Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Guardian Scholars Coordinator Classification Administrative Support Coordinator I AutoReqId 542826 Department Guardian Scholars Program Sub-Division Student Retention Salary Range Classification Range $3,864 - $6,072 per month (Hiring range depending on qualifications, not anticipated to exceed $3,864 - $4,269 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Guardian Scholars program, housed within the Center for Scholars, at California State University Fullerton, provides comprehensive services to foster youth students to support their personal, academic, and professional success. We seek an exceptional individual to join our team as the Guardian Scholars Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision and direction of the Center for Scholars (CFS) Director, the Administrative Support Coordinator is responsible for the coordination of the office functions, administrative support, and budget support for the Guardian Scholars Program and the Center for Scholars. The Administrative Support Coordinator is responsible for the day-to-day operations of the CFS and works independently to ensure the Center is ready to welcome students, staff, and community partners. The Administrative Support Coordinator works closely with Center for Scholars Director and CFS Analyst in preparing forms and monitoring expenditures for the department with strong attention to detail; plans and helps coordinate Guardian Scholars events that are student centered in collaboration with other CFS professional staff; maintains Guardian Scholars budget and processes expense claims, check requests, and purchase requisitions. The Administrative Support Coordinator reviews and evaluates fiscal planning for Guardian Scholar activities, programming, and events and offers recommendations as necessary; provides general event support by reserving event venues and placing catering orders. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Four years of related administration coordination experience. Knowledge of and skill in standard office procedures and practices. Ability to plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development, and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively, Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. License/Certifications A Valid California Driver’s License. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Sep 12 2024 Pacific Daylight Time Applications close: Sep 26 2024 Pacific Daylight Time Closing Date/Time:
Sep 23, 2024
Job Title Guardian Scholars Coordinator Classification Administrative Support Coordinator I AutoReqId 542826 Department Guardian Scholars Program Sub-Division Student Retention Salary Range Classification Range $3,864 - $6,072 per month (Hiring range depending on qualifications, not anticipated to exceed $3,864 - $4,269 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Guardian Scholars program, housed within the Center for Scholars, at California State University Fullerton, provides comprehensive services to foster youth students to support their personal, academic, and professional success. We seek an exceptional individual to join our team as the Guardian Scholars Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision and direction of the Center for Scholars (CFS) Director, the Administrative Support Coordinator is responsible for the coordination of the office functions, administrative support, and budget support for the Guardian Scholars Program and the Center for Scholars. The Administrative Support Coordinator is responsible for the day-to-day operations of the CFS and works independently to ensure the Center is ready to welcome students, staff, and community partners. The Administrative Support Coordinator works closely with Center for Scholars Director and CFS Analyst in preparing forms and monitoring expenditures for the department with strong attention to detail; plans and helps coordinate Guardian Scholars events that are student centered in collaboration with other CFS professional staff; maintains Guardian Scholars budget and processes expense claims, check requests, and purchase requisitions. The Administrative Support Coordinator reviews and evaluates fiscal planning for Guardian Scholar activities, programming, and events and offers recommendations as necessary; provides general event support by reserving event venues and placing catering orders. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Four years of related administration coordination experience. Knowledge of and skill in standard office procedures and practices. Ability to plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development, and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively, Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. License/Certifications A Valid California Driver’s License. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Sep 12 2024 Pacific Daylight Time Applications close: Sep 26 2024 Pacific Daylight Time Closing Date/Time:
Sonoma State University
1801 E Cotati Ave, Rohnert Park, California, USA
Application Process This position is open until filled. For full consideration, please submit an application, along with a cover letter and resume. Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Available Shift Hourly intermittent, varies week to week. Primarily evenings and weekends. Reporting to and under general supervision of the Associate Director, Student Center and Event Operations, with additional lead work direction from the Student Center Event Operations and Administrative Specialists and Student Center Tech Coordinator, the Student Center Administrative Support Coordinator initiates, coordinates, and implements a variety of administrative duties in support of the operations of the Student Center. The incumbent is responsible for coordination of support functions for the unit and supports projects and events often involving coordinating, prioritizing, and monitoring through completion. The incumbent oversees project coordination and provides lead work direction and training and assistance to other support staff. Contacts involve coordinating and working with individuals at all levels within the organization as well as patrons and customers utilizing campus venues. Key Qualifications This position requires a high school degree or technical/vocational program degree, and at least two years of related, progressive office experience, or an equivalent combination of education and experience to be proficient in performing work assignments. Thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing is required. General A/V knowledge and experience preferred. Intermediate proficiency with computers, Google Suite and Microsoft Office Suite (Word, Excel) required. Knowledge of 25Live, Audience View, and PeopleSoft preferred. Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $21.23 to $22.00 an hour. This is a part time, temporary, non-exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Sep 13 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Application Process This position is open until filled. For full consideration, please submit an application, along with a cover letter and resume. Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Available Shift Hourly intermittent, varies week to week. Primarily evenings and weekends. Reporting to and under general supervision of the Associate Director, Student Center and Event Operations, with additional lead work direction from the Student Center Event Operations and Administrative Specialists and Student Center Tech Coordinator, the Student Center Administrative Support Coordinator initiates, coordinates, and implements a variety of administrative duties in support of the operations of the Student Center. The incumbent is responsible for coordination of support functions for the unit and supports projects and events often involving coordinating, prioritizing, and monitoring through completion. The incumbent oversees project coordination and provides lead work direction and training and assistance to other support staff. Contacts involve coordinating and working with individuals at all levels within the organization as well as patrons and customers utilizing campus venues. Key Qualifications This position requires a high school degree or technical/vocational program degree, and at least two years of related, progressive office experience, or an equivalent combination of education and experience to be proficient in performing work assignments. Thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing is required. General A/V knowledge and experience preferred. Intermediate proficiency with computers, Google Suite and Microsoft Office Suite (Word, Excel) required. Knowledge of 25Live, Audience View, and PeopleSoft preferred. Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $21.23 to $22.00 an hour. This is a part time, temporary, non-exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Sep 13 2023 Pacific Daylight Time Applications close: Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Administrative Support Coordinator II Classification Title: ASC II Posting Details Priority Application Deadline: Monday, September 23rd @ 11:55pm PST (p osting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Coordinator (ASC) II is responsible for providing administrative support for the Department of Environmental Studies and for managing the majority of the day-to-day operations of the department office, including training and providing lead work direction to student assistants. The ASC II provides a full range of administrative support to the Department Chair, full-time and part-time faculty and provides assistance, information and guidance to students. The ASC II is responsible for: developing, maintaining, monitoring, and analyzing various departmental fiscal records; managing departmental purchases; preparing, inputting, and updating the semester schedule of classes; organizing and coordinating procedures for various departmental committees including part-time and full-time faculty hiring committees; manual enrollment of students as needed; maintaining confidential personnel files; and serving as a liaison and resource person for the department. The incumbent develops procedures and timelines for the department and recommends them to the department chair, faculty and department committees regarding various issues such as budget, part-time faculty hiring, development of department class schedule, etc., and assists in carrying out the decisions made on those issues. The position uses judgment and discretion to independently interpret and apply detailed knowledge of university, college, and department policies and procedures, as well as knowledge of organizations governing students, faculty, and staff. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $4058 per month - $4261 per month CSU Classification Salary Range : $4058 per month - $6653 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : 8 - 5 M-F Department Information The Environmental Studies program provides an interdisciplinary understanding of such increasingly serious issues as environmental pollution, wildlife and habitat preservation and conservation, sustainable land use, threats to biodiversity, resource depletion, energy conservation, and global climate change as they are influenced by the interactions of humans and the natural environment. https://www.csus.edu/college/social-sciences-interdisciplinary-studies/environmental-studies/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience coordinating and/or performing day-to-day clerical and administrative support functions in a complex administrative environment. Experience setting priorities, meeting deadlines, and evaluating and making recommendations pertaining to operational and procedural matters. Ability to interpret and apply policies and procedures independently and use judgment and discretion to act and make decisions and recommendations when precedents do not exist. Excellent written and verbal communication skills with the ability to convey information clearly and accurately (e.g., reports) and with mastery of English grammar, punctuation, and spelling. Ability to develop, research, analyze, evaluate, and recommend innovative solutions to a broad range of operation and procedural office and administrative problems. Expertise with office software packages (e.g., Microsoft Office, Adobe, OnBase) and equipment and the Internet. Strong organizational and multi-tasking skills and ability to initiate, coordinate, execute, and evaluate large-scale, complex projects that may involve coordination with the College and/or other departments. Ability to work creatively and independently under general direction related to departmental goals. Skilled in interaction with others at all levels within and outside the university, including in sensitive interpersonal situations. Ability to work with frequent interruptions. Ability to prepare correspondence, create spreadsheets for budget monitoring, and access databases. Ability to provide lead work direction, training, and guidance to student assistants. Provide input to performance evaluations, when needed. Assumes accountability for student assistants workflow and work completion. Ability to perform business math, track and analyze financial and budgetary data and make accurate projections requiring some inference. Experience maintaining sensitive and confidential information and demonstrated ability to use discretion regarding confidential matters. Demonstrated ability to work with people from diverse backgrounds. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment - Ability to successfully pass a background check Preferred Qualifications 17. Experience with managing CSU specific funds (MDS01, MS045, Lottery Funds, CCE Funds, UFSS Funds and their specific guidelines. 18. Experience with CSU specific purchasing processes (Pro Card, Hospitality, PO) 19. Experience with preparation of CSU specific part-time lecture appointment letters, Faculty Release Time, and student hiring. 20. Experience with CSU specific Class schedule building (CMS and ASTRA) 21. Experience with CSU specific Student Enrollment (CMS) software 22. Experience with other CSU specific applications: Adobe Sign, One Base, Concur Travel. 23. Experience with providing administrative support to a Master’s program. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/cler y . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu . Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Sep 09 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 10, 2024
Working Title: Administrative Support Coordinator II Classification Title: ASC II Posting Details Priority Application Deadline: Monday, September 23rd @ 11:55pm PST (p osting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Coordinator (ASC) II is responsible for providing administrative support for the Department of Environmental Studies and for managing the majority of the day-to-day operations of the department office, including training and providing lead work direction to student assistants. The ASC II provides a full range of administrative support to the Department Chair, full-time and part-time faculty and provides assistance, information and guidance to students. The ASC II is responsible for: developing, maintaining, monitoring, and analyzing various departmental fiscal records; managing departmental purchases; preparing, inputting, and updating the semester schedule of classes; organizing and coordinating procedures for various departmental committees including part-time and full-time faculty hiring committees; manual enrollment of students as needed; maintaining confidential personnel files; and serving as a liaison and resource person for the department. The incumbent develops procedures and timelines for the department and recommends them to the department chair, faculty and department committees regarding various issues such as budget, part-time faculty hiring, development of department class schedule, etc., and assists in carrying out the decisions made on those issues. The position uses judgment and discretion to independently interpret and apply detailed knowledge of university, college, and department policies and procedures, as well as knowledge of organizations governing students, faculty, and staff. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $4058 per month - $4261 per month CSU Classification Salary Range : $4058 per month - $6653 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : 8 - 5 M-F Department Information The Environmental Studies program provides an interdisciplinary understanding of such increasingly serious issues as environmental pollution, wildlife and habitat preservation and conservation, sustainable land use, threats to biodiversity, resource depletion, energy conservation, and global climate change as they are influenced by the interactions of humans and the natural environment. https://www.csus.edu/college/social-sciences-interdisciplinary-studies/environmental-studies/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience coordinating and/or performing day-to-day clerical and administrative support functions in a complex administrative environment. Experience setting priorities, meeting deadlines, and evaluating and making recommendations pertaining to operational and procedural matters. Ability to interpret and apply policies and procedures independently and use judgment and discretion to act and make decisions and recommendations when precedents do not exist. Excellent written and verbal communication skills with the ability to convey information clearly and accurately (e.g., reports) and with mastery of English grammar, punctuation, and spelling. Ability to develop, research, analyze, evaluate, and recommend innovative solutions to a broad range of operation and procedural office and administrative problems. Expertise with office software packages (e.g., Microsoft Office, Adobe, OnBase) and equipment and the Internet. Strong organizational and multi-tasking skills and ability to initiate, coordinate, execute, and evaluate large-scale, complex projects that may involve coordination with the College and/or other departments. Ability to work creatively and independently under general direction related to departmental goals. Skilled in interaction with others at all levels within and outside the university, including in sensitive interpersonal situations. Ability to work with frequent interruptions. Ability to prepare correspondence, create spreadsheets for budget monitoring, and access databases. Ability to provide lead work direction, training, and guidance to student assistants. Provide input to performance evaluations, when needed. Assumes accountability for student assistants workflow and work completion. Ability to perform business math, track and analyze financial and budgetary data and make accurate projections requiring some inference. Experience maintaining sensitive and confidential information and demonstrated ability to use discretion regarding confidential matters. Demonstrated ability to work with people from diverse backgrounds. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment - Ability to successfully pass a background check Preferred Qualifications 17. Experience with managing CSU specific funds (MDS01, MS045, Lottery Funds, CCE Funds, UFSS Funds and their specific guidelines. 18. Experience with CSU specific purchasing processes (Pro Card, Hospitality, PO) 19. Experience with preparation of CSU specific part-time lecture appointment letters, Faculty Release Time, and student hiring. 20. Experience with CSU specific Class schedule building (CMS and ASTRA) 21. Experience with CSU specific Student Enrollment (CMS) software 22. Experience with other CSU specific applications: Adobe Sign, One Base, Concur Travel. 23. Experience with providing administrative support to a Master’s program. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/cler y . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu . Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Sep 09 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Administrative Support Coordinator II Hours: Full-time / 40 hours per week FLSA: Non-exempt Anticipated Hiring Salary Range: $4,076 to $4,544* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: August 19, 2024 Recruitment Status: Extended ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Dean of the College of Education and daily direction of the Department Chair of Education & Leadership, the Administrative Support Coordinator is responsible for independently performing the full range of varied and complex clerical and administrative assignments in support of the programs. The Administrative Support Coordinator assists in ensuring the consistent, smooth, day-to-day operations of the department. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Administrative Support: Provides primary daily assistance to the Department Chair, program coordinators, and academic staff, handling multiple requests. Assists Department Chair and faculty with preparation of course schedules, calendars, course descriptions, catalog and brochure copy; maintains accurate and detailed databases related to courses, schedules, and enrollments. Provides administrative support for faculty recruitment and personnel actions including the temporary faculty. Provides support for academic advising and helps prepare materials related to academic instruction. Works with the Department Chair and faculty to coordinate planning for administrative needs and day-to-day operations of current and new programs. Works on special projects, reports and other duties as required. Budget Support: Maintains, tracks, reconciles, and reports program budget expenditures in a timely manner according to the procedures of the University which may include working directly with University Corporation, Accounting and grant budgets. Provides budget status reports as requested by the Department Chair. Maintains complex data related to financial reporting. Maintains all documentation for the department's purchases. Reviews and confirms accuracy of invoices for approval of payment. Works with the Dean’s office Budget Analyst to ensure consistency with other departments. Department Management: Provides primary office services and supports the program by handling all campus work orders, travel requisitions, purchase orders and other work necessary to meet the day-to-day operating needs of the office. Organizes and maintains the office infrastructure, including supplies and services, office files, and records. Assembles information from these and other sources in response to requests. Prepares correspondence and handles complex telephone and email requests. Schedules and coordinates large meetings, activities, and events. Attends meetings, prepares minutes or summary notes, and follows up on action items which relate to the department goals. Assist with creating the process workflow for the department to ensure consistency among staff and faculty. Accreditation: Provides administrative support to the Department Chair with accreditation activities. Organizes and maintains electronic and physical records and files for the programs and students within the programs. Summarizes information from program files and other resources. Student Assistant Supervision: Recruits, hires, and supervises student assistants. In consultation with the Department Chair and faculty, establishes clerical procedures, controls the workflow, and sets priorities for the work of student assistants. Works with Department Chair and faculty to coordinate teacher education programs underwritten by non-general fund sources. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Must be fully functional in all technical aspects of work assignments. Comprehensive and detailed knowledge of applicable university infrastructure, policies and procedures. Thorough mastery of English grammar, spelling, punctuation and editing. Working knowledge of budget policies and procedures. Expertise in using office software packages, technology, and systems. Ability to: independently handle multiple work unit priorities and projects; interpret and apply independently a wide variety of policies and procedures, and use judgment and discretion to act when precedents do not exist; troubleshoot most office administration problems and respond to all inquiries and requests related to assigned functions; understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas; analyze operational and procedural problems and develop, recommend and evaluate proposed solutions; perform business math, analyze budgetary data, and make accurate projections requiring some inference; effectively write and present own reports; effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations; and use negotiation and persuasion skills to achieve results and expedite projects. MINIMUM QUALIFICATIONS : Fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation and the ability to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. PREFERRED QUALIFICATIONS : Knowledge of data management methods and procedures. Ability to learn CSU Teacher Education regulations, procedures and policies. Experience tracking and monitoring budgets, revenue, and expenditures. Working knowledge of the California Teacher Credentialing process; technical fluency with Banner, Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. Experience with XAP, or other automated student information retrieval systems, software programs such as imaging software or Hyperion/Brio reporting. Possess professional communication skills and excellent customer service skills. Demonstrated ability to address the essential functions associated with this position including knowledge and abilities identified above. SPECIAL CONDITIONS OF EMPLOYMENT : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position has been designated as a sensitive position with: access to, or control over, cash, checks, credit cards, and/or credit card account information; responsibility or access/possession of building master or sub-master keys for building access; and access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position is designated as a Campus Security Authority, will be required to participate in annual training, and to immediately forward to the Clery Compliance Officer all reports of Clery Act crimes brought to their attention. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS: CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Jul 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
Classification: Administrative Support Coordinator II Hours: Full-time / 40 hours per week FLSA: Non-exempt Anticipated Hiring Salary Range: $4,076 to $4,544* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: August 19, 2024 Recruitment Status: Extended ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Dean of the College of Education and daily direction of the Department Chair of Education & Leadership, the Administrative Support Coordinator is responsible for independently performing the full range of varied and complex clerical and administrative assignments in support of the programs. The Administrative Support Coordinator assists in ensuring the consistent, smooth, day-to-day operations of the department. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Administrative Support: Provides primary daily assistance to the Department Chair, program coordinators, and academic staff, handling multiple requests. Assists Department Chair and faculty with preparation of course schedules, calendars, course descriptions, catalog and brochure copy; maintains accurate and detailed databases related to courses, schedules, and enrollments. Provides administrative support for faculty recruitment and personnel actions including the temporary faculty. Provides support for academic advising and helps prepare materials related to academic instruction. Works with the Department Chair and faculty to coordinate planning for administrative needs and day-to-day operations of current and new programs. Works on special projects, reports and other duties as required. Budget Support: Maintains, tracks, reconciles, and reports program budget expenditures in a timely manner according to the procedures of the University which may include working directly with University Corporation, Accounting and grant budgets. Provides budget status reports as requested by the Department Chair. Maintains complex data related to financial reporting. Maintains all documentation for the department's purchases. Reviews and confirms accuracy of invoices for approval of payment. Works with the Dean’s office Budget Analyst to ensure consistency with other departments. Department Management: Provides primary office services and supports the program by handling all campus work orders, travel requisitions, purchase orders and other work necessary to meet the day-to-day operating needs of the office. Organizes and maintains the office infrastructure, including supplies and services, office files, and records. Assembles information from these and other sources in response to requests. Prepares correspondence and handles complex telephone and email requests. Schedules and coordinates large meetings, activities, and events. Attends meetings, prepares minutes or summary notes, and follows up on action items which relate to the department goals. Assist with creating the process workflow for the department to ensure consistency among staff and faculty. Accreditation: Provides administrative support to the Department Chair with accreditation activities. Organizes and maintains electronic and physical records and files for the programs and students within the programs. Summarizes information from program files and other resources. Student Assistant Supervision: Recruits, hires, and supervises student assistants. In consultation with the Department Chair and faculty, establishes clerical procedures, controls the workflow, and sets priorities for the work of student assistants. Works with Department Chair and faculty to coordinate teacher education programs underwritten by non-general fund sources. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Must be fully functional in all technical aspects of work assignments. Comprehensive and detailed knowledge of applicable university infrastructure, policies and procedures. Thorough mastery of English grammar, spelling, punctuation and editing. Working knowledge of budget policies and procedures. Expertise in using office software packages, technology, and systems. Ability to: independently handle multiple work unit priorities and projects; interpret and apply independently a wide variety of policies and procedures, and use judgment and discretion to act when precedents do not exist; troubleshoot most office administration problems and respond to all inquiries and requests related to assigned functions; understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas; analyze operational and procedural problems and develop, recommend and evaluate proposed solutions; perform business math, analyze budgetary data, and make accurate projections requiring some inference; effectively write and present own reports; effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations; and use negotiation and persuasion skills to achieve results and expedite projects. MINIMUM QUALIFICATIONS : Fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation and the ability to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. PREFERRED QUALIFICATIONS : Knowledge of data management methods and procedures. Ability to learn CSU Teacher Education regulations, procedures and policies. Experience tracking and monitoring budgets, revenue, and expenditures. Working knowledge of the California Teacher Credentialing process; technical fluency with Banner, Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. Experience with XAP, or other automated student information retrieval systems, software programs such as imaging software or Hyperion/Brio reporting. Possess professional communication skills and excellent customer service skills. Demonstrated ability to address the essential functions associated with this position including knowledge and abilities identified above. SPECIAL CONDITIONS OF EMPLOYMENT : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position has been designated as a sensitive position with: access to, or control over, cash, checks, credit cards, and/or credit card account information; responsibility or access/possession of building master or sub-master keys for building access; and access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position is designated as a Campus Security Authority, will be required to participate in annual training, and to immediately forward to the Clery Compliance Officer all reports of Clery Act crimes brought to their attention. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS: CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Jul 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Administrative Support Coordinator I Hours: Full-time / 40 hours per week FLSA: Non-exempt Anticipated Hiring Salary Range: $3,338 to $3,875* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: September 3, 2024 Recruitment Status: Extended ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Chair of the School of Computing and Design, the Administrative Support Coordinator is responsible for performing a full range of State and Corporation clerical and administrative assignments that are varied and complex in support of the School of Computing and Design. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Provides administrative support to the Department chair and faculty. Prepares and processes work orders, pay requests, paperwork for selected external funds, personal reimbursements etc. Manages all travel arrangements ensuring all paperwork are processed accurately in a timely manner. Creates requisitions and tracks the purchase order. Assists the ASC II with research for procurement card spending and oversees the purchasing of supplies, and assists ASC II with other budget tracking.. Supports program needs; i.e., providing scheduling assistance to the Chair and the ASC II, generating permission numbers, administering the student assistant hiring and timesheet processes, assisting in the course evaluation process each semester, tracking in student internship placement, and assists with other day-to-day operational needs of the School. Coordinates the logistics of variety of special events and activities including preparing agendas, scheduling meetings, reserving rooms and facilities, coordinating catering, inviting attendees, requesting parking permits, etc. Provides oversight of the event set-up/take-down and taking minutes at events whenever requested. Assists with outreach and recruitment activities such as creating a semi-annual newsletter, marketing materials, maintaining social media sites, communicating with high school and community college counselors and administration, and coordinating visits by faculty to such external entities as needed. Provides support in creating, organizing and maintaining a central filing system for confidential office files and student records. Assembles information from these filing systems in response to requests. Receives incoming calls, messages and visitors. Addresses questions and handles complex telephone and e-mail requests. Makes recommendations on day-to-day administrative operations and procedures, performing independently under general goals. Other Functions : Promotes and maintains an atmosphere of excellent internal and external customer service within the School and boarder community. Attends workshops, conferences, and advisory meetings as needed. Performs other duties as assigned by the Chair and other designated personnel as needed. KNOWLEDGE, SKILLS, AND ABILITIES : Thorough knowledge of: applicable university infrastructure, policies, and procedures; English grammar, spelling, and punctuation; office systems and budget policies and procedures. Skills: Experience to be fully functional in all technical aspects of work assignments. Working knowledge of budget policies and procedures. Ability to : use a broad range of technology, systems and packages; independently handle multiple work unit priorities and projects; apply independently a wide variety of policies and procedures where specific guidelines may not exist; perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections; draft and compose correspondence and standard reports; handle effectively a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. MINIMUM QUALIFICATIONS : Must possess a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience SPECIALIZED SKILLS REQUIRED : Experience tracking and monitoring budgets, revenue, and expenditures. Excellent English writing skills. Experience with event planning. Knowledge of word processing, spreadsheet, database, e-mail and social media software. PREFERRED QUALIFICATIONS : A bachelor’s degree in a relevant field. Technical fluency with Photoshop and/or Illustrator. Must be an exceptional listener and communicator with the ability to effectively convey information verbally and in writing. Ability to take proactive and positive measure to ensure optimal support of the office; identify confidential matters and maintain confidentiality in the highest regard; and establish and maintain cooperative working relationships within a multicultural and diverse community using respect and effective interpersonal skills. Proficient in the use of Microsoft Office Professional; Google Workspace (Gmail, Docs, Sheets, Drive, Calendar, Forms, etc.); Oracle-PeopleSoft/Common Management System or equivalent student, HR and Financial information systems; Hyperion or equivalent reporting tools; intranet drives; and internet browsers. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position is designated as a Campus Security Authority (CSA) and will be required to participate in annual training and to immediately forward to the Clery Director all reports of crimes brought to their attention pursuant to the Clery Act and California State Education Code, Chapter 16, of the Donahue Higher Education Act, Section 67380. This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position has been designated as a sensitive position with access to: or control over, cash, checks, credit cards, and/or credit card account information; and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University’s liability coverage. This position may require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Aug 01 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Aug 02, 2024
Classification: Administrative Support Coordinator I Hours: Full-time / 40 hours per week FLSA: Non-exempt Anticipated Hiring Salary Range: $3,338 to $3,875* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: September 3, 2024 Recruitment Status: Extended ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Chair of the School of Computing and Design, the Administrative Support Coordinator is responsible for performing a full range of State and Corporation clerical and administrative assignments that are varied and complex in support of the School of Computing and Design. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Provides administrative support to the Department chair and faculty. Prepares and processes work orders, pay requests, paperwork for selected external funds, personal reimbursements etc. Manages all travel arrangements ensuring all paperwork are processed accurately in a timely manner. Creates requisitions and tracks the purchase order. Assists the ASC II with research for procurement card spending and oversees the purchasing of supplies, and assists ASC II with other budget tracking.. Supports program needs; i.e., providing scheduling assistance to the Chair and the ASC II, generating permission numbers, administering the student assistant hiring and timesheet processes, assisting in the course evaluation process each semester, tracking in student internship placement, and assists with other day-to-day operational needs of the School. Coordinates the logistics of variety of special events and activities including preparing agendas, scheduling meetings, reserving rooms and facilities, coordinating catering, inviting attendees, requesting parking permits, etc. Provides oversight of the event set-up/take-down and taking minutes at events whenever requested. Assists with outreach and recruitment activities such as creating a semi-annual newsletter, marketing materials, maintaining social media sites, communicating with high school and community college counselors and administration, and coordinating visits by faculty to such external entities as needed. Provides support in creating, organizing and maintaining a central filing system for confidential office files and student records. Assembles information from these filing systems in response to requests. Receives incoming calls, messages and visitors. Addresses questions and handles complex telephone and e-mail requests. Makes recommendations on day-to-day administrative operations and procedures, performing independently under general goals. Other Functions : Promotes and maintains an atmosphere of excellent internal and external customer service within the School and boarder community. Attends workshops, conferences, and advisory meetings as needed. Performs other duties as assigned by the Chair and other designated personnel as needed. KNOWLEDGE, SKILLS, AND ABILITIES : Thorough knowledge of: applicable university infrastructure, policies, and procedures; English grammar, spelling, and punctuation; office systems and budget policies and procedures. Skills: Experience to be fully functional in all technical aspects of work assignments. Working knowledge of budget policies and procedures. Ability to : use a broad range of technology, systems and packages; independently handle multiple work unit priorities and projects; apply independently a wide variety of policies and procedures where specific guidelines may not exist; perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections; draft and compose correspondence and standard reports; handle effectively a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. MINIMUM QUALIFICATIONS : Must possess a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience SPECIALIZED SKILLS REQUIRED : Experience tracking and monitoring budgets, revenue, and expenditures. Excellent English writing skills. Experience with event planning. Knowledge of word processing, spreadsheet, database, e-mail and social media software. PREFERRED QUALIFICATIONS : A bachelor’s degree in a relevant field. Technical fluency with Photoshop and/or Illustrator. Must be an exceptional listener and communicator with the ability to effectively convey information verbally and in writing. Ability to take proactive and positive measure to ensure optimal support of the office; identify confidential matters and maintain confidentiality in the highest regard; and establish and maintain cooperative working relationships within a multicultural and diverse community using respect and effective interpersonal skills. Proficient in the use of Microsoft Office Professional; Google Workspace (Gmail, Docs, Sheets, Drive, Calendar, Forms, etc.); Oracle-PeopleSoft/Common Management System or equivalent student, HR and Financial information systems; Hyperion or equivalent reporting tools; intranet drives; and internet browsers. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position is designated as a Campus Security Authority (CSA) and will be required to participate in annual training and to immediately forward to the Clery Director all reports of crimes brought to their attention pursuant to the Clery Act and California State Education Code, Chapter 16, of the Donahue Higher Education Act, Section 67380. This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position has been designated as a sensitive position with access to: or control over, cash, checks, credit cards, and/or credit card account information; and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University’s liability coverage. This position may require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Aug 01 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Administrative Support Coordinator II Hours: Full-time / 40 hours per week FLSA: Non-exempt Anticipated Hiring Salary Range: $4,076 to $4,755* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: August 22, 2024 Recruitment Status: Extended ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general direction of the Director for Advising and Student Success, the Advising Administrative Support Coordinator supports and coordinates the general administrative and clerical operations of the Center for Advising and Student Success (CASS). This includes but is not limited to communications, documentation, event coordination, budget tracking and reconciliation, as well as supervising student assistants. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : 1. Administrative Support and Office Coordination: Coordinates office services and supports all CASS programs and staff by submitting and following up on supply and equipment orders, room use requests, campus work orders, and other requests necessary to meet the day-to-day operating needs within the Center for Advising and Student Success. Serves as liaison with other campus departments and off-campus vendors in support of these activities. Assists with maintaining and updating documentation of process workflows and office procedures to ensure consistency and transparency. Maintains electronic records and (as required) paper files. Assembles information from these and other sources in response to requests, and prepares a variety of reports related to student success and to support improved operations. Coordinates, facilitates, and monitors staff travel; ensures timely and accurate submission of all staff travel documents in accordance with university policies and procedures. Manages reception area. Covers front desk and welcomes all students/guests as they enter the Center for Advising & Student Success. Schedules advising appointments and meetings. Works with the Director and advising staff to review submitted job postings prior to posting on the “Otter Jobs” system; posts approved positions. Assists with queries from CSUMB departments and external people related to advising services. 2. Event Coordination Works independently and in conjunction with the CASS Director, staff, and other departments to coordinate and market Advising and Student Success, workshops, and events. Applies appropriate event policies and procedures. Addresses event marketing and coordination challenges using reasoning, interpretation, and an understanding of the event target audience to recommend actions to overcome obstacles. Coordinates tasks including, but not limited to event marketing, venue reservations, participant registration, vendor communication and confirmations, food and beverage service, event set-up, check-in, breakdown, and safety protocols. Provides instruction and direction to students, staff, vendors, guests and/or other personnel to ensure compliance with policies and procedures. Provides exemplary customer service and maintains professionalism to all internal and external contacts. 3. Coordination of CASS Communication: Prepares and disseminates department e-newsletters and reports that share information about the activities and programs of the Center for Advising and Student Success. Maintains up-to-date information on all department websites (Academic Advising, Student Success, and California Promise); coordinates communication campaigns via email, social media, and on-campus postings about dates and deadlines, events, and workshops. Handles telephone and email requests on a wide variety of subjects from a broad audience, and helps coordinate calling campaigns as needed. Provides exemplary customer service and maintains professionalism to all internal and external contacts. 4. Student Assistant Supervision: In consultation with the Director, recruits, hires, and supervises four to six student assistants; documents procedures and sets the task lists and priorities for the work of student assistants. 5. Budget Support: Tracks encumbrances for supplies, equipment, events, travel, and student assistants for multiple CASS departments and accounts; reconciles expenditures with finance data warehouse. Maintains documentation for purchases and expenditures. Reviews and confirms accuracy of invoices and procurement card statements for approval of payment. Works with the Dean’s office Budget Analyst to ensure consistency and adherence to current CSUMB procedures. Other Functions : Perform other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Must be fully functional in all technical aspects of work assignments. Comprehensive and detailed knowledge of applicable university infrastructure, policies and procedures. Thorough mastery of English grammar, spelling, punctuation and editing; clear and concise oral and written communication skills. Working knowledge of budget policies and procedures. Expertise in using office software packages, technology, applications, and systems, and ability to quickly learn new technology and systems. Ability to: independently handle multiple work unit priorities and projects; independently interpret and apply a wide variety of policies and procedures, and use judgment and discretion to act when precedents do not exist; troubleshoot most office administration problems and respond to all inquiries and requests related to assigned functions; understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas; analyze operational and procedural problems and develop, recommend and evaluate proposed solutions; perform business math, analyze budgetary data, and make accurate projections requiring some inference; effectively compose and transmit communications to a broad range of constituents; write and present own reports; effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations; and use negotiation and persuasion skills to achieve results and expedite projects. MINIMUM QUALIFICATIONS : Fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation and the ability to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience SPECIALIZED SKILLS : Technical fluency with Microsoft and/or Google spreadsheets and databases; ability to summarize data using graphs and tables and in short written summaries; Experience with communication campaigns using a wide range of platforms including social media, Canvas, web, email, Sales Force; Clear, concise, and professional written and oral communication skills. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Excellent attention to detail and organizational skills; demonstrated ability to independently juggle multiple projects to meet deadlines and objectives, and adapt to shifting priorities and new processes and procedures; Prior experience planning and coordinating a wide range of activities and events, and tracking student event registration, participation, and event expenses; Prior experience with Sales Force Student Success Hub or similar CRMs; Experience tracking and monitoring expenditures. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position has been designated as a sensitive position with: access to, or control over, cash, checks, credit cards, and/or credit card account information responsibility or access/possession of building master or sub-master keys for building access access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. May require occasional evenings and/or weekend work PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Jul 24 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 25, 2024
Classification: Administrative Support Coordinator II Hours: Full-time / 40 hours per week FLSA: Non-exempt Anticipated Hiring Salary Range: $4,076 to $4,755* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: August 22, 2024 Recruitment Status: Extended ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general direction of the Director for Advising and Student Success, the Advising Administrative Support Coordinator supports and coordinates the general administrative and clerical operations of the Center for Advising and Student Success (CASS). This includes but is not limited to communications, documentation, event coordination, budget tracking and reconciliation, as well as supervising student assistants. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : 1. Administrative Support and Office Coordination: Coordinates office services and supports all CASS programs and staff by submitting and following up on supply and equipment orders, room use requests, campus work orders, and other requests necessary to meet the day-to-day operating needs within the Center for Advising and Student Success. Serves as liaison with other campus departments and off-campus vendors in support of these activities. Assists with maintaining and updating documentation of process workflows and office procedures to ensure consistency and transparency. Maintains electronic records and (as required) paper files. Assembles information from these and other sources in response to requests, and prepares a variety of reports related to student success and to support improved operations. Coordinates, facilitates, and monitors staff travel; ensures timely and accurate submission of all staff travel documents in accordance with university policies and procedures. Manages reception area. Covers front desk and welcomes all students/guests as they enter the Center for Advising & Student Success. Schedules advising appointments and meetings. Works with the Director and advising staff to review submitted job postings prior to posting on the “Otter Jobs” system; posts approved positions. Assists with queries from CSUMB departments and external people related to advising services. 2. Event Coordination Works independently and in conjunction with the CASS Director, staff, and other departments to coordinate and market Advising and Student Success, workshops, and events. Applies appropriate event policies and procedures. Addresses event marketing and coordination challenges using reasoning, interpretation, and an understanding of the event target audience to recommend actions to overcome obstacles. Coordinates tasks including, but not limited to event marketing, venue reservations, participant registration, vendor communication and confirmations, food and beverage service, event set-up, check-in, breakdown, and safety protocols. Provides instruction and direction to students, staff, vendors, guests and/or other personnel to ensure compliance with policies and procedures. Provides exemplary customer service and maintains professionalism to all internal and external contacts. 3. Coordination of CASS Communication: Prepares and disseminates department e-newsletters and reports that share information about the activities and programs of the Center for Advising and Student Success. Maintains up-to-date information on all department websites (Academic Advising, Student Success, and California Promise); coordinates communication campaigns via email, social media, and on-campus postings about dates and deadlines, events, and workshops. Handles telephone and email requests on a wide variety of subjects from a broad audience, and helps coordinate calling campaigns as needed. Provides exemplary customer service and maintains professionalism to all internal and external contacts. 4. Student Assistant Supervision: In consultation with the Director, recruits, hires, and supervises four to six student assistants; documents procedures and sets the task lists and priorities for the work of student assistants. 5. Budget Support: Tracks encumbrances for supplies, equipment, events, travel, and student assistants for multiple CASS departments and accounts; reconciles expenditures with finance data warehouse. Maintains documentation for purchases and expenditures. Reviews and confirms accuracy of invoices and procurement card statements for approval of payment. Works with the Dean’s office Budget Analyst to ensure consistency and adherence to current CSUMB procedures. Other Functions : Perform other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Must be fully functional in all technical aspects of work assignments. Comprehensive and detailed knowledge of applicable university infrastructure, policies and procedures. Thorough mastery of English grammar, spelling, punctuation and editing; clear and concise oral and written communication skills. Working knowledge of budget policies and procedures. Expertise in using office software packages, technology, applications, and systems, and ability to quickly learn new technology and systems. Ability to: independently handle multiple work unit priorities and projects; independently interpret and apply a wide variety of policies and procedures, and use judgment and discretion to act when precedents do not exist; troubleshoot most office administration problems and respond to all inquiries and requests related to assigned functions; understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas; analyze operational and procedural problems and develop, recommend and evaluate proposed solutions; perform business math, analyze budgetary data, and make accurate projections requiring some inference; effectively compose and transmit communications to a broad range of constituents; write and present own reports; effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations; and use negotiation and persuasion skills to achieve results and expedite projects. MINIMUM QUALIFICATIONS : Fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation and the ability to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience SPECIALIZED SKILLS : Technical fluency with Microsoft and/or Google spreadsheets and databases; ability to summarize data using graphs and tables and in short written summaries; Experience with communication campaigns using a wide range of platforms including social media, Canvas, web, email, Sales Force; Clear, concise, and professional written and oral communication skills. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Excellent attention to detail and organizational skills; demonstrated ability to independently juggle multiple projects to meet deadlines and objectives, and adapt to shifting priorities and new processes and procedures; Prior experience planning and coordinating a wide range of activities and events, and tracking student event registration, participation, and event expenses; Prior experience with Sales Force Student Success Hub or similar CRMs; Experience tracking and monitoring expenditures. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position has been designated as a sensitive position with: access to, or control over, cash, checks, credit cards, and/or credit card account information responsibility or access/possession of building master or sub-master keys for building access access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. May require occasional evenings and/or weekend work PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Jul 24 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Counseling Department Coordinator Classification Administrative Support Coordinator I AutoReqId 539849 Department Counseling Sub-Division College of Health and Human Development Salary Range Classification Range $3,864 - $6,072 per month (Hiring range depending on qualifications, not anticipated to exceed $3,864 - $4,206 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Health and Human Development strives to prepare students to thrive in a globalized era in their chosen field. We provide education, conduct research, and engage diverse communities to advance human health, development, and well-being. We seek an exceptional individual to join our team as the Counseling Department Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the direction of the Academic Resource Manager (ARM), and in collaboration with the Department of Counseling Chair, the person in this position will focus on scheduling and human resource activities for the Department of Counseling. Under general direction, provides general office support to students, faculty, staff, and community members. Plans, initiates, executes, and coordinates projects, activities, and events with accountability for results. Coordinates budget activities (including procurement, requisitions accounts monitoring, and travel), maintains databases and creates reports, maintains files, processes documents, and records, gathers data, and interacts with and solves problems for work-unit customers and staff. Supports the Counseling and Human Services (CHS) complex and provides backup for Department of Human Services and their faculty. Uses customer service and problem-solving skills to respond to customers via email, telephone, and in person. Uses a variety of office support technology and systems such as word processing and spreadsheet packages to complete assignments. Compiles the appropriate program verification forms for matriculated students to submit to the Board of Behavioral Sciences. Works with alumni to gather program material and program verification for licensure applications to the Board of Behavioral Sciences. Coordinates and schedules meetings and events as needed. Addresses a wide range of work unit problems which require interpreting policies and procedures and using ingenuity to put information together in new ways. Coordinates and works with individuals at all levels within the organization. Other duties assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to effectively handle a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor's degree from an accredited college or university. Knowledge of Access database management. Accounting background and several years of experience working in an administrative support role in a college or university setting. Proficiency in PeopleSoft central management systems including personnel, programmatic and financial systems. Experience coordinating departmental events and large meetings. Strong organizational, prioritization and staff and student assistant supervision experience. Experience handling confidential files and records. Experience developing publications in Microsoft Office Suite including email and internet functions. Experience with Common Human Resource System (CHRS) and CFS. Experience with database management, budget reconciliation, scheduling, purchasing, procurement card reconciliation, part time faculty contracts, and travel procedures. License/Certifications A Valid California Driver's License. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Position requires use of personal auto for events/meetings. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Sep 12 2024 Pacific Daylight Time Applications close: Sep 26 2024 Pacific Daylight Time Closing Date/Time:
Sep 23, 2024
Job Title Counseling Department Coordinator Classification Administrative Support Coordinator I AutoReqId 539849 Department Counseling Sub-Division College of Health and Human Development Salary Range Classification Range $3,864 - $6,072 per month (Hiring range depending on qualifications, not anticipated to exceed $3,864 - $4,206 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Health and Human Development strives to prepare students to thrive in a globalized era in their chosen field. We provide education, conduct research, and engage diverse communities to advance human health, development, and well-being. We seek an exceptional individual to join our team as the Counseling Department Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the direction of the Academic Resource Manager (ARM), and in collaboration with the Department of Counseling Chair, the person in this position will focus on scheduling and human resource activities for the Department of Counseling. Under general direction, provides general office support to students, faculty, staff, and community members. Plans, initiates, executes, and coordinates projects, activities, and events with accountability for results. Coordinates budget activities (including procurement, requisitions accounts monitoring, and travel), maintains databases and creates reports, maintains files, processes documents, and records, gathers data, and interacts with and solves problems for work-unit customers and staff. Supports the Counseling and Human Services (CHS) complex and provides backup for Department of Human Services and their faculty. Uses customer service and problem-solving skills to respond to customers via email, telephone, and in person. Uses a variety of office support technology and systems such as word processing and spreadsheet packages to complete assignments. Compiles the appropriate program verification forms for matriculated students to submit to the Board of Behavioral Sciences. Works with alumni to gather program material and program verification for licensure applications to the Board of Behavioral Sciences. Coordinates and schedules meetings and events as needed. Addresses a wide range of work unit problems which require interpreting policies and procedures and using ingenuity to put information together in new ways. Coordinates and works with individuals at all levels within the organization. Other duties assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to effectively handle a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor's degree from an accredited college or university. Knowledge of Access database management. Accounting background and several years of experience working in an administrative support role in a college or university setting. Proficiency in PeopleSoft central management systems including personnel, programmatic and financial systems. Experience coordinating departmental events and large meetings. Strong organizational, prioritization and staff and student assistant supervision experience. Experience handling confidential files and records. Experience developing publications in Microsoft Office Suite including email and internet functions. Experience with Common Human Resource System (CHRS) and CFS. Experience with database management, budget reconciliation, scheduling, purchasing, procurement card reconciliation, part time faculty contracts, and travel procedures. License/Certifications A Valid California Driver's License. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Position requires use of personal auto for events/meetings. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Sep 12 2024 Pacific Daylight Time Applications close: Sep 26 2024 Pacific Daylight Time Closing Date/Time:
Sonoma State University
1801 E Cotati Ave, Rohnert Park, California, USA
This position is only open to Sonoma State University Employees Application Process This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Tuesday, September 10, 2024. In your cover letter, please include what drew you to this specific position and what makes you qualified. Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Reporting to and under general direction of the Director of Operations (Director), the Administrative Coordinator (AC) independently initiates, executes, coordinates, implements and evaluates a variety of multiple large scale, complex administrative duties in support of the AMCS/CALS/NAMS/MLL departments. The incumbent is responsible for coordination and oversight of clerical work and administrative support functions and performs a broad range of administrative, reception, and general office duties in support of assigned departments, which may at times require researching, analyzing, evaluating and tracking of programs, budgets, financial data and information. In addition, the incumbent also evaluates and makes recommendations related to operational and policy matters and evaluates work procedures; coordinates and executes large scale, complex projects with broad, visible impact which involve overseeing coordination with other departments. Work involves identifying needs, planning and initiating projects, coordinating and delegating work and seeing a project through completion, implementation and evaluation. Contacts involve interaction with all levels inside and outside the university, and the incumbent typically provides lead work direction to other staff. Key Qualifications This position requires a high school degree or technical/vocational program and a minimum of three years administrative work experience involving program administration and/or an equivalent combination of education and experience involving study, analysis, and/or evaluation leading to the development of improvement of administrative policies, procedures, practices, or programs. The incumbent must have a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Strong proficiency with computers and Microsoft Office Suite (Word, Excel) required. Strong written and oral communication skills, including thorough knowledge of English grammar, punctuation, and spelling are required. The ability to use and quickly learn new office support technology systems and software packages is also required. Knowledge of Google Suite and PeopleSoft experience highly desired. Experience in website development and desktop publishing desired. Bilingual such as, Spanish or any other language highly preferred. Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,058 to $4,350 a month. This is a full time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Aug 27 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
This position is only open to Sonoma State University Employees Application Process This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Tuesday, September 10, 2024. In your cover letter, please include what drew you to this specific position and what makes you qualified. Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Reporting to and under general direction of the Director of Operations (Director), the Administrative Coordinator (AC) independently initiates, executes, coordinates, implements and evaluates a variety of multiple large scale, complex administrative duties in support of the AMCS/CALS/NAMS/MLL departments. The incumbent is responsible for coordination and oversight of clerical work and administrative support functions and performs a broad range of administrative, reception, and general office duties in support of assigned departments, which may at times require researching, analyzing, evaluating and tracking of programs, budgets, financial data and information. In addition, the incumbent also evaluates and makes recommendations related to operational and policy matters and evaluates work procedures; coordinates and executes large scale, complex projects with broad, visible impact which involve overseeing coordination with other departments. Work involves identifying needs, planning and initiating projects, coordinating and delegating work and seeing a project through completion, implementation and evaluation. Contacts involve interaction with all levels inside and outside the university, and the incumbent typically provides lead work direction to other staff. Key Qualifications This position requires a high school degree or technical/vocational program and a minimum of three years administrative work experience involving program administration and/or an equivalent combination of education and experience involving study, analysis, and/or evaluation leading to the development of improvement of administrative policies, procedures, practices, or programs. The incumbent must have a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Strong proficiency with computers and Microsoft Office Suite (Word, Excel) required. Strong written and oral communication skills, including thorough knowledge of English grammar, punctuation, and spelling are required. The ability to use and quickly learn new office support technology systems and software packages is also required. Knowledge of Google Suite and PeopleSoft experience highly desired. Experience in website development and desktop publishing desired. Bilingual such as, Spanish or any other language highly preferred. Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,058 to $4,350 a month. This is a full time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Aug 27 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sonoma State University
1801 E Cotati Ave, Rohnert Park, California, USA
This position is only open to Sonoma State University Employees Application Process This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Tuesday, October 1st. Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Under general supervision of the Director of Upward Bound Sonoma and Napa Programs, the Upward Bound Program Coordinator initiates, coordinates, and implements a variety of administrative and fiscal duties in support of the assigned departmental programs. The incumbent is responsible for coordination of clerical work and administrative support functions and performs the full range of secretarial and administrative functions for various departmental programs. The incumbent makes recommendations on operational and procedural processes for the department; oversees project coordination; provides lead work direction, training, and assistance to other support staff, and provides back up to other staff in the department as needed. Work assignments involve using reasoning and judgment to develop practical, thorough, and creative solutions. Day-to-day work is performed relatively independently with general instructions, except for new assignments. Key Qualifications This position requires a high school degree or technical/vocational program and a minimum of two years administrative work experience involving program administration and/or an equivalent combination of education and experience involving study, analysis, and/or evaluation leading to the development of improvement of administrative policies, procedures, practices, or programs. The incumbent must have a thorough knowledge of standard office systems and the ability to use a broad range of standard office technology to support duties of the position. Bachelor’s degree highly preferred. Must demonstrate sensitivity to the needs and characteristics of low-income and potential first-generation college students. Familiarity with the purpose and administrative operations of TRIO Programs highly preferred. Intermediate proficiency with computers, Google Apps, and Microsoft Office required. Bi-lingual Spanish/English preferred. Salary and Benefits Starting salary placement depends on qualifications and experience and will not exceed $2,898 a month at a 75% time base . This is a part time, temporary, non-exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Sep 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
This position is only open to Sonoma State University Employees Application Process This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Tuesday, October 1st. Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Under general supervision of the Director of Upward Bound Sonoma and Napa Programs, the Upward Bound Program Coordinator initiates, coordinates, and implements a variety of administrative and fiscal duties in support of the assigned departmental programs. The incumbent is responsible for coordination of clerical work and administrative support functions and performs the full range of secretarial and administrative functions for various departmental programs. The incumbent makes recommendations on operational and procedural processes for the department; oversees project coordination; provides lead work direction, training, and assistance to other support staff, and provides back up to other staff in the department as needed. Work assignments involve using reasoning and judgment to develop practical, thorough, and creative solutions. Day-to-day work is performed relatively independently with general instructions, except for new assignments. Key Qualifications This position requires a high school degree or technical/vocational program and a minimum of two years administrative work experience involving program administration and/or an equivalent combination of education and experience involving study, analysis, and/or evaluation leading to the development of improvement of administrative policies, procedures, practices, or programs. The incumbent must have a thorough knowledge of standard office systems and the ability to use a broad range of standard office technology to support duties of the position. Bachelor’s degree highly preferred. Must demonstrate sensitivity to the needs and characteristics of low-income and potential first-generation college students. Familiarity with the purpose and administrative operations of TRIO Programs highly preferred. Intermediate proficiency with computers, Google Apps, and Microsoft Office required. Bi-lingual Spanish/English preferred. Salary and Benefits Starting salary placement depends on qualifications and experience and will not exceed $2,898 a month at a 75% time base . This is a part time, temporary, non-exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Sep 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sonoma State University
1801 E Cotati Ave, Rohnert Park, California, USA
This position is only open to Sonoma State University Employees Application Process This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Friday, September 27. Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Under general supervision of the Associate Director of Pre-Collegiate Programs Business Operations, the Pre-Collegiate Programs Data Coordinator works independently and in collaboration with multiple directors and staff in the department to oversee the data administration and clerical operations of Pre-Collegiate Programs. The incumbent provides leadership in administration of and improvements to data and inventory policies and procedures, especially relating to program reporting, academic and outreach services, and coordination with other campus offices and staff. The incumbent initiates, coordinates, and implements a variety of data, administrative and inventory duties in support of Pre-Collegiate Programs; provides lead work direction, training, and guidance to other support staff; and provides back up to other staff in the department as needed. Work assignments require professional interaction at the highest levels within and outside the university. Key Qualifications This position requires a high school degree or technical/vocational program and a minimum of three years administrative work experience involving program administration and/or an equivalent combination of education and experience involving study, analysis, and/or evaluation leading to the development of improvement of administrative policies, procedures, practices, or programs. The incumbent must have a thorough knowledge of standard office systems and the ability to use a broad range of standard office technology to support duties of the position. Bachelor’s degree highly preferred. Must demonstrate sensitivity to the needs and characteristics of low-income and potential first-generation college students. Familiarity with the purpose and administrative operations of TRIO Programs highly preferred. Intermediate proficiency with computers and Microsoft Office required. Knowledge of Google Suite and PeopleSoft preferred. Bi-lingual Spanish/English preferred. Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,058 - $4,191 a month. This is a full time, temporary, non-exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Sep 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
This position is only open to Sonoma State University Employees Application Process This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Friday, September 27. Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Under general supervision of the Associate Director of Pre-Collegiate Programs Business Operations, the Pre-Collegiate Programs Data Coordinator works independently and in collaboration with multiple directors and staff in the department to oversee the data administration and clerical operations of Pre-Collegiate Programs. The incumbent provides leadership in administration of and improvements to data and inventory policies and procedures, especially relating to program reporting, academic and outreach services, and coordination with other campus offices and staff. The incumbent initiates, coordinates, and implements a variety of data, administrative and inventory duties in support of Pre-Collegiate Programs; provides lead work direction, training, and guidance to other support staff; and provides back up to other staff in the department as needed. Work assignments require professional interaction at the highest levels within and outside the university. Key Qualifications This position requires a high school degree or technical/vocational program and a minimum of three years administrative work experience involving program administration and/or an equivalent combination of education and experience involving study, analysis, and/or evaluation leading to the development of improvement of administrative policies, procedures, practices, or programs. The incumbent must have a thorough knowledge of standard office systems and the ability to use a broad range of standard office technology to support duties of the position. Bachelor’s degree highly preferred. Must demonstrate sensitivity to the needs and characteristics of low-income and potential first-generation college students. Familiarity with the purpose and administrative operations of TRIO Programs highly preferred. Intermediate proficiency with computers and Microsoft Office required. Knowledge of Google Suite and PeopleSoft preferred. Bi-lingual Spanish/English preferred. Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,058 - $4,191 a month. This is a full time, temporary, non-exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Sep 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California Polytechnic State University
1 Grand Avenue, San Luis Obispo, CA 93407, USA
Job Summary T his position supports the daily administrative operation of the Communication Studies Department and its programs. Under the general direction of the department chair, the ASC I works in close collaboration with the ASC II to facilitate department operations. This role requires someone who can work independently and collaboratively in order to support faculty and other staff members. This position handles a wide variety of operational tasks, including, but not limited to, budget tracking, scheduling support, enrollment monitoring, purchasing, equipment management, faculty and student travel coordination support, department communication, and event planning. The ASC I position serves as a key point of contact for students, faculty, staff and the general public and ensures the department's adherence to department, college, and university policies for all administrative procedures. Department Summary The Communication Studies Department (COMS) is one of the largest academic units in the College of Liberal Arts. The department provides a B.A. degree and a minor in Communication Studies and supports three IRAs: a very active Debate program, which has expanded to include Spanish Language Debate; the Media & Communication Research Initiative, which supports undergraduate travel to present research projects; and Anthem, a poetry slam event. In addition to providing courses for its majors, it is responsible for offering courses to satisfy general education and breadth requirements for all Cal Poly students during the academic year with additional summer offerings in both the regular summer and in Quarter+. The department is comprised of a department chair, an associate chair, twelve tenure-associated faculty, and approximately 35 full and part-time lecturers. Key Qualifications Excellent organizational and time management skills with the ability to set own priorities and coordinate multiple assignments with fluctuating and time-sensitive deadlines. Ability to maintain accuracy and complete tasks in a timely manner in a fast-paced environment. Ability to learn, interpret, and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to adapt to changing policies, procedures, and technology. Ability to initiate, establish, and foster teamwork by maintaining a positive, cooperative, productive work atmosphere and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Ability to actively problem solve and use effective interpersonal skills when working as a frontline contact with a variety of campus and community individuals. Demonstrated ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to manage moderately complex records; ability to gather and compile data from various sources and to present information in a clear and concise manner. Education and Experience High school diploma or its equivalent. Four years of general office support or technical experience. Training at a vocational school or full-time college education may be substituted for up to three years of the required experience on a year-for-year basis. Salary and Benefits Anticipated Hiring Range: $42,504 - $51,906 annually This position is paid under the 11/12 pay plan, where the salary for 11 months is distributed over 12 months. The salary will be received every month. The incumbent will have one month off every year (with pay, benefits, and vacation/sick leave accrual continuing through the month off). The one month will be July. Classification Range: $42,504 - $66,792 annually Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu . Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. Advertised: Sep 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
Job Summary T his position supports the daily administrative operation of the Communication Studies Department and its programs. Under the general direction of the department chair, the ASC I works in close collaboration with the ASC II to facilitate department operations. This role requires someone who can work independently and collaboratively in order to support faculty and other staff members. This position handles a wide variety of operational tasks, including, but not limited to, budget tracking, scheduling support, enrollment monitoring, purchasing, equipment management, faculty and student travel coordination support, department communication, and event planning. The ASC I position serves as a key point of contact for students, faculty, staff and the general public and ensures the department's adherence to department, college, and university policies for all administrative procedures. Department Summary The Communication Studies Department (COMS) is one of the largest academic units in the College of Liberal Arts. The department provides a B.A. degree and a minor in Communication Studies and supports three IRAs: a very active Debate program, which has expanded to include Spanish Language Debate; the Media & Communication Research Initiative, which supports undergraduate travel to present research projects; and Anthem, a poetry slam event. In addition to providing courses for its majors, it is responsible for offering courses to satisfy general education and breadth requirements for all Cal Poly students during the academic year with additional summer offerings in both the regular summer and in Quarter+. The department is comprised of a department chair, an associate chair, twelve tenure-associated faculty, and approximately 35 full and part-time lecturers. Key Qualifications Excellent organizational and time management skills with the ability to set own priorities and coordinate multiple assignments with fluctuating and time-sensitive deadlines. Ability to maintain accuracy and complete tasks in a timely manner in a fast-paced environment. Ability to learn, interpret, and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to adapt to changing policies, procedures, and technology. Ability to initiate, establish, and foster teamwork by maintaining a positive, cooperative, productive work atmosphere and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Ability to actively problem solve and use effective interpersonal skills when working as a frontline contact with a variety of campus and community individuals. Demonstrated ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to manage moderately complex records; ability to gather and compile data from various sources and to present information in a clear and concise manner. Education and Experience High school diploma or its equivalent. Four years of general office support or technical experience. Training at a vocational school or full-time college education may be substituted for up to three years of the required experience on a year-for-year basis. Salary and Benefits Anticipated Hiring Range: $42,504 - $51,906 annually This position is paid under the 11/12 pay plan, where the salary for 11 months is distributed over 12 months. The salary will be received every month. The incumbent will have one month off every year (with pay, benefits, and vacation/sick leave accrual continuing through the month off). The one month will be July. Classification Range: $42,504 - $66,792 annually Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu . Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. Advertised: Sep 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: Provide a full range of administrative and secretarial support for the School of Cyber & Decision Sciences, assisting the School Director, faculty and staff. Duties and responsibilities Ability to independently handle multiple work unit priorities and projects under general supervision. Responsibilities include, but are not limited to, preparing course schedules, inputting data into Courseleaf Section Scheduler (CLSS) and PeopleSoft, issuing permits, updating course offerings, scheduling course offerings with current information (including instructors, times, rooms), arranging adjunct lecturer appointments, generating contracts, and arranging for office space and keys, etc. Address a wide range of problems by interpreting policies and procedures to provide comprehensive student services support, offering guidance and information to prospective, new, current, and alumni students. Utilize detailed knowledge of applicable university infrastructure, policies, and procedures to provide administrative support to the Information and Decision Sciences (IDS) Department, effectively responding to student, faculty, and university staff inquiries. Maintain IDS department office inventory and purchased supplies (office, educational, and software items) using a requisition or corporate card. Complete disbursement paperwork for business activities and events. Submit department duplication or printing requests and initiate work orders for department or building areas in need of repairs. Ensure well-functioning air conditioning and request keys for faculty as needed. Maintain an ideal work environment. Assist in coordinating student registration processes and enrollment priorities. Provide administrative support for the IDS department’s marketing and publicity efforts across all its programs by coordinating events, attending job and student recruitment fairs, and other IDS marketing efforts. Provide administrative support to departments regarding purchasing, reimbursements, and corporate card monitoring, including monthly corporate card reconciliation. Assist in coordinating faculty recruitment for tenure track & adjunct positions by placing faculty job announcements to various platforms, maintain all hiring paperwork, and scheduling campus visitation activities. Maintain records and files for students, faculty, and recruitment evaluations and assist School Director in preparing attachments to offer letters. Monitor faculty professional development funds and expenses. Other classification related duties as assigned. Minimum Qualifications: High School diploma or equivalent Three years of progressively responsible experience in general office clerical or secretarial work or the equivalent Required Qualifications: Experience to be fully functional in all technical aspects of work assignments. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Preferred Qualifications: Fully functional knowledge of and skill in standard office procedures and practices Ability to communicate clearly orally and in writing with students, peers, faculty, administration and others. Collegial, a quick learner, and a problem solver. Ability to manage wide range of projects in a demanding academic environment Compensation and Benefits: Anticipated Hiring Range: $3,916 - $4,167 per month Classification Salary Range: $3,864 - $6,072 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Full-time Non-Exempt Temporary (up to one year with the possibility of further renewal) Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This position is a "designated position" in the California State University's Conflict of Interest Code. The scope of responsibilities for this position includes making or participating in decisions that may have a material financial benefit to the incumbent. Therefore, the individual holding this position is required to file an initial Conflict of Interest: Statement of Economic Interests ("Form 700") within thirty (30 days) from the date of hire and on an annual basis. In addition, the individual holding this position must complete the required conflict of interest training within thirty (30) days of their appointment and at least once during each consecutive period of two calendar years following the appointment, subject to the Fair Political Practices Commission regulations. The application deadline is: October 10, 2024 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Sep 25 2024 Pacific Daylight Time Applications close: Oct 10 2024 Pacific Daylight Time Closing Date/Time:
Sep 26, 2024
Job Summary: Provide a full range of administrative and secretarial support for the School of Cyber & Decision Sciences, assisting the School Director, faculty and staff. Duties and responsibilities Ability to independently handle multiple work unit priorities and projects under general supervision. Responsibilities include, but are not limited to, preparing course schedules, inputting data into Courseleaf Section Scheduler (CLSS) and PeopleSoft, issuing permits, updating course offerings, scheduling course offerings with current information (including instructors, times, rooms), arranging adjunct lecturer appointments, generating contracts, and arranging for office space and keys, etc. Address a wide range of problems by interpreting policies and procedures to provide comprehensive student services support, offering guidance and information to prospective, new, current, and alumni students. Utilize detailed knowledge of applicable university infrastructure, policies, and procedures to provide administrative support to the Information and Decision Sciences (IDS) Department, effectively responding to student, faculty, and university staff inquiries. Maintain IDS department office inventory and purchased supplies (office, educational, and software items) using a requisition or corporate card. Complete disbursement paperwork for business activities and events. Submit department duplication or printing requests and initiate work orders for department or building areas in need of repairs. Ensure well-functioning air conditioning and request keys for faculty as needed. Maintain an ideal work environment. Assist in coordinating student registration processes and enrollment priorities. Provide administrative support for the IDS department’s marketing and publicity efforts across all its programs by coordinating events, attending job and student recruitment fairs, and other IDS marketing efforts. Provide administrative support to departments regarding purchasing, reimbursements, and corporate card monitoring, including monthly corporate card reconciliation. Assist in coordinating faculty recruitment for tenure track & adjunct positions by placing faculty job announcements to various platforms, maintain all hiring paperwork, and scheduling campus visitation activities. Maintain records and files for students, faculty, and recruitment evaluations and assist School Director in preparing attachments to offer letters. Monitor faculty professional development funds and expenses. Other classification related duties as assigned. Minimum Qualifications: High School diploma or equivalent Three years of progressively responsible experience in general office clerical or secretarial work or the equivalent Required Qualifications: Experience to be fully functional in all technical aspects of work assignments. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Preferred Qualifications: Fully functional knowledge of and skill in standard office procedures and practices Ability to communicate clearly orally and in writing with students, peers, faculty, administration and others. Collegial, a quick learner, and a problem solver. Ability to manage wide range of projects in a demanding academic environment Compensation and Benefits: Anticipated Hiring Range: $3,916 - $4,167 per month Classification Salary Range: $3,864 - $6,072 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Full-time Non-Exempt Temporary (up to one year with the possibility of further renewal) Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This position is a "designated position" in the California State University's Conflict of Interest Code. The scope of responsibilities for this position includes making or participating in decisions that may have a material financial benefit to the incumbent. Therefore, the individual holding this position is required to file an initial Conflict of Interest: Statement of Economic Interests ("Form 700") within thirty (30 days) from the date of hire and on an annual basis. In addition, the individual holding this position must complete the required conflict of interest training within thirty (30) days of their appointment and at least once during each consecutive period of two calendar years following the appointment, subject to the Fair Political Practices Commission regulations. The application deadline is: October 10, 2024 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Sep 25 2024 Pacific Daylight Time Applications close: Oct 10 2024 Pacific Daylight Time Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: Under general supervision, the Financial Aid Processor provides service assistance to students, parents, and the general public regarding all federal, state, and institutional financial aid programs. The Financial Aid Processor is responsible for ensuring that all financial aid documents submitted are accurate and complete to finalize a student’s file. Assignments require the application of both general office clerical knowledge and sound judgment in using the principles, techniques, standards, guides, and skill characteristics of a particular service program or activity. The Financial Aid Processor must exercise extreme discretion and adherence to regulations governing confidentiality and privacy of records, Family Educational Rights and Privacy Act (FERPA) is mandatory. Provide a high level of sensitivity and maintain a professional demeanor while working with students of varying ages, disabilities, and diverse cultural and financial backgrounds, often in highly stressful and emotionally charged situations. The Financial Aid Processor will process standard reports to assist in the delivery of financial aid effectively and efficiently to students. Duties/Responsibilities: Document Intake/Clerical Duties/Imaging/File Processing/ Perform a full range of administrative support functions such as scanning all documents received via mail, fax, and the front counter. Responsible for maintaining documents filed to ensure that they are shredded within 30 days of scan date. Maintain and update all manuals and instructions for the scanning process when necessary. Responsible for accessing documents that have been scanned upon student request. Confirm completeness and accuracy of the permanent financial aid application and record. The process begins after a student initiates the application process and continues through the duration of eligibility and enrollment. Provide academic program support by tracking and monitoring all appropriate changes to the financial aid record including, but not limited to: name changes, social security number mismatch changes, citizenship status changes, enrollment status, loan defaults, and date of birth corrections. The Financial Aid Processor receives a large volume of documents which need to be matched to electronic application. It is the responsibility of the Financial Aid Processor to clear any edits or comment codes that require research and documentation. The multiple work unit responsibilities require the Financial Aid Processor to be accurate and knowledgeable of the policies and procedures applicable to processing these changes correctly and in a timely manner. Accountable for end results. Must have a comprehensive understanding of all aspects of the financial aid PeopleSoft module. Customer Service/Communication This position will provide assistance with Customer Service for students, staff, and faculty as needed. Responsible for fielding questions both in person and over the phone. The Financial Aid Processor coordinates and works with individuals at all levels including students, parents and the general public regarding most aspects of financial aid. This include but is not limited to the application process, federal, state, and institutional policies and procedures that govern the administration of financial aid. Refers students and families to technicians or advisors for questions or situations that exceed the Financial Aid Processor’s expertise. For needs beyond our services, the Processor will direct them to other campus support services for additional assistance and guidance. Stay abreast of and successfully apply thorough knowledge of the various federal, state, and system-wide regulations. Has comprehensive interactions with students, parents, and others regarding the various aspects of financial aid processing, such as application completion, filing procedures including all applicable deadlines, application status, eligibility, awarding, disbursement, and the rights and responsibilities of aid recipients. This interaction takes place on a daily basis via the telephone, counter, or via email. Must be sensitive to and respectful of the diversity of our student population. Behaviors must reflect an awareness and appreciation of individual differences. Present a positive and professional attitude in all interactions. Has comprehensive interactions with faculty and staff regarding the application and awarding process, as well as specific student cases. Must fully understand the policies and procedures of the Family Educational Rights and Privacy Act (FERPA) to ensure compliance when handling special cases. Participates and contributes in departmental meetings, committees and task groups with the highest standard of professional integrity in a manner that establishes and maintains cooperative working relationships with students, co-workers, staff and faculty including those at a higher level and those sensitive in nature. External Agency Processing Sends and receives requests for information on the behalf of students to various external agencies including but not limited to: Department of Homeland Security, Internal Revenue Service (IRS), other colleges, and universities. Ensure all received documents are accurate and complete to provide a precise account of the student's financial situation as it relates to aid received and university tuition and fees. Responsible for processing award verifications for the purpose of loan deferments, employment, housing, and other requests as needed by the student. Verifications inquiries of these items may be requested in person, by telephone, by businesses or other educational institutions. Other Classification related duties as Assigned by Leadership Minimum Qualifications: Required Education and Experience High School diploma or its equivalent AND three years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Required Qualifications Typical knowledge and skill requirements: Experience to be fully functional in all technical aspects of work assignments. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature Preferred Qualifications General knowledge of the financial aid process Ability to work collaboratively and communicate effectively in a team environment Ability to learn and work in a fast-paced environment The equivalent to three years of experience in general office clerical work along with a thorough knowledge of office methods, procedures and practices, and a thorough knowledge of correct English, grammar, spelling and punctuation. Compensation and Benefits: Anticipated Hiring Range: $3,864 per month Classification Salary Range: $3,864 - $6,072 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Non-Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: September 25, 2024 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Sep 11 2024 Pacific Daylight Time Applications close: Sep 25 2024 Pacific Daylight Time Closing Date/Time:
Sep 23, 2024
Job Summary: Under general supervision, the Financial Aid Processor provides service assistance to students, parents, and the general public regarding all federal, state, and institutional financial aid programs. The Financial Aid Processor is responsible for ensuring that all financial aid documents submitted are accurate and complete to finalize a student’s file. Assignments require the application of both general office clerical knowledge and sound judgment in using the principles, techniques, standards, guides, and skill characteristics of a particular service program or activity. The Financial Aid Processor must exercise extreme discretion and adherence to regulations governing confidentiality and privacy of records, Family Educational Rights and Privacy Act (FERPA) is mandatory. Provide a high level of sensitivity and maintain a professional demeanor while working with students of varying ages, disabilities, and diverse cultural and financial backgrounds, often in highly stressful and emotionally charged situations. The Financial Aid Processor will process standard reports to assist in the delivery of financial aid effectively and efficiently to students. Duties/Responsibilities: Document Intake/Clerical Duties/Imaging/File Processing/ Perform a full range of administrative support functions such as scanning all documents received via mail, fax, and the front counter. Responsible for maintaining documents filed to ensure that they are shredded within 30 days of scan date. Maintain and update all manuals and instructions for the scanning process when necessary. Responsible for accessing documents that have been scanned upon student request. Confirm completeness and accuracy of the permanent financial aid application and record. The process begins after a student initiates the application process and continues through the duration of eligibility and enrollment. Provide academic program support by tracking and monitoring all appropriate changes to the financial aid record including, but not limited to: name changes, social security number mismatch changes, citizenship status changes, enrollment status, loan defaults, and date of birth corrections. The Financial Aid Processor receives a large volume of documents which need to be matched to electronic application. It is the responsibility of the Financial Aid Processor to clear any edits or comment codes that require research and documentation. The multiple work unit responsibilities require the Financial Aid Processor to be accurate and knowledgeable of the policies and procedures applicable to processing these changes correctly and in a timely manner. Accountable for end results. Must have a comprehensive understanding of all aspects of the financial aid PeopleSoft module. Customer Service/Communication This position will provide assistance with Customer Service for students, staff, and faculty as needed. Responsible for fielding questions both in person and over the phone. The Financial Aid Processor coordinates and works with individuals at all levels including students, parents and the general public regarding most aspects of financial aid. This include but is not limited to the application process, federal, state, and institutional policies and procedures that govern the administration of financial aid. Refers students and families to technicians or advisors for questions or situations that exceed the Financial Aid Processor’s expertise. For needs beyond our services, the Processor will direct them to other campus support services for additional assistance and guidance. Stay abreast of and successfully apply thorough knowledge of the various federal, state, and system-wide regulations. Has comprehensive interactions with students, parents, and others regarding the various aspects of financial aid processing, such as application completion, filing procedures including all applicable deadlines, application status, eligibility, awarding, disbursement, and the rights and responsibilities of aid recipients. This interaction takes place on a daily basis via the telephone, counter, or via email. Must be sensitive to and respectful of the diversity of our student population. Behaviors must reflect an awareness and appreciation of individual differences. Present a positive and professional attitude in all interactions. Has comprehensive interactions with faculty and staff regarding the application and awarding process, as well as specific student cases. Must fully understand the policies and procedures of the Family Educational Rights and Privacy Act (FERPA) to ensure compliance when handling special cases. Participates and contributes in departmental meetings, committees and task groups with the highest standard of professional integrity in a manner that establishes and maintains cooperative working relationships with students, co-workers, staff and faculty including those at a higher level and those sensitive in nature. External Agency Processing Sends and receives requests for information on the behalf of students to various external agencies including but not limited to: Department of Homeland Security, Internal Revenue Service (IRS), other colleges, and universities. Ensure all received documents are accurate and complete to provide a precise account of the student's financial situation as it relates to aid received and university tuition and fees. Responsible for processing award verifications for the purpose of loan deferments, employment, housing, and other requests as needed by the student. Verifications inquiries of these items may be requested in person, by telephone, by businesses or other educational institutions. Other Classification related duties as Assigned by Leadership Minimum Qualifications: Required Education and Experience High School diploma or its equivalent AND three years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Required Qualifications Typical knowledge and skill requirements: Experience to be fully functional in all technical aspects of work assignments. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature Preferred Qualifications General knowledge of the financial aid process Ability to work collaboratively and communicate effectively in a team environment Ability to learn and work in a fast-paced environment The equivalent to three years of experience in general office clerical work along with a thorough knowledge of office methods, procedures and practices, and a thorough knowledge of correct English, grammar, spelling and punctuation. Compensation and Benefits: Anticipated Hiring Range: $3,864 per month Classification Salary Range: $3,864 - $6,072 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Non-Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: September 25, 2024 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Sep 11 2024 Pacific Daylight Time Applications close: Sep 25 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 536348; 2/23/2024 ADMINISTRATIVE COORDINATOR Administrative Support Coordinator II Technology Salary Range: $3,865 - $6,336/Monthly (Budgeted Hiring Salary Range: $3,865 - $4,818/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the general direction of the Department Chair, the incumbent is responsible for managing the administrative operations and functions of the department's office. The incumbent must have general knowledge of all department functions, including those assigned to other support staff members. The incumbent works closely with the Department Chair on faculty personnel matters and is responsible for maintaining effective methods to track evaluation process for full-time and part-time faculty; on instructional programming, including building and maintaining course schedules on the campus network system, monitoring class enrollments, completing the Academic Planning Database report, and coordinating and tracking the submission and progress of curricular forms and proposals. Duties also include procurement of supplies, equipment, and services, including guest lecturers, special consultants, and independent contractors; tracking, monitoring and reconciling of budget and expenditures; tracking and submitting paperwork for faculty travel and professional development funds; tracking and recording faculty and student worked hours; generating paperwork required for the recruitment and appointment of part-time faculty, teaching associates, and graduate assistants. Submit department hospitality request forms for approval for meetings and special events. The incumbent maintains records of teaching history and entitlements; handles Departmental elections and maintains committee membership lists; prepares agenda, minutes and other documents for department meetings; assists with department special events and projects. The Coordinator ensures adherence to policies, procedures and established practices by the department, the college, campus, CSU system, and collective bargaining agreements; serves as resource person for department employees in matters related to personnel, fiscal, curricular, and facilities. Required Qualifications & Experience : High school graduate or equivalent. Four years of full-time general office experience which includes operational or procedural administrative support work performed and/or on-going work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. The incumbent must possess thorough knowledge of English grammar, spelling, and punctuation; knowledge of and skill in standard office procedures and practices; and working knowledge of budget policies and procedures. The incumbent must have the ability to understand and operate in a variety of organizational structures; independently handle multiple work unit priorities and projects, apply policies and procedures where specific guidelines may not exist, perform standard business math, analyze budgetary data, and make accurate projections requiring some inference; communicate effectively, orally and in writing; answer routine questions and explain policies and procedures; use and quickly learn new office support technology systems; and handle effectively a broader range of interpersonal contacts at all levels. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures and experienced using PeopleSoft Student Administration (GET). Bachelor's degree from an accredited four year college or university. Closing Date : Review of applications will begin on March 8, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Feb 23 2024 Pacific Standard Time Applications close: Closing Date/Time:
Jul 14, 2024
Job No: 536348; 2/23/2024 ADMINISTRATIVE COORDINATOR Administrative Support Coordinator II Technology Salary Range: $3,865 - $6,336/Monthly (Budgeted Hiring Salary Range: $3,865 - $4,818/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the general direction of the Department Chair, the incumbent is responsible for managing the administrative operations and functions of the department's office. The incumbent must have general knowledge of all department functions, including those assigned to other support staff members. The incumbent works closely with the Department Chair on faculty personnel matters and is responsible for maintaining effective methods to track evaluation process for full-time and part-time faculty; on instructional programming, including building and maintaining course schedules on the campus network system, monitoring class enrollments, completing the Academic Planning Database report, and coordinating and tracking the submission and progress of curricular forms and proposals. Duties also include procurement of supplies, equipment, and services, including guest lecturers, special consultants, and independent contractors; tracking, monitoring and reconciling of budget and expenditures; tracking and submitting paperwork for faculty travel and professional development funds; tracking and recording faculty and student worked hours; generating paperwork required for the recruitment and appointment of part-time faculty, teaching associates, and graduate assistants. Submit department hospitality request forms for approval for meetings and special events. The incumbent maintains records of teaching history and entitlements; handles Departmental elections and maintains committee membership lists; prepares agenda, minutes and other documents for department meetings; assists with department special events and projects. The Coordinator ensures adherence to policies, procedures and established practices by the department, the college, campus, CSU system, and collective bargaining agreements; serves as resource person for department employees in matters related to personnel, fiscal, curricular, and facilities. Required Qualifications & Experience : High school graduate or equivalent. Four years of full-time general office experience which includes operational or procedural administrative support work performed and/or on-going work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. The incumbent must possess thorough knowledge of English grammar, spelling, and punctuation; knowledge of and skill in standard office procedures and practices; and working knowledge of budget policies and procedures. The incumbent must have the ability to understand and operate in a variety of organizational structures; independently handle multiple work unit priorities and projects, apply policies and procedures where specific guidelines may not exist, perform standard business math, analyze budgetary data, and make accurate projections requiring some inference; communicate effectively, orally and in writing; answer routine questions and explain policies and procedures; use and quickly learn new office support technology systems; and handle effectively a broader range of interpersonal contacts at all levels. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures and experienced using PeopleSoft Student Administration (GET). Bachelor's degree from an accredited four year college or university. Closing Date : Review of applications will begin on March 8, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Feb 23 2024 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Marketing Department Coordinator Classification Administrative Support Coordinator II AutoReqId 542597 Department Marketing Sub-Division College of Business and Economics Salary Range Classification Range $4,058 - $6,653 per month (Hiring range depending on qualifications, not anticipated to exceed $4,058 - $4,483 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The academic Department of Marketing within the College of Business and Economics is committed to leading business education through the guiding principles of program quality, balancing theory and practice, and expanding our outreach and visibility. We create positive change by leveraging the curiosity, entrepreneurial spirit and diversity of our students. We inspire our students and other partners to transform the workforce through innovative, impactful instruction and research. We seek an exceptional individual to join our team as the Marketing Department Coordinator (Administrative Support Coordinator II). The Marketing Department Coordinator provides support to the Chair, Personnel Committee, Curriculum Committee, Recruitment Committee, Scholarship Committee, and Center Directors. Provides administrative support to the department and centers as needed. Works independently to ensure the operations of the department office (Marketing and Business Communication) run smoothly. Assists the department chair with oversight of the administrative support staff, including the work of the Graduate Assistant, Instructional Student Assistant, and Student Assistant workers who provide clerical/professional support to full-time and part-time faculty. Responsible for monitoring the various department and center budgets and preparing reports as required. Assists department chair, vice chair, and search committee chair with faculty searches as needed. Coordinates the hiring via Common Human Resources System (CHRS) of new part-time lecturers and student workers. Responsible for preparing part-time faculty appointments. Keeps track of all lecturer teaching history with entitlement units. Maintains the Faculty Assigned Time. Processes appointments of all student workers and new hires for the department and centers. Responsible for schedule development and updating, including preparing drafts, tracking changes, and inputting schedules. Works with the Chair/Vice Chair to staff the schedule. Serves as the technology coordinator and coordinates the purchase of office equipment, supplies, and furniture as needed for the department or centers. Coordinates faculty office assignments and Department moves with the support of department staff. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and request related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Sep 12 2024 Pacific Daylight Time Applications close: Sep 26 2024 Pacific Daylight Time Closing Date/Time:
Sep 23, 2024
Job Title Marketing Department Coordinator Classification Administrative Support Coordinator II AutoReqId 542597 Department Marketing Sub-Division College of Business and Economics Salary Range Classification Range $4,058 - $6,653 per month (Hiring range depending on qualifications, not anticipated to exceed $4,058 - $4,483 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The academic Department of Marketing within the College of Business and Economics is committed to leading business education through the guiding principles of program quality, balancing theory and practice, and expanding our outreach and visibility. We create positive change by leveraging the curiosity, entrepreneurial spirit and diversity of our students. We inspire our students and other partners to transform the workforce through innovative, impactful instruction and research. We seek an exceptional individual to join our team as the Marketing Department Coordinator (Administrative Support Coordinator II). The Marketing Department Coordinator provides support to the Chair, Personnel Committee, Curriculum Committee, Recruitment Committee, Scholarship Committee, and Center Directors. Provides administrative support to the department and centers as needed. Works independently to ensure the operations of the department office (Marketing and Business Communication) run smoothly. Assists the department chair with oversight of the administrative support staff, including the work of the Graduate Assistant, Instructional Student Assistant, and Student Assistant workers who provide clerical/professional support to full-time and part-time faculty. Responsible for monitoring the various department and center budgets and preparing reports as required. Assists department chair, vice chair, and search committee chair with faculty searches as needed. Coordinates the hiring via Common Human Resources System (CHRS) of new part-time lecturers and student workers. Responsible for preparing part-time faculty appointments. Keeps track of all lecturer teaching history with entitlement units. Maintains the Faculty Assigned Time. Processes appointments of all student workers and new hires for the department and centers. Responsible for schedule development and updating, including preparing drafts, tracking changes, and inputting schedules. Works with the Chair/Vice Chair to staff the schedule. Serves as the technology coordinator and coordinates the purchase of office equipment, supplies, and furniture as needed for the department or centers. Coordinates faculty office assignments and Department moves with the support of department staff. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and request related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Sep 12 2024 Pacific Daylight Time Applications close: Sep 26 2024 Pacific Daylight Time Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Office Operations and Administrative Coordinator Classification Title: Administrative Support Coordinator I Posting Details Priority Application Date (Posting will remain open until filled): Thursday, July 18, 2024, @ 11:55 p.m. PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the general supervision of the Associate Dean, the Administrative Support Coordinator I (ASC) will be the point of contact for department chairs, faculty and staff in Communication Studies, Philosophy, and Humanities and Religious Studies. The ASC I will provide clerical and administrative support and coordination to the Department Chairs, including management of their calendars and schedules. Primary responsibilities include support and coordination for daily departmental administrative operations, communications and social media, hiring and personnel coordination for all student employees, travel support, timekeeper, and general office purchasing. The incumbent performs the day-to-day management of the administrative office and serves as a general resource. FLSA : Non Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,680 per month-$3,938 per month CSU Classification Salary Range : $3,680 per month - $5,783 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type :Regular (Probationary) Time Base : Full-Time Work Hours : Monday - Friday 8:00 AM - 5:00 PM Department Information The Mendocino Administrative Support Hub supports three robust academic departments in the College of Arts & Letters, Communications, Philosophy and Humanities and Religious Studies. These programs offer comprehensive explorations in communication processes, public relations, journalism and film; fundamental inquiries into human knowledge, ethics, and reasoning; and interdisciplinary studies of world cultures through literature, history, philosophy, and religious studies. These departments foster critical thinking and with the support of faculty and staff, prepares students for success in an inclusive society by exploring their own sense of purpose, and engage communities as creative thinkers. Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Demonstrated history of and commitment to building and maintaining a respectful and professional work environment. Demonstrated ability to understand and operate in a variety of organizational structures such as office, department, college, and university structures; and understand problems from a broader perspective. Demonstrated ability to create and maintain a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. Experience in the day-to-day coordination of the clerical and administrative support functions for an academic, special program, or administrative office. Demonstrated ability to interpret and apply and communicate policies and procedures independently, and use sound judgement and act with discretion. Strong communication skills, both written and verbal. Demonstrated ability to create, edit and administer content on the department website and social media platforms. Demonstrated ability to plan and execute multiple work priorities and projects with frequent interruption. Demonstrated ability to complete tasks/projects with longer work cycles: coordinating, prioritizing, and monitoring their completion with accountability. Demonstrated ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Demonstrated ability to draft and compose professional correspondence and standard reports Experience with preparing, cataloguing, and maintaining confidential files and documents. Experience using standard office support technology systems, equipment, software packages, and virtual communications, including but not limited to Microsoft Office Suite (Word, Excel, Outlook), laser printer, fax machine, copiers, scanners, multi-line phone. Preferred Qualifications Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Experience with university travel policy and processes. Experience using university systems such as CMS (Peoplesoft), Concur, Cognos, OnBase, Canvas, Zoom, Teams. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Jul 05 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 06, 2024
Working Title: Office Operations and Administrative Coordinator Classification Title: Administrative Support Coordinator I Posting Details Priority Application Date (Posting will remain open until filled): Thursday, July 18, 2024, @ 11:55 p.m. PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the general supervision of the Associate Dean, the Administrative Support Coordinator I (ASC) will be the point of contact for department chairs, faculty and staff in Communication Studies, Philosophy, and Humanities and Religious Studies. The ASC I will provide clerical and administrative support and coordination to the Department Chairs, including management of their calendars and schedules. Primary responsibilities include support and coordination for daily departmental administrative operations, communications and social media, hiring and personnel coordination for all student employees, travel support, timekeeper, and general office purchasing. The incumbent performs the day-to-day management of the administrative office and serves as a general resource. FLSA : Non Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,680 per month-$3,938 per month CSU Classification Salary Range : $3,680 per month - $5,783 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type :Regular (Probationary) Time Base : Full-Time Work Hours : Monday - Friday 8:00 AM - 5:00 PM Department Information The Mendocino Administrative Support Hub supports three robust academic departments in the College of Arts & Letters, Communications, Philosophy and Humanities and Religious Studies. These programs offer comprehensive explorations in communication processes, public relations, journalism and film; fundamental inquiries into human knowledge, ethics, and reasoning; and interdisciplinary studies of world cultures through literature, history, philosophy, and religious studies. These departments foster critical thinking and with the support of faculty and staff, prepares students for success in an inclusive society by exploring their own sense of purpose, and engage communities as creative thinkers. Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Demonstrated history of and commitment to building and maintaining a respectful and professional work environment. Demonstrated ability to understand and operate in a variety of organizational structures such as office, department, college, and university structures; and understand problems from a broader perspective. Demonstrated ability to create and maintain a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. Experience in the day-to-day coordination of the clerical and administrative support functions for an academic, special program, or administrative office. Demonstrated ability to interpret and apply and communicate policies and procedures independently, and use sound judgement and act with discretion. Strong communication skills, both written and verbal. Demonstrated ability to create, edit and administer content on the department website and social media platforms. Demonstrated ability to plan and execute multiple work priorities and projects with frequent interruption. Demonstrated ability to complete tasks/projects with longer work cycles: coordinating, prioritizing, and monitoring their completion with accountability. Demonstrated ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Demonstrated ability to draft and compose professional correspondence and standard reports Experience with preparing, cataloguing, and maintaining confidential files and documents. Experience using standard office support technology systems, equipment, software packages, and virtual communications, including but not limited to Microsoft Office Suite (Word, Excel, Outlook), laser printer, fax machine, copiers, scanners, multi-line phone. Preferred Qualifications Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Experience with university travel policy and processes. Experience using university systems such as CMS (Peoplesoft), Concur, Cognos, OnBase, Canvas, Zoom, Teams. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Jul 05 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under the general supervision of the Associate Dean, the Assistant to the Associate Dean and Project Coordinator is responsible for the coordination of entire clerical and administrative support functions and the performance of administrative and programmatic work for the Associate Dean’s office and Project Rebound program. The incumbent provides high-level administrative support to the Associate Dean and, under the general supervision of the Director of Finance and Operations, provides comprehensive administrative support and operational support for Project Rebound. Assists with the effective preparation, screening, processing, tracking, and filing of electronic and paper documents and communications related to student program changes, grade changes, appeals, petitions, advisement, conduct, and late add/drops. Provides academic program support, including program office coordination, tracking, monitoring, coordinating, and compiling department or program budgets, assisting in program development and planning, and responding to or directing student inquiries. Coordinates all program-related procurement activities; collaborates with human resources and faculty members in support of Project Rebound programs and initiatives; coordinates office automation and events. Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/b4hr8l60733esscv4qwpq13fxzvcvagf Qualifications Equivalent to five (5) years of full-time, progressively responsible administrative or technical office management experience in an administrative capacity exercising independent judgment and leading the work of others. Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience. Knowledge, Skills, & Abilities Thorough mastery of: office methods, procedures, and practices; and correct English grammar, spelling, and punctuation. Ability and specialized skills to: prepare letters, memos, and reports; transcribe minutes; make travel arrangements; analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions; apply judgment, discretion, and initiative in establishing priorities, providing follow-up and quality control. Ability to use judgment and discretion to act when precedents do not exist; understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Communicate effectively both orally and in writing; establish and maintain cooperative working relationships; effectively handle interpersonal interactions at all levels and highly sensitive interpersonal situations; operate standard office equipment and software. Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more. Classification: Administrative Support Coordinator / 1035 / 2 The anticipated HIRING RANGE: $4058 - $4621 per month, dependent upon qualifications and experience. The salary range for this classification is: $4058 - $6653 per month. HOURS: Full Time; 40 hours per week; Monday through Friday. This is a Regular position with a one-year probationary period. The position is currently hybrid (4 days in office, 1 day remote); however, this is subject to change based on student and/or operational needs. General Information Applications received through September 17, 2024 will be considered in the initial review and the review of applications will continue until the position is filled. This position is sensitive as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment. Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Sep 04 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 05, 2024
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under the general supervision of the Associate Dean, the Assistant to the Associate Dean and Project Coordinator is responsible for the coordination of entire clerical and administrative support functions and the performance of administrative and programmatic work for the Associate Dean’s office and Project Rebound program. The incumbent provides high-level administrative support to the Associate Dean and, under the general supervision of the Director of Finance and Operations, provides comprehensive administrative support and operational support for Project Rebound. Assists with the effective preparation, screening, processing, tracking, and filing of electronic and paper documents and communications related to student program changes, grade changes, appeals, petitions, advisement, conduct, and late add/drops. Provides academic program support, including program office coordination, tracking, monitoring, coordinating, and compiling department or program budgets, assisting in program development and planning, and responding to or directing student inquiries. Coordinates all program-related procurement activities; collaborates with human resources and faculty members in support of Project Rebound programs and initiatives; coordinates office automation and events. Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/b4hr8l60733esscv4qwpq13fxzvcvagf Qualifications Equivalent to five (5) years of full-time, progressively responsible administrative or technical office management experience in an administrative capacity exercising independent judgment and leading the work of others. Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience. Knowledge, Skills, & Abilities Thorough mastery of: office methods, procedures, and practices; and correct English grammar, spelling, and punctuation. Ability and specialized skills to: prepare letters, memos, and reports; transcribe minutes; make travel arrangements; analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions; apply judgment, discretion, and initiative in establishing priorities, providing follow-up and quality control. Ability to use judgment and discretion to act when precedents do not exist; understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Communicate effectively both orally and in writing; establish and maintain cooperative working relationships; effectively handle interpersonal interactions at all levels and highly sensitive interpersonal situations; operate standard office equipment and software. Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more. Classification: Administrative Support Coordinator / 1035 / 2 The anticipated HIRING RANGE: $4058 - $4621 per month, dependent upon qualifications and experience. The salary range for this classification is: $4058 - $6653 per month. HOURS: Full Time; 40 hours per week; Monday through Friday. This is a Regular position with a one-year probationary period. The position is currently hybrid (4 days in office, 1 day remote); however, this is subject to change based on student and/or operational needs. General Information Applications received through September 17, 2024 will be considered in the initial review and the review of applications will continue until the position is filled. This position is sensitive as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment. Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Sep 04 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sonoma State University
1801 E Cotati Ave, Rohnert Park, California, USA
Application Process This position is open until filled. For full consideration, please submit an application, along with a cover letter and resume. Please review the position description listed above for full scope of responsibilities and qualifications. Position Purpose Reporting to the Director, Northwest Information Center (NWIC), with additional lead work direction from the Administrative Support Coordinator and Researchers, the NWIC Document Processor and Administrative Assistant performs general office, clerical and secretarial support in support of the NWIC. Working under direct supervision with detailed instructions, the incumbent processes newly submitted historical resource reports and/or records into the NWIC’s bibliographic and GIS database; assists in general office duties; and assists historical resources consultants conducting research at the NWIC. Key Qualifications This position requires completion of a high school program or its equivalent and some experience in an office environment. A Bachelor of Arts degree or equivalent education and experience, and/or an internship at NWIC or 4 months records search training strongly preferred. Working knowledge of English grammar, spelling, and punctuation required. Beginning proficiency with computers and Microsoft Office and Google Suite and the ability to use standard office equipment, word processing and related computer software packages required. Knowledge of Adobe programs or Esri geographic information system program and familiarity with USGS topographic maps strongly preferred. Salary and Benefits Salary for this position will not exceed $21.23 an hour. This is a part time, temporary, non-exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Application Process This position is open until filled. For full consideration, please submit an application, along with a cover letter and resume. Please review the position description listed above for full scope of responsibilities and qualifications. Position Purpose Reporting to the Director, Northwest Information Center (NWIC), with additional lead work direction from the Administrative Support Coordinator and Researchers, the NWIC Document Processor and Administrative Assistant performs general office, clerical and secretarial support in support of the NWIC. Working under direct supervision with detailed instructions, the incumbent processes newly submitted historical resource reports and/or records into the NWIC’s bibliographic and GIS database; assists in general office duties; and assists historical resources consultants conducting research at the NWIC. Key Qualifications This position requires completion of a high school program or its equivalent and some experience in an office environment. A Bachelor of Arts degree or equivalent education and experience, and/or an internship at NWIC or 4 months records search training strongly preferred. Working knowledge of English grammar, spelling, and punctuation required. Beginning proficiency with computers and Microsoft Office and Google Suite and the ability to use standard office equipment, word processing and related computer software packages required. Knowledge of Adobe programs or Esri geographic information system program and familiarity with USGS topographic maps strongly preferred. Salary and Benefits Salary for this position will not exceed $21.23 an hour. This is a part time, temporary, non-exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: Under the direction and supervision from the USSC Director, the Administrative Support Coordinator II (ASC II) position provides administrative support for the Undocumented Student Success Center, including support for day-to-day operations, events, programs, and services provided to the campus community. Duties / Responsibilities Assists with various day-to-day to compliance administrative duties, including but not limited to coordinating tryouts and walk-on procedures, maintaining student-athlete rosters, monitoring athletic participation, investigating and reporting NCAA rules violations, interpreting NCAA rules, preparing waivers as a program administrator. Critically evaluates and analyzes the initial-eligibility of prospective student-athletes. Facilitates communication of recommendations to coaches and prospects. Analyze and tracks the status of prospective student-athletes and acts as a representative with NCAA Eligibility Center staff, incoming and outgoing student-athletes within NCAA Transfer Portal, Student Athlete Admissions, Housing, Financial Aid, Student Financial Services, and various departments across campus. Ability to apply working knowledge of policies, procedures, and regulations to assist with updating departmental manuals for student-athletes and coaches. Disseminates NCAA interpretations, educational columns, and legislation, as necessary. Provide lead work direction for the student-athlete textbook program. Monitors compliance with NCAA and CCAA legislation including but not limited to all policies, procedures, workflows, and forms involved in the operations of the Athletics Department. Independently plans and performs research for the implementation and evaluation of program policy and procedures related to compliance monitoring and recruiting software including but not limited to track CARA (Countable Athletically Related Activities) logs, coach recruiting activity, prospect lists, playing and practice seasons, complimentary admission, recruiting visits, and other compliance workflows and forms. Provides analysis and evaluation of prospective and current student-athlete complimentary admissions. In coordination with the Senior Associate Athletic Director (AD), effectively prepares and conducts rules education session presentations for university and athletic department personnel, student-athletes, families of prospects and current student-athletes, and representatives of athletics interests. Maintains up to date knowledge of NCAA, CCAA and University policies, bylaws, interpretations and case precedent. Perform other classification-related duties as assigned. Minimum Qualifications: Required Education and Experience Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS two years of related experience. Required Qualifications Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Advanced degree (Masters or Juris Doctorate). Work experience in Division I or II compliance. 1 - 3 years experience working in an intercollegiate athletics department or related field. 3-5 years professional work experience. Knowledge and experience with application of NCAA, CCAA and CSU rules and regulations. Knowledge of NCAA rules and regulations. Experience with NCAA Applications (Compliance Assistant, LSDBI, Eligibility Center). Experience with compliance software (TeamWorks or JumpForward) Ability to communicate with diverse groups through verbal and written communication. Compensation and Benefits: Anticipated Hiring Range: $4,598 - $5,500 per month Classification Salary Range: $4,598 - $8,318 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: October 2, 2024 at 11:55 pm (PST) As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Sep 18 2024 Pacific Daylight Time Applications close: Oct 02 2024 Pacific Daylight Time Closing Date/Time:
Sep 23, 2024
Job Summary: Under the direction and supervision from the USSC Director, the Administrative Support Coordinator II (ASC II) position provides administrative support for the Undocumented Student Success Center, including support for day-to-day operations, events, programs, and services provided to the campus community. Duties / Responsibilities Assists with various day-to-day to compliance administrative duties, including but not limited to coordinating tryouts and walk-on procedures, maintaining student-athlete rosters, monitoring athletic participation, investigating and reporting NCAA rules violations, interpreting NCAA rules, preparing waivers as a program administrator. Critically evaluates and analyzes the initial-eligibility of prospective student-athletes. Facilitates communication of recommendations to coaches and prospects. Analyze and tracks the status of prospective student-athletes and acts as a representative with NCAA Eligibility Center staff, incoming and outgoing student-athletes within NCAA Transfer Portal, Student Athlete Admissions, Housing, Financial Aid, Student Financial Services, and various departments across campus. Ability to apply working knowledge of policies, procedures, and regulations to assist with updating departmental manuals for student-athletes and coaches. Disseminates NCAA interpretations, educational columns, and legislation, as necessary. Provide lead work direction for the student-athlete textbook program. Monitors compliance with NCAA and CCAA legislation including but not limited to all policies, procedures, workflows, and forms involved in the operations of the Athletics Department. Independently plans and performs research for the implementation and evaluation of program policy and procedures related to compliance monitoring and recruiting software including but not limited to track CARA (Countable Athletically Related Activities) logs, coach recruiting activity, prospect lists, playing and practice seasons, complimentary admission, recruiting visits, and other compliance workflows and forms. Provides analysis and evaluation of prospective and current student-athlete complimentary admissions. In coordination with the Senior Associate Athletic Director (AD), effectively prepares and conducts rules education session presentations for university and athletic department personnel, student-athletes, families of prospects and current student-athletes, and representatives of athletics interests. Maintains up to date knowledge of NCAA, CCAA and University policies, bylaws, interpretations and case precedent. Perform other classification-related duties as assigned. Minimum Qualifications: Required Education and Experience Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS two years of related experience. Required Qualifications Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Advanced degree (Masters or Juris Doctorate). Work experience in Division I or II compliance. 1 - 3 years experience working in an intercollegiate athletics department or related field. 3-5 years professional work experience. Knowledge and experience with application of NCAA, CCAA and CSU rules and regulations. Knowledge of NCAA rules and regulations. Experience with NCAA Applications (Compliance Assistant, LSDBI, Eligibility Center). Experience with compliance software (TeamWorks or JumpForward) Ability to communicate with diverse groups through verbal and written communication. Compensation and Benefits: Anticipated Hiring Range: $4,598 - $5,500 per month Classification Salary Range: $4,598 - $8,318 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: October 2, 2024 at 11:55 pm (PST) As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Sep 18 2024 Pacific Daylight Time Applications close: Oct 02 2024 Pacific Daylight Time Closing Date/Time:
Sacramento County, CA
Sacramento, California, United States
The Position There is an additional 3.35% Management Differential which is added to the posted salary for this class. This is a continuous filing exam. The next filing cut-offs are at 5:00 pm on: 2/16/24, 5/17/24, 8/16/24, 11/22/24 Range A: $8,874.00 - $10,786.25/month Range B: $10,765.42 - $11,868.54/month Under direction, Senior Health Program Coordinators perform administrative and/or supervisory duties for contracted and/or county-operated health programs and services, including but not limited to staff supervision, program development and implementation, program monitoring and evaluation, and coordination of services; and to perform related duties as assigned. For some assignments, supervisory responsibilities are administrative in nature; however, some assignments include clinical supervision and may require appropriate licensure. For all positions, incumbents are expected to have clinical or professional expertise in the program area to which assigned. Current recruitment includes, but is not limited to the following position: Clinic Manager, Department of Health Services Examples of Knowledge and Abilities Knowledge of Theories, principles, goals and objectives of public health and primary care programs Principles, practices, funding sources, laws and regulations, and administrative requirements in the program area to which assigned Principles, practices and techniques of program planning, development and evaluation Principles and procedures of budget preparation and monitoring, including budgets involving grants, contracted services, and state and federal funding Principles and techniques of supervision and management Techniques of contract negotiation and monitoring Social, economic, cultural and other issues impacting program area Ability to Plan, organize, coordinate, supervise and evaluate complex program activities and diverse staff Apply principles and techniques to problems and issues Build coalitions among groups with differing needs and objectives Analyze and evaluate data and information, and make appropriate recommendations Establish and maintain effective working relationships with a variety of individuals and groups Communicate clearly and effectively, orally and in writing Represent the department and/or the county Maintain accurate records and files Employment Qualifications Minimum Qualifications Any combination of education, training and experience likely to provide the required Knowledge and Abilities for the Senior Health Program Coordinator (Range A/B) as described above. Typical ways include: Possession of a Bachelor's or higher degree from an accredited college or university in health care administration, a public health field, a health science, nursing or any nursing specialty, or in a related health field such as life sciences or physical sciences, or in a management field such as public administration or business administration; some positions may require a Master's degree. AND Two years of experience supervising and coordinating health services relevant to the program area to which assigned, equivalent and comparable to the duties of the County's Health Program Coordinator. Note: The word "experience" referenced in the minimum qualifications means full-time paid experience unless the job announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. Special Requirements 1. Some positions in these classes involve responsibility for supervision of direct patient care, and persons appointed to such positions may be required, in accordance with applicable federal and/or state regulations, to possess and maintain a current valid license issued by the State of California as a Registered Nurse. 2. The position designated according to State law as the Director of Public Health Nursing involves responsibility for the professional nursing component of the County's public health nursing/field services program, and the person appointed to that position must possess and maintain a current valid Registered Nurse license and must meet the current state requirements for a director of public health nursing (California Code of Regulations Title 17, and any other applicable laws and regulations in effect at the time of appointment). 3. The incumbent of the position designated as the Director of Public Health Education must hold a Master's degree with specialization in public or community health education and must meet any other state requirements for a director of health education (California Code of Regulations, Title 17, and any other applicable laws and regulations in effect at the time of appointment). 4. The position designated as the Coordinator of the Women, Infants and Children (WIC) Supplemental Nutrition Program manages and supervises the assessment and counseling of high-risk clients, and the person appointed to that position is required to possess and maintain registration with the American Dietetic Association as a Registered Dietitian. 5. The position designated as the Emergency Medical Services Program Coordinator requires possession and maintenance of an Emergency Medical Technician I or higher certificate either at the time of appointment or within one year of appointment. NOTE: Failure to obtain and/or maintain such required license(s) may be cause for disciplinary action in accordance with Civil Service Commission rules. Background/Criminal History: Persons appointed to positions in these classes may be subject to a confidential criminal history check and fingerprinting. Probationary Period The probationary period for this classification is twelve (12) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change. We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at dco@saccounty.gov or 916-874-7642, CA Relay 711 EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: Continuous
Jul 14, 2024
The Position There is an additional 3.35% Management Differential which is added to the posted salary for this class. This is a continuous filing exam. The next filing cut-offs are at 5:00 pm on: 2/16/24, 5/17/24, 8/16/24, 11/22/24 Range A: $8,874.00 - $10,786.25/month Range B: $10,765.42 - $11,868.54/month Under direction, Senior Health Program Coordinators perform administrative and/or supervisory duties for contracted and/or county-operated health programs and services, including but not limited to staff supervision, program development and implementation, program monitoring and evaluation, and coordination of services; and to perform related duties as assigned. For some assignments, supervisory responsibilities are administrative in nature; however, some assignments include clinical supervision and may require appropriate licensure. For all positions, incumbents are expected to have clinical or professional expertise in the program area to which assigned. Current recruitment includes, but is not limited to the following position: Clinic Manager, Department of Health Services Examples of Knowledge and Abilities Knowledge of Theories, principles, goals and objectives of public health and primary care programs Principles, practices, funding sources, laws and regulations, and administrative requirements in the program area to which assigned Principles, practices and techniques of program planning, development and evaluation Principles and procedures of budget preparation and monitoring, including budgets involving grants, contracted services, and state and federal funding Principles and techniques of supervision and management Techniques of contract negotiation and monitoring Social, economic, cultural and other issues impacting program area Ability to Plan, organize, coordinate, supervise and evaluate complex program activities and diverse staff Apply principles and techniques to problems and issues Build coalitions among groups with differing needs and objectives Analyze and evaluate data and information, and make appropriate recommendations Establish and maintain effective working relationships with a variety of individuals and groups Communicate clearly and effectively, orally and in writing Represent the department and/or the county Maintain accurate records and files Employment Qualifications Minimum Qualifications Any combination of education, training and experience likely to provide the required Knowledge and Abilities for the Senior Health Program Coordinator (Range A/B) as described above. Typical ways include: Possession of a Bachelor's or higher degree from an accredited college or university in health care administration, a public health field, a health science, nursing or any nursing specialty, or in a related health field such as life sciences or physical sciences, or in a management field such as public administration or business administration; some positions may require a Master's degree. AND Two years of experience supervising and coordinating health services relevant to the program area to which assigned, equivalent and comparable to the duties of the County's Health Program Coordinator. Note: The word "experience" referenced in the minimum qualifications means full-time paid experience unless the job announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. Special Requirements 1. Some positions in these classes involve responsibility for supervision of direct patient care, and persons appointed to such positions may be required, in accordance with applicable federal and/or state regulations, to possess and maintain a current valid license issued by the State of California as a Registered Nurse. 2. The position designated according to State law as the Director of Public Health Nursing involves responsibility for the professional nursing component of the County's public health nursing/field services program, and the person appointed to that position must possess and maintain a current valid Registered Nurse license and must meet the current state requirements for a director of public health nursing (California Code of Regulations Title 17, and any other applicable laws and regulations in effect at the time of appointment). 3. The incumbent of the position designated as the Director of Public Health Education must hold a Master's degree with specialization in public or community health education and must meet any other state requirements for a director of health education (California Code of Regulations, Title 17, and any other applicable laws and regulations in effect at the time of appointment). 4. The position designated as the Coordinator of the Women, Infants and Children (WIC) Supplemental Nutrition Program manages and supervises the assessment and counseling of high-risk clients, and the person appointed to that position is required to possess and maintain registration with the American Dietetic Association as a Registered Dietitian. 5. The position designated as the Emergency Medical Services Program Coordinator requires possession and maintenance of an Emergency Medical Technician I or higher certificate either at the time of appointment or within one year of appointment. NOTE: Failure to obtain and/or maintain such required license(s) may be cause for disciplinary action in accordance with Civil Service Commission rules. Background/Criminal History: Persons appointed to positions in these classes may be subject to a confidential criminal history check and fingerprinting. Probationary Period The probationary period for this classification is twelve (12) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change. We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at dco@saccounty.gov or 916-874-7642, CA Relay 711 EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: Continuous