Los Angeles
5151 State University Drive, Los Angeles, CA 90032, USA
Description: Bulletin #180345; 10/31/19 DEPARTMENT ADMINISTRATIVE ASSISTANT Administrative Support Assistant II English Salary Range: $2,600-$4,592/Monthly Work Schedule: Full-time, Monday - Thursday 9:00 am - 6:00 pm, Friday 8:00 am - 5:00 pm; non-exempt position. Temporary appointment expires on or before one year from the date of hire. Appointment may be extended, may become permanent. Essential Functions: Under the general supervision of the Department Chair, the Department Administrative Assistant assists in a variety of administrative operations and functions in the department office. Incumbent will: support all curricular, graduate advisement, and registration activities in the department; provide clerical support for the Department Chair, faculty, and other staff; plan and coordinate clerical work activities; provide lead work direction and/or training and assistance in work processes and procedures; respond to inquiries; and provide creative solutions as needed. Responsibilities include: maintain all graduate and undergraduate student files, graduate applications, graduate degree programs, historic undergraduate program plans and worksheets; process degree checks; update GET student records to reflect approved program changes and course substitutions; process related forms; and coordinate screenings and reviews for graduate students. In addition, the incumbent will: ensure that both graduate and undergraduate students are informed of program requirements; set up appointments for advisement; issue permits as needed; and assist with enrolling first-year students in their appropriate first-year writing class. Required Qualifications & Experience: Equivalent to two years of full-time general office experience, which included providing on-going work direction or acting as a lead. Knowledge of office systems and ability to use a broader range of technology systems and packages. Must be detail-oriented with the ability to: independently handle multiple work unit priorities and projects; establish and maintain effective working relationships with others; respond to routine inquiries and explain standard policies and procedures to others; apply independently a wide variety of policies and procedures where specific guidelines may not exist; perform basic arithmetic calculations; establish and maintain effective working relationships with others; effectively communicate verbally and in writing; and handle a broad range of interpersonal contacts, including those sensitive in nature. Demonstrated interest and ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. Desired Qualifications: Bachelor's degree from an accredited four-year college or university; familiarity with university administrative processes and procedures pertaining to an academic department. Ability to write, design, and solicit articles for the graduate student newsletter, and interest in assisting in maintenance of the department website. Closing Date: Review of applications will begin November 14, 2019 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017 as a condition of employment. Closing Date/Time: Open until filled
Nov 28, 2019
Full Time
Description: Bulletin #180345; 10/31/19 DEPARTMENT ADMINISTRATIVE ASSISTANT Administrative Support Assistant II English Salary Range: $2,600-$4,592/Monthly Work Schedule: Full-time, Monday - Thursday 9:00 am - 6:00 pm, Friday 8:00 am - 5:00 pm; non-exempt position. Temporary appointment expires on or before one year from the date of hire. Appointment may be extended, may become permanent. Essential Functions: Under the general supervision of the Department Chair, the Department Administrative Assistant assists in a variety of administrative operations and functions in the department office. Incumbent will: support all curricular, graduate advisement, and registration activities in the department; provide clerical support for the Department Chair, faculty, and other staff; plan and coordinate clerical work activities; provide lead work direction and/or training and assistance in work processes and procedures; respond to inquiries; and provide creative solutions as needed. Responsibilities include: maintain all graduate and undergraduate student files, graduate applications, graduate degree programs, historic undergraduate program plans and worksheets; process degree checks; update GET student records to reflect approved program changes and course substitutions; process related forms; and coordinate screenings and reviews for graduate students. In addition, the incumbent will: ensure that both graduate and undergraduate students are informed of program requirements; set up appointments for advisement; issue permits as needed; and assist with enrolling first-year students in their appropriate first-year writing class. Required Qualifications & Experience: Equivalent to two years of full-time general office experience, which included providing on-going work direction or acting as a lead. Knowledge of office systems and ability to use a broader range of technology systems and packages. Must be detail-oriented with the ability to: independently handle multiple work unit priorities and projects; establish and maintain effective working relationships with others; respond to routine inquiries and explain standard policies and procedures to others; apply independently a wide variety of policies and procedures where specific guidelines may not exist; perform basic arithmetic calculations; establish and maintain effective working relationships with others; effectively communicate verbally and in writing; and handle a broad range of interpersonal contacts, including those sensitive in nature. Demonstrated interest and ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. Desired Qualifications: Bachelor's degree from an accredited four-year college or university; familiarity with university administrative processes and procedures pertaining to an academic department. Ability to write, design, and solicit articles for the graduate student newsletter, and interest in assisting in maintenance of the department website. Closing Date: Review of applications will begin November 14, 2019 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017 as a condition of employment. Closing Date/Time: Open until filled
Los Angeles
5151 State University Drive, Los Angeles, CA 90032, USA
Description: Bulletin #180387; 12/17/19 ADMINISTRATIVE ASSISTANT TO THE DEAN OF STUDENTS Administrative Analyst Specialist Dean of Students Salary Range: $3,288 - $6,347/Monthly Work Schedule: Full-time; Monday - Thursday, 9:00 am to 6:00 pm, Friday, 8:00 am - 5:00 pm; non-exempt classification. Essential Job Functions: Under the general supervision of the Dean of Students, the incumbent provides support to the day-to-day operations of the Office of the Dean of Students. The incumbent will coordinate budget activities and provides fiscal resource and operations support: procurement, budgetary tracking and analysis, monitoring expenditures and fund balances; grant reporting; monthly reconciliations; budget and expenditure transfers; and processing student and staff employee transaction forms, payroll reports and travel. This position monitors and assists with General Fund, Student Success Fee accounts, other special non-General Fund programs and grant budget proposals. Administrative functions include: calendar management; logistical planning for meetings, programs and special projects; grant support; procurement of inventory and services for various initiatives; work direction to the administrative support team; maintain office supplies; ensure that working documents, websites, marketing materials and contact lists are up-to-date; work with administrative team to maintain a positive and productive work environment; review student concerns and complaints and assist with referrals and responses; schedule document preparation and special projects. Required Qualifications & Experience: Bachelor's degree and/or equivalent training and two years of full-time administrative work experience involving study, analysis and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. The incumbent must be proficient in MS Office and possess excellent analytical skills, good judgment and detailed follow-up. The incumbent must possess excellent: time management; written and verbal communication; organizational planning, and strong problem solving skills. Ability to: work independently with little or no supervision; anticipate and identify problems early and address them proactively; interpret complex, technical information and train others; exercise sound judgement; maintain strict confidentiality; and establish and maintain effective working relationships. Demonstrated ability and interest in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Desired Qualifications: Current knowledge of: policies and procedures for daily responsibilities; providing training and advisement to administrative staff; and use of Data Warehouse and Hyperion PBCS systems and procurement policies. Closing Date: Review of applications will begin on December 31, 2019 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Closing Date/Time: Open until filled
Dec 19, 2019
Full Time
Description: Bulletin #180387; 12/17/19 ADMINISTRATIVE ASSISTANT TO THE DEAN OF STUDENTS Administrative Analyst Specialist Dean of Students Salary Range: $3,288 - $6,347/Monthly Work Schedule: Full-time; Monday - Thursday, 9:00 am to 6:00 pm, Friday, 8:00 am - 5:00 pm; non-exempt classification. Essential Job Functions: Under the general supervision of the Dean of Students, the incumbent provides support to the day-to-day operations of the Office of the Dean of Students. The incumbent will coordinate budget activities and provides fiscal resource and operations support: procurement, budgetary tracking and analysis, monitoring expenditures and fund balances; grant reporting; monthly reconciliations; budget and expenditure transfers; and processing student and staff employee transaction forms, payroll reports and travel. This position monitors and assists with General Fund, Student Success Fee accounts, other special non-General Fund programs and grant budget proposals. Administrative functions include: calendar management; logistical planning for meetings, programs and special projects; grant support; procurement of inventory and services for various initiatives; work direction to the administrative support team; maintain office supplies; ensure that working documents, websites, marketing materials and contact lists are up-to-date; work with administrative team to maintain a positive and productive work environment; review student concerns and complaints and assist with referrals and responses; schedule document preparation and special projects. Required Qualifications & Experience: Bachelor's degree and/or equivalent training and two years of full-time administrative work experience involving study, analysis and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. The incumbent must be proficient in MS Office and possess excellent analytical skills, good judgment and detailed follow-up. The incumbent must possess excellent: time management; written and verbal communication; organizational planning, and strong problem solving skills. Ability to: work independently with little or no supervision; anticipate and identify problems early and address them proactively; interpret complex, technical information and train others; exercise sound judgement; maintain strict confidentiality; and establish and maintain effective working relationships. Demonstrated ability and interest in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Desired Qualifications: Current knowledge of: policies and procedures for daily responsibilities; providing training and advisement to administrative staff; and use of Data Warehouse and Hyperion PBCS systems and procurement policies. Closing Date: Review of applications will begin on December 31, 2019 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Closing Date/Time: Open until filled
Are you looking for a challenging role within an organization that provides flexible hours, rewarding compensation and an excellent benefit package? If so, Lake County Government is the place for you. Comprised of nearly 3,000 employees, it is our goal to positively serve the residents of Lake County while working with a purpose. The applicant must be a qualified veteran, spouse of a veteran , spouse of an active duty veteran or a veteran’s dependent and a resident of Lake County, Illinois . A veteran is defined as any person who has been separated under honorable conditions from any branch of the armed forces of the United States after having served on active duty for at least 180 consecutive days, or by reason of disability incurred while serving on active duty, or be the dependent of an honorably discharged veteran” We believe our employees should take pride in the work they accomplish while truly respecting a collaborative work environment. Do you have a background in administrative/clerical work? If so, this position could very well be for you: Position: Veterans Assistance Commission - Administrative Assistant Location: Gurnee, IL Salary: $17.37 - 22.30 Job Summary: Responsible for performing administrative work, including answering phones, scheduling appointments, processing mileage vouchers and credit card statements, ordering office supplies, maintaining files and sorting/distributing mail, answering correspondence, obtaining quotes from vendors, processing bills for payments and any other related duties as assigned. Becoming an administrative assistant would allow you to be involved directly with our office staff to ensure all administrative tasks are efficiently and effectively implemented. Your day will consist of performing administrative work, Responsible for performing administrative work, including answering phones, scheduling appointments, processing mileage vouchers and credit card statements, ordering office supplies, maintaining files and sorting/distributing mail, answering correspondence, obtaining quotes from vendors, processing bills for payments and any other related duties as assigned. You will have endless opportunities to impact and make a difference within Lake County, which consists of more than 30 departments and divisions. Being able to build working relationships with employees and the public is sure to keep you interested and continuously learning. In order to be successful in this role you should have earned a high school diploma or completed an equivalent program and two or more years of experience working in a customer service environment or related administrative assistant role. Individuals should have a working knowledge of Microsoft Office Suite; possess the ability to effectively problem solve and have the ability to work both individually and in a team atmosphere; must be able to multi-task while managing administrative support to several team members; excellent organizational and time-management skills are a must have. Lake County offers a competitive salary and benefit package with performance-based incentive plans. We also offer flexible working hours, and a comprehensive wellness and training program. Visit our Prospective Employee page to get additional information on why you should work for Lake County! To learn more about the department you will be working for, visit www.lakecountyil.gov. To learn more about other services Lake County provides and to see some of our employees in action, visit our website to view videos . If you need assistance writing your resume, we have some tools to help you at our Human Resources website . Any offer of employment is conditioned on the successful completion of a background screening, drug and alcohol testing and may include a pre-employment medical exam. The employee must be a qualified veteran, spouse of a veteran or a veteran’s dependent and a resident of Lake County, Illinois . A veteran is defined as any person who has been separated under honorable conditions from any branch of the armed forces of the United States after having served on active duty for at least 180 consecutive days, or by reason of disability incurred while serving on active duty, or be the dependent of an honorably discharged veteran. Lake County is an Equal Opportunity Employer
Dec 07, 2019
Full Time
Are you looking for a challenging role within an organization that provides flexible hours, rewarding compensation and an excellent benefit package? If so, Lake County Government is the place for you. Comprised of nearly 3,000 employees, it is our goal to positively serve the residents of Lake County while working with a purpose. The applicant must be a qualified veteran, spouse of a veteran , spouse of an active duty veteran or a veteran’s dependent and a resident of Lake County, Illinois . A veteran is defined as any person who has been separated under honorable conditions from any branch of the armed forces of the United States after having served on active duty for at least 180 consecutive days, or by reason of disability incurred while serving on active duty, or be the dependent of an honorably discharged veteran” We believe our employees should take pride in the work they accomplish while truly respecting a collaborative work environment. Do you have a background in administrative/clerical work? If so, this position could very well be for you: Position: Veterans Assistance Commission - Administrative Assistant Location: Gurnee, IL Salary: $17.37 - 22.30 Job Summary: Responsible for performing administrative work, including answering phones, scheduling appointments, processing mileage vouchers and credit card statements, ordering office supplies, maintaining files and sorting/distributing mail, answering correspondence, obtaining quotes from vendors, processing bills for payments and any other related duties as assigned. Becoming an administrative assistant would allow you to be involved directly with our office staff to ensure all administrative tasks are efficiently and effectively implemented. Your day will consist of performing administrative work, Responsible for performing administrative work, including answering phones, scheduling appointments, processing mileage vouchers and credit card statements, ordering office supplies, maintaining files and sorting/distributing mail, answering correspondence, obtaining quotes from vendors, processing bills for payments and any other related duties as assigned. You will have endless opportunities to impact and make a difference within Lake County, which consists of more than 30 departments and divisions. Being able to build working relationships with employees and the public is sure to keep you interested and continuously learning. In order to be successful in this role you should have earned a high school diploma or completed an equivalent program and two or more years of experience working in a customer service environment or related administrative assistant role. Individuals should have a working knowledge of Microsoft Office Suite; possess the ability to effectively problem solve and have the ability to work both individually and in a team atmosphere; must be able to multi-task while managing administrative support to several team members; excellent organizational and time-management skills are a must have. Lake County offers a competitive salary and benefit package with performance-based incentive plans. We also offer flexible working hours, and a comprehensive wellness and training program. Visit our Prospective Employee page to get additional information on why you should work for Lake County! To learn more about the department you will be working for, visit www.lakecountyil.gov. To learn more about other services Lake County provides and to see some of our employees in action, visit our website to view videos . If you need assistance writing your resume, we have some tools to help you at our Human Resources website . Any offer of employment is conditioned on the successful completion of a background screening, drug and alcohol testing and may include a pre-employment medical exam. The employee must be a qualified veteran, spouse of a veteran or a veteran’s dependent and a resident of Lake County, Illinois . A veteran is defined as any person who has been separated under honorable conditions from any branch of the armed forces of the United States after having served on active duty for at least 180 consecutive days, or by reason of disability incurred while serving on active duty, or be the dependent of an honorably discharged veteran. Lake County is an Equal Opportunity Employer
Are you looking for a challenging role with rewarding compensation and an excellent benefit package? If so, the 19th Judicial Circuit Court is the place for you. It is our goal to positively serve the residents of Lake County while working with a purpose. We believe our employees should take pride in the work they accomplish while truly respecting a collaborative work environment. Do you have a background in administrative support duties and providing customer service? If so, this position could very well be for you: Position: Administrative Assistant Location: Waukegan, Illinois, United States Salary: $36,132 annually Job Summary: Carry out administrative and general office duties and provide varied administrative support for the Court. Becoming an Administrative Assistant would allow you to be involved with the Circuit Court within local government, ranging from customer service/reception and clerical work to demonstrating knowledge of division and administrative processes. Your day will consist of varied work supporting the operations of the court. You will have endless opportunities to impact and make a difference within Lake County. Being able to build working relationships with employees, 30 countywide departments and the public, is sure to keep you interested and continuously learning. In order to be successful in this role you should have an Associate Degree (A.A.) or equivalent from a two-year college or technical school; or two years related experience and/or training; or equivalent combination of education and experience. Individuals should be proficient in MS Office (Word, Excel, Power Point, Access, and Outlook). Spanish language skills are a plus. Testing of computer ability is required. Lake County offers a competitive salary and benefit package with performance-based incentive plans. We also offer a comprehensive wellness and training program. Visit our Prospective Employee page to get additional information on why you should work for Lake County! To learn more about the department you will be working for, visit the 19th Judicial Circuit Court . To learn more about other services Lake County provides and to see some of our employees in action visit our website to view videos . If you need assistance writing your resume we have some tools to help you at our Human Resources website . Any offer of employment is conditioned on the successful completion of a background screening, drug and alcohol testing and may include a pre-employment medical exam. Lake County is an Equal Opportunity Employer
Jan 25, 2020
Full Time
Are you looking for a challenging role with rewarding compensation and an excellent benefit package? If so, the 19th Judicial Circuit Court is the place for you. It is our goal to positively serve the residents of Lake County while working with a purpose. We believe our employees should take pride in the work they accomplish while truly respecting a collaborative work environment. Do you have a background in administrative support duties and providing customer service? If so, this position could very well be for you: Position: Administrative Assistant Location: Waukegan, Illinois, United States Salary: $36,132 annually Job Summary: Carry out administrative and general office duties and provide varied administrative support for the Court. Becoming an Administrative Assistant would allow you to be involved with the Circuit Court within local government, ranging from customer service/reception and clerical work to demonstrating knowledge of division and administrative processes. Your day will consist of varied work supporting the operations of the court. You will have endless opportunities to impact and make a difference within Lake County. Being able to build working relationships with employees, 30 countywide departments and the public, is sure to keep you interested and continuously learning. In order to be successful in this role you should have an Associate Degree (A.A.) or equivalent from a two-year college or technical school; or two years related experience and/or training; or equivalent combination of education and experience. Individuals should be proficient in MS Office (Word, Excel, Power Point, Access, and Outlook). Spanish language skills are a plus. Testing of computer ability is required. Lake County offers a competitive salary and benefit package with performance-based incentive plans. We also offer a comprehensive wellness and training program. Visit our Prospective Employee page to get additional information on why you should work for Lake County! To learn more about the department you will be working for, visit the 19th Judicial Circuit Court . To learn more about other services Lake County provides and to see some of our employees in action visit our website to view videos . If you need assistance writing your resume we have some tools to help you at our Human Resources website . Any offer of employment is conditioned on the successful completion of a background screening, drug and alcohol testing and may include a pre-employment medical exam. Lake County is an Equal Opportunity Employer
Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The Nevada State Historic Preservation Office is recruiting for an Administrative Assistant 3 position geographically located in Carson City, Nevada. The position is responsible for the day to day administrative office management and accounts receivable/payable. The incumbent is responsible for: receptionist duties; inventory; library maintenance; and account reconciliations by maintaining budget expense tracking sheets with complex formulas and completing weekly budget status reports. The position is responsible for ensuring compliance with applicable state and federal regulations. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 01/30/2020
Jan 17, 2020
Full Time
Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The Nevada State Historic Preservation Office is recruiting for an Administrative Assistant 3 position geographically located in Carson City, Nevada. The position is responsible for the day to day administrative office management and accounts receivable/payable. The incumbent is responsible for: receptionist duties; inventory; library maintenance; and account reconciliations by maintaining budget expense tracking sheets with complex formulas and completing weekly budget status reports. The position is responsible for ensuring compliance with applicable state and federal regulations. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 01/30/2020
City and County of Denver
Denver, Colorado, United States
About Our Job The Parks Operations Data Systems Administrative Assistant will provide technical office support work to ensure data integrity and to support accurate and timely data analysis. This position is a great opportunity for those who enjoy working with data and have an interest in government and/or environmental protection and management. While the full pay range of this Job Classification is $19.85 - $28.98 our target hiring salary for this position is between $19.85 - $24.42, depending on education, experience and qualifications. This is an on-call position which will work no more than 39 hours per week and is not eligible for benefits. On-call positions may have routine or variable work schedules. This position will report to the Denver Post Building at 101 W. Colfax Ave. Job responsibilities: Ensure all parks operations data systems are working properly (Infor, SharePoint, WO Tablets, Nintex Stations and mobile app, Bigbelly, Zonar) Handle functionality issues, custom requests and work with consultants on special requests Provide immediate and proactive customer service and ensure all systems are appropriately aligned Conduct system testing to prevent errors and maintain functionality Edit, update and maintain Resource Guides to capture all changes to systems, workflows or processes Maintain data accuracy through best practices in data management Resolves issues and discrepancies in data; follows up to obtain missing data Ensures regularity and timeliness in data collection; reports and follows up on inconsistencies Assists in the design and facilitates training on system use within the department; provides additional training and support to individuals, as needed Send out monthly updates data upload checks Additional special projects, as assigned or needed, based on skill set and interests of the incumbent which may involve data on one of the following areas: Energy Cap Meter project, fleet data, waste management data, 311 data, etc. About You We are looking for an organized and detail-oriented professional who enjoys working with data and can be self-directed, as needed. The incumbent will need strong interpersonal skills to work effectively with a wide variety of individuals to obtain and maintain data. Our ideal candidate will possess a combination of the following: Obtaining or obtained a Bachelor's Degree or higher in a related field such as Engineering, Mathematics, Chemistry, Biology, Information Technology, Computer Science, Business Administration, Accounting, Finance or Resource Management Proficiency in Microsoft Excel We realize that your time is valuable, so please do not apply unless you meet the following minimum qualifications: Graduation from high school or the possession of a GED, HiSET or TASC Certificate. Three (3) years of full performance office support/clerical work (type and level of an Administrative Support Assistant III). Additional appropriate education may be substituted for the minimum experience requirements. Requires a valid Driver's License at the time of application. Licenses and certifications must be kept current as a condition of employment. About Everything Else Job Profile CC1503 Administrative Support Assistant IV To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Oncall Position Salary Range $19.85 - $28.98 Starting Pay $19.85 Agency Parks and Recreation Assessment Requirement Administrative Professional The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
Jan 10, 2020
Full Time
About Our Job The Parks Operations Data Systems Administrative Assistant will provide technical office support work to ensure data integrity and to support accurate and timely data analysis. This position is a great opportunity for those who enjoy working with data and have an interest in government and/or environmental protection and management. While the full pay range of this Job Classification is $19.85 - $28.98 our target hiring salary for this position is between $19.85 - $24.42, depending on education, experience and qualifications. This is an on-call position which will work no more than 39 hours per week and is not eligible for benefits. On-call positions may have routine or variable work schedules. This position will report to the Denver Post Building at 101 W. Colfax Ave. Job responsibilities: Ensure all parks operations data systems are working properly (Infor, SharePoint, WO Tablets, Nintex Stations and mobile app, Bigbelly, Zonar) Handle functionality issues, custom requests and work with consultants on special requests Provide immediate and proactive customer service and ensure all systems are appropriately aligned Conduct system testing to prevent errors and maintain functionality Edit, update and maintain Resource Guides to capture all changes to systems, workflows or processes Maintain data accuracy through best practices in data management Resolves issues and discrepancies in data; follows up to obtain missing data Ensures regularity and timeliness in data collection; reports and follows up on inconsistencies Assists in the design and facilitates training on system use within the department; provides additional training and support to individuals, as needed Send out monthly updates data upload checks Additional special projects, as assigned or needed, based on skill set and interests of the incumbent which may involve data on one of the following areas: Energy Cap Meter project, fleet data, waste management data, 311 data, etc. About You We are looking for an organized and detail-oriented professional who enjoys working with data and can be self-directed, as needed. The incumbent will need strong interpersonal skills to work effectively with a wide variety of individuals to obtain and maintain data. Our ideal candidate will possess a combination of the following: Obtaining or obtained a Bachelor's Degree or higher in a related field such as Engineering, Mathematics, Chemistry, Biology, Information Technology, Computer Science, Business Administration, Accounting, Finance or Resource Management Proficiency in Microsoft Excel We realize that your time is valuable, so please do not apply unless you meet the following minimum qualifications: Graduation from high school or the possession of a GED, HiSET or TASC Certificate. Three (3) years of full performance office support/clerical work (type and level of an Administrative Support Assistant III). Additional appropriate education may be substituted for the minimum experience requirements. Requires a valid Driver's License at the time of application. Licenses and certifications must be kept current as a condition of employment. About Everything Else Job Profile CC1503 Administrative Support Assistant IV To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Oncall Position Salary Range $19.85 - $28.98 Starting Pay $19.85 Agency Parks and Recreation Assessment Requirement Administrative Professional The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
City of Kansas City, MO
Kansas City, MO, United States
Full-time position available with KC Water Human Resources Division located at 4800 E. 63rd Street. Will fill position as Senior Administrative Assistant or Municipal Management Trainee Salary Range: Senior Administrative Assistant: $19.34-$33.88/hour ; Municipal Management Trainee: $18.24-$29.44/hour Normal Work Days/Hours: Monday-Friday, 8:00 A.M. to 5:00 P.M. Application Deadline Date: February 3, 2020 Responsibilities KC Water is seeking a Learning and Development Specialist for their Human Resources Division. This position will be responsible for coordinating administrative functions necessary to register, deliver and document training programs. This position will also develop training curricula for in-person and e-learning and assist in the selection of vendor programs to meet instructional goals and objectives. The candidate must be willing to grow within the professional sphere of Learning and Development: demonstrate an ongoing willingness to learn about innovative learning solutions, delivery methods and content. This position will be assigned to a wide array of projects depending on skill level including: collaborating with subject matter experts in the planning, design and development of courses and training materials, as well as facilitating training sessions, tracking employee training metrics and coordinating learning development activities. Position will utilize MS Office Suite to create deliverables including Word, Excel, Access and PowerPoint. This position occasionally lifts and/or moves up to 25 pounds. Qualifications REQUIRES an accredited Bachelor's degree in public administration, business administration, liberal arts or a related field and at least 3 years professional experience in governmental administration or in private sector administration of a progressive nature at the level of Administrative Assistant; OR an equivalent combination of qualifying education and experience. Preference given to applicants with prior corporate training experience in a classroom environment and experience with e-learning authoring tools, e.g. Articulate Storyline, Camtasia, and/or Captivate and/or completed Association for Talent Developments Instruction Design certificate course. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION QUESTIONS REGARDING AVIATION POSITIONS SHOULD BE DIRECTED TO THE AVIATION DEPARTMENT AT 816-243-3010. POSITIONS POSTED FOR THE WATER SERVICES DEPARTMENT ARE FOR THE WATER SERVICES DEPARTMENT ONLY . QUESTIONS REGARDING THESE POSITIONS SHOULD BE DIRECTED TO 816-513-0253. IF YOU SEE THE SAME POSITION TITLE POSTED FOR A DIFFERENT DEPARTMENT, YOU MUST SUBMIT A SEPARATE APPLICATION TO BE CONSIDERED BY THE OTHER CITY DEPARTMENT. The evaluation of applications is based only on the information submitted by the application deadline. Therefore, in order to have your application properly considered, you should include all relevant dates, i.e., attendance at educational institutions, date degree(s) conferred, etc. Further, you should provide detailed description of relevant work experience/dates, including months/years of employment. Failure to submit a completed application may eliminate you from the selection process. Resumes may be filed to determine eligibility, but an official City application must be completed prior to appointment. For positions requiring college education as part of the minimum requirement and/or an equivalency, the minimum education requirement is high school graduation. The requirement of "high school graduation" also includes the state-issued GED certificate. For positions that require an accredited degree, qualifying professional, responsible experience must be obtained AFTER receipt of the accredited degree. Unless otherwise stated, the requirement of "an accredited" degree includes only those degrees obtained from colleges or universities listed with the U. S. Department of Education and recognized by the U.S. Secretary of Education. If claiming military veterans preference points, you must attach a copy of your DD-214 or other qualifying documents prior to the application deadline. Applications submitted in person or by USPS mail must be received by the published Application Deadline, 5:00P.M., C.T. Applications submitted by FAX or online must be received by the published Application Deadline, midnight, C.T. All positions require successful completion of a pre-employment criminal history/background check. Non-residents, if appointed, must establish residency within the city limits of Kansas City, MO within nine months. The City of KCMO is an equal opportunity employer committed to a diverse workforce. EOE. POLICY OF NON DISCRIMINATION ON THE BASIS OF DISABILITY The City of KCMO does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Any applicant requiring an accommodation should contact the KC Water Human Resources Division at (816) 513-0253.
Jan 05, 2020
Full Time
Full-time position available with KC Water Human Resources Division located at 4800 E. 63rd Street. Will fill position as Senior Administrative Assistant or Municipal Management Trainee Salary Range: Senior Administrative Assistant: $19.34-$33.88/hour ; Municipal Management Trainee: $18.24-$29.44/hour Normal Work Days/Hours: Monday-Friday, 8:00 A.M. to 5:00 P.M. Application Deadline Date: February 3, 2020 Responsibilities KC Water is seeking a Learning and Development Specialist for their Human Resources Division. This position will be responsible for coordinating administrative functions necessary to register, deliver and document training programs. This position will also develop training curricula for in-person and e-learning and assist in the selection of vendor programs to meet instructional goals and objectives. The candidate must be willing to grow within the professional sphere of Learning and Development: demonstrate an ongoing willingness to learn about innovative learning solutions, delivery methods and content. This position will be assigned to a wide array of projects depending on skill level including: collaborating with subject matter experts in the planning, design and development of courses and training materials, as well as facilitating training sessions, tracking employee training metrics and coordinating learning development activities. Position will utilize MS Office Suite to create deliverables including Word, Excel, Access and PowerPoint. This position occasionally lifts and/or moves up to 25 pounds. Qualifications REQUIRES an accredited Bachelor's degree in public administration, business administration, liberal arts or a related field and at least 3 years professional experience in governmental administration or in private sector administration of a progressive nature at the level of Administrative Assistant; OR an equivalent combination of qualifying education and experience. Preference given to applicants with prior corporate training experience in a classroom environment and experience with e-learning authoring tools, e.g. Articulate Storyline, Camtasia, and/or Captivate and/or completed Association for Talent Developments Instruction Design certificate course. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION QUESTIONS REGARDING AVIATION POSITIONS SHOULD BE DIRECTED TO THE AVIATION DEPARTMENT AT 816-243-3010. POSITIONS POSTED FOR THE WATER SERVICES DEPARTMENT ARE FOR THE WATER SERVICES DEPARTMENT ONLY . QUESTIONS REGARDING THESE POSITIONS SHOULD BE DIRECTED TO 816-513-0253. IF YOU SEE THE SAME POSITION TITLE POSTED FOR A DIFFERENT DEPARTMENT, YOU MUST SUBMIT A SEPARATE APPLICATION TO BE CONSIDERED BY THE OTHER CITY DEPARTMENT. The evaluation of applications is based only on the information submitted by the application deadline. Therefore, in order to have your application properly considered, you should include all relevant dates, i.e., attendance at educational institutions, date degree(s) conferred, etc. Further, you should provide detailed description of relevant work experience/dates, including months/years of employment. Failure to submit a completed application may eliminate you from the selection process. Resumes may be filed to determine eligibility, but an official City application must be completed prior to appointment. For positions requiring college education as part of the minimum requirement and/or an equivalency, the minimum education requirement is high school graduation. The requirement of "high school graduation" also includes the state-issued GED certificate. For positions that require an accredited degree, qualifying professional, responsible experience must be obtained AFTER receipt of the accredited degree. Unless otherwise stated, the requirement of "an accredited" degree includes only those degrees obtained from colleges or universities listed with the U. S. Department of Education and recognized by the U.S. Secretary of Education. If claiming military veterans preference points, you must attach a copy of your DD-214 or other qualifying documents prior to the application deadline. Applications submitted in person or by USPS mail must be received by the published Application Deadline, 5:00P.M., C.T. Applications submitted by FAX or online must be received by the published Application Deadline, midnight, C.T. All positions require successful completion of a pre-employment criminal history/background check. Non-residents, if appointed, must establish residency within the city limits of Kansas City, MO within nine months. The City of KCMO is an equal opportunity employer committed to a diverse workforce. EOE. POLICY OF NON DISCRIMINATION ON THE BASIS OF DISABILITY The City of KCMO does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Any applicant requiring an accommodation should contact the KC Water Human Resources Division at (816) 513-0253.
SIERRA JOINT COMMUNITY COLLEGE DISTRICT
Rocklin, California, United States
SHORT TERM - TEMPORARY POSITIONS ADMINISTRATIVE ASSISTANT Sierra College is requesting TEMPORARY APPLICATIONS be submitted for a short term/temporary Administrative Assistant pool for all Campuses. When a position becomes available, the Supervisor will pull applications from the pool and schedule interviews from there. Applications submitted to this pool will be kept on file for one year. These positions will be part time or full time depending on need but will last no more than 175 days. Under general supervision from an assigned Director, Dean or Associate Dean, performs complex administrative, secretarial and clerical assistance duties in support of an assigned area; provides advanced and complex administrative and secretarial assistance to academic and classified staff, students and the public; and performs a variety of special tasks and projects relative to assigned area of responsibility. Salary & Benefit Information: $23.24 per hour Duties: Representative Duties - The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Performs secretarial and administrative support duties for an assigned manager; relieves administrator of a variety of clerical, technical and administrative details. Screens office visitors and telephone callers; responds to sensitive questions, complaints and requests for information from administrative, management, academic, and/or classified staff, the general public and students; communicates information in person, by telephone or electronic mail. Maintains a calendar of events to assure timely coordination of office activities and status of assigned projects; schedules and arranges meetings and appointments; coordinates activities with other divisions and departments; makes travel arrangements for staff. Facilitates communication between assigned administrators, students, academic and classified staff, other offices, educational institutions, public agencies and the general public; interacts and relays information, questions and decisions regarding administrator's area of assignment. Composes correspondence independently; prepares responses to letters, general correspondence and personal inquiries of a sensitive nature for administrator's approval; formats, types, proofreads, duplicates and distributes correspondence, notices, lists, forms, memoranda and other materials according to established procedures, policies and standards. Establishes and maintains filing systems including confidential files; establishes and maintains files for information, records and reports; maintains records related to specific area of assignment. Compiles, verifies, summarizes, records and evaluates information; prepares and distributes narrative, statistical and financial data; completes reports; verifies and reviews forms and reports for completeness and conformance with established regulations and procedures. Facilitates the coordination of schedule production; coordinates and inputs data in accordance with established District policies and procedures; calculates class hours for reporting to state for apportionment purposes. Coordinates classroom usage between divisions and locations; releases room schedule for electronic publication. Monitors enrollment figures and recommends necessary additions or cancellations; enters corrected data into database. Creates, verifies, edits and distributes hourly and full-time faculty loading records; monitors faculty workload and leave provisions; ensures compliance with provisions of applicable collective bargaining agreements Records and verifies faculty, classified, student and hourly temporary time sheets; calculates and processes faculty stipends; generates and proofs monthly faculty pay reports and submits for processing. Coordinates, schedules, compiles, tabulates and processes faculty member performance evaluations. Assists in budget administration; tracks and reconciles budget activity; posts, monitors and tracks invoices, credit card and other expenditures; prepares purchase requisitions, check requests, independent contracts, and claims for reimbursement. Maintains records of expenditures and income for organizational unit supplies; initiates, codes and monitors fund transfers from various budget accounts. Prepares requisitions and claims for reimbursement; resolves invoicing, purchase order and other financial documentation questions or problems with vendors. Prepares financial documents and reports; prepares and balances financial summaries. Arranges or coordinates with staff the use of campus and off site facilities and meeting rooms; researches room charts for available locations; initiates and submits required forms for use of facilities. Operates office equipment including computer equipment, typewriter, calculator, copier and facsimile machine; utilizes various computer applications and software packages; maintains and generates reports from a database or network system. Orders office supplies, equipment and materials; assures proper functioning of office equipment; coordinates repairs of office equipment as needed. Coordinates and oversees specialized functions or projects; assures that work is performed in a timely and accurate manner; uses independent judgment to develop and provide recommendations, suggestions or information as appropriate. Receives mail and identifies and refers matters to the administrator in order of priority. Trains and provides work direction to assigned student workers and temporary help as assigned. Performs related duties as required. Qualifications: QUALIFICATIONS - The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Principles, practices and procedures of business letter writing. Principles and practices used to establish and maintain files and information retrieval systems. Principles, practices and procedures of fiscal, statistical and administrative record keeping. Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette. Basic mathematical concepts. Basic research methods and techniques. Work organization and basic office management principles and practices. English usage, grammar, spelling, punctuation, and vocabulary. Ability to: Understand the organization and operation of the assigned division and/or department as necessary to assume assigned responsibilities. Understand and apply administrative and office policies and procedures as well as pertinent laws, regulations and ordinances. Perform a range of administrative, technical, secretarial and clerical duties involving the use of independent judgment and personal initiative. Independently compose and prepare correspondence and memoranda using correct English usage, grammar, spelling, punctuation and vocabulary. Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public. Use sound judgment in recognizing scope of authority. Type or enter data at a speed necessary for successful job performance. Take and transcribe dictation, if required by the position, at a speed necessary for successful job performance. Research, compile, analyze, and interpret data. Implement and maintain filing systems. Train and provide work direction to others. Plan and organize work to meet schedules and changing deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Work effectively with minimal supervision. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. MINIMUM QUALIFICATIONS Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to the completion of the twelfth grade supplemented by college level course work in business administration, secretarial science or a related field. Experience: Three years of increasingly responsible secretarial and clerical experience preferably in an administrative office of a public agency or in an educational environment. PHYSICAL DEMANDS and WORKING ENVIRONMENT - The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. Hire Type: External Closing Date/Time:
Apr 19, 2019
Full Time
SHORT TERM - TEMPORARY POSITIONS ADMINISTRATIVE ASSISTANT Sierra College is requesting TEMPORARY APPLICATIONS be submitted for a short term/temporary Administrative Assistant pool for all Campuses. When a position becomes available, the Supervisor will pull applications from the pool and schedule interviews from there. Applications submitted to this pool will be kept on file for one year. These positions will be part time or full time depending on need but will last no more than 175 days. Under general supervision from an assigned Director, Dean or Associate Dean, performs complex administrative, secretarial and clerical assistance duties in support of an assigned area; provides advanced and complex administrative and secretarial assistance to academic and classified staff, students and the public; and performs a variety of special tasks and projects relative to assigned area of responsibility. Salary & Benefit Information: $23.24 per hour Duties: Representative Duties - The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Performs secretarial and administrative support duties for an assigned manager; relieves administrator of a variety of clerical, technical and administrative details. Screens office visitors and telephone callers; responds to sensitive questions, complaints and requests for information from administrative, management, academic, and/or classified staff, the general public and students; communicates information in person, by telephone or electronic mail. Maintains a calendar of events to assure timely coordination of office activities and status of assigned projects; schedules and arranges meetings and appointments; coordinates activities with other divisions and departments; makes travel arrangements for staff. Facilitates communication between assigned administrators, students, academic and classified staff, other offices, educational institutions, public agencies and the general public; interacts and relays information, questions and decisions regarding administrator's area of assignment. Composes correspondence independently; prepares responses to letters, general correspondence and personal inquiries of a sensitive nature for administrator's approval; formats, types, proofreads, duplicates and distributes correspondence, notices, lists, forms, memoranda and other materials according to established procedures, policies and standards. Establishes and maintains filing systems including confidential files; establishes and maintains files for information, records and reports; maintains records related to specific area of assignment. Compiles, verifies, summarizes, records and evaluates information; prepares and distributes narrative, statistical and financial data; completes reports; verifies and reviews forms and reports for completeness and conformance with established regulations and procedures. Facilitates the coordination of schedule production; coordinates and inputs data in accordance with established District policies and procedures; calculates class hours for reporting to state for apportionment purposes. Coordinates classroom usage between divisions and locations; releases room schedule for electronic publication. Monitors enrollment figures and recommends necessary additions or cancellations; enters corrected data into database. Creates, verifies, edits and distributes hourly and full-time faculty loading records; monitors faculty workload and leave provisions; ensures compliance with provisions of applicable collective bargaining agreements Records and verifies faculty, classified, student and hourly temporary time sheets; calculates and processes faculty stipends; generates and proofs monthly faculty pay reports and submits for processing. Coordinates, schedules, compiles, tabulates and processes faculty member performance evaluations. Assists in budget administration; tracks and reconciles budget activity; posts, monitors and tracks invoices, credit card and other expenditures; prepares purchase requisitions, check requests, independent contracts, and claims for reimbursement. Maintains records of expenditures and income for organizational unit supplies; initiates, codes and monitors fund transfers from various budget accounts. Prepares requisitions and claims for reimbursement; resolves invoicing, purchase order and other financial documentation questions or problems with vendors. Prepares financial documents and reports; prepares and balances financial summaries. Arranges or coordinates with staff the use of campus and off site facilities and meeting rooms; researches room charts for available locations; initiates and submits required forms for use of facilities. Operates office equipment including computer equipment, typewriter, calculator, copier and facsimile machine; utilizes various computer applications and software packages; maintains and generates reports from a database or network system. Orders office supplies, equipment and materials; assures proper functioning of office equipment; coordinates repairs of office equipment as needed. Coordinates and oversees specialized functions or projects; assures that work is performed in a timely and accurate manner; uses independent judgment to develop and provide recommendations, suggestions or information as appropriate. Receives mail and identifies and refers matters to the administrator in order of priority. Trains and provides work direction to assigned student workers and temporary help as assigned. Performs related duties as required. Qualifications: QUALIFICATIONS - The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Principles, practices and procedures of business letter writing. Principles and practices used to establish and maintain files and information retrieval systems. Principles, practices and procedures of fiscal, statistical and administrative record keeping. Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette. Basic mathematical concepts. Basic research methods and techniques. Work organization and basic office management principles and practices. English usage, grammar, spelling, punctuation, and vocabulary. Ability to: Understand the organization and operation of the assigned division and/or department as necessary to assume assigned responsibilities. Understand and apply administrative and office policies and procedures as well as pertinent laws, regulations and ordinances. Perform a range of administrative, technical, secretarial and clerical duties involving the use of independent judgment and personal initiative. Independently compose and prepare correspondence and memoranda using correct English usage, grammar, spelling, punctuation and vocabulary. Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public. Use sound judgment in recognizing scope of authority. Type or enter data at a speed necessary for successful job performance. Take and transcribe dictation, if required by the position, at a speed necessary for successful job performance. Research, compile, analyze, and interpret data. Implement and maintain filing systems. Train and provide work direction to others. Plan and organize work to meet schedules and changing deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Work effectively with minimal supervision. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. MINIMUM QUALIFICATIONS Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to the completion of the twelfth grade supplemented by college level course work in business administration, secretarial science or a related field. Experience: Three years of increasingly responsible secretarial and clerical experience preferably in an administrative office of a public agency or in an educational environment. PHYSICAL DEMANDS and WORKING ENVIRONMENT - The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. Hire Type: External Closing Date/Time:
Description: Job Title: Veterans Office Administrative Assistant (Administrative Support Assistant II) Job ID: 13851 Full/ Part Time: Full-Time Job Code: 1032 Department: University Registrar Organizational Description: The Office of the University Registrar is dedicated to providing quality services to students, faculty, and staff. Our services include, but are not limited to, registration assistance, maintaining student academic records, and veteran services. Our office is also responsible for articulation, coding transfer credit, and providing tools in support of accurate advising and timely graduation. We strive to uphold the policies of the institution and facilitate the graduation process through effective communication with the campus community while preserving the academic integrity of the university and the right of privacy for the student. To view full job description including minimum qualifications: https://wsx.fresnostate.edu/x/?k=hrjov1&v=13851 Apply directly online: https://my.fresnostate.edu/hrs/?k=CE&v=E Closing Date/Time: Open until filled
Dec 13, 2019
Full Time
Description: Job Title: Veterans Office Administrative Assistant (Administrative Support Assistant II) Job ID: 13851 Full/ Part Time: Full-Time Job Code: 1032 Department: University Registrar Organizational Description: The Office of the University Registrar is dedicated to providing quality services to students, faculty, and staff. Our services include, but are not limited to, registration assistance, maintaining student academic records, and veteran services. Our office is also responsible for articulation, coding transfer credit, and providing tools in support of accurate advising and timely graduation. We strive to uphold the policies of the institution and facilitate the graduation process through effective communication with the campus community while preserving the academic integrity of the university and the right of privacy for the student. To view full job description including minimum qualifications: https://wsx.fresnostate.edu/x/?k=hrjov1&v=13851 Apply directly online: https://my.fresnostate.edu/hrs/?k=CE&v=E Closing Date/Time: Open until filled
San Diego
5500 Campanile Drive, San Diego, CA 92182, USA
Description: Overview San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups. Initial review of applications will begin on November 25, 2019. To receive full consideration, apply by November 24, 2019. (The position will remain open until filled). The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice. For more information on San Diego State University, please click here. Position Information This is a part-time (.80 time-base), benefits eligible, temporary position anticipated to end on or before 11/30/2020, with the possibility of reappointment and/or permanency. This position is designated exempt/non-exempt under FLSA and is (not) eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 5:00 p.m., but may vary based on operational needs. The purpose of the Administrative Assistant position is to support the Business Services office with establishing health services agreements, assist students with health services requests, submit paperwork to Human Resources, and assist the Cashier's office as needed. For more information regarding Imperial Valley Campus, please click here. Compensation and Benefits Starting salary upon appointment not expected to exceed $2,184 per month. CSU Classification Salary Range (Part-time equivalent): $2,080 - $3,674 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here. Qualifications Minimum Qualifications Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic arithmetic calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Preferred Qualifications and Specialized Skills Experience working in a higher education or public sector setting. One year of progressively responsible clerical or administrative experience. Ability to drive the San Diego campus. Application Procedures To apply for this position, please click on the "Apply Now" button on this page. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here. Applicants with disabilities requiring assistance may call (619) 594-1139. General Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke free campus. For more information, please click here. Closing Date/Time: Open until filled
Nov 28, 2019
Part Time
Description: Overview San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups. Initial review of applications will begin on November 25, 2019. To receive full consideration, apply by November 24, 2019. (The position will remain open until filled). The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice. For more information on San Diego State University, please click here. Position Information This is a part-time (.80 time-base), benefits eligible, temporary position anticipated to end on or before 11/30/2020, with the possibility of reappointment and/or permanency. This position is designated exempt/non-exempt under FLSA and is (not) eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 5:00 p.m., but may vary based on operational needs. The purpose of the Administrative Assistant position is to support the Business Services office with establishing health services agreements, assist students with health services requests, submit paperwork to Human Resources, and assist the Cashier's office as needed. For more information regarding Imperial Valley Campus, please click here. Compensation and Benefits Starting salary upon appointment not expected to exceed $2,184 per month. CSU Classification Salary Range (Part-time equivalent): $2,080 - $3,674 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here. Qualifications Minimum Qualifications Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic arithmetic calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Preferred Qualifications and Specialized Skills Experience working in a higher education or public sector setting. One year of progressively responsible clerical or administrative experience. Ability to drive the San Diego campus. Application Procedures To apply for this position, please click on the "Apply Now" button on this page. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here. Applicants with disabilities requiring assistance may call (619) 594-1139. General Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke free campus. For more information, please click here. Closing Date/Time: Open until filled
County of San Mateo, CA
Redwood City, CA, United States
Description The County of San Mateo Treasurer-Tax Collector is seeking an experienced individual for an Administrative Assistant II position.Under general supervision, this position will work within the department's Administrative and Fiscal Services Unit and primarily perform payroll-personnel and budgeting duties, including providing technical and specialized payroll and personnel-related support, and managing the HRIS and OFAS system.This position will also assist in analyzing and updating policies and procedures; internal budget documents; contract administration; and perform related work as required. Please note thisis a County Promotional Only recruitment . Only current County of San Mateoand County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position may apply. The ideal candidate will: Possess knowledge in budget monitoring and budget development support Possess knowledge of the County's HRIS and timekeeping system Possess knowledge of MOU and Civil Service provisions and human resource standards and practices Possess knowledge in accounts payable and receivable Possess knowledge of OFAS, the County's financial accounting system Possess strong interpersonal skills, including conflict resolution skills, with the ability to work with employees across departments Possess strong written and verbal communication skills and problem-solving skills Possess skills in electronic content management and forms creation Be experienced in information gathering, analysis and presentation Be skilled in using office automation and communication technologies Be able to manage a large and varied workload with changing and conflicting deadlines Be able to work effective in a high-volume and fast-paced environment Working knowledge of sub-professional accounting, bookkeeping and fiscal procedures Be able to work well both independently and in a team environment Note: The list created from this recruitment may be used to fill future vacancies, including classified, unclassified, full-time, part-time, temporary and extra help assignments. Examples Of Duties Duties may include, but are not limited to, the following: Perform office support work including technical and specialized payroll and personnel activities for the Treasurer-Tax Collector Office Perform complex, and detailed financial office support work Create, develop, and maintain varied subsidiary ledgers, forms, documents, auditing and reconciling reports and information and posting data as required; will generate general ledger entries Coordinate human resources, payroll, and/or timekeeping processes; maintain personnel-related records; provide information to management and employees regarding payroll and personnel related matters Assist with accounting activities, including posting payments; processing deposits and accounts receivable; and completing month-end closing activities Process invoices and track payments Perform all personnel action processes including job changes, compensation changes, initiating hires, and processing retroactive pay Research record keeping issues Coordinate and execute employee onboarding in conjunction with supervisors and the Human Resources Department, process paperwork required for new employees, and provide employees guidance on how to navigate through available onboarding resources Assist employees, supervisors, and managers with payroll, retirement, and benefit laws Review and reconcile varied reports, journals, payroll, or related fiscal or statistical data Audit and verify various information, including source data as well as manual and computer-produced reports Collect information from a variety of sources and synthesize the data into a report format with recommendations Provide information to County staff that requires the use of judgment and the interpretation of policies, rules, and/or procedures Perform a variety of general office support work such as organizing and maintaining various files, typing correspondence, reports, forms, and specialized documents, and proofreading and checking materials for accuracy, completeness, and compliance with departmental policies and procedures Provide back up to other positions when necessary Assist management staff in analyzing budget needs and provide budget development support Assist with the development, announcement, evaluation, processing, and monitoring of contracts, including negotiation with contractors and managing contract execution timeliness Maintain auditing, accounting, and budget controls on a level not required by a professional accountant Assist with the development of policies and procedures and streamline department and program processes Respond to staff issues and work interdepartmentally to resolve them Assist management staff in acquiring, maintaining, and reporting performance measure data and information Assist with special projects as assigned Perform related duties as assigned Qualifications Education and Experience : Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is graduation from an accredited college or university with major work in Public or Business Administration or a closely related field and two years of experience in such fields as accounting, personnel management, office management or management analysis. Knowledge of: Principles of organization, administration and supervision; budgeting principles and practices; modern office methods and procedures associated with information technology; and principles and practices of sub professional accounting, bookkeeping and fiscal procedures. Skill/Ability to : Analyze organizational structures and recommend procedural changes and prepare and present reports in narrative and graphic form; establish and maintain accounts and budgetary controls; learn quickly the laws and rules governing the operations of the department to which assigned; interpret and explain laws and rules to subordinates, other County departmental staff and to the general public; and plan, organize and supervise the work of clerical personnel effectively. Application/Examination County Promotional Only. Only current County of San Mateo and County of San Mateo Superior Court of Californiaemployees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position may apply. Responses to the supplemental questions must be submitted in addition toour regular employment application form.A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire . The examination process will consist of an application screening based on the candidates' application and responses to the supplemental questions.Candidates who pass the application screening (weight: pass/fail) will be invited to a panel interview(weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification . All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense. IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the " Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. ~ TENTATIVE RECRUITMENT SCHEDULE ~ Final Filing Date: January 28, 2020 Application Screening (tentative): Week of February 3 Combined Civil Service and DepartmentalPanel Interviews (tentative): February 19, 2020 At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The Countyis an Equal Opportunity Employer. HR Contact: Christina Chan(01082020) (Administrative Assistant II - E089)
Jan 09, 2020
Full Time
Description The County of San Mateo Treasurer-Tax Collector is seeking an experienced individual for an Administrative Assistant II position.Under general supervision, this position will work within the department's Administrative and Fiscal Services Unit and primarily perform payroll-personnel and budgeting duties, including providing technical and specialized payroll and personnel-related support, and managing the HRIS and OFAS system.This position will also assist in analyzing and updating policies and procedures; internal budget documents; contract administration; and perform related work as required. Please note thisis a County Promotional Only recruitment . Only current County of San Mateoand County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position may apply. The ideal candidate will: Possess knowledge in budget monitoring and budget development support Possess knowledge of the County's HRIS and timekeeping system Possess knowledge of MOU and Civil Service provisions and human resource standards and practices Possess knowledge in accounts payable and receivable Possess knowledge of OFAS, the County's financial accounting system Possess strong interpersonal skills, including conflict resolution skills, with the ability to work with employees across departments Possess strong written and verbal communication skills and problem-solving skills Possess skills in electronic content management and forms creation Be experienced in information gathering, analysis and presentation Be skilled in using office automation and communication technologies Be able to manage a large and varied workload with changing and conflicting deadlines Be able to work effective in a high-volume and fast-paced environment Working knowledge of sub-professional accounting, bookkeeping and fiscal procedures Be able to work well both independently and in a team environment Note: The list created from this recruitment may be used to fill future vacancies, including classified, unclassified, full-time, part-time, temporary and extra help assignments. Examples Of Duties Duties may include, but are not limited to, the following: Perform office support work including technical and specialized payroll and personnel activities for the Treasurer-Tax Collector Office Perform complex, and detailed financial office support work Create, develop, and maintain varied subsidiary ledgers, forms, documents, auditing and reconciling reports and information and posting data as required; will generate general ledger entries Coordinate human resources, payroll, and/or timekeeping processes; maintain personnel-related records; provide information to management and employees regarding payroll and personnel related matters Assist with accounting activities, including posting payments; processing deposits and accounts receivable; and completing month-end closing activities Process invoices and track payments Perform all personnel action processes including job changes, compensation changes, initiating hires, and processing retroactive pay Research record keeping issues Coordinate and execute employee onboarding in conjunction with supervisors and the Human Resources Department, process paperwork required for new employees, and provide employees guidance on how to navigate through available onboarding resources Assist employees, supervisors, and managers with payroll, retirement, and benefit laws Review and reconcile varied reports, journals, payroll, or related fiscal or statistical data Audit and verify various information, including source data as well as manual and computer-produced reports Collect information from a variety of sources and synthesize the data into a report format with recommendations Provide information to County staff that requires the use of judgment and the interpretation of policies, rules, and/or procedures Perform a variety of general office support work such as organizing and maintaining various files, typing correspondence, reports, forms, and specialized documents, and proofreading and checking materials for accuracy, completeness, and compliance with departmental policies and procedures Provide back up to other positions when necessary Assist management staff in analyzing budget needs and provide budget development support Assist with the development, announcement, evaluation, processing, and monitoring of contracts, including negotiation with contractors and managing contract execution timeliness Maintain auditing, accounting, and budget controls on a level not required by a professional accountant Assist with the development of policies and procedures and streamline department and program processes Respond to staff issues and work interdepartmentally to resolve them Assist management staff in acquiring, maintaining, and reporting performance measure data and information Assist with special projects as assigned Perform related duties as assigned Qualifications Education and Experience : Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is graduation from an accredited college or university with major work in Public or Business Administration or a closely related field and two years of experience in such fields as accounting, personnel management, office management or management analysis. Knowledge of: Principles of organization, administration and supervision; budgeting principles and practices; modern office methods and procedures associated with information technology; and principles and practices of sub professional accounting, bookkeeping and fiscal procedures. Skill/Ability to : Analyze organizational structures and recommend procedural changes and prepare and present reports in narrative and graphic form; establish and maintain accounts and budgetary controls; learn quickly the laws and rules governing the operations of the department to which assigned; interpret and explain laws and rules to subordinates, other County departmental staff and to the general public; and plan, organize and supervise the work of clerical personnel effectively. Application/Examination County Promotional Only. Only current County of San Mateo and County of San Mateo Superior Court of Californiaemployees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position may apply. Responses to the supplemental questions must be submitted in addition toour regular employment application form.A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire . The examination process will consist of an application screening based on the candidates' application and responses to the supplemental questions.Candidates who pass the application screening (weight: pass/fail) will be invited to a panel interview(weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification . All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense. IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the " Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. ~ TENTATIVE RECRUITMENT SCHEDULE ~ Final Filing Date: January 28, 2020 Application Screening (tentative): Week of February 3 Combined Civil Service and DepartmentalPanel Interviews (tentative): February 19, 2020 At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The Countyis an Equal Opportunity Employer. HR Contact: Christina Chan(01082020) (Administrative Assistant II - E089)
Are you looking for a challenging role within an organization that provides flexible hours, rewarding compensation and an excellent benefit package? If so, Lake County Government is the place for you. Comprised of nearly 3,000 employees, it is our goal to positively serve the residents of Lake County while working with a purpose. We believe our employees should take pride in the work they accomplish while truly respecting a collaborative work environment. Do you have a background in clerical support? If so, this position could very well be for you: Position: Administrative Assistant - Court Security Location: Waukegan, IL Salary: $15.34 - $20/hour Job Summary: Becoming a Part-Time Administrative Assistant would allow you to be involved with the Lake County Sheriff’s Court Security Division. You will provide assistance in the planning and oversight of the administrative/clerical function within the department. Your day will consist of moderate to complex work related to office duties which include typing, filing of documents, scheduling, and assisting with court security services to all court rooms, including all branch court locations. You will have endless opportunities to impact and make a difference within Lake County. Being able to build working relationships with employees, 30 countywide departments and the public, is sure to keep you interested and continuously learning. In order to be successful in this role you should have a High School Diploma. Individuals should have a working knowledge of computer skills along with customer service experience; possess the ability to effectively problem solve and have the ability to work both individually and in a team atmosphere. Lake County offers a competitive salary and benefit package with performance-based incentive plans. We also offer flexible working hours, and a comprehensive wellness and training program. Visit our Prospective Employee page to get additional information on why you should work for Lake County! To learn more about the department you will be working for, visit Sheriff's Office . To learn more about other services Lake County provides and to see some of our employees in action visit our website to view videos . If you need assistance writing your resume we have some tools to help you at our Human Resources website . Any offer of employment is conditioned on the successful completion of a background screening, drug and alcohol testing and may include a pre-employment medical exam. Lake County is an Equal Opportunity Employer
Jan 09, 2020
Part Time
Are you looking for a challenging role within an organization that provides flexible hours, rewarding compensation and an excellent benefit package? If so, Lake County Government is the place for you. Comprised of nearly 3,000 employees, it is our goal to positively serve the residents of Lake County while working with a purpose. We believe our employees should take pride in the work they accomplish while truly respecting a collaborative work environment. Do you have a background in clerical support? If so, this position could very well be for you: Position: Administrative Assistant - Court Security Location: Waukegan, IL Salary: $15.34 - $20/hour Job Summary: Becoming a Part-Time Administrative Assistant would allow you to be involved with the Lake County Sheriff’s Court Security Division. You will provide assistance in the planning and oversight of the administrative/clerical function within the department. Your day will consist of moderate to complex work related to office duties which include typing, filing of documents, scheduling, and assisting with court security services to all court rooms, including all branch court locations. You will have endless opportunities to impact and make a difference within Lake County. Being able to build working relationships with employees, 30 countywide departments and the public, is sure to keep you interested and continuously learning. In order to be successful in this role you should have a High School Diploma. Individuals should have a working knowledge of computer skills along with customer service experience; possess the ability to effectively problem solve and have the ability to work both individually and in a team atmosphere. Lake County offers a competitive salary and benefit package with performance-based incentive plans. We also offer flexible working hours, and a comprehensive wellness and training program. Visit our Prospective Employee page to get additional information on why you should work for Lake County! To learn more about the department you will be working for, visit Sheriff's Office . To learn more about other services Lake County provides and to see some of our employees in action visit our website to view videos . If you need assistance writing your resume we have some tools to help you at our Human Resources website . Any offer of employment is conditioned on the successful completion of a background screening, drug and alcohol testing and may include a pre-employment medical exam. Lake County is an Equal Opportunity Employer
Los Angeles
5151 State University Drive, Los Angeles, CA 90032, USA
Description: Bulletin #180329; 09/30/19 ADMINISTRATIVE ASSISTANT FOR FINANCIAL SERVICES Administrative Support Coordinator I Financial Services Salary Range: $2,846 - $5,148/Monthly Work Schedule: Full-time, Monday - Friday 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions: Under the general direction, the incumbent independently coordinates clerical and administrative support functions in the financial services unit. The incumbent will develop and maintain ongoing communication with all levels of College administrators and staff, and execute independent decision making on day-to-day administrative office procedures. The incumbent serves as a resource person for the department's employees in matters related to processes and departmental forms; prepares, processes, and compiles data; maintains logs and reports; handles sensitive information with discretion; sorts and distributes mail; orders and maintains office supplies; drafts memos and correspondence; arranges meetings and events; makes travel and other arrangements; and prepares meeting agendas and minutes. Required Qualifications & Experience: Equivalent to three years of general office experience, which includes providing ongoing work experience and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. The incumbent must have knowledge of standard office procedures and practices; university infrastructure, policies, and procedures; and mastery of English grammar, spelling, and punctuation. The incumbent must have the ability to: understand and operate in the financial services unit; use and learn new office support technology systems and software packages; perform business math, analyze budgetary data, and make accurate projection requiring some inference; handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature; multiple projects and priorities, and independently apply a wide variety of policies and procedures where specific guidelines may not exist; effectively write and present reports; and handle interpersonal interactions at all levels. Incumbent must demonstrate the ability and/or interest in working in a multicultural/ multiethnic working environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. Desired Qualifications: Bachelor's degree from an accredited four-year college or university. Closing Date: Review of applications will begin on October 14, 2019 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Closing Date/Time: Open until filled
Nov 28, 2019
Full Time
Description: Bulletin #180329; 09/30/19 ADMINISTRATIVE ASSISTANT FOR FINANCIAL SERVICES Administrative Support Coordinator I Financial Services Salary Range: $2,846 - $5,148/Monthly Work Schedule: Full-time, Monday - Friday 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions: Under the general direction, the incumbent independently coordinates clerical and administrative support functions in the financial services unit. The incumbent will develop and maintain ongoing communication with all levels of College administrators and staff, and execute independent decision making on day-to-day administrative office procedures. The incumbent serves as a resource person for the department's employees in matters related to processes and departmental forms; prepares, processes, and compiles data; maintains logs and reports; handles sensitive information with discretion; sorts and distributes mail; orders and maintains office supplies; drafts memos and correspondence; arranges meetings and events; makes travel and other arrangements; and prepares meeting agendas and minutes. Required Qualifications & Experience: Equivalent to three years of general office experience, which includes providing ongoing work experience and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. The incumbent must have knowledge of standard office procedures and practices; university infrastructure, policies, and procedures; and mastery of English grammar, spelling, and punctuation. The incumbent must have the ability to: understand and operate in the financial services unit; use and learn new office support technology systems and software packages; perform business math, analyze budgetary data, and make accurate projection requiring some inference; handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature; multiple projects and priorities, and independently apply a wide variety of policies and procedures where specific guidelines may not exist; effectively write and present reports; and handle interpersonal interactions at all levels. Incumbent must demonstrate the ability and/or interest in working in a multicultural/ multiethnic working environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. Desired Qualifications: Bachelor's degree from an accredited four-year college or university. Closing Date: Review of applications will begin on October 14, 2019 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Closing Date/Time: Open until filled
MISSOULA COUNTY, MONTANA
Missoula, Montana, United States
Base Rate $16.8165 per hour Status Regular Schedule Full Time Department County Attorney Bargaining Unit FMCE,MFPE Closing Date 2/10/2020 5:00:00 PM Description TO APPLY: Submit Missoula County online application by 5:00 p.m. Monday, February 10, 2020. This additional documentation must be attached to your on-line application which may require scanning: A Letter of Interest, and the Results of a Montana Job Service E-Skills typing test. This test can be taken from any location. Please call Tom Sullivan 406-542-5759 or Julissa Hensel 406-542-5786 and they can assist you. Incomplete applications that do not contain this additional material may be disqualified. Administrative Assistant - Performs advanced level clerical and administrative support duties for the County Attorney and to relieve attorneys of important detail work. Complete job description available upon request to the Department of Human Resources. Minimum Qualifications Requires high school graduation or GED. Requires two years of secretarial/clerical work in an office setting. A certificate of completion in a paralegal or legal secretarial program may substitute for two years of clerical experience. Special Requirements Must pass an extensive driving history and criminal background investigation. Representative Examples of Work Performs administrative and support tasks including reception of callers and visitors; managing attorneys' calendars and scheduling appointments; preparing for meetings; planning events; preparing and disseminating schedules, agendas, meeting minutes, daily mail and other information. Maintains public records and files; prepares payroll forms and processes claims; monitors budget expenditures. Performs complex clerical and administrative work requiring the exercise of independent judgment. Composes and prepares correspondence, complex meeting minutes, reports and forms from source material. Assists in obtaining and compiling information and data for use in special reports and presentations; may conduct research on assigned subjects. Uses technology including content management systems, agenda management systems, video and recording systems, and spreadsheet and database applications to process and track information, provide information to the public, prepare reports, create graphs and charts; uses desk top publishing application to create brochures, write newsletters and other publications. Responds to requests for information by the public, office staff or other departments. Conducts research and answers complex inquiries that may require interpretation of County or departmental policies, rules and regulations. Assists in the dissemination of information necessary to implement County or departmental policies. Provides technical assistance to employees on office procedures; acts as a liaison between department officials, other employees and the general public; attends meetings as departmental representative as directed. May present information in public meetings. Physical/Environmental Demands The work is commonly performed in an office setting with a considerable amount of time using a computer keyboard. May require occasional light lifting (up to 20#). Requires attendance at meetings outside the workplace; may require attendance at meetings outside normal business hours. Additional Required Information Supplemental information may be required with your application for this position. Check the TO APPLY section of this job posting to see what documents may be required. All required documents must be attached before you submit this application. THIS MAY REQUIRE THAT YOU SCAN THOSE DOCUMENTS SO THEY CAN BE ATTACHED HERE.
Jan 25, 2020
Full Time
Base Rate $16.8165 per hour Status Regular Schedule Full Time Department County Attorney Bargaining Unit FMCE,MFPE Closing Date 2/10/2020 5:00:00 PM Description TO APPLY: Submit Missoula County online application by 5:00 p.m. Monday, February 10, 2020. This additional documentation must be attached to your on-line application which may require scanning: A Letter of Interest, and the Results of a Montana Job Service E-Skills typing test. This test can be taken from any location. Please call Tom Sullivan 406-542-5759 or Julissa Hensel 406-542-5786 and they can assist you. Incomplete applications that do not contain this additional material may be disqualified. Administrative Assistant - Performs advanced level clerical and administrative support duties for the County Attorney and to relieve attorneys of important detail work. Complete job description available upon request to the Department of Human Resources. Minimum Qualifications Requires high school graduation or GED. Requires two years of secretarial/clerical work in an office setting. A certificate of completion in a paralegal or legal secretarial program may substitute for two years of clerical experience. Special Requirements Must pass an extensive driving history and criminal background investigation. Representative Examples of Work Performs administrative and support tasks including reception of callers and visitors; managing attorneys' calendars and scheduling appointments; preparing for meetings; planning events; preparing and disseminating schedules, agendas, meeting minutes, daily mail and other information. Maintains public records and files; prepares payroll forms and processes claims; monitors budget expenditures. Performs complex clerical and administrative work requiring the exercise of independent judgment. Composes and prepares correspondence, complex meeting minutes, reports and forms from source material. Assists in obtaining and compiling information and data for use in special reports and presentations; may conduct research on assigned subjects. Uses technology including content management systems, agenda management systems, video and recording systems, and spreadsheet and database applications to process and track information, provide information to the public, prepare reports, create graphs and charts; uses desk top publishing application to create brochures, write newsletters and other publications. Responds to requests for information by the public, office staff or other departments. Conducts research and answers complex inquiries that may require interpretation of County or departmental policies, rules and regulations. Assists in the dissemination of information necessary to implement County or departmental policies. Provides technical assistance to employees on office procedures; acts as a liaison between department officials, other employees and the general public; attends meetings as departmental representative as directed. May present information in public meetings. Physical/Environmental Demands The work is commonly performed in an office setting with a considerable amount of time using a computer keyboard. May require occasional light lifting (up to 20#). Requires attendance at meetings outside the workplace; may require attendance at meetings outside normal business hours. Additional Required Information Supplemental information may be required with your application for this position. Check the TO APPLY section of this job posting to see what documents may be required. All required documents must be attached before you submit this application. THIS MAY REQUIRE THAT YOU SCAN THOSE DOCUMENTS SO THEY CAN BE ATTACHED HERE.
Description: Job Title: Department Administrative Assistant (Administrative Support Coordinator I) Job ID: 13878 Full/ Part Time: Full-Time Job Code: 1035 Department: College of Science and Mathematics Organizational Description: The Department of Mathematics serves the University and the community by providing mathematics education to mathematics, science, engineering, and liberal studies majors, as well as general education mathematics courses for all majors. The department offers a Bachelors of Science in Mathematic and a Master of Science in Mathematics. To view full job description including minimum qualifications: https://wsx.fresnostate.edu/x/?k=hrjov1&v=13878 Apply directly online: https://my.fresnostate.edu/hrs/?k=CE&v=E Closing Date/Time: February 5, 2020
Jan 23, 2020
Full Time
Description: Job Title: Department Administrative Assistant (Administrative Support Coordinator I) Job ID: 13878 Full/ Part Time: Full-Time Job Code: 1035 Department: College of Science and Mathematics Organizational Description: The Department of Mathematics serves the University and the community by providing mathematics education to mathematics, science, engineering, and liberal studies majors, as well as general education mathematics courses for all majors. The department offers a Bachelors of Science in Mathematic and a Master of Science in Mathematics. To view full job description including minimum qualifications: https://wsx.fresnostate.edu/x/?k=hrjov1&v=13878 Apply directly online: https://my.fresnostate.edu/hrs/?k=CE&v=E Closing Date/Time: February 5, 2020
City of Dana Point
33282 Golden Lantern, Dana Point, CA, USA
The City of Dana Point is seeking two qualified individuals to fill the Senior Administrative Assistant positions in the Administrative Services and Community Development Departments. This is an advanced journey level administrative classification. Positions in this classification are responsible for assisting a department head by performing a full range of secretarial and administrative support services with a high degree of independence. Assigned duties require the incumbent to be familiar with a wide range of departmental activities, and may include various research, budgetary and administrative functions. Incumbents are regularly involved in assisting higher level officials and may be responsible for supporting a City commission or subcommittee. Position may provide technical and functional supervision over other staff, as needed.
This is a non-exempt position under FLSA standards.
EXAMPLES OF ESSENTIAL DUTIES – Typical duties assigned to this position include, but are not limited to:
Participate and assist in the administration of a department; research and prepare reports related to departmental functions; process and/or maintain records related to the administration of the departmental budget; monitor and report on projects or activities within the department.
Type, format and proofread a wide variety of reports, letters, memoranda and statistical charts; type from rough draft, verbal instruction or machine dictated copy; review drafts for punctuation, spelling and grammar; independently compose letters, memoranda or basic reports from general instruction or information related to assigned responsibilities; arrange for or distribute copies of materials.
Coordinate preparation of agendas, notices and other documents related to the support of a commission, committee or task force.
Establish and coordinate the records management system for the department head and/or the department; maintain and update a variety of department records
Serve as initial contact/resource person for the assigned department; screen calls, visitors, and mail; respond to complaints and requests for information and assistance from the public, City staff, and representatives of other organizations; research questions to provide accurate information; refer more technical questions or issues to appropriate City staff; ensure follow up to unanswered inquiries.
Make appointments and schedule meetings; arrange conference room or other meeting facilities; make arrangements for equipment, materials and supplies.
May serve as secretary to a Commission or other official group including preparing meeting agendas and related materials, scheduling meetings, taking and transcribing minutes of meetings and other related tasks.
May direct the work activities of assigned clerical personnel; prioritize and coordinate work assignments; review work for accuracy.
May order office supplies and equipment, distribute to department, and maintain central stores.
Assist in a variety of department operations; perform special projects and assignments as requested.
Coordinate travel arrangements for department staff as necessary.
Jan 17, 2020
Full Time
The City of Dana Point is seeking two qualified individuals to fill the Senior Administrative Assistant positions in the Administrative Services and Community Development Departments. This is an advanced journey level administrative classification. Positions in this classification are responsible for assisting a department head by performing a full range of secretarial and administrative support services with a high degree of independence. Assigned duties require the incumbent to be familiar with a wide range of departmental activities, and may include various research, budgetary and administrative functions. Incumbents are regularly involved in assisting higher level officials and may be responsible for supporting a City commission or subcommittee. Position may provide technical and functional supervision over other staff, as needed.
This is a non-exempt position under FLSA standards.
EXAMPLES OF ESSENTIAL DUTIES – Typical duties assigned to this position include, but are not limited to:
Participate and assist in the administration of a department; research and prepare reports related to departmental functions; process and/or maintain records related to the administration of the departmental budget; monitor and report on projects or activities within the department.
Type, format and proofread a wide variety of reports, letters, memoranda and statistical charts; type from rough draft, verbal instruction or machine dictated copy; review drafts for punctuation, spelling and grammar; independently compose letters, memoranda or basic reports from general instruction or information related to assigned responsibilities; arrange for or distribute copies of materials.
Coordinate preparation of agendas, notices and other documents related to the support of a commission, committee or task force.
Establish and coordinate the records management system for the department head and/or the department; maintain and update a variety of department records
Serve as initial contact/resource person for the assigned department; screen calls, visitors, and mail; respond to complaints and requests for information and assistance from the public, City staff, and representatives of other organizations; research questions to provide accurate information; refer more technical questions or issues to appropriate City staff; ensure follow up to unanswered inquiries.
Make appointments and schedule meetings; arrange conference room or other meeting facilities; make arrangements for equipment, materials and supplies.
May serve as secretary to a Commission or other official group including preparing meeting agendas and related materials, scheduling meetings, taking and transcribing minutes of meetings and other related tasks.
May direct the work activities of assigned clerical personnel; prioritize and coordinate work assignments; review work for accuracy.
May order office supplies and equipment, distribute to department, and maintain central stores.
Assist in a variety of department operations; perform special projects and assignments as requested.
Coordinate travel arrangements for department staff as necessary.
San Marcos
333 S Twin Oaks Valley Rd, San Marcos, CA 92096, USA
Description: Overview Under general supervision of the Dean of the Office of Undergraduate Studies, the incumbent handles a wide range of administrative and support related tasks. The position carries significant responsibility in providing a wide range of administrative support to the Office of Undergraduate Studies, First-Year Programs and the Learning and Tutoring Services including maintenance of department documentation, both digital and hard copy, coordinating employment and travel paperwork, as well as the schedule build for First-Year Programs. The position must be able to interact with staff, faculty, students, and administrators at all levels. A high level of professionalism and confidentiality is necessary for this position. Position Summary OUGS Administrative Assistant (Administrative Support Coordinator I) Office of Undergraduate Studies Full-time, probationary position with benefits. Opening Date: January 13, 2020 This position is open until filled with a first review of applications beginning January 28, 2020. For assurance of full consideration, applications and supporting material should be submitted by 11:59pm on January 27, 2020. Application requires answers to supplemental questions. Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. "JEANNE CLERY ACT AND CAMPUS FIRE SAFETY RIGHT-TO-KNOW LAW" NOTIFICATION - See Police Department's website located at: http://www.csusm.edu/police/Clery.pdf Compensation & Benefits This position is eligible for benefits. A comprehensive benefits summary for this position is available online by clicking the following link: Benefits Summary CSU Classification Salary Range: $2,846 - $5,148 per month Anticipated Hiring Salary Range: $2,846 - $3,167 per month Closing Date/Time: Open until filled
Jan 14, 2020
Full Time
Description: Overview Under general supervision of the Dean of the Office of Undergraduate Studies, the incumbent handles a wide range of administrative and support related tasks. The position carries significant responsibility in providing a wide range of administrative support to the Office of Undergraduate Studies, First-Year Programs and the Learning and Tutoring Services including maintenance of department documentation, both digital and hard copy, coordinating employment and travel paperwork, as well as the schedule build for First-Year Programs. The position must be able to interact with staff, faculty, students, and administrators at all levels. A high level of professionalism and confidentiality is necessary for this position. Position Summary OUGS Administrative Assistant (Administrative Support Coordinator I) Office of Undergraduate Studies Full-time, probationary position with benefits. Opening Date: January 13, 2020 This position is open until filled with a first review of applications beginning January 28, 2020. For assurance of full consideration, applications and supporting material should be submitted by 11:59pm on January 27, 2020. Application requires answers to supplemental questions. Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. "JEANNE CLERY ACT AND CAMPUS FIRE SAFETY RIGHT-TO-KNOW LAW" NOTIFICATION - See Police Department's website located at: http://www.csusm.edu/police/Clery.pdf Compensation & Benefits This position is eligible for benefits. A comprehensive benefits summary for this position is available online by clicking the following link: Benefits Summary CSU Classification Salary Range: $2,846 - $5,148 per month Anticipated Hiring Salary Range: $2,846 - $3,167 per month Closing Date/Time: Open until filled
Description: Job Title: Administrative Assistant, Outreach and Special Programs (Administrative Support Coordinator I) Job ID: 13865 Full/ Part Time: Full-Time Job Code: 1035 Department: Outreach & Special Programs Organizational Description: Outreach and Special Programs intends to collaborate with school districts and local community organizations to enhance the academic preparation and increase college awareness for our youth, grades K-8. We look for opportunities to visit schools and programs to provide information about Fresno State and the majors and careers it offers. Our office intentionally offers programs that reach out to underrepresented minorities and host students and their families at Fresno State. Early education and parent involvement can make a difference in a child's life. We want to motivate children to be bold, to plan, and to be academically prepared for a college education. To view full job description including minimum qualifications: https://wsx.fresnostate.edu/x/?k=hrjov1&v=13865 Apply directly online: https://my.fresnostate.edu/hrs/?k=CE&v=E Closing Date/Time: Open until filled
Dec 24, 2019
Full Time
Description: Job Title: Administrative Assistant, Outreach and Special Programs (Administrative Support Coordinator I) Job ID: 13865 Full/ Part Time: Full-Time Job Code: 1035 Department: Outreach & Special Programs Organizational Description: Outreach and Special Programs intends to collaborate with school districts and local community organizations to enhance the academic preparation and increase college awareness for our youth, grades K-8. We look for opportunities to visit schools and programs to provide information about Fresno State and the majors and careers it offers. Our office intentionally offers programs that reach out to underrepresented minorities and host students and their families at Fresno State. Early education and parent involvement can make a difference in a child's life. We want to motivate children to be bold, to plan, and to be academically prepared for a college education. To view full job description including minimum qualifications: https://wsx.fresnostate.edu/x/?k=hrjov1&v=13865 Apply directly online: https://my.fresnostate.edu/hrs/?k=CE&v=E Closing Date/Time: Open until filled
State of Nevada
Carson City, Nevada, United States
Announcement Number: 239700475 Supreme Court of Nevada ADMINISTRATIVE OFFICE OF THE COURTS ROBIN SWEET RICK STEFANI Director and Deputy Director State Court Administrator Information Technology JOHN MCCORMICK Assistant Court Administrator Judicial Programs and Services ADMINISTRATIVE ASSISTANT II Clerk's Office Under the direction of the Clerk of the Court, this position provides administrative support for the Supreme Court Clerk's Office as needed. The incumbent is responsible to provide administrative support services to management and deputy clerks, using independent judgment and personal initiative to perform a variety of duties. Typical duties include maintaining records and files; data entry; typing and word processing; answering telephones and relaying information; duplicating and distributing materials; ordering and stocking supplies and equipment; reviewing and processing forms and other documents; updating exhibit list, entering data in computer equipment, opening, sorting and distributing mail, scanning documents into an electronic document managing system, closing out stipulated dismissed cases; retrieving records, files and exhibits when requested by court staff and public; operating office equipment such as copiers, computers, calculators, facsimile machines, printers, and other equipment; recording of oral arguments, and performs related duties as assigned. This position is located in Carson City and the position may require infrequent travel. EDUCATION AND EXPERIENCE: High School Diploma or equivalent education and 2 years of progressively responsible relevant work experience which includes one or more of the following areas: maintenance of complex records and files; public/customer relations; assisting staff and management with projects and activities; OR 1 year as an Administrative Assistant I in Nevada State Service; OR an equivalent combination of education and experience. Salary Range: $33,972-$41,572 DOE, employee/employer paid retirement. Closing Date/Time: Friday, February 21, 2020 Salary: $33,972 - $41,572 DOE, employee/employer paid retirement Job Type: Full-time Apply at https://www.governmentjobs.com/careers/nvcourts Closing Date/Time: 2/21/20
Jan 25, 2020
Full Time
Announcement Number: 239700475 Supreme Court of Nevada ADMINISTRATIVE OFFICE OF THE COURTS ROBIN SWEET RICK STEFANI Director and Deputy Director State Court Administrator Information Technology JOHN MCCORMICK Assistant Court Administrator Judicial Programs and Services ADMINISTRATIVE ASSISTANT II Clerk's Office Under the direction of the Clerk of the Court, this position provides administrative support for the Supreme Court Clerk's Office as needed. The incumbent is responsible to provide administrative support services to management and deputy clerks, using independent judgment and personal initiative to perform a variety of duties. Typical duties include maintaining records and files; data entry; typing and word processing; answering telephones and relaying information; duplicating and distributing materials; ordering and stocking supplies and equipment; reviewing and processing forms and other documents; updating exhibit list, entering data in computer equipment, opening, sorting and distributing mail, scanning documents into an electronic document managing system, closing out stipulated dismissed cases; retrieving records, files and exhibits when requested by court staff and public; operating office equipment such as copiers, computers, calculators, facsimile machines, printers, and other equipment; recording of oral arguments, and performs related duties as assigned. This position is located in Carson City and the position may require infrequent travel. EDUCATION AND EXPERIENCE: High School Diploma or equivalent education and 2 years of progressively responsible relevant work experience which includes one or more of the following areas: maintenance of complex records and files; public/customer relations; assisting staff and management with projects and activities; OR 1 year as an Administrative Assistant I in Nevada State Service; OR an equivalent combination of education and experience. Salary Range: $33,972-$41,572 DOE, employee/employer paid retirement. Closing Date/Time: Friday, February 21, 2020 Salary: $33,972 - $41,572 DOE, employee/employer paid retirement Job Type: Full-time Apply at https://www.governmentjobs.com/careers/nvcourts Closing Date/Time: 2/21/20
Introduction THIS IS A NEW ASSEMBLED EXAMINATION . The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended. Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Supplemental Questionnaire : A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00:00 p.m. on the Last Day for Filing.Failure to submit the Supplemental Questionnaire will result in disqualification. Languages: Qualified bilingual persons who speak English and are also fluent in: Spanish, Chinese, Vietnamese, Cambodian, Laotian, Korean, Mien, Tagalog, Amharic, Farsi, Dari, Tigrigna, Russian, Romanian or Sign Languages are especially encouraged to apply. There is an additional bi-weekly compensation for persons in positions designated bilingual. Qualified candidates may be tested to demonstrate language proficiency. Applications and SupplementalQuestionnaireswill onlybe accepted on-line. DESCRIPTION THE POSITION: Under general supervision, to provide paraprofessional-level administrative, operational and procedural support to County departments and agencies; to assist with the implementation of a variety of programs and projects; and to do related work as required. For a detailed listing of the position of Administrative Assistant duties, please see the complete job description at the following link: Administrative Assistant Job Specification . THE IDEAL CANDIDATE: In addition to meeting the minimum qualifications stated below, the ideal candidate will have demonstrated a track record of success in the following areas: Treats change and new situations as opportunities for learning or growth; identifies the benefits of change; speaks positively about the change to others. Proactively seeks to solve problems and builds effective working relationships with other people. Understands and leverages the nature and interdependencies of Departmental functions and supporting processes of other Agencies of the County. Clearly conveys information and ideas orally and in writing through a variety of media to individuals or groups, and exercises strong interpersonal skills. Under direction, formulates clear decision making criteria; evaluates options by considering implications and consequences; chooses an effective option, and implements in a timely manner. Vigilantly watches over job processes and work products to ensure freedom from errors, omissions, or defects, and completion of tasks. Allocates appropriate amounts of time and resources for completing his/her and others' work; avoids scheduling conflicts; develops timelines and milestones, and adjust priorities as needed. Demonstrates proficiency with and stays current on Microsoft Office, online tools including social media, office equipment, and emerging technologies. VACANCIES: The current vacancies are within the Human Resource Services Department and the Health Care Services Agency. However, the eligible list resulting from this recruitment may be used by any department needing to fill a vacancy. MINIMUM QUALIFICATIONS Education: Equivalent to completion of two years of college (90 quarter units or 60 semester units) from an accredited college or university. (Additional experience as outlined below may be substituted for the education on a year-for-year basis.) AND Experience: Equivalent to three years of full-time secretarial or office administrative experience which has included some combination of document review and processing, administrative or financial recordkeeping and/or office management. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of: • Office administrative practices and procedures, including records management and the operation of standard office equipment. • Word processing and computer applications related to the work. • Research and report preparation principles. • Basic principles of administrative analysis. • Basic budgetary and financial recordkeeping techniques. • Basic principles of public administration. Ability to: • Collect, compile and summarize varied information, consider alternatives and reach sound conclusions. • Explain and apply regulations and procedures in varying situations. • Review documents for completeness, accuracy, appropriate authorization and compliance with regulations and procedures. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate records and files. • Plan, assign, direct and review the work of others on a project or day-to-day basis. • Exercise sound judgment within established policies and procedures. • Establish and maintain effective working relationships with those contacted in the course of the work. Licenses: Specified positions may require possession of a valid California driver's license. EXAMINATION COMPONENTS The examination will consist of the following steps: A review of candidates' application and supplemental questionnaire to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. The performance examination will be a computer-basedexamination which will be weighted 40% of candidate's final examination score. Those candidates who successfully pass the performance examination will move on to the next step of the examination process, an oral examination. An oral interview which will be weighted60% of candidate's final examination score. The oral interview may contain situational exercises. CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION. We reserve the right to make changes to the announced examination components. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the "What You Need to Know" section of our website, www.acgov.org/hrs . Selection Plan Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency: TENTATIVE SELECTION PLAN Deadline for Filing: Tuesday, February 4, 2020 Review of Minimum Qualifications: Monday, February 24, 2020 Performance Examination: Week of March 23, 2020 Oral Interviews: Week of April 13, 2020 *WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN* Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County's Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing . Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs . BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 11 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs . You may also contact the Human Resources Analyst listed on the bulletin for the recruitment for which you have applied. Montrice Goodman , Human Resources Analyst Human Resource Services, County of Alameda 510-208-3954; Email: Montrice.Goodman2@acgov.org www.acgov.org/hrs Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment.Closing Date/Time: 2/4/2020 5:00:00 PM
Jan 11, 2020
Full Time
Introduction THIS IS A NEW ASSEMBLED EXAMINATION . The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended. Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Supplemental Questionnaire : A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00:00 p.m. on the Last Day for Filing.Failure to submit the Supplemental Questionnaire will result in disqualification. Languages: Qualified bilingual persons who speak English and are also fluent in: Spanish, Chinese, Vietnamese, Cambodian, Laotian, Korean, Mien, Tagalog, Amharic, Farsi, Dari, Tigrigna, Russian, Romanian or Sign Languages are especially encouraged to apply. There is an additional bi-weekly compensation for persons in positions designated bilingual. Qualified candidates may be tested to demonstrate language proficiency. Applications and SupplementalQuestionnaireswill onlybe accepted on-line. DESCRIPTION THE POSITION: Under general supervision, to provide paraprofessional-level administrative, operational and procedural support to County departments and agencies; to assist with the implementation of a variety of programs and projects; and to do related work as required. For a detailed listing of the position of Administrative Assistant duties, please see the complete job description at the following link: Administrative Assistant Job Specification . THE IDEAL CANDIDATE: In addition to meeting the minimum qualifications stated below, the ideal candidate will have demonstrated a track record of success in the following areas: Treats change and new situations as opportunities for learning or growth; identifies the benefits of change; speaks positively about the change to others. Proactively seeks to solve problems and builds effective working relationships with other people. Understands and leverages the nature and interdependencies of Departmental functions and supporting processes of other Agencies of the County. Clearly conveys information and ideas orally and in writing through a variety of media to individuals or groups, and exercises strong interpersonal skills. Under direction, formulates clear decision making criteria; evaluates options by considering implications and consequences; chooses an effective option, and implements in a timely manner. Vigilantly watches over job processes and work products to ensure freedom from errors, omissions, or defects, and completion of tasks. Allocates appropriate amounts of time and resources for completing his/her and others' work; avoids scheduling conflicts; develops timelines and milestones, and adjust priorities as needed. Demonstrates proficiency with and stays current on Microsoft Office, online tools including social media, office equipment, and emerging technologies. VACANCIES: The current vacancies are within the Human Resource Services Department and the Health Care Services Agency. However, the eligible list resulting from this recruitment may be used by any department needing to fill a vacancy. MINIMUM QUALIFICATIONS Education: Equivalent to completion of two years of college (90 quarter units or 60 semester units) from an accredited college or university. (Additional experience as outlined below may be substituted for the education on a year-for-year basis.) AND Experience: Equivalent to three years of full-time secretarial or office administrative experience which has included some combination of document review and processing, administrative or financial recordkeeping and/or office management. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of: • Office administrative practices and procedures, including records management and the operation of standard office equipment. • Word processing and computer applications related to the work. • Research and report preparation principles. • Basic principles of administrative analysis. • Basic budgetary and financial recordkeeping techniques. • Basic principles of public administration. Ability to: • Collect, compile and summarize varied information, consider alternatives and reach sound conclusions. • Explain and apply regulations and procedures in varying situations. • Review documents for completeness, accuracy, appropriate authorization and compliance with regulations and procedures. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate records and files. • Plan, assign, direct and review the work of others on a project or day-to-day basis. • Exercise sound judgment within established policies and procedures. • Establish and maintain effective working relationships with those contacted in the course of the work. Licenses: Specified positions may require possession of a valid California driver's license. EXAMINATION COMPONENTS The examination will consist of the following steps: A review of candidates' application and supplemental questionnaire to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. The performance examination will be a computer-basedexamination which will be weighted 40% of candidate's final examination score. Those candidates who successfully pass the performance examination will move on to the next step of the examination process, an oral examination. An oral interview which will be weighted60% of candidate's final examination score. The oral interview may contain situational exercises. CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION. We reserve the right to make changes to the announced examination components. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the "What You Need to Know" section of our website, www.acgov.org/hrs . Selection Plan Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency: TENTATIVE SELECTION PLAN Deadline for Filing: Tuesday, February 4, 2020 Review of Minimum Qualifications: Monday, February 24, 2020 Performance Examination: Week of March 23, 2020 Oral Interviews: Week of April 13, 2020 *WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN* Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County's Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing . Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs . BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 11 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs . You may also contact the Human Resources Analyst listed on the bulletin for the recruitment for which you have applied. Montrice Goodman , Human Resources Analyst Human Resource Services, County of Alameda 510-208-3954; Email: Montrice.Goodman2@acgov.org www.acgov.org/hrs Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment.Closing Date/Time: 2/4/2020 5:00:00 PM
