California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial and Operations Specialist, Student Success and Inclusive Excellence (SSIE) . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $6,124 per month, commensurate with qualifications and experience. The salary range for this classification is $5,022 to $9,083 per month. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Financial and Operations Specialist, SSIE to provide strategic recommendations and insights to maximize department resources and supports administrative operations of the department. This position leads, coordinates, administers, and analyzes the fiscal and budgetary policies and procedures for all managed budgets within SSIE with varying complex fund sources and constraints. This position is responsible for ensuring that all transactions follow CSUCO, state, federal, and private grantor fiscal policies, practices, and procedures. The incumbent also acts as a financial thought-partner with department colleagues leading programmatic work. The incumbent independently monitors expenditures; identifies and rectifies processing errors; reconciles budget journal activities ensures accurate expenditure of funds; and leads the annual budget request and allocation processes. The incumbent also serves as the administrative specialist for human resources policies and procedures for the department. Responsibilities Under the general direction of the Associate Vice Chancellor, Student Success and Inclusive Excellence , the Financial and Operations Specialist, SSIE will: Budget Management and Fiscal Practices - 60% -Manage the overall SSIE budget and ensure departments compliance with all applicable CSU and CSUCO policies and procedures, and provisions of funding sources. -Lead, coordinate, administer, analyze, and monitor all financial and business-related transactions for SSIE and reporting departments across funding sources. -Advise AVC and other department administration on financial strategy and planning. -Work with department and division administration on grant proposal preparation. -Plan, organize, and manage multiple activities associated with pre- and post-award fiscal administration to ensure compliance with grant requirements and CSU policies. -Administer and track allocations, proposal requests, contracts, purchase orders, invoices, procurement credit card, travel and other documentation required for proper fund expenditure and accounting -Coordinate, administer and analyze funding distributed to CSU campuses for professional and program development. -Review and analyze financial reports and reconcile financial transactions for SSIE accounts using Peoplesoft Financial system. -Reconcile accounts on a monthly basis and make appropriate corrections to ensure that the budgets are accurate and that expenditures are in compliance with fund sources’ policies, GAAP, laws, regulations, and restrictions of funds. Address issues of concern as needed. -Communicate regularly with the division of Academic and Student Affairs, and Business and Finance to ensure departments are in compliance with financial transaction policies and procedures. -Determine appropriate and effective methods/approaches to executing financial matters based on an analysis of existing policies, procedures, and regulations. -Prepare data and/or reports on fiscal matters for various agencies (Division, Chancellor’s Office, Grantors, other CSU stakeholders as needed). -Develop policies, forms, trainings and onboarding for department staff and grant PIs regarding fiscal management and accounting. -Develop knowledge of all provisions, laws, and policies of departmental funding sources (including attending CO trainings and disseminating as needed). -Coordinate, plan, and develop the budget process for departments, including annual budget requests, projections, and various budget analysis. Work with the Director of Operations on the preparation of the annual budget request process and submittal of quarterly budget and fiscal-year end projection reports. -Manage the fiscal operations and act as secondary Delegation of Authority (DOA) for all department financial transactions. Departmental Operations - 20% -Serve as the lead resource point person and provide guidance to SSIE management and reporting departments on CO fiscal, HR, and operational processes and policy. -Provide day-to-day support to department managers by analyzing and research methodologies to streamline efforts and improve day-to-day operational procedures and needs. Maintain excellent customer service practices. -Enhance department communication through sharing and documentations of office procedures. -Develop, establish, and lead SSIE procedures and systems for office personnel, including but not limited to electronic filing of financial and HR documents. -Work collaboratively with ASA Director of Operations on space management for SSIE and work with CO partners to ensure adequate technology and tools are in place. -Maintain inventory of technical equipment and conduct regular audits. -As needed, train and lead student assistant(s) work to ensure processes and policies are applied. Apprise supervisor of any complex issues with recommendations for a resolve. Human Resources Processes - 15% -Assist SSIE departments with the preparation of personnel documents, review them for accuracy and compliance with CO processes and procedures. -Coordinate and process HR-related paperwork for recruitment, separation, special consultant renewal and reclassification documents and maintain personnel files. -Conduct and process labor cost distribution and staffing cost analysis. -Maintain all personnel transactions for SSIE, including preparation of personnel transaction forms as needed and requested according to Division and CSU personnel policies and procedures. -Coordinate and prepare documentation for engagement of CSU campus faculty and staff in additional services and/or buyout. Other duties as assigned - 5% -Provide general assistance to division staff as needed for the effective and efficient operation of SSIE. -Serve as backup to other areas as assigned and or administrative staff as directed. -Provide general assistance with other department projects and support programs staff as directed. Qualifications This position requires: -A Bachelor’s degree from an accredited four-year university or equivalent combination of education and related experience is required to include a minimum of 4 years progressively responsible budgetary and administrative work experience involving study, analysis, and or evaluation leading to the development or improvement of administrative policies, procedures, practices, and programs -Professional budget experience required, including budget development, budget preparation and reconciliation, financial analysis, or related experience. -Excellent administrative management skills required -Expertise with state and CSUCO fiscal policies, practices and procedures -Advance knowledge in Peoplesoft systems -Excellent written and verbal communication skills and effective interpersonal skills required -Experience with working effectively with a diverse group of individuals and a multi-cultural environment (faculty, students, funders, administrators, program officers, CSU stakeholders) -Demonstrated skill in assisting and speaking with persons of various ages, socio-economic, cultural and /or education backgrounds -Excellent organizational skills in a multi-tasking environment; excellent attention to detail -Ability to handle multiple tasks simultaneously and ability to prioritize tasks to ensure completion in a timely manner to meet deadlines -Ability to take initiative and independently plan, coordinate, and perform work in various situations, demonstrate flexibility and reliability where numerous and diverse demands are involved -Ability to exercise sound and professional judgement to determine treatment of exceptional circumstances and be able to make recommendations as appropriate -Ability to present information clearly and effectively, respond to inquiries from staff on a variety of policies and procedures, and determine the most appropriate method or approach to address a fiscal or administrative manner -Ability to work effectively and productively as part of a team through close collaboration with colleagues, build and maintain cooperative working relationships, and maintain a positive and respectful attitude -Ability to provide excellent customer service to the University community, vendors, and stakeholders, and doing so in a polite and timely fashion -Proficiency with computer applications including Microsoft Office is required -Ability to use a broad range of technology, systems, and software applications -Work independently, but willing to take directions and ask questions -Ability to address sensitive issues and push them through to resolution -Ability to exercise sound judgment and handle confidential matters with tact and diplomacy, and to maintain confidentiality of information as needed or to protect the rights of individuals or the University -Strong analysis and problem-solving skills -Independent evaluation and determination of workload priorities Preferred Qualifications -Experience in managing federal, private, and state grants. -General knowledge of governmental, non-profit, and GAAP and regulations, laws, and rules. Application Period Priority consideration will be given to candidates who apply by June 29, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
Aug 24, 2023
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial and Operations Specialist, Student Success and Inclusive Excellence (SSIE) . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $6,124 per month, commensurate with qualifications and experience. The salary range for this classification is $5,022 to $9,083 per month. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Financial and Operations Specialist, SSIE to provide strategic recommendations and insights to maximize department resources and supports administrative operations of the department. This position leads, coordinates, administers, and analyzes the fiscal and budgetary policies and procedures for all managed budgets within SSIE with varying complex fund sources and constraints. This position is responsible for ensuring that all transactions follow CSUCO, state, federal, and private grantor fiscal policies, practices, and procedures. The incumbent also acts as a financial thought-partner with department colleagues leading programmatic work. The incumbent independently monitors expenditures; identifies and rectifies processing errors; reconciles budget journal activities ensures accurate expenditure of funds; and leads the annual budget request and allocation processes. The incumbent also serves as the administrative specialist for human resources policies and procedures for the department. Responsibilities Under the general direction of the Associate Vice Chancellor, Student Success and Inclusive Excellence , the Financial and Operations Specialist, SSIE will: Budget Management and Fiscal Practices - 60% -Manage the overall SSIE budget and ensure departments compliance with all applicable CSU and CSUCO policies and procedures, and provisions of funding sources. -Lead, coordinate, administer, analyze, and monitor all financial and business-related transactions for SSIE and reporting departments across funding sources. -Advise AVC and other department administration on financial strategy and planning. -Work with department and division administration on grant proposal preparation. -Plan, organize, and manage multiple activities associated with pre- and post-award fiscal administration to ensure compliance with grant requirements and CSU policies. -Administer and track allocations, proposal requests, contracts, purchase orders, invoices, procurement credit card, travel and other documentation required for proper fund expenditure and accounting -Coordinate, administer and analyze funding distributed to CSU campuses for professional and program development. -Review and analyze financial reports and reconcile financial transactions for SSIE accounts using Peoplesoft Financial system. -Reconcile accounts on a monthly basis and make appropriate corrections to ensure that the budgets are accurate and that expenditures are in compliance with fund sources’ policies, GAAP, laws, regulations, and restrictions of funds. Address issues of concern as needed. -Communicate regularly with the division of Academic and Student Affairs, and Business and Finance to ensure departments are in compliance with financial transaction policies and procedures. -Determine appropriate and effective methods/approaches to executing financial matters based on an analysis of existing policies, procedures, and regulations. -Prepare data and/or reports on fiscal matters for various agencies (Division, Chancellor’s Office, Grantors, other CSU stakeholders as needed). -Develop policies, forms, trainings and onboarding for department staff and grant PIs regarding fiscal management and accounting. -Develop knowledge of all provisions, laws, and policies of departmental funding sources (including attending CO trainings and disseminating as needed). -Coordinate, plan, and develop the budget process for departments, including annual budget requests, projections, and various budget analysis. Work with the Director of Operations on the preparation of the annual budget request process and submittal of quarterly budget and fiscal-year end projection reports. -Manage the fiscal operations and act as secondary Delegation of Authority (DOA) for all department financial transactions. Departmental Operations - 20% -Serve as the lead resource point person and provide guidance to SSIE management and reporting departments on CO fiscal, HR, and operational processes and policy. -Provide day-to-day support to department managers by analyzing and research methodologies to streamline efforts and improve day-to-day operational procedures and needs. Maintain excellent customer service practices. -Enhance department communication through sharing and documentations of office procedures. -Develop, establish, and lead SSIE procedures and systems for office personnel, including but not limited to electronic filing of financial and HR documents. -Work collaboratively with ASA Director of Operations on space management for SSIE and work with CO partners to ensure adequate technology and tools are in place. -Maintain inventory of technical equipment and conduct regular audits. -As needed, train and lead student assistant(s) work to ensure processes and policies are applied. Apprise supervisor of any complex issues with recommendations for a resolve. Human Resources Processes - 15% -Assist SSIE departments with the preparation of personnel documents, review them for accuracy and compliance with CO processes and procedures. -Coordinate and process HR-related paperwork for recruitment, separation, special consultant renewal and reclassification documents and maintain personnel files. -Conduct and process labor cost distribution and staffing cost analysis. -Maintain all personnel transactions for SSIE, including preparation of personnel transaction forms as needed and requested according to Division and CSU personnel policies and procedures. -Coordinate and prepare documentation for engagement of CSU campus faculty and staff in additional services and/or buyout. Other duties as assigned - 5% -Provide general assistance to division staff as needed for the effective and efficient operation of SSIE. -Serve as backup to other areas as assigned and or administrative staff as directed. -Provide general assistance with other department projects and support programs staff as directed. Qualifications This position requires: -A Bachelor’s degree from an accredited four-year university or equivalent combination of education and related experience is required to include a minimum of 4 years progressively responsible budgetary and administrative work experience involving study, analysis, and or evaluation leading to the development or improvement of administrative policies, procedures, practices, and programs -Professional budget experience required, including budget development, budget preparation and reconciliation, financial analysis, or related experience. -Excellent administrative management skills required -Expertise with state and CSUCO fiscal policies, practices and procedures -Advance knowledge in Peoplesoft systems -Excellent written and verbal communication skills and effective interpersonal skills required -Experience with working effectively with a diverse group of individuals and a multi-cultural environment (faculty, students, funders, administrators, program officers, CSU stakeholders) -Demonstrated skill in assisting and speaking with persons of various ages, socio-economic, cultural and /or education backgrounds -Excellent organizational skills in a multi-tasking environment; excellent attention to detail -Ability to handle multiple tasks simultaneously and ability to prioritize tasks to ensure completion in a timely manner to meet deadlines -Ability to take initiative and independently plan, coordinate, and perform work in various situations, demonstrate flexibility and reliability where numerous and diverse demands are involved -Ability to exercise sound and professional judgement to determine treatment of exceptional circumstances and be able to make recommendations as appropriate -Ability to present information clearly and effectively, respond to inquiries from staff on a variety of policies and procedures, and determine the most appropriate method or approach to address a fiscal or administrative manner -Ability to work effectively and productively as part of a team through close collaboration with colleagues, build and maintain cooperative working relationships, and maintain a positive and respectful attitude -Ability to provide excellent customer service to the University community, vendors, and stakeholders, and doing so in a polite and timely fashion -Proficiency with computer applications including Microsoft Office is required -Ability to use a broad range of technology, systems, and software applications -Work independently, but willing to take directions and ask questions -Ability to address sensitive issues and push them through to resolution -Ability to exercise sound judgment and handle confidential matters with tact and diplomacy, and to maintain confidentiality of information as needed or to protect the rights of individuals or the University -Strong analysis and problem-solving skills -Independent evaluation and determination of workload priorities Preferred Qualifications -Experience in managing federal, private, and state grants. -General knowledge of governmental, non-profit, and GAAP and regulations, laws, and rules. Application Period Priority consideration will be given to candidates who apply by June 29, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
CITY OF EL SEGUNDO, CA
El Segundo, California, United States
Description Salary: Fire Prevention Specialist I: $ 6,355 - $7,725 per month Fire Prevention Specialist II: $7,007 - $8,518 per month The current vacancy is for a Fire Prevention Specialist I full-time position in the Fire Department. This recruitment requires that a resume and fire certifications be uploaded with the application to be considered complete. This recruitment process is open on a continuous basis and may close at any time. Interested individuals are encouraged to apply immediately. The first review of applications will be completed on M onday, November 14 , 2022 at 5:00 p.m. . Applications received after November 14, 2022 , may not be considered. Applicants appearing best qualified based upon a review of the application and responses to supplemental questions will be invited to participate in the testing process. The City of El Segundo, incorporated in 1917, is a unique, quaint city by the sea. Home to approximately 17,000 residents and over 75,000 private sector employees of major aeronautical, sports, media, industrial and multiple Fortune 500 companies including Mattel, Chevron and most recently, the Los Angeles Times and Beyond Meat. Further, El Segundo has become the headquarters for major sports franchises, including the LA Lakers and LA Kings. As the economy broadens, El Segundo is becoming home to a variety of high tech and “creative economy” start-up companies. This is reflected in the City motto "Where Big Ideas Take Off!" Essential Job Functions The Fire Prevention Specialist I-II is responsible for providing a variety of technical and professional work in support of the Fire Prevention Division within the Fire Department. Depending on assignment, work includes code enforcement and outreach activities promoting the preservation of life and property, including field inspection, plans examination, data research and analysis, community preparedness and education programs and activities. SUPERVISION RECEIVED AND EXERCISED : Receives supervision from the Fire Marshal. Fire Prevention Specialist II may provide technical and functional direction over Fire Prevention Specialist I and/or Fire Prevention Interns. Essential functions, as defined under the Americans with Disabilities Act, may include the following typical duties and responsibilities, knowledge, skills, and other characteristics for this classification. This list of duties and responsibilities is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those below, to address business needs and changing business practices. Performs existing construction/equipment plan reviews and indicates necessary corrections for fire protection/life safety systems; ensures plans meet the requirements of related federal, state, and local fire protection, life safety codes, regulations and restrictions; Interprets and explains requirements and restrictions relative to fire/life safety codes, ordinances, regulations, policies and procedures to residents, visitor, and businesses; reviews alternative methods to comply with requirements and restrictions; Inspects routine new construction and existing businesses for fire hazards, proper operation of suppression devices, adequacy of fire escapes and exits, and general compliance with fire codes; Inspects installed fire protection systems, fire alarm systems and automatic fire suppression systems; observes fire flows; coordinates work with other local agencies; Prepares notices for code violations; conducts follow-up inspections to ensure corrections have been made and issues permits; issues citations when necessary and closes structures which are declared a fire hazard; Assists in training Fire Department Suppression personnel related to promoting life safety services, community education, and the enforcement of codes and standards of Fire Operations occupancy inspections; Conducts research, analyzes data, compiles information and writes comprehensive technical reports on inspections and actions taken with respect to fire prevention; Works collaboratively with Fire Department, Building Department, City Attorney's Office, Code Enforcement staff, other governmental agencies, and related personnel on a variety of fire and life safety prevention inspection, enforcement and outreach activities; Maintains up-to-date records, writes detailed reports, and maintain related files; Participates in a variety of special projects related to life safety activities; Responds to basic complaints from the general public; investigates complaints and resolve, or assist in resolving matters; Performs a variety of administrative, operational, research and analytical duties in support of life safety programs; develop reports and recommend changes to policies and procedures; Provides administrative and logistical support on a variety of department and City special events as assigned; May attend courses to learn fire investigation techniques; May assist as a Fire Investigator Trainee on investigations with the Fire Marshal; Regularly and predictably attend work, and Perform related duties as assigned. K NOWLEDGE, SKILLS, AND OTHER CHARACTERISTICS: To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the knowledge and/or skill required. Knowledge of: Accepted safety standards and methods of building construction; California Fire and Building Codes and National Fire Protection Association (NFPA) Standards; Pertinent Federal, State, and local rules, regulations, and ordinances including El Segundo Fire Department Standard Operating Procedures, General Orders, and Administrative Guidelines; Principles and techniques of municipal life safety services work including fire prevention, code enforcement, community preparedness, and emergency planning activities; Research methods and sources of information related to fire and safety inspection work; Fire protection and alarm systems, and building construction; Principles and guidelines of public education, community, and customer relations; Modern office practices, procedures, methods, equipment and software; and English usage, spelling, grammar, and punctuation. Skill in: Interpreting and applying fire and life safety codes and standards; Organizing, coordinating assigned work, and report work progress; Applying technical knowledge; Analyzing problems and develop logical solutions; Promoting life safety programs and principles; Effectively enforcing a variety of life safety and fire prevention codes; Gaining compliance through professionalism and education; Reading and interpreting building plans, specifications, and building codes; Performing mathematical calculations; Organization and time-management; Communicating clearly and concisely, both orally and in writing; Working creatively and collaboratively; Regularly and predictably attend work; Following directions from a supervisor; Understanding and following posted work rules and procedures; Accepting constructive criticism; and Establishing and maintaining cooperative working relationship with those contacted in the course of work. This position may be required to work overtime. Qualifications A combination of experience and education that would likely provide the required knowledge and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be: FIRE PREVENTION SPECIALIST I: Experience: One (1) year experience in fire prevention/inspection is required. Education: Associate degree in Fire Science or a related field and completion of State Fire Prevention 1A and 1B classes are required. Licensing/Certification Requirements: Due to the performance of some field duties which require the operation of a personal or City vehicle, a valid and appropriate California driver's license and acceptable driving record are required. Certification as California State Fire Prevention Officer or I.C.C. Fire Inspector I must be completed within 1 year from date of appointment. FIRE PREVENTION SPECIALIST II: Experience: Three (3) years’ experience in fire prevention/inspection is required. Education: Associate degree in Fire Science or a related field. A Bachelor’s degree in the construction trades, fire administration, public administration or related field is desirable. Licensing/Certification Requirements: Due to the performance of some field duties which require the operation of a personal or City vehicle, a valid and appropriate California driver's license and acceptable driving record are required. Certification as California State Fire Protection Specialist or I.C.C. Fire Inspector II must be completed within 1 year from date of appointment. Disaster Service Worker: In accordance with Government Code Section 3100, City of El Segundo employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly. Working Conditions: Regularly required to climb ladders. Occasionally required to lift and/or carry up to 50 pounds. The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity, Equity, and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging CITY EMPLOYEES ASSOCIATION (CEA) Benefit Summary - Effective 5/17/2019 PERS Retirement : Tier I-2%@55 . Tier II-2%@60 for individuals employed by the City on or after 12/30/12 who are already PERS members. Tier I and II members single highest year coordinated with Social Security and Medicare. Employee required contribution is 8% of pensionable income. PERS 2%@62 for new employees/members hired on or after 1/1/13 have three year average coordinated with Social Security and Medicare and payment of 50% of normal cost (6.75%). Social Security: The City matches employee’s Social Security contribution, which is 6.2% of your salary and is made on a pre-tax basis. The 2023Social Security income cap is $160,200. Retiree Medical: City offers paid retiree medical insurance at same rate as active employees. Medical Insurance : $1,600 per month for employee and dependents' medical insurance under PERS. Educational Incentive : Up to $334.21 for B.A. if job doesn't require it. Must be approved by Department Head. Future employees hired on or after May 10, 2017 not eligible. Optical/Dental/Life/AD&D : $135 per month City contribution. Employee & eligible dependents may be covered for optical and dental. $30,000 term life policy provided by City; employee can purchase additional self and dependent coverage at group rates. AD&D insurance policies provided for employees. Flex Plan : Section 125 Plan, allows for payment of employee-paid insurance, medical treatment, and dependent care expenses with pre-tax dollars. State Disability Insurance : Coverage provided through State Employment Development Department for short-term disability. Costs borne by union employees. Long-Term Disability: City provides fully-paid LTD insurance. Continuance of 66 2/3% of first $9750 of employee's salary after a 60-day waiting period. Applies to non-job related occurrences. Work Schedule: 9/80 with alternating Fridays off. Holidays : 11 fixed paid holidays plus 1 day of personal leave/floating holiday per year. Vacation Leave : 96 hours (1-5 years); 120 hours (6 - 10 years); 144 hours (11 - 15 years): 176 hours (16+ years). Leave can be used after 6 months of service. Annual cash conversion option. Sick Leave : 8 hours per month. 100% payment for accrual over 600 hours and percentage of unused leave paid upon retirement or separation. Bereavement Leave: Three (3) working days [one workweek where travel is 500 miles or more] for qualifying incident. Tuition Reimbursement : Up to $1,750 per year for tuition and books. Longevity Pay: Up to $66.84/mo for 5 yrs of service; Up to $133.68 for 10 yrs of service; Up to $200.53/mo for 15 yrs of service. Future employees hired on or after May 10, 2017 not eligible. Uniform Allowance : Dollar amount varies for specific classes. Other : Voluntary participation in Credit Union; Long-Term Care (premiums paid by employee); Mission Sqaure 457 Deferred Compensation Program; Payroll Direct Deposit. Revised: 12/12; 2/13; 1/14; 2/15; 8/16; 5/17;5/19; 8/22 Closing Date/Time: Continuous
Aug 29, 2023
Full Time
Description Salary: Fire Prevention Specialist I: $ 6,355 - $7,725 per month Fire Prevention Specialist II: $7,007 - $8,518 per month The current vacancy is for a Fire Prevention Specialist I full-time position in the Fire Department. This recruitment requires that a resume and fire certifications be uploaded with the application to be considered complete. This recruitment process is open on a continuous basis and may close at any time. Interested individuals are encouraged to apply immediately. The first review of applications will be completed on M onday, November 14 , 2022 at 5:00 p.m. . Applications received after November 14, 2022 , may not be considered. Applicants appearing best qualified based upon a review of the application and responses to supplemental questions will be invited to participate in the testing process. The City of El Segundo, incorporated in 1917, is a unique, quaint city by the sea. Home to approximately 17,000 residents and over 75,000 private sector employees of major aeronautical, sports, media, industrial and multiple Fortune 500 companies including Mattel, Chevron and most recently, the Los Angeles Times and Beyond Meat. Further, El Segundo has become the headquarters for major sports franchises, including the LA Lakers and LA Kings. As the economy broadens, El Segundo is becoming home to a variety of high tech and “creative economy” start-up companies. This is reflected in the City motto "Where Big Ideas Take Off!" Essential Job Functions The Fire Prevention Specialist I-II is responsible for providing a variety of technical and professional work in support of the Fire Prevention Division within the Fire Department. Depending on assignment, work includes code enforcement and outreach activities promoting the preservation of life and property, including field inspection, plans examination, data research and analysis, community preparedness and education programs and activities. SUPERVISION RECEIVED AND EXERCISED : Receives supervision from the Fire Marshal. Fire Prevention Specialist II may provide technical and functional direction over Fire Prevention Specialist I and/or Fire Prevention Interns. Essential functions, as defined under the Americans with Disabilities Act, may include the following typical duties and responsibilities, knowledge, skills, and other characteristics for this classification. This list of duties and responsibilities is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those below, to address business needs and changing business practices. Performs existing construction/equipment plan reviews and indicates necessary corrections for fire protection/life safety systems; ensures plans meet the requirements of related federal, state, and local fire protection, life safety codes, regulations and restrictions; Interprets and explains requirements and restrictions relative to fire/life safety codes, ordinances, regulations, policies and procedures to residents, visitor, and businesses; reviews alternative methods to comply with requirements and restrictions; Inspects routine new construction and existing businesses for fire hazards, proper operation of suppression devices, adequacy of fire escapes and exits, and general compliance with fire codes; Inspects installed fire protection systems, fire alarm systems and automatic fire suppression systems; observes fire flows; coordinates work with other local agencies; Prepares notices for code violations; conducts follow-up inspections to ensure corrections have been made and issues permits; issues citations when necessary and closes structures which are declared a fire hazard; Assists in training Fire Department Suppression personnel related to promoting life safety services, community education, and the enforcement of codes and standards of Fire Operations occupancy inspections; Conducts research, analyzes data, compiles information and writes comprehensive technical reports on inspections and actions taken with respect to fire prevention; Works collaboratively with Fire Department, Building Department, City Attorney's Office, Code Enforcement staff, other governmental agencies, and related personnel on a variety of fire and life safety prevention inspection, enforcement and outreach activities; Maintains up-to-date records, writes detailed reports, and maintain related files; Participates in a variety of special projects related to life safety activities; Responds to basic complaints from the general public; investigates complaints and resolve, or assist in resolving matters; Performs a variety of administrative, operational, research and analytical duties in support of life safety programs; develop reports and recommend changes to policies and procedures; Provides administrative and logistical support on a variety of department and City special events as assigned; May attend courses to learn fire investigation techniques; May assist as a Fire Investigator Trainee on investigations with the Fire Marshal; Regularly and predictably attend work, and Perform related duties as assigned. K NOWLEDGE, SKILLS, AND OTHER CHARACTERISTICS: To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the knowledge and/or skill required. Knowledge of: Accepted safety standards and methods of building construction; California Fire and Building Codes and National Fire Protection Association (NFPA) Standards; Pertinent Federal, State, and local rules, regulations, and ordinances including El Segundo Fire Department Standard Operating Procedures, General Orders, and Administrative Guidelines; Principles and techniques of municipal life safety services work including fire prevention, code enforcement, community preparedness, and emergency planning activities; Research methods and sources of information related to fire and safety inspection work; Fire protection and alarm systems, and building construction; Principles and guidelines of public education, community, and customer relations; Modern office practices, procedures, methods, equipment and software; and English usage, spelling, grammar, and punctuation. Skill in: Interpreting and applying fire and life safety codes and standards; Organizing, coordinating assigned work, and report work progress; Applying technical knowledge; Analyzing problems and develop logical solutions; Promoting life safety programs and principles; Effectively enforcing a variety of life safety and fire prevention codes; Gaining compliance through professionalism and education; Reading and interpreting building plans, specifications, and building codes; Performing mathematical calculations; Organization and time-management; Communicating clearly and concisely, both orally and in writing; Working creatively and collaboratively; Regularly and predictably attend work; Following directions from a supervisor; Understanding and following posted work rules and procedures; Accepting constructive criticism; and Establishing and maintaining cooperative working relationship with those contacted in the course of work. This position may be required to work overtime. Qualifications A combination of experience and education that would likely provide the required knowledge and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be: FIRE PREVENTION SPECIALIST I: Experience: One (1) year experience in fire prevention/inspection is required. Education: Associate degree in Fire Science or a related field and completion of State Fire Prevention 1A and 1B classes are required. Licensing/Certification Requirements: Due to the performance of some field duties which require the operation of a personal or City vehicle, a valid and appropriate California driver's license and acceptable driving record are required. Certification as California State Fire Prevention Officer or I.C.C. Fire Inspector I must be completed within 1 year from date of appointment. FIRE PREVENTION SPECIALIST II: Experience: Three (3) years’ experience in fire prevention/inspection is required. Education: Associate degree in Fire Science or a related field. A Bachelor’s degree in the construction trades, fire administration, public administration or related field is desirable. Licensing/Certification Requirements: Due to the performance of some field duties which require the operation of a personal or City vehicle, a valid and appropriate California driver's license and acceptable driving record are required. Certification as California State Fire Protection Specialist or I.C.C. Fire Inspector II must be completed within 1 year from date of appointment. Disaster Service Worker: In accordance with Government Code Section 3100, City of El Segundo employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly. Working Conditions: Regularly required to climb ladders. Occasionally required to lift and/or carry up to 50 pounds. The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity, Equity, and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging CITY EMPLOYEES ASSOCIATION (CEA) Benefit Summary - Effective 5/17/2019 PERS Retirement : Tier I-2%@55 . Tier II-2%@60 for individuals employed by the City on or after 12/30/12 who are already PERS members. Tier I and II members single highest year coordinated with Social Security and Medicare. Employee required contribution is 8% of pensionable income. PERS 2%@62 for new employees/members hired on or after 1/1/13 have three year average coordinated with Social Security and Medicare and payment of 50% of normal cost (6.75%). Social Security: The City matches employee’s Social Security contribution, which is 6.2% of your salary and is made on a pre-tax basis. The 2023Social Security income cap is $160,200. Retiree Medical: City offers paid retiree medical insurance at same rate as active employees. Medical Insurance : $1,600 per month for employee and dependents' medical insurance under PERS. Educational Incentive : Up to $334.21 for B.A. if job doesn't require it. Must be approved by Department Head. Future employees hired on or after May 10, 2017 not eligible. Optical/Dental/Life/AD&D : $135 per month City contribution. Employee & eligible dependents may be covered for optical and dental. $30,000 term life policy provided by City; employee can purchase additional self and dependent coverage at group rates. AD&D insurance policies provided for employees. Flex Plan : Section 125 Plan, allows for payment of employee-paid insurance, medical treatment, and dependent care expenses with pre-tax dollars. State Disability Insurance : Coverage provided through State Employment Development Department for short-term disability. Costs borne by union employees. Long-Term Disability: City provides fully-paid LTD insurance. Continuance of 66 2/3% of first $9750 of employee's salary after a 60-day waiting period. Applies to non-job related occurrences. Work Schedule: 9/80 with alternating Fridays off. Holidays : 11 fixed paid holidays plus 1 day of personal leave/floating holiday per year. Vacation Leave : 96 hours (1-5 years); 120 hours (6 - 10 years); 144 hours (11 - 15 years): 176 hours (16+ years). Leave can be used after 6 months of service. Annual cash conversion option. Sick Leave : 8 hours per month. 100% payment for accrual over 600 hours and percentage of unused leave paid upon retirement or separation. Bereavement Leave: Three (3) working days [one workweek where travel is 500 miles or more] for qualifying incident. Tuition Reimbursement : Up to $1,750 per year for tuition and books. Longevity Pay: Up to $66.84/mo for 5 yrs of service; Up to $133.68 for 10 yrs of service; Up to $200.53/mo for 15 yrs of service. Future employees hired on or after May 10, 2017 not eligible. Uniform Allowance : Dollar amount varies for specific classes. Other : Voluntary participation in Credit Union; Long-Term Care (premiums paid by employee); Mission Sqaure 457 Deferred Compensation Program; Payroll Direct Deposit. Revised: 12/12; 2/13; 1/14; 2/15; 8/16; 5/17;5/19; 8/22 Closing Date/Time: Continuous
Sonoma County, CA
Santa Rosa, California, United States
Position Information The Department of Health Services (DHS) seeks experienced candidates for a Supervising Health Information Specialist (HIS) position! Starting salary up to $53.32/hour ($111,285/year), a cash allowance of $600/month, and a competitive total compensation package!* W hat We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to excellent benefits* including: A hybrid telework schedule that meets the needs of our staff, department operations, and the communities we serve Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County paid 100% premium contribution for the majority of employee-only and employee + family health plan options An annual Staff Development/Wellness Benefit allowance of up to $650 and ongoing education/training opportunities County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits Retirement fully integrated with Social Security May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment This Supervising HIS is assigned to the Alcohol and Other Drug Services Prevention Program which focuse s on several projects, including programs like Friday Night Live , Place of Last Drink survey, the Responsible Beverage Service Training , and other environmental prevention strategies. Other areas of focus include prevention and education efforts for the general population related to substance and other drug issues. Duties for this Supervising HIS position include: Acting as a project lead for federal, state, and/or philanthropic grant-funded programs Making administrative program decisions and providing program oversight Orienting, instructing, and training professional level staff assigned to grant-funded programs Coordinating grants and contracts Developing the Substance Use Disorder Prevention strategic plan Establishing and maintaining community coalitions and collaborative efforts within programs and departments Supervising a Health Information Specialist and a Senior Office Assistant This position works Monday through Friday 8am to 5pm and may be eligible for an alternate work schedule after completion of the probationary period, depending on program need. Occasional after-hours work may be required including evening and weekend events. The ideal candidate will possess: Extensive knowledge of alcohol and drug prevention principles and harm reduction tenets Excellent communication skills, including the ability to conduct public speaking and present trainings Experience with contract oversight to ensure contract objectives are being achieved by the contracted provider Familiarity with electronic health records and databases, and knowledge of data collection, data entry, and data analysis Knowledge and abilities related to developing and maintaining community coalitions An interest in research and data analysis and ability to report on findings Strong organizational skills Intermediate Microsoft Office skills Certification as a Prevention Specialist (preferred) This recruitment is being conducted to fill one full-time Supervising Health Information Specialist position in the Department of Health Services. This employment list may be used to fill full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Service Employees International Union Local 1021 Memorandum Of Understanding (SEIU MOU) and our Employee Benefits Directory . APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Any combination of education, training and experience that would provide the opportunity to acquire the knowledge and abilities listed. Normally this would include: Education: Possession of a Master's degree or major graduate-level coursework in health education, community health, social services, or a closely related field. On-the-job experience in prevention, health promotion and/or health education, especially dealing with diverse populations, together with academic coursework in health education, community health, social services or a closely related field may be substituted for a Master's degree on a year-for-year basis. Experience: Three years of on-the-job journey-level work experience in prevention, health promotion and/or health education involving health information and education, at least one year of which was in a lead or supervisory capacity. Work experience in a health education environment involving training and instructing various age groups and target populations is highly desirable. Special Qualifications: Some positions may require the ability to fluently speak and write a language other than English. Working Conditions: Duties may require exposure to hostile, emotionally disturbed or mentally ill persons and/or confrontational interpersonal situations; exposure to communicable diseases; stand for long periods of time; stoop, lift articles in accordance with accepted safety standards; perform physical tasks as required; may work in high risk areas of the community; may be required to work a flexible schedule. License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Knowledge of: principles and practices of personnel management, employee supervision and training; principles of program planning and evaluation, needs assessment, data collection; legislation and laws which impact HIV/AIDS related services; budget and financial analysis; principles, practices and methods of staff development; community programs and services and how they interface with Public Health; local public and privates resources and services in the county and the greater geographical region. Ability to: manage and analyze a variety of programs; establish program goals and objectives and implement improvements and system changes; ensure compliance regulations are met; assist with budgetary and revenue activities; effectively communicate orally and in writing (including presentation skills) with people from a variety of ethnic and socioeconomic backgrounds, using diplomatic and group dynamic skills to establish and maintain working relationships with staff, clients, other departments and community-based agencies; understand, interpret and apply procedures, laws, rules and regulations as they pertain to the program's function; ability to read, review, research, and analyze complex rules and regulations and peer review journals of current research and translate into clear, concise terminology. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%). Each application and supplemental questionnaire will be thoroughly evaluated for satisfaction of minimum qualifications and relevance of educational coursework, training, experience, knowledge, and abilities that relate to this position. Candidates possessing the most appropriate job-related qualifications will be placed on an employment list and referred to the department for selection interviews. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted on-line at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: DP HR Technician: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: GENERAL* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation and sick leave accruals; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County contribution toward the premium (the contribution amount varies by bargaining unit. For specific details, please refer to the applicable MOU). A County contribution to a Health Reimbursement Arrangement is available for some bargaining units. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
Aug 29, 2023
Full Time
Position Information The Department of Health Services (DHS) seeks experienced candidates for a Supervising Health Information Specialist (HIS) position! Starting salary up to $53.32/hour ($111,285/year), a cash allowance of $600/month, and a competitive total compensation package!* W hat We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to excellent benefits* including: A hybrid telework schedule that meets the needs of our staff, department operations, and the communities we serve Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County paid 100% premium contribution for the majority of employee-only and employee + family health plan options An annual Staff Development/Wellness Benefit allowance of up to $650 and ongoing education/training opportunities County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits Retirement fully integrated with Social Security May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment This Supervising HIS is assigned to the Alcohol and Other Drug Services Prevention Program which focuse s on several projects, including programs like Friday Night Live , Place of Last Drink survey, the Responsible Beverage Service Training , and other environmental prevention strategies. Other areas of focus include prevention and education efforts for the general population related to substance and other drug issues. Duties for this Supervising HIS position include: Acting as a project lead for federal, state, and/or philanthropic grant-funded programs Making administrative program decisions and providing program oversight Orienting, instructing, and training professional level staff assigned to grant-funded programs Coordinating grants and contracts Developing the Substance Use Disorder Prevention strategic plan Establishing and maintaining community coalitions and collaborative efforts within programs and departments Supervising a Health Information Specialist and a Senior Office Assistant This position works Monday through Friday 8am to 5pm and may be eligible for an alternate work schedule after completion of the probationary period, depending on program need. Occasional after-hours work may be required including evening and weekend events. The ideal candidate will possess: Extensive knowledge of alcohol and drug prevention principles and harm reduction tenets Excellent communication skills, including the ability to conduct public speaking and present trainings Experience with contract oversight to ensure contract objectives are being achieved by the contracted provider Familiarity with electronic health records and databases, and knowledge of data collection, data entry, and data analysis Knowledge and abilities related to developing and maintaining community coalitions An interest in research and data analysis and ability to report on findings Strong organizational skills Intermediate Microsoft Office skills Certification as a Prevention Specialist (preferred) This recruitment is being conducted to fill one full-time Supervising Health Information Specialist position in the Department of Health Services. This employment list may be used to fill full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Service Employees International Union Local 1021 Memorandum Of Understanding (SEIU MOU) and our Employee Benefits Directory . APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Any combination of education, training and experience that would provide the opportunity to acquire the knowledge and abilities listed. Normally this would include: Education: Possession of a Master's degree or major graduate-level coursework in health education, community health, social services, or a closely related field. On-the-job experience in prevention, health promotion and/or health education, especially dealing with diverse populations, together with academic coursework in health education, community health, social services or a closely related field may be substituted for a Master's degree on a year-for-year basis. Experience: Three years of on-the-job journey-level work experience in prevention, health promotion and/or health education involving health information and education, at least one year of which was in a lead or supervisory capacity. Work experience in a health education environment involving training and instructing various age groups and target populations is highly desirable. Special Qualifications: Some positions may require the ability to fluently speak and write a language other than English. Working Conditions: Duties may require exposure to hostile, emotionally disturbed or mentally ill persons and/or confrontational interpersonal situations; exposure to communicable diseases; stand for long periods of time; stoop, lift articles in accordance with accepted safety standards; perform physical tasks as required; may work in high risk areas of the community; may be required to work a flexible schedule. License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Knowledge of: principles and practices of personnel management, employee supervision and training; principles of program planning and evaluation, needs assessment, data collection; legislation and laws which impact HIV/AIDS related services; budget and financial analysis; principles, practices and methods of staff development; community programs and services and how they interface with Public Health; local public and privates resources and services in the county and the greater geographical region. Ability to: manage and analyze a variety of programs; establish program goals and objectives and implement improvements and system changes; ensure compliance regulations are met; assist with budgetary and revenue activities; effectively communicate orally and in writing (including presentation skills) with people from a variety of ethnic and socioeconomic backgrounds, using diplomatic and group dynamic skills to establish and maintain working relationships with staff, clients, other departments and community-based agencies; understand, interpret and apply procedures, laws, rules and regulations as they pertain to the program's function; ability to read, review, research, and analyze complex rules and regulations and peer review journals of current research and translate into clear, concise terminology. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%). Each application and supplemental questionnaire will be thoroughly evaluated for satisfaction of minimum qualifications and relevance of educational coursework, training, experience, knowledge, and abilities that relate to this position. Candidates possessing the most appropriate job-related qualifications will be placed on an employment list and referred to the department for selection interviews. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted on-line at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: DP HR Technician: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: GENERAL* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation and sick leave accruals; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County contribution toward the premium (the contribution amount varies by bargaining unit. For specific details, please refer to the applicable MOU). A County contribution to a Health Reimbursement Arrangement is available for some bargaining units. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Description: Working Title: Communications Specialist/ Executive Assistant to the Dean Classification Title: Administrative Analyst/Specialist - Exempt I Posting Details Priority Application Date (Posting will remain open until filled): Monday, October 9, 2023 @ 11:55pm PT Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary This position provides a wide variety of professional support to the Dean of the College of Engineering and Computer Science (ECS). Assignments are received from, carried out for, and reported to the Dean. This position is responsible for managing the day-to-day communications, organization, and activities of the Dean’s Office. This is a professional position requiring extensive experience with public relations, higher education settings, business and other professional organizations with exceptional analytical and communication skills. This position also supports the Dean at events and during activities on and off campus as required in support of undergraduate and graduate programs; advises the Dean, providing extensive professional assistance, project management, and recommendations on College issues; and performs highly responsible and independent management work covering a broad range of college activities in consultation with the Dean and other College administrators and directors. Responsibilities may include drafting and revising materials for presentation, drafting and/or reviewing reports and correspondence; following up on issues and activities; compiling and organizing information; coordinating Advisory Board meetings, Dean’s-level committees, staff meetings, and professional development activities. Incumbent may provide lead work direction and supervise student assistant(s). FLSA : Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $4,170.00 - $5,200.00 per month, commensurate with candidate's education, experience, skills, and training CSU Classification Salary Range : $4,170.00 - $7,545.00 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday - Friday, 8:00am - 5:00pm. Occasional weekends for campus events. Department Information The College of Engineering and Computer Science is dedicated to providing high quality education that will transform students into professionals capable of contributing to the advancement of technological knowledge, progress, well-being and sustainable growth of our Capital region and the State of California. The mission of the College of Engineering and Computer Science is to focused heavily on producing career-ready engineering, computer science and construction management professionals who possess the critical thinking skills, creativity, communication skills and the problem solving abilities necessary to make an immediate and lasting contribution to their profession. Our sixty-eight full-time faculty members earned their degrees at some of the nation’s best universities. They are dedicated to personally educating and training young people, and share a practical, design-oriented philosophy which encourages independent thinking and problem solving. The academic programs prepare our 4,000 students for both professional practice and advanced study in their chosen disciplines. For more information, please visit: http://www.ecs.csus.edu/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications 1. Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community, and represent the College and University in a professional manner. 2. Experience with external relations and communications. 3. Effective written and oral communication and interpersonal communication skills 4. Ability to effectively produce clear and concise documents, reports utilizing charts, graphs, and tables for both internal and external communications, letters and other correspondence 5. Excellent proofreading skills and attention to detail. 6. Experience and proficiency with all standard Office software (Work, Excel, PowerPoint, Outlook) and Internet applications, as well as media and communication software 7. Experience with a variety of outreach strategies including website management, social media, and brand management. 8. Critical thinking skills to make recommendations in office/ campus operational policies and procedures. 9. Analytical skills to participate in short-term and long-term strategic planning for the Dean’s Office, including assessment of communication and infrastructure needs of the office. 10. Ability to provide basic training and direction to others, as needed, such as office student assistants. 11. Ability to interact and work collaboratively across functions, levels and departments toward shared objectives with discretion, tact, diplomacy, creativity, initiative and confidentiality 12. Ability to providing administrative support at an executive level; strong managerial ability and customer service principles and practices 13. Ability to plan and execute meetings or events and assist other units within the college, as needed. 14. Experience with partnership cultivation, stewardship, and networking. 15. Ability to manage and maintain calendars accurately, scheduling meetings for Dean and campus community members. 16. Experience managing and maintaining electronic records and contact lists 17. Ability to adapt to change and learn new applications. 18. Demonstrated ability to maintain confidentiality, and exercise superior discretion, judgment, tact, diplomacy, creativity and initiative. 19. Demonstrated ability to work independently as well as with others, problem solve, as needed, exercise good judgement and decision-making, and manage time effectively in a complex organization. Conditions of Employment: - Ability to pass background check. - Must be available for occasional weekends and evenings, as events or projects require. Preferred Qualifications 20. At least 3 years of executive assistant experience. 21. At least 3 years of event planning and or outreach. 22. Creative thinking and an entrepreneurial, solutions-oriented mindset. 23. Experience with public relations and brand management. 24. Experience leading staff and delegating tasks. 25. Ability to adapt to change and learn new applications. 26. Familiarity or ability to learn and use the Advance database and create contact reports 27. Knowledge of and experience working within University policies and procedures. Documents Needed to Apply Resume, cover letter, and samples of communications materials you've produced in the past 6 months. Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected c andidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions ( i.e . H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
Sep 26, 2023
Full Time
Description: Working Title: Communications Specialist/ Executive Assistant to the Dean Classification Title: Administrative Analyst/Specialist - Exempt I Posting Details Priority Application Date (Posting will remain open until filled): Monday, October 9, 2023 @ 11:55pm PT Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary This position provides a wide variety of professional support to the Dean of the College of Engineering and Computer Science (ECS). Assignments are received from, carried out for, and reported to the Dean. This position is responsible for managing the day-to-day communications, organization, and activities of the Dean’s Office. This is a professional position requiring extensive experience with public relations, higher education settings, business and other professional organizations with exceptional analytical and communication skills. This position also supports the Dean at events and during activities on and off campus as required in support of undergraduate and graduate programs; advises the Dean, providing extensive professional assistance, project management, and recommendations on College issues; and performs highly responsible and independent management work covering a broad range of college activities in consultation with the Dean and other College administrators and directors. Responsibilities may include drafting and revising materials for presentation, drafting and/or reviewing reports and correspondence; following up on issues and activities; compiling and organizing information; coordinating Advisory Board meetings, Dean’s-level committees, staff meetings, and professional development activities. Incumbent may provide lead work direction and supervise student assistant(s). FLSA : Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $4,170.00 - $5,200.00 per month, commensurate with candidate's education, experience, skills, and training CSU Classification Salary Range : $4,170.00 - $7,545.00 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday - Friday, 8:00am - 5:00pm. Occasional weekends for campus events. Department Information The College of Engineering and Computer Science is dedicated to providing high quality education that will transform students into professionals capable of contributing to the advancement of technological knowledge, progress, well-being and sustainable growth of our Capital region and the State of California. The mission of the College of Engineering and Computer Science is to focused heavily on producing career-ready engineering, computer science and construction management professionals who possess the critical thinking skills, creativity, communication skills and the problem solving abilities necessary to make an immediate and lasting contribution to their profession. Our sixty-eight full-time faculty members earned their degrees at some of the nation’s best universities. They are dedicated to personally educating and training young people, and share a practical, design-oriented philosophy which encourages independent thinking and problem solving. The academic programs prepare our 4,000 students for both professional practice and advanced study in their chosen disciplines. For more information, please visit: http://www.ecs.csus.edu/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications 1. Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community, and represent the College and University in a professional manner. 2. Experience with external relations and communications. 3. Effective written and oral communication and interpersonal communication skills 4. Ability to effectively produce clear and concise documents, reports utilizing charts, graphs, and tables for both internal and external communications, letters and other correspondence 5. Excellent proofreading skills and attention to detail. 6. Experience and proficiency with all standard Office software (Work, Excel, PowerPoint, Outlook) and Internet applications, as well as media and communication software 7. Experience with a variety of outreach strategies including website management, social media, and brand management. 8. Critical thinking skills to make recommendations in office/ campus operational policies and procedures. 9. Analytical skills to participate in short-term and long-term strategic planning for the Dean’s Office, including assessment of communication and infrastructure needs of the office. 10. Ability to provide basic training and direction to others, as needed, such as office student assistants. 11. Ability to interact and work collaboratively across functions, levels and departments toward shared objectives with discretion, tact, diplomacy, creativity, initiative and confidentiality 12. Ability to providing administrative support at an executive level; strong managerial ability and customer service principles and practices 13. Ability to plan and execute meetings or events and assist other units within the college, as needed. 14. Experience with partnership cultivation, stewardship, and networking. 15. Ability to manage and maintain calendars accurately, scheduling meetings for Dean and campus community members. 16. Experience managing and maintaining electronic records and contact lists 17. Ability to adapt to change and learn new applications. 18. Demonstrated ability to maintain confidentiality, and exercise superior discretion, judgment, tact, diplomacy, creativity and initiative. 19. Demonstrated ability to work independently as well as with others, problem solve, as needed, exercise good judgement and decision-making, and manage time effectively in a complex organization. Conditions of Employment: - Ability to pass background check. - Must be available for occasional weekends and evenings, as events or projects require. Preferred Qualifications 20. At least 3 years of executive assistant experience. 21. At least 3 years of event planning and or outreach. 22. Creative thinking and an entrepreneurial, solutions-oriented mindset. 23. Experience with public relations and brand management. 24. Experience leading staff and delegating tasks. 25. Ability to adapt to change and learn new applications. 26. Familiarity or ability to learn and use the Advance database and create contact reports 27. Knowledge of and experience working within University policies and procedures. Documents Needed to Apply Resume, cover letter, and samples of communications materials you've produced in the past 6 months. Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected c andidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions ( i.e . H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Description: Job Summary The Contracts Specialist provides administrative and analytical support to Contracts and Procurement Services. Working independently under limited supervision, this position is responsible for a variety of services to campus departments to ensure the procurement authority vested with the University is effectively implemented and administered in accordance with all applicable laws and regulations. The Contract Specialist prepares and processes contract documents for construction, construction related professional services, leases, student agreements, memorandums of understanding, license agreements, revenue agreements, long-term finance agreements and other contractual obligations required by the University. Key Responsibilities Initiate, evaluate, and execute a variety of contracts including construction related public works contracts, design and professional service agreements, leases, student agreements, memorandums of understanding, and other miscellaneous campus contracts in accordance with CSU, ICSUAM and SUAM guidelines General administration includes the analysis of contract financial data (review of Job Order Contract compliance, Change Order Requests), interpreting and applying rules and policy, understanding and making decisions related to terms and conditions, writing and developing public solicitations including evaluations / recommendations /contract specifications Provide contract management through the term of the contract to insure appropriate execution of documents including notification, compliance with contract terms, termination of contracts, evaluation and verification of risk and insurance terms, overseeing evaluation teams and processes, communicating and interfacing with contractors, vendors, clients, university staff and faculty in fulfillment of duties Identify potential savings through proper execution of bid solicitations, intense review of Contractor requests for payment, risk evaluation and avoidance Display higher level of knowledge, skills, and experience in the construction industry and participate in current problem solving techniques, applying CSU and University guidelines Actively participate in procurement planning, analysis, development, and evaluation of highly complex procurement programs with a broad impact to the university, community, and CSU Research, analysis, assessment, formulation, development, and evaluation from a strategic and operational perspective of programs such as emergency contracting, construction programs, student programs, revenue generating programs Regularly participate in planning and development activities and independent determination of methods meeting procurement program goals, policies, and laws Coordination and administration of campus training sessions including procurement training, rfp training, vendor outreach conferences, and other related sessions Knowledge, Skills & Abilities Contract Administration Expertise and the thorough knowledge of and ability to apply this expertise to complex programs and a wide range of university contracts, including the applicable laws and regulations governing the procurement programs Expertise in techniques, analysis, research, and development and the ability to interpret and evaluate results to develop sound conclusions and make recommendations Excellent oral and written communication skills Expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies Ability to work with representatives from public and private entities and handle potentially sensitive situations Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus Ability to train others on new skills and procedures Maintain knowledge of state laws, CSU policies, university policies, procedures and performance standards including but not limited to ICSUAM 5000, ICSUAM 9000 and other topics as needed in Contact Administrations Excellent customer service and public relations skills Ability to communicate with constituents in a professional and respectful manner. Required Qualifications A bachelor's degree and/or equivalent training Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Master’s Degree Experience with Contract Administration Experience with client relationship management Experience tracking relevant KPIs (e.g. contract performance, customer service, etc.) Experience with negotiating complex contracts Experience with risk management via contracts Compensation Classification: Administrative Analyst/Specialist - Exempt II Anticipated Hiring Range: $5,971/month - $6,667/month CSU Salary Range: $5,022/month - $9,083/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest List of References All applicants must apply within the specified application period: September 20, 2023 through October 8, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
Sep 21, 2023
Full Time
Description: Job Summary The Contracts Specialist provides administrative and analytical support to Contracts and Procurement Services. Working independently under limited supervision, this position is responsible for a variety of services to campus departments to ensure the procurement authority vested with the University is effectively implemented and administered in accordance with all applicable laws and regulations. The Contract Specialist prepares and processes contract documents for construction, construction related professional services, leases, student agreements, memorandums of understanding, license agreements, revenue agreements, long-term finance agreements and other contractual obligations required by the University. Key Responsibilities Initiate, evaluate, and execute a variety of contracts including construction related public works contracts, design and professional service agreements, leases, student agreements, memorandums of understanding, and other miscellaneous campus contracts in accordance with CSU, ICSUAM and SUAM guidelines General administration includes the analysis of contract financial data (review of Job Order Contract compliance, Change Order Requests), interpreting and applying rules and policy, understanding and making decisions related to terms and conditions, writing and developing public solicitations including evaluations / recommendations /contract specifications Provide contract management through the term of the contract to insure appropriate execution of documents including notification, compliance with contract terms, termination of contracts, evaluation and verification of risk and insurance terms, overseeing evaluation teams and processes, communicating and interfacing with contractors, vendors, clients, university staff and faculty in fulfillment of duties Identify potential savings through proper execution of bid solicitations, intense review of Contractor requests for payment, risk evaluation and avoidance Display higher level of knowledge, skills, and experience in the construction industry and participate in current problem solving techniques, applying CSU and University guidelines Actively participate in procurement planning, analysis, development, and evaluation of highly complex procurement programs with a broad impact to the university, community, and CSU Research, analysis, assessment, formulation, development, and evaluation from a strategic and operational perspective of programs such as emergency contracting, construction programs, student programs, revenue generating programs Regularly participate in planning and development activities and independent determination of methods meeting procurement program goals, policies, and laws Coordination and administration of campus training sessions including procurement training, rfp training, vendor outreach conferences, and other related sessions Knowledge, Skills & Abilities Contract Administration Expertise and the thorough knowledge of and ability to apply this expertise to complex programs and a wide range of university contracts, including the applicable laws and regulations governing the procurement programs Expertise in techniques, analysis, research, and development and the ability to interpret and evaluate results to develop sound conclusions and make recommendations Excellent oral and written communication skills Expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies Ability to work with representatives from public and private entities and handle potentially sensitive situations Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus Ability to train others on new skills and procedures Maintain knowledge of state laws, CSU policies, university policies, procedures and performance standards including but not limited to ICSUAM 5000, ICSUAM 9000 and other topics as needed in Contact Administrations Excellent customer service and public relations skills Ability to communicate with constituents in a professional and respectful manner. Required Qualifications A bachelor's degree and/or equivalent training Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Master’s Degree Experience with Contract Administration Experience with client relationship management Experience tracking relevant KPIs (e.g. contract performance, customer service, etc.) Experience with negotiating complex contracts Experience with risk management via contracts Compensation Classification: Administrative Analyst/Specialist - Exempt II Anticipated Hiring Range: $5,971/month - $6,667/month CSU Salary Range: $5,022/month - $9,083/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest List of References All applicants must apply within the specified application period: September 20, 2023 through October 8, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Description: Job Summary Under the limited supervision of the Contract Manager, the Contracts Administration Specialist serves as a key contact and expert to the campus and Contracts and Procurement units. Working independently, this position is responsible for managing and implementing a broad range of highly complex contracts, strategic sourcing initiatives at both the campus and system-wide level, projects, and objectives, in accordance with delegated authority limitations. The Contract Administration Specialist prepares and processes a broad range of highly complex solicitation and contract documents as required by the University. Key Responsibilities Initiate, evaluate, and execute a broad range of highly complex contracts including, but not limited to, complex design and professional service agreements, leases, software licensing agreements, construction related public works contracts, student agreements, memorandums of understanding, and other miscellaneous campus contracts in accordance with CSU, ICSUAM and SUAM guidelines General administration includes the analysis of contract financial data, interpreting and applying rules and policy, understanding and making decisions related to terms and conditions, writing and developing public solicitations including evaluations/recommendations/contract specifications Negotiation of contracts, redlining of supplier contracts, and drafting terms and conditions, as required Provide contract management through the term of the contract to insure appropriate execution of documents including notification, compliance with contract terms, termination of contracts, evaluation and verification of risk and insurance terms, overseeing evaluation teams and processes, communicating and interfacing with contractors, vendors, clients, university staff and faculty in fulfillment of duties Identify potential savings through proper execution of bid solicitations, thorough review of Contractor requests for payment, risk evaluation and avoidance Develop business innovation and process improvement efforts related to subject matter expertise, often developing new strategic approaches and solutions Serve as a high-level individual contributor providing expertise and functional leadership and/or may oversee the day-to-day operations of the unit, as required Research, analysis, assessment, formulation, development, and evaluation from a strategic and operational perspective of programs such as emergency contracting, construction programs, student programs, or revenue generating programs Serve as a key contributor in planning and development activities, and to aid in the determination of methods meeting procurement program goals, policies, and laws Knowledge, Skills & Abilities Extensive and in-depth knowledge of Contract Administration, and the thorough knowledge of and ability to apply this expertise to complex programs and a wide range of university contracts, including the applicable laws and regulations governing the procurement programs Ability to effectively use applicable information systems and applications in analysis, research, and reporting activities and projects Expertise in techniques, analysis, research, and development and the ability to interpret and evaluate results to develop sound conclusions and make recommendations Excellent oral and written communication skills Substantial and broad knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions Knowledge of PeopleSoft or other ERP financial system, CSUBUY, Department of General Services (DGS) e-procurement portal and online tools, PlanetBids Electronic Platform, Smartsheet or other project tools, PowerPoint and other training tools. Other computer skills (word, excel, access, and online meeting tools) Ability to communicate with constituents in a professional and respectful manner Required Qualifications A bachelor's degree and/or equivalent training Six years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Master’s Degree in Business or a related field Professional purchasing certificate (C.P.M., CPPB, CPPO, CPSM) 3 to 5 years of contract administration experience California State University (CSU) and/or state purchasing experience PeopleSoft experience E-Procurement experience Compensation Classification: Administrative Analyst/Specialist - Exempt III Anticipated Hiring Range: $7,490/month - $8,042/month CSU Salary Range: $6,322/month - $12,285/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: May 19, 2023 through June 6, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). #LI-AF1 Closing Date/Time: Open until filled
Aug 29, 2023
Full Time
Description: Job Summary Under the limited supervision of the Contract Manager, the Contracts Administration Specialist serves as a key contact and expert to the campus and Contracts and Procurement units. Working independently, this position is responsible for managing and implementing a broad range of highly complex contracts, strategic sourcing initiatives at both the campus and system-wide level, projects, and objectives, in accordance with delegated authority limitations. The Contract Administration Specialist prepares and processes a broad range of highly complex solicitation and contract documents as required by the University. Key Responsibilities Initiate, evaluate, and execute a broad range of highly complex contracts including, but not limited to, complex design and professional service agreements, leases, software licensing agreements, construction related public works contracts, student agreements, memorandums of understanding, and other miscellaneous campus contracts in accordance with CSU, ICSUAM and SUAM guidelines General administration includes the analysis of contract financial data, interpreting and applying rules and policy, understanding and making decisions related to terms and conditions, writing and developing public solicitations including evaluations/recommendations/contract specifications Negotiation of contracts, redlining of supplier contracts, and drafting terms and conditions, as required Provide contract management through the term of the contract to insure appropriate execution of documents including notification, compliance with contract terms, termination of contracts, evaluation and verification of risk and insurance terms, overseeing evaluation teams and processes, communicating and interfacing with contractors, vendors, clients, university staff and faculty in fulfillment of duties Identify potential savings through proper execution of bid solicitations, thorough review of Contractor requests for payment, risk evaluation and avoidance Develop business innovation and process improvement efforts related to subject matter expertise, often developing new strategic approaches and solutions Serve as a high-level individual contributor providing expertise and functional leadership and/or may oversee the day-to-day operations of the unit, as required Research, analysis, assessment, formulation, development, and evaluation from a strategic and operational perspective of programs such as emergency contracting, construction programs, student programs, or revenue generating programs Serve as a key contributor in planning and development activities, and to aid in the determination of methods meeting procurement program goals, policies, and laws Knowledge, Skills & Abilities Extensive and in-depth knowledge of Contract Administration, and the thorough knowledge of and ability to apply this expertise to complex programs and a wide range of university contracts, including the applicable laws and regulations governing the procurement programs Ability to effectively use applicable information systems and applications in analysis, research, and reporting activities and projects Expertise in techniques, analysis, research, and development and the ability to interpret and evaluate results to develop sound conclusions and make recommendations Excellent oral and written communication skills Substantial and broad knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions Knowledge of PeopleSoft or other ERP financial system, CSUBUY, Department of General Services (DGS) e-procurement portal and online tools, PlanetBids Electronic Platform, Smartsheet or other project tools, PowerPoint and other training tools. Other computer skills (word, excel, access, and online meeting tools) Ability to communicate with constituents in a professional and respectful manner Required Qualifications A bachelor's degree and/or equivalent training Six years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Master’s Degree in Business or a related field Professional purchasing certificate (C.P.M., CPPB, CPPO, CPSM) 3 to 5 years of contract administration experience California State University (CSU) and/or state purchasing experience PeopleSoft experience E-Procurement experience Compensation Classification: Administrative Analyst/Specialist - Exempt III Anticipated Hiring Range: $7,490/month - $8,042/month CSU Salary Range: $6,322/month - $12,285/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: May 19, 2023 through June 6, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). #LI-AF1 Closing Date/Time: Open until filled
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Description: Job Summary Under the oversight of the Director of Administrative Services, the Senior Accounting and Business Services Specialist oversees a variety of broad and complex financial, accounting and budgeting services related to trust, bond, general fund, and auxiliary accounts. Provides lead group direction and day-to-day financial oversight of budget, payroll, accounting, project accounting, procurement, and cost recovery. Provides strategic leadership and analysis in the utilization of information systems within the department and input to recommended policies that have a major operational impact. Key Responsibilities Provides recording and reporting of accounting and financial transactions, ensuring that all fiscal operations are in compliance with CSU and Campus requirements Administers and processes escrow agreements on all Public Works contracts and approves the request to State Treasurer for contractor payment; audits, prepares financial reports for submission to the Chancellor’s Office Oversees internal department procurement requirements and is a liaison between University Purchasing, Accounting, and Accounts Payable departments Provides work lead direction and supervisory oversight to a professional of five staff while participating in the work Exercises discretion and independent judgment in setting priorities, determining methods and troubleshooting issues for others Provides leadership and support for departments in understanding and maximizing CMS system functions Interprets new and existing federal and state regulations and their effect on areas of assigned responsibility Knowledge, Skills & Abilities Extensive knowledge of and ability to apply extensive expertise to complex principles and practices of fiscal management Ability to communicate with constituents in a professional and respectful manner High proficiency in PC compatible software programs such as Word, EXCEL and Access Ability to use persuasion and negotiation skills to build consensus to achieve short-and long-term goals and objectives Ability to analyze computerized accounting records, and to research and correct computer data errors Thorough knowledge of PeopleSoft financials module Ability to develop, design databases, and create reports Required Qualifications A bachelor's degree and/or equivalent training Six years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Accounting experience preferred in construction management, facilities management, and/or governmental accounting Minimum of five years of progressively responsible professional accounting experience Work experience in a State, College, or University setting OR within a large, complex business setting Compensation Classification: Administrative Analyst/Specialist - Exempt III Anticipated Hiring Range: $7,490/month - $9,465/month CSU Salary Range: $6,322/month - $12,285/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: June 16, 2023 through July 5, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
Sep 15, 2023
Full Time
Description: Job Summary Under the oversight of the Director of Administrative Services, the Senior Accounting and Business Services Specialist oversees a variety of broad and complex financial, accounting and budgeting services related to trust, bond, general fund, and auxiliary accounts. Provides lead group direction and day-to-day financial oversight of budget, payroll, accounting, project accounting, procurement, and cost recovery. Provides strategic leadership and analysis in the utilization of information systems within the department and input to recommended policies that have a major operational impact. Key Responsibilities Provides recording and reporting of accounting and financial transactions, ensuring that all fiscal operations are in compliance with CSU and Campus requirements Administers and processes escrow agreements on all Public Works contracts and approves the request to State Treasurer for contractor payment; audits, prepares financial reports for submission to the Chancellor’s Office Oversees internal department procurement requirements and is a liaison between University Purchasing, Accounting, and Accounts Payable departments Provides work lead direction and supervisory oversight to a professional of five staff while participating in the work Exercises discretion and independent judgment in setting priorities, determining methods and troubleshooting issues for others Provides leadership and support for departments in understanding and maximizing CMS system functions Interprets new and existing federal and state regulations and their effect on areas of assigned responsibility Knowledge, Skills & Abilities Extensive knowledge of and ability to apply extensive expertise to complex principles and practices of fiscal management Ability to communicate with constituents in a professional and respectful manner High proficiency in PC compatible software programs such as Word, EXCEL and Access Ability to use persuasion and negotiation skills to build consensus to achieve short-and long-term goals and objectives Ability to analyze computerized accounting records, and to research and correct computer data errors Thorough knowledge of PeopleSoft financials module Ability to develop, design databases, and create reports Required Qualifications A bachelor's degree and/or equivalent training Six years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Accounting experience preferred in construction management, facilities management, and/or governmental accounting Minimum of five years of progressively responsible professional accounting experience Work experience in a State, College, or University setting OR within a large, complex business setting Compensation Classification: Administrative Analyst/Specialist - Exempt III Anticipated Hiring Range: $7,490/month - $9,465/month CSU Salary Range: $6,322/month - $12,285/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: June 16, 2023 through July 5, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Description: Position Summary (Classified as: Administrative Analyst/Specialist, Non Exempt) Full-time temporary position available on or after September 11, 2023 and ending on or before September 30, 2024 at the ASPIRE grant in the College of Science. Appointment will be made for one year from date of hire with the possibility of reappointment based on budget, department needs, and job performance. Under general supervision of the Project Director for the ASPIRE grant, the Administrative Analyst/Specialist ensures the successful implementation of grant projects by maintaining compliance with regulations and ensuring appropriate use and organization of resources. The incumbent will be responsible for the oversight of day-to-day office operations, provide lead work direction to Student Assistants, data collection and reporting, budget administration and assist with preparing and submitting requests for personnel transactions to Human Resources/Payroll. Job Duties Duties include but are not limited to: Develop and manage a federally funded grant budget. Responsible for monthly budget reconciliation and the creation of monthly reports. Also responsible for the development of budget reports to fulfill grant reporting requirements. Analyze budgetary data and provide accurate budget projections. Research and document specific program costs. Maintain all budget information in an appropriate, complete, and timely manner. Prepare and process all budget transaction paperwork, such as purchase orders and timesheets, to ensure appropriate expenditures and salaries are carried forth. Maintain all necessary budget-related documentation. Advise Project Director on appropriate procedures and deadlines for finance and budget. Organize, schedule, and coordinate meetings and/or events, including notification and scheduling with individuals, preparation of materials, developing agendas, recording minutes, developing and creating presentation materials, and ensure completion of follow-up activities. Oversee travel-related activities and expenses associated with grant project. Process travel forms, coordinate travel arrangements, ensure compliance with travel policies and guidelines, and manage travel expenses within the allocated budget. Implement and communicate office policies and procedures. Purchase office supplies and equipment. Collaborate with the Project Director and Project Leads in the implementation of all grant projects activities and ensure compliance with applicable program requirements and regulations. Compile project data obtained from Project Leads and compose reports. Maintain project resources such as supplies and equipment. Assist in recruiting, selecting, training, and provide lead work direction of student assistants. Other duties as assigned. Minimum Qualifications Education: Bachelor’s degree and/or equivalent training OR a combination of education and experience which provides the required knowledge and abilities. Experience: Minimum of two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Knowledge, Skills, Abilities General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Salary Range Anticipated salary will be $3,518 - $4,046 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Analyst/Specialist, Non Exempt range: $3,518 - $6,791 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline OPEN UNTIL FILLED ; SCREENING TO BEGIN ON OR AFTER AUGUST 16, 2023 (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Closing Date/Time: Open until filled
Sep 14, 2023
Full Time
Description: Position Summary (Classified as: Administrative Analyst/Specialist, Non Exempt) Full-time temporary position available on or after September 11, 2023 and ending on or before September 30, 2024 at the ASPIRE grant in the College of Science. Appointment will be made for one year from date of hire with the possibility of reappointment based on budget, department needs, and job performance. Under general supervision of the Project Director for the ASPIRE grant, the Administrative Analyst/Specialist ensures the successful implementation of grant projects by maintaining compliance with regulations and ensuring appropriate use and organization of resources. The incumbent will be responsible for the oversight of day-to-day office operations, provide lead work direction to Student Assistants, data collection and reporting, budget administration and assist with preparing and submitting requests for personnel transactions to Human Resources/Payroll. Job Duties Duties include but are not limited to: Develop and manage a federally funded grant budget. Responsible for monthly budget reconciliation and the creation of monthly reports. Also responsible for the development of budget reports to fulfill grant reporting requirements. Analyze budgetary data and provide accurate budget projections. Research and document specific program costs. Maintain all budget information in an appropriate, complete, and timely manner. Prepare and process all budget transaction paperwork, such as purchase orders and timesheets, to ensure appropriate expenditures and salaries are carried forth. Maintain all necessary budget-related documentation. Advise Project Director on appropriate procedures and deadlines for finance and budget. Organize, schedule, and coordinate meetings and/or events, including notification and scheduling with individuals, preparation of materials, developing agendas, recording minutes, developing and creating presentation materials, and ensure completion of follow-up activities. Oversee travel-related activities and expenses associated with grant project. Process travel forms, coordinate travel arrangements, ensure compliance with travel policies and guidelines, and manage travel expenses within the allocated budget. Implement and communicate office policies and procedures. Purchase office supplies and equipment. Collaborate with the Project Director and Project Leads in the implementation of all grant projects activities and ensure compliance with applicable program requirements and regulations. Compile project data obtained from Project Leads and compose reports. Maintain project resources such as supplies and equipment. Assist in recruiting, selecting, training, and provide lead work direction of student assistants. Other duties as assigned. Minimum Qualifications Education: Bachelor’s degree and/or equivalent training OR a combination of education and experience which provides the required knowledge and abilities. Experience: Minimum of two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Knowledge, Skills, Abilities General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Salary Range Anticipated salary will be $3,518 - $4,046 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Analyst/Specialist, Non Exempt range: $3,518 - $6,791 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline OPEN UNTIL FILLED ; SCREENING TO BEGIN ON OR AFTER AUGUST 16, 2023 (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Closing Date/Time: Open until filled
COUNTY OF LAKE, CA
Lake County, California, United States
General Recruitment Information Recruitments for County positions are typically conducted to establish eligibility lists to fill countywide vacancies that occur during the active status of those lists (approximately 3 -12 months). Any person on a promotional eligibility list will be considered first by the hiring department(s) before persons on an open eligibility list. The County of Lake only accepts applications for permanent positions when actively recruiting. Only online applications are accepted. It is the responsibility of each applicant to review the full job description and requirements. The County is an Equal Opportunity-Affirmative Action Employer. Veteran's Preference. To apply for County examinations - All applications for County examinations must be submitted through the County's online application system. A completed Supplemental Questionnaire must be submitted with each online application. All permanent County recruitments will be posted at www.co.lake.ca.us with a link to the online application. The County of Lake reserves the right to limit the number of applications that will be accepted for any open recruitment, and any such limit will be included on the job posting. When a limit is posted, the recruitment is subject to close at any time prior to the final filing date. Completed online application packets must be submitted by the close of business on the date that the recruitment closes . All relevant experience must be included on the application to be considered - resumes and other attached documents will not be used to qualify an applicant. Relevant experience and/or education may be substituted at a ratio of 2 to 1 for the purpose of meeting minimum qualifications and applicants should contact the Human Resources department for details. Important Notice - The provisions listed on job postings, job descriptions, or other recruitment materials do not constitute an expressed or implied contract. Benefits may vary between bargaining units. Any provisions contained within job postings, job descriptions or other recruitment material may be modified or revoked without notice. All County of Lake applicants who are given a conditional employment offer must comply with the County's pre-employment medical review program before they may be appointed to the County position. Minimum Qualifications HEALTH PROGRAMS SUPPORT SPECIALIST I Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Education and Experience: Equivalent to an Associate degree from an accredited educational institution with major coursework in business administration, public administration, education, nursing, health sciences, or closely related field; and One (1) year of full-time experience performing a variety of technical and analytical outreach, educational and/or training functions related to health programs and services, preferably in the public sector. OR Equivalent to a Bachelor’s degree from an accredited four-year college or university with major coursework business administration, public administration, education, nursing, health sciences, or closely related field HEALTH PROGRAMS SUPPORT SPECIALIST II Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Education and Experience: One (1) year of full-time experience equivalent to that of a Health Programs Support Specialist I with the County of Lake. Full Job Description HEALTH PROGRAMS SUPPORT SPECIALIST I DEFINITION Under direct supervision, performs a variety of program support work for the Health Services Department; conducts research, analyze data, and develop recommendations related to assigned programs; assists with the development and implementation of program changes; assists with monitoring program contracts, grants, progress, budget, and regulatory compliance; works with various groups and organizations to provide technical assistance, training, and outreach; provides a variety of technical and clerical support work for a variety of health programs; and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This is the entry level classification in the Health Programs Support Specialist series. Incumbents perform a variety of responsible clerical, technical, and analytical work in support of assigned Public Health program(s), which may include, but is not limited to Child Health and Disability Program, Childhood Lead Prevention Program, Communicable Disease Case Management, Dental Disease Prevention, Emergency Preparedness, HIV/AIDS Drug Assistance Program, Immunization Assistance Program, Maternal Child Health Program, Targeted Case Management Program, and/or Tobacco Control Education and Prevention, SNAP Ed Nutrition Program, or other assigned health programs. Incumbents will be assigned to programs based on the needs of the department. The Health Programs Support Specialist I is distinguished from the Health Programs Support Specialist II in that it performs a narrower range of less complex clerical, technical and analytical functions related to assigned programs under closer supervision. Positions in the Health Programs Support Specialist series are flexibly staffed. Incumbents may advance to higher classifications after gaining the knowledge, skill, experience, licenses, and certifications which meet the qualifications for and demonstrating the ability to perform the work of the higher-level class SUPERVISION RECEIVED AND EXERCISED Receives direct supervision from assigned supervisory staff. Exercises no supervision over staff. May provide technical and functional direction to assigned staff. EXAMPLES OF ESSENTIAL DUTIES Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job. Provides a variety of clerical, technical, and analytical support work for assigned programs. Utilizes a variety of software programs in the performance of assigned tasks. Researches, analyzes, and prepares recommendations for assigned projects and programs, as assigned. Receives, sorts, and summarizes a variety of data and information. Performs surveys and data collection functions. Serves as a liaison between the Health Department and other public and private agencies, community organizations, professional groups, and other stakeholders. Assists with the maintenance and tracking of financial and statistical records and other documents. Assists with identifying program needs, establishing program goals, and monitoring program results. Assists with determining the proper allocation of resources. Assists with developing and conducting workshops, including preparing program material. Assists with the preparation and inventory of educational materials, as assigned. Assists with planning, coordinating, and implementing a variety of activities to meet the goals of assigned programs. May assist with the administration of a variety of grant funded programs, including budget preparation, tracking, and reporting requirements. May assist in the development, creation, and distribution of a variety of forms, brochures, handouts, newsletters, and other material. May prepare a variety of complex reports as requested. May conduct or assist in conducting a variety of training sessions, as assigned. Performs related duties as assigned. MINIMUM QUALIFICATIONS Knowledge of: Principles, techniques, and practices of project planning, development, and coordination. Goals, functions, and activities of assigned public health programs. Laws, rules, ordinances, and regulations impacting assigned public health programs. Department goals, requirements, and operations. Policies, procedures, and programs of the department. Principles, methods, techniques, and materials of public health education and outreach. Functions, programs, and services of public and private agencies involved in health education and outreach activities. Research and information gathering methods and procedures. Effective methods and techniques for information dissemination. Community resources and demography. Modern office practices, procedures, and equipment. Methods and practices of financial and statistical recordkeeping. Principles of grant development, administration, and reporting. Maintenance of files and information retrieval systems. Computerized methods used by the department for maintaining and updating records. Customer service principles and techniques. Written and oral communications skills. Proper English spelling, grammar, and punctuation. Computers and software programs (e.g., Microsoft software applications) to conduct research, assess information, and/or prepare documentation. Principles and techniques for working with groups and fostering effective team interaction. Ability to: Assist with planning, developing, organizing, and coordinating activities and functions of assigned public health programs. Perform a variety of technical and analytical support work, training, and related tasks. Assist with the development and administration of grants related to assigned public health programs. Read, interpret, explain, and apply policies, procedures, and regulations. Effectively research, analyze, and document information related to assigned programs, including information related to current legislation, regulatory requirements, and administrative processes. Answer a variety of questions related to department programs and the application process. Make referrals to appropriate agencies and social service programs, as needed. Communicate clearly and concisely, both orally and in writing, with individuals from diverse socio-economic and cultural backgrounds. Effectively prepare and present information and training to a variety of audiences. Effectively collect, interpret, evaluate, and present a variety of narrative and statistical data. Effectively represent the Health Department in contacts with the public, community organizations, and other government agencies. Regularly work well under pressure, meeting critical deadlines. Communicate clearly and concisely, both orally and in writing. Utilize a computer, relevant software applications, and/or other equipment as assigned to perform a variety of work tasks. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Education and Experience: Equivalent to an Associate degree from an accredited educational institution with major coursework in business administration, public administration, education, nursing, health sciences, or closely related field; and One (1) year of full-time experience performing a variety of technical and analytical outreach, educational and/or training functions related to health programs and services, preferably in the public sector. OR Equivalent to a Bachelor’s degree from an accredited four-year college or university with major coursework business administration, public administration, education, nursing, health sciences, or closely related field. Additional directly related experience and/or education may be substituted. HEALTH PROGRAMS SUPPORT SPECIALIST II DEFINITION Under direct supervision, performs a variety of program support work for the Health Services Department; conducts research, analyze data, and develop recommendations related to assigned programs; assists with the development and implementation of program changes; assists with monitoring program contracts, grants, progress, budget, and regulatory compliance; works with various groups and organizations to provide technical assistance, training and outreach; provides a variety of technical and clerical support work for a variety of health programs; and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This is the journey level classification in the Health Programs Support Specialist series. Incumbents perform a variety of responsible clerical, technical, and analytical work in support of assigned Public Health programs, which may include, but is not limited to Child Health and Disability Program, Childhood Lead Prevention Program, Communicable Disease Case Management, Dental Disease Prevention, Emergency Preparedness, HIV/AIDS Drug Assistance Program, Immunization Assistance Program, Maternal Child Health Program, Targeted Case Management Program, and/or Tobacco Control Education and Prevention, SNAP Ed Nutrition Program, or other assigned health programs. Incumbents will be assigned to programs based on the needs of the department. SUPERVISION RECEIVED AND EXERCISED Receives direct supervision from assigned supervisory staff. Exercises no supervision over staff. May provide technical and functional direction to assigned staff. EXAMPLES OF ESSENTIAL DUTIES Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job. Provides a variety of clerical, technical, and analytical support work for the assigned program. Utilizes a variety of software programs in the performance of assigned tasks. Researches, analyzes, and prepares recommendations for assigned projects and programs, as assigned. Receives, sorts, and summarizes a variety of data and information. Performs surveys and data collection functions. Serves as a liaison between the Health Department and other public and private agencies, community organizations, professional groups, and other stakeholders. Assists with the maintenance and tracking of financial and statistical records and other documents. Assists with identifying program needs, establishing program goals, and monitoring program results. Assists with determining the proper allocation of resources. Assists with developing and conducting workshops, including preparing program materials. Assists with the preparation and inventory of educational materials, as assigned. Assists with the planning, coordinating, and implementing a variety of activities to meet the goals of assigned programs. May assist in the development, creation, and distribution of a variety of forms, brochures, handouts, newsletters, and other material. May prepare a variety of complex reports as requested. May assist with the administration of a variety of grant funded programs, including budget preparation, tracking, and reporting requirements. May conduct or assist in conducting a variety of training sessions, as assigned. Performs related duties as assigned. MINIMUM QUALIFICATIONS Knowledge of: Principles, techniques, and practices of project planning, development, and coordination. Goals, functions, and activities of assigned public health programs. Laws, rules, ordinances, and regulations impacting assigned public health programs. Department goals, requirements, and operations. Policies, procedures, and programs of the department. Principles, methods, techniques, and materials of public health education and outreach. Functions, programs, and services of public and private agencies involved in health education and outreach activities. Research and information gathering methods and procedures. Effective methods and techniques for information dissemination. Community resources and demography. Modern office practices, procedures, and equipment. Methods and practices of financial and statistical recordkeeping. Principles of grant development, administration, and reporting. Maintenance of files and information retrieval systems. Computerized methods used by the department for maintaining and updating records. Customer service principles and techniques. Written and oral communications skills. Proper English spelling, grammar, and punctuation. Computers and software programs (e.g., Microsoft software applications) to conduct research, assess information, and/or prepare documentation. Principles and techniques for working with groups and fostering effective team interaction. Ability to: Assist with planning, developing, organizing, and coordinating activities and functions of assigned public health programs. Perform a variety of technical and analytical support work, training, and related tasks. Assist with the development and administration of grants related to assigned public health programs. Read, interpret, explain, and apply policies, procedures, and regulations. Effectively research, analyze, and document information related to assigned programs, including information related to current legislation, regulatory requirements, and administrative processes. Answer a variety of questions related to department programs and the application process. Make referrals to appropriate agencies and social service programs, as needed. Communicate clearly and concisely, both orally and in writing, with individuals from diverse socio-economic and cultural backgrounds. Effectively prepare and present information and training to a variety of audiences. Effectively collect, interpret, evaluate, and present a variety of narrative and statistical data. Effectively represent the Health Department in contacts with the public, community organizations, and other government agencies. Regularly work well under pressure, meeting critical deadlines. Utilize a computer, relevant software applications, and/or other equipment as assigned to perform a variety of work tasks. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Education and Experience: One (1) year of full-time experience equivalent to that of a Health Programs Support Specialist I with the County of Lake. Additional directly related experience and/or education may be substituted. WORKING CONDITIONS, ADA, AND OTHER REQUIREMENTS The County of Lake is an equal opportunity employer and will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Incumbents generally work in a typical office environment with adequate light and temperature. There may be occasional exposure to extreme temperatures, loud noise, fumes, noxious odors, dust, mist, gases, and poor ventilation; underground, confined, or restricted workspaces; and heights more than five stories above ground level. Incumbents may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work. A successful candidate will be required to submit to and pass a background check prior to the appointment. Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law). Disaster Service Workers: As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County. The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a “meet and confer” process and are subject to the Memorandum of Understanding currently in effect. RETIREMENT - County employees are members of the California Public Employee Retirement system (CalPERS).CalPERS provides a defined benefit pension at retirement for County employees.The pension formulas and employee contribution amounts may vary by bargaining unit, date of hire, prior qualifying service, and classification. Please contact Human Resources for more information. HEALTH AND INSURANCE BENEFITS - Medical, dental, hospital, vision, life and disability coverage is available to employees and their dependents. The County contributes $1,500 of the monthly premiums for the insurance plan options. VACATION ACCRUAL may be adjusted for current city or county government employees. VACATION - 80 hours per year during the first five years of service, 120 hours per year after five years, and additional accruals based on years of service beyond fifteen years. Pro-rated for part-time employees. SICK LEAVE - Accrues at a rate of 96 hours per year. Pro-rated for part-time employees. HOLIDAYS - An average of twelve paid 8-hour holidays per year. Pro-rated for part-time employees. SALARY - Lake County has an adopted salary schedule. The salary range for most classifications is in five increments with a provision for longevity increases. Appointments are normally made at the first step of the salary range. SOCIAL SECURITY - County employees participate in Social Security. CALIFORNIA STATE DISABILITY INSURANCE - SDI is available to some County employees. DEFERRED COMPENSATION PLANS and CREDIT UNION MEMBERSHIPS are available to County employees. Closing Date/Time: 10/5/2023 5:00 PM Pacific
Sep 26, 2023
Full Time
General Recruitment Information Recruitments for County positions are typically conducted to establish eligibility lists to fill countywide vacancies that occur during the active status of those lists (approximately 3 -12 months). Any person on a promotional eligibility list will be considered first by the hiring department(s) before persons on an open eligibility list. The County of Lake only accepts applications for permanent positions when actively recruiting. Only online applications are accepted. It is the responsibility of each applicant to review the full job description and requirements. The County is an Equal Opportunity-Affirmative Action Employer. Veteran's Preference. To apply for County examinations - All applications for County examinations must be submitted through the County's online application system. A completed Supplemental Questionnaire must be submitted with each online application. All permanent County recruitments will be posted at www.co.lake.ca.us with a link to the online application. The County of Lake reserves the right to limit the number of applications that will be accepted for any open recruitment, and any such limit will be included on the job posting. When a limit is posted, the recruitment is subject to close at any time prior to the final filing date. Completed online application packets must be submitted by the close of business on the date that the recruitment closes . All relevant experience must be included on the application to be considered - resumes and other attached documents will not be used to qualify an applicant. Relevant experience and/or education may be substituted at a ratio of 2 to 1 for the purpose of meeting minimum qualifications and applicants should contact the Human Resources department for details. Important Notice - The provisions listed on job postings, job descriptions, or other recruitment materials do not constitute an expressed or implied contract. Benefits may vary between bargaining units. Any provisions contained within job postings, job descriptions or other recruitment material may be modified or revoked without notice. All County of Lake applicants who are given a conditional employment offer must comply with the County's pre-employment medical review program before they may be appointed to the County position. Minimum Qualifications HEALTH PROGRAMS SUPPORT SPECIALIST I Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Education and Experience: Equivalent to an Associate degree from an accredited educational institution with major coursework in business administration, public administration, education, nursing, health sciences, or closely related field; and One (1) year of full-time experience performing a variety of technical and analytical outreach, educational and/or training functions related to health programs and services, preferably in the public sector. OR Equivalent to a Bachelor’s degree from an accredited four-year college or university with major coursework business administration, public administration, education, nursing, health sciences, or closely related field HEALTH PROGRAMS SUPPORT SPECIALIST II Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Education and Experience: One (1) year of full-time experience equivalent to that of a Health Programs Support Specialist I with the County of Lake. Full Job Description HEALTH PROGRAMS SUPPORT SPECIALIST I DEFINITION Under direct supervision, performs a variety of program support work for the Health Services Department; conducts research, analyze data, and develop recommendations related to assigned programs; assists with the development and implementation of program changes; assists with monitoring program contracts, grants, progress, budget, and regulatory compliance; works with various groups and organizations to provide technical assistance, training, and outreach; provides a variety of technical and clerical support work for a variety of health programs; and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This is the entry level classification in the Health Programs Support Specialist series. Incumbents perform a variety of responsible clerical, technical, and analytical work in support of assigned Public Health program(s), which may include, but is not limited to Child Health and Disability Program, Childhood Lead Prevention Program, Communicable Disease Case Management, Dental Disease Prevention, Emergency Preparedness, HIV/AIDS Drug Assistance Program, Immunization Assistance Program, Maternal Child Health Program, Targeted Case Management Program, and/or Tobacco Control Education and Prevention, SNAP Ed Nutrition Program, or other assigned health programs. Incumbents will be assigned to programs based on the needs of the department. The Health Programs Support Specialist I is distinguished from the Health Programs Support Specialist II in that it performs a narrower range of less complex clerical, technical and analytical functions related to assigned programs under closer supervision. Positions in the Health Programs Support Specialist series are flexibly staffed. Incumbents may advance to higher classifications after gaining the knowledge, skill, experience, licenses, and certifications which meet the qualifications for and demonstrating the ability to perform the work of the higher-level class SUPERVISION RECEIVED AND EXERCISED Receives direct supervision from assigned supervisory staff. Exercises no supervision over staff. May provide technical and functional direction to assigned staff. EXAMPLES OF ESSENTIAL DUTIES Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job. Provides a variety of clerical, technical, and analytical support work for assigned programs. Utilizes a variety of software programs in the performance of assigned tasks. Researches, analyzes, and prepares recommendations for assigned projects and programs, as assigned. Receives, sorts, and summarizes a variety of data and information. Performs surveys and data collection functions. Serves as a liaison between the Health Department and other public and private agencies, community organizations, professional groups, and other stakeholders. Assists with the maintenance and tracking of financial and statistical records and other documents. Assists with identifying program needs, establishing program goals, and monitoring program results. Assists with determining the proper allocation of resources. Assists with developing and conducting workshops, including preparing program material. Assists with the preparation and inventory of educational materials, as assigned. Assists with planning, coordinating, and implementing a variety of activities to meet the goals of assigned programs. May assist with the administration of a variety of grant funded programs, including budget preparation, tracking, and reporting requirements. May assist in the development, creation, and distribution of a variety of forms, brochures, handouts, newsletters, and other material. May prepare a variety of complex reports as requested. May conduct or assist in conducting a variety of training sessions, as assigned. Performs related duties as assigned. MINIMUM QUALIFICATIONS Knowledge of: Principles, techniques, and practices of project planning, development, and coordination. Goals, functions, and activities of assigned public health programs. Laws, rules, ordinances, and regulations impacting assigned public health programs. Department goals, requirements, and operations. Policies, procedures, and programs of the department. Principles, methods, techniques, and materials of public health education and outreach. Functions, programs, and services of public and private agencies involved in health education and outreach activities. Research and information gathering methods and procedures. Effective methods and techniques for information dissemination. Community resources and demography. Modern office practices, procedures, and equipment. Methods and practices of financial and statistical recordkeeping. Principles of grant development, administration, and reporting. Maintenance of files and information retrieval systems. Computerized methods used by the department for maintaining and updating records. Customer service principles and techniques. Written and oral communications skills. Proper English spelling, grammar, and punctuation. Computers and software programs (e.g., Microsoft software applications) to conduct research, assess information, and/or prepare documentation. Principles and techniques for working with groups and fostering effective team interaction. Ability to: Assist with planning, developing, organizing, and coordinating activities and functions of assigned public health programs. Perform a variety of technical and analytical support work, training, and related tasks. Assist with the development and administration of grants related to assigned public health programs. Read, interpret, explain, and apply policies, procedures, and regulations. Effectively research, analyze, and document information related to assigned programs, including information related to current legislation, regulatory requirements, and administrative processes. Answer a variety of questions related to department programs and the application process. Make referrals to appropriate agencies and social service programs, as needed. Communicate clearly and concisely, both orally and in writing, with individuals from diverse socio-economic and cultural backgrounds. Effectively prepare and present information and training to a variety of audiences. Effectively collect, interpret, evaluate, and present a variety of narrative and statistical data. Effectively represent the Health Department in contacts with the public, community organizations, and other government agencies. Regularly work well under pressure, meeting critical deadlines. Communicate clearly and concisely, both orally and in writing. Utilize a computer, relevant software applications, and/or other equipment as assigned to perform a variety of work tasks. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Education and Experience: Equivalent to an Associate degree from an accredited educational institution with major coursework in business administration, public administration, education, nursing, health sciences, or closely related field; and One (1) year of full-time experience performing a variety of technical and analytical outreach, educational and/or training functions related to health programs and services, preferably in the public sector. OR Equivalent to a Bachelor’s degree from an accredited four-year college or university with major coursework business administration, public administration, education, nursing, health sciences, or closely related field. Additional directly related experience and/or education may be substituted. HEALTH PROGRAMS SUPPORT SPECIALIST II DEFINITION Under direct supervision, performs a variety of program support work for the Health Services Department; conducts research, analyze data, and develop recommendations related to assigned programs; assists with the development and implementation of program changes; assists with monitoring program contracts, grants, progress, budget, and regulatory compliance; works with various groups and organizations to provide technical assistance, training and outreach; provides a variety of technical and clerical support work for a variety of health programs; and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This is the journey level classification in the Health Programs Support Specialist series. Incumbents perform a variety of responsible clerical, technical, and analytical work in support of assigned Public Health programs, which may include, but is not limited to Child Health and Disability Program, Childhood Lead Prevention Program, Communicable Disease Case Management, Dental Disease Prevention, Emergency Preparedness, HIV/AIDS Drug Assistance Program, Immunization Assistance Program, Maternal Child Health Program, Targeted Case Management Program, and/or Tobacco Control Education and Prevention, SNAP Ed Nutrition Program, or other assigned health programs. Incumbents will be assigned to programs based on the needs of the department. SUPERVISION RECEIVED AND EXERCISED Receives direct supervision from assigned supervisory staff. Exercises no supervision over staff. May provide technical and functional direction to assigned staff. EXAMPLES OF ESSENTIAL DUTIES Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job. Provides a variety of clerical, technical, and analytical support work for the assigned program. Utilizes a variety of software programs in the performance of assigned tasks. Researches, analyzes, and prepares recommendations for assigned projects and programs, as assigned. Receives, sorts, and summarizes a variety of data and information. Performs surveys and data collection functions. Serves as a liaison between the Health Department and other public and private agencies, community organizations, professional groups, and other stakeholders. Assists with the maintenance and tracking of financial and statistical records and other documents. Assists with identifying program needs, establishing program goals, and monitoring program results. Assists with determining the proper allocation of resources. Assists with developing and conducting workshops, including preparing program materials. Assists with the preparation and inventory of educational materials, as assigned. Assists with the planning, coordinating, and implementing a variety of activities to meet the goals of assigned programs. May assist in the development, creation, and distribution of a variety of forms, brochures, handouts, newsletters, and other material. May prepare a variety of complex reports as requested. May assist with the administration of a variety of grant funded programs, including budget preparation, tracking, and reporting requirements. May conduct or assist in conducting a variety of training sessions, as assigned. Performs related duties as assigned. MINIMUM QUALIFICATIONS Knowledge of: Principles, techniques, and practices of project planning, development, and coordination. Goals, functions, and activities of assigned public health programs. Laws, rules, ordinances, and regulations impacting assigned public health programs. Department goals, requirements, and operations. Policies, procedures, and programs of the department. Principles, methods, techniques, and materials of public health education and outreach. Functions, programs, and services of public and private agencies involved in health education and outreach activities. Research and information gathering methods and procedures. Effective methods and techniques for information dissemination. Community resources and demography. Modern office practices, procedures, and equipment. Methods and practices of financial and statistical recordkeeping. Principles of grant development, administration, and reporting. Maintenance of files and information retrieval systems. Computerized methods used by the department for maintaining and updating records. Customer service principles and techniques. Written and oral communications skills. Proper English spelling, grammar, and punctuation. Computers and software programs (e.g., Microsoft software applications) to conduct research, assess information, and/or prepare documentation. Principles and techniques for working with groups and fostering effective team interaction. Ability to: Assist with planning, developing, organizing, and coordinating activities and functions of assigned public health programs. Perform a variety of technical and analytical support work, training, and related tasks. Assist with the development and administration of grants related to assigned public health programs. Read, interpret, explain, and apply policies, procedures, and regulations. Effectively research, analyze, and document information related to assigned programs, including information related to current legislation, regulatory requirements, and administrative processes. Answer a variety of questions related to department programs and the application process. Make referrals to appropriate agencies and social service programs, as needed. Communicate clearly and concisely, both orally and in writing, with individuals from diverse socio-economic and cultural backgrounds. Effectively prepare and present information and training to a variety of audiences. Effectively collect, interpret, evaluate, and present a variety of narrative and statistical data. Effectively represent the Health Department in contacts with the public, community organizations, and other government agencies. Regularly work well under pressure, meeting critical deadlines. Utilize a computer, relevant software applications, and/or other equipment as assigned to perform a variety of work tasks. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Education and Experience: One (1) year of full-time experience equivalent to that of a Health Programs Support Specialist I with the County of Lake. Additional directly related experience and/or education may be substituted. WORKING CONDITIONS, ADA, AND OTHER REQUIREMENTS The County of Lake is an equal opportunity employer and will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Incumbents generally work in a typical office environment with adequate light and temperature. There may be occasional exposure to extreme temperatures, loud noise, fumes, noxious odors, dust, mist, gases, and poor ventilation; underground, confined, or restricted workspaces; and heights more than five stories above ground level. Incumbents may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work. A successful candidate will be required to submit to and pass a background check prior to the appointment. Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law). Disaster Service Workers: As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County. The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a “meet and confer” process and are subject to the Memorandum of Understanding currently in effect. RETIREMENT - County employees are members of the California Public Employee Retirement system (CalPERS).CalPERS provides a defined benefit pension at retirement for County employees.The pension formulas and employee contribution amounts may vary by bargaining unit, date of hire, prior qualifying service, and classification. Please contact Human Resources for more information. HEALTH AND INSURANCE BENEFITS - Medical, dental, hospital, vision, life and disability coverage is available to employees and their dependents. The County contributes $1,500 of the monthly premiums for the insurance plan options. VACATION ACCRUAL may be adjusted for current city or county government employees. VACATION - 80 hours per year during the first five years of service, 120 hours per year after five years, and additional accruals based on years of service beyond fifteen years. Pro-rated for part-time employees. SICK LEAVE - Accrues at a rate of 96 hours per year. Pro-rated for part-time employees. HOLIDAYS - An average of twelve paid 8-hour holidays per year. Pro-rated for part-time employees. SALARY - Lake County has an adopted salary schedule. The salary range for most classifications is in five increments with a provision for longevity increases. Appointments are normally made at the first step of the salary range. SOCIAL SECURITY - County employees participate in Social Security. CALIFORNIA STATE DISABILITY INSURANCE - SDI is available to some County employees. DEFERRED COMPENSATION PLANS and CREDIT UNION MEMBERSHIPS are available to County employees. Closing Date/Time: 10/5/2023 5:00 PM Pacific
Job Summary The Mohave County Public Health Department - Nutrition and Health Promotion Division, is currently recruiting for a Community Health Education Specialist Senior in Kingman, Arizona. Performs complex professional level work involved in supervision of professional staff and the coordination and administration of projects related to public health education grant programs to include but not limited to health, nutrition, chronic disease, tobacco use prevention, opioid overdose prevention, and other issues as may be defined by the grant program. Work includes planning, developing, implementing and evaluating county-wide public health assessments, education, prevention and intervention programs, and responsibility for the proper care of participants referred for health and intervention programs. REPORTS TO: Work is performed under direction of a higher level of authority with latitude for independent judgment and work is reviewed and evaluated by superiors through results obtained. SUPERVISION EXERCISED Exercises direct immediate to general supervision of assigned professionals. May exercise technical or functional supervision in absence of higher level of authority as assigned. Essential Job Functions An employee in this class series is responsible for the direct supervision of assigned professionals and the activities within an assigned area and may be responsible to perform or participate in any or all duties and responsibilities required of the assigned area. Supervises, coordinates and performs a variety of administrative staff work for an assigned area of the Nutrition and Health Promotion Division of the Health Department. This work includes scheduling; maintaining records; responding to requests for information or services; performing related administrative, planning and research activities; and preparing correspondence, reports, statistical information and budget materials. Coordinates and presents a variety of workshops designed to educate the public on health, nutrition, chronic disease, tobacco use prevention, opioid overdose prevention, and other issues as may be defined by the grant program and the prevention of illness, disease and injury. Provides prevention and intervention counseling services for individuals; refers individuals to appropriate County or outside agency for assistance. Coordinates and organizes collaborated community-wide task forces to address and assess local needs as they related to health issues. Completes performance evaluations; makes hiring recommendations; recommends disciplinary actions; approves vacations and time off; prepares work schedules and assignments; supervises the activities of assigned personnel monitors reports and record keeping activities filed by assigned personnel for completeness, accuracy, and adherence to policy and procedure guidelines; instructs personnel in departmental policies, procedures and techniques; and provides technical assistance and training for assigned subordinates. Plans and implements programming as it relates to contract requirements. Coordinates with subcontractors to ensure program compliance, accurate reports, and program evaluation. Administers and recommends revisions to contracts. Monitors contracted staff for compliance to contract requirements. Acts as liaison between Nutrition and Health Promotion Division programs, Arizona Department of Health Services (ADHS), and other agencies throughout the county and state. Documents, collects and interprets data for reporting to state and federal agencies; liable for accuracy of statistical data in state and federal reporting. Interprets program goals while monitoring compliance with state, federal and local policies and procedures, regulations and division rules. Identifies funding sources and prepares grant proposals for submission. Answers questions and provides information to the public; conducts community outreach services to include preparing articles and providing interviews for mass media publication. Participates in community task forces/committees and special events. Create and maintain a supportive work environment with other departments and community programs, Public Health divisions, and Public Health leadership on accreditation domain while maintaining a culture of quality improvement. Apply basic principles, practices, techniques, teaching, and communication methods related to the age, gender, race/ethnicity, educational level and socioeconomic status of community members. Communicate and act in a culturally competent and professional manner maintaining cooperative relationships with community members, co-workers, and work contacts. SECONDARY JOB FUNCTIONS Performs related work as required. Performs special assignments as requested. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications Bachelor’s Degree in Public Health education or a field directly related to the area to which assigned. Three (3) years of experience working with the public in the public health education field. Three (3) years of experience as a supervisor. OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. SPECIAL JOB REQUIREMENT Must possess a valid driver’s license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. Must provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Public Health and health education techniques and skills. Some assignments may require specialized knowledge specific to the area of assignment such as tobacco use prevention, opioid overdose prevention, chronic disease, nutrition, techniques and skills or prevention/education/intervention techniques and skills. Principles, practices, and services related to public health and the specific area to which assigned (i.e. nutrition, opioid overdose prevention, chronic disease, nutrition, etc.) Methods and theory of education, individual and group-process counseling. Research, analysis, evaluation and reporting techniques. Budgetary and financial procedures, grantsmanship and data processing applications. Principles and practices of administration, supervision, training, and evaluation. Departmental policies, rules, regulations, and procedures. Department policies, rules and procedures. Mohave County Personnel Policies and Procedures, and Department Regulations. Skill in: Effectively operating and utilizing of a variety of laboratory equipment and other equipment used in a health service area. Effectively operating a variety of office equipment to include: computer keyboard; typewriter; fax transmittal; and copiers. Communicating and maintaining professionalism with the public, co-workers, and work contacts. Ability to: Develop, plan, implement and evaluate community health education and prevention programs. Set priorities, assign, schedule, train, supervise, and evaluate work activities and to persuade assigned personnel effectively. Understand, interpret and apply pertinent federal, state and local laws, codes and regulations regarding public education/prevention programs to include departmental procedures and requirements. Compile and analyze data and prepare reports. Make decisions in accordance with established policies and regulations. Deal with problems which may be controversial or sensitive in nature. Maintain confidentiality. Develop and maintain positive relationships with the community, coworkers, supervisors, health professionals and clients. Communicate clearly and concisely, both orally and in writing. Maintain accurate and up-to-date records and documentation. Perform the essential functions of the job specifications with or without a reasonable accommodation. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations. WORKING CONDITIONS/ PHYSICAL REQUIREMENTS Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to discern verbal instructions and to communicate effectively in person and on a telephone. Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to comprehend written work instructions. Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate standard office equipment, personal computer and peripheral devices. Sufficient personal mobility, flexibility, and physical reflexes, with or without reasonable accommodation, which permits the employee to work in an office environment. Must be able to perform the physical requirements of this classification with or without a reasonable accommodation. Work is subject to varying post or job site assignments and may be subject to call-back or on-call status and irregular schedules to include completion of work assignments on evenings, weekends, and holidays. Work is also subject to traveling and irregular hours in order to perform work assignments. Work also includes the occasional moderate lifting of 25 - 50 lbs. and is subject to possible exposure to contaminated or infectious materials and samples encountered in a health service area. Some assignments include the presentation and participation in exercise programs. This classification does not meet the safety sensitive definition as outlined by Arizona Revised Statute, § 23-493 et seq. EMPLOYEE BENEFITS: Medical Mohave County provides two options for Self Insured Medical Plan, paid by Employee & Employer, to regular employees (employees who work at least 30 hours per week). Both plan options utilize the Blue Cross Blue Shield of Arizona for in Arizona coverage, plus the Aetna Choice POS II network for out of Arizona coverage; when you need medical care, select a provider from the directory and verify the provider's current status as a network provider. The medical plans include pharmacy benefits. Summary Plan Description PLAN 1: Exclusive Provider Organization (EPO) Plan Deductible $1,000 per person deductible. Calendar Year Out of Pocket Maximum per Single Coverage is $6,300 and $12,700 for Family Coverage. PLAN 2: High Deductible Health Plan (HDHP) $3,000 maximum Out of Pocket for Single Coverage and $6000 maximum Out of Pocket maximum for Family Out of Pocket Maximum includes medical Deductible, medical Copays, Prescription Drug Deductible and Copays. TELADOC Teladoc is a healthcare option available 24 hours per day, 7 days per week, and 365 days per year for non-emergent medical conditions. Flexible Spending Accounts (FSA) This voluntary benefit is available to all regular employees working at least 30 hours per week. This pre-tax option will reduce taxable income. Health care reimbursement account: up to $2,850 per year Dependent daycare reimbursement account: up to $5,000 per year Health Savings Account (HSA) This voluntary benefit is available to all qualified employees who are on the High Deductible Health Plan. This pre-tax option will reduce taxable income. You may elect to contribute up to the full 2023 annual limit: $3,850 max employee contribution for Single coverage $7,750 max employee contribution for Family coverage. Dental Dental insurance is available to regular employees working at least 30 hours per week through Ameritas . High Option: $2,000 maximum annual benefit.High Option includes orthodontia benefit with lifetime maximum of $1,500. Low Option: $2,000 maximum annual benefit. Vision Vision insurance is available to regular employees working at least 30 hours per week through Ameritas. Ameritas offers access to a broad network of independent providers as well as access to out-of-network providers with two plan options available. Plan 1: EyeMed ViewPointe or Plan 2: VSP Focus. Short Term Disability Coverage is through Ochs, Inc. - Madison National Short-Term Disability (STD) is insurance that replaces some of your income if an injury or illness prevents you from working. Provided by Mohave County. Life Insurance Coverage is through Ochs, Inc. - Minnesota Life Basic Life Insurance / Accidental Death & Dismemberment of $50,000 Provided by Mohave County to regular employees working at least 30 hours per week Optional / Voluntary Benefits Payroll deductions are available for the following Optional / Voluntary Benefits: Supplemental Life Insurance is available through Ochs, Inc.- Minnesota Life Insurance Company for employees, spouse and dependent children. Tax Deferred Compensation Plan 457: this option is voluntary and available to all employees through ICMA-RC or Nationwide. Identity Theft Protection is available through IdentityForce, Sontiq for employees and eligible dependents Retirement Systems / Long-Term Disability Mohave County is a MANDATORY participating agency in these classification-based retirement systems: (ASRS) Arizona State Retirement System: Eligible employees working at least 20 hours per week for 20 weeks or more. MANDATORY contribution rate as of 07/01/2023 is 12.29% beginning on your first paycheck and is employer matched. (CORP) Correction Officers Retirement Plan: Employees in Adult Detention positions with the Sheriff's Office. Contributions begin 90 days after first day of employment. Election rates of contribution are between 5% - 40%; default rate of 7%. (AOC-CORP) Administration of Courts - Correction Officers Retirement Plan: Juvenile Detention and Adult Probation (Superior Court). Contributions begin 90 days after first day of employment. Election rates of contribution are between 5% - 40%; default rate of 7%. (PSPRS) Public Safety Retirement System: Employees in certain positions with the Sheriff's Office. Defined Benefit Tier 3 contribution amount is 9.94%. Contributions begin 90 days after first day of employment. Additional Benefits The following additional benefits are available to all regular employees: 11 Paid Holidays Payroll direct deposit Paid Time Off - vacation/sick time Pre-tax deduction plan Up to 80% of medical premiums paid by Mohave County Bereavement Leave These materials were created to help you understand the benefits available to you. This is not a Summary Plan Description and is not intended to replace the benefit summaries or schedule of benefits contained within the Plan. If any provision of these materials is inconsistent with the language of the Plan, the language of the Plan will govern .
Sep 22, 2023
Full Time
Job Summary The Mohave County Public Health Department - Nutrition and Health Promotion Division, is currently recruiting for a Community Health Education Specialist Senior in Kingman, Arizona. Performs complex professional level work involved in supervision of professional staff and the coordination and administration of projects related to public health education grant programs to include but not limited to health, nutrition, chronic disease, tobacco use prevention, opioid overdose prevention, and other issues as may be defined by the grant program. Work includes planning, developing, implementing and evaluating county-wide public health assessments, education, prevention and intervention programs, and responsibility for the proper care of participants referred for health and intervention programs. REPORTS TO: Work is performed under direction of a higher level of authority with latitude for independent judgment and work is reviewed and evaluated by superiors through results obtained. SUPERVISION EXERCISED Exercises direct immediate to general supervision of assigned professionals. May exercise technical or functional supervision in absence of higher level of authority as assigned. Essential Job Functions An employee in this class series is responsible for the direct supervision of assigned professionals and the activities within an assigned area and may be responsible to perform or participate in any or all duties and responsibilities required of the assigned area. Supervises, coordinates and performs a variety of administrative staff work for an assigned area of the Nutrition and Health Promotion Division of the Health Department. This work includes scheduling; maintaining records; responding to requests for information or services; performing related administrative, planning and research activities; and preparing correspondence, reports, statistical information and budget materials. Coordinates and presents a variety of workshops designed to educate the public on health, nutrition, chronic disease, tobacco use prevention, opioid overdose prevention, and other issues as may be defined by the grant program and the prevention of illness, disease and injury. Provides prevention and intervention counseling services for individuals; refers individuals to appropriate County or outside agency for assistance. Coordinates and organizes collaborated community-wide task forces to address and assess local needs as they related to health issues. Completes performance evaluations; makes hiring recommendations; recommends disciplinary actions; approves vacations and time off; prepares work schedules and assignments; supervises the activities of assigned personnel monitors reports and record keeping activities filed by assigned personnel for completeness, accuracy, and adherence to policy and procedure guidelines; instructs personnel in departmental policies, procedures and techniques; and provides technical assistance and training for assigned subordinates. Plans and implements programming as it relates to contract requirements. Coordinates with subcontractors to ensure program compliance, accurate reports, and program evaluation. Administers and recommends revisions to contracts. Monitors contracted staff for compliance to contract requirements. Acts as liaison between Nutrition and Health Promotion Division programs, Arizona Department of Health Services (ADHS), and other agencies throughout the county and state. Documents, collects and interprets data for reporting to state and federal agencies; liable for accuracy of statistical data in state and federal reporting. Interprets program goals while monitoring compliance with state, federal and local policies and procedures, regulations and division rules. Identifies funding sources and prepares grant proposals for submission. Answers questions and provides information to the public; conducts community outreach services to include preparing articles and providing interviews for mass media publication. Participates in community task forces/committees and special events. Create and maintain a supportive work environment with other departments and community programs, Public Health divisions, and Public Health leadership on accreditation domain while maintaining a culture of quality improvement. Apply basic principles, practices, techniques, teaching, and communication methods related to the age, gender, race/ethnicity, educational level and socioeconomic status of community members. Communicate and act in a culturally competent and professional manner maintaining cooperative relationships with community members, co-workers, and work contacts. SECONDARY JOB FUNCTIONS Performs related work as required. Performs special assignments as requested. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications Bachelor’s Degree in Public Health education or a field directly related to the area to which assigned. Three (3) years of experience working with the public in the public health education field. Three (3) years of experience as a supervisor. OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. SPECIAL JOB REQUIREMENT Must possess a valid driver’s license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. Must provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Public Health and health education techniques and skills. Some assignments may require specialized knowledge specific to the area of assignment such as tobacco use prevention, opioid overdose prevention, chronic disease, nutrition, techniques and skills or prevention/education/intervention techniques and skills. Principles, practices, and services related to public health and the specific area to which assigned (i.e. nutrition, opioid overdose prevention, chronic disease, nutrition, etc.) Methods and theory of education, individual and group-process counseling. Research, analysis, evaluation and reporting techniques. Budgetary and financial procedures, grantsmanship and data processing applications. Principles and practices of administration, supervision, training, and evaluation. Departmental policies, rules, regulations, and procedures. Department policies, rules and procedures. Mohave County Personnel Policies and Procedures, and Department Regulations. Skill in: Effectively operating and utilizing of a variety of laboratory equipment and other equipment used in a health service area. Effectively operating a variety of office equipment to include: computer keyboard; typewriter; fax transmittal; and copiers. Communicating and maintaining professionalism with the public, co-workers, and work contacts. Ability to: Develop, plan, implement and evaluate community health education and prevention programs. Set priorities, assign, schedule, train, supervise, and evaluate work activities and to persuade assigned personnel effectively. Understand, interpret and apply pertinent federal, state and local laws, codes and regulations regarding public education/prevention programs to include departmental procedures and requirements. Compile and analyze data and prepare reports. Make decisions in accordance with established policies and regulations. Deal with problems which may be controversial or sensitive in nature. Maintain confidentiality. Develop and maintain positive relationships with the community, coworkers, supervisors, health professionals and clients. Communicate clearly and concisely, both orally and in writing. Maintain accurate and up-to-date records and documentation. Perform the essential functions of the job specifications with or without a reasonable accommodation. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations. WORKING CONDITIONS/ PHYSICAL REQUIREMENTS Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to discern verbal instructions and to communicate effectively in person and on a telephone. Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to comprehend written work instructions. Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate standard office equipment, personal computer and peripheral devices. Sufficient personal mobility, flexibility, and physical reflexes, with or without reasonable accommodation, which permits the employee to work in an office environment. Must be able to perform the physical requirements of this classification with or without a reasonable accommodation. Work is subject to varying post or job site assignments and may be subject to call-back or on-call status and irregular schedules to include completion of work assignments on evenings, weekends, and holidays. Work is also subject to traveling and irregular hours in order to perform work assignments. Work also includes the occasional moderate lifting of 25 - 50 lbs. and is subject to possible exposure to contaminated or infectious materials and samples encountered in a health service area. Some assignments include the presentation and participation in exercise programs. This classification does not meet the safety sensitive definition as outlined by Arizona Revised Statute, § 23-493 et seq. EMPLOYEE BENEFITS: Medical Mohave County provides two options for Self Insured Medical Plan, paid by Employee & Employer, to regular employees (employees who work at least 30 hours per week). Both plan options utilize the Blue Cross Blue Shield of Arizona for in Arizona coverage, plus the Aetna Choice POS II network for out of Arizona coverage; when you need medical care, select a provider from the directory and verify the provider's current status as a network provider. The medical plans include pharmacy benefits. Summary Plan Description PLAN 1: Exclusive Provider Organization (EPO) Plan Deductible $1,000 per person deductible. Calendar Year Out of Pocket Maximum per Single Coverage is $6,300 and $12,700 for Family Coverage. PLAN 2: High Deductible Health Plan (HDHP) $3,000 maximum Out of Pocket for Single Coverage and $6000 maximum Out of Pocket maximum for Family Out of Pocket Maximum includes medical Deductible, medical Copays, Prescription Drug Deductible and Copays. TELADOC Teladoc is a healthcare option available 24 hours per day, 7 days per week, and 365 days per year for non-emergent medical conditions. Flexible Spending Accounts (FSA) This voluntary benefit is available to all regular employees working at least 30 hours per week. This pre-tax option will reduce taxable income. Health care reimbursement account: up to $2,850 per year Dependent daycare reimbursement account: up to $5,000 per year Health Savings Account (HSA) This voluntary benefit is available to all qualified employees who are on the High Deductible Health Plan. This pre-tax option will reduce taxable income. You may elect to contribute up to the full 2023 annual limit: $3,850 max employee contribution for Single coverage $7,750 max employee contribution for Family coverage. Dental Dental insurance is available to regular employees working at least 30 hours per week through Ameritas . High Option: $2,000 maximum annual benefit.High Option includes orthodontia benefit with lifetime maximum of $1,500. Low Option: $2,000 maximum annual benefit. Vision Vision insurance is available to regular employees working at least 30 hours per week through Ameritas. Ameritas offers access to a broad network of independent providers as well as access to out-of-network providers with two plan options available. Plan 1: EyeMed ViewPointe or Plan 2: VSP Focus. Short Term Disability Coverage is through Ochs, Inc. - Madison National Short-Term Disability (STD) is insurance that replaces some of your income if an injury or illness prevents you from working. Provided by Mohave County. Life Insurance Coverage is through Ochs, Inc. - Minnesota Life Basic Life Insurance / Accidental Death & Dismemberment of $50,000 Provided by Mohave County to regular employees working at least 30 hours per week Optional / Voluntary Benefits Payroll deductions are available for the following Optional / Voluntary Benefits: Supplemental Life Insurance is available through Ochs, Inc.- Minnesota Life Insurance Company for employees, spouse and dependent children. Tax Deferred Compensation Plan 457: this option is voluntary and available to all employees through ICMA-RC or Nationwide. Identity Theft Protection is available through IdentityForce, Sontiq for employees and eligible dependents Retirement Systems / Long-Term Disability Mohave County is a MANDATORY participating agency in these classification-based retirement systems: (ASRS) Arizona State Retirement System: Eligible employees working at least 20 hours per week for 20 weeks or more. MANDATORY contribution rate as of 07/01/2023 is 12.29% beginning on your first paycheck and is employer matched. (CORP) Correction Officers Retirement Plan: Employees in Adult Detention positions with the Sheriff's Office. Contributions begin 90 days after first day of employment. Election rates of contribution are between 5% - 40%; default rate of 7%. (AOC-CORP) Administration of Courts - Correction Officers Retirement Plan: Juvenile Detention and Adult Probation (Superior Court). Contributions begin 90 days after first day of employment. Election rates of contribution are between 5% - 40%; default rate of 7%. (PSPRS) Public Safety Retirement System: Employees in certain positions with the Sheriff's Office. Defined Benefit Tier 3 contribution amount is 9.94%. Contributions begin 90 days after first day of employment. Additional Benefits The following additional benefits are available to all regular employees: 11 Paid Holidays Payroll direct deposit Paid Time Off - vacation/sick time Pre-tax deduction plan Up to 80% of medical premiums paid by Mohave County Bereavement Leave These materials were created to help you understand the benefits available to you. This is not a Summary Plan Description and is not intended to replace the benefit summaries or schedule of benefits contained within the Plan. If any provision of these materials is inconsistent with the language of the Plan, the language of the Plan will govern .
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Description: Working Title: Administrative Support Specialist Classification Title: ASC II Posting Details Priority Application Deadline: Monday, August 21st @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the general supervision of the Chief of Operations in the Office of the VP/CFO, the incumbent of this position will be responsible for various administrative support functions for the division of Administration and Business Affairs. As a resource person, the incumbent must be knowledgeable of a broad range of functions and procedures within the office and across the division. As needed, the incumbent will report to different ABA departments, depending on workload and personnel needs. As such, this position requires strong organizational and interpersonal skills, the ability to work independently without direct supervision, the ability to communicate effectively, orally and in writing, the ability to multi-task, and work well in a team environment. The incumbent should be exceptionally knowledgeable and familiar with the university to be capable of referring individuals to the appropriate administrator(s) or office. FLSA : Non-exempt (Eligible for overtime compensation) Anticipated Hiring Range : $21.24-$25 / hour commensurate with candidate's education, experience, skills, and training CSU Classification Salary Range : $3,681.00 - $ 6,034.00 / month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 0Recruitment Type : Regular Time Base : Hourly-Intermittent Pay Plan : 12 months Work Hours : As requested between the hours of 8:00 a.m. - 5:00 p.m., Monday through Friday Hourly-intermittent employees in CSUEU-represented classifications are limited to 1000 hours per fiscal year. Department Information Administration and Business Affairs (ABA) at Sacramento State is one of the University's chief support divisions, providing integrated and comprehensive administrative, business, financial, operational, and logistical support services to students, faculty, and staff. Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Must be comparable to the Minimum Qualifications, appropriate to the skill level of the position, and would allow an incumbent to satisfactorily perform the Essential Functions of the position. General Knowledge/Skills/Abilities: 1. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. 2. Thorough mastery of English grammar, punctuation, and spelling. 3. Expertise in using office software packages, technology, and systems. 4. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. 5. Ability to troubleshoot most office administration problems and respond to general inquiries and requests related to work area. 6. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. 7. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. 8. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. 9. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. 10. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Conditions of Employment: - Ability to pass a background check. Preferred Qualifications 11. Experience working in an institution of higher education. 12. Possess fundamental knowledge of enterprise applications such as CMS, Microsoft Teams, etc. Documents Needed to Apply Resume, cover letter, diversity statement Diversity Statement: Sac State holds diversity, equity, and inclusion (DEI) in its core values. Please include a statement up to 500 words, discussing your commitment to supporting students, staff, faculty and community members in a diverse University setting. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
Sep 14, 2023
Description: Working Title: Administrative Support Specialist Classification Title: ASC II Posting Details Priority Application Deadline: Monday, August 21st @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the general supervision of the Chief of Operations in the Office of the VP/CFO, the incumbent of this position will be responsible for various administrative support functions for the division of Administration and Business Affairs. As a resource person, the incumbent must be knowledgeable of a broad range of functions and procedures within the office and across the division. As needed, the incumbent will report to different ABA departments, depending on workload and personnel needs. As such, this position requires strong organizational and interpersonal skills, the ability to work independently without direct supervision, the ability to communicate effectively, orally and in writing, the ability to multi-task, and work well in a team environment. The incumbent should be exceptionally knowledgeable and familiar with the university to be capable of referring individuals to the appropriate administrator(s) or office. FLSA : Non-exempt (Eligible for overtime compensation) Anticipated Hiring Range : $21.24-$25 / hour commensurate with candidate's education, experience, skills, and training CSU Classification Salary Range : $3,681.00 - $ 6,034.00 / month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 0Recruitment Type : Regular Time Base : Hourly-Intermittent Pay Plan : 12 months Work Hours : As requested between the hours of 8:00 a.m. - 5:00 p.m., Monday through Friday Hourly-intermittent employees in CSUEU-represented classifications are limited to 1000 hours per fiscal year. Department Information Administration and Business Affairs (ABA) at Sacramento State is one of the University's chief support divisions, providing integrated and comprehensive administrative, business, financial, operational, and logistical support services to students, faculty, and staff. Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Must be comparable to the Minimum Qualifications, appropriate to the skill level of the position, and would allow an incumbent to satisfactorily perform the Essential Functions of the position. General Knowledge/Skills/Abilities: 1. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. 2. Thorough mastery of English grammar, punctuation, and spelling. 3. Expertise in using office software packages, technology, and systems. 4. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. 5. Ability to troubleshoot most office administration problems and respond to general inquiries and requests related to work area. 6. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. 7. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. 8. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. 9. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. 10. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Conditions of Employment: - Ability to pass a background check. Preferred Qualifications 11. Experience working in an institution of higher education. 12. Possess fundamental knowledge of enterprise applications such as CMS, Microsoft Teams, etc. Documents Needed to Apply Resume, cover letter, diversity statement Diversity Statement: Sac State holds diversity, equity, and inclusion (DEI) in its core values. Please include a statement up to 500 words, discussing your commitment to supporting students, staff, faculty and community members in a diverse University setting. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Description: Job Summary Reporting to the Manager, Organizational Development and Enrichment Programs, and receiving work lead direction from the Coordinator, Training, Events and Anti-Racism Programming, the Training, Communication and Events Specialist is responsible for supporting all training and events functions managed by University Personnel. This includes, but is not limited to, coordinating and scheduling locations, working with campus catering, working with vendors, assisting with events, designing, and developing graphics for newsletters and other communications, and collaborating with other staff and management in University Personnel and other departments on campus. In addition, the incumbent is the primary point of contact for the CSU’s online training system and is responsible for enrolling employees in courses, troubleshooting issues, and collaborating with other system administrators across campus. Key Responsibilities Develop and distribute department newsletters to the campus community in a timely fashion using campus mail management tools, including drafting content where applicable Create marketing and promotional material, including development of graphics and other images to be used in newsletters and other communications Develop and distribute communications related to training courses and events using appropriate methods including the campus mail management and blog tools and social media Assist in the planning and delivery of new employee orientation and other onboarding programs Manage virtual orientation programs using campus online event planning tools Communicate with new employees about logistics of orientation programs Assist in the planning of events sponsored by University Personnel, including, but not limited to, annual Benefits and Employee Services Fair, annual Spartan Service Celebration, quarterly department staff meetings Coordinate and schedule locations and other logistics, including catering for events Assist with setup and tear down of all events Assist with event day coordination Manage virtual events using campus online event planning tools Create courses, schedule classes, and update rosters in CSULearn Coordinate and schedule locations for in-person training sessions Manage use of the University Personnel training space Ensure training supplies are maintained Coordinate the Spartans Stepping Beyond campuswide recognition program, including drawings and communication Knowledge, Skills & Abilities Strong knowledge of learning management systems Strong knowledge of graphic design techniques Knowledge of general office procedures Knowledge of MS Word, Excel, PowerPoint and Publisher, Google Applications, Adobe Acrobat Knowledge of PeopleSoft HR Knowledge of OU Campus or other web development tools Knowledge of online training systems Knowledge of basic event planning techniques Excellent customer service skills Excellent oral, written and interpersonal communication skills Ability to handle multiple work priorities, sometimes with short deadlines Ability to create marketing and promotional materials, including accompanying graphics Ability to achieve successful outcomes in handling difficult situations and customers Ability to effectively present information in one-on-one and small group situations Ability to learn new software and determine how it can be used most effectively, such as VisitDays, Canva, and Marketo Required Qualifications A bachelor's degree and/or equivalent training Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Bachelor’s Degree Experience supporting a training team; Experience supporting events; Experience creating newsletters, graphics and other communication vehicles; Experience managing or supporting multiple events at a time; Experience with SumTotal Learn; Experience with Canva; Experience with Marketo Compensation Classification: Administrative Analyst/Specialist - Non-Exempt Anticipated Hiring Range: $5,000/month - $5,200/month CSU Salary Range: $3,518/month - $6,791/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: August 1, 2023 through August 14, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). #LI-RC1 Closing Date/Time: Open until filled
Sep 13, 2023
Full Time
Description: Job Summary Reporting to the Manager, Organizational Development and Enrichment Programs, and receiving work lead direction from the Coordinator, Training, Events and Anti-Racism Programming, the Training, Communication and Events Specialist is responsible for supporting all training and events functions managed by University Personnel. This includes, but is not limited to, coordinating and scheduling locations, working with campus catering, working with vendors, assisting with events, designing, and developing graphics for newsletters and other communications, and collaborating with other staff and management in University Personnel and other departments on campus. In addition, the incumbent is the primary point of contact for the CSU’s online training system and is responsible for enrolling employees in courses, troubleshooting issues, and collaborating with other system administrators across campus. Key Responsibilities Develop and distribute department newsletters to the campus community in a timely fashion using campus mail management tools, including drafting content where applicable Create marketing and promotional material, including development of graphics and other images to be used in newsletters and other communications Develop and distribute communications related to training courses and events using appropriate methods including the campus mail management and blog tools and social media Assist in the planning and delivery of new employee orientation and other onboarding programs Manage virtual orientation programs using campus online event planning tools Communicate with new employees about logistics of orientation programs Assist in the planning of events sponsored by University Personnel, including, but not limited to, annual Benefits and Employee Services Fair, annual Spartan Service Celebration, quarterly department staff meetings Coordinate and schedule locations and other logistics, including catering for events Assist with setup and tear down of all events Assist with event day coordination Manage virtual events using campus online event planning tools Create courses, schedule classes, and update rosters in CSULearn Coordinate and schedule locations for in-person training sessions Manage use of the University Personnel training space Ensure training supplies are maintained Coordinate the Spartans Stepping Beyond campuswide recognition program, including drawings and communication Knowledge, Skills & Abilities Strong knowledge of learning management systems Strong knowledge of graphic design techniques Knowledge of general office procedures Knowledge of MS Word, Excel, PowerPoint and Publisher, Google Applications, Adobe Acrobat Knowledge of PeopleSoft HR Knowledge of OU Campus or other web development tools Knowledge of online training systems Knowledge of basic event planning techniques Excellent customer service skills Excellent oral, written and interpersonal communication skills Ability to handle multiple work priorities, sometimes with short deadlines Ability to create marketing and promotional materials, including accompanying graphics Ability to achieve successful outcomes in handling difficult situations and customers Ability to effectively present information in one-on-one and small group situations Ability to learn new software and determine how it can be used most effectively, such as VisitDays, Canva, and Marketo Required Qualifications A bachelor's degree and/or equivalent training Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Bachelor’s Degree Experience supporting a training team; Experience supporting events; Experience creating newsletters, graphics and other communication vehicles; Experience managing or supporting multiple events at a time; Experience with SumTotal Learn; Experience with Canva; Experience with Marketo Compensation Classification: Administrative Analyst/Specialist - Non-Exempt Anticipated Hiring Range: $5,000/month - $5,200/month CSU Salary Range: $3,518/month - $6,791/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: August 1, 2023 through August 14, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). #LI-RC1 Closing Date/Time: Open until filled
COUNTY OF LAKE, CA
Lake County, California, United States
General Recruitment Information Recruitments for County positions are typically conducted to establish eligibility lists to fill countywide vacancies that occur during the active status of those lists (approximately 3 -12 months). Any person on a promotional eligibility list will be considered first by the hiring department(s) before persons on an open eligibility list. The County of Lake only accepts applications for permanent positions when actively recruiting. Only online applications are accepted. It is the responsibility of each applicant to review the full job description and requirements. The County is an Equal Opportunity-Affirmative Action Employer. Veteran's Preference. To apply for County examinations - All applications for County examinations must be submitted through the County's online application system. A completed Supplemental Questionnaire must be submitted with each online application. All permanent County recruitments will be posted at www.co.lake.ca.us with a link to the online application. The County of Lake reserves the right to limit the number of applications that will be accepted for any open recruitment, and any such limit will be included on the job posting. When a limit is posted, the recruitment is subject to close at any time prior to the final filing date. Completed online application packets must be submitted by the close of business on the date that the recruitment closes . All relevant experience must be included on the application to be considered - resumes and other attached documents will not be used to qualify an applicant. Relevant experience and/or education may be substituted at a ratio of 2 to 1 for the purpose of meeting minimum qualifications and applicants should contact the Human Resources department for details. Important Notice - The provisions listed on job postings, job descriptions, or other recruitment materials do not constitute an expressed or implied contract. Benefits may vary between bargaining units. Any provisions contained within job postings, job descriptions or other recruitment material may be modified or revoked without notice. All County of Lake applicants who are given a conditional employment offer must comply with the County's pre-employment medical review program before they may be appointed to the County position. Minimum Qualifications HEALTH PROGRAMS SUPPORT SPECIALIST I Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Education and Experience: Equivalent to an Associate degree from an accredited educational institution with major coursework in business administration, public administration, education, nursing, health sciences, or closely related field; and One (1) year of full-time experience performing a variety of technical and analytical outreach, educational and/or training functions related to health programs and services, preferably in the public sector. OR Equivalent to a Bachelor’s degree from an accredited four-year college or university with major coursework business administration, public administration, education, nursing, health sciences, or closely related field HEALTH PROGRAMS SUPPORT SPECIALIST II Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Education and Experience: One (1) year of full-time experience equivalent to that of a Health Programs Support Specialist I with the County of Lake. Full Job Description HEALTH PROGRAMS SUPPORT SPECIALIST I DEFINITION Under direct supervision, performs a variety of program support work for the Health Services Department; conducts research, analyze data, and develop recommendations related to assigned programs; assists with the development and implementation of program changes; assists with monitoring program contracts, grants, progress, budget, and regulatory compliance; works with various groups and organizations to provide technical assistance, training, and outreach; provides a variety of technical and clerical support work for a variety of health programs; and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This is the entry level classification in the Health Programs Support Specialist series. Incumbents perform a variety of responsible clerical, technical, and analytical work in support of assigned Public Health program(s), which may include, but is not limited to Child Health and Disability Program, Childhood Lead Prevention Program, Communicable Disease Case Management, Dental Disease Prevention, Emergency Preparedness, HIV/AIDS Drug Assistance Program, Immunization Assistance Program, Maternal Child Health Program, Targeted Case Management Program, and/or Tobacco Control Education and Prevention, SNAP Ed Nutrition Program, or other assigned health programs. Incumbents will be assigned to programs based on the needs of the department. The Health Programs Support Specialist I is distinguished from the Health Programs Support Specialist II in that it performs a narrower range of less complex clerical, technical and analytical functions related to assigned programs under closer supervision. Positions in the Health Programs Support Specialist series are flexibly staffed. Incumbents may advance to higher classifications after gaining the knowledge, skill, experience, licenses, and certifications which meet the qualifications for and demonstrating the ability to perform the work of the higher-level class SUPERVISION RECEIVED AND EXERCISED Receives direct supervision from assigned supervisory staff. Exercises no supervision over staff. May provide technical and functional direction to assigned staff. EXAMPLES OF ESSENTIAL DUTIES Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job. Provides a variety of clerical, technical, and analytical support work for assigned programs. Utilizes a variety of software programs in the performance of assigned tasks. Researches, analyzes, and prepares recommendations for assigned projects and programs, as assigned. Receives, sorts, and summarizes a variety of data and information. Performs surveys and data collection functions. Serves as a liaison between the Health Department and other public and private agencies, community organizations, professional groups, and other stakeholders. Assists with the maintenance and tracking of financial and statistical records and other documents. Assists with identifying program needs, establishing program goals, and monitoring program results. Assists with determining the proper allocation of resources. Assists with developing and conducting workshops, including preparing program material. Assists with the preparation and inventory of educational materials, as assigned. Assists with planning, coordinating, and implementing a variety of activities to meet the goals of assigned programs. May assist with the administration of a variety of grant funded programs, including budget preparation, tracking, and reporting requirements. May assist in the development, creation, and distribution of a variety of forms, brochures, handouts, newsletters, and other material. May prepare a variety of complex reports as requested. May conduct or assist in conducting a variety of training sessions, as assigned. Performs related duties as assigned. MINIMUM QUALIFICATIONS Knowledge of: Principles, techniques, and practices of project planning, development, and coordination. Goals, functions, and activities of assigned public health programs. Laws, rules, ordinances, and regulations impacting assigned public health programs. Department goals, requirements, and operations. Policies, procedures, and programs of the department. Principles, methods, techniques, and materials of public health education and outreach. Functions, programs, and services of public and private agencies involved in health education and outreach activities. Research and information gathering methods and procedures. Effective methods and techniques for information dissemination. Community resources and demography. Modern office practices, procedures, and equipment. Methods and practices of financial and statistical recordkeeping. Principles of grant development, administration, and reporting. Maintenance of files and information retrieval systems. Computerized methods used by the department for maintaining and updating records. Customer service principles and techniques. Written and oral communications skills. Proper English spelling, grammar, and punctuation. Computers and software programs (e.g., Microsoft software applications) to conduct research, assess information, and/or prepare documentation. Principles and techniques for working with groups and fostering effective team interaction. Ability to: Assist with planning, developing, organizing, and coordinating activities and functions of assigned public health programs. Perform a variety of technical and analytical support work, training, and related tasks. Assist with the development and administration of grants related to assigned public health programs. Read, interpret, explain, and apply policies, procedures, and regulations. Effectively research, analyze, and document information related to assigned programs, including information related to current legislation, regulatory requirements, and administrative processes. Answer a variety of questions related to department programs and the application process. Make referrals to appropriate agencies and social service programs, as needed. Communicate clearly and concisely, both orally and in writing, with individuals from diverse socio-economic and cultural backgrounds. Effectively prepare and present information and training to a variety of audiences. Effectively collect, interpret, evaluate, and present a variety of narrative and statistical data. Effectively represent the Health Department in contacts with the public, community organizations, and other government agencies. Regularly work well under pressure, meeting critical deadlines. Communicate clearly and concisely, both orally and in writing. Utilize a computer, relevant software applications, and/or other equipment as assigned to perform a variety of work tasks. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Education and Experience: Equivalent to an Associate degree from an accredited educational institution with major coursework in business administration, public administration, education, nursing, health sciences, or closely related field; and One (1) year of full-time experience performing a variety of technical and analytical outreach, educational and/or training functions related to health programs and services, preferably in the public sector. OR Equivalent to a Bachelor’s degree from an accredited four-year college or university with major coursework business administration, public administration, education, nursing, health sciences, or closely related field. Additional directly related experience and/or education may be substituted. HEALTH PROGRAMS SUPPORT SPECIALIST II DEFINITION Under direct supervision, performs a variety of program support work for the Health Services Department; conducts research, analyze data, and develop recommendations related to assigned programs; assists with the development and implementation of program changes; assists with monitoring program contracts, grants, progress, budget, and regulatory compliance; works with various groups and organizations to provide technical assistance, training and outreach; provides a variety of technical and clerical support work for a variety of health programs; and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This is the journey level classification in the Health Programs Support Specialist series. Incumbents perform a variety of responsible clerical, technical, and analytical work in support of assigned Public Health programs, which may include, but is not limited to Child Health and Disability Program, Childhood Lead Prevention Program, Communicable Disease Case Management, Dental Disease Prevention, Emergency Preparedness, HIV/AIDS Drug Assistance Program, Immunization Assistance Program, Maternal Child Health Program, Targeted Case Management Program, and/or Tobacco Control Education and Prevention, SNAP Ed Nutrition Program, or other assigned health programs. Incumbents will be assigned to programs based on the needs of the department. SUPERVISION RECEIVED AND EXERCISED Receives direct supervision from assigned supervisory staff. Exercises no supervision over staff. May provide technical and functional direction to assigned staff. EXAMPLES OF ESSENTIAL DUTIES Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job. Provides a variety of clerical, technical, and analytical support work for the assigned program. Utilizes a variety of software programs in the performance of assigned tasks. Researches, analyzes, and prepares recommendations for assigned projects and programs, as assigned. Receives, sorts, and summarizes a variety of data and information. Performs surveys and data collection functions. Serves as a liaison between the Health Department and other public and private agencies, community organizations, professional groups, and other stakeholders. Assists with the maintenance and tracking of financial and statistical records and other documents. Assists with identifying program needs, establishing program goals, and monitoring program results. Assists with determining the proper allocation of resources. Assists with developing and conducting workshops, including preparing program materials. Assists with the preparation and inventory of educational materials, as assigned. Assists with the planning, coordinating, and implementing a variety of activities to meet the goals of assigned programs. May assist in the development, creation, and distribution of a variety of forms, brochures, handouts, newsletters, and other material. May prepare a variety of complex reports as requested. May assist with the administration of a variety of grant funded programs, including budget preparation, tracking, and reporting requirements. May conduct or assist in conducting a variety of training sessions, as assigned. Performs related duties as assigned. MINIMUM QUALIFICATIONS Knowledge of: Principles, techniques, and practices of project planning, development, and coordination. Goals, functions, and activities of assigned public health programs. Laws, rules, ordinances, and regulations impacting assigned public health programs. Department goals, requirements, and operations. Policies, procedures, and programs of the department. Principles, methods, techniques, and materials of public health education and outreach. Functions, programs, and services of public and private agencies involved in health education and outreach activities. Research and information gathering methods and procedures. Effective methods and techniques for information dissemination. Community resources and demography. Modern office practices, procedures, and equipment. Methods and practices of financial and statistical recordkeeping. Principles of grant development, administration, and reporting. Maintenance of files and information retrieval systems. Computerized methods used by the department for maintaining and updating records. Customer service principles and techniques. Written and oral communications skills. Proper English spelling, grammar, and punctuation. Computers and software programs (e.g., Microsoft software applications) to conduct research, assess information, and/or prepare documentation. Principles and techniques for working with groups and fostering effective team interaction. Ability to: Assist with planning, developing, organizing, and coordinating activities and functions of assigned public health programs. Perform a variety of technical and analytical support work, training, and related tasks. Assist with the development and administration of grants related to assigned public health programs. Read, interpret, explain, and apply policies, procedures, and regulations. Effectively research, analyze, and document information related to assigned programs, including information related to current legislation, regulatory requirements, and administrative processes. Answer a variety of questions related to department programs and the application process. Make referrals to appropriate agencies and social service programs, as needed. Communicate clearly and concisely, both orally and in writing, with individuals from diverse socio-economic and cultural backgrounds. Effectively prepare and present information and training to a variety of audiences. Effectively collect, interpret, evaluate, and present a variety of narrative and statistical data. Effectively represent the Health Department in contacts with the public, community organizations, and other government agencies. Regularly work well under pressure, meeting critical deadlines. Utilize a computer, relevant software applications, and/or other equipment as assigned to perform a variety of work tasks. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Education and Experience: One (1) year of full-time experience equivalent to that of a Health Programs Support Specialist I with the County of Lake. Additional directly related experience and/or education may be substituted. WORKING CONDITIONS, ADA, AND OTHER REQUIREMENTS The County of Lake is an equal opportunity employer and will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Incumbents generally work in a typical office environment with adequate light and temperature. There may be occasional exposure to extreme temperatures, loud noise, fumes, noxious odors, dust, mist, gases, and poor ventilation; underground, confined, or restricted workspaces; and heights more than five stories above ground level. Incumbents may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work. A successful candidate will be required to submit to and pass a background check prior to the appointment. Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law). Disaster Service Workers: As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County. The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a “meet and confer” process and are subject to the Memorandum of Understanding currently in effect. RETIREMENT - County employees are members of the California Public Employee Retirement system (CalPERS).CalPERS provides a defined benefit pension at retirement for County employees.The pension formulas and employee contribution amounts may vary by bargaining unit, date of hire, prior qualifying service, and classification. Please contact Human Resources for more information. HEALTH AND INSURANCE BENEFITS - Medical, dental, hospital, vision, life and disability coverage is available to employees and their dependents. The County contributes $1,500 of the monthly premiums for the insurance plan options. VACATION ACCRUAL may be adjusted for current city or county government employees. VACATION - 80 hours per year during the first five years of service, 120 hours per year after five years, and additional accruals based on years of service beyond fifteen years. Pro-rated for part-time employees. SICK LEAVE - Accrues at a rate of 96 hours per year. Pro-rated for part-time employees. HOLIDAYS - An average of twelve paid 8-hour holidays per year. Pro-rated for part-time employees. SALARY - Lake County has an adopted salary schedule. The salary range for most classifications is in five increments with a provision for longevity increases. Appointments are normally made at the first step of the salary range. SOCIAL SECURITY - County employees participate in Social Security. CALIFORNIA STATE DISABILITY INSURANCE - SDI is available to some County employees. DEFERRED COMPENSATION PLANS and CREDIT UNION MEMBERSHIPS are available to County employees. Closing Date/Time: Continuous
Aug 29, 2023
Full Time
General Recruitment Information Recruitments for County positions are typically conducted to establish eligibility lists to fill countywide vacancies that occur during the active status of those lists (approximately 3 -12 months). Any person on a promotional eligibility list will be considered first by the hiring department(s) before persons on an open eligibility list. The County of Lake only accepts applications for permanent positions when actively recruiting. Only online applications are accepted. It is the responsibility of each applicant to review the full job description and requirements. The County is an Equal Opportunity-Affirmative Action Employer. Veteran's Preference. To apply for County examinations - All applications for County examinations must be submitted through the County's online application system. A completed Supplemental Questionnaire must be submitted with each online application. All permanent County recruitments will be posted at www.co.lake.ca.us with a link to the online application. The County of Lake reserves the right to limit the number of applications that will be accepted for any open recruitment, and any such limit will be included on the job posting. When a limit is posted, the recruitment is subject to close at any time prior to the final filing date. Completed online application packets must be submitted by the close of business on the date that the recruitment closes . All relevant experience must be included on the application to be considered - resumes and other attached documents will not be used to qualify an applicant. Relevant experience and/or education may be substituted at a ratio of 2 to 1 for the purpose of meeting minimum qualifications and applicants should contact the Human Resources department for details. Important Notice - The provisions listed on job postings, job descriptions, or other recruitment materials do not constitute an expressed or implied contract. Benefits may vary between bargaining units. Any provisions contained within job postings, job descriptions or other recruitment material may be modified or revoked without notice. All County of Lake applicants who are given a conditional employment offer must comply with the County's pre-employment medical review program before they may be appointed to the County position. Minimum Qualifications HEALTH PROGRAMS SUPPORT SPECIALIST I Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Education and Experience: Equivalent to an Associate degree from an accredited educational institution with major coursework in business administration, public administration, education, nursing, health sciences, or closely related field; and One (1) year of full-time experience performing a variety of technical and analytical outreach, educational and/or training functions related to health programs and services, preferably in the public sector. OR Equivalent to a Bachelor’s degree from an accredited four-year college or university with major coursework business administration, public administration, education, nursing, health sciences, or closely related field HEALTH PROGRAMS SUPPORT SPECIALIST II Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Education and Experience: One (1) year of full-time experience equivalent to that of a Health Programs Support Specialist I with the County of Lake. Full Job Description HEALTH PROGRAMS SUPPORT SPECIALIST I DEFINITION Under direct supervision, performs a variety of program support work for the Health Services Department; conducts research, analyze data, and develop recommendations related to assigned programs; assists with the development and implementation of program changes; assists with monitoring program contracts, grants, progress, budget, and regulatory compliance; works with various groups and organizations to provide technical assistance, training, and outreach; provides a variety of technical and clerical support work for a variety of health programs; and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This is the entry level classification in the Health Programs Support Specialist series. Incumbents perform a variety of responsible clerical, technical, and analytical work in support of assigned Public Health program(s), which may include, but is not limited to Child Health and Disability Program, Childhood Lead Prevention Program, Communicable Disease Case Management, Dental Disease Prevention, Emergency Preparedness, HIV/AIDS Drug Assistance Program, Immunization Assistance Program, Maternal Child Health Program, Targeted Case Management Program, and/or Tobacco Control Education and Prevention, SNAP Ed Nutrition Program, or other assigned health programs. Incumbents will be assigned to programs based on the needs of the department. The Health Programs Support Specialist I is distinguished from the Health Programs Support Specialist II in that it performs a narrower range of less complex clerical, technical and analytical functions related to assigned programs under closer supervision. Positions in the Health Programs Support Specialist series are flexibly staffed. Incumbents may advance to higher classifications after gaining the knowledge, skill, experience, licenses, and certifications which meet the qualifications for and demonstrating the ability to perform the work of the higher-level class SUPERVISION RECEIVED AND EXERCISED Receives direct supervision from assigned supervisory staff. Exercises no supervision over staff. May provide technical and functional direction to assigned staff. EXAMPLES OF ESSENTIAL DUTIES Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job. Provides a variety of clerical, technical, and analytical support work for assigned programs. Utilizes a variety of software programs in the performance of assigned tasks. Researches, analyzes, and prepares recommendations for assigned projects and programs, as assigned. Receives, sorts, and summarizes a variety of data and information. Performs surveys and data collection functions. Serves as a liaison between the Health Department and other public and private agencies, community organizations, professional groups, and other stakeholders. Assists with the maintenance and tracking of financial and statistical records and other documents. Assists with identifying program needs, establishing program goals, and monitoring program results. Assists with determining the proper allocation of resources. Assists with developing and conducting workshops, including preparing program material. Assists with the preparation and inventory of educational materials, as assigned. Assists with planning, coordinating, and implementing a variety of activities to meet the goals of assigned programs. May assist with the administration of a variety of grant funded programs, including budget preparation, tracking, and reporting requirements. May assist in the development, creation, and distribution of a variety of forms, brochures, handouts, newsletters, and other material. May prepare a variety of complex reports as requested. May conduct or assist in conducting a variety of training sessions, as assigned. Performs related duties as assigned. MINIMUM QUALIFICATIONS Knowledge of: Principles, techniques, and practices of project planning, development, and coordination. Goals, functions, and activities of assigned public health programs. Laws, rules, ordinances, and regulations impacting assigned public health programs. Department goals, requirements, and operations. Policies, procedures, and programs of the department. Principles, methods, techniques, and materials of public health education and outreach. Functions, programs, and services of public and private agencies involved in health education and outreach activities. Research and information gathering methods and procedures. Effective methods and techniques for information dissemination. Community resources and demography. Modern office practices, procedures, and equipment. Methods and practices of financial and statistical recordkeeping. Principles of grant development, administration, and reporting. Maintenance of files and information retrieval systems. Computerized methods used by the department for maintaining and updating records. Customer service principles and techniques. Written and oral communications skills. Proper English spelling, grammar, and punctuation. Computers and software programs (e.g., Microsoft software applications) to conduct research, assess information, and/or prepare documentation. Principles and techniques for working with groups and fostering effective team interaction. Ability to: Assist with planning, developing, organizing, and coordinating activities and functions of assigned public health programs. Perform a variety of technical and analytical support work, training, and related tasks. Assist with the development and administration of grants related to assigned public health programs. Read, interpret, explain, and apply policies, procedures, and regulations. Effectively research, analyze, and document information related to assigned programs, including information related to current legislation, regulatory requirements, and administrative processes. Answer a variety of questions related to department programs and the application process. Make referrals to appropriate agencies and social service programs, as needed. Communicate clearly and concisely, both orally and in writing, with individuals from diverse socio-economic and cultural backgrounds. Effectively prepare and present information and training to a variety of audiences. Effectively collect, interpret, evaluate, and present a variety of narrative and statistical data. Effectively represent the Health Department in contacts with the public, community organizations, and other government agencies. Regularly work well under pressure, meeting critical deadlines. Communicate clearly and concisely, both orally and in writing. Utilize a computer, relevant software applications, and/or other equipment as assigned to perform a variety of work tasks. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Education and Experience: Equivalent to an Associate degree from an accredited educational institution with major coursework in business administration, public administration, education, nursing, health sciences, or closely related field; and One (1) year of full-time experience performing a variety of technical and analytical outreach, educational and/or training functions related to health programs and services, preferably in the public sector. OR Equivalent to a Bachelor’s degree from an accredited four-year college or university with major coursework business administration, public administration, education, nursing, health sciences, or closely related field. Additional directly related experience and/or education may be substituted. HEALTH PROGRAMS SUPPORT SPECIALIST II DEFINITION Under direct supervision, performs a variety of program support work for the Health Services Department; conducts research, analyze data, and develop recommendations related to assigned programs; assists with the development and implementation of program changes; assists with monitoring program contracts, grants, progress, budget, and regulatory compliance; works with various groups and organizations to provide technical assistance, training and outreach; provides a variety of technical and clerical support work for a variety of health programs; and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This is the journey level classification in the Health Programs Support Specialist series. Incumbents perform a variety of responsible clerical, technical, and analytical work in support of assigned Public Health programs, which may include, but is not limited to Child Health and Disability Program, Childhood Lead Prevention Program, Communicable Disease Case Management, Dental Disease Prevention, Emergency Preparedness, HIV/AIDS Drug Assistance Program, Immunization Assistance Program, Maternal Child Health Program, Targeted Case Management Program, and/or Tobacco Control Education and Prevention, SNAP Ed Nutrition Program, or other assigned health programs. Incumbents will be assigned to programs based on the needs of the department. SUPERVISION RECEIVED AND EXERCISED Receives direct supervision from assigned supervisory staff. Exercises no supervision over staff. May provide technical and functional direction to assigned staff. EXAMPLES OF ESSENTIAL DUTIES Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job. Provides a variety of clerical, technical, and analytical support work for the assigned program. Utilizes a variety of software programs in the performance of assigned tasks. Researches, analyzes, and prepares recommendations for assigned projects and programs, as assigned. Receives, sorts, and summarizes a variety of data and information. Performs surveys and data collection functions. Serves as a liaison between the Health Department and other public and private agencies, community organizations, professional groups, and other stakeholders. Assists with the maintenance and tracking of financial and statistical records and other documents. Assists with identifying program needs, establishing program goals, and monitoring program results. Assists with determining the proper allocation of resources. Assists with developing and conducting workshops, including preparing program materials. Assists with the preparation and inventory of educational materials, as assigned. Assists with the planning, coordinating, and implementing a variety of activities to meet the goals of assigned programs. May assist in the development, creation, and distribution of a variety of forms, brochures, handouts, newsletters, and other material. May prepare a variety of complex reports as requested. May assist with the administration of a variety of grant funded programs, including budget preparation, tracking, and reporting requirements. May conduct or assist in conducting a variety of training sessions, as assigned. Performs related duties as assigned. MINIMUM QUALIFICATIONS Knowledge of: Principles, techniques, and practices of project planning, development, and coordination. Goals, functions, and activities of assigned public health programs. Laws, rules, ordinances, and regulations impacting assigned public health programs. Department goals, requirements, and operations. Policies, procedures, and programs of the department. Principles, methods, techniques, and materials of public health education and outreach. Functions, programs, and services of public and private agencies involved in health education and outreach activities. Research and information gathering methods and procedures. Effective methods and techniques for information dissemination. Community resources and demography. Modern office practices, procedures, and equipment. Methods and practices of financial and statistical recordkeeping. Principles of grant development, administration, and reporting. Maintenance of files and information retrieval systems. Computerized methods used by the department for maintaining and updating records. Customer service principles and techniques. Written and oral communications skills. Proper English spelling, grammar, and punctuation. Computers and software programs (e.g., Microsoft software applications) to conduct research, assess information, and/or prepare documentation. Principles and techniques for working with groups and fostering effective team interaction. Ability to: Assist with planning, developing, organizing, and coordinating activities and functions of assigned public health programs. Perform a variety of technical and analytical support work, training, and related tasks. Assist with the development and administration of grants related to assigned public health programs. Read, interpret, explain, and apply policies, procedures, and regulations. Effectively research, analyze, and document information related to assigned programs, including information related to current legislation, regulatory requirements, and administrative processes. Answer a variety of questions related to department programs and the application process. Make referrals to appropriate agencies and social service programs, as needed. Communicate clearly and concisely, both orally and in writing, with individuals from diverse socio-economic and cultural backgrounds. Effectively prepare and present information and training to a variety of audiences. Effectively collect, interpret, evaluate, and present a variety of narrative and statistical data. Effectively represent the Health Department in contacts with the public, community organizations, and other government agencies. Regularly work well under pressure, meeting critical deadlines. Utilize a computer, relevant software applications, and/or other equipment as assigned to perform a variety of work tasks. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Education and Experience: One (1) year of full-time experience equivalent to that of a Health Programs Support Specialist I with the County of Lake. Additional directly related experience and/or education may be substituted. WORKING CONDITIONS, ADA, AND OTHER REQUIREMENTS The County of Lake is an equal opportunity employer and will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Incumbents generally work in a typical office environment with adequate light and temperature. There may be occasional exposure to extreme temperatures, loud noise, fumes, noxious odors, dust, mist, gases, and poor ventilation; underground, confined, or restricted workspaces; and heights more than five stories above ground level. Incumbents may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work. A successful candidate will be required to submit to and pass a background check prior to the appointment. Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law). Disaster Service Workers: As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County. The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a “meet and confer” process and are subject to the Memorandum of Understanding currently in effect. RETIREMENT - County employees are members of the California Public Employee Retirement system (CalPERS).CalPERS provides a defined benefit pension at retirement for County employees.The pension formulas and employee contribution amounts may vary by bargaining unit, date of hire, prior qualifying service, and classification. Please contact Human Resources for more information. HEALTH AND INSURANCE BENEFITS - Medical, dental, hospital, vision, life and disability coverage is available to employees and their dependents. The County contributes $1,500 of the monthly premiums for the insurance plan options. VACATION ACCRUAL may be adjusted for current city or county government employees. VACATION - 80 hours per year during the first five years of service, 120 hours per year after five years, and additional accruals based on years of service beyond fifteen years. Pro-rated for part-time employees. SICK LEAVE - Accrues at a rate of 96 hours per year. Pro-rated for part-time employees. HOLIDAYS - An average of twelve paid 8-hour holidays per year. Pro-rated for part-time employees. SALARY - Lake County has an adopted salary schedule. The salary range for most classifications is in five increments with a provision for longevity increases. Appointments are normally made at the first step of the salary range. SOCIAL SECURITY - County employees participate in Social Security. CALIFORNIA STATE DISABILITY INSURANCE - SDI is available to some County employees. DEFERRED COMPENSATION PLANS and CREDIT UNION MEMBERSHIPS are available to County employees. Closing Date/Time: Continuous
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Description: Position Summary (Classified as: Administrative Analyst/Specialist Exempt II) Full-time position available on or after October 2, 2023 for University Advancement. Under the general direction of the Executive Director of Development, the Fundraising Specialist and Prospect Researcher guides the work of the volunteer Comprehensive Campaign Committee, coordinates the internal moves management process for the Campaign, performs prospect research and prepares proposals that support the work of the major gift fundraising team. The Fundraising Specialist and Prospect Researcher serves to direct and support database management, prospect research, moves management tracking, and all operations management regarding Campaign activity. The Specialist will work as a primary member of the Development team, while working closely with all members of University Advancement, and volunteer leaders to support and track the identification, cultivation, solicitation, and stewardship of gifts in support of the campus-wide fundraising effort. This position has responsibility for proactive prospecting, moves management tracking, prospect management, and prospect research as it relates to fundraising initiatives. The Fundraising Specialist and Prospect Researcher will build, evaluate, maintain and rate a qualified pool of prospects using wealth screening data and other available tools; applies independent judgment to provide analysis of the database and will be responsible for developing processes, policies and best practices, including identification and/or strategic research and analysis of top-tier donor prospects, corporations, foundations and key volunteers in the support of University Advancement. Job Duties Duties include but are not limited to: Manage and organize donor/prospective donor tracking system related to Campaign activity. Independently prepare briefing materials including prospect profiles and proposals for donor meetings. Develop and evaluate identification, engagement, cultivation and solicitation plans for existing and prospective donors to the Comprehensive Fundraising Campaign referencing policies and practices for guidance. Interact and exchange ideas with University Advancement staff as a collaborative partner and strategic consultant regarding prospect research and assignment, cultivation and solicitation of potential donors. Initiate and ensure prompt follow-up on all Campaign activity related to donors, prospective donors, and volunteer leadership team. Actively participate in & coordinate donor meetings and appointments. Provide oversight of Campaign volunteer committee and subcommittees and organizing meetings and follow-up. Prepare comprehensive biographical and financial profiles/reports by interpreting and synthesizing large volumes of complex financial and biographic data that inform the strategic development of potential donors. Provide analysis regarding donor giving patterns and implications using considerable judgement to make recommendations to the Development Team. Conduct prospect research using standard theories, principles, practices, and techniques through online tools to identify both current and prospective donors. Perform regular database screening to identify and qualify prospective major gift donors. Research and prepare prospect profiles utilizing the University's suite of profile templates as requested by major gift fundraisers and as needed to brief the President, Vice President, other members of campus leadership and major gift fundraisers ahead of donor visits and fundraising events. Coordinate with the Prospect Lead to build, evaluate, maintain and rate a qualified pool of prospects using wealth screening data and sophisticated research tools. Generate database reports and manage campaign and annual gift tracking and analysis for Development staff and Campaign/Foundation Board meetings. Research donors’ biographical information, philanthropic interests, connections to the University, giving history, education, honors, etc., and synthesize the information to prepare major gift proposals as needed to support the work of the fundraising team. Plan, organize, and produce reports, brochures, newsletters, and other outreach materials in coordination with Marketing and Communications staff. Attend training and maintain skills currently as appropriate to safely and effectively complete assignments. Other duties as assigned. Minimum Qualifications Education: A bachelor’s degree and/or equivalent training OR a combination of education and experience which provides the required knowledge and abilities. Experience: Minimum of five years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Five or more years’ experience within a higher education institution’s university advancement setting. Extensive experience in Raiser’s Edge donor management software. Experience working with high profile volunteer leadership and senior executives. Knowledge, Skills, Abilities General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Knowledge of and ability to apply fundamental concepts. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment. Ability to train others on new skills and procedures and provide lead work direction. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. A background check (which may include: fingerprinting, checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires) must be completed satisfactorily before any candidate can begin employment with the CSU. Special Conditions Ability to travel and attend training programs off-site for occasional professional development. Ability to work occasional holidays and adjust working hours to meet special jobs. Flexibility to perform work as needed on an emergency basis. License or Certifications Possession of a valid California driver’s license or the ability to obtain one by date of hire. Salary Range Anticipated salary will be $5,022 - $5,938 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Analyst Specialist Exempt II range: $5,022 - $9,083 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to Bargaining Unit: 9 Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER SEPTEMBER 28, 2023. (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Closing Date/Time: Open until filled
Sep 14, 2023
Full Time
Description: Position Summary (Classified as: Administrative Analyst/Specialist Exempt II) Full-time position available on or after October 2, 2023 for University Advancement. Under the general direction of the Executive Director of Development, the Fundraising Specialist and Prospect Researcher guides the work of the volunteer Comprehensive Campaign Committee, coordinates the internal moves management process for the Campaign, performs prospect research and prepares proposals that support the work of the major gift fundraising team. The Fundraising Specialist and Prospect Researcher serves to direct and support database management, prospect research, moves management tracking, and all operations management regarding Campaign activity. The Specialist will work as a primary member of the Development team, while working closely with all members of University Advancement, and volunteer leaders to support and track the identification, cultivation, solicitation, and stewardship of gifts in support of the campus-wide fundraising effort. This position has responsibility for proactive prospecting, moves management tracking, prospect management, and prospect research as it relates to fundraising initiatives. The Fundraising Specialist and Prospect Researcher will build, evaluate, maintain and rate a qualified pool of prospects using wealth screening data and other available tools; applies independent judgment to provide analysis of the database and will be responsible for developing processes, policies and best practices, including identification and/or strategic research and analysis of top-tier donor prospects, corporations, foundations and key volunteers in the support of University Advancement. Job Duties Duties include but are not limited to: Manage and organize donor/prospective donor tracking system related to Campaign activity. Independently prepare briefing materials including prospect profiles and proposals for donor meetings. Develop and evaluate identification, engagement, cultivation and solicitation plans for existing and prospective donors to the Comprehensive Fundraising Campaign referencing policies and practices for guidance. Interact and exchange ideas with University Advancement staff as a collaborative partner and strategic consultant regarding prospect research and assignment, cultivation and solicitation of potential donors. Initiate and ensure prompt follow-up on all Campaign activity related to donors, prospective donors, and volunteer leadership team. Actively participate in & coordinate donor meetings and appointments. Provide oversight of Campaign volunteer committee and subcommittees and organizing meetings and follow-up. Prepare comprehensive biographical and financial profiles/reports by interpreting and synthesizing large volumes of complex financial and biographic data that inform the strategic development of potential donors. Provide analysis regarding donor giving patterns and implications using considerable judgement to make recommendations to the Development Team. Conduct prospect research using standard theories, principles, practices, and techniques through online tools to identify both current and prospective donors. Perform regular database screening to identify and qualify prospective major gift donors. Research and prepare prospect profiles utilizing the University's suite of profile templates as requested by major gift fundraisers and as needed to brief the President, Vice President, other members of campus leadership and major gift fundraisers ahead of donor visits and fundraising events. Coordinate with the Prospect Lead to build, evaluate, maintain and rate a qualified pool of prospects using wealth screening data and sophisticated research tools. Generate database reports and manage campaign and annual gift tracking and analysis for Development staff and Campaign/Foundation Board meetings. Research donors’ biographical information, philanthropic interests, connections to the University, giving history, education, honors, etc., and synthesize the information to prepare major gift proposals as needed to support the work of the fundraising team. Plan, organize, and produce reports, brochures, newsletters, and other outreach materials in coordination with Marketing and Communications staff. Attend training and maintain skills currently as appropriate to safely and effectively complete assignments. Other duties as assigned. Minimum Qualifications Education: A bachelor’s degree and/or equivalent training OR a combination of education and experience which provides the required knowledge and abilities. Experience: Minimum of five years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Five or more years’ experience within a higher education institution’s university advancement setting. Extensive experience in Raiser’s Edge donor management software. Experience working with high profile volunteer leadership and senior executives. Knowledge, Skills, Abilities General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Knowledge of and ability to apply fundamental concepts. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment. Ability to train others on new skills and procedures and provide lead work direction. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. A background check (which may include: fingerprinting, checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires) must be completed satisfactorily before any candidate can begin employment with the CSU. Special Conditions Ability to travel and attend training programs off-site for occasional professional development. Ability to work occasional holidays and adjust working hours to meet special jobs. Flexibility to perform work as needed on an emergency basis. License or Certifications Possession of a valid California driver’s license or the ability to obtain one by date of hire. Salary Range Anticipated salary will be $5,022 - $5,938 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Analyst Specialist Exempt II range: $5,022 - $9,083 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to Bargaining Unit: 9 Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER SEPTEMBER 28, 2023. (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Closing Date/Time: Open until filled
Monterey County Human Resources
Salinas, California, United States
Position Description ) A Drug-Free Workplace Invites your interest for the position of Environmental Health Specialist I - Trainee $4,961 - $6,775 per Month Final Filing Deadline: October 20, 2023 Exam #23/30J11/09EV SUMMARY OF POSITION The County of Monterey Health Department’s Environmental Health Bureau is seeking individuals to join a dynamic team of professionals to fill several vacancies for Environmental Health Specialist I - Trainee. The incumbent will be responsible for conducting inspections, outreach, investigations, and surveys in support of Federal, State and local environmental health laws and regulations in an assigned district or specialty area. The Environmental Health Bureau is dedicated to safeguarding the residents and resources of Monterey County by providing services that help promote responsible business practices, by providing educational opportunities to industry workers and public, and when necessary, by enforcing Environmental Health principles and laws. The Environmental Health Bureau is responsible for the oversight of the following programs: Drinking Water Protection Services Healthy Housing Services: Responsible for Multifamily dwellings, detention facilities, employee housing, lead prevention program, public swimming pools and beach water monitoring. Also responsible for small public, state small, and local small water systems inspection & compliance monitoring programs; drinking water source assessment; water well construction; repair & destruction inspection; cross connection control; collaborative aquifer protection; desalination treatment facility permitting & inspection; the Castroville Seawater Intrusion Project monitoring; and water reuse programs. Hazardous Materials Services: Responsible for emergency response; pesticide exposure; site mitigation programs; Certified Unified Program Agency (CUPA) programs: hazardous materials management; hazardous waste generator and on-site treatment/tiered permitting; accidental release prevention; underground storage tanks; and aboveground petroleum storage tanks. Solid Waste Management Services: Responsible for solid waste facility inspection & permitting; illegal dumping enforcement; liquid waste hauler inspection; solid waste vehicle inspection; medical waste generator inspection; body art facility & operator inspection; waste tire inspection; and vegetable cull feeding inspection programs. Consumer Health Protection Services: Responsible for retail food facility inspection; food borne illness investigation; food complaint investigation; vector control; general environmental health & sanitation; smoking pollution control; storm water pollution control; and agricultural field toilet inspection programs. Environmental Health Review (Land Use) Services: Review of subdivisions and lot-ling adjustments; planning projects; administrative, zoning and coastal permits; building permits; regional and long-term planning; and general plan update. Responsible for nuisance noise control; wastewater treatment facility and nitrate monitoring; standard and alternative onsite wastewater treatment systems; grey water disposal; and winery wastewater disposal programs. Health Department offers up to $10,000 signing bonus to candidates hired into regular full-time positions for this classification from this recruitment ( 23/30J11/09EV) . The Eligible List established by this recruitment process may be used to fill current and future vacancies on a regular full-time, part-time, or temporary basis County-wide. This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and recommendation for their promotion by the appointing authority. Examples of Duties Conducts inspections, complaint investigations surveys and special studies to determine compliance with State and local health codes and regulations or compliance with waste reduction and recycling mandates; processes permit applications and issues permits related to water systems, water wells, solid waste sites, garbage franchise districts, housing, onsite wastewater treatment systems, sewage treatment plants, special events, food facilities, hazardous substance storage facilities, generators of hazardous waste, underground storage tank operators and related activities. Provides technical program information and policy interpretations for the public, businesses, community groups, contractors and professionals about sanitation problems, inspection results, prevention and correction of health hazards; assists with joint inspections with staff from other jurisdictions as required. Prepares written reports, memoranda and correspondence. Collects and analyzes technical data; collects evidence for cases referred to District Attorney. To view the complete classification description, please visit the County of Monterey website: Environmental Health Specialist I THE SUCCESSFUL CANDIDATE Will have a proven track record demonstrating the following knowledge, skills, and abilities: Some Knowledge of: Chemistry, biology, microbiology, and environmental health science. Methods and procedures used to conduct research, inspections, or investigations. Skills and Ability to: Learn to conduct investigations. Communicate visual observations and ideas by writing concise complete and technically accurate reports, records, correspondence, surveys and studies. Speak effectively to individuals and groups from diverse social and cultural backgrounds Establish and maintain effective working relationships with business and community groups, department staff, other departments, and the public. React calmly and effectively to diffuse any potentially stressful or difficult situations. Examples of Experience/Education/Training Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment is qualifying. An example of a way these requirements might be acquired is: Education: A bachelor’s degree from an accredited college or university with major work in Biology, Chemistry, Biochemistry, Environmental Health, Toxicology or closely related field and possession of a valid Environmental Health Specialist Trainee letter issued by the California Department of Health Services. Additional Information CONDITIONS OF EMPLOYMENT The required conditions of employment include, but are not limited to the following: Pursuant to Section 106660 California Health and Safety Code, at the time of application, all applicants must present a current evaluation letter from the State of California, Department of Public Health which states that the applicant is eligible to begin training in an approved environmental health program. Pursuant to Section 106615(d) California Health and Safety Code, the appointee must possess the education requirement necessary to qualify for State of California registration as an Environmental Health Specialist Trainee. The Environmental Health Specialist I must complete all required education, experience and training for and obtain a valid Certificate of Registration as an Environmental Health Specialist issued by the State of California, Department of Health Services, no later than 36 months from date of hire. Possession of a valid California Class C Driver’s License. Tolerate rodents and insects; such as, rats, mice, and cockroaches; tolerate unsanitary or hazardous conditions; such as, septic failures, accumulated garbage or animal waste. Work with potentially hostile individuals in volatile situations. Enter and perform work in establishments which may expose the incumbent to what may be considered offensive or repugnant sights, sounds, or smells. Work with or around equipment that, if misused, has the potential to present a radiological hazard. Work some nights, weekends and/or holidays, and respond to emergency incidents or disasters outside normal work hours, as needed. An appointee assigned to the Hazardous Materials Management Services may be required to respond to incidents involving spills of unknown chemically hazardous materials or potentially hazardous unidentified substances; may be required to maintain contact with the worksite or co-workers outside of normal work hours by carrying a communications device; and will be required to respond, as a member of the Emergency Response Team, to incidents that occur outside normal work hours; must pass fitness testing for the use of respirators. The Health Department will conduct a thorough background and reference check process which include a Department of Justice fingerprint check. Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency. BENEFITS: The County of Monterey offers an excellent benefits package. Please visit our website to view the Unit H Benefit Summary Sheet . This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing. NOTES: As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary. Application And Selection Procedures Apply On-Line at https://www.governmentjobs.com/careers/montereycounty By Friday, October 20, 2023, 11:59 PM(PST) or Hard copy applications may be obtained from and submitted during normal business hours, Monday - Friday, 8:00 AM - 5:00 PM by contacting: Health Department Attn: Human Resources 1270 Natividad Road Salinas, CA 93906 (831) 755-4519 The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include: Monterey County Employment Application Supplemental Questions Current evaluation letter from the State of California, Department of Public Health EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Associate Personnel Analyst Elizabeth Veliz at 831-796-1291 or Velizee@co.monterey.ca.us . http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet Closing Date/Time: 10/20/2023 11:59 PM Pacific
Sep 28, 2023
Full Time
Position Description ) A Drug-Free Workplace Invites your interest for the position of Environmental Health Specialist I - Trainee $4,961 - $6,775 per Month Final Filing Deadline: October 20, 2023 Exam #23/30J11/09EV SUMMARY OF POSITION The County of Monterey Health Department’s Environmental Health Bureau is seeking individuals to join a dynamic team of professionals to fill several vacancies for Environmental Health Specialist I - Trainee. The incumbent will be responsible for conducting inspections, outreach, investigations, and surveys in support of Federal, State and local environmental health laws and regulations in an assigned district or specialty area. The Environmental Health Bureau is dedicated to safeguarding the residents and resources of Monterey County by providing services that help promote responsible business practices, by providing educational opportunities to industry workers and public, and when necessary, by enforcing Environmental Health principles and laws. The Environmental Health Bureau is responsible for the oversight of the following programs: Drinking Water Protection Services Healthy Housing Services: Responsible for Multifamily dwellings, detention facilities, employee housing, lead prevention program, public swimming pools and beach water monitoring. Also responsible for small public, state small, and local small water systems inspection & compliance monitoring programs; drinking water source assessment; water well construction; repair & destruction inspection; cross connection control; collaborative aquifer protection; desalination treatment facility permitting & inspection; the Castroville Seawater Intrusion Project monitoring; and water reuse programs. Hazardous Materials Services: Responsible for emergency response; pesticide exposure; site mitigation programs; Certified Unified Program Agency (CUPA) programs: hazardous materials management; hazardous waste generator and on-site treatment/tiered permitting; accidental release prevention; underground storage tanks; and aboveground petroleum storage tanks. Solid Waste Management Services: Responsible for solid waste facility inspection & permitting; illegal dumping enforcement; liquid waste hauler inspection; solid waste vehicle inspection; medical waste generator inspection; body art facility & operator inspection; waste tire inspection; and vegetable cull feeding inspection programs. Consumer Health Protection Services: Responsible for retail food facility inspection; food borne illness investigation; food complaint investigation; vector control; general environmental health & sanitation; smoking pollution control; storm water pollution control; and agricultural field toilet inspection programs. Environmental Health Review (Land Use) Services: Review of subdivisions and lot-ling adjustments; planning projects; administrative, zoning and coastal permits; building permits; regional and long-term planning; and general plan update. Responsible for nuisance noise control; wastewater treatment facility and nitrate monitoring; standard and alternative onsite wastewater treatment systems; grey water disposal; and winery wastewater disposal programs. Health Department offers up to $10,000 signing bonus to candidates hired into regular full-time positions for this classification from this recruitment ( 23/30J11/09EV) . The Eligible List established by this recruitment process may be used to fill current and future vacancies on a regular full-time, part-time, or temporary basis County-wide. This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and recommendation for their promotion by the appointing authority. Examples of Duties Conducts inspections, complaint investigations surveys and special studies to determine compliance with State and local health codes and regulations or compliance with waste reduction and recycling mandates; processes permit applications and issues permits related to water systems, water wells, solid waste sites, garbage franchise districts, housing, onsite wastewater treatment systems, sewage treatment plants, special events, food facilities, hazardous substance storage facilities, generators of hazardous waste, underground storage tank operators and related activities. Provides technical program information and policy interpretations for the public, businesses, community groups, contractors and professionals about sanitation problems, inspection results, prevention and correction of health hazards; assists with joint inspections with staff from other jurisdictions as required. Prepares written reports, memoranda and correspondence. Collects and analyzes technical data; collects evidence for cases referred to District Attorney. To view the complete classification description, please visit the County of Monterey website: Environmental Health Specialist I THE SUCCESSFUL CANDIDATE Will have a proven track record demonstrating the following knowledge, skills, and abilities: Some Knowledge of: Chemistry, biology, microbiology, and environmental health science. Methods and procedures used to conduct research, inspections, or investigations. Skills and Ability to: Learn to conduct investigations. Communicate visual observations and ideas by writing concise complete and technically accurate reports, records, correspondence, surveys and studies. Speak effectively to individuals and groups from diverse social and cultural backgrounds Establish and maintain effective working relationships with business and community groups, department staff, other departments, and the public. React calmly and effectively to diffuse any potentially stressful or difficult situations. Examples of Experience/Education/Training Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment is qualifying. An example of a way these requirements might be acquired is: Education: A bachelor’s degree from an accredited college or university with major work in Biology, Chemistry, Biochemistry, Environmental Health, Toxicology or closely related field and possession of a valid Environmental Health Specialist Trainee letter issued by the California Department of Health Services. Additional Information CONDITIONS OF EMPLOYMENT The required conditions of employment include, but are not limited to the following: Pursuant to Section 106660 California Health and Safety Code, at the time of application, all applicants must present a current evaluation letter from the State of California, Department of Public Health which states that the applicant is eligible to begin training in an approved environmental health program. Pursuant to Section 106615(d) California Health and Safety Code, the appointee must possess the education requirement necessary to qualify for State of California registration as an Environmental Health Specialist Trainee. The Environmental Health Specialist I must complete all required education, experience and training for and obtain a valid Certificate of Registration as an Environmental Health Specialist issued by the State of California, Department of Health Services, no later than 36 months from date of hire. Possession of a valid California Class C Driver’s License. Tolerate rodents and insects; such as, rats, mice, and cockroaches; tolerate unsanitary or hazardous conditions; such as, septic failures, accumulated garbage or animal waste. Work with potentially hostile individuals in volatile situations. Enter and perform work in establishments which may expose the incumbent to what may be considered offensive or repugnant sights, sounds, or smells. Work with or around equipment that, if misused, has the potential to present a radiological hazard. Work some nights, weekends and/or holidays, and respond to emergency incidents or disasters outside normal work hours, as needed. An appointee assigned to the Hazardous Materials Management Services may be required to respond to incidents involving spills of unknown chemically hazardous materials or potentially hazardous unidentified substances; may be required to maintain contact with the worksite or co-workers outside of normal work hours by carrying a communications device; and will be required to respond, as a member of the Emergency Response Team, to incidents that occur outside normal work hours; must pass fitness testing for the use of respirators. The Health Department will conduct a thorough background and reference check process which include a Department of Justice fingerprint check. Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency. BENEFITS: The County of Monterey offers an excellent benefits package. Please visit our website to view the Unit H Benefit Summary Sheet . This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing. NOTES: As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary. Application And Selection Procedures Apply On-Line at https://www.governmentjobs.com/careers/montereycounty By Friday, October 20, 2023, 11:59 PM(PST) or Hard copy applications may be obtained from and submitted during normal business hours, Monday - Friday, 8:00 AM - 5:00 PM by contacting: Health Department Attn: Human Resources 1270 Natividad Road Salinas, CA 93906 (831) 755-4519 The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include: Monterey County Employment Application Supplemental Questions Current evaluation letter from the State of California, Department of Public Health EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Associate Personnel Analyst Elizabeth Veliz at 831-796-1291 or Velizee@co.monterey.ca.us . http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet Closing Date/Time: 10/20/2023 11:59 PM Pacific
LOS ANGELES COUNTY
Los Angeles, California, United States
FIRST DAY OF FILING: Monday, December 19, 2022, at 8:00 A.M. (PT) THE FILING PERIOD MAY BE SUSPENDED AT ANY TIME WITHOUT PRIOR NOTICE. THIS EXAMINATION MAY REOPEN AS THE NEEDS OF THE SERVICE REQUIRE. EXAM NUMBER: CA1667H TYPE OF RECRUITMENT: OPEN COMPETITIVE/TEMPORARY WHO WE ARE: The County of Los Angeles (County) is the largest employer in Southern California with more than 110,000 employees across 37 departments and an operating budget of $38 billion. The County serves the needs of over 10 million residents and 88 municipalities that lie within our boundaries. WHAT WE DO: At the Los Angeles County Department of Consumer and Business Affairs (DCBA), we are committed to fostering a fair and dynamic marketplace and enhancing the economic wellbeing of our communities. The Department is the only local freestanding Consumer Protection agency in the State and our resources and areas of assistance have significantly expanded since its establishment in 1975. We strive to improve the lives of all consumers, tenants, homeowners, immigrants, and workers. Today, we provide a diverse range of services to the residents of Los Angeles County, including investigating and assisting with consumer complaints, real estate fraud, identity theft, and elder financial abuse. DCBA strives to keep people housed and to mitigate displacements through our rent stabilization, tenant protections programs and our foreclosure prevention services. DCBA works to expand access to justice and ensure that residents understand their rights, protect those rights, and obtain a fair outcome through our consumer protection programs, including Small Claims Advisor, dispute resolution and mediation programs, immigration legal services, eviction prevention program, and through our Self- Help Legal Centers. DCBA also oversees the County's cannabis regulatory framework and is committed to ensuring an equitable, sustainable, and safe marketplace. Additionally, we drive initiatives that protect workers from exploitation and human trafficking and provide access to services for vulnerable communities including low to moderate income families, foster youth, and immigrant communities. The Department of Consumer and Business Affairs prides itself on providing extraordinary customer service and ensuring equitable access to our programs and resources for all residents of Los Angeles County. THE OPPORTUNITY: We are seeking qualified candidates to fill temporary Consumer and Business Affairs Specialist vacancies to support programs related to the American Rescue Plan. AMERICAN RESCUE PLAN The American Rescue Plan (ARP) represents a once-in-a-generation opportunity to address LA County's most urgent inequities. This first pillar, "Emerging from the Pandemic Better than Before through Equity-Based Investments," makes investments that will increase housing for people experiencing homelessness, create more affordable housing, resource the Board's "Care First, Jails Last" vision, reduce the digital divide, and build wealth in communities that have historically been left out of generational wealth gains. DCBA has been tasked with implementing several programs to support ARP efforts. Essential Job Functions As the Consumer and Business Affairs Specialist, your responsibilities will include but are not limited to the following: Conduct research, evaluation, and development of policies designed to promote or enhance the core services of the Department. Analyze proposed federal, State and County proposals, legislation, and policy changes to identify impact to County programs, finances, and operations; make recommendations for County positions and advocacy strategies. Conduct special projects, assignments, and management studies concerning departmental programs and initiatives. Analyze data and prepare correspondence and reports on department activities in response to Board of Supervisors initiatives. Prepare, analyze, and make recommendations to the Board of Supervisors on Department core services and priorities. Engage Board of Supervisor staff to collaborate on policy and legislative matters of priority to the Department and Board. Respond to sensitive or complex inquiries or complaints on department issues and prepare official correspondence and materials as necessary. Review program policies, and operational processes to implement quality control in the execution of programs and initiatives and make recommendations regarding program direction. Act as liaison between and/or represent department management with Board offices, County departments, commissions, outside agencies, and other governmental jurisdictions to enhance and promote Department core services and priorities. Requirements SELECTION REQUIREMENTS: OPTION I: One (1) year of experience providing technical and administrative oversight to staff engaged in the delivery of departmental consumer and business affairs services to the public and providing administrative coordination for specialized programs and initiatives at the level of Consumer and Business Affairs Supervisor. OPTION II: Two (2) years of experience investigating, mediating, or resolving complex matters and disputes in connection with consumer and business-related services and programs at the level of Consumer and Business Affairs Representative III. OPTION III: Two (2) years of experience in a public or private agency, analyzing and making recommendations for the solution of problems of organization, systems and procedures and the development and implementation of programs impacting the public in an administrative*, management**, or highly responsible specialized staff capacity***. A Master's degree or higher from an accredited graduate school will be accepted for one year of the experience.**** SPECIAL REQUIREMENT INFORMATION: *Administrative capacity: Performs work typically in an administrative services branch of an organization unit, including responsibility for the development of procedures and participation in policy formulation. Experience at the level of independent responsibility for assignments of average difficulty analyzing and making recommendations for the solution of problems of information services, programs, and general management. **Managers are responsible for making major recommendations and taking actions that have a direct and substantial effect on the agency and the programs. Managers organize, plan, implement, and control functions and programs; develop and implement policies, procedures, and guidelines; formulate short-term and long-term goals and objectives; direct and supervise staff through subordinate supervisors; allocate resources; and; determine staff training needs. ***Specialized staff capacity is defined as staff experience requiring specialized knowledge of rules, regulations, and other guidelines relating to completing assignments in the program area assigned. Knowledge is usually attained through extensive, increasingly difficult, and practical experience and training in the subject matter field. ****To receive credit for the required degree/coursework, you must include a legible copy of the official diploma, official transcripts, or official letter from the accredited institution which shows the area of specialization. Submit proof of degree by uploading the required document(s) as attachments at the time of filing or send by e-mail to AHsu@dcba.lacounty.gov within seven (7) calendar days from application submission. DESIRABLE QUALIFICATIONS : Additional credit will be given to applicants who possess the following desirable qualifications: A Master's degree or higher from an accredited graduate school Additional years of experience in excess of the Selection Requirement To receive credit for a Master's degree, you must attach a copy of your degree or official transcripts to your application at the time of filing, or email the documents to AHsu@dcba.lacounty.gov within 7 calendar days from the application filing date Withhold Information No withholds will be allowed for this examination. Required experience must be fully met and indicated on the application on the last day of filling. Out-of-class will not be accepted for this examination. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2 - Light. Additional Information Our Assessment Process: This examination consists of an evaluation of education, experience, and desirable qualifications based upon application information and supplemental questionnaire at the time of filing weighted 100%. Applicants must meet the selection requirement described above at the time of filing and achieve a passing score of 70% or higher on the examination in order to be added to the Eligible Register. Passing this examination and being added to the Eligible Register does not guarantee an offer of employment. ELIGIBILITY INFORMATION: The names of candidates receiving a passing score in the examination will be added to the Eligible Register in the order of their score group for a period of twelve (12) months following the date of eligibility. NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS . Complete applications will be processed on an as received basis and promulgated to the Eligible Register accordingly. VACANCY INFORMATION: The Eligible Register resulting from this examination will be used to fill temporary vacancies in the Department of Consumer and Business Affairs as they occur. AVAILABLE SHIFT : Any shift, including evenings, nights, weekends and holidays. APPLICATION AND FILING INFORMATION Applications must be filed online only. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Any required documents must be submitted within seven (7) calendar days from application submission. Many important notifications will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add AHsu@dcba.lacounty.gov, as well as noreply@governmentjobs.com, and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. The Department will not consider missed email notifications as an acceptable reason to authorize additional time to complete the application Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment . Utilizing VERBIAGE from Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. Fill out the application and supplemental questionnaire completely. The acceptance of your application depends on whether you have clearly shown that you meet the Selection Requirements . COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For applicants who may not have regular access to a computer or the internet, you may borrow laptops and Wi-Fi hotspots from some public libraries throughout Los Angeles County to complete job applications. Please note some public libraries have reopened with limited access hours and may require a prior reservation to use their computers. For more information, please visit their website at https://lacountylibrary .org/reopening or contact the specific libraries directly. NO SHARING OF USER ID AND PASSWORD: All applicants must file their applications online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. Fair Chance Initiative for Hiring Ordinance (FCIHO) The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Department Contact Name: Alvin Hsu, Exam Analyst Department Contact Phone: (213) 948-2895 Department Contact E-mail: AHsu@dcba.lacounty.gov California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (213) 948-2895 Teletype Phone Number: (800) 899-4099 Alternate Teletype Phone Number: (800) 897- 0077 COUNTY OF LOS ANGELES Employment Information Any language contained in the job posting supersedes any language contained below. Your Responsibilities: 1. Completing Your Application : a. Before submission of the application, it is your responsibility to ensure that all information provided is correct and complete on the application. Incomplete applications cannot be accepted. b. List each payroll title separately for each job. Do not group your experience. Specify the beginning and ending dates for each job. If you are a Los Angeles County employee and have held multiple positions, do NOT list all of your time with the County under your present payroll title. c. Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. d. To receive credit, include required documents (e.g., copy of your diploma, transcript, certificate, or license) as directed on the job posting. International degrees in a foreign language must be translated to English and evaluated for equivalency to U.S. standards. Refer to the job posting for specific deadlines for supporting documentation. 2. Requirements on Job Posting : a. Your application will only be accepted if it clearly shows you meet the requirements. The information you give will determine your eligibility and is subject to verification at any time. b. You must be at least 16 years of age at the time of appointment unless other age limits are stated on the job posting. The Federal Age Discrimination in Employment Act (ADEA) of 1967, as amended, prohibits discrimination on the basis of age for any individual over age 40. c. Experience is evaluated on the basis of a verifiable 40- hour week, unless specified otherwise. Prorated part-time experience may be acceptable. 3. Application Deadline : All job applications must be completed and submitted before the closing time on the last day of the filing period as indicated on the job posting unless other instructions are provided. Job postings with an open continuous filing period are subject to closure without prior notice. It is to your advantage to file your application early and not wait until the last allowable date and time as you will not be able to apply once the filing period has closed. 4. Change of Name or Address : To change personal information such as your name or address, log into your profile on www.governmentjobs.com and make the necessary change. This can be done at any time. 5. Equal Employment Opportunity/Non-Discrimination Policy : a. It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, color, religion, sex, national origin, age, sexual orientation or disability. b. If you are an individual requesting reasonable accommodation(s) in the examination process, please contact the testing accommodation coordinator listed on the job posting. The provision of accommodation may be subject to verification as allowable with State and Federal law. All accommodation-related information will remain confidential. Disclaimer : The County of Los Angeles is not responsible or in any way liable for any computer hardware or software malfunction which may affect the employment application or the application selection process. You assume all responsibility and risk for the use of this system and the Internet generally. This system and the information provided on it are provided on an "as is" and "as available" basis without warranties of any kind, either express or implied. No advice or information given by the County of Los Angeles or its respective employees shall modify the foregoing or create any warranty. The County of Los Angeles expressly disclaims any warranty that the information on this system or on the Internet generally will be uninterruptible or error free or that any information, software or other material accessible from the system is free of viruses or other harmful components. You shall have no recourse against the County of Los Angeles as the system provider for any alleged or actual infringement of any proprietary rights a user may have in anything posted or retrieved on our system. The County of Los Angeles shall not be liable for any direct, indirect, punitive, incidental, special or consequential damages arising out of or in any way connected with the use of this system or with the delay or inability to use it (or any linked sites), or for any information obtained through this system, or otherwise arising out of the use of this system, the Internet generally or on any other basis. NOTE: Your application is submitted using Secure Encryption to ensure the privacy of all information you transmit over the Internet. By accepting the Use Disclaimer set forth here, you agree to all of the above terms and further agree to use this Online Job Employment Application System only for the submission of bona fide employment applications to the County of Los Angeles. Any other use of this Online Job Employment Application System, including without limitation any copying, downloading, translating, decompiling, or reverse engineering of the system, data, or related software, shall be a violation of the Use Disclaimer. Test Preparation : Study Guides and other resources are available to help candidates prepare for employment tests. An interactive system for taking practice tests may be accessed on the Department of Human Resources website at https://hr.lacounty.gov /. Additional resources may be listed on the job posting. COUNTY OF LOS ANGELES Employment Information Any language contained in the job posting supersedes any language contained below. Veteran's Credit : In all open competitive examinations, a veteran's credit of 10 percent of the total credits specified for such examinations will be added to the final passing grade of an honorably discharged veteran who served in the Armed Forces of the United States under any of the following conditions: During a declared war; -or- During the period April 28, 1952 through July 1, 1955; -or- For more than 180 consecutive days, other than for training, any part of which occurred after January 31, 1955, and before October 15, 1976; -or- During the Gulf War from August 2, 1990 through January 2, 1992; -or- For more than 180 consecutive days, other than for training, any part of which occurred during the period beginning September 11, 2001, and ending on August 31, 2010 the last day of Operation Iraqi Freedom; -or- In a campaign or expedition for which a campaign medal or expeditionary medal has been authorized and awarded. Any Armed Forces Expeditionary medal or campaign badge, including El Salvador, Lebanon, Grenada, Panama, Southwest Asia, Somalia, and Haiti qualifies for credit. A campaign medal holder or Gulf War veteran who originally enlisted after September 7, 1980 (or began active duty on or after October 14, 1982, and has not previously completed 24 months of continuous active duty) must have served continuously for 24 months or the full period called or ordered to active duty. This also applies to the spouse of such person who, while engaged in such service was wounded, disabled or crippled and thereby permanently prevented from engaging in any remunerative occupation, and also to the widow or widower of any such person who died or was killed while in such service. A DD214, Certificate of Discharge or Separation from Active Duty, or other official documents issued by the branch of service are required as verification of eligibility for Veterans preference. Applicants must submit the documentation for each open competitive exam to qualify for veteran's credit. More information available at: https://www.opm.gov/policy-data-oversight/veterans-services/vet-guide-for-hr-professionals/ Accreditation Information : Accredited institutions are those listed in the publications of regional, national or international accrediting agencies which are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. (AICE). More information available at: http://file.lacounty.gov/SDSInter/dhr/070812_PPG123.pdf and http://file.lacounty.gov/SDSInter/dhr/205105_PPG_123_AC E_Resource_Guide.pdf Background Check : The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). I f asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Career Planning : Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application at https://career-pathfinder.hr.lacounty.gov/#/ . Benefit Information : Depending on the position, the successful candidate will enroll in a contributory defined benefit pension plan if the candidate is a "new member" of the County's defined benefit plan (LACERA) on or after January 1, 2013 (first employed by the County on or after December 1, 2012) - unless she or he established reciprocity with another public retirement system in which she or he was a member before January 1, 2013. It should be noted that County employees do not pay into Social Security, but do pay the Medical Hospital Insurance Tax portion of Social Security at a rate of 1.45%. The Los Angeles County Employees Retirement Association (LACERA) has reciprocal agreements with several public retirement systems in California. Americans with Disabilities Act of 1990 : All positions are open to qualified men and women. Pursuant to the Americans with Disabilities Act of 1990, persons with disabilities who believe they need reasonable accommodation, or help in order to apply for a position, may contact the ADA/Personnel Services for Disabled Persons Coordinator. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. The County will attempt to meet reasonable accommodation requests whenever possible. Equal Employment Opportunity : It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, religion, sex, national origin, age, sexual orientation, or disability or any other characteristic protected by State or Federal law. All positions are open to qualified men and women pursuant to the Americans with Disabilities Act of 1990 and the California Fair Employment and Housing Act. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. COUNTY OF LOS ANGELES Employment Information Any language contained in the job posting supersedes any language contained below. Los Angeles County Child Support Compliance Program : In an effort to improve compliance with courtordered child, family and spousal support obligations, certain employment and identification information (i.e., name, address, Social Security number and date of hire) is regularly reported to the State Directory of New Hires which may assist in locating persons who owe these obligations. Family Code Section 17512 permits under certain circumstances for additional employment and identifying information to be requested. Applicants will not be disqualified from employment based on this information. Social Security Act of 2004 : Section 419 (c) of Public Law 108-203, the Social Security Protection Act of 2004, requires State and local government employers to disclose the effect of the Windfall Elimination Provision and the Government Pension Offset Provision to employees hired on or after January 1, 2005, in jobs not covered by Social Security. The County of Los Angeles does not participate in the Social Security System. All newly hired County of Los Angeles employees must sign a statement (Form SSA1945) prior to the start of employment indicating that they are aware of a possible reduction in their future Social Security benefit entitlement. For more information on Social Security and about each provision, you may visit the website www.socialsecurity.gov , or call toll free 1-800-772- 1213. Persons who are deaf or hard of hearing may call the TTY number 1-800-325-0778 or contact a local Social Security office. Employment Eligibility Information : Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States. Immigration law provides that all persons hired after November 6, 1986, are required to present original documents to the County, within three (3) business days of hiring, which show satisfactory proof of 1) identity and 2) U.S. employment eligibility. The California Fair Employment and Housing Act (Part 2.8 commencing with Section 12900 of Division 3 of Title 2 of the Government Code) and the Regulations of the Fair Employment and Housing Commission (California Code of Regulations, Title 2, Division 4, Sections 7285.0 through 8504) prohibits employment discrimination based on race or color; religion; national origin or ancestry, physical disability; mental disability or medical condition; marital status; sex or sexual orientation; age, with respect to persons over the age of 40; and pregnancy, childbirth, or related medical conditions. COVID-19 VACCINATION : Some County workforce members may be required to be fully vaccinated against COVID-19. Successful candidates for those positions/classifications may be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. Updated April 2023 Closing Date/Time:
Aug 29, 2023
Temporary
FIRST DAY OF FILING: Monday, December 19, 2022, at 8:00 A.M. (PT) THE FILING PERIOD MAY BE SUSPENDED AT ANY TIME WITHOUT PRIOR NOTICE. THIS EXAMINATION MAY REOPEN AS THE NEEDS OF THE SERVICE REQUIRE. EXAM NUMBER: CA1667H TYPE OF RECRUITMENT: OPEN COMPETITIVE/TEMPORARY WHO WE ARE: The County of Los Angeles (County) is the largest employer in Southern California with more than 110,000 employees across 37 departments and an operating budget of $38 billion. The County serves the needs of over 10 million residents and 88 municipalities that lie within our boundaries. WHAT WE DO: At the Los Angeles County Department of Consumer and Business Affairs (DCBA), we are committed to fostering a fair and dynamic marketplace and enhancing the economic wellbeing of our communities. The Department is the only local freestanding Consumer Protection agency in the State and our resources and areas of assistance have significantly expanded since its establishment in 1975. We strive to improve the lives of all consumers, tenants, homeowners, immigrants, and workers. Today, we provide a diverse range of services to the residents of Los Angeles County, including investigating and assisting with consumer complaints, real estate fraud, identity theft, and elder financial abuse. DCBA strives to keep people housed and to mitigate displacements through our rent stabilization, tenant protections programs and our foreclosure prevention services. DCBA works to expand access to justice and ensure that residents understand their rights, protect those rights, and obtain a fair outcome through our consumer protection programs, including Small Claims Advisor, dispute resolution and mediation programs, immigration legal services, eviction prevention program, and through our Self- Help Legal Centers. DCBA also oversees the County's cannabis regulatory framework and is committed to ensuring an equitable, sustainable, and safe marketplace. Additionally, we drive initiatives that protect workers from exploitation and human trafficking and provide access to services for vulnerable communities including low to moderate income families, foster youth, and immigrant communities. The Department of Consumer and Business Affairs prides itself on providing extraordinary customer service and ensuring equitable access to our programs and resources for all residents of Los Angeles County. THE OPPORTUNITY: We are seeking qualified candidates to fill temporary Consumer and Business Affairs Specialist vacancies to support programs related to the American Rescue Plan. AMERICAN RESCUE PLAN The American Rescue Plan (ARP) represents a once-in-a-generation opportunity to address LA County's most urgent inequities. This first pillar, "Emerging from the Pandemic Better than Before through Equity-Based Investments," makes investments that will increase housing for people experiencing homelessness, create more affordable housing, resource the Board's "Care First, Jails Last" vision, reduce the digital divide, and build wealth in communities that have historically been left out of generational wealth gains. DCBA has been tasked with implementing several programs to support ARP efforts. Essential Job Functions As the Consumer and Business Affairs Specialist, your responsibilities will include but are not limited to the following: Conduct research, evaluation, and development of policies designed to promote or enhance the core services of the Department. Analyze proposed federal, State and County proposals, legislation, and policy changes to identify impact to County programs, finances, and operations; make recommendations for County positions and advocacy strategies. Conduct special projects, assignments, and management studies concerning departmental programs and initiatives. Analyze data and prepare correspondence and reports on department activities in response to Board of Supervisors initiatives. Prepare, analyze, and make recommendations to the Board of Supervisors on Department core services and priorities. Engage Board of Supervisor staff to collaborate on policy and legislative matters of priority to the Department and Board. Respond to sensitive or complex inquiries or complaints on department issues and prepare official correspondence and materials as necessary. Review program policies, and operational processes to implement quality control in the execution of programs and initiatives and make recommendations regarding program direction. Act as liaison between and/or represent department management with Board offices, County departments, commissions, outside agencies, and other governmental jurisdictions to enhance and promote Department core services and priorities. Requirements SELECTION REQUIREMENTS: OPTION I: One (1) year of experience providing technical and administrative oversight to staff engaged in the delivery of departmental consumer and business affairs services to the public and providing administrative coordination for specialized programs and initiatives at the level of Consumer and Business Affairs Supervisor. OPTION II: Two (2) years of experience investigating, mediating, or resolving complex matters and disputes in connection with consumer and business-related services and programs at the level of Consumer and Business Affairs Representative III. OPTION III: Two (2) years of experience in a public or private agency, analyzing and making recommendations for the solution of problems of organization, systems and procedures and the development and implementation of programs impacting the public in an administrative*, management**, or highly responsible specialized staff capacity***. A Master's degree or higher from an accredited graduate school will be accepted for one year of the experience.**** SPECIAL REQUIREMENT INFORMATION: *Administrative capacity: Performs work typically in an administrative services branch of an organization unit, including responsibility for the development of procedures and participation in policy formulation. Experience at the level of independent responsibility for assignments of average difficulty analyzing and making recommendations for the solution of problems of information services, programs, and general management. **Managers are responsible for making major recommendations and taking actions that have a direct and substantial effect on the agency and the programs. Managers organize, plan, implement, and control functions and programs; develop and implement policies, procedures, and guidelines; formulate short-term and long-term goals and objectives; direct and supervise staff through subordinate supervisors; allocate resources; and; determine staff training needs. ***Specialized staff capacity is defined as staff experience requiring specialized knowledge of rules, regulations, and other guidelines relating to completing assignments in the program area assigned. Knowledge is usually attained through extensive, increasingly difficult, and practical experience and training in the subject matter field. ****To receive credit for the required degree/coursework, you must include a legible copy of the official diploma, official transcripts, or official letter from the accredited institution which shows the area of specialization. Submit proof of degree by uploading the required document(s) as attachments at the time of filing or send by e-mail to AHsu@dcba.lacounty.gov within seven (7) calendar days from application submission. DESIRABLE QUALIFICATIONS : Additional credit will be given to applicants who possess the following desirable qualifications: A Master's degree or higher from an accredited graduate school Additional years of experience in excess of the Selection Requirement To receive credit for a Master's degree, you must attach a copy of your degree or official transcripts to your application at the time of filing, or email the documents to AHsu@dcba.lacounty.gov within 7 calendar days from the application filing date Withhold Information No withholds will be allowed for this examination. Required experience must be fully met and indicated on the application on the last day of filling. Out-of-class will not be accepted for this examination. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2 - Light. Additional Information Our Assessment Process: This examination consists of an evaluation of education, experience, and desirable qualifications based upon application information and supplemental questionnaire at the time of filing weighted 100%. Applicants must meet the selection requirement described above at the time of filing and achieve a passing score of 70% or higher on the examination in order to be added to the Eligible Register. Passing this examination and being added to the Eligible Register does not guarantee an offer of employment. ELIGIBILITY INFORMATION: The names of candidates receiving a passing score in the examination will be added to the Eligible Register in the order of their score group for a period of twelve (12) months following the date of eligibility. NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS . Complete applications will be processed on an as received basis and promulgated to the Eligible Register accordingly. VACANCY INFORMATION: The Eligible Register resulting from this examination will be used to fill temporary vacancies in the Department of Consumer and Business Affairs as they occur. AVAILABLE SHIFT : Any shift, including evenings, nights, weekends and holidays. APPLICATION AND FILING INFORMATION Applications must be filed online only. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Any required documents must be submitted within seven (7) calendar days from application submission. Many important notifications will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add AHsu@dcba.lacounty.gov, as well as noreply@governmentjobs.com, and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. The Department will not consider missed email notifications as an acceptable reason to authorize additional time to complete the application Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment . Utilizing VERBIAGE from Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. Fill out the application and supplemental questionnaire completely. The acceptance of your application depends on whether you have clearly shown that you meet the Selection Requirements . COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For applicants who may not have regular access to a computer or the internet, you may borrow laptops and Wi-Fi hotspots from some public libraries throughout Los Angeles County to complete job applications. Please note some public libraries have reopened with limited access hours and may require a prior reservation to use their computers. For more information, please visit their website at https://lacountylibrary .org/reopening or contact the specific libraries directly. NO SHARING OF USER ID AND PASSWORD: All applicants must file their applications online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. Fair Chance Initiative for Hiring Ordinance (FCIHO) The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Department Contact Name: Alvin Hsu, Exam Analyst Department Contact Phone: (213) 948-2895 Department Contact E-mail: AHsu@dcba.lacounty.gov California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (213) 948-2895 Teletype Phone Number: (800) 899-4099 Alternate Teletype Phone Number: (800) 897- 0077 COUNTY OF LOS ANGELES Employment Information Any language contained in the job posting supersedes any language contained below. Your Responsibilities: 1. Completing Your Application : a. Before submission of the application, it is your responsibility to ensure that all information provided is correct and complete on the application. Incomplete applications cannot be accepted. b. List each payroll title separately for each job. Do not group your experience. Specify the beginning and ending dates for each job. If you are a Los Angeles County employee and have held multiple positions, do NOT list all of your time with the County under your present payroll title. c. Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. d. To receive credit, include required documents (e.g., copy of your diploma, transcript, certificate, or license) as directed on the job posting. International degrees in a foreign language must be translated to English and evaluated for equivalency to U.S. standards. Refer to the job posting for specific deadlines for supporting documentation. 2. Requirements on Job Posting : a. Your application will only be accepted if it clearly shows you meet the requirements. The information you give will determine your eligibility and is subject to verification at any time. b. You must be at least 16 years of age at the time of appointment unless other age limits are stated on the job posting. The Federal Age Discrimination in Employment Act (ADEA) of 1967, as amended, prohibits discrimination on the basis of age for any individual over age 40. c. Experience is evaluated on the basis of a verifiable 40- hour week, unless specified otherwise. Prorated part-time experience may be acceptable. 3. Application Deadline : All job applications must be completed and submitted before the closing time on the last day of the filing period as indicated on the job posting unless other instructions are provided. Job postings with an open continuous filing period are subject to closure without prior notice. It is to your advantage to file your application early and not wait until the last allowable date and time as you will not be able to apply once the filing period has closed. 4. Change of Name or Address : To change personal information such as your name or address, log into your profile on www.governmentjobs.com and make the necessary change. This can be done at any time. 5. Equal Employment Opportunity/Non-Discrimination Policy : a. It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, color, religion, sex, national origin, age, sexual orientation or disability. b. If you are an individual requesting reasonable accommodation(s) in the examination process, please contact the testing accommodation coordinator listed on the job posting. The provision of accommodation may be subject to verification as allowable with State and Federal law. All accommodation-related information will remain confidential. Disclaimer : The County of Los Angeles is not responsible or in any way liable for any computer hardware or software malfunction which may affect the employment application or the application selection process. You assume all responsibility and risk for the use of this system and the Internet generally. This system and the information provided on it are provided on an "as is" and "as available" basis without warranties of any kind, either express or implied. No advice or information given by the County of Los Angeles or its respective employees shall modify the foregoing or create any warranty. The County of Los Angeles expressly disclaims any warranty that the information on this system or on the Internet generally will be uninterruptible or error free or that any information, software or other material accessible from the system is free of viruses or other harmful components. You shall have no recourse against the County of Los Angeles as the system provider for any alleged or actual infringement of any proprietary rights a user may have in anything posted or retrieved on our system. The County of Los Angeles shall not be liable for any direct, indirect, punitive, incidental, special or consequential damages arising out of or in any way connected with the use of this system or with the delay or inability to use it (or any linked sites), or for any information obtained through this system, or otherwise arising out of the use of this system, the Internet generally or on any other basis. NOTE: Your application is submitted using Secure Encryption to ensure the privacy of all information you transmit over the Internet. By accepting the Use Disclaimer set forth here, you agree to all of the above terms and further agree to use this Online Job Employment Application System only for the submission of bona fide employment applications to the County of Los Angeles. Any other use of this Online Job Employment Application System, including without limitation any copying, downloading, translating, decompiling, or reverse engineering of the system, data, or related software, shall be a violation of the Use Disclaimer. Test Preparation : Study Guides and other resources are available to help candidates prepare for employment tests. An interactive system for taking practice tests may be accessed on the Department of Human Resources website at https://hr.lacounty.gov /. Additional resources may be listed on the job posting. COUNTY OF LOS ANGELES Employment Information Any language contained in the job posting supersedes any language contained below. Veteran's Credit : In all open competitive examinations, a veteran's credit of 10 percent of the total credits specified for such examinations will be added to the final passing grade of an honorably discharged veteran who served in the Armed Forces of the United States under any of the following conditions: During a declared war; -or- During the period April 28, 1952 through July 1, 1955; -or- For more than 180 consecutive days, other than for training, any part of which occurred after January 31, 1955, and before October 15, 1976; -or- During the Gulf War from August 2, 1990 through January 2, 1992; -or- For more than 180 consecutive days, other than for training, any part of which occurred during the period beginning September 11, 2001, and ending on August 31, 2010 the last day of Operation Iraqi Freedom; -or- In a campaign or expedition for which a campaign medal or expeditionary medal has been authorized and awarded. Any Armed Forces Expeditionary medal or campaign badge, including El Salvador, Lebanon, Grenada, Panama, Southwest Asia, Somalia, and Haiti qualifies for credit. A campaign medal holder or Gulf War veteran who originally enlisted after September 7, 1980 (or began active duty on or after October 14, 1982, and has not previously completed 24 months of continuous active duty) must have served continuously for 24 months or the full period called or ordered to active duty. This also applies to the spouse of such person who, while engaged in such service was wounded, disabled or crippled and thereby permanently prevented from engaging in any remunerative occupation, and also to the widow or widower of any such person who died or was killed while in such service. A DD214, Certificate of Discharge or Separation from Active Duty, or other official documents issued by the branch of service are required as verification of eligibility for Veterans preference. Applicants must submit the documentation for each open competitive exam to qualify for veteran's credit. More information available at: https://www.opm.gov/policy-data-oversight/veterans-services/vet-guide-for-hr-professionals/ Accreditation Information : Accredited institutions are those listed in the publications of regional, national or international accrediting agencies which are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. (AICE). More information available at: http://file.lacounty.gov/SDSInter/dhr/070812_PPG123.pdf and http://file.lacounty.gov/SDSInter/dhr/205105_PPG_123_AC E_Resource_Guide.pdf Background Check : The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). I f asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Career Planning : Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application at https://career-pathfinder.hr.lacounty.gov/#/ . Benefit Information : Depending on the position, the successful candidate will enroll in a contributory defined benefit pension plan if the candidate is a "new member" of the County's defined benefit plan (LACERA) on or after January 1, 2013 (first employed by the County on or after December 1, 2012) - unless she or he established reciprocity with another public retirement system in which she or he was a member before January 1, 2013. It should be noted that County employees do not pay into Social Security, but do pay the Medical Hospital Insurance Tax portion of Social Security at a rate of 1.45%. The Los Angeles County Employees Retirement Association (LACERA) has reciprocal agreements with several public retirement systems in California. Americans with Disabilities Act of 1990 : All positions are open to qualified men and women. Pursuant to the Americans with Disabilities Act of 1990, persons with disabilities who believe they need reasonable accommodation, or help in order to apply for a position, may contact the ADA/Personnel Services for Disabled Persons Coordinator. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. The County will attempt to meet reasonable accommodation requests whenever possible. Equal Employment Opportunity : It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, religion, sex, national origin, age, sexual orientation, or disability or any other characteristic protected by State or Federal law. All positions are open to qualified men and women pursuant to the Americans with Disabilities Act of 1990 and the California Fair Employment and Housing Act. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. COUNTY OF LOS ANGELES Employment Information Any language contained in the job posting supersedes any language contained below. Los Angeles County Child Support Compliance Program : In an effort to improve compliance with courtordered child, family and spousal support obligations, certain employment and identification information (i.e., name, address, Social Security number and date of hire) is regularly reported to the State Directory of New Hires which may assist in locating persons who owe these obligations. Family Code Section 17512 permits under certain circumstances for additional employment and identifying information to be requested. Applicants will not be disqualified from employment based on this information. Social Security Act of 2004 : Section 419 (c) of Public Law 108-203, the Social Security Protection Act of 2004, requires State and local government employers to disclose the effect of the Windfall Elimination Provision and the Government Pension Offset Provision to employees hired on or after January 1, 2005, in jobs not covered by Social Security. The County of Los Angeles does not participate in the Social Security System. All newly hired County of Los Angeles employees must sign a statement (Form SSA1945) prior to the start of employment indicating that they are aware of a possible reduction in their future Social Security benefit entitlement. For more information on Social Security and about each provision, you may visit the website www.socialsecurity.gov , or call toll free 1-800-772- 1213. Persons who are deaf or hard of hearing may call the TTY number 1-800-325-0778 or contact a local Social Security office. Employment Eligibility Information : Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States. Immigration law provides that all persons hired after November 6, 1986, are required to present original documents to the County, within three (3) business days of hiring, which show satisfactory proof of 1) identity and 2) U.S. employment eligibility. The California Fair Employment and Housing Act (Part 2.8 commencing with Section 12900 of Division 3 of Title 2 of the Government Code) and the Regulations of the Fair Employment and Housing Commission (California Code of Regulations, Title 2, Division 4, Sections 7285.0 through 8504) prohibits employment discrimination based on race or color; religion; national origin or ancestry, physical disability; mental disability or medical condition; marital status; sex or sexual orientation; age, with respect to persons over the age of 40; and pregnancy, childbirth, or related medical conditions. COVID-19 VACCINATION : Some County workforce members may be required to be fully vaccinated against COVID-19. Successful candidates for those positions/classifications may be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. Updated April 2023 Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Description: Job Summary: Under supervision of the Parking Director, the Community Service Specialist II serves as the Lead and main support for the field enforcement team and is responsible for a number of analytical, directional, technical, administrative, and clerical duties. The incumbent is a uniformed non-sworn employee who provides day-to-day work direction to the Community Service Specialist I's and their enforcement of the parking rules and regulations, event logistics and traffic control, public safety aids to the Police Department, shift scheduling, training, etc. The incumbent collaborates frequently with the Events/Equipment Specialist and other campus partners in large departmental projects such as the planning and execution of campus event coordination (ex. commencement, campus closures, construction, etc.), as well as analytical and technical tasks such as recommending/researching procedures and polices, auditing voided citation processes, etc. Major duties and responsibilities: Lead Work Direction: Provides lead work direction to Community Services Specialists, including but not limited to work schedules, making assignments, monitoring performance, training staff, process last-minute schedule and assignment changes. Collaborates with Parking Director and Palm Desert Campus management to ensure smooth duty coordination and information transfer from shift to shift for the both campuses, as well as, consistent enforcement, found property procedures, events coordination, and customer contact procedures. Regularly meets with Community Services Specialist team to provide updates and obtain feedback. Performs random citation spot-checks to ensure Community Services Specialist team are issuing cites correctly. Maintains on-boarding and ongoing training for field operations for Community Services Specialist team and Community Service Officers. Administration and Projects Leadership: Conducts First Level administrative reviews, in collaboration with the Office Coordinator schedule and executes Second level administrative hearings. Represents CSUSB at third level Superior Court hearings. Generates and updates the Field Training Manual for the enforcement team. Coordinates and maintains a Bicycle Patrol Program for the enforcement team. Conducts research and drafts recommendations on procedures, policies, operations, facilities, and related business processes to the Director. Coordinates with Equipment/Events Specialist on the condition of parking facilities and collaboratively develop solutions. Serves as a member of the Emergency Operations Center command team Collaborates with the Events Analyst, Equipment Specialist, sworn UPD personnel and other campus partners in the planning and execution (operational plan) of campus event coordination, power outages, construction, etc. Field Operations: Patrols campus on foot, bike, or vehicle to protect the campus from hazards such as fire, theft, vandalism, trespassing, etc. and to enforce parking rules and regulations by issuing citations as appropriate using electronic handheld devices. Provides traffic control by directing vehicle and pedestrian traffic during peak hours, campus events, and emergencies, using devices such as cones, barricades, and changeable message boards/A-Frame signs to facilitate the ingress and egress. Maintains traffic control equipment inventory to ensure sufficient equipment levels and report equipment needs to the Director. Set-up, break-down, and store equipment when not in use. Provides directions and general parking information to campus community (i.e. display of parking permits and assigned parking areas). Assists with motorist requests such as battery jumps, vehicle lockouts, and/or complaints. Maintains and monitors department vehicles for cleanliness (inside and out) to ensure proper sanitation and appearance. Monitors that vehicle scheduled maintenance intervals are met. Report any maintenance or repair needed. Conducts scheduled campus safety inspections on emergency telephones, parking structure fire extinguishers, and campus-wide exterior lighting. Document any issues and report to the proper division for correction. Conducts parking facilities surveys to determine usage of parking spaces during high peak times or when requested by the Director. Places or removes immobilization devices on vehicles on campus. In the absence of a Parking Community Service Officers, assist the Equipment/Field Maintenance Assistant with the cash collection from the parking permit dispensers. Provides guaranteed ride home trips as a driver, when needed. Provides information related to the CA Vehicle Code and relevant policies/ procedures. Coordinates acquisition of equipment and uniforms for Community Services Specialist team and Community Service Officers. Processes monthly citation audits (voids, issuances, appeals) to ensure compliance with California Vehicle Code, CSU policy, and any other departmental policies. Clerical and Administrative Support: Assists as needed, in general office or other administrative duties, which may include but are not limited to filing documents, writing field and citation data reports or answering phones. Provides annual review and implementation of streamlined citation and permitting processes. Regularly attends scheduled meetings and trainings at the direction of the Director. Any other classification-related duties as assigned by the Director of Parking and Transportation. Minimum Qualifications: Required Education and Experience High school diploma or equivalent and three to six months related experience. Required Qualifications In addition to Position Skill Level I knowledge and skill requirements, work assignments typically require: Thorough knowledge of applicable procedures and regulations related to parking, traffic control, security and/or public safety. Familiarity with the California Penal Code. Ability to read and interpret a variety of laws, rules and regulations. Working knowledge of police department radio codes and equipment. Ability to use applicable automated and computerized public safety systems and databases. Ability to plan and schedule unit work and provide lead work direction to others. Ability to independently make effective decisions and judgments in emergency situations. Ability to analyze operational issues and recommend procedural changes. Ability to establish and maintain cooperative working relationships with campus community, public and applicable law enforcement agencies. Ability to convey clear, concise communications and directions and conduct training for staff and the campus community. Ability to write reports and draft operating procedures. Preferred Qualifications Bachelor's degree and minimum 3 years work experience in the parking industry or security and special events management, with a minimum of 1-year supervisory experience and possession of a California Driver’s License OR High School degree or equivalent with 5 years of related experience in the parking industry or security and special events management, with a minimum of 1 year supervisory experience and possession of a California Driver’s License. Compensation and Benefits: Anticipated Hiring Range: $4,005 - $4,100 per month Classification Salary Range: $3,441 - $5,402 per month The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Non-Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: October 10, 2023 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Physical Exam Employment is contingent upon candidate passing a pre-employment physical exam with the ability to lift in excess of 50 lbs. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Closing Date/Time: October 10, 2023
Sep 27, 2023
Full Time
Description: Job Summary: Under supervision of the Parking Director, the Community Service Specialist II serves as the Lead and main support for the field enforcement team and is responsible for a number of analytical, directional, technical, administrative, and clerical duties. The incumbent is a uniformed non-sworn employee who provides day-to-day work direction to the Community Service Specialist I's and their enforcement of the parking rules and regulations, event logistics and traffic control, public safety aids to the Police Department, shift scheduling, training, etc. The incumbent collaborates frequently with the Events/Equipment Specialist and other campus partners in large departmental projects such as the planning and execution of campus event coordination (ex. commencement, campus closures, construction, etc.), as well as analytical and technical tasks such as recommending/researching procedures and polices, auditing voided citation processes, etc. Major duties and responsibilities: Lead Work Direction: Provides lead work direction to Community Services Specialists, including but not limited to work schedules, making assignments, monitoring performance, training staff, process last-minute schedule and assignment changes. Collaborates with Parking Director and Palm Desert Campus management to ensure smooth duty coordination and information transfer from shift to shift for the both campuses, as well as, consistent enforcement, found property procedures, events coordination, and customer contact procedures. Regularly meets with Community Services Specialist team to provide updates and obtain feedback. Performs random citation spot-checks to ensure Community Services Specialist team are issuing cites correctly. Maintains on-boarding and ongoing training for field operations for Community Services Specialist team and Community Service Officers. Administration and Projects Leadership: Conducts First Level administrative reviews, in collaboration with the Office Coordinator schedule and executes Second level administrative hearings. Represents CSUSB at third level Superior Court hearings. Generates and updates the Field Training Manual for the enforcement team. Coordinates and maintains a Bicycle Patrol Program for the enforcement team. Conducts research and drafts recommendations on procedures, policies, operations, facilities, and related business processes to the Director. Coordinates with Equipment/Events Specialist on the condition of parking facilities and collaboratively develop solutions. Serves as a member of the Emergency Operations Center command team Collaborates with the Events Analyst, Equipment Specialist, sworn UPD personnel and other campus partners in the planning and execution (operational plan) of campus event coordination, power outages, construction, etc. Field Operations: Patrols campus on foot, bike, or vehicle to protect the campus from hazards such as fire, theft, vandalism, trespassing, etc. and to enforce parking rules and regulations by issuing citations as appropriate using electronic handheld devices. Provides traffic control by directing vehicle and pedestrian traffic during peak hours, campus events, and emergencies, using devices such as cones, barricades, and changeable message boards/A-Frame signs to facilitate the ingress and egress. Maintains traffic control equipment inventory to ensure sufficient equipment levels and report equipment needs to the Director. Set-up, break-down, and store equipment when not in use. Provides directions and general parking information to campus community (i.e. display of parking permits and assigned parking areas). Assists with motorist requests such as battery jumps, vehicle lockouts, and/or complaints. Maintains and monitors department vehicles for cleanliness (inside and out) to ensure proper sanitation and appearance. Monitors that vehicle scheduled maintenance intervals are met. Report any maintenance or repair needed. Conducts scheduled campus safety inspections on emergency telephones, parking structure fire extinguishers, and campus-wide exterior lighting. Document any issues and report to the proper division for correction. Conducts parking facilities surveys to determine usage of parking spaces during high peak times or when requested by the Director. Places or removes immobilization devices on vehicles on campus. In the absence of a Parking Community Service Officers, assist the Equipment/Field Maintenance Assistant with the cash collection from the parking permit dispensers. Provides guaranteed ride home trips as a driver, when needed. Provides information related to the CA Vehicle Code and relevant policies/ procedures. Coordinates acquisition of equipment and uniforms for Community Services Specialist team and Community Service Officers. Processes monthly citation audits (voids, issuances, appeals) to ensure compliance with California Vehicle Code, CSU policy, and any other departmental policies. Clerical and Administrative Support: Assists as needed, in general office or other administrative duties, which may include but are not limited to filing documents, writing field and citation data reports or answering phones. Provides annual review and implementation of streamlined citation and permitting processes. Regularly attends scheduled meetings and trainings at the direction of the Director. Any other classification-related duties as assigned by the Director of Parking and Transportation. Minimum Qualifications: Required Education and Experience High school diploma or equivalent and three to six months related experience. Required Qualifications In addition to Position Skill Level I knowledge and skill requirements, work assignments typically require: Thorough knowledge of applicable procedures and regulations related to parking, traffic control, security and/or public safety. Familiarity with the California Penal Code. Ability to read and interpret a variety of laws, rules and regulations. Working knowledge of police department radio codes and equipment. Ability to use applicable automated and computerized public safety systems and databases. Ability to plan and schedule unit work and provide lead work direction to others. Ability to independently make effective decisions and judgments in emergency situations. Ability to analyze operational issues and recommend procedural changes. Ability to establish and maintain cooperative working relationships with campus community, public and applicable law enforcement agencies. Ability to convey clear, concise communications and directions and conduct training for staff and the campus community. Ability to write reports and draft operating procedures. Preferred Qualifications Bachelor's degree and minimum 3 years work experience in the parking industry or security and special events management, with a minimum of 1-year supervisory experience and possession of a California Driver’s License OR High School degree or equivalent with 5 years of related experience in the parking industry or security and special events management, with a minimum of 1 year supervisory experience and possession of a California Driver’s License. Compensation and Benefits: Anticipated Hiring Range: $4,005 - $4,100 per month Classification Salary Range: $3,441 - $5,402 per month The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Non-Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: October 10, 2023 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Physical Exam Employment is contingent upon candidate passing a pre-employment physical exam with the ability to lift in excess of 50 lbs. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Closing Date/Time: October 10, 2023
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Description: Job Summary The Administrative Analyst for The Valley Foundation School of Nursing (TVFSON) works under the direction of the Department Chair and is responsible for coordinating various projects including managing regulatory compliance/accreditation reports, clinical onboarding, clinical practicum contracts management, and administrative support for the department of Nursing. The Administrative Analyst oversees, gathers, and accurately analyzes all data related to regulatory compliance, onboarding, and contract management. The incumbent has broadly delegated authority for administrative functions, implementing procedures for BSN, MSN and DNP accreditation, and works collaboratively with staff in the College of Health and Human Sciences and the University as needed. Key Responsibilities Maintain complete archives, demographic data, and recordkeeping for reporting as required for SJSU program reports for the California Board of Registered Nursing (BRN), the Western Association of Schools and Colleges (WASC), and the Commission on Collegiate Nursing Education (CCNE) Maintain Skyfactor database for BSN, RN-BSN, Masters and DNP exit, alumni, and employer surveys. Ensure database is current, accurate Maintain communications with department administrators, coordinators, faculty and students. Interface with personnel in the College of Health and Human Sciences, and the University as required Act as the liaison between clinical agencies and SJSU contracts office and track contracts and clinical affiliation agreements In partnership with the Assistant Director, work directly with clinical agencies to place students in their clinical rotations Maintain Facilities Central on boarding documentation Interface with clinical agency staff concerning required documents needed for practicums Collaborate with Assistant Director in managing contracts Organize and maintain contract management and timeline within the School of Nursing and the University Contracts Department Knowledge, Skills & Abilities Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist Ability to draft, compose and appropriately format correspondence and standard reports Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies Ability to perform accurately in a detail-oriented environment Ability to be fully functional in all technical aspects of work assignments Professional interface with faculty, University personnel and clinical agency partners for contract management Strong oral and written communication skills. Must possess excellent customer service and public relations skills Thorough knowledge of office methods, procedures and practices; English grammar, business writing, punctuation and spelling Skilled in training for all SJSU Nursing student admission related databases (i.e. Skyfactor, Filemaker Pro, PeopleSoft) Skilled in training for all SJSU Nursing student department criteria related databases (i.e. CastleBranch) Understanding of information required for reporting for the BRN, WASC, and CCNE Working knowledge or ability to develop understanding of the various databases used in the department Required Qualifications A bachelor's degree and/or equivalent training Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Experience managing and coordinating a complex office Demonstrated experience tracking, organizing and distributing documents, including managing and filing documents electronically Demonstrated excellent written and communication skills Experience handling confidential information Demonstrated working knowledge of MS Access and Adobe Acrobat Compensation Classification: Administrative Analyst/Specialist - Non Exempt Anticipated Hiring Range: $5,029/month - $5,200/month CSU Salary Range: $3,518/month - $6,791/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: June 13, 2023 through June 27, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
Sep 15, 2023
Full Time
Description: Job Summary The Administrative Analyst for The Valley Foundation School of Nursing (TVFSON) works under the direction of the Department Chair and is responsible for coordinating various projects including managing regulatory compliance/accreditation reports, clinical onboarding, clinical practicum contracts management, and administrative support for the department of Nursing. The Administrative Analyst oversees, gathers, and accurately analyzes all data related to regulatory compliance, onboarding, and contract management. The incumbent has broadly delegated authority for administrative functions, implementing procedures for BSN, MSN and DNP accreditation, and works collaboratively with staff in the College of Health and Human Sciences and the University as needed. Key Responsibilities Maintain complete archives, demographic data, and recordkeeping for reporting as required for SJSU program reports for the California Board of Registered Nursing (BRN), the Western Association of Schools and Colleges (WASC), and the Commission on Collegiate Nursing Education (CCNE) Maintain Skyfactor database for BSN, RN-BSN, Masters and DNP exit, alumni, and employer surveys. Ensure database is current, accurate Maintain communications with department administrators, coordinators, faculty and students. Interface with personnel in the College of Health and Human Sciences, and the University as required Act as the liaison between clinical agencies and SJSU contracts office and track contracts and clinical affiliation agreements In partnership with the Assistant Director, work directly with clinical agencies to place students in their clinical rotations Maintain Facilities Central on boarding documentation Interface with clinical agency staff concerning required documents needed for practicums Collaborate with Assistant Director in managing contracts Organize and maintain contract management and timeline within the School of Nursing and the University Contracts Department Knowledge, Skills & Abilities Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist Ability to draft, compose and appropriately format correspondence and standard reports Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies Ability to perform accurately in a detail-oriented environment Ability to be fully functional in all technical aspects of work assignments Professional interface with faculty, University personnel and clinical agency partners for contract management Strong oral and written communication skills. Must possess excellent customer service and public relations skills Thorough knowledge of office methods, procedures and practices; English grammar, business writing, punctuation and spelling Skilled in training for all SJSU Nursing student admission related databases (i.e. Skyfactor, Filemaker Pro, PeopleSoft) Skilled in training for all SJSU Nursing student department criteria related databases (i.e. CastleBranch) Understanding of information required for reporting for the BRN, WASC, and CCNE Working knowledge or ability to develop understanding of the various databases used in the department Required Qualifications A bachelor's degree and/or equivalent training Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Experience managing and coordinating a complex office Demonstrated experience tracking, organizing and distributing documents, including managing and filing documents electronically Demonstrated excellent written and communication skills Experience handling confidential information Demonstrated working knowledge of MS Access and Adobe Acrobat Compensation Classification: Administrative Analyst/Specialist - Non Exempt Anticipated Hiring Range: $5,029/month - $5,200/month CSU Salary Range: $3,518/month - $6,791/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: June 13, 2023 through June 27, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Description: Position Summary Full-time position available on or after October 16, 2023 for Warrior Cross Cultural Center. Under the general supervision of the Director for the Warrior Cross Cultural Center the incumbent will independently perform various duties in support of the administrative operation of the department. Duties include clerical and administrative support, reception, budget and purchasing, supervision, event planning and internal and external relations. Job Duties Duties include but are not limited to: Provide administrative support to the Warrior Cross Cultural Center (WCCC) Director and staff. Offer customer service to WCCC visitors and provide resources on center programs and diversity/inclusion. Coordinate daily front office operations including student front desk schedules, conference room schedules, bulletin boards, email/phone correspondence, appointments, and maintaining the welcome/study space. Manage calendars, office teams folders, and systems in collaboration with the Director and department staff. Coordinate travel arrangements for staff and students, including travel requests, reservations, reimbursements, and claims. Assist the Director with data collection for monthly and year-end reports. Coordinate department meetings, both in-person and hybrid, including preparing agendas, documents, minutes, recording, and scheduling. Organize and coordinate logistics for WCCC programs and events, overseeing all aspects from planning to post-event assessment. Liaise with various campus departments for event planning and execution. Collaborate with Student Affairs Events and Communications specialists for project coordination and promotion. Prepare event budgets, monitor expenses, and report final costs. Manage facilities and IT work orders for programming and events. Process liability waivers and ensure compliance with university and regulatory requirements. Recruit, schedule, train, and oversee volunteers and student employees for event support. Order and purchase office and program/event supplies in line with university purchasing practices. Maintain and manage department budget spreadsheets, track expenditures, and reconcile monthly expenses. Prepare and track purchase requisitions, honorariums, and other accounting documents. Oversee the approval process for accounts payable. Initiate and submit office purchases, p-card reconciliations, and year-end budget documents. Assist with organizing and distributing multimedia communications, including memos, posters, social media, web content, event flyers, etc. Oversee written content, graphic and media design, video production, and social media management. Provide guidance on shared email inboxes and direct inquiries appropriately. Collaborate with student assistants and the Student Affairs communications team. Attend the Student Affairs Communicators group. Other duties as assigned Minimum Qualifications Education: Completion of a high school program, technical/vocational program, or their equivalents. Experience: Several years of related office work experience. Preferred Qualifications Full-time equivalent of two (2) years of general office clerical/administrative assistant experience in a CSU or higher education setting. Previous experience working in a student services office within a university or educational setting. Experience working with diversity, equity and inclusion initiatives. Experience working with underrepresented minority populations. Prior experience coordinating travel logistics. Prior budget with budget and financial reporting, purchasing and procurement, and event planning. Experience utilizing MS Office and other software (Word, Outlook, Access, Excel, PowerPoint, Concur, PeopleSoft, Adobe Suite, 25Live, etc.) Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Thorough knowledge of office systems and expertise in using office software packages, technology and systems. May function as the office information technology specialist. Ability to use and quickly learn new office support technology systems and software packages is a prerequisite. Ability to independently handle multiple work unit priorities and projects. Ability to interpret and apply a wide variety of policies and procedures independently, and use judgment and discretion to act when precedents or specific guidelines do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operations and procedural problems and develop, recommend, and evaluate proposed solutions. Working knowledge of budget policies and procedures. Ability to perform business math, such as calculate ratios and percentages, track and analyze financial and/or budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Likely to be seated for long period of time and spend a good portion of work time using a computer. Ability to travel between the Turlock and Stockton campuses. Ability to lift, move/carry up to 50 pounds; push 100 pounds on a cart Salary Range Anticipated salary will be $3,681 - $4,049 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Support Coordinator II range: $3,681 - $6,034 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline September 28, 2023 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Closing Date/Time: September 28, 2023
Sep 15, 2023
Full Time
Description: Position Summary Full-time position available on or after October 16, 2023 for Warrior Cross Cultural Center. Under the general supervision of the Director for the Warrior Cross Cultural Center the incumbent will independently perform various duties in support of the administrative operation of the department. Duties include clerical and administrative support, reception, budget and purchasing, supervision, event planning and internal and external relations. Job Duties Duties include but are not limited to: Provide administrative support to the Warrior Cross Cultural Center (WCCC) Director and staff. Offer customer service to WCCC visitors and provide resources on center programs and diversity/inclusion. Coordinate daily front office operations including student front desk schedules, conference room schedules, bulletin boards, email/phone correspondence, appointments, and maintaining the welcome/study space. Manage calendars, office teams folders, and systems in collaboration with the Director and department staff. Coordinate travel arrangements for staff and students, including travel requests, reservations, reimbursements, and claims. Assist the Director with data collection for monthly and year-end reports. Coordinate department meetings, both in-person and hybrid, including preparing agendas, documents, minutes, recording, and scheduling. Organize and coordinate logistics for WCCC programs and events, overseeing all aspects from planning to post-event assessment. Liaise with various campus departments for event planning and execution. Collaborate with Student Affairs Events and Communications specialists for project coordination and promotion. Prepare event budgets, monitor expenses, and report final costs. Manage facilities and IT work orders for programming and events. Process liability waivers and ensure compliance with university and regulatory requirements. Recruit, schedule, train, and oversee volunteers and student employees for event support. Order and purchase office and program/event supplies in line with university purchasing practices. Maintain and manage department budget spreadsheets, track expenditures, and reconcile monthly expenses. Prepare and track purchase requisitions, honorariums, and other accounting documents. Oversee the approval process for accounts payable. Initiate and submit office purchases, p-card reconciliations, and year-end budget documents. Assist with organizing and distributing multimedia communications, including memos, posters, social media, web content, event flyers, etc. Oversee written content, graphic and media design, video production, and social media management. Provide guidance on shared email inboxes and direct inquiries appropriately. Collaborate with student assistants and the Student Affairs communications team. Attend the Student Affairs Communicators group. Other duties as assigned Minimum Qualifications Education: Completion of a high school program, technical/vocational program, or their equivalents. Experience: Several years of related office work experience. Preferred Qualifications Full-time equivalent of two (2) years of general office clerical/administrative assistant experience in a CSU or higher education setting. Previous experience working in a student services office within a university or educational setting. Experience working with diversity, equity and inclusion initiatives. Experience working with underrepresented minority populations. Prior experience coordinating travel logistics. Prior budget with budget and financial reporting, purchasing and procurement, and event planning. Experience utilizing MS Office and other software (Word, Outlook, Access, Excel, PowerPoint, Concur, PeopleSoft, Adobe Suite, 25Live, etc.) Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Thorough knowledge of office systems and expertise in using office software packages, technology and systems. May function as the office information technology specialist. Ability to use and quickly learn new office support technology systems and software packages is a prerequisite. Ability to independently handle multiple work unit priorities and projects. Ability to interpret and apply a wide variety of policies and procedures independently, and use judgment and discretion to act when precedents or specific guidelines do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operations and procedural problems and develop, recommend, and evaluate proposed solutions. Working knowledge of budget policies and procedures. Ability to perform business math, such as calculate ratios and percentages, track and analyze financial and/or budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Likely to be seated for long period of time and spend a good portion of work time using a computer. Ability to travel between the Turlock and Stockton campuses. Ability to lift, move/carry up to 50 pounds; push 100 pounds on a cart Salary Range Anticipated salary will be $3,681 - $4,049 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Support Coordinator II range: $3,681 - $6,034 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline September 28, 2023 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Closing Date/Time: September 28, 2023
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Description: Job Summary Reporting to the Director of Undergraduate Admissions (UA) and also supports and gets lead direction from the Director of Student Outreach and Recruitment (SOAR), the Administrative Analyst performs a full range of moderately complex to complex office and administrative support functions for both departments. Working independently, under general supervision, the Administrative Analyst is primarily responsible for providing day-to-day administration of key office functions and performs a variety of administrative technical support to the Directors and staff as needed. The offices include Undergraduate Admissions, Student Outreach and Recruitment and the SJSU Welcome Center. In addition, this position is responsible for complex tasks and processes related to the unit’s operational budget expenditures such as providing analysis reports, absence time management tracking, and processing of fulfillment, travel, and procurement. In addition, this position ensures inventory of property/equipment/supplies, assists with all aspects of planning for events and supports operational unit activities related to UA and SOAR as well as other departments in Enrollment Management. Key Responsibilities Provides complex administrative support for functions for UA and SOAR Performs the analysis and reconciliation of the operational expenses, reimbursements for travel, processes payments to vendors, and procures equipment and supplies Processes expense reports, reconciles operational expenses for general fund and trust accounts through the use of PeopleSoft, FTS financial reporting and other databases Assists managers with the hiring processing and expense tracking of all student workers; state funding as well as federal work-study Ensures all travel requests and arrangements for UA and SOAR recruiters/staff are made during peak travel season/s Works collaboratively with the EM Budget and University Personnel Confidential and the Division Lead Budget Analyst to monitor unit operational expenses, provide budgetary reports, and meet divisional budget deadlines Meets with Directors and Managers to review budget reports. Rectifies and resolves budget issues Advises and assists Directors and Managers with mid-year and annual office budget projections submissions. Creates, reconciles and submits budgetary tracking reports as requested Serves as the department resource for CMS PeopleSoft Financial resource and purchasing Oversees and coordinates day-to-day administrative operations of UA and SOAR including maintaining the Director’s calendars, scheduling meetings and appointments Assists in the planning of small to large-scale virtual and in-person recruitment and yield events. Serving as the administrative assistance for events Provides customer service assistance for all aspects of the office including, face to face walk in service in the office, e-mail correspondence, virtual support and telephone calls to students, staff, faculty, and all campus constituents Assists Directors and managers to respond to problems or issues related to office administration and or student status Knowledge, Skills & Abilities Strong knowledge of program administration principles, practices, and methods Working knowledge of budget policies and procedures Working knowledge of general practices, program, and/or administrative specialty Ability to understand, interpret and uphold university and CSU policies as related to finance, human resources, CMS, procurement, travel and off budgets Demonstrated organizational and coordination skills Ability to organize and handle multiple priorities and meet project/assignment deadlines Ability to create meetings using calendar, zoom links, webinars, Google G-chat and other communication methods and virtual platforms Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques Thorough knowledge of English grammar, business writing, punctuation, and spelling Ability to compose correspondence and reports utilizing system databases or software Ability to learn PeopleSoft/CMS and other university financial reporting systems Working knowledge of computer applications such as word processing and spreadsheets Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies Ability to work weekends and evenings during peak admission, recruitment and yield season Required Qualifications A bachelor's degree and/or equivalent training Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Two (2) years of progressively responsible administrative work experience Experience working in a higher educational environment Excellent written and verbal communication skills Experience with PeopleSoft, Microsoft Office, Excel, Google suite, calendaring, databases, and spreadsheets Experience planning and coordinating events or projects Experience tracking multiple budgets and accounts Customer service experience, preferably in a Higher Education environment Compensation Classification: Administrative Analyst/Specialist - Non Exempt Anticipated Hiring Range: $4,494/month - $5,189/month CSU Salary Range: $3,518/month - $6,791/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: July 14, 2023 through July 30, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
Sep 14, 2023
Full Time
Description: Job Summary Reporting to the Director of Undergraduate Admissions (UA) and also supports and gets lead direction from the Director of Student Outreach and Recruitment (SOAR), the Administrative Analyst performs a full range of moderately complex to complex office and administrative support functions for both departments. Working independently, under general supervision, the Administrative Analyst is primarily responsible for providing day-to-day administration of key office functions and performs a variety of administrative technical support to the Directors and staff as needed. The offices include Undergraduate Admissions, Student Outreach and Recruitment and the SJSU Welcome Center. In addition, this position is responsible for complex tasks and processes related to the unit’s operational budget expenditures such as providing analysis reports, absence time management tracking, and processing of fulfillment, travel, and procurement. In addition, this position ensures inventory of property/equipment/supplies, assists with all aspects of planning for events and supports operational unit activities related to UA and SOAR as well as other departments in Enrollment Management. Key Responsibilities Provides complex administrative support for functions for UA and SOAR Performs the analysis and reconciliation of the operational expenses, reimbursements for travel, processes payments to vendors, and procures equipment and supplies Processes expense reports, reconciles operational expenses for general fund and trust accounts through the use of PeopleSoft, FTS financial reporting and other databases Assists managers with the hiring processing and expense tracking of all student workers; state funding as well as federal work-study Ensures all travel requests and arrangements for UA and SOAR recruiters/staff are made during peak travel season/s Works collaboratively with the EM Budget and University Personnel Confidential and the Division Lead Budget Analyst to monitor unit operational expenses, provide budgetary reports, and meet divisional budget deadlines Meets with Directors and Managers to review budget reports. Rectifies and resolves budget issues Advises and assists Directors and Managers with mid-year and annual office budget projections submissions. Creates, reconciles and submits budgetary tracking reports as requested Serves as the department resource for CMS PeopleSoft Financial resource and purchasing Oversees and coordinates day-to-day administrative operations of UA and SOAR including maintaining the Director’s calendars, scheduling meetings and appointments Assists in the planning of small to large-scale virtual and in-person recruitment and yield events. Serving as the administrative assistance for events Provides customer service assistance for all aspects of the office including, face to face walk in service in the office, e-mail correspondence, virtual support and telephone calls to students, staff, faculty, and all campus constituents Assists Directors and managers to respond to problems or issues related to office administration and or student status Knowledge, Skills & Abilities Strong knowledge of program administration principles, practices, and methods Working knowledge of budget policies and procedures Working knowledge of general practices, program, and/or administrative specialty Ability to understand, interpret and uphold university and CSU policies as related to finance, human resources, CMS, procurement, travel and off budgets Demonstrated organizational and coordination skills Ability to organize and handle multiple priorities and meet project/assignment deadlines Ability to create meetings using calendar, zoom links, webinars, Google G-chat and other communication methods and virtual platforms Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques Thorough knowledge of English grammar, business writing, punctuation, and spelling Ability to compose correspondence and reports utilizing system databases or software Ability to learn PeopleSoft/CMS and other university financial reporting systems Working knowledge of computer applications such as word processing and spreadsheets Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies Ability to work weekends and evenings during peak admission, recruitment and yield season Required Qualifications A bachelor's degree and/or equivalent training Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Two (2) years of progressively responsible administrative work experience Experience working in a higher educational environment Excellent written and verbal communication skills Experience with PeopleSoft, Microsoft Office, Excel, Google suite, calendaring, databases, and spreadsheets Experience planning and coordinating events or projects Experience tracking multiple budgets and accounts Customer service experience, preferably in a Higher Education environment Compensation Classification: Administrative Analyst/Specialist - Non Exempt Anticipated Hiring Range: $4,494/month - $5,189/month CSU Salary Range: $3,518/month - $6,791/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: July 14, 2023 through July 30, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
