BUTTE COUNTY, CA
Oroville, CA, USA
Summary The current vacancy for this position is within the Administration Department. The eligible list generated by this recruitment may be used to fill future vacancies in other County departments. Under general supervision, performs varied, complex, and often confidential secretarial and office administrative assistance to a department head or major division head; instructs, directs, and reviews the work of an office support staff; performs related work as assigned. FLSA: Non-Exempt Please NOTE: A training and experience evaluation may be utilized to determine an applicant's ranking among qualified candidates. Based upon information provided in this application including responses to supplemental questions, an applicant's education, training and experience may be evaluated using a pre-determined formula. Applicants should provide thoughtful and thorough responses to supplemental questions as they play an important role in this recruitment process. All qualifying work experience that is described or included in responses to supplemental questions MUST also be included and detailed in the "Work Experience" section of this application. "See Resume" is not an acceptable response for any supplemental question. Essential Job Functions Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks. Performs a wide variety of complex, responsible, and confidential secretarial and administrative duties for a department head or major division head. Performs administrative projects for management personnel; researches and compiles background data; maintains records and files regarding department administrative activities. Participates and assists in the administration of a department budget; compiles annual budget requests, and recommended expenditure requests for designated accounts. Maintains personnel and payroll files; researches files and computer databases; assures all administrative actions are in compliance with County policy, procedures, and guidelines. Independently composes correspondence and other documents on a wide variety of subjects requiring a thorough knowledge of the procedures and policies of the department. Researches and compiles statistical data; develops and creates a variety of technical and statistical reports; updates and assures the accuracy of databases. Resolves problems and creates solutions. Recommends organization or procedural changes affecting clerical activities. Coordinates personnel administrative actions. Researches inquiries from employees with personnel questions; reviews and processes forms to execute personnel change transactions. Maintains department statistical and employee information; collects statistical data and compiles data for reports; updates and assures the accuracy of databases; creates management reports. Utilizes the County payroll computer system to input, access, retrieve, and analyze data; updates automated and manual computer records and tracking systems. Plans, directs, and evaluates the work of subordinate clerical staff. Performs accounting functions related to accounts payable or receivables. Monitors budget, contracts and expenditures; collects, compiles, and analyzes data and information. Coordinates the annual County budgeting process; monitors the budget cycle and department submittal timelines, organizes documentation, and coordinates the formal submittal process. Maintains director's calendar; receives, opens, reviews and distributes mail; prepares purchase orders and vouchers; establishes and maintains filing procedures; coordinates and monitors assigned projects. Types, edits, and prepares correspondence, memoranda, letters, legal documents, information packets, and other communications; responds to routine letters and composes general correspondence as directed. Answers phones and determines nature of the calls; logs and routes calls to appropriate individuals; takes and delivers messages. Performs other related duties as assigned. Minimum Qualifications High school diploma or equivalent GED certificate. Five (5) years of increasingly responsible administrative, clerical, or secretarial duties; one (1) year of Butte County experience preferred. Associate's degree or a Certificate of Achievement in Computer Applications, Business Management, Office Assistant, or Legal Office Assistant from an accredited college or university may be substituted for one (1) year of experience. Valid State of California driver's license may be required. Employees hired into this classification may be required to file statements of economic interest with the Butte County Clerk/Recorder. Environmental Factors and Conditions/Physical Requirements Work is performed in an office environment.
Summary The current vacancy for this position is within the Administration Department. The eligible list generated by this recruitment may be used to fill future vacancies in other County departments. Under general supervision, performs varied, complex, and often confidential secretarial and office administrative assistance to a department head or major division head; instructs, directs, and reviews the work of an office support staff; performs related work as assigned. FLSA: Non-Exempt Please NOTE: A training and experience evaluation may be utilized to determine an applicant's ranking among qualified candidates. Based upon information provided in this application including responses to supplemental questions, an applicant's education, training and experience may be evaluated using a pre-determined formula. Applicants should provide thoughtful and thorough responses to supplemental questions as they play an important role in this recruitment process. All qualifying work experience that is described or included in responses to supplemental questions MUST also be included and detailed in the "Work Experience" section of this application. "See Resume" is not an acceptable response for any supplemental question. Essential Job Functions Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks. Performs a wide variety of complex, responsible, and confidential secretarial and administrative duties for a department head or major division head. Performs administrative projects for management personnel; researches and compiles background data; maintains records and files regarding department administrative activities. Participates and assists in the administration of a department budget; compiles annual budget requests, and recommended expenditure requests for designated accounts. Maintains personnel and payroll files; researches files and computer databases; assures all administrative actions are in compliance with County policy, procedures, and guidelines. Independently composes correspondence and other documents on a wide variety of subjects requiring a thorough knowledge of the procedures and policies of the department. Researches and compiles statistical data; develops and creates a variety of technical and statistical reports; updates and assures the accuracy of databases. Resolves problems and creates solutions. Recommends organization or procedural changes affecting clerical activities. Coordinates personnel administrative actions. Researches inquiries from employees with personnel questions; reviews and processes forms to execute personnel change transactions. Maintains department statistical and employee information; collects statistical data and compiles data for reports; updates and assures the accuracy of databases; creates management reports. Utilizes the County payroll computer system to input, access, retrieve, and analyze data; updates automated and manual computer records and tracking systems. Plans, directs, and evaluates the work of subordinate clerical staff. Performs accounting functions related to accounts payable or receivables. Monitors budget, contracts and expenditures; collects, compiles, and analyzes data and information. Coordinates the annual County budgeting process; monitors the budget cycle and department submittal timelines, organizes documentation, and coordinates the formal submittal process. Maintains director's calendar; receives, opens, reviews and distributes mail; prepares purchase orders and vouchers; establishes and maintains filing procedures; coordinates and monitors assigned projects. Types, edits, and prepares correspondence, memoranda, letters, legal documents, information packets, and other communications; responds to routine letters and composes general correspondence as directed. Answers phones and determines nature of the calls; logs and routes calls to appropriate individuals; takes and delivers messages. Performs other related duties as assigned. Minimum Qualifications High school diploma or equivalent GED certificate. Five (5) years of increasingly responsible administrative, clerical, or secretarial duties; one (1) year of Butte County experience preferred. Associate's degree or a Certificate of Achievement in Computer Applications, Business Management, Office Assistant, or Legal Office Assistant from an accredited college or university may be substituted for one (1) year of experience. Valid State of California driver's license may be required. Employees hired into this classification may be required to file statements of economic interest with the Butte County Clerk/Recorder. Environmental Factors and Conditions/Physical Requirements Work is performed in an office environment.
Alameda County
Oakland, California, United States
Introduction THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended. Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Postmarks are not accepted. Applications will only be accepted on-line. Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Postmarks are not accepted. Failure to submit the Supplemental Questionnaire will result in disqualification. DESCRIPTION THE AGENCY The Alameda County Auditor-Controller Agency is offering an exciting career opportunity as a Senior Supervising Auditor. The Alameda County Auditor-Controller Agency is a general government agency which provides direct services to County residents as well as administrative and operational support to County departments. The Agency develops and maintains the County's accounting; payroll; audit; tax analysis; budget and grants; contract compliance; and cost plan systems and procedures. The Central Collections Department collects receivables mandated by State and federal laws and regulations. The Office of the Clerk-Recorder provides for the recording of all recordable documents and maps, collection and distribution of fees and taxes from recording documents and maintenance of the vital statistics register. THE POSITION This class is located in the Auditor Agency and performs, manages and sets policy for a broad range of specialized activities. These include: County-wide budget and accounting services, grants fiscal administration, audits of county operations, contractors and special districts, EDP audits, administration of central payroll, benefits, tax analysis, cost allocation, fiscal systems, clerk-recorder, claims, contracts or collections functions. These positions differ from those in the accounting and auditing series in that they require the exercise of managerial skills and/or perform specialized functions well above the journey level expected of the latter. These positions may also assist in policy formation and implementation, and direct the work of professional, paraprofessional or clerical staff performing auditing, accounting, administrative, collection or recording assignments. For a full description of the Senior Supervising Auditor position, review the job specification by clicking HERE . MINIMUM QUALIFICATIONS Either I Education: Possession of a Bachelor's degree from an accredited college or university (180 quarter units or 120 semester units). Concentration in accounting, business administration, finance or a closely related field is desired. And Experience: The equivalent of one year full-time experience as a Senior Auditor or in an equivalent or higher class in the Alameda County classified service. (Non-classified includes District Attorney's Office, Hospital Authority and the consolidated Courts.) Or Experience: The equivalent of three years full-time experience in a professional accounting, auditing or administrative position. Supervisory experience is highly desired. Additional experience may be substituted for the degree on a year for year basis. Or II Education and Experience: Any combination of education from an accredited college or university and relevant experience as described in patterns above. Supervisory experience is highly desired. License: Possession of a valid California Motor Vehicle Operator's License. Special Requirements Employees may be required to provide their own means of transportation to and from work assignments. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of: • Principles of personnel and public administration • Laws and regulations controlling County fiscal, accounting, collections or recording operations • Generally accepted accounting and auditing standards, principles and practices • Methods of analysis and decision-making • Computerized systems for accounting, collections or recording • Use of word processing, spreadsheet, database and other personal computer applications relevant to conducting the work. Ability to: • Apply general and governmental accounting, personnel and administration principles and practices • Lead staff and interdisciplinary work groups • Work with the public and other County departmental personnel • Problem solving, research; using fiscal and report documents to perform analysis • Plan, manage and perform complex auditing, accounting and administrative tasks • Direct the work of others • Use personal computer based spreadsheet, planning/scheduling, reporting, word processing, internet, and e-mail programs to prepare clear and concise reports and other correspondence • Communicate effectively via oral and written word • Prepare analysis and procedures for various business processes • Adapt and lead others, in changing work situations EXAMINATION COMPONENTS The examination will consist of the following steps: A review of candidates' application to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. A review of the supplemental questionnaire to determine the best qualified. An oral interview which will be weighted as 100% of the candidates' final examination score. The oral interview may contain situational exercises. Candidates must attain a qualifying rating on each portion of this recruitment. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the "What You Need to Know" section of our website, www.acgov.org/hrs . Selection Plan Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency: TENTATIVE SELECTION PLAN Deadline for Filing: 5:00PM, February 8, 2021 Review of Applications for Minimum Qualifications: February 11, 2021 Review of Applications for Best Qualified: February 22,2021 Oral Examination: Week of March 15, 2021** *WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN* **If designated as a combined oral examination/hiring interview, in addition to establishing an eligibility list, the oral interviews may serve as the final selection interview for vacancies in this classification. Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County's Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing . Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 11 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com, acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page. Please take the steps recommended above to insure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email box Noreply@jobaps.com are routed to an unmonitored mailbox. If you have questions, please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied. Erika Beams, Human Resources Analyst Human Resource Services Division, County of Alameda Erika.Beams@acgov.org 510-272-6393 www.acgov.org/hrs DISASTER SERVICE WORKER All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment..Closing Date/Time: 2/8/2021 5:00:00 PM
Introduction THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended. Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Postmarks are not accepted. Applications will only be accepted on-line. Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Postmarks are not accepted. Failure to submit the Supplemental Questionnaire will result in disqualification. DESCRIPTION THE AGENCY The Alameda County Auditor-Controller Agency is offering an exciting career opportunity as a Senior Supervising Auditor. The Alameda County Auditor-Controller Agency is a general government agency which provides direct services to County residents as well as administrative and operational support to County departments. The Agency develops and maintains the County's accounting; payroll; audit; tax analysis; budget and grants; contract compliance; and cost plan systems and procedures. The Central Collections Department collects receivables mandated by State and federal laws and regulations. The Office of the Clerk-Recorder provides for the recording of all recordable documents and maps, collection and distribution of fees and taxes from recording documents and maintenance of the vital statistics register. THE POSITION This class is located in the Auditor Agency and performs, manages and sets policy for a broad range of specialized activities. These include: County-wide budget and accounting services, grants fiscal administration, audits of county operations, contractors and special districts, EDP audits, administration of central payroll, benefits, tax analysis, cost allocation, fiscal systems, clerk-recorder, claims, contracts or collections functions. These positions differ from those in the accounting and auditing series in that they require the exercise of managerial skills and/or perform specialized functions well above the journey level expected of the latter. These positions may also assist in policy formation and implementation, and direct the work of professional, paraprofessional or clerical staff performing auditing, accounting, administrative, collection or recording assignments. For a full description of the Senior Supervising Auditor position, review the job specification by clicking HERE . MINIMUM QUALIFICATIONS Either I Education: Possession of a Bachelor's degree from an accredited college or university (180 quarter units or 120 semester units). Concentration in accounting, business administration, finance or a closely related field is desired. And Experience: The equivalent of one year full-time experience as a Senior Auditor or in an equivalent or higher class in the Alameda County classified service. (Non-classified includes District Attorney's Office, Hospital Authority and the consolidated Courts.) Or Experience: The equivalent of three years full-time experience in a professional accounting, auditing or administrative position. Supervisory experience is highly desired. Additional experience may be substituted for the degree on a year for year basis. Or II Education and Experience: Any combination of education from an accredited college or university and relevant experience as described in patterns above. Supervisory experience is highly desired. License: Possession of a valid California Motor Vehicle Operator's License. Special Requirements Employees may be required to provide their own means of transportation to and from work assignments. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of: • Principles of personnel and public administration • Laws and regulations controlling County fiscal, accounting, collections or recording operations • Generally accepted accounting and auditing standards, principles and practices • Methods of analysis and decision-making • Computerized systems for accounting, collections or recording • Use of word processing, spreadsheet, database and other personal computer applications relevant to conducting the work. Ability to: • Apply general and governmental accounting, personnel and administration principles and practices • Lead staff and interdisciplinary work groups • Work with the public and other County departmental personnel • Problem solving, research; using fiscal and report documents to perform analysis • Plan, manage and perform complex auditing, accounting and administrative tasks • Direct the work of others • Use personal computer based spreadsheet, planning/scheduling, reporting, word processing, internet, and e-mail programs to prepare clear and concise reports and other correspondence • Communicate effectively via oral and written word • Prepare analysis and procedures for various business processes • Adapt and lead others, in changing work situations EXAMINATION COMPONENTS The examination will consist of the following steps: A review of candidates' application to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. A review of the supplemental questionnaire to determine the best qualified. An oral interview which will be weighted as 100% of the candidates' final examination score. The oral interview may contain situational exercises. Candidates must attain a qualifying rating on each portion of this recruitment. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the "What You Need to Know" section of our website, www.acgov.org/hrs . Selection Plan Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency: TENTATIVE SELECTION PLAN Deadline for Filing: 5:00PM, February 8, 2021 Review of Applications for Minimum Qualifications: February 11, 2021 Review of Applications for Best Qualified: February 22,2021 Oral Examination: Week of March 15, 2021** *WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN* **If designated as a combined oral examination/hiring interview, in addition to establishing an eligibility list, the oral interviews may serve as the final selection interview for vacancies in this classification. Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County's Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing . Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 11 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com, acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page. Please take the steps recommended above to insure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email box Noreply@jobaps.com are routed to an unmonitored mailbox. If you have questions, please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied. Erika Beams, Human Resources Analyst Human Resource Services Division, County of Alameda Erika.Beams@acgov.org 510-272-6393 www.acgov.org/hrs DISASTER SERVICE WORKER All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment..Closing Date/Time: 2/8/2021 5:00:00 PM
City of Long Beach, CA
Long Beach, CA, United States
DESCRIPTION THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles and just west of Orange County, Long Beach is the sixth-largest city in the State of California. Offering all the world-class amenities of a large metropolitan city, coupled with its strong sense of community and pride, Long Beach is one of the most vibrant communities in the country. The City has been referred to as the "Most Diverse City" in the country by USA Today and one of the "Best Communities for Young People" two years in a row. With its ideal location in Southern California, year-round comfortable climate, healthy business environment, and far-ranging cultural pursuits, the City is alive with activity. Long Beach is home to an abundance of cultural and recreational options. Expansive beaches, three marinas, five golf courses, the Aquarium of the Pacific, the Queen Mary, and the annual Acura Grand Prix of Long Beach serve to draw 6.5 million visitors a year. The City's full-service commercial airport has preferred flight schedules, carriers, and an overall accessibility that makes it the travel-friendly alternative to other Southern California airports. In addition, Los Angeles' rail transit system, the most used light rail system in the country, connects the city to the entire region. Long Beach continues to make significant investments in its parks, beaches, streets, and other amenities (including a new city hall) indicative of the financial stability and health of the City. CITY GOVERNMENT Long Beach is a full-service Charter City governed by nine City Council members who are elected by the district and a Mayor that is elected at-large. Elected officials also include the City Attorney, City Auditor, and City Prosecutor. The Council Members and the Mayor are subject to a two-term limit, which allows them to serve for a maximum of eight years. The City Council appoints a City Manager and a City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board, or Commission. The City of Long Beach provides all traditional public services. In addition to its traditional services, the City also maintains one of the world's busiest seaports, which serves as a leading gateway for international trade. Long Beach also has its own full-service commercial airport and is one of only three cities in California with its own Health Department. Long Beach is supported by a total FY 2021 budget of approximately $2.6 billion, with the General Fund budget totaling $543.6 million. More than 5,581 full and part-time employees support municipal operations with the majority being represented by eleven employee associations. To learn more about the City of Long Beach, go to www.longbeach.gov . THE DEPARTMENT The Human Resources Department provides the full range of human resources support services to 22 departments throughout the City. HR's services include labor relations, employee relations, benefits, training, salary and classification administration, HRIS administration, oversight of personnel investigations, EEO compliance, occupational health services, risk management, and safety compliance. We believe that the City's greatest assets are its employees, and take great pride in managing the systems that support a highly productive, innovative, caring, and customer-oriented workforce. Our mission is to provide leadership and operational support to City departments to enhance their ability to recruit and retain a qualified, diverse workforce and to effectively manage business risk. We are committed to being strategic partners with all departments to ensure that the City has the talent and resources needed to provide great services to the community. EXAMPLES OF DUTIES THE POSITION The Human Resources Officer is an at-will management position that reports to the Deputy Director of Human Resources. This position will oversee the Personnel Operations Division and supervise 5-6 personnel analysts who provide City-wide human resource support to the City's workforce. The Human Resources Officer uses a high degree of accuracy, independent judgment, and discretionary decision making with respect to policy interpretation, teamwork planning, and various functional areas of human resources. The position responsibilities include: Plans manages and performs a variety of complex and difficult professional level duties in support of the City's human resources functions including talent acquisition, employee retention, employment processing, file management, employee and labor relations, policies & procedures, position audits, and classification/compensation issues. Reviews revises, updates and implements HR policies, procedures, and best practices to ensure conformity with the City Personnel Ordinance, Salary Resolution, Organizational Ordinance, Memoranda of Understandings, Civil Service Rules and Regulations, Administrative Regulations, State and Federal laws, etc. Provides guidance and assistance to departments to ensure consistency in the application and compliance with policies and procedures, compensation issues, employee relations and constantly changing laws and regulations. Assists in the design, development, and delivery of strategic and operational HR services of the City. Reviews and enforces employment investigative processes and procedures for consistency. Ensures City practices, policies, and procedures are up to date legally and that the changes are conveyed citywide. Provides effective supervision and leadership to staff and ensures that operational goals and objectives are being met. THE IDEAL CANDIDATE The ideal candidate has strong analytical abilities, administrative skills and is capable of strategic and independent decision-making, and will lead through and foster teamwork and collaboration. The ideal candidate will demonstrate the following knowledge, skills, and abilities: Knowledge of principles, practices, and techniques of public personnel/HR administration, including employee relations, recruitment, classification and compensation, labor relations, progressive discipline, Civil Service employment, ADA/interactive process, FMLA, FLSA, EEO compliance, and training and development. Working knowledge of federal and state employment and labor law, Civil Service Rules, human resources policies, and procedures, and the ability to interpret for others complex guidelines, labor contracts, codes, regulations, policies, and procedures. Ability to analyze complex HR issues and develop sound and creative solutions. Ability to understand user stated requirements, questions problems, and translate into software solutions. Experience with business process reengineering, documenting workflows, and developing specifications. Results-oriented, flexible, innovative, strategic, resourcefulness, accepts accountability; energetic and customer service oriented. Ability to establish and maintain effective working relationships with employees at all levels of the City including department managers, public officials, employees and their representatives, and the public. Excellent oral and written communications skills. Ability to be a spokesperson and represent City management in small and large group settings. Experience with MS Office Product Suite (Word, Excel, Access, PowerPoint, etc.) is also preferred. REQUIREMENTS TO FILE Education : Graduation from an accredited university or college with a bachelor's degree in Human Resources Management, Business Administration, Public Administration, or a directly related field. Professional experience in human resources may be substituted for each year of required education on a year-for-year basis. A Professional in Human Resources (PHR), SHRM Certified Professional (SHRM-CP), International Public Management Association for Human Resources (IPMA-HR) Senior Certified Professional, or Certified Professional certification is desired. Experience : Minimum of three (3) years of increasingly responsible professional experience in human resources. Experience in a supervisory or lead capacity and in working in a government setting is preferred. SELECTION PROCEDURE APPLICATION PROCESS The deadline to apply is 11:59 pm on Monday, February 1, 2021. To be considered for this opportunity, applicants must submit a resume, cover letter that reflect the scope and level of their current/most recent positions and responsibilities, and responses to supplemental questions. Incomplete applications or candidates who clearly do not meet the minimum requirements of the position will not be considered.Closing Date/Time: 2/1/2021 11:59 PM Pacific
DESCRIPTION THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles and just west of Orange County, Long Beach is the sixth-largest city in the State of California. Offering all the world-class amenities of a large metropolitan city, coupled with its strong sense of community and pride, Long Beach is one of the most vibrant communities in the country. The City has been referred to as the "Most Diverse City" in the country by USA Today and one of the "Best Communities for Young People" two years in a row. With its ideal location in Southern California, year-round comfortable climate, healthy business environment, and far-ranging cultural pursuits, the City is alive with activity. Long Beach is home to an abundance of cultural and recreational options. Expansive beaches, three marinas, five golf courses, the Aquarium of the Pacific, the Queen Mary, and the annual Acura Grand Prix of Long Beach serve to draw 6.5 million visitors a year. The City's full-service commercial airport has preferred flight schedules, carriers, and an overall accessibility that makes it the travel-friendly alternative to other Southern California airports. In addition, Los Angeles' rail transit system, the most used light rail system in the country, connects the city to the entire region. Long Beach continues to make significant investments in its parks, beaches, streets, and other amenities (including a new city hall) indicative of the financial stability and health of the City. CITY GOVERNMENT Long Beach is a full-service Charter City governed by nine City Council members who are elected by the district and a Mayor that is elected at-large. Elected officials also include the City Attorney, City Auditor, and City Prosecutor. The Council Members and the Mayor are subject to a two-term limit, which allows them to serve for a maximum of eight years. The City Council appoints a City Manager and a City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board, or Commission. The City of Long Beach provides all traditional public services. In addition to its traditional services, the City also maintains one of the world's busiest seaports, which serves as a leading gateway for international trade. Long Beach also has its own full-service commercial airport and is one of only three cities in California with its own Health Department. Long Beach is supported by a total FY 2021 budget of approximately $2.6 billion, with the General Fund budget totaling $543.6 million. More than 5,581 full and part-time employees support municipal operations with the majority being represented by eleven employee associations. To learn more about the City of Long Beach, go to www.longbeach.gov . THE DEPARTMENT The Human Resources Department provides the full range of human resources support services to 22 departments throughout the City. HR's services include labor relations, employee relations, benefits, training, salary and classification administration, HRIS administration, oversight of personnel investigations, EEO compliance, occupational health services, risk management, and safety compliance. We believe that the City's greatest assets are its employees, and take great pride in managing the systems that support a highly productive, innovative, caring, and customer-oriented workforce. Our mission is to provide leadership and operational support to City departments to enhance their ability to recruit and retain a qualified, diverse workforce and to effectively manage business risk. We are committed to being strategic partners with all departments to ensure that the City has the talent and resources needed to provide great services to the community. EXAMPLES OF DUTIES THE POSITION The Human Resources Officer is an at-will management position that reports to the Deputy Director of Human Resources. This position will oversee the Personnel Operations Division and supervise 5-6 personnel analysts who provide City-wide human resource support to the City's workforce. The Human Resources Officer uses a high degree of accuracy, independent judgment, and discretionary decision making with respect to policy interpretation, teamwork planning, and various functional areas of human resources. The position responsibilities include: Plans manages and performs a variety of complex and difficult professional level duties in support of the City's human resources functions including talent acquisition, employee retention, employment processing, file management, employee and labor relations, policies & procedures, position audits, and classification/compensation issues. Reviews revises, updates and implements HR policies, procedures, and best practices to ensure conformity with the City Personnel Ordinance, Salary Resolution, Organizational Ordinance, Memoranda of Understandings, Civil Service Rules and Regulations, Administrative Regulations, State and Federal laws, etc. Provides guidance and assistance to departments to ensure consistency in the application and compliance with policies and procedures, compensation issues, employee relations and constantly changing laws and regulations. Assists in the design, development, and delivery of strategic and operational HR services of the City. Reviews and enforces employment investigative processes and procedures for consistency. Ensures City practices, policies, and procedures are up to date legally and that the changes are conveyed citywide. Provides effective supervision and leadership to staff and ensures that operational goals and objectives are being met. THE IDEAL CANDIDATE The ideal candidate has strong analytical abilities, administrative skills and is capable of strategic and independent decision-making, and will lead through and foster teamwork and collaboration. The ideal candidate will demonstrate the following knowledge, skills, and abilities: Knowledge of principles, practices, and techniques of public personnel/HR administration, including employee relations, recruitment, classification and compensation, labor relations, progressive discipline, Civil Service employment, ADA/interactive process, FMLA, FLSA, EEO compliance, and training and development. Working knowledge of federal and state employment and labor law, Civil Service Rules, human resources policies, and procedures, and the ability to interpret for others complex guidelines, labor contracts, codes, regulations, policies, and procedures. Ability to analyze complex HR issues and develop sound and creative solutions. Ability to understand user stated requirements, questions problems, and translate into software solutions. Experience with business process reengineering, documenting workflows, and developing specifications. Results-oriented, flexible, innovative, strategic, resourcefulness, accepts accountability; energetic and customer service oriented. Ability to establish and maintain effective working relationships with employees at all levels of the City including department managers, public officials, employees and their representatives, and the public. Excellent oral and written communications skills. Ability to be a spokesperson and represent City management in small and large group settings. Experience with MS Office Product Suite (Word, Excel, Access, PowerPoint, etc.) is also preferred. REQUIREMENTS TO FILE Education : Graduation from an accredited university or college with a bachelor's degree in Human Resources Management, Business Administration, Public Administration, or a directly related field. Professional experience in human resources may be substituted for each year of required education on a year-for-year basis. A Professional in Human Resources (PHR), SHRM Certified Professional (SHRM-CP), International Public Management Association for Human Resources (IPMA-HR) Senior Certified Professional, or Certified Professional certification is desired. Experience : Minimum of three (3) years of increasingly responsible professional experience in human resources. Experience in a supervisory or lead capacity and in working in a government setting is preferred. SELECTION PROCEDURE APPLICATION PROCESS The deadline to apply is 11:59 pm on Monday, February 1, 2021. To be considered for this opportunity, applicants must submit a resume, cover letter that reflect the scope and level of their current/most recent positions and responsibilities, and responses to supplemental questions. Incomplete applications or candidates who clearly do not meet the minimum requirements of the position will not be considered.Closing Date/Time: 2/1/2021 11:59 PM Pacific
