s current telework policy. While Caltrans supports telework, in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksite with minimal notification if an urgent need arises. The selected candidate may be required to conduct business travel on behalf of the Department or commute to the headquartered location. Business travel reimbursements considers an employee’s designated Headquarters Location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate. New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable . Minimum Requirements You will find the Minimum Requirements in the Class Specification. ASSOCIATE GOVERNMENTAL PROGRAM ANALYST Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-440850 Position #(s): 905-800-5393-912 Working Title: Budget and Resource Administrator Classification: ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $5,684.00 - $7,114.00 A # of Positions: Multiple Work Location: San Luis Obispo County Telework: Hybrid Job Type: Permanent, Full Time Department Information Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment. Caltrans Vision: A brighter future for all through a world-class transportation network. The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity. Department Website: www.dot.ca.gov Frequently Asked Questions for an Applicant: http://dot.ca.gov/jobs/docs/faq-ct-applicants-081617.pdf Director’s EEO Policy : https://dot.ca.gov/programs/equal-employment-opportunity Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity Special Requirements Possession of a valid driver’s license is required when operating a State owned or leased vehicle. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Here is a list of evaluation agencies: https://www.naces.org/members . Please redact birthdates and social security numbers. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 8/1/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Transportation Attn: Caltrans DHR Contact Certification Services MS-90 P O Box 168036 Sacramento , CA 95816-8036 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Transportation Caltrans DHR Contact Classification and Hiring Unit - ECOS 1727 30th Street, MS 90 Sacramento , CA 95816 Closed on weekends and State Holidays 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Benefits Click HERE to view the Benefits Summary for Civil Service Employees in the State of California. Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Human Resources Contact: Alyssa Baxes (279) 444-2423 alyssa.baxes@dot.ca.gov Hiring Unit Contact: Laura Huynh (805) 556-5815 laura.huynh@dot.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Caltrans EEO Office (844) 368-3367 Ask.eeo@dot.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Important Application Instructions The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-440850), PARF# 05-5-810 and title of the position (Associate Governmental Program Analyst) must be included on the STD. 678 form. Electronic applications through your CalCareers account are highly recommended and encouraged. Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position. NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 8/1/2024
Jul 24, 2024
Full Time
Job Description and Duties In the District 5 Planning Branch, the Associate Government Program Analyst (AGPA) works at the full journey level under the direction of the Supervising Transportation Planner (Sup TP). The incumbent works independently on the more complex budget, procurement and administrative tasks, products, projects and programs. This work is subject to a variety of federal and state regulations; and is conducted in cooperation/partnership with federal, state, local agencies and the general public. Eligibility for hire may be determined by your score on the Associate Governmental Program Analyst exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title. The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. https://forms.office.com/g/RyK102ty4G https://youtu.be/oC9wIp8QalI Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions. PARF# 05-5-810 / JC-440850 You will find additional information about the job in the Duty Statement . Working Conditions Position located in San Luis Obispo, San Luis Obispo County. The incumbent works primarily in a climate controlled office environment under artificial and natural lighting. On occasion the incumbent will be required to travel, gather field data, and be exposed to traffic conditions in the field. This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s current telework policy. While Caltrans supports telework, in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksite with minimal notification if an urgent need arises. The selected candidate may be required to conduct business travel on behalf of the Department or commute to the headquartered location. Business travel reimbursements considers an employee’s designated Headquarters Location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate. New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable . Minimum Requirements You will find the Minimum Requirements in the Class Specification. ASSOCIATE GOVERNMENTAL PROGRAM ANALYST Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-440850 Position #(s): 905-800-5393-912 Working Title: Budget and Resource Administrator Classification: ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $5,684.00 - $7,114.00 A # of Positions: Multiple Work Location: San Luis Obispo County Telework: Hybrid Job Type: Permanent, Full Time Department Information Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment. Caltrans Vision: A brighter future for all through a world-class transportation network. The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity. Department Website: www.dot.ca.gov Frequently Asked Questions for an Applicant: http://dot.ca.gov/jobs/docs/faq-ct-applicants-081617.pdf Director’s EEO Policy : https://dot.ca.gov/programs/equal-employment-opportunity Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity Special Requirements Possession of a valid driver’s license is required when operating a State owned or leased vehicle. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Here is a list of evaluation agencies: https://www.naces.org/members . Please redact birthdates and social security numbers. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 8/1/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Transportation Attn: Caltrans DHR Contact Certification Services MS-90 P O Box 168036 Sacramento , CA 95816-8036 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Transportation Caltrans DHR Contact Classification and Hiring Unit - ECOS 1727 30th Street, MS 90 Sacramento , CA 95816 Closed on weekends and State Holidays 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Benefits Click HERE to view the Benefits Summary for Civil Service Employees in the State of California. Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Human Resources Contact: Alyssa Baxes (279) 444-2423 alyssa.baxes@dot.ca.gov Hiring Unit Contact: Laura Huynh (805) 556-5815 laura.huynh@dot.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Caltrans EEO Office (844) 368-3367 Ask.eeo@dot.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Important Application Instructions The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-440850), PARF# 05-5-810 and title of the position (Associate Governmental Program Analyst) must be included on the STD. 678 form. Electronic applications through your CalCareers account are highly recommended and encouraged. Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position. NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 8/1/2024
CA DEPARTMENT OF JUSTICE
Sacramento, California, United States
Job Description and Duties Join the team of the Division of Medi-Cal Fraud and Elder Abuse (DMFEA) and serve as the Personnel Liaison between the Division and the Office of Human Resources (OHR). In coordination with and under the direction of the Staff Services Manager I, the incumbent is responsible for independently maintaining accurate documentation to support Federal grant fiscal accountability and grant compliance as it relates to personnel transactions, to support the Unit’s budgetary recertification, budgetary requests, funding estimates, budgetary projections, and mandatory personnel budgetary analyses. The incumbent analyzes, interprets, and applies complex federal and state laws and regulations, state policies, and national public policies to ensure federal grant compliance. The incumbent: regularly performs complex analyses and interpretation of policies, regulations, and labor laws related to personnel matters for the Division; provides analytical support, advice, and problem-resolution to the Unit’s executive management regarding personnel matters; researches and makes recommendations related to recruitment, hiring, position control, and other personnel services. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Working Conditions Telework is available but is contingent on DMFEA's operational needs. Telework requires California residency. Minimum Requirements You will find the Minimum Requirements in the Class Specification. ASSOCIATE GOVERNMENTAL PROGRAM ANALYST Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-441766 Position #(s): 423-651-5393-010 Working Title: Personnel Liaison Classification: ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $5,855.00 - $7,549.00 # of Positions: 1 Work Location: Sacramento County Telework: In Office Job Type: Permanent, Full Time Work Shift: Day Work Week: Monday - Friday Department Information This position is located in the Division of Medi-Cal Fraud and Elder Abuse, Sacramento (Headquarters). Individuals who are new to State service or are looking to promote must have list eligibility in order to gain employment with the Department of Justice. To access the Associate Governmental Program Analyst examination bulletin click Here . Additional exams and information can be found at: https://oag.ca.gov/careers/exams . Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. For more information about the department, please visit the Attorney General’s website at https://www.oag.ca.gov/ Special Requirements A fingerprint check will be required. Clearly indicate JC-441766 and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application. Clearly indicate the basis of your eligibility in the "Explanations" section located on the first page of your State Application. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 8/5/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Sheela Kowdle (JC-441766) 2329 Gateway Oaks Drive Sacramento , CA 95833 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Sheela Kowdle (JC-441766) 2329 Gateway Oaks Drive Sacramento , CA 95833 08:30 AM - 04:30 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications - A Statement of Qualifications (SOQ) is required. Applicants who don't submit a SOQ may not be considered for this position. Please see below for the SOQ prompt. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: The Division of Medi-Cal Fraud and Elder Abuse is recruiting for a talented and driven individual with: Excellent organizational and time management skills, the incumbent should be able to prioritize and work under pressure while meeting multiple deadlines. The ability to communicate tactfully and effectively, and work cooperatively with all levels of Division staff and management. The incumbent should also be able to provide strong analytical support, be able to adjust to changing priorities, be dependable, motivated, and have good attendance all while being a team player. The most competitive candidates will have knowledge in one or more of the following areas: Knowledge of personnel management and/or collective bargaining-related activities; California Department of Human Resources laws; Personnel transactions including, California Civil Service Pay Scales, and California Department of Human Resources Job Specifications. Benefits Benefits Information - Please access this link for information on benefits afforded to employees who work for the State of California - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Human Resources Contact: Shylaja Kowdle (916) 621-1790 DMFEA_Personnel@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Statement of Qualifications Please provide a Statement of Qualifications (SOQ) for the hiring manager's review. Your SOQ will be considered the first interview for this position. If your qualifications are competitive, you will be invited to an onsite interview. A Statement of Qualifications is a narrative discussion regarding how your education, training, experience, and skills meet the Desirable Qualifications. Cover letters and resumes do not take the place of SOQs. The SOQ must be typed, single spaced, no more than 2 pages in length, 12 point Arial font, and address the following: 1. Experience working in personnel and/or internal and external customers (up to and including executive management) orally and in writing to resolve complex personnel and hiring issues. 2. Knowledge and/or experience managing projects and multiple priorities, ideally focused on personnel and hiring functions. Additional Application Filing Information Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 8/5/2024
Jul 23, 2024
Full Time
Job Description and Duties Join the team of the Division of Medi-Cal Fraud and Elder Abuse (DMFEA) and serve as the Personnel Liaison between the Division and the Office of Human Resources (OHR). In coordination with and under the direction of the Staff Services Manager I, the incumbent is responsible for independently maintaining accurate documentation to support Federal grant fiscal accountability and grant compliance as it relates to personnel transactions, to support the Unit’s budgetary recertification, budgetary requests, funding estimates, budgetary projections, and mandatory personnel budgetary analyses. The incumbent analyzes, interprets, and applies complex federal and state laws and regulations, state policies, and national public policies to ensure federal grant compliance. The incumbent: regularly performs complex analyses and interpretation of policies, regulations, and labor laws related to personnel matters for the Division; provides analytical support, advice, and problem-resolution to the Unit’s executive management regarding personnel matters; researches and makes recommendations related to recruitment, hiring, position control, and other personnel services. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Working Conditions Telework is available but is contingent on DMFEA's operational needs. Telework requires California residency. Minimum Requirements You will find the Minimum Requirements in the Class Specification. ASSOCIATE GOVERNMENTAL PROGRAM ANALYST Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-441766 Position #(s): 423-651-5393-010 Working Title: Personnel Liaison Classification: ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $5,855.00 - $7,549.00 # of Positions: 1 Work Location: Sacramento County Telework: In Office Job Type: Permanent, Full Time Work Shift: Day Work Week: Monday - Friday Department Information This position is located in the Division of Medi-Cal Fraud and Elder Abuse, Sacramento (Headquarters). Individuals who are new to State service or are looking to promote must have list eligibility in order to gain employment with the Department of Justice. To access the Associate Governmental Program Analyst examination bulletin click Here . Additional exams and information can be found at: https://oag.ca.gov/careers/exams . Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. For more information about the department, please visit the Attorney General’s website at https://www.oag.ca.gov/ Special Requirements A fingerprint check will be required. Clearly indicate JC-441766 and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application. Clearly indicate the basis of your eligibility in the "Explanations" section located on the first page of your State Application. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 8/5/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Sheela Kowdle (JC-441766) 2329 Gateway Oaks Drive Sacramento , CA 95833 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Sheela Kowdle (JC-441766) 2329 Gateway Oaks Drive Sacramento , CA 95833 08:30 AM - 04:30 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications - A Statement of Qualifications (SOQ) is required. Applicants who don't submit a SOQ may not be considered for this position. Please see below for the SOQ prompt. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: The Division of Medi-Cal Fraud and Elder Abuse is recruiting for a talented and driven individual with: Excellent organizational and time management skills, the incumbent should be able to prioritize and work under pressure while meeting multiple deadlines. The ability to communicate tactfully and effectively, and work cooperatively with all levels of Division staff and management. The incumbent should also be able to provide strong analytical support, be able to adjust to changing priorities, be dependable, motivated, and have good attendance all while being a team player. The most competitive candidates will have knowledge in one or more of the following areas: Knowledge of personnel management and/or collective bargaining-related activities; California Department of Human Resources laws; Personnel transactions including, California Civil Service Pay Scales, and California Department of Human Resources Job Specifications. Benefits Benefits Information - Please access this link for information on benefits afforded to employees who work for the State of California - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Human Resources Contact: Shylaja Kowdle (916) 621-1790 DMFEA_Personnel@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Statement of Qualifications Please provide a Statement of Qualifications (SOQ) for the hiring manager's review. Your SOQ will be considered the first interview for this position. If your qualifications are competitive, you will be invited to an onsite interview. A Statement of Qualifications is a narrative discussion regarding how your education, training, experience, and skills meet the Desirable Qualifications. Cover letters and resumes do not take the place of SOQs. The SOQ must be typed, single spaced, no more than 2 pages in length, 12 point Arial font, and address the following: 1. Experience working in personnel and/or internal and external customers (up to and including executive management) orally and in writing to resolve complex personnel and hiring issues. 2. Knowledge and/or experience managing projects and multiple priorities, ideally focused on personnel and hiring functions. Additional Application Filing Information Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 8/5/2024
Sacramento County, CA
Sacramento, California, United States
The Position Come join one of Forbes Magazine's Best Employers! There is an additional 3.35% Management Differential which is added to the posted salary for this class. This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 8/2/24, 8/16/24 (final) The Administrative Services Officer III reports to the department head or designee, or to a higher level administrative class. Incumbents are subject to general direction, and perform duties and represent the department independently within all areas of responsibility. Duties are usually performed in the department's central administrative office, but, in the largest, most complex departments may be performed in a division or other organizational sub-unit. The Administrative Services Officer III supervises the central administrative section, including one or more administrative positions, plus technical and clerical support personnel. Emphasis of duties is on the full range of administrative activities including researching, preparing, presenting, and monitoring the department budget and other fiscal matters; participating in a staff capacity in management of the department; and, supervising and providing the full range of administrative support services including policies, procedures, budgets, contracts, facilities, systems, collections, grants, equipment, supplies, personnel and special projects. Examples of Knowledge and Abilities Knowledge of Public administration, organization and management Budget preparation and control Accounting; statistical methods Personnel Supervision Methods and techniques involved in conducting analytical studies of administrative and management practices, methods and procedures Legislative processes of the County, state and federal governments Practical application of computers and peripheral equipment Inventory control and space management Contract negotiation, preparation and monitoring Basic word processing techniques English grammar, punctuation, spelling and usage Procedures and processes of County budget preparation and maintenance Organizational and functional structure of the County Local, state and federal laws, regulations and procedures affecting the County Ability to Perform budget analysis, preparation and monitoring Research, analyze and make recommendations on administrative, management and procedural practices Write logical, comprehensive, concise reports and correspondence Prepare effective presentations of conclusions and recommendations Establish and maintain effective and cooperative working relationships Acquire subject matter expertise in the functions and activities of the department or other work unit to which assigned, including applicable laws, rules, regulations, procedures and technical operations Use computer related peripheral equipment Prioritize work efficiently Prepare and analyze financial and statistical data Supervise and provide work direction to clerical and technical personnel Develop and train others in following procedures and instructions for administrative activities Effectively represent the department to other departments and agencies, and before public bodies. Supervise subordinate administrative staff, including planning, organizing, coordinating and reviewing all administrative work Effectively delegate responsibility Consult with and coordinate the administrative requirements of different department staff members Analyze situations accurately and initiate appropriate action Perform all assigned administrative duties under general direction Employment Qualifications Minimum Qualifications Either: 1. Two years of experience in Sacramento County service in the class of Administrative Services Officer II and/or Associate Administrative Analyst. Or: 2. Two years of administrative experience at the advanced journey level or higher; such experience (1) must be comparable to and equivalent to the duties of Administrative Services Officer II as described in the Distinguishing Characteristics and Examples of Duties for that class; and (2) must include duties in departmental budget preparation and control; research, development and implementation of policies, programs, organization and work procedures; office management in such areas as equipment, supplies, personnel, and contracts; written and oral presentations; and directing the work of clerical, technical, or administrative personnel. NOTE: THE OBJECTIVE OF THIS MINIMUM QUALIFICATION is experience that would enable an appointee to perform, and supervise an administrative staff in performing, the full range of administrative support services with only minimal orientation to the specific job assignment in a County department. Typically, such experience includes: the work experience as described above; and supplemented by education in the form of a bachelor's or higher degree, or college coursework, or college level training, or in-service training in the fields of public administration, business administration, economics, accounting, management or personnel, or a field directly related to the duties of the class. Governmental experience in administrative support services is preferable, although experience in private enterprise may provide some of the necessary background. Within County service, experience in a class that is above the journey level at the advanced journey or supervisory level may provide the necessary background if it included the duties described in the Minimum Qualifications above. NOTES APPLICABLE TO MINIMUM QUALIFICATIONS FOR THIS CLASS: 1. The "Objectives" note following the Minimum Qualifications for each class is not part of the Minimum Qualifications; it is included only to assist employees and applicants. 2. Where experience in "Sacramento County service" is used, it means experience in a Sacramento County Department or Office or Sacramento County Municipal or Superior Court, which is listed in the annual salary resolution. 3. All experience means paid experience unless otherwise stated. 4. All experience requirements are stated in terms of full-time experience; part-time experience is acceptable and is converted to full-time on the basis of: 173.6 hours = 21.7 days = 1 work month. General Qualifications Systems Coordinator Clause: Some positions within this class may require specific knowledge and abilities to perform the responsibilities of a system coordinator function. These include knowledge of systems and data processing concepts and terminology; costing and budgeting techniques; the ability to understand and apply the knowledge unique to the operating department; analyze system requirements, design solutions and implement processes and communicate with users who have no technical data processing background. In some cases, application programming using a variety of programming languages or system utility languages may be performed by incumbents. The Systems Coordinator function is not limited to data processing systems alone but also includes the management and coordination of departmental manual as well as data processing systems. This functional responsibility is a department-wide responsibility and not that of single position's work assignment. Designation must be approved by the Department of Personnel Services (formerly the Department of Human Resources) from a classification and testing perspective on a position by position basis. Where required, these special skills may be used in performing such tasks as the following: 1. Plans, coordinates, supervises and participates in system analysis, development, design and documentation involving the use of both computerized and manual systems. 2. Coordinates system activities between the operating department and other appropriate resources, including the Office of Communication and Information Technology. 3. Meets with and assists users within the operating department on existing systems, as well as, future application design to effectively prioritize and allocate departmental resources. 4. Monitors and evaluates projects to assure quality and timely completion. 5. Prepares time and costs estimates of proposed projects and applications; evaluating and selecting computer hardware and software products. 6. Prepares and administers the operating department data processing budget. 7. Performs application programming using programming languages, system utility languages and job control languages. 8. The Civil Service Commission approved the use of selective certification for the above special skills for Administrative Services Officer on August 22, 1985. Probationary Period The probationary period for this classification is six (6) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change. We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at dco@saccounty.gov or 916-874-7642, CA Relay 711. EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 8/16/2024 5:00 PM Pacific
Jul 20, 2024
The Position Come join one of Forbes Magazine's Best Employers! There is an additional 3.35% Management Differential which is added to the posted salary for this class. This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 8/2/24, 8/16/24 (final) The Administrative Services Officer III reports to the department head or designee, or to a higher level administrative class. Incumbents are subject to general direction, and perform duties and represent the department independently within all areas of responsibility. Duties are usually performed in the department's central administrative office, but, in the largest, most complex departments may be performed in a division or other organizational sub-unit. The Administrative Services Officer III supervises the central administrative section, including one or more administrative positions, plus technical and clerical support personnel. Emphasis of duties is on the full range of administrative activities including researching, preparing, presenting, and monitoring the department budget and other fiscal matters; participating in a staff capacity in management of the department; and, supervising and providing the full range of administrative support services including policies, procedures, budgets, contracts, facilities, systems, collections, grants, equipment, supplies, personnel and special projects. Examples of Knowledge and Abilities Knowledge of Public administration, organization and management Budget preparation and control Accounting; statistical methods Personnel Supervision Methods and techniques involved in conducting analytical studies of administrative and management practices, methods and procedures Legislative processes of the County, state and federal governments Practical application of computers and peripheral equipment Inventory control and space management Contract negotiation, preparation and monitoring Basic word processing techniques English grammar, punctuation, spelling and usage Procedures and processes of County budget preparation and maintenance Organizational and functional structure of the County Local, state and federal laws, regulations and procedures affecting the County Ability to Perform budget analysis, preparation and monitoring Research, analyze and make recommendations on administrative, management and procedural practices Write logical, comprehensive, concise reports and correspondence Prepare effective presentations of conclusions and recommendations Establish and maintain effective and cooperative working relationships Acquire subject matter expertise in the functions and activities of the department or other work unit to which assigned, including applicable laws, rules, regulations, procedures and technical operations Use computer related peripheral equipment Prioritize work efficiently Prepare and analyze financial and statistical data Supervise and provide work direction to clerical and technical personnel Develop and train others in following procedures and instructions for administrative activities Effectively represent the department to other departments and agencies, and before public bodies. Supervise subordinate administrative staff, including planning, organizing, coordinating and reviewing all administrative work Effectively delegate responsibility Consult with and coordinate the administrative requirements of different department staff members Analyze situations accurately and initiate appropriate action Perform all assigned administrative duties under general direction Employment Qualifications Minimum Qualifications Either: 1. Two years of experience in Sacramento County service in the class of Administrative Services Officer II and/or Associate Administrative Analyst. Or: 2. Two years of administrative experience at the advanced journey level or higher; such experience (1) must be comparable to and equivalent to the duties of Administrative Services Officer II as described in the Distinguishing Characteristics and Examples of Duties for that class; and (2) must include duties in departmental budget preparation and control; research, development and implementation of policies, programs, organization and work procedures; office management in such areas as equipment, supplies, personnel, and contracts; written and oral presentations; and directing the work of clerical, technical, or administrative personnel. NOTE: THE OBJECTIVE OF THIS MINIMUM QUALIFICATION is experience that would enable an appointee to perform, and supervise an administrative staff in performing, the full range of administrative support services with only minimal orientation to the specific job assignment in a County department. Typically, such experience includes: the work experience as described above; and supplemented by education in the form of a bachelor's or higher degree, or college coursework, or college level training, or in-service training in the fields of public administration, business administration, economics, accounting, management or personnel, or a field directly related to the duties of the class. Governmental experience in administrative support services is preferable, although experience in private enterprise may provide some of the necessary background. Within County service, experience in a class that is above the journey level at the advanced journey or supervisory level may provide the necessary background if it included the duties described in the Minimum Qualifications above. NOTES APPLICABLE TO MINIMUM QUALIFICATIONS FOR THIS CLASS: 1. The "Objectives" note following the Minimum Qualifications for each class is not part of the Minimum Qualifications; it is included only to assist employees and applicants. 2. Where experience in "Sacramento County service" is used, it means experience in a Sacramento County Department or Office or Sacramento County Municipal or Superior Court, which is listed in the annual salary resolution. 3. All experience means paid experience unless otherwise stated. 4. All experience requirements are stated in terms of full-time experience; part-time experience is acceptable and is converted to full-time on the basis of: 173.6 hours = 21.7 days = 1 work month. General Qualifications Systems Coordinator Clause: Some positions within this class may require specific knowledge and abilities to perform the responsibilities of a system coordinator function. These include knowledge of systems and data processing concepts and terminology; costing and budgeting techniques; the ability to understand and apply the knowledge unique to the operating department; analyze system requirements, design solutions and implement processes and communicate with users who have no technical data processing background. In some cases, application programming using a variety of programming languages or system utility languages may be performed by incumbents. The Systems Coordinator function is not limited to data processing systems alone but also includes the management and coordination of departmental manual as well as data processing systems. This functional responsibility is a department-wide responsibility and not that of single position's work assignment. Designation must be approved by the Department of Personnel Services (formerly the Department of Human Resources) from a classification and testing perspective on a position by position basis. Where required, these special skills may be used in performing such tasks as the following: 1. Plans, coordinates, supervises and participates in system analysis, development, design and documentation involving the use of both computerized and manual systems. 2. Coordinates system activities between the operating department and other appropriate resources, including the Office of Communication and Information Technology. 3. Meets with and assists users within the operating department on existing systems, as well as, future application design to effectively prioritize and allocate departmental resources. 4. Monitors and evaluates projects to assure quality and timely completion. 5. Prepares time and costs estimates of proposed projects and applications; evaluating and selecting computer hardware and software products. 6. Prepares and administers the operating department data processing budget. 7. Performs application programming using programming languages, system utility languages and job control languages. 8. The Civil Service Commission approved the use of selective certification for the above special skills for Administrative Services Officer on August 22, 1985. Probationary Period The probationary period for this classification is six (6) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change. We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at dco@saccounty.gov or 916-874-7642, CA Relay 711. EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 8/16/2024 5:00 PM Pacific
STATE CENTER COMMUNITY COLLEGE DISTRICT
Fresno, California, United States
General Purpose Under general supervision, provides lead work guidance and direction to other Payroll staff engaged in performing a variety of highly responsible payroll and other related accounting processes to ensure accurate and timely payment of wages and accrual of benefits to full and part-time classified managers and staff, student employees, confidential personnel, full- and part-time faculty, administrators and others in accordance with legal requirements and sound financial management principles and practices; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Provides input in selecting, training and providing day-to-day lead work guidance and direction to other staff; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards; monitors workflow to ensure that mandated deadlines are being met in an optimal manner; provides information, instruction and training on work procedures and technical/legal/regulatory requirements. Provides input to supervisor on employee work performance and behaviors. Performs payroll processes associated with various retirement benefit systems in which employees participate including CalPERS, CalSTRS and PARS; verifies membership eligibility for new hires and employees moving to new positions; enrolls employees in retirement plans and completes forms to be mailed to CalPERS and CalSTRS; verifies payroll deductions during payroll calculation; balances payroll totals to retirement report totals; audits payroll data and makes payroll corrections and adjustments; uploads payroll files to the Fresno County Office of Education by established deadlines; creates vouchers to requests payments by check or ECH. Oversees regular end-of-month payroll processes; ensures data entry of personnel action forms and payroll deduction and other data have been completed and payroll changes has been processed; enrolls new employees into retirement plans; maintains the budget control listing; assists in verifying payroll calculations. Oversees supplemental payroll processes; verifies all paperwork has been received and enters data for new employees including budget and position numbers, tax and benefit plan contributions; resolves any discrepancies with Human Resources; calculates retroactive payments; enters stipend payments; compiles, verifies and uploads spreadsheet data into the payroll system; balances uploaded hours; runs payroll calculation process; processes adjustments. Enters a variety data and deductions into the payroll system, including: tax withholding; deductions for voluntary benefits and union dues; direct deposit information and changes; pay docks, long term disability payments and workers' compensation absences; enters corrections, adjustments, pro-ratings and overrides as required to ensure accurate pay and accruals. Oversees the processing and distribution of all payroll warrants including regular, special, replacement, cancelled and voided as well as direct deposit advances and the issuance of special checks; creates off-cycle checks for missing and incorrect payroll for employees; writes manual checks as required following established procedures. Performs quarterly and annual payroll processes including overseeing the preparation and submission of payroll tax returns; verifies student eligibility for PARS retirement participation; makes adjustments to payroll software. Performs new fiscal year processes; verifies and uploads salary increases for part-time faculty and assists with verifying increases for full-time faculty; verifies and enters longevity and step increases for classified employees; updates retirement plan deductions and union deductions; clears fiscal year totals in the payroll software; compiles data for outside auditors. Performs new calendar year processes including updating tax tables, processing and uploading minimum wage increases and processing any other tax rate increases; assists with W-2 processes; updates and distributes payroll calendars and deadlines. Processes personnel action forms for new hires, position changes and terminations; verifies: calculations; budget, position and job numbers; and other information; codes and enters in the payroll system. Assists internal and external auditors by providing supporting documentation and other information required for audit. May assist Payroll Technicians in the completion of their duties and performs the full range of their functions. Leads processes to implement wage increases for COLA and negotiated contract changes to salaries; runs retroactive calculation processes, resolves software processing problems, audits and corrects retroactive payment information on retirement reports. Serves as an information resource on payroll requirements, procedures and processes; interprets payroll policies and procedures, legal requirements, bargaining unit pay-related provisions and benefits plan provisions; provides accurate and timely information and assistance to internal and external customers including administration, faculty, employees, county offices, other districts and the public; researches and handles daily inquiries from employees on a wide array of technical matters related to payroll; assists departments in analyzing and resolving payroll issues; refers active and retired employees to other appropriate resources as necessary. OTHER DUTIES Works with staff of Information Technology to prepare for updates to payroll software; works closely Business Systems Analyst to research and find solutions for problems in processing payrolls; works closely with appropriate parties to research and resolve system problems and issues; assists in the development of new procedures. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Advanced methods, procedures, best practices, documents and terminology used in payroll processing and recordkeeping. Federal and state laws, regulations, collective bargaining agreements and memorandum of understanding (MOU) provisions applicable to timekeeping, payroll preparation and pay reporting. Paraprofessional accounting methods and practices and associated internal control policies and procedures. Business math. Use and operation of applicable modules of an enterprise accounting and finance system. Federal Privacy Act regulations regarding the release of private employee and student information. Customer service practices and etiquette. Principles and practices of sound business communication including English usage, spelling, grammar and punctuation. Modern office practices, procedures and equipment including appropriate software applications. Safety policies and work practices applicable to the work being performed. Basic principles and practices of employee work guidance and direction. Personnel Commission Rules, Board Policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements. Skills and Abilities to: Lead and provide work guidance and direction to Payroll Technicians performing highly confidential, detailed and sensitive duties. Carry out work independently, ensuring a high degree of accuracy and the timely payment of wages to District employees in accordance with various deadlines and changing priorities, while ensuring excellence in customer service. Collect, obtain, evaluate and interpret technical and specialized payroll information correctly and explain information accurately and precisely to customers. Understand, interpret, apply and reach sound decisions in accordance with applicable law, rules, regulations and procedures. Analyze problems, evaluate alternatives and recommend or adopt effective courses of action in accordance with established policies and procedures. Exercise sound independent judgment within areas of responsibility. Organize and maintain office and specialized files. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate clearly and effectively, orally and in writing. Understand and follow written and oral instructions. Prepare clear, concise and accurate reports, correspondence and other written materials. Exercise a high degree of tact and diplomacy in dealing with sensitive, complex and confidential personnel issues and employee situations. Maintain the confidentiality of documents and records. Operate a computer and use standard business software. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE An associate degree in accounting, business or a related field and at least three years of progressively responsible paraprofessional payroll experience; or an equivalent combination of training and experience. Experience in a college or another governmental agency is preferred. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate computers and standard office equipment; and reach with hands and arms. An employee is frequently required to stand and walk; and lift up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; learn and apply new information and skills; perform highly detailed work on multiple concurrent tasks; and interact with managers, supervisors, employees, vendors and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work in a typical office setting and the noise level is quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process Only the most qualified applicants will be invited to interview for the assignment Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page .
Jul 16, 2024
Temporary
General Purpose Under general supervision, provides lead work guidance and direction to other Payroll staff engaged in performing a variety of highly responsible payroll and other related accounting processes to ensure accurate and timely payment of wages and accrual of benefits to full and part-time classified managers and staff, student employees, confidential personnel, full- and part-time faculty, administrators and others in accordance with legal requirements and sound financial management principles and practices; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Provides input in selecting, training and providing day-to-day lead work guidance and direction to other staff; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards; monitors workflow to ensure that mandated deadlines are being met in an optimal manner; provides information, instruction and training on work procedures and technical/legal/regulatory requirements. Provides input to supervisor on employee work performance and behaviors. Performs payroll processes associated with various retirement benefit systems in which employees participate including CalPERS, CalSTRS and PARS; verifies membership eligibility for new hires and employees moving to new positions; enrolls employees in retirement plans and completes forms to be mailed to CalPERS and CalSTRS; verifies payroll deductions during payroll calculation; balances payroll totals to retirement report totals; audits payroll data and makes payroll corrections and adjustments; uploads payroll files to the Fresno County Office of Education by established deadlines; creates vouchers to requests payments by check or ECH. Oversees regular end-of-month payroll processes; ensures data entry of personnel action forms and payroll deduction and other data have been completed and payroll changes has been processed; enrolls new employees into retirement plans; maintains the budget control listing; assists in verifying payroll calculations. Oversees supplemental payroll processes; verifies all paperwork has been received and enters data for new employees including budget and position numbers, tax and benefit plan contributions; resolves any discrepancies with Human Resources; calculates retroactive payments; enters stipend payments; compiles, verifies and uploads spreadsheet data into the payroll system; balances uploaded hours; runs payroll calculation process; processes adjustments. Enters a variety data and deductions into the payroll system, including: tax withholding; deductions for voluntary benefits and union dues; direct deposit information and changes; pay docks, long term disability payments and workers' compensation absences; enters corrections, adjustments, pro-ratings and overrides as required to ensure accurate pay and accruals. Oversees the processing and distribution of all payroll warrants including regular, special, replacement, cancelled and voided as well as direct deposit advances and the issuance of special checks; creates off-cycle checks for missing and incorrect payroll for employees; writes manual checks as required following established procedures. Performs quarterly and annual payroll processes including overseeing the preparation and submission of payroll tax returns; verifies student eligibility for PARS retirement participation; makes adjustments to payroll software. Performs new fiscal year processes; verifies and uploads salary increases for part-time faculty and assists with verifying increases for full-time faculty; verifies and enters longevity and step increases for classified employees; updates retirement plan deductions and union deductions; clears fiscal year totals in the payroll software; compiles data for outside auditors. Performs new calendar year processes including updating tax tables, processing and uploading minimum wage increases and processing any other tax rate increases; assists with W-2 processes; updates and distributes payroll calendars and deadlines. Processes personnel action forms for new hires, position changes and terminations; verifies: calculations; budget, position and job numbers; and other information; codes and enters in the payroll system. Assists internal and external auditors by providing supporting documentation and other information required for audit. May assist Payroll Technicians in the completion of their duties and performs the full range of their functions. Leads processes to implement wage increases for COLA and negotiated contract changes to salaries; runs retroactive calculation processes, resolves software processing problems, audits and corrects retroactive payment information on retirement reports. Serves as an information resource on payroll requirements, procedures and processes; interprets payroll policies and procedures, legal requirements, bargaining unit pay-related provisions and benefits plan provisions; provides accurate and timely information and assistance to internal and external customers including administration, faculty, employees, county offices, other districts and the public; researches and handles daily inquiries from employees on a wide array of technical matters related to payroll; assists departments in analyzing and resolving payroll issues; refers active and retired employees to other appropriate resources as necessary. OTHER DUTIES Works with staff of Information Technology to prepare for updates to payroll software; works closely Business Systems Analyst to research and find solutions for problems in processing payrolls; works closely with appropriate parties to research and resolve system problems and issues; assists in the development of new procedures. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Advanced methods, procedures, best practices, documents and terminology used in payroll processing and recordkeeping. Federal and state laws, regulations, collective bargaining agreements and memorandum of understanding (MOU) provisions applicable to timekeeping, payroll preparation and pay reporting. Paraprofessional accounting methods and practices and associated internal control policies and procedures. Business math. Use and operation of applicable modules of an enterprise accounting and finance system. Federal Privacy Act regulations regarding the release of private employee and student information. Customer service practices and etiquette. Principles and practices of sound business communication including English usage, spelling, grammar and punctuation. Modern office practices, procedures and equipment including appropriate software applications. Safety policies and work practices applicable to the work being performed. Basic principles and practices of employee work guidance and direction. Personnel Commission Rules, Board Policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements. Skills and Abilities to: Lead and provide work guidance and direction to Payroll Technicians performing highly confidential, detailed and sensitive duties. Carry out work independently, ensuring a high degree of accuracy and the timely payment of wages to District employees in accordance with various deadlines and changing priorities, while ensuring excellence in customer service. Collect, obtain, evaluate and interpret technical and specialized payroll information correctly and explain information accurately and precisely to customers. Understand, interpret, apply and reach sound decisions in accordance with applicable law, rules, regulations and procedures. Analyze problems, evaluate alternatives and recommend or adopt effective courses of action in accordance with established policies and procedures. Exercise sound independent judgment within areas of responsibility. Organize and maintain office and specialized files. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate clearly and effectively, orally and in writing. Understand and follow written and oral instructions. Prepare clear, concise and accurate reports, correspondence and other written materials. Exercise a high degree of tact and diplomacy in dealing with sensitive, complex and confidential personnel issues and employee situations. Maintain the confidentiality of documents and records. Operate a computer and use standard business software. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE An associate degree in accounting, business or a related field and at least three years of progressively responsible paraprofessional payroll experience; or an equivalent combination of training and experience. Experience in a college or another governmental agency is preferred. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate computers and standard office equipment; and reach with hands and arms. An employee is frequently required to stand and walk; and lift up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; learn and apply new information and skills; perform highly detailed work on multiple concurrent tasks; and interact with managers, supervisors, employees, vendors and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work in a typical office setting and the noise level is quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process Only the most qualified applicants will be invited to interview for the assignment Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page .