Summary The current vacancy for this position is within the Administration Department. The eligible list generated by this recruitment may be used to fill future vacancies in other County departments. Under general supervision, performs varied, complex, and often confidential secretarial and office administrative assistance to a department head or major division head; instructs, directs, and reviews the work of an office support staff; performs related work as assigned. FLSA: Non-Exempt Please NOTE: A training and experience evaluation may be utilized to determine an applicant's ranking among qualified candidates. Based upon information provided in this application including responses to supplemental questions, an applicant's education, training and experience may be evaluated using a pre-determined formula. Applicants should provide thoughtful and thorough responses to supplemental questions as they play an important role in this recruitment process. All qualifying work experience that is described or included in responses to supplemental questions MUST also be included and detailed in the "Work Experience" section of this application. "See Resume" is not an acceptable response for any supplemental question. Essential Job Functions Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks. Performs a wide variety of complex, responsible, and confidential secretarial and administrative duties for a department head or major division head. Performs administrative projects for management personnel; researches and compiles background data; maintains records and files regarding department administrative activities. Participates and assists in the administration of a department budget; compiles annual budget requests, and recommended expenditure requests for designated accounts. Maintains personnel and payroll files; researches files and computer databases; assures all administrative actions are in compliance with County policy, procedures, and guidelines. Independently composes correspondence and other documents on a wide variety of subjects requiring a thorough knowledge of the procedures and policies of the department. Researches and compiles statistical data; develops and creates a variety of technical and statistical reports; updates and assures the accuracy of databases. Resolves problems and creates solutions. Recommends organization or procedural changes affecting clerical activities. Coordinates personnel administrative actions. Researches inquiries from employees with personnel questions; reviews and processes forms to execute personnel change transactions. Maintains department statistical and employee information; collects statistical data and compiles data for reports; updates and assures the accuracy of databases; creates management reports. Utilizes the County payroll computer system to input, access, retrieve, and analyze data; updates automated and manual computer records and tracking systems. Plans, directs, and evaluates the work of subordinate clerical staff. Performs accounting functions related to accounts payable or receivables. Monitors budget, contracts and expenditures; collects, compiles, and analyzes data and information. Coordinates the annual County budgeting process; monitors the budget cycle and department submittal timelines, organizes documentation, and coordinates the formal submittal process. Maintains director's calendar; receives, opens, reviews and distributes mail; prepares purchase orders and vouchers; establishes and maintains filing procedures; coordinates and monitors assigned projects. Types, edits, and prepares correspondence, memoranda, letters, legal documents, information packets, and other communications; responds to routine letters and composes general correspondence as directed. Answers phones and determines nature of the calls; logs and routes calls to appropriate individuals; takes and delivers messages. Performs other related duties as assigned. Minimum Qualifications High school diploma or equivalent GED certificate. Five (5) years of increasingly responsible administrative, clerical, or secretarial duties; one (1) year of Butte County experience preferred. Associate's degree or a Certificate of Achievement in Computer Applications, Business Management, Office Assistant, or Legal Office Assistant from an accredited college or university may be substituted for one (1) year of experience. Valid State of California driver's license may be required. Employees hired into this classification may be required to file statements of economic interest with the Butte County Clerk/Recorder. Environmental Factors and Conditions/Physical Requirements Work is performed in an office environment.
Jan 15, 2021
Full Time
Summary The current vacancy for this position is within the Administration Department. The eligible list generated by this recruitment may be used to fill future vacancies in other County departments. Under general supervision, performs varied, complex, and often confidential secretarial and office administrative assistance to a department head or major division head; instructs, directs, and reviews the work of an office support staff; performs related work as assigned. FLSA: Non-Exempt Please NOTE: A training and experience evaluation may be utilized to determine an applicant's ranking among qualified candidates. Based upon information provided in this application including responses to supplemental questions, an applicant's education, training and experience may be evaluated using a pre-determined formula. Applicants should provide thoughtful and thorough responses to supplemental questions as they play an important role in this recruitment process. All qualifying work experience that is described or included in responses to supplemental questions MUST also be included and detailed in the "Work Experience" section of this application. "See Resume" is not an acceptable response for any supplemental question. Essential Job Functions Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks. Performs a wide variety of complex, responsible, and confidential secretarial and administrative duties for a department head or major division head. Performs administrative projects for management personnel; researches and compiles background data; maintains records and files regarding department administrative activities. Participates and assists in the administration of a department budget; compiles annual budget requests, and recommended expenditure requests for designated accounts. Maintains personnel and payroll files; researches files and computer databases; assures all administrative actions are in compliance with County policy, procedures, and guidelines. Independently composes correspondence and other documents on a wide variety of subjects requiring a thorough knowledge of the procedures and policies of the department. Researches and compiles statistical data; develops and creates a variety of technical and statistical reports; updates and assures the accuracy of databases. Resolves problems and creates solutions. Recommends organization or procedural changes affecting clerical activities. Coordinates personnel administrative actions. Researches inquiries from employees with personnel questions; reviews and processes forms to execute personnel change transactions. Maintains department statistical and employee information; collects statistical data and compiles data for reports; updates and assures the accuracy of databases; creates management reports. Utilizes the County payroll computer system to input, access, retrieve, and analyze data; updates automated and manual computer records and tracking systems. Plans, directs, and evaluates the work of subordinate clerical staff. Performs accounting functions related to accounts payable or receivables. Monitors budget, contracts and expenditures; collects, compiles, and analyzes data and information. Coordinates the annual County budgeting process; monitors the budget cycle and department submittal timelines, organizes documentation, and coordinates the formal submittal process. Maintains director's calendar; receives, opens, reviews and distributes mail; prepares purchase orders and vouchers; establishes and maintains filing procedures; coordinates and monitors assigned projects. Types, edits, and prepares correspondence, memoranda, letters, legal documents, information packets, and other communications; responds to routine letters and composes general correspondence as directed. Answers phones and determines nature of the calls; logs and routes calls to appropriate individuals; takes and delivers messages. Performs other related duties as assigned. Minimum Qualifications High school diploma or equivalent GED certificate. Five (5) years of increasingly responsible administrative, clerical, or secretarial duties; one (1) year of Butte County experience preferred. Associate's degree or a Certificate of Achievement in Computer Applications, Business Management, Office Assistant, or Legal Office Assistant from an accredited college or university may be substituted for one (1) year of experience. Valid State of California driver's license may be required. Employees hired into this classification may be required to file statements of economic interest with the Butte County Clerk/Recorder. Environmental Factors and Conditions/Physical Requirements Work is performed in an office environment.
Requirements Education and Experience : A High School diploma or GED, and two (2) years office support experience. Licenses and Certificates : Some positions may require a Texas Class "C" Driver's License or equivalent from another state. General Purpose Under general supervision, perform a wide variety of general clerical tasks and functions. Typical Duties Greet and assist city personnel, officials and the public in person and over the telephone. Involves: Greet and respond to visitors and personnel in a professional manner. Provide appropriate information and documents to the city personnel and the public related to area of responsibility. Exercise of proper telephone etiquette, responding to inquiries, taking messages and forwarding inquires to the appropriate party. Prepare and edit specialized documents and correspondence for review. Involves: Use of personal computer for the preparation of documents, correspondence, memoranda, forms and certificates. Maintain record keeping and file documents and information in accordance with specified guidelines to include scanning documents. May post simple accounting records, prepare records, vouchers or other documentation. Review and enter sensitive or complex data, maintain records and files, databases and record keeping sources. Involves: Enter data, verify accuracy maintain and update pertinent data characteristic of assigned area and monitor systems operation. Data may include: accounting (purchase orders, vouchers); human resource data (employee information, payroll data entry); activity/location codes, change orders, inventory, service applications, meeting minutes, material description and unit price, surveys, invoices, requisitions and class C citations, parking citations and charging instruments. Update and prepare spreadsheets, and generate reports (work history, billing, etc.). Review computer generated printouts for accuracy. Provide computer assistance to users. Involves: Train office personnel in use of various computer programs. Locate computer files, run back up of primary computer server. Assist users with printer problems. Perform a broad variety of related office clerical activities and support functions. Involves: Maintain inventory and order office supplies, coordinate and schedule meetings, track schedules, prepare payroll documents and complex records, receipt and conveyance of information within area of responsibility, handle petty cash. May perform minor cashiering as a back up. Receive, review and sort mail, interoffice correspondence, packages and other communications. Involves: Identification of recipient and delivery priority, review and maintenance of appropriate level of confidentiality, and distribution of all communications. May supervise assigned small staff. Involves: Schedule, assign, instruct, guide and check work. Appraise employee performance. Provide for training and development; enforce personnel rules and regulations, and work behavior standards firmly and impartially. Counsel, motivate and maintain harmony. Interview applicants. Recommend hiring, termination, transfers, discipline, merit pay or other employee status changes. General Information For complete job specification, click here . Salary Range: $11.17 - $15.22 per hour. The starting salary is generally at the beginning of the salary range. Test date: To be announced. Please note: This is a new advertisement for Senior Office Assistant. You must apply if you are still interested in this position. Please note: This position requires the ability to type at the rate of 35 wpm. A typing certificate will be required within 3 days of the job offer. Typing credentials that have been completed within the last two years will be accepted from School Districts, International Business College, University of Texas at El Paso, El Paso Community College, and the Texas Workforce Commission. Typing Certificate must be on company letterhead, state gross words per minute, net words per minute and number of errors. The City of El Paso Human Resources Department offers typing exams by appointment. To set up a typing exam appointment, please contact the Human Resources Department at (915) 212-0045. Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received. Closing Date/Time: Continuous
Jan 07, 2021
Full Time
Requirements Education and Experience : A High School diploma or GED, and two (2) years office support experience. Licenses and Certificates : Some positions may require a Texas Class "C" Driver's License or equivalent from another state. General Purpose Under general supervision, perform a wide variety of general clerical tasks and functions. Typical Duties Greet and assist city personnel, officials and the public in person and over the telephone. Involves: Greet and respond to visitors and personnel in a professional manner. Provide appropriate information and documents to the city personnel and the public related to area of responsibility. Exercise of proper telephone etiquette, responding to inquiries, taking messages and forwarding inquires to the appropriate party. Prepare and edit specialized documents and correspondence for review. Involves: Use of personal computer for the preparation of documents, correspondence, memoranda, forms and certificates. Maintain record keeping and file documents and information in accordance with specified guidelines to include scanning documents. May post simple accounting records, prepare records, vouchers or other documentation. Review and enter sensitive or complex data, maintain records and files, databases and record keeping sources. Involves: Enter data, verify accuracy maintain and update pertinent data characteristic of assigned area and monitor systems operation. Data may include: accounting (purchase orders, vouchers); human resource data (employee information, payroll data entry); activity/location codes, change orders, inventory, service applications, meeting minutes, material description and unit price, surveys, invoices, requisitions and class C citations, parking citations and charging instruments. Update and prepare spreadsheets, and generate reports (work history, billing, etc.). Review computer generated printouts for accuracy. Provide computer assistance to users. Involves: Train office personnel in use of various computer programs. Locate computer files, run back up of primary computer server. Assist users with printer problems. Perform a broad variety of related office clerical activities and support functions. Involves: Maintain inventory and order office supplies, coordinate and schedule meetings, track schedules, prepare payroll documents and complex records, receipt and conveyance of information within area of responsibility, handle petty cash. May perform minor cashiering as a back up. Receive, review and sort mail, interoffice correspondence, packages and other communications. Involves: Identification of recipient and delivery priority, review and maintenance of appropriate level of confidentiality, and distribution of all communications. May supervise assigned small staff. Involves: Schedule, assign, instruct, guide and check work. Appraise employee performance. Provide for training and development; enforce personnel rules and regulations, and work behavior standards firmly and impartially. Counsel, motivate and maintain harmony. Interview applicants. Recommend hiring, termination, transfers, discipline, merit pay or other employee status changes. General Information For complete job specification, click here . Salary Range: $11.17 - $15.22 per hour. The starting salary is generally at the beginning of the salary range. Test date: To be announced. Please note: This is a new advertisement for Senior Office Assistant. You must apply if you are still interested in this position. Please note: This position requires the ability to type at the rate of 35 wpm. A typing certificate will be required within 3 days of the job offer. Typing credentials that have been completed within the last two years will be accepted from School Districts, International Business College, University of Texas at El Paso, El Paso Community College, and the Texas Workforce Commission. Typing Certificate must be on company letterhead, state gross words per minute, net words per minute and number of errors. The City of El Paso Human Resources Department offers typing exams by appointment. To set up a typing exam appointment, please contact the Human Resources Department at (915) 212-0045. Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received. Closing Date/Time: Continuous
Senior Financial Analyst City of Waco, TX 1 of 3 Senior Financial Analyst Professional / Technical 1450 Assistant Director of Finance or Grants Coordinator Finance 125 Exempt Physical Type #1 PRIMARY DUTY: Under basic supervision, performs a wide range of accounting, technical review and financial analysis functions and maintains the integrity of the City accounting system for the Finance Department; assists with financial reporting in compliance with state and federal regulations, City policies and procedures and government accounting standards. ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following: • Performs a wide range of accounting, technical review and analysis functions; reviews and approves technical documents and posts accounting journal entries; performs duties within scope of authority and training; duties may vary according to the job assignment. • Reviews and reconciles accounting transactions; reviews financial and accounting records, assures fund integrity, corrects errors and resolves accounting issues according to City policies. • Monitors accounting documents for accuracy, completeness and compliance with federal, state and City policies and practices. • Assists City staff and explains accounting rules, policies and procedures; researches financial and technical issues and resolves problems within the scope of authority • Updates and maintains various accounting systems; transfers and transmits funds, invests available funds and maintains liquidity of assigned funds; develops specialized financial spreadsheets as needed. • Collects and evaluates financial, technical and administrative information and compiles data for reports. • Manages the capital projects fund, special and grant fund accounts as assigned; updates and maintains statistical information, financial reports and related documents. • Researches accounting issues and evaluates and analyzes financial data and trends; reviews and evaluates records, technical documents and ledgers for accuracy and compliance to policies. • Assist with development and preparation of internal and external financial reports. • Prepares status reports and effectively communicates financial issues. • Supports the relationship between the City of Waco and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors and City staff; maintains confidentiality of work related issues and City information. • Performs other related and assigned duties as required • Driving is an essential function of the job. KNOWLEDGE AND SKILLS: Knowledge: • City organization, operations, policies and procedures. • Generally Accepted Accounting Principles and Generally Accepted Auditing Principles governing Public Sector financial management. • State and federal statutes, rules and regulations governing public funds and debt management. • Record keeping and file maintenance principles and procedures. • General ledger reconciliation standards. • Business and personal computers and spreadsheet software applications. Senior Financial Analyst City of Waco, TX 2 of 3 Skill in: • Working independently to perform a wide variety of accounting functions. • Meeting deadlines and strict time frames for processing technical documents and reports. • Maintaining interrelated financial and technical records and identifying and reconciling errors. • Understanding and applying City policies and procedures and applicable federal and state regulations. • Explaining City policies and procedures while exercising the highest degree of confidentiality. • Establishing and maintaining cooperative working relationships with co-workers. • Communicating effectively verbally and in writing. MINIMUM QUALIFICATIONS: Bachelor's Degree in Finance, Accounting, Business Administration, or related field is required; AND two years' experience in finance, accounting or budgeting; OR an equivalent combination of education and experience. LICENSE AND CERTIFICATION: • Must possess a valid Texas Driver's License. • Specific technical certifications and training may be required. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • The physical activities of this position include: o Balancing - Maintaining body equilibrium to prevent falling and walking, standing or crouching on narrow, slippery, or erratically moving surfaces. o Reaching - Extending hand(s) and arm(s) in any direction. o Walking - Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another. o Pushing - Using upper extremities to press against something with steady force in order to thrust forward, downward or outward. o Pulling - Using upper extremities to exert force in order to drag, haul or tug objects in a sustained motion. o Lifting - Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles. o Finger Dexterity - Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling. o Grasping - Applying pressure to an object with the fingers and palm. o Feeling - Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. o Talking - Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. o Hearing - Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication and to make the discriminations in sound. o Repetitive motion - Substantial movements (motions) of the wrists, hands and/or fingers. • The physical requirements of this position: o Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. • The visual acuity requirements including color, depth perception and field vision: Senior Financial Analyst City of Waco, TX 3 of 3 o The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. • The conditions the worker will be subject to in this position: o Work is performed primarily in an office setting or well-lit, temperature-controlled working environment. This job description is not intended to be construed as an exhaustive list of responsibilities, duties and skills required. City management has exclusive rights to alter this job description at any time without notice. Employees will be required to follow any other job related instructions and to perform any other job related duties requested by any person authorized to give instructions or assignments. This document does not create an employment contract, implied or otherwise, other than an 'at-will' relationship. Job Description Acknowledgement I verify that I have received a copy of my job description by the signature below. As an employee of the City of Waco, I understand the duties and responsibilities assigned to me. Furthermore, I understand that the duties listed above are guidelines and will change over time, as necessary. From time to time, I understand that I may be asked to perform duties and handle responsibilities that are not specifically addressed in my job description.
Dec 24, 2020
Senior Financial Analyst City of Waco, TX 1 of 3 Senior Financial Analyst Professional / Technical 1450 Assistant Director of Finance or Grants Coordinator Finance 125 Exempt Physical Type #1 PRIMARY DUTY: Under basic supervision, performs a wide range of accounting, technical review and financial analysis functions and maintains the integrity of the City accounting system for the Finance Department; assists with financial reporting in compliance with state and federal regulations, City policies and procedures and government accounting standards. ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following: • Performs a wide range of accounting, technical review and analysis functions; reviews and approves technical documents and posts accounting journal entries; performs duties within scope of authority and training; duties may vary according to the job assignment. • Reviews and reconciles accounting transactions; reviews financial and accounting records, assures fund integrity, corrects errors and resolves accounting issues according to City policies. • Monitors accounting documents for accuracy, completeness and compliance with federal, state and City policies and practices. • Assists City staff and explains accounting rules, policies and procedures; researches financial and technical issues and resolves problems within the scope of authority • Updates and maintains various accounting systems; transfers and transmits funds, invests available funds and maintains liquidity of assigned funds; develops specialized financial spreadsheets as needed. • Collects and evaluates financial, technical and administrative information and compiles data for reports. • Manages the capital projects fund, special and grant fund accounts as assigned; updates and maintains statistical information, financial reports and related documents. • Researches accounting issues and evaluates and analyzes financial data and trends; reviews and evaluates records, technical documents and ledgers for accuracy and compliance to policies. • Assist with development and preparation of internal and external financial reports. • Prepares status reports and effectively communicates financial issues. • Supports the relationship between the City of Waco and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors and City staff; maintains confidentiality of work related issues and City information. • Performs other related and assigned duties as required • Driving is an essential function of the job. KNOWLEDGE AND SKILLS: Knowledge: • City organization, operations, policies and procedures. • Generally Accepted Accounting Principles and Generally Accepted Auditing Principles governing Public Sector financial management. • State and federal statutes, rules and regulations governing public funds and debt management. • Record keeping and file maintenance principles and procedures. • General ledger reconciliation standards. • Business and personal computers and spreadsheet software applications. Senior Financial Analyst City of Waco, TX 2 of 3 Skill in: • Working independently to perform a wide variety of accounting functions. • Meeting deadlines and strict time frames for processing technical documents and reports. • Maintaining interrelated financial and technical records and identifying and reconciling errors. • Understanding and applying City policies and procedures and applicable federal and state regulations. • Explaining City policies and procedures while exercising the highest degree of confidentiality. • Establishing and maintaining cooperative working relationships with co-workers. • Communicating effectively verbally and in writing. MINIMUM QUALIFICATIONS: Bachelor's Degree in Finance, Accounting, Business Administration, or related field is required; AND two years' experience in finance, accounting or budgeting; OR an equivalent combination of education and experience. LICENSE AND CERTIFICATION: • Must possess a valid Texas Driver's License. • Specific technical certifications and training may be required. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • The physical activities of this position include: o Balancing - Maintaining body equilibrium to prevent falling and walking, standing or crouching on narrow, slippery, or erratically moving surfaces. o Reaching - Extending hand(s) and arm(s) in any direction. o Walking - Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another. o Pushing - Using upper extremities to press against something with steady force in order to thrust forward, downward or outward. o Pulling - Using upper extremities to exert force in order to drag, haul or tug objects in a sustained motion. o Lifting - Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles. o Finger Dexterity - Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling. o Grasping - Applying pressure to an object with the fingers and palm. o Feeling - Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. o Talking - Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. o Hearing - Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication and to make the discriminations in sound. o Repetitive motion - Substantial movements (motions) of the wrists, hands and/or fingers. • The physical requirements of this position: o Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. • The visual acuity requirements including color, depth perception and field vision: Senior Financial Analyst City of Waco, TX 3 of 3 o The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. • The conditions the worker will be subject to in this position: o Work is performed primarily in an office setting or well-lit, temperature-controlled working environment. This job description is not intended to be construed as an exhaustive list of responsibilities, duties and skills required. City management has exclusive rights to alter this job description at any time without notice. Employees will be required to follow any other job related instructions and to perform any other job related duties requested by any person authorized to give instructions or assignments. This document does not create an employment contract, implied or otherwise, other than an 'at-will' relationship. Job Description Acknowledgement I verify that I have received a copy of my job description by the signature below. As an employee of the City of Waco, I understand the duties and responsibilities assigned to me. Furthermore, I understand that the duties listed above are guidelines and will change over time, as necessary. From time to time, I understand that I may be asked to perform duties and handle responsibilities that are not specifically addressed in my job description.
City of Costa Mesa, CA
Costa Mesa, CA, United States
CURRENT SALARY: up to $108,684 annually (salary range: $81,096 - $108,684) SALARY EFFECTIVE JULY 2021: up to $119,832 annually (salary range: $89,412 - $119,832) *Effective July 2022: 2% Salary Increase will be applied. *Due to recent budget reductions, employees in these classifications are required to furlough 104 hours between June 21, 2020 and July 20, 2021. New employees will have their required furlough hours prorated based on hire date. JOB SUMMARY Under general direction of the Assistant Director of Finance, plans, directs, reviews and coordinates the work of the Accounting Division staffed by professional and clerical personnel. Prepares accounting reports in order to provide financial information required by City management and federal, state and county governments. An incumbent in this classification performs responsible professional municipal accounting work of a highly technical and complex nature. Work assigned to this position involves the application of specialized knowledge and abilities in supervising general accounting functions within the Accounting Division. An incumbent is responsible for exercising the day-to-day formal supervision over professional and clerical personnel and, on occasion, additional supervisory responsibilities in the absence of the Assistant Director of Finance. CLASS CHARACTERISTICS: This class is distinguished from the Senior Accountant class, which performs at a high technical level but does not possess the formal supervisory responsibilities required. Work is assigned by the Assistant Finance Director, which is distinguished from the Accounting Supervisor class by the responsibility of assisting in the direction, planning and evaluation of all divisions within the Finance Department. Work is evaluated through conferences and reports. APPLICATION AND SELECTION PROCESS: Applications must be completed and submitted online. This recruitment will remain open until filled and may close without prior notice, therefore prompt application is encouraged. First application review date is Tuesday, January 19, 2021. Applications must be completed and submitted on-line by the specified deadline . Candidates are requested to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application. Applications may be rejected if incomplete . Do not include "see attached resume" in your responses, as they will not be accepted or reviewed in the application process. Based upon the information presented on the application, a limited number of candidates who possess qualifications most pertinent to the position will be invited to participate in the selection process. The selection process may include, but is not limited to the following components: application review and evaluation, written examination or exercise, physical examination, practical exercise and interview evaluation. Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. The eligibility list will be in effect for one (1) year, unless exhausted sooner. The eligibility list established from this recruitment may be utilized to fill lower-level vacancies which occur during the life of the list. It is recommended you use a personal email address on your application instead of a work email address. Notifications during this recruitment will be sent by email only (regardless of the notification preference selected during the on-line application process). Notifications will be sent to the email address that is listed on your online application. All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background check, criminal history check (livescan fingerprint check), polygraph examination, post-offer psychological evaluation and post-offer medical evaluation (may include drug screen). Based upon current and/or future assignments, an employee may be subject to pre-employment, random, reasonable and post-accident drug and alcohol testing pursuant to the Department of Transportation Regulations. Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice. Closing Date/Time: Continuous
Jan 16, 2021
Full Time
CURRENT SALARY: up to $108,684 annually (salary range: $81,096 - $108,684) SALARY EFFECTIVE JULY 2021: up to $119,832 annually (salary range: $89,412 - $119,832) *Effective July 2022: 2% Salary Increase will be applied. *Due to recent budget reductions, employees in these classifications are required to furlough 104 hours between June 21, 2020 and July 20, 2021. New employees will have their required furlough hours prorated based on hire date. JOB SUMMARY Under general direction of the Assistant Director of Finance, plans, directs, reviews and coordinates the work of the Accounting Division staffed by professional and clerical personnel. Prepares accounting reports in order to provide financial information required by City management and federal, state and county governments. An incumbent in this classification performs responsible professional municipal accounting work of a highly technical and complex nature. Work assigned to this position involves the application of specialized knowledge and abilities in supervising general accounting functions within the Accounting Division. An incumbent is responsible for exercising the day-to-day formal supervision over professional and clerical personnel and, on occasion, additional supervisory responsibilities in the absence of the Assistant Director of Finance. CLASS CHARACTERISTICS: This class is distinguished from the Senior Accountant class, which performs at a high technical level but does not possess the formal supervisory responsibilities required. Work is assigned by the Assistant Finance Director, which is distinguished from the Accounting Supervisor class by the responsibility of assisting in the direction, planning and evaluation of all divisions within the Finance Department. Work is evaluated through conferences and reports. APPLICATION AND SELECTION PROCESS: Applications must be completed and submitted online. This recruitment will remain open until filled and may close without prior notice, therefore prompt application is encouraged. First application review date is Tuesday, January 19, 2021. Applications must be completed and submitted on-line by the specified deadline . Candidates are requested to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application. Applications may be rejected if incomplete . Do not include "see attached resume" in your responses, as they will not be accepted or reviewed in the application process. Based upon the information presented on the application, a limited number of candidates who possess qualifications most pertinent to the position will be invited to participate in the selection process. The selection process may include, but is not limited to the following components: application review and evaluation, written examination or exercise, physical examination, practical exercise and interview evaluation. Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. The eligibility list will be in effect for one (1) year, unless exhausted sooner. The eligibility list established from this recruitment may be utilized to fill lower-level vacancies which occur during the life of the list. It is recommended you use a personal email address on your application instead of a work email address. Notifications during this recruitment will be sent by email only (regardless of the notification preference selected during the on-line application process). Notifications will be sent to the email address that is listed on your online application. All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background check, criminal history check (livescan fingerprint check), polygraph examination, post-offer psychological evaluation and post-offer medical evaluation (may include drug screen). Based upon current and/or future assignments, an employee may be subject to pre-employment, random, reasonable and post-accident drug and alcohol testing pursuant to the Department of Transportation Regulations. Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice. Closing Date/Time: Continuous
State of Nevada
Carson City, Nevada, United States
Announcement Number: 152259829 BARBARA K. CEGAVSKE Secretary of State STATE OF NEVADA SCOTT W. ANDERSON Chief Deputy Secretary of State NEVADA STATE CAPITOL MEYERS ANNEX LAS VEGAS OFFICE 101 N. Carson Street, Suite 3 COMMERCIAL RECORDINGS 250 Las Vegas Blvd. North, Ste. 400 Carson City, Nevada 89701-3714 202 N. Carson Street Las Vegas, Nevada 89030 Carson City, Nevada 89701-4201 nvsos.gov OFFICE OF THE SECRETARY OF STATE November 2, 2020 Deputy Secretary of State for Operations Unclassified Open Competitive This is an open competitive recruitment, open to all qualified applicants. This position is appointed by and serves at the pleasure of the Secretary of State. POSITION: Under general direction from the Secretary of State and the Chief Deputy Secretary of State, provide oversight for the internal administrative functions of the Office of the Secretary of State (SOS), including the agency's budget, personnel management, information technology services and facilities management. Major Duties/responsibilities of the position include: • Direct oversight of the SOS financial section including biennial budget preparation, preparation of fiscal notes for proposed legislation, ongoing budget tracking and management, year-end closing, work programs, purchasing, contract management, accounts payable and receivable, establishing and monitoring compliance with internal controls, revenue tracking and forecasting, and attendance/presentation at meetings of the Board of Examiners and the Interim Finance Committee as necessary; • Oversight of the SOS information technology services section including providing general direction and assistance to the SOS Chief Information Technology Manager in prioritizing and monitoring SOS IT projects/change orders/help desk tickets and regular maintenance, establishing/performing regular review and updates of SOS IT policies and procedures, ensuring compliance with State of Nevada Enterprise Information Technology Services policies and procedures, ensuring SOS IT project deadlines are met, and forecasting IT resource needs; • Direct the office's personnel section, including assisting the SOS Personnel Analyst II with day-to-day management of recruiting, training, payroll, disciplinary actions, management of grievances, terminations, position grouping maintenance, reclassifications, workplace safety policies and procedures, workers compensation, establishing/performing regular review and updates of SOS personnel policies, ensuring compliance with State of Nevada personnel laws, regulations, policies and procedures, and assisting with employee relations matters office-wide; • Direct responsibility for facilities management for SOS facilities in Carson City and Las Vegas, including interaction with State of Nevada Public Works/Buildings and Grounds/Leasing Services and private property owners of leased facilities to ensure all SOS facilities are functional, safe and secure; and • Mentoring and supervision of the Operations Administrative Assistant positions (currently 2 FTE), including responsibility for staffing and management of the SOS Capitol Reception desk, managing office-wide equipment and supply needs, and travel coordination. • Serving as a contributing member of the SOS Executive team, including participation in strategic planning efforts for the office as a whole, assisting in developing and advocating for legislative measures to advance the policy and operational needs of the office as a whole, and acting in the stead of the Secretary at various boards and commissions as necessary and appropriate. Education and Experience to Qualify: • A Bachelor's degree from an accredited college or university with major course work in business administration, public administration, or a related field OR an equivalent combination of education and experience including directly related experience in performing professional management and/or administrative duties in a government setting; • Experience with information technology projects including a basic understanding of IT project management and/or the different phases of designing, developing, and launching an IT project; • Experience with standard governmental budgeting and accounting principles and processes; • Experience with legislative and regulatory processes; • Experience with governmental personnel administration; and • Experience with strategic planning, critical thinking and decision-making at the senior administrative or executive level. Knowledge, Skills and Abilities: • Working knowledge of governmental financial administrating including budgeting process, governmental purchasing/contracting processes and budget forecasting; • Information Technology project management skills and an understanding of an IT life cycle; • Ability to interpret and correctly apply laws, regulations, policies and procedures; • Aptitude for comprehensive analytical research and presentation of findings; • Strong communication skills, both verbal and written, including public speaking, presentation and correspondence to an executive-level audience; and • Ability to collaborate with others in order to provide effective solutions to operational challenges. This position requires travel up to 25% of the time, primarily to the Las Vegas SOS office and serves in a permanent on-call capacity. Approximate Annual Salary: Up to $110,211.00 on Employee/Employer retirement plan, plus benefits. *Salary range reflects retirement (PERS) contributions by both the employee and employer. An employer paid contribution plan is also available with a reduced gross salary. Benefits: The state benefits package includes a retirement system; paid health, vision, dental, life, and disability insurance; 11 paid holidays; and paid sick and annual leave. Other employee paid benefits such as deferred compensation plans are available. Position Location: Carson City, Nevada Letters of interest and Resumes will be accepted until the position is filled. (Please note that all letters of interest and resumes will be accepted on a first-come, first-served basis. Resumes will be considered until recruitment needs are satisfied. Submit Letters of Interest/Resumes/Direct inquiries to: Email to: wgetz@sos.nv.gov Or hard copies can be mailed to: Office of the Secretary of State Attn: Human Resources 101 North Carson Street, Suite 3 Carson City, NV 89701 (775) 684-5716 In the subject line, please reference: Deputy Secretary for Operations The State of Nevada is an Equal Opportunity Employer. Closing Date/Time: Until recruitment needs are satisfied
Jan 16, 2021
Full Time
Announcement Number: 152259829 BARBARA K. CEGAVSKE Secretary of State STATE OF NEVADA SCOTT W. ANDERSON Chief Deputy Secretary of State NEVADA STATE CAPITOL MEYERS ANNEX LAS VEGAS OFFICE 101 N. Carson Street, Suite 3 COMMERCIAL RECORDINGS 250 Las Vegas Blvd. North, Ste. 400 Carson City, Nevada 89701-3714 202 N. Carson Street Las Vegas, Nevada 89030 Carson City, Nevada 89701-4201 nvsos.gov OFFICE OF THE SECRETARY OF STATE November 2, 2020 Deputy Secretary of State for Operations Unclassified Open Competitive This is an open competitive recruitment, open to all qualified applicants. This position is appointed by and serves at the pleasure of the Secretary of State. POSITION: Under general direction from the Secretary of State and the Chief Deputy Secretary of State, provide oversight for the internal administrative functions of the Office of the Secretary of State (SOS), including the agency's budget, personnel management, information technology services and facilities management. Major Duties/responsibilities of the position include: • Direct oversight of the SOS financial section including biennial budget preparation, preparation of fiscal notes for proposed legislation, ongoing budget tracking and management, year-end closing, work programs, purchasing, contract management, accounts payable and receivable, establishing and monitoring compliance with internal controls, revenue tracking and forecasting, and attendance/presentation at meetings of the Board of Examiners and the Interim Finance Committee as necessary; • Oversight of the SOS information technology services section including providing general direction and assistance to the SOS Chief Information Technology Manager in prioritizing and monitoring SOS IT projects/change orders/help desk tickets and regular maintenance, establishing/performing regular review and updates of SOS IT policies and procedures, ensuring compliance with State of Nevada Enterprise Information Technology Services policies and procedures, ensuring SOS IT project deadlines are met, and forecasting IT resource needs; • Direct the office's personnel section, including assisting the SOS Personnel Analyst II with day-to-day management of recruiting, training, payroll, disciplinary actions, management of grievances, terminations, position grouping maintenance, reclassifications, workplace safety policies and procedures, workers compensation, establishing/performing regular review and updates of SOS personnel policies, ensuring compliance with State of Nevada personnel laws, regulations, policies and procedures, and assisting with employee relations matters office-wide; • Direct responsibility for facilities management for SOS facilities in Carson City and Las Vegas, including interaction with State of Nevada Public Works/Buildings and Grounds/Leasing Services and private property owners of leased facilities to ensure all SOS facilities are functional, safe and secure; and • Mentoring and supervision of the Operations Administrative Assistant positions (currently 2 FTE), including responsibility for staffing and management of the SOS Capitol Reception desk, managing office-wide equipment and supply needs, and travel coordination. • Serving as a contributing member of the SOS Executive team, including participation in strategic planning efforts for the office as a whole, assisting in developing and advocating for legislative measures to advance the policy and operational needs of the office as a whole, and acting in the stead of the Secretary at various boards and commissions as necessary and appropriate. Education and Experience to Qualify: • A Bachelor's degree from an accredited college or university with major course work in business administration, public administration, or a related field OR an equivalent combination of education and experience including directly related experience in performing professional management and/or administrative duties in a government setting; • Experience with information technology projects including a basic understanding of IT project management and/or the different phases of designing, developing, and launching an IT project; • Experience with standard governmental budgeting and accounting principles and processes; • Experience with legislative and regulatory processes; • Experience with governmental personnel administration; and • Experience with strategic planning, critical thinking and decision-making at the senior administrative or executive level. Knowledge, Skills and Abilities: • Working knowledge of governmental financial administrating including budgeting process, governmental purchasing/contracting processes and budget forecasting; • Information Technology project management skills and an understanding of an IT life cycle; • Ability to interpret and correctly apply laws, regulations, policies and procedures; • Aptitude for comprehensive analytical research and presentation of findings; • Strong communication skills, both verbal and written, including public speaking, presentation and correspondence to an executive-level audience; and • Ability to collaborate with others in order to provide effective solutions to operational challenges. This position requires travel up to 25% of the time, primarily to the Las Vegas SOS office and serves in a permanent on-call capacity. Approximate Annual Salary: Up to $110,211.00 on Employee/Employer retirement plan, plus benefits. *Salary range reflects retirement (PERS) contributions by both the employee and employer. An employer paid contribution plan is also available with a reduced gross salary. Benefits: The state benefits package includes a retirement system; paid health, vision, dental, life, and disability insurance; 11 paid holidays; and paid sick and annual leave. Other employee paid benefits such as deferred compensation plans are available. Position Location: Carson City, Nevada Letters of interest and Resumes will be accepted until the position is filled. (Please note that all letters of interest and resumes will be accepted on a first-come, first-served basis. Resumes will be considered until recruitment needs are satisfied. Submit Letters of Interest/Resumes/Direct inquiries to: Email to: wgetz@sos.nv.gov Or hard copies can be mailed to: Office of the Secretary of State Attn: Human Resources 101 North Carson Street, Suite 3 Carson City, NV 89701 (775) 684-5716 In the subject line, please reference: Deputy Secretary for Operations The State of Nevada is an Equal Opportunity Employer. Closing Date/Time: Until recruitment needs are satisfied
