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Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Administrative Assistant II support to the Health Resources Development Service. This is an classified position in state government, located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $37,807.12, based on education and experience. Position Responsibilities /Essential Functions This positing serves as administrative support for the Oklahoma National Background Check Program (OK-SCREEN). The position is responsible for providing customer and technical support for users of the OK-SCREEN program regarding employment eligibility determinations in accordance with the Long Term Care Long Term Care Security Act 63 O.S. • 1-1947 et. Seq, and serves as a Departmental resource regarding all facets of the background check program. The functions within this job family will vary by level and organization, but may include the following: •Provide assistance to internal and external customers, federal and state agencies and OSDH staff. This will include technical assistance to LTC facilities and other providers who are subject to HB2582 requirements as well as providers in the Long-Term Care community, applicants for positions in Long-Term Care environments, Live Scan, fingerprinting vendors, contractors and law enforcement and judicial authorities •Monitor OK-Screen e-mails and phones and provide technical assistance to users. •Pick up receipt log and post payments for OK-Screen. •Set up new users in OK-Screen. •Monitor for CJIS reports on rejected prints and process name based checks as needed. •Perform OSBI name-based searches on ACHS system and FBI name-based searches on CJIS. •Log, process and scan mail and returned mail items. •Process appeal requests for applicants and maintain appeal docket for OK-Screen. •Conduct training for new OK-Screen users. •Maintain oversight of Batch Payment accounts and provide notice to providers that are delinquent in payment. •Prepare, disseminate, file and secure as appropriate all office correspondence. •Handle program requests for purchases of supplies, equipment, training opportunities and other items as needed. •Requiring knowledge of agency or program procedures and policies. Preference: NCIC Certified, Law Enforcement, Background Investigation, Criminal History Review experience. Other Duties •Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. •Works effectively in team environment, participating and assisting their peers. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Valued Knowledge, Skills and abilities Knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions. Physical Demands and Work Environment While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Travel may be required. This position is set in an office environment. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level II: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. MINIMUM QUALIFICATIONS Level II: Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS : If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Closing Date/Time: 5/26/2021 11:59:00 PM

Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Administrative Assistant II support to the Health Resources Development Service. This is an classified position in state government, located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $37,807.12, based on education and experience. Position Description : This positing serves as administrative support for the Oklahoma National Background Check Program (OK-SCREEN). The position is responsible for providing customer and technical support for users of the OK-SCREEN program regarding employment eligibility determinations in accordance with the Long Term Care Long Term Care Security Act 63 O.S. • 1-1947 et. Seq, and serves as a Departmental resource regarding all facets of the background check program. The functions within this job family will vary by level and organization, but may include the following: •Provide assistance to internal and external customers, federal and state agencies and OSDH staff. This will include technical assistance to LTC facilities and other providers who are subject to HB2582 requirements as well as providers in the Long-Term Care community, applicants for positions in Long-Term Care environments, Live Scan, fingerprinting vendors, contractors and law enforcement and judicial authorities •Monitor OK-Screen e-mails and phones and provide technical assistance to users. •Pick up receipt log and post payments for OK-Screen. •Set up new users in OK-Screen. •Monitor for CJIS reports on rejected prints and process name based checks as needed. •Perform OSBI name-based searches on ACHS system and FBI name-based searches on CJIS. •Log, process and scan mail and returned mail items. •Process appeal requests for applicants and maintain appeal docket for OK-Screen. •Conduct training for new OK-Screen users. •Maintain oversight of Batch Payment accounts and provide notice to providers that are delinquent in payment. •Prepare, disseminate, file and secure as appropriate all office correspondence. •Handle program requests for purchases of supplies, equipment, training opportunities and other items as needed. •Requiring knowledge of agency or program procedures and policies. Preference : NCIC Certified, Law Enforcement, Background Investigation, Criminal History Review experience. Other Duties •Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. •Works effectively in team environment, participating and assisting their peers. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Valued Knowledge, Skills and Abilities Knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions. Physical Demands and Work Environment While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Travel may be required. This position is set in an office environment. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level II: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. MINIMUM QUALIFICATIONS Level II: Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS : If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 5/26/2021 11:59:00 PM

TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. A scanned copy of a college transcript(s) issued from the registrar must be attached to the online application (if applicable). APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES can be found at http://www.hr.sao.texas.gov/CompensationSystem/JobDescriptions VETERAN'S PREFERENCE: If you choose to claim veteran's employment preference including surviving spouse or orphan of a veteran as outlined by the State of Texas, you must attach a DD214 at the time your application is submitted. If you have questions regarding this requirement, please visit our Veteran's Hiring Reference page at https://tpwd.texas.gov/job/veterans/ FOR NEW HIRES/REHIRES: Health insurance is available the 1st of the following month after a 60-day waiting period. TO APPLY: Application must be completed at: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en HIRING CONTACT: Candyce Johnson, (325) 267-4871 PHYSICAL WORK ADDRESS: TPWD Abilene State Park, 150 Park Road 32, Tuscola, TX 79562 GENERAL DESCRIPTION: Under the direction of the Office Manager, this position is responsible with the overall management and business operations of Abilene State Park. Performs routine (journey-level) administrative support work. Provides assistance to Office Manager, Park Manager, and Park Staff regarding fiscal control, human resources, revenue accounting, purchasing, budgeting, petty cash transactions, material and property management, and other administrative procedures. Provides customer service, performs computerized registration and fee collection, issues permits and licenses, answers telephone, and provides information and assistance to park visitors and general public. Manages the staff operated park store and park concession, including purchasing, monthly inventory, and reporting. Supervises the work of clerical personnel. Performs general cleaning of facilities, such as floors, counters, restrooms, grounds, and equipment. Responsible for the management of business operations in the absence of the Office Manager. Assists with special events, programs, and coordination with support groups. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS: Education: Graduation from High School or GED. Experience: Two years experience performing administrative support duties. Licensure: If driving is required, applicant must possess a valid State driver's license. PREFERRED QUALIFICATIONS: Education: Some college or vocational (administrative) training. Experience: Three years administrative support experience in areas, such as accounting practices, preparing correspondence, providing reports, customer service, public relations, collection and control of revenue, training or supervising employees and/or volunteers, and using personal computer with spreadsheet and word processing applications; Two years experience in use of personal computers and various software packages, such as MS Word and Excel; One year experience in customer service; Six months experience handling cash. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of general office management, administrative, accounting, and clerical procedures; Knowledge of retail sales practices and procedures, including ordering, receiving, inventory control, merchandise display, and recordkeeping; Knowledge of the principles of accounting, audit, property, and budget control; Knowledge of housekeeping techniques, such as cleaning floors, windows, and restroom facilities; Knowledge of office practices and administrative procedures; Skill in using MS Word, Excel, and Outlook; Skill in effective verbal and written communications; Skill in using general office machines (e.g., calculators, adding machines, personal computers, copiers, facsimiles, and folding and labeling machines); Skill in the use of standard office equipment and software; Skill in making independent, sound, and timely decisions; Skill in statistically analyzing data and preparing reports; Skill in providing quality customer service in a courteous and professional manner; Skilled in using initiative in accomplishing tasks without direct supervision; Ability to produce documents and reports with a personal computer using Windows based software to include word processing, spreadsheet application, internet, and other web-based programs; Ability to maintain flexibility, work with frequent interruptions, and multiple and changing priorities; Ability to work as a member of a team; Ability to work independently with little or no supervision and as a team member; Ability to work in a manner to provide positive customer service and maintain effective associations with constituents; Ability to accurately handle cash and account for revenue collected; Ability to implement administrative procedures; Ability to interpret rules, regulations, policies, and procedures; Ability to communicate effectively; Ability to perform manual labor including, lifting supplies and materials up to 20 lbs.; Ability to conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS: Required to work 40 hours per week, includes various schedules with hours other than 8:00 a.m. to 5:00 p.m. and days off other than Saturdays, Sundays and holidays; Required to work overtime, as necessary; Required to perform manual labor including, lifting supplies and materials up to 20 lbs.; Must conform to TPWD dress and grooming standards, work rules and safety procedures; May be required to operate a State vehicle; Required to travel 5% with possible overnight stays; Non-smoking environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: May 18, 2021, 11:59:00 PM

TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. A scanned copy of a college transcript(s) issued from the registrar must be attached to the online application (if applicable). APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES can be found at http://www.hr.sao.texas.gov/CompensationSystem/JobDescriptions VETERAN'S PREFERENCE: If you choose to claim veteran's employment preference including surviving spouse or orphan of a veteran as outlined by the State of Texas, you must attach a DD214 at the time your application is submitted. If you have questions regarding this requirement, please visit our Veteran's Hiring Reference page at https://tpwd.texas.gov/job/veterans/ FOR NEW HIRES/REHIRES: Health insurance is available the 1st of the following month after a 60-day waiting period. TO APPLY: Application must be completed at: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en HIRING CONTACT: Rachel Laca, (903) 916-0031 PHYSICAL WORK ADDRESS: Daingerfield State Park, 455 Park Road 17, Daingerfield, TX 75638 GENERAL DESCRIPTION Under the direction of the Office Manager, this position is responsible for performing routine (journey-level) administrative duties of managing daily operations at Daingerfield State Park. Assists with fiscal control, weekly, monthly, quarterly and annual reports, and researches problems. Prepares correspondence regarding in-house memos and outside correspondence regarding park related matters. Processes and distributes incoming and outgoing mail. Performs computerized registration, fee collection and concessions management. Provides customer service, information and assistance to park visitors and general public. Assists with training employees and volunteers in all facets of office and headquarters operations, office equipment and inventories as required. Prepares and submits purchasing paperwork, ledgers and reports for both operational and concession items. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS: Education: Graduation from High School or GED. Experience: Two years experience performing administrative support duties. Licensure: If driving is required, applicant must possess a valid State driver's license. PREFERRED QUALIFICATIONS: Experience: Two years of progressively responsible and advanced office management in areas such as: basic accounting, typing, filing, preparation of correspondence, handling and accounting cash revenues, and other related duties; Two years experience using personal computers, including Microsoft Office word processing and spreadsheet software; Two years of experience in providing customer service, handling complaints and public relations; Two years of experience working with State of Texas administrative and purchasing policy and procedures. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of administrative and clerical procedures; Knowledge of retail sales and equipment rental practices and procedures including ordering receiving, inventory control merchandise display, fiscal controls and record keeping; Knowledge of basic mathematic; Knowledge of audits, property and budget control; Knowledge of purchasing methods, procedures and sources; Skill in using MS Word, Excel, Outlook and Windows based software (Point of Sale) applications; Skill in effective verbal and written communication; Skill in using standard office equipment; Skill in providing quality customer service in a professional and courteous manner; Skill in establishing and maintaining effective work relationships with co-workers and work related contacts; Skill in planning, assigning and/or supervising the work of others; Skill in training others; Ability to work as a member of a team; Ability to work independently with little or no supervision; Ability to accurately handle cash and account for revenue collected; Ability to maintain strict confidentiality; Ability to account for purchases and sales of merchandise; Ability to prepare and maintain detailed records, files and reports; Ability to learn new software applications; Ability to handle emergencies, complaints, stressful situations and large groups of people; Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities; Ability to perform manual labor including, lifting supplies and materials up to 25 lbs.; Ability to conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS: Required to work in a public park with overnight camping and day use; Required to work 40 hours per week, including various schedules with hours other than 8:00 a.m. to 5:00 p.m. and days off other than Saturdays, Sundays and holidays; Required to adjust to changing schedules; Required to perform manual labor including, lifting supplies and materials up to 25 lbs.; May be required to operate a State vehicle; Required to travel 10% with possible overnight stays; Must conform to TPWD dress and grooming standards, work rules and safety procedures; Non-smoking environment in State vehicles and buildings. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: May 19, 2021, 11:59:00 PM

Description This position is open for current Regular Full Time County employees only. The principle purpose of this position is to provide clerical and administrative support to the Charleston County Consolidated 9-1-1 Center. This position will be the first point of contact for customer service at the Emergency Services Building and provides inter-departmental clerical support. This is an essential position of the department and expected to participate in all departmental and EOC activations. HIRING SALARY RANGE: $27,684 - $36,816 (Estimated Annual Salary) APPLICATION DEADLINE: FRIDAY, MAY 21, 2021. Duties and Responsibilities ESSENTIAL FUNCTIONS: * Answers telephone calls, receives and greets visitors to the building, and provides information to callers and visitors. Follows regulations, policies, and procedures for building access. * Receives incoming correspondence from a variety of sources and distributes to the appropriate parties. * Gathers, assembles, updates, distributes and/or files a variety of information, forms, records, and data as requested. * Provides administrative support to administrative functions including preparing reports and presentations * Acts as a backup for the Administrative Services Coordinator. Assists other administrative personnel with reporting, filing, specialized data entry, and updating databases as necessary. * Acts as the liaison for the department with Facilities Operations. * Assists with the set-up and clean up for events, presentations, in-services and meetings. * Perform special projects at the request of the Director, Deputy Director, or Administrative Services Manager. Minimum Qualifications * Must be at least 18 years old and have a high school diploma or equivalency * Three (3) years or more of customer service, clerical, or administrative experience * Demonstrated success in interpersonal and communication skills Knowledge, Skills and Abilities SUCCESS FACTORS: * Attentive to County and Department standards for customer service, accuracy, quality, efficiency and all County and Department policies and procedures ensuring that all work performed meets those standards. * Respond positively to a work environment that will change day-to-day * Create and participate in a team environment. * Display willingness to listen and learn * Respond positively to a work environment that will change day-to-day, requiring quick departure from and re-organization of one's schedule. * Lives the vision, mission, values and expected behaviors of Charleston County, the Public Safety Directorate, and CDC. * Performs other duties or assumes other responsibilities as apparent or assigned.Closing Date/Time: 5/21/2021 11:59 PM Eastern

Description This position performs a variety of general clerical and administrative duties for the Planning and Zoning Department that enables the department to serve citizens effectively and efficiently. HIRING SALARY RANGE: $27,684 - $36,816 (Estimated Annual Salary) APPLICATION DEADLINE: FRIDAY, MAY 28, 2021. Duties and Responsibilities Duties include, but are not limited to: providing administrative support for the permitting front counter; answering telephone calls and responding to emails; receiving and greeting visitors to the department/office and providing information to or referring callers and visitors to appropriate personnel; performing data entry functions; copying forms and packets and distributing them to customers as requested; filing permits as needed; responding to citizen questions and comments in a courteous and timely manner; communicating and coordinating effectively with others; assisting department and County staff as required; and participating in the Emergency Operations Center when activated. This position is also responsible for helping the public with applying for and obtaining zoning permits. Minimum Qualifications Minimum requirements: Minimum Education - Position requires a high school diploma (or GED), supplemented with one (1) or more years work experience in a related field or any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work. Minimum Qualification - Experience and knowledge of engineering, surveying and construction terminology as well as working knowledge with deeds, plats and mapping. The ability to perform work with speed, accuracy, and attention to detail while effectively communicating with the public is essential. Must have a minimum of 1 year of experience in zoning/planning or a related field, or any equivalent combination of experience and training, which provides the knowledge, skills, and abilities necessary to perform the work. Must have a valid driver's license with the ability to obtain a South Carolina license upon acceptance of the position is required. Knowledge, Skills and Abilities This position requires the ability to quickly learn the permitting process, including how to use the County's permitting and mapping software. The successful applicant must be well organized, customer service oriented, able to work as a productive member of a larger team, possess extremely good technical and nontechnical communication skills; and possess research capabilities. The successful applicant must also have relevant experience and possess direct administrative knowledge including expertise utilizing Microsoft Excel, Word, and Outlook software. This position requires the ability to interact well with staff, other agencies, and the public; and be knowledgeable regarding federal, state, and local zoning and planning laws, regulations, policies, and procedures that are relevant to the work area. Knowledge of deeds, plats, mapping systems, permitting software, the County tax map system, and FEMA Flood Hazard Base maps is preferred. This position requires the ability to work independently with minimal supervision while performing a wide variety of duties and responsibilities with accuracy and speed under the pressure of a multi-line phone system.Closing Date/Time: 5/28/2021 11:59 PM Eastern

NOTES This position is a confidential, non-union position. This position may require occasional travelling. MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT The Trial Court is committed to: fair and impartial administration of justice; protection of constitutional and statutory rights and liberties; equal access to justice for all in a safe and dignified environment with policies and practices that strengthen and support diversity, equity, and inclusion; efficient, effective, and accountable resolution of disputes; prompt and courteous service to the public by committed and dedicated professionals utilizing best practices in a manner that inspires public trust and confidence. DEPARTMENTAL MISSION STATEMENT The Support Services Department is responsible for a wide range of distinct topic areas that provide support to the administration of justice in the Trial Court. These services include the Court Services Centers (CSCs), Judicial Response System, Office of Court Interpreter Services (OCIS), Office of Transcription Services (OTS), Records Management Centers (RMCs), and the Trial Court Law Libraries (TCLL). ORGANIZATIONAL PROFILE: https://www.mass.gov/orgs/trial-court-support-services-department POSITION SUMMARY Working within the Trial Court's Office of Court Management, the Administrative Assistant performs a variety of secretarial and administrative support duties primarliy assisting Court Service Centers, Law Libiraries, Judicial Response and all units under Support Services. The position title above the entry level includes higher level secretarial and administrative duties. Employees are hired at the entry level position title and are eligible for reclassification to the higher level position title within this series consistent with the specifications for the higher level position title. The position title reverts to the entry level when there is a vacancy. SUPERVISION RECEIVED: Reports to the Directors of Support Services and receives work assignments and supervision from his/her designees within established guidelines. ORGANIZATIONAL LEVELS: Administrative Assistant I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of secretarial and administrative duties for one or more upper level managers and to train for the next higher level. Administrative Assistant II - This is the second level position title within this series. Employees at this level are expected to perform higher level secretarial and administrative duties which require more knowledge of word processing functions, more knowledge of Trial Court policies and procedures, and to exercise more independent judgment. MAJOR DUTIES Administrative Assistant I Duties: Types a variety of standard documents from handwritten drafts and other materials; Coordinates the distribution of correspondence; Proofreads typed material for accuracy and correct punctuation, spelling, grammar, and legal citation (if necessary); Assists the public and court division personnel with problems they may encounter with Trial Court policies and procedures; Arranges meetings and screen calls as needed; Maintains department records and orders supplies; Maintains records of department invoices; Drafts standard and routine correspondence related to office and departmental policy and procedure; Assists in the maintenance of time and reporting information and prepares fiscal documents; Prepares fiscal and statistical reports; Provides clerical and procedural support as needed, including answering the telephone; May provide secretarial assistance to other Department Heads; and Performs related duties as required. Administrative Assistant II Additional Duties: Prepares complex and detailed documents requiring the use of macros, mail merges, and other special command functions; Provides administrative support to the departmental staff as necessary for special projects and initiatives undertaken by the office; Responds to more complicated inquiries related to policies and procedures; Develops and maintains databases and spreadsheets; Acts as liaison with other offices, departments and outside agencies; Recommends and implements more effective office procedures and routines; and Performs all of the duties of the lower level position title within this series as required. JOB COMPETENCIES All applicants must be able, through the interview process, to prove efficiency in the following areas: Ethics and Values Communicates and demonstrates the ethics and values of the Human Resources Department and the Trial Court. Mission Understands, upholds, and communicates the Trial Court and Human Resources Department missions. Applied Knowledge Demonstrates ability with MS Office and can properly support the administration of departmental polices, procedures, and initiatives in a unionized employee environment. Problem Solving Accurately assesses common workplace problems in the Trial Court and recommends and facilitates appropriate solutions. Customer Service Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public. Collaboration Works with others cooperatively, demonstrating a willingness to be a team player, and contributing to a work environment that focuses on shared departmental goals. Commitment to Diversity Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds. Continuous Learning Demonstrates a commitment to continuously improving himself or herself through professional development. POSITION REQUIREMENTS Administrative Assistant I Requirements: High school diplomas or the equivalent and four years of secretarial experience, or an equivalent combination of education and experience; Knowledge of and proficiency in the use of personal computers and related business software, including MS Word and MS Excel; Some experience with MS PowerPoint is preferred; Knowledge of current office and clerical practices and procedures; Ability to draft standard and routine correspondence related to office policy and procedure; Knowledge of basic English, grammar, spelling and punctuation; Ability to handle sensitive matters on a confidential basis; Ability to type proficiently; Ability to operate current standard office equipment, including photocopier machines, scanners, calculators, and fax machines; Ability to work professionally with judges, court officials, court employees, and the general public; Ability to set up and maintain filing systems; Ability to work independently and follow oral and written instructions; Administrative Assistant II Additional Requirements: A minimum of three years of experience as an Administrative Assistant I; Considerable knowledge of and demonstrated ability to perform more complicated word processing functions and spreadsheet software; Considerable knowledge of office policies and procedures and demonstrated ability to apply those policies to inquiries; Demonstrated ability to independently complete assignments and to handle multiple assignments; and Demonstrated ability to identify problems and to develop feasible solutions; and to properly route them for appropriate resolution when necessary; OTHER PLEASE NOTE: Employment is contingent upon passage of a criminal record check. If you are not currently viewing this posting online, please visit the Judicial Court Jobs website at https://www.mass.gov/jobs-with-the-court-system to apply for this position or any other Trial Court employment opportunity. No applications or resumes will be accepted by hand, mail, fax, or email delivery. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

Job Description Office of Admissions Annual Salary Range: $53,499 - $71,310 Non-Exempt / Union Represented The Examination Administration section of the Office of Admissions is currently seeking to fill a Program Assistant II position. The ideal candidate will have previous administrative experience and must have exceptional communication and written skills. The ability to manage multiple responsibilities and shift attention between tasks is essential, as this position requires the ability to intermittently handle multiple projects simultaneously. Intermediate knowledge of Microsoft Office and experience with the Salesforce platform is a must. All employees in the Office of Admissions are required to work at examinations to which they are assigned; this will include overnight travel for 3-7 days each time between two to four times a year. DEFINITION Under general supervision, the Program Assistant class performs specialized/technical clerical duties in an assigned State Bar division or unit; positions within this class vary in the work performed depending on the specialty area and perform related duties as required. DISTINGUISHING CHARACTERISTICS Program Assistant II is the journey level in the Program Assistant series. The primary duties in the assigned division/unit specialty area require technical, statutory, and State Bar rules and regulations knowledge; duties are carried out based on related program federal and state laws, policies, codes, legal documents and technical/legal terminology. The Program Assistant is distinguished from the Administrative Assistant in that the latter is primarily focused on staff support and office support functions such as computer keyboarding, maintaining manual and computerized files and data bases, preparing reports, processing routine documents and conveying information to the public about procedures or services. The Program Assistant II classification is distinguished from the Program Assistant I classification by the incumbent's ability to independently perform the full range of duties, including the more difficult division/unit specific clerical office support duties. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to the following: Performs technical/clerical work involving the knowledge, interpretation, and application of State Bar policies, rules, regulations, and procedures. Reviews processes and maintains program transactions, records and other documents. Assists in the preparation and maintenance of statistical data, reports, and correspondence. Reviews various applications for admittance and/or membership for completeness and accuracy. Maintains computer systems and data bases containing applicant and member information, records of verbal and written communications, follow-up research, referrals to others, and actions taken for problem resolution. Reviews applicant credentials, determines eligibility, analyzes and evaluates special accommodation requests. Responds to written and telephone inquiries from applicants, members, and the public both in writing and orally. Assists with the receipt and processing fees and payments; notes discrepancies and ensure corrections and adjustments are made. Maintains databases, runs weekly back-ups and forwards the information to the appropriate staff; analyzes error reports, researches problems and corrects relevant databases. Responsible for supervision of an assigned test center for State Bar examinations, coordinates test center proctors and other staff. May perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described. EMPLOYMENT STANDARDS Knowledge of: Principles of customer service techniques. Principles of problem identification, analysis and evaluation. Principles of effective writing and verbal presentation Basic rules of vocabulary, grammar, spelling and pronunciation as specified in Webster's New Collegiate Dictionary. Working knowledge of the State Bar Offices and their functions and a general knowledge of other agencies and their interface with the State Bar, functions of the Office and Rules and Regulations for Admission to Practice Law in California. Computerized information and database recordkeeping systems. Ability to: Apply the policies and practices of a department. Operate modern office equipment including computer hardware, software, and internet and web-based applications. Make fine visual distinctions upon proofreading written documents and viewing information on a computer screen. Appropriately respond to requests and inquiries from the public, State Bar members, or other departments. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public. Maintain the confidentiality of information. Minimum Qualifications: Education: Possession of a High School Diploma or equivalent. Experience: Two (2) years' post-secondary education or two (2) years' directly relevant experience in a position requiring basic research, analysis of data and public contact. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. License, Certificate, Registration Requirements: None required. Physical Requirements: Sit for extended periods of time. Make fine visual distinctions upon proofreading written document and viewing information on a computer screen. Ability to lift up to 25 pounds. Possess visual capability and digital dexterity to operate a computer and other standard office equipment. Digital dexterity to assemble, retrieve and replace files. Frequent and ongoing use of a telephone and computer terminal.

Description: Human Resources Administrative Assistant (Administrative Support Assistant II) Compensation and Benefits Anticipated Hiring Salary: $2,912 per month Full Classification Salary Range: $2,912 - $4,592 per month This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary The HR Administrative Assistant performs a variety of routine to moderately complex clerical support to the Human Resources and Payroll management/staff. Administrative duties include: setting up and maintaining office procedures related to multiple Human Resources and Payroll functions; developing documents involving the use of software features such as spreadsheets, charts, tables and graphics; performing administrative duties and project work and coordination related to programs, policies, and procedures. The incumbent will be responsible for understanding the basic workflow of the benefits, employment, recruitment, classification, compensation, and Payroll processes, and other HR functions. The incumbent serves as the first point for the Human Resources Department and will interact with a variety of campus and community constituents. Customer service responsible include: working with students, faculty, and staff to assist them or resolve problems; serving as a resource to the public and university constituents; networking to build campus relationships to coordinate work and projects in an accurate and efficient manner. Day to day work is performed independently and under general direction with minimal supervision. Work is supervised in terms of overall accomplishments. Incumbents are expected to set their own priorities. Assignments are varied requiring the use of judgment and discretion in interpreting and applying university, system-wide, and department policies and procedures. Key Qualifications Working knowledge of multiple HR functions and processes strongly preferred Prior administrative support experience in a Human Resources Department in a large, complex organization preferred Thorough knowledge of office methods, procedures, and practices Fluency in using standard office software packages Outstanding customer service skills Ability to maintain professionalism, composure, and tact in a fast-paced, deadline-driven environment To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience Completion of a high school program or equivalent Two years of recent experience in an office environment Department Summary Our mission is to enhance the university community by attracting, retaining, and supporting a quality workforce in its effort to provide an excellent educational program for our students. Deadline & Application Instructions Applications received by May 27, 2021 will be given full consideration by the search committee. Please click "Apply Now" to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Closing Date/Time: May 27, 2021

DESCRIPTION The City of Long Beach, Department of Health and Human Services is recruiting for one at-will, unclassified full-time Community Program Specialist II to serve as an Administrative Assistant in the Public Health Emergency Management (PHEM) Division. Reporting to the PHEM Director (Special Projects Officer), this position will be responsible for providing administrative support to the PHEM Division. This position is located at the PHEM facility, 3861 Worsham Ave, Long Beach CA, 90808. EXAMPLES OF DUTIES Screening and prioritizing requests of the PHEM Director; Arranging appointments, scheduling meetings, and arranging the calendar for the PHEM Director; Planning, scheduling, and coordinating monthly Bureau meetings, conferences, workshops, and auditing activities; Overseeing the Local Distribution Site (LDS) warehouse training classroom schedule; Providing facility support to the new LDS; Receiving and screening office mail, email, and phone calls; Typing and preparing a variety of letters, memorandum, reports, and records; Coordinating and tracking the workflow of several Bureau processes, including contracts for execution, approval requests for purchase orders, invoice payments, expense reimbursements, and technology service requests; Interpreting Bureau and Department policies, procedures, and operations for the public and City personnel; Independently composing routine correspondence, reports, and notices; Compiling information and data for use in preparing records, reports, and grant documents; Collecting, reviewing, and tracking timecards for Bureau staff; Sorting and distributing paystubs and timecards; Providing administrative support for special programs and initiatives; and, Performs other related duties as assigned. REQUIREMENTS TO FILE Bachelor's Degree in Public Administration, or a closely related field One year of experience providing support or overseeing emergency preparedness programming (Master's Degree in Public Administration, or a closely related field may be substituted for up to one (1) year for required experience. Copy of degree or transcripts denoting degree conferment required if qualifying with an academic degree. ) Valid motor vehicle operator license. (Required to obtain a California motor vehicle operator license within 6 months if out of state. DMV K4 driver license information report printout required during onboarding for California residents.) Required documents, such as transcripts, degrees and/or certification, must be uploaded to the online application at time of filing. Any proofs submitted must contain either the applicant's name or other identifying characteristic on the documentation. Degrees must indicate the field of study and conferral date on diploma or transcript. Candidates who possess degrees from college or university from outside the United States must attach proof of educational equivalency at the time of filing. DESIRABLE QUALIFICATIONS: Master's Degree in in Public Administration, or a closely related field. Copy of degree or transcripts denoting degree conferral required if qualifying for the position with an academic degree or academic credits . Experience providing support or overseeing emergency preparedness programming beyond the minimum requirement may be substituted for required education on a year-for-year basis. Experience in utilizing National Incident Management System (NIMS), and Federal Emergency Management Administration (FEMA) requirements for disaster and emergency planning. Ability to work evenings, nights, weekends, and holidays. Bilingual skills (Khmer, Spanish, Tagalog, and/or Vietnamese) SUCCESSFUL CANDIDATE WILL DEMONSTRATE Ability to work independently and as part of a team, be flexible, and manage multiple assignments in a dynamic and fast-paced environment. Ability to work effectively with a wide variety of people and populations by consistently exercising tact, good judgement, and a proactive, problem-solving focused style. Excellent interpersonal, written, and verbal communication skills. Ability to de-escalate and resolve conflicts independently and effectively. Proficiency in the use of computers, including email, internet, and office productivity software (e.g. Microsoft Word, Excel, Outlook, and Powerpoint) SELECTION PROCEDURE This recruitment will close at 4:30 p.m. (Pacific Time) on Tuesday, May 18th, 2021. To be considered, please apply online under "Current Openings" with your cover letter , resume , and proof of education (if qualifying with an academic degree or academic credits ) as attachments at: www.longbeach.gov/jobs Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate will be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. EQUAL OPPORTUNITY: The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-4102. In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable. In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable.Closing Date/Time: 5/18/2021 4:30 PM Pacific

Description: Administrative Support Assistant II Compensation and Benefits Anticipated Hiring Salary Range: $2,912 per month Full Classification Salary Range: $2,912 - $4,592 per month This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Under the direction of the Associate Director, the position provides a customer service support to the Financial Aid and Scholarships Office. The position will have direct contact with multi-ethnic campus population of students, staff, and faculty, as well as parents and members of the community. The individual in this position must possess general knowledge of policies, procedures, and regulations pertaining to federal, state, and institutional financial aid programs. Key Qualifications Excellent customer service skills as duties often involve front line contacts with a variety of campus and community individuals requiring active problem solving and creative solutions. Ability to serve as a resource to students, staff and the community in responding to inquiries and providing detailed information. Ability to effectively organize and manage multiple tasks in a fast-paced, team-oriented environment Knowledge of financial aid and scholarships preferred Experience with PeopleSoft CampusSolutions preferred Experience with various financial aid databases, including WebGrants, COD, NSLDS, FAA Access preferred To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience High School graduate or equivalent Two years of administrative support experience in an office environment Deadline & Application Instructions Applications received by May 31, 2021 will be given full consideration by the search committee. Please click "Apply Now" to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Closing Date/Time: May 31, 2021

Description The preferred incumbent will have experience in processing accounts payable, time keeping, and purchasing functions. The Candidate filling this position will also serve as a back-up to our customer service team. General Description: This is a paraprofessional position. The incumbent performs administrative support tasks and manages projects. Organization: The Administrative Assistant position is part of Hanover County's Career Development Program (CD). The Administrative Assistant Ladder has four (4) levels ranging from Administrative Assistant I to Senior Administrative Assistant. Incumbents normally report to a Department Head or Manager and supervise no staff. However, Senior Administrative Assistants may serve as workflow leaders to lower level Administrative Assistants. Essential Functions: • Prepares correspondence, payment vouchers and other essential paperwork. • Establishes and maintains computer and paper files and records. • Performs necessary office support activities as directed. • Provides superior customer service to callers and visitors to the Department. • Prepares reports as needed. • Maintains calendars and schedules. • Makes travel arrangements. • Performs related work as assigned. Working Conditions: A. Hazards • None Known B. Environment • Office C. Physical Effort • Minimal D. Non-exempt Knowledge, Skills and Abilities: Computer Skills, required. Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint, required. Ability to type 35 - 45 words per minute. Knowledge of office procedures, preferred. Must be able to communicate effectively both orally and in writing. Ability to maintain records, organize, use the telephone, listen, understand and follow directions. Ability to learn the policies and procedures of and the services provided by the agency to which assigned. Ability to establish and maintain effective working relationships with County officials, employees and the general public. Education, Experience and Training: High school diploma or equivalent required with previous administrative experience and training in Office Support Technology preferred - OR - Any equivalent combination of education, experience and/or training sufficient to demonstrate the knowledge, skills and abilities is acceptable. Higher levels on the Career Ladder require additional education and experience up to an Associate Degree. Special Conditions: • Criminal Records Check, including fingerprinting • Pre-employment typing test (Level I and II = minimum of 35 words per minute; Level III = minimum of 45 words per minute; Senior Level = minimum of 45 words per minute) • Twelve-month probationary period Special Instructions to Applicants If you are selected for this position, you will be required to provide a copy of your diploma/degree. Closing Date/Time: Continuous

Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. This job is announced as a Level I and Level II; please apply to each level for which you would like to be considered. OSDH is seeking a full time Administrative Assistant I providing support to Woodward County Health Department. This is a classified position (PIN#34001506) in state government. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $38,181.00, based on education and experience. Position Description: Provide Administrative support to Regional Director and Administrative Programs Officer, as well as for program areas and support functions. Assist with administrative functions of financial, program, clinical and facility management. Work closely with Coordinating Nurse in implementation and evaluation of public health programs and clinic schedules provided by Woodward County Health Department. Ensure compliance with OSDH policies and procedures. Position Responsibilities /Essential Functions The functions within this job family will vary by level and organization, but may include the following: • Trains other staff • Assigns projects to staff as needed; develops and places in operation special procedures. • Initiates correspondence requiring knowledge of agency or program procedures and policies. • Develops and maintains confidential or complex files. • Interprets and advises internal and external customers on departmental or program rules, regulations, and laws. • Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties. • May supervise subordinate staff. • Represents agency, supervising official, or program area at meetings, conferences, or civic organizations. • Coordinates activities with internal and external customers. • May establish educational and/or training programs. • Interviews callers, arranges appointments, and handles office details. • Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections. • Other duties as assigned. Other Duties • Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. • Works effectively in team environment, participating and assisting their peers. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Valued Knowledge, skills and abilities Knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions. Physical Demands and Work Environment Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Preferred Qualifications Ability to read, write and speak English and Spanish is preferred. I have read and understand this job description. I attest that I am able to perform the essential functions of this position with or without reasonable accommodations. I understand that reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level I: This is the career level where duties and responsibilities will be performed at all levels of complexity. Employees may supervise others. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of four years of technical clerical office work or an equivalent combination of education and experience. NOTES If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 5/31/2021 11:59:00 PM

Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. This job is announced as a Level I and Level II; please apply to each level for which you would like to be considered. OSDH is seeking a full time Administrative Assistant I providing support to Woodward County Health Department. This is a classified position (PIN#34001506) in state government. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $38,181.00, based on education and experience. Position Description : Provide Administrative support to Regional Director and Administrative Programs Officer, as well as for program areas and support functions. Assist with administrative functions of financial, program, clinical and facility management. Work closely with Coordinating Nurse in implementation and evaluation of public health programs and clinic schedules provided by Woodward County Health Department. Ensure compliance with OSDH policies and procedures. Position Responsibilities /Essential Functions The functions within this job family will vary by level and organization, but may include the following: • Trains other staff • Assigns projects to staff as needed; develops and places in operation special procedures. • Initiates correspondence requiring knowledge of agency or program procedures and policies. • Develops and maintains confidential or complex files. • Interprets and advises internal and external customers on departmental or program rules, regulations, and laws. • Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties. • May supervise subordinate staff. • Represents agency, supervising official, or program area at meetings, conferences, or civic organizations. • Coordinates activities with internal and external customers. • May establish educational and/or training programs. • Interviews callers, arranges appointments, and handles office details. • Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections. • Other duties as assigned. Other Duties • Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. • Works effectively in team environment, participating and assisting their peers. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Valued Knowledge, skills and abilities Knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions. Physical Demands and Work Environment Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Preferred Qualifications Ability to read, write and speak English and Spanish is preferred. I have read and understand this job description. I attest that I am able to perform the essential functions of this position with or without reasonable accommodations. I understand that reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level I: This is the career level where duties and responsibilities will be performed at all levels of complexity. Employees may supervise others. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of four years of technical clerical office work or an equivalent combination of education and experience. NOTES If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Conclusion Veteran's Preference Points apply only for initial appointment in the Classified Service. Closing Date/Time: 5/31/2021 11:59:00 PM

The Job Immediate Need for Public Authority Office Assistants II (Contract) Office Assistant II: $2,487.33 - $3,463.20 Monthly In-Home Supportive Services (IHSS) Public Authority is seeking Office Assistants II (Contract) to perform clerical work in support of the Payroll Services Unit process for In Home Supportive Services-Public Authority. The incumbent performs clerical work and answers Customer Service calls which require a thorough knowledge of the subject matter and the administrative policies and procedures involved. The Paycheck Customer Service Unit processes approximately 12,000 phone calls per year from IHSS providers. Office Assistants assist with employment verifications requests and enrollment work. This position is for paycheck customer service and call center experience is preferred. Essential functions : Collects, enters, processes, sorts and tabulates information according to departmental process and procedures. Answer telephones, takes and relays messages and/or receives visitors; answer provider phone calls and emails regarding paycheck and timesheet questions. Process accurately provider enrollment packets and employment verifications. Maintain the security and confidentiality of provider records in the database as well as hard copy files. Assist with training activities for consumers and providers which include maintaining and updating training materials, creating training documents, assisting in recruitment of attendees, and updating training information line; assist with orientation including: check-in and check-out, as well as putting orientation material together. Prepare, compose, and type or assemble a variety of information into proper form from outline instructions or established procedures. Prepare statistical reports on program productivity and service. Assist the Registry Specialist with information sessions and recruitment. Requests and accepts records and other information from a variety of sources; inputs and maintains data into various database programs; posts information from various reports and documents to appropriate records; audit and verify documents and other records for a variety of purposes to include accuracy, legality and consistency. Operates a variety of office equipment such as computer terminals, calculators, fax, copier, information and image management systems, copiers, sorters, viewers and other office machines to enter and retrieve data, produce and/or process, materials to include correspondence, memoranda, reports, numeric data, requisitions, tabulations and statements. Maintains manual and computerized alphabetical, numerical or subject matter files; sorts and files correspondence, bills, and a wide variety of other documents, records and similar media; and pull material from files; purges files as needed or scheduled. Perform mathematical calculations; assembles, tabulates and compares financial and other data; and compiles a variety of data to include statements, claims, reports and payroll data. Schedules appointments and meetings for individuals and groups; notify attendees and prepare meeting material(s); records meeting results. Assists in the training of other staff members as needed. Store and distribute office supplies; and keep a record of supplies needed, received, and issued. Receives, sorts and distributes mail. Perform special projects and other duties as assigned. Provide backup, vacation coverage and temporary relief as required. NOTE : These are contract positions for the Public Authority. Incumbents will not attain status as County employees. The current vacancy will be approximately three years in duration with the possibility to extend the contract up to a maximum of three additional years (per the terms of the contract). Excellent benefits include: Health and Dental coverage for employee and eligible dependents; Vision coverage for employee; paid Vacation, Holidays, and Sick Leave. THE DEPARTMENT The Public Authority is a governmental entity established by State law to work in conjunction with San Bernardino County's IHSS Program. The IHSS Program helps eligible low-income seniors and persons with disabilities to remain independent by making funding available for them to employ a home care provider. The Public Authority is responsible for establishing and maintaining a registry of providers and for county-wide service that recruits, screens, matches, and refers registered home care providers to eligible IHSS recipients. To find out more about this governmental entity, visit their website: http://hs.sbcounty.gov/PA CONDITIONS OF EMPLOYMENT Travel: Must be able to travel occasionally to different locations throughout the County. At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced for the individual providing the transportation. Minimum Requirements Experience: One (1) year (full-time equivalent) of clerical experience in an office environment . Duties must include a variety of office clerical tasks such as public contact, computer usage, typing, filing, routine clerical tasks, and data entry. NOTE: Job duties must be clearly stated on the job application. Retail sales and food service experience is not considered qualifying. Desired Qualifications Experience in a California Public Human Services Program (i.e., Public Authority, Transitional Assistance, Children and Family Services, Aging and Adult Services, Child Support, or Preschool Services) is highly desirable. Must be able to calmly attempt to resolve and de-escalate any issues. Interact with customers to provide and process information in response to inquires. Ability to stay composed and objective. Applicants who have experience working in a confidential environment and general knowledge of elderly and disabled home care needs and issues are encouraged to apply. Computer Experience managing and maintaining a computer database and Windows operating systems is desirable. Selection Process Applications will be reviewed by the hiring department and the most highly qualified candidates may be contacted by Public Authority for the interview process. Application Procedure : To be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm, Tuesday, May 18, 2021. ( Resumes will not be accepted in lieu of the application and/or supplemental questionnaires.) To ensure timely and successful submission of your online application, please allow ample time to complete your application and consider applying before the posted deadline date. Applicants will be automatically logged out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted , you will receive an on-screen confirmation and an email. We recommend that you save and/or print these for your records. If you require technical assistance, please review the Government Jobs online application guide or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer, or web browser used to submit the application. Please click HERE for important Applicant Information and the County Employment Process . Closing Date/Time: 5/18/2021 5:00 PM Pacific

Description: Recruitment Details Recruitment Number VA1403 Posting Period Open Until Filled (Review of Applications will begin 05/07/21. Applications received after that date may be considered.) On Campus Only No Working Title ADMINISTRATIVE SUPPORT ASSISTANT (Administrative Support Assistant II) Class Title ADMINISTRATIVE SUPPORT ASSISTANT -12 MONTH Level/Range/Grade 2 Salary Range (From $ to $) $2,912 - $4,592 per month / $34,944 - $55,104 annually (New employees should anticipate being hired at the beginning of the salary range) Department WellCat Health Center Number of Positions 2-5 FLSA Code Non-Exempt Status Temporary (Renewable) Full-time/part-time Full-time Pay Plan 12/12 CBU/MOU R07 - CSUEU Clerical & Administrative Support Services Quick Link https://jobs.csuchico.edu/postings/6423 Hours Per Day 8 hours during the school year / 10 hours during the summer Days Per Week 5 days during the school year / 4 days during the summer Shift Day Primary Duties Working independently, under general instruction and direction of the Registered nurse and Administrators, this position is part of the Campus COVID-19 Response Team. The team is designed to manage, inform and provide information on the campus COVID activity. Incumbent is responsible for a variety of general and moderately complex duties including monitoring campus COVID cases, communicating with individuals who have been exposed or diagnosed, and monitoring state and local guidance for safety and health updates. Day-to-day work is performed relatively independently with general instructions except for new assignments. For a full description of job duties, please visit: https://csuchico.box.com/v/VA1403-Position-Description Knowledge, Skills and Abilities KNOWLEDGE: Incumbent must possess: • Thorough knowledge of: • English grammar, punctuation and spelling. • Office methods, procedures and practices. • Fluency in using standard office equipment (computers, copiers, phones) and standard office software packages such as, Microsoft Office (Word, Excel, and Outlook) and related computer software packages. • General working knowledge of applicable University infrastructure, policies, and procedures. SKILLS: Incumbent must possess: • Active problem solving and effective interpersonal skills as work often involves frontline contacts with a variety of campus and community individuals. • Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. • Demonstrated competence in effectively presenting standard information in writing. • Typing and keyboarding skills. ABILITIES: Incumbent must be able to: • Learn, independently interpret, and apply a wide variety of complex policies and procedures, and be able to identify deviations from applicable policies. • Apply independent judgment, discretion, and initiative to address problems, participate in developing practical, thorough and, at times, creative solutions. • Respond to routine inquiries and explain standard policies and procedures to others. • Identify and solve standard problems where policy and procedures are referenced and refer more complex problems to appropriate staff. • Perform standard arithmetic calculations of a transactional nature, including tracking and comparing data. • Use standard office equipment as well as quickly learn to use new office support technology systems and software packages. • Work with and maintain integrity of confidential and sensitive information and materials with tact, discretion, and diplomacy. • Perform assigned duties. Required Education and/or Experience This position requires experience to be proficient in performing most or all work assignments and should include administrative support, coordinating and prioritizing many different clerical tasks, applying and communicating policies and procedures. These qualifications, and those listed above, would normally be obtained through completion of a high school program or its equivalent and two years recent experience in an office environment. Recruitment Preferences Preference maybe given to applicants with the following as they may be considered specialized skills: • Previous customer services experience. • Experience with data entry. • Experience with confidential information. Special Requirements • California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates. • This team provides coverage for hotline calls and emails, 8am-5pm Monday through Friday (with weekend, holiday, and summer Friday coverage). • Requires approximately 24 hours of initial training including HIPPA and PEPRA online training. PHYSICAL REQUIREMENTS: Incumbent/applicant will need to be able to perform the essential job functions (duties) of this position with or without reasonable accommodation. This position alternates between remaining in a stationary position operating a personal computer for long periods of time and frequently moving about inside the office. Must be able to travel across campus to other offices and buildings on campus for meetings and events. Ability to distinguish color, and occasional lifting up to 35 lbs. is also required. WORK ENVIRONMENT: Work may be performed in a typical office setting on campus, or off campus, when approved by management. Benefits This position qualifies for benefits including tuition fee waiver (if eligible Benefit Information CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). Eligibility for standard CSU benefits is based on an appointment of half-time or more for a period exceeding six months. Employees appointed less than half-time or less than six months are not eligible for standard CSU benefits but do receive prorated sick leave and vacation. Eligibility for Affordable Care Act (ACA) benefits is based on an appointment of at least three-quarter time, hired to work a minimum of 130 hours per month over the course of the appointment or works an average of 130 hours or more per month during the measurement period. The ACA guidelines provide for health coverage or FlexCash only. ACA does not provide dental or vision plan coverage. About the University and Community California State University (CSU), Chico is a comprehensive and residential public University, holding Hispanic-Serving Institution (HSI) designation and operating as part of the 23-campus CSU system. The University enrolls over 17,000 students from diverse cultural, ethnic, and socioeconomic backgrounds, with over half identifying as first-generation college students. Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, "Today Decides Tomorrow," is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century. The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from San Francisco Bay Area. A safe residential community, Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that CSU, Chico stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land and the waters that run through campus. CSU, Chico is committed to recruiting outstanding candidates who reflect the diverse, intercultural, and intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of achievement gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and activities that support an inclusive, accessible, and equitable learning and working environment. The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Open Date (posting open date) 04/23/2021 Close Date (posting close date) Open Until Filled Yes Applicant Documents Required Documents 1. Résumé 2. Cover Letter Optional Documents 1. Optional Applicant Documents Closing Date/Time: Open until filled

Description: Salary and Benefits The starting salary will be between $3,600.00/month and $4,496.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The University Police Department is responsible for campus safety and the enforcement of applicable Federal, State, and local laws and regulations on the CSUEB campus (Hayward, Concord, Oakland). Under the general supervision of the Officer In Charge, the Administrative Assistant is responsible for (1) Providing administrative assistance to the Command Staff of UPD (2) Providing assistance to the Emergency Manager (3) Providing general assistance to the staff members of UPD. Responsibilities Administrative Support: Assists in the development of the organization. Assists managers with the development of internal administrative procedures. Prepares internal and external administrative correspondence. Prepares and maintains cost analysis reports as required. Recommends appropriations based on assessed needs. Conducts research in support of audits or benchmarking processes. Conducts research in support of Community Oriented Policing and Problem Solving initiatives. Provides clerical and/or administrative support to members of the department. Performs and coordinates special projects as assigned. Emergency Preparedness Support: Assists and supports the Emergency Manager. Assists with Emergency Preparedness drills. Assists with providing Emergency Preparedness training to campus partners. Prepares and maintains documents associated with Emergency Preparedness. Collaborates with other stakeholders in Emergency Preparedness. Reviews and updates policy and procedures pertaining to Emergency Preparedness. Conducts Research: Research, analyze, and interpret information for the development of reports, proposals and justifications. Researches and reports on policies, laws and regulations that affect Emergency Preparedness functions. Researches reports on circumstances that may adversely affect the Department, University or Community. Additional Duties as Assigned: Performs additional duties for the successful accomplishment of the Department's mission. Required Qualifications Knowledge of: Modern office practices and procedures. Filing. Operation of standard office equipment. Business correspondence. Legal terminology, forms and documents. Procedures involved with filing, documenting and maintaining documents. Ability to: Analyze and problem solve. Communicate orally and in writing. Make decisions and take initiative. Adapt to challenging situations. Plan, organize, and coordinate work. Work independently. Maintain accurate records. Independently perform clerical assignments. Independently resolve problems for which there is no immediate clear policy. Identification and correction of errors in documents with accuracy and speed. Compile, write, and present reports related to the department. Minimum Qualifications Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Skills and Knowledge Bachelor's degree or higher. Minimum of two years of experience working in a clerical setting. Condition(s) of Employment Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: Open until filled

Description: Salary and Benefits The starting salary will be between $3,100.00/month and $3,600.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This position provides administrative support to the Associate Provost of Academic Planning and Resources and the Director of Fiscal and Administrative Resources. When required, this position provides administrative support and assistance to departments and Directors within Academic Resources and Planning. Responsibilities Administrative Support Provide coverage of reception area of SA4500 suite and arrange for other staff to cover when not present. Prepare all routine paperwork related to program operations. Including but not limited to procurement, accounts payable, faculty assigned time transactions, memberships/subscription renewals, data/reports for submission to Chancellor's Office, etc. Plan and coordinate meetings, events, travel, etc. Including but not limited to: arranging facilities (on/off campus), participant accommodations and invoicing, accounts receivable, program and materials preparation, guest speaker payments, hospitality, etc. Keep calendars up to date. Take minutes at meetings. Research best practices and alternative processes. Including but not limited to obtaining policies and procedures from other CSU campuses and other institutes of higher education, government entities, etc. Compile and prepare data for analysis and reports such as survey results, various metrics to assess program, initiative, or project success and progress towards goals, student/faculty ratios, cost per FTE, etc. Submit Service Now and Facilities Maintenance requests on behalf of staff and ensure completion in a timely manner. Receive/review forms/documents and requests for compliance to policies/procedures and completeness including all necessary backing documentation and approvals. Maintain intake log of documents and monitor processing. Create systems to organize electronic documents. Provide information and direction to visitors. Support Data Integrity and Processes Data validation and reconciliation. Ensure data is complete and recorded accurately. Establish efficient business processes and create workflow models. Provide training to current/new employees as required. Interpret policies and procedures and use ingenuity to effectively implement strategies, compile information, and create reports. Work with individuals at all levels within the organization, including faculty, students, and staff. Track, synthesize, and report project progress data and success including but not limited to written reports, tables, graphics, graphs, charts, etc. Other Duties as assigned, including but not limited to: Attend meetings and trainings as required. Assist Provost's Office as required. Required Qualifications Excellent verbal/written communication and analytical skills. Ability to prepare correspondence to support employer and community relationships. Possess strong organizational, oral, and interpersonal communication skills. Be able to handle highly sensitive institutional and student data. Ability to prioritize assignments and meet set deadlines. Ability to initiate and maintain collaborative working relationships. Ability to interpret and apply policies and procedures. Knowledge of standard business practices and procedures; working knowledge of accounting, budget, and financial reporting practices. Ability to use good judgement, discretion, and initiative; troubleshoot, problem solve, and anticipate likely outcomes. Proficiency with Microsoft Office (Word, Excel and PowerPoint), PeopleSoft; and the ability to quickly learn and use other software packages. Ability to identify and utilize resources. Must be able to maintain a consistent and reliable work schedule. Ability to work independently and as a contributing team member. Ability to communicate and interact with a diverse population of students, employees, and community constituents. Minimum Qualifications Completion of a high school program or its equivalent and some experience in an office environment. Knowledge of and skill in standard office procedures and practices. Thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. Preferred Skills and Knowledge A minimum of two years administrative support and office coordination preferably at a college/university. Experience/expertise working with CSU Common Financial System (CFS). Condition(s) of Employment Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: Open until filled

Description: SALARY AND BENEFITS: The starting salary will be between $775.00/month to $850.00/month (at a 0.25 timebase). ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: The Department of Social Work enrolls up to 150 students in our CSWE-accredited Master of Social Work program. The mission of the MSW program is to graduate culturally responsive urban social workers in the areas of Community Mental Health and Children, Youth, and Families. Social work graduates are prepared to address individual, family, group, and community needs caused by inequalities of class and identity including race, ethnicity, gender, age, disability, sexual orientation, immigration status, religion, and other forms of social injustice. Advocacy and social change around these injustices form the core of the MSW program. Our vision is to create a cadre of diverse leaders to be catalysts for social change and transform oppressive systems in partnership with the communities we serve. ABOUT THE POSITION: The primary duties are to assist the Director/Principal Investigator (who is the Department Chair), Field Director, and IV-E Program Coordinator with a wide variety of day-to-day tasks as well as plan and implement events and long-term projects. Under the guidance of the Field Director, Child Welfare Training Project Coordinator and the Department Chair, this position works independently to provide essential support to the students, staff and director of the Child Welfare Training Project and the Masters in Social Work Department as needed. Works closely with the MSW Department Office Manager to provide continuity and stability to the MSW program office. PLEASE NOTE: This is a temporary, part-time (0.25 timebase) position through June 30, 2021, with the possibility of reappointment. RESPONSIBILITIES: Administrative Duties: * Provides clerical support to the CalSWEC Title IV-E project and MSW Field Department, involving contact with faculty, staff, students and social services agencies. Able to communicate with students and Project Coordinator in matters that require strict confidentiality or are delicate in nature. * Provides a full range of functions in word processing, including reports, curriculum materials, correspondence, manuals, directories and other program materials, interview packets, student orientation packets, and brochures for distribution. * Prepares, revises and updates department and grant forms, IV-E application forms, and informational materials. * Assists in the interview process for new applicants by setting up interview schedules and creating applicant portfolios for the interviewers. * Assists with reservations and set up of IV-E and Field event spaces, arranges food and beverages, orders supplies and audiovisual equipment, makes parking and travel arrangements, and sets up event signs. * Inputs data for purposes of field instructors' assessment of students' performance in their field placement. * Assists with website updates and social media updates as well as tasks related to alumni engagement. Other duties assigned: * Provides administrative support to the Child Welfare Training Project Coordinator. * Provides administrative support to the Field Director on Title IV-E related issues. * Performs other duties or projects related to CalSWEC/Title IV-E as assigned. * Maintains IPT database, adding new field agencies and new cohorts. * Performs receptionist duties for MSW department when department office manager is out or away from her desk. Greets visitors and answer phones. * Creates, revises and updates department admissions forms, field forms, administrative procedures manual, field manual, student handbook, and Title IV-E forms. * Assists with creating quarterly newsletter and provides support in creating other public relations materials. REQUIREMENTS: * Excellent planning skills. * Ability to handle multiple tasks simultaneously. * Ability to work independently. * Strong organizational and interpersonal skills. * Good verbal and written communication skills. * Microsoft Office knowledge. MINIMUM QUALIFICATIONS: * High School Diploma or equivalent. * Some experience in an office environment. * Sound foundation in English grammar, spelling, and punctuation. PREFERRED SKILLS AND KNOWLEDGE: * Bookkeeping experience. * Three years of administrative experience. * Knowledge of MicroSoft Office. * Excellent planning skills. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: Open until filled