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Job Description
Job Title
Business Associate III
Agency
Texas A&M Engineering Extension Service
Department
Emergency Services Training Institute
Proposed Minimum Salary
$20.00 hourly
Job Location
College Station, Texas
Job Type
Staff
Job Description
The Business Associate III, under general supervision, provides support for business activities for the Texas A&M Engineering Extension Service (TEEX) Emergency Services Training Institute (ESTI).The Business Associate III will be responsible for monitoring and reconciling multiple, complex accounts ensuring compliance with Texas A&M University System policies, Federal and State laws and regulations and recommend or coordinate appropriate action. This position will compose routine business-related correspondence and respond to complex inquiries from vendors and business units or departments as well as communicating policies and procedures to division staff.
Required Qualifications:- High School Diploma or equivalent combination of education and experience.
- Five years’ experience in general office, bookkeeping or personnel operations.
Equivalency: Will consider an associate’s degree in a related field with three years of experience in general office, bookkeeping or personnel operations or a bachelor’s degree in a related field with one year of experience in general office, bookkeeping or personnel operations.
Required Licenses/Certifications:- Must have a valid motor vehicle operator’s license or ability to obtain within 30 days of employment.
Preferred Qualifications:- Associate’s degree in business, Accounting or related field.
- Five or more years of related experience, including task management experience.
- Experience is university setting, business or legal operations.
Physical Requirements:- Ability to use office equipment/software to enter data to develop correspondence, scan files, and organize projects.
- Ability to communicate verbally and in writing to assist staff and/or clients.
- Ability to remain stationary for long periods of time at a desk in an office environment.
- Physical conditioning consistent with lifting and/or moving light, moderate, and/or heavy files, records, and supplies; ability to move up to 40 lbs. with assistance.
- Ability to travel independently to other and/or remote locations by driving a personal or state vehicle and/or flying on commercial airlines.
Knowledge, Skills, and Abilities:- Excellent verbal and written communication, organizational, interpersonal, proofreading, and time management skills.
- Ability to prioritize and manage multiple projects and deadlines.
- Ability to multi-task, working both independently and cooperatively with others.
- Proficient in Microsoft Word and Excel.
- Working knowledge of document and presentation software applications (e.g., Adobe Acrobat, and PowerPoint).
- Ability to interact positively and professionally with clients and staff.
Equipment:- Standard office equipment: computer, keyboard, telephone, and multifunctional printer.
- Occasional use of state vehicles.
Notifications:- This position is security sensitive.
- This position may require work beyond normal office hours and/or work on weekends upon request.
- This position requires compliance with state and federal laws/codes and Texas A&M University System/TEEX regulations and procedures.
- All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and Agency safety requirements.
- As part of the TEEX’s mission of providing training, developing practical solutions, and saving lives; this position could be required, if called upon, to deploy within the State of Texas as directed by this position’s Division Director/ HQ Department Head.
Essential Duties and Responsibilities:
Contract, Grants, and Proposals - 60%- Reviews, logs, and routes contractual documents to appropriate Agency signature authority and routes back to training programs for disbursement to customer for final signature and execution.
- Works with TEEX Office of Contracts Services to ensure new or updated policies and procedures are communicated to division staff.
- Responds to inquiries from internal and external clients concerning contract processes.
Accounts Receivable Processing - 15%- Monitors revenue collections for the division, updates and maintains
- Monitors past due invoices, creating extension of credit requests and preparing past due letters to be sent out to customers.
- Processes and approves correction notice requests (CNRs) in accordance with guidelines provided by Financial Services.
Records Processing - 15%- Identifies and coordinates the disposition of records based on retention guidelines.
- Assists in the tracking and maintenance of accurate records to ensure compliance with retention policies.
- Assists in delivery records monitoring and reporting for accuracy, promptness, and completeness.
Other Duties:- Maintains a neat and professional appearance and demeanor.
- Maintains a clean and orderly workspace.
- Maintains office security and confidentiality.
- Maintains and safeguards equipment and property.
- Reports to work at designated time and place.
- Performs additional work duties as assigned.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer. - High School Diploma or equivalent combination of education and experience.
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ABOUT THE COMPANY
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TEEX Texas A&M Engineering Extension Service
Show moreIt comes down to saving lives. From providing emergency responders to disasters across the state and nation to developing training and practical workforce solutions, TEEX makes a difference worldwide. More than 174,000 people representing every U.S. state and 109 countries are served annually through on-site and online resources for specialties from homeland security to economic development and workforce training.
Home to some of the world’s top training facilities, the emergency preparedness campus in Bryan/College Station includes the Brayton Fire Training Field, Disaster City® and the Emergency Operations Training Center. Customized TEEX training programs develop practical solutions for each client’s need through hands-on instructional facilities for public utilities, law enforcement and unexploded ordinance training at the home campus or at customer-specified locations worldwide.
Texas A&M Task Force 1 and Texas Task Force 2, the state’s elite urban search and rescue teams, are sponsored by TEEX. Throughout its existence, TX-TF1 has served the state of Texas and the nation by participating in over 100 deployments, completing search and rescue missions with highly trained and qualified personnel.
As part of the National Domestic Preparedness Consortium and home to the National Emergency Response and Recovery Training Center, TEEX has been leading homeland security training since 1998.
The major TEEX programs include fire and rescue, infrastructure and safety, law enforcement, economic and workforce development, and homeland security. As a member of The Texas A&M University System, TEEX is unique in its ability to access a broad range of emerging research and technical expertise. Beginning with course design and development all the way through hands-on instruction and national certification testing, TEEX delivers comprehensive training through both classroom and hands-on instruction and as online courses. Hosting services for online courses, technical assistance and technology validation, and bilingual training and translation services also are available.
By placing safety and well-being above all and by focusing on prevention and response, TEEX has become a comprehensive training provider through more than 80 years of extension training. Working with other agencies and encouraging involvement has led to better fire safety and emergency response, cleaner drinking water, better roads and infrastructure, improved homeland security, safer workplaces, heightened public safety and security, new therapeutics manufacturing and the evolution of cybersecurity.
Through innovative programs and adaptive outreach, TEEX services are created to train the people who expand the security, occupational and economic development of Texas and beyond.
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