63 jobs found

Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. This job is announced as a Level I and Level II. Please apply to each level for which you would like to be considered. OSDH is seeking a full time Administrative Assistant II providing support to Hughes County Health Department. This is a classified position (PIN#34002361) in state government, located in Holdenville, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [click here] . The annual salary for this position is up to $41,587.70 based on education and experience. Position Description : This position is assigned the responsibility of providing administrative support for the clerical program area in the local county health department. This includes, but is not limited to providing various services to agency internal and external customers; complex clerical duties; development and maintenance of complex files and record keeping; preparing invoices and payment of claims, requisitions, purchase orders and other fiscal duties; represents the agency and coordinates activities with internal and external customers; data entry and retrieval. Physical Demands While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Travel may be required. Work Environment This position is set in an office environment. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level II: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. MINIMUM QUALIFICATIONS Level II: Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS : If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Closing Date/Time: 7/8/2020 11:59:00 PM

Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. This job is announced as a Level I and Level II. Please apply to each level for which you would like to be considered. OSDH is seeking a full time Administrative Assistant II providing support to Hughes County Health Department. This is a classified position (PIN#34002361) in state government, located in Holdenville, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [click here] . The annual salary for this position is up to $41,587.70 based on education and experience. Position Description : This position is assigned the responsibility of providing administrative support for the clerical program area in the local county health department. This includes, but is not limited to providing various services to agency internal and external customers; complex clerical duties; development and maintenance of complex files and record keeping; preparing invoices and payment of claims, requisitions, purchase orders and other fiscal duties; represents the agency and coordinates activities with internal and external customers; data entry and retrieval. Physical Demands While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Travel may be required. Work Environment This position is set in an office environment. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level II: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. MINIMUM QUALIFICATIONS Level II: Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS : If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 7/8/2020 11:59:00 PM

General Purpose Performs a variety of clerical and technical assignments to support the functions of the Planning and Zoning Department. Supervision Received and Exercised Works under the general supervision of the Planning and Zoning Director. This position is classified as an exempt, full-time position with a 40 hour work-week. Essential Duties and Responsibilities Essential Functions: Performs advanced secretarial and administrative work including, but not limited to transcribing correspondence such as letters, memoranda, general orders, rules and standard operating procedures. Maintains department records as directed by the Planning and Zoning Director. Prepares departmental Personnel Action Forms. Compiles, develops, and analyzes both internal and external reports and studies as directed by the Planning and Zoning Director. Acts as a liaison between the City Planners and the building department with respects to inspections, building permit review and extra jurisdictional coordination. Produces informative news articles about the Departments ongoing projects. Aids the Director in the preparation of annual budget presentation. Administers and processes the City'sprivate outdoor event and grand opening applications, including coordination between all relevant City Department, Staff and the Applicant. Responsible for preparing staff reports for major special events that require City Council approval. Fills in as the Licensing Clerk when needed and assists the Licensing Chief during renewal season. Answers, screens, and directs calls to the Planning and Zoning Director. Answers routine correspondence and composes letters for the Planning and Zoning Director's signature. Opens, sorts, and routes all correspondence to appropriate departmental personnel. Routes customers to appropriate departmental personnel and responds to general questions and information requests not requiring detailed or technical knowledge. Performs clerical duties such as filing and managing departmental records and assisting in the work of the general department as assigned by the Planning and Zoning Director. Assists the Development Review Coordinator perform specific tasks associated with development applications. Additional Duties: Performs other related work as required. Minimum Qualifications MINIMUM EDUCATION AND TRAINING An Associate's degree from an accredited college in Public Administration, Business Administration or related field. Three (3) years' experience in the performance of general secretarial and clerical work, preferably in the construction, planning and zoning or engineering field. Must possess a valid drivers license. MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED Knowledge, Skills and Abilities: Must be fluent in the English language. Ability to communicate in Spanish is a plus. Considerable knowledge of modern office practices and procedures. Must be computer literate with knowledge of Microsoft Word, Publisher, Power Point, Excel, WordPerfect or a similar program. Must possess excellent written and verbal communication skills. Ability to prepare and/or process purchase orders. Ability to use small office equipment, including copy machines or multi-line telephone systems. Ability to use computers for data entry. Ability to get along with others and work effectively with the public and fellow workers. Ability to meet and deal with the public and co-workers in an effective and courteous manner. Ability to deal with confidential and sensitive matters. Must be a non-smoker. The minimum requirements may be waived by the City Manager. Physical Requirements : Ability to exert up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Closing Date/Time: 7/6/2020 5:00 PM Eastern

Description: Employment Status: Part time (.75), temporary, "non-exempt" position for one year. Work Schedule: To be determined. First Review Deadline: The initial review of applications will begin on Monday, December 9, 2019. The Administrative Support II position is needed to support the Administrative Support Coordinator II in the Department of Health Sciences, which encompasses over 500 students in four undergraduate and two graduate programs. This position is the primary source of contact to students, faculty and member of the community. The incumbent is responsible for assisting students with permissions and enrollments for classes, assisting faculty with textbook orders and duplicating orders, removing student advisement holds, and processing SOTE evaluations. Under general supervision, the incumbent will perform a variety of complex general office tasks. Duties may include, but are not limited to, the following: Primarily responsible for support services to the department of Health Science and Human Ecology, as well as general reception duties. Reserve rooms, computer lab and parking passes. Manage the office copier, submit work requests, answer telephones, answer faculty and student questions, review overload slips before submitting to the chair for signatures, distribute mail, distribute pay warrants, type forms, letters, memos and other clerical duties as assigned. Place office supply orders via the Staples for business website. Input requisitions into Peoplesoft for department purchases. Responsible for compiling the student-advising list every quarter/semester. Using Peoplesoft to run the query for enrolled students in the major and will then sort and assign students to faculty advisors using Excel. Maintain records of those students who wish to change their faculty advisor and will make the correction in the following quarter/semester. Use Peoplesoft to grant permissions to students, to enroll students in classes, to drop students from classes and to remove holds, etc. Complete and submit key request cards for faculty and staff and maintain key requests submissions. Submit printing requests for faculty using Printing Service's online system, determining the appropriate code to be used for printing request. Collect release of liability forms from faculty and students assigned and enrolled in courses with activities. The ASA II will alphabetize forms by courses. At Census, the incumbent will use Peoplesoft to print class rosters for the courses and will check that every student enrolled in those courses with activities has a signed release of liability form on file. The incumbent will notify instructors of students who are missing forms and will file the forms when they have all been collected. Compile, distribute and collect Student Opinion Teaching Effectiveness (SOTE) forms. The incumbent will use Peoplesoft, curriculum management to flag SOTEs off all courses that need to be flagged at the beginning of every quarter/semester. Notify faculty members prior to the beginning of every quarter/semester and collect faculty office hours. The incumbent will input faculty office hours into an excel spreadsheet, and post faculty and faculty advisor office hours. Every quarter/semester, will submit book adoptions and/or assist faculty in making book adoptions through the textbook adoption system. The incumbent will also order desk copies by contacting various publishers. Will collect current syllabi from faculty each quarter/semester and store them electronically. Maintain files of incident reports. If incident takes place during classes, a blue incident form is filled out and signed by the instructor of the course. The form is collected by the incumbent who then reviews the document for completion, retrieves the release of liability form (if applicable), makes copies of both and sends the original incident report and copy of the release of liability form to Environmental Health and Safety. The copy of the report and the original release of liability form is filed in a three-ring binder. Be the Floor Marshall for the second floor of the Physical Science building. Perform all other related job duties as assigned. Candidates must possess the following minimum qualifications: The equivalent of two (2) years of general office clerical work experience. Working knowledge of office methods, procedures and practices, and a thorough knowledge of correct English, grammar, spelling and punctuation. General knowledge of applicable university infrastructure, policies and procedures. Ability to learn, interpret independently, and apply a variety of complex policies and procedures, along with the ability to identify deviations from applicable policies. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform standard arithmetic functions of a transactional nature. Ability to establish and maintain effective working relationships with a diverse group of people, along with active problem solving skills. Ability to multi-task while handling constant interuptions. Preferred Qualifications: Working knowledge of MS Office software programs. Working knowledge of PeopleSoft. Experience working in an administrative role in higher education. General knowledge of Health and Human Ecology program requirements. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a limited or general mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: https://www.csusb.edu/human-resources/current-employees/employee-relations/conflict-interest This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096). Closing Date/Time: Open until filled

Description: Job Title: Veterans Office Administrative Assistant (Administrative Support Assistant II) Job ID: 13851 Full/ Part Time: Full-Time Job Code: 1032 Department: University Registrar Organizational Description: The Office of the University Registrar is dedicated to providing quality services to students, faculty, and staff. Our services include, but are not limited to, registration assistance, maintaining student academic records, and veteran services. Our office is also responsible for articulation, coding transfer credit, and providing tools in support of accurate advising and timely graduation. We strive to uphold the policies of the institution and facilitate the graduation process through effective communication with the campus community while preserving the academic integrity of the university and the right of privacy for the student. To view full job description including minimum qualifications: https://wsx.fresnostate.edu/x/?k=hrjov1&v=13851 Apply directly online: https://my.fresnostate.edu/hrs/?k=CE&v=E Closing Date/Time: Open until filled

Description: Employment Status: Full-time, Temporary, Exempt position (with the possibility of converting to probationary). Work Schedule: Typically, Monday- Friday 8:00 a.m. - 5:00 p.m. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning February 13, 2020. The Position: Under the general supervision of the AVP for International Education and Dean of the College of Extended and Global Education (CEGE), the incumbent will provide high-level senior administrative support to the Dean's Office by preparing statistical and other reports, handling information requests, and performing senior-level clerical functions such as preparing correspondence, receiving executive visitors, arranging conference calls, providing leadership to lower level administrative staff and scheduling highly confidential executive meetings. The incumbent will monitor the progress of projects and assignments, including research and preparation of responses, and will ensure the accuracy and timely submittal of all projects. The University: CSUSB is a preeminent center of intellectual and cultural activity in Inland Southern California. Set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire, and it has the second highest African American and Hispanic enrollments of all public universities in California. Seventy percent of those who graduate are the first in their families to do so. For more information on the campus, please visit the CSUSB website. The successful candidate must be proactive, possessing the ability to anticipate the needs of the AVP/Dean and Directors. The position requires a highly qualified individual that possesses the skills, knowledge, capabilities and also demonstrates the demeanor and tact of a highly professional Executive Assistant. Incumbent must have a true commitment to the advancement of diversity, inclusion and equity and must demonstrate the desire to work with diverse groups of individuals across the university community. Interpersonal contacts are varied, often at a higher level, and tend to involve a broad range of problem-solving activities and recommending resourceful solutions. Typical duties include, but are not limited to: Advising on policy and procedures related to administrative, personnel, and related operational functions to meet college's needs and goals; Creates records and generates minutes for various highly confidential meetings and projects; participates in the process of improving the operations systems; Exercises discretion and independent judgment in matters of importance and ensures the general operations of the Dean's Office are functioning to maximum capacity and high level of confidentiality; Provides leadership and on-site supervision for assigned administrative assistant positions such as designing, implementing, and evaluating administrative systems to support the organization's operations; Responsible for the organization and coordination of office operations, procedures, and resources to facilitate effectiveness and efficiency for the College of Extended and Global Education; Day-to-day management of the AVP/Dean's meeting schedule and liaison with the ability to make executive decisions on the importance of calendaring and time-sensitive matters; Maintaining interaction with external constituents, which requires knowledge of protocol issues related to internal and external stakeholders; Performing clerical functions such as composing correspondence; organizing and maintaining the AVP/Dean's filing system, screening calls with professionalism and diplomacy; Evaluating, revising and developing drafts of policies and procedures, as needed; Maintaining meeting minutes; creating agenda for regular meetings; coordinating and obtain materials for meetings to include updates, reports, and sub-area reports; provide meeting materials to members prior to the meeting; Editing and proofreading confidential plans and staff correspondence; Planning, developing and coordinating multiple projects simultaneously; Providing direct support for the leadership team as required; Maintaining all highly confidential HR records, including, vendor contracts, performance evaluations, training records; Assisting the AVP/Dean in the preparation of information for presentations, reports, media, and speeches; Updating the AVP/Dean on key organizational issues and concerns when out of the office; Coordinating travel arrangements, assisting with changes during travel and process expense reports; Preparing hiring via NEOGOV and assisting with recruitment, scheduling/ coordination as necessary; Communicating well with all levels of internal management and staff regarding strategic plans; Developing, implementing and providing support to special projects; Responsible for coordinating audits performed by the Chancellor's office or other agencies, and annual audits to include preparing responses multiple questionnaires; Organizing documentation for review by auditors; respond to written inquiries from auditors; meet with auditors as requested, and provide responses to audit findings; Serves as primary contact with CSUSB Extended Education and International Programs; Oversees College payment obligations (for events, memberships, travel reimbursements, procurement card, purchases, office supplies, etc.); Develops/ensures presentations to include general preparation, identifying resources, and collateral and presentation materials, equipment needs, producing scripts and speeches and reviewing PowerPoint slides; Training lower-level administrative staff; May supervise at least one (1) staff member and will administer performance evaluations for those under the incumbent's supervision; Other duties as assigned. Knowledge, Skills & Abilities: Demonstrated ability to manage confidential information; exercise good judgment and take initiative as needed; possess excellent organizational and time management skills. Demonstrated ability to prioritize issues and initiatives. Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, including excellent written and verbal skills, able to create draft communications for executive review and approval; ability to write memos and letters, and prepare reports and information for distribution. Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors. Expert level written and verbal communication skills. Emotional maturity and demonstrated proactive approaches to problem-solving with strong decision-making capability. Team player, with the ability to also be extremely effective independently; able to handle a variety of personalities with multiple demands with constantly changing priorities and schedules in a high-pressure, dynamic work environment. Advanced computer-based skills to maintain records, set up filing systems or digitally manage daily operations for conducting market research for statistical reports. Education and Experience: A Bachelor's degree, or equivalent AND five (5) years of experience in general office administrative/clerical work is required. Preferred Qualifications: Master's degree preferred. At least three (3) years experience in executive-level support with a high degree of supervisory skills. At least three (3) years experience in a higher education institution or public agency, preferably in a unionized environment, is highly desirable. License/Certificate: This position may occasionally drive a personal or campus vehicle. A valid and appropriate California driver's license and an acceptable driving record are required. Knowledge, Abilities, and Skills: Knowledge of office methods, procedures and practices, and a thorough mastery of English, grammar, spelling, and punctuation. Comprehensive knowledge of applicable University infrastructure, policies and procedures is required. Have the ability to supervise and evaluate employees and student personnel Experience in administrative operations in a high-paced, multi-faceted department. Active problem-solving skills are required along with effective and sensitive interpersonal skills. Expertise in using standard office software such as MS Office package (Word, Excel, PowerPoint, Outlook) is required. Must be a highly motivated and organized individual who is able to work effectively with minimal supervision. The ability to format, prepare and present reports is required. The ability to interpret independently, and apply a variety of complex policies and procedures is required along with the ability to identify deviations from applicable policies. The ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions is required. The ability to identify and troubleshoot office administration problems, recognize and advocate for solutions that yield programmatic progress and improvement, as well as respond to work area-related inquiries and requests is required. The ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. The ability to perform business math, support the analysis of budgetary data, and make accurate projections requiring some inference is required. The ability to work professionally, collaboratively, and collegially with a diverse group of people, clients, and co-workers, is required, as is the ability to use persuasion and negotiation to expedite projects and achieve results. The ability to maintain a professional demeanor in a fast-paced environment, easy handling and overcoming scheduling demands/conflicts and multiple simultaneous requests. Other duties as assigned. Applicant Testing Notification: Applicants selected to interview may be required to complete a skills assessment test and writing sample. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled

Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. This job is announced as a Level I and Level II. Please apply to each level for which you would like to be considered. OSDH is seeking a full time Administrative Assistant I providing support to Hughes County Health Department. This is a classified position (PIN#34002361) in state government, located in Holdenville, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $37,807.00 based on education and experience. Position Description : This position is assigned the responsibility of providing administrative support for the clerical program area in the local county health department. This includes, but is not limited to providing various services to agency internal and external customers; complex clerical duties; development and maintenance of complex files and record keeping; preparing invoices and payment of claims, requisitions, purchase orders and other fiscal duties; represents the agency and coordinates activities with internal and external customers; data entry and retrieval. Physical Demands While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Travel may be required. Work Environment This position is set in an office environment. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level I: This is the career level where duties and responsibilities will be performed at all levels of complexity. Employees may supervise others. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of four years of technical clerical office work or an equivalent combination of education and experience. NOTES If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Closing Date/Time: 7/8/2020 11:59:00 PM

Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. This job is announced as a Level I and Level II. Please apply to each level for which you would like to be considered. OSDH is seeking a full time Administrative Assistant I providing support to Hughes County Health Department. This is a classified position (PIN#34002361) in state government, located in Holdenville, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $37,807.00 based on education and experience. Position Description : This position is assigned the responsibility of providing administrative support for the clerical program area in the local county health department. This includes, but is not limited to providing various services to agency internal and external customers; complex clerical duties; development and maintenance of complex files and record keeping; preparing invoices and payment of claims, requisitions, purchase orders and other fiscal duties; represents the agency and coordinates activities with internal and external customers; data entry and retrieval. Physical Demands While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Travel may be required. Work Environment This position is set in an office environment. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level I: This is the career level where duties and responsibilities will be performed at all levels of complexity. Employees may supervise others. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of four years of technical clerical office work or an equivalent combination of education and experience. NOTES If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on a supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 7/8/2020 11:59:00 PM

Description: SALARY AND BENEFITS: The starting salary will be between $3,100.00/month to $3,649.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: Student Health and Counseling Services provides basic, augmented and preventive health care to CSUEB students. These services support the clinic's mission to have students achieve and maintain an optimal state of health so they can achieve their academic and career goals. ABOUT THE POSITION: The Administrative Support Assistant II reports to the Manager of Administrative Services and performs administrative support duties including but not limited to personnel, payroll, accounting and procurement processes for Student Health and Counseling Services. RESPONSIBILITIES: Accounting and Procurement Support * Process appropriate submission of documents for the purchase of supplies and services, using various University processes such as, Express Purchase Order, Reprographics, Travel Reimbursements, Procurement Credit Card, etc. * Work with vendors to obtain current pricing, item description, etc. * Collaborate with University's Accounting, Procurement and Receiving Departments to facilitate timely and accurate processing of supplies and services. * Follow up to resolutions of any outstanding accounting, payroll, personnel, and procurement issues. * Process and maintain SH&CS employee travel requests. * Coordinate staff's travel arrangements with the University's contracted travel agency, as requested. * Verify and deposit daily SH&CS augmented fees for services rendered. * Process and log invoices for signature approval and payment. * Prepare and follow through on work orders and service tickets. * Scan all accounting and procurement documents onto the department's shared drive. Personnel and Payroll Support * Assist hiring committee members with the hiring and recruitment requests, as needed. * Assist in scheduling job interviews with prospective applicants. * Schedule and conduct new employee orientation. * Prepare and maintain attendance and payroll documents on all SH&CS rostered and non-rostered, student assistants, interns and volunteer employees. * Maintain in-house employee documents, including but not limited to copies of training certificate of completions, e-FAF's, e-SAF's, SEAF's, Payroll sheets, etc. * Process personnel action forms on all SH&CS employees, as needed. * Process the Separating Employee Clearance form on all SH&CS employees, as needed. * Maintain the professional medical staff's completed peer review documents. * Perform payroll duties monthly, i.e. Attendance Sheets, 634, etc. * Maintain inventory of SH&CS key assignments. * Update staff picture board and mailboxes, as needed. * Handle confidential files and information daily. Administrative Support Duties * Assist in the minute taking of various committee meetings in the absence of the Administrative Support Coordinator, as needed. * Assist in the department's mail distribution, as needed. * May serve on various University committees and task forces, as requested. * Assist Administrative Support Coordinator in taking, screening and routing phone calls, as needed. * Assist Administrative Support Coordinator in maintaining the SH&CS Conference Room schedule, as needed. * Manage the AVP of Student Support & Development's schedule in the absence of the Administrative Support Coordinator, as needed. Perform other duties as assigned by the Student Health and Counseling Managers or the AVP of Student Support & Development. REQUIREMENTS: * Knowledge of applicable university and department policies and procedures. * Required to use a variety of office support technology and systems, including: one or more word processing such as PNC, the Department's medical management system, Microsoft Office and PeopleSoft. Use of a mainframe computer to enter data and generate reports such as Data Warehouse and Sharepoint, and use of electronic and voice mail. * Ability to efficiently manage time, workload and resources. * Excellent organizational skills with the ability to organize, secure and maintain confidential documents. * Attention to detail. MINIMUM QUALIFICATIONS: Requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. PREFERRED SKILLS AND KNOWLEDGE: * Medical terminology highly desirable. * Proficient in Microsoft Office especially Word and Excel. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html May have exposure to blood and bodily fluids for which there is risk for blood borne pathogens and other communicable (aerosol transmissible) diseases. As a state disaster worker, all public emplovees mav be called and assigned to perform work during a disaster. MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled

Description: Overview San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups. Initial review of applications will begin on January 14, 2020. To receive full consideration, apply by January 13, 2020. (The position will remain open until filled). The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice. Position Information This is a full-time (1.0 time-base), benefits eligible, permanent (probationary) position. This position is designated exempt/non-exempt under FLSA and is (not) eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The Administrative Support Assistant II provides support to the Office of Advising and Evaluations and works closely with the Administrative Support Coordinator/Office Manager to ensure the following advising and evaluations tasks are completed: -Support to ensure that undergraduate documents are processed through internal evaluations workflows and archived appropriately into the student's electronic academic record. -Responsible for receiving, sorting, processing, and imaging documents into the student's official record. The incumbent is expected to be knowledgeable in document workflows that relate to all functions and have a thorough understanding of the archive indexing process and student information system. -Responsible for supporting graduation processes (support for Graduation Adviser/Evaluators, and support for diploma and diploma cover orders). -Support for the Academic Advising Center (triage). -Support for supplies and organization for Advising and Evaluations office and team. The incumbent will provide assistance in the daily tasks of the unit to include, but not limited to the following: data entry into student information, diploma and degree audit systems, incoming mail and transcript identification and routing, archiving hard copy documents pertaining to a student's academic progress at SDSU, troubleshoot, process test scores, military documents and international documents. For more information regarding Enrollment Services, please click here. Compensation and Benefits Starting salary upon appointment not expected to exceed $2,730 per month. CSU Classification Salary Range: $2,600 - $4,592 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. Minimum Qualifications Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Preferred Qualifications and Specialized Skills: -Experience in data analysis and data entry -Experience working in a university Admissions, Evaluations or Registrar office -Experience using a student information system at a college or university -Experience entering data into a degree audit system -Experience using commercial-grade imaging software and scanning equipment at a college/university -Experience with administrative support of graduation and commencement reports and processes Skills in using and understanding database applications and advanced features in Microsoft Word, Excel, Adobe Reader, OnBase, uAchieve, Diplomatic -Proficiency using Microsoft Office (Word, Excel, Outlook) -Proficiency using personal computers and web browser functionality -Experience with document reviews in a high volume environment -Experience in data entry and updating database records -Experience working in a college or university setting Applicants with disabilities requiring assistance may call (619) 594-1139. General Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke free campus. SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. Closing Date/Time: Open until filled

Description: Position Summary Under the supervision of the Export Control Officer in the Division of Research Affairs, the Administrative Support Assistant II will mainly be responsible for supporting export-control related activities. This will include working with the export control officer to create and manage a database to track export control reviews, using Visual Compliance software to run Restricted Party Screening, and using InfoReady software to assist with committee application reviews. The position may also include assisting with proposal and contract award reviews, international travel reviews, shipping reviews, product classification reviews and reviews of foreign visitors for export control purposes. This position will also work with graduate students, faculty and staff to facilitate export control reviews and inquiries related to export control regulations, policies and procedures. Duties include using University and in-house databases to verify, update, and manage export control records; creating and editing forms to assist with export control reviews; assisting with webpage administration, providing general office clerical support, providing support for committee meetings, assisting with event planning; and additional day-to-day tasks as needed. The ideal candidate for this position is someone that has an interest in learning more about export control laws and regulations, and that will be willing to take on additional responsibilities to assist the Export Control Officer in the developing campus-wide processes and procedures to ensure compliance with export control laws and regulations. For more information regarding Graduate and Research Affairs, click here: https://research.sdsu.edu/?_ga=2.150874933.2022726241.1578601331-1141376525.1569440447 This is a part-time (.5 time-base), benefits eligible, temporary position anticipated to end on or before July 15, 2020, with the possibility of reappointment and/or permanency. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Education and Experience Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Preferred Qualifications and Specialized Skills -Experience working in a higher education or public sector setting. -Experience greeting and verbally communicating instructions and information to customers in person and/or over the phone -Experience managing and maintaining various calendars. -Experience providing outreach services to students. -Experience with data entry and updating database records. -Proficiency in Microsoft Office Suite Compensation and Benefits Starting salary upon appointment not expected to exceed $1,449 per month. CSU Classification Salary Range: $1,300 - $2,296 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here: https://bfa.sdsu.edu/hr/jobs/benefits Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on January 27, 2020. To receive full consideration, apply by January 26, 2020. The position will remain open until filled. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke-free campus. For more information, please click here: https://smokefree.sdsu.edu/ SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. Applicants with disabilities and applicants who require assistance completing an application may contact Meracle Cothron at 619-594-1139. Closing Date/Time: Open until filled

Description: Employment Status: Part-Time, Temporary, "Non-Exempt" position. Work Schedule: To be determined. This position is budgeted for approximately 19 hours per week, NO benefits will be provided. Salary: The anticipated hourly rate is $16.00. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning February 4, 2020. Current employees will be given preferred consideration. Typically, duties include but are not limited to: Exceptional customer service is a top priority. Assist with member relations via walk-in, phone and mail. Process membership and course registrations using the online registration system. Assist with distribution of member parking permits. Prepare cash payments for deposit. Process refunds and credits as directed. Process and verify course vouchers. Run class rosters. Take, type, and distribute minutes as required for committee meetings. Maintain and update member records, including contact information. Maintain prospective member list. Coordinate instructor technology training. Provide general technology and classroom support for instructors and volunteers. Coordinate classroom scheduling with campus counterparts. Research options for space optimization and monitor schedule frequently. Communicate changes to avoid classroom scheduling conflicts. Collect volunteer paperwork and submit for university processing. Monitor records and volunteer parking permits. Prepare volunteer and course packets. Process instructor payroll for payment. Process purchase orders and invoice payments. Monitor and order office supplies. Support staff events with set-up, general event support, and tear down. Some evening events may be required. Other duties as assigned. Education & Experience: Applicants must possess a High School Diploma, G.E.D. or equivalent AND two (2) years of clerical/administrative experience. Desirable Qualifications: An Associate's or Bachelor's degree, preferably in Business or Administration. Knowledge, Skills & Abilities: Experience to be fully functional in all technical aspects of work assignments; Thorough knowledge of English grammar, punctuation, and spelling; thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages; Ability to independently handle multiple work unit priorities and projects; Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist; Ability to draft and compose correspondence and standard reports; Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled

Description: Position Summary Major responsibility for this position: to provide clerical support and serve as receptionist to the Computational Science Research Center (CSRC). Duties may include computer preparation of examinations, quizzes, correspondence, manuscripts and proposals, and, as needed, any other clerical work required by program faculty, the program director, or program ASC II. Serve as receptionist, answering numerous telephone inquiries, taking messages, and greeting visitors. Under the indirect supervision of the Administrative Support Coordinator II (Program Coordinator) in the program, the incumbent is responsible for production of materials in support of the program's instructional and research programs. In addition, this position serves as the Center's Office receptionist. For more information regarding the Computational Science Research Center, click here: http://www.csrc.sdsu.edu/ This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to one year from hire date, with the possibility of reappointment and/or permanency. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Education and Experience Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Preferred Qualifications and Specialized Skills Proficient with computer (PC) and various word-processing software including Microsoft Word, Excel, PowerPoint. Familiar with SDSU and SDSURF processes and procedures Ability to establish a cooperative working relationship with students, faculty, staff, and the general public. Compensation and Benefits Starting salary upon appointment not expected to exceed $3,000 per month. CSU Classification Salary Range: $2,705 - $4,592 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here: https://bfa.sdsu.edu/hr/jobs/benefits Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on March 4, 2020. To receive full consideration, apply by March 3, 2020. The position will remain open until filled. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke-free campus. For more information, please click here: https://smokefree.sdsu.edu/ SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. Applicants with disabilities and applicants who require assistance completing an application may contact Meracle Cothron at 619-594-1139. Closing Date/Time: Open until filled

Description: Position Summary The Administrative Support Assistant serves as a staff member in the Fowler College of Business assigned to the Marketing department support group. The incumbent will work under the general supervision of the department chair and the administrative support coordinator to provide a full range of clerical, secretarial and general support functions at varying levels of complexity for the department. The position requires phone and visitor contact with students, faculty and off-campus inquirers regarding curriculum. Service orientation and professional attitude regarding punctuality, individual responsibility, and attention to detail are a must. For more information regarding the Marketing Department, click here: https://business.sdsu.edu/marketing This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end six months from hire date, with the possibility of reappointment and/or permanency. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Education and Experience Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Preferred Qualifications and Specialized Skills • Experience with the operation of computers with at least two years of experience in various software including word processing, spreadsheets and databases. Three years of experience using Microsoft Windows. Knowledge and willingness to learn other software and scanner is desirable. • Excellent oral communication and telephone skills • Familiarity with effective office practices/procedures • Strong typing skills and clear understanding of business communication formats • Thorough knowledge of word processing software on PC compatible computer (knowledge of Microsoft Office Suite necessary) • Ability to interpret and carry out instructions • Ability to learn assigned tasks quickly with a minimal amount of supervision, as well as ability to perform tasks accurately and professionally • Ability to work effectively under pressure and with constant interruptions • Ability to work with faculty, staff, students, and the public • Ability to type at a minimum corrected speed of 45 words per minute, clearly interpret a variety of complex procedural and policy applications; perform complex clerical work involving independent judgment, accuracy, and speed; independently draft and prepare clear and concise memorandums and correspondence; keep moderately complex records and files and operate word processing systems; thorough knowledge of correct English grammar, spelling, punctuation, office methods, procedures and practices. The ability to establish and maintain cooperative working relationships with others, to communicate well with faculty, students, staff and public. • Experience working in an academic setting and five years of office work experience are desired. Compensation and Benefits Starting salary upon appointment not expected to exceed $2,678 per month. CSU Classification Salary Range: $2,600 - $4,592 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here: https://bfa.sdsu.edu/hr/jobs/benefits Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on January 31, 2020. To receive full consideration, apply by January 30, 2020. The position will remain open until filled. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke-free campus. For more information, please click here: https://smokefree.sdsu.edu/ SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. Applicants with disabilities and applicants who require assistance completing an application may contact Meracle Cothron at 619-594-1139. Closing Date/Time: Open until filled

Description: Position Summary The Administrative Support Assistant serves as a staff member in the Fowler College of Business assigned to the Finance department support group. The incumbent will work under the general supervision of the department chair and the administrative support coordinator to provide a full range of clerical, secretarial and general support functions at varying levels of complexity for the department. The position requires phone and visitor contact with students, faculty and off-campus inquirers regarding curriculum. Service orientation and professional attitude regarding punctuality, individual responsibility, and attention to detail are a must. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. For more information regarding the Finance Department, click here: https://business.sdsu.edu/finance This is a full-time (1.0 time-base), benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Education and Experience Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Preferred Qualifications and Specialized Skills • Experience with the operation of computers with at least two years of experience in various software including word processing, spreadsheets and data bases. • Three years of experience using Microsoft Windows. • Knowledge and willingness to learn other software and scanner is desirable. • Excellent oral communication and telephone skills • Familiarity with effective office practices/procedures • Strong typing skills and clear understanding of business communication formats • Thorough knowledge of word processing software on PC compatible computer (knowledge of Microsoft Office Suite necessary) • Ability to interpret and carry out instructions • Ability to learn assigned tasks quickly with a minimal amount of supervision, as well as ability to perform tasks accurately and professionally • Ability to work effectively under pressure and with constant interruptions • Ability to work with faculty, staff, students, and the public • Ability to type at a minimum corrected speed of 45 words per minute, clearly interpret a variety of complex procedural and policy applications; perform complex clerical work involving independent judgment, accuracy, and speed; independently draft and prepare clear and concise memorandums and correspondence; keep moderately complex records and files and operate word processing systems; thorough knowledge of correct English grammar, spelling, punctuation, office methods, procedures and practices. The ability to establish and maintain cooperative working relationships with others, to communicate well with faculty, students, staff and public. • Experience working in an academic setting and five years of office work experience are desired. Compensation and Benefits Starting salary upon appointment not expected to exceed $2,786 per month. CSU Classification Salary Range: $2,600 - $4,592 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here: https://bfa.sdsu.edu/hr/jobs/benefits Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on February 24, 2020. To receive full consideration, apply by February 23, 2020. The position will remain open until filled. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke-free campus. For more information, please click here: https://smokefree.sdsu.edu/ SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. Applicants with disabilities and applicants who require assistance completing an application may contact Meracle Cothron at 619-594-1139. Closing Date/Time: Open until filled

Description: SALARY AND BENEFITS: The starting salary will be between $3,100.00/month to $3,649.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: The College of Business & Economics houses four academic departments and offers two undergraduate degree programs and five graduate degree programs with graduate programs offered domestically and internationally. The Dean's Office oversees all operations of the College. ABOUT THE POSITION: This position provides administrative support to the Dean's Office. Under general supervision, this individual manages a high volume workload of a varied, complex, and highly confidential nature; Assesses and prioritizes requests for Dean's time and acts/refers appropriately. Works with the Associate Dean during the Dean's absence to ensure crucial tasks are completed. The incumbent is responsible for time-sensitive, high-level assignments for CBE and, at times, for the University. Must maintain a cooperative working relationship with the faculty and staff within the College and the University and with the business community. RESPONSIBILITIES: Administrative Support: * Serve as source of information regarding University/College/ Department policies and procedures * Act as Receptionist for faculty, staff, students, visitors, and liaison for the managers Administrative Support for Dean and Associate Dean: * Assist the Managers and/or lead administrative staff in preparation of letters, memoranda, reports, event ads and forms * Arrange hotel, travel reservations, parking passes for guest and processes travel claims * Attend meetings and takes minutes * Maintain files and records, including confidential records * Develop Reports * Maintains Dean's Calendar and schedule meetings for him Manage Digital Measures Data Base: * Compile Faculty Vita * Input Faculty Vita Data into Digital Measures * Generate Reports using Digital Measures Support for the Budget Analyst: * Process and maintain financials * Log Invoices Manage Stock Room: * Maintain stock room * Maintain supply room * Order Office Supplies for the College General Administrative Support for the College of Business: * Coordinate and send invitations for staff events such as farewell parties, retirement, new born * Collect sunshine fund contributions * File Maintenance Request * Oversee Mail-room and Delivers Inner Campus Mail * Distribute payroll checks in the mail-room Event Coordinating: * Place Chartwells food orders * Member of Commencement Committee * Member on University Honors Committee * Coordinate CBE Scholarship Awards and Presentations * Coordinate Beta Gamma Sigma Induction Ceremony * Coordinate various other College events such as retirement, holiday parties etc. Provide Administrative Support to Graduate Programs Office, Assurance of Learning Office, Marketing Office and Career Center Office when needed. Other miscellaneous duties as assigned REQUIREMENTS: * Ability to interact with a diverse clientele. Faculty, staff, students, and visitors are treated courteously and respectfully. * Ability to have work done accurately and in a timely manner so that deadlines are met and office runs smoothly. * Ability to be dependable, flexible and willing to take on new assignments. * Ability to have (or gain) a comprehensive knowledge of Department, College, University, and CSU policies and procedures. * Ability to serve as a resource person for faculty, students, staff and visitors. * Ability to communicate, both verbally and in writing, with clarity and professionalism. MINIMUM QUALIFICATIONS: Requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. PREFERRED SKILLS AND KNOWLEDGE: * Bachelor's Degree * Equivalent to at least two (2) years of general clerical/administrative office work experience, or a combination of training, education, and work experience. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled

Description: Employment Status: Full-time, Probationary "Non-Exempt" position (with the possibility of converting to permanent). Work Schedule: To be determined. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning December 17, 2019. Current employees will be given preferred consideration. Under the general supervision of the Assistant Dean and reporting to the Dean of the College of Education, the Administrative Support Assistant II (ASA II) will provide administrative support to credential programs by assisting with placing students at school sites for their fieldwork observation and supervision program requirements. Duties may include, but are not limited to, the following: The incumbent will send out student teaching and/or observation placement requests to district personnel for Multiple Subjects, Single Subjects and Special Education Programs each quarter. The incumbent will continue with follow-up contact with the appropriate districts to obtain confirmation of candidate placements. This process will continue until all placements have been confirmed. The incumbent will update placement information as districts confirm placements. The incumbent will drop students from placement files when needed. The incumbent will notify the appropriate program coordinator when a student drops student teaching and/or observation. The incumbent will document candidate's status in the appropriate electronic data bases and maintain files. The incumbent will process student teaching and/or observation applications as they are submitted each quarter. This process includes verifying Program and Supervision conditions have been met (i.e., grades via PeopleSoft, exams, etc.). The incumbent will update electronic databases, create candidates (or add to) conditional admit file. The incumbent will review candidate's program plan and notify the appropriate program coordinator when conditions are not met. Prior to Census each quarter, the incumbent will verify enrollment and update the appropriate (i.e., PeopleSoft) database and placement files. The incumbent will reconcile enrollments and notify the appropriate department chair or program coordinator, supervisor and district of drops. The incumbent will process the district stipends for those districts with student teachers each quarter. Processing district stipends includes providing districts with detail sheets, requesting district invoices, reviewing district stipend invoices, and assuring stipends are processed through CSUSB Accounts Payable. The incumbent will follow-up with districts until invoices are provided and confirmed. The incumbent will assist with the preparation and set up of the Multiple Subjects, Single Subject and Special Education Student Teaching and/or Observation Orientations and other related meetings each quarter. The incumbent will serve as clerical support for the appropriate Program Coordinator or Department Chair on matters concerning fieldwork and the related fieldwork orientations including organizing meetings, creating packets for teacher candidates, supervisors and resident teachers and reserving rooms so these meetings can be held. The incumbent will do other duties as assigned by the Assistant Dean or appropriate supervisor to help in the day to day operations of the Jim and Judy Watson Student Services Office. Other duties as assigned. Education and Experience: High School Diploma or equivalent AND two (2) years of experience in general office administrative/clerical work. Experience working with databases. Preferred Qualifications: Some college experience preferred. Experience working in a university setting. Knowledge, Abilities, and Skills: Thorough knowledge of correct English grammar, spelling and punctuation. Thorough knowledge of office procedures as well as highly effective interpersonal and communication skills and the ability to work with a diverse group of people. The ability to interact tactfully, diplomatically, and positively with faculty, staff, students, administrators, and members of the outside community along with the ability to be a team player. The ability to work harmoniously with college and department staff and to foster a positive office atmosphere and work environment is required. The ability to learn, interpret, apply and clearly explain a variety of complex policies and procedures along with the ability to coordinate many different clerical tasks, determine priorities, set deadlines and compete projects in a timely manner. The ability to take initiative, to be flexible and work well with frequent interruptions. Typing skill is required and applicants must have a working knowledge of databases, in particular the Microsoft office suite of software programs and check work for errors. The ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those of sensitive nature is required along with the ability to work cooperatively with a diverse group of people. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled

Description El Dorado County is one of the most beautiful counties in the state of California.You can avoid the valley commute and fog and take in the natural beauty. Check out our video to learn more! ELEVATE TO EL DORADO The County of El Dorado is recruiting applicants for Office Assistant I/II. This recruitment will establish a list for the purpose of filling current and future full time, part time and extra help vacancies for at least three (3) months. If you are interested in the position of Office Assistant I/II within any County department, please submit your application. We currently have the following vacancy: One (1) full time vacancy in the Planning & Building Department, located in Placerville, CA. A written examwill be utilized to determine an applicant's ranking and placement on the eligibility list.Theexaminationhas been tentatively scheduled for Thursday, July 23, 2020 .If it is determined that you meet the minimum qualifications you will be notified by email to take the exam. The exam will be administered online. If you have taken this specific exam within six (6) months prior to the scheduled date of the examination,your score will automatically be transferred to this exam and you are not permitted sit for this examination. If you have taken this exam fromgreater than six (6) months but withintwelve (12) months priorto the scheduled date of the examination, youmay elect to transfer that examination score or sit for the examination again; you must contact Human Resources prior to the scheduledexam date to request that your previous score be transferred. A transferred examination score does not guarantee passing the current examination administration.Examination pass points are set in accordance with the EEOC Uniform Employee Selection Guidelines. Many job classifications require a pre-employment medical screening. Depending on the job classification, medical screening may include testing for drugs, including but not limited to marijuana; a positive test may result in revocation of an employment offer. DEFINITION Under immediate or general supervision, provides a limited spectrum of office support activities to an assigned department, which may include word processing, data entry and organization, reprographics, telephone and counter reception, scheduling, updating websites, maintaining records, and filing; creates routine forms, memoranda, correspondence, and/or reports; performs routine operation of equipment; provides information and assistance to staff and the general public; and performs related duties as assigned. SUPERVISION RECEIVED AND EXERCISED Receives immediate or general supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff. CLASS CHARACTERISTICS Office Assistant I: This is the entry-level classification in the Office Assistant series. Initially under close supervision, incumbents learn office and County procedures. As experience is gained, assignments become more varied, complex, and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of the positions at the II-level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. Office Assistant II: This is fully qualified journey-level classification in the Office Assistant series, fully competent to independently perform a variety of responsible office support duties. Positions at this level are distinguished from the I-level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Sr. Office Assistant in that the latter functions as a lead over lower level clerical staff. This class is further distinguished from the Administrative Assistant in that the latter performs a broad range of routine to complex clerical and administrative duties that vary in the scope and variety of duties assigned. In addition, positions may require some programmatic knowledge. Positions in the Office Assistant class series are flexibly staffed and positions at the II-level are normally filled by advancement from the I-level, after gaining the knowledge, skill, and experience which meet the qualifications for and after demonstrating the ability to perform the work of the higher-level class. Examples of Essential Functions Performs a variety of office support duties related to the assigned work unit. Gathers information from a variety of sources for the completion and processing of forms, records, applications, etc.; contacts individuals to obtain additional information. Serves as a receptionist; receives and screens visitors, and checks them in for appointments; receives and screens telephone calls, and takes messages; provides factual information regarding County, department, or division activities. Maintains records, and processes various forms, applications, permits, or other documents specific to the department or division unit. Types correspondence, reports, forms, and specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, dictated recordings, or brief instructions, using a typewriter or word processor; may compose standard correspondence from brief instructions. Proofreads and checks typed and other material for accuracy, completeness, compliance with departmental policies; and correct English usage, including grammar, punctuation, and spelling. Enters, edits, and retrieves data, and prepares periodic or special reports from an on-line or personal computer system following established formats and menus; may create report formats using programmed software to meet individual needs. Performs other routine clerical support work as required, which may include, but is not limited to, copying documents, filing/retrieving files, processing mail, faxing information, collating documents, maintaining lists and logs, scanning/imaging/indexing documents, opening and distributing mail, processing outgoing mail, ordering and maintaining inventory of supplies and forms, etc. Establishes and maintains office files; researches and complies information from such files; purges files as required. compiles materials for meetings, prepare agendas, and attend such meetings to take summary notes as required. provides instruction and training to new temporary or part-time staff as assigned. Attends various meetings and training as required or appropriate. Performs related duties as assigned. When assigned to Recorder-Clerk: Prepares documents of various sizes and shapes, including maps and other large size images, for filming and scanning, by removing staples and clips, placing documents in or on the equipment, and arranging documents in date or other order such as document number. Scans documents utilizing an imaging scanner; maintains quality of images by using prescribed controls and methods as required by the imaging device. Operates, adjusts, and performs minor maintenance to microfilming, micro imaging, scanning, imaging, automatic filming, duplicating and copy reproduction equipment, optical disks, and other micro imaging equipment. Films documents using appropriate equipment, and adjusts image to appropriate size utilizing proper density and exposure settings on camera. Inspects, edits, and splices film to remove micro imaging errors and ensure appropriate order. Identifies, labels, and files film, following established procedures. When assigned to Planning and Building: Reviews permit applications for completeness and conformance to permit requirements. Performs various bookkeeping tasks, which may include, but are not limited to, calculating fees, collecting and receipting monies, and issuing receipts. When assigned to Law and Justice Departments: Reads and processes various legal documents such as court calendars, court orders, booking slips, probation reports, police reports, criminal records, petitions, proofs of service, arrest warrants, and other legal information. Verifies, codes, edits, enters, and retrieves legal data; prepares reports from an online or personal computer system following established formats; may access or have access to confidential statewide data files. Receives, reviews, and imports legal documents, arrest, citations, or incident records, probation reports, files, and cases to identify inaccurate, inconsistent and unclear codes, data, and other information; notifies and assigns to the appropriate staff member; may participate in resolving problem situations related to various legal documents received; checks court and legal documents for proper authorization and obtains missing signatures and prepare court files. Monitors security cameras of people coming in and out of law and justice department buildings. Conducts preliminary screening of offenders for program eligibility, explains the requirements, and provides assistance with completing various forms. Determines acceptability of information and proper action to be taken based on established oral or written instructions. Contacts various agencies and organizations regarding the status of documents, and provides information on case status to law enforcement agencies as requested. Processing, maintaining, and distributing case discovery. Intakes, reviews, and processes victim claims and correspondence. Intakes, reviews, and processes law enforcement reports. When assigned to Medical Records: Schedules patient appointments and prepares daily appointment schedule; schedules medical tests and procedures, as assigned. Orders, receives, and organizes patient charts for daily appointment schedule preparation and varied record keeping activities; may pull and file charts located within assigned area; reviews charts for necessary documentation and diagnostic test authorizations from health care staff; closes patient charts as authorized. Provides for intake and registration of patients; interviews patients to obtain medical information and appropriate documentation required to open patient charts. Transcribes patient information histories, physical examination notes, and related patient medical information containing specialized medical terminology. Reviews financial and insurance status of patient; explains treatment costs and methods of payment; performs periodic re-evaluations, re-determinations, and adjustments as necessary; collects fees, issues receipts, and balances daily monies received. Education & Experience Requirements (typing "See Resume" in application will not be accepted) QUALIFICATIONS Some knowledge and abilities may be gained by employees at the entry (I) level while in a learning capacity. Knowledge of: Clerical practices and procedures. County and assigned department programs, goals, and policies and procedures. Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. Basic recordkeeping principles and practices. Business letter writing and the standard format for typed materials. Legal documents, forms, and terminology. Business arithmetic, including percentages and decimals. Basic real property description terminology and concepts. Medical terminology as related to office support work. Victims' Mary's Law rights. Methods of preparing and processing various records, reports, forms, and other documents particular to assigned department or program. Operation, adjustment, and minor maintenance of a variety of photo reproduction, microfilming, micro imaging, and imaging equipment. Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, victims, witnesses, and County staff. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Modern equipment and communication tools used for business functions and program, project, and task coordination. Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation. Ability to: Perform specialized processes, procedures, and office support tasks related to the department to which assigned. Perform detailed office support work accurately. Organize and maintain accurate files and records. Type accurately at speeds necessary for successful job performance. Perform detailed legal office support work accurately. Make accurate arithmetic calculations. Research and compile a variety of information and materials. Compose routine correspondence from brief instructions. Verify scanned images. Read and interpret basic plans, documents, maps, and permit applications. Operate, adjust, utilize, and perform minor maintenance to imaging scanners and personal computers, photo reproduction, microfilming, and various micro imaging equipment. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Deal tactfully and effectively with persons contacted in the course of work, including those of diverse socioeconomic and cultural backgrounds. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. Effectively represent the department and the County in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals. Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of the required experience, education, and training that would provide the essential knowledge, skills, and abilities is qualifying. Office Assistant I: Equivalent to graduation from high school. Office Assistant II: Equivalent to graduation from high school, and one (1) year of general clerical or office assistant experience at a level equivalent to the County's class of Office Assistant I. When assigned to medical records, law and justice departments, Planning and Building, or the Recorder-Clerk's Office, previous knowledge and experience in the assigned area is desirable. Licenses and Certifications: None. Other Requirements PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various County and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds. Reasonable accommodations will be made for individuals on a case-by-case basis. ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Depending on the area assigned, employees may interact with members of the public under emotionally stressful conditions. WORKING CONDITIONS If assigned to a Law and Justice Department, incumbents must pass a thorough background investigation. Closing Date/Time: 7/16/2020 11:59 PM Pacific

Description: Position Summary This position provides support for the faculty as well as direct office lead responsibilities. This position serves as lead for the one full-time Administrative Support Assistant II position for the department. The Administrative Support Coordinator's work is supervised by the Department Chair and should be carried out within the policies set by the department and the chair. These responsibilities include the following: planning and overseeing budgetary and fiscal matters, course scheduling, interpreting academic and administrative regulations and policies, gathering data, assisting committees, coordinating staff and students employees and overseeing academic and non-academic personnel matters. For more information regarding Political Science, click here: https://politicalscience.sdsu.edu/ This is a full-time (1.0 time-base), benefits eligible, permanent (probationary). This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications and Specialized Skills • Lead and/or supervisory experience. • Experience working with diverse student populations in a university setting. • Experience maintaining budgets. • Minimum 5 years clerical, secretarial, or administrative experience. Two years related or 4 years unrelated higher education may substitute for two years of the preferred experience. • Extensive experience using Microsoft Word and Excel. • Experience with the Oracle financial database, Banner, the Ad-Astra scheduling system, and SIMS/R. Compensation and Benefits Starting salary upon appointment not expected to exceed $3,271 per month. CSU Classification Salary Range: $ 3,115 - $5,639 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here: https://bfa.sdsu.edu/hr/jobs/benefits Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on February 21, 2020. To receive full consideration, apply by February 20, 2020. The position will remain open until filled. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke-free campus. For more information, please click here: https://smokefree.sdsu.edu/ SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. Applicants with disabilities and applicants who require assistance completing an application may contact Meracle Cothron at 619-594-1139. Closing Date/Time: Open until filled