Administrative Support Assistant

Are you a passionate support professional looking for a great opportunity with even better benefits? If you enjoy providing high-quality support in a fast-paced environment, we would love to speak with you! As an Administrative Support Assistant, you will have the opportunity to build for a stronger tomorrow by applying your diverse background, education, and work experiences to leading receptionist desk activities and serving as a liaison for a variety of support functions and services. You will be a high-value contributor to our organizational culture and support the mission and vision of FMDC. Every day is an opportunity to make an impact on the future, your community, and the State of Missouri!

The Administrative Services Unit provides direct support for OA-FMDC’s programs, operations, administration, and other business support activities to ensure timely, accurate, and efficient workflows for the division. This is an exciting opportunity for someone who wants to be challenged daily, learn continually, provide excellent customer service, and work closely with industry professional. If you have a passion for public service and are looking to join a fast-paced, collaborative team environment, please submit your application today!

his position has potential for long-term career growth! It is classified as an Administrative Support Assistant (click to learn more).

This position is with the Office of Administration Division of Facilities Management, Design, and Construction (OA-FMDC) supporting the Administrative Services Unit. OA-FMDC is committed to strengthening the State’s investments while providing a safe and secure environment through innovative design solutions and excellent customer service.

FMDC Vision - Building for a Stronger Tomorrow (BFAST)

• Prioritize excellent customer service for a wide and diverse network of internal and external stakeholders, including but not limited to internal teams, state agencies, state officials, contractors, and the public.
• Manage front desk reception duties and ensure excellent customer service when answering phones, directing inquiries, receiving visitors and guests, and coordinating deliveries.
• Prioritize and execute a variety of administrative tasks such as sorting mail, maintaining logs and records, reserving carpool vehicles, booking training and travel arrangements, coordinating requests for maintenance and housekeeping services, and distributing State ID Badges.
• Serve as primary liaison for a variety of support-related functions including arranging accommodations and payment for travel and training opportunities; entering tickets for ITSD and onboarding services; ordering computers, cell phones, and other equipment; and communicating status updates to involved parties.
• Work closely with OA-Accounting and OA-FMDC team members to review and ensure accurate preparation and processing of fiscal, purchasing, and related documents for business activities.
• Collaborate and build a positive rapport with team members and other agencies to ensure timely and accurate processing of business activities.
• Serve as Official Custodian of Records for the division and back-up processor for other administrative activities and duties.
• Establish and maintain various filing and record systems utilizing a variety of software applications such as Microsoft Office suite, Adobe, SharePoint, OneDrive and others.
• Operate under general supervision; receive and act upon direction, guidance, and feedback on performance for continuous improvement.
• Serve as back-up processor for contractor background screenings as well as order, distribute, and track supplies for the Central Office when needed.
• Assist with special projects and other duties as assigned.

• Ability to communicate, collaborate, and operate with integrity in a manner that inspires trust and builds positive rapport with a diverse group of stakeholders and the public.
• Ability to manage numerous time-sensitive projects independently or as part of a team with a growth mindset.
• Exceptional problem solving, customer service, and verbal and written communication skills.
• Excellent time management, organizational, and planning capabilities.
• Ability to foster an environment of positivity, collaboration, transparency, effective communication, trust, and teamwork.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent attendance, work ethic, attention to detail, conflict management, and critical thinking skills.
• Ability to learn new tasks quickly and willingness to work in a fast-paced environment with short deadlines and changing priorities.
• Possess and maintain a valid driver’s license from Missouri or from an adjacent state if you reside outside of Missouri.

Preferred Qualifications

• Associate’s or bachelor’s degree in business or related field.
• One year or more of clerical experience.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Successful background check results are required for employment in this position. This may include background checks involving a candidate's name and/or fingerprints and other screenings as needed for the specific position.

Authorization to work in the United States is a prerequisite of employment. The Office of Administration will not sponsor applicants for work visas.

This position is in an office environment and job duties may include prolonged periods of seated work at a desk, typing, written and verbal communication, problem solving, and the occasional ability to lift/carry up to 50 pounds. This list is not all inclusive, but a general representation of duties that may be encountered in this position; however, other duties may be assigned contingent upon business needs. Please note, this position is considered a “Category 2” under the Fair Labor Standards Act (FLSA), meaning the incumbent will be compensated for overtime (hours actually worked over forty hours in a workweek) at the rate of time and one-half.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

oarecruiters@oa.mo.gov

• 

• State of Missouri

Show more