Administrative Officer

Full-time position available with the Parks and Recreation Department, Parks Maintenance Division, located at 1520 W. 9th St.
Salary: Starting at $4,619-$6,928/month
Normal Work Days/Hours: 7:00 a.m. - 3:30 p.m.
Application Deadline Date: August 22, 2025


Responsibilities

• Process and enter payroll for District 2 and Park Security personnel daily.
• Perform budget analysis and provide updates to management.
• Manage contracts as needed and ensure proper documentation is processed.
• Monitor and review daily and monthly activity reports for accuracy and compliance.
• Support department software use, including Cartegraph, Lytx DriveCam, CivicRec, MyKC, Omnigo, Lexipol, and Digital Ally.
• Assist in training administrative and field staff on HR-related software and systems.
• Handle purchasing needs and assist with various financial operations.
• Attend internal and external trainings to remain current on best practices and procedures.
• Coordinate and schedule interviews; support the hiring and onboarding process for new staff.
• Manage office and fleet inventory with regular audits and reporting.
• Monitor daily radio communications and dispatch Park Rangers for service calls when necessary.
• Provide ongoing feedback to enhance team morale and operational efficiency.
• Offer direct support to the Area Superintendent and Chief Park Ranger in day-to-day operations.
• Plan and coordinate department meetings and events, including calendar management and logistics.
• Purchase department equipment and supplies using an assigned purchasing card.
• Oversee time clock administration for department personnel.
• Prepare and submit reimbursement reports, including snow-related operations for District 2.
• Support the Department with other tasks as assigned.
  

Qualifications

REQUIRES an accredited Bachelor's degree and 3 years of professional experience in business or public sector administration to include at least 2 years performing administrative and/or supervisory work involving more complex projects or programs; OR an equivalent combination of qualifying education and experience with at least 2 years performing administrative and/or supervisory work involving more complex projects or programs.


Other Information

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org .

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).

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