Program Assistant

Job Location: This position will be located at 920 Wildwood Dr., Jefferson City, MO, in the Division of Regulation and Licensure. Working hours are predominantly Monday through Friday 7:30 a.m. - 4:00 p.m., but a different daytime schedule may be considered. Work outside of normal working hours may be required.

Why you’ll love this position:

The Program Assistant supports the Supplemental Health Care Service "Staffing" Agency Program. The successful candidate will be a part of a dynamic, fast-paced environment and will assist the Division with continuously improving the new regulatory program. The Program Assistant is responsible for oversight of the agency registration application process and will review the quarterly charge/payment reports submitted to DHSS and prepare draft annual/quarterly reports of aggregate data. The position offers the opportunity to work independently, but as a member of a cohesive team. Successful candidates are self-motivated, detail oriented and work with minimal supervision. This position will be located in office at 920 Wildwood Dr., Jefferson City MO 65109.

• Provide support to the program coordinator and senior staff. Participate as a lead team member of the SHCSA unit, and contribute ideas and suggestions;
• Monitor and review initial and renewal SHCSA registration applications and applicable documentation, notify registrants of incomplete application or invalid information submitted;
• Provide consultation on fee and registration application regulatory requirements and submissions;
• Review and accept/deny financial documentation supplied within a registration application, specifically financial information demonstrating that the operator has the financial capacity to operate an agency. Consult with supervisor as needed.
• Consult with MO Department of Revenue regularly to verify agency FEIN and State Tax ID numbers. Consult with MO Department of Labor on agency Worker's Compensation verification and other items.
• Communicate effectively and maintain positive working relationships with stakeholders and agencies; respond to program inquiries and questions;
• Maintain functionality and integrity of the quarterly charge/payment reports submitted and prepare draft annual/quarterly reports of aggregate data;
• Complete data entry into databases to track registrants.
• Monitor registration expirations and notify registrants;
• Review and process changes made to an agency registration; verify such change(s) do not trigger a new registration application;
• Maintain SHCSA webpage-post program updates, active registrations, and quarterly charge/payment reports
• Exercises considerable independence and initiative in the performance of responsibilities; receiving general administrative direction.
• Performs other duties as assigned.

Minimum Qualifications:

• Bachelor’s degree and 0-2 years of relevant experience. (Substitutions may be allowed.)
• Excellent verbal and written communication skills and computer literacy.
• Candidate should possess strong organization skills and ability to complete tasks and projects autonomously.
• Knowledge of financial statements and able to perform basic statistical computations.
• Ability to comprehend, interpret, and apply laws, policies, guidance, procedures, plans, and reports.
• Ability to use the Microsoft Office Suite proficiently and quickly learn specialized systems, such as ArcGIS/ESRI.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

Alison Dorge at alison.dorge@health.mo.gov

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• State of Missouri

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