Justice Court Clerk

Definition

This is a full-time opportunity with many benefits! As a Missoula County employee, you will be part of a team that is committed to positively impacting the community. The rate of pay for this position is $.20.3203 per hour.

The Missoula County Justice Court is seeking a JUSTICE COURT CLERK to join their team. This position performs a variety of complex clerical duties for the Missoula County Justice Courts to provide legal and administrative support; and to process and maintain court records.

Details: We are accepting completed application submissions until 5:00 p.m., Wednesday, April 30, 2025. It is in your best interest to apply by this date.
To Apply:

• Please complete all sections of the online application, even if a resume is submitted.
• Incomplete applications will be disqualified.
• Complete job description available upon request to the Department of Human Resources.

Representative Examples of Work

Prepares and maintains physical and electronic court records and documents for processing including criminal and civil complaints, traffic citations, over-due notices, warrants, disposition records, driver’s license suspensions, marriage licenses, orders of protection, writs and documents for service. Maintain and track MANS (Montana Arrest Numbering System), as well as proper dissemination to DOJ CRISS for accurate record management. Process and track search warrants to ensure adequate records are kept. Responsible for preparing warrants for Judge signature, issuing signed warrants to appropriate Law Enforcement agencies, ensuring warrants have been cleared upon service or quash, tracking cleared warrants to verify they have been returned, validating active warrants, arranging remote appearances for arrests outside of Missoula County, accept bond payments from bondsmen and members of the public during court hours, tracking of cases to ensure appearances when bonds are posted, tracking bond forfeiture deadlines. Reviews electronic and physical documents to ensure they meet minimum filing requirements. Sign documents on behalf of Justice of the Peace. Review the Justice of the Peace’s queues to process filings into the court record, issue signed orders on their behalf and monitor for criminal and civil timelines. Schedules court activities such as: civil and criminal cases, bench or jury trials, court appearances and hearings, mediations, and weddings. Monitors the progress of court proceedings and status of individual cases. Assists the Justice of the Peace when court is in session, including data entry in the courtroom. Research and prep case files for Justice of the Peace prior to Court hearings. Schedules Mediations in different platforms (FCE and WhentoHelp) and ensure that mediations are conducted smoothly with CDRC, including potential technology troubleshooting. Courtroom duties include scanning documents, entering pleas and dispositions, assessing fines and fees, taking notes on the proceedings, finalize minutes for each court hearing, distribute minute entries to all parties, understand and utilize courtroom technology such as Zoom, microphones, hearing aids, Crestron audio/video controls and basic troubleshooting for all technology. Maintaining these records in a speedy and accurate manner is important. May summon prospective jurors for duty; may excuse individuals from duty as instructed by the Judges. Maintains records to ensure proper payment to jurors. Maintains and establishes new procedures for jury summons as changed by Statute, the Legislator, and/or District Court. Establishes payment schedules for defendants in accordance with established guidelines. Performs a variety of tasks related to monitoring and processing overdue and non-compliant cases. Makes referrals to collection agencies. Handles restitution, including the taking of payments, distribution of payment to victims, and referrals to County Attorney’s Office for Petitions to Revoke when restitution payments are not made. Follows up with defendants and outside agencies to ensure compliance and completion of sentencing requirements including participation in alcohol treatment, domestic violence treatment, community service and jail work release programs. Notifies County Attorney’s Office in cases of non-compliance. Tracks deferrals and ensures they are granted or not, on an as-needed basis. Utilizes Full Court case and jury management computer software to update and maintain information and files for the various types of cases processed in Justice Court. Updates and maintains a conventional paper filing system. Reviews files to provide information to members of the public and other government agencies—ensure compliance with sealed court information before dissemination to public or other agencies. Maintain calendar on website for scheduled Court appearances and daily Jail appearances. Provide audio CD records of the entire record upon request to the public and other agencies. Processes payment transactions involving cash, credit cards, checks and money orders. Issues receipts: counts back change, updates payment records in files and exonerates/converts bond payments. Responsible for daily balancing of money/receipts. Responds to inquiries from the public, attorneys and other agencies in person, in writing or by telephone. Refers inquiries to appropriate agencies. Assists in maintaining order and security for Justice Court by observing established security practices and ensuring prohibited items are not taken into the court rooms. When assigned to the front desk, makes visual contact and identification of visitors entering Justice Court. Become certified through CJIN (Criminal Justice Information Network) to access sensitive personal and criminal history information and maintain eligibility and certification, including taking biannual trainings.

Minimum Qualifications

• High school graduation or GED.
• Requires two years of clerical or retail work experience that included face to face public contact and data entry experience.
• Experience working in a criminal justice or legal environment desired.
• SPECIAL REQUIREMENTS : Offer of employment will be contingent upon successfully passing a background investigation.

Physical/Environmental Demands

The work is performed in a professional office setting and requires little physical activity. May involve lifting boxes of records (20-40 lbs.) and long periods sitting at a computer workstation performing data entry. Requires hearing (with or without aids) within normal limits to understand verbal communication within the courtroom to record information and respond appropriately. Requires the ability to assist with court security, to visually identify visitors entering Justice Courts and to manually push a panic button to summon help. May occasionally require travel locally or out of town for the purpose of training. This position is not eligible for remote work.

Located halfway between Yellowstone and Glacier National Parks and home to the University of Montana, Missoula is an academic center situated in an outdoor enthusiast’s paradise. Depending on the season, you can hike, ski, fish, float rivers, ride mountain bikes, or just sit back and marvel at the surrounding scenery. Join us in scenic, sophisticated, and service-oriented Missoula!
Missoula County covers over 2,618 square miles of mountain lands varying in topography and climate from temperate river valleys to snow-capped peaks. Five large valleys and two major rivers wind through this mountainous region.
Missoula County is large and diverse, featuring everything from the spectacular scenery of Clark Fork River running through town to lush ranches and a growing economy of small business. Skiers, outdoor enthusiasts, wildlife watchers, mothers and fathers, business owners, vacationers, fisherman, retirees, students, and many others have grown to love Missoula County's boundless opportunities.

This summary outlines the benefit programs; actual benefits may vary depending on bargaining unit and employment status.

Missoula County will reward your contributions to our community with competitive compensation and generous benefits, including but not limited to:

Excellent Medical Health Benefits- Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $258.00 per pay period.

Medical deductible is $500 for an individual and $1,000 for a family.

Flexible Benefits Plan- Pre-tax out-of-pocket medical expenses and day care expenses.

Voluntary Life Insurance Coverage, Long and Short-Term Disability, Critical and Accident Insuranceare offered through Mutual ofOmaha.

Public Employees Retirement System- Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options: the Defined Benefit Plan or the Defined Contribution Plan.

Sheriffs' Retirement System (SRS)- A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005.

Public Service Loan Forgiveness- Working for Missoula County may qualify you to receive student loan forgiveness. Look here to learn more and understand whether you may be eligible.

Supplemental Retirement Benefitsare offered through Valic or Nationwide.

Sick Leave- Full-time employees accrue 7.38hours per month and are eligible to use sick leave once you have been an employee for 90 days.The accrual is pro-rated for part-time employees.

Vacation Leave- Full-time employees accrue 9.24 hours per month and are eligible to use leave after continuous employment for a period of 6 full months. The accrual is pro-rated for part-time employees.

Holidays- The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years.

Paid Parental Leave (PPL)-In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Missoula County 6 continuous weeks of PPL to eligible full-time employees that have been with the county for 180 days. The hours are pro-rated for part-time employees.

Tuition Assistance- Because we value the professional and personal development of our employees, Missoula County is proud to offer reimbursement of certain education expenses.

Closing Date/Time: 4/30/2025 5:00 PM Mountain

• 

• Missoula County

• 406-258-3293

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