Los Angeles
5151 State University Drive, Los Angeles, CA 90032, USA
Description: Bulletin #180345; 10/31/19 DEPARTMENT ADMINISTRATIVE ASSISTANT Administrative Support Assistant II English Salary Range: $2,600-$4,592/Monthly Work Schedule: Full-time, Monday - Thursday 9:00 am - 6:00 pm, Friday 8:00 am - 5:00 pm; non-exempt position. Temporary appointment expires on or before one year from the date of hire. Appointment may be extended, may become permanent. Essential Functions: Under the general supervision of the Department Chair, the Department Administrative Assistant assists in a variety of administrative operations and functions in the department office. Incumbent will: support all curricular, graduate advisement, and registration activities in the department; provide clerical support for the Department Chair, faculty, and other staff; plan and coordinate clerical work activities; provide lead work direction and/or training and assistance in work processes and procedures; respond to inquiries; and provide creative solutions as needed. Responsibilities include: maintain all graduate and undergraduate student files, graduate applications, graduate degree programs, historic undergraduate program plans and worksheets; process degree checks; update GET student records to reflect approved program changes and course substitutions; process related forms; and coordinate screenings and reviews for graduate students. In addition, the incumbent will: ensure that both graduate and undergraduate students are informed of program requirements; set up appointments for advisement; issue permits as needed; and assist with enrolling first-year students in their appropriate first-year writing class. Required Qualifications & Experience: Equivalent to two years of full-time general office experience, which included providing on-going work direction or acting as a lead. Knowledge of office systems and ability to use a broader range of technology systems and packages. Must be detail-oriented with the ability to: independently handle multiple work unit priorities and projects; establish and maintain effective working relationships with others; respond to routine inquiries and explain standard policies and procedures to others; apply independently a wide variety of policies and procedures where specific guidelines may not exist; perform basic arithmetic calculations; establish and maintain effective working relationships with others; effectively communicate verbally and in writing; and handle a broad range of interpersonal contacts, including those sensitive in nature. Demonstrated interest and ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. Desired Qualifications: Bachelor's degree from an accredited four-year college or university; familiarity with university administrative processes and procedures pertaining to an academic department. Ability to write, design, and solicit articles for the graduate student newsletter, and interest in assisting in maintenance of the department website. Closing Date: Review of applications will begin November 14, 2019 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017 as a condition of employment. Closing Date/Time: Open until filled
Nov 28, 2019
Full Time
Description: Bulletin #180345; 10/31/19 DEPARTMENT ADMINISTRATIVE ASSISTANT Administrative Support Assistant II English Salary Range: $2,600-$4,592/Monthly Work Schedule: Full-time, Monday - Thursday 9:00 am - 6:00 pm, Friday 8:00 am - 5:00 pm; non-exempt position. Temporary appointment expires on or before one year from the date of hire. Appointment may be extended, may become permanent. Essential Functions: Under the general supervision of the Department Chair, the Department Administrative Assistant assists in a variety of administrative operations and functions in the department office. Incumbent will: support all curricular, graduate advisement, and registration activities in the department; provide clerical support for the Department Chair, faculty, and other staff; plan and coordinate clerical work activities; provide lead work direction and/or training and assistance in work processes and procedures; respond to inquiries; and provide creative solutions as needed. Responsibilities include: maintain all graduate and undergraduate student files, graduate applications, graduate degree programs, historic undergraduate program plans and worksheets; process degree checks; update GET student records to reflect approved program changes and course substitutions; process related forms; and coordinate screenings and reviews for graduate students. In addition, the incumbent will: ensure that both graduate and undergraduate students are informed of program requirements; set up appointments for advisement; issue permits as needed; and assist with enrolling first-year students in their appropriate first-year writing class. Required Qualifications & Experience: Equivalent to two years of full-time general office experience, which included providing on-going work direction or acting as a lead. Knowledge of office systems and ability to use a broader range of technology systems and packages. Must be detail-oriented with the ability to: independently handle multiple work unit priorities and projects; establish and maintain effective working relationships with others; respond to routine inquiries and explain standard policies and procedures to others; apply independently a wide variety of policies and procedures where specific guidelines may not exist; perform basic arithmetic calculations; establish and maintain effective working relationships with others; effectively communicate verbally and in writing; and handle a broad range of interpersonal contacts, including those sensitive in nature. Demonstrated interest and ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. Desired Qualifications: Bachelor's degree from an accredited four-year college or university; familiarity with university administrative processes and procedures pertaining to an academic department. Ability to write, design, and solicit articles for the graduate student newsletter, and interest in assisting in maintenance of the department website. Closing Date: Review of applications will begin November 14, 2019 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017 as a condition of employment. Closing Date/Time: Open until filled
Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: California State University Employees Union (CSUEU) - Unit 9 Classification Salary Range: $3,288 - $6,347 per month Anticipated Hiring Range: $3,288 - $4,308 per month Recruitment Closing Date: December 16, 2019 THE DEPARTMENT The Division of University Advancement is one of five current central divisions of the University whose primary purpose is to enhance the private support of the University. The University Development creates programs, events and activities that stimulate the involvement and interest of an ever-growing base of nearly 160,000 alumni, parents, current donors, and friends. The development staff work together to maintain relationships with on-campus and off-campus constituencies and stakeholder groups interested in advancing the mission of the University. University Advancement manages the operational requirements of the Cal Poly Pomona Philanthropic Foundation. DUTIES AND RESPONSIBILITIES The Administrative Assistant to the Executive Director of Major Gifts will provide Administrative Support to the Office of University Development/Major Gifts which will include: tracking submission deadlines for various assignments and ensure advancement and program reports are submitted timely; independently responding to written and verbal inquiries from donors, alumni, corporate partners, and campus personnel regarding advancement programs; analyzing existing procedures and develop, recommend, and initiate responses and action to requests for information, procedures, policy, etc. which requires independent research; and representing the office of University Development/Major Gifts when communicating with university administrative offices and serve as a liaison with all the direct reports to the Executive Director of Major Gifts which includes the college/division based directors of development and development associates. The incumbent will serve as a budget analyst and maintain state and foundation office budgets and monitor the financial activity of budgets, providing historical and current data; coordinate credit card accounts for the Directors of Development and Executive Director of Major Gifts by reviewing, preparing documentation for payment, and approve expenditures which may require higher level signatures; track expenses and transfers; reconcile accounts using the on line Concur system for travel; create and maintain detailed spreadsheets of donor/prospect cultivation and stewardship expenditures for each Director of Development and track against budget amount allocated for the fiscal year; independently initiate and/or draft memos and correspondence which may require the selection of a variety of resource materials using creativity and inventiveness; develop complex documents, presentations and spreadsheets to include research and production using various computer software; and independently initiate and coordinate any activities, projects or systems that will contribute to the overall effectiveness of the department. The incumbent will coordinate office operations and activities that include: screening visitors, telephone calls and correspondence for the Executive Director of Major Gifts; answering inquiries regarding the university and division policy and referring people to the appropriate person or area when required; dealing with a variety of public contacts that include donors of all levels, prospects, corporations, campus administrators, faculty, and staff; providing and receiving a variety of complex information items as well as taking and delivering accurate, complex and confidential messages; coordinating travel arrangements for the Executive Director and Directors of Development to include transportation, lodging, registrations, and upon completion of travel, completing travel expense claim forms; preparing payroll and attendance for the department; acting as a liaison with Payroll Services ensuring that all payroll and attendance policies and procedures are followed; maintaining staff calendar for the Executive Director's review and tracking of staff; planning, organizing, and reserving conference rooms; working with IT on technical equipment needed; organizing and maintaining the complex filing system and confidential files; providing all information and material needed from the files and ensure protection of information contained in the files; scheduling meetings and coordinating the calendar for the Executive Director of Major Gifts; and providing administrative support relating to forms and documents required by the Cal Poly Pomona Philanthropic Foundation. The incumbent will assist in the coordination and implementation of various solicitation, cultivation and stewardship special events which involves development of invitation lists, site selection, catering and coordination with other development professionals and University Advancement staff; interact on a highly professional level with a variety of diverse constituents to independently plan and implement campus tours, receptions and luncheons for groups of all sizes which enhance the image of the university and, at times, lead to major gifts and support of the university. Private automobile used occasionally for work-related travel. Valid CA Driver's License and insurance is required. QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of general practices, program, and/or administrative specialty; basic knowledge of and ability to apply fundamental concepts; working knowledge of budget policies and procedures; ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty; knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques; ability to organize and plan work and projects including handling multiple priorities; ability to make independent decisions and exercise sound judgment; ability to compile, write, and present reports related to program or administrative specialty; demonstrated ability establish and maintain cooperative working relationships. PREFERRED QUALIFICATIONS Knowledge of the financial structure of donations, grants and contracts to include cash, gift-in-kind, stocks, securities, planned gifts, endowments and real estate is preferred. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: December 16, 2019
Dec 03, 2019
Full Time
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: California State University Employees Union (CSUEU) - Unit 9 Classification Salary Range: $3,288 - $6,347 per month Anticipated Hiring Range: $3,288 - $4,308 per month Recruitment Closing Date: December 16, 2019 THE DEPARTMENT The Division of University Advancement is one of five current central divisions of the University whose primary purpose is to enhance the private support of the University. The University Development creates programs, events and activities that stimulate the involvement and interest of an ever-growing base of nearly 160,000 alumni, parents, current donors, and friends. The development staff work together to maintain relationships with on-campus and off-campus constituencies and stakeholder groups interested in advancing the mission of the University. University Advancement manages the operational requirements of the Cal Poly Pomona Philanthropic Foundation. DUTIES AND RESPONSIBILITIES The Administrative Assistant to the Executive Director of Major Gifts will provide Administrative Support to the Office of University Development/Major Gifts which will include: tracking submission deadlines for various assignments and ensure advancement and program reports are submitted timely; independently responding to written and verbal inquiries from donors, alumni, corporate partners, and campus personnel regarding advancement programs; analyzing existing procedures and develop, recommend, and initiate responses and action to requests for information, procedures, policy, etc. which requires independent research; and representing the office of University Development/Major Gifts when communicating with university administrative offices and serve as a liaison with all the direct reports to the Executive Director of Major Gifts which includes the college/division based directors of development and development associates. The incumbent will serve as a budget analyst and maintain state and foundation office budgets and monitor the financial activity of budgets, providing historical and current data; coordinate credit card accounts for the Directors of Development and Executive Director of Major Gifts by reviewing, preparing documentation for payment, and approve expenditures which may require higher level signatures; track expenses and transfers; reconcile accounts using the on line Concur system for travel; create and maintain detailed spreadsheets of donor/prospect cultivation and stewardship expenditures for each Director of Development and track against budget amount allocated for the fiscal year; independently initiate and/or draft memos and correspondence which may require the selection of a variety of resource materials using creativity and inventiveness; develop complex documents, presentations and spreadsheets to include research and production using various computer software; and independently initiate and coordinate any activities, projects or systems that will contribute to the overall effectiveness of the department. The incumbent will coordinate office operations and activities that include: screening visitors, telephone calls and correspondence for the Executive Director of Major Gifts; answering inquiries regarding the university and division policy and referring people to the appropriate person or area when required; dealing with a variety of public contacts that include donors of all levels, prospects, corporations, campus administrators, faculty, and staff; providing and receiving a variety of complex information items as well as taking and delivering accurate, complex and confidential messages; coordinating travel arrangements for the Executive Director and Directors of Development to include transportation, lodging, registrations, and upon completion of travel, completing travel expense claim forms; preparing payroll and attendance for the department; acting as a liaison with Payroll Services ensuring that all payroll and attendance policies and procedures are followed; maintaining staff calendar for the Executive Director's review and tracking of staff; planning, organizing, and reserving conference rooms; working with IT on technical equipment needed; organizing and maintaining the complex filing system and confidential files; providing all information and material needed from the files and ensure protection of information contained in the files; scheduling meetings and coordinating the calendar for the Executive Director of Major Gifts; and providing administrative support relating to forms and documents required by the Cal Poly Pomona Philanthropic Foundation. The incumbent will assist in the coordination and implementation of various solicitation, cultivation and stewardship special events which involves development of invitation lists, site selection, catering and coordination with other development professionals and University Advancement staff; interact on a highly professional level with a variety of diverse constituents to independently plan and implement campus tours, receptions and luncheons for groups of all sizes which enhance the image of the university and, at times, lead to major gifts and support of the university. Private automobile used occasionally for work-related travel. Valid CA Driver's License and insurance is required. QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of general practices, program, and/or administrative specialty; basic knowledge of and ability to apply fundamental concepts; working knowledge of budget policies and procedures; ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty; knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques; ability to organize and plan work and projects including handling multiple priorities; ability to make independent decisions and exercise sound judgment; ability to compile, write, and present reports related to program or administrative specialty; demonstrated ability establish and maintain cooperative working relationships. PREFERRED QUALIFICATIONS Knowledge of the financial structure of donations, grants and contracts to include cash, gift-in-kind, stocks, securities, planned gifts, endowments and real estate is preferred. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: December 16, 2019
City of Kansas City, MO
Kansas City, MO, United States
Full-time position available with KC Water Revenue Protection Division located at 4800 E. 63rd Street Salary Range: $15.06-$24.31/hour Normal Work Days/Hours: Monday-Friday, 8:00 A.M. to 5:00 P.M. Application Deadline Date: December 23, 2019 *Employees who hold the exact position title, have successfully completed their 6-month probationary period, and wish to be considered for a lateral transfer into the posted position, must contact the department directly. All others interested must submit an application to be considered for this posted Job Opening. Responsibilities Responsible for providing administrative support to the Revenue Protection Division by assisting in the collection of delinquent accounts and bad debt. Responsibilities include basic clerical duties, such as: answering phones, using computers for database management or word processing, setting up and managing filing systems, operating office equipment, completing forms, scheduling appointments, and making copies. This role provides customer service by verifying and updating customer account information, reminding customers of their past due status, negotiating payments, and assisting the Call Center with consumer phone calls. The Administrative Assistant supports the employees in the field by generating service orders for high dollar delinquent turnoffs and generating work orders as directed by field personnel and management. Also contributes to the collection of revenue by creating legal collection letters, reviewing returned payments for service turnoff, and prepares liens, lien releases, and legal packets for bad debt accounts, as well as assigns appropriate fees and adjustments to accounts. Qualifications REQUIRES high school graduation and 3 years increasingly responsible secretarial and/or clerical experience; OR an equivalent combination of qualifying education and experience. Preference given to applicants with experience in the following program systems: KWIC, Geico/CLEAR, and/or Hansen. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION QUESTIONS REGARDING AVIATION POSITIONS SHOULD BE DIRECTED TO THE AVIATION DEPARTMENT AT 816-243-3010. POSITIONS POSTED FOR THE WATER SERVICES DEPARTMENT ARE FOR THE WATER SERVICES DEPARTMENT ONLY . QUESTIONS REGARDING THESE POSITIONS SHOULD BE DIRECTED TO 816-513-0253. IF YOU SEE THE SAME POSITION TITLE POSTED FOR A DIFFERENT DEPARTMENT, YOU MUST SUBMIT A SEPARATE APPLICATION TO BE CONSIDERED BY THE OTHER CITY DEPARTMENT. The evaluation of applications is based only on the information submitted by the application deadline. Therefore, in order to have your application properly considered, you should include all relevant dates, i.e., attendance at educational institutions, date degree(s) conferred, etc. Further, you should provide detailed description of relevant work experience/dates, including months/years of employment. Failure to submit a completed application may eliminate you from the selection process. Resumes may be filed to determine eligibility, but an official City application must be completed prior to appointment. For positions requiring college education as part of the minimum requirement and/or an equivalency, the minimum education requirement is high school graduation. The requirement of "high school graduation" also includes the state-issued GED certificate. For positions that require an accredited degree, qualifying professional, responsible experience must be obtained AFTER receipt of the accredited degree. Unless otherwise stated, the requirement of "an accredited" degree includes only those degrees obtained from colleges or universities listed with the U. S. Department of Education and recognized by the U.S. Secretary of Education. If claiming military veterans preference points, you must attach a copy of your DD-214 or other qualifying documents prior to the application deadline. Applications submitted in person or by USPS mail must be received by the published Application Deadline, 5:00P.M., C.T. Applications submitted by FAX or online must be received by the published Application Deadline, midnight, C.T. All positions require successful completion of a pre-employment criminal history/background check. Non-residents, if appointed, must establish residency within the city limits of Kansas City, MO within nine months. The City of KCMO is an equal opportunity employer committed to a diverse workforce. EOE. POLICY OF NON DISCRIMINATION ON THE BASIS OF DISABILITY The City of KCMO does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Any applicant requiring an accommodation should contact the KC Water Human Resources Division at (816) 513-0253.
Dec 09, 2019
Full Time
Full-time position available with KC Water Revenue Protection Division located at 4800 E. 63rd Street Salary Range: $15.06-$24.31/hour Normal Work Days/Hours: Monday-Friday, 8:00 A.M. to 5:00 P.M. Application Deadline Date: December 23, 2019 *Employees who hold the exact position title, have successfully completed their 6-month probationary period, and wish to be considered for a lateral transfer into the posted position, must contact the department directly. All others interested must submit an application to be considered for this posted Job Opening. Responsibilities Responsible for providing administrative support to the Revenue Protection Division by assisting in the collection of delinquent accounts and bad debt. Responsibilities include basic clerical duties, such as: answering phones, using computers for database management or word processing, setting up and managing filing systems, operating office equipment, completing forms, scheduling appointments, and making copies. This role provides customer service by verifying and updating customer account information, reminding customers of their past due status, negotiating payments, and assisting the Call Center with consumer phone calls. The Administrative Assistant supports the employees in the field by generating service orders for high dollar delinquent turnoffs and generating work orders as directed by field personnel and management. Also contributes to the collection of revenue by creating legal collection letters, reviewing returned payments for service turnoff, and prepares liens, lien releases, and legal packets for bad debt accounts, as well as assigns appropriate fees and adjustments to accounts. Qualifications REQUIRES high school graduation and 3 years increasingly responsible secretarial and/or clerical experience; OR an equivalent combination of qualifying education and experience. Preference given to applicants with experience in the following program systems: KWIC, Geico/CLEAR, and/or Hansen. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION QUESTIONS REGARDING AVIATION POSITIONS SHOULD BE DIRECTED TO THE AVIATION DEPARTMENT AT 816-243-3010. POSITIONS POSTED FOR THE WATER SERVICES DEPARTMENT ARE FOR THE WATER SERVICES DEPARTMENT ONLY . QUESTIONS REGARDING THESE POSITIONS SHOULD BE DIRECTED TO 816-513-0253. IF YOU SEE THE SAME POSITION TITLE POSTED FOR A DIFFERENT DEPARTMENT, YOU MUST SUBMIT A SEPARATE APPLICATION TO BE CONSIDERED BY THE OTHER CITY DEPARTMENT. The evaluation of applications is based only on the information submitted by the application deadline. Therefore, in order to have your application properly considered, you should include all relevant dates, i.e., attendance at educational institutions, date degree(s) conferred, etc. Further, you should provide detailed description of relevant work experience/dates, including months/years of employment. Failure to submit a completed application may eliminate you from the selection process. Resumes may be filed to determine eligibility, but an official City application must be completed prior to appointment. For positions requiring college education as part of the minimum requirement and/or an equivalency, the minimum education requirement is high school graduation. The requirement of "high school graduation" also includes the state-issued GED certificate. For positions that require an accredited degree, qualifying professional, responsible experience must be obtained AFTER receipt of the accredited degree. Unless otherwise stated, the requirement of "an accredited" degree includes only those degrees obtained from colleges or universities listed with the U. S. Department of Education and recognized by the U.S. Secretary of Education. If claiming military veterans preference points, you must attach a copy of your DD-214 or other qualifying documents prior to the application deadline. Applications submitted in person or by USPS mail must be received by the published Application Deadline, 5:00P.M., C.T. Applications submitted by FAX or online must be received by the published Application Deadline, midnight, C.T. All positions require successful completion of a pre-employment criminal history/background check. Non-residents, if appointed, must establish residency within the city limits of Kansas City, MO within nine months. The City of KCMO is an equal opportunity employer committed to a diverse workforce. EOE. POLICY OF NON DISCRIMINATION ON THE BASIS OF DISABILITY The City of KCMO does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Any applicant requiring an accommodation should contact the KC Water Human Resources Division at (816) 513-0253.
Are you looking for a challenging role within an organization that provides flexible hours, rewarding compensation and an excellent benefit package? If so, Lake County Government is the place for you. Comprised of nearly 3,000 employees, it is our goal to positively serve the residents of Lake County while working with a purpose. The applicant must be a qualified veteran, spouse of a veteran , spouse of an active duty veteran or a veteran’s dependent and a resident of Lake County, Illinois . A veteran is defined as any person who has been separated under honorable conditions from any branch of the armed forces of the United States after having served on active duty for at least 180 consecutive days, or by reason of disability incurred while serving on active duty, or be the dependent of an honorably discharged veteran” We believe our employees should take pride in the work they accomplish while truly respecting a collaborative work environment. Do you have a background in administrative/clerical work? If so, this position could very well be for you: Position: Veterans Assistance Commission - Administrative Assistant Location: Gurnee, IL Salary: $17.37 - 22.30 Job Summary: Responsible for performing administrative work, including answering phones, scheduling appointments, processing mileage vouchers and credit card statements, ordering office supplies, maintaining files and sorting/distributing mail, answering correspondence, obtaining quotes from vendors, processing bills for payments and any other related duties as assigned. Becoming an administrative assistant would allow you to be involved directly with our office staff to ensure all administrative tasks are efficiently and effectively implemented. Your day will consist of performing administrative work, Responsible for performing administrative work, including answering phones, scheduling appointments, processing mileage vouchers and credit card statements, ordering office supplies, maintaining files and sorting/distributing mail, answering correspondence, obtaining quotes from vendors, processing bills for payments and any other related duties as assigned. You will have endless opportunities to impact and make a difference within Lake County, which consists of more than 30 departments and divisions. Being able to build working relationships with employees and the public is sure to keep you interested and continuously learning. In order to be successful in this role you should have earned a high school diploma or completed an equivalent program and two or more years of experience working in a customer service environment or related administrative assistant role. Individuals should have a working knowledge of Microsoft Office Suite; possess the ability to effectively problem solve and have the ability to work both individually and in a team atmosphere; must be able to multi-task while managing administrative support to several team members; excellent organizational and time-management skills are a must have. Lake County offers a competitive salary and benefit package with performance-based incentive plans. We also offer flexible working hours, and a comprehensive wellness and training program. Visit our Prospective Employee page to get additional information on why you should work for Lake County! To learn more about the department you will be working for, visit www.lakecountyil.gov. To learn more about other services Lake County provides and to see some of our employees in action, visit our website to view videos . If you need assistance writing your resume, we have some tools to help you at our Human Resources website . Any offer of employment is conditioned on the successful completion of a background screening, drug and alcohol testing and may include a pre-employment medical exam. The employee must be a qualified veteran, spouse of a veteran or a veteran’s dependent and a resident of Lake County, Illinois . A veteran is defined as any person who has been separated under honorable conditions from any branch of the armed forces of the United States after having served on active duty for at least 180 consecutive days, or by reason of disability incurred while serving on active duty, or be the dependent of an honorably discharged veteran. Lake County is an Equal Opportunity Employer
Dec 07, 2019
Full Time
Are you looking for a challenging role within an organization that provides flexible hours, rewarding compensation and an excellent benefit package? If so, Lake County Government is the place for you. Comprised of nearly 3,000 employees, it is our goal to positively serve the residents of Lake County while working with a purpose. The applicant must be a qualified veteran, spouse of a veteran , spouse of an active duty veteran or a veteran’s dependent and a resident of Lake County, Illinois . A veteran is defined as any person who has been separated under honorable conditions from any branch of the armed forces of the United States after having served on active duty for at least 180 consecutive days, or by reason of disability incurred while serving on active duty, or be the dependent of an honorably discharged veteran” We believe our employees should take pride in the work they accomplish while truly respecting a collaborative work environment. Do you have a background in administrative/clerical work? If so, this position could very well be for you: Position: Veterans Assistance Commission - Administrative Assistant Location: Gurnee, IL Salary: $17.37 - 22.30 Job Summary: Responsible for performing administrative work, including answering phones, scheduling appointments, processing mileage vouchers and credit card statements, ordering office supplies, maintaining files and sorting/distributing mail, answering correspondence, obtaining quotes from vendors, processing bills for payments and any other related duties as assigned. Becoming an administrative assistant would allow you to be involved directly with our office staff to ensure all administrative tasks are efficiently and effectively implemented. Your day will consist of performing administrative work, Responsible for performing administrative work, including answering phones, scheduling appointments, processing mileage vouchers and credit card statements, ordering office supplies, maintaining files and sorting/distributing mail, answering correspondence, obtaining quotes from vendors, processing bills for payments and any other related duties as assigned. You will have endless opportunities to impact and make a difference within Lake County, which consists of more than 30 departments and divisions. Being able to build working relationships with employees and the public is sure to keep you interested and continuously learning. In order to be successful in this role you should have earned a high school diploma or completed an equivalent program and two or more years of experience working in a customer service environment or related administrative assistant role. Individuals should have a working knowledge of Microsoft Office Suite; possess the ability to effectively problem solve and have the ability to work both individually and in a team atmosphere; must be able to multi-task while managing administrative support to several team members; excellent organizational and time-management skills are a must have. Lake County offers a competitive salary and benefit package with performance-based incentive plans. We also offer flexible working hours, and a comprehensive wellness and training program. Visit our Prospective Employee page to get additional information on why you should work for Lake County! To learn more about the department you will be working for, visit www.lakecountyil.gov. To learn more about other services Lake County provides and to see some of our employees in action, visit our website to view videos . If you need assistance writing your resume, we have some tools to help you at our Human Resources website . Any offer of employment is conditioned on the successful completion of a background screening, drug and alcohol testing and may include a pre-employment medical exam. The employee must be a qualified veteran, spouse of a veteran or a veteran’s dependent and a resident of Lake County, Illinois . A veteran is defined as any person who has been separated under honorable conditions from any branch of the armed forces of the United States after having served on active duty for at least 180 consecutive days, or by reason of disability incurred while serving on active duty, or be the dependent of an honorably discharged veteran. Lake County is an Equal Opportunity Employer
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking full time Administrative Assistant II providing support to Center for Health Statistics (CHS). This is a classified position (PIN#34002643) in state government, located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $34,320.00 based on education and experience. Position Description : This position Provide administrative support to the Center for Health Statistics (CHS) Director and the CHS service area divisions including: Data Acquisition, Quality Assurance and Data Management, Analytics, and the office of the Director of Science and Institutional Review Board. Major responsibilities include general office support, purchase orders, requisitions, travel coordination, secure data transfer to partners, respond to and track data requests, institutional review board (IRB) member, track ongoing research studies and manage research study renewal/termination, and correspondence with/to researchers regarding IRB submission status. Position Responsibilities /Essential Functions • Provides general administrative support to CHS including but not limited to: Answering and routing phone calls, placing purchase orders, requisitions, coordinating travel arrangements for CHS staff. • Provide support for service area division meetings including meeting material preparation, scheduling, room setup/breakdown and drafting official meeting minutes. • Prepare monthly mail outs for Behavioral Risk Factor Surveillance System (BRFSS). • Retrieve, submit and distribute Vital Statistics data to both internal and external partners as allowed by law. • Respond to incoming requests for data. • Receive incoming requests, process, track, and distribute Oklahoma Hospital Discharge Public Use Data Files (PUDF). Generate invoices when applicable and ensure payment before delivery of data. • Serve as an official Secretary of the Institutional Review Board (IRB). The IRB Secretary will be responsible for reviewing meeting materials while weighing whether or not submitted materials are in line with federal guidelines on human subjects research, participate in IRB discussion and voting to approve/disapprove submissions. • Communicate professionally with a variety of kinds of people including general public, representatives from partner organizations (local hospitals, non-profits, federal agencies etc), state legislators, media, external and internal researchers, OSDH employees from other departments and divisions. Other Duties • Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. • Works effectively in team environment, participating and assisting their peers. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Valued Knowledge, skills and abilities Knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions. Also, knowledge of supervisory principles and practices. Physical Demands and Work Environment This position is set in an office environment. While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Applicants must be willing to perform all job-related travel associated with this position. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level II: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. MINIMUM QUALIFICATIONS Level II: Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on a supplemental questionnaire ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 12/20/2019 11:59:00 PM
Nov 25, 2019
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking full time Administrative Assistant II providing support to Center for Health Statistics (CHS). This is a classified position (PIN#34002643) in state government, located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $34,320.00 based on education and experience. Position Description : This position Provide administrative support to the Center for Health Statistics (CHS) Director and the CHS service area divisions including: Data Acquisition, Quality Assurance and Data Management, Analytics, and the office of the Director of Science and Institutional Review Board. Major responsibilities include general office support, purchase orders, requisitions, travel coordination, secure data transfer to partners, respond to and track data requests, institutional review board (IRB) member, track ongoing research studies and manage research study renewal/termination, and correspondence with/to researchers regarding IRB submission status. Position Responsibilities /Essential Functions • Provides general administrative support to CHS including but not limited to: Answering and routing phone calls, placing purchase orders, requisitions, coordinating travel arrangements for CHS staff. • Provide support for service area division meetings including meeting material preparation, scheduling, room setup/breakdown and drafting official meeting minutes. • Prepare monthly mail outs for Behavioral Risk Factor Surveillance System (BRFSS). • Retrieve, submit and distribute Vital Statistics data to both internal and external partners as allowed by law. • Respond to incoming requests for data. • Receive incoming requests, process, track, and distribute Oklahoma Hospital Discharge Public Use Data Files (PUDF). Generate invoices when applicable and ensure payment before delivery of data. • Serve as an official Secretary of the Institutional Review Board (IRB). The IRB Secretary will be responsible for reviewing meeting materials while weighing whether or not submitted materials are in line with federal guidelines on human subjects research, participate in IRB discussion and voting to approve/disapprove submissions. • Communicate professionally with a variety of kinds of people including general public, representatives from partner organizations (local hospitals, non-profits, federal agencies etc), state legislators, media, external and internal researchers, OSDH employees from other departments and divisions. Other Duties • Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. • Works effectively in team environment, participating and assisting their peers. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Valued Knowledge, skills and abilities Knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions. Also, knowledge of supervisory principles and practices. Physical Demands and Work Environment This position is set in an office environment. While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Applicants must be willing to perform all job-related travel associated with this position. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level II: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. MINIMUM QUALIFICATIONS Level II: Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on a supplemental questionnaire ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 12/20/2019 11:59:00 PM
Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Legislative Administrative Assistant. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary Commensurate with qualifications and experience. Position Information The Advocacy and State Relations office (ASR) assists the system in meeting its goals and objectives to serve students and California as a whole through effective advocacy and communications within the Chancellor's Office (CO), campuses, alumni, Legislature, state agencies, business and community leaders, the general public and other external entities. The Legislative Administrative Assistant (LAA) serves as a member of the administrative team in ASR. The LAA provides executive-level administrative support primarily for the legislative advocacy team, including handling highly confidential and sensitive matters involving labor and employment issues in the state governmental sphere including confidential correspondence and legislative proposals/efforts as part of legislative strategy and collective bargaining. The incumbent is responsible to complete tasks as assigned, including but not limited to: planning, scheduling, and coordinating legislative activities; developing and coordinating complex calendars and meeting schedules with an understanding of the legislative team's priorities; managing bill analysis process and bill tracking process; drafting reports, bills summaries and copyediting correspondence and other official documents with independent judgment and discretion; interfacing with staff of the Legislature and Governor's as well as Board of Trustees; updating and maintenance of the ASR website; assisting and backing up the Manager, Operations & Administration (MOA) on budget/financial matters; using tact and good judgment in responding to requests for information and/or interpretations of actions taken or policies and practices implemented; and other duties as may be assigned. Responsibilities Under the general direction of the Director of State Relations the Legislative Administrative Assistant will perform tasks and duties as follows: Legislative Advocacy Team Support: Inputting, maintaining and tracking legislative bill information using departmental bill tracking software and running bill reports as requested. -Communicating with legislative bill coordinators, including notification of legislative deadlines. -Managing bill analysis process, including forwarding bills for analysis to Chancellor's Office bill coordinators and following-up as necessary. -Organizing and maintaining electronic and hard copy files. -Ensuring that bill positions are accurately reflected on all documents, including ASR website. -Drafting, editing and distributing official reports and legislative correspondence involving independent judgement. -Copyediting legislative correspondence and other official documents for legislative team. -Handling highly confidential and sensitive materials, including confidential correspondence and bill information regarding collective bargaining and legislative strategies on sensitive topics; -Interfacing with staff members of the Legislature and State Administration. -Monitoring and reporting on legislative proceedings as requested. -Acting as a backup to the MOA on systemwide conferences and other workflow needs. -Maintaining legislative contact database and distribution lists. -Attend internal staff meetings as requested. -Planning, scheduling, and coordinating legislative visits for Trustees, and senior level executives, including preparation of briefing materials. -Scheduling legislative meetings for members of the ASR team. Administrative Team Support: -Answer primary phone line for office, handling callers' requests and transferring them to appropriate staff. -Other admin duties as needed/assigned. Qualifications This position requires: -A minimum of an Associates of Arts or an equivalent degree and at a minimum of three years of progressively responsible administrative experience, preferably in a legislative or advocacy office -Demonstrated organizational ability and ability to manage complex processes. -Knowledge of the legislative process and protocols, preferably in California. -Ability to clearly communicate verbally and in writing. -The incumbents legislative experience should imbue them with specific knowledge of the legislative process, rules, and committee functions and activities. Incumbent must possess a professional demeanor, advanced writing and proofreading skills, a comfort level working with website, and an ability to interface with senior level executives and California legislators or senior level legislative staff. Application Period Resumes will be accepted until December 20, 2019 or until job posting is removed. How To Apply To apply for this position, click on the link at the top of the screen E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
Dec 07, 2019
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Legislative Administrative Assistant. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary Commensurate with qualifications and experience. Position Information The Advocacy and State Relations office (ASR) assists the system in meeting its goals and objectives to serve students and California as a whole through effective advocacy and communications within the Chancellor's Office (CO), campuses, alumni, Legislature, state agencies, business and community leaders, the general public and other external entities. The Legislative Administrative Assistant (LAA) serves as a member of the administrative team in ASR. The LAA provides executive-level administrative support primarily for the legislative advocacy team, including handling highly confidential and sensitive matters involving labor and employment issues in the state governmental sphere including confidential correspondence and legislative proposals/efforts as part of legislative strategy and collective bargaining. The incumbent is responsible to complete tasks as assigned, including but not limited to: planning, scheduling, and coordinating legislative activities; developing and coordinating complex calendars and meeting schedules with an understanding of the legislative team's priorities; managing bill analysis process and bill tracking process; drafting reports, bills summaries and copyediting correspondence and other official documents with independent judgment and discretion; interfacing with staff of the Legislature and Governor's as well as Board of Trustees; updating and maintenance of the ASR website; assisting and backing up the Manager, Operations & Administration (MOA) on budget/financial matters; using tact and good judgment in responding to requests for information and/or interpretations of actions taken or policies and practices implemented; and other duties as may be assigned. Responsibilities Under the general direction of the Director of State Relations the Legislative Administrative Assistant will perform tasks and duties as follows: Legislative Advocacy Team Support: Inputting, maintaining and tracking legislative bill information using departmental bill tracking software and running bill reports as requested. -Communicating with legislative bill coordinators, including notification of legislative deadlines. -Managing bill analysis process, including forwarding bills for analysis to Chancellor's Office bill coordinators and following-up as necessary. -Organizing and maintaining electronic and hard copy files. -Ensuring that bill positions are accurately reflected on all documents, including ASR website. -Drafting, editing and distributing official reports and legislative correspondence involving independent judgement. -Copyediting legislative correspondence and other official documents for legislative team. -Handling highly confidential and sensitive materials, including confidential correspondence and bill information regarding collective bargaining and legislative strategies on sensitive topics; -Interfacing with staff members of the Legislature and State Administration. -Monitoring and reporting on legislative proceedings as requested. -Acting as a backup to the MOA on systemwide conferences and other workflow needs. -Maintaining legislative contact database and distribution lists. -Attend internal staff meetings as requested. -Planning, scheduling, and coordinating legislative visits for Trustees, and senior level executives, including preparation of briefing materials. -Scheduling legislative meetings for members of the ASR team. Administrative Team Support: -Answer primary phone line for office, handling callers' requests and transferring them to appropriate staff. -Other admin duties as needed/assigned. Qualifications This position requires: -A minimum of an Associates of Arts or an equivalent degree and at a minimum of three years of progressively responsible administrative experience, preferably in a legislative or advocacy office -Demonstrated organizational ability and ability to manage complex processes. -Knowledge of the legislative process and protocols, preferably in California. -Ability to clearly communicate verbally and in writing. -The incumbents legislative experience should imbue them with specific knowledge of the legislative process, rules, and committee functions and activities. Incumbent must possess a professional demeanor, advanced writing and proofreading skills, a comfort level working with website, and an ability to interface with senior level executives and California legislators or senior level legislative staff. Application Period Resumes will be accepted until December 20, 2019 or until job posting is removed. How To Apply To apply for this position, click on the link at the top of the screen E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
SIERRA JOINT COMMUNITY COLLEGE DISTRICT
Rocklin, California, United States
SHORT TERM - TEMPORARY POSITIONS ADMINISTRATIVE ASSISTANT Sierra College is requesting TEMPORARY APPLICATIONS be submitted for a short term/temporary Administrative Assistant pool for all Campuses. When a position becomes available, the Supervisor will pull applications from the pool and schedule interviews from there. Applications submitted to this pool will be kept on file for one year. These positions will be part time or full time depending on need but will last no more than 175 days. Under general supervision from an assigned Director, Dean or Associate Dean, performs complex administrative, secretarial and clerical assistance duties in support of an assigned area; provides advanced and complex administrative and secretarial assistance to academic and classified staff, students and the public; and performs a variety of special tasks and projects relative to assigned area of responsibility. Salary & Benefit Information: $23.24 per hour Duties: Representative Duties - The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Performs secretarial and administrative support duties for an assigned manager; relieves administrator of a variety of clerical, technical and administrative details. Screens office visitors and telephone callers; responds to sensitive questions, complaints and requests for information from administrative, management, academic, and/or classified staff, the general public and students; communicates information in person, by telephone or electronic mail. Maintains a calendar of events to assure timely coordination of office activities and status of assigned projects; schedules and arranges meetings and appointments; coordinates activities with other divisions and departments; makes travel arrangements for staff. Facilitates communication between assigned administrators, students, academic and classified staff, other offices, educational institutions, public agencies and the general public; interacts and relays information, questions and decisions regarding administrator's area of assignment. Composes correspondence independently; prepares responses to letters, general correspondence and personal inquiries of a sensitive nature for administrator's approval; formats, types, proofreads, duplicates and distributes correspondence, notices, lists, forms, memoranda and other materials according to established procedures, policies and standards. Establishes and maintains filing systems including confidential files; establishes and maintains files for information, records and reports; maintains records related to specific area of assignment. Compiles, verifies, summarizes, records and evaluates information; prepares and distributes narrative, statistical and financial data; completes reports; verifies and reviews forms and reports for completeness and conformance with established regulations and procedures. Facilitates the coordination of schedule production; coordinates and inputs data in accordance with established District policies and procedures; calculates class hours for reporting to state for apportionment purposes. Coordinates classroom usage between divisions and locations; releases room schedule for electronic publication. Monitors enrollment figures and recommends necessary additions or cancellations; enters corrected data into database. Creates, verifies, edits and distributes hourly and full-time faculty loading records; monitors faculty workload and leave provisions; ensures compliance with provisions of applicable collective bargaining agreements Records and verifies faculty, classified, student and hourly temporary time sheets; calculates and processes faculty stipends; generates and proofs monthly faculty pay reports and submits for processing. Coordinates, schedules, compiles, tabulates and processes faculty member performance evaluations. Assists in budget administration; tracks and reconciles budget activity; posts, monitors and tracks invoices, credit card and other expenditures; prepares purchase requisitions, check requests, independent contracts, and claims for reimbursement. Maintains records of expenditures and income for organizational unit supplies; initiates, codes and monitors fund transfers from various budget accounts. Prepares requisitions and claims for reimbursement; resolves invoicing, purchase order and other financial documentation questions or problems with vendors. Prepares financial documents and reports; prepares and balances financial summaries. Arranges or coordinates with staff the use of campus and off site facilities and meeting rooms; researches room charts for available locations; initiates and submits required forms for use of facilities. Operates office equipment including computer equipment, typewriter, calculator, copier and facsimile machine; utilizes various computer applications and software packages; maintains and generates reports from a database or network system. Orders office supplies, equipment and materials; assures proper functioning of office equipment; coordinates repairs of office equipment as needed. Coordinates and oversees specialized functions or projects; assures that work is performed in a timely and accurate manner; uses independent judgment to develop and provide recommendations, suggestions or information as appropriate. Receives mail and identifies and refers matters to the administrator in order of priority. Trains and provides work direction to assigned student workers and temporary help as assigned. Performs related duties as required. Qualifications: QUALIFICATIONS - The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Principles, practices and procedures of business letter writing. Principles and practices used to establish and maintain files and information retrieval systems. Principles, practices and procedures of fiscal, statistical and administrative record keeping. Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette. Basic mathematical concepts. Basic research methods and techniques. Work organization and basic office management principles and practices. English usage, grammar, spelling, punctuation, and vocabulary. Ability to: Understand the organization and operation of the assigned division and/or department as necessary to assume assigned responsibilities. Understand and apply administrative and office policies and procedures as well as pertinent laws, regulations and ordinances. Perform a range of administrative, technical, secretarial and clerical duties involving the use of independent judgment and personal initiative. Independently compose and prepare correspondence and memoranda using correct English usage, grammar, spelling, punctuation and vocabulary. Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public. Use sound judgment in recognizing scope of authority. Type or enter data at a speed necessary for successful job performance. Take and transcribe dictation, if required by the position, at a speed necessary for successful job performance. Research, compile, analyze, and interpret data. Implement and maintain filing systems. Train and provide work direction to others. Plan and organize work to meet schedules and changing deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Work effectively with minimal supervision. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. MINIMUM QUALIFICATIONS Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to the completion of the twelfth grade supplemented by college level course work in business administration, secretarial science or a related field. Experience: Three years of increasingly responsible secretarial and clerical experience preferably in an administrative office of a public agency or in an educational environment. PHYSICAL DEMANDS and WORKING ENVIRONMENT - The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. Hire Type: External Closing Date/Time:
Apr 19, 2019
Full Time
SHORT TERM - TEMPORARY POSITIONS ADMINISTRATIVE ASSISTANT Sierra College is requesting TEMPORARY APPLICATIONS be submitted for a short term/temporary Administrative Assistant pool for all Campuses. When a position becomes available, the Supervisor will pull applications from the pool and schedule interviews from there. Applications submitted to this pool will be kept on file for one year. These positions will be part time or full time depending on need but will last no more than 175 days. Under general supervision from an assigned Director, Dean or Associate Dean, performs complex administrative, secretarial and clerical assistance duties in support of an assigned area; provides advanced and complex administrative and secretarial assistance to academic and classified staff, students and the public; and performs a variety of special tasks and projects relative to assigned area of responsibility. Salary & Benefit Information: $23.24 per hour Duties: Representative Duties - The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Performs secretarial and administrative support duties for an assigned manager; relieves administrator of a variety of clerical, technical and administrative details. Screens office visitors and telephone callers; responds to sensitive questions, complaints and requests for information from administrative, management, academic, and/or classified staff, the general public and students; communicates information in person, by telephone or electronic mail. Maintains a calendar of events to assure timely coordination of office activities and status of assigned projects; schedules and arranges meetings and appointments; coordinates activities with other divisions and departments; makes travel arrangements for staff. Facilitates communication between assigned administrators, students, academic and classified staff, other offices, educational institutions, public agencies and the general public; interacts and relays information, questions and decisions regarding administrator's area of assignment. Composes correspondence independently; prepares responses to letters, general correspondence and personal inquiries of a sensitive nature for administrator's approval; formats, types, proofreads, duplicates and distributes correspondence, notices, lists, forms, memoranda and other materials according to established procedures, policies and standards. Establishes and maintains filing systems including confidential files; establishes and maintains files for information, records and reports; maintains records related to specific area of assignment. Compiles, verifies, summarizes, records and evaluates information; prepares and distributes narrative, statistical and financial data; completes reports; verifies and reviews forms and reports for completeness and conformance with established regulations and procedures. Facilitates the coordination of schedule production; coordinates and inputs data in accordance with established District policies and procedures; calculates class hours for reporting to state for apportionment purposes. Coordinates classroom usage between divisions and locations; releases room schedule for electronic publication. Monitors enrollment figures and recommends necessary additions or cancellations; enters corrected data into database. Creates, verifies, edits and distributes hourly and full-time faculty loading records; monitors faculty workload and leave provisions; ensures compliance with provisions of applicable collective bargaining agreements Records and verifies faculty, classified, student and hourly temporary time sheets; calculates and processes faculty stipends; generates and proofs monthly faculty pay reports and submits for processing. Coordinates, schedules, compiles, tabulates and processes faculty member performance evaluations. Assists in budget administration; tracks and reconciles budget activity; posts, monitors and tracks invoices, credit card and other expenditures; prepares purchase requisitions, check requests, independent contracts, and claims for reimbursement. Maintains records of expenditures and income for organizational unit supplies; initiates, codes and monitors fund transfers from various budget accounts. Prepares requisitions and claims for reimbursement; resolves invoicing, purchase order and other financial documentation questions or problems with vendors. Prepares financial documents and reports; prepares and balances financial summaries. Arranges or coordinates with staff the use of campus and off site facilities and meeting rooms; researches room charts for available locations; initiates and submits required forms for use of facilities. Operates office equipment including computer equipment, typewriter, calculator, copier and facsimile machine; utilizes various computer applications and software packages; maintains and generates reports from a database or network system. Orders office supplies, equipment and materials; assures proper functioning of office equipment; coordinates repairs of office equipment as needed. Coordinates and oversees specialized functions or projects; assures that work is performed in a timely and accurate manner; uses independent judgment to develop and provide recommendations, suggestions or information as appropriate. Receives mail and identifies and refers matters to the administrator in order of priority. Trains and provides work direction to assigned student workers and temporary help as assigned. Performs related duties as required. Qualifications: QUALIFICATIONS - The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Principles, practices and procedures of business letter writing. Principles and practices used to establish and maintain files and information retrieval systems. Principles, practices and procedures of fiscal, statistical and administrative record keeping. Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette. Basic mathematical concepts. Basic research methods and techniques. Work organization and basic office management principles and practices. English usage, grammar, spelling, punctuation, and vocabulary. Ability to: Understand the organization and operation of the assigned division and/or department as necessary to assume assigned responsibilities. Understand and apply administrative and office policies and procedures as well as pertinent laws, regulations and ordinances. Perform a range of administrative, technical, secretarial and clerical duties involving the use of independent judgment and personal initiative. Independently compose and prepare correspondence and memoranda using correct English usage, grammar, spelling, punctuation and vocabulary. Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public. Use sound judgment in recognizing scope of authority. Type or enter data at a speed necessary for successful job performance. Take and transcribe dictation, if required by the position, at a speed necessary for successful job performance. Research, compile, analyze, and interpret data. Implement and maintain filing systems. Train and provide work direction to others. Plan and organize work to meet schedules and changing deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Work effectively with minimal supervision. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. MINIMUM QUALIFICATIONS Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to the completion of the twelfth grade supplemented by college level course work in business administration, secretarial science or a related field. Experience: Three years of increasingly responsible secretarial and clerical experience preferably in an administrative office of a public agency or in an educational environment. PHYSICAL DEMANDS and WORKING ENVIRONMENT - The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. Hire Type: External Closing Date/Time:
LAWA Business & Jobs Resource Center
Los Angeles, CA, United States
Description Want to hear something crazy? Cars only spend 5% of their time driving. Where do they spend the other 95%? PARKED!LAZ Parking is one of the largest and fastest growing parking companies in the country. LAZ operates hundreds of thousands of parking spaces across the country. When it comes to parking, we're the experts! We are also a PEOPLE FIRST company. We often say "parking is our industry but people are our passion." Our mission is to "create opportunities for our employees and value for our clients". If you're looking to join a growing company led by passionate people committed to being the best - contact us today! The Spirit of the Position:The Administrative Assistant provides administrative support to the management team. The Administrative Assistant greets and creates a welcoming atmosphere for our employees, customers and clients by proving excellent service, answering all inbound calls, helping to resolve inquiries, complaints, etc. in a positive manner. Principal Job Duties:Answer telephone calls promptly and provide excellent customer service for clients, customers, employees, applicants, and managers.Prepares daily, weekly, monthly, and annual reports as required.Assist the inventory department in creation of work orders and distributes and follows up with managers in a timely manner when necessary.Assist managers with daily revenue reporting, bank depositsAssist with parking badgesAssist with payrollProcess validation requests and ensure all are authorized by departments prior to printing and delivering.Prepare weekly operational staffing plan.Manage the supply of office equipment, machines, or properties to the office.Schedules meetings for management staff as needed.Manages and maintains the conference room schedule.Responsible for agenda management, travel arrangements, meetings, and morning huddles for the management team.Coordinates the repair and service of office equipment.Prepares correspondence, reports, memorandums, applications, certificates, permits, and other materials from copy, rough drafts, and other sources.Receives, distributes, and organizes incoming and outgoing correspondence and files.Establishes and maintains filing systems.Other related duties as assigned.Education:High school diploma or GED required.Experience:2+ years in an administrative support role is required.Data entry experience is preferred but not required.Strong customer service experience.Parking industry experience is preferred but not required.Skills:Ability to communicate professionally and effectively.Ability to speak, read, and comprehend the English language.Must be open to feedback, differing opinions and other points of view.Demonstrates a sense of urgency and timeliness.Demonstrate the ability to seek improvement.Excellent team-building and interpersonal skills.Knowledge of Excel, Word, Power Point and General Microsoft Office ApplicationsPhysical Demands:Ability to lift, push and pull at least 10 pounds.Ability to stand, walk and run for extended periods of time.Ability bend, stoop, squat and lift frequently throughout a shift.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential duties/functions.FLSA Status: Non-ExemptLAZ Parking is an equal opportunity employer. In all our employment practices, including hiring, we are firmly committed to provide equal employment opportunity (EEO) to all persons, regardless of race, color, religion, sex, national origin, disability, age, genetics, Vietnam era, special disabled, recently separated and other protected veterans, or any other characteristic protected by federal, state or local law. No question in our application process is used for the process of limiting or excluding any applicant's consideration for employment on such grounds.This Employer participates in E-Verify.
Date posted: 12/03/2019
Dec 04, 2019
Full Time
Description Want to hear something crazy? Cars only spend 5% of their time driving. Where do they spend the other 95%? PARKED!LAZ Parking is one of the largest and fastest growing parking companies in the country. LAZ operates hundreds of thousands of parking spaces across the country. When it comes to parking, we're the experts! We are also a PEOPLE FIRST company. We often say "parking is our industry but people are our passion." Our mission is to "create opportunities for our employees and value for our clients". If you're looking to join a growing company led by passionate people committed to being the best - contact us today! The Spirit of the Position:The Administrative Assistant provides administrative support to the management team. The Administrative Assistant greets and creates a welcoming atmosphere for our employees, customers and clients by proving excellent service, answering all inbound calls, helping to resolve inquiries, complaints, etc. in a positive manner. Principal Job Duties:Answer telephone calls promptly and provide excellent customer service for clients, customers, employees, applicants, and managers.Prepares daily, weekly, monthly, and annual reports as required.Assist the inventory department in creation of work orders and distributes and follows up with managers in a timely manner when necessary.Assist managers with daily revenue reporting, bank depositsAssist with parking badgesAssist with payrollProcess validation requests and ensure all are authorized by departments prior to printing and delivering.Prepare weekly operational staffing plan.Manage the supply of office equipment, machines, or properties to the office.Schedules meetings for management staff as needed.Manages and maintains the conference room schedule.Responsible for agenda management, travel arrangements, meetings, and morning huddles for the management team.Coordinates the repair and service of office equipment.Prepares correspondence, reports, memorandums, applications, certificates, permits, and other materials from copy, rough drafts, and other sources.Receives, distributes, and organizes incoming and outgoing correspondence and files.Establishes and maintains filing systems.Other related duties as assigned.Education:High school diploma or GED required.Experience:2+ years in an administrative support role is required.Data entry experience is preferred but not required.Strong customer service experience.Parking industry experience is preferred but not required.Skills:Ability to communicate professionally and effectively.Ability to speak, read, and comprehend the English language.Must be open to feedback, differing opinions and other points of view.Demonstrates a sense of urgency and timeliness.Demonstrate the ability to seek improvement.Excellent team-building and interpersonal skills.Knowledge of Excel, Word, Power Point and General Microsoft Office ApplicationsPhysical Demands:Ability to lift, push and pull at least 10 pounds.Ability to stand, walk and run for extended periods of time.Ability bend, stoop, squat and lift frequently throughout a shift.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential duties/functions.FLSA Status: Non-ExemptLAZ Parking is an equal opportunity employer. In all our employment practices, including hiring, we are firmly committed to provide equal employment opportunity (EEO) to all persons, regardless of race, color, religion, sex, national origin, disability, age, genetics, Vietnam era, special disabled, recently separated and other protected veterans, or any other characteristic protected by federal, state or local law. No question in our application process is used for the process of limiting or excluding any applicant's consideration for employment on such grounds.This Employer participates in E-Verify.
Date posted: 12/03/2019
City of Fort Worth, TX
Fort Worth, Texas, United States
Requisition Number: 59201 Department: Water/WW The City of Fort Worth Water Department has a Sr Administrative Assistant job available in our Field Operations Division. Sr Administrative Assistant job duties include: Supervise administrative staff which includes assigning work, performing evaluations, training and making hiring decisions, handle disciplinary and termination recommendations. Assist in the preparation of departmental and divisional standards, policies and procedures. Participate in the development and preparation of the divisional annual budget. Monitor expenditures and make budget adjustments as needed. Lead divisional hiring and payroll processes. Respond to and resolve customer and citizen inquiries, complaints and requests. Serve as liaison as assigned with other departments, divisions and outside agencies. Prepare and finalize written communication, administrative orders, spreadsheets, training materials, and standard operating procedures. Provide high level administrative support to Field Operation supervisors and managers. Minimum job requirements include: Bachelor's Degree from an accredited college or university with major coursework in Public or Business Administration or related field. At least three years of increasingly responsible experience in administration and financial management, including one year in a supervisory or lead capacity. Preferred experience includes: Proficient skills using Microsoft Office Suite applications. Previous large scale budgeting experience. Experience working with a large municipality. PeopleSoft/ERP HCM and or other financial software experience. Previous experience facilitating interviews, writing job postings and handling new hire onboarding processes. Experience writing Standard Operating Procedures. Closing Date/Time: 12/17/19
Dec 03, 2019
Full Time
Requisition Number: 59201 Department: Water/WW The City of Fort Worth Water Department has a Sr Administrative Assistant job available in our Field Operations Division. Sr Administrative Assistant job duties include: Supervise administrative staff which includes assigning work, performing evaluations, training and making hiring decisions, handle disciplinary and termination recommendations. Assist in the preparation of departmental and divisional standards, policies and procedures. Participate in the development and preparation of the divisional annual budget. Monitor expenditures and make budget adjustments as needed. Lead divisional hiring and payroll processes. Respond to and resolve customer and citizen inquiries, complaints and requests. Serve as liaison as assigned with other departments, divisions and outside agencies. Prepare and finalize written communication, administrative orders, spreadsheets, training materials, and standard operating procedures. Provide high level administrative support to Field Operation supervisors and managers. Minimum job requirements include: Bachelor's Degree from an accredited college or university with major coursework in Public or Business Administration or related field. At least three years of increasingly responsible experience in administration and financial management, including one year in a supervisory or lead capacity. Preferred experience includes: Proficient skills using Microsoft Office Suite applications. Previous large scale budgeting experience. Experience working with a large municipality. PeopleSoft/ERP HCM and or other financial software experience. Previous experience facilitating interviews, writing job postings and handling new hire onboarding processes. Experience writing Standard Operating Procedures. Closing Date/Time: 12/17/19
San Diego
5500 Campanile Drive, San Diego, CA 92182, USA
Description: Overview San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups. Initial review of applications will begin on November 25, 2019. To receive full consideration, apply by November 24, 2019. (The position will remain open until filled). The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice. For more information on San Diego State University, please click here. Position Information This is a part-time (.80 time-base), benefits eligible, temporary position anticipated to end on or before 11/30/2020, with the possibility of reappointment and/or permanency. This position is designated exempt/non-exempt under FLSA and is (not) eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 5:00 p.m., but may vary based on operational needs. The purpose of the Administrative Assistant position is to support the Business Services office with establishing health services agreements, assist students with health services requests, submit paperwork to Human Resources, and assist the Cashier's office as needed. For more information regarding Imperial Valley Campus, please click here. Compensation and Benefits Starting salary upon appointment not expected to exceed $2,184 per month. CSU Classification Salary Range (Part-time equivalent): $2,080 - $3,674 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here. Qualifications Minimum Qualifications Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic arithmetic calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Preferred Qualifications and Specialized Skills Experience working in a higher education or public sector setting. One year of progressively responsible clerical or administrative experience. Ability to drive the San Diego campus. Application Procedures To apply for this position, please click on the "Apply Now" button on this page. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here. Applicants with disabilities requiring assistance may call (619) 594-1139. General Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke free campus. For more information, please click here. Closing Date/Time: Open until filled
Nov 28, 2019
Part Time
Description: Overview San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups. Initial review of applications will begin on November 25, 2019. To receive full consideration, apply by November 24, 2019. (The position will remain open until filled). The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice. For more information on San Diego State University, please click here. Position Information This is a part-time (.80 time-base), benefits eligible, temporary position anticipated to end on or before 11/30/2020, with the possibility of reappointment and/or permanency. This position is designated exempt/non-exempt under FLSA and is (not) eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 5:00 p.m., but may vary based on operational needs. The purpose of the Administrative Assistant position is to support the Business Services office with establishing health services agreements, assist students with health services requests, submit paperwork to Human Resources, and assist the Cashier's office as needed. For more information regarding Imperial Valley Campus, please click here. Compensation and Benefits Starting salary upon appointment not expected to exceed $2,184 per month. CSU Classification Salary Range (Part-time equivalent): $2,080 - $3,674 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here. Qualifications Minimum Qualifications Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic arithmetic calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Preferred Qualifications and Specialized Skills Experience working in a higher education or public sector setting. One year of progressively responsible clerical or administrative experience. Ability to drive the San Diego campus. Application Procedures To apply for this position, please click on the "Apply Now" button on this page. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here. Applicants with disabilities requiring assistance may call (619) 594-1139. General Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke free campus. For more information, please click here. Closing Date/Time: Open until filled
MISSOULA COUNTY, MONTANA
Missoula, Montana, United States
Base Rate $14.4833 per hour Status Regular Schedule Part Time Sat & Sun Department Sheriff-Detention Center Bargaining Unit AFSCME Closing Date 12/18/2019 5:00:00 PM Description TO APPLY: Submit Missoula County online application by 5:00 p.m. Wednesday, December 18, 2019. Administrative Assistant - Performs a variety of advanced level administrative support duties for Adult and Juvenile detention units at Missoula County and carries out assigned administrative details. Assists MCDF command staff as requested or assigned. Complete job description available upon request to the Department of Human Resources. Minimum Qualifications Requires high school diploma or GED. Requires three years of increasingly responsible administrative support work that included direct contact with the public in person and on the phone. Special Requirements Successful candidate must pass an extensive background investigation. Representative Examples of Work Schedules family, public or attorney visits with inmates according to Facility Visitation Schedule. Collects demographic information from prospective visitors by phone or in person; updates computer records on planned visitors prior to scheduling visits. Generates daily visit schedules. Receives visitors and verifies visitor identification. Updates records of visitor activity in computer records, ex: visit completed, canceled, no show. Facilitates video visitation, scheduled on-line, for either home video visit or in facility video visits; monitors video visits on video screens at the reception desk. Monitors visiting area from the secure reception desk to ensure security and order are maintained. Contacts Master Control officers to request assistance with security for visiting area or to report problems. Accepts, receipts and records money brought in for deposit during visits or received in the mail for inmate accounts. Enters inmate information into computer records including inmate co-pays; inmate appointments; library charges; or other statistical information. Processes incoming and outgoing inmate mail. Screens inmate mail for contraband and unauthorized correspondence; separates illegal, unapproved or questionable items for review by a Unit Manager. Processes copies of print material for inmates as requested and enters charges against inmate's accounts. Reviews Outside Medical Bills to determine custody at the time of Service. Prints and sends inmate intake questionnaires to contracted Correctional Health Partners. Prepare Dental Packets for inmates scheduled for Dental care. Enters mental health notes from providers into inmate records. Maintains department files and records. Prepares inmate release records for electronic storage and scans documents. Receives and screens telephone calls and visitors. Answers inquiries from the public and employees. Picks up and disseminates daily office mail and other information. May schedule special events. OTHER DUTIES: Serves as a backup for processing the department's timesheets and payroll data. Provides back up to perform room and board billing. Issues department ID keycards. Provides back up for Commissary as needed. Provides back up for work program, receives commitments from the courts ordering participation in the Work Program; schedules days for work, provides feedback to courts; maintains records. Provides back up to confirm access by and verify identification of Sunday religious group facilitators. Physical/Environmental Demands Work is performed in a secure detention facility within a workspace secure from direct inmate or public contact. The work involves a considerable amount of time using a computer keyboard. May require occasional light lifting (up to 20#). Requires close range monitoring of video screens. Additional Required Information Supplemental information may be required with your application for this position. Check the TO APPLY section of this job posting to see what documents may be required. All required documents must be attached before you submit this application. THIS MAY REQUIRE THAT YOU SCAN THOSE DOCUMENTS SO THEY CAN BE ATTACHED HERE.
Dec 10, 2019
Base Rate $14.4833 per hour Status Regular Schedule Part Time Sat & Sun Department Sheriff-Detention Center Bargaining Unit AFSCME Closing Date 12/18/2019 5:00:00 PM Description TO APPLY: Submit Missoula County online application by 5:00 p.m. Wednesday, December 18, 2019. Administrative Assistant - Performs a variety of advanced level administrative support duties for Adult and Juvenile detention units at Missoula County and carries out assigned administrative details. Assists MCDF command staff as requested or assigned. Complete job description available upon request to the Department of Human Resources. Minimum Qualifications Requires high school diploma or GED. Requires three years of increasingly responsible administrative support work that included direct contact with the public in person and on the phone. Special Requirements Successful candidate must pass an extensive background investigation. Representative Examples of Work Schedules family, public or attorney visits with inmates according to Facility Visitation Schedule. Collects demographic information from prospective visitors by phone or in person; updates computer records on planned visitors prior to scheduling visits. Generates daily visit schedules. Receives visitors and verifies visitor identification. Updates records of visitor activity in computer records, ex: visit completed, canceled, no show. Facilitates video visitation, scheduled on-line, for either home video visit or in facility video visits; monitors video visits on video screens at the reception desk. Monitors visiting area from the secure reception desk to ensure security and order are maintained. Contacts Master Control officers to request assistance with security for visiting area or to report problems. Accepts, receipts and records money brought in for deposit during visits or received in the mail for inmate accounts. Enters inmate information into computer records including inmate co-pays; inmate appointments; library charges; or other statistical information. Processes incoming and outgoing inmate mail. Screens inmate mail for contraband and unauthorized correspondence; separates illegal, unapproved or questionable items for review by a Unit Manager. Processes copies of print material for inmates as requested and enters charges against inmate's accounts. Reviews Outside Medical Bills to determine custody at the time of Service. Prints and sends inmate intake questionnaires to contracted Correctional Health Partners. Prepare Dental Packets for inmates scheduled for Dental care. Enters mental health notes from providers into inmate records. Maintains department files and records. Prepares inmate release records for electronic storage and scans documents. Receives and screens telephone calls and visitors. Answers inquiries from the public and employees. Picks up and disseminates daily office mail and other information. May schedule special events. OTHER DUTIES: Serves as a backup for processing the department's timesheets and payroll data. Provides back up to perform room and board billing. Issues department ID keycards. Provides back up for Commissary as needed. Provides back up for work program, receives commitments from the courts ordering participation in the Work Program; schedules days for work, provides feedback to courts; maintains records. Provides back up to confirm access by and verify identification of Sunday religious group facilitators. Physical/Environmental Demands Work is performed in a secure detention facility within a workspace secure from direct inmate or public contact. The work involves a considerable amount of time using a computer keyboard. May require occasional light lifting (up to 20#). Requires close range monitoring of video screens. Additional Required Information Supplemental information may be required with your application for this position. Check the TO APPLY section of this job posting to see what documents may be required. All required documents must be attached before you submit this application. THIS MAY REQUIRE THAT YOU SCAN THOSE DOCUMENTS SO THEY CAN BE ATTACHED HERE.
Los Angeles
5151 State University Drive, Los Angeles, CA 90032, USA
Description: Bulletin #180329; 09/30/19 ADMINISTRATIVE ASSISTANT FOR FINANCIAL SERVICES Administrative Support Coordinator I Financial Services Salary Range: $2,846 - $5,148/Monthly Work Schedule: Full-time, Monday - Friday 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions: Under the general direction, the incumbent independently coordinates clerical and administrative support functions in the financial services unit. The incumbent will develop and maintain ongoing communication with all levels of College administrators and staff, and execute independent decision making on day-to-day administrative office procedures. The incumbent serves as a resource person for the department's employees in matters related to processes and departmental forms; prepares, processes, and compiles data; maintains logs and reports; handles sensitive information with discretion; sorts and distributes mail; orders and maintains office supplies; drafts memos and correspondence; arranges meetings and events; makes travel and other arrangements; and prepares meeting agendas and minutes. Required Qualifications & Experience: Equivalent to three years of general office experience, which includes providing ongoing work experience and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. The incumbent must have knowledge of standard office procedures and practices; university infrastructure, policies, and procedures; and mastery of English grammar, spelling, and punctuation. The incumbent must have the ability to: understand and operate in the financial services unit; use and learn new office support technology systems and software packages; perform business math, analyze budgetary data, and make accurate projection requiring some inference; handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature; multiple projects and priorities, and independently apply a wide variety of policies and procedures where specific guidelines may not exist; effectively write and present reports; and handle interpersonal interactions at all levels. Incumbent must demonstrate the ability and/or interest in working in a multicultural/ multiethnic working environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. Desired Qualifications: Bachelor's degree from an accredited four-year college or university. Closing Date: Review of applications will begin on October 14, 2019 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Closing Date/Time: Open until filled
Nov 28, 2019
Full Time
Description: Bulletin #180329; 09/30/19 ADMINISTRATIVE ASSISTANT FOR FINANCIAL SERVICES Administrative Support Coordinator I Financial Services Salary Range: $2,846 - $5,148/Monthly Work Schedule: Full-time, Monday - Friday 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions: Under the general direction, the incumbent independently coordinates clerical and administrative support functions in the financial services unit. The incumbent will develop and maintain ongoing communication with all levels of College administrators and staff, and execute independent decision making on day-to-day administrative office procedures. The incumbent serves as a resource person for the department's employees in matters related to processes and departmental forms; prepares, processes, and compiles data; maintains logs and reports; handles sensitive information with discretion; sorts and distributes mail; orders and maintains office supplies; drafts memos and correspondence; arranges meetings and events; makes travel and other arrangements; and prepares meeting agendas and minutes. Required Qualifications & Experience: Equivalent to three years of general office experience, which includes providing ongoing work experience and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. The incumbent must have knowledge of standard office procedures and practices; university infrastructure, policies, and procedures; and mastery of English grammar, spelling, and punctuation. The incumbent must have the ability to: understand and operate in the financial services unit; use and learn new office support technology systems and software packages; perform business math, analyze budgetary data, and make accurate projection requiring some inference; handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature; multiple projects and priorities, and independently apply a wide variety of policies and procedures where specific guidelines may not exist; effectively write and present reports; and handle interpersonal interactions at all levels. Incumbent must demonstrate the ability and/or interest in working in a multicultural/ multiethnic working environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. Desired Qualifications: Bachelor's degree from an accredited four-year college or university. Closing Date: Review of applications will begin on October 14, 2019 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Closing Date/Time: Open until filled
City of Galveston, TX
Galveston, Texas, United States
Job Description Under limited supervision, performs various advanced staff support activities for a City Department. This level is distinguished from the Administrative Assistant classification by greater work variety, complexity and operational freedom as well as significant program administration responsibilities. Minimum Qualifications: High School diploma or equivalent; AND four years of experience in advanced staff support; may require one year of supervisory or lead worker experience; OR an equivalent combination of education and experience. Closing Date/Time: December 30, 2019 at 11:59 PM CST
Nov 25, 2019
Full Time
Job Description Under limited supervision, performs various advanced staff support activities for a City Department. This level is distinguished from the Administrative Assistant classification by greater work variety, complexity and operational freedom as well as significant program administration responsibilities. Minimum Qualifications: High School diploma or equivalent; AND four years of experience in advanced staff support; may require one year of supervisory or lead worker experience; OR an equivalent combination of education and experience. Closing Date/Time: December 30, 2019 at 11:59 PM CST
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Emergency Preparedness & Clery Administrative Assistant SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Division of Campus Safety- University Police Department Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday - Friday: 8:00 a.m. - 5:00 p.m. Anticipated Hiring Range* $4,644.00 - $5,160.00 Per Month ($55,728.00 - $61,920.00 Annually) Salary is commensurate with experience. Position Summary* Reporting to the Director of Emergency Preparedness & Clery Compliance, the Administrative Assistant supports the Emergency Management Program by performing a full range of office and administrative support tasks related to program and policy research, analysis, training, workload planning, and development of procedures involving the mandates and guidelines set forth in Executive Order No. 1056, "California State University - Emergency Management Program". The incumbent builds on knowledge of Emergency Preparedness, Clery Act reporting and SFSU policies to support the unit by coordinating efforts with the Director of Emergency Preparedness & Clery Compliance in promoting the Campus Emergency Management Plan and the Clery Act to ensure compliance with applicable regulations or requirements governing the program and the California State University (CSU). The incumbent assists with coordinating and collaborating with campus community stakeholders for promoting safety awareness and emergency preparation during all phases of an incident (Prevention, Protection, Mitigation, Response, Recovery). Additionally, the incumbent facilitates training, developing and maintaining relationships with (local, state and federal) public agency partners, and implementation of the UPD Emergency Preparedness program. The incumbent assists with answering questions of varying complexity related to training, procedures, deadlines, and assists the Director of Emergency Preparedness & Clery Compliance in optimizing existing procedures through research and development. The incumbent also maintains emergency preparedness equipment, supplies and monthly testing to ensure readiness at all times. Position Information Provide Administrative Support to Emergency Management - Research, compile and analyze information/data regarding a variety of administrative, management, fiscal and organizational issues. - Gather relevant data, information and/or documentation from a variety of campus sources. - Develop and/or assist in developing recommendations and/or course of action. - Participate and assist in the design, development, implementation, and management of new and revised programs, systems, procedures and methods of operation. - Develop and maintain desktop procedures and the Emergency Management Strategic Plan. - Prepare and/or assist in the preparation of a variety of emergency management reports. - Compile and evaluate information in preparation for writing reports. - Present reports, including formal presentations to groups. - Prepare and maintain annual training matrix. - Analyze existing policies and procedures. - Compile information and documentation in preparation for producing reports and/or draft reports for management/administration. - Review campus and department Emergency Operations Plans (EOPs) annually and provide recommendations as applicable. - Maintain inventory of the Division of Campus Safety (DCS) and Emergency Operations Center (EOC) emergency supplies. - Recommend necessary purchases for EOC and emergency supplies. Facilitate Department and Building Emergency Plans - Coordinate DCS activities with campus stakeholders and external agencies to ensure compliance with CSU Executive Order 1056 and other applicable state and Federal statutes. - Represent the emergency management program during interdepartmental and external meetings when supervisor is not present. - Maintain effective working relationships with internal and external stakeholders. - Provide customer service to those contacted in the course of work. - Promote outreach to the campus community via information booths and presentations. - Participate in activities of various disaster planning committees. - Integrate efforts with the Community Liaison Unit to participate in events on campus to promote emergency preparedness. - Promote emergency preparedness events. - Invite experts to be guest speakers during the monthly EOC Brown Bag Lunch Series and develop agenda items. - Attend Emergency Management training and conferences. - Engage in outreach programs with local, state, and federal partners. Assist with Maintaining Campus' Clery Act Compliance - Support the Director of Emergency Preparedness & Clery Compliance with crime data analysis & community outreach/education and overall Clery compliance. - Assist in developing and coordinating the institution's Clery Act Compliance program for the campus emergency notification system and campus evacuation planning. - Assist in preparing, publishing, and distributing the Annual Security and Fire Safety Report. - Assist in preparing and publishing daily police activity logs on the department website. Other duties as assigned. Minimum Qualifications* Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Independently perform varied or specialized administrative and analytical duties and/or service as a program administrator. - Contribute to the completion of broader and more complex organizational or program projects and goals. Provide project leadership or represent the work unit on key projects within and outside the organization. - Accountable for own work results which are reviewed for soundness of judgement. - Considerable judgment and discretion reflective of a thorough knowledge of a professional administrative specialty and/or program and/or policy areas need to be exercised. Policies and practices referenced for guidance. - Analyze and address problems using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best courses of action. - Ingenuity in determining methods to achieve programmatic goals and develop and implement program policies required. - Work required coordination with individuals at all levels within the organization. As needed, acts as a representative to outside entities. - As required, day-to-day program or work unit operations are overseen and lead work direction to administrative staff, including accountability for results, is provided. - Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. - Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. - Working knowledge of operational and fiscal analysis and techniques. - Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. - Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. - Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. - Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. - Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications - Ability to perform all duties in a professional, competent, and courteous manner, exercising independent judgment and sound decision-making skills. - Ability to handle all duties with accuracy, attention to detail, timeliness and trust. - Ability to plan, organize, and prioritize work to meet deadlines. - Possession of strong oral and written communication skills, with the ability to seek guidance from supervisor and UPD command staff members, as required. - Ability to collaborate with multiple entities to plan and accomplish objectives, and coordinate ongoing multiple, large and complex projects from conception to completion. - Knowledge of community policing programs, public safety procedures and emergency response planning. - Ability to interact effectively with members of the department and public in stressful situations. - Ability to communicate effectively with a diverse student, staff, faculty, and campus community. Possess outstanding interpersonal skills and work well with others. - Must be technologically proficient and familiar with the following: Windows platform, word processing, spreadsheets, databases, and other software platforms. - Possession of an Emergency Management Certificate, or prior experience in emergency management operations. - Familiarity of the Neighborhood Information Management System (NIMS), the Standard Emergency Management System (SEMS), the Incident Command System (ICS) guidelines, and general emergency preparedness practices. - Experience working in higher education. License/Certification Required Incumbent must maintain current licenses, certificates, permits, or other items required for this position; and immediately report to supervisor the loss or expiration of same. Environmental/Physical/Special Must be able to work in a police environment, and potentially under stressful conditions during emergency incident(s), or training evolution. Must be able to competently interact and network with a culturally and ethnically diverse population of students, faculty and staff. Must respond to campus emergencies and may be required to work evenings, holidays, weekends or emergency hours. Must pass fingerprinting and background investigation. Pre-Employment Requirements This position requires the successful completion of a background check. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
Nov 28, 2019
Full Time
Description: Working Title Emergency Preparedness & Clery Administrative Assistant SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Division of Campus Safety- University Police Department Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday - Friday: 8:00 a.m. - 5:00 p.m. Anticipated Hiring Range* $4,644.00 - $5,160.00 Per Month ($55,728.00 - $61,920.00 Annually) Salary is commensurate with experience. Position Summary* Reporting to the Director of Emergency Preparedness & Clery Compliance, the Administrative Assistant supports the Emergency Management Program by performing a full range of office and administrative support tasks related to program and policy research, analysis, training, workload planning, and development of procedures involving the mandates and guidelines set forth in Executive Order No. 1056, "California State University - Emergency Management Program". The incumbent builds on knowledge of Emergency Preparedness, Clery Act reporting and SFSU policies to support the unit by coordinating efforts with the Director of Emergency Preparedness & Clery Compliance in promoting the Campus Emergency Management Plan and the Clery Act to ensure compliance with applicable regulations or requirements governing the program and the California State University (CSU). The incumbent assists with coordinating and collaborating with campus community stakeholders for promoting safety awareness and emergency preparation during all phases of an incident (Prevention, Protection, Mitigation, Response, Recovery). Additionally, the incumbent facilitates training, developing and maintaining relationships with (local, state and federal) public agency partners, and implementation of the UPD Emergency Preparedness program. The incumbent assists with answering questions of varying complexity related to training, procedures, deadlines, and assists the Director of Emergency Preparedness & Clery Compliance in optimizing existing procedures through research and development. The incumbent also maintains emergency preparedness equipment, supplies and monthly testing to ensure readiness at all times. Position Information Provide Administrative Support to Emergency Management - Research, compile and analyze information/data regarding a variety of administrative, management, fiscal and organizational issues. - Gather relevant data, information and/or documentation from a variety of campus sources. - Develop and/or assist in developing recommendations and/or course of action. - Participate and assist in the design, development, implementation, and management of new and revised programs, systems, procedures and methods of operation. - Develop and maintain desktop procedures and the Emergency Management Strategic Plan. - Prepare and/or assist in the preparation of a variety of emergency management reports. - Compile and evaluate information in preparation for writing reports. - Present reports, including formal presentations to groups. - Prepare and maintain annual training matrix. - Analyze existing policies and procedures. - Compile information and documentation in preparation for producing reports and/or draft reports for management/administration. - Review campus and department Emergency Operations Plans (EOPs) annually and provide recommendations as applicable. - Maintain inventory of the Division of Campus Safety (DCS) and Emergency Operations Center (EOC) emergency supplies. - Recommend necessary purchases for EOC and emergency supplies. Facilitate Department and Building Emergency Plans - Coordinate DCS activities with campus stakeholders and external agencies to ensure compliance with CSU Executive Order 1056 and other applicable state and Federal statutes. - Represent the emergency management program during interdepartmental and external meetings when supervisor is not present. - Maintain effective working relationships with internal and external stakeholders. - Provide customer service to those contacted in the course of work. - Promote outreach to the campus community via information booths and presentations. - Participate in activities of various disaster planning committees. - Integrate efforts with the Community Liaison Unit to participate in events on campus to promote emergency preparedness. - Promote emergency preparedness events. - Invite experts to be guest speakers during the monthly EOC Brown Bag Lunch Series and develop agenda items. - Attend Emergency Management training and conferences. - Engage in outreach programs with local, state, and federal partners. Assist with Maintaining Campus' Clery Act Compliance - Support the Director of Emergency Preparedness & Clery Compliance with crime data analysis & community outreach/education and overall Clery compliance. - Assist in developing and coordinating the institution's Clery Act Compliance program for the campus emergency notification system and campus evacuation planning. - Assist in preparing, publishing, and distributing the Annual Security and Fire Safety Report. - Assist in preparing and publishing daily police activity logs on the department website. Other duties as assigned. Minimum Qualifications* Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Independently perform varied or specialized administrative and analytical duties and/or service as a program administrator. - Contribute to the completion of broader and more complex organizational or program projects and goals. Provide project leadership or represent the work unit on key projects within and outside the organization. - Accountable for own work results which are reviewed for soundness of judgement. - Considerable judgment and discretion reflective of a thorough knowledge of a professional administrative specialty and/or program and/or policy areas need to be exercised. Policies and practices referenced for guidance. - Analyze and address problems using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best courses of action. - Ingenuity in determining methods to achieve programmatic goals and develop and implement program policies required. - Work required coordination with individuals at all levels within the organization. As needed, acts as a representative to outside entities. - As required, day-to-day program or work unit operations are overseen and lead work direction to administrative staff, including accountability for results, is provided. - Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. - Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. - Working knowledge of operational and fiscal analysis and techniques. - Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. - Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. - Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. - Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. - Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications - Ability to perform all duties in a professional, competent, and courteous manner, exercising independent judgment and sound decision-making skills. - Ability to handle all duties with accuracy, attention to detail, timeliness and trust. - Ability to plan, organize, and prioritize work to meet deadlines. - Possession of strong oral and written communication skills, with the ability to seek guidance from supervisor and UPD command staff members, as required. - Ability to collaborate with multiple entities to plan and accomplish objectives, and coordinate ongoing multiple, large and complex projects from conception to completion. - Knowledge of community policing programs, public safety procedures and emergency response planning. - Ability to interact effectively with members of the department and public in stressful situations. - Ability to communicate effectively with a diverse student, staff, faculty, and campus community. Possess outstanding interpersonal skills and work well with others. - Must be technologically proficient and familiar with the following: Windows platform, word processing, spreadsheets, databases, and other software platforms. - Possession of an Emergency Management Certificate, or prior experience in emergency management operations. - Familiarity of the Neighborhood Information Management System (NIMS), the Standard Emergency Management System (SEMS), the Incident Command System (ICS) guidelines, and general emergency preparedness practices. - Experience working in higher education. License/Certification Required Incumbent must maintain current licenses, certificates, permits, or other items required for this position; and immediately report to supervisor the loss or expiration of same. Environmental/Physical/Special Must be able to work in a police environment, and potentially under stressful conditions during emergency incident(s), or training evolution. Must be able to competently interact and network with a culturally and ethnically diverse population of students, faculty and staff. Must respond to campus emergencies and may be required to work evenings, holidays, weekends or emergency hours. Must pass fingerprinting and background investigation. Pre-Employment Requirements This position requires the successful completion of a background check. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Executive Administrative Assistant SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Human Resources Appointment Type* This is a two year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $5,000.00 to $5,100.00 per month ($60,000.00 to $61,200.00 annually) Salary is commensurate with experience. Position Summary* The Executive Administrative Assistant (EAA) reports directly to the Associate Vice President of Human Resources (AVPHR). The position is responsible for providing administrative support to the AVPHR and may provide liaison support to the direct reports of the AVPHR. The EAA demonstrates strong executive presences and communications, strong organizational abilities in order to keep track of multiple matters and is able to anticipate the needs of the AVPHR. Due to the demands of the AVPHR position, the EAA must display calmness under pressure and be flexible with the changing requests, appointments, assignments and projects. This position requires the ability to work professionally and collaboratively with multiple levels of staff and other department support staff. A critical component of the position is the ability to effectively handle executive and broader/higher range of interpersonal contacts including handling of confidential/sensitive information. The position requires the ability to exercise sound judgment, initiative and work independently without supervision. Position Information Administrative Duties - Serve as the liaison between the AVP and campus administrators, Chancellor¿s Office, Union officials, faculty, staff and community organizations. - Actively manage the AVPHR calendar to ensure there are not conflicting meetings and she has ample time to prepare for meetings. Schedule and coordinate onsite and offsite meetings including, but not limited to; managing invitations and tracking responses. - Proactively manage all meeting arrangements and logistics ensuring meetings start on time. - Exercise diplomacy, tact and judgment in interacting with a wide range of constituents including general employee population, HR team members and executives. Demonstrate appropriate discretion and judgment to ensure applicable private/proprietary business information, data, transactions and correspondences maintain confidential. - Serve as a resource to the AVPHR and assist with facilitating project and goal management, long-range strategic planning, streamlining processes and conducting research as directed by the AVPHR on various topics/subjects in preparation of presentations, speeches and/or training. - Track action items and commitments for AVPHR and assist in driving them to completion when needed. - Prepare all travel arrangements (hotel, airfare, car rental, etc.) and create detailed itineraries. - Review, prioritize incoming correspondence and maintain documents signed by the AVPHR. - Compose and distribute various written communications on behalf of the AVP of Human Resources to include but not limited to letters, memos, reports and presentations. - Create HR communication in order to provide the campus community with updates of the HR department. - Review documents and proofread work for grammar and spelling, accuracy, consistency of terms, and completeness; ensure document text and graphics adhere to corporate and organization guidelines and standards. - Use appropriate tools for required work to include, but not limited; to Microsoft Outlook, Word, Excel, and Power Point to track, document and report data. - Collect, review, enter, and format accurate data into spreadsheets, databases and other electronic tools. - Interface and communicates with employees and external customers; directs stakeholders to the appropriate resources. - Research solutions and respond to email and phone inquiries. - Develop a strong network within the department; draw on network to answer questions, solve problems, and successfully execute responsibilities. - Track all Executive Orders (EO), Technical Letters and distribute accordingly. Other duties as assigned. Minimum Qualifications* - Bachelor's degree or equivalent in education and work experience. Minimum of five years of progressively responsible administrative, analytical and clerical experience which involved problem solving, explaining policies and procedures to others, and ensuring that daily administrative tasks of a program or office are completed in an accurate and timely manner. - Experience in administrative procedures. - Exceptional analytical and problem-solving skills with accuracy and attention to detail. - Ability to manage multiple responsibilities while prioritizing and meeting deadlines. - Ability to collaborate on projects with co-workers in both collegial and team leader roles, as well as possess the ability to guide and direct the work of student assistants and co-workers at the same level while establishing and maintaining effective working relationships within and outside Human Resources. - Ability to work autonomously and make independent decisions. - Ability to use broad range of technology/software/hardware. - Strong knowledge in various software applications needed for spreadsheet, presentation, databases, reports, brochures, website postings, etc. - Strong computer skills, including familiarity with MS Office Suite, Access, and HRIS systems (PeopleSoft), Adobe and Zoom web conferencing services. - Must be client focused and able to interact effectively and professionally with all levels of employees and managers in a team-based environment. - High level of agility and sense of urgency in dealing with clients and executives. - Ability to maintain strict confidentiality of information. - Ability to communicate effectively using correct English grammar/punctuation/spelling Preferred Qualifications - Experience in higher education environment within highly sensitive work environments. - Graduate course work in the areas of communications or advanced writing skills. - Experience working in Human Resources department. - PHR or other HR Certifications Pre-Employment Requirements This position requires the successful completion of a background check. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 10/21/2019. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Nov 28, 2019
Full Time
Description: Working Title Executive Administrative Assistant SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Human Resources Appointment Type* This is a two year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $5,000.00 to $5,100.00 per month ($60,000.00 to $61,200.00 annually) Salary is commensurate with experience. Position Summary* The Executive Administrative Assistant (EAA) reports directly to the Associate Vice President of Human Resources (AVPHR). The position is responsible for providing administrative support to the AVPHR and may provide liaison support to the direct reports of the AVPHR. The EAA demonstrates strong executive presences and communications, strong organizational abilities in order to keep track of multiple matters and is able to anticipate the needs of the AVPHR. Due to the demands of the AVPHR position, the EAA must display calmness under pressure and be flexible with the changing requests, appointments, assignments and projects. This position requires the ability to work professionally and collaboratively with multiple levels of staff and other department support staff. A critical component of the position is the ability to effectively handle executive and broader/higher range of interpersonal contacts including handling of confidential/sensitive information. The position requires the ability to exercise sound judgment, initiative and work independently without supervision. Position Information Administrative Duties - Serve as the liaison between the AVP and campus administrators, Chancellor¿s Office, Union officials, faculty, staff and community organizations. - Actively manage the AVPHR calendar to ensure there are not conflicting meetings and she has ample time to prepare for meetings. Schedule and coordinate onsite and offsite meetings including, but not limited to; managing invitations and tracking responses. - Proactively manage all meeting arrangements and logistics ensuring meetings start on time. - Exercise diplomacy, tact and judgment in interacting with a wide range of constituents including general employee population, HR team members and executives. Demonstrate appropriate discretion and judgment to ensure applicable private/proprietary business information, data, transactions and correspondences maintain confidential. - Serve as a resource to the AVPHR and assist with facilitating project and goal management, long-range strategic planning, streamlining processes and conducting research as directed by the AVPHR on various topics/subjects in preparation of presentations, speeches and/or training. - Track action items and commitments for AVPHR and assist in driving them to completion when needed. - Prepare all travel arrangements (hotel, airfare, car rental, etc.) and create detailed itineraries. - Review, prioritize incoming correspondence and maintain documents signed by the AVPHR. - Compose and distribute various written communications on behalf of the AVP of Human Resources to include but not limited to letters, memos, reports and presentations. - Create HR communication in order to provide the campus community with updates of the HR department. - Review documents and proofread work for grammar and spelling, accuracy, consistency of terms, and completeness; ensure document text and graphics adhere to corporate and organization guidelines and standards. - Use appropriate tools for required work to include, but not limited; to Microsoft Outlook, Word, Excel, and Power Point to track, document and report data. - Collect, review, enter, and format accurate data into spreadsheets, databases and other electronic tools. - Interface and communicates with employees and external customers; directs stakeholders to the appropriate resources. - Research solutions and respond to email and phone inquiries. - Develop a strong network within the department; draw on network to answer questions, solve problems, and successfully execute responsibilities. - Track all Executive Orders (EO), Technical Letters and distribute accordingly. Other duties as assigned. Minimum Qualifications* - Bachelor's degree or equivalent in education and work experience. Minimum of five years of progressively responsible administrative, analytical and clerical experience which involved problem solving, explaining policies and procedures to others, and ensuring that daily administrative tasks of a program or office are completed in an accurate and timely manner. - Experience in administrative procedures. - Exceptional analytical and problem-solving skills with accuracy and attention to detail. - Ability to manage multiple responsibilities while prioritizing and meeting deadlines. - Ability to collaborate on projects with co-workers in both collegial and team leader roles, as well as possess the ability to guide and direct the work of student assistants and co-workers at the same level while establishing and maintaining effective working relationships within and outside Human Resources. - Ability to work autonomously and make independent decisions. - Ability to use broad range of technology/software/hardware. - Strong knowledge in various software applications needed for spreadsheet, presentation, databases, reports, brochures, website postings, etc. - Strong computer skills, including familiarity with MS Office Suite, Access, and HRIS systems (PeopleSoft), Adobe and Zoom web conferencing services. - Must be client focused and able to interact effectively and professionally with all levels of employees and managers in a team-based environment. - High level of agility and sense of urgency in dealing with clients and executives. - Ability to maintain strict confidentiality of information. - Ability to communicate effectively using correct English grammar/punctuation/spelling Preferred Qualifications - Experience in higher education environment within highly sensitive work environments. - Graduate course work in the areas of communications or advanced writing skills. - Experience working in Human Resources department. - PHR or other HR Certifications Pre-Employment Requirements This position requires the successful completion of a background check. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 10/21/2019. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. The Nevada Department of Veterans Services is recruiting for an Administrative Assistant 2, geographically located in Reno, Nevada. Under the supervision of the Communications Director, the incumbent will perform a broad variety of clerical, secretarial and administrative support duties. This includes open source content management utilizing WordPress; website administration and support including maintenance and creation of new content pages; creating and maintaining online forms; posting content, photos and videos; posting content on social media sites; and creating newsletters and flyers. Additional duties include: composing and editing correspondence; tracking purchase orders and account balances; vendor renewals; typing; answering phones; relaying information; reception; duplicating and distributing materials; preparing for meetings and taking minutes; ordering and stocking supplies/equipment; receiving, sorting and delivering mail; reviewing and processing applications, forms and other documents; and operating and troubleshooting office equipment as well as performing related duties as assigned. The work schedule is Monday - Friday, 8am - 5pm, and may require an occasional variable work schedule. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 12/13/2019
Dec 07, 2019
Full Time
Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. The Nevada Department of Veterans Services is recruiting for an Administrative Assistant 2, geographically located in Reno, Nevada. Under the supervision of the Communications Director, the incumbent will perform a broad variety of clerical, secretarial and administrative support duties. This includes open source content management utilizing WordPress; website administration and support including maintenance and creation of new content pages; creating and maintaining online forms; posting content, photos and videos; posting content on social media sites; and creating newsletters and flyers. Additional duties include: composing and editing correspondence; tracking purchase orders and account balances; vendor renewals; typing; answering phones; relaying information; reception; duplicating and distributing materials; preparing for meetings and taking minutes; ordering and stocking supplies/equipment; receiving, sorting and delivering mail; reviewing and processing applications, forms and other documents; and operating and troubleshooting office equipment as well as performing related duties as assigned. The work schedule is Monday - Friday, 8am - 5pm, and may require an occasional variable work schedule. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 12/13/2019
Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. This position is located within the Aging and Disability Services Division (ADSD) of the Department of Health and Human Services - Community Based Care program (CBC) in Las Vegas, NV. ADSD provides an atmosphere of innovative thinking, teamwork, friendly co-workers, and provides a positive working environment. The mission of ADSD is to provide leadership and advocacy in the planning, development and delivery of a high quality, comprehensive support service system across the lifespan to allow all of Nevada's elders, children and adults with disabilities or special health care needs, to live independent, meaningful and dignified lives to the greatest extent possible. Typical duties include maintaining records and files; composing and editing correspondence; data entry; office management; budget monitoring and accounts maintenance; typing and word processing; answering telephones and relaying information; reception; duplicating and distributing materials; preparing for meetings and taking minutes; ordering and stocking supplies and equipment; receiving, sorting and delivering mail; reviewing and processing applications, forms and other documents; operating office equipment such as copiers, personal computers, computer terminals, calculators, facsimile machines, printers, and other equipment; and performing related duties as assigned. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE. Closing Date/Time: 12/16/2019
Dec 09, 2019
Full Time
Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. This position is located within the Aging and Disability Services Division (ADSD) of the Department of Health and Human Services - Community Based Care program (CBC) in Las Vegas, NV. ADSD provides an atmosphere of innovative thinking, teamwork, friendly co-workers, and provides a positive working environment. The mission of ADSD is to provide leadership and advocacy in the planning, development and delivery of a high quality, comprehensive support service system across the lifespan to allow all of Nevada's elders, children and adults with disabilities or special health care needs, to live independent, meaningful and dignified lives to the greatest extent possible. Typical duties include maintaining records and files; composing and editing correspondence; data entry; office management; budget monitoring and accounts maintenance; typing and word processing; answering telephones and relaying information; reception; duplicating and distributing materials; preparing for meetings and taking minutes; ordering and stocking supplies and equipment; receiving, sorting and delivering mail; reviewing and processing applications, forms and other documents; operating office equipment such as copiers, personal computers, computer terminals, calculators, facsimile machines, printers, and other equipment; and performing related duties as assigned. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE. Closing Date/Time: 12/16/2019
This departmental promotional examination is being given to fillonevacancy in theBehavioral Health Services Administration Officeand to establish an eligible list to fill future vacancies within Health Care Services. Must be currently employed with the San Joaquin CountyHealth Care Services Agencyand meet promotional requirements to qualify. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Coordinates a program within the department; oversees the daily operation of the program, may develop programs, participate in grant preparation and coordinate staff development and training programs. Confers with representatives of other County departments and other agencies on administrative, budgetary, management, personnel and purchasing issues. May serve as department liaison to the public. Provides and explains complex regulations and policies; works with client to resolve problems of facilitate processes. May coordinate purchasing activities and/or personnel transactions of the department. Researches and analyzes department policies, laws, procedures and other administrative matters; determines their impact upon the department's operations; prepares narrative, graphic and statistical reports; recommends alternative methods, policies and procedures. Assists in preparing and administering the department budget; gathers, organizes tabulates and analyzes budgetary data; assists in directing fiscal control programs. Provides administrative support to department management; prepares correspondence and reports. May supervise or direct subordinate staff as assigned. MINIMUM QUALIFICATIONS PLEASE NOTE: This is a departmental promotion. Qualified applicants must currently be employed with San Joaquin CountyHealth Care Services Agency and meet the promotional eligibilityrequirements as stated in Civil Service Rule 10, Section 3-Eligiblity for Promotional Examinations. Education : Graduation from an accredited four year college or university with major course work in public or business administration, personnel management or a closely related field. Experience : One year of experience in budgetary, systems, financial, personnel or other administrative analytical work. Substitution : Additional-qualifying experience may be substituted for required education on a year-for-year basis to a maximum of four years. KNOWLEDGE Principles, practices, methods and techniques of public administration and management including organization, budgeting, purchasing and personnel administration; methods and techniques of organizing work efficiently; basic statistics and graphics. ABILITY Gather and analyze data; organize and write reports; read, understand, interpret and apply pertinent rules and regulations; express oneself clearly and concisely, both orally and in writing; establish and maintain effective working relationships with others; present oneself professionally. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented bySEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee's expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee's expense. For more detailed information on the County's benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees' Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees' Retirement Act of 1937 or from any governmental agency covered by the California Public Employees' Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation :The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals,use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee's spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children's school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate's education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate's score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate's application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran's Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran's points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 12/20/2019 11:59:00 PM
Dec 10, 2019
Full Time
This departmental promotional examination is being given to fillonevacancy in theBehavioral Health Services Administration Officeand to establish an eligible list to fill future vacancies within Health Care Services. Must be currently employed with the San Joaquin CountyHealth Care Services Agencyand meet promotional requirements to qualify. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Coordinates a program within the department; oversees the daily operation of the program, may develop programs, participate in grant preparation and coordinate staff development and training programs. Confers with representatives of other County departments and other agencies on administrative, budgetary, management, personnel and purchasing issues. May serve as department liaison to the public. Provides and explains complex regulations and policies; works with client to resolve problems of facilitate processes. May coordinate purchasing activities and/or personnel transactions of the department. Researches and analyzes department policies, laws, procedures and other administrative matters; determines their impact upon the department's operations; prepares narrative, graphic and statistical reports; recommends alternative methods, policies and procedures. Assists in preparing and administering the department budget; gathers, organizes tabulates and analyzes budgetary data; assists in directing fiscal control programs. Provides administrative support to department management; prepares correspondence and reports. May supervise or direct subordinate staff as assigned. MINIMUM QUALIFICATIONS PLEASE NOTE: This is a departmental promotion. Qualified applicants must currently be employed with San Joaquin CountyHealth Care Services Agency and meet the promotional eligibilityrequirements as stated in Civil Service Rule 10, Section 3-Eligiblity for Promotional Examinations. Education : Graduation from an accredited four year college or university with major course work in public or business administration, personnel management or a closely related field. Experience : One year of experience in budgetary, systems, financial, personnel or other administrative analytical work. Substitution : Additional-qualifying experience may be substituted for required education on a year-for-year basis to a maximum of four years. KNOWLEDGE Principles, practices, methods and techniques of public administration and management including organization, budgeting, purchasing and personnel administration; methods and techniques of organizing work efficiently; basic statistics and graphics. ABILITY Gather and analyze data; organize and write reports; read, understand, interpret and apply pertinent rules and regulations; express oneself clearly and concisely, both orally and in writing; establish and maintain effective working relationships with others; present oneself professionally. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented bySEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee's expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee's expense. For more detailed information on the County's benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees' Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees' Retirement Act of 1937 or from any governmental agency covered by the California Public Employees' Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation :The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals,use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee's spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children's school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate's education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate's score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate's application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran's Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran's points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 12/20/2019 11:59:00 PM
San Bernardino
5500 University Parkway, San Bernardino, CA 92407, USA
Description: Employment Status: Full-time, probationary "non-exempt" position. Work Schedule: Monday through Friday 8:00 a.m. to 5:00 p.m. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning September 11, 2019. Position Summary: Positions in this classification are responsible for the full scope of project activities including initiation, execution, coordination, implementation, and evaluation. Incumbents may coordinate the office support for an entire academic, special program or administrative office, or for an administrative head to one of these offices. Incumbents are expected to use general office equipment and a full range of office support technology and systems including one or more word processing and spreadsheet packages; use of a mainframe computer and on-line systems to enter data and generate reports; maintenance of desktop databases; and use of electronic and voice mail. Some positions may require the use of desktop publishing packages with graphics capabilities. Current employees will be given preferred consideration. Under general supervision of the Controller and Leadership Team, the administrative support coordinator will perform a full range of moderate to complex work assignments involving the use of judgment and discretion in support of the Financial Services Office. The incumbent will provide the main administrative assistant support for the Director's Office including the Director and Assistant Director, Leadership Team and staff of the other units within Financial Services. The incumbent will be responsible for monitoring and reconciling the Financial Services general fund budget and trust accounts. The incumbent will be responsible for Financial Services timekeeping and reporting that will include data entry into Absence Management. The incumbent will be responsible for maintenance of the Financial Services website. The incumbent will coordinate meetings involving internal campus units as well as external groups such as the Chancellor's Office. The incumbent will make arrangements for auditing entrance and exit meetings. The incumbent will coordinate the arrangements for conferences, workshops, or off-campus business meetings including preparing any travel claims for such events. The incumbent will provide excellent customer service and will be expected to serve customers in situations which are unique to the individual or circumstance. The services provided must be addressed with care, sensitivity, professionalism, and effectiveness. The incumbent is the point of contact for Financial Services. The incumbent may set priorities for, plan and coordinate daily work activities, and provide leadership and/or training to the student assistants and interns. The incumbent is responsible for the coordination of hiring documentation and paperwork for the student staff in addition to tracking the time worked. The incumbent may perform assignments that are varied involving the regular use of judgment and discretion. The incumbent may take courses of action, which are guided by some interpretation of registration policies and procedures. The incumbent will perform reception duties, including the filing of documents, answering telephones, and the creation of forms, letters, and memos. The incumbent will be responsible for handling all purchases, equipment needs, storage and records retention. It is crucial for the incumbent to set own priorities regularly, manage multiple work assignments, meet necessary deadlines, and perform other duties as assigned. Experience: Applicants must possess the equivalent to three years of experience in general clerical work along with a thorough knowledge of office methods, procedures, and practices. Abilities/Skills: The applicant must have customer service skills at a higher level with the ability to handle effectively a broader range of interpersonal contacts and situations which may be sensitive in nature. The ability to learn quickly, interpret independently, use professional judgment and apply a variety of complex policies and procedures is required along with the ability to identify deviations from applicable policies. The ability to perform standard arithmetic functions of a transactional nature is required. The ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions with active problem-solving skills are required. Knowledge: General knowledge of applicable university infrastructure, policies and procedures are necessary along with thorough knowledge of correct English, grammar, spelling, and punctuation. Fluency in using standard office software such as the Microsoft Office suite is required. Preferred Qualifications: A proven record of exceptional customer service, excellent oral and written communication skills and experience working with a diverse community is desired. Experience in utilizing software such as PeopleSoft and a document imaging system is desired. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
Nov 28, 2019
Full Time
Description: Employment Status: Full-time, probationary "non-exempt" position. Work Schedule: Monday through Friday 8:00 a.m. to 5:00 p.m. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning September 11, 2019. Position Summary: Positions in this classification are responsible for the full scope of project activities including initiation, execution, coordination, implementation, and evaluation. Incumbents may coordinate the office support for an entire academic, special program or administrative office, or for an administrative head to one of these offices. Incumbents are expected to use general office equipment and a full range of office support technology and systems including one or more word processing and spreadsheet packages; use of a mainframe computer and on-line systems to enter data and generate reports; maintenance of desktop databases; and use of electronic and voice mail. Some positions may require the use of desktop publishing packages with graphics capabilities. Current employees will be given preferred consideration. Under general supervision of the Controller and Leadership Team, the administrative support coordinator will perform a full range of moderate to complex work assignments involving the use of judgment and discretion in support of the Financial Services Office. The incumbent will provide the main administrative assistant support for the Director's Office including the Director and Assistant Director, Leadership Team and staff of the other units within Financial Services. The incumbent will be responsible for monitoring and reconciling the Financial Services general fund budget and trust accounts. The incumbent will be responsible for Financial Services timekeeping and reporting that will include data entry into Absence Management. The incumbent will be responsible for maintenance of the Financial Services website. The incumbent will coordinate meetings involving internal campus units as well as external groups such as the Chancellor's Office. The incumbent will make arrangements for auditing entrance and exit meetings. The incumbent will coordinate the arrangements for conferences, workshops, or off-campus business meetings including preparing any travel claims for such events. The incumbent will provide excellent customer service and will be expected to serve customers in situations which are unique to the individual or circumstance. The services provided must be addressed with care, sensitivity, professionalism, and effectiveness. The incumbent is the point of contact for Financial Services. The incumbent may set priorities for, plan and coordinate daily work activities, and provide leadership and/or training to the student assistants and interns. The incumbent is responsible for the coordination of hiring documentation and paperwork for the student staff in addition to tracking the time worked. The incumbent may perform assignments that are varied involving the regular use of judgment and discretion. The incumbent may take courses of action, which are guided by some interpretation of registration policies and procedures. The incumbent will perform reception duties, including the filing of documents, answering telephones, and the creation of forms, letters, and memos. The incumbent will be responsible for handling all purchases, equipment needs, storage and records retention. It is crucial for the incumbent to set own priorities regularly, manage multiple work assignments, meet necessary deadlines, and perform other duties as assigned. Experience: Applicants must possess the equivalent to three years of experience in general clerical work along with a thorough knowledge of office methods, procedures, and practices. Abilities/Skills: The applicant must have customer service skills at a higher level with the ability to handle effectively a broader range of interpersonal contacts and situations which may be sensitive in nature. The ability to learn quickly, interpret independently, use professional judgment and apply a variety of complex policies and procedures is required along with the ability to identify deviations from applicable policies. The ability to perform standard arithmetic functions of a transactional nature is required. The ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions with active problem-solving skills are required. Knowledge: General knowledge of applicable university infrastructure, policies and procedures are necessary along with thorough knowledge of correct English, grammar, spelling, and punctuation. Fluency in using standard office software such as the Microsoft Office suite is required. Preferred Qualifications: A proven record of exceptional customer service, excellent oral and written communication skills and experience working with a diverse community is desired. Experience in utilizing software such as PeopleSoft and a document imaging system is desired. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
LAWA Business & Jobs Resource Center
Los Angeles, CA, United States
Location: CLT Westlake Bus Park (CLT-WLBP) Additional Locations: None Requisition ID:35658 Intro Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you'll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you'll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!Why you'll love this job This job is a member of the Support Staff Team within the Integrated Operations Division. Responsible for providing administrative support for the department. What you'll do Administrative support for employees on the team Responsible for overtime processing May be involved in scheduling of training May maintain Workbrain entries for all employees and AutoTA Acts as a backup when needed Must be able to type 35 WPM All you'll need for success Minimum Qualifications- Education & Prior Job Experience High School Diploma or GED equivalency Preferred Qualifications- Education & Prior Job Experience Working knowledge and experience in computers and various Microsoft Office applications Ability to use PowerPoint Knowledge of Staff Admin, COGNOS, SharePoint, Workbrain and AutoTA Skills, Licenses & Certifications Working knowledge of Microsoft Office to include Word, Excel, Outlook, PowerPoint, etc. Must have a professional working manner Must be a self-starter with the ability to work with minimal supervision Must be very organized Must be able to work in a fast paced environment with the ability to meet deadlines What you'll get Feel free to take advantage of all that American Airlines has to offer: Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network. Health Benefits: On day one, you'll have access to your health, dental, prescription and vision benefits to help you stay well. And that's just the start, we also offer virtual doctor visits, flexible spending accounts and more. Wellness Programs: We want you to be the best version of yourself - that's why our wellness programs provide you with all the right tools, resources and support you need. 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year. Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more Feel Free to be yourself at American From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world. Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life's journey? Feel free to be yourself at American.Additional Locations: None Requisition ID:35658 Nearest Major Market: Charlotte Job Segment: Developer, Administrative Assistant, Business Intelligence, Sharepoint, Operations, Technology, Administrative
Date posted: 12/11/2019
Dec 12, 2019
Full Time
Location: CLT Westlake Bus Park (CLT-WLBP) Additional Locations: None Requisition ID:35658 Intro Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you'll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you'll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!Why you'll love this job This job is a member of the Support Staff Team within the Integrated Operations Division. Responsible for providing administrative support for the department. What you'll do Administrative support for employees on the team Responsible for overtime processing May be involved in scheduling of training May maintain Workbrain entries for all employees and AutoTA Acts as a backup when needed Must be able to type 35 WPM All you'll need for success Minimum Qualifications- Education & Prior Job Experience High School Diploma or GED equivalency Preferred Qualifications- Education & Prior Job Experience Working knowledge and experience in computers and various Microsoft Office applications Ability to use PowerPoint Knowledge of Staff Admin, COGNOS, SharePoint, Workbrain and AutoTA Skills, Licenses & Certifications Working knowledge of Microsoft Office to include Word, Excel, Outlook, PowerPoint, etc. Must have a professional working manner Must be a self-starter with the ability to work with minimal supervision Must be very organized Must be able to work in a fast paced environment with the ability to meet deadlines What you'll get Feel free to take advantage of all that American Airlines has to offer: Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network. Health Benefits: On day one, you'll have access to your health, dental, prescription and vision benefits to help you stay well. And that's just the start, we also offer virtual doctor visits, flexible spending accounts and more. Wellness Programs: We want you to be the best version of yourself - that's why our wellness programs provide you with all the right tools, resources and support you need. 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year. Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more Feel Free to be yourself at American From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world. Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life's journey? Feel free to be yourself at American.Additional Locations: None Requisition ID:35658 Nearest Major Market: Charlotte Job Segment: Developer, Administrative Assistant, Business Intelligence, Sharepoint, Operations, Technology, Administrative
Date posted: 12/11/2019
