Oklahoma State Department of Health
Hughes, Oklahoma, USA
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. This job is announced as a Level I and Level II. Please apply to each level for which you would like to be considered. OSDH is seeking a full time Administrative Assistant I providing support to Hughes County Health Department. This is a classified position (PIN#34002361) in state government, located in Holdenville, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $37,807.00 based on education and experience. Position Description : This position is assigned the responsibility of providing administrative support for the clerical program area in the local county health department. This includes, but is not limited to providing various services to agency internal and external customers; complex clerical duties; development and maintenance of complex files and record keeping; preparing invoices and payment of claims, requisitions, purchase orders and other fiscal duties; represents the agency and coordinates activities with internal and external customers; data entry and retrieval. Physical Demands While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Travel may be required. Work Environment This position is set in an office environment. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level I: This is the career level where duties and responsibilities will be performed at all levels of complexity. Employees may supervise others. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of four years of technical clerical office work or an equivalent combination of education and experience. NOTES If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Closing Date/Time: 7/8/2020 11:59:00 PM
Jun 25, 2020
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. This job is announced as a Level I and Level II. Please apply to each level for which you would like to be considered. OSDH is seeking a full time Administrative Assistant I providing support to Hughes County Health Department. This is a classified position (PIN#34002361) in state government, located in Holdenville, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $37,807.00 based on education and experience. Position Description : This position is assigned the responsibility of providing administrative support for the clerical program area in the local county health department. This includes, but is not limited to providing various services to agency internal and external customers; complex clerical duties; development and maintenance of complex files and record keeping; preparing invoices and payment of claims, requisitions, purchase orders and other fiscal duties; represents the agency and coordinates activities with internal and external customers; data entry and retrieval. Physical Demands While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Travel may be required. Work Environment This position is set in an office environment. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level I: This is the career level where duties and responsibilities will be performed at all levels of complexity. Employees may supervise others. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of four years of technical clerical office work or an equivalent combination of education and experience. NOTES If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Closing Date/Time: 7/8/2020 11:59:00 PM
Oklahoma State Department of Health
Hughes, Oklahoma, USA
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. This job is announced as a Level I and Level II. Please apply to each level for which you would like to be considered. OSDH is seeking a full time Administrative Assistant I providing support to Hughes County Health Department. This is a classified position (PIN#34002361) in state government, located in Holdenville, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $37,807.00 based on education and experience. Position Description : This position is assigned the responsibility of providing administrative support for the clerical program area in the local county health department. This includes, but is not limited to providing various services to agency internal and external customers; complex clerical duties; development and maintenance of complex files and record keeping; preparing invoices and payment of claims, requisitions, purchase orders and other fiscal duties; represents the agency and coordinates activities with internal and external customers; data entry and retrieval. Physical Demands While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Travel may be required. Work Environment This position is set in an office environment. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level I: This is the career level where duties and responsibilities will be performed at all levels of complexity. Employees may supervise others. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of four years of technical clerical office work or an equivalent combination of education and experience. NOTES If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on a supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 7/8/2020 11:59:00 PM
Jun 25, 2020
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. This job is announced as a Level I and Level II. Please apply to each level for which you would like to be considered. OSDH is seeking a full time Administrative Assistant I providing support to Hughes County Health Department. This is a classified position (PIN#34002361) in state government, located in Holdenville, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $37,807.00 based on education and experience. Position Description : This position is assigned the responsibility of providing administrative support for the clerical program area in the local county health department. This includes, but is not limited to providing various services to agency internal and external customers; complex clerical duties; development and maintenance of complex files and record keeping; preparing invoices and payment of claims, requisitions, purchase orders and other fiscal duties; represents the agency and coordinates activities with internal and external customers; data entry and retrieval. Physical Demands While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Travel may be required. Work Environment This position is set in an office environment. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level I: This is the career level where duties and responsibilities will be performed at all levels of complexity. Employees may supervise others. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of four years of technical clerical office work or an equivalent combination of education and experience. NOTES If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on a supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 7/8/2020 11:59:00 PM
This examination is being given to filltwo (2) vacancies, one (1) position inHuman Services Agency - Children and Families Program, and one (1) position inthe Department of Purchasing and Support Services, and toestablish an eligible listthat may be usedfill futurevacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. The Administrative Assistant I acts as an administrative analyst that provides support to department management.This class is responsible for a variety of data gathering, analysis, and program duties coordination.The Administrative Assistant I may be assigned to coordinate a program in specialized area. Qualifying experience will require professional level analytical work and decision making. The incumbent will beexpected to perform abroad and complex range of duties that requirea professional level of expertise and experience and work with independence. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Coordinates a program within the department; oversees the daily operation of the program, may develop programs, participate in grant preparation and coordinate staff development and training programs. Confers with representatives of other County departments and other agencies on administrative, budgetary, management, personnel and purchasing issues. May serve as department liaison to the public. Provides and explains complex regulations and policies; works with client to resolve problems of facilitate processes. May coordinate purchasing activities and/or personnel transactions of the department. Researches and analyzes department policies, laws, procedures and other administrative matters; determines their impact upon the department's operations; prepares narrative, graphic and statistical reports; recommends alternative methods, policies and procedures. Assists in preparing and administering the department budget; gathers, organizes tabulates and analyzes budgetary data; assists in directing fiscal control programs. Provides administrative support to department management; prepares correspondence and reports. May supervise or direct subordinate staff as assigned. MINIMUM QUALIFICATIONS Note: Supplemental application must be submitted with employment application. Please Note: Any offers of employment for the Human Services Agency are conditional on successfully passing as pre-employment DOJ Live Scan and pre-employment drug screening. Education : Graduation from an accredited four year college or university with major course work in public or business administration, personnel management or a closely related field. Experience : One year of experience in budgetary, systems, financial, personnel or other administrative analytical work. Substitution : Additional-qualifying experience may be substituted for required education on a year-for-year basis to a maximum of four years. KNOWLEDGE Principles, practices, methods and techniques of public administration and management including organization, budgeting, purchasing and personnel administration; methods and techniques of organizing work efficiently; basic statistics and graphics. ABILITY Gather and analyze data; organize and write reports; read, understand, interpret and apply pertinent rules and regulations; express oneself clearly and concisely, both orally and in writing; establish and maintain effective working relationships with others; present oneself professionally. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented bySEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee's expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee's expense. For more detailed information on the County's benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees' Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees' Retirement Act of 1937 or from any governmental agency covered by the California Public Employees' Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation :The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals,use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee's spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children's school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate's education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate's score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate's application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran's Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran's points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for one year, but may be extended up to two additional years by the Civil Service Commission. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top three ranks will be referred for hiring interviews. If there are less than 5 names in the top three ranks the next rank is referred. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/hr By mail or in person: Canlis Administration Building San Joaquin County Human Resources 24 S. Hunter Street Room 106 Stockton, Ca 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For current about employment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/eeo . Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 7/10/2020 11:59:00 PM
Jul 01, 2020
Full Time
This examination is being given to filltwo (2) vacancies, one (1) position inHuman Services Agency - Children and Families Program, and one (1) position inthe Department of Purchasing and Support Services, and toestablish an eligible listthat may be usedfill futurevacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. The Administrative Assistant I acts as an administrative analyst that provides support to department management.This class is responsible for a variety of data gathering, analysis, and program duties coordination.The Administrative Assistant I may be assigned to coordinate a program in specialized area. Qualifying experience will require professional level analytical work and decision making. The incumbent will beexpected to perform abroad and complex range of duties that requirea professional level of expertise and experience and work with independence. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Coordinates a program within the department; oversees the daily operation of the program, may develop programs, participate in grant preparation and coordinate staff development and training programs. Confers with representatives of other County departments and other agencies on administrative, budgetary, management, personnel and purchasing issues. May serve as department liaison to the public. Provides and explains complex regulations and policies; works with client to resolve problems of facilitate processes. May coordinate purchasing activities and/or personnel transactions of the department. Researches and analyzes department policies, laws, procedures and other administrative matters; determines their impact upon the department's operations; prepares narrative, graphic and statistical reports; recommends alternative methods, policies and procedures. Assists in preparing and administering the department budget; gathers, organizes tabulates and analyzes budgetary data; assists in directing fiscal control programs. Provides administrative support to department management; prepares correspondence and reports. May supervise or direct subordinate staff as assigned. MINIMUM QUALIFICATIONS Note: Supplemental application must be submitted with employment application. Please Note: Any offers of employment for the Human Services Agency are conditional on successfully passing as pre-employment DOJ Live Scan and pre-employment drug screening. Education : Graduation from an accredited four year college or university with major course work in public or business administration, personnel management or a closely related field. Experience : One year of experience in budgetary, systems, financial, personnel or other administrative analytical work. Substitution : Additional-qualifying experience may be substituted for required education on a year-for-year basis to a maximum of four years. KNOWLEDGE Principles, practices, methods and techniques of public administration and management including organization, budgeting, purchasing and personnel administration; methods and techniques of organizing work efficiently; basic statistics and graphics. ABILITY Gather and analyze data; organize and write reports; read, understand, interpret and apply pertinent rules and regulations; express oneself clearly and concisely, both orally and in writing; establish and maintain effective working relationships with others; present oneself professionally. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented bySEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee's expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee's expense. For more detailed information on the County's benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees' Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees' Retirement Act of 1937 or from any governmental agency covered by the California Public Employees' Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation :The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals,use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee's spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children's school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate's education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate's score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate's application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran's Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran's points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for one year, but may be extended up to two additional years by the Civil Service Commission. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top three ranks will be referred for hiring interviews. If there are less than 5 names in the top three ranks the next rank is referred. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/hr By mail or in person: Canlis Administration Building San Joaquin County Human Resources 24 S. Hunter Street Room 106 Stockton, Ca 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For current about employment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/eeo . Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 7/10/2020 11:59:00 PM
County of El Dorado
330 Fair Lane, Placerville, California 95667, USA
Description El Dorado County is one of the most beautiful counties in the state of California.You can avoid the valley commute and fog and take in the natural beauty. Check out our video to learn more! ELEVATE TO EL DORADO The County of El Dorado is recruiting applicants for Office Assistant I/II. This recruitment will establish a list for the purpose of filling current and future full time, part time and extra help vacancies for at least three (3) months. If you are interested in the position of Office Assistant I/II within any County department, please submit your application. We currently have the following vacancy: One (1) full time vacancy in the Planning & Building Department, located in Placerville, CA. A written examwill be utilized to determine an applicant's ranking and placement on the eligibility list.Theexaminationhas been tentatively scheduled for Thursday, July 23, 2020 .If it is determined that you meet the minimum qualifications you will be notified by email to take the exam. The exam will be administered online. If you have taken this specific exam within six (6) months prior to the scheduled date of the examination,your score will automatically be transferred to this exam and you are not permitted sit for this examination. If you have taken this exam fromgreater than six (6) months but withintwelve (12) months priorto the scheduled date of the examination, youmay elect to transfer that examination score or sit for the examination again; you must contact Human Resources prior to the scheduledexam date to request that your previous score be transferred. A transferred examination score does not guarantee passing the current examination administration.Examination pass points are set in accordance with the EEOC Uniform Employee Selection Guidelines. Many job classifications require a pre-employment medical screening. Depending on the job classification, medical screening may include testing for drugs, including but not limited to marijuana; a positive test may result in revocation of an employment offer. DEFINITION Under immediate or general supervision, provides a limited spectrum of office support activities to an assigned department, which may include word processing, data entry and organization, reprographics, telephone and counter reception, scheduling, updating websites, maintaining records, and filing; creates routine forms, memoranda, correspondence, and/or reports; performs routine operation of equipment; provides information and assistance to staff and the general public; and performs related duties as assigned. SUPERVISION RECEIVED AND EXERCISED Receives immediate or general supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff. CLASS CHARACTERISTICS Office Assistant I: This is the entry-level classification in the Office Assistant series. Initially under close supervision, incumbents learn office and County procedures. As experience is gained, assignments become more varied, complex, and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of the positions at the II-level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. Office Assistant II: This is fully qualified journey-level classification in the Office Assistant series, fully competent to independently perform a variety of responsible office support duties. Positions at this level are distinguished from the I-level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Sr. Office Assistant in that the latter functions as a lead over lower level clerical staff. This class is further distinguished from the Administrative Assistant in that the latter performs a broad range of routine to complex clerical and administrative duties that vary in the scope and variety of duties assigned. In addition, positions may require some programmatic knowledge. Positions in the Office Assistant class series are flexibly staffed and positions at the II-level are normally filled by advancement from the I-level, after gaining the knowledge, skill, and experience which meet the qualifications for and after demonstrating the ability to perform the work of the higher-level class. Examples of Essential Functions Performs a variety of office support duties related to the assigned work unit. Gathers information from a variety of sources for the completion and processing of forms, records, applications, etc.; contacts individuals to obtain additional information. Serves as a receptionist; receives and screens visitors, and checks them in for appointments; receives and screens telephone calls, and takes messages; provides factual information regarding County, department, or division activities. Maintains records, and processes various forms, applications, permits, or other documents specific to the department or division unit. Types correspondence, reports, forms, and specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, dictated recordings, or brief instructions, using a typewriter or word processor; may compose standard correspondence from brief instructions. Proofreads and checks typed and other material for accuracy, completeness, compliance with departmental policies; and correct English usage, including grammar, punctuation, and spelling. Enters, edits, and retrieves data, and prepares periodic or special reports from an on-line or personal computer system following established formats and menus; may create report formats using programmed software to meet individual needs. Performs other routine clerical support work as required, which may include, but is not limited to, copying documents, filing/retrieving files, processing mail, faxing information, collating documents, maintaining lists and logs, scanning/imaging/indexing documents, opening and distributing mail, processing outgoing mail, ordering and maintaining inventory of supplies and forms, etc. Establishes and maintains office files; researches and complies information from such files; purges files as required. compiles materials for meetings, prepare agendas, and attend such meetings to take summary notes as required. provides instruction and training to new temporary or part-time staff as assigned. Attends various meetings and training as required or appropriate. Performs related duties as assigned. When assigned to Recorder-Clerk: Prepares documents of various sizes and shapes, including maps and other large size images, for filming and scanning, by removing staples and clips, placing documents in or on the equipment, and arranging documents in date or other order such as document number. Scans documents utilizing an imaging scanner; maintains quality of images by using prescribed controls and methods as required by the imaging device. Operates, adjusts, and performs minor maintenance to microfilming, micro imaging, scanning, imaging, automatic filming, duplicating and copy reproduction equipment, optical disks, and other micro imaging equipment. Films documents using appropriate equipment, and adjusts image to appropriate size utilizing proper density and exposure settings on camera. Inspects, edits, and splices film to remove micro imaging errors and ensure appropriate order. Identifies, labels, and files film, following established procedures. When assigned to Planning and Building: Reviews permit applications for completeness and conformance to permit requirements. Performs various bookkeeping tasks, which may include, but are not limited to, calculating fees, collecting and receipting monies, and issuing receipts. When assigned to Law and Justice Departments: Reads and processes various legal documents such as court calendars, court orders, booking slips, probation reports, police reports, criminal records, petitions, proofs of service, arrest warrants, and other legal information. Verifies, codes, edits, enters, and retrieves legal data; prepares reports from an online or personal computer system following established formats; may access or have access to confidential statewide data files. Receives, reviews, and imports legal documents, arrest, citations, or incident records, probation reports, files, and cases to identify inaccurate, inconsistent and unclear codes, data, and other information; notifies and assigns to the appropriate staff member; may participate in resolving problem situations related to various legal documents received; checks court and legal documents for proper authorization and obtains missing signatures and prepare court files. Monitors security cameras of people coming in and out of law and justice department buildings. Conducts preliminary screening of offenders for program eligibility, explains the requirements, and provides assistance with completing various forms. Determines acceptability of information and proper action to be taken based on established oral or written instructions. Contacts various agencies and organizations regarding the status of documents, and provides information on case status to law enforcement agencies as requested. Processing, maintaining, and distributing case discovery. Intakes, reviews, and processes victim claims and correspondence. Intakes, reviews, and processes law enforcement reports. When assigned to Medical Records: Schedules patient appointments and prepares daily appointment schedule; schedules medical tests and procedures, as assigned. Orders, receives, and organizes patient charts for daily appointment schedule preparation and varied record keeping activities; may pull and file charts located within assigned area; reviews charts for necessary documentation and diagnostic test authorizations from health care staff; closes patient charts as authorized. Provides for intake and registration of patients; interviews patients to obtain medical information and appropriate documentation required to open patient charts. Transcribes patient information histories, physical examination notes, and related patient medical information containing specialized medical terminology. Reviews financial and insurance status of patient; explains treatment costs and methods of payment; performs periodic re-evaluations, re-determinations, and adjustments as necessary; collects fees, issues receipts, and balances daily monies received. Education & Experience Requirements (typing "See Resume" in application will not be accepted) QUALIFICATIONS Some knowledge and abilities may be gained by employees at the entry (I) level while in a learning capacity. Knowledge of: Clerical practices and procedures. County and assigned department programs, goals, and policies and procedures. Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. Basic recordkeeping principles and practices. Business letter writing and the standard format for typed materials. Legal documents, forms, and terminology. Business arithmetic, including percentages and decimals. Basic real property description terminology and concepts. Medical terminology as related to office support work. Victims' Mary's Law rights. Methods of preparing and processing various records, reports, forms, and other documents particular to assigned department or program. Operation, adjustment, and minor maintenance of a variety of photo reproduction, microfilming, micro imaging, and imaging equipment. Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, victims, witnesses, and County staff. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Modern equipment and communication tools used for business functions and program, project, and task coordination. Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation. Ability to: Perform specialized processes, procedures, and office support tasks related to the department to which assigned. Perform detailed office support work accurately. Organize and maintain accurate files and records. Type accurately at speeds necessary for successful job performance. Perform detailed legal office support work accurately. Make accurate arithmetic calculations. Research and compile a variety of information and materials. Compose routine correspondence from brief instructions. Verify scanned images. Read and interpret basic plans, documents, maps, and permit applications. Operate, adjust, utilize, and perform minor maintenance to imaging scanners and personal computers, photo reproduction, microfilming, and various micro imaging equipment. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Deal tactfully and effectively with persons contacted in the course of work, including those of diverse socioeconomic and cultural backgrounds. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. Effectively represent the department and the County in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals. Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of the required experience, education, and training that would provide the essential knowledge, skills, and abilities is qualifying. Office Assistant I: Equivalent to graduation from high school. Office Assistant II: Equivalent to graduation from high school, and one (1) year of general clerical or office assistant experience at a level equivalent to the County's class of Office Assistant I. When assigned to medical records, law and justice departments, Planning and Building, or the Recorder-Clerk's Office, previous knowledge and experience in the assigned area is desirable. Licenses and Certifications: None. Other Requirements PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various County and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds. Reasonable accommodations will be made for individuals on a case-by-case basis. ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Depending on the area assigned, employees may interact with members of the public under emotionally stressful conditions. WORKING CONDITIONS If assigned to a Law and Justice Department, incumbents must pass a thorough background investigation. Closing Date/Time: 7/16/2020 11:59 PM Pacific
Jul 04, 2020
Full Time
Description El Dorado County is one of the most beautiful counties in the state of California.You can avoid the valley commute and fog and take in the natural beauty. Check out our video to learn more! ELEVATE TO EL DORADO The County of El Dorado is recruiting applicants for Office Assistant I/II. This recruitment will establish a list for the purpose of filling current and future full time, part time and extra help vacancies for at least three (3) months. If you are interested in the position of Office Assistant I/II within any County department, please submit your application. We currently have the following vacancy: One (1) full time vacancy in the Planning & Building Department, located in Placerville, CA. A written examwill be utilized to determine an applicant's ranking and placement on the eligibility list.Theexaminationhas been tentatively scheduled for Thursday, July 23, 2020 .If it is determined that you meet the minimum qualifications you will be notified by email to take the exam. The exam will be administered online. If you have taken this specific exam within six (6) months prior to the scheduled date of the examination,your score will automatically be transferred to this exam and you are not permitted sit for this examination. If you have taken this exam fromgreater than six (6) months but withintwelve (12) months priorto the scheduled date of the examination, youmay elect to transfer that examination score or sit for the examination again; you must contact Human Resources prior to the scheduledexam date to request that your previous score be transferred. A transferred examination score does not guarantee passing the current examination administration.Examination pass points are set in accordance with the EEOC Uniform Employee Selection Guidelines. Many job classifications require a pre-employment medical screening. Depending on the job classification, medical screening may include testing for drugs, including but not limited to marijuana; a positive test may result in revocation of an employment offer. DEFINITION Under immediate or general supervision, provides a limited spectrum of office support activities to an assigned department, which may include word processing, data entry and organization, reprographics, telephone and counter reception, scheduling, updating websites, maintaining records, and filing; creates routine forms, memoranda, correspondence, and/or reports; performs routine operation of equipment; provides information and assistance to staff and the general public; and performs related duties as assigned. SUPERVISION RECEIVED AND EXERCISED Receives immediate or general supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff. CLASS CHARACTERISTICS Office Assistant I: This is the entry-level classification in the Office Assistant series. Initially under close supervision, incumbents learn office and County procedures. As experience is gained, assignments become more varied, complex, and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of the positions at the II-level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. Office Assistant II: This is fully qualified journey-level classification in the Office Assistant series, fully competent to independently perform a variety of responsible office support duties. Positions at this level are distinguished from the I-level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Sr. Office Assistant in that the latter functions as a lead over lower level clerical staff. This class is further distinguished from the Administrative Assistant in that the latter performs a broad range of routine to complex clerical and administrative duties that vary in the scope and variety of duties assigned. In addition, positions may require some programmatic knowledge. Positions in the Office Assistant class series are flexibly staffed and positions at the II-level are normally filled by advancement from the I-level, after gaining the knowledge, skill, and experience which meet the qualifications for and after demonstrating the ability to perform the work of the higher-level class. Examples of Essential Functions Performs a variety of office support duties related to the assigned work unit. Gathers information from a variety of sources for the completion and processing of forms, records, applications, etc.; contacts individuals to obtain additional information. Serves as a receptionist; receives and screens visitors, and checks them in for appointments; receives and screens telephone calls, and takes messages; provides factual information regarding County, department, or division activities. Maintains records, and processes various forms, applications, permits, or other documents specific to the department or division unit. Types correspondence, reports, forms, and specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, dictated recordings, or brief instructions, using a typewriter or word processor; may compose standard correspondence from brief instructions. Proofreads and checks typed and other material for accuracy, completeness, compliance with departmental policies; and correct English usage, including grammar, punctuation, and spelling. Enters, edits, and retrieves data, and prepares periodic or special reports from an on-line or personal computer system following established formats and menus; may create report formats using programmed software to meet individual needs. Performs other routine clerical support work as required, which may include, but is not limited to, copying documents, filing/retrieving files, processing mail, faxing information, collating documents, maintaining lists and logs, scanning/imaging/indexing documents, opening and distributing mail, processing outgoing mail, ordering and maintaining inventory of supplies and forms, etc. Establishes and maintains office files; researches and complies information from such files; purges files as required. compiles materials for meetings, prepare agendas, and attend such meetings to take summary notes as required. provides instruction and training to new temporary or part-time staff as assigned. Attends various meetings and training as required or appropriate. Performs related duties as assigned. When assigned to Recorder-Clerk: Prepares documents of various sizes and shapes, including maps and other large size images, for filming and scanning, by removing staples and clips, placing documents in or on the equipment, and arranging documents in date or other order such as document number. Scans documents utilizing an imaging scanner; maintains quality of images by using prescribed controls and methods as required by the imaging device. Operates, adjusts, and performs minor maintenance to microfilming, micro imaging, scanning, imaging, automatic filming, duplicating and copy reproduction equipment, optical disks, and other micro imaging equipment. Films documents using appropriate equipment, and adjusts image to appropriate size utilizing proper density and exposure settings on camera. Inspects, edits, and splices film to remove micro imaging errors and ensure appropriate order. Identifies, labels, and files film, following established procedures. When assigned to Planning and Building: Reviews permit applications for completeness and conformance to permit requirements. Performs various bookkeeping tasks, which may include, but are not limited to, calculating fees, collecting and receipting monies, and issuing receipts. When assigned to Law and Justice Departments: Reads and processes various legal documents such as court calendars, court orders, booking slips, probation reports, police reports, criminal records, petitions, proofs of service, arrest warrants, and other legal information. Verifies, codes, edits, enters, and retrieves legal data; prepares reports from an online or personal computer system following established formats; may access or have access to confidential statewide data files. Receives, reviews, and imports legal documents, arrest, citations, or incident records, probation reports, files, and cases to identify inaccurate, inconsistent and unclear codes, data, and other information; notifies and assigns to the appropriate staff member; may participate in resolving problem situations related to various legal documents received; checks court and legal documents for proper authorization and obtains missing signatures and prepare court files. Monitors security cameras of people coming in and out of law and justice department buildings. Conducts preliminary screening of offenders for program eligibility, explains the requirements, and provides assistance with completing various forms. Determines acceptability of information and proper action to be taken based on established oral or written instructions. Contacts various agencies and organizations regarding the status of documents, and provides information on case status to law enforcement agencies as requested. Processing, maintaining, and distributing case discovery. Intakes, reviews, and processes victim claims and correspondence. Intakes, reviews, and processes law enforcement reports. When assigned to Medical Records: Schedules patient appointments and prepares daily appointment schedule; schedules medical tests and procedures, as assigned. Orders, receives, and organizes patient charts for daily appointment schedule preparation and varied record keeping activities; may pull and file charts located within assigned area; reviews charts for necessary documentation and diagnostic test authorizations from health care staff; closes patient charts as authorized. Provides for intake and registration of patients; interviews patients to obtain medical information and appropriate documentation required to open patient charts. Transcribes patient information histories, physical examination notes, and related patient medical information containing specialized medical terminology. Reviews financial and insurance status of patient; explains treatment costs and methods of payment; performs periodic re-evaluations, re-determinations, and adjustments as necessary; collects fees, issues receipts, and balances daily monies received. Education & Experience Requirements (typing "See Resume" in application will not be accepted) QUALIFICATIONS Some knowledge and abilities may be gained by employees at the entry (I) level while in a learning capacity. Knowledge of: Clerical practices and procedures. County and assigned department programs, goals, and policies and procedures. Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. Basic recordkeeping principles and practices. Business letter writing and the standard format for typed materials. Legal documents, forms, and terminology. Business arithmetic, including percentages and decimals. Basic real property description terminology and concepts. Medical terminology as related to office support work. Victims' Mary's Law rights. Methods of preparing and processing various records, reports, forms, and other documents particular to assigned department or program. Operation, adjustment, and minor maintenance of a variety of photo reproduction, microfilming, micro imaging, and imaging equipment. Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, victims, witnesses, and County staff. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Modern equipment and communication tools used for business functions and program, project, and task coordination. Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation. Ability to: Perform specialized processes, procedures, and office support tasks related to the department to which assigned. Perform detailed office support work accurately. Organize and maintain accurate files and records. Type accurately at speeds necessary for successful job performance. Perform detailed legal office support work accurately. Make accurate arithmetic calculations. Research and compile a variety of information and materials. Compose routine correspondence from brief instructions. Verify scanned images. Read and interpret basic plans, documents, maps, and permit applications. Operate, adjust, utilize, and perform minor maintenance to imaging scanners and personal computers, photo reproduction, microfilming, and various micro imaging equipment. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Deal tactfully and effectively with persons contacted in the course of work, including those of diverse socioeconomic and cultural backgrounds. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. Effectively represent the department and the County in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals. Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of the required experience, education, and training that would provide the essential knowledge, skills, and abilities is qualifying. Office Assistant I: Equivalent to graduation from high school. Office Assistant II: Equivalent to graduation from high school, and one (1) year of general clerical or office assistant experience at a level equivalent to the County's class of Office Assistant I. When assigned to medical records, law and justice departments, Planning and Building, or the Recorder-Clerk's Office, previous knowledge and experience in the assigned area is desirable. Licenses and Certifications: None. Other Requirements PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various County and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds. Reasonable accommodations will be made for individuals on a case-by-case basis. ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Depending on the area assigned, employees may interact with members of the public under emotionally stressful conditions. WORKING CONDITIONS If assigned to a Law and Justice Department, incumbents must pass a thorough background investigation. Closing Date/Time: 7/16/2020 11:59 PM Pacific
Description: Job Title: Administrative Assistant, Outreach and Special Programs (Administrative Support Coordinator I) Job ID: 13865 Full/ Part Time: Full-Time Job Code: 1035 Department: Outreach & Special Programs Organizational Description: Outreach and Special Programs intends to collaborate with school districts and local community organizations to enhance the academic preparation and increase college awareness for our youth, grades K-8. We look for opportunities to visit schools and programs to provide information about Fresno State and the majors and careers it offers. Our office intentionally offers programs that reach out to underrepresented minorities and host students and their families at Fresno State. Early education and parent involvement can make a difference in a child's life. We want to motivate children to be bold, to plan, and to be academically prepared for a college education. To view full job description including minimum qualifications: https://wsx.fresnostate.edu/x/?k=hrjov1&v=13865 Apply directly online: https://my.fresnostate.edu/hrs/?k=CE&v=E Closing Date/Time: Open until filled
Jul 01, 2020
Full Time
Description: Job Title: Administrative Assistant, Outreach and Special Programs (Administrative Support Coordinator I) Job ID: 13865 Full/ Part Time: Full-Time Job Code: 1035 Department: Outreach & Special Programs Organizational Description: Outreach and Special Programs intends to collaborate with school districts and local community organizations to enhance the academic preparation and increase college awareness for our youth, grades K-8. We look for opportunities to visit schools and programs to provide information about Fresno State and the majors and careers it offers. Our office intentionally offers programs that reach out to underrepresented minorities and host students and their families at Fresno State. Early education and parent involvement can make a difference in a child's life. We want to motivate children to be bold, to plan, and to be academically prepared for a college education. To view full job description including minimum qualifications: https://wsx.fresnostate.edu/x/?k=hrjov1&v=13865 Apply directly online: https://my.fresnostate.edu/hrs/?k=CE&v=E Closing Date/Time: Open until filled
Description: Job Title: Department Administrative Assistant - Literacy, Early, Bilingual, and Special Education (Administrative Support Coordinator I - 12 Month) Job ID: 13903 Full/ Part Time: Full-Time Job Code: 1035 Department: Kremen School of Education & Human Development Overview: Under the general supervision of the Chair of the Literacy, Early, Bilingual, and Special Education Department and the lead work direction of the Administrative Services Manager, the candidate will serve as the department resource for performing a variety of administrative and technical duties requiring compliance with academic and administrative policies, and maintaining continuity in policy and procedures in support of the department. To view full job description including minimum qualifications: https://wsx.fresnostate.edu/x/?k=hrjov1&v=13903 Apply directly online: https://my.fresnostate.edu/hrs/?k=CE&v=E Closing Date/Time: Open until filled
Jul 01, 2020
Full Time
Description: Job Title: Department Administrative Assistant - Literacy, Early, Bilingual, and Special Education (Administrative Support Coordinator I - 12 Month) Job ID: 13903 Full/ Part Time: Full-Time Job Code: 1035 Department: Kremen School of Education & Human Development Overview: Under the general supervision of the Chair of the Literacy, Early, Bilingual, and Special Education Department and the lead work direction of the Administrative Services Manager, the candidate will serve as the department resource for performing a variety of administrative and technical duties requiring compliance with academic and administrative policies, and maintaining continuity in policy and procedures in support of the department. To view full job description including minimum qualifications: https://wsx.fresnostate.edu/x/?k=hrjov1&v=13903 Apply directly online: https://my.fresnostate.edu/hrs/?k=CE&v=E Closing Date/Time: Open until filled
Oklahoma State Department of Health
Hughes, Oklahoma, USA
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. This job is announced as a Level I and Level II. Please apply to each level for which you would like to be considered. OSDH is seeking a full time Administrative Assistant II providing support to Hughes County Health Department. This is a classified position (PIN#34002361) in state government, located in Holdenville, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [click here] . The annual salary for this position is up to $41,587.70 based on education and experience. Position Description : This position is assigned the responsibility of providing administrative support for the clerical program area in the local county health department. This includes, but is not limited to providing various services to agency internal and external customers; complex clerical duties; development and maintenance of complex files and record keeping; preparing invoices and payment of claims, requisitions, purchase orders and other fiscal duties; represents the agency and coordinates activities with internal and external customers; data entry and retrieval. Physical Demands While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Travel may be required. Work Environment This position is set in an office environment. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level II: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. MINIMUM QUALIFICATIONS Level II: Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS : If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Closing Date/Time: 7/8/2020 11:59:00 PM
Jun 25, 2020
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. This job is announced as a Level I and Level II. Please apply to each level for which you would like to be considered. OSDH is seeking a full time Administrative Assistant II providing support to Hughes County Health Department. This is a classified position (PIN#34002361) in state government, located in Holdenville, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [click here] . The annual salary for this position is up to $41,587.70 based on education and experience. Position Description : This position is assigned the responsibility of providing administrative support for the clerical program area in the local county health department. This includes, but is not limited to providing various services to agency internal and external customers; complex clerical duties; development and maintenance of complex files and record keeping; preparing invoices and payment of claims, requisitions, purchase orders and other fiscal duties; represents the agency and coordinates activities with internal and external customers; data entry and retrieval. Physical Demands While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Travel may be required. Work Environment This position is set in an office environment. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level II: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. MINIMUM QUALIFICATIONS Level II: Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS : If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Closing Date/Time: 7/8/2020 11:59:00 PM
Oklahoma State Department of Health
Hughes, Oklahoma, USA
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. This job is announced as a Level I and Level II. Please apply to each level for which you would like to be considered. OSDH is seeking a full time Administrative Assistant II providing support to Hughes County Health Department. This is a classified position (PIN#34002361) in state government, located in Holdenville, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [click here] . The annual salary for this position is up to $41,587.70 based on education and experience. Position Description : This position is assigned the responsibility of providing administrative support for the clerical program area in the local county health department. This includes, but is not limited to providing various services to agency internal and external customers; complex clerical duties; development and maintenance of complex files and record keeping; preparing invoices and payment of claims, requisitions, purchase orders and other fiscal duties; represents the agency and coordinates activities with internal and external customers; data entry and retrieval. Physical Demands While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Travel may be required. Work Environment This position is set in an office environment. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level II: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. MINIMUM QUALIFICATIONS Level II: Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS : If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 7/8/2020 11:59:00 PM
Jun 25, 2020
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. This job is announced as a Level I and Level II. Please apply to each level for which you would like to be considered. OSDH is seeking a full time Administrative Assistant II providing support to Hughes County Health Department. This is a classified position (PIN#34002361) in state government, located in Holdenville, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [click here] . The annual salary for this position is up to $41,587.70 based on education and experience. Position Description : This position is assigned the responsibility of providing administrative support for the clerical program area in the local county health department. This includes, but is not limited to providing various services to agency internal and external customers; complex clerical duties; development and maintenance of complex files and record keeping; preparing invoices and payment of claims, requisitions, purchase orders and other fiscal duties; represents the agency and coordinates activities with internal and external customers; data entry and retrieval. Physical Demands While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Travel may be required. Work Environment This position is set in an office environment. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. LEVEL DESCRIPTORS The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects. Level II: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. MINIMUM QUALIFICATIONS Level II: Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS : If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 7/8/2020 11:59:00 PM
City of Kansas City, MO
Kansas City, MO, United States
Full-time position available with KC Water Human Resources Division located at 4800 E. 63rd Street. Salary Range: Senior Administrative Assistant : $19.34-$33.88/hour or Municipal Management Trainee : $18.24-$29.44/hour Normal Work Days/Hours: Monday-Friday, 8:00 A.M. to 5:00 P.M. Application Deadline Date: July 7, 2020 Responsibilities This is highly responsible administrative work requiring strong analytical and communication skills, as well as excellent attention to detail, adaptability, and efficient multitasking skills working in a fast-paced environment. This position is consistently called upon to consult with associates in both management and non-management positions to resolve a wide range of Human Resources issues. Work is performed under general supervision, however, the associate must regularly exercise broad discretion and independent judgment. Work generally involves the analysis of information and working with KC Water associates to address and resolve a variety of concerns. Specifically, this position will assist in a multitude of human resources functions, but will primarily assist in talent acquisition and employee relations activities for assigned divisions within KC Water. Qualifications Senior Administrative Assistant REQUIRES an accredited Bachelor's degree in public administration, business administration, liberal arts or a related field and at least 3 years professional experience in governmental administration or in private sector administration of a progressive nature at the level of Administrative Assistant; OR an equivalent combination of qualifying education and experience. Municipal Management Trainee REQUIRES accredited Bachelor's degree. Preference is given to applicants with PHR/SPHR, SHRM-CP, or IPMA-HR certification; and/or an accredited Master's or Bachelor's Degree in Human Resources; and/or demonstrated experience in talent selection/recruitment; and/or experience working with Oracle/PeopleSoft HRIS 9.2 particularly related to recruitment activities; and/or demonstrated experience researching and addressing employee relation issues. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION QUESTIONS REGARDING AVIATION POSITIONS SHOULD BE DIRECTED TO THE AVIATION DEPARTMENT AT 816-243-3010. POSITIONS POSTED FOR THE WATER SERVICES DEPARTMENT ARE FOR THE WATER SERVICES DEPARTMENT ONLY . QUESTIONS REGARDING THESE POSITIONS SHOULD BE DIRECTED TO 816-513-0253. IF YOU SEE THE SAME POSITION TITLE POSTED FOR A DIFFERENT DEPARTMENT, YOU MUST SUBMIT A SEPARATE APPLICATION TO BE CONSIDERED BY THE OTHER CITY DEPARTMENT. The evaluation of applications is based only on the information submitted by the application deadline. Therefore, in order to have your application properly considered, you should include all relevant dates, i.e., attendance at educational institutions, date degree(s) conferred, etc. Further, you should provide detailed description of relevant work experience/dates, including months/years of employment. Failure to submit a completed application may eliminate you from the selection process. Resumes may be filed to determine eligibility, but an official City application must be completed prior to appointment. For positions requiring college education as part of the minimum requirement and/or an equivalency, the minimum education requirement is high school graduation. The requirement of "high school graduation" also includes the state-issued GED certificate. For positions that require an accredited degree, qualifying professional, responsible experience must be obtained AFTER receipt of the accredited degree. Unless otherwise stated, the requirement of "an accredited" degree includes only those degrees obtained from colleges or universities listed with the U. S. Department of Education and recognized by the U.S. Secretary of Education. If claiming military veterans preference points, you must attach a copy of your DD-214 or other qualifying documents prior to the application deadline. Applications submitted in person or by USPS mail must be received by the published Application Deadline, 5:00P.M., C.T. Applications submitted by FAX or online must be received by the published Application Deadline, midnight, C.T. All positions require successful completion of a pre-employment criminal history/background check. Non-residents, if appointed, must establish residency within the city limits of Kansas City, MO within nine months. The City of KCMO is an equal opportunity employer committed to a diverse workforce. EOE. POLICY OF NON DISCRIMINATION ON THE BASIS OF DISABILITY The City of KCMO does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Any applicant requiring an accommodation should contact the KC Water Human Resources Division at (816) 513-0253.
Jun 08, 2020
Full-time position available with KC Water Human Resources Division located at 4800 E. 63rd Street. Salary Range: Senior Administrative Assistant : $19.34-$33.88/hour or Municipal Management Trainee : $18.24-$29.44/hour Normal Work Days/Hours: Monday-Friday, 8:00 A.M. to 5:00 P.M. Application Deadline Date: July 7, 2020 Responsibilities This is highly responsible administrative work requiring strong analytical and communication skills, as well as excellent attention to detail, adaptability, and efficient multitasking skills working in a fast-paced environment. This position is consistently called upon to consult with associates in both management and non-management positions to resolve a wide range of Human Resources issues. Work is performed under general supervision, however, the associate must regularly exercise broad discretion and independent judgment. Work generally involves the analysis of information and working with KC Water associates to address and resolve a variety of concerns. Specifically, this position will assist in a multitude of human resources functions, but will primarily assist in talent acquisition and employee relations activities for assigned divisions within KC Water. Qualifications Senior Administrative Assistant REQUIRES an accredited Bachelor's degree in public administration, business administration, liberal arts or a related field and at least 3 years professional experience in governmental administration or in private sector administration of a progressive nature at the level of Administrative Assistant; OR an equivalent combination of qualifying education and experience. Municipal Management Trainee REQUIRES accredited Bachelor's degree. Preference is given to applicants with PHR/SPHR, SHRM-CP, or IPMA-HR certification; and/or an accredited Master's or Bachelor's Degree in Human Resources; and/or demonstrated experience in talent selection/recruitment; and/or experience working with Oracle/PeopleSoft HRIS 9.2 particularly related to recruitment activities; and/or demonstrated experience researching and addressing employee relation issues. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION QUESTIONS REGARDING AVIATION POSITIONS SHOULD BE DIRECTED TO THE AVIATION DEPARTMENT AT 816-243-3010. POSITIONS POSTED FOR THE WATER SERVICES DEPARTMENT ARE FOR THE WATER SERVICES DEPARTMENT ONLY . QUESTIONS REGARDING THESE POSITIONS SHOULD BE DIRECTED TO 816-513-0253. IF YOU SEE THE SAME POSITION TITLE POSTED FOR A DIFFERENT DEPARTMENT, YOU MUST SUBMIT A SEPARATE APPLICATION TO BE CONSIDERED BY THE OTHER CITY DEPARTMENT. The evaluation of applications is based only on the information submitted by the application deadline. Therefore, in order to have your application properly considered, you should include all relevant dates, i.e., attendance at educational institutions, date degree(s) conferred, etc. Further, you should provide detailed description of relevant work experience/dates, including months/years of employment. Failure to submit a completed application may eliminate you from the selection process. Resumes may be filed to determine eligibility, but an official City application must be completed prior to appointment. For positions requiring college education as part of the minimum requirement and/or an equivalency, the minimum education requirement is high school graduation. The requirement of "high school graduation" also includes the state-issued GED certificate. For positions that require an accredited degree, qualifying professional, responsible experience must be obtained AFTER receipt of the accredited degree. Unless otherwise stated, the requirement of "an accredited" degree includes only those degrees obtained from colleges or universities listed with the U. S. Department of Education and recognized by the U.S. Secretary of Education. If claiming military veterans preference points, you must attach a copy of your DD-214 or other qualifying documents prior to the application deadline. Applications submitted in person or by USPS mail must be received by the published Application Deadline, 5:00P.M., C.T. Applications submitted by FAX or online must be received by the published Application Deadline, midnight, C.T. All positions require successful completion of a pre-employment criminal history/background check. Non-residents, if appointed, must establish residency within the city limits of Kansas City, MO within nine months. The City of KCMO is an equal opportunity employer committed to a diverse workforce. EOE. POLICY OF NON DISCRIMINATION ON THE BASIS OF DISABILITY The City of KCMO does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Any applicant requiring an accommodation should contact the KC Water Human Resources Division at (816) 513-0253.
San Marcos
333 S Twin Oaks Valley Rd, San Marcos, CA 92096, USA
Description: Overview Under general supervision of the Dean of the Office of Undergraduate Studies, the incumbent handles a wide range of administrative and support related tasks. The position carries significant responsibility in providing a wide range of administrative support to the Office of Undergraduate Studies, First-Year Programs and the Learning and Tutoring Services including maintenance of department documentation, both digital and hard copy, coordinating employment and travel paperwork, as well as the schedule build for First-Year Programs. The position must be able to interact with staff, faculty, students, and administrators at all levels. A high level of professionalism and confidentiality is necessary for this position. Position Summary OUGS Administrative Assistant (Administrative Support Coordinator I) Office of Undergraduate Studies Full-time, probationary position with benefits. Opening Date: January 13, 2020 This position is open until filled with a first review of applications beginning January 28, 2020. For assurance of full consideration, applications and supporting material should be submitted by 11:59pm on January 27, 2020. Application requires answers to supplemental questions. Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. "JEANNE CLERY ACT AND CAMPUS FIRE SAFETY RIGHT-TO-KNOW LAW" NOTIFICATION - See Police Department's website located at: http://www.csusm.edu/police/Clery.pdf Compensation & Benefits This position is eligible for benefits. A comprehensive benefits summary for this position is available online by clicking the following link: Benefits Summary CSU Classification Salary Range: $2,846 - $5,148 per month Anticipated Hiring Salary Range: $2,846 - $3,167 per month Closing Date/Time: Open until filled
Jul 01, 2020
Full Time
Description: Overview Under general supervision of the Dean of the Office of Undergraduate Studies, the incumbent handles a wide range of administrative and support related tasks. The position carries significant responsibility in providing a wide range of administrative support to the Office of Undergraduate Studies, First-Year Programs and the Learning and Tutoring Services including maintenance of department documentation, both digital and hard copy, coordinating employment and travel paperwork, as well as the schedule build for First-Year Programs. The position must be able to interact with staff, faculty, students, and administrators at all levels. A high level of professionalism and confidentiality is necessary for this position. Position Summary OUGS Administrative Assistant (Administrative Support Coordinator I) Office of Undergraduate Studies Full-time, probationary position with benefits. Opening Date: January 13, 2020 This position is open until filled with a first review of applications beginning January 28, 2020. For assurance of full consideration, applications and supporting material should be submitted by 11:59pm on January 27, 2020. Application requires answers to supplemental questions. Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. "JEANNE CLERY ACT AND CAMPUS FIRE SAFETY RIGHT-TO-KNOW LAW" NOTIFICATION - See Police Department's website located at: http://www.csusm.edu/police/Clery.pdf Compensation & Benefits This position is eligible for benefits. A comprehensive benefits summary for this position is available online by clicking the following link: Benefits Summary CSU Classification Salary Range: $2,846 - $5,148 per month Anticipated Hiring Salary Range: $2,846 - $3,167 per month Closing Date/Time: Open until filled
City of Kansas City, MO
Kansas City, MO, United States
Full-time position available with KC Water Human Resources Division located at 4800 E. 63rd Street. Salary Range: $19.34-$33.88/hour Normal Work Days/Hours: Monday-Friday, 8:00 A.M. to 5:00 P.M. Application Deadline Date: July 7, 2020 Responsibilities KC Water is seeking a Learning and Development Specialist for their Human Resources Division. This position will be responsible for coordinating administrative functions necessary to register, deliver and document training programs. This position will also develop training curricula for in-person and e-learning and assist in the selection of vendor programs to meet instructional goals and objectives. The candidate must be willing to grow within the professional sphere of Learning and Development: demonstrate an ongoing willingness to learn about innovative learning solutions, delivery methods and content. This position will be assigned to a wide array of projects depending on skill level including: collaborating with subject matter experts in the planning, design and development of courses and training materials, as well as facilitating training sessions, tracking employee training metrics and coordinating learning development activities. Position will utilize MS Office Suite to create deliverables including Word, Excel, Access and PowerPoint. This position occasionally lifts and/or moves up to 25 pounds. Qualifications REQUIRES an accredited Bachelor's degree in public administration, business administration, liberal arts or a related field and at least 3 years professional experience in governmental administration or in private sector administration of a progressive nature at the level of Administrative Assistant; OR an equivalent combination of qualifying education and experience. Preference given to applicants with prior corporate training experience in a classroom environment and experience with e-learning authoring tools, e.g. Articulate Storyline, Camtasia, and/or Captivate and/or completed Association for Talent Developments Instruction Design certificate course. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION QUESTIONS REGARDING AVIATION POSITIONS SHOULD BE DIRECTED TO THE AVIATION DEPARTMENT AT 816-243-3010. POSITIONS POSTED FOR THE WATER SERVICES DEPARTMENT ARE FOR THE WATER SERVICES DEPARTMENT ONLY . QUESTIONS REGARDING THESE POSITIONS SHOULD BE DIRECTED TO 816-513-0253. IF YOU SEE THE SAME POSITION TITLE POSTED FOR A DIFFERENT DEPARTMENT, YOU MUST SUBMIT A SEPARATE APPLICATION TO BE CONSIDERED BY THE OTHER CITY DEPARTMENT. The evaluation of applications is based only on the information submitted by the application deadline. Therefore, in order to have your application properly considered, you should include all relevant dates, i.e., attendance at educational institutions, date degree(s) conferred, etc. Further, you should provide detailed description of relevant work experience/dates, including months/years of employment. Failure to submit a completed application may eliminate you from the selection process. Resumes may be filed to determine eligibility, but an official City application must be completed prior to appointment. For positions requiring college education as part of the minimum requirement and/or an equivalency, the minimum education requirement is high school graduation. The requirement of "high school graduation" also includes the state-issued GED certificate. For positions that require an accredited degree, qualifying professional, responsible experience must be obtained AFTER receipt of the accredited degree. Unless otherwise stated, the requirement of "an accredited" degree includes only those degrees obtained from colleges or universities listed with the U. S. Department of Education and recognized by the U.S. Secretary of Education. If claiming military veterans preference points, you must attach a copy of your DD-214 or other qualifying documents prior to the application deadline. Applications submitted in person or by USPS mail must be received by the published Application Deadline, 5:00P.M., C.T. Applications submitted by FAX or online must be received by the published Application Deadline, midnight, C.T. All positions require successful completion of a pre-employment criminal history/background check. Non-residents, if appointed, must establish residency within the city limits of Kansas City, MO within nine months. The City of KCMO is an equal opportunity employer committed to a diverse workforce. EOE. POLICY OF NON DISCRIMINATION ON THE BASIS OF DISABILITY The City of KCMO does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Any applicant requiring an accommodation should contact the KC Water Human Resources Division at (816) 513-0253.
Jun 08, 2020
Full-time position available with KC Water Human Resources Division located at 4800 E. 63rd Street. Salary Range: $19.34-$33.88/hour Normal Work Days/Hours: Monday-Friday, 8:00 A.M. to 5:00 P.M. Application Deadline Date: July 7, 2020 Responsibilities KC Water is seeking a Learning and Development Specialist for their Human Resources Division. This position will be responsible for coordinating administrative functions necessary to register, deliver and document training programs. This position will also develop training curricula for in-person and e-learning and assist in the selection of vendor programs to meet instructional goals and objectives. The candidate must be willing to grow within the professional sphere of Learning and Development: demonstrate an ongoing willingness to learn about innovative learning solutions, delivery methods and content. This position will be assigned to a wide array of projects depending on skill level including: collaborating with subject matter experts in the planning, design and development of courses and training materials, as well as facilitating training sessions, tracking employee training metrics and coordinating learning development activities. Position will utilize MS Office Suite to create deliverables including Word, Excel, Access and PowerPoint. This position occasionally lifts and/or moves up to 25 pounds. Qualifications REQUIRES an accredited Bachelor's degree in public administration, business administration, liberal arts or a related field and at least 3 years professional experience in governmental administration or in private sector administration of a progressive nature at the level of Administrative Assistant; OR an equivalent combination of qualifying education and experience. Preference given to applicants with prior corporate training experience in a classroom environment and experience with e-learning authoring tools, e.g. Articulate Storyline, Camtasia, and/or Captivate and/or completed Association for Talent Developments Instruction Design certificate course. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION QUESTIONS REGARDING AVIATION POSITIONS SHOULD BE DIRECTED TO THE AVIATION DEPARTMENT AT 816-243-3010. POSITIONS POSTED FOR THE WATER SERVICES DEPARTMENT ARE FOR THE WATER SERVICES DEPARTMENT ONLY . QUESTIONS REGARDING THESE POSITIONS SHOULD BE DIRECTED TO 816-513-0253. IF YOU SEE THE SAME POSITION TITLE POSTED FOR A DIFFERENT DEPARTMENT, YOU MUST SUBMIT A SEPARATE APPLICATION TO BE CONSIDERED BY THE OTHER CITY DEPARTMENT. The evaluation of applications is based only on the information submitted by the application deadline. Therefore, in order to have your application properly considered, you should include all relevant dates, i.e., attendance at educational institutions, date degree(s) conferred, etc. Further, you should provide detailed description of relevant work experience/dates, including months/years of employment. Failure to submit a completed application may eliminate you from the selection process. Resumes may be filed to determine eligibility, but an official City application must be completed prior to appointment. For positions requiring college education as part of the minimum requirement and/or an equivalency, the minimum education requirement is high school graduation. The requirement of "high school graduation" also includes the state-issued GED certificate. For positions that require an accredited degree, qualifying professional, responsible experience must be obtained AFTER receipt of the accredited degree. Unless otherwise stated, the requirement of "an accredited" degree includes only those degrees obtained from colleges or universities listed with the U. S. Department of Education and recognized by the U.S. Secretary of Education. If claiming military veterans preference points, you must attach a copy of your DD-214 or other qualifying documents prior to the application deadline. Applications submitted in person or by USPS mail must be received by the published Application Deadline, 5:00P.M., C.T. Applications submitted by FAX or online must be received by the published Application Deadline, midnight, C.T. All positions require successful completion of a pre-employment criminal history/background check. Non-residents, if appointed, must establish residency within the city limits of Kansas City, MO within nine months. The City of KCMO is an equal opportunity employer committed to a diverse workforce. EOE. POLICY OF NON DISCRIMINATION ON THE BASIS OF DISABILITY The City of KCMO does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Any applicant requiring an accommodation should contact the KC Water Human Resources Division at (816) 513-0253.
City of Kansas City, MO
Kansas City, MO, United States
Full-time position available with the KC Water Billing Division located at 4800 E. 63rd Street. Salary Range: $19.34-$33.88/hour Normal Work Days/Hours: Monday-Friday, 8:00 A.M. to 5:00 P.M. Application Deadline Date: June 13, 2020 Responsibilities This position is responsible for the operation and management of a billing section that consists of five employees. Responsibilities include: delegating and monitoring work assignments, preparing detailed reports, and monitoring quality assurance of billing processes. This position will interface with Information Technology, Remittance, Meter Field Services, Revenue Protection, GIC, Permits, and contract billing providers. The Billing Supervisor will resolve customer concerns, update customer accounts, prepare and approve customer bill adjustments, understand billing methods, and prepare training materials and conduct training on the billing system. Qualifications REQUIRES an accredited Bachelor's degree in public administration, business administration, liberal arts or a related field and at least 3 years progressively professional experience in governmental administration or in private sector administration at the level of Administrative Assistant; OR an equivalent combination of qualifying education and experience. Preference given to applicants with 3-5 years of supervisory experience in a billing environment, as well as experience with and knowledge of billing system processes such as adjustments, account maintenance, and utility rates. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION QUESTIONS REGARDING AVIATION POSITIONS SHOULD BE DIRECTED TO THE AVIATION DEPARTMENT AT 816-243-3010. POSITIONS POSTED FOR THE WATER SERVICES DEPARTMENT ARE FOR THE WATER SERVICES DEPARTMENT ONLY . QUESTIONS REGARDING THESE POSITIONS SHOULD BE DIRECTED TO 816-513-0253. IF YOU SEE THE SAME POSITION TITLE POSTED FOR A DIFFERENT DEPARTMENT, YOU MUST SUBMIT A SEPARATE APPLICATION TO BE CONSIDERED BY THE OTHER CITY DEPARTMENT. The evaluation of applications is based only on the information submitted by the application deadline. Therefore, in order to have your application properly considered, you should include all relevant dates, i.e., attendance at educational institutions, date degree(s) conferred, etc. Further, you should provide detailed description of relevant work experience/dates, including months/years of employment. Failure to submit a completed application may eliminate you from the selection process. Resumes may be filed to determine eligibility, but an official City application must be completed prior to appointment. For positions requiring college education as part of the minimum requirement and/or an equivalency, the minimum education requirement is high school graduation. The requirement of "high school graduation" also includes the state-issued GED certificate. For positions that require an accredited degree, qualifying professional, responsible experience must be obtained AFTER receipt of the accredited degree. Unless otherwise stated, the requirement of "an accredited" degree includes only those degrees obtained from colleges or universities listed with the U. S. Department of Education and recognized by the U.S. Secretary of Education. If claiming military veterans preference points, you must attach a copy of your DD-214 or other qualifying documents prior to the application deadline. Applications submitted in person or by USPS mail must be received by the published Application Deadline, 5:00P.M., C.T. Applications submitted by FAX or online must be received by the published Application Deadline, midnight, C.T. All positions require successful completion of a pre-employment criminal history/background check. Non-residents, if appointed, must establish residency within the city limits of Kansas City, MO within nine months. The City of KCMO is an equal opportunity employer committed to a diverse workforce. EOE. POLICY OF NON DISCRIMINATION ON THE BASIS OF DISABILITY The City of KCMO does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Any applicant requiring an accommodation should contact the KC Water Human Resources Division at 513-0253.
Jun 28, 2020
Full-time position available with the KC Water Billing Division located at 4800 E. 63rd Street. Salary Range: $19.34-$33.88/hour Normal Work Days/Hours: Monday-Friday, 8:00 A.M. to 5:00 P.M. Application Deadline Date: June 13, 2020 Responsibilities This position is responsible for the operation and management of a billing section that consists of five employees. Responsibilities include: delegating and monitoring work assignments, preparing detailed reports, and monitoring quality assurance of billing processes. This position will interface with Information Technology, Remittance, Meter Field Services, Revenue Protection, GIC, Permits, and contract billing providers. The Billing Supervisor will resolve customer concerns, update customer accounts, prepare and approve customer bill adjustments, understand billing methods, and prepare training materials and conduct training on the billing system. Qualifications REQUIRES an accredited Bachelor's degree in public administration, business administration, liberal arts or a related field and at least 3 years progressively professional experience in governmental administration or in private sector administration at the level of Administrative Assistant; OR an equivalent combination of qualifying education and experience. Preference given to applicants with 3-5 years of supervisory experience in a billing environment, as well as experience with and knowledge of billing system processes such as adjustments, account maintenance, and utility rates. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION QUESTIONS REGARDING AVIATION POSITIONS SHOULD BE DIRECTED TO THE AVIATION DEPARTMENT AT 816-243-3010. POSITIONS POSTED FOR THE WATER SERVICES DEPARTMENT ARE FOR THE WATER SERVICES DEPARTMENT ONLY . QUESTIONS REGARDING THESE POSITIONS SHOULD BE DIRECTED TO 816-513-0253. IF YOU SEE THE SAME POSITION TITLE POSTED FOR A DIFFERENT DEPARTMENT, YOU MUST SUBMIT A SEPARATE APPLICATION TO BE CONSIDERED BY THE OTHER CITY DEPARTMENT. The evaluation of applications is based only on the information submitted by the application deadline. Therefore, in order to have your application properly considered, you should include all relevant dates, i.e., attendance at educational institutions, date degree(s) conferred, etc. Further, you should provide detailed description of relevant work experience/dates, including months/years of employment. Failure to submit a completed application may eliminate you from the selection process. Resumes may be filed to determine eligibility, but an official City application must be completed prior to appointment. For positions requiring college education as part of the minimum requirement and/or an equivalency, the minimum education requirement is high school graduation. The requirement of "high school graduation" also includes the state-issued GED certificate. For positions that require an accredited degree, qualifying professional, responsible experience must be obtained AFTER receipt of the accredited degree. Unless otherwise stated, the requirement of "an accredited" degree includes only those degrees obtained from colleges or universities listed with the U. S. Department of Education and recognized by the U.S. Secretary of Education. If claiming military veterans preference points, you must attach a copy of your DD-214 or other qualifying documents prior to the application deadline. Applications submitted in person or by USPS mail must be received by the published Application Deadline, 5:00P.M., C.T. Applications submitted by FAX or online must be received by the published Application Deadline, midnight, C.T. All positions require successful completion of a pre-employment criminal history/background check. Non-residents, if appointed, must establish residency within the city limits of Kansas City, MO within nine months. The City of KCMO is an equal opportunity employer committed to a diverse workforce. EOE. POLICY OF NON DISCRIMINATION ON THE BASIS OF DISABILITY The City of KCMO does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Any applicant requiring an accommodation should contact the KC Water Human Resources Division at 513-0253.
San Diego
5500 Campanile Drive, San Diego, CA 92182, USA
Description: Overview San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups. Initial review of applications will begin on December 18, 2019. To receive full consideration, apply by December 17, 2019. The position will remain open until filled. The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice. For more information on San Diego State University, please click here. Position Information This is a full-time (1.0 time-base), benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Reporting to the Senior Associate Dean, the Administrative Support Coordinator I (ASC I): Provides general administrative and clerical support to several college administrators including the Associate Dean for Research, Associate Dean for Diversity and International Affairs, the Assistant Dean for Student Affairs, and others as necessary. Support includes: Calendaring, arranging travel, hosting and event planning, and processing expenses and reimbursements. Clerical tasks such as copying, ordering supplies, and filing. Creating, proofreading, and distributing documents, correspondence, mass mailings, PowerPoint slides, presentations, and other materials. Working with the Budget Manager and the appropriate administrators, the ASC I processes and tracks reportable faculty and student allocations, including funding from student success fees, UGP, DAESA, Graduate Affairs, College, OIP, and other miscellaneous projects. Works directly with faculty and students to answer questions, resolve problems, and prepare and submit budget, expense, and reporting paperwork. Serves as Dean's Office Front Desk receptionist: greeting and assisting visitors, answering phones, and directing calls and inquiries to the appropriate personnel or offices. Mailroom functions and duties. Deliveries. Maintaining the appearance of the Dean's Office and conference rooms. Provides general clerical support to the Dean: Dean's travel paperwork, expense processing and reimbursements, and College hosting and event planning. For more information regarding College of Education, please click here. Compensation and Benefits Starting salary upon appointment not expected to exceed $3,334 per month. CSU Classification Salary Range: $2,846 - $5,148 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here. Qualifications Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications and Specialized Skills Experience working in a higher education or public sector setting. Experience as an administrative assistant. Experience in event coordination. Experience coordinating travel arrangements. Experience working as a front desk receptionist. Competence in Microsoft Office suite. Basic website editing skills. Application Procedures To apply for this position, please click on the "Apply Now" button on this page. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here. Applicants with disabilities requiring assistance may call (619) 594-1139. General Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke free campus. For more information, please click here. Closing Date/Time: Open until filled
Jul 01, 2020
Full Time
Description: Overview San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups. Initial review of applications will begin on December 18, 2019. To receive full consideration, apply by December 17, 2019. The position will remain open until filled. The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice. For more information on San Diego State University, please click here. Position Information This is a full-time (1.0 time-base), benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Reporting to the Senior Associate Dean, the Administrative Support Coordinator I (ASC I): Provides general administrative and clerical support to several college administrators including the Associate Dean for Research, Associate Dean for Diversity and International Affairs, the Assistant Dean for Student Affairs, and others as necessary. Support includes: Calendaring, arranging travel, hosting and event planning, and processing expenses and reimbursements. Clerical tasks such as copying, ordering supplies, and filing. Creating, proofreading, and distributing documents, correspondence, mass mailings, PowerPoint slides, presentations, and other materials. Working with the Budget Manager and the appropriate administrators, the ASC I processes and tracks reportable faculty and student allocations, including funding from student success fees, UGP, DAESA, Graduate Affairs, College, OIP, and other miscellaneous projects. Works directly with faculty and students to answer questions, resolve problems, and prepare and submit budget, expense, and reporting paperwork. Serves as Dean's Office Front Desk receptionist: greeting and assisting visitors, answering phones, and directing calls and inquiries to the appropriate personnel or offices. Mailroom functions and duties. Deliveries. Maintaining the appearance of the Dean's Office and conference rooms. Provides general clerical support to the Dean: Dean's travel paperwork, expense processing and reimbursements, and College hosting and event planning. For more information regarding College of Education, please click here. Compensation and Benefits Starting salary upon appointment not expected to exceed $3,334 per month. CSU Classification Salary Range: $2,846 - $5,148 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here. Qualifications Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications and Specialized Skills Experience working in a higher education or public sector setting. Experience as an administrative assistant. Experience in event coordination. Experience coordinating travel arrangements. Experience working as a front desk receptionist. Competence in Microsoft Office suite. Basic website editing skills. Application Procedures To apply for this position, please click on the "Apply Now" button on this page. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here. Applicants with disabilities requiring assistance may call (619) 594-1139. General Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke free campus. For more information, please click here. Closing Date/Time: Open until filled
East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: SALARY AND BENEFITS: The starting salary will be between $3,350.00/month to $3,997.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: Transfer Asian Pacific American Student Success - referred to as the T-APASS program - was designed to make retention and career success more accessible for students who are Asian American and Pacific Islanders (AAPI) transferred to CSUEB from Community Colleges. The intent of the project is to increase recruitment, retention and career success of students of the campus AAPI communities. Project T-APASS is a partnership between various segments of the university, including Academic Affairs; Student Affairs; two colleges - CLASS & Science; and numerous community organizations. ABOUT THE POSITION: Under the general direction of the Director, the Office Manager coordinates the administrative/clerical operations of TAPASS and the APASS staff as well as the Principal Investigators (PI) of the T-APASS program, funded by the U.S. Department of Education, Asian American Native American Pacific Islander Serving Institution (AANAPISI). The Office Manager develops and implements procedures to ensure that the department functions effectively and efficiently. This position is also responsible for the maintenance of personnel administrative support functions as well as assisting in the development and maintenance of budget and inventory control. This is a temporary, full-time position through November 1, 2020, with the possibility of reappointment. RESPONSIBILITIES: Administrative Duties * Provide support on designated projects for the APASS Coordinator * Inform APASS Coordinator of various situations having an impact on the department or its programs * Serve as a primary contact person for guests, visitors, and those with scheduled appointments with the APASS Coordinator * Work with Transfer-APASS students to connect them with program and campus services * Support the APASS Coordinator in project leadership roles and represent the unit on key projects both internal and external * Specialize in administrative support duties and/or services * Anticipate problems and address them proactively * Assists Coordinator in maintaining the APASS Coordinator Calendar * Assist in the screening and examining of incoming mail for staff * Schedule department meetings. Schedule external meetings upon request * Prepare and distribute agendas and memos; compose correspondence and reports * Maintain confidential files. Organize and maintain administrative and confidential files * Oversee day-to-day program and organizational unit operations * Anticipate and plan for staffing, equipment, and supply needs * Provide leadership and guidance in creating and maintaining a professional and student friendly environment * Provide application and follow-up documentation for departmental grant proposals * Maintain a calendar of events for the APASS Program * Coordinate travel requests for program staff and programs events * Coordination of major departmental mailings * Initiate and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. * Act as liaison to departments or agencies, on and off campus, in order to gather information, make/monitor arrangements, or resolve problems. Such departments include, but are not limited to, Payroll, Human Resources, Financial Aid, Accounting, Budget, Admissions, Records, Receiving, Facilities Management, Purchasing, Copy Center, Academic Departments and Administrative Offices * Assist the PIs in planning and implementing the SEAAS Tri-annual conference Budget: Maintain department budget: Monitor budget expenditures from numerous department accounts, General Fund, including CSUEB Foundation, Inc., and special grants. Develop and maintain a budget and inventory control system, and keep the Executive Director and other administrative staff informed of allocations/expenditures. * Manage the TAPASS budget * Analyze, review and deliver monthly budget expenditures to the PI and provide copies to the TAPASS staff * Reconcile income and expenditures for all accounts * Develop and present reports, text material to summarize, and justify budget expenditures * Coordinate departmental requests for travel, supplies, equipment, printing, and manage expenditures on the budget database * Responsible for the expenses and reconciliation pertaining to the usage of the departmental Procurement Credit Cards * Manage the processing of Staff Action Forms (e-SAF) and Student Employment Action Forms (SEAF) and System Action Request Forms (eSARF) * Oversee the requisitioning and allocation of equipment supplies * Maintain current knowledge of PeopleSoft Financial System Event Support * Responsible for coordinating arrangements for numerous departmental special events * Proof and edit department correspondence and flyers * Serve on various university committees as a representative of the department * Represent the department through attendance at campus events, membership in campus organizations, and involvement in event planning committees Writing/Reporting * Keep records, produce minutes of meetings, and provide administrative and logistical support in the implementation of cultural/educational events. * Prepares routine memoranda and reports, and makes necessary copies as requested. Other * Performs other duties as assigned REQUIREMENTS: * Must be available to work some nights and weekends * Must be able to lift up to 10 pounds * Excellent working knowledge of Microsoft Office Programs * Professional phone and personal demeanor with strong verbal, interpersonal, and written communication skills * Detail oriented with excellent time-management/organizational skills * Ability to multi-task, adapt and improvise MINIMUM QUALIFICATIONS: Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. PREFERRED SKILLS AND KNOWLEDGE: * 6 months of administrative assistant work experience * Experience handling confidential information * Experience in grant research program * Experience in university/college student service offices * Experience with data entry * Experience working with diverse student population * Knowledge of PeopleSoft system * Knowledge/experience working with AAPI students and community HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
Jul 01, 2020
Full Time
Description: SALARY AND BENEFITS: The starting salary will be between $3,350.00/month to $3,997.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: Transfer Asian Pacific American Student Success - referred to as the T-APASS program - was designed to make retention and career success more accessible for students who are Asian American and Pacific Islanders (AAPI) transferred to CSUEB from Community Colleges. The intent of the project is to increase recruitment, retention and career success of students of the campus AAPI communities. Project T-APASS is a partnership between various segments of the university, including Academic Affairs; Student Affairs; two colleges - CLASS & Science; and numerous community organizations. ABOUT THE POSITION: Under the general direction of the Director, the Office Manager coordinates the administrative/clerical operations of TAPASS and the APASS staff as well as the Principal Investigators (PI) of the T-APASS program, funded by the U.S. Department of Education, Asian American Native American Pacific Islander Serving Institution (AANAPISI). The Office Manager develops and implements procedures to ensure that the department functions effectively and efficiently. This position is also responsible for the maintenance of personnel administrative support functions as well as assisting in the development and maintenance of budget and inventory control. This is a temporary, full-time position through November 1, 2020, with the possibility of reappointment. RESPONSIBILITIES: Administrative Duties * Provide support on designated projects for the APASS Coordinator * Inform APASS Coordinator of various situations having an impact on the department or its programs * Serve as a primary contact person for guests, visitors, and those with scheduled appointments with the APASS Coordinator * Work with Transfer-APASS students to connect them with program and campus services * Support the APASS Coordinator in project leadership roles and represent the unit on key projects both internal and external * Specialize in administrative support duties and/or services * Anticipate problems and address them proactively * Assists Coordinator in maintaining the APASS Coordinator Calendar * Assist in the screening and examining of incoming mail for staff * Schedule department meetings. Schedule external meetings upon request * Prepare and distribute agendas and memos; compose correspondence and reports * Maintain confidential files. Organize and maintain administrative and confidential files * Oversee day-to-day program and organizational unit operations * Anticipate and plan for staffing, equipment, and supply needs * Provide leadership and guidance in creating and maintaining a professional and student friendly environment * Provide application and follow-up documentation for departmental grant proposals * Maintain a calendar of events for the APASS Program * Coordinate travel requests for program staff and programs events * Coordination of major departmental mailings * Initiate and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. * Act as liaison to departments or agencies, on and off campus, in order to gather information, make/monitor arrangements, or resolve problems. Such departments include, but are not limited to, Payroll, Human Resources, Financial Aid, Accounting, Budget, Admissions, Records, Receiving, Facilities Management, Purchasing, Copy Center, Academic Departments and Administrative Offices * Assist the PIs in planning and implementing the SEAAS Tri-annual conference Budget: Maintain department budget: Monitor budget expenditures from numerous department accounts, General Fund, including CSUEB Foundation, Inc., and special grants. Develop and maintain a budget and inventory control system, and keep the Executive Director and other administrative staff informed of allocations/expenditures. * Manage the TAPASS budget * Analyze, review and deliver monthly budget expenditures to the PI and provide copies to the TAPASS staff * Reconcile income and expenditures for all accounts * Develop and present reports, text material to summarize, and justify budget expenditures * Coordinate departmental requests for travel, supplies, equipment, printing, and manage expenditures on the budget database * Responsible for the expenses and reconciliation pertaining to the usage of the departmental Procurement Credit Cards * Manage the processing of Staff Action Forms (e-SAF) and Student Employment Action Forms (SEAF) and System Action Request Forms (eSARF) * Oversee the requisitioning and allocation of equipment supplies * Maintain current knowledge of PeopleSoft Financial System Event Support * Responsible for coordinating arrangements for numerous departmental special events * Proof and edit department correspondence and flyers * Serve on various university committees as a representative of the department * Represent the department through attendance at campus events, membership in campus organizations, and involvement in event planning committees Writing/Reporting * Keep records, produce minutes of meetings, and provide administrative and logistical support in the implementation of cultural/educational events. * Prepares routine memoranda and reports, and makes necessary copies as requested. Other * Performs other duties as assigned REQUIREMENTS: * Must be available to work some nights and weekends * Must be able to lift up to 10 pounds * Excellent working knowledge of Microsoft Office Programs * Professional phone and personal demeanor with strong verbal, interpersonal, and written communication skills * Detail oriented with excellent time-management/organizational skills * Ability to multi-task, adapt and improvise MINIMUM QUALIFICATIONS: Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. PREFERRED SKILLS AND KNOWLEDGE: * 6 months of administrative assistant work experience * Experience handling confidential information * Experience in grant research program * Experience in university/college student service offices * Experience with data entry * Experience working with diverse student population * Knowledge of PeopleSoft system * Knowledge/experience working with AAPI students and community HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
San Bernardino
5500 University Parkway, San Bernardino, CA 92407, USA
Description: Employment Status: Full-time, probationary "non-exempt" position (with the possibility of converting to permanent). Work Schedule: Monday through Friday from 8:00 a.m. to 5:00 p.m. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning January 6, 2020. Position Summary Positions in this classification are distinguished by the administrative nature and scope of the support work performed, and often, ongoing work coordination and/or lead responsibilities with notable accountability for the work results of other support staff. The administrative work performed is usually operational and procedural in nature. Work is often project-oriented involving the full scope of activities and accountability from planning, initiation, execution, and coordination to implementation and evaluation. Interpersonal contacts are varied and often at a higher level and tend to involve a broad range of problem-solving activities. Current employees will be given preferred consideration. Under the general supervision of Museum Director, the Administrative Support Coordinator I will serve as administrative support staff in the College of Arts & Letters - Robert and Frances Fullerton Museum of Art (RAFFMA). Typical duties may include, but are not limited to the following: Administrative Duties: The incumbent will use judgment and discretion in support of the museum director, staff and visitors, including the campus and general audience. Some of Incumbent's daily duties include the front desk/reception, answering phone calls, assisting visitors and vendors with any inquiries they may have in regards to general information, museum events, exhibitions, tours, educational programs, payment status, etc. All Incumbent's duties belong to several general categories, including general administrative ones, visitor services-related, finance, and cash handling-related, event planning and organization-related, and student assistant management-related. Operational Support: The incumbent will consist of creating and regularly updating visitor services protocol and procedures, delegating student employee's work hours and tasks, conducting budget reviews and giving recommendations to the museum's director, handling of confidential information, communicating with various department secretaries, college staff, faculty, and other university employees. Other tasks in this area include retrieving payroll and reimbursement checks for staff and students, requesting and renewing parking passes, as well as ordering supplies. Opening and closing the museum, and making sure that everything is in order is among the main responsibilities in the area of visitor services. The incumbent will greet and interact with visitors, providing information and assistance if needed. The incumbent will also assist with scheduling docent tours, monitor all objects on display, assure comfort and safety of museum visitors, staff and others in the building, sell catalogs and other merchandise, as well as supervise student assistants and volunteers assigned to watching the museum during regular hours and special events. The incumbent will assist the director and staff in fulfilling the mission and public service mandate of the museum, considering the visitors' quality experience as the top priority. Other duties in this category include keeping daily attendance records, encouraging visitors to join RAFFMA's mailing list and to become members of RAFFMA, selling and collecting museum parking permits, memberships, and workshop fee revenue, updating museum phone lines, as well as monitoring museum website for the correct display of general museum information. Budget: The incumbent will maintain and analyze the museum's accounts, offer recommendations to the director regarding budget allocations based on historical data analysis, monitor funds, and conduct expense/budget transfers. The incumbent will follow strict cash handling procedures when handling cash payments for parking permits, educational program fees, and membership fees. The incumbent will be responsible for recording all mail payments, depositing all revenue on a weekly basis, and handling petty cash funds, among other tasks. Communication Support: The incumbent will communicate with campus events staff, assist with set-ups and cleanups, monitor event budgets, order necessary items, keep attendance count, ensuring that events are properly staffed by scheduling student assistants and volunteers to assist in front desk duties and verify that CSUSB Alcohol Beverage Policy is followed at all times. The incumbent will work with student assistants and will be responsible for hiring, scheduling, allocating, and monitoring student assistant funds. The incumbent will help student assistants to set up theirs in order to optimize their productivity and efficiency. The incumbent will coordinate all clerical work activities and provide lead work direction and/or training and assistance to others in work processes and procedures. Other duties as assigned. Education and Experience: High School Diploma or equivalent AND equivalent to three (3) years of experience in general office administrative and clerical work. Knowledge, Abilities, and Skills: A thorough knowledge of office methods, procedures, and practices. A thorough knowledge of correct English, grammar, spelling, and punctuation. A thorough, detailed knowledge of applicable university infrastructure, policies and procedures is required. A thorough knowledge of office systems and the ability to use a broader range of technology, systems, and software packages is preferred. The ability to independently handle multiple work unit priorities and projects is required. The ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist is required. The ability to perform standard business math such as calculate ratios and percentages, track financial data and make simple projections is required. The ability to draft and compose correspondence and standard reports is required. The ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those of sensitive nature is required along with the ability to work cooperatively with a diverse group of people. Preferred Experience: Experience with PeopleSoft and other campus-specific software or tools. Experience in office administration in an academic environment. Knowledge and experience with Microsoft Word or Microsoft Excel. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
Jul 01, 2020
Full Time
Description: Employment Status: Full-time, probationary "non-exempt" position (with the possibility of converting to permanent). Work Schedule: Monday through Friday from 8:00 a.m. to 5:00 p.m. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning January 6, 2020. Position Summary Positions in this classification are distinguished by the administrative nature and scope of the support work performed, and often, ongoing work coordination and/or lead responsibilities with notable accountability for the work results of other support staff. The administrative work performed is usually operational and procedural in nature. Work is often project-oriented involving the full scope of activities and accountability from planning, initiation, execution, and coordination to implementation and evaluation. Interpersonal contacts are varied and often at a higher level and tend to involve a broad range of problem-solving activities. Current employees will be given preferred consideration. Under the general supervision of Museum Director, the Administrative Support Coordinator I will serve as administrative support staff in the College of Arts & Letters - Robert and Frances Fullerton Museum of Art (RAFFMA). Typical duties may include, but are not limited to the following: Administrative Duties: The incumbent will use judgment and discretion in support of the museum director, staff and visitors, including the campus and general audience. Some of Incumbent's daily duties include the front desk/reception, answering phone calls, assisting visitors and vendors with any inquiries they may have in regards to general information, museum events, exhibitions, tours, educational programs, payment status, etc. All Incumbent's duties belong to several general categories, including general administrative ones, visitor services-related, finance, and cash handling-related, event planning and organization-related, and student assistant management-related. Operational Support: The incumbent will consist of creating and regularly updating visitor services protocol and procedures, delegating student employee's work hours and tasks, conducting budget reviews and giving recommendations to the museum's director, handling of confidential information, communicating with various department secretaries, college staff, faculty, and other university employees. Other tasks in this area include retrieving payroll and reimbursement checks for staff and students, requesting and renewing parking passes, as well as ordering supplies. Opening and closing the museum, and making sure that everything is in order is among the main responsibilities in the area of visitor services. The incumbent will greet and interact with visitors, providing information and assistance if needed. The incumbent will also assist with scheduling docent tours, monitor all objects on display, assure comfort and safety of museum visitors, staff and others in the building, sell catalogs and other merchandise, as well as supervise student assistants and volunteers assigned to watching the museum during regular hours and special events. The incumbent will assist the director and staff in fulfilling the mission and public service mandate of the museum, considering the visitors' quality experience as the top priority. Other duties in this category include keeping daily attendance records, encouraging visitors to join RAFFMA's mailing list and to become members of RAFFMA, selling and collecting museum parking permits, memberships, and workshop fee revenue, updating museum phone lines, as well as monitoring museum website for the correct display of general museum information. Budget: The incumbent will maintain and analyze the museum's accounts, offer recommendations to the director regarding budget allocations based on historical data analysis, monitor funds, and conduct expense/budget transfers. The incumbent will follow strict cash handling procedures when handling cash payments for parking permits, educational program fees, and membership fees. The incumbent will be responsible for recording all mail payments, depositing all revenue on a weekly basis, and handling petty cash funds, among other tasks. Communication Support: The incumbent will communicate with campus events staff, assist with set-ups and cleanups, monitor event budgets, order necessary items, keep attendance count, ensuring that events are properly staffed by scheduling student assistants and volunteers to assist in front desk duties and verify that CSUSB Alcohol Beverage Policy is followed at all times. The incumbent will work with student assistants and will be responsible for hiring, scheduling, allocating, and monitoring student assistant funds. The incumbent will help student assistants to set up theirs in order to optimize their productivity and efficiency. The incumbent will coordinate all clerical work activities and provide lead work direction and/or training and assistance to others in work processes and procedures. Other duties as assigned. Education and Experience: High School Diploma or equivalent AND equivalent to three (3) years of experience in general office administrative and clerical work. Knowledge, Abilities, and Skills: A thorough knowledge of office methods, procedures, and practices. A thorough knowledge of correct English, grammar, spelling, and punctuation. A thorough, detailed knowledge of applicable university infrastructure, policies and procedures is required. A thorough knowledge of office systems and the ability to use a broader range of technology, systems, and software packages is preferred. The ability to independently handle multiple work unit priorities and projects is required. The ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist is required. The ability to perform standard business math such as calculate ratios and percentages, track financial data and make simple projections is required. The ability to draft and compose correspondence and standard reports is required. The ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those of sensitive nature is required along with the ability to work cooperatively with a diverse group of people. Preferred Experience: Experience with PeopleSoft and other campus-specific software or tools. Experience in office administration in an academic environment. Knowledge and experience with Microsoft Word or Microsoft Excel. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
San Bernardino
5500 University Parkway, San Bernardino, CA 92407, USA
Description: Employment Status: Full-time, Probationary "Non-Exempt" position (with the possibility of converting to permanent). Work Schedule: To be determined. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning December 17, 2019. Current employees will be given preferred consideration. Under the general supervision of the Assistant Dean and reporting to the Dean of the College of Education, the Administrative Support Assistant II (ASA II) will provide administrative support to credential programs by assisting with placing students at school sites for their fieldwork observation and supervision program requirements. Duties may include, but are not limited to, the following: The incumbent will send out student teaching and/or observation placement requests to district personnel for Multiple Subjects, Single Subjects and Special Education Programs each quarter. The incumbent will continue with follow-up contact with the appropriate districts to obtain confirmation of candidate placements. This process will continue until all placements have been confirmed. The incumbent will update placement information as districts confirm placements. The incumbent will drop students from placement files when needed. The incumbent will notify the appropriate program coordinator when a student drops student teaching and/or observation. The incumbent will document candidate's status in the appropriate electronic data bases and maintain files. The incumbent will process student teaching and/or observation applications as they are submitted each quarter. This process includes verifying Program and Supervision conditions have been met (i.e., grades via PeopleSoft, exams, etc.). The incumbent will update electronic databases, create candidates (or add to) conditional admit file. The incumbent will review candidate's program plan and notify the appropriate program coordinator when conditions are not met. Prior to Census each quarter, the incumbent will verify enrollment and update the appropriate (i.e., PeopleSoft) database and placement files. The incumbent will reconcile enrollments and notify the appropriate department chair or program coordinator, supervisor and district of drops. The incumbent will process the district stipends for those districts with student teachers each quarter. Processing district stipends includes providing districts with detail sheets, requesting district invoices, reviewing district stipend invoices, and assuring stipends are processed through CSUSB Accounts Payable. The incumbent will follow-up with districts until invoices are provided and confirmed. The incumbent will assist with the preparation and set up of the Multiple Subjects, Single Subject and Special Education Student Teaching and/or Observation Orientations and other related meetings each quarter. The incumbent will serve as clerical support for the appropriate Program Coordinator or Department Chair on matters concerning fieldwork and the related fieldwork orientations including organizing meetings, creating packets for teacher candidates, supervisors and resident teachers and reserving rooms so these meetings can be held. The incumbent will do other duties as assigned by the Assistant Dean or appropriate supervisor to help in the day to day operations of the Jim and Judy Watson Student Services Office. Other duties as assigned. Education and Experience: High School Diploma or equivalent AND two (2) years of experience in general office administrative/clerical work. Experience working with databases. Preferred Qualifications: Some college experience preferred. Experience working in a university setting. Knowledge, Abilities, and Skills: Thorough knowledge of correct English grammar, spelling and punctuation. Thorough knowledge of office procedures as well as highly effective interpersonal and communication skills and the ability to work with a diverse group of people. The ability to interact tactfully, diplomatically, and positively with faculty, staff, students, administrators, and members of the outside community along with the ability to be a team player. The ability to work harmoniously with college and department staff and to foster a positive office atmosphere and work environment is required. The ability to learn, interpret, apply and clearly explain a variety of complex policies and procedures along with the ability to coordinate many different clerical tasks, determine priorities, set deadlines and compete projects in a timely manner. The ability to take initiative, to be flexible and work well with frequent interruptions. Typing skill is required and applicants must have a working knowledge of databases, in particular the Microsoft office suite of software programs and check work for errors. The ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those of sensitive nature is required along with the ability to work cooperatively with a diverse group of people. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
Jul 01, 2020
Full Time
Description: Employment Status: Full-time, Probationary "Non-Exempt" position (with the possibility of converting to permanent). Work Schedule: To be determined. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning December 17, 2019. Current employees will be given preferred consideration. Under the general supervision of the Assistant Dean and reporting to the Dean of the College of Education, the Administrative Support Assistant II (ASA II) will provide administrative support to credential programs by assisting with placing students at school sites for their fieldwork observation and supervision program requirements. Duties may include, but are not limited to, the following: The incumbent will send out student teaching and/or observation placement requests to district personnel for Multiple Subjects, Single Subjects and Special Education Programs each quarter. The incumbent will continue with follow-up contact with the appropriate districts to obtain confirmation of candidate placements. This process will continue until all placements have been confirmed. The incumbent will update placement information as districts confirm placements. The incumbent will drop students from placement files when needed. The incumbent will notify the appropriate program coordinator when a student drops student teaching and/or observation. The incumbent will document candidate's status in the appropriate electronic data bases and maintain files. The incumbent will process student teaching and/or observation applications as they are submitted each quarter. This process includes verifying Program and Supervision conditions have been met (i.e., grades via PeopleSoft, exams, etc.). The incumbent will update electronic databases, create candidates (or add to) conditional admit file. The incumbent will review candidate's program plan and notify the appropriate program coordinator when conditions are not met. Prior to Census each quarter, the incumbent will verify enrollment and update the appropriate (i.e., PeopleSoft) database and placement files. The incumbent will reconcile enrollments and notify the appropriate department chair or program coordinator, supervisor and district of drops. The incumbent will process the district stipends for those districts with student teachers each quarter. Processing district stipends includes providing districts with detail sheets, requesting district invoices, reviewing district stipend invoices, and assuring stipends are processed through CSUSB Accounts Payable. The incumbent will follow-up with districts until invoices are provided and confirmed. The incumbent will assist with the preparation and set up of the Multiple Subjects, Single Subject and Special Education Student Teaching and/or Observation Orientations and other related meetings each quarter. The incumbent will serve as clerical support for the appropriate Program Coordinator or Department Chair on matters concerning fieldwork and the related fieldwork orientations including organizing meetings, creating packets for teacher candidates, supervisors and resident teachers and reserving rooms so these meetings can be held. The incumbent will do other duties as assigned by the Assistant Dean or appropriate supervisor to help in the day to day operations of the Jim and Judy Watson Student Services Office. Other duties as assigned. Education and Experience: High School Diploma or equivalent AND two (2) years of experience in general office administrative/clerical work. Experience working with databases. Preferred Qualifications: Some college experience preferred. Experience working in a university setting. Knowledge, Abilities, and Skills: Thorough knowledge of correct English grammar, spelling and punctuation. Thorough knowledge of office procedures as well as highly effective interpersonal and communication skills and the ability to work with a diverse group of people. The ability to interact tactfully, diplomatically, and positively with faculty, staff, students, administrators, and members of the outside community along with the ability to be a team player. The ability to work harmoniously with college and department staff and to foster a positive office atmosphere and work environment is required. The ability to learn, interpret, apply and clearly explain a variety of complex policies and procedures along with the ability to coordinate many different clerical tasks, determine priorities, set deadlines and compete projects in a timely manner. The ability to take initiative, to be flexible and work well with frequent interruptions. Typing skill is required and applicants must have a working knowledge of databases, in particular the Microsoft office suite of software programs and check work for errors. The ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those of sensitive nature is required along with the ability to work cooperatively with a diverse group of people. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
Location 311 Vernon Street Roseville, 95678 Description IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION . THE POSITION The Human Resources Department is accepting applications for the regular and full-time position of Deputy City Clerk I in the City Clerk Department. The normal work schedule is Monday through Friday, 8 -5 pm; a flex schedule may be available. The City of Roseville promotes a no smoking atmosphere. THE CITY The City of Roseville (COR) incorporates the following Core Competencies as part of the City's culture: Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations. Build trust: Ensure honesty and integrity to gain confidence and support of others. Ensure accountability: Take responsibility for the outcomes of one's own work and foster a sense of ownership in others. Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions. Collaborate inclusively: Build effective working partnerships, alliances, and teams. Make quality decisions: Make sound, timely decisions and recommendations. Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities. DEFINITION To perform sensitive, confidential and responsible administrative duties associated with the administration and maintenance of official City records and legal documents in support of City Clerk Office activities including receiving, researching and responding to questions from the general public, processing passport applications, assisting with recruiting and coordination of training of board and commission members, notarizing documents; processing and maintaining securities required for development agreements, tree and grading bonds, encroachment permits and various housing activities; and to provide administrative support for the public bid process. DISTINGUISHING CHARACTERISTICS This is the entry level class in the Deputy City Clerk series. Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks. The Deputy City Clerk I class is distinguished from the II level by the performance of less than the full range of duties assigned to the II level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned. SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from the Assistant City Clerk. EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Serve as first line of contact to external customers at the front counter and main switchboard; refer customers to appropriate department and/or provide a variety of general information regarding City functions; administer oaths; certify documents; provide notary services as requested; collect fees and perform cashiering duties. Participate in the bid process; place bid advertisement; receive, stamp and process incoming requests for proposals and requests for qualifications; conduct public bid openings and notify vendors of contract award; receive, process, and file contract documents. Accept and process claims, summons, subpoenas and appeals, ensuring compliance with City policies and procedures. Administer the release of various City held securities and maintain associated database. Assemble and notarize documents and exhibits for official recording of documents. Receive and evaluate Public Records requests; research and compile information for release. Prepare and copy City Council agenda items for master agenda copy and staff distribution; ensure agenda items are correctly compiled and copied prior to distribution; post agendas, ordinances, and meeting cancellations in accordance with legal policies and procedures. Accept and process passport applications; review documentation to ensure completeness and respond to questions regarding process. File and process Preliminary Notices and Stop Notices. Coordinate the flow of information between the City Council, City Manager, City Attorney and other staff to and from other City Departments. Provide a variety of general administrative support including ordering and maintaining inventory of office supplies, setting up for City Council meetings, scheduling public meeting rooms and Council Chambers and processing and filing of various documents. Prepare ceremonial documents and necessary back-up materials for public presentations for the Mayor and City Council; assist in the election cycle process. Assist with the recruiting and coordinate the training of city board and commission members. Scan and archive documents following electronic document management procedures. Maintain department intranet and internet pages; ensure accurate and current information is posted. Recommend and participate in the implementation and improvement of policies and procedures. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Perform related work as required. MINIMUM QUALIFICATIONS Knowledge of: Principles and procedures of record keeping and reporting. Modern office equipment and procedures including use of a variety of software applications. Customer service principles and public relations techniques. English usage, spelling, grammar and punctuation Business letter writing and report preparation. Ability to: Learn, interpret, apply and explain basic City policies and procedures related to the maintenance and release of records. On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures. On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; type 40 words per minute; and lift or carry weight of 10 pounds or less. Analyze situations carefully and adopt effective courses of action. Conduct routine analytical studies; problem solve. Use a personal computer and a variety of software applications. Plan and organize workload. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. Experience and Training Experience: Two years of increasingly responsible clerical and administrative support experience. Training: Equivalent to completion of the twelfth (12th) grade, GED or higher level degree. License or Certificate Possession of a valid California driver's license by date of appointment. Possession of, or ability to obtain, a California Notary Public designation within six months of hire. Possession of, or ability to obtain, designation as a United States Department of State, Bureau of Consular Affairs U.S. Passport Acceptance Agent designation within six months of hire. SUPPLEMENTAL QUESTIONNAIRE Your response to question 3, the applicant's education, training and experience, will be scored using a pre-determined formula. Your responses to these questions must be consistent with your employment application information. This experience must also be described in the "Work Experience" section of this application. Responses to the supplemental questionnaire that are inconsistent from your "Work Experience" section in the application will not be scored. I understand and agree with the above instructions. Yes No Was any of the work experience listed on your application an unpaid internship, or volunteer work? If so, please list below which ones. How many years of clerical and administrative support experience do you have? Less than 2 years 2-3 Years 3-4 Years 4-5 Years 5-6 Years 6+ Years Describe your knowledge of the operations of City government. Describe your understanding of the roles and functions of the City Clerk Department and why you are interested in this position. Describe your background and skills related to handling administrative tasks and responsibilities. Please include your experience in reviewing and analyzing documents, writing and editing, record keeping and managing data. Please indicate your length of relative experience. How do you handle competing demands for your time when deadlines are involved? Please provide some examples. SELECTION PROCESS All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination. The applicant's experience and education will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations. Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test. THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER. IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS. MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION. Benefits For more information regarding the City's benefits, visit our website at here . This position is in Local 39. Recruitment Contact Contact phone: (916)774-5475 Contact email: recruitment@roseville.ca.us
Jun 25, 2020
Full Time
Location 311 Vernon Street Roseville, 95678 Description IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION . THE POSITION The Human Resources Department is accepting applications for the regular and full-time position of Deputy City Clerk I in the City Clerk Department. The normal work schedule is Monday through Friday, 8 -5 pm; a flex schedule may be available. The City of Roseville promotes a no smoking atmosphere. THE CITY The City of Roseville (COR) incorporates the following Core Competencies as part of the City's culture: Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations. Build trust: Ensure honesty and integrity to gain confidence and support of others. Ensure accountability: Take responsibility for the outcomes of one's own work and foster a sense of ownership in others. Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions. Collaborate inclusively: Build effective working partnerships, alliances, and teams. Make quality decisions: Make sound, timely decisions and recommendations. Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities. DEFINITION To perform sensitive, confidential and responsible administrative duties associated with the administration and maintenance of official City records and legal documents in support of City Clerk Office activities including receiving, researching and responding to questions from the general public, processing passport applications, assisting with recruiting and coordination of training of board and commission members, notarizing documents; processing and maintaining securities required for development agreements, tree and grading bonds, encroachment permits and various housing activities; and to provide administrative support for the public bid process. DISTINGUISHING CHARACTERISTICS This is the entry level class in the Deputy City Clerk series. Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks. The Deputy City Clerk I class is distinguished from the II level by the performance of less than the full range of duties assigned to the II level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned. SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from the Assistant City Clerk. EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Serve as first line of contact to external customers at the front counter and main switchboard; refer customers to appropriate department and/or provide a variety of general information regarding City functions; administer oaths; certify documents; provide notary services as requested; collect fees and perform cashiering duties. Participate in the bid process; place bid advertisement; receive, stamp and process incoming requests for proposals and requests for qualifications; conduct public bid openings and notify vendors of contract award; receive, process, and file contract documents. Accept and process claims, summons, subpoenas and appeals, ensuring compliance with City policies and procedures. Administer the release of various City held securities and maintain associated database. Assemble and notarize documents and exhibits for official recording of documents. Receive and evaluate Public Records requests; research and compile information for release. Prepare and copy City Council agenda items for master agenda copy and staff distribution; ensure agenda items are correctly compiled and copied prior to distribution; post agendas, ordinances, and meeting cancellations in accordance with legal policies and procedures. Accept and process passport applications; review documentation to ensure completeness and respond to questions regarding process. File and process Preliminary Notices and Stop Notices. Coordinate the flow of information between the City Council, City Manager, City Attorney and other staff to and from other City Departments. Provide a variety of general administrative support including ordering and maintaining inventory of office supplies, setting up for City Council meetings, scheduling public meeting rooms and Council Chambers and processing and filing of various documents. Prepare ceremonial documents and necessary back-up materials for public presentations for the Mayor and City Council; assist in the election cycle process. Assist with the recruiting and coordinate the training of city board and commission members. Scan and archive documents following electronic document management procedures. Maintain department intranet and internet pages; ensure accurate and current information is posted. Recommend and participate in the implementation and improvement of policies and procedures. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Perform related work as required. MINIMUM QUALIFICATIONS Knowledge of: Principles and procedures of record keeping and reporting. Modern office equipment and procedures including use of a variety of software applications. Customer service principles and public relations techniques. English usage, spelling, grammar and punctuation Business letter writing and report preparation. Ability to: Learn, interpret, apply and explain basic City policies and procedures related to the maintenance and release of records. On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures. On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; type 40 words per minute; and lift or carry weight of 10 pounds or less. Analyze situations carefully and adopt effective courses of action. Conduct routine analytical studies; problem solve. Use a personal computer and a variety of software applications. Plan and organize workload. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. Experience and Training Experience: Two years of increasingly responsible clerical and administrative support experience. Training: Equivalent to completion of the twelfth (12th) grade, GED or higher level degree. License or Certificate Possession of a valid California driver's license by date of appointment. Possession of, or ability to obtain, a California Notary Public designation within six months of hire. Possession of, or ability to obtain, designation as a United States Department of State, Bureau of Consular Affairs U.S. Passport Acceptance Agent designation within six months of hire. SUPPLEMENTAL QUESTIONNAIRE Your response to question 3, the applicant's education, training and experience, will be scored using a pre-determined formula. Your responses to these questions must be consistent with your employment application information. This experience must also be described in the "Work Experience" section of this application. Responses to the supplemental questionnaire that are inconsistent from your "Work Experience" section in the application will not be scored. I understand and agree with the above instructions. Yes No Was any of the work experience listed on your application an unpaid internship, or volunteer work? If so, please list below which ones. How many years of clerical and administrative support experience do you have? Less than 2 years 2-3 Years 3-4 Years 4-5 Years 5-6 Years 6+ Years Describe your knowledge of the operations of City government. Describe your understanding of the roles and functions of the City Clerk Department and why you are interested in this position. Describe your background and skills related to handling administrative tasks and responsibilities. Please include your experience in reviewing and analyzing documents, writing and editing, record keeping and managing data. Please indicate your length of relative experience. How do you handle competing demands for your time when deadlines are involved? Please provide some examples. SELECTION PROCESS All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination. The applicant's experience and education will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations. Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test. THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER. IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS. MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION. Benefits For more information regarding the City's benefits, visit our website at here . This position is in Local 39. Recruitment Contact Contact phone: (916)774-5475 Contact email: recruitment@roseville.ca.us
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Assistant to the Dean, College of Science & Engineering (CoSE) . SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. . Department* College of Science & Engineering . Appointment Type* This is a one year probationary position. . Time Base* Full-Time (1.0) . Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. . Anticipated Hiring Range* $6,899 to $7,400 per month ($82,788 to $88,800 annually) Salary is commensurate with experience. . Position Summary* Provides administrative support as the CoSE Dean's Assistant and schedules meetings for the Dean as well as college wide meetings. Assists CoSE Dean with confidential tasks, projects and correspondence and prepares reports for Dean as needed. Oversees, trains and provides lead work to several office staff and student assistants to ensure a well-functioning office environment. Communicates information to college community as needed, including oversite of the college website. Reports to Dean of College of Science & Engineering(CoSE). . Position Information Dean's Assistant and Scheduler - Functions as gatekeeper for the Dean. Evaluates and priorities all requests from faculty, staff, students and campus community members. - Maintains the Dean's calendar. Has the ability to make judgments on and prioritize meeting requests, and to make sensible arrangements to Dean's schedules. Maintains confidentiality of meetings and other arrangements as appropriate. - Works closely with the Dean and facilitates communication between college administrators and the Dean involving confidential issues. - Assists Dean in coordinating with key stakeholders and college administrators in insuring that projects critical to the college mission are efficiently handled with a high degree of accuracy and professionalism. - Handles emerging tasks as identified by the Dean and delegates as appropriate. - Prepares correspondence (memos and reports) as needed. - Collects data and prepares reports requested by the Dean. - Identifies, researches and evaluates problems before presenting them to the Dean. - Handles special projects and other duties as assigned in support of the Dean's Office. Dean's Office Management - Serves as Office Manager, and manages college front office staff and student assistants, and oversees front office operations. - Leads, trains and evaluates the work of full time subordinate staff. Schedules and assigns work to staff. Manages workload in areas such as college events and communications.Has recurring contact with members of the campus community (administrators, faculty, staff, and students), visitors to the campus and provides oversight of staff responsible for scheduling the Dean's meetings. - Manages the general email account of the College and responds to or refers inquiries to appropriate offices/individuals. - Screens requests and distributes mass e-mails to all faculty/staff members on behalf of the college after Dean's review/authorization. - Oversees check pick up and distribution process for college. - Supervises the College's Monthly Calendar and College/Department staff directory. College Meeting Organization - Coordinates standing meetings (science council agenda), new science building meetings, donor visits, events, and retreats for the College. - Supports College-wide committees, including Science Council, the College Advisory Board and other committees requested by the Dean. Prepares agenda, attends and provides meeting notes/action items to the Dean and Council /Advisory Board members. - Responsible for composing and independently running College committee elections each semester and maintaining accurate committee membership lists. Provides the Dean with suggestions/input for faculty committee nominees. - Is an active member of the Deans' Assistants' Monthly Meeting Group: Suggests items for discussion; disseminates information from meetings relevant to College/Department Staff and occasionally hosts meetings. Communicates with the group frequently on mutually relevant issues/concerns. - Serves on the College Science Council and attends other meetings as required by the Dean. College Communication - Facilitates internal and external communications for the College as well as the Dean's communications to key stakeholders. - Supports the Dean in maintaining communications with Development Staff and the University Communications Office. - Coordinates information flow to website, science council, staff, and faculty members. - Facilitates updates and web postings on the College website in coordination with IT personnel. - Promotes a positive image of the College and University, responding to inquiries from the Campus Community (e.g., students, faculty, staff, and administrators) and off campus inquiries. - Safeguards the confidentiality of the Dean's Office by exercising discretion in communicating information to faculty members, staff, and students and the various groups served by the University and in handling administrative records, files, and other confidential items. - Other duties as assigned ____________________________________________________________________________ At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment . Minimum Qualifications* Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Extensive and in-depth knowledge of and ability to apply expertise in the advanced theories, principles, methods and practices associated with the functional specialty, program, and/or organizational unit, including applicable internal policies and procedures and pertinent laws and regulations. Laws and regulations are highly complex and require substantial judgment and discretion in interpreting and applying them to the specialty or program area. Incumbents at this level often may have certification in a specialty area. - Substantial and broad knowledge of public and private entities including their organizational and operating structures, internal systems, and functional areas, as well as the impact of critical external entities on an organization. Ability to integrate and apply this knowledge to anticipate problems and assess the impact of proposed solutions on various organizational areas. - Extensive and in-depth knowledge in project management including research and analytical methodologies. - Ability to interpret and integrate complex data and information to formulate appropriate courses of action which have broad and far reaching impact. - Ability to understand and analyze complex problems from a future-oriented and broad interactive perspective and readily develop proactive solutions that integrate strategic goals into tactical operations. - Ability to effectively use applicable information systems and applications in analysis, research, and reporting activities and projects. - Ability to effectively communicate with and influence high-level and diverse contacts inside and outside of the CSU system. - Ability to effectively use all communication methods and formats and to use expertise, as well as persuasion and negotiation skills, to build consensus to achieve short- and long-term goals and objectives. . Preferred Qualifications - Master's degree and/or equivalent training and at least 5 years of relevant executive administrative support experience. - Possesses excellent oral and written communication skills; is able to plan, organize, coordinate and perform work in complex situations and is able to effectively research and analyze problems. Detail oriented. Ability to coordinate and complete projects. Ability to make constructive recommendations for improvement in methods and procedures. - Knowledge of and familiarity with College programs, Chairs, faculty, staff and University policies and procedures and/or how to acquire additional information about them. - Knowledge of general higher education policies and procedures, ideally those specific to the CSU. - Experience in social media use, web page tools and survey software (i.e., Qualtrics, SurveyMonkey). Computer skills including standard word-processing, spreadsheet, database, and communication software. Ability to learn campus-wide database and IT systems. - Ability to work independently, take initiative, and multi-task. Ability to reschedule work based on shifting priorities. Ability to anticipate department needs and develop systems for gratifying those needs as appropriate. - Ability to establish and maintain effective working relationships and accomplish work through others. ____________________________________________________________________________ Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective communication across a variety of venues. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. . License/Certification Required The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. . Pre-Employment Requirements This position requires the successful completion of a background check. . Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. . Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. . CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. . How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. . Application Deadline This position is open until filled. Review of applications will begin 06/15/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. . Closing Date/Time: Open until filled
Jun 02, 2020
Full Time
Description: Working Title Assistant to the Dean, College of Science & Engineering (CoSE) . SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. . Department* College of Science & Engineering . Appointment Type* This is a one year probationary position. . Time Base* Full-Time (1.0) . Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. . Anticipated Hiring Range* $6,899 to $7,400 per month ($82,788 to $88,800 annually) Salary is commensurate with experience. . Position Summary* Provides administrative support as the CoSE Dean's Assistant and schedules meetings for the Dean as well as college wide meetings. Assists CoSE Dean with confidential tasks, projects and correspondence and prepares reports for Dean as needed. Oversees, trains and provides lead work to several office staff and student assistants to ensure a well-functioning office environment. Communicates information to college community as needed, including oversite of the college website. Reports to Dean of College of Science & Engineering(CoSE). . Position Information Dean's Assistant and Scheduler - Functions as gatekeeper for the Dean. Evaluates and priorities all requests from faculty, staff, students and campus community members. - Maintains the Dean's calendar. Has the ability to make judgments on and prioritize meeting requests, and to make sensible arrangements to Dean's schedules. Maintains confidentiality of meetings and other arrangements as appropriate. - Works closely with the Dean and facilitates communication between college administrators and the Dean involving confidential issues. - Assists Dean in coordinating with key stakeholders and college administrators in insuring that projects critical to the college mission are efficiently handled with a high degree of accuracy and professionalism. - Handles emerging tasks as identified by the Dean and delegates as appropriate. - Prepares correspondence (memos and reports) as needed. - Collects data and prepares reports requested by the Dean. - Identifies, researches and evaluates problems before presenting them to the Dean. - Handles special projects and other duties as assigned in support of the Dean's Office. Dean's Office Management - Serves as Office Manager, and manages college front office staff and student assistants, and oversees front office operations. - Leads, trains and evaluates the work of full time subordinate staff. Schedules and assigns work to staff. Manages workload in areas such as college events and communications.Has recurring contact with members of the campus community (administrators, faculty, staff, and students), visitors to the campus and provides oversight of staff responsible for scheduling the Dean's meetings. - Manages the general email account of the College and responds to or refers inquiries to appropriate offices/individuals. - Screens requests and distributes mass e-mails to all faculty/staff members on behalf of the college after Dean's review/authorization. - Oversees check pick up and distribution process for college. - Supervises the College's Monthly Calendar and College/Department staff directory. College Meeting Organization - Coordinates standing meetings (science council agenda), new science building meetings, donor visits, events, and retreats for the College. - Supports College-wide committees, including Science Council, the College Advisory Board and other committees requested by the Dean. Prepares agenda, attends and provides meeting notes/action items to the Dean and Council /Advisory Board members. - Responsible for composing and independently running College committee elections each semester and maintaining accurate committee membership lists. Provides the Dean with suggestions/input for faculty committee nominees. - Is an active member of the Deans' Assistants' Monthly Meeting Group: Suggests items for discussion; disseminates information from meetings relevant to College/Department Staff and occasionally hosts meetings. Communicates with the group frequently on mutually relevant issues/concerns. - Serves on the College Science Council and attends other meetings as required by the Dean. College Communication - Facilitates internal and external communications for the College as well as the Dean's communications to key stakeholders. - Supports the Dean in maintaining communications with Development Staff and the University Communications Office. - Coordinates information flow to website, science council, staff, and faculty members. - Facilitates updates and web postings on the College website in coordination with IT personnel. - Promotes a positive image of the College and University, responding to inquiries from the Campus Community (e.g., students, faculty, staff, and administrators) and off campus inquiries. - Safeguards the confidentiality of the Dean's Office by exercising discretion in communicating information to faculty members, staff, and students and the various groups served by the University and in handling administrative records, files, and other confidential items. - Other duties as assigned ____________________________________________________________________________ At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment . Minimum Qualifications* Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Extensive and in-depth knowledge of and ability to apply expertise in the advanced theories, principles, methods and practices associated with the functional specialty, program, and/or organizational unit, including applicable internal policies and procedures and pertinent laws and regulations. Laws and regulations are highly complex and require substantial judgment and discretion in interpreting and applying them to the specialty or program area. Incumbents at this level often may have certification in a specialty area. - Substantial and broad knowledge of public and private entities including their organizational and operating structures, internal systems, and functional areas, as well as the impact of critical external entities on an organization. Ability to integrate and apply this knowledge to anticipate problems and assess the impact of proposed solutions on various organizational areas. - Extensive and in-depth knowledge in project management including research and analytical methodologies. - Ability to interpret and integrate complex data and information to formulate appropriate courses of action which have broad and far reaching impact. - Ability to understand and analyze complex problems from a future-oriented and broad interactive perspective and readily develop proactive solutions that integrate strategic goals into tactical operations. - Ability to effectively use applicable information systems and applications in analysis, research, and reporting activities and projects. - Ability to effectively communicate with and influence high-level and diverse contacts inside and outside of the CSU system. - Ability to effectively use all communication methods and formats and to use expertise, as well as persuasion and negotiation skills, to build consensus to achieve short- and long-term goals and objectives. . Preferred Qualifications - Master's degree and/or equivalent training and at least 5 years of relevant executive administrative support experience. - Possesses excellent oral and written communication skills; is able to plan, organize, coordinate and perform work in complex situations and is able to effectively research and analyze problems. Detail oriented. Ability to coordinate and complete projects. Ability to make constructive recommendations for improvement in methods and procedures. - Knowledge of and familiarity with College programs, Chairs, faculty, staff and University policies and procedures and/or how to acquire additional information about them. - Knowledge of general higher education policies and procedures, ideally those specific to the CSU. - Experience in social media use, web page tools and survey software (i.e., Qualtrics, SurveyMonkey). Computer skills including standard word-processing, spreadsheet, database, and communication software. Ability to learn campus-wide database and IT systems. - Ability to work independently, take initiative, and multi-task. Ability to reschedule work based on shifting priorities. Ability to anticipate department needs and develop systems for gratifying those needs as appropriate. - Ability to establish and maintain effective working relationships and accomplish work through others. ____________________________________________________________________________ Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective communication across a variety of venues. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. . License/Certification Required The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. . Pre-Employment Requirements This position requires the successful completion of a background check. . Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. . Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. . CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. . How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. . Application Deadline This position is open until filled. Review of applications will begin 06/15/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. . Closing Date/Time: Open until filled
Orange County, CA
Orange County, CA, United States
ASSISTANT MEDICAL DIRECTOR (Administrative Manager III - Specialty) DEADLINE TO APPLY This recruitment is open to the public and will close on Friday, May 15, 2020 at 11:59 p.m. (PST). This position is scheduled to receive salary range increases on the following dates: Effective July 2, 2021 - 2.5% increase Effective July 1, 2022 - 3.0% increase Mandatory Employee Retirement Contributions will decrease on the following dates: Effective July 2, 2021 - 1.2% decrease Effective July 1, 2022 - 0.5% decrease Salary may benegotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. This recruitment will establish an open eligible list. This list will be used to fill current and future Administrative Manager III positions with this specialty. This recruitment may also be used to fill positions in similar and/or lower classifications throughout the County of Orange. HEALTH CARE AGENCY The County of Orange , Health Care Agency (HCA) is a dynamic organization dedicated to creating and supporting an environment that promotes the achievement of optimal individual, family and community health. Under the direction of the Agency Director, a new and dynamic executive team with an organizational structure comprised of six (6) service areas - Administrative & Financial, Behavioral Health, Correctional Health, Office of CareCoordination,Regulatory & Medical Services, and Public Health - is committed to meeting the health needs of the diverse Orange County community. CORRECTIONAL HEALTH SERVICES Adult CorrectionalHealth Services provides medical, dental, nursing,mental healthand pharmaceutical services to all adult inmates in the County's five correctional facilities and contracts with hospitals for inpatient and specialty care. THE OPPORTUNITY: The Assistant Medical Director in Correctional Health Services (CHS)is responsible for basic and emergencyhealth services for individuals incarcerated in the adult correctional facilities. The position will serve as the backup for the CHS Medical Director by fulfilling the Director's duties in their absence. Additional responsibilities of the Assistant Medical Director will include but are not limited to: Developing policy and clinical practice guidelines for CHS Clinical supervision of all medical and non-professional CHS staff, including direct supervision of Correctional Physicians (I/II/III), contracted Physicians, Dental staff, Psychiatrists, Nurse Practitioners and Administrative Managers Directing clinical care of inmates in the County jail systems Reviewing clinical cases as required by contractual agreements Providing direct patient care Participating in committees such as Quality Management Program, Pharmacy and Therapeutics, Death Review, Critical Incident Review, Correctional Health Operations and the Accreditation Committee. Must possess a valid Drug Enforcement Agency (DEA) registration for Controlled Substances Level II, III, IV and National Provider Identifier (NPI) number. The incumbent must possess avalid Drug Addiction Treatment Act of2000 (DATA 2000) Waiver to prescribe Buprenorphine by date of hire . DESIRABLE QUALIFICATIONS AND CORE COMPETENCIES: The ideal candidate will possess a valid Physician's and Surgeon's License issued by the Medical Board of California or a Physician's and Surgeon's License issued by the Osteopathic Medical Board of California anda valid Board Certification in Family Medicine, Internal Medicine, Emergency Medicine or Psychiatry. In addition, the ideal candidate will possess the knowledge, skills and abilities that demonstrates the following competencies: Knowledge of: California Code of Regulations (CCR), Title 15 Minimum Standard for Local Adult Facilities Lanterman-Petris-Short (LPS) Act Designated Facilities statutes and regulations Involuntary commitment procedures within the criminal justice system Correctional medical and mental health delivery system or similar health care systems Community standards of healthcare National Commission on Correctional Health Care (NCCHC)accreditation standards Health Insurance Portability and Accountability Act (HIPAA) guidelines Microsoft Office Suite andElectronic HealthRecord systems (e.g. EHR system) Medical and Technical Expertise: Performing and overseeing the provision of health care delivery Planning and preparing medical protocols and/or guidelines Monitoring and evaluating subspecialty and hospital utilization through managed care concept Developing and implementing solutions to improve outcomes and delivery of care, efficiencies, policies and procedures and seek best practices Testifying competently in court Leadership and Management: Leading and managing professional staff and forward focused teams by inspiring, motivating and empowering them to achieve CHS goals Coordinating the work of professional employees, establishing expectations and monitoring their work performance and activities Maintaining and enhancing quality patient care and holding staff accountable for quality of services Supervising and evaluating staff work performance Innovation andCollaboration: Bringing creative and innovative ideas to enhance and build upon the collaborative and solid work environment that already exists within CHS Fostering a collaborative approach across all service areasas well ascontract agencies,Orange County Sheriff's Department (OCSD), Department of Justice (DOJ)and other stakeholdersto support compliance and quality improvement efforts Interpersonal Skillsand Communication: Developing and delivering effective written and verbal communication with various audiences, i.e. Board of Supervisors, executive management, and other public entities Identifying and resolvingany issues and problems through good judgment and decision making utilizing technical expertise Composure and Safety: Maintaining a calm demeanor even under ambiguous or stressful circumstances Being alert and mindful of personal safety and security while at work Being aware of any environmental hazards while working inside the jail facility SPECIAL QUALIFICATIONS/REQUIREMENTS: Incumbents must be in possession of a valid DATA Waiver to prescribe Buprenorphine by date of appointment Incumbents must not have or had any disciplinary actions or restrictions placed on medical licensure Applicants must have no felony convictions or be on any form of probation Must be able to pass a background investigation and maintain clearanceto the satisfaction of the Orange County Sheriff-Coroner. Background screening includes: completing of a Personal History Form, interview with a background investigator, fingerprinting and may include a polygraph test. Some of the areas considered in the background screening include prior convictions, traffic violations, drug use, credit problems, employment history, professional references and education verification (i.e. degree, license, or official transcripts. Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Evaluation Services (N.A.C.E.S.) The Correctional facilitiesare operated24 hours, 7 days a week; therefore,incumbents must be able to work on weekends, evenings or night shift, holidays and provide on-call availability, as needed Incumbents are required to pass a comprehensive background investigation prior to an offer and acceptance of employment MINIMUM QUALIFICATIONS: For detailed information on Administrative Manager III-Specialty minimum qualifications, including Physical and Mental Requirements click here. ENVIRONMENTAL CONDITIONS: Will be required to work in a locked facility with adult inmates and/or ICE detainees, and/or youth who are in protective custody/incarcerated, who have multiple and complex health, and social and psycho-social needs. May work with inmates, ICE detainees, or youth who have communicable diseases and/or behavioral health issues; may be assigned to a variety of work shifts, as the correctionalfacilitiesare operated24 hours, 7 days a week and coverage is essential. The environment can be noisy and at times chaotic; may be exposed to profanity and/or anti-social behavior. There is a "No Negotiations for Hostage" policy with the Orange County Jail. RECRUITMENT PROCESS: Human Resource Services (HRS) screens all applications to identify the qualified candidates for the position based on the skills required to meet the needs of the County. After the initial screening, the qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition. Application Screening (Refer/Non-Refer) Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step. Structured Oral Interview | SOI (Weighted 100%) Applicants will be interviewed and rated by an oral interview panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job. Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List: Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. ADDITIONAL INFORMATION EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, contact Lynda Hurtado at (714) 834-3723 or lhurtado@ochca.com . EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time:
Jun 26, 2020
Full Time
ASSISTANT MEDICAL DIRECTOR (Administrative Manager III - Specialty) DEADLINE TO APPLY This recruitment is open to the public and will close on Friday, May 15, 2020 at 11:59 p.m. (PST). This position is scheduled to receive salary range increases on the following dates: Effective July 2, 2021 - 2.5% increase Effective July 1, 2022 - 3.0% increase Mandatory Employee Retirement Contributions will decrease on the following dates: Effective July 2, 2021 - 1.2% decrease Effective July 1, 2022 - 0.5% decrease Salary may benegotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. This recruitment will establish an open eligible list. This list will be used to fill current and future Administrative Manager III positions with this specialty. This recruitment may also be used to fill positions in similar and/or lower classifications throughout the County of Orange. HEALTH CARE AGENCY The County of Orange , Health Care Agency (HCA) is a dynamic organization dedicated to creating and supporting an environment that promotes the achievement of optimal individual, family and community health. Under the direction of the Agency Director, a new and dynamic executive team with an organizational structure comprised of six (6) service areas - Administrative & Financial, Behavioral Health, Correctional Health, Office of CareCoordination,Regulatory & Medical Services, and Public Health - is committed to meeting the health needs of the diverse Orange County community. CORRECTIONAL HEALTH SERVICES Adult CorrectionalHealth Services provides medical, dental, nursing,mental healthand pharmaceutical services to all adult inmates in the County's five correctional facilities and contracts with hospitals for inpatient and specialty care. THE OPPORTUNITY: The Assistant Medical Director in Correctional Health Services (CHS)is responsible for basic and emergencyhealth services for individuals incarcerated in the adult correctional facilities. The position will serve as the backup for the CHS Medical Director by fulfilling the Director's duties in their absence. Additional responsibilities of the Assistant Medical Director will include but are not limited to: Developing policy and clinical practice guidelines for CHS Clinical supervision of all medical and non-professional CHS staff, including direct supervision of Correctional Physicians (I/II/III), contracted Physicians, Dental staff, Psychiatrists, Nurse Practitioners and Administrative Managers Directing clinical care of inmates in the County jail systems Reviewing clinical cases as required by contractual agreements Providing direct patient care Participating in committees such as Quality Management Program, Pharmacy and Therapeutics, Death Review, Critical Incident Review, Correctional Health Operations and the Accreditation Committee. Must possess a valid Drug Enforcement Agency (DEA) registration for Controlled Substances Level II, III, IV and National Provider Identifier (NPI) number. The incumbent must possess avalid Drug Addiction Treatment Act of2000 (DATA 2000) Waiver to prescribe Buprenorphine by date of hire . DESIRABLE QUALIFICATIONS AND CORE COMPETENCIES: The ideal candidate will possess a valid Physician's and Surgeon's License issued by the Medical Board of California or a Physician's and Surgeon's License issued by the Osteopathic Medical Board of California anda valid Board Certification in Family Medicine, Internal Medicine, Emergency Medicine or Psychiatry. In addition, the ideal candidate will possess the knowledge, skills and abilities that demonstrates the following competencies: Knowledge of: California Code of Regulations (CCR), Title 15 Minimum Standard for Local Adult Facilities Lanterman-Petris-Short (LPS) Act Designated Facilities statutes and regulations Involuntary commitment procedures within the criminal justice system Correctional medical and mental health delivery system or similar health care systems Community standards of healthcare National Commission on Correctional Health Care (NCCHC)accreditation standards Health Insurance Portability and Accountability Act (HIPAA) guidelines Microsoft Office Suite andElectronic HealthRecord systems (e.g. EHR system) Medical and Technical Expertise: Performing and overseeing the provision of health care delivery Planning and preparing medical protocols and/or guidelines Monitoring and evaluating subspecialty and hospital utilization through managed care concept Developing and implementing solutions to improve outcomes and delivery of care, efficiencies, policies and procedures and seek best practices Testifying competently in court Leadership and Management: Leading and managing professional staff and forward focused teams by inspiring, motivating and empowering them to achieve CHS goals Coordinating the work of professional employees, establishing expectations and monitoring their work performance and activities Maintaining and enhancing quality patient care and holding staff accountable for quality of services Supervising and evaluating staff work performance Innovation andCollaboration: Bringing creative and innovative ideas to enhance and build upon the collaborative and solid work environment that already exists within CHS Fostering a collaborative approach across all service areasas well ascontract agencies,Orange County Sheriff's Department (OCSD), Department of Justice (DOJ)and other stakeholdersto support compliance and quality improvement efforts Interpersonal Skillsand Communication: Developing and delivering effective written and verbal communication with various audiences, i.e. Board of Supervisors, executive management, and other public entities Identifying and resolvingany issues and problems through good judgment and decision making utilizing technical expertise Composure and Safety: Maintaining a calm demeanor even under ambiguous or stressful circumstances Being alert and mindful of personal safety and security while at work Being aware of any environmental hazards while working inside the jail facility SPECIAL QUALIFICATIONS/REQUIREMENTS: Incumbents must be in possession of a valid DATA Waiver to prescribe Buprenorphine by date of appointment Incumbents must not have or had any disciplinary actions or restrictions placed on medical licensure Applicants must have no felony convictions or be on any form of probation Must be able to pass a background investigation and maintain clearanceto the satisfaction of the Orange County Sheriff-Coroner. Background screening includes: completing of a Personal History Form, interview with a background investigator, fingerprinting and may include a polygraph test. Some of the areas considered in the background screening include prior convictions, traffic violations, drug use, credit problems, employment history, professional references and education verification (i.e. degree, license, or official transcripts. Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Evaluation Services (N.A.C.E.S.) The Correctional facilitiesare operated24 hours, 7 days a week; therefore,incumbents must be able to work on weekends, evenings or night shift, holidays and provide on-call availability, as needed Incumbents are required to pass a comprehensive background investigation prior to an offer and acceptance of employment MINIMUM QUALIFICATIONS: For detailed information on Administrative Manager III-Specialty minimum qualifications, including Physical and Mental Requirements click here. ENVIRONMENTAL CONDITIONS: Will be required to work in a locked facility with adult inmates and/or ICE detainees, and/or youth who are in protective custody/incarcerated, who have multiple and complex health, and social and psycho-social needs. May work with inmates, ICE detainees, or youth who have communicable diseases and/or behavioral health issues; may be assigned to a variety of work shifts, as the correctionalfacilitiesare operated24 hours, 7 days a week and coverage is essential. The environment can be noisy and at times chaotic; may be exposed to profanity and/or anti-social behavior. There is a "No Negotiations for Hostage" policy with the Orange County Jail. RECRUITMENT PROCESS: Human Resource Services (HRS) screens all applications to identify the qualified candidates for the position based on the skills required to meet the needs of the County. After the initial screening, the qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition. Application Screening (Refer/Non-Refer) Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step. Structured Oral Interview | SOI (Weighted 100%) Applicants will be interviewed and rated by an oral interview panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job. Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List: Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. ADDITIONAL INFORMATION EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, contact Lynda Hurtado at (714) 834-3723 or lhurtado@ochca.com . EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time:
San Bernardino
5500 University Parkway, San Bernardino, CA 92407, USA
Description: Employment Status: Full-time, regular "exempt" position, included in the Management Personnel Plan (MPP). Work Schedule: Monday through Friday 8:00 am - 5:00 pm, and occasional evening and weekend hours. Salary: Salary commensurate with experience and qualifications. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning January 2, 2020. Required Application Materials: All applicants must submit 1) Letter of interest or cover letter, 2) Current resume or curriculum vitae, 3) Diversity Statement - may include your interpretation of diversity, inclusion, gender equity and must include specific examples of how your educational and/or professional experiences, background/philosophy has prepared the candidate for this role at California State University, San Bernardino (maximum 250 words). California State University, San Bernardino (CSUSB) is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. Cal State San Bernardino is listed among the best colleges and universities in the western United States, according to The Princeton Review, Forbes and U.S. News and World Report, in their respective annual rankings. This position offers a competitive salary and attractive benefits package including a tuition assistance program within the CSU. Benefits include but are not limited to: a vacation accrual, paid holidays; excellent choice of medical, dental and vision insurance, long term disability coverage, life insurance; and retirement benefits. At California State University, San Bernardino (CSUSB), diversity, equity, and inclusion are values central to our mission. We recognize that diversity and inclusion in all its forms are necessary for our institutional success. By fully leveraging our diverse experiences, backgrounds, and insights, we inspire innovation, challenge the status quo and create better outcomes for our students and community. We are committed to building and sustaining a CSUSB community that is supportive and inclusive of all individuals. Qualified applicants with experience in ethnically diverse settings and/or who demonstrate a commitment to serving diverse populations are strongly encouraged to apply. The Master of Science (MS) Program Assistant Program Director (Administrator I) for the College of Extended and Global Education will help develop and coordinate a new Master of Science Physician Assistant program. The Program Director will report directly to the Director of Academic Programs for the College of Extended and Global Education. Primary Duties include (but not limited to): The incumbent will serve as the leader and chief academic officer of the program and will oversee the day-to-day operation of the program, program assessment and planning, fiscal management, and evaluation of faculty jointly with the department chairs where the faculty may belong. The incumbent will be responsible for the development of a strategic plan for implementing the program, guiding the university through initial and continued accreditation. The incumbent will relevant with department chairs, hiring of program faculty, recruitment of students, management the budget, development of clinical affiliation agreements and ensuring excellence in curriculum, clinical rotations, and research. Other duties as assign. Education & Experience: Must maintain a current National Commission on Certification of Physician Assistants (NCCPA) certification. Must maintain a license as a Physician Assistant within the state of California. Minimum of five (5) years of higher education experience. Three (3) years of experience in an accredited Physician Assistant program. Minimum one (1) year of experience working in a clinical setting as a Physician Assistant. Knowledge, Skills, & Abilities: Knowledge and experience with the accreditation process for a Physician Assistant program. Possess the skills necessary to secure external funding for a Physician Assistant program. Demonstrated ability to establish partnerships with the local healthcare community. Demonstrated administrative ability as shown through activities such as faculty and staff supervision, scheduling, and budgeting. Preferred Qualifications: Possess a Master's degree in Physician assistant studies or an earned Doctorate from an accredited university. An M.D., Ph.D. or Ed.D. degree in a related field is preferred. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
Jul 01, 2020
Full Time
Description: Employment Status: Full-time, regular "exempt" position, included in the Management Personnel Plan (MPP). Work Schedule: Monday through Friday 8:00 am - 5:00 pm, and occasional evening and weekend hours. Salary: Salary commensurate with experience and qualifications. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning January 2, 2020. Required Application Materials: All applicants must submit 1) Letter of interest or cover letter, 2) Current resume or curriculum vitae, 3) Diversity Statement - may include your interpretation of diversity, inclusion, gender equity and must include specific examples of how your educational and/or professional experiences, background/philosophy has prepared the candidate for this role at California State University, San Bernardino (maximum 250 words). California State University, San Bernardino (CSUSB) is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. Cal State San Bernardino is listed among the best colleges and universities in the western United States, according to The Princeton Review, Forbes and U.S. News and World Report, in their respective annual rankings. This position offers a competitive salary and attractive benefits package including a tuition assistance program within the CSU. Benefits include but are not limited to: a vacation accrual, paid holidays; excellent choice of medical, dental and vision insurance, long term disability coverage, life insurance; and retirement benefits. At California State University, San Bernardino (CSUSB), diversity, equity, and inclusion are values central to our mission. We recognize that diversity and inclusion in all its forms are necessary for our institutional success. By fully leveraging our diverse experiences, backgrounds, and insights, we inspire innovation, challenge the status quo and create better outcomes for our students and community. We are committed to building and sustaining a CSUSB community that is supportive and inclusive of all individuals. Qualified applicants with experience in ethnically diverse settings and/or who demonstrate a commitment to serving diverse populations are strongly encouraged to apply. The Master of Science (MS) Program Assistant Program Director (Administrator I) for the College of Extended and Global Education will help develop and coordinate a new Master of Science Physician Assistant program. The Program Director will report directly to the Director of Academic Programs for the College of Extended and Global Education. Primary Duties include (but not limited to): The incumbent will serve as the leader and chief academic officer of the program and will oversee the day-to-day operation of the program, program assessment and planning, fiscal management, and evaluation of faculty jointly with the department chairs where the faculty may belong. The incumbent will be responsible for the development of a strategic plan for implementing the program, guiding the university through initial and continued accreditation. The incumbent will relevant with department chairs, hiring of program faculty, recruitment of students, management the budget, development of clinical affiliation agreements and ensuring excellence in curriculum, clinical rotations, and research. Other duties as assign. Education & Experience: Must maintain a current National Commission on Certification of Physician Assistants (NCCPA) certification. Must maintain a license as a Physician Assistant within the state of California. Minimum of five (5) years of higher education experience. Three (3) years of experience in an accredited Physician Assistant program. Minimum one (1) year of experience working in a clinical setting as a Physician Assistant. Knowledge, Skills, & Abilities: Knowledge and experience with the accreditation process for a Physician Assistant program. Possess the skills necessary to secure external funding for a Physician Assistant program. Demonstrated ability to establish partnerships with the local healthcare community. Demonstrated administrative ability as shown through activities such as faculty and staff supervision, scheduling, and budgeting. Preferred Qualifications: Possess a Master's degree in Physician assistant studies or an earned Doctorate from an accredited university. An M.D., Ph.D. or Ed.D. degree in a related field is preferred. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
