Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. This position is responsible for assisting the Ombudsman for Domestic Violence, Sexual Assault, and Human Trafficking. Duties include participating with the Ombudsman or individually in awareness and prevention events providing information on available victim/survivor services statewide regarding domestic violence, sexual assault, and human trafficking; coordinating Marsy's Law notification requirements among the NDOC, Parole and Probation, courts, detention/jails, district attorney's offices and Appriss (VINE vendor); supporting the Ombudsman with assisting agencies and service providers with the management of their organizations on the VINE system; prepare monthly travel requests and claim forms for the Ombudsman and Committee on Domestic Violence members; develops comprehensive budget for any events funded by grants and completes monthly financial reports to the Grants Division on expenditures; provide backup assistance to the Ombudsman for victims of domestic violence, sexual assault, and/or human trafficking in accessing services or any other need a victim may present with; and will prepare and post agendas and attachments for the Committee on Domestic Violence (CDV) and various subcommittees. The incumbent drafts detailed meeting minutes for approximately 40 meetings a year; reviews complaints made by constituents about service providers or statewide assistance programs flagged by the constituents division in the Nevada Attorney General's Office; and attends and participates in district/statewide meetings. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE. *** Closing Date/Time: 12/18/2019
Dec 12, 2019
Full Time
Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. This position is responsible for assisting the Ombudsman for Domestic Violence, Sexual Assault, and Human Trafficking. Duties include participating with the Ombudsman or individually in awareness and prevention events providing information on available victim/survivor services statewide regarding domestic violence, sexual assault, and human trafficking; coordinating Marsy's Law notification requirements among the NDOC, Parole and Probation, courts, detention/jails, district attorney's offices and Appriss (VINE vendor); supporting the Ombudsman with assisting agencies and service providers with the management of their organizations on the VINE system; prepare monthly travel requests and claim forms for the Ombudsman and Committee on Domestic Violence members; develops comprehensive budget for any events funded by grants and completes monthly financial reports to the Grants Division on expenditures; provide backup assistance to the Ombudsman for victims of domestic violence, sexual assault, and/or human trafficking in accessing services or any other need a victim may present with; and will prepare and post agendas and attachments for the Committee on Domestic Violence (CDV) and various subcommittees. The incumbent drafts detailed meeting minutes for approximately 40 meetings a year; reviews complaints made by constituents about service providers or statewide assistance programs flagged by the constituents division in the Nevada Attorney General's Office; and attends and participates in district/statewide meetings. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE. *** Closing Date/Time: 12/18/2019
Los Angeles
5151 State University Drive, Los Angeles, CA 90032, USA
Description: Bulletin #180345; 10/31/19 DEPARTMENT ADMINISTRATIVE ASSISTANT Administrative Support Assistant II English Salary Range: $2,600-$4,592/Monthly Work Schedule: Full-time, Monday - Thursday 9:00 am - 6:00 pm, Friday 8:00 am - 5:00 pm; non-exempt position. Temporary appointment expires on or before one year from the date of hire. Appointment may be extended, may become permanent. Essential Functions: Under the general supervision of the Department Chair, the Department Administrative Assistant assists in a variety of administrative operations and functions in the department office. Incumbent will: support all curricular, graduate advisement, and registration activities in the department; provide clerical support for the Department Chair, faculty, and other staff; plan and coordinate clerical work activities; provide lead work direction and/or training and assistance in work processes and procedures; respond to inquiries; and provide creative solutions as needed. Responsibilities include: maintain all graduate and undergraduate student files, graduate applications, graduate degree programs, historic undergraduate program plans and worksheets; process degree checks; update GET student records to reflect approved program changes and course substitutions; process related forms; and coordinate screenings and reviews for graduate students. In addition, the incumbent will: ensure that both graduate and undergraduate students are informed of program requirements; set up appointments for advisement; issue permits as needed; and assist with enrolling first-year students in their appropriate first-year writing class. Required Qualifications & Experience: Equivalent to two years of full-time general office experience, which included providing on-going work direction or acting as a lead. Knowledge of office systems and ability to use a broader range of technology systems and packages. Must be detail-oriented with the ability to: independently handle multiple work unit priorities and projects; establish and maintain effective working relationships with others; respond to routine inquiries and explain standard policies and procedures to others; apply independently a wide variety of policies and procedures where specific guidelines may not exist; perform basic arithmetic calculations; establish and maintain effective working relationships with others; effectively communicate verbally and in writing; and handle a broad range of interpersonal contacts, including those sensitive in nature. Demonstrated interest and ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. Desired Qualifications: Bachelor's degree from an accredited four-year college or university; familiarity with university administrative processes and procedures pertaining to an academic department. Ability to write, design, and solicit articles for the graduate student newsletter, and interest in assisting in maintenance of the department website. Closing Date: Review of applications will begin November 14, 2019 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017 as a condition of employment. Closing Date/Time: Open until filled
Nov 28, 2019
Full Time
Description: Bulletin #180345; 10/31/19 DEPARTMENT ADMINISTRATIVE ASSISTANT Administrative Support Assistant II English Salary Range: $2,600-$4,592/Monthly Work Schedule: Full-time, Monday - Thursday 9:00 am - 6:00 pm, Friday 8:00 am - 5:00 pm; non-exempt position. Temporary appointment expires on or before one year from the date of hire. Appointment may be extended, may become permanent. Essential Functions: Under the general supervision of the Department Chair, the Department Administrative Assistant assists in a variety of administrative operations and functions in the department office. Incumbent will: support all curricular, graduate advisement, and registration activities in the department; provide clerical support for the Department Chair, faculty, and other staff; plan and coordinate clerical work activities; provide lead work direction and/or training and assistance in work processes and procedures; respond to inquiries; and provide creative solutions as needed. Responsibilities include: maintain all graduate and undergraduate student files, graduate applications, graduate degree programs, historic undergraduate program plans and worksheets; process degree checks; update GET student records to reflect approved program changes and course substitutions; process related forms; and coordinate screenings and reviews for graduate students. In addition, the incumbent will: ensure that both graduate and undergraduate students are informed of program requirements; set up appointments for advisement; issue permits as needed; and assist with enrolling first-year students in their appropriate first-year writing class. Required Qualifications & Experience: Equivalent to two years of full-time general office experience, which included providing on-going work direction or acting as a lead. Knowledge of office systems and ability to use a broader range of technology systems and packages. Must be detail-oriented with the ability to: independently handle multiple work unit priorities and projects; establish and maintain effective working relationships with others; respond to routine inquiries and explain standard policies and procedures to others; apply independently a wide variety of policies and procedures where specific guidelines may not exist; perform basic arithmetic calculations; establish and maintain effective working relationships with others; effectively communicate verbally and in writing; and handle a broad range of interpersonal contacts, including those sensitive in nature. Demonstrated interest and ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. Desired Qualifications: Bachelor's degree from an accredited four-year college or university; familiarity with university administrative processes and procedures pertaining to an academic department. Ability to write, design, and solicit articles for the graduate student newsletter, and interest in assisting in maintenance of the department website. Closing Date: Review of applications will begin November 14, 2019 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017 as a condition of employment. Closing Date/Time: Open until filled
Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: California State University Employees Union (CSUEU) - Unit 9 Classification Salary Range: $3,288 - $6,347 per month Anticipated Hiring Range: $3,288 - $4,308 per month Recruitment Closing Date: December 16, 2019 THE DEPARTMENT The Division of University Advancement is one of five current central divisions of the University whose primary purpose is to enhance the private support of the University. The University Development creates programs, events and activities that stimulate the involvement and interest of an ever-growing base of nearly 160,000 alumni, parents, current donors, and friends. The development staff work together to maintain relationships with on-campus and off-campus constituencies and stakeholder groups interested in advancing the mission of the University. University Advancement manages the operational requirements of the Cal Poly Pomona Philanthropic Foundation. DUTIES AND RESPONSIBILITIES The Administrative Assistant to the Executive Director of Major Gifts will provide Administrative Support to the Office of University Development/Major Gifts which will include: tracking submission deadlines for various assignments and ensure advancement and program reports are submitted timely; independently responding to written and verbal inquiries from donors, alumni, corporate partners, and campus personnel regarding advancement programs; analyzing existing procedures and develop, recommend, and initiate responses and action to requests for information, procedures, policy, etc. which requires independent research; and representing the office of University Development/Major Gifts when communicating with university administrative offices and serve as a liaison with all the direct reports to the Executive Director of Major Gifts which includes the college/division based directors of development and development associates. The incumbent will serve as a budget analyst and maintain state and foundation office budgets and monitor the financial activity of budgets, providing historical and current data; coordinate credit card accounts for the Directors of Development and Executive Director of Major Gifts by reviewing, preparing documentation for payment, and approve expenditures which may require higher level signatures; track expenses and transfers; reconcile accounts using the on line Concur system for travel; create and maintain detailed spreadsheets of donor/prospect cultivation and stewardship expenditures for each Director of Development and track against budget amount allocated for the fiscal year; independently initiate and/or draft memos and correspondence which may require the selection of a variety of resource materials using creativity and inventiveness; develop complex documents, presentations and spreadsheets to include research and production using various computer software; and independently initiate and coordinate any activities, projects or systems that will contribute to the overall effectiveness of the department. The incumbent will coordinate office operations and activities that include: screening visitors, telephone calls and correspondence for the Executive Director of Major Gifts; answering inquiries regarding the university and division policy and referring people to the appropriate person or area when required; dealing with a variety of public contacts that include donors of all levels, prospects, corporations, campus administrators, faculty, and staff; providing and receiving a variety of complex information items as well as taking and delivering accurate, complex and confidential messages; coordinating travel arrangements for the Executive Director and Directors of Development to include transportation, lodging, registrations, and upon completion of travel, completing travel expense claim forms; preparing payroll and attendance for the department; acting as a liaison with Payroll Services ensuring that all payroll and attendance policies and procedures are followed; maintaining staff calendar for the Executive Director's review and tracking of staff; planning, organizing, and reserving conference rooms; working with IT on technical equipment needed; organizing and maintaining the complex filing system and confidential files; providing all information and material needed from the files and ensure protection of information contained in the files; scheduling meetings and coordinating the calendar for the Executive Director of Major Gifts; and providing administrative support relating to forms and documents required by the Cal Poly Pomona Philanthropic Foundation. The incumbent will assist in the coordination and implementation of various solicitation, cultivation and stewardship special events which involves development of invitation lists, site selection, catering and coordination with other development professionals and University Advancement staff; interact on a highly professional level with a variety of diverse constituents to independently plan and implement campus tours, receptions and luncheons for groups of all sizes which enhance the image of the university and, at times, lead to major gifts and support of the university. Private automobile used occasionally for work-related travel. Valid CA Driver's License and insurance is required. QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of general practices, program, and/or administrative specialty; basic knowledge of and ability to apply fundamental concepts; working knowledge of budget policies and procedures; ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty; knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques; ability to organize and plan work and projects including handling multiple priorities; ability to make independent decisions and exercise sound judgment; ability to compile, write, and present reports related to program or administrative specialty; demonstrated ability establish and maintain cooperative working relationships. PREFERRED QUALIFICATIONS Knowledge of the financial structure of donations, grants and contracts to include cash, gift-in-kind, stocks, securities, planned gifts, endowments and real estate is preferred. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: December 16, 2019
Dec 03, 2019
Full Time
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: California State University Employees Union (CSUEU) - Unit 9 Classification Salary Range: $3,288 - $6,347 per month Anticipated Hiring Range: $3,288 - $4,308 per month Recruitment Closing Date: December 16, 2019 THE DEPARTMENT The Division of University Advancement is one of five current central divisions of the University whose primary purpose is to enhance the private support of the University. The University Development creates programs, events and activities that stimulate the involvement and interest of an ever-growing base of nearly 160,000 alumni, parents, current donors, and friends. The development staff work together to maintain relationships with on-campus and off-campus constituencies and stakeholder groups interested in advancing the mission of the University. University Advancement manages the operational requirements of the Cal Poly Pomona Philanthropic Foundation. DUTIES AND RESPONSIBILITIES The Administrative Assistant to the Executive Director of Major Gifts will provide Administrative Support to the Office of University Development/Major Gifts which will include: tracking submission deadlines for various assignments and ensure advancement and program reports are submitted timely; independently responding to written and verbal inquiries from donors, alumni, corporate partners, and campus personnel regarding advancement programs; analyzing existing procedures and develop, recommend, and initiate responses and action to requests for information, procedures, policy, etc. which requires independent research; and representing the office of University Development/Major Gifts when communicating with university administrative offices and serve as a liaison with all the direct reports to the Executive Director of Major Gifts which includes the college/division based directors of development and development associates. The incumbent will serve as a budget analyst and maintain state and foundation office budgets and monitor the financial activity of budgets, providing historical and current data; coordinate credit card accounts for the Directors of Development and Executive Director of Major Gifts by reviewing, preparing documentation for payment, and approve expenditures which may require higher level signatures; track expenses and transfers; reconcile accounts using the on line Concur system for travel; create and maintain detailed spreadsheets of donor/prospect cultivation and stewardship expenditures for each Director of Development and track against budget amount allocated for the fiscal year; independently initiate and/or draft memos and correspondence which may require the selection of a variety of resource materials using creativity and inventiveness; develop complex documents, presentations and spreadsheets to include research and production using various computer software; and independently initiate and coordinate any activities, projects or systems that will contribute to the overall effectiveness of the department. The incumbent will coordinate office operations and activities that include: screening visitors, telephone calls and correspondence for the Executive Director of Major Gifts; answering inquiries regarding the university and division policy and referring people to the appropriate person or area when required; dealing with a variety of public contacts that include donors of all levels, prospects, corporations, campus administrators, faculty, and staff; providing and receiving a variety of complex information items as well as taking and delivering accurate, complex and confidential messages; coordinating travel arrangements for the Executive Director and Directors of Development to include transportation, lodging, registrations, and upon completion of travel, completing travel expense claim forms; preparing payroll and attendance for the department; acting as a liaison with Payroll Services ensuring that all payroll and attendance policies and procedures are followed; maintaining staff calendar for the Executive Director's review and tracking of staff; planning, organizing, and reserving conference rooms; working with IT on technical equipment needed; organizing and maintaining the complex filing system and confidential files; providing all information and material needed from the files and ensure protection of information contained in the files; scheduling meetings and coordinating the calendar for the Executive Director of Major Gifts; and providing administrative support relating to forms and documents required by the Cal Poly Pomona Philanthropic Foundation. The incumbent will assist in the coordination and implementation of various solicitation, cultivation and stewardship special events which involves development of invitation lists, site selection, catering and coordination with other development professionals and University Advancement staff; interact on a highly professional level with a variety of diverse constituents to independently plan and implement campus tours, receptions and luncheons for groups of all sizes which enhance the image of the university and, at times, lead to major gifts and support of the university. Private automobile used occasionally for work-related travel. Valid CA Driver's License and insurance is required. QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of general practices, program, and/or administrative specialty; basic knowledge of and ability to apply fundamental concepts; working knowledge of budget policies and procedures; ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty; knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques; ability to organize and plan work and projects including handling multiple priorities; ability to make independent decisions and exercise sound judgment; ability to compile, write, and present reports related to program or administrative specialty; demonstrated ability establish and maintain cooperative working relationships. PREFERRED QUALIFICATIONS Knowledge of the financial structure of donations, grants and contracts to include cash, gift-in-kind, stocks, securities, planned gifts, endowments and real estate is preferred. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: December 16, 2019
Are you looking for a challenging role with rewarding compensation and an excellent benefit package? If so, the 19th Judicial Circuit Court is the place for you. It is our goal to positively serve the residents of Lake County while working with a purpose. We believe our employees should take pride in the work they accomplish while truly respecting a collaborative work environment. The 19th Judicial Circuit Court is seeking an Administrative Assistant for Arbitration. Do you have a background in administrative support duties and providing customer service? If so, this position could very well be for you: Position: Administrative Assistant - Mandatory Arbitration Location: Waukegan, Illinois, United States Salary: $34,911 annually Job Summary: Under general direction of the Arbitration Administrator and the Director of Judicial Operations, the Arbitration Administrative Assistant assists in developing, implementing, and managing the Alternative Dispute Resolution Programs for Lake County. The Assistant acts as a court liaison for litigants, county officials, arbitrators, mediators, the Administrative Office of the Illinois Courts, and the general public. Your day will consist of planning, organizing, and scheduling arbitrators, arbitration hearings, mediators, and mediation conferences; recruiting arbitrators and mediators; maintain statistical databases; and general office management. Hours are 8:00 a.m. to 4:30 p.m. In order to be successful in this role, individuals should have two (2) or more years of experience in a court related or legal environment; strong personal computer skills (Microsoft Office Environment), the ability to communicate effectively both written and verbal, and providing accurate information are required. The ability to establish and maintain effective working relationships with Judges, attorneys, Court and County personnel, litigants, and the general public. Must be able to work independently, under pressure, and in compliance with deadlines. Knowledge of the court systems or legal office environment preferred. This is a State of Illinois position with State Benefits. DO NOT APPLY TO THIS POSITION ONLINE. To apply, please send a current resume, to JudicialHR@lakecountyil.gov.
Dec 12, 2019
Full Time
Are you looking for a challenging role with rewarding compensation and an excellent benefit package? If so, the 19th Judicial Circuit Court is the place for you. It is our goal to positively serve the residents of Lake County while working with a purpose. We believe our employees should take pride in the work they accomplish while truly respecting a collaborative work environment. The 19th Judicial Circuit Court is seeking an Administrative Assistant for Arbitration. Do you have a background in administrative support duties and providing customer service? If so, this position could very well be for you: Position: Administrative Assistant - Mandatory Arbitration Location: Waukegan, Illinois, United States Salary: $34,911 annually Job Summary: Under general direction of the Arbitration Administrator and the Director of Judicial Operations, the Arbitration Administrative Assistant assists in developing, implementing, and managing the Alternative Dispute Resolution Programs for Lake County. The Assistant acts as a court liaison for litigants, county officials, arbitrators, mediators, the Administrative Office of the Illinois Courts, and the general public. Your day will consist of planning, organizing, and scheduling arbitrators, arbitration hearings, mediators, and mediation conferences; recruiting arbitrators and mediators; maintain statistical databases; and general office management. Hours are 8:00 a.m. to 4:30 p.m. In order to be successful in this role, individuals should have two (2) or more years of experience in a court related or legal environment; strong personal computer skills (Microsoft Office Environment), the ability to communicate effectively both written and verbal, and providing accurate information are required. The ability to establish and maintain effective working relationships with Judges, attorneys, Court and County personnel, litigants, and the general public. Must be able to work independently, under pressure, and in compliance with deadlines. Knowledge of the court systems or legal office environment preferred. This is a State of Illinois position with State Benefits. DO NOT APPLY TO THIS POSITION ONLINE. To apply, please send a current resume, to JudicialHR@lakecountyil.gov.
Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The Constituent Services Unit within the Nevada Attorney General's Office is recruiting two Administrative Assistant 3 positions (Underfilling two Admin Assist 4 positions), located in Carson City and Las Vegas, Nevada. Under the direct supervision of the Director of Constituent Services, this position performs a variety of clerical, secretarial and administrative support duties. These duties will include, but are not limited to: providing training to new and existing staff, working with the Investigations Division, responding to constituent phone calls and emails, drafting and sending out constituent letters and email responses, as well as processing and tracking constituent complaints. This position will provide back up to the Carson City or Las Vegas reception desk performing a variety of clerical and administrative duties such as maintaining records and files, generating statistical reports for trends, composing and editing correspondence, data entry, answering telephone calls, interfacing with walk-ins, mail handling, conference room scheduling and setup, and office travel coordination. This position also serves as an assistant to the Director of Constituent Services, Communications Director and the Deputy Communications Director. Some overnight travel may be required. Due to the workload, pressures of deadlines and interaction with co-workers, attorneys, other agencies, courts and the public, sound judgement is a critical factor. The incumbent must have high degree of proficiency in constituent services or a related field, as well as writing and public speaking ability. The incumbent must demonstrate capacity to establish successful interpersonal relationships with other staff, teamwork, plus excellent organization, time management and self-motivation. Fluency in Spanish is preferred, but not required. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 12/17/2019
Dec 13, 2019
Full Time
Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The Constituent Services Unit within the Nevada Attorney General's Office is recruiting two Administrative Assistant 3 positions (Underfilling two Admin Assist 4 positions), located in Carson City and Las Vegas, Nevada. Under the direct supervision of the Director of Constituent Services, this position performs a variety of clerical, secretarial and administrative support duties. These duties will include, but are not limited to: providing training to new and existing staff, working with the Investigations Division, responding to constituent phone calls and emails, drafting and sending out constituent letters and email responses, as well as processing and tracking constituent complaints. This position will provide back up to the Carson City or Las Vegas reception desk performing a variety of clerical and administrative duties such as maintaining records and files, generating statistical reports for trends, composing and editing correspondence, data entry, answering telephone calls, interfacing with walk-ins, mail handling, conference room scheduling and setup, and office travel coordination. This position also serves as an assistant to the Director of Constituent Services, Communications Director and the Deputy Communications Director. Some overnight travel may be required. Due to the workload, pressures of deadlines and interaction with co-workers, attorneys, other agencies, courts and the public, sound judgement is a critical factor. The incumbent must have high degree of proficiency in constituent services or a related field, as well as writing and public speaking ability. The incumbent must demonstrate capacity to establish successful interpersonal relationships with other staff, teamwork, plus excellent organization, time management and self-motivation. Fluency in Spanish is preferred, but not required. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 12/17/2019
City of Fort Worth, TX
Fort Worth, Texas, United States
Requisition Number: 59227 Department: Fire Why Join Us : The City of Fort Worth Fire Department's mission is to serve and protect through education, prevention, preparedness, and response. Originally tasked with protecting citizens from the perils of uncontrolled fires, we now take an all-hazards approach to accomplishing our mission, as well as providing emergency medical services. The department's Administration Division is seeking to fill an Administrative Assistant position. This person provides administrative support to the daily operations of the division and performs a wide variety of clerical duties. Additionally, they routinely interact with employees and vendors when answering questions, obtaining/distributing information or coordinating department programs/projects. Periodically, they assist management with budgetary responsibilities. We're Looking for Someone Who Will : Be experienced with PeopleSoft Financial and Purchasing Systems in a local governmental entity. Receive, review, and create requisitions and issue purchase orders. Monitor status of requisitions until paid. Be experienced working with grants. Prepare bid information, and coordinates with staff for purchasing. Work with various vendors in regards to quotes, billing issues, credits, and invoices. Receive materials or supplies. Provides administrative support to the daily operations of Administration Division. Perform a wide variety of clerical duties with external and internal partners. Enter data into various City databases. Respond to requests for information from supervisory staff, employees, or general public. Answer questions related to the department's activities, programs, policies, and procedures. Conduct follow-up research to retrieve answers and supporting information. Have proficiency with Microsoft Office software (Word,Excel,Outlook,etc.). Possess a strong ability to effectively handle multiple tasks simultaneously. Serves as backup for various staff positions in their absence. Perform other duties as required. Participate in the annual budget development process by gathering data, compiling information, monitoring expenditures according to budget guidelines and ensuring adherence to department budget. Contribute to special projects assigned. The Impact You'll Have : Contribute to fulfilment of the Fire Department mission by assuring first responders have the necessary equipment, supplies, training, services, and support to best perform their frontline duties. Assist all divisions of the Fire Department in procurement following applicable government regulations while identifying opportunities for process improvement. You'll report to a Senior Contract Compliance Specialist. Qualifications: Associate's Degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related field and four (4) years of clerical and administrative experience. Or High School Diploma/GED in a related field and eight (8) years of directly related Administrative experience. Other Requirements: Valid Texas Driver's License. Closing Date/Time: 12/18/19
Dec 12, 2019
Full Time
Requisition Number: 59227 Department: Fire Why Join Us : The City of Fort Worth Fire Department's mission is to serve and protect through education, prevention, preparedness, and response. Originally tasked with protecting citizens from the perils of uncontrolled fires, we now take an all-hazards approach to accomplishing our mission, as well as providing emergency medical services. The department's Administration Division is seeking to fill an Administrative Assistant position. This person provides administrative support to the daily operations of the division and performs a wide variety of clerical duties. Additionally, they routinely interact with employees and vendors when answering questions, obtaining/distributing information or coordinating department programs/projects. Periodically, they assist management with budgetary responsibilities. We're Looking for Someone Who Will : Be experienced with PeopleSoft Financial and Purchasing Systems in a local governmental entity. Receive, review, and create requisitions and issue purchase orders. Monitor status of requisitions until paid. Be experienced working with grants. Prepare bid information, and coordinates with staff for purchasing. Work with various vendors in regards to quotes, billing issues, credits, and invoices. Receive materials or supplies. Provides administrative support to the daily operations of Administration Division. Perform a wide variety of clerical duties with external and internal partners. Enter data into various City databases. Respond to requests for information from supervisory staff, employees, or general public. Answer questions related to the department's activities, programs, policies, and procedures. Conduct follow-up research to retrieve answers and supporting information. Have proficiency with Microsoft Office software (Word,Excel,Outlook,etc.). Possess a strong ability to effectively handle multiple tasks simultaneously. Serves as backup for various staff positions in their absence. Perform other duties as required. Participate in the annual budget development process by gathering data, compiling information, monitoring expenditures according to budget guidelines and ensuring adherence to department budget. Contribute to special projects assigned. The Impact You'll Have : Contribute to fulfilment of the Fire Department mission by assuring first responders have the necessary equipment, supplies, training, services, and support to best perform their frontline duties. Assist all divisions of the Fire Department in procurement following applicable government regulations while identifying opportunities for process improvement. You'll report to a Senior Contract Compliance Specialist. Qualifications: Associate's Degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related field and four (4) years of clerical and administrative experience. Or High School Diploma/GED in a related field and eight (8) years of directly related Administrative experience. Other Requirements: Valid Texas Driver's License. Closing Date/Time: 12/18/19
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Emergency Preparedness & Clery Administrative Assistant SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Division of Campus Safety- University Police Department Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday - Friday: 8:00 a.m. - 5:00 p.m. Anticipated Hiring Range* $4,644.00 - $5,160.00 Per Month ($55,728.00 - $61,920.00 Annually) Salary is commensurate with experience. Position Summary* Reporting to the Director of Emergency Preparedness & Clery Compliance, the Administrative Assistant supports the Emergency Management Program by performing a full range of office and administrative support tasks related to program and policy research, analysis, training, workload planning, and development of procedures involving the mandates and guidelines set forth in Executive Order No. 1056, "California State University - Emergency Management Program". The incumbent builds on knowledge of Emergency Preparedness, Clery Act reporting and SFSU policies to support the unit by coordinating efforts with the Director of Emergency Preparedness & Clery Compliance in promoting the Campus Emergency Management Plan and the Clery Act to ensure compliance with applicable regulations or requirements governing the program and the California State University (CSU). The incumbent assists with coordinating and collaborating with campus community stakeholders for promoting safety awareness and emergency preparation during all phases of an incident (Prevention, Protection, Mitigation, Response, Recovery). Additionally, the incumbent facilitates training, developing and maintaining relationships with (local, state and federal) public agency partners, and implementation of the UPD Emergency Preparedness program. The incumbent assists with answering questions of varying complexity related to training, procedures, deadlines, and assists the Director of Emergency Preparedness & Clery Compliance in optimizing existing procedures through research and development. The incumbent also maintains emergency preparedness equipment, supplies and monthly testing to ensure readiness at all times. Position Information Provide Administrative Support to Emergency Management - Research, compile and analyze information/data regarding a variety of administrative, management, fiscal and organizational issues. - Gather relevant data, information and/or documentation from a variety of campus sources. - Develop and/or assist in developing recommendations and/or course of action. - Participate and assist in the design, development, implementation, and management of new and revised programs, systems, procedures and methods of operation. - Develop and maintain desktop procedures and the Emergency Management Strategic Plan. - Prepare and/or assist in the preparation of a variety of emergency management reports. - Compile and evaluate information in preparation for writing reports. - Present reports, including formal presentations to groups. - Prepare and maintain annual training matrix. - Analyze existing policies and procedures. - Compile information and documentation in preparation for producing reports and/or draft reports for management/administration. - Review campus and department Emergency Operations Plans (EOPs) annually and provide recommendations as applicable. - Maintain inventory of the Division of Campus Safety (DCS) and Emergency Operations Center (EOC) emergency supplies. - Recommend necessary purchases for EOC and emergency supplies. Facilitate Department and Building Emergency Plans - Coordinate DCS activities with campus stakeholders and external agencies to ensure compliance with CSU Executive Order 1056 and other applicable state and Federal statutes. - Represent the emergency management program during interdepartmental and external meetings when supervisor is not present. - Maintain effective working relationships with internal and external stakeholders. - Provide customer service to those contacted in the course of work. - Promote outreach to the campus community via information booths and presentations. - Participate in activities of various disaster planning committees. - Integrate efforts with the Community Liaison Unit to participate in events on campus to promote emergency preparedness. - Promote emergency preparedness events. - Invite experts to be guest speakers during the monthly EOC Brown Bag Lunch Series and develop agenda items. - Attend Emergency Management training and conferences. - Engage in outreach programs with local, state, and federal partners. Assist with Maintaining Campus' Clery Act Compliance - Support the Director of Emergency Preparedness & Clery Compliance with crime data analysis & community outreach/education and overall Clery compliance. - Assist in developing and coordinating the institution's Clery Act Compliance program for the campus emergency notification system and campus evacuation planning. - Assist in preparing, publishing, and distributing the Annual Security and Fire Safety Report. - Assist in preparing and publishing daily police activity logs on the department website. Other duties as assigned. Minimum Qualifications* Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Independently perform varied or specialized administrative and analytical duties and/or service as a program administrator. - Contribute to the completion of broader and more complex organizational or program projects and goals. Provide project leadership or represent the work unit on key projects within and outside the organization. - Accountable for own work results which are reviewed for soundness of judgement. - Considerable judgment and discretion reflective of a thorough knowledge of a professional administrative specialty and/or program and/or policy areas need to be exercised. Policies and practices referenced for guidance. - Analyze and address problems using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best courses of action. - Ingenuity in determining methods to achieve programmatic goals and develop and implement program policies required. - Work required coordination with individuals at all levels within the organization. As needed, acts as a representative to outside entities. - As required, day-to-day program or work unit operations are overseen and lead work direction to administrative staff, including accountability for results, is provided. - Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. - Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. - Working knowledge of operational and fiscal analysis and techniques. - Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. - Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. - Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. - Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. - Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications - Ability to perform all duties in a professional, competent, and courteous manner, exercising independent judgment and sound decision-making skills. - Ability to handle all duties with accuracy, attention to detail, timeliness and trust. - Ability to plan, organize, and prioritize work to meet deadlines. - Possession of strong oral and written communication skills, with the ability to seek guidance from supervisor and UPD command staff members, as required. - Ability to collaborate with multiple entities to plan and accomplish objectives, and coordinate ongoing multiple, large and complex projects from conception to completion. - Knowledge of community policing programs, public safety procedures and emergency response planning. - Ability to interact effectively with members of the department and public in stressful situations. - Ability to communicate effectively with a diverse student, staff, faculty, and campus community. Possess outstanding interpersonal skills and work well with others. - Must be technologically proficient and familiar with the following: Windows platform, word processing, spreadsheets, databases, and other software platforms. - Possession of an Emergency Management Certificate, or prior experience in emergency management operations. - Familiarity of the Neighborhood Information Management System (NIMS), the Standard Emergency Management System (SEMS), the Incident Command System (ICS) guidelines, and general emergency preparedness practices. - Experience working in higher education. License/Certification Required Incumbent must maintain current licenses, certificates, permits, or other items required for this position; and immediately report to supervisor the loss or expiration of same. Environmental/Physical/Special Must be able to work in a police environment, and potentially under stressful conditions during emergency incident(s), or training evolution. Must be able to competently interact and network with a culturally and ethnically diverse population of students, faculty and staff. Must respond to campus emergencies and may be required to work evenings, holidays, weekends or emergency hours. Must pass fingerprinting and background investigation. Pre-Employment Requirements This position requires the successful completion of a background check. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
Nov 28, 2019
Full Time
Description: Working Title Emergency Preparedness & Clery Administrative Assistant SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Division of Campus Safety- University Police Department Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday - Friday: 8:00 a.m. - 5:00 p.m. Anticipated Hiring Range* $4,644.00 - $5,160.00 Per Month ($55,728.00 - $61,920.00 Annually) Salary is commensurate with experience. Position Summary* Reporting to the Director of Emergency Preparedness & Clery Compliance, the Administrative Assistant supports the Emergency Management Program by performing a full range of office and administrative support tasks related to program and policy research, analysis, training, workload planning, and development of procedures involving the mandates and guidelines set forth in Executive Order No. 1056, "California State University - Emergency Management Program". The incumbent builds on knowledge of Emergency Preparedness, Clery Act reporting and SFSU policies to support the unit by coordinating efforts with the Director of Emergency Preparedness & Clery Compliance in promoting the Campus Emergency Management Plan and the Clery Act to ensure compliance with applicable regulations or requirements governing the program and the California State University (CSU). The incumbent assists with coordinating and collaborating with campus community stakeholders for promoting safety awareness and emergency preparation during all phases of an incident (Prevention, Protection, Mitigation, Response, Recovery). Additionally, the incumbent facilitates training, developing and maintaining relationships with (local, state and federal) public agency partners, and implementation of the UPD Emergency Preparedness program. The incumbent assists with answering questions of varying complexity related to training, procedures, deadlines, and assists the Director of Emergency Preparedness & Clery Compliance in optimizing existing procedures through research and development. The incumbent also maintains emergency preparedness equipment, supplies and monthly testing to ensure readiness at all times. Position Information Provide Administrative Support to Emergency Management - Research, compile and analyze information/data regarding a variety of administrative, management, fiscal and organizational issues. - Gather relevant data, information and/or documentation from a variety of campus sources. - Develop and/or assist in developing recommendations and/or course of action. - Participate and assist in the design, development, implementation, and management of new and revised programs, systems, procedures and methods of operation. - Develop and maintain desktop procedures and the Emergency Management Strategic Plan. - Prepare and/or assist in the preparation of a variety of emergency management reports. - Compile and evaluate information in preparation for writing reports. - Present reports, including formal presentations to groups. - Prepare and maintain annual training matrix. - Analyze existing policies and procedures. - Compile information and documentation in preparation for producing reports and/or draft reports for management/administration. - Review campus and department Emergency Operations Plans (EOPs) annually and provide recommendations as applicable. - Maintain inventory of the Division of Campus Safety (DCS) and Emergency Operations Center (EOC) emergency supplies. - Recommend necessary purchases for EOC and emergency supplies. Facilitate Department and Building Emergency Plans - Coordinate DCS activities with campus stakeholders and external agencies to ensure compliance with CSU Executive Order 1056 and other applicable state and Federal statutes. - Represent the emergency management program during interdepartmental and external meetings when supervisor is not present. - Maintain effective working relationships with internal and external stakeholders. - Provide customer service to those contacted in the course of work. - Promote outreach to the campus community via information booths and presentations. - Participate in activities of various disaster planning committees. - Integrate efforts with the Community Liaison Unit to participate in events on campus to promote emergency preparedness. - Promote emergency preparedness events. - Invite experts to be guest speakers during the monthly EOC Brown Bag Lunch Series and develop agenda items. - Attend Emergency Management training and conferences. - Engage in outreach programs with local, state, and federal partners. Assist with Maintaining Campus' Clery Act Compliance - Support the Director of Emergency Preparedness & Clery Compliance with crime data analysis & community outreach/education and overall Clery compliance. - Assist in developing and coordinating the institution's Clery Act Compliance program for the campus emergency notification system and campus evacuation planning. - Assist in preparing, publishing, and distributing the Annual Security and Fire Safety Report. - Assist in preparing and publishing daily police activity logs on the department website. Other duties as assigned. Minimum Qualifications* Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Independently perform varied or specialized administrative and analytical duties and/or service as a program administrator. - Contribute to the completion of broader and more complex organizational or program projects and goals. Provide project leadership or represent the work unit on key projects within and outside the organization. - Accountable for own work results which are reviewed for soundness of judgement. - Considerable judgment and discretion reflective of a thorough knowledge of a professional administrative specialty and/or program and/or policy areas need to be exercised. Policies and practices referenced for guidance. - Analyze and address problems using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best courses of action. - Ingenuity in determining methods to achieve programmatic goals and develop and implement program policies required. - Work required coordination with individuals at all levels within the organization. As needed, acts as a representative to outside entities. - As required, day-to-day program or work unit operations are overseen and lead work direction to administrative staff, including accountability for results, is provided. - Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. - Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. - Working knowledge of operational and fiscal analysis and techniques. - Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. - Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. - Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. - Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. - Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications - Ability to perform all duties in a professional, competent, and courteous manner, exercising independent judgment and sound decision-making skills. - Ability to handle all duties with accuracy, attention to detail, timeliness and trust. - Ability to plan, organize, and prioritize work to meet deadlines. - Possession of strong oral and written communication skills, with the ability to seek guidance from supervisor and UPD command staff members, as required. - Ability to collaborate with multiple entities to plan and accomplish objectives, and coordinate ongoing multiple, large and complex projects from conception to completion. - Knowledge of community policing programs, public safety procedures and emergency response planning. - Ability to interact effectively with members of the department and public in stressful situations. - Ability to communicate effectively with a diverse student, staff, faculty, and campus community. Possess outstanding interpersonal skills and work well with others. - Must be technologically proficient and familiar with the following: Windows platform, word processing, spreadsheets, databases, and other software platforms. - Possession of an Emergency Management Certificate, or prior experience in emergency management operations. - Familiarity of the Neighborhood Information Management System (NIMS), the Standard Emergency Management System (SEMS), the Incident Command System (ICS) guidelines, and general emergency preparedness practices. - Experience working in higher education. License/Certification Required Incumbent must maintain current licenses, certificates, permits, or other items required for this position; and immediately report to supervisor the loss or expiration of same. Environmental/Physical/Special Must be able to work in a police environment, and potentially under stressful conditions during emergency incident(s), or training evolution. Must be able to competently interact and network with a culturally and ethnically diverse population of students, faculty and staff. Must respond to campus emergencies and may be required to work evenings, holidays, weekends or emergency hours. Must pass fingerprinting and background investigation. Pre-Employment Requirements This position requires the successful completion of a background check. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
This departmental promotional examination is being given to fillonevacancy in theBehavioral Health Services Administration Officeand to establish an eligible list to fill future vacancies within Health Care Services. Must be currently employed with the San Joaquin CountyHealth Care Services Agencyand meet promotional requirements to qualify. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Coordinates a program within the department; oversees the daily operation of the program, may develop programs, participate in grant preparation and coordinate staff development and training programs. Confers with representatives of other County departments and other agencies on administrative, budgetary, management, personnel and purchasing issues. May serve as department liaison to the public. Provides and explains complex regulations and policies; works with client to resolve problems of facilitate processes. May coordinate purchasing activities and/or personnel transactions of the department. Researches and analyzes department policies, laws, procedures and other administrative matters; determines their impact upon the department's operations; prepares narrative, graphic and statistical reports; recommends alternative methods, policies and procedures. Assists in preparing and administering the department budget; gathers, organizes tabulates and analyzes budgetary data; assists in directing fiscal control programs. Provides administrative support to department management; prepares correspondence and reports. May supervise or direct subordinate staff as assigned. MINIMUM QUALIFICATIONS PLEASE NOTE: This is a departmental promotion. Qualified applicants must currently be employed with San Joaquin CountyHealth Care Services Agency and meet the promotional eligibilityrequirements as stated in Civil Service Rule 10, Section 3-Eligiblity for Promotional Examinations. Education : Graduation from an accredited four year college or university with major course work in public or business administration, personnel management or a closely related field. Experience : One year of experience in budgetary, systems, financial, personnel or other administrative analytical work. Substitution : Additional-qualifying experience may be substituted for required education on a year-for-year basis to a maximum of four years. KNOWLEDGE Principles, practices, methods and techniques of public administration and management including organization, budgeting, purchasing and personnel administration; methods and techniques of organizing work efficiently; basic statistics and graphics. ABILITY Gather and analyze data; organize and write reports; read, understand, interpret and apply pertinent rules and regulations; express oneself clearly and concisely, both orally and in writing; establish and maintain effective working relationships with others; present oneself professionally. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented bySEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee's expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee's expense. For more detailed information on the County's benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees' Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees' Retirement Act of 1937 or from any governmental agency covered by the California Public Employees' Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation :The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals,use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee's spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children's school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate's education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate's score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate's application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran's Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran's points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 12/20/2019 11:59:00 PM
Dec 10, 2019
Full Time
This departmental promotional examination is being given to fillonevacancy in theBehavioral Health Services Administration Officeand to establish an eligible list to fill future vacancies within Health Care Services. Must be currently employed with the San Joaquin CountyHealth Care Services Agencyand meet promotional requirements to qualify. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Coordinates a program within the department; oversees the daily operation of the program, may develop programs, participate in grant preparation and coordinate staff development and training programs. Confers with representatives of other County departments and other agencies on administrative, budgetary, management, personnel and purchasing issues. May serve as department liaison to the public. Provides and explains complex regulations and policies; works with client to resolve problems of facilitate processes. May coordinate purchasing activities and/or personnel transactions of the department. Researches and analyzes department policies, laws, procedures and other administrative matters; determines their impact upon the department's operations; prepares narrative, graphic and statistical reports; recommends alternative methods, policies and procedures. Assists in preparing and administering the department budget; gathers, organizes tabulates and analyzes budgetary data; assists in directing fiscal control programs. Provides administrative support to department management; prepares correspondence and reports. May supervise or direct subordinate staff as assigned. MINIMUM QUALIFICATIONS PLEASE NOTE: This is a departmental promotion. Qualified applicants must currently be employed with San Joaquin CountyHealth Care Services Agency and meet the promotional eligibilityrequirements as stated in Civil Service Rule 10, Section 3-Eligiblity for Promotional Examinations. Education : Graduation from an accredited four year college or university with major course work in public or business administration, personnel management or a closely related field. Experience : One year of experience in budgetary, systems, financial, personnel or other administrative analytical work. Substitution : Additional-qualifying experience may be substituted for required education on a year-for-year basis to a maximum of four years. KNOWLEDGE Principles, practices, methods and techniques of public administration and management including organization, budgeting, purchasing and personnel administration; methods and techniques of organizing work efficiently; basic statistics and graphics. ABILITY Gather and analyze data; organize and write reports; read, understand, interpret and apply pertinent rules and regulations; express oneself clearly and concisely, both orally and in writing; establish and maintain effective working relationships with others; present oneself professionally. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented bySEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee's expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee's expense. For more detailed information on the County's benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees' Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees' Retirement Act of 1937 or from any governmental agency covered by the California Public Employees' Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation :The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals,use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee's spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children's school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate's education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate's score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate's application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran's Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran's points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 12/20/2019 11:59:00 PM
Posting Title Administrative Specialist Job Requisition Number COA081330 Position Number 103903 Job Type Full-Time Division Name Police Headquarters Minimum Qualifications Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None Notes to Applicants This professional position helps facilitate various phases of the applicant process for the Austin Police Department Recruiting Division. The position is required to maintain schedules and calendaring for testing and evaluations of applicants, screen applicant demographics, process background checks, export & import highly confidential documentation into multiple databases, and help background investigators perform quality checks. Clerical duties include, but are not limited to, answering phones, scanning and filing records, writing monthly reports, and maintaining spreadsheets. The Administrative Specialist directly supports (1) Lieutenant, (16) Officers, (2) Sergeants, other staff and stakeholders of varying positions or ranks, reports directly to the Administrative Supervisor, and is backup support to the Administrative Assistant assigned to the Recruiting Division. A detailed and complete City of Austin application is required for the position to help us better evaluate your qualifications. For each of your positions, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position, including your supervisory and/or leadership experience if applicable. This criteria is used to select candidates for interviews, and starting salaries are based on the overall relevant experience. A resume and cover letter must be submitted to be considered for this position. Please note that your resume will not substitute for a complete employment application. Statements such as "see resume" will not be accepted. When completing the Supplemental Questions, please note that your answers must be supported by information contained in your application. Top Candidates are required to take a skills assessment. Military/Veterans must provide a copy of their DD214 to receive military/veteran interview preference. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Information regarding the City's Driver Safety Program standards can be found here: http://www.austintexas.gov/sites/default/files/files/Employment/new_hire_driver_safety_standards.pdf16 Pay Range $19.08 - $23.85 Commensurate Hours Monday - Friday 7:00 a.m. - 3:30 p.m. Job Close Date 12/23/2019 Type of Posting External Department Police Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 1520 Rutherford Ln. Bldg. 3 Austin, TX. 78753 Preferred Qualifications 1. Excellent customer service including the ability to understand, communicate and effectively interact within a diverse community. 2. Knowledge and ability to use computers and technology efficiently. 3. Excellent organization and time management skills. 4. Two years experience working with confidential information to include reviewing, maintaining, updating, and archiving. 5.Two years experience working with the general public, problem solving, and answering a multi-line phone. 6. At least two years supporting law enforcement personnel and members of executive staff. 7. Proficient with Microsoft Office: Word, Excel, and Outlook. 8. Ability to lift 20 lbs. with or without accommodations. 9. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR's (Open Records Request), CAF's (Citizen Action Forms), RCA's (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities- Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from an accredited four (4) year college or university with major course work in Business, Public Administration, or related field, plus four (4) years experience in a professional/administrative capacity. Experience will substitute for education up to a maximum of four (4) years. Do you meet these requirements? Yes No * What are some specific techniques you have used in order to improve your organizational and time management skills? (Open Ended Question) * Briefly describe your customer and public interaction skills and experience. (Open Ended Question) * Describe your experience with personal computers and list the applications with which you are familiar. (Open Ended Question) * Describe your experience multitasking, organizing and problem solving tasks and assignments? (Open Ended Question) * Please describe any experience you have working in a law enforcement setting. If you do not have this experience please list N/A. (Open Ended Question) * Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, and Outlook? No experience Basic: create/edit simple documents, spreadsheets, & emails Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields Advanced: create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another * Briefly describe your experience working in an office that requires confidentiality as part of your job. (Open Ended Question) * Describe your communication skills. (Open Ended Question) * How many years of experience do you have providing administrative support to an organization? Less than one years 1 - 2 years 2 - 3 years 3 - 4 years 4 - 5 years More than 5 years * This position requires the ability to perform tasks that involve walking, bending and moving or lifting up to 20lbs with or without accommodations. Do you meet this requirement? Yes No * This position requires traveling to multiple sites as part of the regular job duties. Will you be able to meet this requirement? Yes No * If identified as a top candidate, do you agree to a Criminal Background Investigation (CBI)? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Dec 12, 2019
Full Time
Posting Title Administrative Specialist Job Requisition Number COA081330 Position Number 103903 Job Type Full-Time Division Name Police Headquarters Minimum Qualifications Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None Notes to Applicants This professional position helps facilitate various phases of the applicant process for the Austin Police Department Recruiting Division. The position is required to maintain schedules and calendaring for testing and evaluations of applicants, screen applicant demographics, process background checks, export & import highly confidential documentation into multiple databases, and help background investigators perform quality checks. Clerical duties include, but are not limited to, answering phones, scanning and filing records, writing monthly reports, and maintaining spreadsheets. The Administrative Specialist directly supports (1) Lieutenant, (16) Officers, (2) Sergeants, other staff and stakeholders of varying positions or ranks, reports directly to the Administrative Supervisor, and is backup support to the Administrative Assistant assigned to the Recruiting Division. A detailed and complete City of Austin application is required for the position to help us better evaluate your qualifications. For each of your positions, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position, including your supervisory and/or leadership experience if applicable. This criteria is used to select candidates for interviews, and starting salaries are based on the overall relevant experience. A resume and cover letter must be submitted to be considered for this position. Please note that your resume will not substitute for a complete employment application. Statements such as "see resume" will not be accepted. When completing the Supplemental Questions, please note that your answers must be supported by information contained in your application. Top Candidates are required to take a skills assessment. Military/Veterans must provide a copy of their DD214 to receive military/veteran interview preference. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Information regarding the City's Driver Safety Program standards can be found here: http://www.austintexas.gov/sites/default/files/files/Employment/new_hire_driver_safety_standards.pdf16 Pay Range $19.08 - $23.85 Commensurate Hours Monday - Friday 7:00 a.m. - 3:30 p.m. Job Close Date 12/23/2019 Type of Posting External Department Police Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 1520 Rutherford Ln. Bldg. 3 Austin, TX. 78753 Preferred Qualifications 1. Excellent customer service including the ability to understand, communicate and effectively interact within a diverse community. 2. Knowledge and ability to use computers and technology efficiently. 3. Excellent organization and time management skills. 4. Two years experience working with confidential information to include reviewing, maintaining, updating, and archiving. 5.Two years experience working with the general public, problem solving, and answering a multi-line phone. 6. At least two years supporting law enforcement personnel and members of executive staff. 7. Proficient with Microsoft Office: Word, Excel, and Outlook. 8. Ability to lift 20 lbs. with or without accommodations. 9. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR's (Open Records Request), CAF's (Citizen Action Forms), RCA's (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities- Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from an accredited four (4) year college or university with major course work in Business, Public Administration, or related field, plus four (4) years experience in a professional/administrative capacity. Experience will substitute for education up to a maximum of four (4) years. Do you meet these requirements? Yes No * What are some specific techniques you have used in order to improve your organizational and time management skills? (Open Ended Question) * Briefly describe your customer and public interaction skills and experience. (Open Ended Question) * Describe your experience with personal computers and list the applications with which you are familiar. (Open Ended Question) * Describe your experience multitasking, organizing and problem solving tasks and assignments? (Open Ended Question) * Please describe any experience you have working in a law enforcement setting. If you do not have this experience please list N/A. (Open Ended Question) * Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, and Outlook? No experience Basic: create/edit simple documents, spreadsheets, & emails Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields Advanced: create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another * Briefly describe your experience working in an office that requires confidentiality as part of your job. (Open Ended Question) * Describe your communication skills. (Open Ended Question) * How many years of experience do you have providing administrative support to an organization? Less than one years 1 - 2 years 2 - 3 years 3 - 4 years 4 - 5 years More than 5 years * This position requires the ability to perform tasks that involve walking, bending and moving or lifting up to 20lbs with or without accommodations. Do you meet this requirement? Yes No * This position requires traveling to multiple sites as part of the regular job duties. Will you be able to meet this requirement? Yes No * If identified as a top candidate, do you agree to a Criminal Background Investigation (CBI)? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
San Diego
5500 Campanile Drive, San Diego, CA 92182, USA
Description: Overview San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups. Initial review of applications will begin on December 18, 2019. To receive full consideration, apply by December 17, 2019. The position will remain open until filled. The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice. For more information on San Diego State University, please click here. Position Information This is a full-time (1.0 time-base), benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Reporting to the Senior Associate Dean, the Administrative Support Coordinator I (ASC I): Provides general administrative and clerical support to several college administrators including the Associate Dean for Research, Associate Dean for Diversity and International Affairs, the Assistant Dean for Student Affairs, and others as necessary. Support includes: Calendaring, arranging travel, hosting and event planning, and processing expenses and reimbursements. Clerical tasks such as copying, ordering supplies, and filing. Creating, proofreading, and distributing documents, correspondence, mass mailings, PowerPoint slides, presentations, and other materials. Working with the Budget Manager and the appropriate administrators, the ASC I processes and tracks reportable faculty and student allocations, including funding from student success fees, UGP, DAESA, Graduate Affairs, College, OIP, and other miscellaneous projects. Works directly with faculty and students to answer questions, resolve problems, and prepare and submit budget, expense, and reporting paperwork. Serves as Dean's Office Front Desk receptionist: greeting and assisting visitors, answering phones, and directing calls and inquiries to the appropriate personnel or offices. Mailroom functions and duties. Deliveries. Maintaining the appearance of the Dean's Office and conference rooms. Provides general clerical support to the Dean: Dean's travel paperwork, expense processing and reimbursements, and College hosting and event planning. For more information regarding College of Education, please click here. Compensation and Benefits Starting salary upon appointment not expected to exceed $3,334 per month. CSU Classification Salary Range: $2,846 - $5,148 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here. Qualifications Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications and Specialized Skills Experience working in a higher education or public sector setting. Experience as an administrative assistant. Experience in event coordination. Experience coordinating travel arrangements. Experience working as a front desk receptionist. Competence in Microsoft Office suite. Basic website editing skills. Application Procedures To apply for this position, please click on the "Apply Now" button on this page. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here. Applicants with disabilities requiring assistance may call (619) 594-1139. General Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke free campus. For more information, please click here. Closing Date/Time: Open until filled
Dec 06, 2019
Full Time
Description: Overview San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups. Initial review of applications will begin on December 18, 2019. To receive full consideration, apply by December 17, 2019. The position will remain open until filled. The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice. For more information on San Diego State University, please click here. Position Information This is a full-time (1.0 time-base), benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Reporting to the Senior Associate Dean, the Administrative Support Coordinator I (ASC I): Provides general administrative and clerical support to several college administrators including the Associate Dean for Research, Associate Dean for Diversity and International Affairs, the Assistant Dean for Student Affairs, and others as necessary. Support includes: Calendaring, arranging travel, hosting and event planning, and processing expenses and reimbursements. Clerical tasks such as copying, ordering supplies, and filing. Creating, proofreading, and distributing documents, correspondence, mass mailings, PowerPoint slides, presentations, and other materials. Working with the Budget Manager and the appropriate administrators, the ASC I processes and tracks reportable faculty and student allocations, including funding from student success fees, UGP, DAESA, Graduate Affairs, College, OIP, and other miscellaneous projects. Works directly with faculty and students to answer questions, resolve problems, and prepare and submit budget, expense, and reporting paperwork. Serves as Dean's Office Front Desk receptionist: greeting and assisting visitors, answering phones, and directing calls and inquiries to the appropriate personnel or offices. Mailroom functions and duties. Deliveries. Maintaining the appearance of the Dean's Office and conference rooms. Provides general clerical support to the Dean: Dean's travel paperwork, expense processing and reimbursements, and College hosting and event planning. For more information regarding College of Education, please click here. Compensation and Benefits Starting salary upon appointment not expected to exceed $3,334 per month. CSU Classification Salary Range: $2,846 - $5,148 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here. Qualifications Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications and Specialized Skills Experience working in a higher education or public sector setting. Experience as an administrative assistant. Experience in event coordination. Experience coordinating travel arrangements. Experience working as a front desk receptionist. Competence in Microsoft Office suite. Basic website editing skills. Application Procedures To apply for this position, please click on the "Apply Now" button on this page. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here. Applicants with disabilities requiring assistance may call (619) 594-1139. General Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke free campus. For more information, please click here. Closing Date/Time: Open until filled
East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: SALARY AND BENEFITS: The starting salary will be between $3,350.00/month to $3,997.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. ABOUT THE POSITION: The Office Manager reports to the Director of Financial Aid and provides administrative assistant support to the Office of Financial Aid. The position maintains electronic calendars, prepares daily calendars with pertinent documents or correspondence, arranges for meetings and conference calls, makes travel arrangements, and prepares & assembles detailed reports and other materials. The position is responsible for handling inquiries, complaints and referrals from the President's and Vice President's office. In addition, the position coordinates projects and agendas with other departments and divisions including meeting arrangements and materials. The incumbent will collaborate with the Budget Coordinator to record and track the budget, prepare purchase orders, check requests, maintain summaries of accounting transactions and reconciling accounts in PeopleSoft. Other responsibilities include tracking absence reporting for all staff, running reports in the data warehouse and updating monthly and annual reports, handling payroll and human resource transactions (e.g. eSAF, eSARF submissions, attendance and absence reporting, Separation Clearance Forms, etc.) for the departments, coordinating supply and technical needs and handling contracts and payment to vendors. RESPONSIBILITIES: Office Management * Arranges for campus service including but not limited to Information Technology and Facilities Services. * Arranges for meetings and conference calls. Includes sending out for agenda items, assembling agendas, and producing materials for distribution. Also, records notes for specific meetings. * Coordinates room reservations for staff and intra-staff meetings and food service when needed. Schedules rooms through 25Live and runs reports. * Coordinates and/or leads projects with other departments and divisions on campus. * Registers staff for attendance at conferences and meetings outside the University. * Prepares new and renews memberships for managers and staff. * Handles a broad range of interpersonal contacts, including those at a higher level and sensitive in nature from on and off campus persons. * Coordinates all telephone, IT and equipment needs for the department including office moves, equipment services, equipment and supply purchases, and removal of sensitive documents. * Tracks and monitors office supplies and reorders when needed. * Makes recommendations on how to improve efficiencies in the office, and implement changes. * Maintains electronic calendars, department leave calendar, and management staff calendars. * Maintains all departmental and organizational files including various spreadsheets and Google sheets. * Checks voicemail and answers inquiries from other departments, including the President's and Vice President's Offices. * Prepares, reviews, and submits travel requests and claims for department. * Makes all travel arrangements and processes all travel claims. * Prepares and assembles detailed reports, other materials, and correspondence. * Updates and maintains the organizational chart in specialized software, rosters and Empl/Net ID lists. * Handles all department incoming and outgoing mail/correspondence. * Updates and maintains Financial Aid directories. * Organizes department supplies and logistical space. Financial Aid Office Related * Sets up, maintains, and updates email communications. * Files paper and electronic documents; scanning of documents as necessary. * Utilizes knowledge and understanding of underlying operational issues to create, compose and edit technical and administrative correspondence, documentation, brochures, reports, presentations and other complex documents. * Runs reports in the data warehouse and updates monthly reports tracking Financial Aid activities, and analyze data for trends. Suggests new reports that will provide useful data in reporting activities to other departments on campus and record accomplishments and changes over time. Human Resource and Payroll Support to the Department * Coordinates all processes related to on-boarding new staff/students or staff/students leaving the University, including key requests, requests for access (eSARFs), separation clearance form and related paperwork. * Coordinates access to appropriate systems for staff (PeopleSoft, campus logic, phone system, etc). * Prepares and ensures timely processing of eSAFs for all staff changes such as new hires, promotions and separations and all SEAFs for student assistants. * Picks up pay checks and distributes to staff on a monthly basis. * Coordinates absence reporting and all related payroll forms and reports. * Trains all new staff/students on H/R and Payroll policies and procedures including time off requests, departmental onboarding requirements, routine meetings, etc. * Trains new and current staff on the online absence reporting system. Tracks all absence reporting, and notifies staff and supervisors on any changes that may affect their status and paycheck, and in consultation with Human Resources & Payroll, provides support for questions on how to record time, partial days, overtime, etc. * Works with Payroll to resolve issues or correct problems in the PS systems as they occur. * Enters absence/leave time in PeopleSoft for staff/students when needed. Budget Related Activities * Collaborates with Budget Coordinator to process and track all budget and expense transfers. Reconciles with expenditures, and provides management with monthly budget status reports. * Processes purchase orders, service requests, and check requests for reimbursements and payment to vendors and staff. * Maintains and reconciles monthly procurement credit card purchases and report for Accounting. * Performs cost analysis for most purchases and reports the impact on the budget. * Coordinates the purchase of new equipment and supplies, including brochures, University folders, transcript and diploma envelopes and paper, name badges and name plates, etc. * Handles contract and payments with all vendors. Web and Publications * Coordinates, updates, and creates Financial Aid websites. * Works with other departments to gather current information for any updates. * Troubleshoots any issues including broken web links; works with Webservices to resolve any issues. * Analyzes content and structure in order to update websites and make more user friendly. * Updates forms as needed with current branding. * Serve as the department representative for any university web redesign projects. Other duties as Assigned. REQUIREMENTS: * High degree of accuracy and attention to detail and organizational skills. * Demonstrated proficiency with Microsoft Office, including Word, Excel and PowerPoint, Visio. * Effective oral and written interpersonal communication skills and use of discretion. * Ability to organize and prioritize while performing multi-tasks. * Ability to learn and apply CSU policies and procedures. * Knowledge of basic office equipment, including fax machines, photocopies, teleconference phones, and computer projection equipment. MINIMUM QUALIFICATIONS: Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. PREFERRED SKILLS AND KNOWLEDGE: * Equivalent to 2 years progressively responsible administrative assistant experience plus a Bachelor's degree or 4 years progressively responsible experience strongly preferred. * Knowledge of PeopleSoft applications. * Experience reporting to management level. * Experience working with diverse population. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: This is a position with supervisory/lead responsibilities, subject to completion of the University on-line Sexual Harassment training as a condition of employment. Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
Nov 28, 2019
Full Time
Description: SALARY AND BENEFITS: The starting salary will be between $3,350.00/month to $3,997.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. ABOUT THE POSITION: The Office Manager reports to the Director of Financial Aid and provides administrative assistant support to the Office of Financial Aid. The position maintains electronic calendars, prepares daily calendars with pertinent documents or correspondence, arranges for meetings and conference calls, makes travel arrangements, and prepares & assembles detailed reports and other materials. The position is responsible for handling inquiries, complaints and referrals from the President's and Vice President's office. In addition, the position coordinates projects and agendas with other departments and divisions including meeting arrangements and materials. The incumbent will collaborate with the Budget Coordinator to record and track the budget, prepare purchase orders, check requests, maintain summaries of accounting transactions and reconciling accounts in PeopleSoft. Other responsibilities include tracking absence reporting for all staff, running reports in the data warehouse and updating monthly and annual reports, handling payroll and human resource transactions (e.g. eSAF, eSARF submissions, attendance and absence reporting, Separation Clearance Forms, etc.) for the departments, coordinating supply and technical needs and handling contracts and payment to vendors. RESPONSIBILITIES: Office Management * Arranges for campus service including but not limited to Information Technology and Facilities Services. * Arranges for meetings and conference calls. Includes sending out for agenda items, assembling agendas, and producing materials for distribution. Also, records notes for specific meetings. * Coordinates room reservations for staff and intra-staff meetings and food service when needed. Schedules rooms through 25Live and runs reports. * Coordinates and/or leads projects with other departments and divisions on campus. * Registers staff for attendance at conferences and meetings outside the University. * Prepares new and renews memberships for managers and staff. * Handles a broad range of interpersonal contacts, including those at a higher level and sensitive in nature from on and off campus persons. * Coordinates all telephone, IT and equipment needs for the department including office moves, equipment services, equipment and supply purchases, and removal of sensitive documents. * Tracks and monitors office supplies and reorders when needed. * Makes recommendations on how to improve efficiencies in the office, and implement changes. * Maintains electronic calendars, department leave calendar, and management staff calendars. * Maintains all departmental and organizational files including various spreadsheets and Google sheets. * Checks voicemail and answers inquiries from other departments, including the President's and Vice President's Offices. * Prepares, reviews, and submits travel requests and claims for department. * Makes all travel arrangements and processes all travel claims. * Prepares and assembles detailed reports, other materials, and correspondence. * Updates and maintains the organizational chart in specialized software, rosters and Empl/Net ID lists. * Handles all department incoming and outgoing mail/correspondence. * Updates and maintains Financial Aid directories. * Organizes department supplies and logistical space. Financial Aid Office Related * Sets up, maintains, and updates email communications. * Files paper and electronic documents; scanning of documents as necessary. * Utilizes knowledge and understanding of underlying operational issues to create, compose and edit technical and administrative correspondence, documentation, brochures, reports, presentations and other complex documents. * Runs reports in the data warehouse and updates monthly reports tracking Financial Aid activities, and analyze data for trends. Suggests new reports that will provide useful data in reporting activities to other departments on campus and record accomplishments and changes over time. Human Resource and Payroll Support to the Department * Coordinates all processes related to on-boarding new staff/students or staff/students leaving the University, including key requests, requests for access (eSARFs), separation clearance form and related paperwork. * Coordinates access to appropriate systems for staff (PeopleSoft, campus logic, phone system, etc). * Prepares and ensures timely processing of eSAFs for all staff changes such as new hires, promotions and separations and all SEAFs for student assistants. * Picks up pay checks and distributes to staff on a monthly basis. * Coordinates absence reporting and all related payroll forms and reports. * Trains all new staff/students on H/R and Payroll policies and procedures including time off requests, departmental onboarding requirements, routine meetings, etc. * Trains new and current staff on the online absence reporting system. Tracks all absence reporting, and notifies staff and supervisors on any changes that may affect their status and paycheck, and in consultation with Human Resources & Payroll, provides support for questions on how to record time, partial days, overtime, etc. * Works with Payroll to resolve issues or correct problems in the PS systems as they occur. * Enters absence/leave time in PeopleSoft for staff/students when needed. Budget Related Activities * Collaborates with Budget Coordinator to process and track all budget and expense transfers. Reconciles with expenditures, and provides management with monthly budget status reports. * Processes purchase orders, service requests, and check requests for reimbursements and payment to vendors and staff. * Maintains and reconciles monthly procurement credit card purchases and report for Accounting. * Performs cost analysis for most purchases and reports the impact on the budget. * Coordinates the purchase of new equipment and supplies, including brochures, University folders, transcript and diploma envelopes and paper, name badges and name plates, etc. * Handles contract and payments with all vendors. Web and Publications * Coordinates, updates, and creates Financial Aid websites. * Works with other departments to gather current information for any updates. * Troubleshoots any issues including broken web links; works with Webservices to resolve any issues. * Analyzes content and structure in order to update websites and make more user friendly. * Updates forms as needed with current branding. * Serve as the department representative for any university web redesign projects. Other duties as Assigned. REQUIREMENTS: * High degree of accuracy and attention to detail and organizational skills. * Demonstrated proficiency with Microsoft Office, including Word, Excel and PowerPoint, Visio. * Effective oral and written interpersonal communication skills and use of discretion. * Ability to organize and prioritize while performing multi-tasks. * Ability to learn and apply CSU policies and procedures. * Knowledge of basic office equipment, including fax machines, photocopies, teleconference phones, and computer projection equipment. MINIMUM QUALIFICATIONS: Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. PREFERRED SKILLS AND KNOWLEDGE: * Equivalent to 2 years progressively responsible administrative assistant experience plus a Bachelor's degree or 4 years progressively responsible experience strongly preferred. * Knowledge of PeopleSoft applications. * Experience reporting to management level. * Experience working with diverse population. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: This is a position with supervisory/lead responsibilities, subject to completion of the University on-line Sexual Harassment training as a condition of employment. Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
San Bernardino
5500 University Parkway, San Bernardino, CA 92407, USA
Description: Employment Status: Full-time, Probationary "Non-Exempt" position, with the possibility of converting to permanent. Work Schedule: Monday through Friday, 8:00 a.m. to 4:30 p.m.; occasional early morning, evening and weekend hours may be required as needed. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning June 21, 2019. Current employees will be given preferred consideration. Under direct supervision of the Dean and while maintaining high levels of confidentiality, this position will be responsible for managing operations and communications on a daily basis, including maintaining the Dean's calendar, coordinating and facilitating a large volume of meetings and appointments with regard to commitment and priorities. Duties may include, but are not limited to, the following: The incumbent will serve as the Executive Assistant to the Dean of the College of Education (COE). The incumbent will maintain effective and efficient administration procedures of the Dean's office, and provide pro-active notification of upcoming deadlines relating to the submissions of reports, plans, appointments, promotions, and meetings. The incumbent will make travel arrangements, accommodations and develop a schedule of meetings with the follow-through on pending deadlines and appointments and process various reimbursements and requisitions as needed. The incumbent will draft various correspondence, reports, and college news items within agreed policy guidelines on behalf of the Dean and College. The incumbent will handle confidential papers, documents, and personnel matters, checking details of documents and brief the Dean prior to signing off. When required, will research issues briefing the Dean and/or suggesting appropriate courses of action. The incumbent will prepare, arrange, and coordinate various meetings on behalf of the Dean, bring forward accurate preparations and confirm accuracy of documents needed for meetings. The incumbent will be knowledgeable of functions in all COE department offices and will apply knowledge of all policies and procedures related to the College and University and liaise, develop and maintain on-going communication with all levels of university administrators, department chairs, general faculty, and staff within the College and University, the public and government, professional community organizations and officials in all contacts with the office of the Dean. The incumbent will act as a liaison with students and refer inquiries to the appropriate areas, provide leadership to ensure that secretarial and administrative needs are being met in a collegial and professional manner and utilize independent decision making and maintain observance of office protocol and procedures as associated with the Dean's position while welcoming visitors with a professional presence. The incumbent will receive mail, advise on necessary action, track responses on behalf of the Dean, receive incoming information, reports, meeting agendas, and various publications and determine priority of attention or divert to other faculty/staff/offices where appropriate, receive and screen telephone calls and visitors, determining the priority of response required according to the availability and commitments of the Dean and maintain an efficient filing system while continually monitoring progress of outstanding matters. The incumbent will also serve as the staff support for the College for a variety of College committees and will be required to work during College events which are outside of regular office hours. The incumbent will also perform other duties as assigned and are appropriate to the operation of the College. Other duties as assigned. Education and Experience: High School Diploma or equivalent AND five years of experience in general office administrative/clerical work is required. Preferred Qualifications: Bachelor's degree or above. Knowledge, Abilities, and Skills: Knowledge of office methods, procedures and practices, and a thorough mastery of English, grammar, spelling and punctuation. Comprehensive knowledge of applicable University infrastructure, policies and procedures is required. Experience in administrative operations in a high-paced, multi-faceted department Active problem solving skills are required along with effective and sensitive interpersonal skills. Expertise in using standard office software such as MS Office package is required. Must be a highly motivated and organized individual who is able to work effectively with minimal supervision. The ability to prepare and present reports is required. The ability to interpret independently, and apply a variety of complex policies and procedures is required along with the ability to identify deviations from applicable policies. The ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions is required. The ability to identify and troubleshoot office administration problems, recognize and advocate for solutions that yield programmatic progress and improvement, as well as respond to work area-related inquiries and requests is required. The ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. The ability to perform business math, support the analysis of budgetary data, and make accurate projections requiring some inference is required. The ability to work professionally, collaboratively, and collegially with a diverse group of people, clients and co-workers, is required, as is the ability to use persuasion and negotiation to expedite projects and achieve results. The ability to maintain a professional demeanor in a fast-paced environment, easily handling and overcoming scheduling demands/conflicts and multiple simultaneous requests. Other duties as assigned. Requirements & Additional Information: The tentative date for the first phase interview shall be the week of June 24, 2019. Candidates invited to participate will be notified via e-mail. Candidates invited to participate in the next phase of this recruitment will be required to complete a writing/oral assessment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
Nov 28, 2019
Full Time
Description: Employment Status: Full-time, Probationary "Non-Exempt" position, with the possibility of converting to permanent. Work Schedule: Monday through Friday, 8:00 a.m. to 4:30 p.m.; occasional early morning, evening and weekend hours may be required as needed. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning June 21, 2019. Current employees will be given preferred consideration. Under direct supervision of the Dean and while maintaining high levels of confidentiality, this position will be responsible for managing operations and communications on a daily basis, including maintaining the Dean's calendar, coordinating and facilitating a large volume of meetings and appointments with regard to commitment and priorities. Duties may include, but are not limited to, the following: The incumbent will serve as the Executive Assistant to the Dean of the College of Education (COE). The incumbent will maintain effective and efficient administration procedures of the Dean's office, and provide pro-active notification of upcoming deadlines relating to the submissions of reports, plans, appointments, promotions, and meetings. The incumbent will make travel arrangements, accommodations and develop a schedule of meetings with the follow-through on pending deadlines and appointments and process various reimbursements and requisitions as needed. The incumbent will draft various correspondence, reports, and college news items within agreed policy guidelines on behalf of the Dean and College. The incumbent will handle confidential papers, documents, and personnel matters, checking details of documents and brief the Dean prior to signing off. When required, will research issues briefing the Dean and/or suggesting appropriate courses of action. The incumbent will prepare, arrange, and coordinate various meetings on behalf of the Dean, bring forward accurate preparations and confirm accuracy of documents needed for meetings. The incumbent will be knowledgeable of functions in all COE department offices and will apply knowledge of all policies and procedures related to the College and University and liaise, develop and maintain on-going communication with all levels of university administrators, department chairs, general faculty, and staff within the College and University, the public and government, professional community organizations and officials in all contacts with the office of the Dean. The incumbent will act as a liaison with students and refer inquiries to the appropriate areas, provide leadership to ensure that secretarial and administrative needs are being met in a collegial and professional manner and utilize independent decision making and maintain observance of office protocol and procedures as associated with the Dean's position while welcoming visitors with a professional presence. The incumbent will receive mail, advise on necessary action, track responses on behalf of the Dean, receive incoming information, reports, meeting agendas, and various publications and determine priority of attention or divert to other faculty/staff/offices where appropriate, receive and screen telephone calls and visitors, determining the priority of response required according to the availability and commitments of the Dean and maintain an efficient filing system while continually monitoring progress of outstanding matters. The incumbent will also serve as the staff support for the College for a variety of College committees and will be required to work during College events which are outside of regular office hours. The incumbent will also perform other duties as assigned and are appropriate to the operation of the College. Other duties as assigned. Education and Experience: High School Diploma or equivalent AND five years of experience in general office administrative/clerical work is required. Preferred Qualifications: Bachelor's degree or above. Knowledge, Abilities, and Skills: Knowledge of office methods, procedures and practices, and a thorough mastery of English, grammar, spelling and punctuation. Comprehensive knowledge of applicable University infrastructure, policies and procedures is required. Experience in administrative operations in a high-paced, multi-faceted department Active problem solving skills are required along with effective and sensitive interpersonal skills. Expertise in using standard office software such as MS Office package is required. Must be a highly motivated and organized individual who is able to work effectively with minimal supervision. The ability to prepare and present reports is required. The ability to interpret independently, and apply a variety of complex policies and procedures is required along with the ability to identify deviations from applicable policies. The ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions is required. The ability to identify and troubleshoot office administration problems, recognize and advocate for solutions that yield programmatic progress and improvement, as well as respond to work area-related inquiries and requests is required. The ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. The ability to perform business math, support the analysis of budgetary data, and make accurate projections requiring some inference is required. The ability to work professionally, collaboratively, and collegially with a diverse group of people, clients and co-workers, is required, as is the ability to use persuasion and negotiation to expedite projects and achieve results. The ability to maintain a professional demeanor in a fast-paced environment, easily handling and overcoming scheduling demands/conflicts and multiple simultaneous requests. Other duties as assigned. Requirements & Additional Information: The tentative date for the first phase interview shall be the week of June 24, 2019. Candidates invited to participate will be notified via e-mail. Candidates invited to participate in the next phase of this recruitment will be required to complete a writing/oral assessment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Program Services Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Disability Programs & Resource Center Department Description The DPRC's mission is to collaborate with the university's diverse community to ensure that all aspects of campus life - learning, working and living - are universally accessible. The DPRC provides the university community with resources, education and direct services in order that people with disabilities may have greater opportunity and encounter fewer barriers to achieving social justice and equity. Toward that end, the DPRC provides reasonable accommodations to over 1,800 students and over 300 employees and guests with disabilities each year. The DPRC also oversees ADAA, FEHA, and Section 504 and 508 compliance for the university, coordinates public event access, and is responsible for university-wide implementation of the CSU's Accessible Technology Initiative fATI), which provides oversight on the provision of accessible instructional materials, websites, and campus procurement. Appointment Type* This is a one-year probationary position. Upon successful completion of the probationary period, the employee will become permanent at their classification. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $4,630.00 - $4,770.00 per month ($55,560.00 - $57,240.00 annually) Salary is commensurate with experience. Position Summary* Under the general supervision of the Campus Access Services Program Manager of the Disability Programs & Resource Center (DPRC), the Program Services Coordinator (AA/S I, Exempt) independently supervises, trains, and manages the front desk student assistants; serves as the front desk lead for analyzing and addressing problems for walk-in and phone inquiries; determines immediate need for student and employee appointments and other courses of action; and covers the front desk during regularly scheduled shifts peak periods and during student assistant absences. Incumbent coordinates matching for classroom academic accommodations (e.g. note takers and lab assistants), including hiring, training, and supervision of student assistants, and coordinates the processing and maintenance of confidential student records and data management. Incumbent provides back-up support to campus accessible furniture program, accessible campus cart program, and other office programs as needed. Position Information Front Desk Coordination, Coverage, and Appointment Support - Serve as lead coordinator of the DPRC front desk. Analyze and address problems related to walk-in and phone inquiries; independently determine immediate need for all requested appointments and other courses of action; consult with constituents related to department services during peak times. - Provide coverage to the front desk at least 20 hours per week, ensuring coverage is scheduled during peak office hours. - Responsible staff member for directly supervising office opening/closing daily during public office hours and obtaining professional staff coverage when incumbent has pre-approved absences. - Hire and supervise student assistants each semester for front desk coverage; develop and monitor back-up coverage schedule. - Train student assistants on DPRC standard operating protocol, policies, initial appointment guidelines, staffing and operational updates or changes, reasonable accommodation procedures, and best-practices when interacting with people with disabilities; ensure confidentiality of communication and information. - Regularly delegate and monitor student assistant tasks and general effectiveness; provide regular feedback on student assistant communications and other information shared with the public, as well as other aspects related to job performance. - Maintain effective working relationships with a wide range of students, staff, faculty and the public. - Serve as back-up to front desk during student assistant unscheduled/short notice absences. - Coordinate content management of DPRC website related to front desk and student records database. Coordinate In-class Academic Accommodations and Supervise Academic Assistants - Meet with students with disabilities on a one-to-one basis to address situations related to providing classroom accommodations (e.g., note-taker or lab assistant) and consult with DPRC Disability Specialists or other department staff regarding appropriate accommodation solutions as needed. - Directly recruit, orient, train and supervise Lead Office Support Assistant who assists with note taking administrative duties. - Directly recruit, orient, train, supervise and oversee timesheet reporting for academic assistant(s). - Oversee processing of student note-taking and other academic accommodation requests and track successful note-taker/DPRC student matches and related data. - In consultation with supervisor, coordinate assessments of related program areas and review results to determine efficacy and/or recommended changes to implementation of classroom accommodations. - Coordinate priority registration incentive appointments for volunteer note-takers. Confidential Student Records Coordination - Oversee processing of incoming confidential student and employee records for office. - Provide day-to-day management of department electronic database, including participation in steering committee related to maintenance of database and reporting recommended changes. - Oversee and update student Priority Registration appointments and process for students with pre-approved eligibility. - Oversee maintenance and archiving of hard copy and electronic confidential student files and facilitate processing third party requests for records for students and employee records. - Provide periodic data reports on DPRC students served and the services delivered and assist with data reports when requested by colleagues in support of reports and communication. - Provide onboarding and in-service training and support on use of the online student records database to all staff, students, and faculty as delegated. Back-up Physical Access Services Programs - Provides back up support to departmental accessible campus furniture program and campus accessible cart program as needed, including driving carts as needed in unscheduled staff absences. - Facilitate front-line communication for all inquiries related to physical access services and process work accordingly, including support for student employees in the physical access services program area. - Analyze and address problems related to placement of accessible furniture and administration. - Supervise opening and closing procedures for accessible carts as needed in unscheduled staff absences. Minimum Qualifications* - Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. - Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. - Working knowledge of operational and fiscal analysis and techniques. - Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. - Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. - Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. - Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. - Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Previous experience working with students with disabilities in an academic setting. - Demonstrated experience supervising others in a high-volume, detail-oriented work environment. - Working knowledge of database management and standard office applications (e.g. email, scheduling software, Microsoft Office Suite, etc.). - Demonstrated organizational ability, especially related to managing daily details and multiple work tasks and priorities. - Previous experience with confidential record management and data collection. - Demonstrated ability to maintain effective working relationships with a wide range of students, faculty and staff. - Demonstrated ability to independently analyze complex situations and exercise sound judgment in adopting effective courses of action. - Working knowledge of Section 504 of the Rehabilitation Act of 1973, The Americans with Disabilities Act as Amended 2008, California State University (CSU) policy on disability support and accommodations and all related technical standards. - Ability to learn, interpret, and apply a wide variety of policies and procedures relating to department and campus - Demonstrated ability to implement basic interviewing and advising techniques with students and employees with disabilities. - Demonstrated ability to utilize tact and political acumen to interact with persons with contentious reactions and bring such situations under control. - Previous experience coordinating and executing disability accommodations; such experience in a post-secondary environment highly desirable. License/Certification Required A valid CA State Driver's License is requited to drive the campus accessible cart on state business. Environmental/Physical/Special - Employee must refrain from wearing scented products to ensure access for people with chemical sensitivities. - The position requires extensive use of computers. Employee must use healthy computing practices. - Position will require some evening and weekend hours during peak academic periods to ensure delivery of campus services. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline Open Until Filled. Review of applications will begin November 6, 2019. Closing Date/Time: Open until filled
Nov 28, 2019
Full Time
Description: Working Title Program Services Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Disability Programs & Resource Center Department Description The DPRC's mission is to collaborate with the university's diverse community to ensure that all aspects of campus life - learning, working and living - are universally accessible. The DPRC provides the university community with resources, education and direct services in order that people with disabilities may have greater opportunity and encounter fewer barriers to achieving social justice and equity. Toward that end, the DPRC provides reasonable accommodations to over 1,800 students and over 300 employees and guests with disabilities each year. The DPRC also oversees ADAA, FEHA, and Section 504 and 508 compliance for the university, coordinates public event access, and is responsible for university-wide implementation of the CSU's Accessible Technology Initiative fATI), which provides oversight on the provision of accessible instructional materials, websites, and campus procurement. Appointment Type* This is a one-year probationary position. Upon successful completion of the probationary period, the employee will become permanent at their classification. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $4,630.00 - $4,770.00 per month ($55,560.00 - $57,240.00 annually) Salary is commensurate with experience. Position Summary* Under the general supervision of the Campus Access Services Program Manager of the Disability Programs & Resource Center (DPRC), the Program Services Coordinator (AA/S I, Exempt) independently supervises, trains, and manages the front desk student assistants; serves as the front desk lead for analyzing and addressing problems for walk-in and phone inquiries; determines immediate need for student and employee appointments and other courses of action; and covers the front desk during regularly scheduled shifts peak periods and during student assistant absences. Incumbent coordinates matching for classroom academic accommodations (e.g. note takers and lab assistants), including hiring, training, and supervision of student assistants, and coordinates the processing and maintenance of confidential student records and data management. Incumbent provides back-up support to campus accessible furniture program, accessible campus cart program, and other office programs as needed. Position Information Front Desk Coordination, Coverage, and Appointment Support - Serve as lead coordinator of the DPRC front desk. Analyze and address problems related to walk-in and phone inquiries; independently determine immediate need for all requested appointments and other courses of action; consult with constituents related to department services during peak times. - Provide coverage to the front desk at least 20 hours per week, ensuring coverage is scheduled during peak office hours. - Responsible staff member for directly supervising office opening/closing daily during public office hours and obtaining professional staff coverage when incumbent has pre-approved absences. - Hire and supervise student assistants each semester for front desk coverage; develop and monitor back-up coverage schedule. - Train student assistants on DPRC standard operating protocol, policies, initial appointment guidelines, staffing and operational updates or changes, reasonable accommodation procedures, and best-practices when interacting with people with disabilities; ensure confidentiality of communication and information. - Regularly delegate and monitor student assistant tasks and general effectiveness; provide regular feedback on student assistant communications and other information shared with the public, as well as other aspects related to job performance. - Maintain effective working relationships with a wide range of students, staff, faculty and the public. - Serve as back-up to front desk during student assistant unscheduled/short notice absences. - Coordinate content management of DPRC website related to front desk and student records database. Coordinate In-class Academic Accommodations and Supervise Academic Assistants - Meet with students with disabilities on a one-to-one basis to address situations related to providing classroom accommodations (e.g., note-taker or lab assistant) and consult with DPRC Disability Specialists or other department staff regarding appropriate accommodation solutions as needed. - Directly recruit, orient, train and supervise Lead Office Support Assistant who assists with note taking administrative duties. - Directly recruit, orient, train, supervise and oversee timesheet reporting for academic assistant(s). - Oversee processing of student note-taking and other academic accommodation requests and track successful note-taker/DPRC student matches and related data. - In consultation with supervisor, coordinate assessments of related program areas and review results to determine efficacy and/or recommended changes to implementation of classroom accommodations. - Coordinate priority registration incentive appointments for volunteer note-takers. Confidential Student Records Coordination - Oversee processing of incoming confidential student and employee records for office. - Provide day-to-day management of department electronic database, including participation in steering committee related to maintenance of database and reporting recommended changes. - Oversee and update student Priority Registration appointments and process for students with pre-approved eligibility. - Oversee maintenance and archiving of hard copy and electronic confidential student files and facilitate processing third party requests for records for students and employee records. - Provide periodic data reports on DPRC students served and the services delivered and assist with data reports when requested by colleagues in support of reports and communication. - Provide onboarding and in-service training and support on use of the online student records database to all staff, students, and faculty as delegated. Back-up Physical Access Services Programs - Provides back up support to departmental accessible campus furniture program and campus accessible cart program as needed, including driving carts as needed in unscheduled staff absences. - Facilitate front-line communication for all inquiries related to physical access services and process work accordingly, including support for student employees in the physical access services program area. - Analyze and address problems related to placement of accessible furniture and administration. - Supervise opening and closing procedures for accessible carts as needed in unscheduled staff absences. Minimum Qualifications* - Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. - Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. - Working knowledge of operational and fiscal analysis and techniques. - Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. - Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. - Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. - Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. - Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Previous experience working with students with disabilities in an academic setting. - Demonstrated experience supervising others in a high-volume, detail-oriented work environment. - Working knowledge of database management and standard office applications (e.g. email, scheduling software, Microsoft Office Suite, etc.). - Demonstrated organizational ability, especially related to managing daily details and multiple work tasks and priorities. - Previous experience with confidential record management and data collection. - Demonstrated ability to maintain effective working relationships with a wide range of students, faculty and staff. - Demonstrated ability to independently analyze complex situations and exercise sound judgment in adopting effective courses of action. - Working knowledge of Section 504 of the Rehabilitation Act of 1973, The Americans with Disabilities Act as Amended 2008, California State University (CSU) policy on disability support and accommodations and all related technical standards. - Ability to learn, interpret, and apply a wide variety of policies and procedures relating to department and campus - Demonstrated ability to implement basic interviewing and advising techniques with students and employees with disabilities. - Demonstrated ability to utilize tact and political acumen to interact with persons with contentious reactions and bring such situations under control. - Previous experience coordinating and executing disability accommodations; such experience in a post-secondary environment highly desirable. License/Certification Required A valid CA State Driver's License is requited to drive the campus accessible cart on state business. Environmental/Physical/Special - Employee must refrain from wearing scented products to ensure access for people with chemical sensitivities. - The position requires extensive use of computers. Employee must use healthy computing practices. - Position will require some evening and weekend hours during peak academic periods to ensure delivery of campus services. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline Open Until Filled. Review of applications will begin November 6, 2019. Closing Date/Time: Open until filled
Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: Clerical & Administrative Support Services (CSUEU) - Unit 7 Classification Salary Range: $2,600 - $4,592 per month Anticipated Hiring Range: $2,600 - $3,264 per month Recruitment Closing Date: December 23, 2019 THE DEPARTMENT The College of Science dean's office is responsible for the administration of academic and ancillary programs supporting the Departments of Biological Sciences, Chemistry & Biochemistry, Computer Sciences, Geological Sciences, Kinesiology & Health Promotion, Mathematics & Statistics, and Physics & Astronomy Departments, as well as the Center for Excellence in Mathematics and Science Teaching (CEMaST), the Science Educational Enhancement Services (SEES) and the Advising Center. At present, the College of Science has more than 4,300 undergraduate and graduate students, over 180 temporary faculty, approximately 125 tenure-line faculty and 55 staff members. DUTIES AND RESPONSIBILITIES The Administrative Support Assistant will be responsible for operations including: Reception Answer incoming calls, respond to Advising Center general email, and serve as the front-office face of the center. Greet and assist students, faculty, staff, and others with a professional and welcoming demeanor. Serve as the primary information resource for university and department policies and procedures. Administrative Support to Staff Advisors Schedule and confirm appointments on advisors' calendars. Transmit and disseminate correspondence to and from the advisors as directed. Receive visitors who have an appointment with an advisor and appropriately screen those who do not. Information Track and post university and advising center information for registration, events, advising, petition processing etc. on bulletin boards, website and other public displays at direction of Advising Center Coordinator. Maintain accurate student advising databases such as the Petition Log, CPP Pledge programs, Academic Standing Lists, CPP Connect and other student success databases as needed. Mail Handle incoming and outgoing mail/parcels for the department. Maintain organization of advisor mailboxes. Events/Meetings Support center events and meetings, e.g., assist with room reservations, prepare and post flyers, and procure supplies, etc. Take minutes, assist with creating agendas. Office Monitor office supply inventory. Order office supplies needed via the Dean's office. Responsible for copier supplies and use. Assist with p-card reconciliation. Miscellaneous Resolve problems that arise in assigned areas of responsibility using judgement and discretion. Communicate issues clearly and proactively to advising coordinator and other staff members. Attend appropriate training courses to remain up-to-date with policies, procedures and software systems at the university. The incumbent will be responsible for Student Support Services including: Information Greet all students with friendly and positive demeanor. Screen student inquiries and provide basic information to answer questions and/or direct students to appropriate resources if needed (e.g., staff advisors, faculty advisors, Bronco Advising Center, CAPS, DRC, College Advising Centers, Registrar, etc.). Assist students who may be in distress. Academic-Related Support Services Remove advising holds as directed by advisors/faculty. Track student academic petition processing and provide final decisions to students. Maintain up to date petition log. Assist students with resolving registration issues. Attend training as needed to stay informed on current advising and academic policies. Screen petitions for accuracy and necessity. Assist with training and hire paperwork for student workers. Provide guidance to student assistants as needed. QUALIFICATIONS High School diploma or its equivalent AND three (3) years of experience in general office clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of office methods, procedures, and practices; thorough knowledge of English grammar, punctuation and spelling; ability to learn, interpret independently, and apply a variety of complex policies and procedures; able to identify deviations from applicable policies; ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data; ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills; demonstrated competence in effectively presenting standard information in writing; demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Typing and keyboarding skills with the ability to type/key at a corrected rate of 45 words per minute. PREFERRED QUALIFICATIONS A Bachelor's degree, familiarity with the College of Science, Cal Poly Pomona, CSU system, and experience working in higher education is preferred. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: December 23, 2019
Dec 10, 2019
Full Time
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: Clerical & Administrative Support Services (CSUEU) - Unit 7 Classification Salary Range: $2,600 - $4,592 per month Anticipated Hiring Range: $2,600 - $3,264 per month Recruitment Closing Date: December 23, 2019 THE DEPARTMENT The College of Science dean's office is responsible for the administration of academic and ancillary programs supporting the Departments of Biological Sciences, Chemistry & Biochemistry, Computer Sciences, Geological Sciences, Kinesiology & Health Promotion, Mathematics & Statistics, and Physics & Astronomy Departments, as well as the Center for Excellence in Mathematics and Science Teaching (CEMaST), the Science Educational Enhancement Services (SEES) and the Advising Center. At present, the College of Science has more than 4,300 undergraduate and graduate students, over 180 temporary faculty, approximately 125 tenure-line faculty and 55 staff members. DUTIES AND RESPONSIBILITIES The Administrative Support Assistant will be responsible for operations including: Reception Answer incoming calls, respond to Advising Center general email, and serve as the front-office face of the center. Greet and assist students, faculty, staff, and others with a professional and welcoming demeanor. Serve as the primary information resource for university and department policies and procedures. Administrative Support to Staff Advisors Schedule and confirm appointments on advisors' calendars. Transmit and disseminate correspondence to and from the advisors as directed. Receive visitors who have an appointment with an advisor and appropriately screen those who do not. Information Track and post university and advising center information for registration, events, advising, petition processing etc. on bulletin boards, website and other public displays at direction of Advising Center Coordinator. Maintain accurate student advising databases such as the Petition Log, CPP Pledge programs, Academic Standing Lists, CPP Connect and other student success databases as needed. Mail Handle incoming and outgoing mail/parcels for the department. Maintain organization of advisor mailboxes. Events/Meetings Support center events and meetings, e.g., assist with room reservations, prepare and post flyers, and procure supplies, etc. Take minutes, assist with creating agendas. Office Monitor office supply inventory. Order office supplies needed via the Dean's office. Responsible for copier supplies and use. Assist with p-card reconciliation. Miscellaneous Resolve problems that arise in assigned areas of responsibility using judgement and discretion. Communicate issues clearly and proactively to advising coordinator and other staff members. Attend appropriate training courses to remain up-to-date with policies, procedures and software systems at the university. The incumbent will be responsible for Student Support Services including: Information Greet all students with friendly and positive demeanor. Screen student inquiries and provide basic information to answer questions and/or direct students to appropriate resources if needed (e.g., staff advisors, faculty advisors, Bronco Advising Center, CAPS, DRC, College Advising Centers, Registrar, etc.). Assist students who may be in distress. Academic-Related Support Services Remove advising holds as directed by advisors/faculty. Track student academic petition processing and provide final decisions to students. Maintain up to date petition log. Assist students with resolving registration issues. Attend training as needed to stay informed on current advising and academic policies. Screen petitions for accuracy and necessity. Assist with training and hire paperwork for student workers. Provide guidance to student assistants as needed. QUALIFICATIONS High School diploma or its equivalent AND three (3) years of experience in general office clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of office methods, procedures, and practices; thorough knowledge of English grammar, punctuation and spelling; ability to learn, interpret independently, and apply a variety of complex policies and procedures; able to identify deviations from applicable policies; ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data; ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills; demonstrated competence in effectively presenting standard information in writing; demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Typing and keyboarding skills with the ability to type/key at a corrected rate of 45 words per minute. PREFERRED QUALIFICATIONS A Bachelor's degree, familiarity with the College of Science, Cal Poly Pomona, CSU system, and experience working in higher education is preferred. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: December 23, 2019
City and County of Denver
Denver, Colorado, United States
About Our Job This is a limited position with an expected end date of June 30, 2020. This position requires an Assessment. To be considered for this position, you must pass this Assessment. If you pass minimum requirements screening, you will be sent this Assessment via email and will have 5 days to complete this Assessment. Denver's Department of Public Health and Environment (DDPHE) is dedicated to advancing Denver's environmental and public health goals. DDPHE works collaboratively with city, state and community partners to conduct education, community engagement, and enforcement to promote healthy people, healthy pets, and a sustainable environment. DDPHE oversees a number of services related to public health and the environment and is comprised of seven divisions: the Division of Administration; Community & Behavioral Health; Public Health Investigations; Denver Animal Protection; the Office of Medical Examiner; and Environmental Quality. The Department's programs are funded from many sources, including the General Fund, Environmental Services Enterprise Fund, state grants, federal grants, private grants, contracts, and donations. For more information on DDPHE's programs and services, visit the DDPHE website at: http://www.denvergov.org/content/denvergov/en/environmental-health.html . The Division of Administration (ADMIN) provides overall policy direction, management, communications, and core services for the Department of Environmental Health. The Office manages departmental purchasing and budget, performance management, and community outreach and engagement. ADMIN also manages the City's contract with Denver Health for a number of public health and administrative services provided between the two organizations. The Division of Administration has an opening for an Board Secretary and Administrative Support Assistant. This is a critical position that performs a number of functions that support the department's Division of Administration and the Board of Public Health & Environment. Key duties include, but are not limited to, the following: Board Secretary Arrange logistics for all board meetings (12 per year, 2nd Thursday of the month) Create the board agenda and meeting materials Respond to the general public regarding concerns and public comment Prepare board presenters Case Manager for appeals to the Board Prepare and mail Board Correspondence Citation Appeal intake, as needed Back-up Hearing Clerk & related support Service and Support Answering the phone Escorting customers from the lobby to the 8th floor Organizing, ordering, and stocking supplies for the Administration Division. (This is a P Card holder) Finding and booking meeting rooms Limited calendar support Assist with meeting set-up Putting correspondence on letterhead Lead Cashier Taking payments Special Projects Liaison with building management, security, real estate and facilities Radon Kit Support And other duties that may arise While the full pay range of this Job Classification is $18.99 - $27.73 per hour, our target hiring salary for this position is between $20.00 - $24.00, depending on education, experience and qualifications. About You Our ideal candidate will have: Previous experience supporting a Board or Board member Four (4) years of relevant experience or bachelor's degree preferred We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Education requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate. Experience Requirement: Three (3) years of full performance office support/clerical work (type and level of an Administrative Support Assistant III). Education/Experience Equivalency: Additional appropriate education may be substituted for the minimum experience requirements. To be considered for this position, you must include the following on your job application (upload the attachment(s) to the Resume/CV section on the My Experience tab): Resume Cover Letter detailing qualifications and interest in the position About Everything Else Job Profile CC1503 Administrative Support Assistant IV To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Limited (Fixed Term) Position Salary Range $18.99 - $27.73 Starting Pay $20.00 - $24.00 per hour Agency Dept of Public Health & Environment Assessment Requirement Administrative Professional The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
Dec 09, 2019
Full Time
About Our Job This is a limited position with an expected end date of June 30, 2020. This position requires an Assessment. To be considered for this position, you must pass this Assessment. If you pass minimum requirements screening, you will be sent this Assessment via email and will have 5 days to complete this Assessment. Denver's Department of Public Health and Environment (DDPHE) is dedicated to advancing Denver's environmental and public health goals. DDPHE works collaboratively with city, state and community partners to conduct education, community engagement, and enforcement to promote healthy people, healthy pets, and a sustainable environment. DDPHE oversees a number of services related to public health and the environment and is comprised of seven divisions: the Division of Administration; Community & Behavioral Health; Public Health Investigations; Denver Animal Protection; the Office of Medical Examiner; and Environmental Quality. The Department's programs are funded from many sources, including the General Fund, Environmental Services Enterprise Fund, state grants, federal grants, private grants, contracts, and donations. For more information on DDPHE's programs and services, visit the DDPHE website at: http://www.denvergov.org/content/denvergov/en/environmental-health.html . The Division of Administration (ADMIN) provides overall policy direction, management, communications, and core services for the Department of Environmental Health. The Office manages departmental purchasing and budget, performance management, and community outreach and engagement. ADMIN also manages the City's contract with Denver Health for a number of public health and administrative services provided between the two organizations. The Division of Administration has an opening for an Board Secretary and Administrative Support Assistant. This is a critical position that performs a number of functions that support the department's Division of Administration and the Board of Public Health & Environment. Key duties include, but are not limited to, the following: Board Secretary Arrange logistics for all board meetings (12 per year, 2nd Thursday of the month) Create the board agenda and meeting materials Respond to the general public regarding concerns and public comment Prepare board presenters Case Manager for appeals to the Board Prepare and mail Board Correspondence Citation Appeal intake, as needed Back-up Hearing Clerk & related support Service and Support Answering the phone Escorting customers from the lobby to the 8th floor Organizing, ordering, and stocking supplies for the Administration Division. (This is a P Card holder) Finding and booking meeting rooms Limited calendar support Assist with meeting set-up Putting correspondence on letterhead Lead Cashier Taking payments Special Projects Liaison with building management, security, real estate and facilities Radon Kit Support And other duties that may arise While the full pay range of this Job Classification is $18.99 - $27.73 per hour, our target hiring salary for this position is between $20.00 - $24.00, depending on education, experience and qualifications. About You Our ideal candidate will have: Previous experience supporting a Board or Board member Four (4) years of relevant experience or bachelor's degree preferred We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Education requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate. Experience Requirement: Three (3) years of full performance office support/clerical work (type and level of an Administrative Support Assistant III). Education/Experience Equivalency: Additional appropriate education may be substituted for the minimum experience requirements. To be considered for this position, you must include the following on your job application (upload the attachment(s) to the Resume/CV section on the My Experience tab): Resume Cover Letter detailing qualifications and interest in the position About Everything Else Job Profile CC1503 Administrative Support Assistant IV To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Limited (Fixed Term) Position Salary Range $18.99 - $27.73 Starting Pay $20.00 - $24.00 per hour Agency Dept of Public Health & Environment Assessment Requirement Administrative Professional The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
Los Angeles
5151 State University Drive, Los Angeles, CA 90032, USA
Description: Bulletin #180381; 12/11/19 ADMINISTRATIVE SUPPORT ASSISTANT II Charter College of Education - Curriculum and Instruction Salary Range: $2,600 - $4,592/Monthly Work Schedule: Full-time, Monday - Thursday, 9:00 a.m. to 6:00 p.m., Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Temporary one-year appointment from date of hire; may be extended; may become permanent. Essential Functions: Under direct supervision, the incumbent's primary responsibility is to provide students with Division, College and University information, policies, and procedures. The incumbent will assist with correspondence, meeting minutes, and maintaining division files; assisting students with information related to accessing classes, meeting admission, and program completion requirements; provide faculty with necessary support services such as travel, meeting reminders and minutes, room changes, request for guest speakers, and retreat meeting scheduling; and collaborate with other division and college staff to ensure effective office management and functioning. This positon involves front line contact with students, faculty, and a variety of campus community individuals providing appropriate information or referral. Required Qualifications & Experience: Equivalent to two years of general office experience, which includes providing work direction or acting as a lead. Possess excellent verbal, written, customer service, organizational, and interpersonal skills; must have technical and computer skills sufficient to operate programs in Microsoft Office. Ability to: communicate effectively and work collaboratively with students, faculty, staff, administrators, community partners, and representatives from other outside agencies; resolve problems and solutions; exercise judgement and discretion when dealing with sensitive and/or confidential matters; and provide quality information and support services to students and faculty. Demonstrated ability and/or interest in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. As part of the interview process, candidates will be asked to complete an assessment. Desired Qualifications: Knowledge of California State University (CSU) policies, procedures, and forms. Ability to work in an organized and fast-paced work environment. Closing Date: Review of applications will begin on December 25, 2019 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017 as a condition of employment. Closing Date/Time: Open until filled
Dec 13, 2019
Full Time
Description: Bulletin #180381; 12/11/19 ADMINISTRATIVE SUPPORT ASSISTANT II Charter College of Education - Curriculum and Instruction Salary Range: $2,600 - $4,592/Monthly Work Schedule: Full-time, Monday - Thursday, 9:00 a.m. to 6:00 p.m., Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Temporary one-year appointment from date of hire; may be extended; may become permanent. Essential Functions: Under direct supervision, the incumbent's primary responsibility is to provide students with Division, College and University information, policies, and procedures. The incumbent will assist with correspondence, meeting minutes, and maintaining division files; assisting students with information related to accessing classes, meeting admission, and program completion requirements; provide faculty with necessary support services such as travel, meeting reminders and minutes, room changes, request for guest speakers, and retreat meeting scheduling; and collaborate with other division and college staff to ensure effective office management and functioning. This positon involves front line contact with students, faculty, and a variety of campus community individuals providing appropriate information or referral. Required Qualifications & Experience: Equivalent to two years of general office experience, which includes providing work direction or acting as a lead. Possess excellent verbal, written, customer service, organizational, and interpersonal skills; must have technical and computer skills sufficient to operate programs in Microsoft Office. Ability to: communicate effectively and work collaboratively with students, faculty, staff, administrators, community partners, and representatives from other outside agencies; resolve problems and solutions; exercise judgement and discretion when dealing with sensitive and/or confidential matters; and provide quality information and support services to students and faculty. Demonstrated ability and/or interest in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. As part of the interview process, candidates will be asked to complete an assessment. Desired Qualifications: Knowledge of California State University (CSU) policies, procedures, and forms. Ability to work in an organized and fast-paced work environment. Closing Date: Review of applications will begin on December 25, 2019 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017 as a condition of employment. Closing Date/Time: Open until filled
Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Description: Job Title Document Specialist Classification Administrative Support Assistant II AutoReqId 494705 Department School of Nursing Sub-Division Health and Human Development Salary Range $2,600 - $4,592 per month Appointment Type Temporary Time Base Full-Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; this is a temporary position to end on or before June 30, 2021 with a possibility of renewal on an annual basis if program needs exist. About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Health and Human Development is provides exemplary education, research, and community outreach related to human health, development, and lifelong well-being. Within the College of Health and Human Development, the School of Nursing is committed to educate and transform nurses to practice in dynamic healthcare environments with diverse populations. We are seeking an exceptional individual to join our team as a Document Specialist (Administrative Support Assistant II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Nursing Education requires the coordination of field education and therefore the facilitation of student onboarding processes at a variety of community and hospital agencies. The School of Nursing (SON) requires students to maintain a set of core required documentation. In addition, partnering facilities require onboarding materials/trainings of which are periodically updated and the academic partner is responsible to organize, communicate and prepare for student onboarding. The SON has a Clinical Placement and Document Team to serve as liaisons to coordinate the practicum/rotation placement process and together as a team is responsible to make sure students can successfully start their field education. In coordination with the Clinical Placement Team, the Document Specialist is responsible to facilitate all student clinical/practicum document clearance processes, maintain and update the School of Nursing's (SON) document management system and SON website for all clinical/practicum student clearance processes, read and interpret medical documents and additional documentation required for clinical/practicum clearance procedure, orient students on how to order document management system through written documentation, work closely with the Clinical Placement Analyst, other team members, advisors and staff to understand clinical documentation requirements for all partner facilities, communicate clinical requirements to students each semester based on placements, track student documents through the document management system or other systems as needed, support students with clinical/practicum onboarding clearance each semester, meet varying deadlines for SON and clinical agencies, serve as the contact person for all students' document verification, communicate professionally with clinical agencies as needed to coordinate documentation requirements, maintain confidentiality at all times and adheres to HIPAA and FERPA regulations, supports all students and communicates with clinical faculty and/or program coordinators and advisors so that students are current with all required documents at all times, and provide/generate reports relating to student documents as needed. Supports clinical faculty on SON core required documentation. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: 12 Dec 2019 (9:00 AM) Pacific Standard Time Applications close: 09 Jan 2020 (9:00 PM) Pacific Standard Time Closing Date/Time: January 9, 2020
Dec 13, 2019
Full Time
Description: Job Title Document Specialist Classification Administrative Support Assistant II AutoReqId 494705 Department School of Nursing Sub-Division Health and Human Development Salary Range $2,600 - $4,592 per month Appointment Type Temporary Time Base Full-Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; this is a temporary position to end on or before June 30, 2021 with a possibility of renewal on an annual basis if program needs exist. About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Health and Human Development is provides exemplary education, research, and community outreach related to human health, development, and lifelong well-being. Within the College of Health and Human Development, the School of Nursing is committed to educate and transform nurses to practice in dynamic healthcare environments with diverse populations. We are seeking an exceptional individual to join our team as a Document Specialist (Administrative Support Assistant II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Nursing Education requires the coordination of field education and therefore the facilitation of student onboarding processes at a variety of community and hospital agencies. The School of Nursing (SON) requires students to maintain a set of core required documentation. In addition, partnering facilities require onboarding materials/trainings of which are periodically updated and the academic partner is responsible to organize, communicate and prepare for student onboarding. The SON has a Clinical Placement and Document Team to serve as liaisons to coordinate the practicum/rotation placement process and together as a team is responsible to make sure students can successfully start their field education. In coordination with the Clinical Placement Team, the Document Specialist is responsible to facilitate all student clinical/practicum document clearance processes, maintain and update the School of Nursing's (SON) document management system and SON website for all clinical/practicum student clearance processes, read and interpret medical documents and additional documentation required for clinical/practicum clearance procedure, orient students on how to order document management system through written documentation, work closely with the Clinical Placement Analyst, other team members, advisors and staff to understand clinical documentation requirements for all partner facilities, communicate clinical requirements to students each semester based on placements, track student documents through the document management system or other systems as needed, support students with clinical/practicum onboarding clearance each semester, meet varying deadlines for SON and clinical agencies, serve as the contact person for all students' document verification, communicate professionally with clinical agencies as needed to coordinate documentation requirements, maintain confidentiality at all times and adheres to HIPAA and FERPA regulations, supports all students and communicates with clinical faculty and/or program coordinators and advisors so that students are current with all required documents at all times, and provide/generate reports relating to student documents as needed. Supports clinical faculty on SON core required documentation. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: 12 Dec 2019 (9:00 AM) Pacific Standard Time Applications close: 09 Jan 2020 (9:00 PM) Pacific Standard Time Closing Date/Time: January 9, 2020
Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: Clerical & Administrative Support Services (CSUEU) Unit 7 Classification Salary Range: $2,846 - $5,148 per month Anticipated Hiring Range: $2,846 - $3,613 per month Recruitment Closing Date: December 16, 2019 THE DEPARTMENT The office of the Provost and Vice President for Academic Affairs has responsibility for the management of the academic enterprise of the University with over 1200 full- and part-time faculty who serve a student population of 25,000 and a staff of 450. The student population is served through nine academic colleges/schools, and the following areas: Academic Programs; Office of Student Success; Bronco Advising Center (BAC); Academic Planning and Resources; Faculty Affairs; Office of Research and Sponsored Programs; Academic Research & Resources; Enrollment Services; Office of Admissions; Registrar's Office; Early Assessment; Outreach and Recruitment; Pre-College TRIO Programs; Financial Aid; Kellogg Honors College; Center for Community Engagement; Learning Resource Center; ROTC; Animal Care Unit; Test Center; University Writing Center; International Center; Extended University; and the University Library. DUTIES AND RESPONSIBILITIES The Administrative Support Coordinator I will be responsible for answering telephone calls and taking complete, accurate messages for the Associate Provost and Executive Assistant; Serving as primary support in calendaring appointments for Associate Provost: Reviewing calendar daily for meetings that need to be moved/rescheduled; Ordering food for meetings, as necessary; Creating an Eventbrite page or Doodle for meetings, as necessary; Prepare meeting folders and ensure the most up-to-date documents are placed in the meeting folder; Processing monthly absence management for all direct reports to the Provost and the Associate Provost: Sending reminder email to the team; Reviewing the time entered in Bronco Direct and approve, as the Timekeeper; Working with the Associate Provost to approve the time entered in Bronco Direct as the final approver; Ensuring that the proper documentation is filed. Creating folders for travel requiring the Associate Provost; Booking hotel, flights, and process registration, as required; Processing request for travel in Concur for the Provost's approval; Creating a travel folder for the Associate Provost that includes: Itinerary, Registration receipt, as necessary; Hotel confirmation; Flight confirmation, as necessary; Check-in the Associate Provost for outbound and return flights, as necessary; Coordinating shuttle from airport to hotel, if available; Coordinating meals with special groups while the Associate Provost is traveling; Processing reimbursement of travel expenses for Associate Provost, for his approval. Assist Executive Assistant with processing monthly p-card expenses for the State and Foundation accounts; Assist with the planning and coordination required for events hosted by the Associate Provost's Office: Create Eventbrite and announcements; Order catering; Arrange for parking, as necessary; Assist with creating decorations, pamphlets, signage, etc.; Assist with check-in of registered participants. Website updates via Cascade. Other duties as determined by Executive Assistant. In addition, the incumbent will answer telephone calls and take complete, accurate messages; Routes calls appropriately to other departments or administrators; assists students, parents, staff and faculty with interpreting university policies and procedures. Responsible for maintaining and updating Emergency Contact Cards for Provost's Council; Coordinate and manage the annual AQMD Rideshare Survey and the State of California Charitable Campaign for the division of Academic Affairs; Sort mail delivered by Distribution Services daily and deliver mail to the various offices on the floor; Create monthly Payroll sheets for paycheck pick-up, accept paychecks and sort them by department into a paycheck binder for pick-up by various department, deliver checks to 3th floor employees; Review year-end deadlines and send out reminders to the division, and coordinate documents as they arrive to ensure they are processed in a timely manner; Track all subscriptions for the Provost's Office, review and process invoices to renew memberships and subscriptions in consultation with the Provost's Executive Assistant; Order office supplies for the Provost's Office, and coordinate kitchen supplies list for purchase by Provost's Office; Schedule golf cart for required maintenance; Update and maintain front desk position manual; Maintain the copier by ensuring there is paper in the trays daily, call for service or repair, replace toner as needed, order toner when back-up supplies run low; Assist with the planning and coordination required for events hosted by the Provost's Office, as appropriate: Create Eventbrite and announcements; Order catering; Arrange for parking, as necessary; Assist with creating decorations, pamphlets, signage, etc.; Assist with check-in of registered participants. The incumbent logs mail in and out that is received for the Provost and Vice President for Academic Affairs and the Associate Provost. Paperwork received for the Provost that requires logging: Disbursement vouchers; MOU's and Agreements; Invitations to events; Requisitions and Direct Pays for the Provost's direct reports; P-card reconciliation; Key requests; Alcohol approval forms. Many of the items outlined above require the Provost's signature. The incumbent must review all documents for accuracy while logging the mail in, and follows up with departments for revisions, as needed; logging the mail involves entering the information into an Excel spreadsheet with appropriate details in order to track or recreate the document. Once mail is logged in it is reviewed by the Executive Assistant to the Provost. Once signed, the incumbent receives the signature folder back from the Provost and logs it out. If the Provost missed any signatures, the paperwork is placed back in her office for approval. Once the paperwork is logged out, it is scanned to the appropriate office, and also to the appropriate electronic folder in the Provost's Office Files, electronic filing system. The originals are then routed to the appropriate office on campus for processing. This task is performed daily, with all mail logged in the same day it arrives, and logged out as soon as possible, once signed. Logging mail in and out requires great attention to detail and excellent grammar; Maintains, complex electronic and paper filing system for the Provost and Vice President for Academic Affairs office. This includes but is not limited to: memorandums of understanding and absence management forms. QUALIFICATIONS High School diploma or its equivalent AND four (4) years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of English grammar, punctuation and spelling; thorough knowledge of office systems and ability to use broader range of technology, systems, and software packages; ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist; working knowledge of budget policies and procedures; ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports; ability to handle effectively a broader range of interpersonal contacts including those at a higher level and those sensitive in nature. PREFERRED QUALIFICATIONS Incumbent must have the ability to work independently and possess the experience to be fully proficient in performing most or all the work assignments defined for position. Incumbent must have acquired the requisite skills and knowledge through a combination of education, training, and progressive work experience to be able to demonstrate competence in independently applying judgment and nonstandard applications and systems, solving a wide range of problems, developing practicable and thorough solutions, and using effective communication and listening skills. Incumbent must have a thorough knowledge of Academic Affairs policies and procedures. Must possess excellent interpersonal skills, remain calm in difficult situations, and have the ability to move across campus to carry out assigned duties and responsibilities. Ability to identify a problem and act immediately to solve it; excellent at time management; ability to solve a wide range of problems, using effective communication and listening skills. Demonstrated ability to handle a great variety of tasks and responsibilities simultaneously and efficiently. Demonstrated ability to act proactively rather than reactively. Incumbent must be adaptable and flexible and have the ability to switch from one project to another quickly. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: December 16, 2019
Dec 04, 2019
Full Time
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: Clerical & Administrative Support Services (CSUEU) Unit 7 Classification Salary Range: $2,846 - $5,148 per month Anticipated Hiring Range: $2,846 - $3,613 per month Recruitment Closing Date: December 16, 2019 THE DEPARTMENT The office of the Provost and Vice President for Academic Affairs has responsibility for the management of the academic enterprise of the University with over 1200 full- and part-time faculty who serve a student population of 25,000 and a staff of 450. The student population is served through nine academic colleges/schools, and the following areas: Academic Programs; Office of Student Success; Bronco Advising Center (BAC); Academic Planning and Resources; Faculty Affairs; Office of Research and Sponsored Programs; Academic Research & Resources; Enrollment Services; Office of Admissions; Registrar's Office; Early Assessment; Outreach and Recruitment; Pre-College TRIO Programs; Financial Aid; Kellogg Honors College; Center for Community Engagement; Learning Resource Center; ROTC; Animal Care Unit; Test Center; University Writing Center; International Center; Extended University; and the University Library. DUTIES AND RESPONSIBILITIES The Administrative Support Coordinator I will be responsible for answering telephone calls and taking complete, accurate messages for the Associate Provost and Executive Assistant; Serving as primary support in calendaring appointments for Associate Provost: Reviewing calendar daily for meetings that need to be moved/rescheduled; Ordering food for meetings, as necessary; Creating an Eventbrite page or Doodle for meetings, as necessary; Prepare meeting folders and ensure the most up-to-date documents are placed in the meeting folder; Processing monthly absence management for all direct reports to the Provost and the Associate Provost: Sending reminder email to the team; Reviewing the time entered in Bronco Direct and approve, as the Timekeeper; Working with the Associate Provost to approve the time entered in Bronco Direct as the final approver; Ensuring that the proper documentation is filed. Creating folders for travel requiring the Associate Provost; Booking hotel, flights, and process registration, as required; Processing request for travel in Concur for the Provost's approval; Creating a travel folder for the Associate Provost that includes: Itinerary, Registration receipt, as necessary; Hotel confirmation; Flight confirmation, as necessary; Check-in the Associate Provost for outbound and return flights, as necessary; Coordinating shuttle from airport to hotel, if available; Coordinating meals with special groups while the Associate Provost is traveling; Processing reimbursement of travel expenses for Associate Provost, for his approval. Assist Executive Assistant with processing monthly p-card expenses for the State and Foundation accounts; Assist with the planning and coordination required for events hosted by the Associate Provost's Office: Create Eventbrite and announcements; Order catering; Arrange for parking, as necessary; Assist with creating decorations, pamphlets, signage, etc.; Assist with check-in of registered participants. Website updates via Cascade. Other duties as determined by Executive Assistant. In addition, the incumbent will answer telephone calls and take complete, accurate messages; Routes calls appropriately to other departments or administrators; assists students, parents, staff and faculty with interpreting university policies and procedures. Responsible for maintaining and updating Emergency Contact Cards for Provost's Council; Coordinate and manage the annual AQMD Rideshare Survey and the State of California Charitable Campaign for the division of Academic Affairs; Sort mail delivered by Distribution Services daily and deliver mail to the various offices on the floor; Create monthly Payroll sheets for paycheck pick-up, accept paychecks and sort them by department into a paycheck binder for pick-up by various department, deliver checks to 3th floor employees; Review year-end deadlines and send out reminders to the division, and coordinate documents as they arrive to ensure they are processed in a timely manner; Track all subscriptions for the Provost's Office, review and process invoices to renew memberships and subscriptions in consultation with the Provost's Executive Assistant; Order office supplies for the Provost's Office, and coordinate kitchen supplies list for purchase by Provost's Office; Schedule golf cart for required maintenance; Update and maintain front desk position manual; Maintain the copier by ensuring there is paper in the trays daily, call for service or repair, replace toner as needed, order toner when back-up supplies run low; Assist with the planning and coordination required for events hosted by the Provost's Office, as appropriate: Create Eventbrite and announcements; Order catering; Arrange for parking, as necessary; Assist with creating decorations, pamphlets, signage, etc.; Assist with check-in of registered participants. The incumbent logs mail in and out that is received for the Provost and Vice President for Academic Affairs and the Associate Provost. Paperwork received for the Provost that requires logging: Disbursement vouchers; MOU's and Agreements; Invitations to events; Requisitions and Direct Pays for the Provost's direct reports; P-card reconciliation; Key requests; Alcohol approval forms. Many of the items outlined above require the Provost's signature. The incumbent must review all documents for accuracy while logging the mail in, and follows up with departments for revisions, as needed; logging the mail involves entering the information into an Excel spreadsheet with appropriate details in order to track or recreate the document. Once mail is logged in it is reviewed by the Executive Assistant to the Provost. Once signed, the incumbent receives the signature folder back from the Provost and logs it out. If the Provost missed any signatures, the paperwork is placed back in her office for approval. Once the paperwork is logged out, it is scanned to the appropriate office, and also to the appropriate electronic folder in the Provost's Office Files, electronic filing system. The originals are then routed to the appropriate office on campus for processing. This task is performed daily, with all mail logged in the same day it arrives, and logged out as soon as possible, once signed. Logging mail in and out requires great attention to detail and excellent grammar; Maintains, complex electronic and paper filing system for the Provost and Vice President for Academic Affairs office. This includes but is not limited to: memorandums of understanding and absence management forms. QUALIFICATIONS High School diploma or its equivalent AND four (4) years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of English grammar, punctuation and spelling; thorough knowledge of office systems and ability to use broader range of technology, systems, and software packages; ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist; working knowledge of budget policies and procedures; ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports; ability to handle effectively a broader range of interpersonal contacts including those at a higher level and those sensitive in nature. PREFERRED QUALIFICATIONS Incumbent must have the ability to work independently and possess the experience to be fully proficient in performing most or all the work assignments defined for position. Incumbent must have acquired the requisite skills and knowledge through a combination of education, training, and progressive work experience to be able to demonstrate competence in independently applying judgment and nonstandard applications and systems, solving a wide range of problems, developing practicable and thorough solutions, and using effective communication and listening skills. Incumbent must have a thorough knowledge of Academic Affairs policies and procedures. Must possess excellent interpersonal skills, remain calm in difficult situations, and have the ability to move across campus to carry out assigned duties and responsibilities. Ability to identify a problem and act immediately to solve it; excellent at time management; ability to solve a wide range of problems, using effective communication and listening skills. Demonstrated ability to handle a great variety of tasks and responsibilities simultaneously and efficiently. Demonstrated ability to act proactively rather than reactively. Incumbent must be adaptable and flexible and have the ability to switch from one project to another quickly. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: December 16, 2019
Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: Clerical & Administrative Support Services (CSUEU) - Unit 7 Classification Salary Range: $2,600 - $4,592 per month Anticipated Hiring Range: $2,600 - $3,264 per month Recruitment Closing Date: December 23, 2019 THE DEPARTMENT The Computer Science Department has the function of developing and implementing programs for computer science degree candidates. The department has one BS degree program and a graduate MS degree program and participates in many outreach events with the local community to deepen awareness of computer science. DUTIES AND RESPONSIBILITIES The Administrative Support Assistant II will responsible for department operations support including: Reception Answer incoming calls, respond to emails, and serve as the front-office face of the department. Greet and assist students, faculty, staff and others with a professional and welcoming demeanor. Serve as the primary information resource for university and department policies and procedures. Provide direction and training to office student assistants in a supportive manner and monitor work. Ensure continuous office operation, control work flow and set priorities. Meeting and Events Assist ASC II with departmental events such as Department meetings, Scholarship Ceremony, Alumni and Industry events, and outreach programs (e.g., high school programming contests), can include duties such as preparing and posting flyers, procuring supplies, printing certificates, ordering plaques, and maintaining records. Administrative Support Assist ASC II with search/faculty hiring and DRTP related clerical tasks, communications, and organization. Maintain departmental database of faculty office hours and syllabi. Assist department with class assessments procedure each semester, including ordering and distribution of assessment forms, monitoring of assessment process, and communicating with faculty about assessment procedures. Supplies and Equipment Maintain the inventory of routine office and classroom supplies. Transfer office supply order (e.g. Staples as vendor) cart to Department buyer for ordering. Assist with troubleshooting issues with office equipment/photocopier for faculty and staff. Contact vendor for repairs as needed. Assist ITC with troubleshooting department laboratory and conference equipment such as smart boards and overhead projectors Facilities Assist ASCII with room reservations and computer lab reservations for courses, events, and meetings. Assist with office and lab renovations or relocations. Track access requests for instructors or students to CS facilities (keys, swipe cards). Information Maintain department bulletin boards and public signage (print and electronic). Handle incoming and outgoing mail/parcels for the department. Maintain organization of faculty mailboxes. Chair's Assistant Assist with scheduling and confirming appointments on Chair's calendar. Receive visitors who have an appointment and appropriately screen those that do not. Assist with correspondence from Chair and transmit as needed. Perform temporary assignments for the Department Chair, as requested. In addition, the incumbent will be responsible for student support services including: Student Support Serve as a resource for all CS student major/minor information and files. Answer telephones and email inquiries from students in a timely manner. Assist students with questions and concerns. Provide information regarding department and university policies and procedures and direct students to appropriate resources as needed. Curriculum Information Inform students and assist faculty and staff on prerequisites, schedule modifications, GE requirements, and curriculum sheet clarifications. Student Petitions Process and screen undergraduate and graduate related petitions and paperwork. Direct student assistants in handling these documents. Communicate with the College of Science Advising Center and Dean's Office in tracking student related petitions. Student Club Support. Assist department student clubs with the logistics of scheduling QUALIFICATIONS High School diploma or its equivalent AND three (3) years of experience in general office clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of office methods, procedures, and practices; thorough knowledge of English grammar, punctuation and spelling; ability to learn, interpret independently, and apply a variety of complex policies and procedures; able to identify deviations from applicable policies; ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data; ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills; demonstrated competence in effectively presenting standard information in writing; demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Typing and keyboarding skills with the ability to type/key at a corrected rate of 45 words per minute. PREFERRED QUALIFICATIONS Experience with PeopleSoft, comfortable in a multi-tasking environment. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: December 23, 2019
Dec 10, 2019
Full Time
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: Clerical & Administrative Support Services (CSUEU) - Unit 7 Classification Salary Range: $2,600 - $4,592 per month Anticipated Hiring Range: $2,600 - $3,264 per month Recruitment Closing Date: December 23, 2019 THE DEPARTMENT The Computer Science Department has the function of developing and implementing programs for computer science degree candidates. The department has one BS degree program and a graduate MS degree program and participates in many outreach events with the local community to deepen awareness of computer science. DUTIES AND RESPONSIBILITIES The Administrative Support Assistant II will responsible for department operations support including: Reception Answer incoming calls, respond to emails, and serve as the front-office face of the department. Greet and assist students, faculty, staff and others with a professional and welcoming demeanor. Serve as the primary information resource for university and department policies and procedures. Provide direction and training to office student assistants in a supportive manner and monitor work. Ensure continuous office operation, control work flow and set priorities. Meeting and Events Assist ASC II with departmental events such as Department meetings, Scholarship Ceremony, Alumni and Industry events, and outreach programs (e.g., high school programming contests), can include duties such as preparing and posting flyers, procuring supplies, printing certificates, ordering plaques, and maintaining records. Administrative Support Assist ASC II with search/faculty hiring and DRTP related clerical tasks, communications, and organization. Maintain departmental database of faculty office hours and syllabi. Assist department with class assessments procedure each semester, including ordering and distribution of assessment forms, monitoring of assessment process, and communicating with faculty about assessment procedures. Supplies and Equipment Maintain the inventory of routine office and classroom supplies. Transfer office supply order (e.g. Staples as vendor) cart to Department buyer for ordering. Assist with troubleshooting issues with office equipment/photocopier for faculty and staff. Contact vendor for repairs as needed. Assist ITC with troubleshooting department laboratory and conference equipment such as smart boards and overhead projectors Facilities Assist ASCII with room reservations and computer lab reservations for courses, events, and meetings. Assist with office and lab renovations or relocations. Track access requests for instructors or students to CS facilities (keys, swipe cards). Information Maintain department bulletin boards and public signage (print and electronic). Handle incoming and outgoing mail/parcels for the department. Maintain organization of faculty mailboxes. Chair's Assistant Assist with scheduling and confirming appointments on Chair's calendar. Receive visitors who have an appointment and appropriately screen those that do not. Assist with correspondence from Chair and transmit as needed. Perform temporary assignments for the Department Chair, as requested. In addition, the incumbent will be responsible for student support services including: Student Support Serve as a resource for all CS student major/minor information and files. Answer telephones and email inquiries from students in a timely manner. Assist students with questions and concerns. Provide information regarding department and university policies and procedures and direct students to appropriate resources as needed. Curriculum Information Inform students and assist faculty and staff on prerequisites, schedule modifications, GE requirements, and curriculum sheet clarifications. Student Petitions Process and screen undergraduate and graduate related petitions and paperwork. Direct student assistants in handling these documents. Communicate with the College of Science Advising Center and Dean's Office in tracking student related petitions. Student Club Support. Assist department student clubs with the logistics of scheduling QUALIFICATIONS High School diploma or its equivalent AND three (3) years of experience in general office clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of office methods, procedures, and practices; thorough knowledge of English grammar, punctuation and spelling; ability to learn, interpret independently, and apply a variety of complex policies and procedures; able to identify deviations from applicable policies; ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data; ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills; demonstrated competence in effectively presenting standard information in writing; demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Typing and keyboarding skills with the ability to type/key at a corrected rate of 45 words per minute. PREFERRED QUALIFICATIONS Experience with PeopleSoft, comfortable in a multi-tasking environment. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: December 23, 2019
East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: CALIFORNIA STATE UNIVERSITY, EAST BAY FACULTY EMPLOYMENT OPPORTUNITY DEPARTMENT OF EDUCATIONAL PSYCHOLOGY FULL-TIME TENURE-TRACK OAA Position No. 20-21 EPSY-SPECIALED-TT THE UNIVERSITY: California State University, East Bay (CSUEB) is a comprehensive university serving the San Francisco Bay Area/Silicon Valley. It is known for award-winning programs, expert instruction, its diverse student body, and a choice of more than 100 career-focused fields of study. With an enrollment of approximately 15,000 students and 900 faculty, CSUEB is organized into four colleges. The University offers bachelor's degrees in 49 fields, minors in 52 fields, master's degrees in 34 fields, 16 credentials programs, 18 certificate options, and 1 doctoral degree program. http://www20.csueastbay.edu/ California State University East Bay has a mission to support a diverse student body through academically rich and culturally relevant learning experiences. The successful candidate will bring with them expertise or an openness to creating a welcoming and supportive environment for all students. THE DEPARTMENT: The Department of Educational Psychology consists of four programs: School Psychology, School Counseling, Marriage and Family Therapy, and Special Education. The Department is seeking a tenure-track full time Assistant Professor of Special Education with an emphasis in high incidence disabilities to teach classes, supervise, advise candidates in our Special Education cluster consisting of the Education Specialist Mild Moderate and Moderate Severe Disabilities Credential programs and the Master's in Special Education Programs. The Education Specialist Credential Program prepares candidates to deliver services to students with disabilities from kindergarten through age 22. Candidates choose one of two authorizations to the Education Specialist Credential: Mild to Moderate Disabilities or Moderate to Severe Disabilities. Candidates also earn English Language Development and Autism Spectrum Disorders certification. The Education Specialist Credential Program is combined with the Master's in Special Education Degree. Candidates earn the Education Specialist Credential and Master's Degree in Special Education concurrently. DUTIES OF THE POSITION: Please note that teaching assignments at California State University, East Bay include courses at the Hayward, Concord and Online campuses. In addition to teaching, all faculty have advising responsibilities, assist the department with administrative and/or committee work, and are expected to assume campus-wide committee responsibilities. Duties of the tenure track full time faculty position as Assistant Professor in Special Education include teaching, advising, supervising, and mentoring. The candidate is expected to complete program assessments and documentation as a part of the Commission on Teacher Credentialing accreditation process and assist the program/department/ college/university with administrative, WASC accreditation and/or committee work. Another important role of the full-time faculty includes the generation of scholarship including articles and presentations. Specifically the duties include: Teaching. A list of potential courses includes: Evidence Based Practices for Mild Moderate Disabilities, Assessment: Mild Moderate Disabilities, Research and Professional Practices, Advanced Curriculum and Instruction: Mild Moderate Disabilities and other courses of interest. Research. Evidence of publication or strong potential for success in research as related to special education, evidence-based practices, and teacher preparation. Developing and maintaining relationships with the districts with which we place our students and in which our candidates teach. Monitoring Memorandums of Understanding (MOUs) between our University and the district/agency. Ongoing monitoring of field progress of candidates through: a) making site visitations to intern and fieldwork placements to observe our students and to foster our program's relationships with the cooperating teachers, mentors and site administrators 2) sending quarterly evaluations to field supervisors, and 3) quarterly phone and email check-ins with cooperating teachers, mentors and site administrators (and more as needed). Updating program materials such as candidate, supervisor, mentor, cooperating and intern handbooks. Recruiting and admitting Education Specialist candidates which includes- outreach to school districts and school organizations, orientations, reviewing applications, conducting interviews of potential candidates, and writing acceptance letters. Keeping updated on the latest Commission on Teacher Credentialing Program Standards, requests for program data, accreditation materials and documents as well as grant opportunities Participating actively in professional organizations, such as the California Council of Teacher Education, California Professors of Special Education, Council for Exceptional Children, California Association of Resource Specialists and other special education related organizations. Serving on school district, department, university, community, state, and national committees. Working collaboratively with faculty members and staff to create a harmonious work environment. Participating in day to day Special Education program related activities. Supporting program students as it relates to coursework and program expectations. RANK AND SALARY: Assistant Professor. Salary and rank are dependent upon educational preparation and experience. Subject to budgetary authorization. DATE OF APPOINTMENT: Fall Semester, 2020. Qualifications Minimum Requirements: An earned doctorate from a nationally recognized and accredited institution in Special Education or the equivalent Experience as a K-12 special education teacher, program specialist, mentor teacher or administrator Commitment to the active pursuit of a research agenda leading to refereed scholarship, professional presentations, and external funding; Strong interest in and a professional commitment to the preparation Education Specialists and collaboration with districts and SELPAs; Experience with instruction and service delivery in K12 environments; Experience with instructional technology; Experience with collaborative leadership; Demonstrate effective interpersonal skills and collegiality. Preferred Qualifications: 1. Strong pedagogical preparation in the area of high incidence disabilities 2. Experience with CTC credentialing and accreditation processes; 3. Evidence of scholarship such as grants, publications and presentations; 4. Eligible for a California Education Specialist credential with Autism and English Language Development authorizations. Candidates should also demonstrate evidence of accomplishments or strong potential for success in teaching, mentoring, research, and community service that has prepared them to contribute to our department/college/university commitment to diversity and excellence. Additionally, applicants must demonstrate a record of scholarly activity or evidence of strong potential for success if ABD. This University is fully committed to the rights of students, staff and faculty with disabilities in accordance with applicable state and federal laws. For more information about the University's program supporting the rights of our students with disabilities see: http://www20.csueastbay.edu/af/departments/as/ Teaching assignments at California State University, East Bay include courses at the Hayward, Concord, Oakland, and Online campuses. In addition to teaching, all faculty have advising responsibilities, assist the department with administrative and/or committee work, and are expected to assume campus-wide committee responsibilities. Candidates should demonstrate experience in teaching, mentoring, research, or community service that has prepared them to contribute to our commitment to diversity and excellence. Additionally, applicants must demonstrate a record of scholarly activity. This University is fully committed to the rights of students, staff and faculty with disabilities in accordance with applicable state and federal laws. For more information about the University's program supporting the rights of our students with disabilities see: http://www20.csueastbay.edu/af/departments/as/ Application Instructions APPLICATION DEADLINE: Position will remain open until filled. Fist review of applications will take place September 15, 2019. Please submit: (1) A letter of application, which addresses the qualifications noted in this position announcement; (2) a complete and current vita; (3) URL links to three (3) of your most recent/best professional publications (e.g., articles, books chapters, reviews); these links should be clearly listed on your vita; (4) scanned copy of graduate transcripts; (5) a one-page diversity statement that addresses how you engage a diverse student population in your teaching, research, mentoring, and advising; and (6) three confidential letters of professional recommendation. Selected applicants will be asked to submit official transcripts at a later date. All documents should be submitted via Interfolio. Questions regarding the position may be directed to Dr. Linda Smetana, Chair of the Department Search Committee at linda.smetana@csueastbay.edu. California State University, East Bay hires only individuals lawfully authorized to work in the United States. All offers of employment are contingent upon presentation of documents demonstrating the appointee's identity and eligibility to work in accordance with provisions of the Immigration Reform and Control Act. A background check (including a criminal record check and prior employment verification) must be completed and cleared prior to the start of employment. Closing Date/Time: Open until filled
Nov 28, 2019
Full Time
Description: CALIFORNIA STATE UNIVERSITY, EAST BAY FACULTY EMPLOYMENT OPPORTUNITY DEPARTMENT OF EDUCATIONAL PSYCHOLOGY FULL-TIME TENURE-TRACK OAA Position No. 20-21 EPSY-SPECIALED-TT THE UNIVERSITY: California State University, East Bay (CSUEB) is a comprehensive university serving the San Francisco Bay Area/Silicon Valley. It is known for award-winning programs, expert instruction, its diverse student body, and a choice of more than 100 career-focused fields of study. With an enrollment of approximately 15,000 students and 900 faculty, CSUEB is organized into four colleges. The University offers bachelor's degrees in 49 fields, minors in 52 fields, master's degrees in 34 fields, 16 credentials programs, 18 certificate options, and 1 doctoral degree program. http://www20.csueastbay.edu/ California State University East Bay has a mission to support a diverse student body through academically rich and culturally relevant learning experiences. The successful candidate will bring with them expertise or an openness to creating a welcoming and supportive environment for all students. THE DEPARTMENT: The Department of Educational Psychology consists of four programs: School Psychology, School Counseling, Marriage and Family Therapy, and Special Education. The Department is seeking a tenure-track full time Assistant Professor of Special Education with an emphasis in high incidence disabilities to teach classes, supervise, advise candidates in our Special Education cluster consisting of the Education Specialist Mild Moderate and Moderate Severe Disabilities Credential programs and the Master's in Special Education Programs. The Education Specialist Credential Program prepares candidates to deliver services to students with disabilities from kindergarten through age 22. Candidates choose one of two authorizations to the Education Specialist Credential: Mild to Moderate Disabilities or Moderate to Severe Disabilities. Candidates also earn English Language Development and Autism Spectrum Disorders certification. The Education Specialist Credential Program is combined with the Master's in Special Education Degree. Candidates earn the Education Specialist Credential and Master's Degree in Special Education concurrently. DUTIES OF THE POSITION: Please note that teaching assignments at California State University, East Bay include courses at the Hayward, Concord and Online campuses. In addition to teaching, all faculty have advising responsibilities, assist the department with administrative and/or committee work, and are expected to assume campus-wide committee responsibilities. Duties of the tenure track full time faculty position as Assistant Professor in Special Education include teaching, advising, supervising, and mentoring. The candidate is expected to complete program assessments and documentation as a part of the Commission on Teacher Credentialing accreditation process and assist the program/department/ college/university with administrative, WASC accreditation and/or committee work. Another important role of the full-time faculty includes the generation of scholarship including articles and presentations. Specifically the duties include: Teaching. A list of potential courses includes: Evidence Based Practices for Mild Moderate Disabilities, Assessment: Mild Moderate Disabilities, Research and Professional Practices, Advanced Curriculum and Instruction: Mild Moderate Disabilities and other courses of interest. Research. Evidence of publication or strong potential for success in research as related to special education, evidence-based practices, and teacher preparation. Developing and maintaining relationships with the districts with which we place our students and in which our candidates teach. Monitoring Memorandums of Understanding (MOUs) between our University and the district/agency. Ongoing monitoring of field progress of candidates through: a) making site visitations to intern and fieldwork placements to observe our students and to foster our program's relationships with the cooperating teachers, mentors and site administrators 2) sending quarterly evaluations to field supervisors, and 3) quarterly phone and email check-ins with cooperating teachers, mentors and site administrators (and more as needed). Updating program materials such as candidate, supervisor, mentor, cooperating and intern handbooks. Recruiting and admitting Education Specialist candidates which includes- outreach to school districts and school organizations, orientations, reviewing applications, conducting interviews of potential candidates, and writing acceptance letters. Keeping updated on the latest Commission on Teacher Credentialing Program Standards, requests for program data, accreditation materials and documents as well as grant opportunities Participating actively in professional organizations, such as the California Council of Teacher Education, California Professors of Special Education, Council for Exceptional Children, California Association of Resource Specialists and other special education related organizations. Serving on school district, department, university, community, state, and national committees. Working collaboratively with faculty members and staff to create a harmonious work environment. Participating in day to day Special Education program related activities. Supporting program students as it relates to coursework and program expectations. RANK AND SALARY: Assistant Professor. Salary and rank are dependent upon educational preparation and experience. Subject to budgetary authorization. DATE OF APPOINTMENT: Fall Semester, 2020. Qualifications Minimum Requirements: An earned doctorate from a nationally recognized and accredited institution in Special Education or the equivalent Experience as a K-12 special education teacher, program specialist, mentor teacher or administrator Commitment to the active pursuit of a research agenda leading to refereed scholarship, professional presentations, and external funding; Strong interest in and a professional commitment to the preparation Education Specialists and collaboration with districts and SELPAs; Experience with instruction and service delivery in K12 environments; Experience with instructional technology; Experience with collaborative leadership; Demonstrate effective interpersonal skills and collegiality. Preferred Qualifications: 1. Strong pedagogical preparation in the area of high incidence disabilities 2. Experience with CTC credentialing and accreditation processes; 3. Evidence of scholarship such as grants, publications and presentations; 4. Eligible for a California Education Specialist credential with Autism and English Language Development authorizations. Candidates should also demonstrate evidence of accomplishments or strong potential for success in teaching, mentoring, research, and community service that has prepared them to contribute to our department/college/university commitment to diversity and excellence. Additionally, applicants must demonstrate a record of scholarly activity or evidence of strong potential for success if ABD. This University is fully committed to the rights of students, staff and faculty with disabilities in accordance with applicable state and federal laws. For more information about the University's program supporting the rights of our students with disabilities see: http://www20.csueastbay.edu/af/departments/as/ Teaching assignments at California State University, East Bay include courses at the Hayward, Concord, Oakland, and Online campuses. In addition to teaching, all faculty have advising responsibilities, assist the department with administrative and/or committee work, and are expected to assume campus-wide committee responsibilities. Candidates should demonstrate experience in teaching, mentoring, research, or community service that has prepared them to contribute to our commitment to diversity and excellence. Additionally, applicants must demonstrate a record of scholarly activity. This University is fully committed to the rights of students, staff and faculty with disabilities in accordance with applicable state and federal laws. For more information about the University's program supporting the rights of our students with disabilities see: http://www20.csueastbay.edu/af/departments/as/ Application Instructions APPLICATION DEADLINE: Position will remain open until filled. Fist review of applications will take place September 15, 2019. Please submit: (1) A letter of application, which addresses the qualifications noted in this position announcement; (2) a complete and current vita; (3) URL links to three (3) of your most recent/best professional publications (e.g., articles, books chapters, reviews); these links should be clearly listed on your vita; (4) scanned copy of graduate transcripts; (5) a one-page diversity statement that addresses how you engage a diverse student population in your teaching, research, mentoring, and advising; and (6) three confidential letters of professional recommendation. Selected applicants will be asked to submit official transcripts at a later date. All documents should be submitted via Interfolio. Questions regarding the position may be directed to Dr. Linda Smetana, Chair of the Department Search Committee at linda.smetana@csueastbay.edu. California State University, East Bay hires only individuals lawfully authorized to work in the United States. All offers of employment are contingent upon presentation of documents demonstrating the appointee's identity and eligibility to work in accordance with provisions of the Immigration Reform and Control Act. A background check (including a criminal record check and prior employment verification) must be completed and cleared prior to the start of employment. Closing Date/Time: Open until filled
