42 jobs found

Description: Employment Status: Full-time, Temporary, Exempt position (with the possibility of converting to probationary). Work Schedule: Typically, Monday- Friday 8:00 a.m. - 5:00 p.m. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning February 13, 2020. The Position: Under the general supervision of the AVP for International Education and Dean of the College of Extended and Global Education (CEGE), the incumbent will provide high-level senior administrative support to the Dean's Office by preparing statistical and other reports, handling information requests, and performing senior-level clerical functions such as preparing correspondence, receiving executive visitors, arranging conference calls, providing leadership to lower level administrative staff and scheduling highly confidential executive meetings. The incumbent will monitor the progress of projects and assignments, including research and preparation of responses, and will ensure the accuracy and timely submittal of all projects. The University: CSUSB is a preeminent center of intellectual and cultural activity in Inland Southern California. Set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire, and it has the second highest African American and Hispanic enrollments of all public universities in California. Seventy percent of those who graduate are the first in their families to do so. For more information on the campus, please visit the CSUSB website. The successful candidate must be proactive, possessing the ability to anticipate the needs of the AVP/Dean and Directors. The position requires a highly qualified individual that possesses the skills, knowledge, capabilities and also demonstrates the demeanor and tact of a highly professional Executive Assistant. Incumbent must have a true commitment to the advancement of diversity, inclusion and equity and must demonstrate the desire to work with diverse groups of individuals across the university community. Interpersonal contacts are varied, often at a higher level, and tend to involve a broad range of problem-solving activities and recommending resourceful solutions. Typical duties include, but are not limited to: Advising on policy and procedures related to administrative, personnel, and related operational functions to meet college's needs and goals; Creates records and generates minutes for various highly confidential meetings and projects; participates in the process of improving the operations systems; Exercises discretion and independent judgment in matters of importance and ensures the general operations of the Dean's Office are functioning to maximum capacity and high level of confidentiality; Provides leadership and on-site supervision for assigned administrative assistant positions such as designing, implementing, and evaluating administrative systems to support the organization's operations; Responsible for the organization and coordination of office operations, procedures, and resources to facilitate effectiveness and efficiency for the College of Extended and Global Education; Day-to-day management of the AVP/Dean's meeting schedule and liaison with the ability to make executive decisions on the importance of calendaring and time-sensitive matters; Maintaining interaction with external constituents, which requires knowledge of protocol issues related to internal and external stakeholders; Performing clerical functions such as composing correspondence; organizing and maintaining the AVP/Dean's filing system, screening calls with professionalism and diplomacy; Evaluating, revising and developing drafts of policies and procedures, as needed; Maintaining meeting minutes; creating agenda for regular meetings; coordinating and obtain materials for meetings to include updates, reports, and sub-area reports; provide meeting materials to members prior to the meeting; Editing and proofreading confidential plans and staff correspondence; Planning, developing and coordinating multiple projects simultaneously; Providing direct support for the leadership team as required; Maintaining all highly confidential HR records, including, vendor contracts, performance evaluations, training records; Assisting the AVP/Dean in the preparation of information for presentations, reports, media, and speeches; Updating the AVP/Dean on key organizational issues and concerns when out of the office; Coordinating travel arrangements, assisting with changes during travel and process expense reports; Preparing hiring via NEOGOV and assisting with recruitment, scheduling/ coordination as necessary; Communicating well with all levels of internal management and staff regarding strategic plans; Developing, implementing and providing support to special projects; Responsible for coordinating audits performed by the Chancellor's office or other agencies, and annual audits to include preparing responses multiple questionnaires; Organizing documentation for review by auditors; respond to written inquiries from auditors; meet with auditors as requested, and provide responses to audit findings; Serves as primary contact with CSUSB Extended Education and International Programs; Oversees College payment obligations (for events, memberships, travel reimbursements, procurement card, purchases, office supplies, etc.); Develops/ensures presentations to include general preparation, identifying resources, and collateral and presentation materials, equipment needs, producing scripts and speeches and reviewing PowerPoint slides; Training lower-level administrative staff; May supervise at least one (1) staff member and will administer performance evaluations for those under the incumbent's supervision; Other duties as assigned. Knowledge, Skills & Abilities: Demonstrated ability to manage confidential information; exercise good judgment and take initiative as needed; possess excellent organizational and time management skills. Demonstrated ability to prioritize issues and initiatives. Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, including excellent written and verbal skills, able to create draft communications for executive review and approval; ability to write memos and letters, and prepare reports and information for distribution. Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors. Expert level written and verbal communication skills. Emotional maturity and demonstrated proactive approaches to problem-solving with strong decision-making capability. Team player, with the ability to also be extremely effective independently; able to handle a variety of personalities with multiple demands with constantly changing priorities and schedules in a high-pressure, dynamic work environment. Advanced computer-based skills to maintain records, set up filing systems or digitally manage daily operations for conducting market research for statistical reports. Education and Experience: A Bachelor's degree, or equivalent AND five (5) years of experience in general office administrative/clerical work is required. Preferred Qualifications: Master's degree preferred. At least three (3) years experience in executive-level support with a high degree of supervisory skills. At least three (3) years experience in a higher education institution or public agency, preferably in a unionized environment, is highly desirable. License/Certificate: This position may occasionally drive a personal or campus vehicle. A valid and appropriate California driver's license and an acceptable driving record are required. Knowledge, Abilities, and Skills: Knowledge of office methods, procedures and practices, and a thorough mastery of English, grammar, spelling, and punctuation. Comprehensive knowledge of applicable University infrastructure, policies and procedures is required. Have the ability to supervise and evaluate employees and student personnel Experience in administrative operations in a high-paced, multi-faceted department. Active problem-solving skills are required along with effective and sensitive interpersonal skills. Expertise in using standard office software such as MS Office package (Word, Excel, PowerPoint, Outlook) is required. Must be a highly motivated and organized individual who is able to work effectively with minimal supervision. The ability to format, prepare and present reports is required. The ability to interpret independently, and apply a variety of complex policies and procedures is required along with the ability to identify deviations from applicable policies. The ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions is required. The ability to identify and troubleshoot office administration problems, recognize and advocate for solutions that yield programmatic progress and improvement, as well as respond to work area-related inquiries and requests is required. The ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. The ability to perform business math, support the analysis of budgetary data, and make accurate projections requiring some inference is required. The ability to work professionally, collaboratively, and collegially with a diverse group of people, clients, and co-workers, is required, as is the ability to use persuasion and negotiation to expedite projects and achieve results. The ability to maintain a professional demeanor in a fast-paced environment, easy handling and overcoming scheduling demands/conflicts and multiple simultaneous requests. Other duties as assigned. Applicant Testing Notification: Applicants selected to interview may be required to complete a skills assessment test and writing sample. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled

Description: Employment Status: Part-Time, Temporary, "Non-Exempt" position. Work Schedule: To be determined. This position is budgeted for approximately 19 hours per week, NO benefits will be provided. Salary: The anticipated hourly rate is $16.00. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning February 4, 2020. Current employees will be given preferred consideration. Typically, duties include but are not limited to: Exceptional customer service is a top priority. Assist with member relations via walk-in, phone and mail. Process membership and course registrations using the online registration system. Assist with distribution of member parking permits. Prepare cash payments for deposit. Process refunds and credits as directed. Process and verify course vouchers. Run class rosters. Take, type, and distribute minutes as required for committee meetings. Maintain and update member records, including contact information. Maintain prospective member list. Coordinate instructor technology training. Provide general technology and classroom support for instructors and volunteers. Coordinate classroom scheduling with campus counterparts. Research options for space optimization and monitor schedule frequently. Communicate changes to avoid classroom scheduling conflicts. Collect volunteer paperwork and submit for university processing. Monitor records and volunteer parking permits. Prepare volunteer and course packets. Process instructor payroll for payment. Process purchase orders and invoice payments. Monitor and order office supplies. Support staff events with set-up, general event support, and tear down. Some evening events may be required. Other duties as assigned. Education & Experience: Applicants must possess a High School Diploma, G.E.D. or equivalent AND two (2) years of clerical/administrative experience. Desirable Qualifications: An Associate's or Bachelor's degree, preferably in Business or Administration. Knowledge, Skills & Abilities: Experience to be fully functional in all technical aspects of work assignments; Thorough knowledge of English grammar, punctuation, and spelling; thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages; Ability to independently handle multiple work unit priorities and projects; Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist; Ability to draft and compose correspondence and standard reports; Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled

Description: SALARY AND BENEFITS: The starting salary will be between $3,100.00/month to $3,649.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: The College of Business & Economics houses four academic departments and offers two undergraduate degree programs and five graduate degree programs with graduate programs offered domestically and internationally. The Dean's Office oversees all operations of the College. ABOUT THE POSITION: This position provides administrative support to the Dean's Office. Under general supervision, this individual manages a high volume workload of a varied, complex, and highly confidential nature; Assesses and prioritizes requests for Dean's time and acts/refers appropriately. Works with the Associate Dean during the Dean's absence to ensure crucial tasks are completed. The incumbent is responsible for time-sensitive, high-level assignments for CBE and, at times, for the University. Must maintain a cooperative working relationship with the faculty and staff within the College and the University and with the business community. RESPONSIBILITIES: Administrative Support: * Serve as source of information regarding University/College/ Department policies and procedures * Act as Receptionist for faculty, staff, students, visitors, and liaison for the managers Administrative Support for Dean and Associate Dean: * Assist the Managers and/or lead administrative staff in preparation of letters, memoranda, reports, event ads and forms * Arrange hotel, travel reservations, parking passes for guest and processes travel claims * Attend meetings and takes minutes * Maintain files and records, including confidential records * Develop Reports * Maintains Dean's Calendar and schedule meetings for him Manage Digital Measures Data Base: * Compile Faculty Vita * Input Faculty Vita Data into Digital Measures * Generate Reports using Digital Measures Support for the Budget Analyst: * Process and maintain financials * Log Invoices Manage Stock Room: * Maintain stock room * Maintain supply room * Order Office Supplies for the College General Administrative Support for the College of Business: * Coordinate and send invitations for staff events such as farewell parties, retirement, new born * Collect sunshine fund contributions * File Maintenance Request * Oversee Mail-room and Delivers Inner Campus Mail * Distribute payroll checks in the mail-room Event Coordinating: * Place Chartwells food orders * Member of Commencement Committee * Member on University Honors Committee * Coordinate CBE Scholarship Awards and Presentations * Coordinate Beta Gamma Sigma Induction Ceremony * Coordinate various other College events such as retirement, holiday parties etc. Provide Administrative Support to Graduate Programs Office, Assurance of Learning Office, Marketing Office and Career Center Office when needed. Other miscellaneous duties as assigned REQUIREMENTS: * Ability to interact with a diverse clientele. Faculty, staff, students, and visitors are treated courteously and respectfully. * Ability to have work done accurately and in a timely manner so that deadlines are met and office runs smoothly. * Ability to be dependable, flexible and willing to take on new assignments. * Ability to have (or gain) a comprehensive knowledge of Department, College, University, and CSU policies and procedures. * Ability to serve as a resource person for faculty, students, staff and visitors. * Ability to communicate, both verbally and in writing, with clarity and professionalism. MINIMUM QUALIFICATIONS: Requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. PREFERRED SKILLS AND KNOWLEDGE: * Bachelor's Degree * Equivalent to at least two (2) years of general clerical/administrative office work experience, or a combination of training, education, and work experience. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled

Description: SALARY AND BENEFITS: The starting salary will be between $3,100.00/month to $3,649.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: The Office of Student Outreach (OSO) provides comprehensive services to prospective students, students, staff, faculty, and the members of the community-at-large who are seeking information or services from the University relative to outreach, recruitment and pre-admission advising. ABOUT THE POSITION: The Office of Student Outreach (OSO) provides comprehensive services to prospective students, students, staff, faculty, and the members of the community-at-large who are seeking information or services from the University relative to outreach, recruitment and pre-admission advising. This Administrative Support Assistant position has the primary role of serving as the Operator for Cal State East Bay¿s main phone line, as well as a variety of administrative tasks and clerical functions to support OSO. This is a temporary, full-time position through June 30, 2021, with the possibility of reappointment. RESPONSIBILITIES: Serve as Operator for Cal State East Bay's main phone line: * Answer phone and assist callers to identify needs, and route incoming calls to appropriate department/program/office * Interact and communicate effectively with people over the phone, sometimes in stressful situations * Provide excellent, friendly, and high quality and quantity front-line customer service * Research campus services, offerings and events to ensure efficient and quality information is being disseminated, using the Live25 calendar and other resources * Provide campus directory information to callers * Provide information obtained from a variety of sources to field questions from the public regarding departments, phone numbers, operational hours, etc. * Update and maintain personal copy of various resources to ensure accurate dispensing of information * Compile and update data within templates as related to the Operator role; track and assess calls and implement changes needed under the direction of the OSO Director * Answer questions and provide some training basics for new operators, on-call substitutes or student assistants * Keep immediate work area clean and orderly * Under the direction of the OSO Director, develop and assess documents and tools to help measure type and quality of services; track caller type to better understand clientele and for quarterly/annual reporting Support Live Chat and Social Media Communications: * Receive and promptly respond to live chat inquiries * Document issues as well as the resulting answer or solution * Act as a liaison to other campus departments * Increase knowledge about the use of Twitter, Facebook, Instagram, Snapchat, YouTube, etc. * Effectively implement social media strategies, as designated by the OSO Director, to strengthen and build new relationships with prospective students * Assist with implementation of social media marketing strategies * Conduct research on proven social media techniques to engage prospective students and increase social media presence, and report back information collected to OSO Director * On a regular basis, collect and report data related to social media Perform various clerical tasks, other duties and special projects as assigned: * Special projects or unanticipated needs may result in other duties being assigned by OSO Director, Welcome Center Advisor, and/or Office Manager * Staff and complete tasks prior to or during on-campus events at the direction of the event coordinator or Director * Support Fulfillment Center with mail prep during peak mailing time upon request * Take accurate OSO meeting minutes and provide draft notes to Director in a timely manner * Handle OSO mail distribution and process returned mail * Assist in updating recruitment related documents as needed, e.g. staff emergency contact card, Recruitment Service Area contact sheet, flyers, etc. * Set department meetings upon request using 25 Live or Union reservations. * Assist all areas/staff upon request and serve as back-up for other admin support positions. REQUIREMENTS: * Highly developed interpersonal skills * Excellent phone etiquette skills * Ability to quickly develop comprehensive knowledge about CSUEB departments and programs * Ability to think quickly, answer a high volume of calls, and communicate orally with a variety of callers * Ability to interact and communicate professionally and effectively over the phone * Ability to carry-out assignments with basic instructions * Detail oriented with ability to multi-task * Basic data entry skills * High level word processing skills (including Microsoft Office Suite) * Strong organizational skills and under the direction of supervisor, ability to initiate actions necessary to implement administrative or group decisions or recommendations * Ability to work independently * Ability and willingness to understand, embrace, and communicate CSUEB marketing messages * Must have strong work ethic and positive attitude, and the ability to work well with others and be a part of something larger to accomplish OSO objectives and goals within the Division of Student Affairs and the University as a whole MINIMUM QUALIFICATIONS: Requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. PREFERRED SKILLS AND KNOWLEDGE: * Bilingual * Graduation from a two or four-year college or university * 1 year of experience in a college/university setting * 1 year of experience in a customer service oriented position * 1 year experience utilizing social media in an educational setting * 1 year experience utilizing live chat in an educational setting HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled

EXAM NUMBER E9315C FILING DATES FEBRUARY 19, 2016 UNTIL THE NEEDS OF THE SERVICE ARE MET AND IS SUBJECT TO CLOSURE WITHOUT PRIOR NOTICE. TYPE OF RECRUITMENT OPEN COMPETITIVE JOB OPPORTUNITY REBULLETIN INFORMATION This is a rebulletin to reopen the exam #E9315C, and update the NOTICE OF RESULT for this examination. Persons who have already applied within the last twelve (12) months need not reapply, but may submit additional information by the last day of filing. The information must include the correct examination title and number. DEFINITION: Has immediate responsibility for the receipt, inspection or storage function of voted ballot cards at a tally center, supervises and monitors check-in centers or supervises the resolution of precinct operational problems. CLASSIFICATION STANDARDS: Positions allocable to this supervisory level class have responsibility, through subordinate supervisors, for one of several election processes including: the receipt, inspection, storage and recording of voted ballot cards; the monitoring of check-in center operations; or the resolution of precinct operational problems. Incumbents in these positions must possess knowledge of departmental policies and procedures and election processes and operations. Essential Job Functions Supervises the work of subordinate supervisors in the receipt, inspection, storage and recording of voted ballot cards at a tally center. Assigns Election Assistant II's to resolve precinct operational problems. Receives, evaluates and resolves precinct operational problems. Directs 30-40 Election Assistant II's supervising the processing of voted ballot cards ensuring proper procedures are applied. Resolves difficult problems referred by Election Assistant II's. Prepares records, reports and correspondence concerning activities of the department. Plans, directs, trains and supervises voter outreach activities. Provides trainings to precinct officers. Operates election votes collection centers. Requirements SELECTION REQUIREMENT Option I: One (1) year ' full-time*, paid staff** experience or Option II: One (1) year ' full-time*, paid prior election experience. LICENSE A valid California Class C Driver License*** or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. ***Some positions in this classification, depending upon assignment, require possession of a valid California Class C Driver License to perform job-related essential functions. Candidates offered these positions will be required to show proof of a driver license before appointment. Candidates must show proof of a driver license before appointment and will be required to obtain a copy of his/her driving record from the California State Department of Motor Vehicles before being appointed. A copy of the driving record must be presented at the time of appointment. License must not be suspended, restricted, or revoked. AN APPLICANT WHOSE DRIVING RECORD SHOWS CERTAIN SERIOUS TRAFFIC CONVICTIONS OR PATTERNS OF TRAFFIC VIOLATIONS (E.G., THREE (3) OR MORE MOVING VIOLATIONS WITHIN THE PAST TWO (2) YEARS, FAILURE TO APPEAR, AT-FAULT ACCIDENTS, AND DRIVING UNDER THE INFLUENCE) WILL NOT BE APPOINTED. PHYSICAL CLASS 2 - Light. Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. SPECIAL REQUIREMENT INFORMATION *Experience is evaluated on the basis of a verifiable 40-hour workweek. Work performed part-time will be prorated on a month-for-month basis. **Staff experience is defined as 'Work in an advisory capacity to line managers to provide program and administrative support'. Additional Information EXAMINATION CONTENT This is a noncompetitive examination. This examination is intended to merely qualify applicants. Applicants will be placed on an eligible register without indication of relative standing in the examination. Notice of Result for this examination will be sent electronically to candidates upon promulgation of the eligible register. ELIGIBILITY INFORMATION Applicants will be processed on an as received basis and promulgated to the eligible register accordingly. The names of candidates will be placed on the eligible register for a period of twelve (12) months from the date of promulgation. Applicants will be placed on an eligible register without indication of relative standing in the examination. The appointing power may appoint any one of the names on the appropriate register, except that a person without veteran's credit may not be appointed if there are three or more names on the list of persons entitled to veteran's credit. NO PERSON MAY COMPETE FOR THIS EXAMINATION MORE THAN ONCE EVERY 12 MONTHS. SPECIAL INFORMATION Appointees will be required to work any shift, including evenings, weekends, and holidays. FINGERPRINTING AND SECURITY CLEARANCE Before a final appointment is made to this position, candidates are subject to security clearance which includes fingerprinting. An individual may be withheld from appointment, if he/she has a conviction record incompatible with the essential duties of the position for which he/she has applied. Any false statement or omission of material fact may cause forfeiture of employment rights. Information presented on employment applications, resumes and during the examination process is subject to verification. Disqualifying factors may include but are not limited to: felony convictions, certain job-related misdemeanor convictions, certain serious traffic convictions or patterns of traffic violations (e.g., 3 or more moving violations within the past 2 years, failure to appear, at-fault accidents, and driving under the influence), illegal use of certain controlled substances and/or poor employment history. VACANCY INFORMATION The resulting eligible register for this examination will be used to fill vacancies in the Registrar-Recorder/County Clerk. The eligible register will be used for temporary employment only. SELECTIVE CERTIFICATION In accordance with TITLE 5 - PERSONNEL, APPENDIX 1 (Civil Service Rule 11.03) of the Los Angeles County Code, selective certification may be used for some positions that require special skills and/or training under the following functional areas: Bilingual Proficiency Candidates whose applications indicate bilingual proficiency in one of the following languages besides English: Cambodian, Khmer, Chinese, Hindi, Japanese, Korean, Spanish, Tagalog, Thai, Vietnamese, or other languages as required. AVAILABLE SHIFT Appointees will be required to work any shift, including evenings, weekends, and holidays. APPLICATION AND FILING INFORMATION Applications must be filed online only. We must receive your application and additional documents, if any, by 5:00 pm, PST, by the last day of filing. All required documents must be submitted within fifteen (15) calendar days from application submission. Any missing required documents not submitted by the deadline will result in your application being rejected as incomplete. Note: If you are unable to attach required documents, you may email them to hrrecruitment @rrcc.lacounty.gov . Please ensure to reference your full name, the examination title and number on the subject of your email. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the "Apply" tab for this posting. You can also track the status of your application using this website. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Selection Requirements. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, description of work performed, and salary earned. If your application is incomplete, it will be rejected. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (562) 462-2844 Teletype Phone: (800) 735-2922 Department Contact Name: Rosetta Thai Department Contact Phone: (562) 462-2844 Department Contact Email: hrrecruitment@rrcc.lacounty.gov Closing Date/Time:

Position Information APPLICATIONS WILL BE ACCEPTED FROM 8:00 AM AUGUST 14, 2020 THROUGH 11:59 PM AUGUST 17, 2020. Start your public service careerwith theCounty of Sonoma. Apply now to become a Senior Office Assistant andcontribute to our community today! Multiple positions, including bilingual, are available in various County departments! Starting salary up to $26.11/hour ($54,494/year), a cash allowance of $600/month, and a competitive total compensation package!* Do you have? The drive to provide exemplary customer service support The ability to be aself-starter, who can work under pressure, and be assertive when supporting challenging customer service situations Excellent interpersonal skills and the ability to communicate effectively with others The abilityto work independentlyand exercise sound judgment Superb attention to detail and the aptitudefor focusing on complex projects while workingin a frequently interrupted, fast-paced environment Discretion and the ability to maintain confidentiality when appropriate Advanced Microsoft Office Suite skills The ability to edit and remediate documents in Adobe Acrobat, or to learn these skills Experience usingmulti-line phone systems Ifthese statements ring true for you, join us! Take the first step towards building your career in public service. What We Offer The Countyoffersan excellentopportunity for career growth and the ability to become acontributing force instrengthening our community. Youcan also look forward tobenefits*whichinclude: An annual Staff Development/Wellness Benefit allowance up to $500 and ongoing education/training opportunities Bilingual premium pay* is an additional $1.15/hour on top of the hourly pay rate for bilingual positions Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year Significant portion of health care premiums paid by the County and access to several health plan options County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits Retirement fully integrated with Social Security May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Join the County of Sonoma andBecome a Senior Office Assistant (SOA) Asa SOA, you willbe assigned avariety of administrative supportresponsibilities that are complex or havea high consequence of error.When accepting,filing, and maintaining records and documents, you will work to ensure thatthey are processed withinState and Federal regulations and department guidelines. Additionally, you will provide exceptional customer service support and: Be thefirst point of contact for the public and other agencies Respond by phone, in person, and through written electronic communication Create documents and presentations Train, orient, andlead junior staff Currently there are regular positions available in the Human Services Department (HSD),Department of Health Services (DHS), and Permit Sonoma. DHS also has a part-time position. Additionally, HSD has requested a department promotional certification to fill aregular position. Only qualified permanent and/or probationaryHSD employees on theemployment list may be eligible for referral to the department for this advertised position. The employment list established from this recruitment may also be used to fill future full-time, part-time, or extra-help positions as they occur during the active status of this list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. * Salary is negotiable. Benefits described herein do not represent a contract and may be changed without notice. Additional information can foundin the Service Employees International Union Local 1021 Memorandum Of Understanding (SEIU MOU) . Bilingual positions require English and Spanish skills at either the basic (conversational) or fluent (reading, writing, and conversational) level. Applicants who wish to be considered for bilingual positions must indicate their proficiency level in the required supplementalquestionnaire. An examination will be conducted prior to appointment to a bilingual designated position to confirm level of skill in this area. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education & Experience: Any combination of training and experience which would likely provide the required knowledge and abilities. Normally, two years as an Office Assistant II with the County or two years of comparable work experience in an office environment will provide this opportunity. Special Skill Assignment: Some positions may require the ability to type at a corrected speed of 45 words per minute. All positions require considerable ability to operate a personal computer and multiple software. Some positions may require the ability to communicate in a language other than English. License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Considerable knowledge of: clerical and department practices, procedures, programs, services, policies, and regulations; the purpose and processing of a diversity of forms and documents; English grammar, vocabulary, spelling, punctuation and composition. Working knowledge of: methods and techniques used in researching, proofing, evaluation, gathering, organizing and arranging data; techniques and practices for leading workers; basic mathematics; business letter writing; the use of electronic information equipment and specific systems as used within the department. Ability to: read English at a level necessary to understand procedures, manuals, policies and guidelines; write English at a level necessary to prepare correspondence and record incoming information; speak English at a level necessary to communicate information clearly; answer a variety of questions related to department programs, services and operations; exercise sound judgement when initiating processes, actions, and alternatives within established procedures and regulations; understand and carry out written and oral instructions; prepare and maintain accurate reports and records; establish and maintain harmonious work relationships with employees and the public; communicate effectively verbally and in writing with individuals from diverse socio-economic and cultural backgrounds; enter data accurately into automated systems; maintain confidentiality of restricted information; use discretion in organizing work and carrying out assignments with minimum supervision; use electronic information equipment and specific systems as used within the department; understand and apply specific rules, codes, regulations, procedures, policies, and precedents; select, interpret and explain regulations and procedures to others; locate, identify, and correct technical inaccuracies; provide direction to others; work independently in performing assignments and in resolving problems and deviations; establish, organize and arrange and revise the maintenance of department files; research, proof, evaluate, gather, organize and arrange a diversity of information; produce on a computer keyboard or a typewriter a variety of material to include graphs, charts, statistical statements, specifications, purchase orders, reports and standardized forms; independently research and prepare correspondence in answer to inquiries about department records, programs, services and regulations; maintain and process a variety of records and transactions; make accurate and rapid mathematical calculations; operate office equipment to include personal computers, alpha readers, typewriters, calculators, printers, copiers, adding machines, microfilm equipment, and data processing terminals. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Jobwith the County of Sonoma to review more detailed information about the application, examination, and department selection processes. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questionswill be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for thorough assessment of your qualifications. Responses which state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer are contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted on-line at: www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma prioritizes and is committed to continuously providing a workplace where equal employment opportunity is afforded to all people. Please view the County's Equal Employment Opportunity Policy for further information. HR Analyst: DTS HR Tech: RR

About Our Job We encourage you to apply as soon as possible because this posting may close without advanced notice. The Office of the Municipal Public Defender has been in existence for five years in the City and County of Denver. We are excited to invite applications for a Receptionist/Legal Office Assistant for this growing agency. The Municipal Public Defender's Office provides legal services to indigent defendants of Denver County who are facing the possibility of jail for traffic, municipal violations and specialty courts. The Chief Municipal Public Defender reports directly to the Municipal Public Defender's Commission. The Public Defenders and administrative staff report to the Chief Public Defender. The Receptionist/Legal Office Assistant will perform various office duties and will be the face of the office as the receptionist and greeter of our clients. Our clients have a multitude of questions and this role will be to either answer the questions or to refer them to the person that can. We are looking for a driven individual who is passionate about criminal justice and the communities the Municipal Public Defender supports. This role will report directly to the Chief Municipal Public Defender. This position will be an in office role. As the Receptionist/Legal Office Assistant you can expect to: Manage documentation and files for the Office of Municipal Public Defender Utilize a computer to input information/data and creating reports; Perform word processing Be the front desk receptionist and the face of the office. Provide the public with general and/or explanatory information; explaining and clarifying rules, processes, and procedures Compile information and generate reports. About You Our ideal candidate will have/be: Experience in a legal setting or a degree in Criminal Justice/related field Proficient in the use of Microsoft Word, Excel and Outlook Customer service experience, ability to work with diverse groups and communities Ability to work under pressure Data entry skills Ability to learn Legal computer systems High amount of attention to detail Excellent verbal and written communication skills Bilingual or multilingual We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Education: Graduation from high school or the possession of a GED, HiSet, or TASC Certificate. Experience: One (1) year of clerical experience. Equivalency: Additional appropriate education may be substituted for the minimum experience requirements. To be considered for this position, you must include the following on your job application (upload the multiple attachment(s) to the Resume/CV section on the My Experience tab): Resume Cover letter detailing your desire to work with the Municipal Public Defender. About Everything Else Job Profile CC1484 Administrative Support Assistant II To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Unlimited Position Salary Range $15.89 - $23.20 Starting Pay $15.89 - $20/hour based on experience and education Agency Office of Municipal Public Defender Assessment Requirement Administrative Professional The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.

Description: Employment Status: Full-time, Non-Exempt, Probationary position (with the possibility of converting to permanent). Work Schedule: Monday - Friday from 8:00 a.m. to 4:30 p.m. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning January 2, 2020. Current employees will be given preferred consideration. The incumbent will serve as the Administrative Support Coordinator II (ASC II) to the Department of Teacher Education and Foundations in the College of Education. Under direct supervision of the Department Chair, the incumbent will coordinate the daily operation of the Department of Teacher Education & Foundations. Typical duties may include, but are not limited to the following: Maintain a smooth-running office with minimal supervision in order to meet University, College, and Department deadlines and demands. Provide excellent customer service to students, faculty, and other departments and colleges on campus, drawing on broad knowledge and interpretation of departmental and university policies, procedures and practices. Answer phone calls and walk-in inquiries from faculty, staff, and students with professionalism and mutual respect. Provide information to students about procedures on various matters, such as change of grade forms, overload, leave of absence, class drop and add forms, grievances, petitions, waivers, course substitutions, etc. Assist students with course permits. Schedule and arrange detailed and complex meetings and events for the Department Chair; prepare routine correspondence; attend meetings and record meeting minutes as needed. Maintain office inventory and purchase supplies (educational materials, office supplies, and equipment) using either a requisition or procurement card; complete disbursement paperwork for business activities and events; Submit department duplication or printing requests. Act as a liaison between suppliers, vendors, and campus departments to fulfill purchases. Initiate work orders and requests for departmental or building areas in need of repair such as change of locks and heating and air conditioning in order to maintain a proper work environment. The incumbent will prepare and keep accurate records of faculty offices, office hours, and class schedules. Submit office hours to the COE Office of Curriculum and Archives. Assist the Department Chair in preparing quarterly course schedules and input of courses into PeopleSoft; update scheduled course offering with current information, instructors, times, and rooms; move students to various course sections as needed; monitor lecturer teaching assignments, arrange for office space, keys, etc. Assist the Department Chair with monitoring entitlements of Academic Year and Multiple Year contracts for part-time lecturers. Monitor faculty workload, maintain department workload report (faculty squares) and maintain the accuracy of entries in Term Workload each quarter. Assist with faculty recruitments for both tenure-track and lecturers; collect, review and file all hiring paperwork, student and peer evaluations of faculty teaching, etc., and ensure that documentation is properly assigned to department employee files. Complete a part-time lecturer course assignment worksheet and submit it to the COE Dean's Office. Enter newly hired part-time faculty information into PeopleSoft. Assist faculty with questions regarding submissions of travel requests and expense reports through Concur, including individual and group travels. Enter faculty time attendance and report the information into Absence Management. Maintain department meeting minutes and submit them to the COE Office of Curriculum and Archives. Monitor and analyze all department budgets and accounts, which includes general fund, trust funds, auxiliary funds, and philanthropic funds. Submit transfer of expense and budget adjustments and reconcile procurement card purchases monthly. Create reports and make recommendations to the Department Chair regarding budget allocations based on historical data and analysis. Accurately monitor faculty professional development funds and expenses. Provide COE college analyst with year-end projections for faculty class accounts. Provide lead work direction and training to the department student assistant employees. Oversee the student assistant hiring process in the department. Collect monthly student assistant payroll reports and submit to the Dean's Office. Prepare Student Assistant hire and termination paperwork. Provide support to department and college events including but not limited to LEAD, commencement, credential ceremony, student teaching orientations, and any other department or college events where additional support is needed. Other duties may also be assigned by the department Chair or College Dean. Education and Experience: High School Diploma or equivalent AND five years of experience in general office administrative/clerical work is required. Preferred Qualifications: Bachelor's degree or higher. Experience working with budgets. Experience working with databases. Experience working in a customer service-oriented setting. Knowledge, Abilities, and Skills: Knowledge of office methods, procedures and practices, and a thorough mastery of English, grammar, spelling, and punctuation. A comprehensive knowledge of applicable University infrastructure, policies and procedures is required. Active problem-solving skills are required along with effective and sensitive interpersonal skills. Expertise in using standard office software such as MS Office package is required. The ability to prepare and present reports is required. The ability to interpret independently, and apply a variety of complex policies and procedures is required along with the ability to identify deviations from applicable policies. The ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions is required. The ability to identify and troubleshoot office administration problems, recognize and advocate for solutions that yield programmatic progress and improvement, as well as respond to work area-related inquiries and requests is required. The ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. The ability to perform business math, support the analysis of budgetary data, and make accurate projections requiring some inference is required. The ability to work professionally, collaboratively, and collegially with a diverse group of people, clients, and co-workers, is required, as is the ability to use persuasion and negotiation to expedite projects and achieve results. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled

EXAM NUMBER: Y8075S JOB TYPE: OPEN COMPETITIVE JOB OPPORTUNITY FIRST DAY OF FILING: JANUARY 15, 2020 @8:00 AM, PST UNTIL THE NEEDS OF THE SERVICES ARE MET AND IS SUBJECT TO CLOSURE WITHOUT PRIOR NOTICE THIS ANNOUNCEMENT IS A REBULLETIN TO UPDATE EXAMINATION CONTENT INFORMATION. MANAGEMENT APPRAISAL OF PERFORMANCE PLAN (MAPP): This position is subject to the provisions of the Management Appraisal of Performance Plan (MAPP). Initial salary placement and subsequent salary adjustments will be made in accordance with MAPP guidelines and regulations. ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. DHS operates as an integrated health system, operating 26 health centers and four acute care hospitals, in addition to providing health care to youth in the juvenile justice system and inmates in the LA County jails. Across the network of DHS' directly operated clinical sites and through partnerships with community-based clinics, DHS cares for about 800,000 unique patients each year, employs over 22,000 staff, and has an annual operating budget of 5 billion. Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition, to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings, to supportive housing. MISSION Our mission is to ensure access to high-quality, patient-centered, cost-effective health care to Los Angeles County residents through direct services at DHS facilities and through collaboration with community and university partners. Essential Job Functions Assists the administrator in the formulation, development, and execution of plans, policies, and programs for the hospital. Assists in directing the administrative functions of the hospital, including personnel, fiscal and other functional activities. Provides supervision and direction of non-professional services. Ensures that the appropriate kinds, quality, and quantity of support services are delivered to the patients and/or staff of the hospital. Assists in the coordination of hospital operations with other divisions of the Department of Health Services, County departments, and external agencies. Coordinates the non-professional activities of the hospital with medical services. Assists the administrator in developing and controlling medical services. Assists the administrator in developing and controlling the annual budget for the hospital. Conducts special investigations and studies as assigned. Investigates and resolves complaints from patients, hospital staff, and the general public. Represents the administrator on various hospital committees. Acts for the Hospital Administrator in his or her absence. Requirements SELECTION REQUIREMENTS: OPTION I: Three years of highly responsible administrative or staff experience*, two years of which must have been at the level of Senior Staff Analyst, Health** or higher. A Master's degree ***in Hospital Administration or a Master's degree*** in Business Administration from an accredited graduate school will be accepted for one year of the highly responsible administrative or staff experience. OPTION II: Two years of administrative experience in a health care setting at the level of Assistant Hospital Administrator III**** or higher. PHYSICAL CLASS II - Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. SPECIAL REQUIREMENT INFORMATION: *Highly responsible administrative or staff experience in the County of Los Angeles is defined as: staff experience at the senior level with extensive knowledge of program related area, processes and procedures, and experience in a specific subject matter. **Experience at the level of Senior Staff Analyst, Health is defined as: supervises a team of analysts providing technical and consultative service to management in major health service areas. ***In order to receive credit for any type of college/university degree, such as a Master's degree or higher, you must include a legible photocopy of the degree or official transcripts from the accredited institution which shows the area of specialization at the time of filing or within 15 calendar days of filing online. ****Experience at the level of Assistant Hospital Administrator III is defined as: assists in the administration of a County hospital by managing and coordinating the supporting services for the patient care programs of a large area of the hospital. Additional Information EXAMINATION CONTENT: This examination will consist of an evaluation of education and experience based upon application information weighted 100%. Candidates must achieve a passing score of 70% or higher on the exam in order to be placed on the eligible register. ELIGIBILITY INFORMATION: Applications will be processed on an "as received" basis and those receiving a passing score will be promulgated to the eligible register accordingly. The names of candidates receiving a passing grade on the examination will be added to the Eligible Register in the order of their score group for a period of twelve (12) months following the date of promulgation. Notification Letters and other correspondences will be sent electronically to the email address provided on the application. It is important that applicants provide a valid email address. Please add AShaboyan@dhs.lacounty.gov and info@governmentjobs.com to your email address book and to the list of approved senders to prevent email notifications from being filtered as SPAM/JUNK mail. No person may compete in this exam more than once every twelve (12) months. SPECIAL INFORMATION : Appointees may be required to work any shift including evenings, nights, weekends and holidays. FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. VACANCY INFORMATION: The resulting eligible register for this examination will be used to fill vacancies within the Department of Health Services. APPLICATION AND FILING INFORMATION: APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX OR IN PERSON WILL NOT BE ACCEPTED. Applications will be processed on an as received basis. Apply online by clicking on the green "Apply" button for this posting. You can also track the status of your application using the website. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing VERBIAGE from Class Specification and Selection Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION AND YOU MAY ALSO BE DISQUALIFIED. This examination will remain open until the needs of the service are met. Application filing may be suspended at any time with or without advance notice. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the SELECTION REQUIREMENTS. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Applications electronically received after 5:00 p.m., PST, on the last date of filing will not be accepted. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES : For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD : All applicants must file their application online using their own user ID and password. Using a family member or friend's user ID and password my erase a candidate's original application record. DEPARTMENT CONTACT Ani Shaboyan, Exam Analyst (323) 914-8251 Ashaboyan@dhs.lacounty.gov ADA COORDINATOR PHONE (323) 914-7111 CALIFORNIA RELAY SERVICES PHONE 800-735-2922 Closing Date/Time:

Description: Working Title Administrative Analyst/Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Division of Student Affairs Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8:00 AM to 5:00 PM Anticipated Hiring Range* $5,000.00 to $5,500.00 per month ($60,000.00 $66,000.00 annually) Salary is commensurate with experience. Position Summary* Under the general direction of the Associate Vice President for Student Affairs (AVPSA), the Administrative Analyst/Specialist II (AA/S II) serves as the Division of Student Affairs (DSA) primary administrative operations analyst and budget advisor. More specifically, the AA/S II duties include: provide DSA with training, planning, coordination, and leadership in areas of policies and procedures, including: personnel, fiscal affairs, program management, and executive support; collaborate with DSA unit managers/directors to investigate operational, staffing, programming and administrative needs, both present and future; work with AVPSA to develop and maintain divisional budget procedures and practices that are congruent with University policies; and provides Personal Assistant Services to the AVPSA as a reasonable accommodation. Position Information Office Management: - Provide the Division of Student Affairs (DSA) with training, planning, coordination, and leadership in areas of policies and procedures, including: personnel, fiscal affairs, program management, and executive support; - Manage the DSA office, providing administrative operations and maintaining a welcoming and professional office environment; - Collaborate with DSA units, SAEM, and the broader University to enhance intradepartmental and interpersonal communications and decision making; - Handle a broad, higher range of interpersonal contacts to include confidential and sensitive information regarding student records and personnel matters; - Liaise between DSA units and the Office of the Vice President for SAEM; - Communicate with University partners on behalf of AVPSA; - Represent AVPSA at workshops, committee meetings, as requested; - Write, edit and proof documents, correspondence, and reports; - Identify opportunities to relieve AVPSA of non-critical tasks; - Prepare weekly, monthly, quarterly and annual reports as requested. - Train, schedule, and distribute work to DSA administrative personnel; - Provide administrative support/guidance to AVPSA led committees and task forces; - Develop, implement, and administer DSA systems and procedures; - Coordinate executive communications, including taking calls, responding to emails, and interfacing with students, faculty, and staff; - Lead semi-regular DSA administrative personnel meetings to ensure consistency and best practices across the division; and - Develop, update, and distribute DSA templates for action memos, personnel forms, and other administrative resources for use by DSA unit managers/directors and administrative personnel. Personnel Liaison - Collaborate with DSA unit managers/directors to investigate operational, staffing, programming and administrative needs, both present and future; - Draft, edit, and track all DSA personnel documents, including: position descriptions, recruitment and hiring, separation, retirement, and other appointment changes; - Liaise between DSA units and the Office of the Vice President for SAEM on all personnel matters; and - Identify any personnel and funding conflicts and make recommendations to resolve the same; - Train, coach, provide constructive feedback, and support DSA administrative personnel; and - Develop, maintain, and implement onboarding for new DSA unit managers/directors and administrative personnel; Budget Management - Work with AVPSA to develop and maintain divisional budget procedures and practices that are congruent with University policies; - Advise AVPSA on all divisional budget matters; - Interpret budget policies and make recommendations to AVPSA and divisional managers/directors; - Maintain Fiscal Management System (FMS) for the AVPSA's office; - Ensure regular checks and balances on all AVPSA accounts; - Prepare AVPSA's annual budget requests, mid-year financial status reports, and all other mandatory reports; - Review proposed expenditure plans to determine cost allowance and to ensure compliance with University and California State University (CSU) system policies and procedures; - Perform research and recommend solutions to any budgetary problems that might arise, and ensure effectiveness of those solutions; - Reconcile and track department procurement card purchases and expense reports; and - Prepare and track fiscal memos, purchase orders, payment requests, expense reports, etc. Personal Assistant Services Other Duties as Assigned ____________________________________________________________________________ At All Times -Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D); and -Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. - Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. - Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. - Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. - Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. - Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications - Bachelor's Degree and/or a minimum of 4 years of professional experience in a business environment; - 2 years of progressive experience in an executive assistant role, preferably in student affairs/higher education; - Experience working with college students within a highly diverse and fast-paced environment; - Proven ability to exercise excellent judgment in the development of policies and procedures related to issues frequently not covered by existing policies and procedures; - Ability to become familiar with and obtain thorough working knowledge of the California State University (CSU) policies and procedures, Title 5, University organizational structures, and the policies that govern them; - Ability to become familiar with and obtain thorough working knowledge of the University accounting, procurement, budgeting and human resources systems and procedures; - Proven ability to assess, formulate and evaluate the impact of recommended or implemented policies from a strategic and operational perspective; - Strong technology, software, and hardware skills including the use of Word, Excel, Outlook, PowerPoint, internet, etc.; - Demonstrated ability to independently determine priorities, coordinate, execute and evaluate multiple projects, and meet deadlines; - Excellent interpersonal and communication skills, with a strong ability to maintain a cooperative work environment and handle a broad, higher range of interpersonal contacts that may include confidential and sensitive information; and - Demonstrated proficiency in writing skills, English grammar, punctuation and spelling, and the ability to draft and compose correspondence and standard reports. ____________________________________________________________________________ Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork; - Effective oral, written and nonverbal communication skills; - Customer/Client Focus with an emphasis in problem solving and resolution; - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence; and - Diversity and inclusion. Environmental/Physical/Special Incumbent has their own work area and must be able to work effectively with a variety of individuals and function in a high visibility area, occasionally under pressure. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Must maintain a scent-free office to ensure access for people with chemical sensitivities. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 01/21/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled

THIS RECRUITMENT MAY BE CLOSED AT ANY TIME. DEFINITION MHCI Under general direction, to provide assessments, diagnoses, prognoses, counseling and psychotherapeutic treatment for Mental Health Department clients; to provide education, consultation services, and training for other staff, community agencies, and the public; and to do related work as required. DEFINITION MHCII This is the advanced-level professional Mental Health Clinician classification. Individuals that occupy the level-2 have completed the BBS requirements to possess the BBS licensed clinician credentials designation (LCSW, or LMFT). Incumbents have responsibility for independently providing a variety of mental health services for individuals and groups. Incumbents are required to develop case service plans, identify appropriate treatment methods, and use a variety of applied psychotherapeutic techniques. DEFINITION MHCIII Under general direction, to provide assessments, diagnoses, prognoses, counseling and psychotherapeutic treatment for Mental Health Department clients; to provide education, consultation services, and training for other staff, community agencies, and the public; and to do related work as required. DISTINGUISHING CHARACTERISTICS MHCI This is an entry level professional Mental Health Clinician classification and typically the individual that meets the qualifications for this position is an unlicensed clinician that meets the requirements to be and is registered with the State Board of Behavioral Sciences (BBS) as an Associate Clinical Social Worker (ACSW), or Associate Marriage and Family Therapist (AMFT). Individuals occupying the Mental Health Clinician -I of the classification series typically have not completed the BBS required number of clinical service delivery hours working under the supervision of an assigned Licensed Clinician as required by the BBS. A Mental Health Clinician -I completes clinical service delivery repsonsbiltites under the supervision of a Licensed Clinician assigned by the department to provided unlicensed clinician supervision. Individuals in this job classification series have responsibility for providing a variety of mental health services for individuals and groups. Such individuals are also required to develop case service plans, identify appropriate treatment methods, and use a variety of applied psychotherapeutic techniques. Upon successful completion of State Board of Behavioral Sciences (BBS) licensing exams and the awarding of Licensed Clinical Social Worker or Licensed Marriage and Family Therapist designation, incumbents may be promoted to the Mental Health Clinician level II. DISTINGUISHING CHARACTERISTICS MHCII This is the advanced-level professional Mental Health Clinician classification. Individuals that occupy the level-2 have completed the BBS requirements to possess the BBS licensed clinician credentials designation (LCSW, or LMFT). Incumbents have responsibility for independently providing a variety of mental health services for individuals and groups. Incumbents are required to develop case service plans, identify appropriate treatment methods, and use a variety of applied psychotherapeutic techniques. DISTINGUISHING CHARACTERISTICS MHCIII This is an advanced journey-level professional providing mental health services as part of a multi-disciplinary team under general supervision. Increments in this classification demonstrate a greater skill and depth of the job knowledge in the assortments, and are able to independently perform most complex clinical and case management assignments. Individuals that occupy the level-III have possessed the BBS licensed clinician credentials designation (LCSW, or LMFT) for a minimum of one year. Incumbents have responsibility for independently providing a variety of mental health services for individuals and groups. Incumbents are required to develop case service plans, identify appropriate treatment methods, and use a variety of applied psychotherapeutic techniques. Demonstrates leadership within the multi-disciplinary team. Incumbents in the Level -III classification series may be required and assigned to provide consultation for other Mental Health Clinicians in the Mental Health Clinicians at the level-I and II in the clinician series. Incumbents in the Level-3 classification series after hour's crisis response duty s may also be assigned to be a clinical consultant for other clinicians that may include being the clinical consult contact staff as needed, for other clinicians fulfilling after hours crisis response duty. Incumbents in the Level-III classification series may also be assigned to fulfill after hours crisis response duty. REPORTS TO Assistant Director of Behavioral Health, Director of Behavioral Health, Behavioral Health Clinical Supervisor or designee CLASSIFICATIONS SUPERVISED MHCI This is not a supervisory classification. CLASSIFICATIONS SUPERVISED MHCII/III May serve as lead clinician TYPICAL PHYSICAL REQUIREMENTS Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers and FAX. TYPICAL WORKING CONDITIONS Work is performed in an office, clinic, home, school, or community environments; work is performed with people who may exhibit unstable and potentially violent behavior; continuous contact with other staff and the public. Examples of Duties / Knowledge & Skills MHCI (The following is used as a partial description and is not restrictive as to duties required.) Meets with individuals, families, and groups in clinic, home, schools, and community settings to develop client centered service plans; Provides direction for client mental health and community activities; Assists clients with understanding their problems and developing plans to resolve them; Provides a variety of Mental Health counseling and therapy for clients and their families; Works with clients' families to secure their cooperation in treatment programs; Advises clients on available community resources and serves as a liaison with organizations and service agencies; Makes referrals and other arrangements for client treatment and service, as necessary; Serves as a consultant for other Mental Health staff; prepares and present progress reports on assigned cases; Cooperates with professionals from other disciplines in the development of team and collaborative diagnoses and treatment programs; Develops recommendations for discharge and follow-up treatment planning for clients and their families; May be assigned administrative responsibilities, including scheduling and case assignments; Performs crisis intervention; Performs involuntary hospitalization assessments and arranges for hospitalization, if necessary, may serve as an expert witness in court cases; Other duties as assigned. MHCII (The following is used as a partial description and is not restrictive as to duties required.) Meets with individuals, families, and groups in clinic, home, schools, and community settings to develop client centered service plans; Provides direction for client mental health and community activities; Assists clients with understanding their problems and developing plans to resolve them; Provides a variety of Mental Health counseling and therapy for clients and their families; Works with clients' families to secure their cooperation in treatment programs; Advises clients on available community resources and serves as a liaison with organizations and service agencies; Makes referrals and other arrangements for client treatment and service, as necessary; Serves as a consultant for other Mental Health staff; prepares and present progress reports on assigned cases; Cooperates with professionals from other disciplines in the development of team and collaborative diagnoses and treatment programs; Develops recommendations for discharge and follow-up treatment planning for clients and their families; may be assigned administrative responsibilities, including scheduling and case assignments; Performs crisis intervention; Performs involuntary hospitalization assessments and arranges for hospitalization, if necessary, may serve as an expert witness in court cases; Other duties as assigned. MCIII (The following is used as a partial description and is not restrictive as to duties required.) Independently assess, evaluates, and provides mental health and/or substance abuse services including individual, group, and family therapy/counselling, rehabilitation, crises intervention, and case management services for persons with serious mental illnesses or youth with serious emotional disturbance utilizing culturally sensitive, client/family-centered, strength-based well ness and recovery models of service delivery. Meets with individuals, families, and groups in clinic, home, schools, and community settings to develop client centered service plans; Provides direction for client mental health and community activities; Assists clients with understanding their problems and developing plans to resolve them; Provides a variety of Mental Health counseling and therapy for clients and their families; Works with clients' families to secure their cooperation in treatment programs; Advises clients on available community resources and serves as a liaison with organizations and service agencies; Collaborates with other support agencies and community organizations. Makes referrals and other arrangements for client treatment and service, as necessary; Serves as a consultant for other Mental Health staff; prepares and present progress reports on assigned cases; Cooperates with professionals from other disciplines in the development of team and collaborative diagnoses and treatment programs; Develops recommendations for discharge and follow-up treatment planning for clients and their families; may be assigned administrative responsibilities, including scheduling and case assignments; Assist in the development and monitoring of policies and procedures as assigned. Performs crisis intervention; Performs involuntary hospitalization assessments and arranges for hospitalization, if necessary, may serve as an expert witness in court cases; Develops and participates in training on a verity of topics such as cultural competency, clinical practice, compliance, treatments planning, case management and makes presentations to local agencies and community groups regarding issues related to mental health and or substance abuse. Other duties as assigned. Minimum qualifications & Requirements Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Special Requirements: Possession of a license as a Licensed Clinical Social Worker or as a Marriage and Family Counselor issued by the State of California. Possession of, or ability to obtain, an appropriate valid California Driver's License. Mental Health Clinician I Experience : Two years of professional experience working in mental health counseling, psychotherapy, and related social services in a public or certified private welfare or health agency. AND Education : Equivalent to a Master's degree in psychology, social work, marriage and family counseling, or a related field from an accredited college or university. Mental Health Clinician II Education : Equivalent to a Master's degree in psychology, social work, marriage and family counseling, or a related field from an accredited college or university. AND Experience : One year as a Mental Health Clinician I with the County of San Benito. OR Three years of professional experience working in mental health counseling, psychotherapy, and related social services in a public or certified private welfare or health agency. Mental Health Clinician III Education : Equivalent to a Master's degree in psychology, social work, marriage and family counseling, or a related field from an accredited college or university. AND Experience : One year as a Mental Health Clinician II with the County of San Benito. OR Three years of professional experience working in mental health counseling, psychotherapy, and related social services in a public or certified private welfare or health agency. Supplemental information MHCI Knowledge of : Principles, techniques and trends in counseling, psychotherapy, and various treatment modalities. Biological, behavioral and environmental aspects of emotional disturbances, mental disability, retardation, and substance abuse. The scope and activities of public and private health and welfare agencies and other available community resources. Identification of individual, social, and environmental problems and their analysis and resolution in existing social contexts. Legislative and administrative rules and regulations pertaining to Lanterman-Petris-Short and Short-Doyle services. Ability to : Perform a variety of complex psychiatric social work and psychotherapy for Mental Health Department clients. Develop clear and comprehensive case records and documentation. Develop and maintain cooperative, constructive relationships with families of clients, members of other professional disciplines, social agencies, and other staff. Prepare treatment plans, client treatment recommendations, and a variety of reports. Organize and manage a caseload. Define a therapist's role and deal with clients in a variety of circumstances and settings in accordance with professional standards and ethics. Conceptualize and prioritize the problems of mentally disordered persons, determining their needs, services, and appropriate treatment methods. Integrate a number of clinical approaches into a treatment plan. Recognize a potential crisis and deliver crisis intervention services. Handle stress and unstable client behavior. Work with people from a diversity of ethnic and cultural backgrounds. Effectively represent the Mental Health Department in contacts with clients, the public, community organizations, other County staff, and other government agencies. MHCII Knowledge of: Principles, techniques and trends in counseling, psychotherapy, and various treatment modalities. Biological, behavioral and environmental aspects of emotional disturbances, mental disability, retardation, and substance abuse. The scope and activities of public and private health and welfare agencies and other available community resources. Identification of individual, social, and environmental problems and their analysis and resolution in existing social contexts. Legislative and administrative rules and regulations pertaining to Lanterman-Petris- Short and Short-Doyle services. Ability to : Perform a variety of complex psychiatric social work and psychotherapy for Mental Health Department clients. Develop clear and comprehensive case records and documentation. Develop and maintain cooperative, constructive relationships with families of clients, members of other professional disciplines, social agencies, and other staff. Prepare treatment plans, client treatment recommendations, and a variety of reports. Organize and manage a caseload. Define a therapist's role and deal with clients in a variety of circumstances and settings in accordance with professional standards and ethics. Conceptualize and prioritize the problems of mentally disordered persons, determining their needs, services and appropriate treatment methods. Integrate a number of clinical approaches into a treatment plan. Recognize a potential crisis and deliver crisis intervention services. Handle stress and unstable client behavior. Work with people from a diversity of ethnic and cultural backgrounds. Effectively represent the Mental Health Department in contacts with clients, the public, community organizations, other County staff, and other government agencies. MHCIII Knowledge of : Principles, techniques and trends in counseling, psychotherapy, and various treatment modalities. Biological, behavioral and environmental aspects of emotional disturbances, mental disability, retardation, and substance abuse. The scope and activities of public and private health and welfare agencies and other available community resources. Identification of individual, social, and environmental problems and their analysis and resolution in existing social contexts. Legislative and administrative rules and regulations pertaining to Lanterman-Petris-Short and Short-Doyle services. Ability to : Perform a variety of complex psychiatric social work and psychotherapy for Mental Health Department clients. Develop clear and comprehensive case records and documentation. Develop and maintain cooperative, constructive relationships with families of clients, members of other professional disciplines, social agencies, and other staff. Prepare treatment plans, client treatment recommendations, and a variety of reports. Organize and manage a caseload. Define a therapist's role and deal with clients in a variety of circumstances and settings in accordance with professional standards and ethics. Conceptualize and prioritize the problems of mentally disordered persons, determining their needs, services, and appropriate treatment methods. Integrate a number of clinical approaches into a treatment plan. Recognize a potential crisis and deliver crisis intervention services. Handle stress and unstable client behavior. Work with people from a diversity of ethnic and cultural backgrounds. Effectively represent the Mental Health Department in contacts with clients, the public, community organizations, other County staff, and other government agencies. In accordance with California Government Code section 3100, et., seq., all County of San Benito employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath. Closing Date/Time: Continuous

ASSISTANT MEDICAL DIRECTOR (Administrative Manager III - Specialty) This recruitment is open to the public and will remain open for a minimum of five (5) business days.This recruitment will be open on acontinuousbasis and will close at 11:59p.m. (PST) on the day the County's needs are met. Applicants are encouraged to apply immediately. This recruitment will establish an open eligible list. This list will be used to fill current and future Administrative Manager III positions with this specialty. This recruitment may also be used to fill positions in similar and/or lower classifications throughout the County of Orange. This position is scheduled to receive salary range increases on the following dates: Effective July 2, 2021 - 2.5% increase Effective July 1, 2022 - 3.0% increase Mandatory Employee Retirement Contributions will decrease on the following dates: Effective July 2, 2021 - 1.2% decrease Effective July 1, 2022 - 0.5% decrease Salary may benegotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. HEALTH CARE AGENCY The County of Orange , Health Care Agency (HCA) is a dynamic organization dedicated to creating and supporting an environment that promotes the achievement of optimal individual, family and community health. Under the direction of the Agency Director, a new and dynamic executive team with an organizational structure comprised of six (6) service areas - Administrative & Financial, Behavioral Health, Correctional Health, Office of CareCoordination,Regulatory & Medical Services, and Public Health - is committed to meeting the health needs of the diverse Orange County community. CORRECTIONAL HEALTH SERVICES Adult CorrectionalHealth Services provides medical, dental, nursing,mental healthand pharmaceutical services to all adult inmates in the County's five correctional facilities and contracts with hospitals for inpatient and specialty care. THE OPPORTUNITY: The Assistant Medical Director in Correctional Health Services (CHS)is responsible for basic and emergencyhealth services for individuals incarcerated in the adult correctional facilities. The position will serve as the backup for the CHS Medical Director by fulfilling the Director's duties in their absence. Additional responsibilities of the Assistant Medical Director will include but are not limited to: Developing policy and clinical practice guidelines for CHS Clinical supervision of all medical and non-professional CHS staff, including direct supervision of Correctional Physicians (I/II/III), contracted Physicians, Dental staff, Psychiatrists, Nurse Practitioners and Administrative Managers Directing clinical care of inmates in the County jail systems Reviewing clinical cases as required by contractual agreements Providing direct patient care Participating in committees such as Quality Management Program, Pharmacy and Therapeutics, Death Review, Critical Incident Review, Correctional Health Operations and the Accreditation Committee. Must possess a valid Drug Enforcement Agency (DEA) registration for Controlled Substances Level II, III, IV and National Provider Identifier (NPI) number. The incumbent must possess avalid Drug Addiction Treatment Act of2000 (DATA 2000) Waiver to prescribe Buprenorphine by date of hire . DESIRABLE QUALIFICATIONS AND CORE COMPETENCIES: The ideal candidate will possess a valid Physician's and Surgeon's License issued by the Medical Board of California or a Physician's and Surgeon's License issued by the Osteopathic Medical Board of California anda valid Board Certification in Family Medicine, Internal Medicine, Emergency Medicine or Psychiatry. In addition, the ideal candidate will possess the knowledge, skills and abilities that demonstrates the following competencies: Knowledge of: California Code of Regulations (CCR), Title 15 Minimum Standard for Local Adult Facilities Lanterman-Petris-Short (LPS) Act Designated Facilities statutes and regulations Involuntary commitment procedures within the criminal justice system Correctional medical and mental health delivery system or similar health care systems Community standards of healthcare National Commission on Correctional Health Care (NCCHC)accreditation standards Health Insurance Portability and Accountability Act (HIPAA) guidelines Microsoft Office Suite andElectronic HealthRecord systems (e.g. EHR system) Medical and Technical Expertise: Performing and overseeing the provision of health care delivery Planning and preparing medical protocols and/or guidelines Monitoring and evaluating subspecialty and hospital utilization through managed care concept Developing and implementing solutions to improve outcomes and delivery of care, efficiencies, policies and procedures and seek best practices Testifying competently in court Leadership and Management: Leading and managing professional staff and forward focused teams by inspiring, motivating and empowering them to achieve CHS goals Coordinating the work of professional employees, establishing expectations and monitoring their work performance and activities Maintaining and enhancing quality patient care and holding staff accountable for quality of services Supervising and evaluating staff work performance Innovation andCollaboration: Bringing creative and innovative ideas to enhance and build upon the collaborative and solid work environment that already exists within CHS Fostering a collaborative approach across all service areasas well ascontract agencies,Orange County Sheriff's Department (OCSD), Department of Justice (DOJ)and other stakeholdersto support compliance and quality improvement efforts Interpersonal Skillsand Communication: Developing and delivering effective written and verbal communication with various audiences, i.e. Board of Supervisors, executive management, and other public entities Identifying and resolvingany issues and problems through good judgment and decision making utilizing technical expertise Composure and Safety: Maintaining a calm demeanor even under ambiguous or stressful circumstances Being alert and mindful of personal safety and security while at work Being aware of any environmental hazards while working inside the jail facility SPECIAL QUALIFICATIONS/REQUIREMENTS: Incumbents must be in possession of a valid DATA Waiver to prescribe Buprenorphine by date of appointment Incumbents must not have or had any disciplinary actions or restrictions placed on medical licensure Applicants must have no felony convictions or be on any form of probation Must be able to pass a background investigation and maintain clearanceto the satisfaction of the Orange County Sheriff-Coroner. Background screening includes: completing of a Personal History Form, interview with a background investigator, fingerprinting and may include a polygraph test. Some of the areas considered in the background screening include prior convictions, traffic violations, drug use, credit problems, employment history, professional references and education verification (i.e. degree, license, or official transcripts. Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Evaluation Services (N.A.C.E.S.) The Correctional facilitiesare operated24 hours, 7 days a week; therefore,incumbents must be able to work on weekends, evenings or night shift, holidays and provide on-call availability, as needed Incumbents are required to pass a comprehensive background investigation prior to an offer and acceptance of employment MINIMUM QUALIFICATIONS: For detailed information on Administrative Manager III-Specialty minimum qualifications, including Physical and Mental Requirements click here. ENVIRONMENTAL CONDITIONS: Will be required to work in a locked facility with adult inmates and/or ICE detainees, and/or youth who are in protective custody/incarcerated, who have multiple and complex health, and social and psycho-social needs. May work with inmates, ICE detainees, or youth who have communicable diseases and/or behavioral health issues; may be assigned to a variety of work shifts, as the correctionalfacilitiesare operated24 hours, 7 days a week and coverage is essential. The environment can be noisy and at times chaotic; may be exposed to profanity and/or anti-social behavior. There is a "No Negotiations for Hostage" policy with the Orange County Jail. RECRUITMENT PROCESS: Human Resource Services (HRS) screens all applications to identify the qualified candidates for the position based on the skills required to meet the needs of the County. After the initial screening, the qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition. Application Screening (Refer/Non-Refer) Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step. Structured Oral Interview | SOI (Weighted 100%) Applicants will be interviewed and rated by an oral interview panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job. Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List: Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. ADDITIONAL INFORMATION EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, contact Lynda Hurtado at (714) 834-3723 or lhurtado@ochca.com . EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time:

FILING START DATE: July 2, 2020 at 8:00 a.m. (PST) Until the needs of the service are met and is subject to closure without prior notice. EXAM NUMBER: Y5525B OPEN COMPETITIVE JOB OPPORTUNITY Out-of-Class Experience will be accepted. DEPARTMENT OF HEALTH SERVICES: The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. DHS operates as an integrated health system, operating 26 health centers and four acute care hospitals, in addition to providing health care to youth in the juvenile justice system and inmates in the LA County jails. Across the network of DHS' directly operated clinical sites and through partnerships with community-based clinics, DHS cares for about 800,000 unique patients each year, employs over 22,000 staff, and has an annual operating budget of $5 billion. Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition, to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings, to supportive housing. THE MISSION: Our mission is to advance the health of our patients and our communities by providing extraordinary care. DEFINITION: Assists in directing LAC+USC Medical Center or Office of Pharmacy Affairs pharmacy program. CLASSIFICATION STANDARDS: The positions allocable to this class receive general direction from the Chief, Pharmacy Services, Medical Center, or Director, Pharmacy Services and assist in directing and coordinating the provision of pharmacy services to patients. Incumbents have particular responsibility for directing a major segment of pharmacy operations. At LAC+USC Medical Center, one position is responsible for the provision of clinical pharmacy services to patients of the various hospitals and clinics of the Medical Center, the other position is responsible for the provision of support services to pharmacy and medical professional staff including the procurement, and distribution of drugs, the development of drug inventory and control systems, and a variety of related administrative and coordinative functions. The incumbent directs the implementation of pharmacy policies and standards and the conduct of pharmacy operations through Pharmacy Supervisor II positions in charge of a major pharmacy section. The position directs the methods and standards for providing pharmacy services and are accountable for providing services at a level consistent with the Medical Center's overall standards for adequate patient care. In the Office of Pharmacy Affairs, the incumbent is responsible for assisting the Director with directing the management, coordination, and provision of pharmacy services for all facilities, programs, and contract providers by developing and implementing enterprise-wide policies, procedures, guidelines, and standards for pharmacy operations and clinical services throughout the Department of Health Services. Essential Job Functions Assists in the development of goals, policies, and programs governing the provision of drug-related patient care services; setting overall standards for the quality of pharmacy services and the conduct of pharmacy operations and overseeing their implementation through pharmacy administrative and supervisory staff; and coordinating the provision of pharmacy patient care and support services with the requirements of the various Medical Center facilities and other facilities served. Participates with medical and hospital administrative staff in interviewing and selecting subordinate administrative and supervisory staff; plans, assigns, and evaluates the work of immediate subordinates and reviews the evaluations of their subordinates; through subordinates, monitors quality and quantity of work and undertakes corrective action as necessary. Directs the development of proposed solutions to problems of staffing, space, and service levels in the assigned area of responsibility and coordinates the preparation of budget requests for review by higher-level management. Contributes as pharmacy technical expert to the development of information systems for recording and maintaining data on drug usage; oversees the development and monitors the implementation of systems for drug inventory control; prepares reports on drug usage, pharmacy expenditures, and other by-products of drug information and inventory control systems for use in connection with administrative planning and control. Plans and directs programs for the provision of prescription services to patients of General, Psychiatric, and Cancer Hospitals and for the provision of night shift and weekend prescription services for all Medical Center patients through a Pharmacy Supervisor II in charge of inpatient and outpatient dispensing pharmacy operations. Plans and directs programs for the provision of clinical pharmacy services involving direct participation by professional pharmacy staff in the selection and monitoring of drug therapy for individual patients in inpatient wards and outpatient clinics. Plans and directs programs for the provision of technical and administrative support services such as the procurement of all drugs and pharmacy equipment; manufacturing and pre-packaging of medications and sterile solutions; the storage, supply, and distribution of drugs and other pharmaceuticals to designated County facilities; recruitment and selection of pharmacy professional personnel including participation in the development and conduct of selection programs; and development and maintenance of inventory control systems for use in ordering, budgeting, cost accounting, and other administrative planning activities. Directs or conducts studies and makes recommendations for solutions to major problems arising in the delivery of drug-related patient care services such as theft of prescription slips and forgery of prescriptions; interrelations between pharmacy personnel and staff of other disciplines as they relate to drug security and accountability; and cost studies of various methods of drug distribution and control. Develops and administers overall systems for the control of narcotics and controlled substances; coordinates and monitors their implementation at all points in the drug delivery system through pharmacy administrators and through contacts with administrators of other disciplines; prepares reports on the progress and status of drug control programs for the use of lay and professional administrators, representatives of law enforcement agencies, and others involved in ensuring compliance with federal and state regulations governing the control of narcotics and controlled substances. Provides expert technical consultation to administrators on pharmacy law, pharmacology, pharmaceuticals, and pharmacy operations with particular reference to patient care services or technical support services. Coordinates the implementation of standards for the participation of pharmacy staff in the training of pharmacy students, interns, and residents in the provision of prescription and clinical pharmacy services or in the principles of pharmacy administration. Act's for their supervisor in the latter's absence or upon request as needed. Requirements MINIMUM REQUIREMENTS: One year of experience at the level of Pharmacy Supervisor II* or Pharmacy Services Chief III** in a hospital or other patient care setting. LICENSE(S) REQUIRED: A valid and active license to practice as a Registered Pharmacist issued by the California State Board of Pharmacy. License/Certificate Information: The required license(s) MUST be current and unrestricted ; a conditional, provisional, probationary or restricted license will NOT be accepted. Applicants must ensure the Certification/License Section of the application is completed. Provide the type, number, date issued, date of expiration and the name of the issuing agency or attach a legible photocopy of the license to practice as a Registered Pharmacist issued by the California State Board of Pharmacy to the application at the time of filing, or within 15 calendar days from the date of filing your application online . Original license MUST be presented during the selection process and prior to appointment. PHYSICAL CLASS II - Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. SPECIAL REQUIREMENT INFORMATION: . *Experience at the level of Pharmacy Supervisor II in the County of Los Angeles is defined as: Plans and directs the work of a major section of a pharmacy services program in a hospital or other health or mental health care setting. **Experience at the level of Pharmacy Services Chief III in the County of Los Angeles is defined as: Plans and directs the work of a large pharmacy in a hospital or other health or mental health care setting. In order to receive credit for degrees, or for completion of a license certificate program, you must include a legible copy of the official diploma, official transcripts, or official letter from the accredited institution which shows the area of specialization; or official certificates with your application at the time of filing, or email the exam analyst at HHocking@dhs.lacounty.gov within 15 calendar days from the date of filing your application online . Additional Information EXAMINATION CONTENT: The examination will consist of an evaluation of education and experience based upon application information and Desirable Qualifications, weighted 100% DESIRABLE QUALIFICATIONS: Doctorate degree in Pharmacy from an accredited university. Experience in overseeing medication reconciliation programs including providing leadership to teams executing these programs and knowledge of how these programs contribute to improved patient care and outcomes. Experience leading clinical teams that provide a multi-disciplinary approach to patient care and developing clinical programs including dosing protocols, disease management clinics or pharmacy residency programs. Candidates must achieve a passing score of 70% or higher in order to be placed on the eligible register. ELIGIBILITY INFORMATION: Applications will be processed on an "as-received" basis and those receiving a passing score will be promulgated to the eligible register accordingly. The names of candidates receiving a passing score in the examination will be placed on the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS. FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. SPECIAL INFORMATION: Appointees may be required to work any shift, including evenings, nights, weekends, and holidays. AVAILABLE SHIFT: Any VACANCY INFORMATION: The eligible register resulting from this examination will be used to fill vacancies throughout the Department of Health Services as they occur. APPLICATION AND FILING INFORMATION: APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX OR IN PERSON WILL NOT BE ACCEPTED. Applications electronically received after 5:00 p.m., PST, on the last day of filing will not be accepted. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing VERBIAGE from the Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you met the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. This examination will remain open until the needs of the service are met. Application filing may be suspended at any time without advance notice. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the requirements. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Notification Letters and other correspondences will be sent electronically to the email address provided on the application. It is important that applicants provide a valid email address. Please add hhocking@dhs.lacounty.gov and info@governmentjobs.com to your email address book and to the list of approved senders to prevent email notifications from being filtered as SPAM/JUNK mail. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed person have a Social Security number for record control purposes. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. ADA COORDINATOR PHONE: (323) 914-7111 CALIFORNIA RELAY SERVICES PHONE: (800) 735-2922 DEPARTMENT CONTACT: Hilary Hocking, Exam Analyst (323) 914-8356 HHocking@dhs.lacounty.gov Closing Date/Time: Continuous

About the Opportunity THE POSITION To learn more about the Agricultural Commissioner's Office, please click here . The Agriculture/Weights & Measures InspectorI is theentry-level position performs inspections and investigations to determine compliance with the following provisions: California Food and Agricultural Code, California Business and Professions Code, California Code of Regulations, California Health and Safety Code, and Structural Pest Control Act, County ordinances and Federal law pertaining to agriculture, the environment, and weights and measures. Inspects, under supervision, for compliance in licensed programs; issues certificates of inspection and notices of violation; assists in other program areas; prepares investigations for administrative action and/or filing with the District Attorney. The Inspector I will be cross-trained in both the Agricultureand Weights and Measures specialties.It is expected that this classification will promote to an Inspector II after obtaining the requisite licenses, gaining experience, demonstrating competencies, and accepting greater responsibility. This position is subject to overtime, standby and callback assignments, and performs related duties as assigned. The Agriculture/Weights & Measures Inspector II is the intermediate level position has more experience than the Level I and performs inspections and investigations to determine compliance with the following provisions: California Food and Agricultural Code, California Business and Professions Code, California Code of Regulations, California Health and Safety Code, and Structural Pest Control Act, County ordinances and Federal law pertaining to agriculture, the environment, and weights and measures. Inspects, under supervision, for compliance in the program areas where licensed; issues certificates of inspection and notices of violation; assists in other program areas; prepares investigations for administrative action and/or filing with the District Attorney. The Inspector II level provides direction and guidance on specific assignments to employees at the Inspector I or Agricultural Assistant. The Inspector II will be cross-trained in both the Agricultureand Weights and Measures specialties. It is expected that this classification will promote to an Inspector III after obtaining all eight (8) requisite licenses, gaining additional work experience, demonstrating required competencies, and accepting greater responsibility. This position is subject to overtime, standby and callback assignments, and performs related duties as assigned. The Agriculture/Weights & Measures Inspector III is a lead position and requires the most advanced level of experience in the series. Performs inspections and investigations to determine compliance with the following provisions: California Food and Agricultural Code, California Business and Professions Code, California Code of Regulations, California Health and Safety Code, and Structural Pest Control Act, County Ordinances and Federal law pertaining to agriculture, the environment, and weights and measures. Inspects, under supervision, for compliance in the program areas where licensed; issues certificates of inspection and notices of violation; assists in other program areas; prepares investigations for administrative action and/or filing with the District Attorney. This leadership position is expected to work independently and perform the full array of inspections and investigations. Employees in this class are lead persons for other employees and coordinates activities such as contracts, agreements, and/or departmental programs. This classification exemplifies the mission, vision and values of the Department and may assist in the training of less experienced and temporary personnel. Employees in this class are encouraged to obtain the Deputy Agricultural Commissioner and Deputy Sealer of Weights and Measures licenses. This position is subject to overtime, standby and callback assignments, and performs related duties as assigned. Unless otherwise provided, this position is part of the Classified Service of the County and is assigned to the Technical Services Bargaining Unit for labor relations purposes. Individuals who are in a full-time classification position are required to serve a twelve-month probationary period, which may be extended an additional six months, for a total of eighteen months. The Job Task Analysis provides information detailing the physical and functional demands of the classification. For a complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab. Typical Tasks Weights and Measures Inspection, Regulatory, Investigation and Related Activities Inspect, test, seal, or condemn commercially used weights, scales, meters, tanks, and other weighing and measuring devices; Perform contracted inspections for other agencies; Sample petroleum products for minimum quality requirements; Inspect retail petroleum establishments for proper labeling and signage; Conduct investigations to enforce the provisions of the Business and Professions Code and California Code of Regulations; Inspect weigh masters for accuracy, completeness, and proper handling of weigh master certificates; Inspect repairs and installations of commercial devices by device repairman; Prepare cases for presentation in administrative hearings or to the District Attorney or other regulatory agencies; Testify in administrative hearings and court trials; Act as an advocate in civil penalty hearings; Investigate complaints from consumers and other sources; Prepare and maintain records and reports; Organize, prepare, and present information to the public and industry groups, such as continuing education classes; Inspect and test packaged and non-packaged goods for compliance with net content and labeling requirements; Perform sale price inspections to determine if correct sale prices are extended; Provide training to lower series level inspectors; and Train and direct fellow inspectors and extra-help employees. Agricultural Inspection, Regulatory, Investigation and Related Activities Ensure the proper, safe, and efficient use of pesticides as well as protection of public health and safety by monitoring their use through on-site field inspections and record audits of employers and licensed businesses; Inspect agriculturally produced commodities at production, wholesale, and retail levels; Perform phytosanitary inspections and issue certificates that attest cleanliness and quarantine compliance of agricultural commodities; Remove from channels of trade, those products which fail to meet minimum quality and wholesomeness standards, or are deceptively packaged or improperly labeled; Deploy, check, and service traps for the detection of target insects in a regular and timely manner; Conduct commodity inspections and issues standardization certificates; Perform destination inspections on incoming shipments to prevent the introduction of harmful pests; Inspect nursery stock to assure compliance with State laws and regulations; Register pest control operators and farm labor contractors; Evaluate applications for permits to use pesticides designated as "Restricted Use" taking into account: the vicinity of schools, hospitals, recreation areas, and dwellings; problems related to heterogeneous planting of crops; meteorological conditions; honey bee activity; resurgence of secondary pest problems; safety of handlers and field workers; consideration of alternative pesticides or other pest management techniques; Conduct pesticide related investigations and prepare reports of incidents and complaints of human exposure and/or illness, adverse environmental effects, and loss or damage of property and/or crops; Conduct investigations to enforce the provisions of the California Food and Agricultural Code and California Code of Regulations pertaining to protection of various segments of the County engaged in producing or utilizing agricultural and other plant products; Provide information regarding the safe handling and storage of rodenticides; Obtains crop samples in accordance with protocols for residue and seed analysis; Conduct agricultural surveys; Control by permit and disposal order the shipment of products to processing plants; Review pesticide use reports and notices of intent; and Gather and compile data for the publication of the Annual Agricultural Crop Report. Minimum Qualifications (Skills, Ability, Knowledge, Education/Experience) SKILLS/ABILITIES AGRICULTURAL/WEIGHTS & MEASURES INSPECTOR I Establish and maintain effective relationships with the public, coworkers, and others contacted in the course of work; Read and write English at a level required for successful job performance; Prepare, write and maintain investigation records and reports; Investigate complaints; Organize, prepare and present information to groups and the public; Train and direct fellow Inspectors as needed; Communicate verbally in a clear and effective manner; and Learn, interpret, apply, and enforce laws, regulations, and rules relating to the work of the Agricultural Commissioner's Office. AGRICULTURAL/WEIGHTS & MEASURES INSPECTOR II D emonstrated skills/abilitieswith all InspectorI requirements plus: Make oral presentations before groups; Collect and analyze data, commodities, specimens, and evidence; Apply proper scientific methods and principles in performing inspections and investigations; Independently analyze situations and take appropriate action; Perform investigations; testify and act as an expert witness in administrative hearings and prosecutions; Determine the sufficiency and validity of evidence for administrative hearings and prosecutions; Operate and maintain departmental equipment; Plan, organize, and coordinate general work activities; and Train and direct Level I Inspectors and extra-help personnel. AGRICULTURAL/WEIGHTS & MEASURES INSPECTOR III Demonstrated skills/abilitieswith all InspectorI and II requirements plus: Train and assist in directing Level I and II Inspectors and extra-help personnel by acting as a lead person; Act as an advocate in administrative hearings; Plan, organize, coordinate, and be responsible for completing specific program work activities; and Represent the Deputy Agricultural Commissioner/Sealer in the Deputy's absence. KNOWLEDGE AGRICULTURAL/WEIGHTS & MEASURES INSPECTOR I General agricultural and/or weights and measures practices; Public speaking and writing skills; Basic mathematics; and Computer literacy. AGRICULTURAL/WEIGHTS & MEASURES INSPECTOR II Demonstrated knowledgeof all InspectorI requirements plus: Provisions of the California Food and Agricultural Code, California Business and Professions Code, and California Code of Regulations as they relate to the Agricultural Commissioner's Office; Duties and responsibilities of the Agricultural Commissioner's Office; General policies and procedures of the County Agricultural Commissioner's Office, the California Department of Food and Agriculture and the Department of Pesticide Regulation; Basic investigative techniques, methods, and report writing; and Principles of administrative hearing and courtroom testimony. AGRICULTURAL/WEIGHTS & MEASURES INSPECTOR III Demonstrated knowledge of all InspectorI and II requirements plus: Federal, State, and County laws and regulations pertaining to agricultural, environmental, and weights and measures programs; Principles of supervision; and Program organizing and coordinating techniques. We recognize your time is valuable, please only apply if you meet the following required qualifications. EDUCATION/EXPERIENCE AGRICULTURAL/WEIGHTS & MEASURES INSPECTOR I Bachelor's degree in Agriculture, Biology, Physical Science or a closely related field. The State of California Department of Food and Agriculture County Licensing Program reviews the applicant's college transcripts to make the final determination regarding the applicants qualifications; OR Bachelor's degree in any discipline with a minimum of 30 semester units, or equivalent, in any of the following disciplines: Agricultural Science, Biological Science, Chemical Science, Physical Science, Mathematics, and/or Statistics. The State of California Department of Food and Agriculture County Licensing Program reviews the applicant's college transcripts to make the final determination regarding the applicants qualifications; OR Possession of one (1) or more valid statewide specific category license as a County Agricultural Inspector/Biologist; AND Possession of at least one (1) of the following valid licenses issued by the California Department of Food and Agriculture: 1) Pesticide Regulation; 2) Pest Prevention and Plant Regulation; and 3) Weight Verification. Appointment may be made without the required license, but will be provisional pending acquisition of one of the aforementioned inspection licenses issued by the California Department of Food and Agriculture. Failure to obtain one of these licenses within twelve months of appointment may result in termination; AND No previous Inspector/Biologist experience is required for this entry-level position. AGRICULTURAL/WEIGHTS & MEASURES INSPECTOR II Bachelor's degree in Agriculture, Biology, Physical Science or a closely related field. The State of California Department of Food and Agriculture County Licensing Program reviews the applicant's college transcripts to make the final determination regarding the applicants qualifications; OR Possession of one (1) or more valid statewide specific category license as a County Agricultural Inspector/Biologist; AND Possession of five (5) valid licenses issued by the California Department of Food and Agriculture. Of the five (5) licenses required, three (3) must be Pesticide Regulation, Pest Prevention and Plant Regulation, and Weight Verification, and the other two (2) may be any combination of the following Investigation and Environmental Monitoring, Integrated Pest Management, Commodity Regulation, Measurement Verification, or Transaction and Product Verification; AND One (1) year of full-time paid work experience as an Inspector/Biologist I for a California Agricultural Commissioner or Sealer's office or equivalent. AGRICULTURAL/WEIGHTS & MEASURES INSPECTOR III Bachelor's degree in Agriculture, Biology, Physical Science or a closely related field. The State of California Department of Food and Agriculture County Licensing Program reviews the applicant's college transcripts to make the final determination regarding the applicants qualifications; OR Possession of one (1) or more valid statewide specific category license as a County Agricultural Inspector/Biologist; AND Possession of all eight (8) valid licenses issued by the California Department of Food and Agriculture; AND Two (2) years of full-time paid work experience as an Inspector/Biologist II for a California Agricultural Commissioner or Sealer's office or equivalent. Proof of educationmay berequired for verification purposes after the eligible list has been established as part of the selection interview process. Proof of education (transcripts and/or degree) may be attached at the time of online application submission if available. LICENSE Applicants must possess and maintain a valid California Driver's License and remain free from repeated preventable accidents. Employees may be required to use personal transportation during the performance of their duties. Possess and maintain a valid California Commercial Driver's License prior to or after appointment for staff assigned to the Heavy Capacity Weight Truck. Application and Selection Procedures APPLICATION PROCEDURES/FINAL FILING DATE Applications cannot be submitted later than 5:00 p.m.. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications. Resumes will not be accepted in lieu of a completed application. Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications. EXAMINATION PROCESS Most County recruitment consists of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County. Application Review and Screening . Applications are carefully screened based on information provided.Thosewho submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on. Written Examination . Applicants will be invited to participate in a written exam that tests knowledge for the position. Oral Examination . Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts. Eligible Lists . Candidates who pass the examination will be placed on an eligible list for that classification.Eligible lists are effective for six months, but may be extended up to eighteen months. TENTATIVE RECRUITMENT SCHEDULE Application Deadline: August 28, 2020 Oral Examination the week of September 13, 2020 Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time, and full-time vacancies throughout Stanislaus County. GENERAL INFORMATION Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation. Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver's license or the ability to ulilize an alternative method of transportation when needed to carry out job related essential functions. Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627. Closing Date/Time: 8/28/2020 5:00 PM Pacific

EXAM NUMBER: Y8041O JOB TYPE: OPEN COMPETITIVE JOB OPPORTUNITY FIRST DAY OF FILING: SEPTEMBER 24, 2019 @8:00 AM, PST UNTIL THE NEEDS OF THE SERVICES ARE MET AND IS SUBJECT TO CLOSURE WITHOUT PRIOR NOTICE THIS ANNOUNCEMENT IS A REBULLETIN TO UPDATE EXAMINATION CONTENT INFORMATION. ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. DHS operates as an integrated health system, operating 26 health centers and four acute care hospitals, in addition to providing health care to youth in the juvenile justice system and inmates in the LA County jails. Across the network of DHS' directly operated clinical sites and through partnerships with community-based clinics, DHS cares for about 800,000 unique patients each year, employs over 22,000 staff, and has an annual operating budget of 5 billion. Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition, to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings, to supportive housing. MISSION Our mission is to ensure access to high-quality, patient-centered, cost-effective health care to Los Angeles County residents through direct services at DHS facilities and through collaboration with community and university partners. DEFINITION: Assists in the administration of a County hospital by managing and coordinating the supporting services for the patient care programs of a moderate sized area of the hospital. Essential Job Functions Develops policies and procedures for the effective operation of hospital services in the assigned areas; initiates corrective action if services do not meet established standards. Serves as liaison with medical, nursing and support services to develop and effectively implement plans for patient care. Meets with division heads regarding handling of operational problems; answers questions and provides information regarding departmental and County procedures and policies. Supervises the work of a small administrative or hospital support staff. Assists in coordinating the operation of the hospital with other divisions of the Department of Health Services, other County departments, and outside agencies. Conducts operational studies to recommend adjustments in the organization, staffing, systems and procedures. Develops and controls the annual budget for the assigned area. Investigates and resolves complaints from patients, hospital staff and the general public. Develops managerial skills of line managers and supervisors in the hospital policies, procedures and management practices. Conducts special investigations and participates on committees considering and developing recommendations for the solution of problems having hospital-wide impact. Develops plans for reorganization or decentralization of hospital services; and supervises the implementation of the changes. Recommends space allocations for assigned areas and activities; analyzes and approves proposed space remodeling; coordinates implementation of space changes or move. Represents the unit administrator on various hospital committees. Serves as Hospital Administration liaison, manages outcomes, and establishes administrative and operation policies and procedures. Collaborates with other department managers to formulate and execute operational plans related to business operations, resources management, patient services, safety and security. Interprets and uses data to drive initiatives and manages projects related to program development, performance improvement and strategic planning. Assures that clinic operational policy and practice is consistent with compliance with licensure, regulatory and accreditation standards. Requirements SELECTION REQUIREMENTS: One (1) year of administrative experience in managing and coordinating supporting services for a small patient care program in a health care setting* at the level of the County of Los Angeles class of Assistant Hospital Administrator I** or higher. PHYSICAL CLASS II - Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping ot squatting. Considerable walking may be involved. SPECIAL REQUIREMENT INFORMATION *Healthcare setting includes a hospital, outpatient clinic, psychiatric inpatient and outpatient facility, community health agency, skilled nursing facility, long-term care facility, or hospice where professional services are administered. **Experience at the level of Assistant Hospital Administrator I in the County of Los Angeles is defined as: Assists in the administration of a County hospital by managing and coordinating the supporting services for the patient care programs of a small area of the hospital. DESIRABLE QUALIFICATIONS Additional credit will be given to applicants who possess desirable qualifications in excess of the Selection Requirements: A Master's degree in Healthcare Administration or Business Administration from an accredited graduate school. In order to receive credit for a Master's degree in Healthcare Administration or a Master's degree in Business Administration from an accredited graduate school, you must include a legible photocopy of the degree at the time of filing or you must fax them to (323) 869-0942 or e-mail the documents to the exam analyst within 15 calendar days of filing online. Additional Information EXAMINATION CONTENT: This examination will consist of an evaluation of experience and desirable qualifications based upon application information, weighted 100%. Candidates must achieve a passing score of 70% or higher on the examination in order to be placed on the eligible register. ELIGIBILITY INFORMATION: Applications will be processed on an "as received" basis and those receiving a passing score will be promulgated to the eligible register accordingly. The names of candidates receiving a passing grade on the examination will be added to the Eligible Register in the order of their score group for a period of twelve (12) months following the date of promulgation. Notification Letters and other correspondences will be sent electronically to the email address provided on the application. It is important that applicants provide a valid email address. Please add AShaboyan@dhs.lacounty.gov and info@governmentjobs.com to your email address book and to the list of approved senders to prevent email notifications from being filtered as SPAM/JUNK mail. No person may compete in this exam more than once every twelve (12) months. SPECIAL INFORMATION : Appointees may be required to work any shift including evenings, nights, weekends and holidays. Available Shift: Any VACANCY INFORMATION: The resulting eligible register for this examination will be used to fill vacancies within the Department of Health Services. APPLICATION AND FILING INFORMATION: APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX OR IN PERSON WILL NOT BE ACCEPTED. Applications will be processed on an as received basis. Apply online by clicking on the green "Apply" button for this posting. You can also track the status of your application using the website. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing VERBIAGE from Class Specification and Selection Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION AND YOU MAY ALSO BE DISQUALIFIED. This examination will remain open until the needs of the service are met. Application filing may be suspended at any time with or without advance notice. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the REQUIREMENTS. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Applications electronically received after 5:00 p.m., PST, on the last date of filing will not be accepted. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD All applicants must file their application online using their own user ID and password. Using a family member or friend's user ID and password my erase a candidate's original application record. The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. DEPARTMENT CONTACT Ani Shaboyan, Exam Analyst (323) 914-8251 Ashaboyan@dhs.lacounty.gov ADA COORDINATOR PHONE (323) 914-7111 CALIFORNIA RELAY SERVICES PHONE 800-735-2922 Closing Date/Time:

Description: SALARY AND BENEFITS: The starting salary will be between $4,693.00/month to $6,591.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. ABOUT THE POSITION: Under the general supervision of the Director of Financial Aid, the Financial Aid Business Analyst is responsible for providing overall support for the PeopleSoft Financial Aid Module. The incumbent works to increase productivity through improving automated practices and boosting system efficiency. Ensures consistent and accurate use of system functionalities. Provides ongoing assessment of complex issues and works to improve functionality of the Financial Aid Office. The Financial Aid Business Analysts is responsible for reviewing, developing, and providing technical support for business operations. RESPONSIBILITIES: Records management * Utilize the Peoplesoft System to generate export files for the Federal Pell Grant and Federal Direct Loan programs. * Import Federal ISIR Data, Federal Pell Grant, and Federal Direct Loan files into the PeopleSoft System on a daily basis. * Import Federal ISIR Data into the Campuslogic platform. * Serve as backup support for Cal ISIR loading into both the PeopleSoft and Campuslogic system. * Send and receive files to/from the US Department of Education's Common Origination and Disbursement (COD) system and the California Student Aid Commission's (CSAC) Webgrants. * Resolve COD origination and disbursement errors for the Federal Pell Grant and Direct Loan programs. * Manage student's to-do list tasks within the Campuslogic platform, which includes mass assigning documents to student financial aid records. * Collaborate with Information Technology Staff to monitor documents imports from the Campuslogic platform into the OnBase document imaging system. * Upload copies of the federal and Cal Grant record files to data Chancellor's Office via SSH Secure File Transfer. * Help the Assistant Director of Financial Aid Operations to set funding budget limits within the PeopleSoft system. System support and maintenance * Assist in accurately configuring and maintaining run controls for Financial Aid manual processes and batch automated jobs for the weekly production schedule. * Participate in formulating and defining functional and technical project requirements, scope and objectives. * Make system recommendations and participate in setting system priorities and project planning. * Help create user manuals and train users on the usage of applications. * Troubleshoot and respond to issues reported by internal staff. * Partner with the Assistant Director of Financial Aid Operations to analyze future software patches and vendor/CSU modifications for impacts on the installed system. * Collaborate with Associate Director of Financial Aid to ensure all PeopleSoft processes, queries, and programs run on schedule, troubleshoot issues, and support workflows. * Ensure ongoing configuration maintenance of the Financial Aid PeopleSoft module. * Participate in conference calls with CSU user groups and attend meetings as needed. * Act as the primary tester for any new modifications or reports to the Financial Aid Module. * Attend PeopleSoft trainings and seek out system support resources. * Help to ensure that all processes and procedures related to PeopleSoft are well documented. * Serve as liaison to the PeopleSoft project group for upgrades and other ongoing activities. * Generate and maintain department communication letter templates for 3 C's Module. * Help to develop and maintain reports required for daily financial aid processing or ad-hoc reporting needs of the department. Financial Aid Disbursement Processing * Run processes to repackage financial aid awards to reflect student enrollment at the time of disbursement. * Help develop and monitor job schedules utilized to process financial aid disbursements on a bi-weekly basis. * Coordinate with the Student Financials Office to maintain workflows created to identify financial aid refunds that require review before disbursement to the student. * Analyze data integrity as well as perform reconciliation of disbursement activity against federal and state funds. * Run monthly process to update earned Federal Work-Study totals within PeopleSoft. Maintains automated processes within PeopleSoft * Run routine processes in PeopleSoft (e.g. Satisfactory Academic Progress and communication batches). * Develop/maintain automated packaging and re-packaging plans. * Ensure system/student record alignment between Campuslogic and PeopleSoft utilizing the 3 C's Engine functions within PeopleSoft. Federal, state, and institutional Data Reporting * Assist with year-end close out activities which involve running year-end reports. * Help develop reports/queries and maintenance of dashboards for functional staff. * Perform annual FADB reporting. * Help develop queries/reporting tools to support FISAP data reporting. * Maintain monthly reconciliation queries for the Federal Pell and Federal Direct Loan programs using the monthly SAS report. * Provide data analytics for annual IPEDs reporting. * Prepare financial data reports and/or analysis for internal department constituents. Support workflow processes and troubleshoot data discrepancies * Research, analyze, and document business requirements for projects. Identify, formulate, and define new and ongoing project requirements. * Collaborate with third party vendors with deploying new technologies. * Responsible for the development and utilization of data analytics for ongoing assessment of department performance. * Assist with processing and resolution of data discrepancies. * Support staff with troubleshooting financial aid functional areas. * Run standard weekly reports for functional staff. Other Duties * Interact with various members of campus including Admissions, Records, Student Financials and Information Technology. * Attend conferences and trainings held by Alliance (Oracle), CSAC, Federal Student Aid (FSA), National Association of Student Financial Aid Administrators (NASFAA) and California Association of Student Financial Aid Administrators (CASFAA); and other job related organizations. * Perform other duties as assigned. REQUIREMENTS: * Excellent organizational skills * Ability to work independently, make judgment, decisions and commitments within a team environment * Excellent facilitation skills * Ability to influence and gain support of a decision while collaborating with a decentralized customer base * Excellent oral and written communication skills * Excellent presentation skills * Strong analytical skills and ability to understand and troubleshoot recruiting and admissions MINIMUM QUALIFICATIONS: Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. PREFERRED SKILLS AND KNOWLEDGE: * BA/BS * PeopleSoft experience * Experience in Higher Education and Financial Aid Administration * Systems and Technology experience HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled

FILING DATES: Applications will be accepted starting Monday, August 10, 2020, 8:00 a.m., PT through Friday, August 14, 2020, 5:00 p.m., PT. EXAM NUMBER: 41003A TYPE OF RECRUITMENT: Open Competitive Job Opportunity APPLICANTS MUST MEET THE SELECTION REQUIREMENTS BY THE LAST DATE OF FILING. DEFINITION: Leads a unit of analysts responsible for performing assignments focused on large scale projects that cut across, policy, technology and data analytics. These projects cut across multiple sections, have state and federal government implications and serve millions of Los Angeles County residents. CLASSIFICATION STANDARDS: Positions allocable to this supervisory class are located in the central administrative office of a line department, receive general supervision from a higher-level supervisor or manager and are responsible for supervising a unit of analysts performing a full range of difficult to complex analytical assignments within functional areas such as human resources, contracts, budget, finance and other closely related administrative functional areas. These positions may be allocated to major, complex administrative services divisions where they function in a lead or project management capacity with responsibility for providing guidance and direction to staff on the most specialized, complex and difficult analytical assignments which impact major departmental programs and administrative operations, or central agency departments, where they are responsible for providing technical expertise and guidance to administrative staff in County line departments on highly complex issues and problems associated with their area of expertise. Assignments require the use of discretion and care in the handling of confidential and sensitive information used to support management decisions, as well as professionalism and tact in dealing with individuals such as higher-level staff members, managers, and professionals from other organizations on sensitive or controversial issues of considerable consequence or importance. Candidates in this class are typically responsible for providing full administrative and technical supervision to lower-level staff and oversee the performance of the most specialized, complex and difficult work assignments which require a substantial depth of analysis as well as the use of sound professional judgment, initiative and creativity in devising and applying new research and analytical methods and techniques to address and resolve highly complex and/or contentious problems related to their assigned administrative functional area. Work tends to be covered by administrative policies and precedents; however, rules, policies, practices, precedents and guidelines specific to assignments are often scarce, inapplicable or have gaps in specificity; incumbents are expected to use judgment, initiative and resourcefulness in deviating from established work methods to modify, adapt, and/or refine broader guidelines to resolve issues and problems. Recommendations made have significant impact on higher-level staff and management decisions. Assignments are made in terms of overall objectives and resources available, with the incumbent and supervisor working in consultation to develop deadlines, the scope of the assignment and expected results. Incumbents are responsible for applying a mastery fo the principles, concepts, methods and techniques applicable to their functional area in planning and carrying out their assignments, resolving issues and conflicts that emerge and keeping the supervisor informed of progress made and potentially controversial matters identified. Completed work is evaluated in terms of soundness of approach, overall quality and results in meeting objectives and feasibility of recommendations. These positions differ from those belonging to the lower-level Administrative Services Manager I class in that positions within the latter class are responsible for either performing a full range of difficult to complex analytical assignments or supervising a small unit of lower-level analysts responsible for carrying out a variety of routine to moderately complex analytical assignments, while positions within the Administrative Services Manager II class are typically responsible for supervising a unit of analysts responsible for carrying out a full range of difficult to complex analytical assignments. Essential Job Functions SPECIALTY DUTIES: The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Analyzes the efficacy of improvement methodology and tools utilized to maximize timely project closeout. Develops and oversees the application of process improvement and process reengineering strategies to project departmental project teams. Oversee the development and implementation of LSS training for departmental project teams. Assesses the facilitation of design and implementation of new/improved process models and organizational structures. Monitors the application of project management best practices to ensure effectiveness of the application in closing projects and meeting projects goals. Oversees project dashboard maintenance and processes to ensure relevant data is captured. Analyzes project audit outcomes and measurement activities for the development of recommendations to enhance project performance. Ensures PMO staff stay apprised and fully trained in upcoming and newly established strategies and methodologies within the project management. Advises subordinate staff in the planning/compiling of departmental projects and assignments. Evaluates the preparation, coordination and submission of time-sensitive, reports and statistical measures associated with the projects overseen by the project team. Oversees the development and analyses of project measures and cost-analysis reports which will enhance project efficacy and efficiency. Develops and directs the application of sustainability tools to main maintain process improvements. Manages a team of Administrative Services Manager Is in the development, execution and analysis of all projects driven by Department-wide strategic goals. Monitors and analyzes departmental projects to forecast business process shifts to develop proactive recommendations. Establishes work performance expectations and measurements to ensure consistent workflow and performance of the ASM Is. Develops and maintain a succession plan to ensure continuity with staff knowledge and to maintain a designated level of expertise within the unit to ensure a solid foundation and permanency of this unit within the Department. Coordinates the actions of the section with Departmental Bureaus to ensure that projects are successfully launched and closed. REQUIRED COMPETENCIES: Knowledge: Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, and coordination of people and resources. Candidate must demonstrate that they are strategic thinkers, possess excellent management skills, can timely identify and mitigate risks, has the analytical skills require to seek and analyze data, can problem solve and generate solutions. Program Project Management - Candidate must demonstrate that they are knowledgeable in Program Project Management technology and methodology (not IT or Construction) . Skills: Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one. Mathematical Reasoning - The ability to choose the right mathematical methods or formulas to solve a problem. Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Coordination - Includes planning, scheduling, organizing, prioritizing, and monitoring work activities by utilizing resources (both human and material) to their fullest and aligning work plans with departmental goals. Time Management - Managing one's own time and the time of others. Instructing - Teaching others how to do something. Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action. Quality Control Analysis - Conducting tests and inspections of products, services, or processes to evaluate quality or performance. Abilities: Complexity - The ability to highlight projects that need management support or additional resources or project that are at risk of not meeting expectations. Guidelines - The ability to identify interdependencies between projects, provide cross corrections strategies, if needed, and provide the managers with the guidance and tools needed to keep a project on track. Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences. Oral and Written Expression - The ability to communicate information and ideas in speaking and writing so others will understand. Work requires strong communications with sections, other County departments, and State partners. Reasoning - The ability to apply the rules of logic when synthesizing a variety of information to identify a problem or reach a workable decision, resolution, or recommendation. Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations). Requirements SELECTION REQUIREMENTS: *A Bachelor's Degree from an accredited college or university in Project Management, Business Administration, Public Administration, Geographical Information Systems (GIS), Organizational Leadership or a discipline related to the core business function of the department - AND - three years of experience at the level of a journey analyst** or higher in performing project management activities that include initiating, planning, executing, monitoring & controlling projects. *To receive credit for education, you MUST include a legible copy of the official diploma, official transcript, or a certificate of completion with your application or within ten (10) calendar days from application submission. Official transcript and official letter are defined as transcript or letter that bears the college seal and states "official and/or copy" issued by the school's Registrar Office. A printout of the transcript from the school's website is NOT considered official and will not be accepted which may result in your application being rejected. An evaluation report of a transcript is defined as a report issued by an academic credential evaluation agency recognized by the NACES or the AICE of the United States. A transcript submitted that is expressed in a language other than English will NOT be accepted and may result in your application being rejected. **In the County of Los Angeles, Journey-level analyst work involves the independent performance of work assignments which require the use of sound professional judgment, initiative and creativity in identifying and selecting research and analytical methods and techniques to address and resolve complex, controversial, and/or sensitive problems related to administrative functions such as human resources, budget, finance, contracts and other closely-related, sensitive and confidential administrative functional areas. Acceptable classes are but may not be limited to Administrative Services Manager I; Senior Departmental Personnel Technician; Senior Regional Planner; Assistant Staff Analyst, Health Services; or Senior Contract Program Auditor. ENDORSEMENT OF COUNTY QUALIFICATIONS: Employees who wish to qualify using experience gained in county classifications not listed above must provide verification of qualifying out-of-class experience by providing official documentation of additional responsibility bonus, out-of-class bonus, temporary assignment bonus, or reclassification study with CEO Classification with your application at the time of filing or within ten (10) calendar days from application submission. Employees do not need to submit such verification if they hold or have held one of the positions listed above. LICENSE: A valid California Class "C" Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: Physical Class II - Light.: Light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable walking may be involved. OTHER REQUIREMENTS: DESIRABLE QUALIFICATIONS: Certification from the Project Management Institute (PMI) as a Project Management Professional (PMP). Experience managing all phases (procurement, requirements gathering, business process reengineering, development, testing and deployment) of a public assistance case management, or electronic health records management system, implementation. Ability to interact with diverse technical and non-technical groups, spanning all organizational levels Ability to manage changing priorities and mitigate risks within a highly dynamic environment. Additional Information EXAMINATION CONTENT: This examination will consist of two (2) parts: Part 1: A qualifying Project Management multiple-choice test assessing the following: Project Communications Management Project Cost Management Project Human Resources Management Project Management Characteristics Project Management Methodologies Project Procurement Management Project Quality Management Project Risk Management Project Scope Management Project Stakeholder Management Project Time Management Applicants must pass PART 1 to proceed to PART 2. Part 2: A multiple-choice test weighted 100%, covering: General Problem-Solving Skills Management Judgement Deductive Reasoning Willingness to Learn Empathy Working Relationships Sharing Knowledge and Guidance Analyzing Information Learning Quickly Generating New Ideas Using Time Efficiently Working to High Quality Standards Adapting to Change Controlling Emotions Achievement Responsibility Management Potential Applicants must meet the Selection Requirements, pass Part 1 and achieve a passing score of 70% or higher on Part 2 to be added onto the list of eligible candidates. Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add AlexanderJavaherdashti@dpss.lacounty.gov and info@governmentjobs.com and the domain dpss.lacounty.gov to your list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or re-scheduling of a test component. Notice of Non-acceptance and Final Result letters will be sent via E-mail or USPS, depending on your chosen method of contact in the supplemental questionnaire. Test scores cannot be given over the phone. STANDARDIZED MULTIPLE-CHOICE TESTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19 TRANSFER OF SCORES : Applicants that have taken identical test part(s) for this or any other exam within the last 12 months will have their test responses for the identical test part(s) automatically transferred to this examination. This examination contains test parts that may be used in the future for new examinations. Upon acceptance of your application, your test responses may be transferred to the new examination and you may not be allowed to retake any identical test part(s) for at least twelve (12) months. Depending on the new examination content, your transferred test responses may not result in the same score. TEST PREPARATION : Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help in preparing for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find a Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section. Additional practice tests are available at https://www.shldirect.com/practice_tests.html . ELIGIBILITY INFORMATION: Candidates receiving a passing score in the examination will be placed on a list of eligible candidates for a period of twelve (12) months. SPECIAL INFORMATION: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. VACANCY INFORMATION: The resulting eligible list will be used to fill vacancies in the Department of Public Social Services offices located throughout Los Angeles County. PASSING THIS EXAMINATION AND BEING PLACED ON THE ELIGIBLE LIST DOES NOT GUARANTEE AN OFFER OF EMPLOYMENT APPLICATION AND FILING INFORMATION: Applications must be filed online only. We must receive your application by 5:00 p.m., PT, on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the "Apply" button at the top right of this posting. You can also track the status of your application using the website https://www.governmentjobs.com/careers/lacounty. Applicants must submit all applicable documents (VOEL, diplomas, official transcripts, certificates, etc.) during application submission. All documents must be clear and legible. Although resumes can be uploaded as attachments to the application, resumes cannot be accepted in lieu of completing the online application. Documents not submitted with the application may be emailed to ExamsUnit@dpss.lacounty.gov , but must be received within ten (10) calendar days of filing. All emails must clearly identify the applicant's name and the subject line must include the exam name Administrative Services Manager II (Project Management) and exam number 41003A . Acceptance of your application depends on whether you clearly show that you meet the Selection Requirement. Fill out the online application completely and correctly in order to receive full credit for any related education, training, and job experience. For each job held, give the name and address of your employer, your job title, beginning and ending dates, description of work performed. Utilizing verbiage from the Class Specification and Selection Requirement will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and disqualification. All information supplied is subject to verification. APPLICATIONS MAY BE REJECTED AT ANY STAGE OF THE SELECTION PROCESS. Falsification of any information may result in disqualification or rescission of appointment. PLEASE REVIEW YOUR APPLICATION CAREFULLY AND COMPLETELY PRIOR TO CLICKING THE "SUBMIT" BUTTON IMPORTANT NOTES : Please note that all information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION. Utilizing VERBIAGE from the Class Specification and/or Selection Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES : For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD : All applicants must file their application online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record and is subject to disqualification for this examination. Questions regarding this posting may be emailed, with exam name Administrative Services Manager II (Project Management) and exam number 41003A in the subject line, to ExamsUnit@dpss.lacounty.gov Americans with Disabilities Act (ADA) Coordinator email: adarequests@hr.lacounty.gov Teletype Phone: (800) 897-0077 California Relay Services Phone: (877) 735-2922 Department Contact Name: Alexander Javaherdashti Department Contact Phone: (562) 566-7537 Department Contact Email: ExamsUnit@dpss.lacounty.gov Closing Date/Time: 8/14/2020 5:00 PM Pacific

PEOPLE FIRST - Conduct fair, accurate and transparent elections to increase public participation and confidence The San Benito County Elections Department is seeking seasonal Elections Associate II to assist in the upcoming November 3, 2020 Presidential General Election. The Elections Department is a fast-paced environment. This is an excellent opportunity to work with a group of dynamic, well-organized, and highly efficient individuals committed to the democratic process. All application materials must be received by the priority screening date for a guaranteed review. Applications received after this date will be considered on an as-needed basis. Priority Screening Date: Friday, July 17, 2020 Under direction, to perform seasonal administrative work involved in the Elections Department; may provide direction to extra-help/seasonal or volunteers; and to do related work as required. DISTINGUISHING CHARACTERISTICS This is the advanced working seasonal level support position . Incumbents are normally assigned an Elections Program, but may be cross-trained and rotate between programs within the Elections Department. Positions in this class provide seasonal support to County Clerk-Recorder-Elections personnel, may provide direction to extra help/seasonal or volunteers, and are distinguished from the Elections Associate I (Extra-Help/Seasonal) by the use of independent judgment. REPORTS TO Assistant County Clerk-Recorder, Sr. Deputy County Clerk-Recorder-Elections, or designee. CLASSIFICATIONS SUPERVISED This is not a supervisory class. TYPICAL PHYSICAL REQUIREMENTS Sit for extended periods; frequently stand and walk; bend, stoop, and kneel; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX. TYPICAL WORKING CONDITIONS Work is performed in an office environment; continuous contact with other staff and the public. Examples of Duties / Knowledge & Skills (The following is used as a partial description and is not restrictive as to duties required.) Coordinates with locations for polling places, training classes, distribution and return centers, ballot drop-off sites, and voting centers; Participates in voter education and outreach events; Prepares, distributes, and picks-up supplies for polling places, outreach events, training classes, and other election events; Processes voted ballots, includes opening and flattening, damaged ballot duplication, sorting manual ballot tallying, and machine tabulation; Sorts, batches, and prepares voter registration forms and other election related documents for data entry and processing; Prepares, verifies, and processes Vote by mail and Provisional Ballots; Issues ballots to qualified voters in person and by mail; Recruits and trains Election Volunteers on resolutions to possible problems in accordance with procedure; Prepares, verifies, and processes Petition, including nominations, initiative, and recall, and performs second-level verifications; Proofreads official ballots, sample ballot and voter information pamphlet text, department website information, publications, and other election-related voter materials; Administers candidate nominations, measures, and campaign finance filings, including preparation and immanence of records; Updates voter registration records based on information from statewide voter registration database and other government agencies, including USPS and DMV; Exercises considerable judgment, discretion and interpretive ability in determining the needs of caller and visitors; Answers inquiries and provides information to the public about elections and voter registration in person, in writing, and by telephone; Other duties as assigned. Minimum qualifications & Requirements Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: The equivalent of one year of responsible work experience performing elections administration and support functions OR One year of general work experience AND Bachelor's degree from an accredited college or university. STRONGLY DESIRED : Elections related experience OR Elections administration certification. Supplemental information KNOWLEDGE OF: Organization, functions, programs, policies, and procedures of an administrative environment. Principles of supervision, work direction, work coordination, and training. Read, interpret, and apply policies, procedures, and regulations. Customer services principles, including the handling of irate and distress people. Modern office practices, methods, and computer equipment and applications related to the work, including word processing, database, and spreadsheet software. ABILITY TO: Assist with planning, organizing, and coordinating the functions of the Elections Office. Provide supervision, work direction, work coordination, and training for other staff. Perform a variety of complex and specialized support work related to the functions and operations of the Elections Office. Read, understand, interpret, explain, and apply a variety of rules and regulations related to the functions of the Elections Office. Design and redesign applications and elections materials. Manage multiple priorities while meeting deadlines. Learn the terminology related to the functions and operations of Elections Office. Gather and organize data and information. Deal tactfully and courteously with the public and other staff when explaining the functions, policies, and procedures of the Elections Office. Establish and maintain cooperative working relationships. SPECIAL REQUIREMENTS: Possession of, or the ability to obtain, an appropriate valid California Driver's License. Required to work weekends and evenings during peak election periods and to attend meetings or trainings. All County employees can and will be called upon to act as Disaster Workers when needed. SUPPLEMENTAL INFORMATION: The contents of this class specification shall not be construed to constitute an expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of San Benito assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or admissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a "meet and confer" process and are subject to the Memorandum of Understanding currently in effect. The following Supplemental Questionnaire is the Civil Service Exam for this position and will be used to determine your exam score. Note: The Supplemental Questionnaire and the Application are administered as two separate documents. The Application is used only to determine if the minimum qualifications are met; and the Supplemental Questionnaire will be used only to determine your exam score. In order to receive every consideration in the selection process, you must complete all questions with concise but detailed answers and provide all requested information. Each answer will be scored separately. References such as 'See Resume' as a response will not be scored. Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. By continuing in the exam process, you are certifying that all information provided in the Supplemental Questionnaire is true to the best of your knowledge In accordance with California Government Code section 3100, et., seq., all County of San Benito employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath. Closing Date/Time: Continuous

Description: Working Title Assistant Registrar . SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. . Department* Registrar's Office . Time Base* Full-Time (1.0) . Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. . Anticipated Hiring Range* $5,908 per month ($70,896 annually) Salary is commensurate with experience. . Position Summary* Reporting to the University Registrar, the Assistant Registrar is a subject matter expert who understands the business processes and functional needs graduation evaluation team, and the configuration, regular use, and data structures of student programs and degree progress reports. The Assistant Registrar is the primary liaison between the graduation evaluation team and analyst teams working in the AA module within the Registrar's Office. The incumbent is responsible for coordinating and leading preliminary graduation evaluations for degree candidates, as well as final degree evaluation and awarding at the end of the term, coordinating functional testing and support, and escalating technical issues. The Assistant Registrar provides leadership to the graduation evaluation team, managing day-to-day work in line with student service targets, as well as leading initiatives related to degree readiness and graduation. The Assistant Registrar must be familiar with both the Academic Advising and Student Records modules within Campus Solutions (CS). This knowledge is key to accomplishing graduation and Degree Progress Report (DPR) tasks as well as providing support in other areas of the Registrar's Office. The Assistant Registrar is responsible for training and overseeing the staff who evaluate undergraduate degree applications; apply substitutions and exceptions to those rules; award degrees to eligible students; and work with academic departments to resolve issues concerning web exceptions, grading, Coursematch enrollments, Pre-Requisite Checking, Degree Planner, and the Academic Advisement Module in CS. The Assistant Registrar also oversees collaboration with Athletics to determine NCAA Division II eligibility. The Assistant Registrar works closely with the Student Records Functional Business Analyst and Academic Advising Analyst to run degree audits and to communicate with the SF State community. In addition to CS, the Registrar's Office uses its legacy system for research, OnBase for scanned documents, and Microsoft Office. Working relationships with Academic Affairs and Administration and Finance as well as other units on campus in order to ensure that the views and needs of SAEM are considered when changes to programs and/or systems are initiated by other units. These relationships also ensure a smooth flow of information, as well as data, between the Office of the Registrar and other areas. These relationships also contribute to ensuring that there is compliance with the Family Educational Rights and Privacy Act (FERPA) and all federal, state, SF State and California State University (CSU) regulations. . Position Information GRADUATION AND UNDERGRADUATE DEGREE EVALUATIONS - Oversee the preliminary and final evaluations of all Undergraduate Degree Applications. - Coordinate with the Undergraduate Advising Center and College Advising Centers to address initial denials and students with missing requirements from resident and transfer work. - Work with the Registrar's Office Communications Analyst to update informational web sites, forms, and communications concerning the Undergraduate Degree application. - Work with the Advising Module Analyst to create and maintains audits, reports, and queries to fully automate degree evaluations. - Liaison for Commencement Office, providing reports and lists of degree candidates to be listed in the Commencement program. STRATEGIC INITIATIVES - Provide leadership, outreach, and support to strategic projects (currently including the Degree Progress Report/Gator eDegree project, and SmartPlanner reimplementation). - Actively partner with Analyst colleagues within the office to redesign workflow processes more efficiently, and to create and maintain documentation of changes. - Proactively communicate with departments and advisors on degree evaluation process changes. Regularly communicate around dates and deadlines that impact work. Communication includes email messaging, Campus Memo publications, phone calls, meetings with staff and other areas, as well as active participation in Registrar Town Halls. - Work with stakeholders within the office as well as across campus to ensure our work meets their needs and the needs of our students. DEGREE PROGRESS REPORT ADJUSTMENTS AND OTHER RELATED MAINTENANCE - Oversee adjustments to student degree progress reports, including course substitutions, Bulletin updates, transfer credit, and other adjustments, ensuring they are processed by graduation evaluators accurately and in a timely manner. - Coordinate with the Undergraduate Admissions, Graduate Admissions and University Advising Center with training to understand discrepancies with the DPR and processing substitutions, exceptions, and rule maintenance. - Work with the Registrar's Office Communications Analyst to update informational web sites, forms, and communications concerning the Degree Progress Report. - Oversee the creation and maintenance of related documentation. - Coordinate with departments, ITS, and the Chancellor's office the enrollment and reporting of grades for Coursematch and AB 386 courses STUDENT SERVICE AND PROFESSIONAL BEHAVIOR - Coordinate and support staff in providing student-facing services, including email and phone inquiries. - Lead the team to ensure that all service provided to students is high quality and timely. - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment. Other duties as assigned. . Minimum Qualifications* Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. - Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. - Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. - Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. - Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. - Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. . Preferred Qualifications - Bachelor's or Master Degree and a minimum of 2 years of progressively responsible experience in managing/leading/directing student records and enrollment staff within a college/university. - Demonstrated experience within a comprehensive university environment working with a highly diverse student and staff population. - Excellent written and oral communication skills and ability to explain complex concepts sensitively to students, their families and community stakeholders. - 4 years of progressively responsible experience in managing/leading/directing a student records and enrollment team within a college/university. - Experience encoding Degree Audits within a Student Information System. - Familiarity with Oracle Campus Solutions (CS). . Environmental/Physical/Special Sustained computer use. May be required to travel to off-campus locations for special activities or conferences. May be required to work evenings and or weekend events. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Employee must refrain from wearing scented products to ensure access for people with chemical sensitivities. . Pre-Employment Requirements This position requires the successful completion of a background check. . Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. . Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. . CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. . How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. . Application Deadline This position is open until filled. Review of applications to begin 08/10/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled

Description: SALARY AND BENEFITS: Salary Range: $4,304.00/month to $6,120.00/month. PLEASE NOTE: The starting salary will be between $4,304.00/month to $5,212.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: The California State University, East Bay (CSUEB) Student Housing and Residence Life (SHRL) department in conjunction with the mission of the University and the Division of Student Affairs work to engage all residential students in their holistic development and academic success towards retention, graduation, and future endeavors. SHRL works to sustain this mission by providing student-centered programs, services, and facilities that foster a safe, inclusive and vibrant residential learning community. 'We cultivate engaged communities to develop empowered learners.' ABOUT THE POSITION: Under the general supervision of the Associate Director of Residence Life, the Residence Life Coordinator is responsible for the oversight of one of five residential communities, with each house having approximately 250-450 residents. Through the framework of a Residential Curriculum Model, Residence Life Coordinators will primarily focus on student development and learning-centric approaches with residential students and student staff. Incumbents will participate in and make recommendations on the following: recruitment, selection, training, crisis management, communication with families/guardians, and other related activities. The incumbent has specific responsibilities for implementing the department's residential curriculum; coordinating paraprofessional selection, training, and evaluation processes; hearing conduct cases; and providing leadership development within the residential community. They will also participate in 24 hour on-call emergency response rotation. The Residence Life Coordinator is given some latitude in responding to the needs of students, staff and faculty within the framework of departmental and university policies. Independent judgment is expected and should be exercised during day-to-day operations, which requires a sound knowledge base and good decision-making skills. This is a temporary, full-time position through June 01, 2021, with the possibility of reappointment for a maximum of 3 years. RESPONSIBILITIES: Residential Curriculum/Student Learning * Collaborate with the Assistant Director of Residence Life to develop, implement, and assess departmental strategies that support student learning. * Supports Student Staff/Leaders in understanding the department's learning goals and outcomes and provides training to ensure successful implementation of departmental strategies. * Provides learning-centric approaches and opportunities when working with students and student staff. * Ensures approaches align with the department's learning goals and outcomes. * Participates in on-going review and revision of the department's Residential Curriculum. Lead Work Direction/Advising of Student Staff/Leaders * Contingent with assigned work area provides oversight for 1 Senior Resident Assistant, 4 - 11 Resident Assistants and indirect oversight for 8-10 Front Desk Assistants. * Provides advising for Residence Hall Association as assigned. * Leads weekly meetings with area staff and assists in coordinating monthly all-staff meetings. * Leads weekly one-on-one meetings with area staff. * Provides on-going feedback and periodic formal reviews for student staff/leaders. Student Conduct * Serves as a Conduct Hearing Officer to address alleged policy violations within the Student Code of Conduct and the Housing License Agreement. * Processes conduct cases using Maxient software. * Provides training and guidance to student staff regarding response to policy violations outlined within the Student Code of Conduct and the Housing License Agreement. * Ensures proper documentation of incidents within a 24 hour period. * Coordinates roommate mediation opportunities in partnership with RAs when roommate conflicts arise. * Assists with reviews of the conduct process and suggests changes as needed. Crisis Management * Participates in a year round 24-hour on-call rotation with 3-4 other professional staff to ensure continuous coverage for all on-campus residences. * Responds as first contact for Residential Assistants needing crisis intervention and management. * Completes Morning Report documentation following each on-call duty rotation. * Follows-up with crisis incidents as needed. * Communicates regarding crisis incidents, and keeps other professional staff informed of developments affecting the community. * Intervenes and interfaces with students and families when issues become escalated. * Provides evening and weekend on call support to conference staff as needed over the summer. Staff Training and Development * Develops student staff training program throughout the year for student leaders including Resident Assistants, Residence Hall Association (by assignment), and Front Desk Assistants in collaboration with the Associate and Assistant Director for Residence Life. * Collaborates with fellow Residential Life professional staff to coordinate and implement student staff training and development throughout the year including retreats and monthly in-service sessions. * Assists to coordinate annual national/regional training opportunities including Northern Student Leadership Drive-in, PACURH and NACURH conferences. * Provides on-going training and professional development with assigned team during weekly meetings. Building Processes and Operations * Collaborate and provide necessary information to the Residence Life Professional so they can complete administrative tasks associated with building operations including room changes, check-ins, check-outs, occupancy checks, key tracking, etc. * Approve timesheets for student staff in the assigned area. * Coordinate with designated departmental purchasers to obtain supplies for events as needed. * Addresses needs of designated populations: Sequoia, and Juniper - First year experience, Tamalpais-Transfer experience, Shasta, and Diablo - Third year and up experience, University Village - Global & third year and up experience, Calaveras, Coloma, Sierra, Sonora - Second year experience. * In conjunction with the Senior Resident Assistant, coordinates Front Desk operations and staffing for the assigned area. Liaison/Committee Work * Develops liaison relationships with other University departments to coordinate student support and collaborative efforts where needed. * Serves on summer committees for Student Housing and Residence Life. * Serves on University committees as designated. * Participates on Housing departmental task forces and committees as designated including Staff Selection, Staff Training, Residential Curriculum, Professional Development, Student Conduct, etc. Other Duties and Support Functions * Represents the department during University events including Preview Day and Admitted Student Day. * Provides support and resources to students as needed. * Performs other duties as assigned by the Director and/or designee. REQUIREMENTS: * Working knowledge of the basic principles of individual and group behavior; research and observation techniques for the purpose of recording, classifying, and interpreting factual information; and the techniques and methods of interviewing. * Ability to gather and analyze data; reason logically, draw valid conclusions and make appropriate recommendations; participate in and contribute to group meetings, conferences and interviews; clearly express ideas and recommendations orally; write clear and concise reports; and establish and maintain cooperative working relationships with students, staff and faculty. MINIMUM QUALIFICATIONS: Experience: Equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master's degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled