188 jobs found

NOTES This requisition will remain open for six weeks; however, first consideration will be given to those applicants that apply within the first 14 days. This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT The Trial Court is committed to: fair and impartial administration of justice; protection of constitutional and statutory rights and liberties; equal access to justice for all in a safe and dignified environment with policies and practices that strengthen and support diversity, equity, and inclusion; efficient, effective, and accountable resolution of disputes; prompt and courteous service to the public by committed and dedicated professionals utilizing best practices in a manner that inspires public trust and confidence. DEPARTMENTAL MISSION STATEMENT The Facilities management and Capital Planning Department provides for the management and maintenance of 62 state-owned courthouses located in ten counties of the Commonwealth. The Department is committed to administering effective property management, and for ensuring the delivery of quality services necessary for the efficient and reliable operation of all of the facilities which it maintains. Organizational Profile: https://www.mass.gov/info-details/trial-court-facilities-management POSITION SUMMARY Working within the Facilities Management and Capital Planning Department of the Office of Court Management, the Administrative Assistant performs a variety of secretarial and administrative support duties. Above the entry level the position includes higher-level secretarial and administrative duties. Employees are hired at the entry level position title and are eligible for reclassification to the higher level position title within this series consistent with the specifications for the higher level position title. The position title reverts to the entry level when there is a vacancy. SUPERVISION RECEIVED: 1. Reports to the Director of Facilities Management & Capital Planning or his/her designee. MAJOR DUTIES Administrative Assistant I Duties: Types a variety of standard documents from handwritten drafts and other materials; Coordinates the distribution of correspondence; Proofreads typed material for accuracy and correct punctuation, spelling, grammar, and legal citation (if necessary); Assists the public and court division personnel with problems they may encounter with Trial Court policies and procedures; Arranges meetings and screen calls as needed; Maintains department records and orders supplies; Maintains records of department invoices; Drafts standard and routine correspondence related to office and departmental policy and procedure; Assists in the maintenance of time and reporting information and prepares fiscal documents; Prepares fiscal and statistical reports; Provides clerical and procedural support as needed, including answering the telephone; May provide secretarial assistance to other Department Heads; and Performs related duties as required. Administrative Assistant II Additional Duties: Prepares complex and detailed documents requiring the use of macros, mail merges, and other special command functions; Provides administrative support to the departmental staff as necessary for special projects and initiatives undertaken by the office; Responds to more complicated inquiries related to policies and procedures; Develops and maintains databases and spreadsheets; Acts as liaison with other offices, departments and outside agencies; Recommends and implements more effective office procedures and routines; and Performs all of the duties of the lower level position title within this series as required. JOB COMPETENCIES All applicants must be able, through the interview process, to prove efficiency in the following areas: Ethics and Values Communicates and demonstrates the ethics and values of the Trial Court. Mission Understands, upholds, and communicates the Executive Office and Security Department missions. Applied Knowledge Demonstrates ability with MS Office and can properly support the administration of departmental polices, procedures, and initiatives in a unionized employee environment. Problem Solving Accurately assesses common operational problems and recommends and facilitates appropriate solutions. Customer Service Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public. Collaboration Works with others cooperatively, demonstrating a willingness to be a team player, and contributing to a work environment that focuses on shared departmental goals. Commitment to Diversity Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds. Continuous Learning Demonstrates a commitment to continuously improving himself or herself through professional development. POSITION REQUIREMENTS Administrative Assistant I Requirements: High school diplomas or the equivalent and four years of secretarial experience, or an equivalent combination of education and experience; Knowledge of and proficiency in the use of personal computers and related business software, including MS Word and MS Excel; Some experience with MS PowerPoint is preferred; Knowledge of current office and clerical practices and procedures; Ability to draft standard and routine correspondence related to office policy and procedure; Knowledge of basic English, grammar, spelling and punctuation; Ability to handle sensitive matters on a confidential basis; Ability to type proficiently; Ability to operate current standard office equipment, including photocopier machines, scanners, calculators, and fax machines; Ability to work professionally with judges, court officials, court employees, and the general public; Ability to set up and maintain filing systems; Ability to work independently and follow oral and written instructions; Administrative Assistant II Additional Requirements: A minimum of three years of experience as an Administrative Assistant I; Considerable knowledge of and demonstrated ability to perform more complicated word processing functions and spreadsheet software; Considerable knowledge of office policies and procedures and demonstrated ability to apply those policies to inquiries; Demonstrated ability to independently complete assignments and to handle multiple assignments; and Demonstrated ability to identify problems and to develop feasible solutions; and to properly route them for appropriate resolution when necessary; OTHER PLEASE NOTE: Employment is contingent upon passage of a criminal record check. If you are not currently viewing this posting online, please visit the Judicial Court Jobs website at https://www.mass.gov/jobs-with-the-court-system to apply for this position or any other Trial Court employment opportunity. No applications or resumes will be accepted by hand, mail, fax, or email delivery. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

Description The San Mateo County Libraries seeks an experienced, reliable, and self-motivated Library Administrative Assistant I/II . The successful candidate is an enthusiastic team player who is able to handle multiple projects simultaneously in a fast-paced environment. Under general supervision, the incumbent performs varied and complex administrative support tasks in support of the Library's Executive Team. Reporting to the Director of Library Services, the Library Administrative Assistant will need to develop a good working knowledge of library administration policies, and procedures. The individual selected for this position should possess excellent organizational skills, enjoy delivering warm and welcoming customer service both internally and externally, and represent the library in a professional way when interacting with the public, other library staff, city and county executives, and elected officials. The salary range for Library Administrative Assistant I is $69,264 - $86,570 annually. The salary range for Library Administrative Assistant II is $78,686 - $98,384 annually. We respect, value, and celebrate diversity, and bilingual skills are always desired. San Mateo County Libraries San Mateo County Libraries is a Joint Powers Authority comprised of the cities of Atherton, Belmont, Brisbane, East Palo Alto, Foster City, Half Moon Bay, Millbrae, Pacifica, Portola Valley, San Carlos, Woodside, and the unincorporated areas of San Mateo County, a service area with approximately 279,000 residents, 65% of whom have library cards. For more information about San Mateo County Libraries, please visit www.smcl.org . Proud to consistently be named one of the top-rated libraries in the nation, we are champions of learning, sharing, and exploration of open minds, new ideas, and bright futures. It is our mission and our passion to strengthen our community by creating an inclusive sense of place and an environment for learning. We seek enthusiastic team players, creative risk takers, and flexible individuals who proactively search for new opportunities to make public library services relevant to all members of the community. Successful candidates will be excited about new challenges, eager to learn, and energized by working with people from a variety of backgrounds. To learn more about San Mateo County Libraries, click here! Examples Of Duties Duties may include, but are not limited to, the following: Assist in the development and implementation of the Library's administrative goals, priorities, policies, and procedures; ensure that established goals and deadlines are achieved. Attend and participate in professional and community meetings involving regular contact with the JPA Governing Board and Operations Committee, business or community organizations, and others to exchange information and explain library policies and procedures. Research and respond to inquiries by Library JPA Governing Board and Operations Committee members. Research and compile a variety of informational or statistical material from sources both inside and outside the office; summarize such information as necessary. Provide information and resolve public complaints which regularly require the use of judgment and the interpretation and application of policies and procedures. Organize and attend executive meetings by preparing agendas and required informational materials. Create, review, and prepare a variety of documents for the JPA Governing Board and Operations Committee members, including policies, contracts, etc. Assist with the development and administration of the department's budget and annual reports; may prepare or maintain statistical, fiscal, or payroll information. Provide varied, responsible, and often confidential and administrative assistance to high-level management and other associated supervisory and professional staff. Organize and manage administrative files, including the implementation of a document management system and retention policies. Record and report meeting proceedings and JPA memos; prepare minutes and distribute information resulting from Governing Board and Operations Committee meetings and ensure compliance with public notice requirements. Conduct analytical studies of organizational, budgetary, administrative, or other areas for San Mateo County Libraries. Analyze data from multiple sources and present information in easy-to-understand and visually appealing formats. Collect and analyze library performance measures. Perform related duties as assigned. Qualifications Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is at least two years of executive assistant experience, including providing complex administrative support to management staff. Knowledge, Skills, and Abilities : Basic organizations and function of public agencies, including the role of Joint Powers Authorities, elected officials, governing boards, and appointed committees. Administrative principles and practices, including goal setting, project management, program implementation, and evaluation. Techniques for handling demanding situations with diplomacy and tact while working with library staff, government officials, and the public; including maintaining a positive public image under stressful situations. Interpret, apply, and explain complex policies and procedures using tact, discretion, initiative, and independent judgment within established guidelines. Maintain flexibility in a challenging and changing work environment. Establish and maintain effective, professional, and cooperative relationships with co-workers. Provide and promote a high level of public service. Record keeping, report preparation, filing methods, and records management techniques. Excellent communication skills including strong verbal and written skills. Excellent interpersonal and problem-solving skills. Strong analytic and research skills. Creativity, curiosity, and a sense of humor. Application/Examination Anyone may apply. Current San Mateo County employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help, or term position prior to the final filing date will receive five points added to their final passing score on this examination. Application materials will include a completed County Employment Application form, responses to the Supplemental Questionnaire, and a Cover Letter that you will attach to the Application. In your cover letter please describe your interest in the position and why you desire to work for the San Mateo County Libraries. The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application, responses to the supplemental questions, and the required cover letter. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). A written examination component may accompany the panel interview process. Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense. IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply Online" button. If you are not on the County's website, please go to http://jobs.smcgov.org to apply. Recruitment Schedule (Tentative) Final Date to Apply: January 27, 2021 Application Screenings: January 28 and 29, 2021 Civil Service Interviews: February 9 and/or 11, 2021 At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The County is proud to be an Equal Opportunity Employer. Analyst: Chet Overstreet (01122021) - Administrative Assistant I/II - E029/E091

Description Administrative Assistant, Student Services: Class Specification (Job description) MSC Range 9 ; Full-time/Exempt 40 hours per week; 12 months per year Anticipated Start Date: March 1, 2021 Tentative Interviews: Week of February 8, 2021 Application Tips for Success Additional Resources: About Butte College Relocation Reimbursement Housing Resources Benefits POSITION HIGHLIGHTS: The Administrative Assistant's primary and most important job function is to directly support the Vice President for Student Services. This position is responsible for performing a wide variety of administrative tasks in the areas of student services, student code of conduct, student petitions, commencement, budget, policies and procedures, and other centralized administrative activities of the College. The Administrative Assistant to the Vice President for Student Services is a position that requires attention to detail, excellent communication skills, the ability to work efficiently under pressure, and the capability to diffuse tense situations with fairness and empathy. The Vice President for Student Services is looking for an individual with a passion to serve students, faculty, and staff in creating and promoting an antiracist campus community. Work Schedule: Monday through Thursday, 9 hours per day; Fridays, 4 hours per day; 40 hours per week, 12 months per year. REPRESENTATIVE DUTIES, MINIMUM QUALIFICATIONS, DESIRED QUALIFICATIONS Please visit the class specification to see the representative duties, minimum qualifications, desired qualifications, and other requirements of the position. DIVERSITY QUALIFICATION: Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity and sexual orientation and ethnic backgrounds of community college students and staff. APPLICATION INSTRUCTIONS: All applicants, including current Butte College employees, must submit all required documents with the online application in order to move forward in the recruitment process. REQUIRED ATTACHMENTS: Resume or Vita: Please submit this as an attachment, not as a text resume within the application. Diversity Essay: The Butte-Glenn Community College District has a very diverse staff and student population with respect to academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds. In your Diversity Essay, please describe your skills, education, professional development, community involvement, and professional experience working with these diverse groups. Transcripts of Academic Work: You are required to provide transcripts for coursework and/or degrees listed on the application materials you have submitted. The transcripts must include the date the institution granted the degree. Legible copies of transcripts are acceptable at this point in the process. Official transcripts must be submitted prior to hire. All offers of employment are contingent upon the submission of official transcripts showing completion of the degree. Foreign Transcripts: If you have foreign transcripts, you must include a U.S. evaluation and translation. Please contact the Office of Human Resources for a list of agencies providing this service or our website . Equivalency: If you are applying under Equivalency for the education minimum qualification, please attach a document titled Equivalency using the "Transcript" drop down file type located in the attachment section of the application. PRE-EMPLOYMENT REQUIREMENTS: The successful applicant will be required to complete a medical history questionnaire and must agree to undergo and pass a pre-employment physical examination, based on the physical requirements of the position, prior to employment. The physician will be selected and paid for by the District. Disabilities not related to the essential physical job requirements will not preclude the applicant from being hired. Education Code • 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that he or she is free of active tuberculosis. As a condition of employment, the position you are applying for will require that you provide fingerprints to the local police department. The fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee's responsibility. If you should be offered this position you will be asked to sign a payroll deduction form which will authorize the District to deduct the fee charged by the DOJ from your first paycheck. The eligible list established from this recruitment will be used to fill the current vacancy and possibly future vacancies for positions with the same class specification. The District reserves the right to modify, rescind or re-advertise this announcement without notification or to delay indefinitely the employment of a person for the position. The Butte-Glenn Community College District is an Equal Opportunity Employer. Closing Date/Time: 1/25/2021 11:59 PM Pacific

THE POSITION The Administrative Assistant to Executive/Senior Management (Administrative Secretary), performs a variety of complex administrative duties in support of a department head, assistant department head, division manager, or other senior-level manager. You may be responsible for a variety of sensitive and/or complex administrative matters using independent judgment in applying established practices and procedures; responding to requests for information from board members, supervisory staff or public; on-going or re-occurring projects, supervising the work of clerical support staff, and/or secretarial work which require the application of specialized knowledge (such as document preparation and processing procedures). The current vacancy is in the County Administrator's Office. The eligible list created as a result of this recruitment will be used to fill full-time and part-time regular, limited-term or extra-help positions as vacancies occur throughout the County. POSITION REQUIREMENTS: Education/Training: High school diploma or GED AND Experience: Three (3) years of full-time work experience in an administrative capacity supporting a professional or management position, including three (3) months experience working with and supporting a management or professional position that demonstrates possession of and competency in the requisite knowledge and abilities OR Three (3) years of full-time work experience as an Office Assistant III in Solano County. OTHER REQUIREMENTS Applicants are required to demonstrate a net typing speed of forty (50) words per minute. Demonstration of these skills will be done during the online typing examination. To review the full job description which includes examples of duties, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=15298 Closing Date/Time: 2/1/2021 5:00:00 PM

Announcement Number: 1661428237 NEV ADA ST A TE BOARD OF MEDICAL EXAMINERS 9600 Gateway Drive Reno, NV 89521 Rachakonda D. Prabhu, M.D. Board President Edward 0. Cousineau, J .D. Executive Director Nevada State Board of Medical Examiners Position Announcement POSITION TITLE: Licensing Administrative Assistant Location: Reno, NV Summary The Nevada State Board of Medical Examiners (Board) is searching for a Licensing Administrative Assistant for our Reno, NV office. The Board is looking for candidates that can provide excellent customer service while providing administrative support in a fast-paced environment to the Licensing Division. Candidates need to be detail-oriented and possess strong computer and interpersonal skills, to include a positive attitude. This position is eligible for excellent employee benefits, including: • Pension retirement from the State of Nevada (PERS) • Full medical, dental and vision benefits • 11 paid holidays per year • Paid vacation time • Paid sick leave The salary for this position is $32,000 on the Employer Paid Retirement schedule. Assiened Responsibilities • Ability to maintain confidentiality of information, which includes familiarity with the Board's licensing and disciplinary software program to prevent distribution of any inaccurate information; • Ability to learn and apply established procedures; • Ability to work accurately and rapidly with names, numbers, codes and symbols; • Knowledge of computer applications; • Ability to interpret written and oral instructions; • Ability to work under pressure and meet deadlines; • Ability to communicate professionally with the general public; • Ability to lift a minimum of 25 pounds; • Ability to follow chain of command. Education, Trainina= and Experience Graduation from high school, with at least one ( 1) year of clerical experience and a working knowledge of computer software systems. This position announcement lists the major duties and requirements of the job and is not all-inclusive. The successful applicant will be expected to perform additional job-related duties and may be required to have or develop additional specific job-related knowledge and skills. Licenses and certificates Hold or be able to acquire a valid Nevada driver's license. How to apply Interested applicants must submit a cover letter, resume and two (2) professional references to: Nevada State Board of Medical Examiners Attn: Lynnette Daniels, Chief of Licensing 9600 Gateway Drive Reno, Nevada 89521 lldnsbme@medboard.nv.gov In your cover letter, please indicate how you heard about the position. If you heard about this position through a website, please indicate which website. Applications will be accepted until recruitment is satisfied. The Nevada State Board of Medical Examiners is an equal opportunity employer. Telephone 775-688-2559 Fax 775-688-2321 www.medboard.nv.gov nsbme@medboard.nv.gov Closing Date/Time: Until recruitment needs are satisfied

Announcement Number: 1185097661 Unclassified Position Announcement Nevada State Board of Dental Examiners POSITION TITLE: Administrative Assistant POSITION STATUS: Full-time Salary: $10-25 per hour Location: Las Vegas- Travel may be required Position Summary/Scope of Work: Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties for the Nevada State Board of Dental Examiners (NSBDE). Typical duties include maintaining records and files; composing and editing correspondence; data entry; office management; accounts payable/receivable, billing, bookkeeping, budget monitoring, accounts maintenance, reconciling credit cards, and payroll; typing and word processing; answering telephones and relaying information; reception; duplicating and distributing materials; preparing for meetings and taking minutes; ordering and stocking supplies and equipment; receiving, sorting and delivering mail; reviewing and processing applications, forms and other documents; operating office equipment such as copiers, personal computers, computer terminals, calculators, facsimile machines, printers, and other equipment; track fixed assets and personal property; and performing related duties as assigned. Assignments are broadly stated in terms of objectives to be met, and/or they are specialized and require the use of analytical and critical thinking to determine appropriate action. Problem resolution often requires research, comparison, and examination of detailed agency/program- specific information. Develop fiscal, operational and procedural program plans by studying historical precedents, present requirements, and projected costs and trends; plan the sequence of detailed steps required to accomplish program objectives; develop, revise and maintain specific procedures and manuals. Compile, organize and consolidate financial and statistical data required to assist in the development of the budget; analyze and reconcile numerical data and narrative information; develop spreadsheets to facilitate data analysis; compile cost sheets; prepare reports and budget documents according to specific instructions from the Budget Office. Duties include, but are not limited to, the following: • Maintains confidence by keeping client/attorney and other information confidential. • Maintains office supplies by checking stocks; placing and expediting orders; evaluating new products. • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs. • Enhances organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments. • Enrolling staff and overseeing benefits and retirement plans and other human resource duties. Minimum Education Required: High school diploma or GED, and three (3) years bookkeeping/office managerial experience. Skills Required: Provide information-management support; documentation skills, meeting planning, supply management, telephone skills, PC proficiency, excellent verbal communication, internal communications, dependability, punctuality, professionalism, professional relationships with staff, board members, licensees, and members of the public. Ability to multi-task, accurately prepare complex documents in accordance with established timelines and procedures; work independently and follow through on assignments; maintain accurate calendaring of documents and deadlines; proofread documents; set up and maintain files; work as part of a team; perform a variety of tasks often changing from one assignment to another; compile and update information and prepare reports; transcribe dictation. Proficiency in Microsoft programs (Word, Excel, PowerPoint, Access, Outlook, Publisher). Proficiency in accounting programs (such as QuickBooks, Quicken, Peachtree Pro, ADP, and Sage ACT) and all versions of the Windows operating systems NOTE: Open until filled. This position announcement lists the major duties and requirements of the job and is not all-inclusive. The successful applicant will be expected to perform additional job-related duties. Interested applicants must submit their cover letter, completed job application, and a list of professional references to: Nevada State Board of Dental Examiners 6010 S. Rainbow Blvd., Ste. A-1 Las Vegas, NV 89118 Fax: (702) 486-7046 Email: nsbde@nsbde.nv.gov Closing Date/Time: Until recruitment needs are satisfied

Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. This opening is for an Administrative Assistant II within the Division of Health Care Financing and Policy (DHCFP) District Office located in Elko. As the Elko District Office Administrative Assistant, this position creates Microsoft Word documents and Excel spreadsheets including formulas to organize, display and summarize data. The incumbent will also use multiple databases to input data and research recipient data, eligibility information, and computer system interface issues. This position assists with providing support for all programs in entering, processing and distributing referrals and outreach materials. This position also shares the responsibility with other administrative assistants in answering approximately 250 calls per day on the customer service phone lines to provide the recipient information regarding Medicaid benefits, community resources, and to troubleshoot access to care issues. This position serves as the lead for the Customer Service line and is responsible for initial and ongoing training. The applicant will possess a degree of knowledge and proficiency sufficient to multitask, prioritize and work independently. Nevada offers sunshine and recreational opportunities including golfing, biking, off-roading, hiking, skiing, and fishing. Nevada's landscape and activities are a few reasons to join the Silver State workforce! Additional benefits include: medical, dental, life and disability insurance programs; participation in the public employees' retirement plan; 11 paid holidays; and accrual of 3 weeks of annual and 3 weeks of sick leave each year. DHCFP is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, pregnancy, genetic information (GINA), or gender. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 01/19/2021

Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. This recruitment is for an intermittent Administrative Assistant 3 position located in the Unemployment Division of DETR. Responsibilities include assisting UI claimants, data entry, and managing multiline phones. The ideal candidate will have excellent Microsoft Excel and Word skills, data entry experience and familiarity with UINV computer software. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 01/19/2021

Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Administrative Assistant II providing support to the Osage County Health Department. This is a classified position (PIN#34001254) in state government, located in the Pawhuska and Skiatook, OK offices. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $41,587.70, based on education and experience. Position Description: This position supervises the daily administrative operations of the county health department. Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to a Regional Director or an official. Responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities Duties include, but are not limited to: Supervision of clerical staff in performing duties involving the processing of applications for various types of permits or license, maintaining various records, preparing correspondence or other materials, and similar duties; daily, weekly and monthly financial reports; daily deposits; monitors and processes all applicable processes to ensure all financial records and guidelines are maintained and followed in accordance with established policy and procedures; serve as the liaison between the county health department and county officials: This position will also be fluent in the operations of frontline services and will cover those duties in the absence of frontline staff along with coordination of clinical services. Duties will include but are not limited to: checking in clients and verifying information for WIC, Title X, STD, Immunization, verifying Medicaid status as well as taking Medicaid applications; issuing WIC benefits; scheduling appointments as appropriate. Physical Demands and Work Environment Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Applicant must be willing to perform all job-related travel associated with this position. A valid driver's license is required. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level II: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. MINIMUM QUALIFICATIONS Level II: Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS : If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 1/26/2021 11:59:00 PM

Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Administrative Assistant II providing support to the Osage County Health Department. This is a classified position (PIN#34001254) in state government, located in the Pawhuska and Skiatook, OK offices. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $41,587.70, based on education and experience. Position Description: This position supervises the daily administrative operations of the county health department. Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to a Regional Director or an official. Responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities Duties include, but are not limited to: Supervision of clerical staff in performing duties involving the processing of applications for various types of permits or license, maintaining various records, preparing correspondence or other materials, and similar duties; daily, weekly and monthly financial reports; daily deposits; monitors and processes all applicable processes to ensure all financial records and guidelines are maintained and followed in accordance with established policy and procedures; serve as the liaison between the county health department and county officials: This position will also be fluent in the operations of frontline services and will cover those duties in the absence of frontline staff along with coordination of clinical services. Duties will include but are not limited to: checking in clients and verifying information for WIC, Title X, STD, Immunization, verifying Medicaid status as well as taking Medicaid applications; issuing WIC benefits; scheduling appointments as appropriate. Physical Demands and Work Environment Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Applicant must be willing to perform all job-related travel associated with this position. A valid driver's license is required. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level II: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. MINIMUM QUALIFICATIONS Level II: Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS : If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 1/26/2021 11:59:00 PM

Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Administrative Assistant II providing support to Screening & Special Services. This classified position (PIN# 34003459) is in state government, located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $37,807.00, based on education and experience. Position Description: This position provides administrative support at a high level of complexity to the Oklahoma Newborn Hearing Screening Program (NHSP). The personnel within this position will be responsible for document production and management through a variety of manual or technological processes. This may include entering high volumes of individual patient hearing screening data into proprietary software and generating initial case management tasks; examine, check, and verify data entry and other documentation for completeness, appropriateness, adequacy, and conformity preparing correspondence, reports or other documents; maintaining various filing systems, including computer records of various activities; assisting agency customers, including families of infants, with inquiries or problems concerning newborn hearing screening related issues; and similar duties. This personnel will assist professional staff with case management needs for children who did not pass the hearing screening or need follow-up testing due to risk factors for hearing loss. This individual will work with the Oklahoma Newborn (Bloodspot) Screening program, hospital personnel, hospital outsourced vendors, midwives, county clinicians, private entities, and other agencies relating to hearing testing and follow-up. This individual will also assist with hearing screening equipment calibration and exchanges with local county health departments. Physical Demands and Work Environment Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Personnel will help with the exchange of county health department hearing screening equipment weighing 5-10 pounds. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level II: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. MINIMUM QUALIFICATIONS Level II: Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS : If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 1/22/2021 11:59:00 PM

Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Administrative Assistant II providing support to Screening & Special Services. This classified position (PIN# 34003459) is in state government, located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $37,807.00, based on education and experience. Position Description: This position provides administrative support at a high level of complexity to the Oklahoma Newborn Hearing Screening Program (NHSP). The personnel within this position will be responsible for document production and management through a variety of manual or technological processes. This may include entering high volumes of individual patient hearing screening data into proprietary software and generating initial case management tasks; examine, check, and verify data entry and other documentation for completeness, appropriateness, adequacy, and conformity preparing correspondence, reports or other documents; maintaining various filing systems, including computer records of various activities; assisting agency customers, including families of infants, with inquiries or problems concerning newborn hearing screening related issues; and similar duties. This personnel will assist professional staff with case management needs for children who did not pass the hearing screening or need follow-up testing due to risk factors for hearing loss. This individual will work with the Oklahoma Newborn (Bloodspot) Screening program, hospital personnel, hospital outsourced vendors, midwives, county clinicians, private entities, and other agencies relating to hearing testing and follow-up. This individual will also assist with hearing screening equipment calibration and exchanges with local county health departments. Physical Demands and Work Environment Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Personnel will help with the exchange of county health department hearing screening equipment weighing 5-10 pounds. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level II: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. MINIMUM QUALIFICATIONS Level II: Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS : If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 1/22/2021 11:59:00 PM

Minimum Qualifications Graduation from an accredited high school or equivalent, plus three (3) years of experience in general clerical/secretarial experience. Education and or experience will substitute for the minimum qualifications Licenses and Certifications Required: None. Notes to Applicants The purpose of this position is to provide administrative support to the COVID -19 drive-thru Point of Testing Site. This position will serve a variety of roles: Vehicle Check-ins and Vehicle Check-Outs, Label runner, Logistics runner and the Hot Zone and other duties as needed. Additional Knowledge, Skills and Abilities: Skill in perceiving and reacting sensitively to the needs of others Ability to maintain strict confidentiality of required HIPPA and other Texas privacy laws Application of good knowledge of current cultural, social, economic and public health issues and community demographics Interacts with clients, community partners and co-workers with fairness and equity and deliver services free of bias or prejudice. Ensure the health and safety of the community within ability and resources and treat the diverse customers with thoughtful listening and respect. Data Entry Experience Required. This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate and/or graduate degrees, will be required. Please ensure that the email address and contact information you provide is current, secure and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner. Any Personal Protective Equipment ( PPE ) needed will be provided. This work will be performed in an outdoor environment with possible exposure to inclement weather and various temperature changes. Must be able to stand on feet for up to 2 hours at a time. Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days. Pay Range $18.00 Hours Applicants must be flexible as we need coverage for various shifts. Please include your availability in the supplemental question section of your application. Job Close Date 01/31/2021 Type of Posting External Department Austin Public Health Regular/Temporary Temporary (No benefits) Grant Funded or Pooled Position Not Applicable Category Administrative Support Location Various Locations - See Notes to applicants Preferred Qualifications Data Entry Experience Bilingual - English / Spanish Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. 1. Greets visitors, handles their inquiries, and directs them to the appropriate person. 2. Answers multi-line telephones, or two-way radios and directs calls or takes messages. 3. Maintains office supply inventories by placing orders. 4. Schedules and coordinates meetings. 5. Distributes, disperses, and reconciles petty cash requests. 6. Types letters, memos, forms and other correspondence. 7. Picks up, sorts and delivers mail to appropriate person. 8. Files and retrieves documents, records and reports. 9. Maintains records, enters data and retrieves data as needed. 10. Analyzes and interprets data and prepares reports. Responsibilities - Supervisor and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques and methods. Knowledge of city practices, policy and procedures. Skill in oral and written communications. Skill in using computers and related software. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * Do you meet the minimum qualifications for this position? Graduation from an accredited high school or equivalent, plus three (3) years of experience in general clerical/secretarial experience. Education and or experience will substitute for the minimum qualifications Yes No * If identified as the top candidate, do you agree to a criminal background investigation? Yes No * Due to working in high risk areas, applicants applying for this position must comply with the departments immunization policy as a condition of employment. Can you meet this requirement? Yes, I will comply to the vaccinations required by the APH department No, I cannot meet this requirement * Select the statement that best describes your English/Spanish bilingual fluency level. I speak both English and Spanish fluently I speak some Spanish I understand some Spanish I am fluent in English only * In the prior twelve months have you been employed by, owned any interest in, or been an officer or board member, for any business entity, including a non-profit organization, that is transacting any business with the City of Austin, including a recipient of any contracts, grants, or any funds of any kind from the City of Austin? Yes No Don't know * If you answered yes to the question above, please describe your experience. (Open Ended Question) * Please list the days and hours you are available to work. (Open Ended Question) Optional & Required Documents Required Documents Resume Optional Documents Cover Letter

Summary The current vacancy for this position is within the Administration Department. The eligible list generated by this recruitment may be used to fill future vacancies in other County departments. Under general supervision, performs varied, complex, and often confidential secretarial and office administrative assistance to a department head or major division head; instructs, directs, and reviews the work of an office support staff; performs related work as assigned. FLSA: Non-Exempt Please NOTE: A training and experience evaluation may be utilized to determine an applicant's ranking among qualified candidates. Based upon information provided in this application including responses to supplemental questions, an applicant's education, training and experience may be evaluated using a pre-determined formula. Applicants should provide thoughtful and thorough responses to supplemental questions as they play an important role in this recruitment process. All qualifying work experience that is described or included in responses to supplemental questions MUST also be included and detailed in the "Work Experience" section of this application. "See Resume" is not an acceptable response for any supplemental question. Essential Job Functions Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks. Performs a wide variety of complex, responsible, and confidential secretarial and administrative duties for a department head or major division head. Performs administrative projects for management personnel; researches and compiles background data; maintains records and files regarding department administrative activities. Participates and assists in the administration of a department budget; compiles annual budget requests, and recommended expenditure requests for designated accounts. Maintains personnel and payroll files; researches files and computer databases; assures all administrative actions are in compliance with County policy, procedures, and guidelines. Independently composes correspondence and other documents on a wide variety of subjects requiring a thorough knowledge of the procedures and policies of the department. Researches and compiles statistical data; develops and creates a variety of technical and statistical reports; updates and assures the accuracy of databases. Resolves problems and creates solutions. Recommends organization or procedural changes affecting clerical activities. Coordinates personnel administrative actions. Researches inquiries from employees with personnel questions; reviews and processes forms to execute personnel change transactions. Maintains department statistical and employee information; collects statistical data and compiles data for reports; updates and assures the accuracy of databases; creates management reports. Utilizes the County payroll computer system to input, access, retrieve, and analyze data; updates automated and manual computer records and tracking systems. Plans, directs, and evaluates the work of subordinate clerical staff. Performs accounting functions related to accounts payable or receivables. Monitors budget, contracts and expenditures; collects, compiles, and analyzes data and information. Coordinates the annual County budgeting process; monitors the budget cycle and department submittal timelines, organizes documentation, and coordinates the formal submittal process. Maintains director's calendar; receives, opens, reviews and distributes mail; prepares purchase orders and vouchers; establishes and maintains filing procedures; coordinates and monitors assigned projects. Types, edits, and prepares correspondence, memoranda, letters, legal documents, information packets, and other communications; responds to routine letters and composes general correspondence as directed. Answers phones and determines nature of the calls; logs and routes calls to appropriate individuals; takes and delivers messages. Performs other related duties as assigned. Minimum Qualifications High school diploma or equivalent GED certificate. Five (5) years of increasingly responsible administrative, clerical, or secretarial duties; one (1) year of Butte County experience preferred. Associate's degree or a Certificate of Achievement in Computer Applications, Business Management, Office Assistant, or Legal Office Assistant from an accredited college or university may be substituted for one (1) year of experience. Valid State of California driver's license may be required. Employees hired into this classification may be required to file statements of economic interest with the Butte County Clerk/Recorder. Environmental Factors and Conditions/Physical Requirements Work is performed in an office environment.

Position Information This recruitment is to fill one vacancy and create an eligibility list that may be used for other openings. The ideal candidate will have great customer service skills, experience with phone interaction with the public, the ability to multi-task, and organizational skills are a must! Experience with Microsoft Excel and Word, is highly desired. NOTICE: The City of Chico is committed to inclusion and a diverse workforce and has made candidate applications anonymous to reduce implicit bias in the hiring process. Candidate names, addresses, and other Personally Identifiable Information (PII) are auto-redacted on applications sent to the department. Due to this redaction, resumes, certificates, or any other attachment with PII will not be forwarded until after an interview schedule is determined. As such, candidates should ensure that the entered "Work Experience" and "Certifications" sections match the submitted resume. Job Description Definition: Under general supervision, to perform responsible, complex, and confidential administrative and routine duties for a City department or a major administrative office; to provide high-level administrative assistance to department Directors and management officials; to perform related work as assigned. Typical Duties: Perform difficult clerical and administrative work for a department or administrative office involving considerable independent judgment; * Assume individual initiative as required to set work priorities and determine the most effective methods for accomplishing work; Operate a personal computer; install and revise filing systems and other clerical procedures; Complete statistical forms in the maintenance of department records;* Schedule travel arrangements and meeting appointments;* Serve as an office receptionist as required;* Operate transcription, typing, and duplicating equipment;* Attend meetings, record minutes and prepare them for distribution;* May type official legal documents such as leases, bid announcements, City ordinances and resolutions;* May process payroll changes; Receive and record receipt of various City permit and license fees;* Maintain office supplies; Compile and tabulate information for routine reports;* Assist in the supervision, training, and evaluation of assigned staff; Perform related assignments as necessary. *Essential Function Duties recorded above are representative of the duties of the class and are not intended to cover all the duties performed by incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related or a logical assignment to this class; such assignments shall fall under the category of "other duties, as assigned." Tools and Equipment Used: Scales; postage machine; folding and sorting machine; 10-key calculator; phone; computer terminal; copy and fax machine. Physical Demands: While performing the duties of this job, the employee is constantly required to use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms. The employee is required to walk, sit, stand, talk, and hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, color perception, and the ability to adjust focus. Work Environment: The noise level in the work environment is moderately noisy. Knowledge, Skills and Abilities: Knowledge of : Modern office practices and procedures including business correspondence, filing, and standard office and word processing equipment operation; statistical record keeping methods; correct English usage, spelling, grammar, and punctuation. Ability to : Perform difficult and responsible administrative and clerical work; type accurately at a minimum speed of 45 words per minute; operate personal computers utilizing a variety of software including word processing, data base, and spreadsheet applications; use good judgment and make sound decisions in accordance with established procedures and policies; handle multiple projects simultaneously; work with numerous interruptions; adjust to changing priorities; establish and maintain effective and cooperative working relationships with those contacted during the course of work; effectively supervise, train, and evaluate assigned staff. Qualifications Minimum Qualifications: Experience : Four years of increasingly responsible clerical and administrative experience involving frequent public contact. Education : High school graduation or equivalent supplemented by specialized administrative or business office training. Additional Requirement : Possession of a valid California Driver License. Equivalency may be established pursuant to the City-Wide Classification Plan. Additional Information The City of Chico is looking for individuals who are results-oriented, possess great attitudes, demonstrate creativity and innovation, work efficiently, show a record of success and have a PASSION for public service. Having the best employees provides the best service to the community. APPLICATIONS ARE ONLY ACCEPTED ONLINE, THROUGH THE NEOGOV SYSTEM. If this is the first time you are applying using the online job application, you will need to create an account and select a Username and Password. After your account has been established, you can build your application which can be saved and used to apply for other City of Chico employment opportunities. Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted. It is the responsibility of the applicant to ensure applications are received by the City of Chico Human Resources Office. Degree, Licenses, Certifications and/or Equivalencies: Candidates must include copies of items listed as a minimum qualification; failure to provide required certificates by the close of the recruitment will result in candidate disqualification. If this position requires a typing certificate: typing certificates must have been issued within one year and the net speed must match the minimum requirement listed in the job description. For standardization, net speed will be calculated by subtracting the number of errors from the gross WPM. Internet generated typing certifications are not accepted. Equivalency for experience and/or education listed within a job description may be established pursuant to the City-wide Classification Plan and through coordination with Human Resources. Candidates seeking an equivalency must contact Human Resources, at (530) 879-7900, for instructions on submitting an equivalency request. Being minimally qualified for a position does not guarantee a candidate progression through the full recruitment process. Travel and Recruitment Related Expenses: The City of Chico does not reimburse applicants for any travel or expenses in connection with applying for employment, unless authorized by the City Manager. Pre-Employment Processing: Applicants may be required to pass fingerprinting and a medical examination as a condition of employment or promotion. Medical exams may include a fitness exam, psychological exam, and a drug and alcohol screening, depending on the position. E-verify is used to determine candidate eligibility to work in the United States. The City of Chico is an Equal Opportunity Employer and supports workforce diversity. Women, minorities, and persons with disabilities are encouraged to apply. The City of Chico will consider individuals with disabilities based on their qualifications to perform the essential functions of the position for which they are applying and will provide reasonable accommodation in the application and/or testing process. If you require accommodation in the application and/or testing process, please notify the Human Resources Office within seven (7) days of the need for accommodation, so appropriate alternative arrangements can be made. If you have any questions, or need additional assistance regarding City of Chico employment opportunities, please contact the Human Resources Department at (530) 879-7900 or jobs@chicoca.gov . Closing Date/Time: 1/21/2021 5:00 PM Pacific

Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. This position supervises the vessel registration desk, sales of licenses, publications, processing of Special Licenses and Permits and provides assistance and information to the public at Department of Wildlife's Western Region Office in Reno. This position provides supervision to the field offices in Winnemucca and Fallon and will provide customer service support and coverage as needed. Incumbent and staff will use the Agency Management Solution (AMS) System daily for most transactions. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 01/21/2021

Announcement Number: 1082961643 NEVADA BOARD OF OSTEOPATHIC MEDICINE - JOB ANNOUNCEMENT ADMINISTRATIVE/LICENSE ASSISTANT 40 HOURS PER WEEK REPORTS TO: EXECUTIVE DIRECTOR SUPERVISORY RESPONSIBILITY: NONE Position Location: Henderson, NV Under direct supervision of the Executive Director, the Administrative/License Assistant will be able to perform both administrative and licensing related tasks. GENERAL KNOWLEDGE, SKILLS AND ABILITIES • Receptionist for incoming phone calls and visitors. • Proficient in computer use and general programs: Word, Excel and PowerPoint. • Adheres to work schedule; follows through and completes assignments on time. • Able to work under pressure and meet deadlines. • Able to interpret written and oral communication. • Demonstrates courteous, professional, positive attitude toward internal and external customers. • Notifies supervisor of conflicts, problems and complaints. Communicates effectively, both verbally and in writing. • Understand and adhere to Nevada Revised Statutes (NRS) Chapter 633/Nevada Administrative Code (NAC) Chapter 633 and other applicable statutes. • Demonstrates common sense when carrying out job duties. RESPONSIBILITIES INCLUDE THE FOLLOWING: (Tasks below are not inclusive of all work) ADMINISTRATIVE ASSISTANT • Proficiency of telephone and voicemail system. • Obtain proficiency of in house computer software system to access licensee and other information. • Familiarity with the Board website - www.bom.nv.gov. • Knowledgeable about other public agencies. • Manage licensee spreadsheet and related lists. • Respond to public information requests. • Clerical/mail related duties, such as retrieving and opening mail daily; and, creating letters of correspondence. • Prepare outgoing mail, including Fed-Ex/Certified. • Management of petty cash under Executive Director's direction. • Track medical malpractice cases. • Assist Executive Director with Board meeting agenda posting, understand and comply with open meeting law requirements (NRS 241) and related tasks. LICENSE ASSISTANT • Assist license specialist with processing license applications/renewals as required by statute and regulation. • File, prepare and mail documents; organize files and charts; respond to license-related emails. • Scan and shred documents. • Manage file room documents, both dismissed and current cases. • Track status of other state licenses. • Understand and interpret legislatively mandated information related to licensing. • Other duties as assigned by the Executive Director. TRAINING AND EXPERIENCE • At least two years of administrative experience. High School diploma required. • Licensing experience helpful. WORK ENVIRONMENT • Currently, due to COVID, work will be performed both remotely and in the office. • Requires sufficient personal mobility and physical reflexes to permit the employee to function in a general office environment to accomplish tasks LICENSES AND CERTIFICATES • Hold or be able to acquire a valid Nevada driver's license or equivalent government issued identification appropriate for air travel. • May be required to attend training in administration and licensing. BENEFITS/COMPENSATION OFFERED • Medical and Dental • PERS (Public Employees Retirement System) • Annual Paid Holidays (11) • Paid Time Off (PTO) • Deferred Compensation • Supplemental Insurance Plans HOURLY WAGE: $17 APPLICATION DEADLINE: Until Recruitment is Satisfied If hired, you must provide at least two (2) professional references. Eligible applicants who meet the minimum qualifications will be considered. Please forward your resume and cover letter to: osteo@bom.nv.gov The Nevada State Board of Osteopathic Medicine is an equal opportunity employer In your cover letter, please indicate how you learned about this position. If through a web site, please specify the name of the web site. Closing Date/Time: Until recruitment needs are satisfied

Position Description RECRUITMENT OVERVIEW: Thank you for your interest in our Department Assistant position. We are currently recruiting to fill one Department Assistant I-II vacancy in our Police Department. TYPING CERTIFICATE: To be considered for this position applicants must submit a detailed application and a typing certificate demonstrating their ability to type a minimum of 40 WPM . Most adult schools, community colleges, and staffing agencies administer typing tests. We also accept typing certificates obtained online from: https://www.ratatype.com SKILLS ASSESSMENT: Applicants that meet the minimum requirements for the position will be invited to take a skills assessment. The assessment will consist of the following categories: *Editing (Spelling, Punctuation, & Grammar) *Vocabulary *Reading & Understanding Written Information *Numerical Skills *Alphabetize, File, & Code Information For planning purposes, we are including reference to the assessement. Additional details regarding the written exam will be sent via email, to qualified applicants once our screening process is complete on or after January 27th. POSITION OVERVIEW Under direct or general supervision, provides a variety of office support activities to an assigned City department, which may include word processing, data entry and organization, telephone and counter reception, receipt of payments, processing of invoices, record keeping, report preparation, and filing; provides information and assistance to the general public; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives direct or general supervision from assigned supervisory or management personnel. No direct supervision of staff is exercised. May provide training and functional direction to less experienced staff and volunteers. CLASS CHARACTERISTICS Department Assistant I : This is the entry-level class in the Department Assistant series. Responsibilities include answering the phones, assisting staff in all aspects of general office operation, and performing special projects as assigned. This class is alternately staffed with the Department Assistant II and incumbents may advance to the higher-level class after gaining the knowledge, skills and experience that meet the qualifications for and by demonstrating the ability to perform the work of the higher-level class. Department Assistant II : This is the journey-level class in the Department Assistant series. Incumbents perform a variety of specialized and confidential secretarial and clerical work for an assigned City department, including coordinating assigned programs and projects, providing general information to the public, and other administrative, budgetary, database, and support work. This class is distinguished from the Department Assistant I by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise. This class series is distinguished from the Administrative Assistant class series in that the latter provides a higher-level of, more technical and varied office administrative and secretarial support to a department head and related management, professional, and supervisory staff. Examples of Essential Functions EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Plans, organizes, and carries out clerical assignments and special projects related to assigned area of responsibility. Performs a wide variety of general secretarial and clerical duties to support departmental/divisional operations; including filing, preparing payroll records, monthly reports, accounts payable, petty cash reimbursement, and ordering and maintaining office and other related supplies. Maintains accurate and detailed records, verifies accuracy of information, researches discrepancies and records information. Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files. May perform cashiering duties; receives money and issues receipts; collects and accounts for service fees; maintain and account for limited office funds including a petty cash fund. Prepares, copies, collates, and distributes a variety of documents, including agendas, bid packages, contracts, informational packets, and specifications; ensures proper filing of copies in departmental or central files. Screens calls, visitors, and mail; assists public at front counter and directs public to appropriate locations and/or staff; responds to complaints and requests for information; assists in interpreting and applying regulations, policies, procedures, systems, rules, and precedents in response to inquiries and complaints from public; enters/tracks public calls into appropriate computer databases; directs callers to appropriate City staff as necessary. Composes, develops, types, formats, and proofreads a wide variety of routine reports, letters, documents, flyers, brochures, calendars, and memoranda; types from rough drafts, verbal instructions, or transcribing machine recordings; checks drafts for punctuation, spelling, and grammar; suggests corrections to drafts. Receives, codes, logs, schedules, and distributes service requests and work orders. Receives, opens, time stamps, sorts, and distributes incoming and interdepartmental mail; prepares and distributes outgoing mail. May prepare facilities for public use; sets up facilities for meetings and events; opens and provides information regarding facilities for users. Assists in the scheduling and coordinating of activities and operations of a City facility or facilities, including arranging for appropriate staffing. Compiles information and data for administrative, statistical, and financial reports; checks and tabulates statistical data; prepares and assembles reports, manuals, articles, announcements, and other informational materials. Organizes, coordinates, maintains, and updates departmental record systems; enters and updates information with departmental activity, inventory files, and report summaries; retrieves information from systems as required. Coordinates calendars and makes meeting arrangements; schedules meetings between City staff or between City staff and other groups or organizations; arranges for necessary set-up and materials to be available at meetings. Gathers, assembles, updates, and distributes a variety of department or City specific information, forms, records, and data as requested, including updating the website. Monitors and orders office and other related supplies. May coordinate workshops and classes; assists with special event programs; coordinates reservations and use of equipment and facilities. May act as a department representative within community groups to relay or obtain relevant information regarding departmental activities; provide presentations to community groups. May diagnose and perform routine maintenance related to computer hardware and software problems associated with the department's computers and related equipment. Prepares, processes, and tracks purchase requisitions for services and materials; coordinates delivery of services and materials; receives vendor invoices; prepares request for payment for department head approval. Performs other duties as assigned. Qualifications / Requirements QUALIFICATIONS Knowledge of: Departmental practices and procedures and applicable City policies. Principles and practices of data collection and report preparation. Modern office practices, methods, and equipment, including computer equipment. Word processing methods, techniques, and programs; general accounting methods, procedures, and terminology; database and spreadsheet applications and programs; basic graphic publishing software. Principles of business letter writing. Basic principles of record keeping and cash handling. English usage, spelling, vocabulary, grammar, and punctuation. Techniques for dealing effectively with the public, vendors, contractors, and City staff, in person and over the telephone. Techniques for providing a high level of customer service to public and City staff, in person and over the telephone. Ability to: Respond to and effectively prioritize multiple phone calls and other requests for service. Interpret, apply, and explain policies and procedures. Compose correspondence and reports independently or from brief instructions; maintain records and databases. Make accurate arithmetic computations. Perform responsible clerical and secretarial support work with accuracy, speed, and minimal supervision. Learn and understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. Learn, interpret, and apply administrative and departmental policies and procedures. Organize, maintain, and update office database and records systems. File materials alphabetically, chronologically, and numerically. Schedule and coordinate projects; set priorities; adapt to changing priorities; meet critical time deadlines. Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work. Operate modern office equipment, including computer equipment. Use word-processing, database, spreadsheet, and graphics software applications programs. Use English effectively to communicate in person, over the telephone, and in writing. Use tact, initiative, prudence and independent judgment within general policy, procedural, and legal guidelines. Establish and maintain effective working relationships with employees and those contacted in the course of the work. REQUIREMENTS Education and Experience: Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12th) grade. Department Assistant I: One (1) year of varied clerical support experience, preferably involving some public contact. Department Assistant II: Two (2) years of increasingly responsible office support experience equivalent to a Department Assistant I at the City of Tulare. License: Possession of, or ability to obtain, a valid Class C California Driver's License. Closing Date/Time: 1/24/2021 11:59 PM Pacific

NOTES This position is located at Cambridge District Court in Medford, MA. This position is designated as management position and is covered by the Trial Court Personnel Policies and Procedures Manual. MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT The Trial Court is committed to: fair and impartial administration of justice; protection of constitutional and statutory rights and liberties; equal access to justice for all in a safe and dignified environment with policies and practices that strengthen and support diversity, equity, and inclusion; efficient, effective, and accountable resolution of disputes; prompt and courteous service to the public by committed and dedicated professionals utilizing best practices in a manner that inspires public trust and confidence. DEPARTMENTAL MISSION STATEMENT As a gateway to justice in the Commonwealth of Massachusetts, the District Court is dedicated to the administration of justice in a fair, impartial and timely manner in accordance with the rule of law. In fulfilling this role, the District Court shall provide the communities it serves with an environment that is safe, accessible and respectful to all. The District Court shall conduct its business with integrity, competence and a commitment to excellence in order to promote public trust and confidence in the judicial system. District Court Organizational Profile https://www.mass.gov/orgs/district-court POSITION SUMMARY This position involves responsible legal work and supervisory responsibilities. The employees in this position assist the Clerk-Magistrate in performing magisterial and administrative duties as set forth in state statutes and court rules. Magisterial responsibilities include determining probable cause for the issuance of criminal complaints and search warrants, in court and out of court bail determinations, determinations of preliminary probation violation hearings, adjudicating small claims motions and trials and presiding over both civil and criminal motor vehicle hearings. Assistant clerk-magistrates also may decide certain non-dispositive motions in civil and criminal cases, enter defaults and default judgments and other civil process. Administrative responsibilities include the preparation and maintenance of all court papers and records and performance of administrative tasks to ensure that cases move rapidly and smoothly to a determination by the court. Work is performed under the direction of the Clerk-Magistrate or First Assistant Clerk-Magistrate. Supervision is exercised over support personnel within the Clerk-Magistrate's Office. MAJOR DUTIES (Any one position may not include all of the duties and responsibilities listed below nor do the listed examples include all tasks which may be found in these positions.) Receives applications for criminal complaints and reviews them for probable cause. Reviews applications for search warrants filed by police and others and determines whether such warrants may issue. Conducts hearings and determines whether criminal complaints and/or arrest warrants may issue, determines appeals from civil motor vehicle citations, municipal by-law violations and environmental citations. Conducts trials of small claims and makes judgments of the same. In the absence of a justice, arraigns defendants, determines questions of bail, and conducts preliminary probation violation hearings. Calls the list of cases scheduled before a justice and makes the official record of the proceedings. Reviews filings from attorneys and Pro Se litigants and informs them on court procedure. Arranges for hearings and notifies counsel. Certifies and transmits official copies of court records as required Issues process as required by the court or prescribed by statutes and rules of court. Receives, examines and reviews all filings and has responsibility to ensure they comply with rules of court, and to establish their suitability for filing. Maintains electronic and written indexes of cases entered. Supervises the receipt, recording and disbursements of fees and money by the court. Distributes and implements changes in court rules and office procedure. Administers hearings inside and outside of court where no judge is present. Performs related work as required. JOB COMPETENCIES KNOWLEDGE, SKILLS AND ABILITIES: Thorough knowledge of state statutes, case law and court rules which prescribe the powers and duties of the Clerk-Magistrate and ability to interpret and apply them to the administrative procedures of the office. Thorough knowledge of court procedure, legal documents, laws and legal factors pertaining to the court. Thorough knowledge of the organization, functions, jurisdiction and authority of the court. Knowledge of and ability to use computer software such as MS Office, including word processing, spreadsheets, data bases, and PowerPoint. Ability to maintain complex and accurate court records. Ability to plan and supervise the work of others. Good communication skills and the ability to maintain effective working relationships with court officials, attorneys, subordinate employees, government agencies and the general public. POSITION REQUIREMENTS These are the minimum requirements necessary to apply for a position of Assistant Clerk. For Internal Trial Court Employee Applicants: A Bachelor's Degree from an accredited college or university; and knowledge, skills and abilities acquired through 6 or more years of relevant work experience, including supervisory and/or courtroom experience, within a Trial Court Division (Clerk's Office, Probation Office, Judge's Lobby) or an equivalent office; OR A law degree and admission to the practice of law in Massachusetts or a graduate degree from an accredited college or university in a relevant field (such as criminal justice, public administration or business administration); and knowledge, skills and abilities acquired through 2 or more years of relevant work experience, including supervisory and/or courtroom experience, within a Trial Court Division (Clerk's Office, Probation Office, Judge's Lobby) or an equivalent office; OR Internal candidates who are employed by the Trial Court as of July 1, 2012 may substitute knowledge, skills and abilities acquired through 10 or more years of relevant work experience, including supervisory and/or courtroom experience, within a Trial Court Division (Clerk's Office, Probation Office, Judge's Lobby) or an equivalent office for the education requirement as described above. For External Applicants : A Bachelor's Degree from an accredited college or university in a relevant field (such as criminal justice, public administration or business administration); and knowledge, skills and abilities acquired through 6 or more years of relevant work experience; OR A law degree and admission to the practice of law in Massachusetts or a graduate degree from an accredited college or university in a relevant field (such as criminal justice, public administration or business administration); and knowledge, skills and abilities acquired through 2 or more years of relevant work experience. These are the preferred qualifications for this position: Juris Doctor Degree 10+ years of experience in law, particularly criminal and civil practice in District Court and/or Boston Municipal Court OTHER HOW TO APPLY: Applicants must apply by completing a Trial Court online application by clicking " Apply for this job online " button at the top of this page. If you are not viewing this online, go to the Judicial Jobs page at https://careers-trialcourtsofmass.icims.com/jobs and search for this job. PLEASE NOTE: Paper, faxed or emailed applications or resumes are not accepted for any Trial Court position. Employment is contingent upon passage of a criminal record check. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER