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Description San Mateo County Health is seeking a well-qualified individual for the position of Administrative Assistant II -Public Health, Policy & Planning. Administrative Assistant IIs, under direction, in the administrative office of a County department or comparable administrative unit, to assist management personnel in such activities as budgeting, purchasing, analysis of office methods and procedures, personnel transactions and supervision of clerical staff; and to do related work as required. The current vacancy is in the Public Health, Policy and Planning Division located in San Mateo, CA, but may travel/drive between office locations on occasion to perform duties of the position. Primary duties will include, but are not limited to: Coordinate division-wide projects. Facilitate creation of, monitoring of, and system-wide reporting on divisional contracts. Assist Division Director and divisional personnel team with confidential work associated with negotiations and other labor-related matters. Support leadership team administrative needs, including Division Director, Health Officer and Deputy Health Officer. The ideal candidate will have experience in the following: Organizing, coordinating, and project managing projects on a variety of operational areas Contract management; detail oriented. Managing ongoing tracking related to contracts, inventory and other infrastructure items. Overseeing and providing high-level administrative support in a health services environment. Maintaining confidentiality. Computer usage; proficiency in Microsoft Word and Excel applications; experience using Workday and Neogov is preferred. Establishing and maintaining effective working relationships with those encountered on the job. Excellent verbal and written communication skills. NOTE : The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies. Qualifications Departmental Promotional Only . Only current County of San Mateo employees in San Mateo County Health with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date may apply. Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire. Education and Experience : Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is g raduation from an accredited college or university with major work in Public or Business Administration or a closely related field and two years of experience in such fields as accounting, personnel management, office management or management analysis. Knowledge of: Principles of organization, administration and supervision. Budgeting principles and practices. Modern office methods and procedures associated with information technology. Principles and practices of sub-professional accounting, bookkeeping and fiscal procedures. Skill/Ability to : Analyze organizational structures and recommend procedural changes and prepare and present reports in narrative and graphic form. Establish and maintain accounts and budgetary controls. Learn quickly the laws and rules governing the operations of the department to which assigned. Interpret and explain laws and rules to subordinates, other County departmental staff and to the general public. Plan, organize and supervise the work of clerical personnel effectively. Application/Examination Departmental Promotional Only. Only current County of San Mateo employees in San Mateo County Health with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date may apply. Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire. The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification . All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense. IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button . If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date. ~ TENTATIVE RECRUITMENT SCHEDULE ~ Final Filing Date: May 13, 2021 Application Screening: May 17, 2021 Combined Civil Service Panel and Department Interviews: May 24, 2021 The County of San Mateo is a diverse, inclusive workplace, where employees are valued and respected for their different perspectives, experiences, backgrounds, and contributions. We are proud to be an Equal Employment Opportunity Employer. Talent Acquisition Analyst: Yvonne Alvidrez (042921) (Administrative Assistant II - Confidential (E090)

Description The Superior Court of California, County of San Mateo is seeking an Administrative Assistant II to function as the Grand Jury Coordinator. The Grand Jury Administrative Assistant assists management personnel in such activities as budgeting, purchasing, analysis of office methods and procedures, personnel transactions and performs related work as required. This is a Court Promotional Only Recruitment. Only employees of the Superior Court of California, County of San Mateo with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date are eligible to apply. The successful candidate is responsible for performing all duties relating to the Grand Jury Operation including: assisting and ensuring the newly elected presiding Grand Jury Judge follows established procedures during the application, assisting with interviews and selection of the incoming Grand Jury for the fiscal year; and assisting the Grand Jury Judge with the established procedures throughout the term of the Grand Jury during the preparation of the final report and receipt of responses to the report. In addition, this position works closely with County Counsel staff in matters involving the Grand Jury including: training sessions; follow up with issues discussed at Grand Jury meetings; and processing all reports prepared throughout the year. The Grand Jury Administrative Assistant duties are drawn from three basic areas listed below. General Duties to support the Grand Jury : Assist the Grand Jury Judge throughout the application period by providing the internal procedural manual, setting up interviews and facilitating empanelment proceedings Assist the County Counsel staff with training sessions Function as receptionist and room reservationist Post information to Grand Jury website Prepare correspondence and established forms Maintain constituent databases Assist with Grand Jury reports Provide miscellaneous assistance as requested by the Grand Jury Administrative Duties : Order, receive, distribute and maintain records for all books and special publications Maintain Law Library for bench officers and Legal Research department Process invoices for payment received and maintain contract and vendor records Assist with analysis and report preparation for union negotiations Maintain mailboxes in Executive Suite Order office supplies and equipment for ADR/Legal Support Division Assist with panel maintenance for the various units in the ADR/Legal Division, including receiving applications, sending letters, preparing forms, and updating website. Provide administrative support for Small Claims Advisor Workshops Process evaluation forms and surveys for ADR and Self-Help, enter data and compile reports Coordinate meetings with court justice partners, staff, and/or the bench; take and distribute minutes Serve as CLETS Coordinator; maintain list of CLETS staff and confirm training Provide coverage for administrative staff to the Executive TeamProvide coverage and support as needed to the Jury Division Judicial Support Duties : Type and prepare correspondence, memos and other documents for judicial officers Coordinate the correspondence-related supply orders, such as memo pads, business cards, letterhead, and envelopes Prepare judicial payroll forms for check sorting Obtain and distribute judicial payroll checks Process, record and distribute "Request for Time Off" forms for judicial personnel Prepare, maintain and distribute the judicial officers' monthly absence report Distribute to Judges, collect, and send to JCC the monthly pay affidavits that require Judges to report their pending judicial decisions taken under submission Track and maintain log of judicial officer continuing training for submittal to JCC Retain keys for exhibit lockers Receive and retransmit mail for retired judicial officers Other duties as may be assigned by the CEO, DCEO, or Presiding Judge Qualifications Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is graduation from an accredited college or university with major work in Public or Business Administration or a closely related field and two years of experience in such fields as accounting, personnel management, office management or management analysis. Knowledge of: Principles of organization, administration, and supervision Budgeting principles and practices Modern office methods and procedures associated with information technology Principles and practices of sub-professional accounting, bookkeeping and fiscal procedures Skill/Ability to: Analyze organizational structures and recommend procedural changes and prepare and present reports in narrative and graphic form Establish and maintain accounts and budgetary controls Learn quickly the laws and rules governing the operations of the department to which assigned Interpret and explain laws and rules to subordinates, other County departmental staff and to the general public Plan, organize and supervise the work of clerical personnel effectively Application/Examination Open and Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra- help/term position prior to the final filing date will receive five points added to their final passing score on this examination. Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire. The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense. IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click on the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date. Tentative Recruitment Schedule Final Filing Date: May 10, 2021 Tentative Screening Date: May 12-13, 2021 Tentative Panel Interview Date: May 24 and/or 25, 2021 At the County of San Mateo, we welcome and celebrate the diversity of our employees, and strive to create a workplace where they feel valued every day. The County of San Mateo is proud to be an Equal Employment Opportunity Employer. Analyst: Chet Overstreet (04272021) (Administrative Assistant II - X134)

TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. A scanned copy of a college transcript(s) issued from the registrar must be attached to the online application (if applicable). APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES can be found at http://www.hr.sao.texas.gov/CompensationSystem/JobDescriptions VETERAN'S PREFERENCE: If you choose to claim veteran's employment preference including surviving spouse or orphan of a veteran as outlined by the State of Texas, you must attach a DD214 at the time your application is submitted. If you have questions regarding this requirement, please visit our Veteran's Hiring Reference page at https://tpwd.texas.gov/job/veterans/ FOR NEW HIRES/REHIRES: Health insurance is available the 1st of the following month after a 60-day waiting period. TO APPLY: Application must be completed at: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en HIRING CONTACT: Candyce Johnson, (325) 267-4871 PHYSICAL WORK ADDRESS: TPWD Abilene State Park, 150 Park Road 32, Tuscola, TX 79562 GENERAL DESCRIPTION: Under the direction of the Office Manager, this position is responsible with the overall management and business operations of Abilene State Park. Performs routine (journey-level) administrative support work. Provides assistance to Office Manager, Park Manager, and Park Staff regarding fiscal control, human resources, revenue accounting, purchasing, budgeting, petty cash transactions, material and property management, and other administrative procedures. Provides customer service, performs computerized registration and fee collection, issues permits and licenses, answers telephone, and provides information and assistance to park visitors and general public. Manages the staff operated park store and park concession, including purchasing, monthly inventory, and reporting. Supervises the work of clerical personnel. Performs general cleaning of facilities, such as floors, counters, restrooms, grounds, and equipment. Responsible for the management of business operations in the absence of the Office Manager. Assists with special events, programs, and coordination with support groups. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS: Education: Graduation from High School or GED. Experience: Two years experience performing administrative support duties. Licensure: If driving is required, applicant must possess a valid State driver's license. PREFERRED QUALIFICATIONS: Education: Some college or vocational (administrative) training. Experience: Three years administrative support experience in areas, such as accounting practices, preparing correspondence, providing reports, customer service, public relations, collection and control of revenue, training or supervising employees and/or volunteers, and using personal computer with spreadsheet and word processing applications; Two years experience in use of personal computers and various software packages, such as MS Word and Excel; One year experience in customer service; Six months experience handling cash. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of general office management, administrative, accounting, and clerical procedures; Knowledge of retail sales practices and procedures, including ordering, receiving, inventory control, merchandise display, and recordkeeping; Knowledge of the principles of accounting, audit, property, and budget control; Knowledge of housekeeping techniques, such as cleaning floors, windows, and restroom facilities; Knowledge of office practices and administrative procedures; Skill in using MS Word, Excel, and Outlook; Skill in effective verbal and written communications; Skill in using general office machines (e.g., calculators, adding machines, personal computers, copiers, facsimiles, and folding and labeling machines); Skill in the use of standard office equipment and software; Skill in making independent, sound, and timely decisions; Skill in statistically analyzing data and preparing reports; Skill in providing quality customer service in a courteous and professional manner; Skilled in using initiative in accomplishing tasks without direct supervision; Ability to produce documents and reports with a personal computer using Windows based software to include word processing, spreadsheet application, internet, and other web-based programs; Ability to maintain flexibility, work with frequent interruptions, and multiple and changing priorities; Ability to work as a member of a team; Ability to work independently with little or no supervision and as a team member; Ability to work in a manner to provide positive customer service and maintain effective associations with constituents; Ability to accurately handle cash and account for revenue collected; Ability to implement administrative procedures; Ability to interpret rules, regulations, policies, and procedures; Ability to communicate effectively; Ability to perform manual labor including, lifting supplies and materials up to 20 lbs.; Ability to conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS: Required to work 40 hours per week, includes various schedules with hours other than 8:00 a.m. to 5:00 p.m. and days off other than Saturdays, Sundays and holidays; Required to work overtime, as necessary; Required to perform manual labor including, lifting supplies and materials up to 20 lbs.; Must conform to TPWD dress and grooming standards, work rules and safety procedures; May be required to operate a State vehicle; Required to travel 5% with possible overnight stays; Non-smoking environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: May 18, 2021, 11:59:00 PM

TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. A scanned copy a official college transcript(s) issued from the registrar must be attached to the online application (if applicable). APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES can be found at http://www.hr.sao.texas.gov/CompensationSystem/JobDescriptions VETERAN'S PREFERENCE: If selected for a position Veterans, Reservist or Guardsmen OR applicants claiming Surviving Spouse or Orphan veterans' preference eligibility, you will need to provide supporting documentation on or before the first day of employment. FOR NEW HIRES/REHIRES: Health insurance is available the 1st of the following month after a 60-day waiting period. TO APPLY: Application must be completed at: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en HIRING CONTACT: Kristin Welch (361) 633-7411 PHYSICAL WORK ADDRESS: TPWD Mustang Island State Park, 9394 State Highway 361, Corpus Chisti, TX 78418 GENERAL DESCRIPTION Under the direction of the Park Management Team, this position is responsible for serving as workflow coordinator for administrative duties for Mustang Island SP. Provides administrative assistance to the Park Management Team and Park Staff regarding human resources, revenue accounting, purchasing, budgeting, petty cash transactions, training, material and property management and other procedures. Provides customer service, performs computerized registration and fee collection, issue permits and licenses, answers telephones, and provides information and assistance to park visitors and general public. Prepares special reports, researches and prepares correspondence, performs fiscal analysis, assists with budget preparation, provides training, coordinates and directs the work of clerical personnel. Works under moderate supervision, with limited latitude for use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS Education: Graduation from High School or GED. Experience: Two years experience performing administrative support duties. Licensure: If driving is required, applicant must possess a valid State driver's license. PREFERRED QUALIFICATIONS Education: Some college or vocational administrative schools. Experience: Experience in accounting practices, preparing correspondence, providing reports, customer service, public relations, collection and control of revenue, training or supervising employees and/or volunteers; Experience in using personal computer with spreadsheet and word processing applications. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of administrative processes, procedures and systems such as filing and records management systems, forms design principles, and other office procedures and terminology; Knowledge of accounting principles and accepted practices; Knowledge of budget management, tracking, forecasting and monitoring; Knowledge of basic mathematics; Skill in using MS Word, Excel, and Outlook; Skill in effective verbal and written communication; Skill in using standard office equipment; Skill in providing quality customer service in a courteous and professional manner; Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts; Skill in interpreting, analyzing and explaining organizational policies and procedures; Skill in identifying, researching and compiling information; Skill in training others; Ability to maintain strict confidentiality; Ability to work independently with little or no supervision; Ability to maintain flexibility and work with frequent interruptions and multiple and changing priorities; Ability to accurately handle cash and account for revenue collected; Ability to work as a member of a team; Ability to conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS Required to work in a public park with overnight camping and day use; Required to work 40 hours per week, including various schedules with hours other than 8:00 a.m. to 5:00 p.m. and days off other than Saturdays, Sundays and holidays; May be required to operate a State vehicle; Required to travel 5% with possible overnight stay; Must conform to TPWD dress and grooming standards, work rules and safety procedures; Non-smoking working environment in all State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: May 11, 2021, 11:59:00 PM

TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. A scanned copy of a college transcript(s) issued from the registrar must be attached to the online application (if applicable). APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES can be found at http://www.hr.sao.texas.gov/CompensationSystem/JobDescriptions VETERAN'S PREFERENCE: If you choose to claim veteran's employment preference including surviving spouse or orphan of a veteran as outlined by the State of Texas, you must attach a DD214 at the time your application is submitted. If you have questions regarding this requirement, please visit our Veteran's Hiring Reference page at https://tpwd.texas.gov/job/veterans/ FOR NEW HIRES/REHIRES: Health insurance is available the 1st of the following month after a 60-day waiting period. TO APPLY: Application must be completed at: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en HIRING CONTACT: Rachel Laca, (903) 916-0031 PHYSICAL WORK ADDRESS: Daingerfield State Park, 455 Park Road 17, Daingerfield, TX 75638 GENERAL DESCRIPTION Under the direction of the Office Manager, this position is responsible for performing routine (journey-level) administrative duties of managing daily operations at Daingerfield State Park. Assists with fiscal control, weekly, monthly, quarterly and annual reports, and researches problems. Prepares correspondence regarding in-house memos and outside correspondence regarding park related matters. Processes and distributes incoming and outgoing mail. Performs computerized registration, fee collection and concessions management. Provides customer service, information and assistance to park visitors and general public. Assists with training employees and volunteers in all facets of office and headquarters operations, office equipment and inventories as required. Prepares and submits purchasing paperwork, ledgers and reports for both operational and concession items. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS: Education: Graduation from High School or GED. Experience: Two years experience performing administrative support duties. Licensure: If driving is required, applicant must possess a valid State driver's license. PREFERRED QUALIFICATIONS: Experience: Two years of progressively responsible and advanced office management in areas such as: basic accounting, typing, filing, preparation of correspondence, handling and accounting cash revenues, and other related duties; Two years experience using personal computers, including Microsoft Office word processing and spreadsheet software; Two years of experience in providing customer service, handling complaints and public relations; Two years of experience working with State of Texas administrative and purchasing policy and procedures. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of administrative and clerical procedures; Knowledge of retail sales and equipment rental practices and procedures including ordering receiving, inventory control merchandise display, fiscal controls and record keeping; Knowledge of basic mathematic; Knowledge of audits, property and budget control; Knowledge of purchasing methods, procedures and sources; Skill in using MS Word, Excel, Outlook and Windows based software (Point of Sale) applications; Skill in effective verbal and written communication; Skill in using standard office equipment; Skill in providing quality customer service in a professional and courteous manner; Skill in establishing and maintaining effective work relationships with co-workers and work related contacts; Skill in planning, assigning and/or supervising the work of others; Skill in training others; Ability to work as a member of a team; Ability to work independently with little or no supervision; Ability to accurately handle cash and account for revenue collected; Ability to maintain strict confidentiality; Ability to account for purchases and sales of merchandise; Ability to prepare and maintain detailed records, files and reports; Ability to learn new software applications; Ability to handle emergencies, complaints, stressful situations and large groups of people; Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities; Ability to perform manual labor including, lifting supplies and materials up to 25 lbs.; Ability to conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS: Required to work in a public park with overnight camping and day use; Required to work 40 hours per week, including various schedules with hours other than 8:00 a.m. to 5:00 p.m. and days off other than Saturdays, Sundays and holidays; Required to adjust to changing schedules; Required to perform manual labor including, lifting supplies and materials up to 25 lbs.; May be required to operate a State vehicle; Required to travel 10% with possible overnight stays; Must conform to TPWD dress and grooming standards, work rules and safety procedures; Non-smoking environment in State vehicles and buildings. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: May 19, 2021, 11:59:00 PM

Job Description Office of Admissions Annual Salary Range: $53,499 - $71,310 Non-Exempt / Union Represented The Examination Administration section of the Office of Admissions is currently seeking to fill a Program Assistant II position. The ideal candidate will have previous administrative experience and must have exceptional communication and written skills. The ability to manage multiple responsibilities and shift attention between tasks is essential, as this position requires the ability to intermittently handle multiple projects simultaneously. Intermediate knowledge of Microsoft Office and experience with the Salesforce platform is a must. All employees in the Office of Admissions are required to work at examinations to which they are assigned; this will include overnight travel for 3-7 days each time between two to four times a year. DEFINITION Under general supervision, the Program Assistant class performs specialized/technical clerical duties in an assigned State Bar division or unit; positions within this class vary in the work performed depending on the specialty area and perform related duties as required. DISTINGUISHING CHARACTERISTICS Program Assistant II is the journey level in the Program Assistant series. The primary duties in the assigned division/unit specialty area require technical, statutory, and State Bar rules and regulations knowledge; duties are carried out based on related program federal and state laws, policies, codes, legal documents and technical/legal terminology. The Program Assistant is distinguished from the Administrative Assistant in that the latter is primarily focused on staff support and office support functions such as computer keyboarding, maintaining manual and computerized files and data bases, preparing reports, processing routine documents and conveying information to the public about procedures or services. The Program Assistant II classification is distinguished from the Program Assistant I classification by the incumbent's ability to independently perform the full range of duties, including the more difficult division/unit specific clerical office support duties. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to the following: Performs technical/clerical work involving the knowledge, interpretation, and application of State Bar policies, rules, regulations, and procedures. Reviews processes and maintains program transactions, records and other documents. Assists in the preparation and maintenance of statistical data, reports, and correspondence. Reviews various applications for admittance and/or membership for completeness and accuracy. Maintains computer systems and data bases containing applicant and member information, records of verbal and written communications, follow-up research, referrals to others, and actions taken for problem resolution. Reviews applicant credentials, determines eligibility, analyzes and evaluates special accommodation requests. Responds to written and telephone inquiries from applicants, members, and the public both in writing and orally. Assists with the receipt and processing fees and payments; notes discrepancies and ensure corrections and adjustments are made. Maintains databases, runs weekly back-ups and forwards the information to the appropriate staff; analyzes error reports, researches problems and corrects relevant databases. Responsible for supervision of an assigned test center for State Bar examinations, coordinates test center proctors and other staff. May perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described. EMPLOYMENT STANDARDS Knowledge of: Principles of customer service techniques. Principles of problem identification, analysis and evaluation. Principles of effective writing and verbal presentation Basic rules of vocabulary, grammar, spelling and pronunciation as specified in Webster's New Collegiate Dictionary. Working knowledge of the State Bar Offices and their functions and a general knowledge of other agencies and their interface with the State Bar, functions of the Office and Rules and Regulations for Admission to Practice Law in California. Computerized information and database recordkeeping systems. Ability to: Apply the policies and practices of a department. Operate modern office equipment including computer hardware, software, and internet and web-based applications. Make fine visual distinctions upon proofreading written documents and viewing information on a computer screen. Appropriately respond to requests and inquiries from the public, State Bar members, or other departments. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public. Maintain the confidentiality of information. Minimum Qualifications: Education: Possession of a High School Diploma or equivalent. Experience: Two (2) years' post-secondary education or two (2) years' directly relevant experience in a position requiring basic research, analysis of data and public contact. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. License, Certificate, Registration Requirements: None required. Physical Requirements: Sit for extended periods of time. Make fine visual distinctions upon proofreading written document and viewing information on a computer screen. Ability to lift up to 25 pounds. Possess visual capability and digital dexterity to operate a computer and other standard office equipment. Digital dexterity to assemble, retrieve and replace files. Frequent and ongoing use of a telephone and computer terminal.

DESCRIPTION The City of Long Beach, Department of Health and Human Services is recruiting for one at-will, unclassified full-time Community Program Specialist II to serve as an Administrative Assistant in the Public Health Emergency Management (PHEM) Division. Reporting to the PHEM Director (Special Projects Officer), this position will be responsible for providing administrative support to the PHEM Division. This position is located at the PHEM facility, 3861 Worsham Ave, Long Beach CA, 90808. EXAMPLES OF DUTIES Screening and prioritizing requests of the PHEM Director; Arranging appointments, scheduling meetings, and arranging the calendar for the PHEM Director; Planning, scheduling, and coordinating monthly Bureau meetings, conferences, workshops, and auditing activities; Overseeing the Local Distribution Site (LDS) warehouse training classroom schedule; Providing facility support to the new LDS; Receiving and screening office mail, email, and phone calls; Typing and preparing a variety of letters, memorandum, reports, and records; Coordinating and tracking the workflow of several Bureau processes, including contracts for execution, approval requests for purchase orders, invoice payments, expense reimbursements, and technology service requests; Interpreting Bureau and Department policies, procedures, and operations for the public and City personnel; Independently composing routine correspondence, reports, and notices; Compiling information and data for use in preparing records, reports, and grant documents; Collecting, reviewing, and tracking timecards for Bureau staff; Sorting and distributing paystubs and timecards; Providing administrative support for special programs and initiatives; and, Performs other related duties as assigned. REQUIREMENTS TO FILE Bachelor's Degree in Public Administration, or a closely related field One year of experience providing support or overseeing emergency preparedness programming (Master's Degree in Public Administration, or a closely related field may be substituted for up to one (1) year for required experience. Copy of degree or transcripts denoting degree conferment required if qualifying with an academic degree. ) Valid motor vehicle operator license. (Required to obtain a California motor vehicle operator license within 6 months if out of state. DMV K4 driver license information report printout required during onboarding for California residents.) Required documents, such as transcripts, degrees and/or certification, must be uploaded to the online application at time of filing. Any proofs submitted must contain either the applicant's name or other identifying characteristic on the documentation. Degrees must indicate the field of study and conferral date on diploma or transcript. Candidates who possess degrees from college or university from outside the United States must attach proof of educational equivalency at the time of filing. DESIRABLE QUALIFICATIONS: Master's Degree in in Public Administration, or a closely related field. Copy of degree or transcripts denoting degree conferral required if qualifying for the position with an academic degree or academic credits . Experience providing support or overseeing emergency preparedness programming beyond the minimum requirement may be substituted for required education on a year-for-year basis. Experience in utilizing National Incident Management System (NIMS), and Federal Emergency Management Administration (FEMA) requirements for disaster and emergency planning. Ability to work evenings, nights, weekends, and holidays. Bilingual skills (Khmer, Spanish, Tagalog, and/or Vietnamese) SUCCESSFUL CANDIDATE WILL DEMONSTRATE Ability to work independently and as part of a team, be flexible, and manage multiple assignments in a dynamic and fast-paced environment. Ability to work effectively with a wide variety of people and populations by consistently exercising tact, good judgement, and a proactive, problem-solving focused style. Excellent interpersonal, written, and verbal communication skills. Ability to de-escalate and resolve conflicts independently and effectively. Proficiency in the use of computers, including email, internet, and office productivity software (e.g. Microsoft Word, Excel, Outlook, and Powerpoint) SELECTION PROCEDURE This recruitment will close at 4:30 p.m. (Pacific Time) on Tuesday, May 18th, 2021. To be considered, please apply online under "Current Openings" with your cover letter , resume , and proof of education (if qualifying with an academic degree or academic credits ) as attachments at: www.longbeach.gov/jobs Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate will be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. EQUAL OPPORTUNITY: The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-4102. In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable. In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable.Closing Date/Time: 5/18/2021 4:30 PM Pacific

Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. This job is announced as a Level I and Level II; please apply to each level for which you would like to be considered. OSDH is seeking a full time Administrative Assistant I providing support to Woodward County Health Department. This is a classified position (PIN#34001506) in state government. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $38,181.00, based on education and experience. Position Description : Provide Administrative support to Regional Director and Administrative Programs Officer, as well as for program areas and support functions. Assist with administrative functions of financial, program, clinical and facility management. Work closely with Coordinating Nurse in implementation and evaluation of public health programs and clinic schedules provided by Woodward County Health Department. Ensure compliance with OSDH policies and procedures. Position Responsibilities /Essential Functions The functions within this job family will vary by level and organization, but may include the following: • Trains other staff • Assigns projects to staff as needed; develops and places in operation special procedures. • Initiates correspondence requiring knowledge of agency or program procedures and policies. • Develops and maintains confidential or complex files. • Interprets and advises internal and external customers on departmental or program rules, regulations, and laws. • Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties. • May supervise subordinate staff. • Represents agency, supervising official, or program area at meetings, conferences, or civic organizations. • Coordinates activities with internal and external customers. • May establish educational and/or training programs. • Interviews callers, arranges appointments, and handles office details. • Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections. • Other duties as assigned. Other Duties • Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. • Works effectively in team environment, participating and assisting their peers. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Valued Knowledge, skills and abilities Knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions. Physical Demands and Work Environment Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Preferred Qualifications Ability to read, write and speak English and Spanish is preferred. I have read and understand this job description. I attest that I am able to perform the essential functions of this position with or without reasonable accommodations. I understand that reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level I: This is the career level where duties and responsibilities will be performed at all levels of complexity. Employees may supervise others. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of four years of technical clerical office work or an equivalent combination of education and experience. NOTES If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Conclusion Veteran's Preference Points apply only for initial appointment in the Classified Service. Closing Date/Time: 5/31/2021 11:59:00 PM

Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. This job is announced as a Level I and Level II; please apply to each level for which you would like to be considered. OSDH is seeking a full time Administrative Assistant I providing support to Woodward County Health Department. This is a classified position (PIN#34001506) in state government. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $38,181.00, based on education and experience. Position Description: Provide Administrative support to Regional Director and Administrative Programs Officer, as well as for program areas and support functions. Assist with administrative functions of financial, program, clinical and facility management. Work closely with Coordinating Nurse in implementation and evaluation of public health programs and clinic schedules provided by Woodward County Health Department. Ensure compliance with OSDH policies and procedures. Position Responsibilities /Essential Functions The functions within this job family will vary by level and organization, but may include the following: • Trains other staff • Assigns projects to staff as needed; develops and places in operation special procedures. • Initiates correspondence requiring knowledge of agency or program procedures and policies. • Develops and maintains confidential or complex files. • Interprets and advises internal and external customers on departmental or program rules, regulations, and laws. • Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties. • May supervise subordinate staff. • Represents agency, supervising official, or program area at meetings, conferences, or civic organizations. • Coordinates activities with internal and external customers. • May establish educational and/or training programs. • Interviews callers, arranges appointments, and handles office details. • Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections. • Other duties as assigned. Other Duties • Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. • Works effectively in team environment, participating and assisting their peers. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Valued Knowledge, skills and abilities Knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions. Physical Demands and Work Environment Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Preferred Qualifications Ability to read, write and speak English and Spanish is preferred. I have read and understand this job description. I attest that I am able to perform the essential functions of this position with or without reasonable accommodations. I understand that reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level I: This is the career level where duties and responsibilities will be performed at all levels of complexity. Employees may supervise others. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of four years of technical clerical office work or an equivalent combination of education and experience. NOTES If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 5/31/2021 11:59:00 PM

Description: Recruitment Details Recruitment Number VA1403 Posting Period Open Until Filled (Review of Applications will begin 05/07/21. Applications received after that date may be considered.) On Campus Only No Working Title ADMINISTRATIVE SUPPORT ASSISTANT (Administrative Support Assistant II) Class Title ADMINISTRATIVE SUPPORT ASSISTANT -12 MONTH Level/Range/Grade 2 Salary Range (From $ to $) $2,912 - $4,592 per month / $34,944 - $55,104 annually (New employees should anticipate being hired at the beginning of the salary range) Department WellCat Health Center Number of Positions 2-5 FLSA Code Non-Exempt Status Temporary (Renewable) Full-time/part-time Full-time Pay Plan 12/12 CBU/MOU R07 - CSUEU Clerical & Administrative Support Services Quick Link https://jobs.csuchico.edu/postings/6423 Hours Per Day 8 hours during the school year / 10 hours during the summer Days Per Week 5 days during the school year / 4 days during the summer Shift Day Primary Duties Working independently, under general instruction and direction of the Registered nurse and Administrators, this position is part of the Campus COVID-19 Response Team. The team is designed to manage, inform and provide information on the campus COVID activity. Incumbent is responsible for a variety of general and moderately complex duties including monitoring campus COVID cases, communicating with individuals who have been exposed or diagnosed, and monitoring state and local guidance for safety and health updates. Day-to-day work is performed relatively independently with general instructions except for new assignments. For a full description of job duties, please visit: https://csuchico.box.com/v/VA1403-Position-Description Knowledge, Skills and Abilities KNOWLEDGE: Incumbent must possess: • Thorough knowledge of: • English grammar, punctuation and spelling. • Office methods, procedures and practices. • Fluency in using standard office equipment (computers, copiers, phones) and standard office software packages such as, Microsoft Office (Word, Excel, and Outlook) and related computer software packages. • General working knowledge of applicable University infrastructure, policies, and procedures. SKILLS: Incumbent must possess: • Active problem solving and effective interpersonal skills as work often involves frontline contacts with a variety of campus and community individuals. • Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. • Demonstrated competence in effectively presenting standard information in writing. • Typing and keyboarding skills. ABILITIES: Incumbent must be able to: • Learn, independently interpret, and apply a wide variety of complex policies and procedures, and be able to identify deviations from applicable policies. • Apply independent judgment, discretion, and initiative to address problems, participate in developing practical, thorough and, at times, creative solutions. • Respond to routine inquiries and explain standard policies and procedures to others. • Identify and solve standard problems where policy and procedures are referenced and refer more complex problems to appropriate staff. • Perform standard arithmetic calculations of a transactional nature, including tracking and comparing data. • Use standard office equipment as well as quickly learn to use new office support technology systems and software packages. • Work with and maintain integrity of confidential and sensitive information and materials with tact, discretion, and diplomacy. • Perform assigned duties. Required Education and/or Experience This position requires experience to be proficient in performing most or all work assignments and should include administrative support, coordinating and prioritizing many different clerical tasks, applying and communicating policies and procedures. These qualifications, and those listed above, would normally be obtained through completion of a high school program or its equivalent and two years recent experience in an office environment. Recruitment Preferences Preference maybe given to applicants with the following as they may be considered specialized skills: • Previous customer services experience. • Experience with data entry. • Experience with confidential information. Special Requirements • California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates. • This team provides coverage for hotline calls and emails, 8am-5pm Monday through Friday (with weekend, holiday, and summer Friday coverage). • Requires approximately 24 hours of initial training including HIPPA and PEPRA online training. PHYSICAL REQUIREMENTS: Incumbent/applicant will need to be able to perform the essential job functions (duties) of this position with or without reasonable accommodation. This position alternates between remaining in a stationary position operating a personal computer for long periods of time and frequently moving about inside the office. Must be able to travel across campus to other offices and buildings on campus for meetings and events. Ability to distinguish color, and occasional lifting up to 35 lbs. is also required. WORK ENVIRONMENT: Work may be performed in a typical office setting on campus, or off campus, when approved by management. Benefits This position qualifies for benefits including tuition fee waiver (if eligible Benefit Information CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). Eligibility for standard CSU benefits is based on an appointment of half-time or more for a period exceeding six months. Employees appointed less than half-time or less than six months are not eligible for standard CSU benefits but do receive prorated sick leave and vacation. Eligibility for Affordable Care Act (ACA) benefits is based on an appointment of at least three-quarter time, hired to work a minimum of 130 hours per month over the course of the appointment or works an average of 130 hours or more per month during the measurement period. The ACA guidelines provide for health coverage or FlexCash only. ACA does not provide dental or vision plan coverage. About the University and Community California State University (CSU), Chico is a comprehensive and residential public University, holding Hispanic-Serving Institution (HSI) designation and operating as part of the 23-campus CSU system. The University enrolls over 17,000 students from diverse cultural, ethnic, and socioeconomic backgrounds, with over half identifying as first-generation college students. Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, "Today Decides Tomorrow," is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century. The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from San Francisco Bay Area. A safe residential community, Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that CSU, Chico stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land and the waters that run through campus. CSU, Chico is committed to recruiting outstanding candidates who reflect the diverse, intercultural, and intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of achievement gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and activities that support an inclusive, accessible, and equitable learning and working environment. The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Open Date (posting open date) 04/23/2021 Close Date (posting close date) Open Until Filled Yes Applicant Documents Required Documents 1. Résumé 2. Cover Letter Optional Documents 1. Optional Applicant Documents Closing Date/Time: Open until filled

Description: Salary and Benefits The starting salary will be between $3,600.00/month and $4,496.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The University Police Department is responsible for campus safety and the enforcement of applicable Federal, State, and local laws and regulations on the CSUEB campus (Hayward, Concord, Oakland). Under the general supervision of the Officer In Charge, the Administrative Assistant is responsible for (1) Providing administrative assistance to the Command Staff of UPD (2) Providing assistance to the Emergency Manager (3) Providing general assistance to the staff members of UPD. Responsibilities Administrative Support: Assists in the development of the organization. Assists managers with the development of internal administrative procedures. Prepares internal and external administrative correspondence. Prepares and maintains cost analysis reports as required. Recommends appropriations based on assessed needs. Conducts research in support of audits or benchmarking processes. Conducts research in support of Community Oriented Policing and Problem Solving initiatives. Provides clerical and/or administrative support to members of the department. Performs and coordinates special projects as assigned. Emergency Preparedness Support: Assists and supports the Emergency Manager. Assists with Emergency Preparedness drills. Assists with providing Emergency Preparedness training to campus partners. Prepares and maintains documents associated with Emergency Preparedness. Collaborates with other stakeholders in Emergency Preparedness. Reviews and updates policy and procedures pertaining to Emergency Preparedness. Conducts Research: Research, analyze, and interpret information for the development of reports, proposals and justifications. Researches and reports on policies, laws and regulations that affect Emergency Preparedness functions. Researches reports on circumstances that may adversely affect the Department, University or Community. Additional Duties as Assigned: Performs additional duties for the successful accomplishment of the Department's mission. Required Qualifications Knowledge of: Modern office practices and procedures. Filing. Operation of standard office equipment. Business correspondence. Legal terminology, forms and documents. Procedures involved with filing, documenting and maintaining documents. Ability to: Analyze and problem solve. Communicate orally and in writing. Make decisions and take initiative. Adapt to challenging situations. Plan, organize, and coordinate work. Work independently. Maintain accurate records. Independently perform clerical assignments. Independently resolve problems for which there is no immediate clear policy. Identification and correction of errors in documents with accuracy and speed. Compile, write, and present reports related to the department. Minimum Qualifications Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Skills and Knowledge Bachelor's degree or higher. Minimum of two years of experience working in a clerical setting. Condition(s) of Employment Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: Open until filled

Description: Salary and Benefits The starting salary will be between $3,100.00/month and $3,600.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This position provides administrative support to the Associate Provost of Academic Planning and Resources and the Director of Fiscal and Administrative Resources. When required, this position provides administrative support and assistance to departments and Directors within Academic Resources and Planning. Responsibilities Administrative Support Provide coverage of reception area of SA4500 suite and arrange for other staff to cover when not present. Prepare all routine paperwork related to program operations. Including but not limited to procurement, accounts payable, faculty assigned time transactions, memberships/subscription renewals, data/reports for submission to Chancellor's Office, etc. Plan and coordinate meetings, events, travel, etc. Including but not limited to: arranging facilities (on/off campus), participant accommodations and invoicing, accounts receivable, program and materials preparation, guest speaker payments, hospitality, etc. Keep calendars up to date. Take minutes at meetings. Research best practices and alternative processes. Including but not limited to obtaining policies and procedures from other CSU campuses and other institutes of higher education, government entities, etc. Compile and prepare data for analysis and reports such as survey results, various metrics to assess program, initiative, or project success and progress towards goals, student/faculty ratios, cost per FTE, etc. Submit Service Now and Facilities Maintenance requests on behalf of staff and ensure completion in a timely manner. Receive/review forms/documents and requests for compliance to policies/procedures and completeness including all necessary backing documentation and approvals. Maintain intake log of documents and monitor processing. Create systems to organize electronic documents. Provide information and direction to visitors. Support Data Integrity and Processes Data validation and reconciliation. Ensure data is complete and recorded accurately. Establish efficient business processes and create workflow models. Provide training to current/new employees as required. Interpret policies and procedures and use ingenuity to effectively implement strategies, compile information, and create reports. Work with individuals at all levels within the organization, including faculty, students, and staff. Track, synthesize, and report project progress data and success including but not limited to written reports, tables, graphics, graphs, charts, etc. Other Duties as assigned, including but not limited to: Attend meetings and trainings as required. Assist Provost's Office as required. Required Qualifications Excellent verbal/written communication and analytical skills. Ability to prepare correspondence to support employer and community relationships. Possess strong organizational, oral, and interpersonal communication skills. Be able to handle highly sensitive institutional and student data. Ability to prioritize assignments and meet set deadlines. Ability to initiate and maintain collaborative working relationships. Ability to interpret and apply policies and procedures. Knowledge of standard business practices and procedures; working knowledge of accounting, budget, and financial reporting practices. Ability to use good judgement, discretion, and initiative; troubleshoot, problem solve, and anticipate likely outcomes. Proficiency with Microsoft Office (Word, Excel and PowerPoint), PeopleSoft; and the ability to quickly learn and use other software packages. Ability to identify and utilize resources. Must be able to maintain a consistent and reliable work schedule. Ability to work independently and as a contributing team member. Ability to communicate and interact with a diverse population of students, employees, and community constituents. Minimum Qualifications Completion of a high school program or its equivalent and some experience in an office environment. Knowledge of and skill in standard office procedures and practices. Thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. Preferred Skills and Knowledge A minimum of two years administrative support and office coordination preferably at a college/university. Experience/expertise working with CSU Common Financial System (CFS). Condition(s) of Employment Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: Open until filled

ATTENTION Merit System Employees: Do not apply through this site. If you are a current Merit System employee, please click HERE to log into the internal career site. Grade 16 Click HERE for Salary Ranges CLOSE DATE 05/14/2021 SUMMARY Accounting Assistant IIs maintain a complete and accurate record of financial transactions by preparing automated and manual financial and statistical reports to ensure proper accounting and reporting of all transactions. Employees in this job perform routine calculations, post and transfer fiscal data, check the accuracy of computations, reconcile invoices with purchase orders, review and approve receipts for disbursement of funds, and prepare departmental payrolls. Employees exercise considerable judgment in deciding which guidelines or accounting procedures to follow in accomplishing tasks. Accounting Assistant IIs are distinguished from Accounting Assistant Is by the level of difficulty of the financial recordkeeping and responsibility for maintaining complete financial records systems within general guidelines and accounting principles. Work is completed in an office setting and is reviewed by a higher-level accounting or revenue employee for compliance with desired results. Accounting Assistant IIs do not supervise others. TYPICAL JOB DUTIES: Customer Service: Provides service to internal and/or external customers. Clerical Support: Provides clerical support to a department by processing mail, creating and updating paper and digital files, maintaining office equipment, attending and taking notes at meetings, transcribing minutes, tracking information, making copies, and/or gathering documentation. Invoices and/or processes payments: Generates and processes invoices and/or payments. Accounts Receivable/Payable: Manages departmental accounts receivable and payable. Personnel Actions: Receives, maintains, and processes human resource related documents and requests (e.g., W4s, terminations, FMLA requests) and relays related information to the appropriate personnel or department. Payroll: Plans, organizes, and directs the activities of the payroll function within the department to ensure that payroll is accurate and distributed properly. MINIMUM QUALIFICATIONS: The following Minimum Qualifications are required for this job. You must demonstrate possession of these qualifications by providing a detailed description of your related experience in the work history section of your application. Please note that replicating or restating these minimum qualifications or the information from the Personnel Board's job description as your own work experience will result in your disqualification. Please describe your work experience in your own words to represent the work you have performed that is related to the minimum qualifications for this job. Experience providing customer service to the public, other jurisdictions, departments, and/or entities to maintain a positive working relationship. Ability to learn new software programs and/or systems on computers to maintain records. PREFERRED QUALIFICATIONS: Experience performing data entry functions for record-keeping and/or calculations. Experience working as a cashier, waiter/bartender, bank teller, or other position that requires the handling of monies with a customer service emphasis. COMPETENCIES: Adaptability and Flexibility Cognition, Learning, and Memory Computer and Technology Operations Creativity and Innovation Customer Service Mathematical and Statistical Skills Oral Communication and Comprehension Planning and Organizing Problem Solving and Decision Making Professionalism and Integrity Researching and Referencing Reviewing, Inspecting, and Auditing Self Management and Initiative Teamwork and Interpersonal Technical and Job-Specific Knowledge Written Communication and Comprehension CRITICAL KNOWLEDGES: Knowledge of accounting software programs to perform the tasks associated with the position, such as reviewing data, monitoring payroll, reviewing accounts payable and accounts receivable, tracking inventory, creating reports, reviewing financial statements, and other similar functions as required by the job. Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology. Knowledge of appropriate citizen interactions when dealing with the public. Knowledge of basic office equipment (e.g. telephone, smartphone, fax machine, copier, computer, calculator). Knowledge of computer fundamentals and software, including database, spreadsheet, and word processing software. Knowledge of English language grammar, punctuation, syntax, word usage, and sentence structure. Knowledge of modern scanning and electronic imaging methods. Knowledge of payroll principles and procedures, such as calculating timesheets, usage of overtime and compensatory time, and processing new hires and terminations. WORK ENVIRONMENT: Work is conducted almost exclusively indoors in an office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc. PHYSICAL DEMANDS: Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. DISCLAIMER: This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time. SPECIAL ACCOMMODATIONS Persons requiring special conditions to accommodate a disability when completing the application should contact the Personnel Board at 205-279-3500 before the announcement closing date. Qualified applicants who believe they will need reasonable accommodation in the examination process should complete and submit an Accommodation Request Form. You may obtain an Accommodation Request Form by contacting our ADA Ombudsperson at ADAO@pbjcal.org, or by accessing the "Request for Accommodation" form through the following website: http://www.pbjcal.org/ AN EQUAL OPPORTUNITY EMPLOYER The Personnel Board of Jefferson County (Personnel Board) provides a public personnel system based on merit principles. The Personnel Board strives for the constant improvement of the public service by employing and developing the best qualified persons available. The Personnel Board provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex, creed, religion, political beliefs, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Employment decisions are made by the Merit System municipality or governmental agency in which the position exists. Each Merit System municipality, agency, or jurisdiction administers its own equal employment opportunity programs in compliance with applicable state and/or federal laws and regulations.

Definition and Class Characteristics Ready to be part of the criminal justice field and working in an organization that supports the public safety of our community? The District Attorney's Office is hiring a Legal Office Assistant to assist investigators with public assistance fraud. If you love the challenge of meeting deadlines, working with dedicated, experienced staff and helping to make a difference, this position is for you! This position will be primarily focused on supporting the special investigation unit for Welfare Fraud. This includes data tracking, state reporting, and assistance with researching, compiling information, and maintenance of case status with its documentation. The ideal candidate will be comfortable and proficient in the use of technology as management of case information, evidence and information exchange is digital. Knowledge of legal terminology and procedures and administrative practices are key to the position. In addition, successful applicants should have four years of clerical support with two of those years in a legal support position equivalent to the County's Legal Office Assistant I. Proof of typing at a net rate of 40 wpm will need to be submitted at the time of interview. Why Nevada County? Our county leadership values employee development and engagement, promotes open and transparent communication, sets us up to be a high-performing organization, and recognizes our contributions. We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. For a review of the job spec, click here .Closing Date/Time: 5/14/2021 5:00 PM Pacific

Description: SALARY AND BENEFITS: The starting salary will be between $775.00/month to $850.00/month (at a 0.25 timebase). ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: The Department of Social Work enrolls up to 150 students in our CSWE-accredited Master of Social Work program. The mission of the MSW program is to graduate culturally responsive urban social workers in the areas of Community Mental Health and Children, Youth, and Families. Social work graduates are prepared to address individual, family, group, and community needs caused by inequalities of class and identity including race, ethnicity, gender, age, disability, sexual orientation, immigration status, religion, and other forms of social injustice. Advocacy and social change around these injustices form the core of the MSW program. Our vision is to create a cadre of diverse leaders to be catalysts for social change and transform oppressive systems in partnership with the communities we serve. ABOUT THE POSITION: The primary duties are to assist the Director/Principal Investigator (who is the Department Chair), Field Director, and IV-E Program Coordinator with a wide variety of day-to-day tasks as well as plan and implement events and long-term projects. Under the guidance of the Field Director, Child Welfare Training Project Coordinator and the Department Chair, this position works independently to provide essential support to the students, staff and director of the Child Welfare Training Project and the Masters in Social Work Department as needed. Works closely with the MSW Department Office Manager to provide continuity and stability to the MSW program office. PLEASE NOTE: This is a temporary, part-time (0.25 timebase) position through June 30, 2021, with the possibility of reappointment. RESPONSIBILITIES: Administrative Duties: * Provides clerical support to the CalSWEC Title IV-E project and MSW Field Department, involving contact with faculty, staff, students and social services agencies. Able to communicate with students and Project Coordinator in matters that require strict confidentiality or are delicate in nature. * Provides a full range of functions in word processing, including reports, curriculum materials, correspondence, manuals, directories and other program materials, interview packets, student orientation packets, and brochures for distribution. * Prepares, revises and updates department and grant forms, IV-E application forms, and informational materials. * Assists in the interview process for new applicants by setting up interview schedules and creating applicant portfolios for the interviewers. * Assists with reservations and set up of IV-E and Field event spaces, arranges food and beverages, orders supplies and audiovisual equipment, makes parking and travel arrangements, and sets up event signs. * Inputs data for purposes of field instructors' assessment of students' performance in their field placement. * Assists with website updates and social media updates as well as tasks related to alumni engagement. Other duties assigned: * Provides administrative support to the Child Welfare Training Project Coordinator. * Provides administrative support to the Field Director on Title IV-E related issues. * Performs other duties or projects related to CalSWEC/Title IV-E as assigned. * Maintains IPT database, adding new field agencies and new cohorts. * Performs receptionist duties for MSW department when department office manager is out or away from her desk. Greets visitors and answer phones. * Creates, revises and updates department admissions forms, field forms, administrative procedures manual, field manual, student handbook, and Title IV-E forms. * Assists with creating quarterly newsletter and provides support in creating other public relations materials. REQUIREMENTS: * Excellent planning skills. * Ability to handle multiple tasks simultaneously. * Ability to work independently. * Strong organizational and interpersonal skills. * Good verbal and written communication skills. * Microsoft Office knowledge. MINIMUM QUALIFICATIONS: * High School Diploma or equivalent. * Some experience in an office environment. * Sound foundation in English grammar, spelling, and punctuation. PREFERRED SKILLS AND KNOWLEDGE: * Bookkeeping experience. * Three years of administrative experience. * Knowledge of MicroSoft Office. * Excellent planning skills. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: Open until filled

Description: POSITION SUMMARY Under the general supervision of the AVP for Operations, Planning and Assessment, and in support of the Vice President's executive office, the Administrative Support Assistant performs a full range of moderate to complex clerical and financial duties. Primary duties of this position will be to provide office reception and referrals, clerical support, and budget and procurement support. As a member of the VPSA team the incumbent is expected to collaborate with colleagues, whilst utilizing excellent judgement, acting with independent discretion on a daily basis. MINIMUM QUALIFICATIONS Education: Completion of a high school program or its equivalent. Experience: Some experience in an office environment. PREFERRED QUALIFICATIONS Experience with the field of Student Affairs or provision of student services highly desired. Fluency in using a computer and office software packages Office 365, PeopleSoft, Data Warehouse and Concur. Demonstrated ability to coordinate competing and conflicting priorities according to deadlines and procedures integrating other departments or organizational units. Ability to work independently without the benefit of continuing instruction and oversight. Ability to establish and maintain a positive, friendly and cooperative customer service attitude to callers, students, faculty, staff, administrators, and visitors while exercising active problem solving and effective interpersonal skills. Prior experience with event planning, purchasing and procurement, budget and financial reports and/or travel planning and logistics highly desirable. SALARY RANGE $2,912 - $4,592 per month plus excellent paid benefits. (Anticipated salary will be $2,912 - $3,494 per month, depending on the qualifications of the successful finalist.) FOR FULL JOB ANNOUNCEMENT DETAILS AND APPLICATION INSTRUCTIONS, PLEASE VISIT THE LINK ABOVE. Closing Date/Time: May 19, 2021

TYPE OF RECRUITMENT Open Competitive Job Opportunity EXAM NUMBER Y8038O FILING START DATE May 3, 2021 at 8:00 a.m., PT - Until the needs of the service are met and is subject to closure without notice. ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES: The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its integrated system of 26 health centers and four hospitals - and expanded network of community partner clinics - DHS annually provides direct care for over 600,000 unique patients, employs over 23,000 staff, and has an annual budget of over $6.2 billion. For additional information regarding DHS please visit www.dhs.lacounty.gov . Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition, to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings, to supportive housing. THE MISSION: To advance the health of our patients and our communities by providing extraordinary care. DEFINITION: Assists in the administration of a County hospital by managing and coordinating the supporting services for the patient care programs of a small area of the hospital. Essential Job Functions Develops policies and procedures for the effective operation of hospital services in the assigned areas; initiates corrective action if services are not in compliance with established standards. Serves as liaison with medical, nursing and support services personnel to develop and effectively implement plans for patient care. Meets with division heads regarding handling of operational problems; answers questions and provides information regarding departmental and County procedures and policies. Assists in coordinating the operation of the hospital with other divisions of the Department of Health Services, other County departments, and outside agencies. Conducts operational studies to recommend adjustments in the organization, staffing, systems and operational procedures. Develops and controls the annual budget for the assigned area. Investigates and resolves complaints from patients, hospital staff and the general public. Develops managerial skills of line managers and supervisors in the hospital policies, procedures and management practices. Conducts special investigations and participates on committees considering and developing recommendations for the solution of problems having hospital-wide impact. Develops plans for reorganization or decentralization of hospital services; and supervises the implementation of the changes. Recommends space allocations for assigned areas and activities; analyzes and approves proposed space remodeling; coordinates implementation of space changes or move. Supervise the work of a small administrative or hospital unit as needed. Represents the unit administrator in various hospital committees. Requirements SELECTION REQUIREMENTS: Option I - Two (2) years of administrative or staff experience* at the level of the County of Los Angeles class of Administrative Assistant II** or higher. Option II - A Master's degree***, from an accredited college or university, in Business, Health Administration or Management, Hospital Administration, Public Health, Public Administration, or other Health Care Management related field. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS II - Light: Light physical effort which may include occasional light lifting to a 10 pounds limit, and some bending, stooping or squatting. Considerable walking may be involved. SPECIAL REQUIREMENT INFORMATION: *Administrative or staff capacity is defined as experience under general supervision of the line or division manager providing program and administrative support by doing research, analysis, and making recommendations to matters such as: utilization of personnel; allocation of funds; workload and workload fluctuations; and program and procedures for accomplishing work objectives. **Experience at the level of Administrative Assistant II is defined as: analyzes and makes recommendations for the solution of a variety of problems of organizations, budget, systems and procedures, program, facilities planning, general management, and personnel. ***In order to receive credit for the required degree under Selection Requirements, applicant must attach a valid legible photocopy of the official diploma, official transcripts, or official letter from the accredited institution which shows the area of specialization with your application at the time of filing or email a copy to oramirez@dhs.lacounty.gov within fifteen (15) calendar days from the date of filing your application online . Please include the exam number and the exam title on your email. Out-Of-Class Experience Will Be Accepted: Los Angeles County employees attempting to meet the requirements via experience inconsistent with their official payroll title will be considered for this examination. Applicants claiming out-of-class experience to meet the requirements should describe their out-of-class duties in detail in the Work Experience and Supplemental Questions sections of their application. Applicants are also encouraged to submit any supporting documentation such as out of class/additional responsibility bonuses, verification of experience documents, and performance evaluations in order to assist staff's review of applicants' qualifications. DESIRABLE QUALIFICATIONS: Credit will be given to applicants who possess the following desirable qualification: Administrative or staff experience* beyond the selection requirements at the level of the County of Los Angeles class of Administrative Assistant II** or higher . Additional Information EXAMINATION CONTENT: This examination will consist of an evaluation of experience, education and desirable qualifications based on application information, weighted 100%. Candidates must achieve a passing score of 70% or higher on the examination in order to be placed on the eligible register. ELIGIBILITY INFORMATION: Applications will be processed on an "as-received" basis and those receiving a passing score will be promulgated to the eligible register accordingly. The names of candidates receiving a passing score on the examination will be added to the eligible register and will appear in the order of their score group for a period of twelve (12) months following the date of eligibility. No person may compete in this examination more than once every twelve (12) months. SPECIAL INFORMATION : VACANCY INFORMATION: The resulting eligible register for this examination will be used to fill vacancies within the Department of Health Services. AVAILABLE SHIFT: Appointees may be required to work any shift including evenings, nights, weekends and holidays. APPLICATION AND FILING INFORMATION: APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. You may be required to verify your email address before the application can be submitted by entering a six-digit code sent to your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing VERBIAGE from Class Specification and Selection Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the requirements. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. For the foreseeable future, all notices including invitation letters, result letters and notices of non-acceptance will be sent electronically to the email address provided on the application. It is important that applicants provide a valid email address. Please add Oramirez@dhs.lacounty.gov and info@governmentjobs.com to your email address book and to the list of approved senders to prevent email notifications from being filtered as SPAM/JUNK mail. Please note, if you opt out of receiving emails, you can visit governmentjobs.com, log into your profile and check your inbox. The inbox retains a copy of all emails sent, for your records. Note: If you are unable to attach required documents, you must e-mail the documents to the exam analyst, Oscar Ramirez @ Oramirez@dhs.lacounty.gov within 15 calendar days of filing online. Please include the exam number and exam title when emailing the required documents. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: LA County Public Library has announced they are reopening some libraries with limited hours access throughout LA County. Refer to their website at https://lacountylibrary.org/reopening/ for more information. For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. ADA COORDINATOR PHONE: (323) 914-7111 Teletype Phone: (800) 899-4099 CALIFORNIA RELAY SERVICES PHONE: (800) 735-2922 DEPARTMENT CONTACT: Oscar Ramirez, Exam Analyst (323) 914-5154 oramirez@dhs.lacounty.gov Closing Date/Time:

Department: DEPARTMENT OF CORRECTIONS Division: DEPARTMENT OF CORRECTIONS Business Unit: HR-INMATE WELFARE ACCOUNT Work Type: PERMANENT Pay Grade: GRADE 25 Salary Range: $33,971.76 - $49,151.52 Fulltime/Parttime: Full Time Recruiter: JONI M ABRAHAM Phone: 702 486-2900 Email: jabraham@admin.nv.gov Position Description Administrative Assistant II will be work under the immediate supervision of the Administrative Assistant IV in the Law Library and will be working directly with inmates. They will obtain and verify information; review mail; answer telephone calls; respond to e-mails; schedule appointments; process paperwork; have knowledge and application of procedures, regulations and standard office practices. The Administrative Assistant II position requires the ability to prioritize tasks, estimate time frames, meet deadlines, plan and use available resources and coordinate work assignments with others. They must provide quality and quantity of information and service to co-workers and external customers; answer telephones; greet customers; answer general questions; refer callers/visitors to appropriate personnel; maintain and project an approachable, open-minded attitude and respect confidentiality to ensure open, two-way communications. To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0// Minimum Qualifications Graduation from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR one year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. Special Requirements A State of Nevada/FBI background check will be required of the selected applicant. A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Nevada

Department: DEPARTMENT OF HEALTH AND HUMAN SERVICES Division: DHHS - PUBLIC AND BEHAVIORAL HEALTH Business Unit: HR-BEHAVIORAL HEALTH PREV & TR Work Type: PERMANENT Salary Range: $36,790.56 - $53,598.96 Recruiter: ANA MARIA ORNELLAS Phone: 775 684-0151 Email: aornellas@admin.nv.gov Position Description The Division of Public and Behavioral Health is recruiting for an Administrative Assistant 3.This position is located in Carson City, Nevada. The Administrative Assistant acts as the office manager and performs a wide variety of clerical, secretarial, and administrative duties. Duties include answering phones; word processing; arranging travel and preparing travel documentation; duplicating and distributing materials; ordering, maintaining, and inventorying supplies, and equipment; receiving, sorting, and delivering mail; operating general office equipment such as copiers, personal computers, facsimile machines, printers, and other equipment. The incumbent will be responsible for scheduling conference rooms onsite and offsite, and setting up meetings for various boards and committees. Emphasis is placed on coordinating and attending board, committee, and council meetings in accordance with Nevada's Open Meeting Law, and taking and accurately transcribing minutes from audio recordings in a timely manner. The incumbent will be required to proofread, edit, and format Word documents; must possess excellent writing, grammar, and spelling skills; have the ability to handle multiple tasks with ease; greet visitors via telephone or in person with poise; and have the ability to interface with staff throughout the Division as well as with the public in a positive manner. This position requires intermediate level skills in Microsoft Word and Excel and prior experience working with Open Meeting Law requirements. To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0// ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Minimum Qualifications Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. Special Requirements This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment. A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Carson City Nearest Secondary Market: Reno