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Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking full time Administrative Assistant II providing support to Health Resources Development Service within the Oklahoma Department of Health. This is a classified position (PIN#34002059) in state government, located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $37,807.00 based on education and experience. Position Description: This position provides administrative support to Health Resource & Development Service (HRDS) under the supervision of the Administrative Programs Officer (APO). General duties include : for all program areas under HRDS to manage, coordinate or assist in procurement items (purchase requests; eContracts, and supply orders); coordinate and maintain records according to agency and program area records management and disposition requirements; maintain intranet site; perform web editing and government delivery; and, equipment and software inventory. Record, track and report on civil money penalties for Oklahoma long term care facilities; assist in reporting on licensed/certified individuals and entities the agency has taken actions against to the National Practitioner Data Bank (NPDB); development of reports; be familiar with Oklahoma statutes and federal regulations related to activities; create and update written processes; assist supervisor in creating and updating internal policies; coordinate meetings; and, establish and maintain positive and supportive working relationships. Advises supervisor of program area concerns and needs; identifies process improvement & quality assurance opportunities; investigate and solve problems for supervisor's consideration; assist the HRDS Service Director/Assistant Deputy Commissioner when needed; and other duties as assigned. Physical Demands and Work Environment This position is set in an office environment. While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Applicants must be willing to perform all job-related travel associated with this position. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level II: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. MINIMUM QUALIFICATIONS Level II: Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on a supplemental questionnaire ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 7/16/2019 11:59:00 PM

Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking a full time Administrative Assistant II providing support to Center for Chronic Disease, Prevention, & Health Promotion. This is an unclassified position (PIN#340000933) in state government, located in Oklahoma City. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $36,307.00 based on education and experience. Position Description : To provide administrative support to the program areas of the Center for Chronic Disease, Prevention, & Health Promotion. This position will also be responsible for providing assistance to the Certified Health Program as well as processing contracts, requisitions, p-card requests and in-state and out-of-state travel requests. This position also serves as the Center's Disposition Officer. Physical Demands and Work Environment Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level II: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. MINIMUM QUALIFICATIONS Level II: Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on a supplemental questionnaire ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 7/29/2019 11:59:00 PM

Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking a full time Administrative Assistant I providing support to Beaver County Health Department. This is a classified position (PIN 34001339) in state government. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $33,210.00 based on education and experience. Position Description: Provide Administrative support to Regional Director and Administrative Programs Officer, as well as for program areas and support functions. Assist with administrative functions of financial, program, clinical and facility management. Work closely with Coordinating Nurse in implementation and evaluation of public health programs and clinic schedules provided by Beaver County Health Department. Ensure compliance with OSDH policies and procedures. Physical Demands and Work Environment : Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Requirements: Applicants must be willing to perform all job-related travel associated with this position. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level I: This is the career level where duties and responsibilities will be performed at all levels of complexity. Employees may supervise others. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of four years of technical clerical office work or an equivalent combination of education and experience. NOTES If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on a supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 7/25/2019 11:59:00 PM

Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking full time Administrative Assistant II providing support to Health Resources Development Service within the Oklahoma Department of Health. This is a classified position (PIN#34001735) in state government, located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $37,807.00 based on education and experience. Position Description: This position responds, advises, and interprets for internal and external customers on Long Term Care Aide, Home Health Aide, Developmentally Direct Care Aide, Residential Care Aide, Adult Day Care Aide, Certified Medication Aide, Advanced Certified Medication, and Home Care Administrator program rules, regulations, and laws. Position is responsible for reviewing, analyzing, making determination of completeness or incompleteness of initial applications and renewal applications for the above nurse aides and home care administrators Runs Qualified Aliens through Federal SAVE Program for determination if they are here legally and can be certified, checks compliance with the Oklahoma State Tax Commission abuse registries, exclusionary databases, criminal barriers and analyzes and makes determination if there are any barriers to applicant to becoming certified or renewed. Enters payments & retrieves information from computer database on above referenced programs. Reconciles receipts, processes funds, and updates and maintain NAR Database. Physical Demands and Work Environment This position is set in an office environment. While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Applicants must be willing to perform all job-related travel associated with this position. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level II: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. MINIMUM QUALIFICATIONS Level II: Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on a supplemental questionnaire ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 7/16/2019 11:59:00 PM

Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking full time Administrative Assistant II providing support to Vital Records. This is a classified position, PIN 34000784, in state government, located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $36,307.00 based on education and experience. Position Description : This position provides administrative support to the Vital Records Operations Manager, and will also assist the Registrar and Deputy Registrar. Position maintains complex records and supports Vital Records human resources and financial activities. Position will be responsible to track and monitor staff training records. Position will develop and maintain all equipment inventory records. Position will support Vital Records projects. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level II: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. MINIMUM QUALIFICATIONS Level II: Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on a supplemental questionnaire ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 7/25/2019 11:59:00 PM

Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking full time Administrative Assistant II providing support to Medical Facilities Service. This is a classified position (PIN#34002285) in state government, located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $36,307.00 based on education and experience. Position Description : This position participates in the coordination of office function and continuity to ensure staff have the resources to meet federal and state mandated workload. This position provides administrative support for state licensure and federal non-long term care programs. This position interprets and advises internal and external customers on rules, regulations and laws that relate to the Medical Facilities Service programs. Physical Demands and Work Environment This position is set in an office environment. While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level II: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. MINIMUM QUALIFICATIONS Level II: Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on a supplemental questionnaire ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 7/18/2019 11:59:00 PM

About Our Job This position includes an assessment. City employees must apply using their Workday Profile or their application will not be considered. This position closes Monday August 5th at midnight so apply as soon as possible to be considered. Denver Parks & Recreation employees are devoted to positively impacting our diverse population, including children, youth, adults, seniors and special needs groups. The Cole Community is a family-oriented neighborhood in Northeast Denver that is increasingly partnering with Parks & Recreation to provide engaging youth programming that meet community needs. Through a Great Outdoors Colorado (GOCO) investment, the Generation Wild Initiative seeks to connect youth and their families with the outdoors through developing places to play and connect with nature, programs that activate those places, and pathways to community stewardship and leadership roles that help maintain them. The My Outdoor Colorado Cole coalition, comprised of the Boys and Girls Club, cityWild, Denver Parks and Recreation, Lincoln Hills Cares, The Greenway Foundation, The Trust for Public Land, is looking to bring on an Administrative Assistant to help facilitate our expanding neighborhood partnership. The Administrative Assistant will be hired at the rate of $16.61/hour and work between 10-30 hours a week, depending on team workload and needs. This work may involve evenings and weekends. Position responsibilities include: Developing and managing databases, Excel spreadsheets, and Google documents Communicating, preferably in English and Spanish, through mass texting and emails Assisting in organizing support services for community events and outings, including development of marketing flyers, Google Calendar events, purchasing supplies, etc. Reviewing reporting data in Google documents and communicating with partners related to reporting needs Assisting in updating and maintaining budget spreadsheets, including entry of formulas into Excel Building rapport with project partners and the Cole community Flexibility in scheduling work time to accommodate project needs Maintaining files and records in an accurate and timely manner Providing support, managing attendance and logistics at community outdoor activities and events as needed, including fishing, hiking, and youth outdoor programs Other duties as assigned This position presently works out of the Johnson Recreation Center but includes travel to other locations frequently in the Cole community. This is an on-call position which will work no more than 39 hours per week and is not eligible for benefits. On-call positions may have routine or variable work schedule. This position has an expected end date of June 2020. About You We are looking for a highly organized, community-focused professional to join our My Outdoor Colorado-Cole team. Our ideal candidate will be a well-rounded individual with strong attention to detail, ability to actively seek out and develop trusting relationships with community organizations and families, and a willingness to step in wherever needed to make our organization successful. Our ideal candidate will have deep understanding of and experience working with the Cole Community (or a similar community) and will bring to the program a strong sense of cultural competence (i.e., awareness and understanding of the needs of our customers and community acknowledging differences in culture, age, background, etc.) In addition, our ideal candidate will have: Excellent organization and time management skills, including the ability to multi-task Ability to develop Google Documents, update Google calendar, utilize Word to develop flyers, revise budget spreadsheets Experience developing and distributing newsletters or communications to the public Experience working with vulnerable populations Bilingual Skills strongly preferred (Spanish read, write, and speak) About Everything Else Job Profile CC1494 Administrative Support Assistant III To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Oncall Position Salary Range $16.61 - $24.25 Starting Pay $16.61 Agency Parks and Recreation Assessment Requirement Administrative Professional The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.

Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. The Administrative Assistant II position is within the Division of Health Care Financing and Policy's (Medicaid) Hearings Unit located in Carson City. The selected candidate for this position will be required to possess quality written and verbal communication skills and honed organizational and clerical skills; have patience and understanding while working with the Medicaid and Nevada Check-Up recipient population; possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training; and be flexible in performing other job duties as assigned. This position will pick up, sort, date stamp and deliver incoming mail; create paper files and electronic folders for Hearings cases; maintain and monitor the Hearings Unit Outlook calendar and whiteboard; complete all unit filing for both open and closed cases; complete all document scanning and place into correct electronic folders; send, receive and distribute faxes; prepare template letters and forms; photo copy documents; archive files; maintaining a record retention spreadsheet; maintain professional and courteous telephone etiquette; order unit office supplies; and maintain an Excel spreadsheet to monitor the distribution of cases and phone calls assigned to each Hearing Representative; create Excel graphs and charts for Unit needs; and retrieve messages from the Hearings dedicated phone line and either respond to the inquiry or refer to appropriate staff. *** THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE. *** Closing Date/Time: 07/18/2019

SHORT TERM - TEMPORARY POSITIONS ADMINISTRATIVE ASSISTANT Sierra College is requesting TEMPORARY APPLICATIONS be submitted for a short term/temporary Administrative Assistant pool for all Campuses. When a position becomes available, the Supervisor will pull applications from the pool and schedule interviews from there. Applications submitted to this pool will be kept on file for one year. These positions will be part time or full time depending on need but will last no more than 175 days. Under general supervision from an assigned Director, Dean or Associate Dean, performs complex administrative, secretarial and clerical assistance duties in support of an assigned area; provides advanced and complex administrative and secretarial assistance to academic and classified staff, students and the public; and performs a variety of special tasks and projects relative to assigned area of responsibility. Salary & Benefit Information: $23.24 per hour Duties: Representative Duties - The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Performs secretarial and administrative support duties for an assigned manager; relieves administrator of a variety of clerical, technical and administrative details. Screens office visitors and telephone callers; responds to sensitive questions, complaints and requests for information from administrative, management, academic, and/or classified staff, the general public and students; communicates information in person, by telephone or electronic mail. Maintains a calendar of events to assure timely coordination of office activities and status of assigned projects; schedules and arranges meetings and appointments; coordinates activities with other divisions and departments; makes travel arrangements for staff. Facilitates communication between assigned administrators, students, academic and classified staff, other offices, educational institutions, public agencies and the general public; interacts and relays information, questions and decisions regarding administrator's area of assignment. Composes correspondence independently; prepares responses to letters, general correspondence and personal inquiries of a sensitive nature for administrator's approval; formats, types, proofreads, duplicates and distributes correspondence, notices, lists, forms, memoranda and other materials according to established procedures, policies and standards. Establishes and maintains filing systems including confidential files; establishes and maintains files for information, records and reports; maintains records related to specific area of assignment. Compiles, verifies, summarizes, records and evaluates information; prepares and distributes narrative, statistical and financial data; completes reports; verifies and reviews forms and reports for completeness and conformance with established regulations and procedures. Facilitates the coordination of schedule production; coordinates and inputs data in accordance with established District policies and procedures; calculates class hours for reporting to state for apportionment purposes. Coordinates classroom usage between divisions and locations; releases room schedule for electronic publication. Monitors enrollment figures and recommends necessary additions or cancellations; enters corrected data into database. Creates, verifies, edits and distributes hourly and full-time faculty loading records; monitors faculty workload and leave provisions; ensures compliance with provisions of applicable collective bargaining agreements Records and verifies faculty, classified, student and hourly temporary time sheets; calculates and processes faculty stipends; generates and proofs monthly faculty pay reports and submits for processing. Coordinates, schedules, compiles, tabulates and processes faculty member performance evaluations. Assists in budget administration; tracks and reconciles budget activity; posts, monitors and tracks invoices, credit card and other expenditures; prepares purchase requisitions, check requests, independent contracts, and claims for reimbursement. Maintains records of expenditures and income for organizational unit supplies; initiates, codes and monitors fund transfers from various budget accounts. Prepares requisitions and claims for reimbursement; resolves invoicing, purchase order and other financial documentation questions or problems with vendors. Prepares financial documents and reports; prepares and balances financial summaries. Arranges or coordinates with staff the use of campus and off site facilities and meeting rooms; researches room charts for available locations; initiates and submits required forms for use of facilities. Operates office equipment including computer equipment, typewriter, calculator, copier and facsimile machine; utilizes various computer applications and software packages; maintains and generates reports from a database or network system. Orders office supplies, equipment and materials; assures proper functioning of office equipment; coordinates repairs of office equipment as needed. Coordinates and oversees specialized functions or projects; assures that work is performed in a timely and accurate manner; uses independent judgment to develop and provide recommendations, suggestions or information as appropriate. Receives mail and identifies and refers matters to the administrator in order of priority. Trains and provides work direction to assigned student workers and temporary help as assigned. Performs related duties as required. Qualifications: QUALIFICATIONS - The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Principles, practices and procedures of business letter writing. Principles and practices used to establish and maintain files and information retrieval systems. Principles, practices and procedures of fiscal, statistical and administrative record keeping. Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette. Basic mathematical concepts. Basic research methods and techniques. Work organization and basic office management principles and practices. English usage, grammar, spelling, punctuation, and vocabulary. Ability to: Understand the organization and operation of the assigned division and/or department as necessary to assume assigned responsibilities. Understand and apply administrative and office policies and procedures as well as pertinent laws, regulations and ordinances. Perform a range of administrative, technical, secretarial and clerical duties involving the use of independent judgment and personal initiative. Independently compose and prepare correspondence and memoranda using correct English usage, grammar, spelling, punctuation and vocabulary. Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public. Use sound judgment in recognizing scope of authority. Type or enter data at a speed necessary for successful job performance. Take and transcribe dictation, if required by the position, at a speed necessary for successful job performance. Research, compile, analyze, and interpret data. Implement and maintain filing systems. Train and provide work direction to others. Plan and organize work to meet schedules and changing deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Work effectively with minimal supervision. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. MINIMUM QUALIFICATIONS Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to the completion of the twelfth grade supplemented by college level course work in business administration, secretarial science or a related field. Experience: Three years of increasingly responsible secretarial and clerical experience preferably in an administrative office of a public agency or in an educational environment. PHYSICAL DEMANDS and WORKING ENVIRONMENT - The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. Hire Type: External Closing Date/Time:

DEPARTMENT OF PUBLIC HEALTH TRANSFER OPPORTUNITY ANNOUNCEMENT TRPH0888-8 VACANCY INFORMATION Office of Women's Health The Office of Women's Health (OWH) is seeking a candidate who is a permanent County of Los Angeles employee holding the job title of Administrative Assistant II. This position is responsible for many of the core administrative functions of the OWH and reports directly to the Senior Staff Analyst overseeing the Administration Unit. Some responsibilities of the AA II would include functioning as office liaison of DPH administrative units, and conducting OWH administrative duties, such as timekeeping, MAA Coding, overtime reporting and more. Essential Job Functions Assume responsibility for general administration and special projects for the Office of Women's Health. Function as the Office Liaison for DPH Human Resources, Contracts & Grants, Compliance Management, Public Health Information Systems (IT), Finance, Procurement, and Alhambra building management and complete all specialized duties related to these key units. Serve as the Budget and Finance Manager (maintaining the Office's budget), Timekeeper/ Overtime Coordinator, MAA Coordinator, Ergonomics Coordinator, Inventory Custodian, Learning Coordinator, and Office Facility Privacy and Security Coordinator. Take notes at key meetings and write up meeting minutes. Support submission of orders, such as for supplies, equipment, room rentals, and food purchases through communication with potential vendors and obtaining quotes. Administratively manage conference and other event preparation, such as sending out event emails, maintaining registration lists, stakeholder lists, communication with participants, and coordination of CEUs. Requirements Must currently be a permanent Los Angeles County employee who holds the payroll item of Administrative Assistant II. DESIRABLE QUALIFICATIONS: Excellent written and verbal communication skills. Proficient in computer software using Microsoft Excel, PowerPoint, Word, Outlook and Visio. Interest in women's health and being part of the Office of Women's Health team. Qualified employees are invited to submit: A cover letter describing interest and qualifications Resume Last two years of performance evaluations Please e-mail your information to: Gladys Edwards Office of Women's Health Email: gedwards@ph.lacounty.gov All materials submitted by the individual will be evaluated. Only the most qualified individuals will be invited to participate in an interview. This transfer opportunity may close at any time without prior notice. Closing Date/Time:

Job Summary Deadline for First Round of Consideration  will be on: Friday, July 12, 2019   This recruitment is  open to the public  and will remain open for a minimum of ten (10) calendar days. This recruitment will be open on a  continuous  basis and will close on the day the Human Resources Department needs are met. Applicants are encouraged to apply immediately.   ------------------------------------------------------------------------------------------------------------------------------------ The City of Santa Monica's Human Resources Department has an exciting opportunity within our Administrative Services Division.  We are actively seeking talented Executive Administrative Assistant - HR candidates to pursue an opportunity to join our team.  This position directly supports the Chief People Officer and performs a wide variety of specialized and confidential administrative and office support functions within the Human Resources Department.  We offer a total compensation package that includes a generous salary, cashable leave days, medical, vision and dental insurance. Additionally, the City offers much more than just a salary; we offer career development opportunities through the City's SMi University and the opportunity to join one of California's most successful and progressive full-service cities.   To succeed in this position, the candidate will have a minimum of four years of recent, paid and progressively responsible administrative support experience and graduation from an accredited four-year college or university.  Additional relevant work experience may be substituted for education on a year for year basis. Recent experience providing complex administrative and technical support to C-Suite executives, Department Directors or Division Managers is highly desirable. Experience working in a human resources department is desired.   To be considered for this opportunity, please complete an online City Application. Major Duties Performs a variety of routine and complex clerical and administrative support duties for Chief People Officer and other executive management.   Provides support in the implementation and management of Human Resources projects and initiatives.   Composes, types, and proofreads a variety of detailed material(s) including City Council staff reports, budget documents and correspondence.   Assists the public and City staff, in person and on the telephone by answering questions and making referrals to appropriate staff.  Serves as a resource regarding the Human Resources department programs and procedures.   Responds promptly, and courteously to internal and external customer requests. Takes ownership of internal and external customer needs.   Coordinates and provides responses to public record requests.   Assists in identifying improvement opportunities to Human Resources workflows and processes.   Attends department staff meetings.  Arranges, sets up and may be required to attend other meetings.   Maintain knowledge and understanding of Personnel Board requirements and procedures. Prepares agendas, minutes and packets for Personnel Board meetings.   Approves purchases, purchase orders, and department invoices for payment and assignment of account numbers.  Responsible for accounts payable functions. Assist in the development of learning activities for staff members. Assists in training temporary and as-needed staff in applicable office procedures. Coordinates tracking of incoming and outgoing mail to ensure appropriate distribution and timeliness for requests of department services.   Schedules and arranges meetings and travel plans for Chief People Officer and other staff members.  Assists Chief People Officer with various calendaring and time management constraints. Files and maintains a variety of records, forms and correspondence, including personnel-related files.  May develop alphabetical, numerical, chronological or other recordkeeping systems.   Contacts individuals and/or agencies to resolve problems, obtain information, and gather data.   Operates a personal computer and applicable software to enter, modify and retrieve data, prepare correspondence, and complete various job duties.   Represents Chief People Officer at meetings, as required.  Authorized to sign Chief People Officer's name on documents, as assigned.   Makes recommendations to Chief People Officer regarding office administration.   Assists with the administration of employer-employee relations as required.   Performs other related duties, as assigned. Minimum Qualifications Knowledge, Ability and Skills:   Knowledge of: Basic principles and practices of human resources management. Basic Project management techniques and practices. Modern office procedures and equipment. Record keeping principles and procedures. Business English, spelling, and punctuation. Computer software including word processing and electronic spreadsheets. Effective customer service techniques. Basic learning theories and approaches. Effective training techniques.   Ability to: Maintain confidentiality. Monitor project and initiative timelines.   Apply general rules to specific problems to produce solutions that make sense. Train and coordinate staff. Communicate effectively, orally and in writing, with the public and with City employees. Use independent judgment and initiative. Complete assignments in a timely manner. Operate a variety of office equipment. Follow complex oral and written instructions. Set up and maintain computerized office files and other documents. Analyze procedural problems and then develop and implement solutions. Perform basic mathematical computations. Work in a fast-paced environment. Learn and use required software applications. Provide effective customer service and respond to inquiries from employees and the public in a tactful manner. Establish and maintain effective and cooperative working relationships with City employees and the public.   Skill in: Using a personal computer and applicable software applications. Reading, writing and communicating in English at an appropriate level.   Education, Training and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in office administration, communications, human resources, public or business administration, or a related field and four (4) years of recent, paid and progressively responsible administrative support experience. Additional relevant work experience may be substituted for education on a year for year basis. Recent experience providing complex administrative and technical support to C-Suite executive, Department Director or Division Manager is desirable. Recent experience in human resources is desirable.     Licenses and Certificates: HR Certification desirable.   HOW TO APPLY : Applicants must file a clear, concise, completed online City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process. SELECTION PROCESS : All applicants must submit clear, concise and complete information regarding their work history and qualifications for the position.  All applicants will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Testing may consist of any of the following: written test, performance test, evaluation of qualifications, oral interview, or any combination of these. Special assistance with the application and examination process is available, upon request, for persons with disabilities.  Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).   Please note: the request for reasonable accommodations must be made to Human Resources at least three (3) work days prior to the examination. BACKGROUND INVESTIGATION :  Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation. Diversity and Inclusion The City of Santa Monica is a progressive, inclusive and culturally-rich community.  As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures, and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.    The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees.  Join us! Closing Date/Time: Continuous

TRANSFER JOB OPPORTUNITY EXAM #: TRCH0889-19-07 *DO NOT FILE APPLICATION ONLINE* The Department of Children and Family Services,Administrative SupportSection, is seeking a highly skilled and self motivated individual to fill the position of Administrative Assistant III.The position is located at BIS, Norwalk Office - 12440 E. Imperial Hwy., Norwalk, CA 90650. Essential Job Functions Purchase IT hardware, software and services, including making independent purchases based on comparative pricing, availability, discounts, shipping options, delivery costs and other factors; Research best product solutions and prepares recommendations for management decision, including analyzing of features and alternatives; Maintain hardware and software maintenance and renewal logs; Analyze, verifies and obtains payment approvals for invoices; Work closely with vendors and other stakeholders to repair/replace damaged/defective hardware; Participate in Human Resources related functions such as: requesting certification lists, scheduling candidates for interviews, annotating certification lists as necessary, preparing Ordinance Position Authority requests and assisting staff with Out-of-Class and/or Additional Responsibility Bonus requests; and Participatein the preparation of Advance Planning Documents (APD). Requirements Individuals interested in applying for this position must currently hold the payroll title of Administrative Assistant III. DESIRABLE QUALIFICATIONS: Excellent verbal and written communication skills; Strong computer skills in Microsoft Excel and Word; Ability to work independently; Strong organizational and time management skills; Ability to multitask andhandle competing priorities. Thorough knowledge of County Procurement Policies and knowledge of CountyFiscal Manual. Additional Information All materials submitted by the employee will be evaluated. The most qualified employees will be contacted for an interview. Submission of interest does not guarantee an interview.The interview process will be used to determine the final employee selection. Before extending an offer to candidates, the offer must first be cleared by the Personnel Section. This notice will remain open until the needs of the Department are met. Individuals interested in transferring should submit a cover letter with EMPLOYEE NUMBER , résumé (which includes a cell phone number and e-mail address, if available), copies of their last two performance evaluations and attendancerecord for the past 12 months.The cover letter and resume should clearly outline how the employee meets the requirements and desirable qualifications. CLEARLY INDICATE ON THE COVER LETTER, THE COMPLETE TITLE OF THE VACANCY EXACTLY AS DESCRIBED IN THE TEXT BOX HEADING ABOVE. REQUESTED MATERIALS SHOULD BE EMAILED TO: Department of Children and Family Services Business Information Systems Division 12440 E. Imperial Hwy, Ste 501 Norwalk, CA 90650 Attn: Kimberly Luther (562) 345-6767 Luthek@dcfs.lacounty.gov Closing Date/Time:

DEPARTMENT OF PUBLIC HEALTH TRANSFER OPPORTUNITY ANNOUNCEMENT TRPH0888-9 VACANCY INFORMATION Organizational Development and Training 600 S. Commonwealth Ave, 7th Floor Los Angeles, CA 90005 The Division of Organizational Development and Training leads the Department of Public Health's staff development and training efforts to ensure that the Department's resources are appropriately deployed to meet the Department needs. Essential Job Functions Analyze, monitor, and track the program budget including the Net County Cost and the CDC's Public Health Emergency Preparedness grant. Prepare budget and budget justification for expenditures Serve as the Administrative Liaison between ODT and DPH Human Resources to lead in recruitment, opening exams, interview candidates, and other HR activities Manage the DPH Tuition Reimbursement Program Supervise administrative staff and manage ODT's administrative/clerical activities (e.g., equipment/supplies maintenance and inventories, procurement, policies/procedure maintenance). Requirements Must currently be a permanent Los Angeles County employee who holds the payroll item of Administrative Assistant II. DESIRABLE QUALIFICATIONS: Excellent customer service and interpersonal skills Strong and effective oral and written and communication skills Ability to work independently and as part of a team Ability to work professionally with persons of all levels within DPH Experience in supervision Interested applicants should submit a cover letter, resume, last two performance evaluations, and last twelve months of attendance records to: Christina Carrillo Organizational Development and Training 600 S. Commonwealth Ave, 7th Floor Los Angeles, CA 90005 Email: CCarrillo@ph.lacounty.gov Phone: (213) 637-3940 Closing Date/Time:

This position is responsible for performing legal secretarial duties requiring both sound judgment and good technical skills.  These duties may include, but are not limited to, transcribing, preparing, processing, and e-filing pleadings/briefs in the various state and federal courts; preparing and processing correspondence, contracts, ordinances, resolutions, City Council memoranda, and other legal documents and instruments; maintaining calendars for attorneys; answering telephones and contacting other offices to provide, obtain, and/or coordinate information and/or appearances; and performing office filing; as well as organizing and maintaining a wide variety of information and materials in support of attorneys.  The skill level of this position places strong emphasis on accuracy, quality, and attention to detail.  A strong knowledge base of legal procedures and court rules (federal and state) is desirable.  This position involves a variety of legal matters including civil litigation, workers' compensation, and all aspects of municipal law.  Incumbent must be proficient in the use of personal computers and able to work with various types of software in the Windows environment. The successful candidate will be hired at the Legal Administrative Assistant II level.  The annual salary range for a Legal Administrative Assistant II is $61,068.80 to $74,214.40. Additionally, this classification also receives a 5% ongoing non-pensionable pay in addition to the salary listed.   This recruitment may be used to fill multiple positions in this department.  If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Announcement Number: 2021487168 Supreme Court of Nevada ADMINISTRATIVE OFFICE OF THE COURTS ROBIN SWEET RICK STEFANI Director and Deputy Director State Court Administrator Information Technology JOHN MCCORMICK Assistant Court Administrator Judicial Programs and Services ADMINISTRATIVE ASSISTANT II Position # 0139 Under the direction of the Clerk of the Court, this position provides administrative support for the Supreme Court Clerk's Office as needed. The incumbent is responsible to provide administrative support services to management and deputy clerks, using independent judgment and personal initiative to perform a variety of duties. Typical duties include maintaining records and files; data entry; typing and word processing; answering telephones and relaying information; duplicating and distributing materials; ordering and stocking supplies and equipment; reviewing and processing forms and other documents; updating exhibit list, entering data in computer equipment, opening, sorting and distributing mail, scanning documents into an electronic document managing system, closing out stipulated dismissed cases; retrieving records, files and exhibits when requested by court staff and public; operating office equipment such as copiers, computers, calculators, facsimile machines, printers, and other equipment; recording of oral arguments, and performs related duties as assigned. This position is located in Carson City and the position may require infrequent travel. EDUCATION AND EXPERIENCE: High School Diploma or equivalent education and 2 years of progressively responsible relevant work experience which includes one or more of the following areas: maintenance of complex records and files; public/customer relations; assisting staff and management with projects and activities; OR 1 year as an Administrative Assistant I in Nevada State Service; OR an equivalent combination of education and experience. Salary Range: $32,990 - $40.361 DOE, employee/employer paid retirement. Closing Date/Time: July 19, 2019 Salary: $32,990 - $40.361 DOE, employee/employer paid retirement Job Type: Full-time Apply at https://www.governmentjobs.com/careers/nvcourts Closing Date/Time: 7/19/19

DEPARTMENT OF HEALTH SERVICES TRANSFER OPPORTUNITY ANNOUNCEMENT (THIS ANNOUNCEMENT IS NOT PROMOTIONAL OR OPEN COMPETITIVE) EXAM NUMBER TRHS0898 VACANCY INFORMATION Department of Health Services College of Nursing and Allied Health 1237 N. Mission Rd. Los Angeles, CA 90033 Essential Job Functions Provides oversight to the Office of Educational Services (OES) and Financial Aid Office (FA). Supervises staff assigned to OES and FA Offices. Reviews, interprets, and makes professional judgmentson complex financial aid issues while maintaining compliance with federal and state regulations. Determines the type and amount of financial aid to be awarded through the packaging process according to federal, state, and institutional requirements. Resolves data conflicts and over awarding of financial aid. Utilizes professional judgment on an individual basis to adjust a student's eligibility based on documented circumstances according to regulations. Provides financial aid counseling to students. Conducts orientations, entrance, and exit interviews with students receiving financial aid in accordance with institutional, state, and federal regulations. Maintains current knowledge of state and federal student financial aid requirements/regulations to prevent institutional liability from federal and state audit fines and financial penalties for noncompliance in the management/reporting of federal/state funds for students. Interacts/communicates with state and federal agencies/officials to facilitate the student eligibility process. Maintains appropriate database systems and generates reports for submission to state, federal, and institutional agencies to maintain compliance and participation agreement standards. Participates in the development of institutional financial aid policies and procedures that will positively impact efficiency and quality of service provided within the financial aid office and at the College of Nursing Participates in annual training and professional organizations to keep abreast of new information and program changes to be implemented within the institution. Provides leadership and program management over the staff in the OES and financial aid office. Assigns work assignments to staff and assists in the assessment of annual performance evaluations. Develops and prepares departmental budgets; justifies budgetary adjustments as needed. Other duties as delegated by Dean, Operations and Student Support Services. DESIRABLE QUALIFICATIONS: Knowledge of California State and Federal student financial aid regulations/requirements; Title IV funds; file review and financial aid packaging/processing to award grants, loans, and scholarship funds; budget requests and budget developments. Excellent customer service; written and verbal communication; organization; proficiency with Microsoft applications (especially Word and Excel); time management and prioritization. Work independently and with co-workers; set and adhere to deadlines to meet state, federal, and institutions requirements. Requirements This position is open to all County of Los Angeles employees who currently hold the payroll title of Supervising Administrative Assistant III and have successfully passed their probation. APPLICATIONS MUST BE FILED ONLINE ONLY: Those Interested in this transfer opportunity must submit an online application, cover letter with employee number, resume detailing relevant experience, copies of theirlast two performance evaluations and a time history report for the last 24 months. All documents submitted will be evaluated. Applications submitted without the required documents will not be forwarded to the hiring manager. Only the most qualified candidates will be contacted for an interview. Employment is contingent upon passing a background check and review of the personnel file. If you are unable to attach the required documents along with your application, you may fax or email your information to: DEPARTMENT CONTACT: Jessica Hernandez DHS - HR Division - Recruitment and Examinations E-mail:JHernandezGutierrez@dhs.lacounty.gov Phone: (323) 914-7524 Closing Date/Time:

Administrative Assistant - Temporary $23.00 per hour Full-Time/No Benefits (May not work more than 1,000 hours in a fiscal year) Deadline to apply: Apply by Monday, June 24, 2019 for first consideration THE POSITION: The City of San Rafael Fire Department is hiring for the position of Administrative Assistant - Temporary. This position performs a variety of highly responsible, confidential and complex administrative duties; participates and coordinates office functions in support of department goals and objectives; assists with confidential and sensitive projects; and provides information and assistance to the public regarding departmental polices. Continued appointment in this position is contingent upon funding and job performance. This is an "at will" position. The individual in this position may not work more than 1,000 hours in a fiscal year (July 1 thru June 30). Duties shall include, but are not limited to: Duties: Provides responsible work on complex administrative assignments. Researches and compiles a variety of informational materials, types drafts and finished documents including confidential materials, brief instructions, or written materials. Organizes and maintains files and records, schedules, appointments, and arranges for facilities and supplies. Receives and screens visitors and telephone calls, and/or taking messages or referring the caller to the appropriate staff member. QUALIFICATIONS: Proficiency in Microsoft Office Must have excellent writing and communication skills. Must have business letter writing and English grammar, spelling, and punctuation skills. Knowledge of standard office administrative and secretarial practices and procedures. Knowledge of operation of common office equipment. Ability to work with limited supervision and complete tasks with a high degree of accuracy. Ability to maintain confidentiality. Must be courteous and professional. EDUCATION AND/OR EXPERIENCE: Graduation from high school or equivalent AND Two years of responsible secretarial or office administrative experience. SELECTION PROCESS: Qualified applicants will be interviewed by the hiring department and the most qualified applicants will be subject to a reference check, which will include fingerprinting. APPLICATION PROCESS: City of San Rafael application is required. Resumes do not substitute for the City application. To file an application on line go to www.calopps.org . Select "Member Agencies". Select "City of San Rafael". Follow this link to submit your application: https://www.calopps.org/san-rafael/job-19873295 Reasonable Accommodation : The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants. If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the test date. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Such accommodations must be requested by the applicant. Job PDF: Administrative Assistant - Temporary Job Announcement.pdf Recruitment Contact Contact phone: (415)485-3474 Contact email: rhonda.castellucci@cityofsanrafael.org Closing Date/Time: Until filled

General Summary This is a part time, non-exempt position. The position performs a variety of clerical and technical support functions related to Neighborhood Services, particularly City Code Enforcement and is tasked with administration and support of enforcing ordinances. Provides customer assistance by answering basic questions regarding, code enforcement, property maintenance codes, and the overall process. This position may participate in corrective action for violations of the City's municipal, zoning, subdivision, nuisance, and sign codes. The City of Maricopa is an Equal Opportunity / Reasonable Accommodation employer. The City does not discriminate on the basis of race, color, gender identity, sexual orientation, religion, national origin, familial status, age, disability, and United States military veteran status. Pursuant to the Americans with Disabilities Act, the City will make a reasonable accommodation(s) during the recruitment & selection process. Persons with a disability may request a reasonable accommodation by contacting Human Resources at hr@maricopa-az.gov . Requests should be made as early as possible to allow time to arrange the accommodation. Essential Duties & Responsibilities The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Receives, records, and assigns complaints from the public, staff, and outside agencies regarding violations of municipal codes, ordinances, standards, and health and safety regulations. Prepares notices of violation, notice and orders, and citations according to applicable codes and regulations and sends to property owners and other responsible parties by methods allowed by code. Assists with various administrative tasks by scheduling inspections, scheduling meetings, performing data entry and assisting citizens at the counter and over the telephone. Updates and maintains available electronic information including the City website. Other duties as assigned. Minimum and Preferred Entrance Qualifications Education and Experience High school diploma (or GED equivalent) At least two (2) years of work experience in public contact and research activities related to ordinance and regulation enforcement. Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities Preferred Qualifications Bi-lingual (Spanish) is desirable. Experience with Code Enforcement/Permitting Software Competencies for Successful Performance of Job Duties Knowledge of: Customer service principles and techniques Applicable zoning, property maintenance and environmental safety ordinances MS Office Skill in: Problem solving Tact and diplomacy Operation of job-related software applications Performing a variety of duties, often changing from one task to another of a different nature Oral and written communication Initiative and independent judgement Computer software skills: word processing, Outlook, Excel, etc. Performing a variety of duties, often changing from one task to another of a different nature Ability to: Thoroughly learn and interpret the City's Code which includes the components of zoning, lighting, landscaping, signage, subdivisions and minor land divisions Communicate verbally on complicated code and zoning issues in a clear and concise manner Ability to work with difficult customers and able to communicate adequately Work cooperatively with other City employees and the public. Perform research Convey technical information accurately Meet schedules and deadlines of the work Follow oral and written instructions

Announcement Number: 853251633 The purpose of the class is to provide responsible administrative and clerical support to help ensure effective and efficient Probate Court operations; to provide professional and courteous customer service at all times, and to perform related work as required. The class works within a general outline of work to be performed, and develops work methods and sequences under general supervision. Requires high school diploma or GED equivalent supplemented by formal training, special courses or self-education that is equivalent to satisfactory completion of one year of college education or specialized advanced training in secretarial science, office administration or a closely related field; Associate's degree is preferred. Must possess a valid state driver's license. Must be capable of being bonded and passing a SLED check and drug screening. Requires over two years and up to and including four years of experience.

EXAM NUMBER: Y8041P FIRST DAY OF FILING: January 11, 2019 at 8:00 a.m. (PDT) - UNTIL THE NEEDS OF THE SERVICE ARE MET AND IS SUBJECT TO CLOSURE WITHOUT PRIOR NOTICE. TYPE OF RECRUITMENT: DEPARTMENTAL PROMOTIONAL JOB OPPORTUNITY Restricted to permanent employees of the Department of Health Services who have successfully completed their initial probationary period. Current employees in the unclassified service who meet the following criteria also qualify to participate in this exam: Unclassified employees who have attained permanent County status on a classified position by successful completion of the initial probationary period, with no break in service since leaving the classified service. Full-time employees in the unclassified service with at least six months of full-time experience in the unclassified service at the time of filing. NO WITHHOLDS OR VERIFICATION OF EXPERIENCE LETTERS / OUT-OF-CLASS EXPERIENCE ARE ALLOWED FOR THIS EXAMINATION. APPLICANTS MUST MEET THESELECTION REQUIREMENTS AT THE TIME OF FILING. DEFINITION: Assists in the administration of a County hospital or health center by managing and coordinating the supporting services for the patient care programs of a moderate sized area of the hospital or health center. Essential Job Functions Develops policies and procedures for the effective operation of hospital and health center services in the assigned areas; initiates corrective action if services do not meet established standards. Supervises the work of a small administrative, hospital, or health centersupport staff. Assists in coordinating the operation of the hospital or health center with other divisions of the Department of Health Services, other County departments, and outside agencies. Conducts operational studies to recommend adjustments in the organization, staffing, systems and procedures. Develops and controls the annual budget for the assigned area. Conducts special investigations and participates on committees considering and developing recommendations for the solution of problems having hospital or health center-wide impact. Develops plans for reorganization or decentralization of hospital or health center services; and supervises the implementation of the changes. Recommends space allocations for assigned areas and activities; analyzes and approves proposed space remodeling; coordinates implementation of space changes or move. Represents the unit administrator on various hospital or health center committees. Privacy Responsible for the protection of patient privacy as the Privacy Officer; actively participates in activities that support the Department of Health Services (DHS) Privacy Security Compliance Program and works closely with Departmental Information Security Officer(s) to ensure the inclusion of privacy and security requirements into patient focused programs. Assists in the identification, development, implementation and maintenance of DHS privacy and/or information security policies/procedures, workflow and/or standards including mitigation and corrective actions in response to policy and/or privacy violations/breaches reported by patients/family member and workforce members/ Initiates, facilitates and/or promotes proactive audits and compliance reviews to foster DHS workforce privacy and information security awareness within the facility; maintains current knowledge of applicable federal and state privacy laws and accreditation standards and serves as a technical advisor to Health Center Group (HCG) Directors, Medical Directors, Nursing Directors and Administrators to ensure the integration of appropriate monitoring systems and other controls that affect privacy compliance. Safety and Emergency Planning Serves as the primary liaison to Emergency Medical Services and Risk Management; attends quarterly Building Emergency Coordinators (BEC) meetings and the DHS Safety update. Ensures that all facilities develop and maintain Business Continuity Plans (BCP) and that they are compatible with other DHS BCP; provides policy direction, training, guidance and technical assistance to the Directorsof each facility and their staff on issues of safety and emergency planning; and oversees the emergency communications. Compliance and Managed Care Liaison Serves as primary liaison to the DHS Training and Organizational Development unit and DHS Audit and Compliance Unit; works with HCG Compliance Officers to ensure that all staff comply with mandated Human Resources trainings. Provides policy direction, training, guidance and technical assistance to the Director of each HCG and staff to ensure that direct patient care is provided at the standard required by managed care plans; track and monitor grievances and complains to ensure that responses are made to patients and health plans in a timely manner; conducts audits or other quality control measures to ensure compliance with California Department of Managed Care Services and Managed Care Plan requirements. Requirements SELECTION REQUIREMENTS: Option I : Two (2) years of highly responsible administrative or staff experience in a healthcare setting* at the level of the County of Los Angeles class of Administrative Assistant III**, Supervising Administrative Assistant II*** or higher. Option II: One (1) year of administrative experience in managing and coordinating supporting services for a small patient care program in a healthcare setting* at the level of the County of Los Angeles class of Assistant Hospital Administrator I**** or higher. PHYSICALCLASS II -Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. DESIRABLE QUALIFICATIONS: Additional credit will be given to applicants who possess the desirable qualification in excess of the Selection Requirements. A Master's degree inHospital Administration orBusiness Administration from an accredited graduate school. Special Requirement Information: In order to receive credit for the required degree under the Desirable Qualifications, you must include a legible copy of the official diploma, official transcripts, official letter from the accredited institution which shows the area of specialization with your application at the time of filing or within 15 calendar days of filing online. *Healthcaresettings include, but are not limited to, hospitals, outpatient clinics, psychiatric inpatientandoutpatient facilities, community health agencies, nursing homes and skilled nursing facilities, long-term care facilities, urgent-care centers, home healthcare (i.e., healthcare provided at home by a health care professional) and hospices where professional services are administered. **Experience at the level of Administrative Assistant III in the County of Los Angeles is defined as: Defines, analyzes, and makes recommendations for the solution of highly complex operating, budgetary and financing, and other management problems of a County department, and participates in the implementation of their solution. ***Experience at the level of Supervising Administrative Assistant II in the County of Los Angeles is defined as: Plans and supervises the work of staff engaged in analyzing and making recommendations for the solution of problems of organization, budget, systems and procedures, facilities planning, program, general management and personnel in a large County department. ****Experience at the level of Assistant Hospital Administrator I in the County of Los Angeles is defined as: Assists in the administration of a County hospital by managing and coordinating the supporting services for the patient care programs of a small area of the hospital. Additional Information EXAMINATION CONTENT: This examination will consist of two parts: Part I - An Evaluation of Experience and Desirable Qualifications based upon application information weighted 50%. Part II - An Appraisal of Promotability which will evaluate Knowledge and Skills, Leadership and Management Skills, Analytical and Problem Solving Skills, Planning and Organizational Skills; and Customer Service and Interpersonal Skills. weighted 50%. Candidates must achieve a passing score of 70% or higher on each weighted part of this examination in order to be placed on the eligible register. ELIGIBILITY INFORMATION: Applications will be processed on an "as received" basis and those receiving a passing score will be promulgated to the eligible register accordingly. The names of candidates receiving a passing grade on the examination will be added to the Eligible Register in the order of their score group for a period of twelve (12) months following the date of promulgation. No person may compete in this exam more than once every twelve (12) months. SPECIAL INFORMATION: Appointees may be required to work any shift, including evenings, nights, weekends and holidays. Available Shift: Any VACANCY INFORMATION: The resulting eligible register for this examination will be used to fill vacancies within the Department of Health Services. APPLICATION AND FILING INFORMATION: APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX OR IN PERSON WILL NOT BE ACCEPTED. Applications will be processed on an as received basis. Apply online by clicking on the green "Apply" button for this posting. You can also track the statusof your application using the website. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescissionof appointment. Utilizing VERBIAGE from Class Specification and Selection Requirements serving as your description of duties WILLNOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION AND YOU MAY ALSO BE DISQUALIFIED. This examination will remain open until the needs of the service are met. Application filing may be suspended at any time with or without advance notice. Fillout your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the REQUIREMENTS. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Applications electronically received after 5:00 p.m., PST, on the last date of filing will not be accepted. Note: If you are unable to attach required documents, you must fax them to (323) 869-0942 or e-mail the documents to the exam analyst, within 15 calendar days of filing online. Please include the exam number and exam title. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD All applicants must file their application online using their own user ID and password. Using a family member or friend's user ID and password my erase a candidate's original application record. FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed . DEPARTMENT CONTACT Annie Hsu, Exam Analyst (323) 914-7828 ahsu3@dhs.lacounty.gov ADA COORDINATOR PHONE (323) 914-7111 CALIFORNIA RELAY SERVICES PHONE 800-735-2922 Closing Date/Time: Continuous