Airport Facilities Office Coordinator (Administrative Assistant)

Full-time position available with the Aviation Department, Facilities Structural Division, located at 947 Mexico Ave.
Salary Range: $18.61-29.39/hour
Normal Work Days/Hours: Monday-Friday 7:00a.m.-4:00p.m.
Application Deadline Date: May 13, 2025


Responsibilities

• Assists with processing invoices, purchase orders, tracking billing schedules, and managing contracts related to structural projects at the airport.
• Assists with managing the ordering and tracking of inventory for the structural team, ensuring necessary materials are available and stocked.
• Ensures the work order system is updated accurately and regularly. Send reminders and notifications to team members when updates or actions are needed to keep the system current.
• Assists with closing out monthly Key Performance Indicators (KPIs), gathering relevant data, and compiling reports for team review. Provide any necessary support in interpreting or presenting KPI results.
• Performs a variety of general administrative tasks, including scheduling meetings, preparing reports, and managing documentation.
• Acts as a liaison between the structural team and other divisions, ensuring smooth communication and collaboration. Coordinates meetings and document follow-ups as needed.
• Supports team with administrative needs or special projects as directed.
• Performs other duties as assigned.


Qualifications

REQUIRES high school graduation and 3 years of increasingly responsible secretarial and/or clerical experience; OR an equivalent combination of qualifying education and experience.


Other Information

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org .

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).

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• City of Kansas City

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