Police Records Technician

Job Summary
Performs a wide variety of administrative and clerical responsibilities, frequently confidential or complex in nature, in the operation of the Records area of the Bryan Police Department. Responsible for keeping official police records, performing quality review and dissemination of police incident reports and daily fiscal reports and utilizing police databases to match crime information requests from officers or other inter-departmental inquiries, acting as a liaison between the department and outside agencies, issuing subpoenas to department personnel, and retrieving information from police records and video.

This position requires the skilled operation of a computer and the ability to handle a wide variety of complex and confidential data requiring analysis and attention to detail.
Essential Job Functions

• Processes a wide variety of police records, reports, and materials, including arrest reports, warrants, citations, crime and traffic reports, fingerprint cards, and mug shots; proofreads materials and ensures that all pertinent information is included.
• Prepares, processes, and files police records for prosecution/discovery.
• Maintains security of police records, ensuring that information is released in accordance with related laws and department policies.
• Answers in-coming calls and provides requested information and/or routing persons to appropriate parties.
• Assists department personnel and the public in person and by phone; releases requested reports and related information to the public or to outside agencies in accordance with established regulations; provides general information regarding department policies, procedures, and regulations.
• Serves as cashier including receiving fees, preparing receipts, posting monies to appropriate accounts, and other related bookkeeping responsibilities.
• Enters crime and non-criminal reports into the database including detailed information on names, property and vehicles; makes postings to various reports, scans and adds attachments to the correct police report, adds arrest photos and flags to profiles, etc.
• Ensures the accuracy of data entry in order to meet National Incident Reporting System ( NIBRS ) State reporting requirements.
• Responsible for internal process of subpoena service to the employees both criminal and civil, completes affidavits and certifications, documenting the service and notifying the court.
• Compiles statistical data and prepares routine report and other materials requiring judgment as to content, accuracy, and completeness.
• Processes Open Records Request for department records and conducts records audits as required.
• Performs fingerprinting for public according to department policy.
• Performs related duties as required.
• Responds regularly and promptly to work.

Minimum Qualifications

• High School Diploma or GED , plus some additional training and/or course work in business, public/office administration and/or a public safety related field.
• At least two (2) years of experience in a public safety related field and/or experience performing administrative, clerical, call center, accounting, finance, or similar office support responsibilities.

Equivalent combinations of education, experience, certification, and training may be considered.

Licenses, Certifications & Special Requirements

• Must possess a Texas Class C driver’s license with a good driving record as measured by the City’s evaluation system.
• Must not have any criminal conviction above the grade of a Class B misdemeanor or any Class B misdemeanor within the past 10 years.
• Must clear the selection process which includes completion of a Personal History Statement ( PHS ) Form and passing an interview, background investigation, polygraph, and a drug/alcohol screening.
• TCIC / NCIC Computer Certification and TLETS Certification (Limited Access) or the ability to obtain the certifications required within the time frame set by the department once hired.

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• City of Bryan

• 979-209-5060

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