Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. The Records, Communications, and Compliance Division (RCCD) is recruiting to fill two Administrative Assistant IV positions in the Sex Offender Registry in Carson City. Incumbents are responsible for researching criminal history records; reviewing graphic, violent, and explicit reports contained in the Sex Offender case files as well as communicating with sex offenders in a professional manner; interpreting and applying Federal and State laws for sex offender registration; community notification; maintaining a caseload which includes sex offender registration and verification; correspondence with multiple criminal justice agencies Nationwide using multiple programs; and compiling/tracking statistics using Microsoft Excel. Incumbents partner with Law Enforcement in the protection of the public. In-state and out-of-state travel may be required for courtroom testimony. The position requires certification in NCJIS/NCIC within six months of employment and recertification every two years for continued employment. Certification will be conducted by the Division. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 01/21/2020
Jan 08, 2020
Full Time
Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. The Records, Communications, and Compliance Division (RCCD) is recruiting to fill two Administrative Assistant IV positions in the Sex Offender Registry in Carson City. Incumbents are responsible for researching criminal history records; reviewing graphic, violent, and explicit reports contained in the Sex Offender case files as well as communicating with sex offenders in a professional manner; interpreting and applying Federal and State laws for sex offender registration; community notification; maintaining a caseload which includes sex offender registration and verification; correspondence with multiple criminal justice agencies Nationwide using multiple programs; and compiling/tracking statistics using Microsoft Excel. Incumbents partner with Law Enforcement in the protection of the public. In-state and out-of-state travel may be required for courtroom testimony. The position requires certification in NCJIS/NCIC within six months of employment and recertification every two years for continued employment. Certification will be conducted by the Division. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 01/21/2020
Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The incumbent is responsible for three units consisting of reception, DONS and TAC. The incumbent will supervise lower level Administrative Assistants. Duties include scheduling of personnel, monitoring and approval of timesheets, conducting performance appraisals, managing resources, providing leadership and direction to subordinates. Incumbent will become versed in unit duties and provide assistance or fill in when needed. Responsibilities will include interviewing and selection of new personnel and training coordination for new and existing personnel within area of responsibility. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 01/23/2020
Jan 17, 2020
Full Time
Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The incumbent is responsible for three units consisting of reception, DONS and TAC. The incumbent will supervise lower level Administrative Assistants. Duties include scheduling of personnel, monitoring and approval of timesheets, conducting performance appraisals, managing resources, providing leadership and direction to subordinates. Incumbent will become versed in unit duties and provide assistance or fill in when needed. Responsibilities will include interviewing and selection of new personnel and training coordination for new and existing personnel within area of responsibility. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 01/23/2020
Los Angeles
5151 State University Drive, Los Angeles, CA 90032, USA
Description: Bulletin #180345; 10/31/19 DEPARTMENT ADMINISTRATIVE ASSISTANT Administrative Support Assistant II English Salary Range: $2,600-$4,592/Monthly Work Schedule: Full-time, Monday - Thursday 9:00 am - 6:00 pm, Friday 8:00 am - 5:00 pm; non-exempt position. Temporary appointment expires on or before one year from the date of hire. Appointment may be extended, may become permanent. Essential Functions: Under the general supervision of the Department Chair, the Department Administrative Assistant assists in a variety of administrative operations and functions in the department office. Incumbent will: support all curricular, graduate advisement, and registration activities in the department; provide clerical support for the Department Chair, faculty, and other staff; plan and coordinate clerical work activities; provide lead work direction and/or training and assistance in work processes and procedures; respond to inquiries; and provide creative solutions as needed. Responsibilities include: maintain all graduate and undergraduate student files, graduate applications, graduate degree programs, historic undergraduate program plans and worksheets; process degree checks; update GET student records to reflect approved program changes and course substitutions; process related forms; and coordinate screenings and reviews for graduate students. In addition, the incumbent will: ensure that both graduate and undergraduate students are informed of program requirements; set up appointments for advisement; issue permits as needed; and assist with enrolling first-year students in their appropriate first-year writing class. Required Qualifications & Experience: Equivalent to two years of full-time general office experience, which included providing on-going work direction or acting as a lead. Knowledge of office systems and ability to use a broader range of technology systems and packages. Must be detail-oriented with the ability to: independently handle multiple work unit priorities and projects; establish and maintain effective working relationships with others; respond to routine inquiries and explain standard policies and procedures to others; apply independently a wide variety of policies and procedures where specific guidelines may not exist; perform basic arithmetic calculations; establish and maintain effective working relationships with others; effectively communicate verbally and in writing; and handle a broad range of interpersonal contacts, including those sensitive in nature. Demonstrated interest and ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. Desired Qualifications: Bachelor's degree from an accredited four-year college or university; familiarity with university administrative processes and procedures pertaining to an academic department. Ability to write, design, and solicit articles for the graduate student newsletter, and interest in assisting in maintenance of the department website. Closing Date: Review of applications will begin November 14, 2019 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017 as a condition of employment. Closing Date/Time: Open until filled
Nov 28, 2019
Full Time
Description: Bulletin #180345; 10/31/19 DEPARTMENT ADMINISTRATIVE ASSISTANT Administrative Support Assistant II English Salary Range: $2,600-$4,592/Monthly Work Schedule: Full-time, Monday - Thursday 9:00 am - 6:00 pm, Friday 8:00 am - 5:00 pm; non-exempt position. Temporary appointment expires on or before one year from the date of hire. Appointment may be extended, may become permanent. Essential Functions: Under the general supervision of the Department Chair, the Department Administrative Assistant assists in a variety of administrative operations and functions in the department office. Incumbent will: support all curricular, graduate advisement, and registration activities in the department; provide clerical support for the Department Chair, faculty, and other staff; plan and coordinate clerical work activities; provide lead work direction and/or training and assistance in work processes and procedures; respond to inquiries; and provide creative solutions as needed. Responsibilities include: maintain all graduate and undergraduate student files, graduate applications, graduate degree programs, historic undergraduate program plans and worksheets; process degree checks; update GET student records to reflect approved program changes and course substitutions; process related forms; and coordinate screenings and reviews for graduate students. In addition, the incumbent will: ensure that both graduate and undergraduate students are informed of program requirements; set up appointments for advisement; issue permits as needed; and assist with enrolling first-year students in their appropriate first-year writing class. Required Qualifications & Experience: Equivalent to two years of full-time general office experience, which included providing on-going work direction or acting as a lead. Knowledge of office systems and ability to use a broader range of technology systems and packages. Must be detail-oriented with the ability to: independently handle multiple work unit priorities and projects; establish and maintain effective working relationships with others; respond to routine inquiries and explain standard policies and procedures to others; apply independently a wide variety of policies and procedures where specific guidelines may not exist; perform basic arithmetic calculations; establish and maintain effective working relationships with others; effectively communicate verbally and in writing; and handle a broad range of interpersonal contacts, including those sensitive in nature. Demonstrated interest and ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. Desired Qualifications: Bachelor's degree from an accredited four-year college or university; familiarity with university administrative processes and procedures pertaining to an academic department. Ability to write, design, and solicit articles for the graduate student newsletter, and interest in assisting in maintenance of the department website. Closing Date: Review of applications will begin November 14, 2019 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017 as a condition of employment. Closing Date/Time: Open until filled
Introduction THIS IS A NEW ASSEMBLED EXAMINATION . The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended. Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Supplemental Questionnaire : A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00:00 p.m. on the Last Day for Filing.Failure to submit the Supplemental Questionnaire will result in disqualification. Languages: Qualified bilingual persons who speak English and are also fluent in: Spanish, Chinese, Vietnamese, Cambodian, Laotian, Korean, Mien, Tagalog, Amharic, Farsi, Dari, Tigrigna, Russian, Romanian or Sign Languages are especially encouraged to apply. There is an additional bi-weekly compensation for persons in positions designated bilingual. Qualified candidates may be tested to demonstrate language proficiency. Applications and SupplementalQuestionnaireswill onlybe accepted on-line. DESCRIPTION THE POSITION: Under general supervision, to provide paraprofessional-level administrative, operational and procedural support to County departments and agencies; to assist with the implementation of a variety of programs and projects; and to do related work as required. For a detailed listing of the position of Administrative Assistant duties, please see the complete job description at the following link: Administrative Assistant Job Specification . THE IDEAL CANDIDATE: In addition to meeting the minimum qualifications stated below, the ideal candidate will have demonstrated a track record of success in the following areas: Treats change and new situations as opportunities for learning or growth; identifies the benefits of change; speaks positively about the change to others. Proactively seeks to solve problems and builds effective working relationships with other people. Understands and leverages the nature and interdependencies of Departmental functions and supporting processes of other Agencies of the County. Clearly conveys information and ideas orally and in writing through a variety of media to individuals or groups, and exercises strong interpersonal skills. Under direction, formulates clear decision making criteria; evaluates options by considering implications and consequences; chooses an effective option, and implements in a timely manner. Vigilantly watches over job processes and work products to ensure freedom from errors, omissions, or defects, and completion of tasks. Allocates appropriate amounts of time and resources for completing his/her and others' work; avoids scheduling conflicts; develops timelines and milestones, and adjust priorities as needed. Demonstrates proficiency with and stays current on Microsoft Office, online tools including social media, office equipment, and emerging technologies. VACANCIES: The current vacancies are within the Human Resource Services Department and the Health Care Services Agency. However, the eligible list resulting from this recruitment may be used by any department needing to fill a vacancy. MINIMUM QUALIFICATIONS Education: Equivalent to completion of two years of college (90 quarter units or 60 semester units) from an accredited college or university. (Additional experience as outlined below may be substituted for the education on a year-for-year basis.) AND Experience: Equivalent to three years of full-time secretarial or office administrative experience which has included some combination of document review and processing, administrative or financial recordkeeping and/or office management. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of: • Office administrative practices and procedures, including records management and the operation of standard office equipment. • Word processing and computer applications related to the work. • Research and report preparation principles. • Basic principles of administrative analysis. • Basic budgetary and financial recordkeeping techniques. • Basic principles of public administration. Ability to: • Collect, compile and summarize varied information, consider alternatives and reach sound conclusions. • Explain and apply regulations and procedures in varying situations. • Review documents for completeness, accuracy, appropriate authorization and compliance with regulations and procedures. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate records and files. • Plan, assign, direct and review the work of others on a project or day-to-day basis. • Exercise sound judgment within established policies and procedures. • Establish and maintain effective working relationships with those contacted in the course of the work. Licenses: Specified positions may require possession of a valid California driver's license. EXAMINATION COMPONENTS The examination will consist of the following steps: A review of candidates' application and supplemental questionnaire to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. The performance examination will be a computer-basedexamination which will be weighted 40% of candidate's final examination score. Those candidates who successfully pass the performance examination will move on to the next step of the examination process, an oral examination. An oral interview which will be weighted60% of candidate's final examination score. The oral interview may contain situational exercises. CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION. We reserve the right to make changes to the announced examination components. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the "What You Need to Know" section of our website, www.acgov.org/hrs . Selection Plan Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency: TENTATIVE SELECTION PLAN Deadline for Filing: Tuesday, February 4, 2020 Review of Minimum Qualifications: Monday, February 24, 2020 Performance Examination: Week of March 23, 2020 Oral Interviews: Week of April 13, 2020 *WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN* Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County's Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing . Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs . BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 11 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs . You may also contact the Human Resources Analyst listed on the bulletin for the recruitment for which you have applied. Montrice Goodman , Human Resources Analyst Human Resource Services, County of Alameda 510-208-3954; Email: Montrice.Goodman2@acgov.org www.acgov.org/hrs Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment.Closing Date/Time: 2/4/2020 5:00:00 PM
Jan 11, 2020
Full Time
Introduction THIS IS A NEW ASSEMBLED EXAMINATION . The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended. Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Supplemental Questionnaire : A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00:00 p.m. on the Last Day for Filing.Failure to submit the Supplemental Questionnaire will result in disqualification. Languages: Qualified bilingual persons who speak English and are also fluent in: Spanish, Chinese, Vietnamese, Cambodian, Laotian, Korean, Mien, Tagalog, Amharic, Farsi, Dari, Tigrigna, Russian, Romanian or Sign Languages are especially encouraged to apply. There is an additional bi-weekly compensation for persons in positions designated bilingual. Qualified candidates may be tested to demonstrate language proficiency. Applications and SupplementalQuestionnaireswill onlybe accepted on-line. DESCRIPTION THE POSITION: Under general supervision, to provide paraprofessional-level administrative, operational and procedural support to County departments and agencies; to assist with the implementation of a variety of programs and projects; and to do related work as required. For a detailed listing of the position of Administrative Assistant duties, please see the complete job description at the following link: Administrative Assistant Job Specification . THE IDEAL CANDIDATE: In addition to meeting the minimum qualifications stated below, the ideal candidate will have demonstrated a track record of success in the following areas: Treats change and new situations as opportunities for learning or growth; identifies the benefits of change; speaks positively about the change to others. Proactively seeks to solve problems and builds effective working relationships with other people. Understands and leverages the nature and interdependencies of Departmental functions and supporting processes of other Agencies of the County. Clearly conveys information and ideas orally and in writing through a variety of media to individuals or groups, and exercises strong interpersonal skills. Under direction, formulates clear decision making criteria; evaluates options by considering implications and consequences; chooses an effective option, and implements in a timely manner. Vigilantly watches over job processes and work products to ensure freedom from errors, omissions, or defects, and completion of tasks. Allocates appropriate amounts of time and resources for completing his/her and others' work; avoids scheduling conflicts; develops timelines and milestones, and adjust priorities as needed. Demonstrates proficiency with and stays current on Microsoft Office, online tools including social media, office equipment, and emerging technologies. VACANCIES: The current vacancies are within the Human Resource Services Department and the Health Care Services Agency. However, the eligible list resulting from this recruitment may be used by any department needing to fill a vacancy. MINIMUM QUALIFICATIONS Education: Equivalent to completion of two years of college (90 quarter units or 60 semester units) from an accredited college or university. (Additional experience as outlined below may be substituted for the education on a year-for-year basis.) AND Experience: Equivalent to three years of full-time secretarial or office administrative experience which has included some combination of document review and processing, administrative or financial recordkeeping and/or office management. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of: • Office administrative practices and procedures, including records management and the operation of standard office equipment. • Word processing and computer applications related to the work. • Research and report preparation principles. • Basic principles of administrative analysis. • Basic budgetary and financial recordkeeping techniques. • Basic principles of public administration. Ability to: • Collect, compile and summarize varied information, consider alternatives and reach sound conclusions. • Explain and apply regulations and procedures in varying situations. • Review documents for completeness, accuracy, appropriate authorization and compliance with regulations and procedures. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate records and files. • Plan, assign, direct and review the work of others on a project or day-to-day basis. • Exercise sound judgment within established policies and procedures. • Establish and maintain effective working relationships with those contacted in the course of the work. Licenses: Specified positions may require possession of a valid California driver's license. EXAMINATION COMPONENTS The examination will consist of the following steps: A review of candidates' application and supplemental questionnaire to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. The performance examination will be a computer-basedexamination which will be weighted 40% of candidate's final examination score. Those candidates who successfully pass the performance examination will move on to the next step of the examination process, an oral examination. An oral interview which will be weighted60% of candidate's final examination score. The oral interview may contain situational exercises. CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION. We reserve the right to make changes to the announced examination components. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the "What You Need to Know" section of our website, www.acgov.org/hrs . Selection Plan Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency: TENTATIVE SELECTION PLAN Deadline for Filing: Tuesday, February 4, 2020 Review of Minimum Qualifications: Monday, February 24, 2020 Performance Examination: Week of March 23, 2020 Oral Interviews: Week of April 13, 2020 *WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN* Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County's Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing . Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs . BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 11 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs . You may also contact the Human Resources Analyst listed on the bulletin for the recruitment for which you have applied. Montrice Goodman , Human Resources Analyst Human Resource Services, County of Alameda 510-208-3954; Email: Montrice.Goodman2@acgov.org www.acgov.org/hrs Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment.Closing Date/Time: 2/4/2020 5:00:00 PM
Examples of Duties This recruitment is being established to fill various positions within the Board of Supervisors Office.Extra-Help employees are not entitled to County benefits and are limited to a maximum of 25 hours per week. Please Note: Bilingual skills may be required for certain positions California Driver's License may be requiredfor certain positions Duties may include, but are not limited to, the following: May prepare application packets for special projects or funding. Independently prepares and types necessary letters, reports and memos from rough drafts or action taken by Board. Effectively and efficiently operates personal computer, automation software programs and scanning equipment. May respond to general inquiries from the public and other County departments. Independently provides support and conducts research for Board members. Processes constituent requests and responds to constituent problems and concerns. May represent Supervisors at special functions or events. Minimum Qualifications Experience: One year of experience performing responsible administrative or clerical work. Desirable: Equivalent to graduation from an accredited four (4) year college or university with a degree in Public Administration, Business Administration, Economics, Political Science, or a related field is highly desirable. Essential Functions ESSENTIAL FUNCTIONS Operate a personal computer and other modern office equipment. Research complaints and respond appropriately. Maintain confidential information in accordance with legal standards and/or County regulations. Interpret rules and regulations. Proofreads and edits correspondence and establishes and maintains filing systems. Prepares and makes oral presentations. Completes multiple priority projects with conflicting deadlines and under stressful conditions. Lift and move objects weighing over 60 pounds. Frequent use of depth perception, peripheral vision and color perception. Sit, stand or walk for extended periods. Frequently reach, push, pull, twist and manipulate large and small objects. Occasionally kneel, bend, twist, squat, climb, balance and crawl. Frequent use of hand-eye coordination. Frequent use of a data entry device including repetitive hand and arm motion. Regular attendance is an essential function. Knowledge of: Sound administrative principles and practices. Data Collection and summary reporting. Statistics and graphic presentations. Local governmental organization and operations at the County level. Computer applications for statistical analysis. Modern office methods, practices and procedures. Organization of County government and the functions of County Departments. Ability to: Plan, supervise, and conduct major research projects. Independently Prepare clear, concise and complete reports. Evaluate the effectiveness of on-going programs. Establish and maintain effective relationships with those contacted during the course of work. Exercise sound judgment in performing a variety of administrative detail support and assignments for the Board of Supervisors. Deal tactfully and courteously with County staff, representatives of outside agencies, the press, and the general public. FAMILY CARE LEAVE Family Care Leave applies to all employees who work 1250 or more hours in any twelve month period. HEALTH PLANS AND LIFE INSURANCE Extra-help employees are not entitled to County-paid medical, dental, vision, life insurance, Employee Assistance Program benefits and are not eligible to participate in the Deferred Compensation Plan. JURY DUTY Extra-help employees are not entitled to pay or receive reimbursement from the County for Jury Duty. PAID TIME BENEFITS Extra-help employees are not entitled to paid bereavement, vacation, or holidays. PAID SICK LEAVE Extra-help employees are entitled to accrue up to three (3) paid sick days (24 hours) in a 12-month period. SOCIAL SECURITY Extra-help employment earnings are not covered under Social Security. Merced County provides an alternate plan - Public Agency Retirement Services (PARS) - for extra-help employees who are otherwise not eligible for participation in the County's retirement system. COMPENSATION/UNEMPLOYMENT INSURANCE: The County does provide benefits to those eligible under the State Workers Compensation and Unemployment Insurance statutes. THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY. For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7682. 01 Are you effectively able to communicate in a language other than English? Yes No 02 If you answered yes to the previous question, please list the language you are able to effectively communicate in. Required Question
Dec 19, 2019
Variable Shift
Examples of Duties This recruitment is being established to fill various positions within the Board of Supervisors Office.Extra-Help employees are not entitled to County benefits and are limited to a maximum of 25 hours per week. Please Note: Bilingual skills may be required for certain positions California Driver's License may be requiredfor certain positions Duties may include, but are not limited to, the following: May prepare application packets for special projects or funding. Independently prepares and types necessary letters, reports and memos from rough drafts or action taken by Board. Effectively and efficiently operates personal computer, automation software programs and scanning equipment. May respond to general inquiries from the public and other County departments. Independently provides support and conducts research for Board members. Processes constituent requests and responds to constituent problems and concerns. May represent Supervisors at special functions or events. Minimum Qualifications Experience: One year of experience performing responsible administrative or clerical work. Desirable: Equivalent to graduation from an accredited four (4) year college or university with a degree in Public Administration, Business Administration, Economics, Political Science, or a related field is highly desirable. Essential Functions ESSENTIAL FUNCTIONS Operate a personal computer and other modern office equipment. Research complaints and respond appropriately. Maintain confidential information in accordance with legal standards and/or County regulations. Interpret rules and regulations. Proofreads and edits correspondence and establishes and maintains filing systems. Prepares and makes oral presentations. Completes multiple priority projects with conflicting deadlines and under stressful conditions. Lift and move objects weighing over 60 pounds. Frequent use of depth perception, peripheral vision and color perception. Sit, stand or walk for extended periods. Frequently reach, push, pull, twist and manipulate large and small objects. Occasionally kneel, bend, twist, squat, climb, balance and crawl. Frequent use of hand-eye coordination. Frequent use of a data entry device including repetitive hand and arm motion. Regular attendance is an essential function. Knowledge of: Sound administrative principles and practices. Data Collection and summary reporting. Statistics and graphic presentations. Local governmental organization and operations at the County level. Computer applications for statistical analysis. Modern office methods, practices and procedures. Organization of County government and the functions of County Departments. Ability to: Plan, supervise, and conduct major research projects. Independently Prepare clear, concise and complete reports. Evaluate the effectiveness of on-going programs. Establish and maintain effective relationships with those contacted during the course of work. Exercise sound judgment in performing a variety of administrative detail support and assignments for the Board of Supervisors. Deal tactfully and courteously with County staff, representatives of outside agencies, the press, and the general public. FAMILY CARE LEAVE Family Care Leave applies to all employees who work 1250 or more hours in any twelve month period. HEALTH PLANS AND LIFE INSURANCE Extra-help employees are not entitled to County-paid medical, dental, vision, life insurance, Employee Assistance Program benefits and are not eligible to participate in the Deferred Compensation Plan. JURY DUTY Extra-help employees are not entitled to pay or receive reimbursement from the County for Jury Duty. PAID TIME BENEFITS Extra-help employees are not entitled to paid bereavement, vacation, or holidays. PAID SICK LEAVE Extra-help employees are entitled to accrue up to three (3) paid sick days (24 hours) in a 12-month period. SOCIAL SECURITY Extra-help employment earnings are not covered under Social Security. Merced County provides an alternate plan - Public Agency Retirement Services (PARS) - for extra-help employees who are otherwise not eligible for participation in the County's retirement system. COMPENSATION/UNEMPLOYMENT INSURANCE: The County does provide benefits to those eligible under the State Workers Compensation and Unemployment Insurance statutes. THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY. For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7682. 01 Are you effectively able to communicate in a language other than English? Yes No 02 If you answered yes to the previous question, please list the language you are able to effectively communicate in. Required Question
State of Nevada
Carson City, Nevada, United States
Announcement Number: 1970033233 1 CHEN K. YOUNG, O.D. Post Office Box 1824 JEFFREY K. AUSTIN, O.D. Board President Carson City, Nevada 89702 Board Member Telephone: (775) 883-8367 MARIAH L. SMITH, O.D. Facsimile: (775) 305-0105 DREW JOHNSON Board Vice-President Public Board Member CAREN C. JENKINS, ESQ. Executive Director cjenkins@nvoptometry.org JOB ANNOUNCEMENT First round of applications closes at Noon on January 13, 2020 NONCLASSIFIED, PERMANENT, THREE-QUARTER TIME Includes State health benefits and retirement benefits LICENSING SPECIALIST/ADMIN. ASSISTANT III Annual Salary: SALARY RANGE*: $27,593 to $40,198 per year ($17.68 to $25.77 per hour) at 0.75% part-time for not more than 1,560 hours per year (full-time employees typically work 2080 hours per year). *(Salary range reflects retirement (PERS) contributions by both the employee and employer. An employer paid plan is also available with a reduced gross salary.) Benefits: The State benefits package includes a retirement system, health, vision, dental, life, and disability insurance; 11 paid holidays and paid sick and annual leave. Employee-paid benefits as deferred compensation are available. RECRUITMENT OPEN TO ALL APPLICANTS: This position is appointed by, reports to and serves at the pleasure of the Executive Director. Employment with the Optometry Board is at-will. This position is NOT part of the classified service of the State. WORK ENVIRONMENT: sunny, unique, casual small office with mountain views in Indian Hills - northern Douglas County/southern Carson City, Nevada. APPLICANT Qualifications: A qualified candidate is a tech savvy, confidential, detail- oriented, professional, self-motivated person who is a highly organized and productive self-starter. The position requires excellent oral and writing skills, administrative and time skills, and computer and website skills - using Microsoft Office (Excel, Word, Outlook, etc.) and Adobe Acrobat DC. The most qualified candidates have extensive familiarity and experience with some or all of the following: WordPress; QuickBooks; QuickBooks Merchant. An undergraduate degree and Open Meeting Law, analytical and/or regulatory experience is considered helpful. Nominal overnight travel is required. Must possess a valid Nevada Driver's License, proof of current insurance and registration of a reliable vehicle to travel to post office and bank as needed. Mileage reimbursement is available. No cell phone reimbursement offered. NEVADA STATE BOARD OF OPTOMETRY 2 AGENCY FUNCTION: The Board serves two main functions: protecting the public and maintaining the integrity of the optometry profession. The 4-member statewide regulatory Board, appointed by the governor, employs two non-classified, at-will employees, consisting of the Executive Director and one part-time Licensing Specialist/Admin Assistant III. RESPONSIBILITIES OF THE STAFF INCLUDE: On behalf of and at the direction of the Board, implement statutory requirements of NRS Chapter 636 and NAC Chapter 636; consider applicant qualifications for and renew licensure of over 500 Nevada optometrists, process applications for various certifications; maintain information database; respond to inquiries from the public, insurance companies and federal regulatory agencies; provide investigatory and disciplinary responses to complaints; actively update and expand agency website; administer agency within legal, budgetary and practical authority and guidance of the Board; and act as liaison between governmental interests, licensee concerns, professional associations and the public; among other duties. The staff maintains the operations, facilities and relationships of the Board, and answers telephones, cleans the office and runs errands. * * * * * LETTERS OF INTEREST AND RESUMES WILL BE ACCEPTED UNTIL THE POSITION IS FILLED. We will continue to accept letters of interest and resumes until the position is filled, but will schedule an initial round of interviews based on applications received by 12:00 noon on Monday, January 13, 2020. No telephone inquiries please. In the subject line of your correspondence, please reference "Job Announcement." In your cover letter, please indicate why you are interested in the position and how you heard about its availability. If it was through the internet, please indicate which website. Please also provide the names and daytime telephone numbers of two professional references who can articulate information about your work habits and quality, with an explanation of your relationship. While email is preferred at cjenkins@nvoptometry.org, applicants may FAX or mail their materials to: Caren C. Jenkins, Esq., Executive Director Fax: 775-305-0105 Nevada State Board of Optometry P.O. Box 1824 Carson City NV 89702 The Nevada State Board of Optometry and the State of Nevada are committed to Equal Employment Opportunity/Affirmative Action in recruitment of employees and do not discriminate based on race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. 3 Closing Date/Time: Until recruitment needs are satisfied
Jan 09, 2020
Full Time
Announcement Number: 1970033233 1 CHEN K. YOUNG, O.D. Post Office Box 1824 JEFFREY K. AUSTIN, O.D. Board President Carson City, Nevada 89702 Board Member Telephone: (775) 883-8367 MARIAH L. SMITH, O.D. Facsimile: (775) 305-0105 DREW JOHNSON Board Vice-President Public Board Member CAREN C. JENKINS, ESQ. Executive Director cjenkins@nvoptometry.org JOB ANNOUNCEMENT First round of applications closes at Noon on January 13, 2020 NONCLASSIFIED, PERMANENT, THREE-QUARTER TIME Includes State health benefits and retirement benefits LICENSING SPECIALIST/ADMIN. ASSISTANT III Annual Salary: SALARY RANGE*: $27,593 to $40,198 per year ($17.68 to $25.77 per hour) at 0.75% part-time for not more than 1,560 hours per year (full-time employees typically work 2080 hours per year). *(Salary range reflects retirement (PERS) contributions by both the employee and employer. An employer paid plan is also available with a reduced gross salary.) Benefits: The State benefits package includes a retirement system, health, vision, dental, life, and disability insurance; 11 paid holidays and paid sick and annual leave. Employee-paid benefits as deferred compensation are available. RECRUITMENT OPEN TO ALL APPLICANTS: This position is appointed by, reports to and serves at the pleasure of the Executive Director. Employment with the Optometry Board is at-will. This position is NOT part of the classified service of the State. WORK ENVIRONMENT: sunny, unique, casual small office with mountain views in Indian Hills - northern Douglas County/southern Carson City, Nevada. APPLICANT Qualifications: A qualified candidate is a tech savvy, confidential, detail- oriented, professional, self-motivated person who is a highly organized and productive self-starter. The position requires excellent oral and writing skills, administrative and time skills, and computer and website skills - using Microsoft Office (Excel, Word, Outlook, etc.) and Adobe Acrobat DC. The most qualified candidates have extensive familiarity and experience with some or all of the following: WordPress; QuickBooks; QuickBooks Merchant. An undergraduate degree and Open Meeting Law, analytical and/or regulatory experience is considered helpful. Nominal overnight travel is required. Must possess a valid Nevada Driver's License, proof of current insurance and registration of a reliable vehicle to travel to post office and bank as needed. Mileage reimbursement is available. No cell phone reimbursement offered. NEVADA STATE BOARD OF OPTOMETRY 2 AGENCY FUNCTION: The Board serves two main functions: protecting the public and maintaining the integrity of the optometry profession. The 4-member statewide regulatory Board, appointed by the governor, employs two non-classified, at-will employees, consisting of the Executive Director and one part-time Licensing Specialist/Admin Assistant III. RESPONSIBILITIES OF THE STAFF INCLUDE: On behalf of and at the direction of the Board, implement statutory requirements of NRS Chapter 636 and NAC Chapter 636; consider applicant qualifications for and renew licensure of over 500 Nevada optometrists, process applications for various certifications; maintain information database; respond to inquiries from the public, insurance companies and federal regulatory agencies; provide investigatory and disciplinary responses to complaints; actively update and expand agency website; administer agency within legal, budgetary and practical authority and guidance of the Board; and act as liaison between governmental interests, licensee concerns, professional associations and the public; among other duties. The staff maintains the operations, facilities and relationships of the Board, and answers telephones, cleans the office and runs errands. * * * * * LETTERS OF INTEREST AND RESUMES WILL BE ACCEPTED UNTIL THE POSITION IS FILLED. We will continue to accept letters of interest and resumes until the position is filled, but will schedule an initial round of interviews based on applications received by 12:00 noon on Monday, January 13, 2020. No telephone inquiries please. In the subject line of your correspondence, please reference "Job Announcement." In your cover letter, please indicate why you are interested in the position and how you heard about its availability. If it was through the internet, please indicate which website. Please also provide the names and daytime telephone numbers of two professional references who can articulate information about your work habits and quality, with an explanation of your relationship. While email is preferred at cjenkins@nvoptometry.org, applicants may FAX or mail their materials to: Caren C. Jenkins, Esq., Executive Director Fax: 775-305-0105 Nevada State Board of Optometry P.O. Box 1824 Carson City NV 89702 The Nevada State Board of Optometry and the State of Nevada are committed to Equal Employment Opportunity/Affirmative Action in recruitment of employees and do not discriminate based on race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. 3 Closing Date/Time: Until recruitment needs are satisfied
San Diego
5500 Campanile Drive, San Diego, CA 92182, USA
Description: Overview San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups. Initial review of applications will begin on December 18, 2019. To receive full consideration, apply by December 17, 2019. The position will remain open until filled. The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice. For more information on San Diego State University, please click here. Position Information This is a full-time (1.0 time-base), benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Reporting to the Senior Associate Dean, the Administrative Support Coordinator I (ASC I): Provides general administrative and clerical support to several college administrators including the Associate Dean for Research, Associate Dean for Diversity and International Affairs, the Assistant Dean for Student Affairs, and others as necessary. Support includes: Calendaring, arranging travel, hosting and event planning, and processing expenses and reimbursements. Clerical tasks such as copying, ordering supplies, and filing. Creating, proofreading, and distributing documents, correspondence, mass mailings, PowerPoint slides, presentations, and other materials. Working with the Budget Manager and the appropriate administrators, the ASC I processes and tracks reportable faculty and student allocations, including funding from student success fees, UGP, DAESA, Graduate Affairs, College, OIP, and other miscellaneous projects. Works directly with faculty and students to answer questions, resolve problems, and prepare and submit budget, expense, and reporting paperwork. Serves as Dean's Office Front Desk receptionist: greeting and assisting visitors, answering phones, and directing calls and inquiries to the appropriate personnel or offices. Mailroom functions and duties. Deliveries. Maintaining the appearance of the Dean's Office and conference rooms. Provides general clerical support to the Dean: Dean's travel paperwork, expense processing and reimbursements, and College hosting and event planning. For more information regarding College of Education, please click here. Compensation and Benefits Starting salary upon appointment not expected to exceed $3,334 per month. CSU Classification Salary Range: $2,846 - $5,148 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here. Qualifications Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications and Specialized Skills Experience working in a higher education or public sector setting. Experience as an administrative assistant. Experience in event coordination. Experience coordinating travel arrangements. Experience working as a front desk receptionist. Competence in Microsoft Office suite. Basic website editing skills. Application Procedures To apply for this position, please click on the "Apply Now" button on this page. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here. Applicants with disabilities requiring assistance may call (619) 594-1139. General Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke free campus. For more information, please click here. Closing Date/Time: Open until filled
Dec 06, 2019
Full Time
Description: Overview San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups. Initial review of applications will begin on December 18, 2019. To receive full consideration, apply by December 17, 2019. The position will remain open until filled. The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice. For more information on San Diego State University, please click here. Position Information This is a full-time (1.0 time-base), benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Reporting to the Senior Associate Dean, the Administrative Support Coordinator I (ASC I): Provides general administrative and clerical support to several college administrators including the Associate Dean for Research, Associate Dean for Diversity and International Affairs, the Assistant Dean for Student Affairs, and others as necessary. Support includes: Calendaring, arranging travel, hosting and event planning, and processing expenses and reimbursements. Clerical tasks such as copying, ordering supplies, and filing. Creating, proofreading, and distributing documents, correspondence, mass mailings, PowerPoint slides, presentations, and other materials. Working with the Budget Manager and the appropriate administrators, the ASC I processes and tracks reportable faculty and student allocations, including funding from student success fees, UGP, DAESA, Graduate Affairs, College, OIP, and other miscellaneous projects. Works directly with faculty and students to answer questions, resolve problems, and prepare and submit budget, expense, and reporting paperwork. Serves as Dean's Office Front Desk receptionist: greeting and assisting visitors, answering phones, and directing calls and inquiries to the appropriate personnel or offices. Mailroom functions and duties. Deliveries. Maintaining the appearance of the Dean's Office and conference rooms. Provides general clerical support to the Dean: Dean's travel paperwork, expense processing and reimbursements, and College hosting and event planning. For more information regarding College of Education, please click here. Compensation and Benefits Starting salary upon appointment not expected to exceed $3,334 per month. CSU Classification Salary Range: $2,846 - $5,148 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here. Qualifications Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications and Specialized Skills Experience working in a higher education or public sector setting. Experience as an administrative assistant. Experience in event coordination. Experience coordinating travel arrangements. Experience working as a front desk receptionist. Competence in Microsoft Office suite. Basic website editing skills. Application Procedures To apply for this position, please click on the "Apply Now" button on this page. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here. Applicants with disabilities requiring assistance may call (619) 594-1139. General Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke free campus. For more information, please click here. Closing Date/Time: Open until filled
San Bernardino
5500 University Parkway, San Bernardino, CA 92407, USA
Description: Employment Status: Full-time, Non-Exempt, Probationary position (with the possibility of converting to permanent). Work Schedule: Monday - Friday from 8:00 a.m. to 4:30 p.m. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning January 2, 2020. Current employees will be given preferred consideration. The incumbent will serve as the Administrative Support Coordinator II (ASC II) to the Department of Teacher Education and Foundations in the College of Education. Under direct supervision of the Department Chair, the incumbent will coordinate the daily operation of the Department of Teacher Education & Foundations. Typical duties may include, but are not limited to the following: Maintain a smooth-running office with minimal supervision in order to meet University, College, and Department deadlines and demands. Provide excellent customer service to students, faculty, and other departments and colleges on campus, drawing on broad knowledge and interpretation of departmental and university policies, procedures and practices. Answer phone calls and walk-in inquiries from faculty, staff, and students with professionalism and mutual respect. Provide information to students about procedures on various matters, such as change of grade forms, overload, leave of absence, class drop and add forms, grievances, petitions, waivers, course substitutions, etc. Assist students with course permits. Schedule and arrange detailed and complex meetings and events for the Department Chair; prepare routine correspondence; attend meetings and record meeting minutes as needed. Maintain office inventory and purchase supplies (educational materials, office supplies, and equipment) using either a requisition or procurement card; complete disbursement paperwork for business activities and events; Submit department duplication or printing requests. Act as a liaison between suppliers, vendors, and campus departments to fulfill purchases. Initiate work orders and requests for departmental or building areas in need of repair such as change of locks and heating and air conditioning in order to maintain a proper work environment. The incumbent will prepare and keep accurate records of faculty offices, office hours, and class schedules. Submit office hours to the COE Office of Curriculum and Archives. Assist the Department Chair in preparing quarterly course schedules and input of courses into PeopleSoft; update scheduled course offering with current information, instructors, times, and rooms; move students to various course sections as needed; monitor lecturer teaching assignments, arrange for office space, keys, etc. Assist the Department Chair with monitoring entitlements of Academic Year and Multiple Year contracts for part-time lecturers. Monitor faculty workload, maintain department workload report (faculty squares) and maintain the accuracy of entries in Term Workload each quarter. Assist with faculty recruitments for both tenure-track and lecturers; collect, review and file all hiring paperwork, student and peer evaluations of faculty teaching, etc., and ensure that documentation is properly assigned to department employee files. Complete a part-time lecturer course assignment worksheet and submit it to the COE Dean's Office. Enter newly hired part-time faculty information into PeopleSoft. Assist faculty with questions regarding submissions of travel requests and expense reports through Concur, including individual and group travels. Enter faculty time attendance and report the information into Absence Management. Maintain department meeting minutes and submit them to the COE Office of Curriculum and Archives. Monitor and analyze all department budgets and accounts, which includes general fund, trust funds, auxiliary funds, and philanthropic funds. Submit transfer of expense and budget adjustments and reconcile procurement card purchases monthly. Create reports and make recommendations to the Department Chair regarding budget allocations based on historical data and analysis. Accurately monitor faculty professional development funds and expenses. Provide COE college analyst with year-end projections for faculty class accounts. Provide lead work direction and training to the department student assistant employees. Oversee the student assistant hiring process in the department. Collect monthly student assistant payroll reports and submit to the Dean's Office. Prepare Student Assistant hire and termination paperwork. Provide support to department and college events including but not limited to LEAD, commencement, credential ceremony, student teaching orientations, and any other department or college events where additional support is needed. Other duties may also be assigned by the department Chair or College Dean. Education and Experience: High School Diploma or equivalent AND five years of experience in general office administrative/clerical work is required. Preferred Qualifications: Bachelor's degree or higher. Experience working with budgets. Experience working with databases. Experience working in a customer service-oriented setting. Knowledge, Abilities, and Skills: Knowledge of office methods, procedures and practices, and a thorough mastery of English, grammar, spelling, and punctuation. A comprehensive knowledge of applicable University infrastructure, policies and procedures is required. Active problem-solving skills are required along with effective and sensitive interpersonal skills. Expertise in using standard office software such as MS Office package is required. The ability to prepare and present reports is required. The ability to interpret independently, and apply a variety of complex policies and procedures is required along with the ability to identify deviations from applicable policies. The ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions is required. The ability to identify and troubleshoot office administration problems, recognize and advocate for solutions that yield programmatic progress and improvement, as well as respond to work area-related inquiries and requests is required. The ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. The ability to perform business math, support the analysis of budgetary data, and make accurate projections requiring some inference is required. The ability to work professionally, collaboratively, and collegially with a diverse group of people, clients, and co-workers, is required, as is the ability to use persuasion and negotiation to expedite projects and achieve results. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
Dec 19, 2019
Full Time
Description: Employment Status: Full-time, Non-Exempt, Probationary position (with the possibility of converting to permanent). Work Schedule: Monday - Friday from 8:00 a.m. to 4:30 p.m. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning January 2, 2020. Current employees will be given preferred consideration. The incumbent will serve as the Administrative Support Coordinator II (ASC II) to the Department of Teacher Education and Foundations in the College of Education. Under direct supervision of the Department Chair, the incumbent will coordinate the daily operation of the Department of Teacher Education & Foundations. Typical duties may include, but are not limited to the following: Maintain a smooth-running office with minimal supervision in order to meet University, College, and Department deadlines and demands. Provide excellent customer service to students, faculty, and other departments and colleges on campus, drawing on broad knowledge and interpretation of departmental and university policies, procedures and practices. Answer phone calls and walk-in inquiries from faculty, staff, and students with professionalism and mutual respect. Provide information to students about procedures on various matters, such as change of grade forms, overload, leave of absence, class drop and add forms, grievances, petitions, waivers, course substitutions, etc. Assist students with course permits. Schedule and arrange detailed and complex meetings and events for the Department Chair; prepare routine correspondence; attend meetings and record meeting minutes as needed. Maintain office inventory and purchase supplies (educational materials, office supplies, and equipment) using either a requisition or procurement card; complete disbursement paperwork for business activities and events; Submit department duplication or printing requests. Act as a liaison between suppliers, vendors, and campus departments to fulfill purchases. Initiate work orders and requests for departmental or building areas in need of repair such as change of locks and heating and air conditioning in order to maintain a proper work environment. The incumbent will prepare and keep accurate records of faculty offices, office hours, and class schedules. Submit office hours to the COE Office of Curriculum and Archives. Assist the Department Chair in preparing quarterly course schedules and input of courses into PeopleSoft; update scheduled course offering with current information, instructors, times, and rooms; move students to various course sections as needed; monitor lecturer teaching assignments, arrange for office space, keys, etc. Assist the Department Chair with monitoring entitlements of Academic Year and Multiple Year contracts for part-time lecturers. Monitor faculty workload, maintain department workload report (faculty squares) and maintain the accuracy of entries in Term Workload each quarter. Assist with faculty recruitments for both tenure-track and lecturers; collect, review and file all hiring paperwork, student and peer evaluations of faculty teaching, etc., and ensure that documentation is properly assigned to department employee files. Complete a part-time lecturer course assignment worksheet and submit it to the COE Dean's Office. Enter newly hired part-time faculty information into PeopleSoft. Assist faculty with questions regarding submissions of travel requests and expense reports through Concur, including individual and group travels. Enter faculty time attendance and report the information into Absence Management. Maintain department meeting minutes and submit them to the COE Office of Curriculum and Archives. Monitor and analyze all department budgets and accounts, which includes general fund, trust funds, auxiliary funds, and philanthropic funds. Submit transfer of expense and budget adjustments and reconcile procurement card purchases monthly. Create reports and make recommendations to the Department Chair regarding budget allocations based on historical data and analysis. Accurately monitor faculty professional development funds and expenses. Provide COE college analyst with year-end projections for faculty class accounts. Provide lead work direction and training to the department student assistant employees. Oversee the student assistant hiring process in the department. Collect monthly student assistant payroll reports and submit to the Dean's Office. Prepare Student Assistant hire and termination paperwork. Provide support to department and college events including but not limited to LEAD, commencement, credential ceremony, student teaching orientations, and any other department or college events where additional support is needed. Other duties may also be assigned by the department Chair or College Dean. Education and Experience: High School Diploma or equivalent AND five years of experience in general office administrative/clerical work is required. Preferred Qualifications: Bachelor's degree or higher. Experience working with budgets. Experience working with databases. Experience working in a customer service-oriented setting. Knowledge, Abilities, and Skills: Knowledge of office methods, procedures and practices, and a thorough mastery of English, grammar, spelling, and punctuation. A comprehensive knowledge of applicable University infrastructure, policies and procedures is required. Active problem-solving skills are required along with effective and sensitive interpersonal skills. Expertise in using standard office software such as MS Office package is required. The ability to prepare and present reports is required. The ability to interpret independently, and apply a variety of complex policies and procedures is required along with the ability to identify deviations from applicable policies. The ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions is required. The ability to identify and troubleshoot office administration problems, recognize and advocate for solutions that yield programmatic progress and improvement, as well as respond to work area-related inquiries and requests is required. The ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. The ability to perform business math, support the analysis of budgetary data, and make accurate projections requiring some inference is required. The ability to work professionally, collaboratively, and collegially with a diverse group of people, clients, and co-workers, is required, as is the ability to use persuasion and negotiation to expedite projects and achieve results. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
Butte-Glenn Community College
Oroville, CA, United States
Description Part-time 24 hours per week; 12 months per year CSEA Range 21; $2,092.66 per month Anticipated start date: May 1, 2020 Relocation reimbursement may be authorized. If interested, the successful applicant must request relocation reimbursement at time of job offer. If you are relocating to the area, housing resources can be found on our Human Resources page. POSITION HIGHLIGHTS: This position is located at the Main Campus and will perform a variety of administrative duties assisting the director and assistant director with analytical, procedural and clerical duties, including registration for the Office of Admissions and Records. This position professionally communicates with students, faculty, staff, and external agencies. Work schedule of Monday - Thursday, 7:30 a.m. - 12:30 p.m. and Friday 8:00 a.m. - 12:00 p.m. Health Benefits: The District offers several Comprehensive Medical plans at a shared cost to the employee and their dependents. Dental, Vision and STD/LTD are at a shared cost. Additionally, the District provides access to two Health and Wellness Centers through Butte Schools Self-Funded Programs for little to no cost depending on plan selection. Retirement plans include CalPERS, CalSTRS, 403B and 457B. ABOUT THE COLLEGE Butte College's main campus is located on a 928-acre wildlife refuge and we pride ourselves on being a national college leader in sustainability. Community partnerships matter to us. We work with our K-12 partners to create career pathways for students to seamlessly move from high school to Butte College coursework or credit to transfer to a four-year university. In fact, Butte College has the highest transfer rate of all California community colleges to California State University, Chico. Butte College contributes to economic development through the Training Place, and the Small Business Development Center. For over 50 years , we have successfully provided a quality educational experience to our students, offering associates degrees and training in career fields including business, medical, law enforcement, welding, automotive, computers, and more. The ideal candidate will share Butte College's commitment to our mission and values , especially our commitment to educating our racially and socio-economically diverse student population. We currently enroll around 15,300 students annually, many of whom are from racially minoritized populations. 54% of Butte College students are white, 28% are Latinx, 6% are Asian, 2% are African American, 1% are Native American, and 5% are multi-ethnic. As a Hispanic Serving Institution (HSI), Butte College understands that it has a great responsibility to the educational attainment and economic well-being of our surrounding communities. The successful candidate will join a campus community that demonstrates its commitment to student equity by supporting ongoing professional development for students, faculty and staff. These opportunities include a Cultural Awareness Community of Practice, FAIR Classrooms, active Diversity and Student Equity Committees, support for our undocumented and AB 540 students , a robust set of culturally responsive programs and events, and conferences related to equity-mindedness and supporting the success of our diverse students. OVERVIEW: Under the direction of an assigned administrator, performs a variety of administrative secretarial duties; assists the supervisor with administrative matters; serves as initial contact for students, faculty and external agencies. DISTINGUISHING CHARACTERISTICS: This is the journey level class in the Administrative Secretary series. Positions in this class perform the full range of duties under general supervision, and may be assigned specialized or more complex assignments requiring advanced skill. All positions assigned to the class work independently, exercising judgment and initiative within general guidelines in performing the full range of duties assigned to this classification. Representative Duties The duties recorded below are representative of the duties of the class and are not intended to cover all the duties performed by incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related or a logical assignment to this class. The essential duties of the class are indicated with an asterisk * Organizes and coordinates the support activities of the assigned office to assure efficient and effective operations; performs secretarial, clerical and technical duties; coordinates communications; assists assigned supervisor with administrative support matters of a confidential nature. * Interprets, clarifies, applies and provides complex and technical assistance to administrators, faculty, staff, students and the general public regarding departmental functions, which may include registration, graduation, transfer admissions, grants, basic skills, ESL, financial aid, disenrollment, course eligibility, prerequisites, exemptions, associate degree competency, education plans, medical services; or other information relevant to the specific area of assignment. * Receives and opens mail determining priority of issues; may independently respond to and initiate correspondence where appropriate. * Composes, compiles, prepares, duplicates and collates correspondence, memoranda, agendas, minutes, complex statistical, narrative or technical reports and financials. * Prepares a variety of support materials including surveys, forms, charts, computerized presentations and brochures; inputs and retrieves computer systems data which may include student placement records, exemptions and special permissions. * Utilizes a variety of computers, software and peripherals to perform advanced-level word processing functions including complex formatting of documents; production functions including word processing, design, layout, database development/management, charts and spreadsheets; may utilize optical scanners that interface with the District's placement database and registration program. * Initiates and answers telephone calls, screens and directs calls and visitors to appropriate personnel; schedules and confirms appointments both on and off-campus; maintains calendars for assigned supervisor, staff, students, and others as required. * Orders, stores, and issues office supplies and materials; may perform minor computer equipment maintenance and arrange for repairs. * Conducts research projects; may define payment and/or billing procedures; maintain payment records and insurance claims. * May assist in interpretation/evaluation of student records, transcripts, test results, program requirements/performance, course eligibility and exemptions within broad guidelines. May assist assigned supervisor with program awards selection and book vouchers; assist students in matriculation process. May assist in budget formulations and preparations; monitor and maintain budget expenditures; coordinate distribution of awards and grant funds; process budget transfers, un-encumbrances, purchase orders, travel arrangements, travel reimbursements, and grounds maintenance requests. May organize and coordinate campus activities at the direction of administrator, secure room reservations; provide advertising; act as liaison between college and service groups. May assist at special events; perform research and provide recommendations; purchase (with approval of budget manager) new equipment, computers and software; design/develop/maintain Internet programs, web sites and software site licenses. May maintain department library system and track materials on loan. May coordinate and/or attend meetings and conferences. May serve on a variety of District committees as requested. May perform other duties as assigned. Qualifications/Requirements MINIMUM QUALIFICATIONS EDUCATION/EXPERIENCE: Graduation from high school, G.E.D. or the equivalent*; AND Two (2) years of increasingly responsible experience directly related to the duties and responsibilities of this class. * High School education equivalency equals an adult education diploma or four (4) years of full-time, paid work experience. DIVERSITY QUALIFICATIONS: Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity and sexual orientation and ethnic backgrounds of community college students and staff. DESIRED QUALIFICATIONS: Associates Degree in office assistant, legal office assistant, computer science, office information systems or related field supplemented by a minimum of two (2) years clerical experience. Strong accounting background. Ability to operate a 10-key calculator by touch. Hold and maintain a valid driver's license throughout duration of employment with the District. First Aid and CPR cards. KNOWLEDGE, SKILLS AND ABILITIES: May be acquired through education, training and/or experience. Knowledge of: District policies and procedures; modern office practices and procedures; letter writing, correct language usage; receptionist, telephone and record keeping/filing techniques; computer hardware and software programs and their usage; modern office equipment. Ability to: understand and apply District and departmental policies and procedures; greet staff, faculty, students and the general public; provide information pertaining to area and/or department policies, procedures and other pertinent information; operate, maintain and arrange for repair of various office equipment including computers, typewriters, calculators, fax, copiers, printers, teleconference units, overhead and slide projectors, digital cameras, etc.; establish and maintain cooperative working relationships with those contacted during the course of work; maintain critical records; utilize keyboarding skills commensurate with the required functions for this position; communicate effectively both orally and in writing; spell and use English correctly; make mathematical calculations accurately; follow oral and written instructions; accurately research various information and prepare related reports. Supplemental Information WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES: No assigned permanent staff to supervise. May train and provide work direction to Administrative Secretary I's and student and short-term employees. PHYSICAL EFFORT: Normal office environment. CONTACTS: Faculty, staff, administrators, students and other general public. WORKING CONDITIONS: Normal office environment. PRE-EMPLOYMENT REQUIREMENTS: The successful applicant will be required to complete a medical history questionnaire and must agree to undergo and pass a pre-employment physical examination, based on the physical requirements of the position, prior to employment. The physician will be selected and paid for by the District. Disabilities not related to the essential physical job requirements will not preclude the applicant from being hired. Education Code • 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that he or she is free of active tuberculosis. As a condition of employment the position you are applying for will require that you provide fingerprints to the local police department. The fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee's responsibility. If you should be offered this position you will be asked to sign a payroll deduction form which will authorize the District to deduct the fee charged by the DOJ from your first paycheck. The District reserves the right to modify, rescind or re-advertise this announcement without notification or to delay indefinitely the employment of a person for the position. The Butte-Glenn Community College District is an Equal Opportunity Employer. --------------------------------------------------Application Instructions-------------------------------------------- ALL APPLICANTS, INCLUDING CURRENT BUTTE COLLEGE EMPLOYEES, MUST SUBMIT ALL REQUIRED DOCUMENTS WITH THE ONLINE APPLICATION IN ORDER TO MOVE FORWARD IN THE RECRUITMENT PROCESS. REQUIRED ATTACHMENTS All on-line attachment types require that you attach a document. RESUME OR VITA: Please submit this as an attachment, not as a text resume within the application. Closing Date/Time: 2/12/2020 4:00 PM Pacific
Jan 15, 2020
Part Time
Description Part-time 24 hours per week; 12 months per year CSEA Range 21; $2,092.66 per month Anticipated start date: May 1, 2020 Relocation reimbursement may be authorized. If interested, the successful applicant must request relocation reimbursement at time of job offer. If you are relocating to the area, housing resources can be found on our Human Resources page. POSITION HIGHLIGHTS: This position is located at the Main Campus and will perform a variety of administrative duties assisting the director and assistant director with analytical, procedural and clerical duties, including registration for the Office of Admissions and Records. This position professionally communicates with students, faculty, staff, and external agencies. Work schedule of Monday - Thursday, 7:30 a.m. - 12:30 p.m. and Friday 8:00 a.m. - 12:00 p.m. Health Benefits: The District offers several Comprehensive Medical plans at a shared cost to the employee and their dependents. Dental, Vision and STD/LTD are at a shared cost. Additionally, the District provides access to two Health and Wellness Centers through Butte Schools Self-Funded Programs for little to no cost depending on plan selection. Retirement plans include CalPERS, CalSTRS, 403B and 457B. ABOUT THE COLLEGE Butte College's main campus is located on a 928-acre wildlife refuge and we pride ourselves on being a national college leader in sustainability. Community partnerships matter to us. We work with our K-12 partners to create career pathways for students to seamlessly move from high school to Butte College coursework or credit to transfer to a four-year university. In fact, Butte College has the highest transfer rate of all California community colleges to California State University, Chico. Butte College contributes to economic development through the Training Place, and the Small Business Development Center. For over 50 years , we have successfully provided a quality educational experience to our students, offering associates degrees and training in career fields including business, medical, law enforcement, welding, automotive, computers, and more. The ideal candidate will share Butte College's commitment to our mission and values , especially our commitment to educating our racially and socio-economically diverse student population. We currently enroll around 15,300 students annually, many of whom are from racially minoritized populations. 54% of Butte College students are white, 28% are Latinx, 6% are Asian, 2% are African American, 1% are Native American, and 5% are multi-ethnic. As a Hispanic Serving Institution (HSI), Butte College understands that it has a great responsibility to the educational attainment and economic well-being of our surrounding communities. The successful candidate will join a campus community that demonstrates its commitment to student equity by supporting ongoing professional development for students, faculty and staff. These opportunities include a Cultural Awareness Community of Practice, FAIR Classrooms, active Diversity and Student Equity Committees, support for our undocumented and AB 540 students , a robust set of culturally responsive programs and events, and conferences related to equity-mindedness and supporting the success of our diverse students. OVERVIEW: Under the direction of an assigned administrator, performs a variety of administrative secretarial duties; assists the supervisor with administrative matters; serves as initial contact for students, faculty and external agencies. DISTINGUISHING CHARACTERISTICS: This is the journey level class in the Administrative Secretary series. Positions in this class perform the full range of duties under general supervision, and may be assigned specialized or more complex assignments requiring advanced skill. All positions assigned to the class work independently, exercising judgment and initiative within general guidelines in performing the full range of duties assigned to this classification. Representative Duties The duties recorded below are representative of the duties of the class and are not intended to cover all the duties performed by incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related or a logical assignment to this class. The essential duties of the class are indicated with an asterisk * Organizes and coordinates the support activities of the assigned office to assure efficient and effective operations; performs secretarial, clerical and technical duties; coordinates communications; assists assigned supervisor with administrative support matters of a confidential nature. * Interprets, clarifies, applies and provides complex and technical assistance to administrators, faculty, staff, students and the general public regarding departmental functions, which may include registration, graduation, transfer admissions, grants, basic skills, ESL, financial aid, disenrollment, course eligibility, prerequisites, exemptions, associate degree competency, education plans, medical services; or other information relevant to the specific area of assignment. * Receives and opens mail determining priority of issues; may independently respond to and initiate correspondence where appropriate. * Composes, compiles, prepares, duplicates and collates correspondence, memoranda, agendas, minutes, complex statistical, narrative or technical reports and financials. * Prepares a variety of support materials including surveys, forms, charts, computerized presentations and brochures; inputs and retrieves computer systems data which may include student placement records, exemptions and special permissions. * Utilizes a variety of computers, software and peripherals to perform advanced-level word processing functions including complex formatting of documents; production functions including word processing, design, layout, database development/management, charts and spreadsheets; may utilize optical scanners that interface with the District's placement database and registration program. * Initiates and answers telephone calls, screens and directs calls and visitors to appropriate personnel; schedules and confirms appointments both on and off-campus; maintains calendars for assigned supervisor, staff, students, and others as required. * Orders, stores, and issues office supplies and materials; may perform minor computer equipment maintenance and arrange for repairs. * Conducts research projects; may define payment and/or billing procedures; maintain payment records and insurance claims. * May assist in interpretation/evaluation of student records, transcripts, test results, program requirements/performance, course eligibility and exemptions within broad guidelines. May assist assigned supervisor with program awards selection and book vouchers; assist students in matriculation process. May assist in budget formulations and preparations; monitor and maintain budget expenditures; coordinate distribution of awards and grant funds; process budget transfers, un-encumbrances, purchase orders, travel arrangements, travel reimbursements, and grounds maintenance requests. May organize and coordinate campus activities at the direction of administrator, secure room reservations; provide advertising; act as liaison between college and service groups. May assist at special events; perform research and provide recommendations; purchase (with approval of budget manager) new equipment, computers and software; design/develop/maintain Internet programs, web sites and software site licenses. May maintain department library system and track materials on loan. May coordinate and/or attend meetings and conferences. May serve on a variety of District committees as requested. May perform other duties as assigned. Qualifications/Requirements MINIMUM QUALIFICATIONS EDUCATION/EXPERIENCE: Graduation from high school, G.E.D. or the equivalent*; AND Two (2) years of increasingly responsible experience directly related to the duties and responsibilities of this class. * High School education equivalency equals an adult education diploma or four (4) years of full-time, paid work experience. DIVERSITY QUALIFICATIONS: Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity and sexual orientation and ethnic backgrounds of community college students and staff. DESIRED QUALIFICATIONS: Associates Degree in office assistant, legal office assistant, computer science, office information systems or related field supplemented by a minimum of two (2) years clerical experience. Strong accounting background. Ability to operate a 10-key calculator by touch. Hold and maintain a valid driver's license throughout duration of employment with the District. First Aid and CPR cards. KNOWLEDGE, SKILLS AND ABILITIES: May be acquired through education, training and/or experience. Knowledge of: District policies and procedures; modern office practices and procedures; letter writing, correct language usage; receptionist, telephone and record keeping/filing techniques; computer hardware and software programs and their usage; modern office equipment. Ability to: understand and apply District and departmental policies and procedures; greet staff, faculty, students and the general public; provide information pertaining to area and/or department policies, procedures and other pertinent information; operate, maintain and arrange for repair of various office equipment including computers, typewriters, calculators, fax, copiers, printers, teleconference units, overhead and slide projectors, digital cameras, etc.; establish and maintain cooperative working relationships with those contacted during the course of work; maintain critical records; utilize keyboarding skills commensurate with the required functions for this position; communicate effectively both orally and in writing; spell and use English correctly; make mathematical calculations accurately; follow oral and written instructions; accurately research various information and prepare related reports. Supplemental Information WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES: No assigned permanent staff to supervise. May train and provide work direction to Administrative Secretary I's and student and short-term employees. PHYSICAL EFFORT: Normal office environment. CONTACTS: Faculty, staff, administrators, students and other general public. WORKING CONDITIONS: Normal office environment. PRE-EMPLOYMENT REQUIREMENTS: The successful applicant will be required to complete a medical history questionnaire and must agree to undergo and pass a pre-employment physical examination, based on the physical requirements of the position, prior to employment. The physician will be selected and paid for by the District. Disabilities not related to the essential physical job requirements will not preclude the applicant from being hired. Education Code • 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that he or she is free of active tuberculosis. As a condition of employment the position you are applying for will require that you provide fingerprints to the local police department. The fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee's responsibility. If you should be offered this position you will be asked to sign a payroll deduction form which will authorize the District to deduct the fee charged by the DOJ from your first paycheck. The District reserves the right to modify, rescind or re-advertise this announcement without notification or to delay indefinitely the employment of a person for the position. The Butte-Glenn Community College District is an Equal Opportunity Employer. --------------------------------------------------Application Instructions-------------------------------------------- ALL APPLICANTS, INCLUDING CURRENT BUTTE COLLEGE EMPLOYEES, MUST SUBMIT ALL REQUIRED DOCUMENTS WITH THE ONLINE APPLICATION IN ORDER TO MOVE FORWARD IN THE RECRUITMENT PROCESS. REQUIRED ATTACHMENTS All on-line attachment types require that you attach a document. RESUME OR VITA: Please submit this as an attachment, not as a text resume within the application. Closing Date/Time: 2/12/2020 4:00 PM Pacific
Posting Title Administrative Specialist (Parks and Recreation/Assistant Directors Office) Job Requisition Number COA081452 Position Number 108342 Job Type Full-Time Division Name PARD Office of the Director Minimum Qualifications Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None Notes to Applicants Working with the City of Austin Parks and Recreation Department ( PARD ) provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. The City of Austin Parks and Recreation Department ( PARD ) provides, protects and preserves a park system that promotes quality recreational, cultural and outdoor experiences for the Austin community. The purpose of this Administrative Specialist position is to assist the Assistant Director. This position at times will work under limited supervision, using independent discretion and judgment, working within a specialized function or a specific area of administrative and staff support. Duties include, but are not limited to: Provides administrative support on highly technical and/or specialized projects. Prepares, proofs, and edits memos, letters, presentations and other correspondence. Verifies accuracy and completeness of critical documents and facilitates the handling of time sensitive requests. Acts as liaison between City of Austin Departments and Divisions on a day-to-day basis. Coordinates events and other activities/projects and works with internal and external customers. Conducts research, compiles data and prepares correspondence for consideration and presentation by executives and committees. Manages the calendar, travel and correspondence for the Assistant Director. Responsible for City of Austin ProCard purchasing and reconciliation of purchasing documents. Perform payroll and timekeeping functions including entering, auditing and reconciling employee timesheets. Application Instructions: Detailed, complete Employment Application is required to help better evaluate the applicant's qualifications - minimum and preferred as noted on the job posting. Detailed, complete Employment Application (employment dates must include month and year) will be used to determine salary if the applicant is the top candidate that is selected for this position. Applicants must include on their Employment Application all experience (work and/or volunteer) related to this job posting - up to 10 years or more. Verification of employment history dates on resume should match online Employment Application - Statements such as "See Resume" will not be accepted. Employment history dates must include month and year. Resume will not be accepted in lieu of a complete online application. Work/Location Schedule Notes: May be required to work during special events, evenings, weekends & holidays. Work schedule and location is subject to change based on department needs and programs. Physical Requirements Tasks may involve bending, lifting, walking, carrying, or using a force equal to lifting up to ten (10) pounds. Must be physically and mentally able to communicate, respond and work with participant's needs and safety issues. 90 Day Provision for Additional Vacancy: This posting may be used to fill other vacancies in other divisions/work locations within the City of Austin Parks and Recreation Department. Decisions on assigned selection will be made at the time of hire based on the business needs of the department. Military/Veteran Preference for Interview Process: An applicant claiming Military/Veteran status must provide a copy of his or her DD-214(s), or valid comparable document, at the time of interview. Driver's License and Certifications : If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Posting Closure: The Parks and Recreation Department reserves the right to close posted positions prior to the advertised close date, based on recruitment strategies and business needs. All PARD work site locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any PARD work site - including construction sites, parking lots, garages or in any personal vehicles located on the premises. Pay Range $19.08 - $23.85 per hour. Hours Work/Location Schedule Notes: Monday through Friday, 8 AM to 5 PM. May be required to work during special events, evenings, weekends & holidays. Work schedule and location is subject to change based on department needs and programs. Job Close Date 01/27/2020 Type of Posting External Department Parks & Recreation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location PARD Main, 200 S. Lamar Blvd. Austin, TX 78704 Preferred Qualifications Preferred Experience: Three (3) or more years' administrative experience in supporting an Executive and managerial staff in a fast pace environment dealing with the general public, executives, and elected officials, preferably in a government or a municipality setting. Three (3) or more years' experience in technical writing and editing memos & presentations, tracking assignments, deadlines and working with multi organizational frameworks. Three (3) or more years' experience in managing an Executive's calendar and travel arrangements. One (1) year of experience performing payroll and timekeeping functions including entering, auditing and reconciling employee timesheets. Experience with City of Austin ProCard purchasing or similar purchasing system accounts. Experience acting as a liaison for the employer between different organizational units, communities, stakeholders and diverse populations, including investigating, responding and resolving of complaints with other Managers, employees and the general public. Preferred Skills: Advanced proficiency in Microsoft Office to include Word, Excel and Outlook, including possessing strong oral and writing skills, developing spreadsheets and presentations, and completing research projects. Other: Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR's (Open Records Request), CAF's (Citizen Action Forms), RCA's (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities- Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from an accredited four year college or university with major coursework in Business or Public Administration or related field, plus four (4) years of experience in a professional/administrative capacity. Any combination of education and/or work experience will substitute for minimum qualifications. Do you meet the minimum qualifications for this position? Yes No * Please describe your administrative experience, including the number of years, in supporting an Executive and managerial staff in a fast pace environment dealing with the general public, executives, and elected officials, preferably in a government or a municipality setting. (Open Ended Question) * Please describe your experience, including the number of years, in technical writing and editing memos & presentations, tracking assignments, deadlines and working with multi organizational frameworks. (Open Ended Question) * Please describe your experience in managing an Executive's calendar and travel arrangements. (Open Ended Question) * Please describe your experience performing payroll and timekeeping functions including entering, auditing and reconciling employee timesheets. (Open Ended Question) * Do you possess experience with City of Austin ProCard purchasing or similar purchasing system accounts? Yes, I possess experience with City of Austin ProCard Purchasing. Yes, I possess experience with similar purchasing system. No, i do not possess this experience. * Please describe your experience acting as a liaison for the employer between different organizational units, communities, stakeholders and diverse populations, including investigating, responding and resolving of complaints with other Managers, employees and the general public. (Open Ended Question) * Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, and Outlook? No experience Basic: create/edit simple documents, spreadsheets, & emails Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields Advanced: create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another * If identified as a top candidate, do you agree to a criminal background check (CBI)? Yes No * This position will require traveling to various work sites as part of the regular job duties. Will you be able to meet this requirement? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Jan 14, 2020
Full Time
Posting Title Administrative Specialist (Parks and Recreation/Assistant Directors Office) Job Requisition Number COA081452 Position Number 108342 Job Type Full-Time Division Name PARD Office of the Director Minimum Qualifications Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None Notes to Applicants Working with the City of Austin Parks and Recreation Department ( PARD ) provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. The City of Austin Parks and Recreation Department ( PARD ) provides, protects and preserves a park system that promotes quality recreational, cultural and outdoor experiences for the Austin community. The purpose of this Administrative Specialist position is to assist the Assistant Director. This position at times will work under limited supervision, using independent discretion and judgment, working within a specialized function or a specific area of administrative and staff support. Duties include, but are not limited to: Provides administrative support on highly technical and/or specialized projects. Prepares, proofs, and edits memos, letters, presentations and other correspondence. Verifies accuracy and completeness of critical documents and facilitates the handling of time sensitive requests. Acts as liaison between City of Austin Departments and Divisions on a day-to-day basis. Coordinates events and other activities/projects and works with internal and external customers. Conducts research, compiles data and prepares correspondence for consideration and presentation by executives and committees. Manages the calendar, travel and correspondence for the Assistant Director. Responsible for City of Austin ProCard purchasing and reconciliation of purchasing documents. Perform payroll and timekeeping functions including entering, auditing and reconciling employee timesheets. Application Instructions: Detailed, complete Employment Application is required to help better evaluate the applicant's qualifications - minimum and preferred as noted on the job posting. Detailed, complete Employment Application (employment dates must include month and year) will be used to determine salary if the applicant is the top candidate that is selected for this position. Applicants must include on their Employment Application all experience (work and/or volunteer) related to this job posting - up to 10 years or more. Verification of employment history dates on resume should match online Employment Application - Statements such as "See Resume" will not be accepted. Employment history dates must include month and year. Resume will not be accepted in lieu of a complete online application. Work/Location Schedule Notes: May be required to work during special events, evenings, weekends & holidays. Work schedule and location is subject to change based on department needs and programs. Physical Requirements Tasks may involve bending, lifting, walking, carrying, or using a force equal to lifting up to ten (10) pounds. Must be physically and mentally able to communicate, respond and work with participant's needs and safety issues. 90 Day Provision for Additional Vacancy: This posting may be used to fill other vacancies in other divisions/work locations within the City of Austin Parks and Recreation Department. Decisions on assigned selection will be made at the time of hire based on the business needs of the department. Military/Veteran Preference for Interview Process: An applicant claiming Military/Veteran status must provide a copy of his or her DD-214(s), or valid comparable document, at the time of interview. Driver's License and Certifications : If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Posting Closure: The Parks and Recreation Department reserves the right to close posted positions prior to the advertised close date, based on recruitment strategies and business needs. All PARD work site locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any PARD work site - including construction sites, parking lots, garages or in any personal vehicles located on the premises. Pay Range $19.08 - $23.85 per hour. Hours Work/Location Schedule Notes: Monday through Friday, 8 AM to 5 PM. May be required to work during special events, evenings, weekends & holidays. Work schedule and location is subject to change based on department needs and programs. Job Close Date 01/27/2020 Type of Posting External Department Parks & Recreation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location PARD Main, 200 S. Lamar Blvd. Austin, TX 78704 Preferred Qualifications Preferred Experience: Three (3) or more years' administrative experience in supporting an Executive and managerial staff in a fast pace environment dealing with the general public, executives, and elected officials, preferably in a government or a municipality setting. Three (3) or more years' experience in technical writing and editing memos & presentations, tracking assignments, deadlines and working with multi organizational frameworks. Three (3) or more years' experience in managing an Executive's calendar and travel arrangements. One (1) year of experience performing payroll and timekeeping functions including entering, auditing and reconciling employee timesheets. Experience with City of Austin ProCard purchasing or similar purchasing system accounts. Experience acting as a liaison for the employer between different organizational units, communities, stakeholders and diverse populations, including investigating, responding and resolving of complaints with other Managers, employees and the general public. Preferred Skills: Advanced proficiency in Microsoft Office to include Word, Excel and Outlook, including possessing strong oral and writing skills, developing spreadsheets and presentations, and completing research projects. Other: Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR's (Open Records Request), CAF's (Citizen Action Forms), RCA's (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities- Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from an accredited four year college or university with major coursework in Business or Public Administration or related field, plus four (4) years of experience in a professional/administrative capacity. Any combination of education and/or work experience will substitute for minimum qualifications. Do you meet the minimum qualifications for this position? Yes No * Please describe your administrative experience, including the number of years, in supporting an Executive and managerial staff in a fast pace environment dealing with the general public, executives, and elected officials, preferably in a government or a municipality setting. (Open Ended Question) * Please describe your experience, including the number of years, in technical writing and editing memos & presentations, tracking assignments, deadlines and working with multi organizational frameworks. (Open Ended Question) * Please describe your experience in managing an Executive's calendar and travel arrangements. (Open Ended Question) * Please describe your experience performing payroll and timekeeping functions including entering, auditing and reconciling employee timesheets. (Open Ended Question) * Do you possess experience with City of Austin ProCard purchasing or similar purchasing system accounts? Yes, I possess experience with City of Austin ProCard Purchasing. Yes, I possess experience with similar purchasing system. No, i do not possess this experience. * Please describe your experience acting as a liaison for the employer between different organizational units, communities, stakeholders and diverse populations, including investigating, responding and resolving of complaints with other Managers, employees and the general public. (Open Ended Question) * Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, and Outlook? No experience Basic: create/edit simple documents, spreadsheets, & emails Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields Advanced: create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another * If identified as a top candidate, do you agree to a criminal background check (CBI)? Yes No * This position will require traveling to various work sites as part of the regular job duties. Will you be able to meet this requirement? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Description: Job Title Administrative Support Assistant II Classification Administrative Support Assistant II AutoReqId 494802 Department Psychology Sub-Division Humanities and Social Science Salary Range $2,600 - $4,592 per month (Anticipated hiring range: $2,678 - $3,000 per month) Appointment Type Ongoing Time Base Full-Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Humanities and Social Sciences is committed in educating students to be culturally, globally, socially, historically and environmentally astute, civically responsible alumni able to navigate an increasingly complex and interconnected world. We are seeking an exceptional individual who is organized, detail oriented and possesses excellent communication skills to join our team as an Administrative Support Assistant in the department of Psychology. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Administrative Support Assistant provides administrative clerical support to the Psychology Department, which includes 29 full-time and 50 part-time faculty, as well as three student organizations. Provides front-office support, screens phone calls, assists walk-in visitors, distributes incoming mail, and delivers documents on campus. Under general supervision, may also assist with directing work to the office student assistants. Maintains the department room calendar and schedules requests for room use. Responsible for maintaining office supply inventory and ordering office supplies. Uses Omni Update to maintain and update the department webpages. Processes part-time teaching applications. Accesses student information to verify information and for student enrollment updates, registration permits, and student record hold releases. Processes grade change requests. Coordinates the logistics of part-time faculty cubicle keys. Serves as the backup tor creating work orders for email, phone, and computer installation and moves. Under general supervision serves as backup contact to assist in preparing travel documents for authorization and reimbursement. Serves as the backup contact to order textbooks and desk copies for faculty. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Experience working in an academic administrative office. Experience working in customer service environment. Proficiency with Microsoft Office software. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: 09 Jan 2020 (7:00 AM) Pacific Standard Time Applications close: 23 Jan 2020 (9:00 PM) Pacific Standard Time Closing Date/Time: January 23, 2020
Jan 10, 2020
Full Time
Description: Job Title Administrative Support Assistant II Classification Administrative Support Assistant II AutoReqId 494802 Department Psychology Sub-Division Humanities and Social Science Salary Range $2,600 - $4,592 per month (Anticipated hiring range: $2,678 - $3,000 per month) Appointment Type Ongoing Time Base Full-Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Humanities and Social Sciences is committed in educating students to be culturally, globally, socially, historically and environmentally astute, civically responsible alumni able to navigate an increasingly complex and interconnected world. We are seeking an exceptional individual who is organized, detail oriented and possesses excellent communication skills to join our team as an Administrative Support Assistant in the department of Psychology. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Administrative Support Assistant provides administrative clerical support to the Psychology Department, which includes 29 full-time and 50 part-time faculty, as well as three student organizations. Provides front-office support, screens phone calls, assists walk-in visitors, distributes incoming mail, and delivers documents on campus. Under general supervision, may also assist with directing work to the office student assistants. Maintains the department room calendar and schedules requests for room use. Responsible for maintaining office supply inventory and ordering office supplies. Uses Omni Update to maintain and update the department webpages. Processes part-time teaching applications. Accesses student information to verify information and for student enrollment updates, registration permits, and student record hold releases. Processes grade change requests. Coordinates the logistics of part-time faculty cubicle keys. Serves as the backup tor creating work orders for email, phone, and computer installation and moves. Under general supervision serves as backup contact to assist in preparing travel documents for authorization and reimbursement. Serves as the backup contact to order textbooks and desk copies for faculty. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Experience working in an academic administrative office. Experience working in customer service environment. Proficiency with Microsoft Office software. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: 09 Jan 2020 (7:00 AM) Pacific Standard Time Applications close: 23 Jan 2020 (9:00 PM) Pacific Standard Time Closing Date/Time: January 23, 2020
San Bernardino
5500 University Parkway, San Bernardino, CA 92407, USA
Description: Employment Status: Full-time, Probationary "Non-Exempt" position, with the possibility of converting to permanent. Work Schedule: Monday through Friday, 8:00 a.m. to 4:30 p.m.; occasional early morning, evening and weekend hours may be required as needed. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning June 21, 2019. Current employees will be given preferred consideration. Under direct supervision of the Dean and while maintaining high levels of confidentiality, this position will be responsible for managing operations and communications on a daily basis, including maintaining the Dean's calendar, coordinating and facilitating a large volume of meetings and appointments with regard to commitment and priorities. Duties may include, but are not limited to, the following: The incumbent will serve as the Executive Assistant to the Dean of the College of Education (COE). The incumbent will maintain effective and efficient administration procedures of the Dean's office, and provide pro-active notification of upcoming deadlines relating to the submissions of reports, plans, appointments, promotions, and meetings. The incumbent will make travel arrangements, accommodations and develop a schedule of meetings with the follow-through on pending deadlines and appointments and process various reimbursements and requisitions as needed. The incumbent will draft various correspondence, reports, and college news items within agreed policy guidelines on behalf of the Dean and College. The incumbent will handle confidential papers, documents, and personnel matters, checking details of documents and brief the Dean prior to signing off. When required, will research issues briefing the Dean and/or suggesting appropriate courses of action. The incumbent will prepare, arrange, and coordinate various meetings on behalf of the Dean, bring forward accurate preparations and confirm accuracy of documents needed for meetings. The incumbent will be knowledgeable of functions in all COE department offices and will apply knowledge of all policies and procedures related to the College and University and liaise, develop and maintain on-going communication with all levels of university administrators, department chairs, general faculty, and staff within the College and University, the public and government, professional community organizations and officials in all contacts with the office of the Dean. The incumbent will act as a liaison with students and refer inquiries to the appropriate areas, provide leadership to ensure that secretarial and administrative needs are being met in a collegial and professional manner and utilize independent decision making and maintain observance of office protocol and procedures as associated with the Dean's position while welcoming visitors with a professional presence. The incumbent will receive mail, advise on necessary action, track responses on behalf of the Dean, receive incoming information, reports, meeting agendas, and various publications and determine priority of attention or divert to other faculty/staff/offices where appropriate, receive and screen telephone calls and visitors, determining the priority of response required according to the availability and commitments of the Dean and maintain an efficient filing system while continually monitoring progress of outstanding matters. The incumbent will also serve as the staff support for the College for a variety of College committees and will be required to work during College events which are outside of regular office hours. The incumbent will also perform other duties as assigned and are appropriate to the operation of the College. Other duties as assigned. Education and Experience: High School Diploma or equivalent AND five years of experience in general office administrative/clerical work is required. Preferred Qualifications: Bachelor's degree or above. Knowledge, Abilities, and Skills: Knowledge of office methods, procedures and practices, and a thorough mastery of English, grammar, spelling and punctuation. Comprehensive knowledge of applicable University infrastructure, policies and procedures is required. Experience in administrative operations in a high-paced, multi-faceted department Active problem solving skills are required along with effective and sensitive interpersonal skills. Expertise in using standard office software such as MS Office package is required. Must be a highly motivated and organized individual who is able to work effectively with minimal supervision. The ability to prepare and present reports is required. The ability to interpret independently, and apply a variety of complex policies and procedures is required along with the ability to identify deviations from applicable policies. The ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions is required. The ability to identify and troubleshoot office administration problems, recognize and advocate for solutions that yield programmatic progress and improvement, as well as respond to work area-related inquiries and requests is required. The ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. The ability to perform business math, support the analysis of budgetary data, and make accurate projections requiring some inference is required. The ability to work professionally, collaboratively, and collegially with a diverse group of people, clients and co-workers, is required, as is the ability to use persuasion and negotiation to expedite projects and achieve results. The ability to maintain a professional demeanor in a fast-paced environment, easily handling and overcoming scheduling demands/conflicts and multiple simultaneous requests. Other duties as assigned. Requirements & Additional Information: The tentative date for the first phase interview shall be the week of June 24, 2019. Candidates invited to participate will be notified via e-mail. Candidates invited to participate in the next phase of this recruitment will be required to complete a writing/oral assessment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
Nov 28, 2019
Full Time
Description: Employment Status: Full-time, Probationary "Non-Exempt" position, with the possibility of converting to permanent. Work Schedule: Monday through Friday, 8:00 a.m. to 4:30 p.m.; occasional early morning, evening and weekend hours may be required as needed. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning June 21, 2019. Current employees will be given preferred consideration. Under direct supervision of the Dean and while maintaining high levels of confidentiality, this position will be responsible for managing operations and communications on a daily basis, including maintaining the Dean's calendar, coordinating and facilitating a large volume of meetings and appointments with regard to commitment and priorities. Duties may include, but are not limited to, the following: The incumbent will serve as the Executive Assistant to the Dean of the College of Education (COE). The incumbent will maintain effective and efficient administration procedures of the Dean's office, and provide pro-active notification of upcoming deadlines relating to the submissions of reports, plans, appointments, promotions, and meetings. The incumbent will make travel arrangements, accommodations and develop a schedule of meetings with the follow-through on pending deadlines and appointments and process various reimbursements and requisitions as needed. The incumbent will draft various correspondence, reports, and college news items within agreed policy guidelines on behalf of the Dean and College. The incumbent will handle confidential papers, documents, and personnel matters, checking details of documents and brief the Dean prior to signing off. When required, will research issues briefing the Dean and/or suggesting appropriate courses of action. The incumbent will prepare, arrange, and coordinate various meetings on behalf of the Dean, bring forward accurate preparations and confirm accuracy of documents needed for meetings. The incumbent will be knowledgeable of functions in all COE department offices and will apply knowledge of all policies and procedures related to the College and University and liaise, develop and maintain on-going communication with all levels of university administrators, department chairs, general faculty, and staff within the College and University, the public and government, professional community organizations and officials in all contacts with the office of the Dean. The incumbent will act as a liaison with students and refer inquiries to the appropriate areas, provide leadership to ensure that secretarial and administrative needs are being met in a collegial and professional manner and utilize independent decision making and maintain observance of office protocol and procedures as associated with the Dean's position while welcoming visitors with a professional presence. The incumbent will receive mail, advise on necessary action, track responses on behalf of the Dean, receive incoming information, reports, meeting agendas, and various publications and determine priority of attention or divert to other faculty/staff/offices where appropriate, receive and screen telephone calls and visitors, determining the priority of response required according to the availability and commitments of the Dean and maintain an efficient filing system while continually monitoring progress of outstanding matters. The incumbent will also serve as the staff support for the College for a variety of College committees and will be required to work during College events which are outside of regular office hours. The incumbent will also perform other duties as assigned and are appropriate to the operation of the College. Other duties as assigned. Education and Experience: High School Diploma or equivalent AND five years of experience in general office administrative/clerical work is required. Preferred Qualifications: Bachelor's degree or above. Knowledge, Abilities, and Skills: Knowledge of office methods, procedures and practices, and a thorough mastery of English, grammar, spelling and punctuation. Comprehensive knowledge of applicable University infrastructure, policies and procedures is required. Experience in administrative operations in a high-paced, multi-faceted department Active problem solving skills are required along with effective and sensitive interpersonal skills. Expertise in using standard office software such as MS Office package is required. Must be a highly motivated and organized individual who is able to work effectively with minimal supervision. The ability to prepare and present reports is required. The ability to interpret independently, and apply a variety of complex policies and procedures is required along with the ability to identify deviations from applicable policies. The ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions is required. The ability to identify and troubleshoot office administration problems, recognize and advocate for solutions that yield programmatic progress and improvement, as well as respond to work area-related inquiries and requests is required. The ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. The ability to perform business math, support the analysis of budgetary data, and make accurate projections requiring some inference is required. The ability to work professionally, collaboratively, and collegially with a diverse group of people, clients and co-workers, is required, as is the ability to use persuasion and negotiation to expedite projects and achieve results. The ability to maintain a professional demeanor in a fast-paced environment, easily handling and overcoming scheduling demands/conflicts and multiple simultaneous requests. Other duties as assigned. Requirements & Additional Information: The tentative date for the first phase interview shall be the week of June 24, 2019. Candidates invited to participate will be notified via e-mail. Candidates invited to participate in the next phase of this recruitment will be required to complete a writing/oral assessment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Program Services Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Disability Programs & Resource Center Department Description The DPRC's mission is to collaborate with the university's diverse community to ensure that all aspects of campus life - learning, working and living - are universally accessible. The DPRC provides the university community with resources, education and direct services in order that people with disabilities may have greater opportunity and encounter fewer barriers to achieving social justice and equity. Toward that end, the DPRC provides reasonable accommodations to over 1,800 students and over 300 employees and guests with disabilities each year. The DPRC also oversees ADAA, FEHA, and Section 504 and 508 compliance for the university, coordinates public event access, and is responsible for university-wide implementation of the CSU's Accessible Technology Initiative fATI), which provides oversight on the provision of accessible instructional materials, websites, and campus procurement. Appointment Type* This is a one-year probationary position. Upon successful completion of the probationary period, the employee will become permanent at their classification. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $4,630.00 - $4,770.00 per month ($55,560.00 - $57,240.00 annually) Salary is commensurate with experience. Position Summary* Under the general supervision of the Campus Access Services Program Manager of the Disability Programs & Resource Center (DPRC), the Program Services Coordinator (AA/S I, Exempt) independently supervises, trains, and manages the front desk student assistants; serves as the front desk lead for analyzing and addressing problems for walk-in and phone inquiries; determines immediate need for student and employee appointments and other courses of action; and covers the front desk during regularly scheduled shifts peak periods and during student assistant absences. Incumbent coordinates matching for classroom academic accommodations (e.g. note takers and lab assistants), including hiring, training, and supervision of student assistants, and coordinates the processing and maintenance of confidential student records and data management. Incumbent provides back-up support to campus accessible furniture program, accessible campus cart program, and other office programs as needed. Position Information Front Desk Coordination, Coverage, and Appointment Support - Serve as lead coordinator of the DPRC front desk. Analyze and address problems related to walk-in and phone inquiries; independently determine immediate need for all requested appointments and other courses of action; consult with constituents related to department services during peak times. - Provide coverage to the front desk at least 20 hours per week, ensuring coverage is scheduled during peak office hours. - Responsible staff member for directly supervising office opening/closing daily during public office hours and obtaining professional staff coverage when incumbent has pre-approved absences. - Hire and supervise student assistants each semester for front desk coverage; develop and monitor back-up coverage schedule. - Train student assistants on DPRC standard operating protocol, policies, initial appointment guidelines, staffing and operational updates or changes, reasonable accommodation procedures, and best-practices when interacting with people with disabilities; ensure confidentiality of communication and information. - Regularly delegate and monitor student assistant tasks and general effectiveness; provide regular feedback on student assistant communications and other information shared with the public, as well as other aspects related to job performance. - Maintain effective working relationships with a wide range of students, staff, faculty and the public. - Serve as back-up to front desk during student assistant unscheduled/short notice absences. - Coordinate content management of DPRC website related to front desk and student records database. Coordinate In-class Academic Accommodations and Supervise Academic Assistants - Meet with students with disabilities on a one-to-one basis to address situations related to providing classroom accommodations (e.g., note-taker or lab assistant) and consult with DPRC Disability Specialists or other department staff regarding appropriate accommodation solutions as needed. - Directly recruit, orient, train and supervise Lead Office Support Assistant who assists with note taking administrative duties. - Directly recruit, orient, train, supervise and oversee timesheet reporting for academic assistant(s). - Oversee processing of student note-taking and other academic accommodation requests and track successful note-taker/DPRC student matches and related data. - In consultation with supervisor, coordinate assessments of related program areas and review results to determine efficacy and/or recommended changes to implementation of classroom accommodations. - Coordinate priority registration incentive appointments for volunteer note-takers. Confidential Student Records Coordination - Oversee processing of incoming confidential student and employee records for office. - Provide day-to-day management of department electronic database, including participation in steering committee related to maintenance of database and reporting recommended changes. - Oversee and update student Priority Registration appointments and process for students with pre-approved eligibility. - Oversee maintenance and archiving of hard copy and electronic confidential student files and facilitate processing third party requests for records for students and employee records. - Provide periodic data reports on DPRC students served and the services delivered and assist with data reports when requested by colleagues in support of reports and communication. - Provide onboarding and in-service training and support on use of the online student records database to all staff, students, and faculty as delegated. Back-up Physical Access Services Programs - Provides back up support to departmental accessible campus furniture program and campus accessible cart program as needed, including driving carts as needed in unscheduled staff absences. - Facilitate front-line communication for all inquiries related to physical access services and process work accordingly, including support for student employees in the physical access services program area. - Analyze and address problems related to placement of accessible furniture and administration. - Supervise opening and closing procedures for accessible carts as needed in unscheduled staff absences. Minimum Qualifications* - Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. - Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. - Working knowledge of operational and fiscal analysis and techniques. - Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. - Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. - Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. - Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. - Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Previous experience working with students with disabilities in an academic setting. - Demonstrated experience supervising others in a high-volume, detail-oriented work environment. - Working knowledge of database management and standard office applications (e.g. email, scheduling software, Microsoft Office Suite, etc.). - Demonstrated organizational ability, especially related to managing daily details and multiple work tasks and priorities. - Previous experience with confidential record management and data collection. - Demonstrated ability to maintain effective working relationships with a wide range of students, faculty and staff. - Demonstrated ability to independently analyze complex situations and exercise sound judgment in adopting effective courses of action. - Working knowledge of Section 504 of the Rehabilitation Act of 1973, The Americans with Disabilities Act as Amended 2008, California State University (CSU) policy on disability support and accommodations and all related technical standards. - Ability to learn, interpret, and apply a wide variety of policies and procedures relating to department and campus - Demonstrated ability to implement basic interviewing and advising techniques with students and employees with disabilities. - Demonstrated ability to utilize tact and political acumen to interact with persons with contentious reactions and bring such situations under control. - Previous experience coordinating and executing disability accommodations; such experience in a post-secondary environment highly desirable. License/Certification Required A valid CA State Driver's License is requited to drive the campus accessible cart on state business. Environmental/Physical/Special - Employee must refrain from wearing scented products to ensure access for people with chemical sensitivities. - The position requires extensive use of computers. Employee must use healthy computing practices. - Position will require some evening and weekend hours during peak academic periods to ensure delivery of campus services. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline Open Until Filled. Review of applications will begin November 6, 2019. Closing Date/Time: Open until filled
Nov 28, 2019
Full Time
Description: Working Title Program Services Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Disability Programs & Resource Center Department Description The DPRC's mission is to collaborate with the university's diverse community to ensure that all aspects of campus life - learning, working and living - are universally accessible. The DPRC provides the university community with resources, education and direct services in order that people with disabilities may have greater opportunity and encounter fewer barriers to achieving social justice and equity. Toward that end, the DPRC provides reasonable accommodations to over 1,800 students and over 300 employees and guests with disabilities each year. The DPRC also oversees ADAA, FEHA, and Section 504 and 508 compliance for the university, coordinates public event access, and is responsible for university-wide implementation of the CSU's Accessible Technology Initiative fATI), which provides oversight on the provision of accessible instructional materials, websites, and campus procurement. Appointment Type* This is a one-year probationary position. Upon successful completion of the probationary period, the employee will become permanent at their classification. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $4,630.00 - $4,770.00 per month ($55,560.00 - $57,240.00 annually) Salary is commensurate with experience. Position Summary* Under the general supervision of the Campus Access Services Program Manager of the Disability Programs & Resource Center (DPRC), the Program Services Coordinator (AA/S I, Exempt) independently supervises, trains, and manages the front desk student assistants; serves as the front desk lead for analyzing and addressing problems for walk-in and phone inquiries; determines immediate need for student and employee appointments and other courses of action; and covers the front desk during regularly scheduled shifts peak periods and during student assistant absences. Incumbent coordinates matching for classroom academic accommodations (e.g. note takers and lab assistants), including hiring, training, and supervision of student assistants, and coordinates the processing and maintenance of confidential student records and data management. Incumbent provides back-up support to campus accessible furniture program, accessible campus cart program, and other office programs as needed. Position Information Front Desk Coordination, Coverage, and Appointment Support - Serve as lead coordinator of the DPRC front desk. Analyze and address problems related to walk-in and phone inquiries; independently determine immediate need for all requested appointments and other courses of action; consult with constituents related to department services during peak times. - Provide coverage to the front desk at least 20 hours per week, ensuring coverage is scheduled during peak office hours. - Responsible staff member for directly supervising office opening/closing daily during public office hours and obtaining professional staff coverage when incumbent has pre-approved absences. - Hire and supervise student assistants each semester for front desk coverage; develop and monitor back-up coverage schedule. - Train student assistants on DPRC standard operating protocol, policies, initial appointment guidelines, staffing and operational updates or changes, reasonable accommodation procedures, and best-practices when interacting with people with disabilities; ensure confidentiality of communication and information. - Regularly delegate and monitor student assistant tasks and general effectiveness; provide regular feedback on student assistant communications and other information shared with the public, as well as other aspects related to job performance. - Maintain effective working relationships with a wide range of students, staff, faculty and the public. - Serve as back-up to front desk during student assistant unscheduled/short notice absences. - Coordinate content management of DPRC website related to front desk and student records database. Coordinate In-class Academic Accommodations and Supervise Academic Assistants - Meet with students with disabilities on a one-to-one basis to address situations related to providing classroom accommodations (e.g., note-taker or lab assistant) and consult with DPRC Disability Specialists or other department staff regarding appropriate accommodation solutions as needed. - Directly recruit, orient, train and supervise Lead Office Support Assistant who assists with note taking administrative duties. - Directly recruit, orient, train, supervise and oversee timesheet reporting for academic assistant(s). - Oversee processing of student note-taking and other academic accommodation requests and track successful note-taker/DPRC student matches and related data. - In consultation with supervisor, coordinate assessments of related program areas and review results to determine efficacy and/or recommended changes to implementation of classroom accommodations. - Coordinate priority registration incentive appointments for volunteer note-takers. Confidential Student Records Coordination - Oversee processing of incoming confidential student and employee records for office. - Provide day-to-day management of department electronic database, including participation in steering committee related to maintenance of database and reporting recommended changes. - Oversee and update student Priority Registration appointments and process for students with pre-approved eligibility. - Oversee maintenance and archiving of hard copy and electronic confidential student files and facilitate processing third party requests for records for students and employee records. - Provide periodic data reports on DPRC students served and the services delivered and assist with data reports when requested by colleagues in support of reports and communication. - Provide onboarding and in-service training and support on use of the online student records database to all staff, students, and faculty as delegated. Back-up Physical Access Services Programs - Provides back up support to departmental accessible campus furniture program and campus accessible cart program as needed, including driving carts as needed in unscheduled staff absences. - Facilitate front-line communication for all inquiries related to physical access services and process work accordingly, including support for student employees in the physical access services program area. - Analyze and address problems related to placement of accessible furniture and administration. - Supervise opening and closing procedures for accessible carts as needed in unscheduled staff absences. Minimum Qualifications* - Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. - Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. - Working knowledge of operational and fiscal analysis and techniques. - Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. - Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. - Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. - Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. - Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Previous experience working with students with disabilities in an academic setting. - Demonstrated experience supervising others in a high-volume, detail-oriented work environment. - Working knowledge of database management and standard office applications (e.g. email, scheduling software, Microsoft Office Suite, etc.). - Demonstrated organizational ability, especially related to managing daily details and multiple work tasks and priorities. - Previous experience with confidential record management and data collection. - Demonstrated ability to maintain effective working relationships with a wide range of students, faculty and staff. - Demonstrated ability to independently analyze complex situations and exercise sound judgment in adopting effective courses of action. - Working knowledge of Section 504 of the Rehabilitation Act of 1973, The Americans with Disabilities Act as Amended 2008, California State University (CSU) policy on disability support and accommodations and all related technical standards. - Ability to learn, interpret, and apply a wide variety of policies and procedures relating to department and campus - Demonstrated ability to implement basic interviewing and advising techniques with students and employees with disabilities. - Demonstrated ability to utilize tact and political acumen to interact with persons with contentious reactions and bring such situations under control. - Previous experience coordinating and executing disability accommodations; such experience in a post-secondary environment highly desirable. License/Certification Required A valid CA State Driver's License is requited to drive the campus accessible cart on state business. Environmental/Physical/Special - Employee must refrain from wearing scented products to ensure access for people with chemical sensitivities. - The position requires extensive use of computers. Employee must use healthy computing practices. - Position will require some evening and weekend hours during peak academic periods to ensure delivery of campus services. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline Open Until Filled. Review of applications will begin November 6, 2019. Closing Date/Time: Open until filled
Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Description: Job Title Administrative Analyst/Specialist-Exempt II Classification Administrative Analyst/Specialist-Exempt II AutoReqId 494984 Department IT Administration Sub-Division Information Technology Salary Range $4,693 - $8,489 per month Appointment Type Temporary Time Base Full-Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; Schedule may vary according to department needs; this is a temporary position to end on or before June 30, 2021 with a possibility of renewal on an annual basis if program needs exist. About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Information Technology continuously strives to produce a higher quality of services designed to meet the expectations of the campus community. We provide a leading-edge technology environment for students, faculty and staff to advance the University's mission, vision and goals. We are seeking an exceptional individual to join our team as the Administrative Analyst/Specialist-Exempt II. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The position works directly with the Manager of Innovative Technology to administer technology initiatives and projects at a campus level. Works independently to test and implement innovative technology solutions for use by students, faculty and staff. Oversees the plans, schedules, status reports, and deliverables for student success focused initiatives in collaboration with other campus divisions. Utilizes ingenuity in determining methods to achieve project goals. Participates in the development, alteration, implementation, and evaluation of the organizational unit's policies and procedures. Utilizes knowledge to analyze data both quantitatively and qualitatively. Ability to take initiative and work independently to complete day to day support of programs and projects. Independently, researches and analyzes technical programs aligned with the division of information technology's strategic goals such as HIPs and iTuffy. Responsible for researching and implementing program features for campus wide systems. Responsible for requirement gathering, planning and execution of projects in support of digital transformation in collaboration with Enterprise Resource Planning. Other duties as assigned. Essential Qualifications Bachelor's degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Masters degree in Computer Science from an accredited college or university. Special Working Conditions Occasional early morning, evening or weekend hours. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: 16 Jan 2020 (9:00 AM) Pacific Standard Time Applications close: 30 Jan 2020 (9:00 PM) Pacific Standard Time Closing Date/Time: January 30, 2020
Jan 17, 2020
Full Time
Description: Job Title Administrative Analyst/Specialist-Exempt II Classification Administrative Analyst/Specialist-Exempt II AutoReqId 494984 Department IT Administration Sub-Division Information Technology Salary Range $4,693 - $8,489 per month Appointment Type Temporary Time Base Full-Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; Schedule may vary according to department needs; this is a temporary position to end on or before June 30, 2021 with a possibility of renewal on an annual basis if program needs exist. About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Information Technology continuously strives to produce a higher quality of services designed to meet the expectations of the campus community. We provide a leading-edge technology environment for students, faculty and staff to advance the University's mission, vision and goals. We are seeking an exceptional individual to join our team as the Administrative Analyst/Specialist-Exempt II. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The position works directly with the Manager of Innovative Technology to administer technology initiatives and projects at a campus level. Works independently to test and implement innovative technology solutions for use by students, faculty and staff. Oversees the plans, schedules, status reports, and deliverables for student success focused initiatives in collaboration with other campus divisions. Utilizes ingenuity in determining methods to achieve project goals. Participates in the development, alteration, implementation, and evaluation of the organizational unit's policies and procedures. Utilizes knowledge to analyze data both quantitatively and qualitatively. Ability to take initiative and work independently to complete day to day support of programs and projects. Independently, researches and analyzes technical programs aligned with the division of information technology's strategic goals such as HIPs and iTuffy. Responsible for researching and implementing program features for campus wide systems. Responsible for requirement gathering, planning and execution of projects in support of digital transformation in collaboration with Enterprise Resource Planning. Other duties as assigned. Essential Qualifications Bachelor's degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Masters degree in Computer Science from an accredited college or university. Special Working Conditions Occasional early morning, evening or weekend hours. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: 16 Jan 2020 (9:00 AM) Pacific Standard Time Applications close: 30 Jan 2020 (9:00 PM) Pacific Standard Time Closing Date/Time: January 30, 2020
Sacramento
6000 J Street, Sacramento, CA 95819, USA
Description: Posting Details Position Information Working Title Dean's Assistant (AA/S-NE) Classification Title Administrative Analyst/Specialist - Non-Exempt Job Summary The College of Natural Sciences and Mathematics is composed of six academic Departments, three program centers and the Dean's Office. The College also supervises the Instructional Computing Support Center, the Equipment Shop and the Electronics Shop. Under the general supervision of the Dean and College Resource Analyst, the Administrative Analyst/Specialist Non-Exempt (Dean's Assistant) will provide administrative analysis and support functions for the Dean, the Dean's Office and the College of NSM. Position responsibilities will include administrative support for the Dean; financial, enrollment and workload data gathering and analysis; hiring, evaluation and other HR related work for full and part time faculty; working with the Associate Dean on external communications to the college, campus and community, and managing the Dean's Office budget. FLSA Non-Exempt - This position is covered by health benefits, and is non-exempt, (eligible for overtime compensation) according to the Fair Labor Standards Act. Classification Salary Range $3,288-$6,347 monthly Hiring Range $3288-$6347 monthly Salary Grade/Range 1 Step N/A Is this position Hourly or Intermittent? No Regular or Temporary Regular Full Time or Part Time Full Time Pay Plan 12 Work Hours Monday-Friday, 8am-5pm Department Information College of Natural Sciences and Mathematics www.csus.edu/nsm Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications EXPERIENCE 1. Experience with office coordination and administrative support 2. Experience in Microsoft Office 3. Experience working with confidential materials and matters 4. Experience managing multiple projects and priorities 5. Experience making independent decisions and exercising sound judgement KNOWLEDGE, SKILLS, ABILITIES 6. Knowledge of budget policies and procedures 7. Knowledge of human resources policies and procedures 8. Ability to provide lead work direction 9. Knowledge of basic methods and procedures for research and analysis and the ability to apply them 10. Ability to learn, interpret and apply a wide variety of policies and procedures 11. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques 12. Ability to establish and maintain effective working relationships within and outside Dean's Office and serve as a liaison for the Dean's Office and the College 13. Strong communication skills (written and verbal) CONDITIONS OF EMPLOYMENT - Ability to pass background check Preferred Qualifications 14. Experience in the use of CMS/CFS or similar applications 15. Experience providing work direction to others 16. Experience working in an university setting Physical Demands Required Licenses/Certifications Is Background Check Required Yes Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. Eligibility Verification Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S.. Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2, 5, 7, and 9 will be given first consideration in the recruitment. Conflict of Interest The duties of this position include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, an on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. California Child Abuse and Neglect Reporting Act The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in the California State University Executive Order 1083 as a condition of employment. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit http://www.csus.edu/hr/departments/equal-opportunity/index.html. The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit http://www.csus.edu/hr/departments/equal-opportunity/Information%20for%20Job%20Applicants.html. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification. For additional information, visit http://www.csus.edu/aba/police/. Posting Detail Information Posting Number AS0723P Number of Vacancies 1 Open Date 01/15/2020 Close Date 01/29/2020 Open Until Filled No First Priority Review Date Special Instructions to Applicants For questions regarding this search, contact: Contact Name Employment Services Contact Phone 916-278-6326 Contact Email Supplemental Questions Required fields are indicated with an asterisk (*). 1. * What is the highest level of education attained? •GED •High School Diploma •Associates Degree •Bachelors Degree •Masters Degree •PHD 2. * How many years of training and/or similar administrative work experience do you have? •none •Less than 2 years •2 years •3 years •4 years or more Documents Needed To Apply Required Documents 1.Resume/Curriculum Vitae 2.Cover Letter Optional Documents 1.Letter of Recommendation Closing Date/Time: January 29, 2020
Jan 16, 2020
Full Time
Description: Posting Details Position Information Working Title Dean's Assistant (AA/S-NE) Classification Title Administrative Analyst/Specialist - Non-Exempt Job Summary The College of Natural Sciences and Mathematics is composed of six academic Departments, three program centers and the Dean's Office. The College also supervises the Instructional Computing Support Center, the Equipment Shop and the Electronics Shop. Under the general supervision of the Dean and College Resource Analyst, the Administrative Analyst/Specialist Non-Exempt (Dean's Assistant) will provide administrative analysis and support functions for the Dean, the Dean's Office and the College of NSM. Position responsibilities will include administrative support for the Dean; financial, enrollment and workload data gathering and analysis; hiring, evaluation and other HR related work for full and part time faculty; working with the Associate Dean on external communications to the college, campus and community, and managing the Dean's Office budget. FLSA Non-Exempt - This position is covered by health benefits, and is non-exempt, (eligible for overtime compensation) according to the Fair Labor Standards Act. Classification Salary Range $3,288-$6,347 monthly Hiring Range $3288-$6347 monthly Salary Grade/Range 1 Step N/A Is this position Hourly or Intermittent? No Regular or Temporary Regular Full Time or Part Time Full Time Pay Plan 12 Work Hours Monday-Friday, 8am-5pm Department Information College of Natural Sciences and Mathematics www.csus.edu/nsm Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications EXPERIENCE 1. Experience with office coordination and administrative support 2. Experience in Microsoft Office 3. Experience working with confidential materials and matters 4. Experience managing multiple projects and priorities 5. Experience making independent decisions and exercising sound judgement KNOWLEDGE, SKILLS, ABILITIES 6. Knowledge of budget policies and procedures 7. Knowledge of human resources policies and procedures 8. Ability to provide lead work direction 9. Knowledge of basic methods and procedures for research and analysis and the ability to apply them 10. Ability to learn, interpret and apply a wide variety of policies and procedures 11. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques 12. Ability to establish and maintain effective working relationships within and outside Dean's Office and serve as a liaison for the Dean's Office and the College 13. Strong communication skills (written and verbal) CONDITIONS OF EMPLOYMENT - Ability to pass background check Preferred Qualifications 14. Experience in the use of CMS/CFS or similar applications 15. Experience providing work direction to others 16. Experience working in an university setting Physical Demands Required Licenses/Certifications Is Background Check Required Yes Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. Eligibility Verification Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S.. Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2, 5, 7, and 9 will be given first consideration in the recruitment. Conflict of Interest The duties of this position include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, an on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. California Child Abuse and Neglect Reporting Act The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in the California State University Executive Order 1083 as a condition of employment. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit http://www.csus.edu/hr/departments/equal-opportunity/index.html. The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit http://www.csus.edu/hr/departments/equal-opportunity/Information%20for%20Job%20Applicants.html. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification. For additional information, visit http://www.csus.edu/aba/police/. Posting Detail Information Posting Number AS0723P Number of Vacancies 1 Open Date 01/15/2020 Close Date 01/29/2020 Open Until Filled No First Priority Review Date Special Instructions to Applicants For questions regarding this search, contact: Contact Name Employment Services Contact Phone 916-278-6326 Contact Email Supplemental Questions Required fields are indicated with an asterisk (*). 1. * What is the highest level of education attained? •GED •High School Diploma •Associates Degree •Bachelors Degree •Masters Degree •PHD 2. * How many years of training and/or similar administrative work experience do you have? •none •Less than 2 years •2 years •3 years •4 years or more Documents Needed To Apply Required Documents 1.Resume/Curriculum Vitae 2.Cover Letter Optional Documents 1.Letter of Recommendation Closing Date/Time: January 29, 2020
Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Description: Job Title Business Analyst Classification Administrative Analyst/Specialist-Exempt II AutoReqId 494870 Department Financial Aid Sub-Division Student Transitions Salary Range $4,693 - $8,489 per month Appointment Type Ongoing Time Base Full-Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Office of Financial Aid is available to remove the cost of barriers that may prevent individuals from pursuing their educational goals. We are seeking an exceptional individual to join our team as the Business Analyst (Administrative Analyst/Specialist-Exempt II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Business Analyst is one of six technical staff members who assist with ensuring efficient and timely delivery of financial aid funds to students. The Budget Analyst ensures compliance with reporting requirements and with technical directives provided by the Department of Education, Chancellor's Office, and the campus Information Technology department. The Business Analyst must lead design sessions and aid in implementation of automated enhancements. Provides maintenance of automated systems. Responsible for training and documentation of automated system. Other duties as assigned. Essential Qualifications Bachelor's degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Knowledge of PeopleSoft software is desirable Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: 09 Jan 2020 (7:00 AM) Pacific Standard Time Applications close: 23 Jan 2020 (9:00 PM) Pacific Standard Time Closing Date/Time: January 23, 2020
Jan 10, 2020
Full Time
Description: Job Title Business Analyst Classification Administrative Analyst/Specialist-Exempt II AutoReqId 494870 Department Financial Aid Sub-Division Student Transitions Salary Range $4,693 - $8,489 per month Appointment Type Ongoing Time Base Full-Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Office of Financial Aid is available to remove the cost of barriers that may prevent individuals from pursuing their educational goals. We are seeking an exceptional individual to join our team as the Business Analyst (Administrative Analyst/Specialist-Exempt II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Business Analyst is one of six technical staff members who assist with ensuring efficient and timely delivery of financial aid funds to students. The Budget Analyst ensures compliance with reporting requirements and with technical directives provided by the Department of Education, Chancellor's Office, and the campus Information Technology department. The Business Analyst must lead design sessions and aid in implementation of automated enhancements. Provides maintenance of automated systems. Responsible for training and documentation of automated system. Other duties as assigned. Essential Qualifications Bachelor's degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Knowledge of PeopleSoft software is desirable Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: 09 Jan 2020 (7:00 AM) Pacific Standard Time Applications close: 23 Jan 2020 (9:00 PM) Pacific Standard Time Closing Date/Time: January 23, 2020
Los Angeles
5151 State University Drive, Los Angeles, CA 90032, USA
Description: Bulletin #180381; 12/11/19 ADMINISTRATIVE SUPPORT ASSISTANT II Charter College of Education - Curriculum and Instruction Salary Range: $2,600 - $4,592/Monthly Work Schedule: Full-time, Monday - Thursday, 9:00 a.m. to 6:00 p.m., Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Temporary one-year appointment from date of hire; may be extended; may become permanent. Essential Functions: Under direct supervision, the incumbent's primary responsibility is to provide students with Division, College and University information, policies, and procedures. The incumbent will assist with correspondence, meeting minutes, and maintaining division files; assisting students with information related to accessing classes, meeting admission, and program completion requirements; provide faculty with necessary support services such as travel, meeting reminders and minutes, room changes, request for guest speakers, and retreat meeting scheduling; and collaborate with other division and college staff to ensure effective office management and functioning. This positon involves front line contact with students, faculty, and a variety of campus community individuals providing appropriate information or referral. Required Qualifications & Experience: Equivalent to two years of general office experience, which includes providing work direction or acting as a lead. Possess excellent verbal, written, customer service, organizational, and interpersonal skills; must have technical and computer skills sufficient to operate programs in Microsoft Office. Ability to: communicate effectively and work collaboratively with students, faculty, staff, administrators, community partners, and representatives from other outside agencies; resolve problems and solutions; exercise judgement and discretion when dealing with sensitive and/or confidential matters; and provide quality information and support services to students and faculty. Demonstrated ability and/or interest in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. As part of the interview process, candidates will be asked to complete an assessment. Desired Qualifications: Knowledge of California State University (CSU) policies, procedures, and forms. Ability to work in an organized and fast-paced work environment. Closing Date: Review of applications will begin on December 25, 2019 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017 as a condition of employment. Closing Date/Time: Open until filled
Dec 13, 2019
Full Time
Description: Bulletin #180381; 12/11/19 ADMINISTRATIVE SUPPORT ASSISTANT II Charter College of Education - Curriculum and Instruction Salary Range: $2,600 - $4,592/Monthly Work Schedule: Full-time, Monday - Thursday, 9:00 a.m. to 6:00 p.m., Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Temporary one-year appointment from date of hire; may be extended; may become permanent. Essential Functions: Under direct supervision, the incumbent's primary responsibility is to provide students with Division, College and University information, policies, and procedures. The incumbent will assist with correspondence, meeting minutes, and maintaining division files; assisting students with information related to accessing classes, meeting admission, and program completion requirements; provide faculty with necessary support services such as travel, meeting reminders and minutes, room changes, request for guest speakers, and retreat meeting scheduling; and collaborate with other division and college staff to ensure effective office management and functioning. This positon involves front line contact with students, faculty, and a variety of campus community individuals providing appropriate information or referral. Required Qualifications & Experience: Equivalent to two years of general office experience, which includes providing work direction or acting as a lead. Possess excellent verbal, written, customer service, organizational, and interpersonal skills; must have technical and computer skills sufficient to operate programs in Microsoft Office. Ability to: communicate effectively and work collaboratively with students, faculty, staff, administrators, community partners, and representatives from other outside agencies; resolve problems and solutions; exercise judgement and discretion when dealing with sensitive and/or confidential matters; and provide quality information and support services to students and faculty. Demonstrated ability and/or interest in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. As part of the interview process, candidates will be asked to complete an assessment. Desired Qualifications: Knowledge of California State University (CSU) policies, procedures, and forms. Ability to work in an organized and fast-paced work environment. Closing Date: Review of applications will begin on December 25, 2019 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017 as a condition of employment. Closing Date/Time: Open until filled
Solano County, CA
Fairfield, California, United States
Introduction WHY JOIN US AT SOLANO COUNTY? COMMITMENT TO SERVICE: Our mission is to serve the people and to provide a safe and healthy place to live, learn, work and play. We serve the public in many different ways, including: • Providing primary medical, dental, alcohol, drug and mental health services to residents, including the uninsured, low-income, and medically underserved • Providing law enforcement services in the unincorporated area of the county • Protecting the community from public health threats such as communicable diseases • Coordinating countywide responses to domestic violence and terrorism or other emergencies • Managing the criminal justice process after arrest (jail, prosecution, probation) • Supporting other local governments through efficient property tax collection as mandated by the State, County and local jurisdictions; and, • Administration and enforcement of Federal, State, and Local laws and policies pertaining to environmental health, building construction, and land use planning OUR EMPLOYEES: Our diverse workforce is committed to fulfilling this mission and does so by exemplifying our IDEAL Core Values, engaging in our day to day work of serving the public with Integrity, Dignity, Excellence, Accountability, and Leadership. To learn more about Solano County, please visit: www.solanocounty.com THE POSITION Are you a highly organized administrative professional? Come share those skills with Solano County. Office Assistant II is the journey level of the Office Assistant series. Applicants must possess general clerical skills. The incumbent will perform complex and/or routine clerical tasks in support of the department or division to which assigned. Incumbents apply specialized knowledge of departmental, work unit and program procedures, services and methods. The eligible list established from this recruitment will be used to fill full-time and part-time regular, limited-term or extra-help positions as vacancies occur throughout the County. POSITION REQUIREMENTS Education and/or Experience: High school diploma or GED preferred; supplemented by six (6) months of full-time work experience that demonstrates possession of and competency in the requisite knowledge and abilities; and Certificates: A typing certificate (40 net WPM) is required for this position, and must be submitted by the final filing deadline. Please see the "Document Submittal Requirements" section below for further details. This position also requires applicants demonstrate basic word processing skills, demonstration of these skills will be done during the written examination; and Language Proficiency: This recruitment requires proficiency in speaking, reading and writing Spanish. To review the full job description which includes examples of duties, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=15936 BENEFITS/ WHAT'S IN IT FOR YOU? Solano County offers a cafeteria-style medical package with health benefits, offered through CalPERS. The County contribution for family coverage for the 2020 calendar year is $1,498.55 per month. The County offers a cash back provision for those who choose employee-only or who waive medical insurance coverage. The County may offer a supplemental contribution for employees enrolled in Employee plus Two or More coverage. Dental and vision insurances for the employee and eligible dependents are paid 100% by the County. Solano County participates in CalPERS retirement and contributes to Social Security. Vacation is accrued at approximately 10 days per year for the first 3 years. Sick leave accrues at approximately 12 days per year. The County observes 12 fixed, paid holidays per year. Employees are eligible to receive an additional 2.5% longevity pay, per level, after the completion of continuous service at 10, 20, 25, 30, and 35 years. To review complete benefits information, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16512 Extra-help employees who work less than 29 hours per week do not typically receive or accrue benefits of regular employees during their period of employment. To view the benefits for an extra-help position, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16516 CULTURE OF LEARNING AND DEVELOPMENT Solano County is committed to "Invest In and For the Future" by providing training resources to encourage employee professional development and growth within our organization. While employed with Solano County, employees have the opportunity to pursue their career goals, interests, and develop the competencies on the Solano County Leadership Development Model by participating in the following programs: • Tuition Reimbursement Program • Annual Education Fair • County Mentoring Program • Leadership Academy • Supervisory Trainings • Skill Development Trainings • Self-paced learning opportunities SELECTION PROCESS 02/13/2020- County typing test 9am-11am (by appointment only) 02/14/2020 - Deadline to submit application and any required documents for next review 03/05/2020 - Tentative date for written exam 03/17/2020 - Tentative date for Spanish language proficiency testing Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination . Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant's ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. A minimum score of 70% is required to continue in the selection process, unless otherwise announced. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. HOW TO APPLY Please visit the County of Solano website, www.jobsatsolanocounty.com , to apply. Applications must be submitted through the JobAps system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted with the Document Cover Sheet, available on the employment website: https://jobapscloud.com/Solano/sup/doccover.pdf or at the Department of Human Resources' office, and are due by the final filing date. Previously submitted application materials (i.e. copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment . Any further questions can be directed to the Department of Human Resources at (707) 784-6170 or at 675 Texas Street, Suite 1800 Fairfield 94533. The office is open Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA. Please note that all dates/times listed in the job announcement are Pacific Time. DOCUMENT SUBMITTAL REQUIREMENTS This position requires the submission of a valid Typing Certificate. All candidates must submit a copy of their typing certificate by the final filing deadline. This position requires applicants demonstrate basic word processing (Microsoft Word) skills. Demonstration of this skill will be done during the written examination. Failure to submit the required typing certificate and demonstrate basic word processing skills will result in immediate disqualification from further consideration in the recruitment process. CERTIFICATE REQUIREMENTS Typing Certificate Requirements: The typing certificate must contain a minimum NET speed of 40 words per minute. It must be a timed 3 - 5 minute test, include the gross number of words typed per minute, and the number of errors. It may not be more than 12 months old at the time of application, and must be from an accredited school or a qualified agency with an examiner's signature. Certificates obtained through the internet (online) will not be accepted. How to Submit Your Documents In addition to uploading attachments when applying online, candidates may submit documents in-person or by mail at Solano County Department of Human Resources 675 Texas Street, Suite 1800, Fairfield CA 94533, by fax to (707) 784-3424, or by email to recruitment@solanocounty.com. When submitting documents in-person, by mail or by fax, include the recruitment title (OA II Bilingual Spanish) and the recruitment number (19-783270-B3). If submitting documents by email include the recruitment title and recruitment number in the subject field. Certificate Testing The County is offering a Typing test at no cost, on February 13, 2020 between 9am- 11am, for the Office Assistant II recruitment only. This is the only date available. Interested applicants who have completed and submitted the recruitment application must send an email to recruitment@solanocounty.com no later than 4 pm on February 11th . We will email you your time slot to take the typing test with us. If applicants are unable to attend the County certificate testing, applicants must still submit a copy of a valid certificate by the final filing deadline. To find out how to obtain a valid certificate, please visit our Frequently Asked Questions . Certification materials submitted to a prior recruitment will not be applied to this recruitment. Test/certification results may not be more than 12-months old at the time of application, to include test results that were proctored by Solano County. Applicants that have participated in prior Solano County Typing testing must contact recruitment@solanocounty.com by the final filing deadline to request their prior results be applied to this recruitment - this will not be done automatically. SUPPLEMENTAL QUESTIONNAIRE This Supplemental Questionnaire will be used to determine applicants' qualifications for this position and assess an applicant's ability to advance in the recruitment process; therefore, applicants are encouraged to answer all questions thoroughly and completely. Omitted information will not be considered or assumed. Applicants who have no experience in a specific area are recommended to state "no experience in this area" instead of leaving the space blank. Please note that the experience in your answers must be reflected in your employment history. 1* How many months of full-time clerical work experience do you have? no experience less than 6 months 6 months more than 6 months 2* This position requires Spanish skills . Applicants will be required to demonstrate proficiency in speaking, reading and writing in Spanish . Are you proficient in speaking, reading and writing Spanish? Yes No VETERANS PREFERENCE POINTS To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions. A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE FINAL FILING DATE. Applicants who have a service connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons. Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score. Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score. Veteran's preference points will only be added to passing scores in competitive open examinations. AMERICANS WITH DISABILITIES ACT It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job. APPLICANTS WITH DISABILITIES: Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the "Selection Process"), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215 . This form must be received in the Human Resources Department by the final filing date of the recruitment. Applicants will be contacted to discuss the specifics of the request. SOLANO COUNTY Click here to take a video tour of Solano County. OUR COMMUNITY Solano County is the ideal place to live, learn, work and play... The America's Promise Alliance has named Solano County as one of the 100 Best Communities for Young People for six straight years - the only California community with that distinction. • Live - Solano County as well as cities within the County have ranked in the top 15 hottest markets across the country and within the Bay Area due to prime location and affordability. • Learn - Higher education abounds! Within the County, education choices include: Solano Community College, CSU Maritime Academy, Brandman University, and Touro University. Bordering our County is the renowned University of California Davis. • Work - The blend of agriculture, corporate business and pleasant lifestyle enhance the attraction of Solano County. Blessed with a thriving agricultural economy, the county is also home to biotechnology and other growth industries. • Play - Situated midway between San Francisco and Sacramento-the State capitol, Solano County is home to rolling hillsides, waterfronts and fertile farmland. County residents can enjoy day trips to the San Francisco Bay area, Lake Tahoe region and the Napa and Sonoma Valleys. County Population (2018): 439,793 The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. SOLANO COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Closing Date/Time: Continuous
Dec 10, 2019
Full Time
Introduction WHY JOIN US AT SOLANO COUNTY? COMMITMENT TO SERVICE: Our mission is to serve the people and to provide a safe and healthy place to live, learn, work and play. We serve the public in many different ways, including: • Providing primary medical, dental, alcohol, drug and mental health services to residents, including the uninsured, low-income, and medically underserved • Providing law enforcement services in the unincorporated area of the county • Protecting the community from public health threats such as communicable diseases • Coordinating countywide responses to domestic violence and terrorism or other emergencies • Managing the criminal justice process after arrest (jail, prosecution, probation) • Supporting other local governments through efficient property tax collection as mandated by the State, County and local jurisdictions; and, • Administration and enforcement of Federal, State, and Local laws and policies pertaining to environmental health, building construction, and land use planning OUR EMPLOYEES: Our diverse workforce is committed to fulfilling this mission and does so by exemplifying our IDEAL Core Values, engaging in our day to day work of serving the public with Integrity, Dignity, Excellence, Accountability, and Leadership. To learn more about Solano County, please visit: www.solanocounty.com THE POSITION Are you a highly organized administrative professional? Come share those skills with Solano County. Office Assistant II is the journey level of the Office Assistant series. Applicants must possess general clerical skills. The incumbent will perform complex and/or routine clerical tasks in support of the department or division to which assigned. Incumbents apply specialized knowledge of departmental, work unit and program procedures, services and methods. The eligible list established from this recruitment will be used to fill full-time and part-time regular, limited-term or extra-help positions as vacancies occur throughout the County. POSITION REQUIREMENTS Education and/or Experience: High school diploma or GED preferred; supplemented by six (6) months of full-time work experience that demonstrates possession of and competency in the requisite knowledge and abilities; and Certificates: A typing certificate (40 net WPM) is required for this position, and must be submitted by the final filing deadline. Please see the "Document Submittal Requirements" section below for further details. This position also requires applicants demonstrate basic word processing skills, demonstration of these skills will be done during the written examination; and Language Proficiency: This recruitment requires proficiency in speaking, reading and writing Spanish. To review the full job description which includes examples of duties, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=15936 BENEFITS/ WHAT'S IN IT FOR YOU? Solano County offers a cafeteria-style medical package with health benefits, offered through CalPERS. The County contribution for family coverage for the 2020 calendar year is $1,498.55 per month. The County offers a cash back provision for those who choose employee-only or who waive medical insurance coverage. The County may offer a supplemental contribution for employees enrolled in Employee plus Two or More coverage. Dental and vision insurances for the employee and eligible dependents are paid 100% by the County. Solano County participates in CalPERS retirement and contributes to Social Security. Vacation is accrued at approximately 10 days per year for the first 3 years. Sick leave accrues at approximately 12 days per year. The County observes 12 fixed, paid holidays per year. Employees are eligible to receive an additional 2.5% longevity pay, per level, after the completion of continuous service at 10, 20, 25, 30, and 35 years. To review complete benefits information, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16512 Extra-help employees who work less than 29 hours per week do not typically receive or accrue benefits of regular employees during their period of employment. To view the benefits for an extra-help position, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16516 CULTURE OF LEARNING AND DEVELOPMENT Solano County is committed to "Invest In and For the Future" by providing training resources to encourage employee professional development and growth within our organization. While employed with Solano County, employees have the opportunity to pursue their career goals, interests, and develop the competencies on the Solano County Leadership Development Model by participating in the following programs: • Tuition Reimbursement Program • Annual Education Fair • County Mentoring Program • Leadership Academy • Supervisory Trainings • Skill Development Trainings • Self-paced learning opportunities SELECTION PROCESS 02/13/2020- County typing test 9am-11am (by appointment only) 02/14/2020 - Deadline to submit application and any required documents for next review 03/05/2020 - Tentative date for written exam 03/17/2020 - Tentative date for Spanish language proficiency testing Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination . Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant's ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. A minimum score of 70% is required to continue in the selection process, unless otherwise announced. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. HOW TO APPLY Please visit the County of Solano website, www.jobsatsolanocounty.com , to apply. Applications must be submitted through the JobAps system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted with the Document Cover Sheet, available on the employment website: https://jobapscloud.com/Solano/sup/doccover.pdf or at the Department of Human Resources' office, and are due by the final filing date. Previously submitted application materials (i.e. copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment . Any further questions can be directed to the Department of Human Resources at (707) 784-6170 or at 675 Texas Street, Suite 1800 Fairfield 94533. The office is open Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA. Please note that all dates/times listed in the job announcement are Pacific Time. DOCUMENT SUBMITTAL REQUIREMENTS This position requires the submission of a valid Typing Certificate. All candidates must submit a copy of their typing certificate by the final filing deadline. This position requires applicants demonstrate basic word processing (Microsoft Word) skills. Demonstration of this skill will be done during the written examination. Failure to submit the required typing certificate and demonstrate basic word processing skills will result in immediate disqualification from further consideration in the recruitment process. CERTIFICATE REQUIREMENTS Typing Certificate Requirements: The typing certificate must contain a minimum NET speed of 40 words per minute. It must be a timed 3 - 5 minute test, include the gross number of words typed per minute, and the number of errors. It may not be more than 12 months old at the time of application, and must be from an accredited school or a qualified agency with an examiner's signature. Certificates obtained through the internet (online) will not be accepted. How to Submit Your Documents In addition to uploading attachments when applying online, candidates may submit documents in-person or by mail at Solano County Department of Human Resources 675 Texas Street, Suite 1800, Fairfield CA 94533, by fax to (707) 784-3424, or by email to recruitment@solanocounty.com. When submitting documents in-person, by mail or by fax, include the recruitment title (OA II Bilingual Spanish) and the recruitment number (19-783270-B3). If submitting documents by email include the recruitment title and recruitment number in the subject field. Certificate Testing The County is offering a Typing test at no cost, on February 13, 2020 between 9am- 11am, for the Office Assistant II recruitment only. This is the only date available. Interested applicants who have completed and submitted the recruitment application must send an email to recruitment@solanocounty.com no later than 4 pm on February 11th . We will email you your time slot to take the typing test with us. If applicants are unable to attend the County certificate testing, applicants must still submit a copy of a valid certificate by the final filing deadline. To find out how to obtain a valid certificate, please visit our Frequently Asked Questions . Certification materials submitted to a prior recruitment will not be applied to this recruitment. Test/certification results may not be more than 12-months old at the time of application, to include test results that were proctored by Solano County. Applicants that have participated in prior Solano County Typing testing must contact recruitment@solanocounty.com by the final filing deadline to request their prior results be applied to this recruitment - this will not be done automatically. SUPPLEMENTAL QUESTIONNAIRE This Supplemental Questionnaire will be used to determine applicants' qualifications for this position and assess an applicant's ability to advance in the recruitment process; therefore, applicants are encouraged to answer all questions thoroughly and completely. Omitted information will not be considered or assumed. Applicants who have no experience in a specific area are recommended to state "no experience in this area" instead of leaving the space blank. Please note that the experience in your answers must be reflected in your employment history. 1* How many months of full-time clerical work experience do you have? no experience less than 6 months 6 months more than 6 months 2* This position requires Spanish skills . Applicants will be required to demonstrate proficiency in speaking, reading and writing in Spanish . Are you proficient in speaking, reading and writing Spanish? Yes No VETERANS PREFERENCE POINTS To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions. A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE FINAL FILING DATE. Applicants who have a service connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons. Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score. Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score. Veteran's preference points will only be added to passing scores in competitive open examinations. AMERICANS WITH DISABILITIES ACT It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job. APPLICANTS WITH DISABILITIES: Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the "Selection Process"), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215 . This form must be received in the Human Resources Department by the final filing date of the recruitment. Applicants will be contacted to discuss the specifics of the request. SOLANO COUNTY Click here to take a video tour of Solano County. OUR COMMUNITY Solano County is the ideal place to live, learn, work and play... The America's Promise Alliance has named Solano County as one of the 100 Best Communities for Young People for six straight years - the only California community with that distinction. • Live - Solano County as well as cities within the County have ranked in the top 15 hottest markets across the country and within the Bay Area due to prime location and affordability. • Learn - Higher education abounds! Within the County, education choices include: Solano Community College, CSU Maritime Academy, Brandman University, and Touro University. Bordering our County is the renowned University of California Davis. • Work - The blend of agriculture, corporate business and pleasant lifestyle enhance the attraction of Solano County. Blessed with a thriving agricultural economy, the county is also home to biotechnology and other growth industries. • Play - Situated midway between San Francisco and Sacramento-the State capitol, Solano County is home to rolling hillsides, waterfronts and fertile farmland. County residents can enjoy day trips to the San Francisco Bay area, Lake Tahoe region and the Napa and Sonoma Valleys. County Population (2018): 439,793 The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. SOLANO COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Closing Date/Time: Continuous
Los Angeles
5151 State University Drive, Los Angeles, CA 90032, USA
Description: Bulletin #180380; 12/11/19 CLINICAL PLACEMENT ASSISTANT Administrative Support Assistant II Patricia A. Chin School of Nursing Salary Range: $2,600 - $4,592/Monthly Work Schedule: Full-time, Monday - Friday 8:00 a.m. to 5:00 p.m.; non-exempt position; Temporary one-year appointment from date of hire; may be extended; may become permanent. Essential Functions: Under the general supervision of the Director of the Patricia A. Chin School of Nursing, the incumbent provides administrative support to meet the objectives of clinical placements for Nursing programs and the School Office, The incumbent is responsible for tracking and reconciling health care data, maintaining student electronic databases; onboarding students to clinical facilities and follow up; assisting with and maintaining currency of clinical contracts; maintaining preceptor data and cataloguing clinical evaluations while maintaining confidentiality of information; providing administrative office support to the School Office; and preparing preceptor acknowledgements. Required Qualifications & Experience: Equivalent to two years of general office experience, which include providing work direction or acting as a lead. The incumbent must have experience working with computer systems and software, which includes Microsoft Office. The incumbent must possess excellent written, verbal and interpersonal communication skills. The incumbent must have the ability to efficiently gather and organize information; take initiative to set priorities with numerous and diverse demands; meet established deadlines; anticipate problems and challenges and address them proactively; and must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. Closing Date: Review of applications will begin on December 25, 2019 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Closing Date/Time: Open until filled
Dec 20, 2019
Full Time
Description: Bulletin #180380; 12/11/19 CLINICAL PLACEMENT ASSISTANT Administrative Support Assistant II Patricia A. Chin School of Nursing Salary Range: $2,600 - $4,592/Monthly Work Schedule: Full-time, Monday - Friday 8:00 a.m. to 5:00 p.m.; non-exempt position; Temporary one-year appointment from date of hire; may be extended; may become permanent. Essential Functions: Under the general supervision of the Director of the Patricia A. Chin School of Nursing, the incumbent provides administrative support to meet the objectives of clinical placements for Nursing programs and the School Office, The incumbent is responsible for tracking and reconciling health care data, maintaining student electronic databases; onboarding students to clinical facilities and follow up; assisting with and maintaining currency of clinical contracts; maintaining preceptor data and cataloguing clinical evaluations while maintaining confidentiality of information; providing administrative office support to the School Office; and preparing preceptor acknowledgements. Required Qualifications & Experience: Equivalent to two years of general office experience, which include providing work direction or acting as a lead. The incumbent must have experience working with computer systems and software, which includes Microsoft Office. The incumbent must possess excellent written, verbal and interpersonal communication skills. The incumbent must have the ability to efficiently gather and organize information; take initiative to set priorities with numerous and diverse demands; meet established deadlines; anticipate problems and challenges and address them proactively; and must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. Closing Date: Review of applications will begin on December 25, 2019 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Closing Date/Time: Open until filled
East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: CALIFORNIA STATE UNIVERSITY, EAST BAY FACULTY EMPLOYMENT OPPORTUNITY DEPARTMENT OF EDUCATIONAL PSYCHOLOGY FULL-TIME TENURE-TRACK OAA Position No. 20-21 EPSY-SPECIALED-TT THE UNIVERSITY: California State University, East Bay (CSUEB) is a comprehensive university serving the San Francisco Bay Area/Silicon Valley. It is known for award-winning programs, expert instruction, its diverse student body, and a choice of more than 100 career-focused fields of study. With an enrollment of approximately 15,000 students and 900 faculty, CSUEB is organized into four colleges. The University offers bachelor's degrees in 49 fields, minors in 52 fields, master's degrees in 34 fields, 16 credentials programs, 18 certificate options, and 1 doctoral degree program. http://www20.csueastbay.edu/ California State University East Bay has a mission to support a diverse student body through academically rich and culturally relevant learning experiences. The successful candidate will bring with them expertise or an openness to creating a welcoming and supportive environment for all students. THE DEPARTMENT: The Department of Educational Psychology consists of four programs: School Psychology, School Counseling, Marriage and Family Therapy, and Special Education. The Department is seeking a tenure-track full time Assistant Professor of Special Education with an emphasis in high incidence disabilities to teach classes, supervise, advise candidates in our Special Education cluster consisting of the Education Specialist Mild Moderate and Moderate Severe Disabilities Credential programs and the Master's in Special Education Programs. The Education Specialist Credential Program prepares candidates to deliver services to students with disabilities from kindergarten through age 22. Candidates choose one of two authorizations to the Education Specialist Credential: Mild to Moderate Disabilities or Moderate to Severe Disabilities. Candidates also earn English Language Development and Autism Spectrum Disorders certification. The Education Specialist Credential Program is combined with the Master's in Special Education Degree. Candidates earn the Education Specialist Credential and Master's Degree in Special Education concurrently. DUTIES OF THE POSITION: Please note that teaching assignments at California State University, East Bay include courses at the Hayward, Concord and Online campuses. In addition to teaching, all faculty have advising responsibilities, assist the department with administrative and/or committee work, and are expected to assume campus-wide committee responsibilities. Duties of the tenure track full time faculty position as Assistant Professor in Special Education include teaching, advising, supervising, and mentoring. The candidate is expected to complete program assessments and documentation as a part of the Commission on Teacher Credentialing accreditation process and assist the program/department/ college/university with administrative, WASC accreditation and/or committee work. Another important role of the full-time faculty includes the generation of scholarship including articles and presentations. Specifically the duties include: Teaching. A list of potential courses includes: Evidence Based Practices for Mild Moderate Disabilities, Assessment: Mild Moderate Disabilities, Research and Professional Practices, Advanced Curriculum and Instruction: Mild Moderate Disabilities and other courses of interest. Research. Evidence of publication or strong potential for success in research as related to special education, evidence-based practices, and teacher preparation. Developing and maintaining relationships with the districts with which we place our students and in which our candidates teach. Monitoring Memorandums of Understanding (MOUs) between our University and the district/agency. Ongoing monitoring of field progress of candidates through: a) making site visitations to intern and fieldwork placements to observe our students and to foster our program's relationships with the cooperating teachers, mentors and site administrators 2) sending quarterly evaluations to field supervisors, and 3) quarterly phone and email check-ins with cooperating teachers, mentors and site administrators (and more as needed). Updating program materials such as candidate, supervisor, mentor, cooperating and intern handbooks. Recruiting and admitting Education Specialist candidates which includes- outreach to school districts and school organizations, orientations, reviewing applications, conducting interviews of potential candidates, and writing acceptance letters. Keeping updated on the latest Commission on Teacher Credentialing Program Standards, requests for program data, accreditation materials and documents as well as grant opportunities Participating actively in professional organizations, such as the California Council of Teacher Education, California Professors of Special Education, Council for Exceptional Children, California Association of Resource Specialists and other special education related organizations. Serving on school district, department, university, community, state, and national committees. Working collaboratively with faculty members and staff to create a harmonious work environment. Participating in day to day Special Education program related activities. Supporting program students as it relates to coursework and program expectations. RANK AND SALARY: Assistant Professor. Salary and rank are dependent upon educational preparation and experience. Subject to budgetary authorization. DATE OF APPOINTMENT: Fall Semester, 2020. Qualifications Minimum Requirements: An earned doctorate from a nationally recognized and accredited institution in Special Education or the equivalent Experience as a K-12 special education teacher, program specialist, mentor teacher or administrator Commitment to the active pursuit of a research agenda leading to refereed scholarship, professional presentations, and external funding; Strong interest in and a professional commitment to the preparation Education Specialists and collaboration with districts and SELPAs; Experience with instruction and service delivery in K12 environments; Experience with instructional technology; Experience with collaborative leadership; Demonstrate effective interpersonal skills and collegiality. Preferred Qualifications: 1. Strong pedagogical preparation in the area of high incidence disabilities 2. Experience with CTC credentialing and accreditation processes; 3. Evidence of scholarship such as grants, publications and presentations; 4. Eligible for a California Education Specialist credential with Autism and English Language Development authorizations. Candidates should also demonstrate evidence of accomplishments or strong potential for success in teaching, mentoring, research, and community service that has prepared them to contribute to our department/college/university commitment to diversity and excellence. Additionally, applicants must demonstrate a record of scholarly activity or evidence of strong potential for success if ABD. This University is fully committed to the rights of students, staff and faculty with disabilities in accordance with applicable state and federal laws. For more information about the University's program supporting the rights of our students with disabilities see: http://www20.csueastbay.edu/af/departments/as/ Teaching assignments at California State University, East Bay include courses at the Hayward, Concord, Oakland, and Online campuses. In addition to teaching, all faculty have advising responsibilities, assist the department with administrative and/or committee work, and are expected to assume campus-wide committee responsibilities. Candidates should demonstrate experience in teaching, mentoring, research, or community service that has prepared them to contribute to our commitment to diversity and excellence. Additionally, applicants must demonstrate a record of scholarly activity. This University is fully committed to the rights of students, staff and faculty with disabilities in accordance with applicable state and federal laws. For more information about the University's program supporting the rights of our students with disabilities see: http://www20.csueastbay.edu/af/departments/as/ Application Instructions APPLICATION DEADLINE: Position will remain open until filled. Fist review of applications will take place September 15, 2019. Please submit: (1) A letter of application, which addresses the qualifications noted in this position announcement; (2) a complete and current vita; (3) URL links to three (3) of your most recent/best professional publications (e.g., articles, books chapters, reviews); these links should be clearly listed on your vita; (4) scanned copy of graduate transcripts; (5) a one-page diversity statement that addresses how you engage a diverse student population in your teaching, research, mentoring, and advising; and (6) three confidential letters of professional recommendation. Selected applicants will be asked to submit official transcripts at a later date. All documents should be submitted via Interfolio. Questions regarding the position may be directed to Dr. Linda Smetana, Chair of the Department Search Committee at linda.smetana@csueastbay.edu. California State University, East Bay hires only individuals lawfully authorized to work in the United States. All offers of employment are contingent upon presentation of documents demonstrating the appointee's identity and eligibility to work in accordance with provisions of the Immigration Reform and Control Act. A background check (including a criminal record check and prior employment verification) must be completed and cleared prior to the start of employment. Closing Date/Time: Open until filled
Nov 28, 2019
Full Time
Description: CALIFORNIA STATE UNIVERSITY, EAST BAY FACULTY EMPLOYMENT OPPORTUNITY DEPARTMENT OF EDUCATIONAL PSYCHOLOGY FULL-TIME TENURE-TRACK OAA Position No. 20-21 EPSY-SPECIALED-TT THE UNIVERSITY: California State University, East Bay (CSUEB) is a comprehensive university serving the San Francisco Bay Area/Silicon Valley. It is known for award-winning programs, expert instruction, its diverse student body, and a choice of more than 100 career-focused fields of study. With an enrollment of approximately 15,000 students and 900 faculty, CSUEB is organized into four colleges. The University offers bachelor's degrees in 49 fields, minors in 52 fields, master's degrees in 34 fields, 16 credentials programs, 18 certificate options, and 1 doctoral degree program. http://www20.csueastbay.edu/ California State University East Bay has a mission to support a diverse student body through academically rich and culturally relevant learning experiences. The successful candidate will bring with them expertise or an openness to creating a welcoming and supportive environment for all students. THE DEPARTMENT: The Department of Educational Psychology consists of four programs: School Psychology, School Counseling, Marriage and Family Therapy, and Special Education. The Department is seeking a tenure-track full time Assistant Professor of Special Education with an emphasis in high incidence disabilities to teach classes, supervise, advise candidates in our Special Education cluster consisting of the Education Specialist Mild Moderate and Moderate Severe Disabilities Credential programs and the Master's in Special Education Programs. The Education Specialist Credential Program prepares candidates to deliver services to students with disabilities from kindergarten through age 22. Candidates choose one of two authorizations to the Education Specialist Credential: Mild to Moderate Disabilities or Moderate to Severe Disabilities. Candidates also earn English Language Development and Autism Spectrum Disorders certification. The Education Specialist Credential Program is combined with the Master's in Special Education Degree. Candidates earn the Education Specialist Credential and Master's Degree in Special Education concurrently. DUTIES OF THE POSITION: Please note that teaching assignments at California State University, East Bay include courses at the Hayward, Concord and Online campuses. In addition to teaching, all faculty have advising responsibilities, assist the department with administrative and/or committee work, and are expected to assume campus-wide committee responsibilities. Duties of the tenure track full time faculty position as Assistant Professor in Special Education include teaching, advising, supervising, and mentoring. The candidate is expected to complete program assessments and documentation as a part of the Commission on Teacher Credentialing accreditation process and assist the program/department/ college/university with administrative, WASC accreditation and/or committee work. Another important role of the full-time faculty includes the generation of scholarship including articles and presentations. Specifically the duties include: Teaching. A list of potential courses includes: Evidence Based Practices for Mild Moderate Disabilities, Assessment: Mild Moderate Disabilities, Research and Professional Practices, Advanced Curriculum and Instruction: Mild Moderate Disabilities and other courses of interest. Research. Evidence of publication or strong potential for success in research as related to special education, evidence-based practices, and teacher preparation. Developing and maintaining relationships with the districts with which we place our students and in which our candidates teach. Monitoring Memorandums of Understanding (MOUs) between our University and the district/agency. Ongoing monitoring of field progress of candidates through: a) making site visitations to intern and fieldwork placements to observe our students and to foster our program's relationships with the cooperating teachers, mentors and site administrators 2) sending quarterly evaluations to field supervisors, and 3) quarterly phone and email check-ins with cooperating teachers, mentors and site administrators (and more as needed). Updating program materials such as candidate, supervisor, mentor, cooperating and intern handbooks. Recruiting and admitting Education Specialist candidates which includes- outreach to school districts and school organizations, orientations, reviewing applications, conducting interviews of potential candidates, and writing acceptance letters. Keeping updated on the latest Commission on Teacher Credentialing Program Standards, requests for program data, accreditation materials and documents as well as grant opportunities Participating actively in professional organizations, such as the California Council of Teacher Education, California Professors of Special Education, Council for Exceptional Children, California Association of Resource Specialists and other special education related organizations. Serving on school district, department, university, community, state, and national committees. Working collaboratively with faculty members and staff to create a harmonious work environment. Participating in day to day Special Education program related activities. Supporting program students as it relates to coursework and program expectations. RANK AND SALARY: Assistant Professor. Salary and rank are dependent upon educational preparation and experience. Subject to budgetary authorization. DATE OF APPOINTMENT: Fall Semester, 2020. Qualifications Minimum Requirements: An earned doctorate from a nationally recognized and accredited institution in Special Education or the equivalent Experience as a K-12 special education teacher, program specialist, mentor teacher or administrator Commitment to the active pursuit of a research agenda leading to refereed scholarship, professional presentations, and external funding; Strong interest in and a professional commitment to the preparation Education Specialists and collaboration with districts and SELPAs; Experience with instruction and service delivery in K12 environments; Experience with instructional technology; Experience with collaborative leadership; Demonstrate effective interpersonal skills and collegiality. Preferred Qualifications: 1. Strong pedagogical preparation in the area of high incidence disabilities 2. Experience with CTC credentialing and accreditation processes; 3. Evidence of scholarship such as grants, publications and presentations; 4. Eligible for a California Education Specialist credential with Autism and English Language Development authorizations. Candidates should also demonstrate evidence of accomplishments or strong potential for success in teaching, mentoring, research, and community service that has prepared them to contribute to our department/college/university commitment to diversity and excellence. Additionally, applicants must demonstrate a record of scholarly activity or evidence of strong potential for success if ABD. This University is fully committed to the rights of students, staff and faculty with disabilities in accordance with applicable state and federal laws. For more information about the University's program supporting the rights of our students with disabilities see: http://www20.csueastbay.edu/af/departments/as/ Teaching assignments at California State University, East Bay include courses at the Hayward, Concord, Oakland, and Online campuses. In addition to teaching, all faculty have advising responsibilities, assist the department with administrative and/or committee work, and are expected to assume campus-wide committee responsibilities. Candidates should demonstrate experience in teaching, mentoring, research, or community service that has prepared them to contribute to our commitment to diversity and excellence. Additionally, applicants must demonstrate a record of scholarly activity. This University is fully committed to the rights of students, staff and faculty with disabilities in accordance with applicable state and federal laws. For more information about the University's program supporting the rights of our students with disabilities see: http://www20.csueastbay.edu/af/departments/as/ Application Instructions APPLICATION DEADLINE: Position will remain open until filled. Fist review of applications will take place September 15, 2019. Please submit: (1) A letter of application, which addresses the qualifications noted in this position announcement; (2) a complete and current vita; (3) URL links to three (3) of your most recent/best professional publications (e.g., articles, books chapters, reviews); these links should be clearly listed on your vita; (4) scanned copy of graduate transcripts; (5) a one-page diversity statement that addresses how you engage a diverse student population in your teaching, research, mentoring, and advising; and (6) three confidential letters of professional recommendation. Selected applicants will be asked to submit official transcripts at a later date. All documents should be submitted via Interfolio. Questions regarding the position may be directed to Dr. Linda Smetana, Chair of the Department Search Committee at linda.smetana@csueastbay.edu. California State University, East Bay hires only individuals lawfully authorized to work in the United States. All offers of employment are contingent upon presentation of documents demonstrating the appointee's identity and eligibility to work in accordance with provisions of the Immigration Reform and Control Act. A background check (including a criminal record check and prior employment verification) must be completed and cleared prior to the start of employment. Closing Date/Time: Open until filled
