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Description: Employment Status: Full-time, Temporary, Exempt position (with the possibility of converting to probationary). Work Schedule: Typically, Monday- Friday 8:00 a.m. - 5:00 p.m. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning February 13, 2020. The Position: Under the general supervision of the AVP for International Education and Dean of the College of Extended and Global Education (CEGE), the incumbent will provide high-level senior administrative support to the Dean's Office by preparing statistical and other reports, handling information requests, and performing senior-level clerical functions such as preparing correspondence, receiving executive visitors, arranging conference calls, providing leadership to lower level administrative staff and scheduling highly confidential executive meetings. The incumbent will monitor the progress of projects and assignments, including research and preparation of responses, and will ensure the accuracy and timely submittal of all projects. The University: CSUSB is a preeminent center of intellectual and cultural activity in Inland Southern California. Set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire, and it has the second highest African American and Hispanic enrollments of all public universities in California. Seventy percent of those who graduate are the first in their families to do so. For more information on the campus, please visit the CSUSB website. The successful candidate must be proactive, possessing the ability to anticipate the needs of the AVP/Dean and Directors. The position requires a highly qualified individual that possesses the skills, knowledge, capabilities and also demonstrates the demeanor and tact of a highly professional Executive Assistant. Incumbent must have a true commitment to the advancement of diversity, inclusion and equity and must demonstrate the desire to work with diverse groups of individuals across the university community. Interpersonal contacts are varied, often at a higher level, and tend to involve a broad range of problem-solving activities and recommending resourceful solutions. Typical duties include, but are not limited to: Advising on policy and procedures related to administrative, personnel, and related operational functions to meet college's needs and goals; Creates records and generates minutes for various highly confidential meetings and projects; participates in the process of improving the operations systems; Exercises discretion and independent judgment in matters of importance and ensures the general operations of the Dean's Office are functioning to maximum capacity and high level of confidentiality; Provides leadership and on-site supervision for assigned administrative assistant positions such as designing, implementing, and evaluating administrative systems to support the organization's operations; Responsible for the organization and coordination of office operations, procedures, and resources to facilitate effectiveness and efficiency for the College of Extended and Global Education; Day-to-day management of the AVP/Dean's meeting schedule and liaison with the ability to make executive decisions on the importance of calendaring and time-sensitive matters; Maintaining interaction with external constituents, which requires knowledge of protocol issues related to internal and external stakeholders; Performing clerical functions such as composing correspondence; organizing and maintaining the AVP/Dean's filing system, screening calls with professionalism and diplomacy; Evaluating, revising and developing drafts of policies and procedures, as needed; Maintaining meeting minutes; creating agenda for regular meetings; coordinating and obtain materials for meetings to include updates, reports, and sub-area reports; provide meeting materials to members prior to the meeting; Editing and proofreading confidential plans and staff correspondence; Planning, developing and coordinating multiple projects simultaneously; Providing direct support for the leadership team as required; Maintaining all highly confidential HR records, including, vendor contracts, performance evaluations, training records; Assisting the AVP/Dean in the preparation of information for presentations, reports, media, and speeches; Updating the AVP/Dean on key organizational issues and concerns when out of the office; Coordinating travel arrangements, assisting with changes during travel and process expense reports; Preparing hiring via NEOGOV and assisting with recruitment, scheduling/ coordination as necessary; Communicating well with all levels of internal management and staff regarding strategic plans; Developing, implementing and providing support to special projects; Responsible for coordinating audits performed by the Chancellor's office or other agencies, and annual audits to include preparing responses multiple questionnaires; Organizing documentation for review by auditors; respond to written inquiries from auditors; meet with auditors as requested, and provide responses to audit findings; Serves as primary contact with CSUSB Extended Education and International Programs; Oversees College payment obligations (for events, memberships, travel reimbursements, procurement card, purchases, office supplies, etc.); Develops/ensures presentations to include general preparation, identifying resources, and collateral and presentation materials, equipment needs, producing scripts and speeches and reviewing PowerPoint slides; Training lower-level administrative staff; May supervise at least one (1) staff member and will administer performance evaluations for those under the incumbent's supervision; Other duties as assigned. Knowledge, Skills & Abilities: Demonstrated ability to manage confidential information; exercise good judgment and take initiative as needed; possess excellent organizational and time management skills. Demonstrated ability to prioritize issues and initiatives. Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, including excellent written and verbal skills, able to create draft communications for executive review and approval; ability to write memos and letters, and prepare reports and information for distribution. Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors. Expert level written and verbal communication skills. Emotional maturity and demonstrated proactive approaches to problem-solving with strong decision-making capability. Team player, with the ability to also be extremely effective independently; able to handle a variety of personalities with multiple demands with constantly changing priorities and schedules in a high-pressure, dynamic work environment. Advanced computer-based skills to maintain records, set up filing systems or digitally manage daily operations for conducting market research for statistical reports. Education and Experience: A Bachelor's degree, or equivalent AND five (5) years of experience in general office administrative/clerical work is required. Preferred Qualifications: Master's degree preferred. At least three (3) years experience in executive-level support with a high degree of supervisory skills. At least three (3) years experience in a higher education institution or public agency, preferably in a unionized environment, is highly desirable. License/Certificate: This position may occasionally drive a personal or campus vehicle. A valid and appropriate California driver's license and an acceptable driving record are required. Knowledge, Abilities, and Skills: Knowledge of office methods, procedures and practices, and a thorough mastery of English, grammar, spelling, and punctuation. Comprehensive knowledge of applicable University infrastructure, policies and procedures is required. Have the ability to supervise and evaluate employees and student personnel Experience in administrative operations in a high-paced, multi-faceted department. Active problem-solving skills are required along with effective and sensitive interpersonal skills. Expertise in using standard office software such as MS Office package (Word, Excel, PowerPoint, Outlook) is required. Must be a highly motivated and organized individual who is able to work effectively with minimal supervision. The ability to format, prepare and present reports is required. The ability to interpret independently, and apply a variety of complex policies and procedures is required along with the ability to identify deviations from applicable policies. The ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions is required. The ability to identify and troubleshoot office administration problems, recognize and advocate for solutions that yield programmatic progress and improvement, as well as respond to work area-related inquiries and requests is required. The ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. The ability to perform business math, support the analysis of budgetary data, and make accurate projections requiring some inference is required. The ability to work professionally, collaboratively, and collegially with a diverse group of people, clients, and co-workers, is required, as is the ability to use persuasion and negotiation to expedite projects and achieve results. The ability to maintain a professional demeanor in a fast-paced environment, easy handling and overcoming scheduling demands/conflicts and multiple simultaneous requests. Other duties as assigned. Applicant Testing Notification: Applicants selected to interview may be required to complete a skills assessment test and writing sample. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled

Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking full time Administrative Assistant II providing support to Harper County Health Department. This is a classified position (PIN#34000855) in state government. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [click here] . The annual salary for this position is up to $41,587.70 based on education and experience. This job is announced as a Level I and Level II; please apply to each level for which you would like to be considered. Position Description : Positions in this job family are assigned responsibilities for providing administrative support for program area and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. The Level II duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. Physical Demands Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Work Environment This position is set in an office environment. Position Responsibilities /Essential Functions The functions within this job family will vary by level and organization, but may include the following : •Trains other staff •Assigns projects to staff as needed; develops and places in operation special procedures. •Initiates correspondence requiring knowledge of agency or program procedures and policies. •Develops and maintains confidential or complex files. •Interprets and advises internal and external customers on departmental or program rules, regulations, and laws. •Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties. •May supervise subordinate staff. •Represents agency, supervising official, or program area at meetings, conferences, or civic organizations. •Coordinates activities with internal and external customers. •May establish educational and/or training programs. •Interviews callers, arranges appointments, and handles office details. •Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections. •Other duties as assigned. Other Duties •Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. •Works effectively in team environment, participating and assisting their peers. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Plus knowledge of supervisory principles and practices. Valued Knowledge, Skills and Abilities Knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level II: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. MINIMUM QUALIFICATIONS Level II: Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS : If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Closing Date/Time: 8/10/2020 11:59:00 PM

Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking full time Administrative Assistant II providing support to Harper County Health Department. This is a classified position (PIN#34000855) in state government. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [click here] . The annual salary for this position is up to $41,587.70 based on education and experience. This job is announced as a Level I and Level II; please apply to each level for which you would like to be considered. Position Description: Positions in this job family are assigned responsibilities for providing administrative support for program area and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. The Level II duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. Physical Demands Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Work Environment This position is set in an office environment. Position Responsibilities /Essential Functions The functions within this job family will vary by level and organization, but may include the following : •Trains other staff •Assigns projects to staff as needed; develops and places in operation special procedures. •Initiates correspondence requiring knowledge of agency or program procedures and policies. •Develops and maintains confidential or complex files. •Interprets and advises internal and external customers on departmental or program rules, regulations, and laws. •Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties. •May supervise subordinate staff. •Represents agency, supervising official, or program area at meetings, conferences, or civic organizations. •Coordinates activities with internal and external customers. •May establish educational and/or training programs. •Interviews callers, arranges appointments, and handles office details. •Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections. •Other duties as assigned. Other Duties •Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. •Works effectively in team environment, participating and assisting their peers. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Plus knowledge of supervisory principles and practices. Valued Knowledge, Skills and Abilities Knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level II: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. MINIMUM QUALIFICATIONS Level II: Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS : If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 8/10/2020 11:59:00 PM

Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Administrative Assistant I providing support to Harper County Health Department. This is a classified position (PIN#34000855) in state government. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $38,101.00 based on education and experience. This job is announced as a Level I and Level II; please apply to each level for which you would like to be considered. Position Description: Provide Administrative support to Regional Director and Administrative Programs Officer, as well as for program areas and support functions. Assist with administrative functions of financial, program, clinical and facility management. Work closely with Coordinating Nurse in implementation and evaluation of public health programs and clinic schedules provided by Harper County Health Department. Ensure compliance with OSDH policies and procedures. Position Responsibilities /Essential Functions The functions within this job family will vary by level and organization, but may include the following: •Trains other staff •Assigns projects to staff as needed; develops and places in operation special procedures. •Initiates correspondence requiring knowledge of agency or program procedures and policies. •Develops and maintains confidential or complex files. •Interprets and advises internal and external customers on departmental or program rules, regulations, and laws. •Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties. •May supervise subordinate staff. •Represents agency, supervising official, or program area at meetings, conferences, or civic organizations. •Coordinates activities with internal and external customers. •May establish educational and/or training programs. •Interviews callers, arranges appointments, and handles office details. •Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections. •Other duties as assigned. Other Duties •Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. •Works effectively in team environment, participating and assisting their peers. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Valued Knowledge, Skills and Abilities Knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions. Physical Demands and Work Environment Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. I have read and understand this job description. I attest that I am able to perform the essential functions of this position with or without reasonable accommodations. I understand that reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level I: This is the career level where duties and responsibilities will be performed at all levels of complexity. Employees may supervise others. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of four years of technical clerical office work or an equivalent combination of education and experience. NOTES If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on a supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 8/10/2020 11:59:00 PM

Description: Job Title: Veterans Office Administrative Assistant (Administrative Support Assistant II) Job ID: 13851 Full/ Part Time: Full-Time Job Code: 1032 Department: University Registrar Organizational Description: The Office of the University Registrar is dedicated to providing quality services to students, faculty, and staff. Our services include, but are not limited to, registration assistance, maintaining student academic records, and veteran services. Our office is also responsible for articulation, coding transfer credit, and providing tools in support of accurate advising and timely graduation. We strive to uphold the policies of the institution and facilitate the graduation process through effective communication with the campus community while preserving the academic integrity of the university and the right of privacy for the student. To view full job description including minimum qualifications: https://wsx.fresnostate.edu/x/?k=hrjov1&v=13851 Apply directly online: https://my.fresnostate.edu/hrs/?k=CE&v=E Closing Date/Time: Open until filled

SHORT TERM - TEMPORARY POSITIONS ADMINISTRATIVE ASSISTANT Sierra College is requesting TEMPORARY APPLICATIONS be submitted for a short term/temporary Administrative Assistant pool for all Campuses. When a position becomes available, the Supervisor will pull applications from the pool and schedule interviews from there. Applications submitted to this pool will be kept on file for one year. These positions will be part time or full time depending on need but will last no more than 175 days. Under general supervision from an assigned Director, Dean or Associate Dean, performs complex administrative, secretarial and clerical assistance duties in support of an assigned area; provides advanced and complex administrative and secretarial assistance to academic and classified staff, students and the public; and performs a variety of special tasks and projects relative to assigned area of responsibility. Salary & Benefit Information: $23.24 per hour Duties: Representative Duties - The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Performs secretarial and administrative support duties for an assigned manager; relieves administrator of a variety of clerical, technical and administrative details. Screens office visitors and telephone callers; responds to sensitive questions, complaints and requests for information from administrative, management, academic, and/or classified staff, the general public and students; communicates information in person, by telephone or electronic mail. Maintains a calendar of events to assure timely coordination of office activities and status of assigned projects; schedules and arranges meetings and appointments; coordinates activities with other divisions and departments; makes travel arrangements for staff. Facilitates communication between assigned administrators, students, academic and classified staff, other offices, educational institutions, public agencies and the general public; interacts and relays information, questions and decisions regarding administrator's area of assignment. Composes correspondence independently; prepares responses to letters, general correspondence and personal inquiries of a sensitive nature for administrator's approval; formats, types, proofreads, duplicates and distributes correspondence, notices, lists, forms, memoranda and other materials according to established procedures, policies and standards. Establishes and maintains filing systems including confidential files; establishes and maintains files for information, records and reports; maintains records related to specific area of assignment. Compiles, verifies, summarizes, records and evaluates information; prepares and distributes narrative, statistical and financial data; completes reports; verifies and reviews forms and reports for completeness and conformance with established regulations and procedures. Facilitates the coordination of schedule production; coordinates and inputs data in accordance with established District policies and procedures; calculates class hours for reporting to state for apportionment purposes. Coordinates classroom usage between divisions and locations; releases room schedule for electronic publication. Monitors enrollment figures and recommends necessary additions or cancellations; enters corrected data into database. Creates, verifies, edits and distributes hourly and full-time faculty loading records; monitors faculty workload and leave provisions; ensures compliance with provisions of applicable collective bargaining agreements Records and verifies faculty, classified, student and hourly temporary time sheets; calculates and processes faculty stipends; generates and proofs monthly faculty pay reports and submits for processing. Coordinates, schedules, compiles, tabulates and processes faculty member performance evaluations. Assists in budget administration; tracks and reconciles budget activity; posts, monitors and tracks invoices, credit card and other expenditures; prepares purchase requisitions, check requests, independent contracts, and claims for reimbursement. Maintains records of expenditures and income for organizational unit supplies; initiates, codes and monitors fund transfers from various budget accounts. Prepares requisitions and claims for reimbursement; resolves invoicing, purchase order and other financial documentation questions or problems with vendors. Prepares financial documents and reports; prepares and balances financial summaries. Arranges or coordinates with staff the use of campus and off site facilities and meeting rooms; researches room charts for available locations; initiates and submits required forms for use of facilities. Operates office equipment including computer equipment, typewriter, calculator, copier and facsimile machine; utilizes various computer applications and software packages; maintains and generates reports from a database or network system. Orders office supplies, equipment and materials; assures proper functioning of office equipment; coordinates repairs of office equipment as needed. Coordinates and oversees specialized functions or projects; assures that work is performed in a timely and accurate manner; uses independent judgment to develop and provide recommendations, suggestions or information as appropriate. Receives mail and identifies and refers matters to the administrator in order of priority. Trains and provides work direction to assigned student workers and temporary help as assigned. Performs related duties as required. Qualifications: QUALIFICATIONS - The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Principles, practices and procedures of business letter writing. Principles and practices used to establish and maintain files and information retrieval systems. Principles, practices and procedures of fiscal, statistical and administrative record keeping. Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette. Basic mathematical concepts. Basic research methods and techniques. Work organization and basic office management principles and practices. English usage, grammar, spelling, punctuation, and vocabulary. Ability to: Understand the organization and operation of the assigned division and/or department as necessary to assume assigned responsibilities. Understand and apply administrative and office policies and procedures as well as pertinent laws, regulations and ordinances. Perform a range of administrative, technical, secretarial and clerical duties involving the use of independent judgment and personal initiative. Independently compose and prepare correspondence and memoranda using correct English usage, grammar, spelling, punctuation and vocabulary. Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public. Use sound judgment in recognizing scope of authority. Type or enter data at a speed necessary for successful job performance. Take and transcribe dictation, if required by the position, at a speed necessary for successful job performance. Research, compile, analyze, and interpret data. Implement and maintain filing systems. Train and provide work direction to others. Plan and organize work to meet schedules and changing deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Work effectively with minimal supervision. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. MINIMUM QUALIFICATIONS Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to the completion of the twelfth grade supplemented by college level course work in business administration, secretarial science or a related field. Experience: Three years of increasingly responsible secretarial and clerical experience preferably in an administrative office of a public agency or in an educational environment. PHYSICAL DEMANDS and WORKING ENVIRONMENT - The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. Hire Type: External Closing Date/Time:

Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. Incumbents must possess the ability to perform work with a high degree of accuracy, maintain attention to detail and complete tasks thoroughly. Currently, the Department of Agriculture has two vacancies for Administrative Assistant 2 positions in Elko. The first position provides direct assistance and support to the Program Officer I and other Elko staff. Duties and responsibilities include, but are not limited to, processing brand inspector payroll documents including logging receipt of timesheets, verifying hours reported match inspections issued, time and mileage reports & summary sheets. The incumbent will prepare and submit weekly brand inspector payroll; process accounts receivables/payables to include processing brand inspection payments and monthly invoicing of billed inspections; compile and submit monthly brand inspection aging report; and oversee and track the collection of all rejected/returned payments. The incumbent will assist with the Livestock Assessment program including completing livestock inspections to include performing brand inspections of livestock brought to the office; process payments received over the phone or in person; manage pesticide testing to include scheduling, processing payments and administering tests, logging scores, and forwarding all originals to Sparks or Las Vegas offices as needed. The Assistant provides administrative support to include answering phone calls, answering front office general questions, processing mail and maintaining office and inspector supplies. The second position will provide administrative/clerical support and assistance in the management of the state livestock entry permit system, livestock inspection program, and veterinary medical services programs. Duties and responsibilities include: budget monitoring/tracking of revenue and expenditures for livestock inspection and estray program budgets; maintaining and updating the entry permits tracking log and incoming requests, maintaining and updating a master schedule for brand inspections and inspectors, contacting livestock owners and inspectors with details after confirmation of inspection date, time and location details, maintaining or creating office orders and supplies, filing, and assisting with reception duties; completing livestock inspections to include performing brand inspections of livestock brought to the office or in the field when inspectors are unavailable to respond; monitoring both the entry permit phone line and email system for new permit requests; ensuring that Nevada livestock movement or entry requirements, statutes and regulations are met for each request; assigning permit numbers to approved applications and entering required livestock, owner, or shipper information into the permits tracking log and issuing approved completed permits to veterinarians, owners or shippers; providing administrative support to include answering phones and front office general questions, processing mail and maintaining office supplies and inspector supplies. Applicants must be self-motivated, timely, and customer service oriented. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Closing Date/Time:

Description: Overview Under general supervision of the Dean of the Office of Undergraduate Studies, the incumbent handles a wide range of administrative and support related tasks. The position carries significant responsibility in providing a wide range of administrative support to the Office of Undergraduate Studies, First-Year Programs and the Learning and Tutoring Services including maintenance of department documentation, both digital and hard copy, coordinating employment and travel paperwork, as well as the schedule build for First-Year Programs. The position must be able to interact with staff, faculty, students, and administrators at all levels. A high level of professionalism and confidentiality is necessary for this position. Position Summary OUGS Administrative Assistant (Administrative Support Coordinator I) Office of Undergraduate Studies Full-time, probationary position with benefits. Opening Date: January 13, 2020 This position is open until filled with a first review of applications beginning January 28, 2020. For assurance of full consideration, applications and supporting material should be submitted by 11:59pm on January 27, 2020. Application requires answers to supplemental questions. Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. "JEANNE CLERY ACT AND CAMPUS FIRE SAFETY RIGHT-TO-KNOW LAW" NOTIFICATION - See Police Department's website located at: http://www.csusm.edu/police/Clery.pdf Compensation & Benefits This position is eligible for benefits. A comprehensive benefits summary for this position is available online by clicking the following link: Benefits Summary CSU Classification Salary Range: $2,846 - $5,148 per month Anticipated Hiring Salary Range: $2,846 - $3,167 per month Closing Date/Time: Open until filled

Description: Job Title: Department Administrative Assistant - Literacy, Early, Bilingual, and Special Education (Administrative Support Coordinator I - 12 Month) Job ID: 13903 Full/ Part Time: Full-Time Job Code: 1035 Department: Kremen School of Education & Human Development Overview: Under the general supervision of the Chair of the Literacy, Early, Bilingual, and Special Education Department and the lead work direction of the Administrative Services Manager, the candidate will serve as the department resource for performing a variety of administrative and technical duties requiring compliance with academic and administrative policies, and maintaining continuity in policy and procedures in support of the department. To view full job description including minimum qualifications: https://wsx.fresnostate.edu/x/?k=hrjov1&v=13903 Apply directly online: https://my.fresnostate.edu/hrs/?k=CE&v=E Closing Date/Time: Open until filled

Description: Job Title: Administrative Assistant, Outreach and Special Programs (Administrative Support Coordinator I) Job ID: 13865 Full/ Part Time: Full-Time Job Code: 1035 Department: Outreach & Special Programs Organizational Description: Outreach and Special Programs intends to collaborate with school districts and local community organizations to enhance the academic preparation and increase college awareness for our youth, grades K-8. We look for opportunities to visit schools and programs to provide information about Fresno State and the majors and careers it offers. Our office intentionally offers programs that reach out to underrepresented minorities and host students and their families at Fresno State. Early education and parent involvement can make a difference in a child's life. We want to motivate children to be bold, to plan, and to be academically prepared for a college education. To view full job description including minimum qualifications: https://wsx.fresnostate.edu/x/?k=hrjov1&v=13865 Apply directly online: https://my.fresnostate.edu/hrs/?k=CE&v=E Closing Date/Time: Open until filled

Description: Employment Status: Part-Time, Temporary, "Non-Exempt" position. Work Schedule: To be determined. This position is budgeted for approximately 19 hours per week, NO benefits will be provided. Salary: The anticipated hourly rate is $16.00. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning February 4, 2020. Current employees will be given preferred consideration. Typically, duties include but are not limited to: Exceptional customer service is a top priority. Assist with member relations via walk-in, phone and mail. Process membership and course registrations using the online registration system. Assist with distribution of member parking permits. Prepare cash payments for deposit. Process refunds and credits as directed. Process and verify course vouchers. Run class rosters. Take, type, and distribute minutes as required for committee meetings. Maintain and update member records, including contact information. Maintain prospective member list. Coordinate instructor technology training. Provide general technology and classroom support for instructors and volunteers. Coordinate classroom scheduling with campus counterparts. Research options for space optimization and monitor schedule frequently. Communicate changes to avoid classroom scheduling conflicts. Collect volunteer paperwork and submit for university processing. Monitor records and volunteer parking permits. Prepare volunteer and course packets. Process instructor payroll for payment. Process purchase orders and invoice payments. Monitor and order office supplies. Support staff events with set-up, general event support, and tear down. Some evening events may be required. Other duties as assigned. Education & Experience: Applicants must possess a High School Diploma, G.E.D. or equivalent AND two (2) years of clerical/administrative experience. Desirable Qualifications: An Associate's or Bachelor's degree, preferably in Business or Administration. Knowledge, Skills & Abilities: Experience to be fully functional in all technical aspects of work assignments; Thorough knowledge of English grammar, punctuation, and spelling; thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages; Ability to independently handle multiple work unit priorities and projects; Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist; Ability to draft and compose correspondence and standard reports; Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled

General Purpose Performs advanced secretarial and administrative work for the Public works Department. Supervision Received and Exercised This position is classified as an exempt, full-time position with a 40 hour work-week. Essential Duties and Responsibilities Essential Functions: Performs advanced secretarial and administrative work including, but not limited to transcribing correspondence such as letters, memoranda, general orders, rules and standard operating procedures. Greets and assists visitors, answers the phone and directs calls; and responds to general department inquiries. Opens, sorts and routes all correspondence to appropriate departmental personnel. Performs clerical duties such as scanning, filing, and managing office records and assisting in the work of the department as assigned by the Department Head. Files documents, drafts emails and answers telephone calls. Coordinates meetings, prepares agendas and if necessary takes minutes and distributes to staff. Manages, updates Department Head's calendar, screens phone calls, and prepares email responses, memorandums and/or letters upon request. Provides coverage to departmental main phone line and ensures coverage at all times. Manages department common area and storage room to ensure they are presentable and organized at all times. Takes dictation and transcribes administrative correspondence through verbal dictation and/or the use of a dictating machine or similar recording equipment. Assists in the coordination of departmental budgets and other finance related activities. Orders supplies and equipment. Uses financial software to track purchase orders, invoices and requisitions for supplies. Maintains the departments' document imaging process, including the coordination of the imaging process, the storage of images, and the assurance of the integrity of documents. Develops and maintains the departments' record management system including the retention schedule for documents. Additional Duties: Performs other related work as required. Assists in management of the Munis finance system and department purchase orders, invoices, check requests, etc.. Provides employees with support and maintenance of field and office equipment. Assists with preparation, management, and execution of departmental projects. Minimum Qualifications MINIMUM EDUCATION AND TRAINING An Associate's degree from an accredited college in Public Administration, Business Administration or related field. Three (3) years' experience in the performance of general secretarial and clerical work. Must possess a valid drivers license with an acceptable driving record. MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED Knowledge, Skills and Abilities: Must be fluent in the English language. Ability to communicate in Spanish is a plus. Considerable knowledge of modern office practices and procedures. Must be computer literate with knowledge of Microsoft Word, Publisher, Power Point, Excel, WordPerfect or a similar program. Ability to accept, receive and/or collect payments. Ability to prepare and/or process purchase orders. Ability to be held accountable for inventory/property management. Ability to make recommendations that impact the budget. Ability to manage the budget within assigned unit/division. Ability to determine allocation of budget among departments/divisions. Ability to manage the budget within assigned department. Ability to use small office equipment, including copy machines or multi-line telephone systems. Ability to use computers for data entry. Ability to create plans for and guide implementation of new technology systems. Ability to get along with others and work effectively with the public and fellow workers. Ability to meet and deal with the public and co-workers in an effective and courteous manner. Ability to deal with confidential and sensitive matters. Must be a non-smoker. The minimum requirements may be waived by the City Manager. Physical Requirements : Ability to balance, finger/grasp/handle with the hands or fingers; make rational decisions; reach with the hands and arms; express ideas through speaking accurately/loudly/quickly; use visual acuity to perform activities such as viewing a computer terminal; and walk from one work site to another. Ability to exert up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Closing Date/Time: 8/18/2020 5:00 PM Eastern

Description This is a highly responsible position performing high profile and complex administrative work in support of the office of the Charleston County Deputy Administrator for General Services, which provides administrative oversight to (5) Charleston County departments. HIRING SALARY RANGE: $41,912 - $57,012 (Estimated Annual Salary) APPLICATION DEADLINE: MONDAY, AUGUST 17, 2020. Duties and Responsibilities Besides the performance of skilled clerical and administrative tasks requiring a thorough knowledge of office practices, duties include tactfully handling inquiries from the public, county personnel and elected officials, performing basic research on a wide variety of topics, and providing liaison activities with all other departments and agencies within the County. The successful candidate will demonstrate absolute professionalism in all aspects of customer and staff relationships; have proven discretion, and the ability to maintain confidentiality. The individual must have the ability to schedule a variety of meetings and coordinate meeting logistics, a demonstrated ability to maintain complex clerical records and to prepare reports from such records, a thorough knowledge of business English, and the ability to prepare effective correspondence on routine matters, and to perform routine office management details without referral to a supervisor. Minimum Qualifications This position requires a high school diploma (or GED) supplemented with ten (10) years' of experience as an Executive Assistant, Administrative Assistant, Administrative Services Coordinator or Office Manager. An Associate's Degree is preferred. Knowledge, Skills and Abilities The individual must be highly skilled at Microsoft Office, including Outlook, Word, Excel, and PowerPoint, and capable of scheduling and coordinating virtual meetings using a variety of platforms. The individual must also have some experience managing PDFs with Adobe Acrobat and with graphics software programs (i.e. Microsoft Publisher, Photoshop or Design), and the ability to manage the day-to-day tasks of the position with little supervision and direction. Familiarity with accounting practices is desirable. Must be able to prepare annual budget documents, correspondence, reports for County Council and information regarding personnel matters, forms, spreadsheets, and if necessary, data entry. The ability to grasp and adhere to County policies and procedures as well as the procedures followed by the County Administrator and County Council is expected. This job will require obtaining NIMS Incident Command certifications and will require duty during emergency activations. Closing Date/Time: 8/17/2020 11:59 PM Eastern

Description: Employment Status: Full-time, probationary, "non-exempt" position, with the possibility of converting to permanent. Work Schedule: Monday through Friday from 8:00 a.m. - 5:00 p.m. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning January 31, 2020. Position Summary: The Executive Assistant will serve as the primary analyst for the Office of the Associate Vice President. Primary responsibilities include: Providing high-level administrative support for a complex organization including strategic initiative leadership, budget management and coordination of administrative support services for the office. Under the general supervision of the Associate Vice President (AVP) for Finance and Administrative Services, the incumbent will perform tasks involving the use of judgment and discretion. The incumbent will be expected to serve as the primary contact for Finance and Administrative Services. The ability to multitask and manage multiple initiatives simultaneously is a must. The ability to provide high-level administrative support for a complex organization including budget management, strategic initiative leadership, and coordination of administrative support services. The ability to work independently to manage complex calendars, coordinate meetings, and materials for meetings, anticipate and prevent scheduling conflicts, coordinate front office support, answer telephones, greet office guests and direct to appropriate departmental personnel, as needed. The applicant will anticipate, identify and gather information on critical issues while obtaining advice and input from other campus resources. The applicant will formulate solutions using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best courses of action prior to consulting the Associate Vice President. The applicant will prepare complex travel arrangements, process travel expense claims in a timely manner, complete and submit hospitality claims, process reimbursements, and direct expenditures, reconcile and process procurement card reports, prepare and process requisitions. The applicant will purchase orders, review and confirm the accuracy of invoices for approval of payment, and maintain accurate records of invoices and receipts processed. The applicant will initiate and compose correspondents individually and on behalf of the Associate Vice President's office. The applicant will serve as the primary coordinator for major and complex strategic initiatives and department projects with a broad span of influence and often with significant campus-wide impact. The ability to multitask and manage multiple initiatives simultaneously is a must. The applicant will organize and coordinate special events, quarterly department meetings to include reserving rooms and processing food service requests, developing and distributing event announcements, and updating and maintaining guest lists. The applicant will oversee the office student assistant program. The applicant will provide lead/supervision to all student assistants, conduct a student assistant recruitment plan that adheres to student employment procedures, on-boarding, training and development, and assigns daily tasks to student assistants that are appropriate for student job classification. The applicant will manage and update the department website(s), as needed. The applicant will organize and maintain a complex system of files and records, both physical and electronic material. The applicant will perform data entry, duplicate materials, distribute office documents, and collect requested data and materials as needed. The applicant will route and track requests for signature, process mail including FedEx, bulk mail, and submit work orders. The applicant will develop, implement, and maintain office systems and procedures, such as inventory management and hard and electronic filing systems, using technology to bring high efficiency and organization to office operations. The applicant will foster and maintain excellent working relationships with all levels of the university and community, including other campus officials, Chancellor's Office personnel, government officials at local, state, and federal levels, as well as the President's Office, departmental divisions and colleges, directors, and deans. The applicant will perform high-level administrative support functions for the department, its directors, and professional staff. The applicant will handle highly sensitive issues and respond to a variety of diverse situations referred to the department office by university officials and constituents. The applicant will provide support, as needed, to department projects, reports, crisis intervention, and customer service in a high-volume interaction office with unpredictable service requests, and perform other related duties as assigned. Assist and reconcile the department budget, as needed. Other duties as assigned. Education and Experience: A Bachelor's Degree or equivalent in a closely related field AND a minimum of three (3) years work experience providing progressively responsible administrative, technical and analytical support in an environment of similar complexity. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Knowledge, Skills, and Abilities: Comprehensive and detailed knowledge of university infrastructure, policies, and procedures or in an organization with similar complexity is required. The ability to interpret and apply policies and procedures independently and to use judgment and discretion is required. Strong competency in fiscal management and the ability to use campus Enterprise Systems to obtain the necessary information is strongly desired. A thorough mastery of English grammar, punctuation, and spelling is required along with the ability to effectively write and present reports, minutes, and other documents in a professional manner is required. Expertise in using office software, technology and systems including but limited to Microsoft Word, Excel, Outlook, PeopleSoft and other standardized office equipment is required. The ability to multitask and manage multiple initiatives simultaneously is required. The ability to establish and maintain cooperative working relationships and work effectively both independently and/or as part of a team is required. Skill in planning and performing research and participating in the development, alternation, implementation, and evaluation of the organization's programs, policies, and procedures. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled

Description: Employment Status: Full-time, probationary "non-exempt" position (with the possibility of converting to permanent). Work Schedule: Monday through Friday from 8:00 a.m. to 5:00 p.m. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning January 6, 2020. Position Summary Positions in this classification are distinguished by the administrative nature and scope of the support work performed, and often, ongoing work coordination and/or lead responsibilities with notable accountability for the work results of other support staff. The administrative work performed is usually operational and procedural in nature. Work is often project-oriented involving the full scope of activities and accountability from planning, initiation, execution, and coordination to implementation and evaluation. Interpersonal contacts are varied and often at a higher level and tend to involve a broad range of problem-solving activities. Current employees will be given preferred consideration. Under the general supervision of Museum Director, the Administrative Support Coordinator I will serve as administrative support staff in the College of Arts & Letters - Robert and Frances Fullerton Museum of Art (RAFFMA). Typical duties may include, but are not limited to the following: Administrative Duties: The incumbent will use judgment and discretion in support of the museum director, staff and visitors, including the campus and general audience. Some of Incumbent's daily duties include the front desk/reception, answering phone calls, assisting visitors and vendors with any inquiries they may have in regards to general information, museum events, exhibitions, tours, educational programs, payment status, etc. All Incumbent's duties belong to several general categories, including general administrative ones, visitor services-related, finance, and cash handling-related, event planning and organization-related, and student assistant management-related. Operational Support: The incumbent will consist of creating and regularly updating visitor services protocol and procedures, delegating student employee's work hours and tasks, conducting budget reviews and giving recommendations to the museum's director, handling of confidential information, communicating with various department secretaries, college staff, faculty, and other university employees. Other tasks in this area include retrieving payroll and reimbursement checks for staff and students, requesting and renewing parking passes, as well as ordering supplies. Opening and closing the museum, and making sure that everything is in order is among the main responsibilities in the area of visitor services. The incumbent will greet and interact with visitors, providing information and assistance if needed. The incumbent will also assist with scheduling docent tours, monitor all objects on display, assure comfort and safety of museum visitors, staff and others in the building, sell catalogs and other merchandise, as well as supervise student assistants and volunteers assigned to watching the museum during regular hours and special events. The incumbent will assist the director and staff in fulfilling the mission and public service mandate of the museum, considering the visitors' quality experience as the top priority. Other duties in this category include keeping daily attendance records, encouraging visitors to join RAFFMA's mailing list and to become members of RAFFMA, selling and collecting museum parking permits, memberships, and workshop fee revenue, updating museum phone lines, as well as monitoring museum website for the correct display of general museum information. Budget: The incumbent will maintain and analyze the museum's accounts, offer recommendations to the director regarding budget allocations based on historical data analysis, monitor funds, and conduct expense/budget transfers. The incumbent will follow strict cash handling procedures when handling cash payments for parking permits, educational program fees, and membership fees. The incumbent will be responsible for recording all mail payments, depositing all revenue on a weekly basis, and handling petty cash funds, among other tasks. Communication Support: The incumbent will communicate with campus events staff, assist with set-ups and cleanups, monitor event budgets, order necessary items, keep attendance count, ensuring that events are properly staffed by scheduling student assistants and volunteers to assist in front desk duties and verify that CSUSB Alcohol Beverage Policy is followed at all times. The incumbent will work with student assistants and will be responsible for hiring, scheduling, allocating, and monitoring student assistant funds. The incumbent will help student assistants to set up theirs in order to optimize their productivity and efficiency. The incumbent will coordinate all clerical work activities and provide lead work direction and/or training and assistance to others in work processes and procedures. Other duties as assigned. Education and Experience: High School Diploma or equivalent AND equivalent to three (3) years of experience in general office administrative and clerical work. Knowledge, Abilities, and Skills: A thorough knowledge of office methods, procedures, and practices. A thorough knowledge of correct English, grammar, spelling, and punctuation. A thorough, detailed knowledge of applicable university infrastructure, policies and procedures is required. A thorough knowledge of office systems and the ability to use a broader range of technology, systems, and software packages is preferred. The ability to independently handle multiple work unit priorities and projects is required. The ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist is required. The ability to perform standard business math such as calculate ratios and percentages, track financial data and make simple projections is required. The ability to draft and compose correspondence and standard reports is required. The ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those of sensitive nature is required along with the ability to work cooperatively with a diverse group of people. Preferred Experience: Experience with PeopleSoft and other campus-specific software or tools. Experience in office administration in an academic environment. Knowledge and experience with Microsoft Word or Microsoft Excel. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled

Description: Employment Status: Full-time, Probationary "Non-Exempt" position (with the possibility of converting to permanent). Work Schedule: To be determined. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning December 17, 2019. Current employees will be given preferred consideration. Under the general supervision of the Assistant Dean and reporting to the Dean of the College of Education, the Administrative Support Assistant II (ASA II) will provide administrative support to credential programs by assisting with placing students at school sites for their fieldwork observation and supervision program requirements. Duties may include, but are not limited to, the following: The incumbent will send out student teaching and/or observation placement requests to district personnel for Multiple Subjects, Single Subjects and Special Education Programs each quarter. The incumbent will continue with follow-up contact with the appropriate districts to obtain confirmation of candidate placements. This process will continue until all placements have been confirmed. The incumbent will update placement information as districts confirm placements. The incumbent will drop students from placement files when needed. The incumbent will notify the appropriate program coordinator when a student drops student teaching and/or observation. The incumbent will document candidate's status in the appropriate electronic data bases and maintain files. The incumbent will process student teaching and/or observation applications as they are submitted each quarter. This process includes verifying Program and Supervision conditions have been met (i.e., grades via PeopleSoft, exams, etc.). The incumbent will update electronic databases, create candidates (or add to) conditional admit file. The incumbent will review candidate's program plan and notify the appropriate program coordinator when conditions are not met. Prior to Census each quarter, the incumbent will verify enrollment and update the appropriate (i.e., PeopleSoft) database and placement files. The incumbent will reconcile enrollments and notify the appropriate department chair or program coordinator, supervisor and district of drops. The incumbent will process the district stipends for those districts with student teachers each quarter. Processing district stipends includes providing districts with detail sheets, requesting district invoices, reviewing district stipend invoices, and assuring stipends are processed through CSUSB Accounts Payable. The incumbent will follow-up with districts until invoices are provided and confirmed. The incumbent will assist with the preparation and set up of the Multiple Subjects, Single Subject and Special Education Student Teaching and/or Observation Orientations and other related meetings each quarter. The incumbent will serve as clerical support for the appropriate Program Coordinator or Department Chair on matters concerning fieldwork and the related fieldwork orientations including organizing meetings, creating packets for teacher candidates, supervisors and resident teachers and reserving rooms so these meetings can be held. The incumbent will do other duties as assigned by the Assistant Dean or appropriate supervisor to help in the day to day operations of the Jim and Judy Watson Student Services Office. Other duties as assigned. Education and Experience: High School Diploma or equivalent AND two (2) years of experience in general office administrative/clerical work. Experience working with databases. Preferred Qualifications: Some college experience preferred. Experience working in a university setting. Knowledge, Abilities, and Skills: Thorough knowledge of correct English grammar, spelling and punctuation. Thorough knowledge of office procedures as well as highly effective interpersonal and communication skills and the ability to work with a diverse group of people. The ability to interact tactfully, diplomatically, and positively with faculty, staff, students, administrators, and members of the outside community along with the ability to be a team player. The ability to work harmoniously with college and department staff and to foster a positive office atmosphere and work environment is required. The ability to learn, interpret, apply and clearly explain a variety of complex policies and procedures along with the ability to coordinate many different clerical tasks, determine priorities, set deadlines and compete projects in a timely manner. The ability to take initiative, to be flexible and work well with frequent interruptions. Typing skill is required and applicants must have a working knowledge of databases, in particular the Microsoft office suite of software programs and check work for errors. The ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those of sensitive nature is required along with the ability to work cooperatively with a diverse group of people. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled

Description: Employment Status: Full-time, Non-Exempt, Probationary position (with the possibility of converting to permanent). Work Schedule: Monday - Friday from 8:00 a.m. to 4:30 p.m. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning January 2, 2020. Current employees will be given preferred consideration. The incumbent will serve as the Administrative Support Coordinator II (ASC II) to the Department of Teacher Education and Foundations in the College of Education. Under direct supervision of the Department Chair, the incumbent will coordinate the daily operation of the Department of Teacher Education & Foundations. Typical duties may include, but are not limited to the following: Maintain a smooth-running office with minimal supervision in order to meet University, College, and Department deadlines and demands. Provide excellent customer service to students, faculty, and other departments and colleges on campus, drawing on broad knowledge and interpretation of departmental and university policies, procedures and practices. Answer phone calls and walk-in inquiries from faculty, staff, and students with professionalism and mutual respect. Provide information to students about procedures on various matters, such as change of grade forms, overload, leave of absence, class drop and add forms, grievances, petitions, waivers, course substitutions, etc. Assist students with course permits. Schedule and arrange detailed and complex meetings and events for the Department Chair; prepare routine correspondence; attend meetings and record meeting minutes as needed. Maintain office inventory and purchase supplies (educational materials, office supplies, and equipment) using either a requisition or procurement card; complete disbursement paperwork for business activities and events; Submit department duplication or printing requests. Act as a liaison between suppliers, vendors, and campus departments to fulfill purchases. Initiate work orders and requests for departmental or building areas in need of repair such as change of locks and heating and air conditioning in order to maintain a proper work environment. The incumbent will prepare and keep accurate records of faculty offices, office hours, and class schedules. Submit office hours to the COE Office of Curriculum and Archives. Assist the Department Chair in preparing quarterly course schedules and input of courses into PeopleSoft; update scheduled course offering with current information, instructors, times, and rooms; move students to various course sections as needed; monitor lecturer teaching assignments, arrange for office space, keys, etc. Assist the Department Chair with monitoring entitlements of Academic Year and Multiple Year contracts for part-time lecturers. Monitor faculty workload, maintain department workload report (faculty squares) and maintain the accuracy of entries in Term Workload each quarter. Assist with faculty recruitments for both tenure-track and lecturers; collect, review and file all hiring paperwork, student and peer evaluations of faculty teaching, etc., and ensure that documentation is properly assigned to department employee files. Complete a part-time lecturer course assignment worksheet and submit it to the COE Dean's Office. Enter newly hired part-time faculty information into PeopleSoft. Assist faculty with questions regarding submissions of travel requests and expense reports through Concur, including individual and group travels. Enter faculty time attendance and report the information into Absence Management. Maintain department meeting minutes and submit them to the COE Office of Curriculum and Archives. Monitor and analyze all department budgets and accounts, which includes general fund, trust funds, auxiliary funds, and philanthropic funds. Submit transfer of expense and budget adjustments and reconcile procurement card purchases monthly. Create reports and make recommendations to the Department Chair regarding budget allocations based on historical data and analysis. Accurately monitor faculty professional development funds and expenses. Provide COE college analyst with year-end projections for faculty class accounts. Provide lead work direction and training to the department student assistant employees. Oversee the student assistant hiring process in the department. Collect monthly student assistant payroll reports and submit to the Dean's Office. Prepare Student Assistant hire and termination paperwork. Provide support to department and college events including but not limited to LEAD, commencement, credential ceremony, student teaching orientations, and any other department or college events where additional support is needed. Other duties may also be assigned by the department Chair or College Dean. Education and Experience: High School Diploma or equivalent AND five years of experience in general office administrative/clerical work is required. Preferred Qualifications: Bachelor's degree or higher. Experience working with budgets. Experience working with databases. Experience working in a customer service-oriented setting. Knowledge, Abilities, and Skills: Knowledge of office methods, procedures and practices, and a thorough mastery of English, grammar, spelling, and punctuation. A comprehensive knowledge of applicable University infrastructure, policies and procedures is required. Active problem-solving skills are required along with effective and sensitive interpersonal skills. Expertise in using standard office software such as MS Office package is required. The ability to prepare and present reports is required. The ability to interpret independently, and apply a variety of complex policies and procedures is required along with the ability to identify deviations from applicable policies. The ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions is required. The ability to identify and troubleshoot office administration problems, recognize and advocate for solutions that yield programmatic progress and improvement, as well as respond to work area-related inquiries and requests is required. The ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. The ability to perform business math, support the analysis of budgetary data, and make accurate projections requiring some inference is required. The ability to work professionally, collaboratively, and collegially with a diverse group of people, clients, and co-workers, is required, as is the ability to use persuasion and negotiation to expedite projects and achieve results. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled

About Our Job This is a part-time (30 hours per week) grant funded position that will end September 31, 2022 unless additional funding is secured. The Mission of the Denver District Attorney's Office is to professionally and completely prosecute crimes and investigate potential crimes on behalf of the people of the State of Colorado, and in doing so, do justice, advocate for victims' rights and advise and consult in the deterrence and prevention of crime; to ensure the open, evenhanded and humane administration of justice. The office employs approximately 100 attorneys and 150 support staff, who are responsible for more than 6,000 felony and 12,000 misdemeanor prosecutions annually. The elected District Attorney is the chief law enforcement officer in the City and County of Denver, and is responsible for the prosecution of violations of Colorado State Laws. The current Denver District Attorney is Beth McCann. The Denver District Attorney's Office is currently seeking Program Assistant to work with the Strategic Initiatives Programs. The Programs Assistant will assist the Director of Strategic Initiatives, Grant Administrator, and other staff with the collaborations between law enforcement, prosecution, and community-based agencies to better respond to the needs of crime victims; and support the general mission of the Denver District Attorney's Office. The responsibilities for this position are as follows: Assist with administrative duties related to the Denver Victim Assistance and Law Enforcement program (Denver VALE) Assist with grant reporting and research related to grant applications General support for collaborative efforts including: Witness Protection Program The Denver Anti-Trafficking Alliance The Denver Victim Service and Advocacy Network Sexual Assault Interagency Council The hiring range for this position will be equivalent to the Career Service Administrative Support Assistant III. This range is between $16.11-$23.52 Hourly. About You Our ideal candidate possesses the following capabilities: Comfortable with working with victims of crimes Confidentiality Experience collaborating with multiple departments/agencies Ability to communicate effectively with attorneys, victim advocates, secretarial staff, collateral agencies, and crime victims We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Education: Graduation from high school or the possession of a GED, HiSET or TASC Certificate. Experience: Two (2) years of clerical experience. Education/Experience Equivalency: A combination of appropriate education and experience may be substituted for the minimum education and experience requirements. About Everything Else Job Profile DC1496 Administrative Support Assistant III To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Limited (Fixed Term) Position Salary Range $12.00 - $130,000.00 Starting Pay $16.11-$23.52/hour based on experience and education Agency District Attorney Assessment Requirement Administrative Professional The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.

ASSISTANT COUNTY ADMINISTRATIVE OFFICER Mono County, California Salary :  $130,000 - $155,000   Mono County’s spectacular high altitude setting in California’s Eastern Sierra boasts wide-open spaces, vibrant rural communities and a four-season climate, with unparalleled opportunities for outdoor recreation. Mono County covers 3,132 square miles and is home to 14,000 residents. Together, the County’s 17 census-designated places and one incorporated town, Mammoth Lakes, create a unique blend of vast rural landscapes and charming communities. Mammoth Lakes is home to Mammoth Mountain. This world-class ski area offers 3,500 skiable acres and a reliably long season. This and other destinations, including Mono Lake and Yosemite National Park, bring nearly five million visitors to the County annually, as tourism and outdoor recreation drive the local economy. The Mono County seat is located in Bridgeport.   Mono County is governed by a five-member Board of Supervisors. The County employs approximately 320 FTE’s and has a fiscal year 2019-2020 budget of $134.9 million. County departments include: Administration, Agriculture Commissioner, Animal Control, Assessor, Finance Director, Behavioral Health, Child Support Services, Clerk Recorder/Registrar/Clerk of the Board, Community Development, County Counsel, District Attorney, Economic Development, Elections, EMS, Environmental Health, Human Resources, Information Technology, Probation, Public Health, Public Works, Sheriff - Coroner, Social Services, Treasurer - Tax Collector, Veteran Services, and Workforce Services.   Operating with 7 FTE’s on a 2019/2020 budget of $3,702,085, the Mono County Administrative Office plans, monitors, and coordinates county operations. In addition to providing administration and executive management services, the County Administrative Office also includes the Human Resources Department and Risk Management Department. Under the administrative direction of the County Administrative Officer, the Assistant County Administrative Officer (ACAO) assists with planning, organizing, reviewing, managing, and supervising the functions of the county government. The ACAO is a key member of the senior management team and represents the county policies and programs with county staff, community organizations, other agencies, and the public, as delegated. The ACAO will also perform a variety of special projects and assignments as delegated by the County Administrative Officer; and to do related work as required.   Candidates must have at least 6 years of experience performing a variety of administrative and fiscal analysis work, preferably including work in a public agency involving development and administration of programs, budgets, and public services. Advanced educational training in subjects related to the development and administration of county government, including a bachelor’s degree in Public Administration, or a closely related field is highly desirable. An appropriate master’s degree is also desirable.   For a complete position profile and to apply online, visit Prothman at https://www.prothman.com/ , click on "Open Recruitments" and then click the position title. To apply, click on "Apply Online" and follow the directions provided. For questions, call 206-368-0050. Mono County is an Equal Opportunity Employer. First review of applications: August 30, 2020 (open until filled).