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Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Administrative Assistant II providing support to Medical Facilities Division. This is a classified position (PIN#34002285/PIN #34001407) in state government, located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [click here] . The annual salary for this position is up to $37,807.00 based on education and experience. Position Description : This position provides administrative support for state licensure and federal non-long term care programs, by coordinating activities related to the licensure and Medicare application processes. This position also interprets and advises internal and external customers on rules, regulations and laws that relate to the Medical Facilities Service facilities. This position participates in the coordination of office functions and continuity to ensure staff have resources to meet federal and state mandated workload. Physical Demands While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Travel may be required. Work Environment This position is set in an office environment. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level II: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. MINIMUM QUALIFICATIONS Level II: Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS : If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Closing Date/Time: 6/4/2020 11:59:00 PM

Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Administrative Assistant II providing support to Medical Facilities Division. This is a classified position (PIN#34002285/PIN #34001407) in state government, located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [click here] . The annual salary for this position is up to $37,807.00 based on education and experience. Position Description : This position provides administrative support for state licensure and federal non-long term care programs, by coordinating activities related to the licensure and Medicare application processes. This position also interprets and advises internal and external customers on rules, regulations and laws that relate to the Medical Facilities Service facilities. This position participates in the coordination of office functions and continuity to ensure staff have resources to meet federal and state mandated workload. Physical Demands While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Travel may be required. Work Environment This position is set in an office environment. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level II: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. MINIMUM QUALIFICATIONS Level II: Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS : If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 6/4/2020 11:59:00 PM

Description: Employment Status: Full-time, Temporary, Exempt position (with the possibility of converting to probationary). Work Schedule: Typically, Monday- Friday 8:00 a.m. - 5:00 p.m. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning February 13, 2020. The Position: Under the general supervision of the AVP for International Education and Dean of the College of Extended and Global Education (CEGE), the incumbent will provide high-level senior administrative support to the Dean's Office by preparing statistical and other reports, handling information requests, and performing senior-level clerical functions such as preparing correspondence, receiving executive visitors, arranging conference calls, providing leadership to lower level administrative staff and scheduling highly confidential executive meetings. The incumbent will monitor the progress of projects and assignments, including research and preparation of responses, and will ensure the accuracy and timely submittal of all projects. The University: CSUSB is a preeminent center of intellectual and cultural activity in Inland Southern California. Set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire, and it has the second highest African American and Hispanic enrollments of all public universities in California. Seventy percent of those who graduate are the first in their families to do so. For more information on the campus, please visit the CSUSB website. The successful candidate must be proactive, possessing the ability to anticipate the needs of the AVP/Dean and Directors. The position requires a highly qualified individual that possesses the skills, knowledge, capabilities and also demonstrates the demeanor and tact of a highly professional Executive Assistant. Incumbent must have a true commitment to the advancement of diversity, inclusion and equity and must demonstrate the desire to work with diverse groups of individuals across the university community. Interpersonal contacts are varied, often at a higher level, and tend to involve a broad range of problem-solving activities and recommending resourceful solutions. Typical duties include, but are not limited to: Advising on policy and procedures related to administrative, personnel, and related operational functions to meet college's needs and goals; Creates records and generates minutes for various highly confidential meetings and projects; participates in the process of improving the operations systems; Exercises discretion and independent judgment in matters of importance and ensures the general operations of the Dean's Office are functioning to maximum capacity and high level of confidentiality; Provides leadership and on-site supervision for assigned administrative assistant positions such as designing, implementing, and evaluating administrative systems to support the organization's operations; Responsible for the organization and coordination of office operations, procedures, and resources to facilitate effectiveness and efficiency for the College of Extended and Global Education; Day-to-day management of the AVP/Dean's meeting schedule and liaison with the ability to make executive decisions on the importance of calendaring and time-sensitive matters; Maintaining interaction with external constituents, which requires knowledge of protocol issues related to internal and external stakeholders; Performing clerical functions such as composing correspondence; organizing and maintaining the AVP/Dean's filing system, screening calls with professionalism and diplomacy; Evaluating, revising and developing drafts of policies and procedures, as needed; Maintaining meeting minutes; creating agenda for regular meetings; coordinating and obtain materials for meetings to include updates, reports, and sub-area reports; provide meeting materials to members prior to the meeting; Editing and proofreading confidential plans and staff correspondence; Planning, developing and coordinating multiple projects simultaneously; Providing direct support for the leadership team as required; Maintaining all highly confidential HR records, including, vendor contracts, performance evaluations, training records; Assisting the AVP/Dean in the preparation of information for presentations, reports, media, and speeches; Updating the AVP/Dean on key organizational issues and concerns when out of the office; Coordinating travel arrangements, assisting with changes during travel and process expense reports; Preparing hiring via NEOGOV and assisting with recruitment, scheduling/ coordination as necessary; Communicating well with all levels of internal management and staff regarding strategic plans; Developing, implementing and providing support to special projects; Responsible for coordinating audits performed by the Chancellor's office or other agencies, and annual audits to include preparing responses multiple questionnaires; Organizing documentation for review by auditors; respond to written inquiries from auditors; meet with auditors as requested, and provide responses to audit findings; Serves as primary contact with CSUSB Extended Education and International Programs; Oversees College payment obligations (for events, memberships, travel reimbursements, procurement card, purchases, office supplies, etc.); Develops/ensures presentations to include general preparation, identifying resources, and collateral and presentation materials, equipment needs, producing scripts and speeches and reviewing PowerPoint slides; Training lower-level administrative staff; May supervise at least one (1) staff member and will administer performance evaluations for those under the incumbent's supervision; Other duties as assigned. Knowledge, Skills & Abilities: Demonstrated ability to manage confidential information; exercise good judgment and take initiative as needed; possess excellent organizational and time management skills. Demonstrated ability to prioritize issues and initiatives. Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, including excellent written and verbal skills, able to create draft communications for executive review and approval; ability to write memos and letters, and prepare reports and information for distribution. Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors. Expert level written and verbal communication skills. Emotional maturity and demonstrated proactive approaches to problem-solving with strong decision-making capability. Team player, with the ability to also be extremely effective independently; able to handle a variety of personalities with multiple demands with constantly changing priorities and schedules in a high-pressure, dynamic work environment. Advanced computer-based skills to maintain records, set up filing systems or digitally manage daily operations for conducting market research for statistical reports. Education and Experience: A Bachelor's degree, or equivalent AND five (5) years of experience in general office administrative/clerical work is required. Preferred Qualifications: Master's degree preferred. At least three (3) years experience in executive-level support with a high degree of supervisory skills. At least three (3) years experience in a higher education institution or public agency, preferably in a unionized environment, is highly desirable. License/Certificate: This position may occasionally drive a personal or campus vehicle. A valid and appropriate California driver's license and an acceptable driving record are required. Knowledge, Abilities, and Skills: Knowledge of office methods, procedures and practices, and a thorough mastery of English, grammar, spelling, and punctuation. Comprehensive knowledge of applicable University infrastructure, policies and procedures is required. Have the ability to supervise and evaluate employees and student personnel Experience in administrative operations in a high-paced, multi-faceted department. Active problem-solving skills are required along with effective and sensitive interpersonal skills. Expertise in using standard office software such as MS Office package (Word, Excel, PowerPoint, Outlook) is required. Must be a highly motivated and organized individual who is able to work effectively with minimal supervision. The ability to format, prepare and present reports is required. The ability to interpret independently, and apply a variety of complex policies and procedures is required along with the ability to identify deviations from applicable policies. The ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions is required. The ability to identify and troubleshoot office administration problems, recognize and advocate for solutions that yield programmatic progress and improvement, as well as respond to work area-related inquiries and requests is required. The ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. The ability to perform business math, support the analysis of budgetary data, and make accurate projections requiring some inference is required. The ability to work professionally, collaboratively, and collegially with a diverse group of people, clients, and co-workers, is required, as is the ability to use persuasion and negotiation to expedite projects and achieve results. The ability to maintain a professional demeanor in a fast-paced environment, easy handling and overcoming scheduling demands/conflicts and multiple simultaneous requests. Other duties as assigned. Applicant Testing Notification: Applicants selected to interview may be required to complete a skills assessment test and writing sample. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled

Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. The Investigations Division (NDI) of the Department of Public Safety is recruiting to fill positions that serve as communication specialists within the SafeVoice Support Center. SafeVoice is a school safety program operated jointly by the Nevada Department of Education and the Nevada Department of Public Safety, Investigations Division. SafeVoice operates 24 hours a day, 7 days a week, 365 days a year and allows any person to anonymously and/or confidentially report any dangerous, violent or unlawful activities, or the threat of such activities, conducted on school property, at an activity sponsored by a public school or on a school bus of a public school. Communication Specialists/Administrative Assistant 3s receive, analyze, and disseminate information received by the SafeVoice program to the appropriate state and local authorities to ensure appropriate response, intervention, care and/or resolution. These positions require rotational shift work (days, swing, and graveyard) and incumbents must pass the NCIC certification examination within six months of appointment and every two years thereafter as a condition of continuing employment. MANDATORY SPECIAL REQUIREMENT: Candidates must bring a typing certificate with them to the informational seminar. Failure to do so will withdraw you from consideration. The typing certificate must have been issued within the last 6 months and verify your NET typing speed of at least 40 words per minute. The certificate must contain the company name, phone number, and signature. NO ONLINE TYPING TESTS WILL BE ACCEPTED. This typing certificate may be obtained through any Job Connect office, Community Colleges, Manpower, or other staffing agencies. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time:

SHORT TERM - TEMPORARY POSITIONS ADMINISTRATIVE ASSISTANT Sierra College is requesting TEMPORARY APPLICATIONS be submitted for a short term/temporary Administrative Assistant pool for all Campuses. When a position becomes available, the Supervisor will pull applications from the pool and schedule interviews from there. Applications submitted to this pool will be kept on file for one year. These positions will be part time or full time depending on need but will last no more than 175 days. Under general supervision from an assigned Director, Dean or Associate Dean, performs complex administrative, secretarial and clerical assistance duties in support of an assigned area; provides advanced and complex administrative and secretarial assistance to academic and classified staff, students and the public; and performs a variety of special tasks and projects relative to assigned area of responsibility. Salary & Benefit Information: $23.24 per hour Duties: Representative Duties - The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Performs secretarial and administrative support duties for an assigned manager; relieves administrator of a variety of clerical, technical and administrative details. Screens office visitors and telephone callers; responds to sensitive questions, complaints and requests for information from administrative, management, academic, and/or classified staff, the general public and students; communicates information in person, by telephone or electronic mail. Maintains a calendar of events to assure timely coordination of office activities and status of assigned projects; schedules and arranges meetings and appointments; coordinates activities with other divisions and departments; makes travel arrangements for staff. Facilitates communication between assigned administrators, students, academic and classified staff, other offices, educational institutions, public agencies and the general public; interacts and relays information, questions and decisions regarding administrator's area of assignment. Composes correspondence independently; prepares responses to letters, general correspondence and personal inquiries of a sensitive nature for administrator's approval; formats, types, proofreads, duplicates and distributes correspondence, notices, lists, forms, memoranda and other materials according to established procedures, policies and standards. Establishes and maintains filing systems including confidential files; establishes and maintains files for information, records and reports; maintains records related to specific area of assignment. Compiles, verifies, summarizes, records and evaluates information; prepares and distributes narrative, statistical and financial data; completes reports; verifies and reviews forms and reports for completeness and conformance with established regulations and procedures. Facilitates the coordination of schedule production; coordinates and inputs data in accordance with established District policies and procedures; calculates class hours for reporting to state for apportionment purposes. Coordinates classroom usage between divisions and locations; releases room schedule for electronic publication. Monitors enrollment figures and recommends necessary additions or cancellations; enters corrected data into database. Creates, verifies, edits and distributes hourly and full-time faculty loading records; monitors faculty workload and leave provisions; ensures compliance with provisions of applicable collective bargaining agreements Records and verifies faculty, classified, student and hourly temporary time sheets; calculates and processes faculty stipends; generates and proofs monthly faculty pay reports and submits for processing. Coordinates, schedules, compiles, tabulates and processes faculty member performance evaluations. Assists in budget administration; tracks and reconciles budget activity; posts, monitors and tracks invoices, credit card and other expenditures; prepares purchase requisitions, check requests, independent contracts, and claims for reimbursement. Maintains records of expenditures and income for organizational unit supplies; initiates, codes and monitors fund transfers from various budget accounts. Prepares requisitions and claims for reimbursement; resolves invoicing, purchase order and other financial documentation questions or problems with vendors. Prepares financial documents and reports; prepares and balances financial summaries. Arranges or coordinates with staff the use of campus and off site facilities and meeting rooms; researches room charts for available locations; initiates and submits required forms for use of facilities. Operates office equipment including computer equipment, typewriter, calculator, copier and facsimile machine; utilizes various computer applications and software packages; maintains and generates reports from a database or network system. Orders office supplies, equipment and materials; assures proper functioning of office equipment; coordinates repairs of office equipment as needed. Coordinates and oversees specialized functions or projects; assures that work is performed in a timely and accurate manner; uses independent judgment to develop and provide recommendations, suggestions or information as appropriate. Receives mail and identifies and refers matters to the administrator in order of priority. Trains and provides work direction to assigned student workers and temporary help as assigned. Performs related duties as required. Qualifications: QUALIFICATIONS - The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Principles, practices and procedures of business letter writing. Principles and practices used to establish and maintain files and information retrieval systems. Principles, practices and procedures of fiscal, statistical and administrative record keeping. Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette. Basic mathematical concepts. Basic research methods and techniques. Work organization and basic office management principles and practices. English usage, grammar, spelling, punctuation, and vocabulary. Ability to: Understand the organization and operation of the assigned division and/or department as necessary to assume assigned responsibilities. Understand and apply administrative and office policies and procedures as well as pertinent laws, regulations and ordinances. Perform a range of administrative, technical, secretarial and clerical duties involving the use of independent judgment and personal initiative. Independently compose and prepare correspondence and memoranda using correct English usage, grammar, spelling, punctuation and vocabulary. Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public. Use sound judgment in recognizing scope of authority. Type or enter data at a speed necessary for successful job performance. Take and transcribe dictation, if required by the position, at a speed necessary for successful job performance. Research, compile, analyze, and interpret data. Implement and maintain filing systems. Train and provide work direction to others. Plan and organize work to meet schedules and changing deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Work effectively with minimal supervision. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. MINIMUM QUALIFICATIONS Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to the completion of the twelfth grade supplemented by college level course work in business administration, secretarial science or a related field. Experience: Three years of increasingly responsible secretarial and clerical experience preferably in an administrative office of a public agency or in an educational environment. PHYSICAL DEMANDS and WORKING ENVIRONMENT - The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. Hire Type: External Closing Date/Time:

Description: Job Title: Veterans Office Administrative Assistant (Administrative Support Assistant II) Job ID: 13851 Full/ Part Time: Full-Time Job Code: 1032 Department: University Registrar Organizational Description: The Office of the University Registrar is dedicated to providing quality services to students, faculty, and staff. Our services include, but are not limited to, registration assistance, maintaining student academic records, and veteran services. Our office is also responsible for articulation, coding transfer credit, and providing tools in support of accurate advising and timely graduation. We strive to uphold the policies of the institution and facilitate the graduation process through effective communication with the campus community while preserving the academic integrity of the university and the right of privacy for the student. To view full job description including minimum qualifications: https://wsx.fresnostate.edu/x/?k=hrjov1&v=13851 Apply directly online: https://my.fresnostate.edu/hrs/?k=CE&v=E Closing Date/Time: Open until filled

Description: Job Title: Department Administrative Assistant - Literacy, Early, Bilingual, and Special Education (Administrative Support Coordinator I - 12 Month) Job ID: 13903 Full/ Part Time: Full-Time Job Code: 1035 Department: Kremen School of Education & Human Development Overview: Under the general supervision of the Chair of the Literacy, Early, Bilingual, and Special Education Department and the lead work direction of the Administrative Services Manager, the candidate will serve as the department resource for performing a variety of administrative and technical duties requiring compliance with academic and administrative policies, and maintaining continuity in policy and procedures in support of the department. To view full job description including minimum qualifications: https://wsx.fresnostate.edu/x/?k=hrjov1&v=13903 Apply directly online: https://my.fresnostate.edu/hrs/?k=CE&v=E Closing Date/Time: Open until filled

Announcement Number: 520245995 STEVE SISOLAK GOVERNOR STATE OF NEVADA OFFICE OF GOVERNOR STEVE SISOLAK One Hundred One North Carson Street Carson City, Nevada 89701 Unclassified Position Announcement POSITION TITLE: Front Desk Administrative Assistant POSITION STATUS: Full-time Salary: $40,000 - 50,000 - Depending on experience Location: Carson City - Front Desk Open to: Current employees in state service Position Summary/Scope of Work: The Office of Governor Steve Sisolak is seeking a professional, highly organized, well-spoken individual to provide office support with a variety of clerical activities and related tasks. The duties of this position will include: ▪ Greet and welcome visitors ▪ Answer, assist, direct and record incoming calls (approx. 100 calls per day) ▪ Review and process incoming mail (approx. 50-75 pieces received per day) ▪ Oversee mail deliveries, packages, and couriers ensuring that items are delivered to the appropriate member of staff ▪ Assist Constituent Services Unit with casework requests related to state agencies including gathering information from constituents, documenting case information and working with state agency representatives to resolve constituent issues (approx. 15 per week) ▪ Assist Constituent Services Unit in processing certificate requests (approx. 60 per week) ▪ Track, organize and create first drafts of all proclamation requests received in the office ▪ Assist Operation's Manager with duties as assigned to include: monitoring, responding and processing scheduling requests for the Governor, scanning and filing documents, processing bill payments, ordering supplies, drafting memorandum's, booking travel, and other duties as assigned. ▪ Update internal office calendars as needed ▪ Provide scheduling support to senior staff members as needed ▪ Provide general staff/office support Minimum Education & Licenses Required: High school diploma or equivalent Preferred Experience: Minimum of four (4) years of experience providing secretarial, clerical and administrative support. Skills Required: ▪ Type at least 45wpm ▪ Strong writing skills and verbal communication skills ▪ Strong telephone skills and experience with multi-line phone system ▪ Ability to maintain discretion and confidential information ▪ Computer literate with a working knowledge of Microsoft Suite 2 of 2 ▪ Excellent organizational skills ▪ Ability to multi-task NOTE: This position announcement lists the major duties and requirements of the job and is not all- inclusive. The successful applicant will be expected to perform additional job-related duties. Interested applicants must submit their cover letter, resume and a list of professional references to: scheduling@gov.nv.gov. Closing Date/Time: Until recruitment needs are satisfied

Description: Job Title: Administrative Assistant, Outreach and Special Programs (Administrative Support Coordinator I) Job ID: 13865 Full/ Part Time: Full-Time Job Code: 1035 Department: Outreach & Special Programs Organizational Description: Outreach and Special Programs intends to collaborate with school districts and local community organizations to enhance the academic preparation and increase college awareness for our youth, grades K-8. We look for opportunities to visit schools and programs to provide information about Fresno State and the majors and careers it offers. Our office intentionally offers programs that reach out to underrepresented minorities and host students and their families at Fresno State. Early education and parent involvement can make a difference in a child's life. We want to motivate children to be bold, to plan, and to be academically prepared for a college education. To view full job description including minimum qualifications: https://wsx.fresnostate.edu/x/?k=hrjov1&v=13865 Apply directly online: https://my.fresnostate.edu/hrs/?k=CE&v=E Closing Date/Time: Open until filled

Job Description Under limited supervision, performs various advanced staff support activities for the City Marshal department. This level is distinguished from the Administrative Assistant classification by greater work variety, complexity and operational freedom as well as significant program administration responsibilities. Participates in financial, accounting, payroll and budgeting activities; prepares budget transfers; records account withdrawals; resolves discrepancies on receipts and invoices; prepares payment vouchers; oversees credit card purchases; reconciles credit card monthly statements. Represents the City Marshal department in the filing and releasing of liens pertaining to lot maintenance and demolition work performed by the city of code compliance. Provides staff support to various committees and task forces; provides logistical services; takes and transcribes meeting minutes. Minimum Qualifications: High School diploma or equivalent; AND four years of experience in advanced staff support; OR an equivalent combination of education and experience. One year of supervisory or lead work experience is preferred. Closing Date/Time: August 28, 2020 at 11:59 PM CST

Description: Working Title Executive Administrative Assistant SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Human Resources Appointment Type* This is a two year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $5,000.00 to $5,100.00 per month ($60,000.00 to $61,200.00 annually) Salary is commensurate with experience. Position Summary* The Executive Administrative Assistant (EAA) reports directly to the Associate Vice President of Human Resources (AVPHR). The position is responsible for providing administrative support to the AVPHR and may provide liaison support to the direct reports of the AVPHR. The EAA demonstrates strong executive presences and communications, strong organizational abilities in order to keep track of multiple matters and is able to anticipate the needs of the AVPHR. Due to the demands of the AVPHR position, the EAA must display calmness under pressure and be flexible with the changing requests, appointments, assignments and projects. This position requires the ability to work professionally and collaboratively with multiple levels of staff and other department support staff. A critical component of the position is the ability to effectively handle executive and broader/higher range of interpersonal contacts including handling of confidential/sensitive information. The position requires the ability to exercise sound judgment, initiative and work independently without supervision. Position Information Administrative Duties - Serve as the liaison between the AVP and campus administrators, Chancellor¿s Office, Union officials, faculty, staff and community organizations. - Actively manage the AVPHR calendar to ensure there are not conflicting meetings and she has ample time to prepare for meetings. Schedule and coordinate onsite and offsite meetings including, but not limited to; managing invitations and tracking responses. - Proactively manage all meeting arrangements and logistics ensuring meetings start on time. - Exercise diplomacy, tact and judgment in interacting with a wide range of constituents including general employee population, HR team members and executives. Demonstrate appropriate discretion and judgment to ensure applicable private/proprietary business information, data, transactions and correspondences maintain confidential. - Serve as a resource to the AVPHR and assist with facilitating project and goal management, long-range strategic planning, streamlining processes and conducting research as directed by the AVPHR on various topics/subjects in preparation of presentations, speeches and/or training. - Track action items and commitments for AVPHR and assist in driving them to completion when needed. - Prepare all travel arrangements (hotel, airfare, car rental, etc.) and create detailed itineraries. - Review, prioritize incoming correspondence and maintain documents signed by the AVPHR. - Compose and distribute various written communications on behalf of the AVP of Human Resources to include but not limited to letters, memos, reports and presentations. - Create HR communication in order to provide the campus community with updates of the HR department. - Review documents and proofread work for grammar and spelling, accuracy, consistency of terms, and completeness; ensure document text and graphics adhere to corporate and organization guidelines and standards. - Use appropriate tools for required work to include, but not limited; to Microsoft Outlook, Word, Excel, and Power Point to track, document and report data. - Collect, review, enter, and format accurate data into spreadsheets, databases and other electronic tools. - Interface and communicates with employees and external customers; directs stakeholders to the appropriate resources. - Research solutions and respond to email and phone inquiries. - Develop a strong network within the department; draw on network to answer questions, solve problems, and successfully execute responsibilities. - Track all Executive Orders (EO), Technical Letters and distribute accordingly. Other duties as assigned. Minimum Qualifications* - Bachelor's degree or equivalent in education and work experience. Minimum of five years of progressively responsible administrative, analytical and clerical experience which involved problem solving, explaining policies and procedures to others, and ensuring that daily administrative tasks of a program or office are completed in an accurate and timely manner. - Experience in administrative procedures. - Exceptional analytical and problem-solving skills with accuracy and attention to detail. - Ability to manage multiple responsibilities while prioritizing and meeting deadlines. - Ability to collaborate on projects with co-workers in both collegial and team leader roles, as well as possess the ability to guide and direct the work of student assistants and co-workers at the same level while establishing and maintaining effective working relationships within and outside Human Resources. - Ability to work autonomously and make independent decisions. - Ability to use broad range of technology/software/hardware. - Strong knowledge in various software applications needed for spreadsheet, presentation, databases, reports, brochures, website postings, etc. - Strong computer skills, including familiarity with MS Office Suite, Access, and HRIS systems (PeopleSoft), Adobe and Zoom web conferencing services. - Must be client focused and able to interact effectively and professionally with all levels of employees and managers in a team-based environment. - High level of agility and sense of urgency in dealing with clients and executives. - Ability to maintain strict confidentiality of information. - Ability to communicate effectively using correct English grammar/punctuation/spelling Preferred Qualifications - Experience in higher education environment within highly sensitive work environments. - Graduate course work in the areas of communications or advanced writing skills. - Experience working in Human Resources department. - PHR or other HR Certifications Pre-Employment Requirements This position requires the successful completion of a background check. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 10/21/2019. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled

Announcement Number: 672211928 NEVADA STATE BOARD OF MEDICAL EXAMINERS 9600 Gateway Drive Reno, NV 89521 Rachakonda D. Prabhu, M.D. Edward O. Cousineau, J.D. Board President Executive Director Nevada State Board of Medical Examiners Position Announcement POSITION TITLE: Licensing Administrative Assistant Location: Reno, NV Summary The Nevada State Board of Medical Examiners (Board) is searching for a Licensing Administrative Assistant for our Reno, NV office. The Board is looking for candidates that can provide excellent customer service while providing administrative support in a fast-paced environment to the Licensing Division. Candidates need to be detail-oriented and possess strong computer and interpersonal skills, to include a positive attitude. This position is eligible for excellent employee benefits, including: • Pension retirement from the State of Nevada (PERS) • Full medical, dental and vision benefits • 11 paid holidays per year • Paid vacation time • Paid sick leave The salary for this position is $32,000 on the Employer Paid Retirement schedule. Assigned Responsibilities • Ability to maintain confidentiality of information, which includes familiarity with the Board's licensing and disciplinary software program to prevent distribution of any inaccurate information; • Ability to learn and apply established procedures; • Ability to work accurately and rapidly with names, numbers, codes and symbols; • Knowledge of computer applications; • Ability to interpret written and oral instructions; • Ability to work under pressure and meet deadlines; • Ability to communicate professionally with the general public; • Ability to lift a minimum of 25 pounds; • Ability to follow chain of command. Education, Training and Experience Graduation from high school, with at least one (1) year of clerical experience and a working knowledge of computer software systems. This position announcement lists the major duties and requirements of the job and is not all-inclusive. The successful applicant will be expected to perform additional job-related duties and may be required to have or develop additional specific job-related knowledge and skills. Licenses and certificates Hold or be able to acquire a valid Nevada driver's license. How to apply Interested applicants must submit a cover letter, resume and two (2) professional references to: Nevada State Board of Medical Examiners Attn: Lynnette Daniels, Chief of Licensing 9600 Gateway Drive Reno, Nevada 89521 lldnsbme@medboard.nv.gov In your cover letter, please indicate how you heard about the position. If you heard about this position through a website, please indicate which website. Applications will be accepted until recruitment is satisfied. The Nevada State Board of Medical Examiners is an equal opportunity employer. Telephone 775-688-2559 Fax 775-688-2321 www.medboard.nv.gov nsbme@medboard.nv.gov Closing Date/Time: Until recruitment needs are satisfied

New Opportunity in the City of Pearland's Legal Department Do you have a passion for law? Looking for a part-time job? If so, the City is looking for an PT Administrative Assistant (PIR Legal Clerk) who will perform routine clerical and administrative functions for the Legal department. Work schedule is Monday through Thursday from 8:00 am - 11:30 am. About Pearland Employees of the City of Pearland use multi-directional communication and cross-functional teams to promote a greater understanding of the organization by employees at all levels. We have created a culture of continuous learning that encourages and supports employee development and growth . Our work environment is one where innovation is not only supported but encouraged. Daily Duties of the PIR Legal Clerk Include: Reviewing information provided by various departments in response to requests for public information. Identifying exceptions to public disclosure to maintain confidentiality of information authorized by law. Redacting confidential information in accordance with the Public Information Act. Drafting correspondence to requestors of public information, the Office of the Attorney General, and third parties. Communicating with the public to clarify requests for information and communicate clarifications to City staff. Complying with Rulings by the Office of the Attorney General. Maintaining office files pertaining to requests for public information. The Ideal Candidate will have: Requires High school, GED or specialized vocational training. Requires two years clerical or closely related experience.

Description: Employment Status: Part-Time, Temporary, "Non-Exempt" position. Work Schedule: To be determined. This position is budgeted for approximately 19 hours per week, NO benefits will be provided. Salary: The anticipated hourly rate is $16.00. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning February 4, 2020. Current employees will be given preferred consideration. Typically, duties include but are not limited to: Exceptional customer service is a top priority. Assist with member relations via walk-in, phone and mail. Process membership and course registrations using the online registration system. Assist with distribution of member parking permits. Prepare cash payments for deposit. Process refunds and credits as directed. Process and verify course vouchers. Run class rosters. Take, type, and distribute minutes as required for committee meetings. Maintain and update member records, including contact information. Maintain prospective member list. Coordinate instructor technology training. Provide general technology and classroom support for instructors and volunteers. Coordinate classroom scheduling with campus counterparts. Research options for space optimization and monitor schedule frequently. Communicate changes to avoid classroom scheduling conflicts. Collect volunteer paperwork and submit for university processing. Monitor records and volunteer parking permits. Prepare volunteer and course packets. Process instructor payroll for payment. Process purchase orders and invoice payments. Monitor and order office supplies. Support staff events with set-up, general event support, and tear down. Some evening events may be required. Other duties as assigned. Education & Experience: Applicants must possess a High School Diploma, G.E.D. or equivalent AND two (2) years of clerical/administrative experience. Desirable Qualifications: An Associate's or Bachelor's degree, preferably in Business or Administration. Knowledge, Skills & Abilities: Experience to be fully functional in all technical aspects of work assignments; Thorough knowledge of English grammar, punctuation, and spelling; thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages; Ability to independently handle multiple work unit priorities and projects; Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist; Ability to draft and compose correspondence and standard reports; Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled

Minimum Qualifications Graduation from an accredited high school or equivalent, plus three (3) years of experience in general clerical/secretarial experience. Education and or experience will substitute for the minimum qualifications Licenses and Certifications Required: None. Notes to Applicants The purpose of this position is to provide administrative support to the COVID -19 drive-thru Point of Testing Site. This position will serve a variety of roles: Vehicle Check-ins and Vehicle Check-Outs, Label runner, Logistics runner and the Hot Zone and other duties as needed. Additional Knowledge, Skills and Abilities: Skill in perceiving and reacting sensitively to the needs of others Ability to maintain strict confidentiality of required HIPPA and other Texas privacy laws Application of good knowledge of current cultural, social, economic and public health issues and community demographics Interacts with clients, community partners and co-workers with fairness and equity and deliver services free of bias or prejudice. Ensure the health and safety of the community within ability and resources and treat the diverse customers with thoughtful listening and respect. This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate and/or graduate degrees, will be required. Please ensure that the email address and contact information you provide is current, secure and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner. Any Personal Protective Equipment ( PPE ) needed will be provided. This work will be performed in an outdoor environment with possible exposure to inclement weather and various temperature changes. Must be able to stand on feet for up to 2 hours at a time. Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days. Pay Range $18.00 Hours Applicants must be flexible as we need coverage for various shifts. Please include your availability in the supplemental question section of your application. Job Close Date 06/29/2020 Type of Posting External Department Austin Public Health Regular/Temporary Temporary (No benefits) Grant Funded or Pooled Position Not Applicable Category Administrative Support Location 7211 N. IH 35 Service Rd. Austin, Texas 78752 Preferred Qualifications Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. 1. Greets visitors, handles their inquiries, and directs them to the appropriate person. 2. Answers multi-line telephones, or two-way radios and directs calls or takes messages. 3. Maintains office supply inventories by placing orders. 4. Schedules and coordinates meetings. 5. Distributes, disperses, and reconciles petty cash requests. 6. Types letters, memos, forms and other correspondence. 7. Picks up, sorts and delivers mail to appropriate person. 8. Files and retrieves documents, records and reports. 9. Maintains records, enters data and retrieves data as needed. 10. Analyzes and interprets data and prepares reports. Responsibilities - Supervisor and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques and methods. Knowledge of city practices, policy and procedures. Skill in oral and written communications. Skill in using computers and related software. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * Do you meet the minimum qualifications for this position? Graduation from an accredited high school or equivalent, plus three (3) years of experience in general clerical/secretarial experience. Education and or experience will substitute for the minimum qualifications Yes No * If identified as the top candidate, do you agree to a criminal background investigation? Yes No * Due to working in high risk areas, applicants applying for this position must comply with the departments immunization policy as a condition of employment. Can you meet this requirement? Yes, I will comply to the vaccinations required by the APH department No, I cannot meet this requirement * Select the statement that best describes your English/Spanish bilingual fluency level. I speak both English and Spanish fluently I speak some Spanish I understand some Spanish I am fluent in English only * In the prior twelve months have you been employed by, owned any interest in, or been an officer or board member, for any business entity, including a non-profit organization, that is transacting any business with the City of Austin, including a recipient of any contracts, grants, or any funds of any kind from the City of Austin? Yes No Don't know * If you answered yes to the question above, please describe your experience. (Open Ended Question) * Please list the days and hours you are available to work. (Open Ended Question) Optional & Required Documents Required Documents Resume Optional Documents Cover Letter

This examination is being given to fill one vacancy in the Behavioral Health Services Administration Office and to establish an eligible list to fill future vacancies. The Administrative AssistantII in BHS Admin will act as theTraining Coordinator for the department. Responsibilities include communicating with all levels of management to identify training needs. This position is responsible for managing,designing, developing, and coordinating training for BHS. Other responsibilities include but are not limited to; Mapping out BHS's training plans; Selecting appropriate training methods or activities; Marketing available training to staff and providing necessary information about sessions, including developing marketing materials such as emails and flyers; Gathering feedback from trainers and trainees after training sessions; Maintaining updated curriculum database and training records both paper and electronic; Hosting train-the-trainer sessions for internal subject matter experts; Reviewing training and/or trainer options for fit, content, cost, relatability and relevancy. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Directs a program within the department; oversees the daily operation of the program, develops programs, participates in grant preparation and coordinates staff development and training programs. Confers with representatives of other County departments and other agencies on administrative, budgetary, management, personnel and purchasing issues. May coordinate purchasing activities and/or personnel transactions of the department. Researches and analyzes department policies, laws, procedures and other administrative matters; determines their impact upon the department's operations; prepares narrative, graphic and statistical reports; recommends alternative methods, policies and procedures, develops policies and procedures for approval of the department head. Prepares and administers the department budget; gathers, organizes, tabulates and analyzes budgetary data; directs fiscal control programs. May supervise or direct subordinate staff as assigned. MINIMUM QUALIFICATIONS Education : Graduation from an accredited four year college or university with major course work in public or business administration, personnel management or a closely related field. Experience : Two years in budgetary, systems, financial, personnel or other administrative analytical work. Substitution : Additional qualifying experience may be substituted for required education on a year-for-year basis to a maximum of four years. KNOWLEDGE Principles, practices, methods and techniques of public administration and management including organization, budgeting, purchasing and personnel administration; methods and techniques of organizing work efficiently; basic statistics and graphics; principles and practices of supervision. ABILITY Gather and analyze data; organize and write reports; read, understand, interpret and apply pertinent rules and regulations; express oneself clearly and concisely, both orally and in writing; establish and maintain effective working relationships; present oneself professionally. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee's expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee's expense. For more detailed information on the County's benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees' Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees' Retirement Act of 1937 or from any governmental agency covered by the California Public Employees' Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee's spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children's school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate's education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate's score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate's application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran's Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran's points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 6/5/2020 11:59:00 PM

Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY Alameda County's Health Services Program is administered by the Health Care Services Agency and includes the following program areas: Behavioral Health Care, Public Health, Environmental Health, and Agency Administration/Indigent Health. The ultimate mission of the Health Care Services Agency is to provide fully integrated health care services through a comprehensive network of public and private partnerships that ensure optimal health and well-being and respect the diversity of all residents. Health Care Services Agency currently has multiple career opportunities for experienced professionals to become part of a service delivery team dedicated to the optimal health and well being of Alameda County residents. For more information about the Health Care Services Agency, please visit the Agency's website and/or Annual Budget Document found on www.acgov.org . THE POSITION Under general supervision, to provide paraprofessional-level administrative, operational and procedural support to County departments and agencies; to assist with the implementation of a variety of programs and projects and to do related work as required. This administrative support class performs a variety of activities, in administrative areas such as personnel, purchasing, contracting, budgeting and report preparation to operational functions such as ensuring that program service deliverers or claimants understand and meet specific rules and guidelines. Although the work is diverse, all positions are typically characterized by all of the following elements: • the existence of defined policies and procedures; • some autonomy to implement internal procedural changes; however, external procedural or policy changes must be recommended to a supervisor or manager; • the availability of supervision in non-routine circumstances; and • an emphasis upon the processing of documents and work in support of a project or operational program. Major Tasks, Duties and Responsibilities: Note: The following statements reflect the general duties considered necessary in order to describe the principal functions of the job as identified and shall not be considered as a detailed description of all the work requirements that may be inherent in the job. 1. Prepares and processes new Specialty Mental Health contracts, letters of intent for individual practitioners as well as organizational and group providers; monitors hundreds of provider contracts on an ongoing basis. 2. Prepares and processes Services-as-Needed (SAN) and Supplemental Rate Program (SRP) contracts on an annual basis; ensures that all steps in the contract process are completed; provides technical assistance to contract providers regarding their contracts. 3. Reviews, and processes SAN and SRP monthly claim reimbursements for payment and verifies that all expenditures are in compliance with regulation and contract compliance; when issues arise follows through to resolution in a timely manner with providers. 4. Prepares and processes the inter-county contract - Organic Brain Syndrome (OBS); interacts and coordinates with other counties in the preparation and processing of the contract. 5. Assists in the year-end analysis of the OBS program to determine final cost reimbursement levels for the counties 6. Prepares and processes the Inpatient Consolidation Hospital contracts; coordinates with other unit staff on the completion of the contracts and preparation of the board letters. 7. Reviews Specialty Mental Health and SAN contracts year-end cost reports for completeness, accuracy, and compliance with contract and departmental requirements; acts as the fiscal liaison between the department and contractors, providing assistance to ensure that program guidelines are being fulfilled. 8. Acts as the contract unit liaison for insurance with Risk Management and Public Health (who currently monitors Master Contract insurance); requests and provides insurance rules and regulations; participates in the interdepartmental insurance meetings. 9. Monitors insurance for all non-Master contract providers; provides insurance notification letters to contractors on a monthly basis for non-compliance of insurance requirements; forwards information to the contracts unit staff for withholding of monthly claim payments if necessary. 10. Acts as the liaison between the contracts unit and Information System (IS) in coordinating and resolving systems issues and problems; provides technical assistance to both IS and contract unit staff. 11. Maintains the Request for Reporting Unit (RU) log for new requested RU numbers for the contracts unit; acts as the liaison between the contracts unit and Provider Relations; keeps staff apprised of each RU status. 12. Performs general administrative tasks, e.g., updating procedures and forms; prepares letters and supporting documentation in the administration of contracts. 13. Performs other duties as assigned within classification. MINIMUM QUALIFICATIONS Education: Equivalent to completion of two years of college (90 quarter units or 60 semester units) from an accredited college or university. (Additional experience as outlined below may be substituted for the education on a year-for-year basis.) AND Experience: Equivalent to three years of full-time secretarial or office administrative experience which has included some combination of document review and processing, administrative or financial recordkeeping and/or office management. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of: • Office administrative practices and procedures, including records management and the operation of standard office equipment. • Word processing and computer applications related to the work. • Research and report preparation principles. • Basic principles of administrative analysis. • Basic budgetary and financial recordkeeping techniques. • Basic principles of public administration. Ability to: • Collect, compile and summarize varied information, consider alternatives and reach sound conclusions. • Explain and apply regulations and procedures in varying situations. • Review documents for completeness, accuracy, appropriate authorization and compliance with regulations and procedures. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate records and files. • Plan, assign, direct and review the work of others on a project or day-to-day basis. • Exercise sound judgment within established policies and procedures. • Establish and maintain effective working relationships with those contacted in the course of the work. Licenses: Specified positions may require possession of a valid California driver's license. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 11 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. Conclusion TO APPLY Please contact Lisa Carlisle at (510) 567-8171 to apply or for other inquiries regarding this position. Please note this reinstatement & transfer opportunity may close at any time and we encourage you to apply immediately. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous