Los Angeles
5151 State University Drive, Los Angeles, CA 90032, USA
Description: Bulletin #180345; 10/31/19 DEPARTMENT ADMINISTRATIVE ASSISTANT Administrative Support Assistant II English Salary Range: $2,600-$4,592/Monthly Work Schedule: Full-time, Monday - Thursday 9:00 am - 6:00 pm, Friday 8:00 am - 5:00 pm; non-exempt position. Temporary appointment expires on or before one year from the date of hire. Appointment may be extended, may become permanent. Essential Functions: Under the general supervision of the Department Chair, the Department Administrative Assistant assists in a variety of administrative operations and functions in the department office. Incumbent will: support all curricular, graduate advisement, and registration activities in the department; provide clerical support for the Department Chair, faculty, and other staff; plan and coordinate clerical work activities; provide lead work direction and/or training and assistance in work processes and procedures; respond to inquiries; and provide creative solutions as needed. Responsibilities include: maintain all graduate and undergraduate student files, graduate applications, graduate degree programs, historic undergraduate program plans and worksheets; process degree checks; update GET student records to reflect approved program changes and course substitutions; process related forms; and coordinate screenings and reviews for graduate students. In addition, the incumbent will: ensure that both graduate and undergraduate students are informed of program requirements; set up appointments for advisement; issue permits as needed; and assist with enrolling first-year students in their appropriate first-year writing class. Required Qualifications & Experience: Equivalent to two years of full-time general office experience, which included providing on-going work direction or acting as a lead. Knowledge of office systems and ability to use a broader range of technology systems and packages. Must be detail-oriented with the ability to: independently handle multiple work unit priorities and projects; establish and maintain effective working relationships with others; respond to routine inquiries and explain standard policies and procedures to others; apply independently a wide variety of policies and procedures where specific guidelines may not exist; perform basic arithmetic calculations; establish and maintain effective working relationships with others; effectively communicate verbally and in writing; and handle a broad range of interpersonal contacts, including those sensitive in nature. Demonstrated interest and ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. Desired Qualifications: Bachelor's degree from an accredited four-year college or university; familiarity with university administrative processes and procedures pertaining to an academic department. Ability to write, design, and solicit articles for the graduate student newsletter, and interest in assisting in maintenance of the department website. Closing Date: Review of applications will begin November 14, 2019 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017 as a condition of employment. Closing Date/Time: Open until filled
Nov 28, 2019
Full Time
Description: Bulletin #180345; 10/31/19 DEPARTMENT ADMINISTRATIVE ASSISTANT Administrative Support Assistant II English Salary Range: $2,600-$4,592/Monthly Work Schedule: Full-time, Monday - Thursday 9:00 am - 6:00 pm, Friday 8:00 am - 5:00 pm; non-exempt position. Temporary appointment expires on or before one year from the date of hire. Appointment may be extended, may become permanent. Essential Functions: Under the general supervision of the Department Chair, the Department Administrative Assistant assists in a variety of administrative operations and functions in the department office. Incumbent will: support all curricular, graduate advisement, and registration activities in the department; provide clerical support for the Department Chair, faculty, and other staff; plan and coordinate clerical work activities; provide lead work direction and/or training and assistance in work processes and procedures; respond to inquiries; and provide creative solutions as needed. Responsibilities include: maintain all graduate and undergraduate student files, graduate applications, graduate degree programs, historic undergraduate program plans and worksheets; process degree checks; update GET student records to reflect approved program changes and course substitutions; process related forms; and coordinate screenings and reviews for graduate students. In addition, the incumbent will: ensure that both graduate and undergraduate students are informed of program requirements; set up appointments for advisement; issue permits as needed; and assist with enrolling first-year students in their appropriate first-year writing class. Required Qualifications & Experience: Equivalent to two years of full-time general office experience, which included providing on-going work direction or acting as a lead. Knowledge of office systems and ability to use a broader range of technology systems and packages. Must be detail-oriented with the ability to: independently handle multiple work unit priorities and projects; establish and maintain effective working relationships with others; respond to routine inquiries and explain standard policies and procedures to others; apply independently a wide variety of policies and procedures where specific guidelines may not exist; perform basic arithmetic calculations; establish and maintain effective working relationships with others; effectively communicate verbally and in writing; and handle a broad range of interpersonal contacts, including those sensitive in nature. Demonstrated interest and ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. Desired Qualifications: Bachelor's degree from an accredited four-year college or university; familiarity with university administrative processes and procedures pertaining to an academic department. Ability to write, design, and solicit articles for the graduate student newsletter, and interest in assisting in maintenance of the department website. Closing Date: Review of applications will begin November 14, 2019 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017 as a condition of employment. Closing Date/Time: Open until filled
Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: California State University Employees Union (CSUEU) - Unit 9 Classification Salary Range: $3,288 - $6,347 per month Anticipated Hiring Range: $3,288 - $4,308 per month Recruitment Closing Date: December 16, 2019 THE DEPARTMENT The Division of University Advancement is one of five current central divisions of the University whose primary purpose is to enhance the private support of the University. The University Development creates programs, events and activities that stimulate the involvement and interest of an ever-growing base of nearly 160,000 alumni, parents, current donors, and friends. The development staff work together to maintain relationships with on-campus and off-campus constituencies and stakeholder groups interested in advancing the mission of the University. University Advancement manages the operational requirements of the Cal Poly Pomona Philanthropic Foundation. DUTIES AND RESPONSIBILITIES The Administrative Assistant to the Executive Director of Major Gifts will provide Administrative Support to the Office of University Development/Major Gifts which will include: tracking submission deadlines for various assignments and ensure advancement and program reports are submitted timely; independently responding to written and verbal inquiries from donors, alumni, corporate partners, and campus personnel regarding advancement programs; analyzing existing procedures and develop, recommend, and initiate responses and action to requests for information, procedures, policy, etc. which requires independent research; and representing the office of University Development/Major Gifts when communicating with university administrative offices and serve as a liaison with all the direct reports to the Executive Director of Major Gifts which includes the college/division based directors of development and development associates. The incumbent will serve as a budget analyst and maintain state and foundation office budgets and monitor the financial activity of budgets, providing historical and current data; coordinate credit card accounts for the Directors of Development and Executive Director of Major Gifts by reviewing, preparing documentation for payment, and approve expenditures which may require higher level signatures; track expenses and transfers; reconcile accounts using the on line Concur system for travel; create and maintain detailed spreadsheets of donor/prospect cultivation and stewardship expenditures for each Director of Development and track against budget amount allocated for the fiscal year; independently initiate and/or draft memos and correspondence which may require the selection of a variety of resource materials using creativity and inventiveness; develop complex documents, presentations and spreadsheets to include research and production using various computer software; and independently initiate and coordinate any activities, projects or systems that will contribute to the overall effectiveness of the department. The incumbent will coordinate office operations and activities that include: screening visitors, telephone calls and correspondence for the Executive Director of Major Gifts; answering inquiries regarding the university and division policy and referring people to the appropriate person or area when required; dealing with a variety of public contacts that include donors of all levels, prospects, corporations, campus administrators, faculty, and staff; providing and receiving a variety of complex information items as well as taking and delivering accurate, complex and confidential messages; coordinating travel arrangements for the Executive Director and Directors of Development to include transportation, lodging, registrations, and upon completion of travel, completing travel expense claim forms; preparing payroll and attendance for the department; acting as a liaison with Payroll Services ensuring that all payroll and attendance policies and procedures are followed; maintaining staff calendar for the Executive Director's review and tracking of staff; planning, organizing, and reserving conference rooms; working with IT on technical equipment needed; organizing and maintaining the complex filing system and confidential files; providing all information and material needed from the files and ensure protection of information contained in the files; scheduling meetings and coordinating the calendar for the Executive Director of Major Gifts; and providing administrative support relating to forms and documents required by the Cal Poly Pomona Philanthropic Foundation. The incumbent will assist in the coordination and implementation of various solicitation, cultivation and stewardship special events which involves development of invitation lists, site selection, catering and coordination with other development professionals and University Advancement staff; interact on a highly professional level with a variety of diverse constituents to independently plan and implement campus tours, receptions and luncheons for groups of all sizes which enhance the image of the university and, at times, lead to major gifts and support of the university. Private automobile used occasionally for work-related travel. Valid CA Driver's License and insurance is required. QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of general practices, program, and/or administrative specialty; basic knowledge of and ability to apply fundamental concepts; working knowledge of budget policies and procedures; ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty; knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques; ability to organize and plan work and projects including handling multiple priorities; ability to make independent decisions and exercise sound judgment; ability to compile, write, and present reports related to program or administrative specialty; demonstrated ability establish and maintain cooperative working relationships. PREFERRED QUALIFICATIONS Knowledge of the financial structure of donations, grants and contracts to include cash, gift-in-kind, stocks, securities, planned gifts, endowments and real estate is preferred. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: December 16, 2019
Dec 03, 2019
Full Time
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: California State University Employees Union (CSUEU) - Unit 9 Classification Salary Range: $3,288 - $6,347 per month Anticipated Hiring Range: $3,288 - $4,308 per month Recruitment Closing Date: December 16, 2019 THE DEPARTMENT The Division of University Advancement is one of five current central divisions of the University whose primary purpose is to enhance the private support of the University. The University Development creates programs, events and activities that stimulate the involvement and interest of an ever-growing base of nearly 160,000 alumni, parents, current donors, and friends. The development staff work together to maintain relationships with on-campus and off-campus constituencies and stakeholder groups interested in advancing the mission of the University. University Advancement manages the operational requirements of the Cal Poly Pomona Philanthropic Foundation. DUTIES AND RESPONSIBILITIES The Administrative Assistant to the Executive Director of Major Gifts will provide Administrative Support to the Office of University Development/Major Gifts which will include: tracking submission deadlines for various assignments and ensure advancement and program reports are submitted timely; independently responding to written and verbal inquiries from donors, alumni, corporate partners, and campus personnel regarding advancement programs; analyzing existing procedures and develop, recommend, and initiate responses and action to requests for information, procedures, policy, etc. which requires independent research; and representing the office of University Development/Major Gifts when communicating with university administrative offices and serve as a liaison with all the direct reports to the Executive Director of Major Gifts which includes the college/division based directors of development and development associates. The incumbent will serve as a budget analyst and maintain state and foundation office budgets and monitor the financial activity of budgets, providing historical and current data; coordinate credit card accounts for the Directors of Development and Executive Director of Major Gifts by reviewing, preparing documentation for payment, and approve expenditures which may require higher level signatures; track expenses and transfers; reconcile accounts using the on line Concur system for travel; create and maintain detailed spreadsheets of donor/prospect cultivation and stewardship expenditures for each Director of Development and track against budget amount allocated for the fiscal year; independently initiate and/or draft memos and correspondence which may require the selection of a variety of resource materials using creativity and inventiveness; develop complex documents, presentations and spreadsheets to include research and production using various computer software; and independently initiate and coordinate any activities, projects or systems that will contribute to the overall effectiveness of the department. The incumbent will coordinate office operations and activities that include: screening visitors, telephone calls and correspondence for the Executive Director of Major Gifts; answering inquiries regarding the university and division policy and referring people to the appropriate person or area when required; dealing with a variety of public contacts that include donors of all levels, prospects, corporations, campus administrators, faculty, and staff; providing and receiving a variety of complex information items as well as taking and delivering accurate, complex and confidential messages; coordinating travel arrangements for the Executive Director and Directors of Development to include transportation, lodging, registrations, and upon completion of travel, completing travel expense claim forms; preparing payroll and attendance for the department; acting as a liaison with Payroll Services ensuring that all payroll and attendance policies and procedures are followed; maintaining staff calendar for the Executive Director's review and tracking of staff; planning, organizing, and reserving conference rooms; working with IT on technical equipment needed; organizing and maintaining the complex filing system and confidential files; providing all information and material needed from the files and ensure protection of information contained in the files; scheduling meetings and coordinating the calendar for the Executive Director of Major Gifts; and providing administrative support relating to forms and documents required by the Cal Poly Pomona Philanthropic Foundation. The incumbent will assist in the coordination and implementation of various solicitation, cultivation and stewardship special events which involves development of invitation lists, site selection, catering and coordination with other development professionals and University Advancement staff; interact on a highly professional level with a variety of diverse constituents to independently plan and implement campus tours, receptions and luncheons for groups of all sizes which enhance the image of the university and, at times, lead to major gifts and support of the university. Private automobile used occasionally for work-related travel. Valid CA Driver's License and insurance is required. QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of general practices, program, and/or administrative specialty; basic knowledge of and ability to apply fundamental concepts; working knowledge of budget policies and procedures; ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty; knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques; ability to organize and plan work and projects including handling multiple priorities; ability to make independent decisions and exercise sound judgment; ability to compile, write, and present reports related to program or administrative specialty; demonstrated ability establish and maintain cooperative working relationships. PREFERRED QUALIFICATIONS Knowledge of the financial structure of donations, grants and contracts to include cash, gift-in-kind, stocks, securities, planned gifts, endowments and real estate is preferred. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: December 16, 2019
Solano County, CA
Fairfield, California, United States
Introduction WHY JOIN US? COMMITMENT TO SERVICE: Our mission is to serve the people and to provide a safe and healthy place to live, learn, work and play. We serve the public in many different ways, including: • Providing primary medical, dental, alcohol, drug and mental health services to residents, including the uninsured, low-income, and medically underserved • Providing law enforcement services in the unincorporated area of the county • Protecting the community from public health threats such as communicable diseases • Coordinating countywide responses to domestic violence and terrorism or other emergencies • Managing the criminal justice process after arrest (jail, prosecution, probation) • Supporting other local governments through efficient property tax collection as mandated by the State, County and local jurisdictions; and, • Administration and enforcement of Federal, State, and Local laws and policies pertaining to environmental health, building construction, and land use planning OUR EMPLOYEES: Our diverse workforce is committed to fulfilling this mission and does so by exemplifying our IDEAL Core Values, engaging in our day to day work of serving the public with Integrity, Dignity, Excellence, Accountability, and Leadership. To learn more about Solano County, please visit: www.solanocounty.com . THE POSITION Administrative Assistants to Executive/Senior Management (Administrative Secretaries), perform a variety of complex administrative duties in support of a department head, assistant department head, division manager, or other senior-level manager. You may be responsible for a variety of sensitive and/or complex administrative matters using independent judgment in applying established practices and procedures; responding to requests for information from board members, supervisory staff or public; on-going or re-occurring projects, supervising the work of clerical support staff, and/or secretarial work which require the application of specialized knowledge (such as document preparation and processing procedures). The eligible list created as a result of this recruitment will be used to fill full-time and part-time regular, limited-term or extra-help positions as vacancies occur throughout the County. POSITION REQUIREMENTS: Education/Training: High school diploma or GED AND Experience: Three (3) years of full-time work experience in an administrative capacity supporting a professional or management position, including three (3) months experience working with and supporting a management or professional position that demonstrates possession of and competency in the requisite knowledge and abilities. OR Three (3) years of full-time work experience as an Office Assistant III in Solano County. AND Certificates: A typing certificate (50 net WPM) is required for this position, and must be submitted by the final filing deadline. Please see the " Document Submittal Requirements " section below for further details. This position also requires applicants demonstrate intermediate word processing and spreadsheet skills, demonstration of these skills will be done during the written examination. To review the full job description which includes examples of duties, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=15298 BENEFITS/ WHAT'S IN IT FOR YOU? Solano County offers a cafeteria-style medical package with health benefits, offered through CalPERS. The County contribution for family coverage for the 2020 calendar year is $1,498.55 per month. The County offers a cash back provision for those who choose employee-only or who waive medical insurance coverage. The County may offer a supplemental contribution for employees enrolled in Employee plus Two or More coverage. Dental and vision insurances for the employee and eligible dependents are paid 100% by the County. Solano County participates in CalPERS retirement and contributes to Social Security. Vacation is accrued at approximately 10 days per year for the first 3 years. Sick leave accrues at approximately 12 days per year. The County observes 12 fixed, paid holidays per year. Employees are eligible to receive an additional 2.5% longevity pay, per level, after the completion of continuous service at 10, 20, 25, 30, and 35 years. To view the benefits for a regular position, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16512 (Non-Confidential) http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16487 (Confidential) Extra-help employees who work less than 29 hours per week do not typically receive or accrue benefits of regular employees during their period of employment. All extra-help employees accrue .034 hours of Paid Time Off for every full hour worked. To view the benefits for an extra-help position, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16516 CULTURE OF LEARNING AND DEVELOPMENT Solano County is committed to "Invest In and For the Future" by providing training resources to encourage employee professional development and growth within our organization. While employed with Solano County, employees have the opportunity to pursue their career goals, interests, and develop the competencies on the Solano County Leadership Development Model by participating in the following programs: • Tuition Reimbursement Program • Annual Education Fair • County Mentoring Program • Leadership Academy • Supervisory Trainings • Skill Development Trainings • Self-paced learning opportunities SELECTION PROCESS 12/9/2019 - County typing test 12/11/2019 - Deadline to submit application and any required documents 1/6/2019 - Tentative date for written exam Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination . Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant's ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. A minimum score of 70% is required to continue in the selection process, unless otherwise announced. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. HOW TO APPLY Please visit the County of Solano website, www.jobsatsolanocounty.com , to apply. Applications must be submitted through the JobAps system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted with the Document Cover Sheet, available on the employment website: https://jobapscloud.com/Solano/sup/doccover.pdf or at the Department of Human Resources' office, and are due by the final filing date. Previously submitted application materials (i.e. copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment . Any further questions can be directed to the Department of Human Resources at (707) 784-6170 or at 675 Texas Street, Suite 1800 Fairfield 94533. The office is open Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA. Please note that all dates/times listed in the job announcement are Pacific Time. DOCUMENT SUBMITTAL REQUIREMENTS This position requires the submission of a valid Typing Certificate. All candidates must submit a copy of their typing certificate by the final filing deadline . This position requires applicants demonstrate intermediate word processing (Microsoft Word) and spreadsheet (Microsoft Excel) skills. Demonstration of this skill will be done during the written examination. Failure to submit the required typing certificate and demonstrate intermediate word processing and spreadsheet skills will result in immediate disqualification from further consideration in the recruitment process. CERTIFICATE REQUIREMENTS Typing Certificate Requirements: The typing certificate must contain a minimum NET speed of 50 words per minute . It must be a timed 3 - 5 minute test, include the gross number of words typed per minute, and the number of errors. It may not be more than 12 months old at the time of application, and must be from an accredited school or a qualified agency with an examiner's signature. Certificates obtained through the internet (online) will not be accepted. HOW TO SUBMIT YOUR DOCUMENTS In addition to uploading attachments when applying online, candidates may submit documents in-person or by mail at Solano County Department of Human Resources 675 Texas Street, Suite 1800, Fairfield CA 94533, by fax to (707) 784-3424, or by email to recruitment@solanocounty.com . When submitting documents in-person, by mail or by fax, include the recruitment title (Administrative Assistant) and the recruitment number (19-783250-03). If submitting documents by email include the recruitment title and recruitment number in the subject field. County Typing Test The County is offering a typing test at no cost, for applicants only, on December 9, 2019 , for the Administrative Assistant to Executive/Senior Management recruitment only. This is the only date available. Interested applicants who have completed and submitted the recruitment application must send an email to recruitment@solanocounty.com no later than 12:00pm, December 5, 2019 If applicants are unable to attend the County typing test, applicants must still submit a copy of a valid certificate by the final filing deadline . To find out how to obtain a valid certificate, please visit our Frequently Asked Questions. Certification materials submitted to a prior recruitment will not be applied to this recruitment. Test/certification results may not be more than 12-months old at the time of application, to include test results that were proctored by Solano County. Applicants that have participated in prior Solano County typing testing must contact recruitment@solanocounty.com by the final filing deadline to request their prior results be applied to this recruitment - this will not be done automatically. SUPPLEMENTAL QUESTIONNAIRE This Supplemental Questionnaire will be used to determine applicants' qualifications for this position and assess an applicant's ability to advance in the recruitment process; therefore, applicants are encouraged to answer all questions thoroughly and completely. Omitted information will not be considered or assumed. Applicants who have no experience in a specific area are recommended to state "no experience in this area" instead of leaving the space blank. Please note that the experience in your answers must be reflected in your employment history. 1* Do you have at least three years of full time work experience in an administrative capacity supporting a professional or management position? Yes No 2* Please describe your experience in providing administrative support to a division manager, department head, or superior. Include the dates, place of employment, and a description of the administrative support provided. 3* All candidates must submit a typing certificate showing proficiency of 50 NET words per minute or above by the final filing date, as required in the job announcement. Certificates received from the Internet are not accepted. I understand that failure to submit this document will result in disqualification from this recruitment. Yes No VETERANS PREFERENCE POINTS To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions. A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE FINAL FILING DATE. Applicants who have a service connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons. Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score. Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score. Veteran's preference points will only be added to passing scores in competitive open examinations. AMERICANS WITH DISABILITIES ACT It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job. APPLICANTS WITH DISABILITIES: Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the "Selection Process"), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215 . This form must be received in the Human Resources Department by the final filing date of the recruitment. Applicants will be contacted to discuss the specifics of the request. SOLANO COUNTY OUR COMMUNITY Solano County is the ideal place to live, learn, work and play... The America's Promise Alliance has named Solano County as one of the 100 Best Communities for Young People for six straight years-the only California community with that distinction. Live - Solano County as well as cities within the County have ranked in the top 15 hottest markets across the country and within the Bay Area due to prime location and affordability. Learn - Higher education abounds! Within the County, education choices include: Solano Community College, CSU Maritime Academy, Brandman University, and Touro University. Bordering our County is the renowned University of California Davis. Work - The blend of agriculture, corporate business and pleasant lifestyle enhance the attraction of Solano County. Blessed with a thriving agricultural economy, the county is also home to biotechnology and other growth industries. Play - Situated midway between San Francisco and Sacramento-the State capitol, Solano County is home to rolling hillsides, waterfronts and fertile farmland. County residents can enjoy day trips to the San Francisco Bay area, Lake Tahoe region and the Napa and Sonoma Valleys. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. County Population (2018): 439,793 The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. SOLANO COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Closing Date/Time: 12/11/2019 5:00:00 PM
Nov 21, 2019
Full Time
Introduction WHY JOIN US? COMMITMENT TO SERVICE: Our mission is to serve the people and to provide a safe and healthy place to live, learn, work and play. We serve the public in many different ways, including: • Providing primary medical, dental, alcohol, drug and mental health services to residents, including the uninsured, low-income, and medically underserved • Providing law enforcement services in the unincorporated area of the county • Protecting the community from public health threats such as communicable diseases • Coordinating countywide responses to domestic violence and terrorism or other emergencies • Managing the criminal justice process after arrest (jail, prosecution, probation) • Supporting other local governments through efficient property tax collection as mandated by the State, County and local jurisdictions; and, • Administration and enforcement of Federal, State, and Local laws and policies pertaining to environmental health, building construction, and land use planning OUR EMPLOYEES: Our diverse workforce is committed to fulfilling this mission and does so by exemplifying our IDEAL Core Values, engaging in our day to day work of serving the public with Integrity, Dignity, Excellence, Accountability, and Leadership. To learn more about Solano County, please visit: www.solanocounty.com . THE POSITION Administrative Assistants to Executive/Senior Management (Administrative Secretaries), perform a variety of complex administrative duties in support of a department head, assistant department head, division manager, or other senior-level manager. You may be responsible for a variety of sensitive and/or complex administrative matters using independent judgment in applying established practices and procedures; responding to requests for information from board members, supervisory staff or public; on-going or re-occurring projects, supervising the work of clerical support staff, and/or secretarial work which require the application of specialized knowledge (such as document preparation and processing procedures). The eligible list created as a result of this recruitment will be used to fill full-time and part-time regular, limited-term or extra-help positions as vacancies occur throughout the County. POSITION REQUIREMENTS: Education/Training: High school diploma or GED AND Experience: Three (3) years of full-time work experience in an administrative capacity supporting a professional or management position, including three (3) months experience working with and supporting a management or professional position that demonstrates possession of and competency in the requisite knowledge and abilities. OR Three (3) years of full-time work experience as an Office Assistant III in Solano County. AND Certificates: A typing certificate (50 net WPM) is required for this position, and must be submitted by the final filing deadline. Please see the " Document Submittal Requirements " section below for further details. This position also requires applicants demonstrate intermediate word processing and spreadsheet skills, demonstration of these skills will be done during the written examination. To review the full job description which includes examples of duties, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=15298 BENEFITS/ WHAT'S IN IT FOR YOU? Solano County offers a cafeteria-style medical package with health benefits, offered through CalPERS. The County contribution for family coverage for the 2020 calendar year is $1,498.55 per month. The County offers a cash back provision for those who choose employee-only or who waive medical insurance coverage. The County may offer a supplemental contribution for employees enrolled in Employee plus Two or More coverage. Dental and vision insurances for the employee and eligible dependents are paid 100% by the County. Solano County participates in CalPERS retirement and contributes to Social Security. Vacation is accrued at approximately 10 days per year for the first 3 years. Sick leave accrues at approximately 12 days per year. The County observes 12 fixed, paid holidays per year. Employees are eligible to receive an additional 2.5% longevity pay, per level, after the completion of continuous service at 10, 20, 25, 30, and 35 years. To view the benefits for a regular position, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16512 (Non-Confidential) http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16487 (Confidential) Extra-help employees who work less than 29 hours per week do not typically receive or accrue benefits of regular employees during their period of employment. All extra-help employees accrue .034 hours of Paid Time Off for every full hour worked. To view the benefits for an extra-help position, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16516 CULTURE OF LEARNING AND DEVELOPMENT Solano County is committed to "Invest In and For the Future" by providing training resources to encourage employee professional development and growth within our organization. While employed with Solano County, employees have the opportunity to pursue their career goals, interests, and develop the competencies on the Solano County Leadership Development Model by participating in the following programs: • Tuition Reimbursement Program • Annual Education Fair • County Mentoring Program • Leadership Academy • Supervisory Trainings • Skill Development Trainings • Self-paced learning opportunities SELECTION PROCESS 12/9/2019 - County typing test 12/11/2019 - Deadline to submit application and any required documents 1/6/2019 - Tentative date for written exam Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination . Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant's ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. A minimum score of 70% is required to continue in the selection process, unless otherwise announced. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. HOW TO APPLY Please visit the County of Solano website, www.jobsatsolanocounty.com , to apply. Applications must be submitted through the JobAps system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted with the Document Cover Sheet, available on the employment website: https://jobapscloud.com/Solano/sup/doccover.pdf or at the Department of Human Resources' office, and are due by the final filing date. Previously submitted application materials (i.e. copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment . Any further questions can be directed to the Department of Human Resources at (707) 784-6170 or at 675 Texas Street, Suite 1800 Fairfield 94533. The office is open Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA. Please note that all dates/times listed in the job announcement are Pacific Time. DOCUMENT SUBMITTAL REQUIREMENTS This position requires the submission of a valid Typing Certificate. All candidates must submit a copy of their typing certificate by the final filing deadline . This position requires applicants demonstrate intermediate word processing (Microsoft Word) and spreadsheet (Microsoft Excel) skills. Demonstration of this skill will be done during the written examination. Failure to submit the required typing certificate and demonstrate intermediate word processing and spreadsheet skills will result in immediate disqualification from further consideration in the recruitment process. CERTIFICATE REQUIREMENTS Typing Certificate Requirements: The typing certificate must contain a minimum NET speed of 50 words per minute . It must be a timed 3 - 5 minute test, include the gross number of words typed per minute, and the number of errors. It may not be more than 12 months old at the time of application, and must be from an accredited school or a qualified agency with an examiner's signature. Certificates obtained through the internet (online) will not be accepted. HOW TO SUBMIT YOUR DOCUMENTS In addition to uploading attachments when applying online, candidates may submit documents in-person or by mail at Solano County Department of Human Resources 675 Texas Street, Suite 1800, Fairfield CA 94533, by fax to (707) 784-3424, or by email to recruitment@solanocounty.com . When submitting documents in-person, by mail or by fax, include the recruitment title (Administrative Assistant) and the recruitment number (19-783250-03). If submitting documents by email include the recruitment title and recruitment number in the subject field. County Typing Test The County is offering a typing test at no cost, for applicants only, on December 9, 2019 , for the Administrative Assistant to Executive/Senior Management recruitment only. This is the only date available. Interested applicants who have completed and submitted the recruitment application must send an email to recruitment@solanocounty.com no later than 12:00pm, December 5, 2019 If applicants are unable to attend the County typing test, applicants must still submit a copy of a valid certificate by the final filing deadline . To find out how to obtain a valid certificate, please visit our Frequently Asked Questions. Certification materials submitted to a prior recruitment will not be applied to this recruitment. Test/certification results may not be more than 12-months old at the time of application, to include test results that were proctored by Solano County. Applicants that have participated in prior Solano County typing testing must contact recruitment@solanocounty.com by the final filing deadline to request their prior results be applied to this recruitment - this will not be done automatically. SUPPLEMENTAL QUESTIONNAIRE This Supplemental Questionnaire will be used to determine applicants' qualifications for this position and assess an applicant's ability to advance in the recruitment process; therefore, applicants are encouraged to answer all questions thoroughly and completely. Omitted information will not be considered or assumed. Applicants who have no experience in a specific area are recommended to state "no experience in this area" instead of leaving the space blank. Please note that the experience in your answers must be reflected in your employment history. 1* Do you have at least three years of full time work experience in an administrative capacity supporting a professional or management position? Yes No 2* Please describe your experience in providing administrative support to a division manager, department head, or superior. Include the dates, place of employment, and a description of the administrative support provided. 3* All candidates must submit a typing certificate showing proficiency of 50 NET words per minute or above by the final filing date, as required in the job announcement. Certificates received from the Internet are not accepted. I understand that failure to submit this document will result in disqualification from this recruitment. Yes No VETERANS PREFERENCE POINTS To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions. A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE FINAL FILING DATE. Applicants who have a service connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons. Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score. Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score. Veteran's preference points will only be added to passing scores in competitive open examinations. AMERICANS WITH DISABILITIES ACT It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job. APPLICANTS WITH DISABILITIES: Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the "Selection Process"), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215 . This form must be received in the Human Resources Department by the final filing date of the recruitment. Applicants will be contacted to discuss the specifics of the request. SOLANO COUNTY OUR COMMUNITY Solano County is the ideal place to live, learn, work and play... The America's Promise Alliance has named Solano County as one of the 100 Best Communities for Young People for six straight years-the only California community with that distinction. Live - Solano County as well as cities within the County have ranked in the top 15 hottest markets across the country and within the Bay Area due to prime location and affordability. Learn - Higher education abounds! Within the County, education choices include: Solano Community College, CSU Maritime Academy, Brandman University, and Touro University. Bordering our County is the renowned University of California Davis. Work - The blend of agriculture, corporate business and pleasant lifestyle enhance the attraction of Solano County. Blessed with a thriving agricultural economy, the county is also home to biotechnology and other growth industries. Play - Situated midway between San Francisco and Sacramento-the State capitol, Solano County is home to rolling hillsides, waterfronts and fertile farmland. County residents can enjoy day trips to the San Francisco Bay area, Lake Tahoe region and the Napa and Sonoma Valleys. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. County Population (2018): 439,793 The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. SOLANO COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Closing Date/Time: 12/11/2019 5:00:00 PM
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Emergency Preparedness & Clery Administrative Assistant SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Division of Campus Safety- University Police Department Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday - Friday: 8:00 a.m. - 5:00 p.m. Anticipated Hiring Range* $4,644.00 - $5,160.00 Per Month ($55,728.00 - $61,920.00 Annually) Salary is commensurate with experience. Position Summary* Reporting to the Director of Emergency Preparedness & Clery Compliance, the Administrative Assistant supports the Emergency Management Program by performing a full range of office and administrative support tasks related to program and policy research, analysis, training, workload planning, and development of procedures involving the mandates and guidelines set forth in Executive Order No. 1056, "California State University - Emergency Management Program". The incumbent builds on knowledge of Emergency Preparedness, Clery Act reporting and SFSU policies to support the unit by coordinating efforts with the Director of Emergency Preparedness & Clery Compliance in promoting the Campus Emergency Management Plan and the Clery Act to ensure compliance with applicable regulations or requirements governing the program and the California State University (CSU). The incumbent assists with coordinating and collaborating with campus community stakeholders for promoting safety awareness and emergency preparation during all phases of an incident (Prevention, Protection, Mitigation, Response, Recovery). Additionally, the incumbent facilitates training, developing and maintaining relationships with (local, state and federal) public agency partners, and implementation of the UPD Emergency Preparedness program. The incumbent assists with answering questions of varying complexity related to training, procedures, deadlines, and assists the Director of Emergency Preparedness & Clery Compliance in optimizing existing procedures through research and development. The incumbent also maintains emergency preparedness equipment, supplies and monthly testing to ensure readiness at all times. Position Information Provide Administrative Support to Emergency Management - Research, compile and analyze information/data regarding a variety of administrative, management, fiscal and organizational issues. - Gather relevant data, information and/or documentation from a variety of campus sources. - Develop and/or assist in developing recommendations and/or course of action. - Participate and assist in the design, development, implementation, and management of new and revised programs, systems, procedures and methods of operation. - Develop and maintain desktop procedures and the Emergency Management Strategic Plan. - Prepare and/or assist in the preparation of a variety of emergency management reports. - Compile and evaluate information in preparation for writing reports. - Present reports, including formal presentations to groups. - Prepare and maintain annual training matrix. - Analyze existing policies and procedures. - Compile information and documentation in preparation for producing reports and/or draft reports for management/administration. - Review campus and department Emergency Operations Plans (EOPs) annually and provide recommendations as applicable. - Maintain inventory of the Division of Campus Safety (DCS) and Emergency Operations Center (EOC) emergency supplies. - Recommend necessary purchases for EOC and emergency supplies. Facilitate Department and Building Emergency Plans - Coordinate DCS activities with campus stakeholders and external agencies to ensure compliance with CSU Executive Order 1056 and other applicable state and Federal statutes. - Represent the emergency management program during interdepartmental and external meetings when supervisor is not present. - Maintain effective working relationships with internal and external stakeholders. - Provide customer service to those contacted in the course of work. - Promote outreach to the campus community via information booths and presentations. - Participate in activities of various disaster planning committees. - Integrate efforts with the Community Liaison Unit to participate in events on campus to promote emergency preparedness. - Promote emergency preparedness events. - Invite experts to be guest speakers during the monthly EOC Brown Bag Lunch Series and develop agenda items. - Attend Emergency Management training and conferences. - Engage in outreach programs with local, state, and federal partners. Assist with Maintaining Campus' Clery Act Compliance - Support the Director of Emergency Preparedness & Clery Compliance with crime data analysis & community outreach/education and overall Clery compliance. - Assist in developing and coordinating the institution's Clery Act Compliance program for the campus emergency notification system and campus evacuation planning. - Assist in preparing, publishing, and distributing the Annual Security and Fire Safety Report. - Assist in preparing and publishing daily police activity logs on the department website. Other duties as assigned. Minimum Qualifications* Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Independently perform varied or specialized administrative and analytical duties and/or service as a program administrator. - Contribute to the completion of broader and more complex organizational or program projects and goals. Provide project leadership or represent the work unit on key projects within and outside the organization. - Accountable for own work results which are reviewed for soundness of judgement. - Considerable judgment and discretion reflective of a thorough knowledge of a professional administrative specialty and/or program and/or policy areas need to be exercised. Policies and practices referenced for guidance. - Analyze and address problems using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best courses of action. - Ingenuity in determining methods to achieve programmatic goals and develop and implement program policies required. - Work required coordination with individuals at all levels within the organization. As needed, acts as a representative to outside entities. - As required, day-to-day program or work unit operations are overseen and lead work direction to administrative staff, including accountability for results, is provided. - Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. - Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. - Working knowledge of operational and fiscal analysis and techniques. - Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. - Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. - Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. - Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. - Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications - Ability to perform all duties in a professional, competent, and courteous manner, exercising independent judgment and sound decision-making skills. - Ability to handle all duties with accuracy, attention to detail, timeliness and trust. - Ability to plan, organize, and prioritize work to meet deadlines. - Possession of strong oral and written communication skills, with the ability to seek guidance from supervisor and UPD command staff members, as required. - Ability to collaborate with multiple entities to plan and accomplish objectives, and coordinate ongoing multiple, large and complex projects from conception to completion. - Knowledge of community policing programs, public safety procedures and emergency response planning. - Ability to interact effectively with members of the department and public in stressful situations. - Ability to communicate effectively with a diverse student, staff, faculty, and campus community. Possess outstanding interpersonal skills and work well with others. - Must be technologically proficient and familiar with the following: Windows platform, word processing, spreadsheets, databases, and other software platforms. - Possession of an Emergency Management Certificate, or prior experience in emergency management operations. - Familiarity of the Neighborhood Information Management System (NIMS), the Standard Emergency Management System (SEMS), the Incident Command System (ICS) guidelines, and general emergency preparedness practices. - Experience working in higher education. License/Certification Required Incumbent must maintain current licenses, certificates, permits, or other items required for this position; and immediately report to supervisor the loss or expiration of same. Environmental/Physical/Special Must be able to work in a police environment, and potentially under stressful conditions during emergency incident(s), or training evolution. Must be able to competently interact and network with a culturally and ethnically diverse population of students, faculty and staff. Must respond to campus emergencies and may be required to work evenings, holidays, weekends or emergency hours. Must pass fingerprinting and background investigation. Pre-Employment Requirements This position requires the successful completion of a background check. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
Nov 28, 2019
Full Time
Description: Working Title Emergency Preparedness & Clery Administrative Assistant SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Division of Campus Safety- University Police Department Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday - Friday: 8:00 a.m. - 5:00 p.m. Anticipated Hiring Range* $4,644.00 - $5,160.00 Per Month ($55,728.00 - $61,920.00 Annually) Salary is commensurate with experience. Position Summary* Reporting to the Director of Emergency Preparedness & Clery Compliance, the Administrative Assistant supports the Emergency Management Program by performing a full range of office and administrative support tasks related to program and policy research, analysis, training, workload planning, and development of procedures involving the mandates and guidelines set forth in Executive Order No. 1056, "California State University - Emergency Management Program". The incumbent builds on knowledge of Emergency Preparedness, Clery Act reporting and SFSU policies to support the unit by coordinating efforts with the Director of Emergency Preparedness & Clery Compliance in promoting the Campus Emergency Management Plan and the Clery Act to ensure compliance with applicable regulations or requirements governing the program and the California State University (CSU). The incumbent assists with coordinating and collaborating with campus community stakeholders for promoting safety awareness and emergency preparation during all phases of an incident (Prevention, Protection, Mitigation, Response, Recovery). Additionally, the incumbent facilitates training, developing and maintaining relationships with (local, state and federal) public agency partners, and implementation of the UPD Emergency Preparedness program. The incumbent assists with answering questions of varying complexity related to training, procedures, deadlines, and assists the Director of Emergency Preparedness & Clery Compliance in optimizing existing procedures through research and development. The incumbent also maintains emergency preparedness equipment, supplies and monthly testing to ensure readiness at all times. Position Information Provide Administrative Support to Emergency Management - Research, compile and analyze information/data regarding a variety of administrative, management, fiscal and organizational issues. - Gather relevant data, information and/or documentation from a variety of campus sources. - Develop and/or assist in developing recommendations and/or course of action. - Participate and assist in the design, development, implementation, and management of new and revised programs, systems, procedures and methods of operation. - Develop and maintain desktop procedures and the Emergency Management Strategic Plan. - Prepare and/or assist in the preparation of a variety of emergency management reports. - Compile and evaluate information in preparation for writing reports. - Present reports, including formal presentations to groups. - Prepare and maintain annual training matrix. - Analyze existing policies and procedures. - Compile information and documentation in preparation for producing reports and/or draft reports for management/administration. - Review campus and department Emergency Operations Plans (EOPs) annually and provide recommendations as applicable. - Maintain inventory of the Division of Campus Safety (DCS) and Emergency Operations Center (EOC) emergency supplies. - Recommend necessary purchases for EOC and emergency supplies. Facilitate Department and Building Emergency Plans - Coordinate DCS activities with campus stakeholders and external agencies to ensure compliance with CSU Executive Order 1056 and other applicable state and Federal statutes. - Represent the emergency management program during interdepartmental and external meetings when supervisor is not present. - Maintain effective working relationships with internal and external stakeholders. - Provide customer service to those contacted in the course of work. - Promote outreach to the campus community via information booths and presentations. - Participate in activities of various disaster planning committees. - Integrate efforts with the Community Liaison Unit to participate in events on campus to promote emergency preparedness. - Promote emergency preparedness events. - Invite experts to be guest speakers during the monthly EOC Brown Bag Lunch Series and develop agenda items. - Attend Emergency Management training and conferences. - Engage in outreach programs with local, state, and federal partners. Assist with Maintaining Campus' Clery Act Compliance - Support the Director of Emergency Preparedness & Clery Compliance with crime data analysis & community outreach/education and overall Clery compliance. - Assist in developing and coordinating the institution's Clery Act Compliance program for the campus emergency notification system and campus evacuation planning. - Assist in preparing, publishing, and distributing the Annual Security and Fire Safety Report. - Assist in preparing and publishing daily police activity logs on the department website. Other duties as assigned. Minimum Qualifications* Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Independently perform varied or specialized administrative and analytical duties and/or service as a program administrator. - Contribute to the completion of broader and more complex organizational or program projects and goals. Provide project leadership or represent the work unit on key projects within and outside the organization. - Accountable for own work results which are reviewed for soundness of judgement. - Considerable judgment and discretion reflective of a thorough knowledge of a professional administrative specialty and/or program and/or policy areas need to be exercised. Policies and practices referenced for guidance. - Analyze and address problems using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best courses of action. - Ingenuity in determining methods to achieve programmatic goals and develop and implement program policies required. - Work required coordination with individuals at all levels within the organization. As needed, acts as a representative to outside entities. - As required, day-to-day program or work unit operations are overseen and lead work direction to administrative staff, including accountability for results, is provided. - Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. - Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. - Working knowledge of operational and fiscal analysis and techniques. - Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. - Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. - Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. - Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. - Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications - Ability to perform all duties in a professional, competent, and courteous manner, exercising independent judgment and sound decision-making skills. - Ability to handle all duties with accuracy, attention to detail, timeliness and trust. - Ability to plan, organize, and prioritize work to meet deadlines. - Possession of strong oral and written communication skills, with the ability to seek guidance from supervisor and UPD command staff members, as required. - Ability to collaborate with multiple entities to plan and accomplish objectives, and coordinate ongoing multiple, large and complex projects from conception to completion. - Knowledge of community policing programs, public safety procedures and emergency response planning. - Ability to interact effectively with members of the department and public in stressful situations. - Ability to communicate effectively with a diverse student, staff, faculty, and campus community. Possess outstanding interpersonal skills and work well with others. - Must be technologically proficient and familiar with the following: Windows platform, word processing, spreadsheets, databases, and other software platforms. - Possession of an Emergency Management Certificate, or prior experience in emergency management operations. - Familiarity of the Neighborhood Information Management System (NIMS), the Standard Emergency Management System (SEMS), the Incident Command System (ICS) guidelines, and general emergency preparedness practices. - Experience working in higher education. License/Certification Required Incumbent must maintain current licenses, certificates, permits, or other items required for this position; and immediately report to supervisor the loss or expiration of same. Environmental/Physical/Special Must be able to work in a police environment, and potentially under stressful conditions during emergency incident(s), or training evolution. Must be able to competently interact and network with a culturally and ethnically diverse population of students, faculty and staff. Must respond to campus emergencies and may be required to work evenings, holidays, weekends or emergency hours. Must pass fingerprinting and background investigation. Pre-Employment Requirements This position requires the successful completion of a background check. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
San Diego
5500 Campanile Drive, San Diego, CA 92182, USA
Description: Overview San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups. Initial review of applications will begin on December 18, 2019. To receive full consideration, apply by December 17, 2019. The position will remain open until filled. The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice. For more information on San Diego State University, please click here. Position Information This is a full-time (1.0 time-base), benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Reporting to the Senior Associate Dean, the Administrative Support Coordinator I (ASC I): Provides general administrative and clerical support to several college administrators including the Associate Dean for Research, Associate Dean for Diversity and International Affairs, the Assistant Dean for Student Affairs, and others as necessary. Support includes: Calendaring, arranging travel, hosting and event planning, and processing expenses and reimbursements. Clerical tasks such as copying, ordering supplies, and filing. Creating, proofreading, and distributing documents, correspondence, mass mailings, PowerPoint slides, presentations, and other materials. Working with the Budget Manager and the appropriate administrators, the ASC I processes and tracks reportable faculty and student allocations, including funding from student success fees, UGP, DAESA, Graduate Affairs, College, OIP, and other miscellaneous projects. Works directly with faculty and students to answer questions, resolve problems, and prepare and submit budget, expense, and reporting paperwork. Serves as Dean's Office Front Desk receptionist: greeting and assisting visitors, answering phones, and directing calls and inquiries to the appropriate personnel or offices. Mailroom functions and duties. Deliveries. Maintaining the appearance of the Dean's Office and conference rooms. Provides general clerical support to the Dean: Dean's travel paperwork, expense processing and reimbursements, and College hosting and event planning. For more information regarding College of Education, please click here. Compensation and Benefits Starting salary upon appointment not expected to exceed $3,334 per month. CSU Classification Salary Range: $2,846 - $5,148 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here. Qualifications Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications and Specialized Skills Experience working in a higher education or public sector setting. Experience as an administrative assistant. Experience in event coordination. Experience coordinating travel arrangements. Experience working as a front desk receptionist. Competence in Microsoft Office suite. Basic website editing skills. Application Procedures To apply for this position, please click on the "Apply Now" button on this page. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here. Applicants with disabilities requiring assistance may call (619) 594-1139. General Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke free campus. For more information, please click here. Closing Date/Time: Open until filled
Dec 06, 2019
Full Time
Description: Overview San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups. Initial review of applications will begin on December 18, 2019. To receive full consideration, apply by December 17, 2019. The position will remain open until filled. The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice. For more information on San Diego State University, please click here. Position Information This is a full-time (1.0 time-base), benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Reporting to the Senior Associate Dean, the Administrative Support Coordinator I (ASC I): Provides general administrative and clerical support to several college administrators including the Associate Dean for Research, Associate Dean for Diversity and International Affairs, the Assistant Dean for Student Affairs, and others as necessary. Support includes: Calendaring, arranging travel, hosting and event planning, and processing expenses and reimbursements. Clerical tasks such as copying, ordering supplies, and filing. Creating, proofreading, and distributing documents, correspondence, mass mailings, PowerPoint slides, presentations, and other materials. Working with the Budget Manager and the appropriate administrators, the ASC I processes and tracks reportable faculty and student allocations, including funding from student success fees, UGP, DAESA, Graduate Affairs, College, OIP, and other miscellaneous projects. Works directly with faculty and students to answer questions, resolve problems, and prepare and submit budget, expense, and reporting paperwork. Serves as Dean's Office Front Desk receptionist: greeting and assisting visitors, answering phones, and directing calls and inquiries to the appropriate personnel or offices. Mailroom functions and duties. Deliveries. Maintaining the appearance of the Dean's Office and conference rooms. Provides general clerical support to the Dean: Dean's travel paperwork, expense processing and reimbursements, and College hosting and event planning. For more information regarding College of Education, please click here. Compensation and Benefits Starting salary upon appointment not expected to exceed $3,334 per month. CSU Classification Salary Range: $2,846 - $5,148 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here. Qualifications Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications and Specialized Skills Experience working in a higher education or public sector setting. Experience as an administrative assistant. Experience in event coordination. Experience coordinating travel arrangements. Experience working as a front desk receptionist. Competence in Microsoft Office suite. Basic website editing skills. Application Procedures To apply for this position, please click on the "Apply Now" button on this page. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here. Applicants with disabilities requiring assistance may call (619) 594-1139. General Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke free campus. For more information, please click here. Closing Date/Time: Open until filled
East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: SALARY AND BENEFITS: The starting salary will be between $3,350.00/month to $3,997.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. ABOUT THE POSITION: The Office Manager reports to the Director of Financial Aid and provides administrative assistant support to the Office of Financial Aid. The position maintains electronic calendars, prepares daily calendars with pertinent documents or correspondence, arranges for meetings and conference calls, makes travel arrangements, and prepares & assembles detailed reports and other materials. The position is responsible for handling inquiries, complaints and referrals from the President's and Vice President's office. In addition, the position coordinates projects and agendas with other departments and divisions including meeting arrangements and materials. The incumbent will collaborate with the Budget Coordinator to record and track the budget, prepare purchase orders, check requests, maintain summaries of accounting transactions and reconciling accounts in PeopleSoft. Other responsibilities include tracking absence reporting for all staff, running reports in the data warehouse and updating monthly and annual reports, handling payroll and human resource transactions (e.g. eSAF, eSARF submissions, attendance and absence reporting, Separation Clearance Forms, etc.) for the departments, coordinating supply and technical needs and handling contracts and payment to vendors. RESPONSIBILITIES: Office Management * Arranges for campus service including but not limited to Information Technology and Facilities Services. * Arranges for meetings and conference calls. Includes sending out for agenda items, assembling agendas, and producing materials for distribution. Also, records notes for specific meetings. * Coordinates room reservations for staff and intra-staff meetings and food service when needed. Schedules rooms through 25Live and runs reports. * Coordinates and/or leads projects with other departments and divisions on campus. * Registers staff for attendance at conferences and meetings outside the University. * Prepares new and renews memberships for managers and staff. * Handles a broad range of interpersonal contacts, including those at a higher level and sensitive in nature from on and off campus persons. * Coordinates all telephone, IT and equipment needs for the department including office moves, equipment services, equipment and supply purchases, and removal of sensitive documents. * Tracks and monitors office supplies and reorders when needed. * Makes recommendations on how to improve efficiencies in the office, and implement changes. * Maintains electronic calendars, department leave calendar, and management staff calendars. * Maintains all departmental and organizational files including various spreadsheets and Google sheets. * Checks voicemail and answers inquiries from other departments, including the President's and Vice President's Offices. * Prepares, reviews, and submits travel requests and claims for department. * Makes all travel arrangements and processes all travel claims. * Prepares and assembles detailed reports, other materials, and correspondence. * Updates and maintains the organizational chart in specialized software, rosters and Empl/Net ID lists. * Handles all department incoming and outgoing mail/correspondence. * Updates and maintains Financial Aid directories. * Organizes department supplies and logistical space. Financial Aid Office Related * Sets up, maintains, and updates email communications. * Files paper and electronic documents; scanning of documents as necessary. * Utilizes knowledge and understanding of underlying operational issues to create, compose and edit technical and administrative correspondence, documentation, brochures, reports, presentations and other complex documents. * Runs reports in the data warehouse and updates monthly reports tracking Financial Aid activities, and analyze data for trends. Suggests new reports that will provide useful data in reporting activities to other departments on campus and record accomplishments and changes over time. Human Resource and Payroll Support to the Department * Coordinates all processes related to on-boarding new staff/students or staff/students leaving the University, including key requests, requests for access (eSARFs), separation clearance form and related paperwork. * Coordinates access to appropriate systems for staff (PeopleSoft, campus logic, phone system, etc). * Prepares and ensures timely processing of eSAFs for all staff changes such as new hires, promotions and separations and all SEAFs for student assistants. * Picks up pay checks and distributes to staff on a monthly basis. * Coordinates absence reporting and all related payroll forms and reports. * Trains all new staff/students on H/R and Payroll policies and procedures including time off requests, departmental onboarding requirements, routine meetings, etc. * Trains new and current staff on the online absence reporting system. Tracks all absence reporting, and notifies staff and supervisors on any changes that may affect their status and paycheck, and in consultation with Human Resources & Payroll, provides support for questions on how to record time, partial days, overtime, etc. * Works with Payroll to resolve issues or correct problems in the PS systems as they occur. * Enters absence/leave time in PeopleSoft for staff/students when needed. Budget Related Activities * Collaborates with Budget Coordinator to process and track all budget and expense transfers. Reconciles with expenditures, and provides management with monthly budget status reports. * Processes purchase orders, service requests, and check requests for reimbursements and payment to vendors and staff. * Maintains and reconciles monthly procurement credit card purchases and report for Accounting. * Performs cost analysis for most purchases and reports the impact on the budget. * Coordinates the purchase of new equipment and supplies, including brochures, University folders, transcript and diploma envelopes and paper, name badges and name plates, etc. * Handles contract and payments with all vendors. Web and Publications * Coordinates, updates, and creates Financial Aid websites. * Works with other departments to gather current information for any updates. * Troubleshoots any issues including broken web links; works with Webservices to resolve any issues. * Analyzes content and structure in order to update websites and make more user friendly. * Updates forms as needed with current branding. * Serve as the department representative for any university web redesign projects. Other duties as Assigned. REQUIREMENTS: * High degree of accuracy and attention to detail and organizational skills. * Demonstrated proficiency with Microsoft Office, including Word, Excel and PowerPoint, Visio. * Effective oral and written interpersonal communication skills and use of discretion. * Ability to organize and prioritize while performing multi-tasks. * Ability to learn and apply CSU policies and procedures. * Knowledge of basic office equipment, including fax machines, photocopies, teleconference phones, and computer projection equipment. MINIMUM QUALIFICATIONS: Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. PREFERRED SKILLS AND KNOWLEDGE: * Equivalent to 2 years progressively responsible administrative assistant experience plus a Bachelor's degree or 4 years progressively responsible experience strongly preferred. * Knowledge of PeopleSoft applications. * Experience reporting to management level. * Experience working with diverse population. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: This is a position with supervisory/lead responsibilities, subject to completion of the University on-line Sexual Harassment training as a condition of employment. Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
Nov 28, 2019
Full Time
Description: SALARY AND BENEFITS: The starting salary will be between $3,350.00/month to $3,997.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. ABOUT THE POSITION: The Office Manager reports to the Director of Financial Aid and provides administrative assistant support to the Office of Financial Aid. The position maintains electronic calendars, prepares daily calendars with pertinent documents or correspondence, arranges for meetings and conference calls, makes travel arrangements, and prepares & assembles detailed reports and other materials. The position is responsible for handling inquiries, complaints and referrals from the President's and Vice President's office. In addition, the position coordinates projects and agendas with other departments and divisions including meeting arrangements and materials. The incumbent will collaborate with the Budget Coordinator to record and track the budget, prepare purchase orders, check requests, maintain summaries of accounting transactions and reconciling accounts in PeopleSoft. Other responsibilities include tracking absence reporting for all staff, running reports in the data warehouse and updating monthly and annual reports, handling payroll and human resource transactions (e.g. eSAF, eSARF submissions, attendance and absence reporting, Separation Clearance Forms, etc.) for the departments, coordinating supply and technical needs and handling contracts and payment to vendors. RESPONSIBILITIES: Office Management * Arranges for campus service including but not limited to Information Technology and Facilities Services. * Arranges for meetings and conference calls. Includes sending out for agenda items, assembling agendas, and producing materials for distribution. Also, records notes for specific meetings. * Coordinates room reservations for staff and intra-staff meetings and food service when needed. Schedules rooms through 25Live and runs reports. * Coordinates and/or leads projects with other departments and divisions on campus. * Registers staff for attendance at conferences and meetings outside the University. * Prepares new and renews memberships for managers and staff. * Handles a broad range of interpersonal contacts, including those at a higher level and sensitive in nature from on and off campus persons. * Coordinates all telephone, IT and equipment needs for the department including office moves, equipment services, equipment and supply purchases, and removal of sensitive documents. * Tracks and monitors office supplies and reorders when needed. * Makes recommendations on how to improve efficiencies in the office, and implement changes. * Maintains electronic calendars, department leave calendar, and management staff calendars. * Maintains all departmental and organizational files including various spreadsheets and Google sheets. * Checks voicemail and answers inquiries from other departments, including the President's and Vice President's Offices. * Prepares, reviews, and submits travel requests and claims for department. * Makes all travel arrangements and processes all travel claims. * Prepares and assembles detailed reports, other materials, and correspondence. * Updates and maintains the organizational chart in specialized software, rosters and Empl/Net ID lists. * Handles all department incoming and outgoing mail/correspondence. * Updates and maintains Financial Aid directories. * Organizes department supplies and logistical space. Financial Aid Office Related * Sets up, maintains, and updates email communications. * Files paper and electronic documents; scanning of documents as necessary. * Utilizes knowledge and understanding of underlying operational issues to create, compose and edit technical and administrative correspondence, documentation, brochures, reports, presentations and other complex documents. * Runs reports in the data warehouse and updates monthly reports tracking Financial Aid activities, and analyze data for trends. Suggests new reports that will provide useful data in reporting activities to other departments on campus and record accomplishments and changes over time. Human Resource and Payroll Support to the Department * Coordinates all processes related to on-boarding new staff/students or staff/students leaving the University, including key requests, requests for access (eSARFs), separation clearance form and related paperwork. * Coordinates access to appropriate systems for staff (PeopleSoft, campus logic, phone system, etc). * Prepares and ensures timely processing of eSAFs for all staff changes such as new hires, promotions and separations and all SEAFs for student assistants. * Picks up pay checks and distributes to staff on a monthly basis. * Coordinates absence reporting and all related payroll forms and reports. * Trains all new staff/students on H/R and Payroll policies and procedures including time off requests, departmental onboarding requirements, routine meetings, etc. * Trains new and current staff on the online absence reporting system. Tracks all absence reporting, and notifies staff and supervisors on any changes that may affect their status and paycheck, and in consultation with Human Resources & Payroll, provides support for questions on how to record time, partial days, overtime, etc. * Works with Payroll to resolve issues or correct problems in the PS systems as they occur. * Enters absence/leave time in PeopleSoft for staff/students when needed. Budget Related Activities * Collaborates with Budget Coordinator to process and track all budget and expense transfers. Reconciles with expenditures, and provides management with monthly budget status reports. * Processes purchase orders, service requests, and check requests for reimbursements and payment to vendors and staff. * Maintains and reconciles monthly procurement credit card purchases and report for Accounting. * Performs cost analysis for most purchases and reports the impact on the budget. * Coordinates the purchase of new equipment and supplies, including brochures, University folders, transcript and diploma envelopes and paper, name badges and name plates, etc. * Handles contract and payments with all vendors. Web and Publications * Coordinates, updates, and creates Financial Aid websites. * Works with other departments to gather current information for any updates. * Troubleshoots any issues including broken web links; works with Webservices to resolve any issues. * Analyzes content and structure in order to update websites and make more user friendly. * Updates forms as needed with current branding. * Serve as the department representative for any university web redesign projects. Other duties as Assigned. REQUIREMENTS: * High degree of accuracy and attention to detail and organizational skills. * Demonstrated proficiency with Microsoft Office, including Word, Excel and PowerPoint, Visio. * Effective oral and written interpersonal communication skills and use of discretion. * Ability to organize and prioritize while performing multi-tasks. * Ability to learn and apply CSU policies and procedures. * Knowledge of basic office equipment, including fax machines, photocopies, teleconference phones, and computer projection equipment. MINIMUM QUALIFICATIONS: Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. PREFERRED SKILLS AND KNOWLEDGE: * Equivalent to 2 years progressively responsible administrative assistant experience plus a Bachelor's degree or 4 years progressively responsible experience strongly preferred. * Knowledge of PeopleSoft applications. * Experience reporting to management level. * Experience working with diverse population. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: This is a position with supervisory/lead responsibilities, subject to completion of the University on-line Sexual Harassment training as a condition of employment. Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
Posting Title Administrative Senior (Reserved for Department of Aviation Employees Only) Job Requisition Number COA081236 Position Number 117384 Job Type Full-Time Division Name Aviation - Information Systems Minimum Qualifications Graduation from an accredited high school or equivalent, plus five (5) years experience in a field related to the job. Any combination of education and/or work experience will substitute for minimum qualifications Licenses or Certifications: None Notes to Applicants RESERVED FOR DEPARTMENT OF AVIATION EMPLOYEES ONLY . POSITION OVERVIEW : This position is to provide administrative support for the following areas schedules and coordinates meetings and appointments. Monitors and tracks interdepartmental documents to ensure the purchasing metrics and internal departmental deadlines are met in a timely manner. Serve as the Information Systems division records management coordinator. Creates, maintains and archives documents. Creates and maintains files, documents, records and reports. Coordinates IT equipment returns and shipping as needed. Greets visitors, handles their inquiries and directs them to the appropriate person according to their needs. Perform general administrative assistant tasks & duties as required. Orders and receives office supplies, ensures invoices match deliveries, notifies appropriate personnel of discrepancies. Schedules and coordinates meetings and appointments. Opens, sorts and distributes incoming mail. Prepares memos, letters and other documents as required. Provides administrative support on projects by researching and compiling data. ASSESSMENT : A skills assessment(s) will be required for this position. TRAVEL : This position requires traveling to multiple sites as part of the regular job duties. A driving record verification will be conducted. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Go to the Driver Safety Program for more information: http://www.austintexas.gov/sites/default/files/files/Employment/new_hire_driver_safety_standards.pdf APPLICATION INFORMATION : • A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. • Please list your complete employment history (to include all job duties responsibilities and employment dates) on your online application. • The application is an official document; incomplete applications will not be considered (e.g., "see resume" or "see Linked In Profile"). • Resumes will not be used to qualify for the position and will not be used to recommend salary. • Supplemental information or changes to your application will not be accepted after the job posting closes. • The responses to the supplemental questions inquiring about experience should be reflected on your application. VETERAN : Veteran candidates will be required to provide a copy of their DD214 at the time of interview. GOOD STANDING - DEPARTMENT / DIVISION POSTINGS : Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified. CRIMINAL HISTORY BACKGROUND CHECK : Top candidate will be subject to a minimum 10 year criminal background check and security threat assessment. LANGUAGE : Must have the ability to read, write, and fluently speak in English. PHYSICAL REQUIREMENTS : 1. Utilize eyes for long periods of time while operating computer, & other office equipment. 2. Reasonable dexterity of hands and fingers to operate and/or manipulate computer keyboard, & other office equipment. 3. Ability to verbally and effectively communicate utilizing face-to-face contact and telephones. 4. Walk moderate distances. 5. Sit for long periods of time to perform various computer / administrative tasks. 6. Lift and/or carry documents/boxes weighing up to 40 lbs. 7. Reach and bend arms to perform duties such as filing. 8. Reach and stretch arms above shoulders. 9. Bend upper body to pick-up items or to reach down. 10. Twist neck / head side to side, up and down. 11. Possess the physical and mental capacity to safely operate motor vehicle during daytime and / or night time when necessary. WORK HOURS : Shift may change according to departmental needs. Work hours may include after hours, holidays, and weekend work OVERTIME : Overtime may be required with or without notice. DEPARTMENT MAY CLOSE THE JOB POSTING AT ANY TIME AFTER 7 DAYS . Pay Range $16.17 - $19.62 per hour Hours Core Hours: Monday - Friday, 8:00am - 5:00pm. Shift may change according to departmental needs. Work hours may include after hours, holidays, and weekends. Job Close Date 12/09/2019 Type of Posting Departmental Only Department Aviation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Austin-Bergstrom International Airport Preferred Qualifications - Minimum 1 year experience with City of Austin ( COA ) Records Retention Management Program - Experience with technology related CTM purchasing requests system. - Experience with technology related purchasing & budget tracking. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on projects by researching and compiling data.Distributes and reconciles petty cash requests.Monitors and tracks interdepartmental documents. Creates, maintains and archives documents.Schedules and coordinates meetings and appointments.Greets visitors, handles their inquiries and directs them to the appropriate person according to their needs.Answers multi-line phones, transfers calls and takes messages.Opens, sorts and distributes incoming mail.Creates and maintains files, documents, records and reports.Orders and receives office supplies, ensures invoices match deliveries, notifies appropriate personnel of discrepancies.Prepares memos, letters and other documents. Responsibilities- Supervision and/or Leadership Exercised: May lead or train others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of city practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to train others. Ability to work with frequent interruptions and changes in priorities. Ability to quickly recognize and analyze irregular events. Ability to establish and maintain good working relationships with other city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from High School or equivalent, plus five (5) years experience in a field related to the job. Any combination of education and/or work experience will substitute for minimum qualifications. Do you meet the minimum qualifcations? Yes No * Are you a current City of Austin; Department of Aviation employee? Yes No * Do you have experience with technology related CTM purchasing requests system? Yes No * Describe your working experience with City of Austin (COA) Records Retention Management Program. (Open Ended Question) * Describe your experience with technology related purchasing and budget tracking. (Open Ended Question) * The Transportation Security Administration (TSA-division of the USA Dept. of Homeland Security) requires all employees of the Austin-Bergstrom International Airport to pass a minimum 10-year criminal background investigation and security threat assessment. Do you agree to a minimum 10-year criminal background investigation and security threat assessment? Yes No * This position requires traveling to multiple sites as part of the regular job duties. Will you be able to meet this requirement? Yes No Optional & Required Documents Required Documents Optional Documents
Nov 26, 2019
Full Time
Posting Title Administrative Senior (Reserved for Department of Aviation Employees Only) Job Requisition Number COA081236 Position Number 117384 Job Type Full-Time Division Name Aviation - Information Systems Minimum Qualifications Graduation from an accredited high school or equivalent, plus five (5) years experience in a field related to the job. Any combination of education and/or work experience will substitute for minimum qualifications Licenses or Certifications: None Notes to Applicants RESERVED FOR DEPARTMENT OF AVIATION EMPLOYEES ONLY . POSITION OVERVIEW : This position is to provide administrative support for the following areas schedules and coordinates meetings and appointments. Monitors and tracks interdepartmental documents to ensure the purchasing metrics and internal departmental deadlines are met in a timely manner. Serve as the Information Systems division records management coordinator. Creates, maintains and archives documents. Creates and maintains files, documents, records and reports. Coordinates IT equipment returns and shipping as needed. Greets visitors, handles their inquiries and directs them to the appropriate person according to their needs. Perform general administrative assistant tasks & duties as required. Orders and receives office supplies, ensures invoices match deliveries, notifies appropriate personnel of discrepancies. Schedules and coordinates meetings and appointments. Opens, sorts and distributes incoming mail. Prepares memos, letters and other documents as required. Provides administrative support on projects by researching and compiling data. ASSESSMENT : A skills assessment(s) will be required for this position. TRAVEL : This position requires traveling to multiple sites as part of the regular job duties. A driving record verification will be conducted. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Go to the Driver Safety Program for more information: http://www.austintexas.gov/sites/default/files/files/Employment/new_hire_driver_safety_standards.pdf APPLICATION INFORMATION : • A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. • Please list your complete employment history (to include all job duties responsibilities and employment dates) on your online application. • The application is an official document; incomplete applications will not be considered (e.g., "see resume" or "see Linked In Profile"). • Resumes will not be used to qualify for the position and will not be used to recommend salary. • Supplemental information or changes to your application will not be accepted after the job posting closes. • The responses to the supplemental questions inquiring about experience should be reflected on your application. VETERAN : Veteran candidates will be required to provide a copy of their DD214 at the time of interview. GOOD STANDING - DEPARTMENT / DIVISION POSTINGS : Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified. CRIMINAL HISTORY BACKGROUND CHECK : Top candidate will be subject to a minimum 10 year criminal background check and security threat assessment. LANGUAGE : Must have the ability to read, write, and fluently speak in English. PHYSICAL REQUIREMENTS : 1. Utilize eyes for long periods of time while operating computer, & other office equipment. 2. Reasonable dexterity of hands and fingers to operate and/or manipulate computer keyboard, & other office equipment. 3. Ability to verbally and effectively communicate utilizing face-to-face contact and telephones. 4. Walk moderate distances. 5. Sit for long periods of time to perform various computer / administrative tasks. 6. Lift and/or carry documents/boxes weighing up to 40 lbs. 7. Reach and bend arms to perform duties such as filing. 8. Reach and stretch arms above shoulders. 9. Bend upper body to pick-up items or to reach down. 10. Twist neck / head side to side, up and down. 11. Possess the physical and mental capacity to safely operate motor vehicle during daytime and / or night time when necessary. WORK HOURS : Shift may change according to departmental needs. Work hours may include after hours, holidays, and weekend work OVERTIME : Overtime may be required with or without notice. DEPARTMENT MAY CLOSE THE JOB POSTING AT ANY TIME AFTER 7 DAYS . Pay Range $16.17 - $19.62 per hour Hours Core Hours: Monday - Friday, 8:00am - 5:00pm. Shift may change according to departmental needs. Work hours may include after hours, holidays, and weekends. Job Close Date 12/09/2019 Type of Posting Departmental Only Department Aviation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Austin-Bergstrom International Airport Preferred Qualifications - Minimum 1 year experience with City of Austin ( COA ) Records Retention Management Program - Experience with technology related CTM purchasing requests system. - Experience with technology related purchasing & budget tracking. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on projects by researching and compiling data.Distributes and reconciles petty cash requests.Monitors and tracks interdepartmental documents. Creates, maintains and archives documents.Schedules and coordinates meetings and appointments.Greets visitors, handles their inquiries and directs them to the appropriate person according to their needs.Answers multi-line phones, transfers calls and takes messages.Opens, sorts and distributes incoming mail.Creates and maintains files, documents, records and reports.Orders and receives office supplies, ensures invoices match deliveries, notifies appropriate personnel of discrepancies.Prepares memos, letters and other documents. Responsibilities- Supervision and/or Leadership Exercised: May lead or train others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of city practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to train others. Ability to work with frequent interruptions and changes in priorities. Ability to quickly recognize and analyze irregular events. Ability to establish and maintain good working relationships with other city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from High School or equivalent, plus five (5) years experience in a field related to the job. Any combination of education and/or work experience will substitute for minimum qualifications. Do you meet the minimum qualifcations? Yes No * Are you a current City of Austin; Department of Aviation employee? Yes No * Do you have experience with technology related CTM purchasing requests system? Yes No * Describe your working experience with City of Austin (COA) Records Retention Management Program. (Open Ended Question) * Describe your experience with technology related purchasing and budget tracking. (Open Ended Question) * The Transportation Security Administration (TSA-division of the USA Dept. of Homeland Security) requires all employees of the Austin-Bergstrom International Airport to pass a minimum 10-year criminal background investigation and security threat assessment. Do you agree to a minimum 10-year criminal background investigation and security threat assessment? Yes No * This position requires traveling to multiple sites as part of the regular job duties. Will you be able to meet this requirement? Yes No Optional & Required Documents Required Documents Optional Documents
Location 311 Vernon Street Roseville, 95678 Description FINAL FILING DATE: We are accepting applications until closing at 5pm, December 11, 2019 . TENTATIVE TEST DATES: Online Assessment: 1/11/2020 IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION . THE POSITION The Human Resources Department is accepting applications for the regular and full-time position for the citywide classification of Office Assistant II. The normal work schedule is Monday through Friday, 8:00am -5:00 pm; a flex schedule may be available. The City of Roseville promotes a no smoking atmosphere. THE CITY The City of Roseville (COR) incorporates the following CORe Competencies as part of the City's culture: Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations. Build trust: Ensure honesty and integrity to gain confidence and support of others. Ensure accountability: Take responsibility for the outcomes of one's own work and foster a sense of ownership in others. Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions. Collaborate inclusively: Build effective working partnerships, alliances, and teams. Make quality decisions: Make sound, timely decisions and recommendations. Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities. DEFINITION To perform responsible administrative and customer support duties for an assigned department, division, or program including receiving and responding to inquiries from the public, other City departments and outside agencies; to prepare documents, correspondence and routine reports; to receive and process payments; and to provide other support duties as assigned. DISTINGUISHING CHARACTERISTICS This is the journey level class in the Office Assistant series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the I level. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from a higher level supervisor or manager. EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Serve as first line of contact to external customers via telephone or in person; refer customers to appropriate staff and/or provide a variety of general information regarding City functions and services; and explain department operating policies and procedures. Prepare, compile, tabulate and maintain data including databases, various documents and statistical and operational reports and records. Type and proofread a variety of documents including general correspondence, agendas, reports, memos and statistical reports. Develop, maintain and archive a variety of files and records. Support departmental hiring process; schedule interviews; complete and submit new hire documents; inform new hires of department policies and procedures; arrange computer and facility access. Receive, review and process payroll for assigned department; identify and resolve discrepancies; verify overtime usage; research and respond to questions from staff regarding payroll. Receive, review and process invoices, payment requests, reimbursement requests and credit card charges; track costs, ensuring proper coding; researches and resolves errors in orders received and invoices; prepare and process purchase requisitions. Order, maintain and reconcile purchases of office supplies, merchandise and other and special purchases related to department operations; maintain inventory. Schedule meetings and maintain calendars for department staff; reserve and prepare conference rooms; prepare meeting agendas; attend meetings and take and publish meeting minutes. Make travel arrangements for department staff; receive and process reimbursement requests. Assist the public with reserving and renting City facilities; register customers for classes, programs and tours; may participate in tours as required. Respond to letters and routine correspondence; receive, sort, open, time stamp and distribute time mail. Create, edit and update department information on internet and intranet. Assist with annual and mid-year budget entry; prepare monthly budget reports. Track and register staff for training classes as needed. Prepare, track and close out work orders and service requests; dispatch field personnel, as required. Issue, receive, type and process various applications, permits and other forms; apply departmental policies and procedures in determining completeness of applications; calculate fees. Receive and process payments for a variety of services; handle cash; prepare deposits; prepare and send billing statements as required by program. Distribute petty cash; reconcile and complete petty cash requests and send to Finance Department. Perform administrative tasks in support of special projects that includes the collection, review, compilation and verification of data. Collect, compile and submit data in support of grant administration activities. Create, revise and implement procedures related to assignment; recommend and participate in the implementation and improvement of policies and procedures. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Perform related work as required. MINIMUM QUALIFICATIONS Knowledge of: Modern office equipment and procedures including use of a variety of software applications. Customer service principles and public relations techniques. English usage, spelling, grammar and punctuation. Business letter writing and report preparation. City services provided. Advanced customer service techniques. Policies and procedures of the assigned department or program. Basic accounting principles; financial record keeping and reporting. Ability to: Learn pertinent local State and Federal laws, codes, ordinances, City functions, policies, rules and regulations. On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures. On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less. Develop and maintain filing systems. Compose general correspondence and letters and take meeting minutes. Use a personal computer and a variety of software applications. Plan and organize workload. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. Independently perform administrative and customer service duties in support of assigned department or program. Research, respond to and assist in the resolution of inquiries and complaints. Prepare correspondence, memorandums, and routine financial and operational reports. Accurately calculate fees and handle money. Use independent judgment and personal initiative. Know, understand, interpret and explain department and program policies and procedures. Experience and Training Experience: Two years of responsible experience performing duties similar to that of an Office Assistant I with the City of Roseville (perform responsible administrative and customer support duties for an assigned department, division, or program). Training: Equivalent to completion of the twelfth (12th) grade, GED, or higher level degree. License or Certificate Possession of a valid California driver's license by date of appointment. SUPPLEMENTAL QUESTIONNAIRE Your responses to questions 2-4, the applicant's education, training and experience, will be scored using a pre-determined formula. Your responses to these questions must be consistent with your employment application information. This experience must also be described in the "Work Experience" section of this application. Responses to the supplemental questionnaire that are inconsistent from your "Work Experience" section in the application will not be scored. I understand and agree with the above instructions. Yes No Was any of the work experience listed on your application an unpaid internship, or volunteer work? If so, please list below which ones. How many years of clerical experience do you have? Less than 2 Years 2-3 Years 3-4 Years 4-5 Years 5-6 Years 6+ Years Please describe the experience that qualifies you for this position. Your response to this question must be consistent with the Work Experience section of your application. Failure to adequately describe your qualifying work experience may disqualify you from this recruitment. SELECTION PROCESS Applications will be screened and those applicants meeting the minimum qualifications will be invited to an online exam (pass/fail). Candidates receiving a passing score will have their Supplemental Questionnaire scored in the Formula Rate Examination. Based upon responses to the supplemental application questions 2-4, the applicant's responses will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and, depending on position applied for, a pre-employment medical exam and a drug and alcohol screening test. THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER. IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS. MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION. Benefits For more information regarding the City's benefits, visit our website at here . This position is in Local 39. Recruitment Contact Contact phone: (916)774-5475 Contact email: recruitment@roseville.ca.us
Dec 04, 2019
Full Time
Location 311 Vernon Street Roseville, 95678 Description FINAL FILING DATE: We are accepting applications until closing at 5pm, December 11, 2019 . TENTATIVE TEST DATES: Online Assessment: 1/11/2020 IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION . THE POSITION The Human Resources Department is accepting applications for the regular and full-time position for the citywide classification of Office Assistant II. The normal work schedule is Monday through Friday, 8:00am -5:00 pm; a flex schedule may be available. The City of Roseville promotes a no smoking atmosphere. THE CITY The City of Roseville (COR) incorporates the following CORe Competencies as part of the City's culture: Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations. Build trust: Ensure honesty and integrity to gain confidence and support of others. Ensure accountability: Take responsibility for the outcomes of one's own work and foster a sense of ownership in others. Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions. Collaborate inclusively: Build effective working partnerships, alliances, and teams. Make quality decisions: Make sound, timely decisions and recommendations. Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities. DEFINITION To perform responsible administrative and customer support duties for an assigned department, division, or program including receiving and responding to inquiries from the public, other City departments and outside agencies; to prepare documents, correspondence and routine reports; to receive and process payments; and to provide other support duties as assigned. DISTINGUISHING CHARACTERISTICS This is the journey level class in the Office Assistant series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the I level. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from a higher level supervisor or manager. EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Serve as first line of contact to external customers via telephone or in person; refer customers to appropriate staff and/or provide a variety of general information regarding City functions and services; and explain department operating policies and procedures. Prepare, compile, tabulate and maintain data including databases, various documents and statistical and operational reports and records. Type and proofread a variety of documents including general correspondence, agendas, reports, memos and statistical reports. Develop, maintain and archive a variety of files and records. Support departmental hiring process; schedule interviews; complete and submit new hire documents; inform new hires of department policies and procedures; arrange computer and facility access. Receive, review and process payroll for assigned department; identify and resolve discrepancies; verify overtime usage; research and respond to questions from staff regarding payroll. Receive, review and process invoices, payment requests, reimbursement requests and credit card charges; track costs, ensuring proper coding; researches and resolves errors in orders received and invoices; prepare and process purchase requisitions. Order, maintain and reconcile purchases of office supplies, merchandise and other and special purchases related to department operations; maintain inventory. Schedule meetings and maintain calendars for department staff; reserve and prepare conference rooms; prepare meeting agendas; attend meetings and take and publish meeting minutes. Make travel arrangements for department staff; receive and process reimbursement requests. Assist the public with reserving and renting City facilities; register customers for classes, programs and tours; may participate in tours as required. Respond to letters and routine correspondence; receive, sort, open, time stamp and distribute time mail. Create, edit and update department information on internet and intranet. Assist with annual and mid-year budget entry; prepare monthly budget reports. Track and register staff for training classes as needed. Prepare, track and close out work orders and service requests; dispatch field personnel, as required. Issue, receive, type and process various applications, permits and other forms; apply departmental policies and procedures in determining completeness of applications; calculate fees. Receive and process payments for a variety of services; handle cash; prepare deposits; prepare and send billing statements as required by program. Distribute petty cash; reconcile and complete petty cash requests and send to Finance Department. Perform administrative tasks in support of special projects that includes the collection, review, compilation and verification of data. Collect, compile and submit data in support of grant administration activities. Create, revise and implement procedures related to assignment; recommend and participate in the implementation and improvement of policies and procedures. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Perform related work as required. MINIMUM QUALIFICATIONS Knowledge of: Modern office equipment and procedures including use of a variety of software applications. Customer service principles and public relations techniques. English usage, spelling, grammar and punctuation. Business letter writing and report preparation. City services provided. Advanced customer service techniques. Policies and procedures of the assigned department or program. Basic accounting principles; financial record keeping and reporting. Ability to: Learn pertinent local State and Federal laws, codes, ordinances, City functions, policies, rules and regulations. On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures. On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less. Develop and maintain filing systems. Compose general correspondence and letters and take meeting minutes. Use a personal computer and a variety of software applications. Plan and organize workload. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. Independently perform administrative and customer service duties in support of assigned department or program. Research, respond to and assist in the resolution of inquiries and complaints. Prepare correspondence, memorandums, and routine financial and operational reports. Accurately calculate fees and handle money. Use independent judgment and personal initiative. Know, understand, interpret and explain department and program policies and procedures. Experience and Training Experience: Two years of responsible experience performing duties similar to that of an Office Assistant I with the City of Roseville (perform responsible administrative and customer support duties for an assigned department, division, or program). Training: Equivalent to completion of the twelfth (12th) grade, GED, or higher level degree. License or Certificate Possession of a valid California driver's license by date of appointment. SUPPLEMENTAL QUESTIONNAIRE Your responses to questions 2-4, the applicant's education, training and experience, will be scored using a pre-determined formula. Your responses to these questions must be consistent with your employment application information. This experience must also be described in the "Work Experience" section of this application. Responses to the supplemental questionnaire that are inconsistent from your "Work Experience" section in the application will not be scored. I understand and agree with the above instructions. Yes No Was any of the work experience listed on your application an unpaid internship, or volunteer work? If so, please list below which ones. How many years of clerical experience do you have? Less than 2 Years 2-3 Years 3-4 Years 4-5 Years 5-6 Years 6+ Years Please describe the experience that qualifies you for this position. Your response to this question must be consistent with the Work Experience section of your application. Failure to adequately describe your qualifying work experience may disqualify you from this recruitment. SELECTION PROCESS Applications will be screened and those applicants meeting the minimum qualifications will be invited to an online exam (pass/fail). Candidates receiving a passing score will have their Supplemental Questionnaire scored in the Formula Rate Examination. Based upon responses to the supplemental application questions 2-4, the applicant's responses will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and, depending on position applied for, a pre-employment medical exam and a drug and alcohol screening test. THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER. IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS. MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION. Benefits For more information regarding the City's benefits, visit our website at here . This position is in Local 39. Recruitment Contact Contact phone: (916)774-5475 Contact email: recruitment@roseville.ca.us
Contra Costa County, CA
Martinez, California, United States
The Position Assistant to the Health Services Director (Department Public Information/Communications Officer) Bargaining Unit: Management - Mgmt Classes, Classified & Exempt Contra Costa Health Services is looking for a seasoned, dynamic, and results driven individual to serve in the capacity of Assistant to the Health Services Director with a primary focus in the area of public information and communications. If you are looking for an exciting opportunity to be a part of an organization that strives to improve the health and wellbeing of all residents of Contra Costa County this may be the right opportunity for you. The appointee will serve at the pleasure of the Director of Health Services. As the key media contact for the Health Services department, you will play a vital role in developing and maintaining a social media presence for the department and managing the Community Education and Information unit which is comprised of community media relations specialists, a web producer, and a graphic artist. As a part of the Senior Management team of Health Services, you will work closely with division heads to provide guidance with strategic communications planning. The successful candidate will have: excellent writing and oral presentation skills, a commanding presence, expert knowledge of current and emerging media platforms and trends, the ability to communicate effectively to various internal and external customers, the ability to respond to sensitive matters appropriately, quickly, and succinctly, and to effectively lead a team. The Health Services Department employs over 4,700 individuals and serves the residents of Contra Costa County by providing critical services and safety net care through divisions that include the County Hospital (CCRMC) and Ambulatory Clinics; Environmental Health; Hazardous Materials Programs; Behavioral Health; Emergency Medical Services; Public Health; Health, Housing and Homeless Services, and the Contra Costa Health Plan. APPLICATION EVALUATION DATE: December 9, 2019 Typical Tasks Represents the Director or department at meetings when designated or speaks before community organizations and generally acts as a liaison to the public Creates partnerships with various community groups and leaders Coordinates strategic grant seeking activities among divisions and programs Provides administrative support to Service Excellence and Reducing Health Disparities efforts Codifies practices and policies of Contra Costa County Health Services Department Participates in Emergency Planning activities and serves as a member of the CCHS Emergency Management Team Prepares policy documents for signature by the director Requests data in the form of statistics, reports, or correspondence needed by the Director in connection with the ongoing management of the Department As assigned, gathers, reviews and analyzes information and materials and prepares reports and recommendations to the Director As a member of senior staff, advises the Director on technical matters and the formulation of policy Interacts regularly with other members of senior staff on a variety of complex sensitive policy and administrative issues Provides and promotes excellent customer service for all internal and external customers Minimum Qualifications Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be: License Required: Possession of a Valid California Motor Vehicle Operator's License. Out of State valid Motor Vehicle Operator's License will be accepted during the application process. Education : Possession of a Bachelor's degree from an accredited college or university in Business Administration, Journalism, Communications, Public Administration, Healthcare Administration, or a closely related field. Experience : Four (4) years of full-time or its equivalent experience working in public relations or journalism in any setting, or in an administrative capacity in a health services agency or program. Selection Process Following a review of the applications, a select group of the most qualified candidates will be invited to an interview with the Director. If you have any questions regarding this position, please contact: Health Services Personnel, Human Resources Analyst: Larita Clow Larita.Clow@cchealth.org Re:Assistant to the Health Services Director - Exemptposition CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identify, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.
Dec 09, 2019
Full Time
The Position Assistant to the Health Services Director (Department Public Information/Communications Officer) Bargaining Unit: Management - Mgmt Classes, Classified & Exempt Contra Costa Health Services is looking for a seasoned, dynamic, and results driven individual to serve in the capacity of Assistant to the Health Services Director with a primary focus in the area of public information and communications. If you are looking for an exciting opportunity to be a part of an organization that strives to improve the health and wellbeing of all residents of Contra Costa County this may be the right opportunity for you. The appointee will serve at the pleasure of the Director of Health Services. As the key media contact for the Health Services department, you will play a vital role in developing and maintaining a social media presence for the department and managing the Community Education and Information unit which is comprised of community media relations specialists, a web producer, and a graphic artist. As a part of the Senior Management team of Health Services, you will work closely with division heads to provide guidance with strategic communications planning. The successful candidate will have: excellent writing and oral presentation skills, a commanding presence, expert knowledge of current and emerging media platforms and trends, the ability to communicate effectively to various internal and external customers, the ability to respond to sensitive matters appropriately, quickly, and succinctly, and to effectively lead a team. The Health Services Department employs over 4,700 individuals and serves the residents of Contra Costa County by providing critical services and safety net care through divisions that include the County Hospital (CCRMC) and Ambulatory Clinics; Environmental Health; Hazardous Materials Programs; Behavioral Health; Emergency Medical Services; Public Health; Health, Housing and Homeless Services, and the Contra Costa Health Plan. APPLICATION EVALUATION DATE: December 9, 2019 Typical Tasks Represents the Director or department at meetings when designated or speaks before community organizations and generally acts as a liaison to the public Creates partnerships with various community groups and leaders Coordinates strategic grant seeking activities among divisions and programs Provides administrative support to Service Excellence and Reducing Health Disparities efforts Codifies practices and policies of Contra Costa County Health Services Department Participates in Emergency Planning activities and serves as a member of the CCHS Emergency Management Team Prepares policy documents for signature by the director Requests data in the form of statistics, reports, or correspondence needed by the Director in connection with the ongoing management of the Department As assigned, gathers, reviews and analyzes information and materials and prepares reports and recommendations to the Director As a member of senior staff, advises the Director on technical matters and the formulation of policy Interacts regularly with other members of senior staff on a variety of complex sensitive policy and administrative issues Provides and promotes excellent customer service for all internal and external customers Minimum Qualifications Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be: License Required: Possession of a Valid California Motor Vehicle Operator's License. Out of State valid Motor Vehicle Operator's License will be accepted during the application process. Education : Possession of a Bachelor's degree from an accredited college or university in Business Administration, Journalism, Communications, Public Administration, Healthcare Administration, or a closely related field. Experience : Four (4) years of full-time or its equivalent experience working in public relations or journalism in any setting, or in an administrative capacity in a health services agency or program. Selection Process Following a review of the applications, a select group of the most qualified candidates will be invited to an interview with the Director. If you have any questions regarding this position, please contact: Health Services Personnel, Human Resources Analyst: Larita Clow Larita.Clow@cchealth.org Re:Assistant to the Health Services Director - Exemptposition CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identify, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.
San Bernardino
5500 University Parkway, San Bernardino, CA 92407, USA
Description: Employment Status: Full-time, Probationary "Non-Exempt" position, with the possibility of converting to permanent. Work Schedule: Monday through Friday, 8:00 a.m. to 4:30 p.m.; occasional early morning, evening and weekend hours may be required as needed. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning June 21, 2019. Current employees will be given preferred consideration. Under direct supervision of the Dean and while maintaining high levels of confidentiality, this position will be responsible for managing operations and communications on a daily basis, including maintaining the Dean's calendar, coordinating and facilitating a large volume of meetings and appointments with regard to commitment and priorities. Duties may include, but are not limited to, the following: The incumbent will serve as the Executive Assistant to the Dean of the College of Education (COE). The incumbent will maintain effective and efficient administration procedures of the Dean's office, and provide pro-active notification of upcoming deadlines relating to the submissions of reports, plans, appointments, promotions, and meetings. The incumbent will make travel arrangements, accommodations and develop a schedule of meetings with the follow-through on pending deadlines and appointments and process various reimbursements and requisitions as needed. The incumbent will draft various correspondence, reports, and college news items within agreed policy guidelines on behalf of the Dean and College. The incumbent will handle confidential papers, documents, and personnel matters, checking details of documents and brief the Dean prior to signing off. When required, will research issues briefing the Dean and/or suggesting appropriate courses of action. The incumbent will prepare, arrange, and coordinate various meetings on behalf of the Dean, bring forward accurate preparations and confirm accuracy of documents needed for meetings. The incumbent will be knowledgeable of functions in all COE department offices and will apply knowledge of all policies and procedures related to the College and University and liaise, develop and maintain on-going communication with all levels of university administrators, department chairs, general faculty, and staff within the College and University, the public and government, professional community organizations and officials in all contacts with the office of the Dean. The incumbent will act as a liaison with students and refer inquiries to the appropriate areas, provide leadership to ensure that secretarial and administrative needs are being met in a collegial and professional manner and utilize independent decision making and maintain observance of office protocol and procedures as associated with the Dean's position while welcoming visitors with a professional presence. The incumbent will receive mail, advise on necessary action, track responses on behalf of the Dean, receive incoming information, reports, meeting agendas, and various publications and determine priority of attention or divert to other faculty/staff/offices where appropriate, receive and screen telephone calls and visitors, determining the priority of response required according to the availability and commitments of the Dean and maintain an efficient filing system while continually monitoring progress of outstanding matters. The incumbent will also serve as the staff support for the College for a variety of College committees and will be required to work during College events which are outside of regular office hours. The incumbent will also perform other duties as assigned and are appropriate to the operation of the College. Other duties as assigned. Education and Experience: High School Diploma or equivalent AND five years of experience in general office administrative/clerical work is required. Preferred Qualifications: Bachelor's degree or above. Knowledge, Abilities, and Skills: Knowledge of office methods, procedures and practices, and a thorough mastery of English, grammar, spelling and punctuation. Comprehensive knowledge of applicable University infrastructure, policies and procedures is required. Experience in administrative operations in a high-paced, multi-faceted department Active problem solving skills are required along with effective and sensitive interpersonal skills. Expertise in using standard office software such as MS Office package is required. Must be a highly motivated and organized individual who is able to work effectively with minimal supervision. The ability to prepare and present reports is required. The ability to interpret independently, and apply a variety of complex policies and procedures is required along with the ability to identify deviations from applicable policies. The ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions is required. The ability to identify and troubleshoot office administration problems, recognize and advocate for solutions that yield programmatic progress and improvement, as well as respond to work area-related inquiries and requests is required. The ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. The ability to perform business math, support the analysis of budgetary data, and make accurate projections requiring some inference is required. The ability to work professionally, collaboratively, and collegially with a diverse group of people, clients and co-workers, is required, as is the ability to use persuasion and negotiation to expedite projects and achieve results. The ability to maintain a professional demeanor in a fast-paced environment, easily handling and overcoming scheduling demands/conflicts and multiple simultaneous requests. Other duties as assigned. Requirements & Additional Information: The tentative date for the first phase interview shall be the week of June 24, 2019. Candidates invited to participate will be notified via e-mail. Candidates invited to participate in the next phase of this recruitment will be required to complete a writing/oral assessment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
Nov 28, 2019
Full Time
Description: Employment Status: Full-time, Probationary "Non-Exempt" position, with the possibility of converting to permanent. Work Schedule: Monday through Friday, 8:00 a.m. to 4:30 p.m.; occasional early morning, evening and weekend hours may be required as needed. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning June 21, 2019. Current employees will be given preferred consideration. Under direct supervision of the Dean and while maintaining high levels of confidentiality, this position will be responsible for managing operations and communications on a daily basis, including maintaining the Dean's calendar, coordinating and facilitating a large volume of meetings and appointments with regard to commitment and priorities. Duties may include, but are not limited to, the following: The incumbent will serve as the Executive Assistant to the Dean of the College of Education (COE). The incumbent will maintain effective and efficient administration procedures of the Dean's office, and provide pro-active notification of upcoming deadlines relating to the submissions of reports, plans, appointments, promotions, and meetings. The incumbent will make travel arrangements, accommodations and develop a schedule of meetings with the follow-through on pending deadlines and appointments and process various reimbursements and requisitions as needed. The incumbent will draft various correspondence, reports, and college news items within agreed policy guidelines on behalf of the Dean and College. The incumbent will handle confidential papers, documents, and personnel matters, checking details of documents and brief the Dean prior to signing off. When required, will research issues briefing the Dean and/or suggesting appropriate courses of action. The incumbent will prepare, arrange, and coordinate various meetings on behalf of the Dean, bring forward accurate preparations and confirm accuracy of documents needed for meetings. The incumbent will be knowledgeable of functions in all COE department offices and will apply knowledge of all policies and procedures related to the College and University and liaise, develop and maintain on-going communication with all levels of university administrators, department chairs, general faculty, and staff within the College and University, the public and government, professional community organizations and officials in all contacts with the office of the Dean. The incumbent will act as a liaison with students and refer inquiries to the appropriate areas, provide leadership to ensure that secretarial and administrative needs are being met in a collegial and professional manner and utilize independent decision making and maintain observance of office protocol and procedures as associated with the Dean's position while welcoming visitors with a professional presence. The incumbent will receive mail, advise on necessary action, track responses on behalf of the Dean, receive incoming information, reports, meeting agendas, and various publications and determine priority of attention or divert to other faculty/staff/offices where appropriate, receive and screen telephone calls and visitors, determining the priority of response required according to the availability and commitments of the Dean and maintain an efficient filing system while continually monitoring progress of outstanding matters. The incumbent will also serve as the staff support for the College for a variety of College committees and will be required to work during College events which are outside of regular office hours. The incumbent will also perform other duties as assigned and are appropriate to the operation of the College. Other duties as assigned. Education and Experience: High School Diploma or equivalent AND five years of experience in general office administrative/clerical work is required. Preferred Qualifications: Bachelor's degree or above. Knowledge, Abilities, and Skills: Knowledge of office methods, procedures and practices, and a thorough mastery of English, grammar, spelling and punctuation. Comprehensive knowledge of applicable University infrastructure, policies and procedures is required. Experience in administrative operations in a high-paced, multi-faceted department Active problem solving skills are required along with effective and sensitive interpersonal skills. Expertise in using standard office software such as MS Office package is required. Must be a highly motivated and organized individual who is able to work effectively with minimal supervision. The ability to prepare and present reports is required. The ability to interpret independently, and apply a variety of complex policies and procedures is required along with the ability to identify deviations from applicable policies. The ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions is required. The ability to identify and troubleshoot office administration problems, recognize and advocate for solutions that yield programmatic progress and improvement, as well as respond to work area-related inquiries and requests is required. The ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. The ability to perform business math, support the analysis of budgetary data, and make accurate projections requiring some inference is required. The ability to work professionally, collaboratively, and collegially with a diverse group of people, clients and co-workers, is required, as is the ability to use persuasion and negotiation to expedite projects and achieve results. The ability to maintain a professional demeanor in a fast-paced environment, easily handling and overcoming scheduling demands/conflicts and multiple simultaneous requests. Other duties as assigned. Requirements & Additional Information: The tentative date for the first phase interview shall be the week of June 24, 2019. Candidates invited to participate will be notified via e-mail. Candidates invited to participate in the next phase of this recruitment will be required to complete a writing/oral assessment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Program Services Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Disability Programs & Resource Center Department Description The DPRC's mission is to collaborate with the university's diverse community to ensure that all aspects of campus life - learning, working and living - are universally accessible. The DPRC provides the university community with resources, education and direct services in order that people with disabilities may have greater opportunity and encounter fewer barriers to achieving social justice and equity. Toward that end, the DPRC provides reasonable accommodations to over 1,800 students and over 300 employees and guests with disabilities each year. The DPRC also oversees ADAA, FEHA, and Section 504 and 508 compliance for the university, coordinates public event access, and is responsible for university-wide implementation of the CSU's Accessible Technology Initiative fATI), which provides oversight on the provision of accessible instructional materials, websites, and campus procurement. Appointment Type* This is a one-year probationary position. Upon successful completion of the probationary period, the employee will become permanent at their classification. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $4,630.00 - $4,770.00 per month ($55,560.00 - $57,240.00 annually) Salary is commensurate with experience. Position Summary* Under the general supervision of the Campus Access Services Program Manager of the Disability Programs & Resource Center (DPRC), the Program Services Coordinator (AA/S I, Exempt) independently supervises, trains, and manages the front desk student assistants; serves as the front desk lead for analyzing and addressing problems for walk-in and phone inquiries; determines immediate need for student and employee appointments and other courses of action; and covers the front desk during regularly scheduled shifts peak periods and during student assistant absences. Incumbent coordinates matching for classroom academic accommodations (e.g. note takers and lab assistants), including hiring, training, and supervision of student assistants, and coordinates the processing and maintenance of confidential student records and data management. Incumbent provides back-up support to campus accessible furniture program, accessible campus cart program, and other office programs as needed. Position Information Front Desk Coordination, Coverage, and Appointment Support - Serve as lead coordinator of the DPRC front desk. Analyze and address problems related to walk-in and phone inquiries; independently determine immediate need for all requested appointments and other courses of action; consult with constituents related to department services during peak times. - Provide coverage to the front desk at least 20 hours per week, ensuring coverage is scheduled during peak office hours. - Responsible staff member for directly supervising office opening/closing daily during public office hours and obtaining professional staff coverage when incumbent has pre-approved absences. - Hire and supervise student assistants each semester for front desk coverage; develop and monitor back-up coverage schedule. - Train student assistants on DPRC standard operating protocol, policies, initial appointment guidelines, staffing and operational updates or changes, reasonable accommodation procedures, and best-practices when interacting with people with disabilities; ensure confidentiality of communication and information. - Regularly delegate and monitor student assistant tasks and general effectiveness; provide regular feedback on student assistant communications and other information shared with the public, as well as other aspects related to job performance. - Maintain effective working relationships with a wide range of students, staff, faculty and the public. - Serve as back-up to front desk during student assistant unscheduled/short notice absences. - Coordinate content management of DPRC website related to front desk and student records database. Coordinate In-class Academic Accommodations and Supervise Academic Assistants - Meet with students with disabilities on a one-to-one basis to address situations related to providing classroom accommodations (e.g., note-taker or lab assistant) and consult with DPRC Disability Specialists or other department staff regarding appropriate accommodation solutions as needed. - Directly recruit, orient, train and supervise Lead Office Support Assistant who assists with note taking administrative duties. - Directly recruit, orient, train, supervise and oversee timesheet reporting for academic assistant(s). - Oversee processing of student note-taking and other academic accommodation requests and track successful note-taker/DPRC student matches and related data. - In consultation with supervisor, coordinate assessments of related program areas and review results to determine efficacy and/or recommended changes to implementation of classroom accommodations. - Coordinate priority registration incentive appointments for volunteer note-takers. Confidential Student Records Coordination - Oversee processing of incoming confidential student and employee records for office. - Provide day-to-day management of department electronic database, including participation in steering committee related to maintenance of database and reporting recommended changes. - Oversee and update student Priority Registration appointments and process for students with pre-approved eligibility. - Oversee maintenance and archiving of hard copy and electronic confidential student files and facilitate processing third party requests for records for students and employee records. - Provide periodic data reports on DPRC students served and the services delivered and assist with data reports when requested by colleagues in support of reports and communication. - Provide onboarding and in-service training and support on use of the online student records database to all staff, students, and faculty as delegated. Back-up Physical Access Services Programs - Provides back up support to departmental accessible campus furniture program and campus accessible cart program as needed, including driving carts as needed in unscheduled staff absences. - Facilitate front-line communication for all inquiries related to physical access services and process work accordingly, including support for student employees in the physical access services program area. - Analyze and address problems related to placement of accessible furniture and administration. - Supervise opening and closing procedures for accessible carts as needed in unscheduled staff absences. Minimum Qualifications* - Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. - Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. - Working knowledge of operational and fiscal analysis and techniques. - Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. - Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. - Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. - Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. - Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Previous experience working with students with disabilities in an academic setting. - Demonstrated experience supervising others in a high-volume, detail-oriented work environment. - Working knowledge of database management and standard office applications (e.g. email, scheduling software, Microsoft Office Suite, etc.). - Demonstrated organizational ability, especially related to managing daily details and multiple work tasks and priorities. - Previous experience with confidential record management and data collection. - Demonstrated ability to maintain effective working relationships with a wide range of students, faculty and staff. - Demonstrated ability to independently analyze complex situations and exercise sound judgment in adopting effective courses of action. - Working knowledge of Section 504 of the Rehabilitation Act of 1973, The Americans with Disabilities Act as Amended 2008, California State University (CSU) policy on disability support and accommodations and all related technical standards. - Ability to learn, interpret, and apply a wide variety of policies and procedures relating to department and campus - Demonstrated ability to implement basic interviewing and advising techniques with students and employees with disabilities. - Demonstrated ability to utilize tact and political acumen to interact with persons with contentious reactions and bring such situations under control. - Previous experience coordinating and executing disability accommodations; such experience in a post-secondary environment highly desirable. License/Certification Required A valid CA State Driver's License is requited to drive the campus accessible cart on state business. Environmental/Physical/Special - Employee must refrain from wearing scented products to ensure access for people with chemical sensitivities. - The position requires extensive use of computers. Employee must use healthy computing practices. - Position will require some evening and weekend hours during peak academic periods to ensure delivery of campus services. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline Open Until Filled. Review of applications will begin November 6, 2019. Closing Date/Time: Open until filled
Nov 28, 2019
Full Time
Description: Working Title Program Services Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Disability Programs & Resource Center Department Description The DPRC's mission is to collaborate with the university's diverse community to ensure that all aspects of campus life - learning, working and living - are universally accessible. The DPRC provides the university community with resources, education and direct services in order that people with disabilities may have greater opportunity and encounter fewer barriers to achieving social justice and equity. Toward that end, the DPRC provides reasonable accommodations to over 1,800 students and over 300 employees and guests with disabilities each year. The DPRC also oversees ADAA, FEHA, and Section 504 and 508 compliance for the university, coordinates public event access, and is responsible for university-wide implementation of the CSU's Accessible Technology Initiative fATI), which provides oversight on the provision of accessible instructional materials, websites, and campus procurement. Appointment Type* This is a one-year probationary position. Upon successful completion of the probationary period, the employee will become permanent at their classification. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $4,630.00 - $4,770.00 per month ($55,560.00 - $57,240.00 annually) Salary is commensurate with experience. Position Summary* Under the general supervision of the Campus Access Services Program Manager of the Disability Programs & Resource Center (DPRC), the Program Services Coordinator (AA/S I, Exempt) independently supervises, trains, and manages the front desk student assistants; serves as the front desk lead for analyzing and addressing problems for walk-in and phone inquiries; determines immediate need for student and employee appointments and other courses of action; and covers the front desk during regularly scheduled shifts peak periods and during student assistant absences. Incumbent coordinates matching for classroom academic accommodations (e.g. note takers and lab assistants), including hiring, training, and supervision of student assistants, and coordinates the processing and maintenance of confidential student records and data management. Incumbent provides back-up support to campus accessible furniture program, accessible campus cart program, and other office programs as needed. Position Information Front Desk Coordination, Coverage, and Appointment Support - Serve as lead coordinator of the DPRC front desk. Analyze and address problems related to walk-in and phone inquiries; independently determine immediate need for all requested appointments and other courses of action; consult with constituents related to department services during peak times. - Provide coverage to the front desk at least 20 hours per week, ensuring coverage is scheduled during peak office hours. - Responsible staff member for directly supervising office opening/closing daily during public office hours and obtaining professional staff coverage when incumbent has pre-approved absences. - Hire and supervise student assistants each semester for front desk coverage; develop and monitor back-up coverage schedule. - Train student assistants on DPRC standard operating protocol, policies, initial appointment guidelines, staffing and operational updates or changes, reasonable accommodation procedures, and best-practices when interacting with people with disabilities; ensure confidentiality of communication and information. - Regularly delegate and monitor student assistant tasks and general effectiveness; provide regular feedback on student assistant communications and other information shared with the public, as well as other aspects related to job performance. - Maintain effective working relationships with a wide range of students, staff, faculty and the public. - Serve as back-up to front desk during student assistant unscheduled/short notice absences. - Coordinate content management of DPRC website related to front desk and student records database. Coordinate In-class Academic Accommodations and Supervise Academic Assistants - Meet with students with disabilities on a one-to-one basis to address situations related to providing classroom accommodations (e.g., note-taker or lab assistant) and consult with DPRC Disability Specialists or other department staff regarding appropriate accommodation solutions as needed. - Directly recruit, orient, train and supervise Lead Office Support Assistant who assists with note taking administrative duties. - Directly recruit, orient, train, supervise and oversee timesheet reporting for academic assistant(s). - Oversee processing of student note-taking and other academic accommodation requests and track successful note-taker/DPRC student matches and related data. - In consultation with supervisor, coordinate assessments of related program areas and review results to determine efficacy and/or recommended changes to implementation of classroom accommodations. - Coordinate priority registration incentive appointments for volunteer note-takers. Confidential Student Records Coordination - Oversee processing of incoming confidential student and employee records for office. - Provide day-to-day management of department electronic database, including participation in steering committee related to maintenance of database and reporting recommended changes. - Oversee and update student Priority Registration appointments and process for students with pre-approved eligibility. - Oversee maintenance and archiving of hard copy and electronic confidential student files and facilitate processing third party requests for records for students and employee records. - Provide periodic data reports on DPRC students served and the services delivered and assist with data reports when requested by colleagues in support of reports and communication. - Provide onboarding and in-service training and support on use of the online student records database to all staff, students, and faculty as delegated. Back-up Physical Access Services Programs - Provides back up support to departmental accessible campus furniture program and campus accessible cart program as needed, including driving carts as needed in unscheduled staff absences. - Facilitate front-line communication for all inquiries related to physical access services and process work accordingly, including support for student employees in the physical access services program area. - Analyze and address problems related to placement of accessible furniture and administration. - Supervise opening and closing procedures for accessible carts as needed in unscheduled staff absences. Minimum Qualifications* - Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. - Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. - Working knowledge of operational and fiscal analysis and techniques. - Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. - Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. - Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. - Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. - Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Previous experience working with students with disabilities in an academic setting. - Demonstrated experience supervising others in a high-volume, detail-oriented work environment. - Working knowledge of database management and standard office applications (e.g. email, scheduling software, Microsoft Office Suite, etc.). - Demonstrated organizational ability, especially related to managing daily details and multiple work tasks and priorities. - Previous experience with confidential record management and data collection. - Demonstrated ability to maintain effective working relationships with a wide range of students, faculty and staff. - Demonstrated ability to independently analyze complex situations and exercise sound judgment in adopting effective courses of action. - Working knowledge of Section 504 of the Rehabilitation Act of 1973, The Americans with Disabilities Act as Amended 2008, California State University (CSU) policy on disability support and accommodations and all related technical standards. - Ability to learn, interpret, and apply a wide variety of policies and procedures relating to department and campus - Demonstrated ability to implement basic interviewing and advising techniques with students and employees with disabilities. - Demonstrated ability to utilize tact and political acumen to interact with persons with contentious reactions and bring such situations under control. - Previous experience coordinating and executing disability accommodations; such experience in a post-secondary environment highly desirable. License/Certification Required A valid CA State Driver's License is requited to drive the campus accessible cart on state business. Environmental/Physical/Special - Employee must refrain from wearing scented products to ensure access for people with chemical sensitivities. - The position requires extensive use of computers. Employee must use healthy computing practices. - Position will require some evening and weekend hours during peak academic periods to ensure delivery of campus services. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline Open Until Filled. Review of applications will begin November 6, 2019. Closing Date/Time: Open until filled
Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: Clerical & Administrative Support Services (CSUEU) - Unit 7 Classification Salary Range: $2,600 - $4,592 per month Anticipated Hiring Range: $2,600 - $3,264 per month Recruitment Closing Date: December 23, 2019 THE DEPARTMENT The College of Science dean's office is responsible for the administration of academic and ancillary programs supporting the Departments of Biological Sciences, Chemistry & Biochemistry, Computer Sciences, Geological Sciences, Kinesiology & Health Promotion, Mathematics & Statistics, and Physics & Astronomy Departments, as well as the Center for Excellence in Mathematics and Science Teaching (CEMaST), the Science Educational Enhancement Services (SEES) and the Advising Center. At present, the College of Science has more than 4,300 undergraduate and graduate students, over 180 temporary faculty, approximately 125 tenure-line faculty and 55 staff members. DUTIES AND RESPONSIBILITIES The Administrative Support Assistant will be responsible for operations including: Reception Answer incoming calls, respond to Advising Center general email, and serve as the front-office face of the center. Greet and assist students, faculty, staff, and others with a professional and welcoming demeanor. Serve as the primary information resource for university and department policies and procedures. Administrative Support to Staff Advisors Schedule and confirm appointments on advisors' calendars. Transmit and disseminate correspondence to and from the advisors as directed. Receive visitors who have an appointment with an advisor and appropriately screen those who do not. Information Track and post university and advising center information for registration, events, advising, petition processing etc. on bulletin boards, website and other public displays at direction of Advising Center Coordinator. Maintain accurate student advising databases such as the Petition Log, CPP Pledge programs, Academic Standing Lists, CPP Connect and other student success databases as needed. Mail Handle incoming and outgoing mail/parcels for the department. Maintain organization of advisor mailboxes. Events/Meetings Support center events and meetings, e.g., assist with room reservations, prepare and post flyers, and procure supplies, etc. Take minutes, assist with creating agendas. Office Monitor office supply inventory. Order office supplies needed via the Dean's office. Responsible for copier supplies and use. Assist with p-card reconciliation. Miscellaneous Resolve problems that arise in assigned areas of responsibility using judgement and discretion. Communicate issues clearly and proactively to advising coordinator and other staff members. Attend appropriate training courses to remain up-to-date with policies, procedures and software systems at the university. The incumbent will be responsible for Student Support Services including: Information Greet all students with friendly and positive demeanor. Screen student inquiries and provide basic information to answer questions and/or direct students to appropriate resources if needed (e.g., staff advisors, faculty advisors, Bronco Advising Center, CAPS, DRC, College Advising Centers, Registrar, etc.). Assist students who may be in distress. Academic-Related Support Services Remove advising holds as directed by advisors/faculty. Track student academic petition processing and provide final decisions to students. Maintain up to date petition log. Assist students with resolving registration issues. Attend training as needed to stay informed on current advising and academic policies. Screen petitions for accuracy and necessity. Assist with training and hire paperwork for student workers. Provide guidance to student assistants as needed. QUALIFICATIONS High School diploma or its equivalent AND three (3) years of experience in general office clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of office methods, procedures, and practices; thorough knowledge of English grammar, punctuation and spelling; ability to learn, interpret independently, and apply a variety of complex policies and procedures; able to identify deviations from applicable policies; ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data; ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills; demonstrated competence in effectively presenting standard information in writing; demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Typing and keyboarding skills with the ability to type/key at a corrected rate of 45 words per minute. PREFERRED QUALIFICATIONS A Bachelor's degree, familiarity with the College of Science, Cal Poly Pomona, CSU system, and experience working in higher education is preferred. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: December 23, 2019
Dec 10, 2019
Full Time
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: Clerical & Administrative Support Services (CSUEU) - Unit 7 Classification Salary Range: $2,600 - $4,592 per month Anticipated Hiring Range: $2,600 - $3,264 per month Recruitment Closing Date: December 23, 2019 THE DEPARTMENT The College of Science dean's office is responsible for the administration of academic and ancillary programs supporting the Departments of Biological Sciences, Chemistry & Biochemistry, Computer Sciences, Geological Sciences, Kinesiology & Health Promotion, Mathematics & Statistics, and Physics & Astronomy Departments, as well as the Center for Excellence in Mathematics and Science Teaching (CEMaST), the Science Educational Enhancement Services (SEES) and the Advising Center. At present, the College of Science has more than 4,300 undergraduate and graduate students, over 180 temporary faculty, approximately 125 tenure-line faculty and 55 staff members. DUTIES AND RESPONSIBILITIES The Administrative Support Assistant will be responsible for operations including: Reception Answer incoming calls, respond to Advising Center general email, and serve as the front-office face of the center. Greet and assist students, faculty, staff, and others with a professional and welcoming demeanor. Serve as the primary information resource for university and department policies and procedures. Administrative Support to Staff Advisors Schedule and confirm appointments on advisors' calendars. Transmit and disseminate correspondence to and from the advisors as directed. Receive visitors who have an appointment with an advisor and appropriately screen those who do not. Information Track and post university and advising center information for registration, events, advising, petition processing etc. on bulletin boards, website and other public displays at direction of Advising Center Coordinator. Maintain accurate student advising databases such as the Petition Log, CPP Pledge programs, Academic Standing Lists, CPP Connect and other student success databases as needed. Mail Handle incoming and outgoing mail/parcels for the department. Maintain organization of advisor mailboxes. Events/Meetings Support center events and meetings, e.g., assist with room reservations, prepare and post flyers, and procure supplies, etc. Take minutes, assist with creating agendas. Office Monitor office supply inventory. Order office supplies needed via the Dean's office. Responsible for copier supplies and use. Assist with p-card reconciliation. Miscellaneous Resolve problems that arise in assigned areas of responsibility using judgement and discretion. Communicate issues clearly and proactively to advising coordinator and other staff members. Attend appropriate training courses to remain up-to-date with policies, procedures and software systems at the university. The incumbent will be responsible for Student Support Services including: Information Greet all students with friendly and positive demeanor. Screen student inquiries and provide basic information to answer questions and/or direct students to appropriate resources if needed (e.g., staff advisors, faculty advisors, Bronco Advising Center, CAPS, DRC, College Advising Centers, Registrar, etc.). Assist students who may be in distress. Academic-Related Support Services Remove advising holds as directed by advisors/faculty. Track student academic petition processing and provide final decisions to students. Maintain up to date petition log. Assist students with resolving registration issues. Attend training as needed to stay informed on current advising and academic policies. Screen petitions for accuracy and necessity. Assist with training and hire paperwork for student workers. Provide guidance to student assistants as needed. QUALIFICATIONS High School diploma or its equivalent AND three (3) years of experience in general office clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of office methods, procedures, and practices; thorough knowledge of English grammar, punctuation and spelling; ability to learn, interpret independently, and apply a variety of complex policies and procedures; able to identify deviations from applicable policies; ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data; ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills; demonstrated competence in effectively presenting standard information in writing; demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Typing and keyboarding skills with the ability to type/key at a corrected rate of 45 words per minute. PREFERRED QUALIFICATIONS A Bachelor's degree, familiarity with the College of Science, Cal Poly Pomona, CSU system, and experience working in higher education is preferred. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: December 23, 2019
City and County of Denver
Denver, Colorado, United States
About Our Job This is a limited position with an expected end date of June 30, 2020. This position requires an Assessment. To be considered for this position, you must pass this Assessment. If you pass minimum requirements screening, you will be sent this Assessment via email and will have 5 days to complete this Assessment. Denver's Department of Public Health and Environment (DDPHE) is dedicated to advancing Denver's environmental and public health goals. DDPHE works collaboratively with city, state and community partners to conduct education, community engagement, and enforcement to promote healthy people, healthy pets, and a sustainable environment. DDPHE oversees a number of services related to public health and the environment and is comprised of seven divisions: the Division of Administration; Community & Behavioral Health; Public Health Investigations; Denver Animal Protection; the Office of Medical Examiner; and Environmental Quality. The Department's programs are funded from many sources, including the General Fund, Environmental Services Enterprise Fund, state grants, federal grants, private grants, contracts, and donations. For more information on DDPHE's programs and services, visit the DDPHE website at: http://www.denvergov.org/content/denvergov/en/environmental-health.html . The Division of Administration (ADMIN) provides overall policy direction, management, communications, and core services for the Department of Environmental Health. The Office manages departmental purchasing and budget, performance management, and community outreach and engagement. ADMIN also manages the City's contract with Denver Health for a number of public health and administrative services provided between the two organizations. The Division of Administration has an opening for an Board Secretary and Administrative Support Assistant. This is a critical position that performs a number of functions that support the department's Division of Administration and the Board of Public Health & Environment. Key duties include, but are not limited to, the following: Board Secretary Arrange logistics for all board meetings (12 per year, 2nd Thursday of the month) Create the board agenda and meeting materials Respond to the general public regarding concerns and public comment Prepare board presenters Case Manager for appeals to the Board Prepare and mail Board Correspondence Citation Appeal intake, as needed Back-up Hearing Clerk & related support Service and Support Answering the phone Escorting customers from the lobby to the 8th floor Organizing, ordering, and stocking supplies for the Administration Division. (This is a P Card holder) Finding and booking meeting rooms Limited calendar support Assist with meeting set-up Putting correspondence on letterhead Lead Cashier Taking payments Special Projects Liaison with building management, security, real estate and facilities Radon Kit Support And other duties that may arise While the full pay range of this Job Classification is $18.99 - $27.73 per hour, our target hiring salary for this position is between $20.00 - $24.00, depending on education, experience and qualifications. About You Our ideal candidate will have: Previous experience supporting a Board or Board member Four (4) years of relevant experience or bachelor's degree preferred We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Education requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate. Experience Requirement: Three (3) years of full performance office support/clerical work (type and level of an Administrative Support Assistant III). Education/Experience Equivalency: Additional appropriate education may be substituted for the minimum experience requirements. To be considered for this position, you must include the following on your job application (upload the attachment(s) to the Resume/CV section on the My Experience tab): Resume Cover Letter detailing qualifications and interest in the position About Everything Else Job Profile CC1503 Administrative Support Assistant IV To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Limited (Fixed Term) Position Salary Range $18.99 - $27.73 Starting Pay Agency Dept of Public Health & Environment Assessment Requirement Administrative Professional The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
Dec 09, 2019
Full Time
About Our Job This is a limited position with an expected end date of June 30, 2020. This position requires an Assessment. To be considered for this position, you must pass this Assessment. If you pass minimum requirements screening, you will be sent this Assessment via email and will have 5 days to complete this Assessment. Denver's Department of Public Health and Environment (DDPHE) is dedicated to advancing Denver's environmental and public health goals. DDPHE works collaboratively with city, state and community partners to conduct education, community engagement, and enforcement to promote healthy people, healthy pets, and a sustainable environment. DDPHE oversees a number of services related to public health and the environment and is comprised of seven divisions: the Division of Administration; Community & Behavioral Health; Public Health Investigations; Denver Animal Protection; the Office of Medical Examiner; and Environmental Quality. The Department's programs are funded from many sources, including the General Fund, Environmental Services Enterprise Fund, state grants, federal grants, private grants, contracts, and donations. For more information on DDPHE's programs and services, visit the DDPHE website at: http://www.denvergov.org/content/denvergov/en/environmental-health.html . The Division of Administration (ADMIN) provides overall policy direction, management, communications, and core services for the Department of Environmental Health. The Office manages departmental purchasing and budget, performance management, and community outreach and engagement. ADMIN also manages the City's contract with Denver Health for a number of public health and administrative services provided between the two organizations. The Division of Administration has an opening for an Board Secretary and Administrative Support Assistant. This is a critical position that performs a number of functions that support the department's Division of Administration and the Board of Public Health & Environment. Key duties include, but are not limited to, the following: Board Secretary Arrange logistics for all board meetings (12 per year, 2nd Thursday of the month) Create the board agenda and meeting materials Respond to the general public regarding concerns and public comment Prepare board presenters Case Manager for appeals to the Board Prepare and mail Board Correspondence Citation Appeal intake, as needed Back-up Hearing Clerk & related support Service and Support Answering the phone Escorting customers from the lobby to the 8th floor Organizing, ordering, and stocking supplies for the Administration Division. (This is a P Card holder) Finding and booking meeting rooms Limited calendar support Assist with meeting set-up Putting correspondence on letterhead Lead Cashier Taking payments Special Projects Liaison with building management, security, real estate and facilities Radon Kit Support And other duties that may arise While the full pay range of this Job Classification is $18.99 - $27.73 per hour, our target hiring salary for this position is between $20.00 - $24.00, depending on education, experience and qualifications. About You Our ideal candidate will have: Previous experience supporting a Board or Board member Four (4) years of relevant experience or bachelor's degree preferred We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Education requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate. Experience Requirement: Three (3) years of full performance office support/clerical work (type and level of an Administrative Support Assistant III). Education/Experience Equivalency: Additional appropriate education may be substituted for the minimum experience requirements. To be considered for this position, you must include the following on your job application (upload the attachment(s) to the Resume/CV section on the My Experience tab): Resume Cover Letter detailing qualifications and interest in the position About Everything Else Job Profile CC1503 Administrative Support Assistant IV To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Limited (Fixed Term) Position Salary Range $18.99 - $27.73 Starting Pay Agency Dept of Public Health & Environment Assessment Requirement Administrative Professional The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: Clerical & Administrative Support Services (CSUEU) Unit 7 Classification Salary Range: $2,846 - $5,148 per month Anticipated Hiring Range: $2,846 - $3,613 per month Recruitment Closing Date: December 16, 2019 THE DEPARTMENT The office of the Provost and Vice President for Academic Affairs has responsibility for the management of the academic enterprise of the University with over 1200 full- and part-time faculty who serve a student population of 25,000 and a staff of 450. The student population is served through nine academic colleges/schools, and the following areas: Academic Programs; Office of Student Success; Bronco Advising Center (BAC); Academic Planning and Resources; Faculty Affairs; Office of Research and Sponsored Programs; Academic Research & Resources; Enrollment Services; Office of Admissions; Registrar's Office; Early Assessment; Outreach and Recruitment; Pre-College TRIO Programs; Financial Aid; Kellogg Honors College; Center for Community Engagement; Learning Resource Center; ROTC; Animal Care Unit; Test Center; University Writing Center; International Center; Extended University; and the University Library. DUTIES AND RESPONSIBILITIES The Administrative Support Coordinator I will be responsible for answering telephone calls and taking complete, accurate messages for the Associate Provost and Executive Assistant; Serving as primary support in calendaring appointments for Associate Provost: Reviewing calendar daily for meetings that need to be moved/rescheduled; Ordering food for meetings, as necessary; Creating an Eventbrite page or Doodle for meetings, as necessary; Prepare meeting folders and ensure the most up-to-date documents are placed in the meeting folder; Processing monthly absence management for all direct reports to the Provost and the Associate Provost: Sending reminder email to the team; Reviewing the time entered in Bronco Direct and approve, as the Timekeeper; Working with the Associate Provost to approve the time entered in Bronco Direct as the final approver; Ensuring that the proper documentation is filed. Creating folders for travel requiring the Associate Provost; Booking hotel, flights, and process registration, as required; Processing request for travel in Concur for the Provost's approval; Creating a travel folder for the Associate Provost that includes: Itinerary, Registration receipt, as necessary; Hotel confirmation; Flight confirmation, as necessary; Check-in the Associate Provost for outbound and return flights, as necessary; Coordinating shuttle from airport to hotel, if available; Coordinating meals with special groups while the Associate Provost is traveling; Processing reimbursement of travel expenses for Associate Provost, for his approval. Assist Executive Assistant with processing monthly p-card expenses for the State and Foundation accounts; Assist with the planning and coordination required for events hosted by the Associate Provost's Office: Create Eventbrite and announcements; Order catering; Arrange for parking, as necessary; Assist with creating decorations, pamphlets, signage, etc.; Assist with check-in of registered participants. Website updates via Cascade. Other duties as determined by Executive Assistant. In addition, the incumbent will answer telephone calls and take complete, accurate messages; Routes calls appropriately to other departments or administrators; assists students, parents, staff and faculty with interpreting university policies and procedures. Responsible for maintaining and updating Emergency Contact Cards for Provost's Council; Coordinate and manage the annual AQMD Rideshare Survey and the State of California Charitable Campaign for the division of Academic Affairs; Sort mail delivered by Distribution Services daily and deliver mail to the various offices on the floor; Create monthly Payroll sheets for paycheck pick-up, accept paychecks and sort them by department into a paycheck binder for pick-up by various department, deliver checks to 3th floor employees; Review year-end deadlines and send out reminders to the division, and coordinate documents as they arrive to ensure they are processed in a timely manner; Track all subscriptions for the Provost's Office, review and process invoices to renew memberships and subscriptions in consultation with the Provost's Executive Assistant; Order office supplies for the Provost's Office, and coordinate kitchen supplies list for purchase by Provost's Office; Schedule golf cart for required maintenance; Update and maintain front desk position manual; Maintain the copier by ensuring there is paper in the trays daily, call for service or repair, replace toner as needed, order toner when back-up supplies run low; Assist with the planning and coordination required for events hosted by the Provost's Office, as appropriate: Create Eventbrite and announcements; Order catering; Arrange for parking, as necessary; Assist with creating decorations, pamphlets, signage, etc.; Assist with check-in of registered participants. The incumbent logs mail in and out that is received for the Provost and Vice President for Academic Affairs and the Associate Provost. Paperwork received for the Provost that requires logging: Disbursement vouchers; MOU's and Agreements; Invitations to events; Requisitions and Direct Pays for the Provost's direct reports; P-card reconciliation; Key requests; Alcohol approval forms. Many of the items outlined above require the Provost's signature. The incumbent must review all documents for accuracy while logging the mail in, and follows up with departments for revisions, as needed; logging the mail involves entering the information into an Excel spreadsheet with appropriate details in order to track or recreate the document. Once mail is logged in it is reviewed by the Executive Assistant to the Provost. Once signed, the incumbent receives the signature folder back from the Provost and logs it out. If the Provost missed any signatures, the paperwork is placed back in her office for approval. Once the paperwork is logged out, it is scanned to the appropriate office, and also to the appropriate electronic folder in the Provost's Office Files, electronic filing system. The originals are then routed to the appropriate office on campus for processing. This task is performed daily, with all mail logged in the same day it arrives, and logged out as soon as possible, once signed. Logging mail in and out requires great attention to detail and excellent grammar; Maintains, complex electronic and paper filing system for the Provost and Vice President for Academic Affairs office. This includes but is not limited to: memorandums of understanding and absence management forms. QUALIFICATIONS High School diploma or its equivalent AND four (4) years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of English grammar, punctuation and spelling; thorough knowledge of office systems and ability to use broader range of technology, systems, and software packages; ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist; working knowledge of budget policies and procedures; ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports; ability to handle effectively a broader range of interpersonal contacts including those at a higher level and those sensitive in nature. PREFERRED QUALIFICATIONS Incumbent must have the ability to work independently and possess the experience to be fully proficient in performing most or all the work assignments defined for position. Incumbent must have acquired the requisite skills and knowledge through a combination of education, training, and progressive work experience to be able to demonstrate competence in independently applying judgment and nonstandard applications and systems, solving a wide range of problems, developing practicable and thorough solutions, and using effective communication and listening skills. Incumbent must have a thorough knowledge of Academic Affairs policies and procedures. Must possess excellent interpersonal skills, remain calm in difficult situations, and have the ability to move across campus to carry out assigned duties and responsibilities. Ability to identify a problem and act immediately to solve it; excellent at time management; ability to solve a wide range of problems, using effective communication and listening skills. Demonstrated ability to handle a great variety of tasks and responsibilities simultaneously and efficiently. Demonstrated ability to act proactively rather than reactively. Incumbent must be adaptable and flexible and have the ability to switch from one project to another quickly. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: December 16, 2019
Dec 04, 2019
Full Time
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: Clerical & Administrative Support Services (CSUEU) Unit 7 Classification Salary Range: $2,846 - $5,148 per month Anticipated Hiring Range: $2,846 - $3,613 per month Recruitment Closing Date: December 16, 2019 THE DEPARTMENT The office of the Provost and Vice President for Academic Affairs has responsibility for the management of the academic enterprise of the University with over 1200 full- and part-time faculty who serve a student population of 25,000 and a staff of 450. The student population is served through nine academic colleges/schools, and the following areas: Academic Programs; Office of Student Success; Bronco Advising Center (BAC); Academic Planning and Resources; Faculty Affairs; Office of Research and Sponsored Programs; Academic Research & Resources; Enrollment Services; Office of Admissions; Registrar's Office; Early Assessment; Outreach and Recruitment; Pre-College TRIO Programs; Financial Aid; Kellogg Honors College; Center for Community Engagement; Learning Resource Center; ROTC; Animal Care Unit; Test Center; University Writing Center; International Center; Extended University; and the University Library. DUTIES AND RESPONSIBILITIES The Administrative Support Coordinator I will be responsible for answering telephone calls and taking complete, accurate messages for the Associate Provost and Executive Assistant; Serving as primary support in calendaring appointments for Associate Provost: Reviewing calendar daily for meetings that need to be moved/rescheduled; Ordering food for meetings, as necessary; Creating an Eventbrite page or Doodle for meetings, as necessary; Prepare meeting folders and ensure the most up-to-date documents are placed in the meeting folder; Processing monthly absence management for all direct reports to the Provost and the Associate Provost: Sending reminder email to the team; Reviewing the time entered in Bronco Direct and approve, as the Timekeeper; Working with the Associate Provost to approve the time entered in Bronco Direct as the final approver; Ensuring that the proper documentation is filed. Creating folders for travel requiring the Associate Provost; Booking hotel, flights, and process registration, as required; Processing request for travel in Concur for the Provost's approval; Creating a travel folder for the Associate Provost that includes: Itinerary, Registration receipt, as necessary; Hotel confirmation; Flight confirmation, as necessary; Check-in the Associate Provost for outbound and return flights, as necessary; Coordinating shuttle from airport to hotel, if available; Coordinating meals with special groups while the Associate Provost is traveling; Processing reimbursement of travel expenses for Associate Provost, for his approval. Assist Executive Assistant with processing monthly p-card expenses for the State and Foundation accounts; Assist with the planning and coordination required for events hosted by the Associate Provost's Office: Create Eventbrite and announcements; Order catering; Arrange for parking, as necessary; Assist with creating decorations, pamphlets, signage, etc.; Assist with check-in of registered participants. Website updates via Cascade. Other duties as determined by Executive Assistant. In addition, the incumbent will answer telephone calls and take complete, accurate messages; Routes calls appropriately to other departments or administrators; assists students, parents, staff and faculty with interpreting university policies and procedures. Responsible for maintaining and updating Emergency Contact Cards for Provost's Council; Coordinate and manage the annual AQMD Rideshare Survey and the State of California Charitable Campaign for the division of Academic Affairs; Sort mail delivered by Distribution Services daily and deliver mail to the various offices on the floor; Create monthly Payroll sheets for paycheck pick-up, accept paychecks and sort them by department into a paycheck binder for pick-up by various department, deliver checks to 3th floor employees; Review year-end deadlines and send out reminders to the division, and coordinate documents as they arrive to ensure they are processed in a timely manner; Track all subscriptions for the Provost's Office, review and process invoices to renew memberships and subscriptions in consultation with the Provost's Executive Assistant; Order office supplies for the Provost's Office, and coordinate kitchen supplies list for purchase by Provost's Office; Schedule golf cart for required maintenance; Update and maintain front desk position manual; Maintain the copier by ensuring there is paper in the trays daily, call for service or repair, replace toner as needed, order toner when back-up supplies run low; Assist with the planning and coordination required for events hosted by the Provost's Office, as appropriate: Create Eventbrite and announcements; Order catering; Arrange for parking, as necessary; Assist with creating decorations, pamphlets, signage, etc.; Assist with check-in of registered participants. The incumbent logs mail in and out that is received for the Provost and Vice President for Academic Affairs and the Associate Provost. Paperwork received for the Provost that requires logging: Disbursement vouchers; MOU's and Agreements; Invitations to events; Requisitions and Direct Pays for the Provost's direct reports; P-card reconciliation; Key requests; Alcohol approval forms. Many of the items outlined above require the Provost's signature. The incumbent must review all documents for accuracy while logging the mail in, and follows up with departments for revisions, as needed; logging the mail involves entering the information into an Excel spreadsheet with appropriate details in order to track or recreate the document. Once mail is logged in it is reviewed by the Executive Assistant to the Provost. Once signed, the incumbent receives the signature folder back from the Provost and logs it out. If the Provost missed any signatures, the paperwork is placed back in her office for approval. Once the paperwork is logged out, it is scanned to the appropriate office, and also to the appropriate electronic folder in the Provost's Office Files, electronic filing system. The originals are then routed to the appropriate office on campus for processing. This task is performed daily, with all mail logged in the same day it arrives, and logged out as soon as possible, once signed. Logging mail in and out requires great attention to detail and excellent grammar; Maintains, complex electronic and paper filing system for the Provost and Vice President for Academic Affairs office. This includes but is not limited to: memorandums of understanding and absence management forms. QUALIFICATIONS High School diploma or its equivalent AND four (4) years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of English grammar, punctuation and spelling; thorough knowledge of office systems and ability to use broader range of technology, systems, and software packages; ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist; working knowledge of budget policies and procedures; ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports; ability to handle effectively a broader range of interpersonal contacts including those at a higher level and those sensitive in nature. PREFERRED QUALIFICATIONS Incumbent must have the ability to work independently and possess the experience to be fully proficient in performing most or all the work assignments defined for position. Incumbent must have acquired the requisite skills and knowledge through a combination of education, training, and progressive work experience to be able to demonstrate competence in independently applying judgment and nonstandard applications and systems, solving a wide range of problems, developing practicable and thorough solutions, and using effective communication and listening skills. Incumbent must have a thorough knowledge of Academic Affairs policies and procedures. Must possess excellent interpersonal skills, remain calm in difficult situations, and have the ability to move across campus to carry out assigned duties and responsibilities. Ability to identify a problem and act immediately to solve it; excellent at time management; ability to solve a wide range of problems, using effective communication and listening skills. Demonstrated ability to handle a great variety of tasks and responsibilities simultaneously and efficiently. Demonstrated ability to act proactively rather than reactively. Incumbent must be adaptable and flexible and have the ability to switch from one project to another quickly. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: December 16, 2019
Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: Clerical & Administrative Support Services (CSUEU) - Unit 7 Classification Salary Range: $2,600 - $4,592 per month Anticipated Hiring Range: $2,600 - $3,264 per month Recruitment Closing Date: December 23, 2019 THE DEPARTMENT The Computer Science Department has the function of developing and implementing programs for computer science degree candidates. The department has one BS degree program and a graduate MS degree program and participates in many outreach events with the local community to deepen awareness of computer science. DUTIES AND RESPONSIBILITIES The Administrative Support Assistant II will responsible for department operations support including: Reception Answer incoming calls, respond to emails, and serve as the front-office face of the department. Greet and assist students, faculty, staff and others with a professional and welcoming demeanor. Serve as the primary information resource for university and department policies and procedures. Provide direction and training to office student assistants in a supportive manner and monitor work. Ensure continuous office operation, control work flow and set priorities. Meeting and Events Assist ASC II with departmental events such as Department meetings, Scholarship Ceremony, Alumni and Industry events, and outreach programs (e.g., high school programming contests), can include duties such as preparing and posting flyers, procuring supplies, printing certificates, ordering plaques, and maintaining records. Administrative Support Assist ASC II with search/faculty hiring and DRTP related clerical tasks, communications, and organization. Maintain departmental database of faculty office hours and syllabi. Assist department with class assessments procedure each semester, including ordering and distribution of assessment forms, monitoring of assessment process, and communicating with faculty about assessment procedures. Supplies and Equipment Maintain the inventory of routine office and classroom supplies. Transfer office supply order (e.g. Staples as vendor) cart to Department buyer for ordering. Assist with troubleshooting issues with office equipment/photocopier for faculty and staff. Contact vendor for repairs as needed. Assist ITC with troubleshooting department laboratory and conference equipment such as smart boards and overhead projectors Facilities Assist ASCII with room reservations and computer lab reservations for courses, events, and meetings. Assist with office and lab renovations or relocations. Track access requests for instructors or students to CS facilities (keys, swipe cards). Information Maintain department bulletin boards and public signage (print and electronic). Handle incoming and outgoing mail/parcels for the department. Maintain organization of faculty mailboxes. Chair's Assistant Assist with scheduling and confirming appointments on Chair's calendar. Receive visitors who have an appointment and appropriately screen those that do not. Assist with correspondence from Chair and transmit as needed. Perform temporary assignments for the Department Chair, as requested. In addition, the incumbent will be responsible for student support services including: Student Support Serve as a resource for all CS student major/minor information and files. Answer telephones and email inquiries from students in a timely manner. Assist students with questions and concerns. Provide information regarding department and university policies and procedures and direct students to appropriate resources as needed. Curriculum Information Inform students and assist faculty and staff on prerequisites, schedule modifications, GE requirements, and curriculum sheet clarifications. Student Petitions Process and screen undergraduate and graduate related petitions and paperwork. Direct student assistants in handling these documents. Communicate with the College of Science Advising Center and Dean's Office in tracking student related petitions. Student Club Support. Assist department student clubs with the logistics of scheduling QUALIFICATIONS High School diploma or its equivalent AND three (3) years of experience in general office clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of office methods, procedures, and practices; thorough knowledge of English grammar, punctuation and spelling; ability to learn, interpret independently, and apply a variety of complex policies and procedures; able to identify deviations from applicable policies; ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data; ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills; demonstrated competence in effectively presenting standard information in writing; demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Typing and keyboarding skills with the ability to type/key at a corrected rate of 45 words per minute. PREFERRED QUALIFICATIONS Experience with PeopleSoft, comfortable in a multi-tasking environment. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: December 23, 2019
Dec 10, 2019
Full Time
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: Clerical & Administrative Support Services (CSUEU) - Unit 7 Classification Salary Range: $2,600 - $4,592 per month Anticipated Hiring Range: $2,600 - $3,264 per month Recruitment Closing Date: December 23, 2019 THE DEPARTMENT The Computer Science Department has the function of developing and implementing programs for computer science degree candidates. The department has one BS degree program and a graduate MS degree program and participates in many outreach events with the local community to deepen awareness of computer science. DUTIES AND RESPONSIBILITIES The Administrative Support Assistant II will responsible for department operations support including: Reception Answer incoming calls, respond to emails, and serve as the front-office face of the department. Greet and assist students, faculty, staff and others with a professional and welcoming demeanor. Serve as the primary information resource for university and department policies and procedures. Provide direction and training to office student assistants in a supportive manner and monitor work. Ensure continuous office operation, control work flow and set priorities. Meeting and Events Assist ASC II with departmental events such as Department meetings, Scholarship Ceremony, Alumni and Industry events, and outreach programs (e.g., high school programming contests), can include duties such as preparing and posting flyers, procuring supplies, printing certificates, ordering plaques, and maintaining records. Administrative Support Assist ASC II with search/faculty hiring and DRTP related clerical tasks, communications, and organization. Maintain departmental database of faculty office hours and syllabi. Assist department with class assessments procedure each semester, including ordering and distribution of assessment forms, monitoring of assessment process, and communicating with faculty about assessment procedures. Supplies and Equipment Maintain the inventory of routine office and classroom supplies. Transfer office supply order (e.g. Staples as vendor) cart to Department buyer for ordering. Assist with troubleshooting issues with office equipment/photocopier for faculty and staff. Contact vendor for repairs as needed. Assist ITC with troubleshooting department laboratory and conference equipment such as smart boards and overhead projectors Facilities Assist ASCII with room reservations and computer lab reservations for courses, events, and meetings. Assist with office and lab renovations or relocations. Track access requests for instructors or students to CS facilities (keys, swipe cards). Information Maintain department bulletin boards and public signage (print and electronic). Handle incoming and outgoing mail/parcels for the department. Maintain organization of faculty mailboxes. Chair's Assistant Assist with scheduling and confirming appointments on Chair's calendar. Receive visitors who have an appointment and appropriately screen those that do not. Assist with correspondence from Chair and transmit as needed. Perform temporary assignments for the Department Chair, as requested. In addition, the incumbent will be responsible for student support services including: Student Support Serve as a resource for all CS student major/minor information and files. Answer telephones and email inquiries from students in a timely manner. Assist students with questions and concerns. Provide information regarding department and university policies and procedures and direct students to appropriate resources as needed. Curriculum Information Inform students and assist faculty and staff on prerequisites, schedule modifications, GE requirements, and curriculum sheet clarifications. Student Petitions Process and screen undergraduate and graduate related petitions and paperwork. Direct student assistants in handling these documents. Communicate with the College of Science Advising Center and Dean's Office in tracking student related petitions. Student Club Support. Assist department student clubs with the logistics of scheduling QUALIFICATIONS High School diploma or its equivalent AND three (3) years of experience in general office clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of office methods, procedures, and practices; thorough knowledge of English grammar, punctuation and spelling; ability to learn, interpret independently, and apply a variety of complex policies and procedures; able to identify deviations from applicable policies; ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data; ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills; demonstrated competence in effectively presenting standard information in writing; demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Typing and keyboarding skills with the ability to type/key at a corrected rate of 45 words per minute. PREFERRED QUALIFICATIONS Experience with PeopleSoft, comfortable in a multi-tasking environment. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: December 23, 2019
East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: CALIFORNIA STATE UNIVERSITY, EAST BAY FACULTY EMPLOYMENT OPPORTUNITY DEPARTMENT OF EDUCATIONAL PSYCHOLOGY FULL-TIME TENURE-TRACK OAA Position No. 20-21 EPSY-SPECIALED-TT THE UNIVERSITY: California State University, East Bay (CSUEB) is a comprehensive university serving the San Francisco Bay Area/Silicon Valley. It is known for award-winning programs, expert instruction, its diverse student body, and a choice of more than 100 career-focused fields of study. With an enrollment of approximately 15,000 students and 900 faculty, CSUEB is organized into four colleges. The University offers bachelor's degrees in 49 fields, minors in 52 fields, master's degrees in 34 fields, 16 credentials programs, 18 certificate options, and 1 doctoral degree program. http://www20.csueastbay.edu/ California State University East Bay has a mission to support a diverse student body through academically rich and culturally relevant learning experiences. The successful candidate will bring with them expertise or an openness to creating a welcoming and supportive environment for all students. THE DEPARTMENT: The Department of Educational Psychology consists of four programs: School Psychology, School Counseling, Marriage and Family Therapy, and Special Education. The Department is seeking a tenure-track full time Assistant Professor of Special Education with an emphasis in high incidence disabilities to teach classes, supervise, advise candidates in our Special Education cluster consisting of the Education Specialist Mild Moderate and Moderate Severe Disabilities Credential programs and the Master's in Special Education Programs. The Education Specialist Credential Program prepares candidates to deliver services to students with disabilities from kindergarten through age 22. Candidates choose one of two authorizations to the Education Specialist Credential: Mild to Moderate Disabilities or Moderate to Severe Disabilities. Candidates also earn English Language Development and Autism Spectrum Disorders certification. The Education Specialist Credential Program is combined with the Master's in Special Education Degree. Candidates earn the Education Specialist Credential and Master's Degree in Special Education concurrently. DUTIES OF THE POSITION: Please note that teaching assignments at California State University, East Bay include courses at the Hayward, Concord and Online campuses. In addition to teaching, all faculty have advising responsibilities, assist the department with administrative and/or committee work, and are expected to assume campus-wide committee responsibilities. Duties of the tenure track full time faculty position as Assistant Professor in Special Education include teaching, advising, supervising, and mentoring. The candidate is expected to complete program assessments and documentation as a part of the Commission on Teacher Credentialing accreditation process and assist the program/department/ college/university with administrative, WASC accreditation and/or committee work. Another important role of the full-time faculty includes the generation of scholarship including articles and presentations. Specifically the duties include: Teaching. A list of potential courses includes: Evidence Based Practices for Mild Moderate Disabilities, Assessment: Mild Moderate Disabilities, Research and Professional Practices, Advanced Curriculum and Instruction: Mild Moderate Disabilities and other courses of interest. Research. Evidence of publication or strong potential for success in research as related to special education, evidence-based practices, and teacher preparation. Developing and maintaining relationships with the districts with which we place our students and in which our candidates teach. Monitoring Memorandums of Understanding (MOUs) between our University and the district/agency. Ongoing monitoring of field progress of candidates through: a) making site visitations to intern and fieldwork placements to observe our students and to foster our program's relationships with the cooperating teachers, mentors and site administrators 2) sending quarterly evaluations to field supervisors, and 3) quarterly phone and email check-ins with cooperating teachers, mentors and site administrators (and more as needed). Updating program materials such as candidate, supervisor, mentor, cooperating and intern handbooks. Recruiting and admitting Education Specialist candidates which includes- outreach to school districts and school organizations, orientations, reviewing applications, conducting interviews of potential candidates, and writing acceptance letters. Keeping updated on the latest Commission on Teacher Credentialing Program Standards, requests for program data, accreditation materials and documents as well as grant opportunities Participating actively in professional organizations, such as the California Council of Teacher Education, California Professors of Special Education, Council for Exceptional Children, California Association of Resource Specialists and other special education related organizations. Serving on school district, department, university, community, state, and national committees. Working collaboratively with faculty members and staff to create a harmonious work environment. Participating in day to day Special Education program related activities. Supporting program students as it relates to coursework and program expectations. RANK AND SALARY: Assistant Professor. Salary and rank are dependent upon educational preparation and experience. Subject to budgetary authorization. DATE OF APPOINTMENT: Fall Semester, 2020. Qualifications Minimum Requirements: An earned doctorate from a nationally recognized and accredited institution in Special Education or the equivalent Experience as a K-12 special education teacher, program specialist, mentor teacher or administrator Commitment to the active pursuit of a research agenda leading to refereed scholarship, professional presentations, and external funding; Strong interest in and a professional commitment to the preparation Education Specialists and collaboration with districts and SELPAs; Experience with instruction and service delivery in K12 environments; Experience with instructional technology; Experience with collaborative leadership; Demonstrate effective interpersonal skills and collegiality. Preferred Qualifications: 1. Strong pedagogical preparation in the area of high incidence disabilities 2. Experience with CTC credentialing and accreditation processes; 3. Evidence of scholarship such as grants, publications and presentations; 4. Eligible for a California Education Specialist credential with Autism and English Language Development authorizations. Candidates should also demonstrate evidence of accomplishments or strong potential for success in teaching, mentoring, research, and community service that has prepared them to contribute to our department/college/university commitment to diversity and excellence. Additionally, applicants must demonstrate a record of scholarly activity or evidence of strong potential for success if ABD. This University is fully committed to the rights of students, staff and faculty with disabilities in accordance with applicable state and federal laws. For more information about the University's program supporting the rights of our students with disabilities see: http://www20.csueastbay.edu/af/departments/as/ Teaching assignments at California State University, East Bay include courses at the Hayward, Concord, Oakland, and Online campuses. In addition to teaching, all faculty have advising responsibilities, assist the department with administrative and/or committee work, and are expected to assume campus-wide committee responsibilities. Candidates should demonstrate experience in teaching, mentoring, research, or community service that has prepared them to contribute to our commitment to diversity and excellence. Additionally, applicants must demonstrate a record of scholarly activity. This University is fully committed to the rights of students, staff and faculty with disabilities in accordance with applicable state and federal laws. For more information about the University's program supporting the rights of our students with disabilities see: http://www20.csueastbay.edu/af/departments/as/ Application Instructions APPLICATION DEADLINE: Position will remain open until filled. Fist review of applications will take place September 15, 2019. Please submit: (1) A letter of application, which addresses the qualifications noted in this position announcement; (2) a complete and current vita; (3) URL links to three (3) of your most recent/best professional publications (e.g., articles, books chapters, reviews); these links should be clearly listed on your vita; (4) scanned copy of graduate transcripts; (5) a one-page diversity statement that addresses how you engage a diverse student population in your teaching, research, mentoring, and advising; and (6) three confidential letters of professional recommendation. Selected applicants will be asked to submit official transcripts at a later date. All documents should be submitted via Interfolio. Questions regarding the position may be directed to Dr. Linda Smetana, Chair of the Department Search Committee at linda.smetana@csueastbay.edu. California State University, East Bay hires only individuals lawfully authorized to work in the United States. All offers of employment are contingent upon presentation of documents demonstrating the appointee's identity and eligibility to work in accordance with provisions of the Immigration Reform and Control Act. A background check (including a criminal record check and prior employment verification) must be completed and cleared prior to the start of employment. Closing Date/Time: Open until filled
Nov 28, 2019
Full Time
Description: CALIFORNIA STATE UNIVERSITY, EAST BAY FACULTY EMPLOYMENT OPPORTUNITY DEPARTMENT OF EDUCATIONAL PSYCHOLOGY FULL-TIME TENURE-TRACK OAA Position No. 20-21 EPSY-SPECIALED-TT THE UNIVERSITY: California State University, East Bay (CSUEB) is a comprehensive university serving the San Francisco Bay Area/Silicon Valley. It is known for award-winning programs, expert instruction, its diverse student body, and a choice of more than 100 career-focused fields of study. With an enrollment of approximately 15,000 students and 900 faculty, CSUEB is organized into four colleges. The University offers bachelor's degrees in 49 fields, minors in 52 fields, master's degrees in 34 fields, 16 credentials programs, 18 certificate options, and 1 doctoral degree program. http://www20.csueastbay.edu/ California State University East Bay has a mission to support a diverse student body through academically rich and culturally relevant learning experiences. The successful candidate will bring with them expertise or an openness to creating a welcoming and supportive environment for all students. THE DEPARTMENT: The Department of Educational Psychology consists of four programs: School Psychology, School Counseling, Marriage and Family Therapy, and Special Education. The Department is seeking a tenure-track full time Assistant Professor of Special Education with an emphasis in high incidence disabilities to teach classes, supervise, advise candidates in our Special Education cluster consisting of the Education Specialist Mild Moderate and Moderate Severe Disabilities Credential programs and the Master's in Special Education Programs. The Education Specialist Credential Program prepares candidates to deliver services to students with disabilities from kindergarten through age 22. Candidates choose one of two authorizations to the Education Specialist Credential: Mild to Moderate Disabilities or Moderate to Severe Disabilities. Candidates also earn English Language Development and Autism Spectrum Disorders certification. The Education Specialist Credential Program is combined with the Master's in Special Education Degree. Candidates earn the Education Specialist Credential and Master's Degree in Special Education concurrently. DUTIES OF THE POSITION: Please note that teaching assignments at California State University, East Bay include courses at the Hayward, Concord and Online campuses. In addition to teaching, all faculty have advising responsibilities, assist the department with administrative and/or committee work, and are expected to assume campus-wide committee responsibilities. Duties of the tenure track full time faculty position as Assistant Professor in Special Education include teaching, advising, supervising, and mentoring. The candidate is expected to complete program assessments and documentation as a part of the Commission on Teacher Credentialing accreditation process and assist the program/department/ college/university with administrative, WASC accreditation and/or committee work. Another important role of the full-time faculty includes the generation of scholarship including articles and presentations. Specifically the duties include: Teaching. A list of potential courses includes: Evidence Based Practices for Mild Moderate Disabilities, Assessment: Mild Moderate Disabilities, Research and Professional Practices, Advanced Curriculum and Instruction: Mild Moderate Disabilities and other courses of interest. Research. Evidence of publication or strong potential for success in research as related to special education, evidence-based practices, and teacher preparation. Developing and maintaining relationships with the districts with which we place our students and in which our candidates teach. Monitoring Memorandums of Understanding (MOUs) between our University and the district/agency. Ongoing monitoring of field progress of candidates through: a) making site visitations to intern and fieldwork placements to observe our students and to foster our program's relationships with the cooperating teachers, mentors and site administrators 2) sending quarterly evaluations to field supervisors, and 3) quarterly phone and email check-ins with cooperating teachers, mentors and site administrators (and more as needed). Updating program materials such as candidate, supervisor, mentor, cooperating and intern handbooks. Recruiting and admitting Education Specialist candidates which includes- outreach to school districts and school organizations, orientations, reviewing applications, conducting interviews of potential candidates, and writing acceptance letters. Keeping updated on the latest Commission on Teacher Credentialing Program Standards, requests for program data, accreditation materials and documents as well as grant opportunities Participating actively in professional organizations, such as the California Council of Teacher Education, California Professors of Special Education, Council for Exceptional Children, California Association of Resource Specialists and other special education related organizations. Serving on school district, department, university, community, state, and national committees. Working collaboratively with faculty members and staff to create a harmonious work environment. Participating in day to day Special Education program related activities. Supporting program students as it relates to coursework and program expectations. RANK AND SALARY: Assistant Professor. Salary and rank are dependent upon educational preparation and experience. Subject to budgetary authorization. DATE OF APPOINTMENT: Fall Semester, 2020. Qualifications Minimum Requirements: An earned doctorate from a nationally recognized and accredited institution in Special Education or the equivalent Experience as a K-12 special education teacher, program specialist, mentor teacher or administrator Commitment to the active pursuit of a research agenda leading to refereed scholarship, professional presentations, and external funding; Strong interest in and a professional commitment to the preparation Education Specialists and collaboration with districts and SELPAs; Experience with instruction and service delivery in K12 environments; Experience with instructional technology; Experience with collaborative leadership; Demonstrate effective interpersonal skills and collegiality. Preferred Qualifications: 1. Strong pedagogical preparation in the area of high incidence disabilities 2. Experience with CTC credentialing and accreditation processes; 3. Evidence of scholarship such as grants, publications and presentations; 4. Eligible for a California Education Specialist credential with Autism and English Language Development authorizations. Candidates should also demonstrate evidence of accomplishments or strong potential for success in teaching, mentoring, research, and community service that has prepared them to contribute to our department/college/university commitment to diversity and excellence. Additionally, applicants must demonstrate a record of scholarly activity or evidence of strong potential for success if ABD. This University is fully committed to the rights of students, staff and faculty with disabilities in accordance with applicable state and federal laws. For more information about the University's program supporting the rights of our students with disabilities see: http://www20.csueastbay.edu/af/departments/as/ Teaching assignments at California State University, East Bay include courses at the Hayward, Concord, Oakland, and Online campuses. In addition to teaching, all faculty have advising responsibilities, assist the department with administrative and/or committee work, and are expected to assume campus-wide committee responsibilities. Candidates should demonstrate experience in teaching, mentoring, research, or community service that has prepared them to contribute to our commitment to diversity and excellence. Additionally, applicants must demonstrate a record of scholarly activity. This University is fully committed to the rights of students, staff and faculty with disabilities in accordance with applicable state and federal laws. For more information about the University's program supporting the rights of our students with disabilities see: http://www20.csueastbay.edu/af/departments/as/ Application Instructions APPLICATION DEADLINE: Position will remain open until filled. Fist review of applications will take place September 15, 2019. Please submit: (1) A letter of application, which addresses the qualifications noted in this position announcement; (2) a complete and current vita; (3) URL links to three (3) of your most recent/best professional publications (e.g., articles, books chapters, reviews); these links should be clearly listed on your vita; (4) scanned copy of graduate transcripts; (5) a one-page diversity statement that addresses how you engage a diverse student population in your teaching, research, mentoring, and advising; and (6) three confidential letters of professional recommendation. Selected applicants will be asked to submit official transcripts at a later date. All documents should be submitted via Interfolio. Questions regarding the position may be directed to Dr. Linda Smetana, Chair of the Department Search Committee at linda.smetana@csueastbay.edu. California State University, East Bay hires only individuals lawfully authorized to work in the United States. All offers of employment are contingent upon presentation of documents demonstrating the appointee's identity and eligibility to work in accordance with provisions of the Immigration Reform and Control Act. A background check (including a criminal record check and prior employment verification) must be completed and cleared prior to the start of employment. Closing Date/Time: Open until filled
San Diego
5500 Campanile Drive, San Diego, CA 92182, USA
Description: Overview San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups. Initial review of applications will begin on October 25, 2019 and as needed thereafter. The position will remain open until filled. The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice. For more information on San Diego State University, please click here. Position Information This recruitment will be used to establish a pool of candidates for current and future full or part-time, temporary appointments. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m. Work schedule to be arranged. This position, under the direct supervision of the SHS Medical Director, will be called upon to perform clinical and clerical duties in support of student health center operations. While working to assist medical providers, the employee is under the supervision of a licensed professional. Medical Assistants perform a variety of medical technical support services within their scope of practice, as defined by the Medical Board of California. Medical Assistants may perform only those duties authorized by their supervising physician/nurse practitioner who, in compliance with applicable state regulations, must be present in the facility when the Medical Assistant is performing specific procedures. Work assignments may involve other related activities and may be focused in one or more clinical departments within a student health center and may include any of the duties outlined for Clinical Assistants. For more information regarding Student Health Services, please click here. Compensation and Benefits Starting salary upon appointment not expected to exceed $2,600 per month. CSU Classification Salary Range: $2,600 - $4,727 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here. Qualifications Minimum Qualifications • High school diploma or equivalent or combination of education and experience which provides the required knowledge and abilities. • While Medical Assistants are not certified, registered, or licensed in the State of California, the Medical Board of California requires that medical assistants complete specific types and hours of training to perform the duties outlined in their scope of practice. This training must be documented and a physician or other qualified teacher, as identified by the Medical Board of California, must certify in writing that the Medical Assistant has completed the training successfully. CSU-specific requirements are as follows: o Most common, incumbents are required to possess a certificate of completion from an accredited and approved medical assisting program through the Department of Education or Bureau for Private Postsecondary Education within the Department of Consumer Affairs. In this case, the supervising CSU physician must verify competencies. OR o At the discretion of the Student Health Center Director, an in-house campus-training program may be developed according to the guidelines established by the Medical Board of California. In this case, a CSU physician must document and certify in writing that the formal training and clinical practice hours required by the Medical Board of California to perform the duties of a Medical Assistant have been completed successfully. Preferred Qualifications and Specialized Skills • Progressively responsible professional experience with demonstrated evidence of administrative and clinical capability and the talent to carry out the responsibilities of this position. • Ability to independently implement routine clerical procedures and to trace and correct routine clerical recording and processing errors. • Ability to consistently apply policies and procedures. • Ability to understand typical office correspondence and to explain and clearly answer questions about routine manuals and procedural statements to students, the public and other employees. • Ability to work cooperatively in a team setting with excellent interpersonal and communication skills. • Ability to rapidly adapt to changing work assignments. • Ability to quickly process and match names and numbers. • Ability to maintain patient confidentiality. • Ability to handle a multi-line telephone system Application Procedures To apply for this position, please click on the "Apply Now" button on this page. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here. Applicants with disabilities requiring assistance may call (619) 594-7099. General Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Closing Date/Time: Open until filled
Nov 28, 2019
Part Time
Description: Overview San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups. Initial review of applications will begin on October 25, 2019 and as needed thereafter. The position will remain open until filled. The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice. For more information on San Diego State University, please click here. Position Information This recruitment will be used to establish a pool of candidates for current and future full or part-time, temporary appointments. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m. Work schedule to be arranged. This position, under the direct supervision of the SHS Medical Director, will be called upon to perform clinical and clerical duties in support of student health center operations. While working to assist medical providers, the employee is under the supervision of a licensed professional. Medical Assistants perform a variety of medical technical support services within their scope of practice, as defined by the Medical Board of California. Medical Assistants may perform only those duties authorized by their supervising physician/nurse practitioner who, in compliance with applicable state regulations, must be present in the facility when the Medical Assistant is performing specific procedures. Work assignments may involve other related activities and may be focused in one or more clinical departments within a student health center and may include any of the duties outlined for Clinical Assistants. For more information regarding Student Health Services, please click here. Compensation and Benefits Starting salary upon appointment not expected to exceed $2,600 per month. CSU Classification Salary Range: $2,600 - $4,727 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here. Qualifications Minimum Qualifications • High school diploma or equivalent or combination of education and experience which provides the required knowledge and abilities. • While Medical Assistants are not certified, registered, or licensed in the State of California, the Medical Board of California requires that medical assistants complete specific types and hours of training to perform the duties outlined in their scope of practice. This training must be documented and a physician or other qualified teacher, as identified by the Medical Board of California, must certify in writing that the Medical Assistant has completed the training successfully. CSU-specific requirements are as follows: o Most common, incumbents are required to possess a certificate of completion from an accredited and approved medical assisting program through the Department of Education or Bureau for Private Postsecondary Education within the Department of Consumer Affairs. In this case, the supervising CSU physician must verify competencies. OR o At the discretion of the Student Health Center Director, an in-house campus-training program may be developed according to the guidelines established by the Medical Board of California. In this case, a CSU physician must document and certify in writing that the formal training and clinical practice hours required by the Medical Board of California to perform the duties of a Medical Assistant have been completed successfully. Preferred Qualifications and Specialized Skills • Progressively responsible professional experience with demonstrated evidence of administrative and clinical capability and the talent to carry out the responsibilities of this position. • Ability to independently implement routine clerical procedures and to trace and correct routine clerical recording and processing errors. • Ability to consistently apply policies and procedures. • Ability to understand typical office correspondence and to explain and clearly answer questions about routine manuals and procedural statements to students, the public and other employees. • Ability to work cooperatively in a team setting with excellent interpersonal and communication skills. • Ability to rapidly adapt to changing work assignments. • Ability to quickly process and match names and numbers. • Ability to maintain patient confidentiality. • Ability to handle a multi-line telephone system Application Procedures To apply for this position, please click on the "Apply Now" button on this page. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here. Applicants with disabilities requiring assistance may call (619) 594-7099. General Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Closing Date/Time: Open until filled
Job Summary Mohave County Development Services, Building Division is currently recruiting for an Office Assistant Senior . Depending on qualifications,may fill position as: Office Assistant Range 6, Step 1-4: $12.88 - $14.91 O ffice AssistantII Range 7, Step 1-4: 13.53 - $15.66 This position performs intermediate to advanced level administrative support and clerical work. Work includes concentrated technical or specialized work assignments that cannot be learned in a brief instruction period. This knowledge requires particular training and/or work experience in the specific division/department assigned or comparable agency. This classification is distinguished by the complexity of work allotted, knowledge required and level of responsibility. This positionmay or may not include any and/or all of the essential job functions that are listed below. REPORTS TO A higher level of authority. SUPERVISION EXERCISED None Essential Job Functions Duties may include, but are not limited to, the following: As assigned, assigns, trains, oversees or directly supervises and reviews the work of subordinate clerical and office employees. May assist in interviewing and screening applicants and recommending disciplinary actions. Establishes work procedures and priorities. Assists the public in person and/or on phone; records complaints, takes messages and routes calls to appropriate personnel. Establishes and maintains standards, procedures, and techniques for efficiency of work. Researches and remains up to date with state directives and statues applicable to the assigned department /division using appropriate resources. Compose letters, routine correspondence and all documents in following up previous work, responding to inquiries, obtaining and updating information and making notifications. Coordinates meetings and takes minutes. Establishes and maintains filing, indexing and cross-referencing systems. Review incoming and outgoing computer data for accuracy, completeness and quality. Scans and faxes related documents. Designs and creates documents, brochures and/or newsletters in the course of business using a variety of computer software including Excel, Microsoft Word, Power Point, etc. Maintains purchasing records or reports, allocates expenses and prepares expense reports. As required, pays invoices, tracks budget, and prepares change orders and payment applications. Receives and processes routing requisitions for department. Allocates items to a variety of accounts according to prescribed classifications. Verifies and checks work for completeness and accuracy, and resolves errors and omissions. Processes departmental time sheets and paychecks, routing personnel transactions, invoices, checks, vouchers or other records. Enters and/or records data in appropriate systems. Compiles and computes data from files and other sources in preparing reports. Prepares submittals for review and tracks assigned projects. Gathers and prepares material for special reports, forms, policy formulation and summaries at the request of superiors. Performs assigned research for the delegated area. Operates common office machines to include computer keyboards and related peripheral equipment. Communicates and acts in a professional manner with the public, co-workers, and work contacts. As Assigned Bookkeeping/Accounting Assists in planning and supervising the operations of a bookkeeping/accounting system. Maintains, independently, a significant part of a bookkeeping/accounting system such as budgetary control of departmental and special program accounts. Posts receipts, disbursements and journal entries to the general ledger and subsidiary journals. Collects and deposits large sums of money. Compiles cost accounting information, breaks down information according to formula and assembles results in report form. Maintains the more complex cash, invoice, disbursement, or control journals. Balances accounts and prepares routine reports. Performs trial balances after posting journals to a general ledger. Maintains varied ledgers for salaries, equipment charges, contractual expenses, commodity expenses, and capital expenditures. Records budget allotments and daily transactions, including encumbrances and liquidation. Computes encumbrances, expenditures and available balances. Prepares and maintains complete bookkeeping records for a bookkeeping/accounting system. Provides guidance and direction to lower level clerical employees. As Assigned Legal Process Attends court cases. Assists judge in courtroom procedures. Prepares affidavits and trial materials. Prepares and processes summons, exonerates bonds. Processes claims, writs, executions, attachments, warrants, etc. Issues various licenses and permits according to established legal policies and procedures. Verifies, interprets and types legal briefs and proceedings. Maintains court calendars. Assigns court dates. Prepares arraignment sheets. Files complaints. Records minutes at preliminary hearings. Marks exhibits. Researches and collects fees and fines. Maintains records, types receipts and court dockets. Performs related court associated duties as required. As Assigned Legal Secretary Ensures court dates, files, documents with the courts, and to clients are accurate and complete. Provides information regarding court dates, to attorneys and clients. Takes and transcribes dictation (oral and machine). Types a variety of materials from draft, recording devices, detailed instructions or as individually composed to include, but not limited to, correspondence, legal documents, motions, plea agreement, , minutes, articles, narrative and tabular reports, charts, and numerous other material of general and technical subject. As Assigned Arizona @ Work Works with employers to take job orders and create Workforce Bulletins announcing opportunities. Coordinates with employer to schedule, implement and proctor on-line assessments; collates information and communicates results with employers. Creates databases to collect data and track results for special projects. Communicates with countywide workforce system partners to create monthly calendars of events for Kingman, Bullhead City and Lake Havasu City; creates and maintains countywide calendar distribution list. Prepares marketing materials to support all workforce initiatives including, but not limited to Job Fairs, Rapid Response, Customized Training, Apprenticeship, Youth Program activities. SECONDARY JOB FUNCTIONS Performs related work as required. Performs special assignments as requested. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures Minimum Qualifications High School Diploma/GED (General Education Degree). Minimum of Three (3) years of progressively responsible administrative support experience with which; Two (2) of the three (3) years performing specialized support in the assigned department/division or comparable agency/organization. OR an acceptable combination of education, experience, knowledge, skills, abilities and training may be considered in meeting the minimum requirements. SPECIAL JOB REQUIREMENT May be required to obtain a notary certification for the State of Arizona. Must possess a valid driver's license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. External hires must provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Procedures, terminology, equipment accepted or common practices, and policies of the assigned specialized work and the department/area to which assigned. English grammar, spelling and basic math. Standard office practices, procedures and equipment. Computers and software programs to include use of electronic spreadsheet and word processing applications. Knowledge of PowerPoint operations, both fixed and portable. Thorough knowledge of office administration functions. Skill in: Operating and utilizing modern office machines as necessary to include typewriters, fax transmittal machines, calculator and the use of computer keyboards and related software and peripheral equipment. Communicating and maintaining professionalism with the public, co-workers, and work contacts. Ability to: Effectively perform the responsibilities of the specialty field and the position. Create and maintain efficient filing and indexing, referencing and case management systems. Use good judgment in applying established guidelines to solve work problems. Organize and prioritize assignments, cope with varying demands and work under pressure with frequent interruptions. Analyze information and interpret and apply technical, legal and departmental information encountered in the performance of responsibilities. Ability to use computer terminals to input data and obtain data from the computer during on-line operations. Exercise courtesy, tact and conducting professional rapport in dealing with the public and public and maintain confidentiality. Work independently in completed assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office. Work and communicate effectively with all people contacted in the course of work. Understand and carry out complex written and oral instructions. Type accurately and at a speed necessary to fulfill job responsibilities. Perform the essential functions of the job specifications with or without reasonable accommodations. Comply with Mohave County Personnel Policies and Procedures, and Department Regulation. Closing Date/Time: 12/18/2019 5:00 PM Arizona
Nov 27, 2019
Full Time
Job Summary Mohave County Development Services, Building Division is currently recruiting for an Office Assistant Senior . Depending on qualifications,may fill position as: Office Assistant Range 6, Step 1-4: $12.88 - $14.91 O ffice AssistantII Range 7, Step 1-4: 13.53 - $15.66 This position performs intermediate to advanced level administrative support and clerical work. Work includes concentrated technical or specialized work assignments that cannot be learned in a brief instruction period. This knowledge requires particular training and/or work experience in the specific division/department assigned or comparable agency. This classification is distinguished by the complexity of work allotted, knowledge required and level of responsibility. This positionmay or may not include any and/or all of the essential job functions that are listed below. REPORTS TO A higher level of authority. SUPERVISION EXERCISED None Essential Job Functions Duties may include, but are not limited to, the following: As assigned, assigns, trains, oversees or directly supervises and reviews the work of subordinate clerical and office employees. May assist in interviewing and screening applicants and recommending disciplinary actions. Establishes work procedures and priorities. Assists the public in person and/or on phone; records complaints, takes messages and routes calls to appropriate personnel. Establishes and maintains standards, procedures, and techniques for efficiency of work. Researches and remains up to date with state directives and statues applicable to the assigned department /division using appropriate resources. Compose letters, routine correspondence and all documents in following up previous work, responding to inquiries, obtaining and updating information and making notifications. Coordinates meetings and takes minutes. Establishes and maintains filing, indexing and cross-referencing systems. Review incoming and outgoing computer data for accuracy, completeness and quality. Scans and faxes related documents. Designs and creates documents, brochures and/or newsletters in the course of business using a variety of computer software including Excel, Microsoft Word, Power Point, etc. Maintains purchasing records or reports, allocates expenses and prepares expense reports. As required, pays invoices, tracks budget, and prepares change orders and payment applications. Receives and processes routing requisitions for department. Allocates items to a variety of accounts according to prescribed classifications. Verifies and checks work for completeness and accuracy, and resolves errors and omissions. Processes departmental time sheets and paychecks, routing personnel transactions, invoices, checks, vouchers or other records. Enters and/or records data in appropriate systems. Compiles and computes data from files and other sources in preparing reports. Prepares submittals for review and tracks assigned projects. Gathers and prepares material for special reports, forms, policy formulation and summaries at the request of superiors. Performs assigned research for the delegated area. Operates common office machines to include computer keyboards and related peripheral equipment. Communicates and acts in a professional manner with the public, co-workers, and work contacts. As Assigned Bookkeeping/Accounting Assists in planning and supervising the operations of a bookkeeping/accounting system. Maintains, independently, a significant part of a bookkeeping/accounting system such as budgetary control of departmental and special program accounts. Posts receipts, disbursements and journal entries to the general ledger and subsidiary journals. Collects and deposits large sums of money. Compiles cost accounting information, breaks down information according to formula and assembles results in report form. Maintains the more complex cash, invoice, disbursement, or control journals. Balances accounts and prepares routine reports. Performs trial balances after posting journals to a general ledger. Maintains varied ledgers for salaries, equipment charges, contractual expenses, commodity expenses, and capital expenditures. Records budget allotments and daily transactions, including encumbrances and liquidation. Computes encumbrances, expenditures and available balances. Prepares and maintains complete bookkeeping records for a bookkeeping/accounting system. Provides guidance and direction to lower level clerical employees. As Assigned Legal Process Attends court cases. Assists judge in courtroom procedures. Prepares affidavits and trial materials. Prepares and processes summons, exonerates bonds. Processes claims, writs, executions, attachments, warrants, etc. Issues various licenses and permits according to established legal policies and procedures. Verifies, interprets and types legal briefs and proceedings. Maintains court calendars. Assigns court dates. Prepares arraignment sheets. Files complaints. Records minutes at preliminary hearings. Marks exhibits. Researches and collects fees and fines. Maintains records, types receipts and court dockets. Performs related court associated duties as required. As Assigned Legal Secretary Ensures court dates, files, documents with the courts, and to clients are accurate and complete. Provides information regarding court dates, to attorneys and clients. Takes and transcribes dictation (oral and machine). Types a variety of materials from draft, recording devices, detailed instructions or as individually composed to include, but not limited to, correspondence, legal documents, motions, plea agreement, , minutes, articles, narrative and tabular reports, charts, and numerous other material of general and technical subject. As Assigned Arizona @ Work Works with employers to take job orders and create Workforce Bulletins announcing opportunities. Coordinates with employer to schedule, implement and proctor on-line assessments; collates information and communicates results with employers. Creates databases to collect data and track results for special projects. Communicates with countywide workforce system partners to create monthly calendars of events for Kingman, Bullhead City and Lake Havasu City; creates and maintains countywide calendar distribution list. Prepares marketing materials to support all workforce initiatives including, but not limited to Job Fairs, Rapid Response, Customized Training, Apprenticeship, Youth Program activities. SECONDARY JOB FUNCTIONS Performs related work as required. Performs special assignments as requested. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures Minimum Qualifications High School Diploma/GED (General Education Degree). Minimum of Three (3) years of progressively responsible administrative support experience with which; Two (2) of the three (3) years performing specialized support in the assigned department/division or comparable agency/organization. OR an acceptable combination of education, experience, knowledge, skills, abilities and training may be considered in meeting the minimum requirements. SPECIAL JOB REQUIREMENT May be required to obtain a notary certification for the State of Arizona. Must possess a valid driver's license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. External hires must provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Procedures, terminology, equipment accepted or common practices, and policies of the assigned specialized work and the department/area to which assigned. English grammar, spelling and basic math. Standard office practices, procedures and equipment. Computers and software programs to include use of electronic spreadsheet and word processing applications. Knowledge of PowerPoint operations, both fixed and portable. Thorough knowledge of office administration functions. Skill in: Operating and utilizing modern office machines as necessary to include typewriters, fax transmittal machines, calculator and the use of computer keyboards and related software and peripheral equipment. Communicating and maintaining professionalism with the public, co-workers, and work contacts. Ability to: Effectively perform the responsibilities of the specialty field and the position. Create and maintain efficient filing and indexing, referencing and case management systems. Use good judgment in applying established guidelines to solve work problems. Organize and prioritize assignments, cope with varying demands and work under pressure with frequent interruptions. Analyze information and interpret and apply technical, legal and departmental information encountered in the performance of responsibilities. Ability to use computer terminals to input data and obtain data from the computer during on-line operations. Exercise courtesy, tact and conducting professional rapport in dealing with the public and public and maintain confidentiality. Work independently in completed assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office. Work and communicate effectively with all people contacted in the course of work. Understand and carry out complex written and oral instructions. Type accurately and at a speed necessary to fulfill job responsibilities. Perform the essential functions of the job specifications with or without reasonable accommodations. Comply with Mohave County Personnel Policies and Procedures, and Department Regulation. Closing Date/Time: 12/18/2019 5:00 PM Arizona
State of Nevada
Carson City, Nevada, United States
Announcement Number: 1932869232 NEVADA LEGISLATIVE COUNSEL BUREAU CARSON CITY, NEVADA RESEARCH POLICY ASSISTANT The Legislative Counsel Bureau (LCB) is the full-time, central, nonpartisan staff of the Nevada Legislature. Research policy assistants are assigned to the LCB's Research Division, which provides high-quality policy analysis, research, and assistance to the Nevada Legislature—its members, committees, and constituents. The Division is recruiting to fill one or more full-time research policy assistant positions beginning on or around February 3, 2020. In addition, the Research Division may use this same recruitment to fill one or more full-time positions that may become available during the 2019-2020 Interim and before the 2021 Legislative Session. Please review the following pages for the minimum qualifications and a detailed job description. SALARY AND BENEFITS The salary range is $41,572 to $61,011 (Grade 30) annually (employee/employer paid retirement), depending on qualifications and experience. Benefits include paid holidays, annual leave, sick leave, a retirement plan, and health insurance. Applicants must submit an LCB Employment Application (click here) and a letter of interest with résumé to Ken Kruse, Human Resources, Legislative Counsel Bureau, 401 South Carson Street, Carson City, Nevada 89701-4747 ( Telephone: 775/684-6966; Fax: 775/684-6965). Electronic mail may be used to transmit the application, letter, and résumé. Please utilize MS Word format and send to kkruse@lcb.state.nv.us. CLOSING DATE: DECEMBER 20, 2019 AT 5 P.M. NOTE: The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. RESEARCH POLICY ASSISTANT (GRADE 30) DEFINITION OF CLASS Research policy assistants perform responsible secretarial work during legislative and interim sessions under the direction of the manager of research policy assistants. They assist policy analysts in performing their duties and preparing final work products for legislators and their constituents. All work is performed on a professional, nonpartisan basis. MINIMUM QUALIFICATIONS EDUCATION AND EXPERIENCE Graduation from high school, or equivalent education, and four years of progressively responsible secretarial work, of which one year must include administrative support where the use of a computer is an essential part of the work, is required. Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis. KNOWLEDGE, SKILLS, AND ABILITIES Applicants must possess excellent organizational skills, a sound knowledge of office methods and procedures, and a high level of proficiency with Microsoft Office software. A demonstrated ability to edit and proofread correspondence and various publications with the highest of grammatical standards is mandatory. Applicants must be able to prepare comprehensive summary minutes from an audio recording that accurately reflect the activities of a meeting or hearing. The position requires a person who can readily meet deadlines—with minimal supervision—and produce a significant quantity of work products of superior quality. Being able to work with a broad range of people without letting personal opinions or positions influence work procedures or products is essential. Applicants must have the ability to establish and maintain courteous, effective relationships with other employees, legislators, representatives of governmental agencies, and the public. The applicant must follow the rules, policies, and procedures established by the Research Division and the Legislative Counsel Bureau and become familiar with Nevada's state government and various governmental publications. It also requires a willingness to learn and accept new projects, apply a variety of computer applications and software, and operate office equipment. KEY COMPETENCIES • Attention to detail • Strong grammar skills • Time management • Ability to work independently • Planning and organizational skills • Ability to multitask • Computer skills • Confidentiality • Stress tolerance EXAMPLES OF DUTIES The following is a partial description of the duties of a research policy assistant and is not restrictive as to the duties required: • Provides secretarial support to all Research Division staff as needed; • Compiles and prepares, in final form, legislative information for publications produced by the Research Division; • Maintains calendars and files; • Serves as the secretary for interim committees and studies between legislative sessions and is responsible for: (1) scheduling meetings; (2) coordinating meeting arrangements, including accommodations and transportation; (3) preparing and posting meeting agendas; (4) compiling and uploading meeting materials to the legislative webpage; (5) attending meetings; (6) transcribing and preparing meeting minutes; (7) reviewing and editing committee reports; and (8) assisting policy analysts with various committee assignments; • Assists policy analysts with written responses to requests for information from legislators and constituents; • Provides secretarial support to policy analysts assigned to standing legislative committees during legislative sessions, including tracking the status of legislation, preparing documents for committee work sessions, and proofreading floor statements and summaries of legislation; • Answers telephone calls; and • Works overtime, as needed, to meet deadlines during the interim and legislative sessions. This full-time position typically works Monday through Friday with shifts that range from 7 a.m. to 6 p.m. The position may require overnight in-state and out-of-state travel. November 6, 2019 Closing Date/Time: 12/20/19
Nov 13, 2019
Full Time
Announcement Number: 1932869232 NEVADA LEGISLATIVE COUNSEL BUREAU CARSON CITY, NEVADA RESEARCH POLICY ASSISTANT The Legislative Counsel Bureau (LCB) is the full-time, central, nonpartisan staff of the Nevada Legislature. Research policy assistants are assigned to the LCB's Research Division, which provides high-quality policy analysis, research, and assistance to the Nevada Legislature—its members, committees, and constituents. The Division is recruiting to fill one or more full-time research policy assistant positions beginning on or around February 3, 2020. In addition, the Research Division may use this same recruitment to fill one or more full-time positions that may become available during the 2019-2020 Interim and before the 2021 Legislative Session. Please review the following pages for the minimum qualifications and a detailed job description. SALARY AND BENEFITS The salary range is $41,572 to $61,011 (Grade 30) annually (employee/employer paid retirement), depending on qualifications and experience. Benefits include paid holidays, annual leave, sick leave, a retirement plan, and health insurance. Applicants must submit an LCB Employment Application (click here) and a letter of interest with résumé to Ken Kruse, Human Resources, Legislative Counsel Bureau, 401 South Carson Street, Carson City, Nevada 89701-4747 ( Telephone: 775/684-6966; Fax: 775/684-6965). Electronic mail may be used to transmit the application, letter, and résumé. Please utilize MS Word format and send to kkruse@lcb.state.nv.us. CLOSING DATE: DECEMBER 20, 2019 AT 5 P.M. NOTE: The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. RESEARCH POLICY ASSISTANT (GRADE 30) DEFINITION OF CLASS Research policy assistants perform responsible secretarial work during legislative and interim sessions under the direction of the manager of research policy assistants. They assist policy analysts in performing their duties and preparing final work products for legislators and their constituents. All work is performed on a professional, nonpartisan basis. MINIMUM QUALIFICATIONS EDUCATION AND EXPERIENCE Graduation from high school, or equivalent education, and four years of progressively responsible secretarial work, of which one year must include administrative support where the use of a computer is an essential part of the work, is required. Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis. KNOWLEDGE, SKILLS, AND ABILITIES Applicants must possess excellent organizational skills, a sound knowledge of office methods and procedures, and a high level of proficiency with Microsoft Office software. A demonstrated ability to edit and proofread correspondence and various publications with the highest of grammatical standards is mandatory. Applicants must be able to prepare comprehensive summary minutes from an audio recording that accurately reflect the activities of a meeting or hearing. The position requires a person who can readily meet deadlines—with minimal supervision—and produce a significant quantity of work products of superior quality. Being able to work with a broad range of people without letting personal opinions or positions influence work procedures or products is essential. Applicants must have the ability to establish and maintain courteous, effective relationships with other employees, legislators, representatives of governmental agencies, and the public. The applicant must follow the rules, policies, and procedures established by the Research Division and the Legislative Counsel Bureau and become familiar with Nevada's state government and various governmental publications. It also requires a willingness to learn and accept new projects, apply a variety of computer applications and software, and operate office equipment. KEY COMPETENCIES • Attention to detail • Strong grammar skills • Time management • Ability to work independently • Planning and organizational skills • Ability to multitask • Computer skills • Confidentiality • Stress tolerance EXAMPLES OF DUTIES The following is a partial description of the duties of a research policy assistant and is not restrictive as to the duties required: • Provides secretarial support to all Research Division staff as needed; • Compiles and prepares, in final form, legislative information for publications produced by the Research Division; • Maintains calendars and files; • Serves as the secretary for interim committees and studies between legislative sessions and is responsible for: (1) scheduling meetings; (2) coordinating meeting arrangements, including accommodations and transportation; (3) preparing and posting meeting agendas; (4) compiling and uploading meeting materials to the legislative webpage; (5) attending meetings; (6) transcribing and preparing meeting minutes; (7) reviewing and editing committee reports; and (8) assisting policy analysts with various committee assignments; • Assists policy analysts with written responses to requests for information from legislators and constituents; • Provides secretarial support to policy analysts assigned to standing legislative committees during legislative sessions, including tracking the status of legislation, preparing documents for committee work sessions, and proofreading floor statements and summaries of legislation; • Answers telephone calls; and • Works overtime, as needed, to meet deadlines during the interim and legislative sessions. This full-time position typically works Monday through Friday with shifts that range from 7 a.m. to 6 p.m. The position may require overnight in-state and out-of-state travel. November 6, 2019 Closing Date/Time: 12/20/19
Location 311 Vernon Street Roseville, 95678 Description FINAL FILING DATE: We are accepting applications until closing at 5pm, December 11, 2019 . TENTATIVE TEST DATES: Online Assessment: 1/11/2020 IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION . THE POSITION The Human Resources Department is accepting applications for the regular and full-time position for the citywide classification of Office Assistant I. The normal work schedule is Monday through Friday, 8:00am -5:00 pm; a flex schedule may be available. The City of Roseville promotes a no smoking atmosphere. THE CITY The City of Roseville (COR) incorporates the following CORe Competencies as part of the City's culture: Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations. Build trust: Ensure honesty and integrity to gain confidence and support of others. Ensure accountability: Take responsibility for the outcomes of one's own work and foster a sense of ownership in others. Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions. Collaborate inclusively: Build effective working partnerships, alliances, and teams. Make quality decisions: Make sound, timely decisions and recommendations. Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities. DEFINITION To perform responsible administrative and customer support duties for an assigned department, division, or program including receiving and responding to inquiries from the public, other City departments and outside agencies; to prepare documents, correspondence and routine reports; to receive and process payments; and to provide other support duties as assigned. DISTINGUISHING CHARACTERISTICS This is the entry level class in the Office Assistant series. Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks. The Office Assistant I class is distinguished from the II level by the performance of less than the full range of duties assigned to the II level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned. SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from a higher level supervisor or manager. EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Serve as first line of contact to external customers via telephone or in person; refer customers to appropriate staff and/or provide a variety of general information regarding City functions and services; and explain department operating policies and procedures. Prepare, compile, tabulate and maintain data including databases, various documents and statistical and operational reports and records. Type and proofread a variety of documents including general correspondence, agendas, reports, memos and statistical reports. Develop, maintain and archive a variety of files and records. Support departmental hiring process; schedule interviews; complete and submit new hire documents; inform new hires of department policies and procedures; arrange computer and facility access. Receive, review and process payroll for assigned department; identify and resolve discrepancies; verify overtime usage; research and respond to questions from staff regarding payroll. Receive, review and process invoices, payment requests, reimbursement requests and credit card charges; track costs, ensuring proper coding; researches and resolves errors in orders received and invoices; prepare and process purchase requisitions. Order, maintain and reconcile purchases of office supplies, merchandise and other and special purchases related to department operations; maintain inventory. Schedule meetings and maintain calendars for department staff; reserve and prepare conference rooms; prepare meeting agendas; attend meetings and take and publish meeting minutes. Make travel arrangements for department staff; receive and process reimbursement requests. Assist the public with reserving and renting City facilities; register customers for classes, programs and tours; may participate in tours as required. Respond to letters and routine correspondence; receive, sort, open, time stamp and distribute time mail. Create, edit and update department information on internet and intranet. Assist with annual and mid-year budget entry; prepare monthly budget reports. Track and register staff for training classes as needed. Prepare, track and close out work orders and service requests; dispatch field personnel, as required. Issue, receive, type and process various applications, permits and other forms; apply departmental policies and procedures in determining completeness of applications; calculate fees. Receive and process payments for a variety of services; handle cash; prepare deposits; prepare and send billing statements as required by program. Distribute petty cash; reconcile and complete petty cash requests and send to Finance Department. Perform administrative tasks in support of special projects that includes the collection, review, compilation and verification of data. Collect, compile and submit data in support of grant administration activities. Create, revise and implement procedures related to assignment; recommend and participate in the implementation and improvement of policies and procedures. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Perform related work as required. MINIMUM QUALIFICATIONS Knowledge of: Modern office equipment and procedures including use of a variety of software applications. Customer service principles and public relations techniques. English usage, spelling, grammar and punctuation. Business letter writing and report preparation. Ability to: Learn pertinent local State and Federal laws, codes, ordinances, City functions, policies, rules and regulations. On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures. On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less. Develop and maintain filing systems. Compose general correspondence and letters and take meeting minutes. Use a personal computer and a variety of software applications. Plan and organize workload. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. Experience and Training Experience: One year of increasingly responsible clerical and customer service experience. Training: Equivalent to completion of the twelfth (12th) grade, GED, or higher level degree. License or Certificate Possession of a valid California driver's license by date of appointment. SUPPLEMENTAL QUESTIONNAIRE Your responses to questions 2-4, the applicant's education, training and experience, will be scored using a pre-determined formula. Your responses to these questions must be consistent with your employment application information. This experience must also be described in the "Work Experience" section of this application. Responses to the supplemental questionnaire that are inconsistent from your "Work Experience" section in the application will not be scored. I understand and agree with the above instructions. Yes No Was any of the work experience listed on your application an unpaid internship, or volunteer work? If so, please list below which ones. How many years of clerical experience do you have? Less than 1 Year 1-2 Years 2-3 Years 3-4 Years 4-5 Years 5+ Years Please describe the experience that qualifies you for this position. Your response to this question must be consistent with the Work Experience section of your application. Failure to adequately describe your qualifying work experience may disqualify you from this recruitment. SELECTION PROCESS Applications will be screened and those applicants meeting the minimum qualifications will be invited to an online exam (pass/fail). Candidates receiving a passing score will have their Supplemental Questionnaire scored in the Formula Rate Examination. Based upon responses to the supplemental application questions 2-4, the applicant's responses will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and, depending on position applied for, a pre-employment medical exam and a drug and alcohol screening test. THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER. IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS. MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION. Benefits For more information regarding the City's benefits, visit our website at here . This position is in Local 39. Recruitment Contact Contact phone: (916)774-5475 Contact email: recruitment@roseville.ca.us
Dec 04, 2019
Full Time
Location 311 Vernon Street Roseville, 95678 Description FINAL FILING DATE: We are accepting applications until closing at 5pm, December 11, 2019 . TENTATIVE TEST DATES: Online Assessment: 1/11/2020 IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION . THE POSITION The Human Resources Department is accepting applications for the regular and full-time position for the citywide classification of Office Assistant I. The normal work schedule is Monday through Friday, 8:00am -5:00 pm; a flex schedule may be available. The City of Roseville promotes a no smoking atmosphere. THE CITY The City of Roseville (COR) incorporates the following CORe Competencies as part of the City's culture: Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations. Build trust: Ensure honesty and integrity to gain confidence and support of others. Ensure accountability: Take responsibility for the outcomes of one's own work and foster a sense of ownership in others. Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions. Collaborate inclusively: Build effective working partnerships, alliances, and teams. Make quality decisions: Make sound, timely decisions and recommendations. Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities. DEFINITION To perform responsible administrative and customer support duties for an assigned department, division, or program including receiving and responding to inquiries from the public, other City departments and outside agencies; to prepare documents, correspondence and routine reports; to receive and process payments; and to provide other support duties as assigned. DISTINGUISHING CHARACTERISTICS This is the entry level class in the Office Assistant series. Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks. The Office Assistant I class is distinguished from the II level by the performance of less than the full range of duties assigned to the II level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned. SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from a higher level supervisor or manager. EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Serve as first line of contact to external customers via telephone or in person; refer customers to appropriate staff and/or provide a variety of general information regarding City functions and services; and explain department operating policies and procedures. Prepare, compile, tabulate and maintain data including databases, various documents and statistical and operational reports and records. Type and proofread a variety of documents including general correspondence, agendas, reports, memos and statistical reports. Develop, maintain and archive a variety of files and records. Support departmental hiring process; schedule interviews; complete and submit new hire documents; inform new hires of department policies and procedures; arrange computer and facility access. Receive, review and process payroll for assigned department; identify and resolve discrepancies; verify overtime usage; research and respond to questions from staff regarding payroll. Receive, review and process invoices, payment requests, reimbursement requests and credit card charges; track costs, ensuring proper coding; researches and resolves errors in orders received and invoices; prepare and process purchase requisitions. Order, maintain and reconcile purchases of office supplies, merchandise and other and special purchases related to department operations; maintain inventory. Schedule meetings and maintain calendars for department staff; reserve and prepare conference rooms; prepare meeting agendas; attend meetings and take and publish meeting minutes. Make travel arrangements for department staff; receive and process reimbursement requests. Assist the public with reserving and renting City facilities; register customers for classes, programs and tours; may participate in tours as required. Respond to letters and routine correspondence; receive, sort, open, time stamp and distribute time mail. Create, edit and update department information on internet and intranet. Assist with annual and mid-year budget entry; prepare monthly budget reports. Track and register staff for training classes as needed. Prepare, track and close out work orders and service requests; dispatch field personnel, as required. Issue, receive, type and process various applications, permits and other forms; apply departmental policies and procedures in determining completeness of applications; calculate fees. Receive and process payments for a variety of services; handle cash; prepare deposits; prepare and send billing statements as required by program. Distribute petty cash; reconcile and complete petty cash requests and send to Finance Department. Perform administrative tasks in support of special projects that includes the collection, review, compilation and verification of data. Collect, compile and submit data in support of grant administration activities. Create, revise and implement procedures related to assignment; recommend and participate in the implementation and improvement of policies and procedures. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Perform related work as required. MINIMUM QUALIFICATIONS Knowledge of: Modern office equipment and procedures including use of a variety of software applications. Customer service principles and public relations techniques. English usage, spelling, grammar and punctuation. Business letter writing and report preparation. Ability to: Learn pertinent local State and Federal laws, codes, ordinances, City functions, policies, rules and regulations. On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures. On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less. Develop and maintain filing systems. Compose general correspondence and letters and take meeting minutes. Use a personal computer and a variety of software applications. Plan and organize workload. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. Experience and Training Experience: One year of increasingly responsible clerical and customer service experience. Training: Equivalent to completion of the twelfth (12th) grade, GED, or higher level degree. License or Certificate Possession of a valid California driver's license by date of appointment. SUPPLEMENTAL QUESTIONNAIRE Your responses to questions 2-4, the applicant's education, training and experience, will be scored using a pre-determined formula. Your responses to these questions must be consistent with your employment application information. This experience must also be described in the "Work Experience" section of this application. Responses to the supplemental questionnaire that are inconsistent from your "Work Experience" section in the application will not be scored. I understand and agree with the above instructions. Yes No Was any of the work experience listed on your application an unpaid internship, or volunteer work? If so, please list below which ones. How many years of clerical experience do you have? Less than 1 Year 1-2 Years 2-3 Years 3-4 Years 4-5 Years 5+ Years Please describe the experience that qualifies you for this position. Your response to this question must be consistent with the Work Experience section of your application. Failure to adequately describe your qualifying work experience may disqualify you from this recruitment. SELECTION PROCESS Applications will be screened and those applicants meeting the minimum qualifications will be invited to an online exam (pass/fail). Candidates receiving a passing score will have their Supplemental Questionnaire scored in the Formula Rate Examination. Based upon responses to the supplemental application questions 2-4, the applicant's responses will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and, depending on position applied for, a pre-employment medical exam and a drug and alcohol screening test. THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER. IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS. MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION. Benefits For more information regarding the City's benefits, visit our website at here . This position is in Local 39. Recruitment Contact Contact phone: (916)774-5475 Contact email: recruitment@roseville.ca.us
