MANAGER, ADMINISTRATION AND FINANCIAL SERVICES (BUDGET AND FINANCE)

Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County.

Description

Manages all administrative, financial/business systems, and forecasting activities of an executive unit to ensure that the fiduciary duties are carried out in an efficient and effective way, and to provide guidance in utilizing Metro's resources for an efficient and viable workforce.
Recruitment Timelines: Interviews are projected to be scheduled for the week of May 5, 2025. These dates are subject to change. We encourage you to monitor your governmentjobs.com profile and emails for the latest updates.

Examples of Duties

• Plans, directs, and manages the financial and administrative activity for the organizational unit

• Develops, administers, and monitors the department capital and operating budgets

• Supports executive management in the development and implementation of strategic objectives

• Analyzes historical data, evaluates departmental processes, and assists staff members to develop goals, objectives, and key performance indicators; develops and evaluates department goals and objective

• Provides financial plans, projections, and forecasts for programs and projects, and analyzes financial impacts

• Directs, interprets, and presents complex budgetary/organizational analyses

• Reviews and analyzes expenditures, prepares budget variance and performance measurement reports, identifies variance trends, and implements corrective action as appropriate

• Assumes lead responsibility for the preparation and analysis of short-, intermediate-, and long-term budget projects

• Manages and directs research in all areas of capital and operational effectiveness as it pertains to resource allocation, budgetary, and strategic analysis

• Manages personnel activities for multiple departments under an executive officer, including staffing plans, recruitment and selection, performance reviews, policy interpretation, and issue resolution

• Intercedes on all budgetary and personnel discrepancies

• Manages accounting activities for multiple departments under an executive officer including payroll, accounts payable, general ledger, month- and year-end closeout activities, and issue resolution

• Monitors departmental compliance with audit recommendations

• Manages, in conjunction with the Procurement department, procurement activities for multiple departments, including Request for Proposal (RFP) development, procurement planning, contract administration, and conflict resolution

• Serves as liaison between administrative personnel and senior management, communicating needs and concerns

• Responds to inquiries by Board of Directors, outside agencies, and executive officers, and prepares analytical reports

• Represents the interest of Executive Office in the design and implementation of assigned projects

• Participates in management meetings and decision-making processes to identify problems and solutions

• Serves as project lead for major administrative analyses and practices and procedures development

• Supervises, trains, mentors, and motivates assigned staff

• Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees

• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

May be required to perform other related job duties

Minimum Qualifications

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a two-for-one basis. A typical combination includes:

Education

• Bachelor's Degree in Business, Public Administration, Finance, or a related field; Master's Degree in Public or Business Administration preferred

Experience

• Six years of relevant experience or three years of supervisory-level experience performing complex professional budgetary and/or financial analyses, organizational, space planning, and management work; some positions in this class may require specialized experience in area of assignment

Certifications/Licenses/Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

Preferred Qualifications
Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.

The following are the preferred qualifications:

• Experience supporting Executive Management with Board related and/or CEO activities, such as board reports and presentations.
• Experience managing and monitoring multi-year service contracts in coordination with external stakeholders.
• Experience developing interactive reports and analyzing complex data using software such as MS Power BI.

Essential Knowledge

Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

• Theories, principles and practices of public administration, management, organization, budgeting and financial administration, personnel administration, grants administration, and cost accounting

• Administrative methods, including goal setting, strategic planning, program and budget, policies and procedures development and implementation

• Modern management theory

• Applicable business software applications

• Financial information computer systems

• Organizational theory and structures

Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

• Financial, budget, and program management

• Performing complex financial analyses

• Resolving complex and financial and administration problems

• Determining strategies to achieve goals

• Establishing and implementing policies and procedures

• Analyzing situations, identifying problems, recommending solutions, and evaluating outcomes

• Exercising sound judgment and creativity in making decisions

• Communicating effectively orally and in writing

• Preparing complex comprehensive reports and correspondence

• Interacting professionally with various levels of Metro employees and outside representatives

• Supervising, training, mentoring, and motivating assigned staff

Ability to (defined as a present competence to perform an observable behavior or produce an observable result)

• Compile and analyze data

• Meet tight time constraints and deadlines

• Work independently in a highly structured environment

• Handle highly confidential information

• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements

• Plan financial and staffing needs

• Read, write, speak, and understand English

Special Conditions
The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.

Working Conditions

• Typical office situation

• Close exposure to computer monitors and video screen

Physical Effort Required

• Sitting at a desk or table

• Operate a telephone or other telecommunications device and communicate through the medium

• Type and use a keyboard and mouse to perform necessary computer-based functions

• Communicating through speech in the English language required

Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro’s Equal Employment Opportunity Program . Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.

Selection Procedure

Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.

Application Procedure

To apply, visit Metro's website at www.metro.net and complete an online Employment Application.

Computers are available to complete online Employment Applications at the following Metro location:

METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012

Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.

All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered.

*Open to the public and all Metro employees

This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.

*Please refer to the applicable benefit type (Regular or Temporary)*

BENEFITS FOR REGULAR EMPLOYEES

Benefits cover probationary or regular full-time (working at least 40 hrs/week) employees of Metro.

We offer a range of high-quality medical, dental and vision plan options as well as health care spending accounts for you and your family. Metro will cover a significant portion of your health care premiums.

Medical/Dental/Vision Plan- Employee has the choice of 3 separate medical plans and 3 dental plans. A separate vision plan is included in each medical plan.

Group Life Insurance- PTSC pays for an amount equal to your annual salary, rounded up to the nearest $1,000. Minimum amount of life insurance is $30,000.

Accidental Death & Dismemberment Insurance- PTSC provides $50,000 coverage for each employee. Additional voluntary coverage in amounts up to $500,000 is available at favorable premium rates.

Long-Term Disability Insurance- 100% employer paid. Provides employees with a minimum income of 60% of earnings after six months of disability. Buy up or buy down options available.

Holidays- 12 days a year: New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Cesar E Chavez, Juneteenth,Thanksgiving Day, Day After Thanksgiving, and Christmas Day.

Time off with Pay (TOWP)- Compensates employees who are on approved absence from work for reasons such as illness, injury, medical and dental appointments, personal business, vacation, or observance of (a) religious holiday.
Years of Service Annual Accrual
Hire date - 5 years20 days
Beginning of 6th - 10th year25 days
Beginning of 11th - 15th year30 days
Beginning of 16th + years35 days

Pension Plan- PTSC retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years. Minimum retirement age is 52, based on the 2% at 62 formula.

Other Benefits: Transportation passes for employees and/or eligible dependents; Medicare; Tuition reimbursement; credit union membership; SDI; Deferred Compensation Plan; 401(K) Thrift plan; EAP; Medical and Dependent Care Flexible Spending Accounts; Flexible work schedules; and Jury Duty Pay.

BENEFITS FOR TEMPORARY EMPLOYEES

Temporary (Contingent) employees are eligible for the following benefits only:

• Kaiser medical insurance
• Public Pension Plan
• 457/401K Plan
• Flex Spending
• Paid Sick Time
• Fare Media
• Rideshare Subsidies
• Metro One Fitness membership

For more information on the Benefits Enrollment for Contingent Employees, please visit LA Metro’s Pension & Benefits website at www.benefits.metro.net .

Closing Date/Time: 4/25/2025 5:00 PM Pacific

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• Los Angeles County Metropolitan Transportation Authority - LA Metro

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