Special Events Coordinator

Description

The City of Forney is seeking a Special Events Coordinator. This role is under general supervision and responsible for planning, organizing, and managing special City events.

Examples of Duties

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Coordinates with local organizations and city departments for the use of city property for special events; accepts and approves applications; participates in event planning; enforces policies and procedures; monitors event preparations and clean-up.
• Plans, markets, and coordinates city events, including amphitheater, parks, and downtown events, and evaluates previous events for areas of improvement.
• Markets events through press releases, flyers, banners, social media, City websites, the news media, and other mediums; maintains updated event information on City websites and social media; responds to questions, concerns, and requests from the public concerning special events.
• Prepares and submits event budgets; completes and submits required license applications; processes invoices, and codes to correct accounts, and maintains files and records.
• Researches locates, and books local, regional, or national talent for performances; recruits sponsors for events and performances; coordinates with vendors for event needs and supplies.
• Attends City Council, Parks and Recreation Board, and Planning and Zoning Board meetings as required.
• Maintains inventory for the amphitheater; orders new supplies and equipment as needed.
• Performs other duties as assigned.

SUPERVISION EXERCISED: No direct supervision exercised; may exercise occasional administrative and functional supervision for specified activities.

Minimum Qualifications

• Possess a valid driver's license
• Bachelor’s Degree in Marketing, Communications, Public Relations, or a related field
• Three (3) years experience in event coordination, marketing, or a related field.

Physical Demands / Work Environment:

• Standard office environment; occasional exposure to outdoor environments.
• Ability to sit, stand, and walk.
• Ability to lift and carry 50 pounds.

Resumes may be attached to the application however will NOT be accepted in lieu of the official application form.

Preferences

Knowledge of:

• Public relations and public speaking.
• Operational characteristics, services, and activities of a large city providing a variety of services to the community.
• Principles and practices of public administration, project management, and event coordination.
• Methods and techniques of conducting research and analyzing data.
• Principles of business letter writing and basic report preparation.
• Principles of municipal finance, budget preparation, and control.
• Principles of marketing, analytics, and project management.
• Pertinent federal, state, and local laws, codes, and regulations.

Skill in:

• Research and development.
• Organization and time management.
• Relationship building and networking.
• Critical thinking and problem-solving.
• Computers and applicable software.
• Graphic design, photograph editing, copywriting, and presentation design.
• Effective public communication, both verbal and written.

EMPLOYEE BENEFITS Medical Insurance
The city is self-insured and offers a choice of four medical plans through United Healthcare:

• $6,000 Deductible HSA Plan (up to a $3,000 HRA reimbursement + HSA City Contributions)
• $2,500 Deductible EPO Plan

Employee health coverage goes into effect the first day of the month following 30 days of employment. Coverage is available to all full-time employees at group rates.
Dental Insurance
The city offers a dental plan through United Healthcare Dental:

• UHC DPPO

Coverage is available to all full-time employees at group rates.
Life Insurance
Basic group life insurance protection is provided to eligible full-time employees in the amount of two times the annual salary as recorded at the beginning of each year.

Voluntary products are also available to full-time employees and include supplemental life insurance, accidental death and dismemberment insurance, cancer insurance, and critical care.
Other City Paid Plans

• Teladoc -All full-time employees have access to TELADOC
• Short Term Disability - Provided to all full-time employees at no cost through NY Life.
• Long Term Disability - Provided to all full-time employees at no cost through NY Life.

Texas Municipal Retirement System (TMRS)
All employees appointed to positions designated to work 1,000 hours or more per year must participate in the Texas Municipal Retirement System. TMRS is a qualified tax deferred retirement plan under Section 401 of the IRS. Seven percent of gross earnings are deducted each payroll as a pre-tax deduction and deposited into the member account. When an employee becomes vested and retires, the city provides 2-to-1 matching contributions.
Additional Group Benefits
Other benefits are:

• Deferred Compensation plan
• Direct deposit
• Paid holidays
• Paid vacation
• Personal leave
• Sick leave
• Social Security
• Health Savings Account
• Employee Assistance Program

• 

• City of Forney

• 972-552-6670

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