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The Position About the position The Alternative Response & Prevention Unit Administrative Specialist is responsible for performing a variety of complex and often confidential assignments to support CSD's Alternative Response & Prevention Unit. This unit conducts work to support alternative responses and community investment. The Community Investment Team includes the Office of Violence Prevention and the Safe Blocks Program. The Administrative Specialist will interact with both internal and external customers, including city bureaus and community groups. A successful candidate will have experience leading or overseeing administrative projects; supporting diverse teams of program implementers and service providers with administrative needs such as employee recruitments and onboarding, travel arrangements, and meeting and event planning; developing and managing systems and processes like file management and record-keeping; and managing and prioritizing multiple tasks with different deadlines and priorities. As the Alternative Response & Prevention Unit Administrative Specialist, you will: Manage day-to-day administrative functions for the Alternative Response & Prevention Unit. Analyze processes, develop policies, train staff, and direct staff in administrative procedures. Coordinate recruitments including drafting position announcements, administering hiring letters, and onboarding new employees. Review and assist in the development of internal communications and other written materials. Research and assist in the preparation of talking points and other presentation materials. Coordinate, arrange, and confirm meetings. Arrange for meeting setup. Create and maintain event calendars. Provide direct administrative support to Unit managers and supervisors. As a person you are: Collaborative: An outgoing professional who values partnership and develops and supports relationships to get things done. Solutions Oriented: Uses strong communication skills to work with your team to create, implement, and document solutions. Someone who values Equity and Anti-Racism: Can work effectively within a diverse team. Flexible: Able to adapt work and priorities based on shifting team needs and unforeseen task assignments. Emotionally Intelligent: Motivated, passionate, team-oriented, and empathetic. Discreet: Practices good judgment related to sensitive matters and values confidentiality. About the Community Safety Division: The Community Safety Division (CSD) aligns public safety resources and systems to improve services to, and outcomes for, the community. The team is responsible for ensuring that the public safety bureaus and commissioners-in-charge lead and maintain a coordinated and strategic effort to plan and implement community driven policy reforms across the public safety system. City Council identified community safety priorities that include organizational change, new strategies for emergency response, planning and coordination for holistic systems change. Specifically, this division drives progress in the following areas: Building Alternative Response Methods Sending the Right Responder to the Call Aligning Governance with Goals Reducing the Need for Public Safety Response City of Portland Core Values: Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here . Why work at the City of Portland? The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package , i ncluding but not limited to medical, dental, vision, healthcare flexible and/or dependent care spending accounts, Carrot Fertility, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today. The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here . Work Location Many positions within the City are designated as hybrid and currently the City requires you to work in-person one day per week. Beginning in May 2023, most hybrid employees will be expected to perform at least half of their work in-person. City Council approved a human resources administrative rule in January 2023, HRAR - 4.045 , requiring employees, including those who are fully remote and hybrid, to perform work within Oregon or Washington. For more information , click here . To Qualify Applicants must meet each of the following minimum qualifications. Applicants must describe in their responses to the supplemental questions and résumé how their education, training and/or experience, meets each of the following minimum qualifications: Experience in office skills such as typing, scheduling, proofreading (attention to detail), note-taking, filing (primarily digitally), logistics, and high-level administrative and organizational support. Ability to learn City organization, rules, policies, and procedures, including payroll, accounts payable, travel, human resource policies, and those specific to the Division/Unit. Ability to be flexible and handle shifting and competing work demands, and exercise sound judgment. Ability to support a diverse and fast-paced team, working to reduce crime and violence and increase safety. Ability to communicate effectively both verbally and in writing for presentation and other written documents. The Recruitment Process An evaluation of each applicant's training and experience, as demonstrated in their responses to the supplemental questions and résumé, are weighted 100%. Do not attach materials not requested . Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. ** PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies** Recruitment Timeline *Updated Job Posting closes: 6/05/2023 Applications Reviewed: 5/30/2023 through 6/09/2023 Eligible List / Notices Generated: week of 6/12/2023 1st Round of Interviews: Mid to Late June 2nd Round of Interviews if needed: Early July Job Offer: July 2023 *Timeline is approximate and subject to change Application Instructions Applicants must submit responses to the supplemental questions and a professional résumé online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions: Your responses to the supplemental questions and résumé will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your résumé should support the details described in your responses to the supplemental questions. Salary Range/Equity Pay Analysis: Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested. E-mailed and/or faxed applications will not be accepted. Additional Information Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application. Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than the closing date and time of this recruitment. ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance. Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here. Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes . If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement or you may attend the Question and Answers session. If you prefer to attend a virtual class, they are also available once a month . Questions? Loan Tran Polanco, Senior Recruiter Bureau of Human Resources Loan.Tran@portandoregon.gov Closing Date/Time: 6/5/2023 11:59 PM Pacific

Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY: T he Alameda County Social Services Agency (SSA) is comprised of over 2,300 employees working collectively and in partnership with community-based organizations, neighborhood groups and policy makers to serve the needs of the community. SSA is comprised of four operating departments: Agency Administration & Finance; Adult & Aging Services; Children & Family Services; and Workforce & Benefits Administration. SSA's mission is to promote the economic and social well-being of individuals, families, neighborhoods and communities. To learn more about the Alameda County Social Services Agency, please visit the website at https://www.alamedacountysocialservices.org/ . THE POSITION: Under direction, to provide professional level administrative, operational and organizational services to County departments and agencies; to plan and conduct a variety of studies and inquiries; to facilitate the implementation of a wide variety of programs and projects; and to do related work as required. DISTINGUISHING FEATURES Administrative Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I (or entry) level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of one year full time service. Appointment at the I level will not be extended beyond one year. Responsibilities of this broad administrative series normally encompass a variety of activities, such as planning and conducting organizational and policy studies, performing activities related to personnel, purchasing, contracting and budgeting and overseeing functions and staff in administrative services areas. Administrative Specialists may also supervise the work of a small support staff on a project or day-to-day-basis. Although the work is diverse, all positions are typically characterized by all of the following elements: • The necessity for independent decision making; • Project, activity and/or functional planning, oversight and evaluation; • The ability to significantly influence departmental policies, functions or service delivery activities; and • The limited availability or nature of supervision. This series is distinguished from the Financial Services Specialist class series in that the primary responsibilities of the latter classes are in the areas of budget development and administration, financial analysis and projections and/or contract and grants administration, with general administrative services responsibilities being of secondary importance. It is further distinguished from Supervising Administrative Specialist which provides second- level supervision for administrative support and operations staff and functions. MINIMUM QUALIFICATIONS I Experience: The equivalent of one year full-time experience in the class of Administrative Specialist I in the Alameda County classified service. OR II Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, or a field related to the work. (Additional professional or paraprofessional administrative experience may be substituted for the education on a year-for-year basis.) AND Experience: Equivalent to one year of full-time professional-level experience in planning and conducting administrative, operational and organizational studies and providing varied administrative support at the level of or higher than that performed by the County class of Administrative Specialist I. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Principles of public administration. • Practices and techniques of administrative analysis and report preparation. • Computer applications related to the work. • Budgetary and financial record keeping techniques. • Office administrative practices and procedures, including records management and the operation of standard office equipment. • Basic supervisory principles and practices. • Basic public personnel, purchasing and contract administration practices. Ability to: • Plan and conduct administrative, organizational and operational studies. • Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions. • Interpret, explain and apply complex policies, regulations and procedures. • Plan, assign and review the work of a small staff on a project or day-to-day basis. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate records and files. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of work. Licenses: Specified positions may require possession of a valid California driver's license. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 11 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please s ubmit a PDF copy of your completed application to ssadhro@acgov.org . If you have any questions regarding this announcement, please send your contact information and specific inquiries to ssadhro@acgov.org or call Kim Ngo 510-645-9309. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous

Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY Alameda County's Health Services Program is administered by the Health Care Services Agency and includes the following program areas: Behavioral Health Care, Public Health, Environmental Health, and Agency Administration/Indigent Health. The ultimate mission of the Health Care Services Agency is to provide fully integrated health care services through a comprehensive network of public and private partnerships that ensure optimal health and well-being and respect the diversity of all residents. THE POSITION Under direction, to provide professional level administrative, operational and organizational services to County departments and agencies; to plan and conduct a variety of studies and inquiries; to facilitate the implementation of a wide variety of programs and projects; and to do related work as required. DISTINGUISHING FEATURES Administrative Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I (or entry) level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of one year full time service. Appointment at the I level will not be extended beyond one year. Responsibilities of this broad administrative series normally encompass a variety of activities, such as planning and conducting organizational and policy studies, performing activities related to personnel, purchasing, contracting and budgeting and overseeing functions and staff in administrative services areas. Administrative Specialists may also supervise the work of a small support staff on a project or day-to-day-basis. Although the work is diverse, all positions are typically characterized by all of the following elements: • The necessity for independent decision making; • Project, activity and/or functional planning, oversight and evaluation; • The ability to significantly influence departmental policies, functions or service delivery activities; and • The limited availability or nature of supervision. This series is distinguished from the Financial Services Specialist class series in that the primary responsibilities of the latter classes are in the areas of budget development and administration, financial analysis and projections and/or contract and grants administration, with general administrative services responsibilities being of secondary importance. It is further distinguished from Supervising Administrative Specialist which provides second- level supervision for administrative support and operations staff and functions. Under direction, to provide professional level administrative, operational and organizational services to County departments and agencies; to plan and conduct a variety of studies and inquiries; to facilitate the implementation of a wide variety of programs and projects; and to do related work as required. MINIMUM QUALIFICATIONS I Experience: The equivalent of one year full-time experience in the class of Administrative Specialist I in the Alameda County classified service. OR II Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, or a field related to the work. (Additional professional or paraprofessional administrative experience may be substituted for the education on a year-for-year basis.) AND Experience: Equivalent to one year of full-time professional-level experience in planning and conducting administrative, operational and organizational studies and providing varied administrative support at the level of or higher than that performed by the County class of Administrative Specialist I. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Principles of public administration. • Practices and techniques of administrative analysis and report preparation. • Computer applications related to the work. • Budgetary and financial record keeping techniques. • Office administrative practices and procedures, including records management and the operation of standard office equipment. • Basic supervisory principles and practices. • Basic public personnel, purchasing and contract administration practices. Ability to: • Plan and conduct administrative, organizational and operational studies. • Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions. • Interpret, explain and apply complex policies, regulations and procedures. • Plan, assign and review the work of a small staff on a project or day-to-day basis. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate records and files. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of work. Licenses: Specified positions may require possession of a valid California driver's license. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 11 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please contact Betty To by email to betty.to@acgov.org You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer AddThis Sharing Buttons Closing Date/Time: Continuous

Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY Alameda County's Health Services Program is administered by the Health Care Services Agency and includes the following program areas: Behavioral Health Care, Public Health, Environmental Health, and Agency Administration/Indigent Health. The ultimate mission of the Health Care Services Agency is to provide fully integrated health care services through a comprehensive network of public and private partnerships that ensure optimal health and well-being and respect the diversity of all residents. THE POSITION Under direction, to provide professional level administrative, operational and organizational services to County departments and agencies; to plan and conduct a variety of studies and inquiries; to facilitate the implementation of a wide variety of programs and projects; and to do related work as required. DISTINGUISHING FEATURES Administrative Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I (or entry) level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of one year full time service. Appointment at the I level will not be extended beyond one year. Responsibilities of this broad administrative series normally encompass a variety of activities, such as planning and conducting organizational and policy studies, performing activities related to personnel, purchasing, contracting and budgeting and overseeing functions and staff in administrative services areas. Administrative Specialists may also supervise the work of a small support staff on a project or day-to-day-basis. Although the work is diverse, all positions are typically characterized by all of the following elements: • The necessity for independent decision making; • Project, activity and/or functional planning, oversight and evaluation; • The ability to significantly influence departmental policies, functions or service delivery activities; and • The limited availability or nature of supervision. This series is distinguished from the Financial Services Specialist class series in that the primary responsibilities of the latter classes are in the areas of budget development and administration, financial analysis and projections and/or contract and grants administration, with general administrative services responsibilities being of secondary importance. It is further distinguished from Supervising Administrative Specialist which provides second- level supervision for administrative support and operations staff and functions. MINIMUM QUALIFICATIONS I Experience: The equivalent of one year full-time experience in the class of Administrative Specialist I in the Alameda County classified service. OR II Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, or a field related to the work. (Additional professional or paraprofessional administrative experience may be substituted for the education on a year-for-year basis.) AND Experience: Equivalent to one year of full-time professional-level experience in planning and conducting administrative, operational and organizational studies and providing varied administrative support at the level of or higher than that performed by the County class of Administrative Specialist I. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Principles of public administration. • Practices and techniques of administrative analysis and report preparation. • Computer applications related to the work. • Budgetary and financial record keeping techniques. • Office administrative practices and procedures, including records management and the operation of standard office equipment. • Basic supervisory principles and practices. • Basic public personnel, purchasing and contract administration practices. Ability to: • Plan and conduct administrative, organizational and operational studies. • Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions. • Interpret, explain and apply complex policies, regulations and procedures. • Plan, assign and review the work of a small staff on a project or day-to-day basis. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate records and files. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of work. Licenses: Specified positions may require possession of a valid California driver's license. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 11 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please contact Ricca Espiridion by email to ricca.espiridion@acgov.org You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer AddThis Sharing Buttons Closing Date/Time: Continuous

Summary The Rural and Regional Services Section has an exciting opportunity for an energetic and customer service focused individual to join their dynamic and solution-focused team! The Administrative Specialist III is an integral team member, providing support to various workgroups in their efforts related to salmon recovery, ground water protections, acquiring open space for future generations, capital restoration projects, work to control noxious weeds and provide basin stewardship support throughout King County. This position provides a wide range of administrative, technical/clerical, and communications and customer service support functions on various major projects within the Water and Land Resources Division. In this role you’ll have the opportunity to participate in projects by providing purchasing, document management, meeting and outreach support as needed to keep the project on schedule. Support high level meetings, take minutes and provide support on meeting preparation, documentation, agreements, web updates. There will be opportunities to take on more complex financial tasks, take the lead on small projects and create new guidelines around the work. All the skills in this position can lead to a role in finance, contracts, or program management. Who is Eligible: This position is open to current King County employees. This posting may be used to establish a list of qualified candidates for any open position in the following 6 months. Job Duties What You’ll Be Doing: Support office management processes, procedures and methods for activities such as records management, document development, document management, reporting, invoice processing, inventory, and travel and training plans. Interpret and apply existing King County policies, procedures, and codes where relevant. Provide skilled support in preparation for public meetings, including scheduling, coordination, communication, material preparation and taking meeting minutes. Support efforts to ensure public information such as web pages are updated. Perform web page editing and maintenance activities for Section. Perform complex word-processing tasks, including mail-merges, legal document production/preparation, maintenance and periodic updating of mailing lists and boilerplate documents, and detailed proofreading and editing. Provide support and assist the section manager and staff on tasks such as scheduling meetings and maintaining calendars, handling documents, tracking correspondence assignments, processing and organizing records and materials, and copying documents. Work Location: Primarily teleworking and the King Street Center 201 S. Jackson St., Seattle WA 98104. Work Schedule: This position is covered under the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible. This full-time position works a 40-hour work week. The typical work schedule is 8:00 a.m. - 5:00 p.m. Monday- Friday; with flexibility upon discussion. Occasional meetings outside of normal work hours may be required. Experience, Qualifications, Knowledge, Skills The Successful Candidate will have the Following Competencies: Collaborates: Building partnerships and working collaboratively with others to meet shared objectives. Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences. Values Differences: Recognizing the value that different perspectives and cultures bring to an organization. Instills Trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity. Customer Focus: Building strong customer relationships and delivering customer-centric solutions Manages Conflict: Handling conflict situations effectively, with a minimum of noise. Minimum Qualifications: At least three years of general office experience providing administrative, technical, clerical and customer service support functions in a fast-paced environment. Ability to take initiative within the scope of the position; effectively plan, prioritize, and delegate workload on a daily basis while adapting to changes in a high-pressure fast-paced environment. Ability to work and make decisions in a team environment and be a team member; work with the schedules of other staff and be cooperative and able to compromise and resolve issues with minimal direction; be flexible and work professionally with all levels of staff. Demonstrated ability to communicate effectively, both in writing and verbally, to clarify and manage expectations, resolve problems, and build trust. Experience in purchasing and reconciling financial expenses Provide skilled support in preparation for public meetings, including scheduling, coordination, communication and material preparation Desired Qualifications: Strong organizational, analytical and problem-solving skills and the ability to work independently on assigned tasks. Expert knowledge and skills using Microsoft Word, Excel, and Outlook; working knowledge and experience with, PowerPoint, Teams and SharePoint, expert user in Oracle. Knowledge of rules, regulations, codes, laws, policies, procedures and ordinances. Supplemental Information Application and Selection Process: Application materials will be screened for clarity, completeness including online application, cover letter and resume, and responsiveness to the list of qualifications, skills, and abilities. The most viable candidates may be invited to participate in one or more panel interviews. Applications without the following required materials may not be considered for this position. King County application? Resume? Cover Letter (max 2 pages) detailing your background and describing how your education and experience meets the qualifications and has prepared you to perform the job duties Responses to supplemental questions If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, if you have questions related to this recruitment process, please contact Chanté Sims, Human Resources Analyst at chasims@kingcounty.gov . UNION MEMBERSHIP: This position is represented by Teamsters, Local 117. Telecommuting Requirement The work associated with this position will be performed predominantly by telecommuting, with occasional onsite work and meetings, as influenced by business needs. Employees will have access to shared workspaces at various King County facilities. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. Who Are We? The Water and Land Resources Division is at the forefront of King County’s efforts to protect and restore clean water and healthy habitat and strengthen the resilience of communities, environment, and infrastructure in the face climate change. We are a dedicated workforce of more than 400 supported by an annual budget of ~$250 million. WLRD has a strong track record of developing innovative strategies for protecting working farms and forests, restoring habitat, protecting water quality, and ensuring people have equitable access to green space. We reduce flood hazards, manage stormwater facilities, and reduce toxic threats. Our Environmental Lab and Science section maintain high-quality data sets used in long term-water quality trend analysis and use Best Available Science to inform decision making. We house three salmon recovery forums and support the Land Conservation Initiative, which will preserve our last, most important natural lands and urban green spaces over the next 30 years. Our forestry and agricultural programs help people protect their lands and support local food production. Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs: Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan Transportation program and ORCA transit pass 12paid holidays each year (plus 2 personal holidays) Generous vacation and paid sick leave Paid parental leave, family and medical leaves, and volunteer leave Flexible Spending Account Wellness programs Onsite gyms and activity centers Employee giving program Employee assistance programs Flexible schedules and telecommuting options, depending on position Training and career development programs For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page . This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail. NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass. For inquiries about the specifics of this position, please contact the recruiter identified on this job posting. Closing Date/Time: 6/7/2023 11:59 PM Pacific

Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None Notes to Applicants The purpose of this position is to provide administrative support to the COA Public Safety Training Center, primarily supporting the Austin Police Departments' Advanced Education and Cadet Training Units. The duties of this position include but are not limited to: 1) Timely and accurate weekly input of timesheets for Academy Staff 2) Performing general front-desk office tasks, maintaining office supplies, managing primary training academy phone line, and gate access for visiting staff members and vendors 3) Serving as primary administrator for the academy training records email inbox, processing and storing historical training records, and responding to training record requests from APD staff members in a timely basis 4) Supporting Academy Staff with entering and maintaining Cadet Testing and Departmental training information in the learning management system 5) Serving as the Records Coordinator for the work unit and meeting all required responsibilities related to that role 6) Ongoing study and familiarization with Departmental and TCOLE rules and policy related to training records City of Austin Application: A complete and detailed City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience and education that is relevant to this position. Starting salary will be based on overall relevant experience and education. Application must include job titles, job duties performed, full or part time status. Your work history should include the duties you performed, any supervisory or lead responsibilities, and any equipment or computer software used. A resume and cover letter must be submitted to be considered for this position but will not substitute for a complete employment application. Please verify the employment history dates on your resume exactly match your online application. CBI : Must pass a Criminal Justice Information Systems ( CJIS ) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. Please Click here to find more information. Secondary Employment: All Austin Police employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee's duty and responsibility to the Department. APD must review all secondary employment. Employees are required to submit a Secondary Employment Application for review and approval upon being hired with APD , as well as current APD employees considering Secondary employment. Benefits: Working with the Austin Police Department provides a number of health and welfare benefits, such as medical, paid leave time, retirement plan, training opportunities and more. Please click here to find more information. Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $23.62 - $27.42 Hours 8:00 a.m. - 5:00 p.m. Monday - Friday Job Close Date 06/09/2023 Type of Posting External Department Police Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4800 Shaw Lane Austin, TX 78704 Preferred Qualifications Preferred Experience: Previous Front Desk Reception work experience Previous Timekeeping/Payroll entry work experience Previous LMS experience maintaining training records (with ACADIS , TRAIN , and/or LMS 365) Creating/editing documents using Adobe Acrobat experience Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR's (Open Records Request), CAF's (Citizen Action Forms), RCA's (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The Minimum Qualifications for the Administrative Specialist are : Graduation from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years' experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses and Certifications Required: None Do you meet the minimum qualifications of this position? Yes No * Please describe your receptionist/Front Desk experience. (Open Ended Question) * Describe your experience processing payroll and using automated timekeeping systems. (Open Ended Question) * Please describe your LMS experience maintaining training records (with ACADIS , TRAIN, and/or LMS 365) (Open Ended Question) * Please describe your experience creating/editing documents using Adobe Acrobat experience. (Open Ended Question) * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. Optional & Required Documents Required Documents Resume Optional Documents

Description THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. The Administrative Specialist III performs administrative and technical work to support the Department of Technology Services activities. This position prepares and maintains files, databases and documents, answers telephone calls and emails, greets the public, and routes communications. The Administrative Specialist III is required to have an affinity towards technology or be tech-savvy, provide excellent customer service, resolve problems promptly, communicate effectively, and be a positive contributor to the Denton County Technology Services Team. Examples of Duties Performs research and compiles data for special projects, reports, or other publications; prepares correspondence ensuring completion by specified deadlines and in accordance with department's goals and objectives. Undertakes specific project work and any other duties as required by executive managers. Greets and interacts with visitors, maintaining a high level of customer service, responding to inquiries, and directing visitors to the correct staff member. Screens telephone calls, resolves routine inquiries, and refers complex requests to an appropriate staff member. Obtains quotes from vendors, creates purchase requisitions, tracks orders, ensures accurate and timely receipt and distribution of department deliveries, resolves vendor and invoice issues, and manages the purchase order lifecycle. Assists in the development and management of department budgets, responds to requests for financial and budgetary information and helps executive managers with other budgetary activities as directed. Coordinates the return of parts and equipment for repair or replacement. Processes incoming and outgoing mail; routes mail to the proper recipient. Maintains department common areas and office equipment; coordinates repairs and maintenance as needed. Manages meeting and training room schedules ensuring no conflicts, coordinates technology support for facilitators as necessary, maintains supplies and appearance of meeting and training rooms, and organizes department functions and seasonal activities. Establishes and maintains files and records; retrieves materials as requested; performs data entry as requested. Maintains department supply inventories, ordering and distributing supplies as necessary. Prepares documents, presentations, reports, minutes, confidential correspondence; manages a wide variety of written correspondence and procedures in an efficient and accurate manner. Follows county policies and best practices related to information security; exercises sound judgment to protect the confidentiality, integrity, and availability of Denton County computer systems and electronic records; supports compliance with CJIS, HIPAA, and other information security regulations. Regular and punctual attendance is required. Performs other related duties as required. Minimum Qualifications High School Diploma or GED and a minimum three years of experience in a related field; or an equivalent combination of education and related experience required. Specific certifications related to the area of assignment may be required for this position. Must not have any Class B misdemeanor or higher convictions or deferred adjudications. PREFERRED SKILLS: Working knowledge of office administration practices and methods to include financial management, payroll, and human resources. Project and multi-task management skills and ability to meet multiple deadlines in a timely manner while dealing with frequent interruptions. Ability to organize work effectively, conceptualize and prioritize objectives, and exercise independent judgement based on an understanding of organizational policies and activities. High level of attention to detail. Ability to communicate effectively orally, by phone, in person, and in writing. Ability to represent the department in a friendly, courteous, and professional manner. Advanced skill and proficiency in Microsoft Office applications such as Word, PowerPoint, and Excel. Advanced ability to review, edit, and develop outstanding written communications for accuracy, grammar, and punctuation. Advanced ability to create and/or send professional emails through Outlook on behalf of department/manager. Advanced ability to schedule meetings and track calendars for managers. Preference may be given to applicants with experience providing administrative support to executives or multiple managers. Supplemental Information To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. Closing Date/Time: Continuous

Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants Be a Part! The Development Services Department ( DSD ) assists homeowners, business owners, and contractors when they build, demolish, remodel or perform any type of construction to ensure compliance with applicable city and building codes. DSD is seeking a Temporary - Administrative Specialist to provide administrative support for the Land Development Revision divisions within DSD . This position job duties include: Opens, sorts, reads, prioritizes, and routes incoming mail, including faxes and emails. Coordinate and execute purchases and manage City issued credit card. Manage training and travel arrangements for employees. Prepares memos, letters and other correspondence using computer, spreadsheets, database software. Files and retrieves documents, records, and reports. Attends meetings, records minutes, and distributes meeting notes. Maintains calendar, schedules meetings, conferences, and events. Working with the City of Austin provides a number of health and welfare benefits. Please click HERE for more information. Employment Application : Only complete applications will be considered. Be sure your employment history on the application includes your past job titles, employment dates, and a detailed summary of your job duties, functions and responsibilities. Please take the time to ensure that the application is complete to represent your history and skills/abilities. Once a position is closed, no additional applications or application changes will be accepted. Post Interview Verification : If you are selected as the top candidate for a position, we will be contacting your current and former employer, as well as the references listed in your application. Please do your best to ensure that the contact information on the application is accurate. Top candidates will also be required to provide proof of education from an accredited organization, copies of any professional licenses or certificates listed on the application and a copy of your DD-214 if claiming veteran's preference. Assessment(s) : Candidates selected for interview will undergo a skill/competency-based assessment(s). Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Driving Requirement: This position requires a or the ability to acquire one by your hire date. External New Hires must meet the City of Austin's Driver Record Evaluation ( DRE ) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. THE DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS . Pay Range $23.62 - $27.42 Hours Monday - Friday 8:00 a.m. - 5:00 p.m. Job Close Date 06/01/2023 Type of Posting External Department Development Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location 6310 Wilhelmina Delco Drive, Austin, TX 78752 - PDC Preferred Qualifications Preferred Experience: Demonstrated ability to communicate clearly and concisely in person, by phone, and by email. Ability to work independently, handle multiple tasks, prioritize assignments, and meet deadlines. Experience with assignments requiring close attention to detail. Experience working with Microsoft Office Suite, especially Word, Outlook, and Teams, to include experience scheduling meetings, managing calendars & reserving meeting spaces in Outlook. Knowledge of the use of databases to include related software applications. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR's (Open Records Request), CAF's (Citizen Action Forms), RCA's (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position are graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Do you meet these minimum qualifications? Yes. No. * Please describe your experience working in a fast paced environment and communicating with both external and internal customers by phone, in person, or email etc. (Open Ended Question) * This position requires the ability to work independently on multiple projects/tasks under time constraints while meeting critical deadlines. Please describe your experience working in this type of environment. (Open Ended Question) * Please indicate your level of experience using Microsoft Outlook, Teams, and Word. No Experience Beginner Intermediate Advanced * Describe in concise detail your knowledge and experience using databases. (Open Ended Question) * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. Optional & Required Documents Required Documents Cover Letter Resume Optional Documents

Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants The Administrative Specialist is responsible for providing administrative support to the Prevention Division by assisting with program development, electronic plan review in-take, fire permitting and resolving customer service issues. This is a very fast paced environment in which tasks must be completed promptly and accurately. Assist with process improvements and admin program development. Provides assistance to internal and external walk-in customers. Processes Prevention Division fees. Resolves customer issues related to different admin programs. Processes electronic system plan reviews and enters data into the Records Management System. Processes fire compliance permits. Answers telephone calls to assist or routes callers to appropriate personnel. Resolves payment discrepancies and reviews all end-of-day transactions for accuracy. Participates in the cross-training program: Collaborating with other administrative personnel to create, identify, and report on areas within the program; Serve as a back up to other divisions in the department; Assist with training of new staff; and Creates/Edits/Updates Standard Operating Procedures for the Prevention Division. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. All other duties as assigned. Please note the following when completing the City of Austin application for this position: Please be sure to detail on the application all the previous employment experience you wish to be considered as part of your qualifications. Please include contact information from previous employers. A detailed, complete employment application is required. It helps us to better evaluate your qualifications, and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered. A resume is required but will not substitute for a complete employment application. Please do not use the phrase "see resume" or refer to other documents to complete your application. Do not leave the "Duties and Responsibilities" sections blank. Applications missing information and/or documents will be deemed incomplete applications and will not be considered. Austin Fire Department may close the posting any time after seven days from the initial advertisement. Once a position is closed, no additional applications will be accepted. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $23.62 - $27.42 Hours Monday - Friday 8:00 a.m. - 5:00 p.m. Job Close Date 06/08/2023 Type of Posting External Department Fire Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location 6310 Wilhelmina Delco Dr., Austin, Texas 78752 Preferred Qualifications Ability to work efficient and effectively in a very fast paced environment. Advance proficiency in Microsoft Office Suite to include Word, Excel and Outlook. Ability to work and communicate effectively with all levels of employees and external customers while conveying a positive, service-oriented attitude. Ability to work both independently and in a team environment. Ability to multi-task and possess a high level of attention to detail. Ability to travel to multiple sites as part of the regular job duties. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR's (Open Records Request), CAF's (Citizen Action Forms), RCA's (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Do you meet this requirement? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Investigation (CBI) to be hired. I acknowledge and understand this position requires a Criminal Background Investigation (CBI). * This position requires the ability to sit and perform repetitive data entry tasks for extended periods. Are you able to perform repetitive data entry tasks for extended periods? Yes No * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Exceptional communication (verbal and written) and customer service skills are essential in this position. Briefly describe your customer service experience. (Open Ended Question) * Describe your experience responding to phone and email inquiries from internal and external customers, answering customer requests and inquiries concerning services. (Open Ended Question) * Describe your experience in handling multiple projects with multiple deadlines in a fast paced environment, and how you meet your deadlines in this type of environment. (Open Ended Question) Optional & Required Documents Required Documents Resume Optional Documents Cover Letter

Description THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. The Administrative Specialist II performs a variety of secretarial, clerical, and general office assistance duties to support the activities of the assigned department. Work involves preparing and maintaining a variety of files and documents, answering telephone calls, greeting the public, and routing communications. The employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports. Examples of Duties Answers incoming calls, greets visitors, and answers inquiries related to the county or specific department, and direct visitors to the correct employee or department as necessary. Processes incoming and outgoing mail; routes mail to the proper recipient. Utilizes computerized data entry equipment and various word processing, spreadsheet, and/or file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary; establishes and maintains files. Maintains office supply inventories, ordering and distributing supplies as necessary. Files charts; faxes and copies medical charts as needed. Receives and processes payments from patients; checks flow sheets for billing. Screens potential clients; checks eligibility of patients; prepares patient charts for the primary care nurses. Prepares shot records; stamps shots needed and transcripts immunizations; files shot records as necessary. Assists with entering immunization information on the state website; inputs vaccine data for children and young adults that receive vaccines at the clinic. Regular and punctual attendance is required. Performs other related duties as required. Minimum Qualifications High School Diploma or GED and a minimum of two years of experience in a related field; or an equivalent combination of education and related experience required. Bilingual in Spanish and English is preferred but not required. Supplemental Information This is a grant-funded position that is anticipated to end on June 30, 2024. To ensure the proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. Closing Date/Time: Continuous

Description THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. The Construction Administrative Specialist performs a variety of clerical and general office duties to support activities for the Construction Management Division. Work involves developing, implementing, and maintaining records of information pertaining to each of the planned and ongoing construction projects in Denton County. The Construction Administrative Specialist is required to provide excellent customer service, resolve problems in a timely manner, communicate effectively, and be a positive contributor to the Denton County Construction Division. Examples of Duties Serves as the Construction Management Divisions Administrative Specialist. Assists with preparation and administration of department budget: performs research of past budgets, recommends funding requirements, and oversees the division budget throughout the year as well as budgets for ongoing construction projects. Examines Contingency Allowance Authorization, Change Orders, and Proposals for completeness, quote accuracy, and conformance with established policies and ensures they are processed through the system in a timely manner to avoid any potential conflicts with the vendors. Performs research and compiles data for special projects or reports, as assigned, ensuring completion by specified deadlines and in accordance with outlined objectives and goals. Approves purchase requisitions, processes payment of invoices, and ensures all purchases comply with county policy and procedures. Creates and submits budget amendments to transfer monies between accounts to alleviate shortages in depleted accounts. Processes and issues Notice to Proceed letters and requisitions. Coordinates with Division Manager and Budget Department maintaining an up-to-date cost of the construction budget. Processes Contractor Request for payment from ongoing projects following approval by Architect and Division Manager. Processes requests and communicates with the Sheriff's Office to complete contractor and vendor background checks and CJIS clearance approval for Denton County access into the building. Schedules and attends meetings as directed by the Division Manager. Takes detailed meeting notes and provides meeting reports to attendees. Maintains office supplies and various tools inventories, ordering and distributing, as necessary. Maintains records and logs of all department electronic equipment (e.g. desktop computers, laptops, mobile phones, tablets, I-Pads, etc.) and provides listed information to the related Denton County Department. Maintains service records for all departmental vehicles. Utilizes computerized data entry equipment, various word processing systems, spreadsheet and/or file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary; establishes and maintains files. Assists with the monitoring of the construction contingency funds for each project and the processing of Construction Contingency Requests. Check Commissioners Court Agenda weekly for memos that pertain to construction and send out Notice to Proceed letters, issue requisitions, and update the construction budget with approved information. Regular and punctual attendance required. Performs other related duties as required. May be required to work after normal business hours, or an adjusted work schedule directed by Division Manager. Minimum Qualifications High School Diploma or GED and a minimum of two years of construction administration experience; or an equivalent combination of education and related experience are required. Construction-related experience preferred. Proficient in Micro Soft programming (Word, Excel, PowerPoint, etc.) required. A higher education degree in Applied Science in Administrative Assistance, Business, Construction Management, or other related field is preferred. Certified Administrative Assistant is preferred. Supplemental Information To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. Closing Date/Time: Continuous

Summary WORKING FOR THE CITY OF MCKINNEY Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others. It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation. In 2014, our community was named “The #1 Best Place to Live in America.” Although proud of that honor, everyone on our team is committed to making McKinney an even better place to live, work and raise a family. That’s why we exist. OUR CORE VALUES City of McKinney employees work hard and at a very fast pace. However, we also look after and support one another. All of us are guided by four employee-inspired values - Respect, Integrity, Service, and Excellence (RISE). We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture. All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high performance organization. SUMMARY OF POSITION The purpose of this position is to provide high level administrative support to the Director of Parks and Recreation. This is accomplished by maintaining an accurate and functional appointment calendar for the Director; coordination of meetings; responding to concerns and requests for information from citizens and employees; composing and preparing correspondence, memoranda, reports and other documents; processes accounts payable, budget, and financial documentation; and other duties as assigned. Essential Functions/Knowledge, Skills, & Abilities DUTIES AND RESPONSIBILITIES Provides high level administrative support for the Parks & Recreation Director by relieving management of routine administrative tasks. Maintains calendars and schedules meetings, appointments, interviews, or other activities; coordinates travel arrangements, accommodations, conference registrations, or related plans. Responds to concerns and requests for information from citizens and employees. Composes and prepares correspondence, memoranda, reports, presentations and other documents. Handles accounts payable functions by receiving and paying approved invoices; copying, distributing and filing documents; ensuring remit addresses and vendor numbers are correct; producing receiving reports; resolving account discrepancies; reconciling credit card statements; and creating invoices for collections to be mailed to vendors. Completes purchasing processes by receiving, processing, inputting and printing purchase requisitions; receiving approval for requisitions by appropriate staff; providing purchase order copies; producing and submitting receiving reports; requesting change orders; receiving and inputting invoices into the city financial management system; maintaining spreadsheets; coordinating the closure of open purchase orders with division heads. Completes various clerical functions by compiling and verifying report data; maintaining files; completing photocopies; answering and directing phone calls; providing answers when knowledgeable; maintaining an inventory of office supplies; tracking complaints, issues and concerns; and producing and submitting correspondence. Monitors City Council agendas to ensure that department-wide agenda items are created, reviewed, and otherwise processed within specified timeframes. As assigned, assists the Director in creating a department budget; monitoring the department budget by reviewing expenditures; keeping the Director abreast of budget changes and issues; posting detailed budgets; verifying unusual expenditures and reconciling monthly and annual financial statements; completing budget transfer requests; transferring funds to the necessary accounts; coordinating projected budget needs; developing and maintaining spreadsheets; creating budget drafts for individual divisions and the whole department; practicing sound budget management techniques; and attending meetings. Researches and compiles information. Performs customer service functions and assists customers by providing timely, helpful and accurate information in a professional manner. Posts/updates departmental information on City/departmental web page, bulletin boards, or other locations.. Maintains a file system of various files/records for the department: prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; shreds/destroys confidential or obsolete documents. Processes incoming/outgoing mail. Provides assistance or backup coverage for other employees or departments as needed. Comply with all written City policies and procedures. Adhere to assigned work schedule as outlined in City and department attendance policies and procedures. Drives vehicle to other City locations for meetings, etc. as required. Performs other functions as required. KNOWLEDGE, SKILLS, ABILITIES, AND BEHAVIORS Ability to embrace and embody the City’s core values of Respect, Integrity, Service, and Excellence (R.I.S.E.). Ability to communicate effectively with peers, supervisors, subordinates, and people to whom service is provided. Ability to produce desired work outcomes, including quality, quantity, and timeliness. Ability to plan and organize work, time, and resources, and if applicable, that of subordinates. Ability to thrive in a fast paced, high-stakes work environment. Ability to maintain a professional, positive, and helpful attitude even in non-routine or stressful situations. Ability to create professional relationships with internal and external customers that can be utilized to realize positive outcomes. An ability to seek out and implement creative or innovative solutions to routine and non-routine situations or tasks. Ability to produce large volumes of accurate, timely and thorough work in extremely short timeframes. Ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships. Ability to apply principles of persuasion and/or influence over others in a supervisory capacity or in coordinating activities of a project, program, or designated area of responsibility. Ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions. Ability to utilize a wide variety of reference, descriptive, and/or advisory data and information. Ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs. Ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives. Ability to exercise independent judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria. Skilled to manage complex projects quickly and efficiently. Skilled to prioritize, organize and complete workloads within specified deadlines with limited direction or oversight. Ability to work in a team environment; contribute as a team member and treat co-workers, subordinates and customers with respect. Ability to remain flexible and adaptable, especially during times of change or uncertainty. Communicate effectively both orally and in writing. Accept responsibility and accountability for his/her actions. Required Qualifications MINIMUM QUALIFICATIONS High school diploma or GED supplemented by college level course work or vocational training in business administration and five (5) years of progressive experience providing high-level administrative support at the executive level. An equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job may be considered. Qualifications requirements also include proven proficiency in using Microsoft Office applications including Word, Excel, Powerpoint and Outlook (testing may be required) and the ability to communicate effectively. Any work related experience resulting in acceptable proficiency levels in the above Minimum Qualifications is an acceptable substitute for the above specified education and experience requirements. CONDITION OF EMPLOYMENT Valid Texas driver’s license. Pass a background check, drug screen and driver’s license check. Physical Demands/Supplemental PHYSICAL DEMANDS Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. WORK ENVIRONMENT There is limited exposure to environmental conditions. The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities. The City of McKinney is an equal opportunity employer (EOE) committed to an alcohol / drug free workplace and to providing equal opportunities regardless of age, race, color, gender, religion, national origin, marital status, veteran status, disability or any other legally protected status. The City offers a full complement of benefits: Medical Insurance, Dental Insurance, Vision Insurance, Life and Accidental Death and Dismemberment Insurance, Long Term Disability Insurance, Legal Services, Flexible Spending Medical and Child Care, Employee Assistance Program, Supplemental Insurance; Paid Vacation and Sick Leave, Ten Paid Holidays. Texas Municipal Retirement System (TMRS) mandatory 7% employee contribution with City match of 2:1; 457 Deferred Compensation Plans; Tuition Reimbursement For more detailed information, please see the City of McKinney'ssummary of benefits by clicking on the link below: https://www.mckinneytexas.org/DocumentCenter/View/22145/2021-Benefits-Summary?bidId= Closing Date/Time: 5/29/2023 5:00 PM Central

Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial and Operations Specialist, SAEB . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $5,022 to $9,083 per month. The anticipated salary hiring range is up to $6,031 per month, commensurate with qualifications and experience. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Financial and Operations Specialist, SAEB to provide strategic recommendations and insights to maximize department resources and supports administrative operations of the department. These areas include Student Affairs, Equity, Basic Needs, Advising and Career Services, Community Engagement, and Veterans Affairs. This position leads, coordinates, administers, and analyzes the fiscal and budgetary policies and procedures for all managed budgets within the department with varying complex fund sources and constraints. This position is responsible for ensuring that all transactions follow CSUCO, state, federal, and private grantor fiscal policies, practices, and procedures. The incumbent also acts as a financial thought-partner with department colleagues leading programmatic work. The incumbent independently monitors expenditures; identifies and rectifies processing errors; reconciles budget journal activities ensuring accurate expenditure of funds and leads the annual budget request and allocation processes. The incumbent also serves as the administrative specialist for human resource policies and procedures for the department. The incumbent performs routine and complex office duties in a fast-paced environment including calendaring and meeting scheduling support, preparing, processing, and compiling of data and reports, answering phone and email inquiries, ordering supplies, scheduling on-site, and planning off-site meetings, making travel arrangements, tracking expenses, processing reimbursements, travel claims, payments and Interagency Financial Transactions (IFT). Responsibilities Under the general direction of the Associate Vice Chancellor, Student Affairs, Equity and Belonging , the Financial and Operations Specialist, SAEB will: -Lead, coordinate, administer, analyze, and monitor all financial and business-related transactions for the departments across funding sources related. -Advise Associate VC and other department administration on financial strategy and planning. -Provide general and complex administrative support to the Associate VC including but not limited to calendaring and meeting scheduling support, preparing and compiling reports, answering phone and email inquiries, ordering supplies, scheduling on-site and planning off-site meetings, making travel arrangements, processing reimbursements and travel claims. -Administer and track allocations, proposal requests, contracts, purchase orders, invoices, procurement credit card, travel and other documentation required for proper fund expenditure and accounting. -Review and analyze financial reports and reconcile financial transactions for department accounts using Peoplesoft Financial system. -Reconcile accounts on a monthly basis and make appropriate corrections to ensure that the budgets are accurate and that expenditures are in compliance with fund sources’ policies, GAAP, laws, regulations, and restrictions of funds. Address issues of concern as needed. -Communicate regularly with the division of Academic and Student Affairs, and Business and Finance to ensure departments are in compliance with financial transaction policies and procedures. -Determine appropriate and effective methods/approaches to executing financial matters based on an analysis of existing policies, procedures, and regulations. -Prepare data and/or reports on fiscal matters for various agencies (Chancellor’s Office, Department of Finance, Legislators, Grantors). -Ensure the departments are complaint with all laws, policies, and provisions of funding sources. -Develop knowledge of all provisions, laws, and policies of departmental funding sources (including attending CO trainings and disseminating as needed). -Coordinate, plan, and develop the budget process for departments, including annual budget requests, projections, and various budget analysis. -Assist staff with the preparation of personnel documents, review them for accuracy and compliance with CO processes and procedures. -Coordinate and process HR-related paperwork for recruitment, separation, special consultant renewal and reclassification documents and maintain personnel files. -Conduct and process labor cost distribution and staffing cost analysis. -Maintain all personnel transactions for department including preparation of personnel transaction forms as needed and requested according to Division and CSU personnel policies and procedures. -Prepare purchase orders and encumbrances, memberships, subscription; coordinates the ordering of office supplies, software, and equipment, tracking orders to delivery, confirming costs upon receipt of goods. -Work collaboratively with ASA Director of Operations on space management for department and work with CO partners to ensure adequate technology and tools are in place. -Maintain inventory of technical equipment and conduct regular audits. -Maintain and monitor department calendar for associate and assistant vice chancellor. -Complete other projects or duties as assigned by the Associate Vice Chancellor. -Support and coordinate general and complex administrative activities. -Provide general assistance to department staff as needed for the effective and efficient operations. Qualifications This position requires: -A Bachelor’s degree from an accredited four-year college or university or equivalent combination of education and related experience is required to include a minimum of 4 years progressively responsible budgetary and administrative work experience involving study, analysis, and or evaluation leading to the development or improvement of administrative policies, procedures, practices, and programs. -Budget experience, and/or advanced knowledge in Peoplesoft systems -Excellent administrative management skills required. -Excellent organizational skills in a multi-tasking environment. -Ability to work effectively with a wide range of individuals (faculty, students, funders, administrators, program officers. -Ability to handle multiple tasks simultaneously and ability to prioritize tasks to ensure completion in a timely manner to meet deadlines. -Ability to respond to inquiries from staff on a variety of policies and procedures and determine the most appropriate method or approach to address a fiscal or administrative manner. -Strong collaborative and communication abilities. Preferred Qualifications - Expertise with state and CSUCO fiscal policies, practices, and procedures. -General knowledge of governmental, non-profit, and GAAP and regulations, laws, and rules. -Strong written and verbal communication skills. -Well-organized, excellent attention to detail. -Strong interpersonal and team-building skills. -Ability to present information clearly and effectively. -Ability to maintain professional discretion and confidentiality. -Work independently, but willing to take directions and ask questions. -Ability to meet deadlines. -Ability to address sensitive issues and push them through to resolution. -Strong analysis and problem-solving skills. -Good judgement, reliability, and flexibility. -Independent evaluation and determination of workload priorities. -Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint and current software applications. Application Period Priority consideration will be given to candidates who apply by December 6, 2022. Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Policy In addition, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled

Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY Alameda County's Health Services Program is administered by the Health Care Services Agency and includes the following program areas: Behavioral Health Care, Public Health, Environmental Health, and Agency Administration/Indigent Health. The ultimate mission of the Health Care Services Agency is to provide fully integrated health care services through a comprehensive network of public and private partnerships that ensure optimal health and well-being and respect the diversity of all residents. Health Care Services Agency currently has multiple career opportunities for experienced professionals to become part of a service delivery team dedicated to the optimal health and well being of Alameda County residents. THE POSITION Under direction, to provide professional-level financial services in areas of budget development and processing, contract negotiation and administration, financial planning and monitoring, financial accounting and reporting, and grants management to County departments and agencies; to conduct a variety of studies and inquiries and perform financial analytic and administrative work; and to do related work as required. DISTINGUISHING FEATURES Financial Services Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I or entry level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of two years full time service. If proficient, incumbents will be eligible to be flexibly promoted to the II level after the equivalent of one year. Appointment at the I level will not be extended beyond two years. Positions in this class series are normally found in County departments with multiple budgets and funding sources and/or with extensive contracting with service providers or community-based organizations. In addition to the provision of financial services, responsibilities also include performing general administrative services work, planning and conducting analytical studies and overseeing support functions and staff. Although the work is diverse, all positions are typically characterized by all of the following elements: 1. Independent decision-making. 2. Capacity to present clear oral and written reports to senior managers. 3. Knowledge of governmental financial processes and systems. 4. Ability to conduct financial analysis and formulate financial recommendations; and 5. Limited availability or nature of supervision. This series is distinguished from the Administrative Specialist class series, which has primary responsibility for the provision of more general administrative services in such areas as personnel, purchasing, contracting, budgeting and departmental communications. It is further distinguished from Senior Financial Services Specialist, which is a skilled, technical specialist class with a primary role in financial strategic planning and policy development. MINIMUM QUALIFICATIONS Either I The equivalent of one year full-time experience in the class of Financial Services Specialist I in the Alameda County classified service. Or II Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, accounting, economics, financial planning or a field related to the work. (Additional professional financial planning and support experience equivalent to the County's classification of Financial Services Specialist I may be substituted for the education on a year-for-year basis.) And Experience: Equivalent to one year of full-time professional-level experience in areas of budget development and processing, contract negotiation and administration, financial planning and monitoring, financial accounting and reporting, grant management or similar financial services equivalent to that performed by the Alameda County classified service of Financial Services Specialist I. Licenses: Specified positions may require possession of a valid California driver's license. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Principles and practices of governmental budget development and administration. • Principles and practices of contract and grant administration. • Financial record-keeping and auditing practices. • Practices and techniques of administrative analysis and report preparation. • Applicable federal, state and local policies and regulations. • Computer applications related to the work, such as word processing, data bases and spreadsheets. Proficient in Microsoft Word, Excel, Access and Outlook. • Office administrative practices and procedures, including records management and the operation of standard office equipment. Ability to: • Develop and administer multiple budgets. • Monitor fiscal transactions and audit fiscal records and documentation. • Plan and conduct administrative and operational studies. • Interpret, explain and apply financial regulations, policies and procedures. • Direct the work of others on a project or day-to-day basis. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate financial records and audit data. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of work. • Clearly and effectively communicate, both verbally and in writing; write contract documents, electronic mail, and Board letters to the Board of Supervisors at a professional skill level. • Communicate fluently using the English language to present and request information to/from internal and external customers effectively by phone or in person. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 11 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please submit a PDF of your updated Alameda County application to Yikki Yi at Yikki.Yi2@acgov.org . Please be in contact if you have any questions. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous

Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY The mission of the Office of the County Counsel is to provide competent, efficient and cost-effective legal representation and advice, thus advancing and protecting the programs and financial resources of the County, its officers, departments, boards, commissions, districts, and courts. THE POSITION Under direction, to provide professional-level financial services in areas of budget development and processing, contract negotiation and administration, financial planning and monitoring, financial accounting and reporting, and grants management to County departments and agencies; to conduct a variety of studies and inquiries and perform financial analytic and administrative work; and to do related work as required. DISTINGUISHING FEATURES Financial Services Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I or entry level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of two years full time service. If proficient, incumbents will be eligible to be flexibly promoted to the II level after the equivalent of one year. Appointment at the I level will not be extended beyond two years. Positions in this class series are normally found in County departments with multiple budgets and funding sources and/or with extensive contracting with service providers or community-based organizations. In addition to the provision of financial services, responsibilities also include performing general administrative services work, planning and conducting analytical studies and overseeing support functions and staff. Although the work is diverse, all positions are typically characterized by all of the following elements: 1. Independent decision-making. 2. Capacity to present clear oral and written reports to senior managers. 3. Knowledge of governmental financial processes and systems. 4. Ability to conduct financial analysis and formulate financial recommendations; and 5. Limited availability or nature of supervision. This series is distinguished from the Administrative Specialist class series, which has primary responsibility for the provision of more general administrative services in such areas as personnel, purchasing, contracting, budgeting and departmental communications. It is further distinguished from Senior Financial Services Specialist, which is a skilled, technical specialist class with a primary role in financial strategic planning and policy development. MINIMUM QUALIFICATIONS Either I The equivalent of one year full-time experience in the class of Financial Services Specialist I in the Alameda County classified service. Or II Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, accounting, economics, financial planning or a field related to the work. (Additional professional financial planning and support experience equivalent to the County's classification of Financial Services Specialist I may be substituted for the education on a year-for-year basis.) And Experience: Equivalent to one year of full-time professional-level experience in areas of budget development and processing, contract negotiation and administration, financial planning and monitoring, financial accounting and reporting, grant management or similar financial services equivalent to that performed by the Alameda County classified service of Financial Services Specialist I. Licenses: Specified positions may require possession of a valid California driver's license. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of: • Principles and practices of governmental budget development and administration. • Principles and practices of contract and grant administration. • Financial record-keeping and auditing practices. • Practices and techniques of administrative analysis and report preparation. • Applicable federal, state and local policies and regulations. • Computer applications related to the work, such as word processing, data bases and spreadsheets. Proficient in Microsoft Word, Excel, Access and Outlook. • Office administrative practices and procedures, including records management and the operation of standard office equipment. Ability to: • Develop and administer multiple budgets. • Monitor fiscal transactions and audit fiscal records and documentation. • Plan and conduct administrative and operational studies. • Interpret, explain and apply financial regulations, policies and procedures. • Direct the work of others on a project or day-to-day basis. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate financial records and audit data. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of work. • Clearly and effectively communicate, both verbally and in writing; write contract documents, electronic mail, and Board letters to the Board of Supervisors at a professional skill level. • Communicate fluently using the English language to present and request information to/from internal and external customers effectively by phone or in person. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 11 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please contact Ellen Duenas at ellen.duenas@acgov.org You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous

Description: Working Title Procurement & AP Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Housing, Dining & Conference Services (HDCS) Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0 FTE) Work Schedule Monday through Friday; 8:00 AM - 5:00 PM Anticipated Hiring Range $4,834.00 - $5,167.00 Per Month ($58,000.00 - $62,000.00 Annually) Salary is commensurate with experience. Position Summary Under general direction of Financial Analyst and Director of Financial Services, the Procurement and AP Administrative Specialist is responsible for administration of HDCS agreements. The position acts as a primary liaison between HDCS and University vendors. An incumbent in the position prepares requisitions, facilitates and tracks purchase orders (POs) and maintains accurate financial records. The position acts as a division’s main AP contact, processes invoices for payment, and maintains records of issued vendor payments. Other duties as assigned. Position Information Procurement Transactions Review contracts and related documents, analyze vendors’ proposals and rates, and recommend follow up actions; Assist in a new vendor setup process, obtain certificates of insurance and other information, inform vendors regarding University’s policies and procedures; Process new requisitions for approval, enter requisitions into PeopleSoft purchasing module for PO creation; Match POs with invoices, identify problem areas and errors, resolve discrepancies before processing documents and invoices for PO issuance and payments; Monitor HDCS contracts and coordinating POs; monitor POs balances, assist with identifying when a PO needs to be closed or increased; Manage vendor relationships and relationships with the University’s Procurement, AP and Trust Funds Accounting departments. Accounts Payable Duties Process invoices for payment, prepare memos and related documentation to accompany invoices; Maintain vendors’ accounts records and identify outstanding invoices, prepare AP aging reports; Respond to requests for information regarding payment status, account balances, etc.; Assist with the external AP audit-related requests for documentation. Administrative Duties Follow Procurement department in procedural updates, and attend various trainings offered by procurement; Retrieve information from OnBase, the University AP database; Trains the division community on procurement and AP processes; Assist with students move in and move out processes; Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Bachelor’s degree in Accounting or Business Administration. Four (4) years of experience in administrative support with accounts payable and procurement functions. Ability to project a professional image of the Housing, Dining and Conference Services. Experience using MS Office software and ERPs; working knowledge of PeopleSoft. Strong organizational and prioritization skills; excellent analytical skills. Ability to meet strict deadlines and work under pressure, detail-oriented. Effective oral, written and non-verbal communication skills Environmental/Physical/Special This position may be required to work nights and/or weekends. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled

TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Administrative Assistant I-VI Army 15P, 42A, 56M, 68G, 420A Administrative Assistant I-VI Navy AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X Administrative Assistant I-VI Coast Guard YN, PERS Administrative Assistant I-VI Marine Corps 0100, 0111, 3372, 3381, 6046, 0170, 4430 Administrative Assistant I-VI Air Force 3F5X1, 8A200 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf VETERAN'S PREFERENCE: If you choose to claim veteran's employment preference including surviving spouse or orphan of a veteran as outlined by the State of Texas, you must attach a DD214 at the time your application is submitted. If you have questions regarding this requirement, please visit our Veteran's Hiring Reference page at https://tpwd.texas.gov/jobs/veterans/ BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Cindy Granado, (432) 426-3533 PHYSICAL WORK ADDRESS: Hwy. 118 N. Park Road 3, Fort Davis, TX 79734 GENERAL DESCRIPTION Under the direction of the Regional Administrative Specialist, this position performs advanced (senior-level) administrative work and is responsible for supporting Regional Office staff and twenty-three parks in the State Parks Division, Region 1. Assists in providing guidance to park administrative assistants and managers on administrative procedures including bookkeeping and accounting functions. Enters procurement card expenses, receipts, purchase orders, requisitions, time sheets and vehicle mileage reports. Enters vehicle mileage reports and procurement card purchases. Assists with preparing and tracking personnel action requests and related documents. Tracks miscellaneous reports from parks. Assists with preparations for regional meetings and trainings, including coordinating meeting rooms, overnight accommodations, and meal arrangements. Provides training as needed to park staff. Prepares special reports, researches, and prepares correspondence. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS: Education: Graduation from High School or GED. Experience: Four years' experience performing administrative support duties. Licensure: If driving is required, applicant must possess a valid State driver's license. PREFERRED QUALIFICATIONS: Experience: Experience in basic accounting, revenue collection, invoice reconciliation and general administrative support duties; Experience in customer service, public relations and/or handling customer complaints or other related duties; Experience using office automation equipment such as a personal computer, including word processing and spreadsheet software. NOTE: Experience may have occurred concurrently. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of general office procedures; Knowledge of administrative and clerical procedures; Knowledge of revenue collection, accounting, auditing and revenue reporting concepts; Knowledge of record keeping, reporting procedures, and departmental policies and procedures; Skill in using MS Word, Excel and Outlook; Skill in effective verbal and written communication; Skill in providing quality customer service in a courteous and professional manner; Skill in making independent, sound and timely decisions; Skill in developing processes, procedures and policies for administrative functions; Skill in interpreting, analyzing and explaining organizational policies and procedures; Skill in training others; Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts; Ability to identify, research and assemble information; Ability to work independently with little or no supervision; Ability to work as a member of a team; Ability to communicate effectively with the public; Ability to work under stressful conditions; Ability to exercise initiative in accomplishing tasks; Ability to maintain strict confidentiality; Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities; Ability to apply organizational skills, office management practices and procedures and maintain record keeping systems; Ability to prepare reports within established timelines; Ability to conduct all work activities in accordance with TPWD safety program. WORKING CONDITIONS Required to work hours 8:00 a.m. to 5:00 p.m., Monday through Friday; Required to work on holidays, weekends and hours other than 8:00 a.m. to 5:00 p.m. as necessary; Required to adjust to changing schedules; Required to respond to emergency and on call situations; May be required to operate a State vehicle; Required to travel 5% with possible overnight stays; Must conform to TPWD dress and grooming standards, work rules and safety procedures; Non-smoking environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: Jun 21, 2023, 11:59:00 PM

Introduction The Temporary Assignment Pool (TAP) Program is administered by the Human Resource Services Agency. The primary goal of TAP is to maintain a qualified and diverse candidate pool to provide temporary clerical and administrative staffing support to all Alameda County departments. Temporary employees play a vital role at Alameda County and assist in fulfilling the County's mission to enrich the lives of Alameda County residents through visionary policies, accessible, responsible, and effective services. The TAP program provides an avenue for temporary employees to gain valuable work experience. For more information about the TAP program click on the link. http://www.acgov.org/hrs/divisions/tap/ NOTE: Candidates currently in the TAP Pool DO NOT need to apply. Please apply immediately as this recruitment may close at any time. Applications will only be accepted online. Minimum of 6 months of clerical experience required or the equivalent to graduation from an accredited four-year college or university. Candidates with experience in the following areas/roles are encouraged to apply: Finance, Accounting, Legal Secretary, Procurement, Administration and Information Technology. Bilingual Candidates who (speak/read/write) in English and one of the following languages are encouraged to apply: Burmese, Chinese (Cantonese/Mandarin), Hindi, Japanese, Khmer, Korean, Laotian, Mien, Mongolian, Punjabi, Spanish, Tagalog, Telugu and Vietnamese. DESCRIPTION The TAP Program is seeking qualified candidates for the temporary clerical pool. Under supervision, incumbents are assigned a variety of clerical / administrative duties to fill in for various temporary needs countywide. This class consists of positions that are filled on a temporary basis through the TAP Program. TAP is responsible for placing incumbents on temporary assignments within the departments and agencies. Assignments may vary from a minimum of four hours and generally not to exceed 18 months. Duties and pay rate will vary based on the job classification of each temporary assignment. TAP employees will be placed on assignments that align with their skill sets and experience. Below are samples of job classifications TAP fills on a temporary basis with employees from its Pool: Account Clerk I/II: The equivalent of two to three years of full-time experience in clerical work, which included working with mathematical calculations and computations. Accounting Specialist I/II: The equivalent of three years of full-time responsible financial record-keeping experience. Administrative Assistant : The equivalent to three years of full-time secretarial or office administrative experience which has included some combination of document review and processing, administrative or financial record keeping and/or office management. Administrative Specialist I/II: Equivalent to one year of full-time professional-level experience in planning and conducting administrative, operational and organizational studies and providing varied administrative support. Clerk II: The equivalent of one year full-time experience in clerical work. Information Systems Specialist: The equivalent of one year of full-time experience in developing and maintaining information technology systems including LAN/WAN systems. Legal Secretary : The equivalent of two years full-time experience performing clerical and administrative support. Payroll Records Clerk: The equivalent of two years full-time clerical work experience requiring mathematical computations at a level comparable to that of a Payroll Records Clerk in the Alameda County classified service. Secretary I/II: The equivalent of two to three years of increasingly responsible clerical experience. Specialist Clerk I/II: The equivalent of two to three years of full-time clerical experience. Note: Detailed job descriptions for the above classifications can be found at https://www.jobaps.com/Alameda/auditor/classspecs.asp#S MINIMUM QUALIFICATIONS The equivalent of six months of full-time clerical experience. OR The equivalent to graduation from an accredited four-year college or university (120 semester units or 180 quarter units). NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS Knowledge of: • Modern office practices and procedures. • Word processing/computer applications and techniques (i.e., Microsoft Office including Word, Excel, PowerPoint and Access). • Basic elements of correct English usage, grammar, spelling and punctuation. • Numerical and alphabetical filing systems. • Proper telephone etiquette and procedures. Ability to: • Interpret and apply rules and regulations. • Follow written and oral instructions. • Calculate basic mathematical problems. • Adapt quickly to new work environments. • Establish and maintain effective relationships with co-workers and the public. • Communicate effectively orally and in writing with people from a wide variety of ethnic and social backgrounds. • Maintain electronic and/or physical files and databases. • Organize and prioritize work to meet critical deadlines. • Attention to detail. • Prepare clear, concise and complete reports • Learn and apply newly acquired knowledge in areas related to the work. Selection Plan All applications must be filled out according to the instructions. Applications that are not fully completed or not completed following the instructions listed will not be considered. Resumes in lieu of properly filled out applications (including Employment History) will not be considered. Only applications submitted electronically, via the County's online application system, by the final file date will be accepted. Be aware that if you only complete an application template and fail to submit an application for this recruitment, your application will not be accepted. Note: Please apply immediately as this recruitment may close at any time SELECTION PLAN Deadline for Filing Continuous / may close at any time Review for Minimum Qualifications Continuous Computer Based Assessment Continuous / As needed Interviews Continuous / As Needed Applications will be reviewed on a continuous basis. Those that meet minimum qualifications will move on in the process, based on the current needs of the TAP Pool. Selected candidates will proceed to a computer-based skills assessment. Candidates whose computer-based skill assessment scores meet the required criteria will advance to an oral interview. All eligible candidates' applications will be active for 12 months. Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County's Reasonable Accommodation Policy and applicable statues. To request an accommodation due to a disability/medical condition during this or other phases of the assessment/selection process, please contact Carla Ortiz, Human Resources Technician, TAP Program, Human Resource Services Department (510) 208-4911 Carla.Ortiz@acgov.org . Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statues. BENEFITS TAP employees may become eligible for medical and dental benefits upon meeting established eligibility criteria. Additional benefits may be effective upon hire. Please see Employee Benefits Center for more information. DISASTER SERVICE WORKER All government employees are disaster service workers as defined by California Government Code Section 3100. In addition to everyday duties, employees have the added responsibility of helping throughout any disaster. DMV EMPLOYER PULL NOTICE PROGRAM All county employees who drive on county business are required to enroll in the California Department of Motor Vehicles Employer Pull Notice Program in an effort to promote driver safety. Employees' driver record reports will be released to the County Safety Officer in Risk Management to ensure that employees have valid driver's licenses and are eligible to drive on county business. BACKGROUND INVESTIGATION An applicant's previous employment may be investigated. Results of this investigation may be cause for disqualification. Also, all convictions will be reviewed and may result in a request for additional information or termination of employment. A conviction record will not necessarily disqualify an applicant from employment. Each case will be given individual consideration, based on job-relatedness. Alameda County is an Equal Opportunity/Affirmative Action employer. Women, ethnic and racial minorities and persons with disabilities are encouraged to apply. Applicants will be considered without regard to their race, color, religion, sex national origin, age, disability, sexual orientation, or any other non-job-related factor. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. Please direct all inquiries about this recruitment to TapAps@acgov.org c/o Varthana Heang / Carla Ortiz or Martin Rodriguez-Corral. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous

Title: Fiscal Specialist Series (JISD) Pay Grade: Grade 14 Starting Pay:$ 58,633.64 Departmental Mission Statement: Enhance access to justice through the effective use of technology. Partner with Judges and all Court Staff to use technology to speed the delivery of justice. Build a culture that values transparency, collaboration, inclusivity, and continuous improvement. ORGANIZATIONAL PROFILE: Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. First consideration will be given to those applicants that apply within the first 14days. Position Summary: Working within the Judicial Information Services Department (JISD), the Fiscal Specialist performs a variety of fiscal and administrative responsibilities. The Fiscal Specialist also provides clerical support as needed. The position title above the entry level requires the performance of increasingly more responsible work which requires more knowledge of fiscal and administrative policies and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher-level position title within this series consistent with the specifications for the higher-level position title. The position title reverts to the entry level when there is a vacancy. The Fiscal Specialist for the Judiciary Information Services department also provides clerical/administrative support for Telecommunications. ORGANIZATIONAL LEVEL: Fiscal Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of fiscal duties related to budgeting purchasing, and billing. Fiscal Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform higher level fiscal duties in the areas of fiscal planning and projections, to recommend ways to improve activities, and to exercise more independent judgment. Supervision Received: Receives general direction from the Chief Information Officer or his/her designee in performing duties in accordance with established guidelines. Duties: Fiscal Specialist I Duties: Coordinates the annual budget process, including preparing spending plans and expansion budget requests based upon information provided by the manager; Maintains the budgetary control register and prepares and files the monthly expenditure reports; Determines the need, makes recommendations, and prepares requests for inter-subsidiary budget transfers; ensures that funds are properly encumbered for approved contracts and programs; Functions as a purchasing agent for the office purchasing all supplies and equipment; Provides ongoing advice and information on the availability of funding for the purchase of goods and services; maintains files for purchase order requests; Reviews and verifies accuracy of invoices and prepares payment vouchers and other fiscal documents required to pay vendors for goods and services; Monitors payment and encumbrance transactions on the Massachusetts Management and Accounting Reporting System (MMARS); tracks fiscal transactions and responds to inquiries on the status of accounts; Assists vendors with payment research and responds to related inquiries; Works with the Fiscal Affairs Department of the Administrative Office of the Trial Court concerning fiscal and administrative matters; Provides administrative support for programs and operations performed within the office; and Performs related duties as required. Fiscal Specialist II Duties: Performs fiscal planning, including providing financial projections and participating in the decision-making on how resources will be expended; Regularly evaluates fiscal and administrative activities and recommends ways to improve such activities; Reviews, investigates, and resolves complex billing problems; Generates ad-hoc reports from the warehouse to evaluate fiscal activities; Performs special projects; Develops and maintains data bases to assist in monitoring fiscal and administrative activities; and Performs all of the duties of the lower level of this series. Job Competencies: All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas: Ethics and Values: Communicates and demonstrates the ethics and values of the Trial Court. Mission: Understands, upholds, and communicates the Trial Court and Information Systems Departmental missions. Applied Knowledge: Knowledge and ability to support the Judiciary Information Systems Department in administering budgets, state contracts, procurement matters, and accounts management. Problem Solving: Accurately identifies and assesses moderate to complex fiscal errors and fiscal procedural issues within the department and initiates corrective action. Continuous Learning: Demonstrates a commitment to continuously improve himself or herself through professional development. Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds. Communication: Demonstrates the capacity to ensure clear, informative and transparent communications to the facilities department and other Trial Court and government officials. Collaboration: Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals. Minimum Requirements: Fiscal Specialist I Requirements: Associates degree in accounting, bookkeeping , or related field and (2) two years’ of work experience in accounting or office management; or and equivalent combination of education and experience; A Bachelor’s degree is preferred; Knowledge of bookkeeping, account, and other administrative procedures ; Strong organizational and administrative skills ; Ability to work professionally with judges, court officials, court personnel, and the general public; Ability to communicate effectively in both oral and written form; Demonstrated ability to use personal computers, including MS Office and related word processing and spreadsheet software ; Ability to perform Trial Court fiscal procedures in accordance with MMARS accounting system ; and Ability to type accurately and to effectively draft correspondence. Fiscal Specialist II Requirements: A minimum of three years of experience as a Fiscal Specialist I; Considerable knowledge of Trial Court fiscal and administrative policies and procedures; Demonstrated ability to perform fiscal analysis and to make projections; Demonstrated ability to identify problems and to propose feasible solutions; and Demonstrated ability to perform duties with minimal supervision and to exercise independent judgment; Proven ability to maintain accurate records and to prepare all necessary reports; and Ability to handle highly confidential material with discretion. Closing Date/Time: 2023-08-25

Description: Job Title Architectural Specialist Classification Administrative Analyst/Specialist - Exempt III AutoReqId 524096 Department Planning Sub-Division Associate Vice President, Facilities Management Salary Range Classification Range $6,322 - $12,285 per month (Hiring range depending on qualifications, not anticipated to exceed $6,800 - $9,350 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; Occasional early morning, evening, and weekend hours. About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Facilities Management is committed to planning, developing, and maintaining a safe, sustainable, and high quality learning and working environment for the campus community. Facilities Management provides oversight of university resources and assets and is responsible for the development of the University’s facilities including land use planning, capital improvement, project development, construction, as well as facilities operations and maintenance including custodial services, landscape services, building trade services, mechanical and electrical, and recycling services. We are seeking an exceptional individual to join our Planning team as the Architectural Specialist (Administrative Analyst/Specialist - Exempt III). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the supervision of the Director of Planning, Design and Construction, or their designee, in the Capital Programs and Facilities Management Department, the Architectural Specialist is responsible for project coordination of major and minor capital projects during planning, concept, programming and design phases, and provides construction oversight as required. Participates in the development of the annual five-year capital outlay program and improvement plan by preparing analysis documents that outline short and long term capital planning projects that align with the University’s academic strategic plan, and physical master plan. The Architectural Specialist works with resources of the office of Planning, Design and Construction and other work groups within the Capital Programs and Facilities Management Department. Coordinates campus activities related to the design of capital projects. Coordinates individual capital projects to see that the University's needs and the project's scope, budget, and schedule are met. Supports and implements design guidelines, standards, and procedures. Performs work in accordance with SUAM and CSU guidelines. The ideal candidate for the Architectural Specialist position offers excellent customer service and is always courteous to student, faculty, and staff customers. The person best suited for this role is one who is defined by their dedication to the quality of their work, dependability, and reliability. This is a key position that cares for campus building construction, renovation, improvements, code compliance, maintenance, and repairs to campus facilities to support the University's mission, vision, and values in higher education. Interacts with a diverse group of individuals, works well in a team environment, and understands the balance of sharing duties and taking ownership, and will take the initiative to complete tasks as needed. Takes pride in every aspect of their work to create and maintain an excellent learning environment at California State University, Fullerton, and thrives in a university environment where staff are empowered for personal growth and supported in professional growth. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four college or university and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs PLUS six years of related experience. Thorough knowledge of and ability to apply extensive expertise to complex programs and administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Oversees the day-to day operations of the area and is accountable for short and long-term goals and objectives. Serves as a key technical advisor to executives and management. Independently manages and implements complex projects and business solutions within the organization and uses substantial judgment in the analysis, interpretation, integration and application of complex data. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to develop new strategic approaches and solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Proven ability to work in a team environment and promote Diversity, Equity, and Inclusion in department operations, programs and services. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Ability to communicate effectively with people at all levels inside and outside the organization. Ability to train others on new skills and procedures and provide lead work direction. Excellent analytical, communication, interpersonal and customer service skills. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor's degree in Planning, Architecture, Construction Management, or a related field from an accredited college/university, or an equivalent combination of education and experience, and a minimum of five years of progressively responsible experience in the area related to project planning, building design, and construction. Experience in the planning & design of capital projects, both large and small, in a public higher education environment. Experience with a variety of project delivery models. Working knowledge of electrical, mechanical, structural, and other systems in institutional buildings. Experience with principles of sustainability. Master's degree in Architecture, Engineering, Business or a related field. Certification as a LEED AP. Certification as a Certified Access Specialist through the CASp Program. License/Certifications Valid California Driver's License. License to practice Architecture in the State of California or ability to possess within 12 months. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator May work on construction sites, walking and observing in varying weather conditions and on uneven surfaces. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@fullerton.edu Hiring Preference On-Campus CSUEU Employees Closing Date/Time: June 8, 2023