Buyer - Purchasing

Description

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.

The Buyer performs duties related to the purchasing of supplies, materials, equipment, and services by assigned commodity codes. Prepares bid and quote requests, tabulates results, and recommends awards for contract and non-contract buying in accordance with state statutes, purchasing policies, and procedures. Reviews and resolves discrepancies in purchase orders and receiving documents; verifies accuracy and validity of documentation.

Examples of Duties

Prepares bid specifications to elicit competitive bids for assigned commodities and services; Reviews vendor's proposals to determine compliance with stated specifications; recommends award of purchase contracts to vendors proposing rates and conditions most favorable to the interests of the County.

Processes requisitions, apply proper codes, ensures availability of funds, sourcing availability, cost comparison, and obtains quotes for the purchase of commodities and services for County departments.

Contacts vendors to inquire about delayed shipments, and problems or discrepancies in orders received, as necessary; assists County departments to expedite purchase and receipt of orders, as requested.

Communicates daily with departmental users on purchase discrepancies, bid awards, etc.

Compiles and compares information, prices, quantities, and best product to complete a purchase order for routine supplies, equipment, and services for the County and Departments.

Maintains procurement records for every item purchased for assigned commodities.

Reviews purchase requisitions to ensure compliance with policy and procedure, accuracy, and completeness of listed item descriptions, quantities, and dollar amount.

Ensures availability of funds for requested items, apply proper codes; obtains authorization signature, and forward purchase order to vendor and or department.

Assists County departments to expedite purchase and receipt of orders; contacts vendor if necessary to inquire about delayed shipping, problems, and/or discrepancies in the orders placed with the vendor.

Researches and compiles information for special projects or reports to ensure completion by specified deadlines in accordance with outlined objectives and goals

Complies with the purchasing process through interface with complex computer systems and financial management information systems to include electronic requisitions, purchase orders, and accounts payable.

Communicates effectively in writing and orally with requesting departments and suppliers.

Monitors awarded contracts to insure contract compliance and mitigate any discrepancies.

Regular and punctual attendance is required.

Performs other related duties as required.

Minimum Qualifications

High School Diploma or GED and a minimum of three years of experience in a related field; or an equivalent combination of education and related experience required.

An associate's degree is preferred for this position.

Certified Professional Public Buyer preferred.

Supplemental Information

To ensure the proper delivery of emails please add jobs@dentoncounty.gov to your email safe list.

Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.

*Note: These benefits are not includedfor Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.

Denton Countyis an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeosp.pdf

Family Medical Leave:Denton Countyemployees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave.
The FMLA provides for up to 12 weeks of job-protected leave

• for the birth, adoption, or placement of a child for foster care
• to care for a child, spouse, or parent with a serious health condition
• for an employee with a serious health condition

Employees who will be away from work for one of these reasons should contact Human Resources for additional information. When possible, an employee should provide at least 30 days advance notice. In the case of an emergency, notification should be made as soon as possible.

https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf

https://www.dol.gov/whd/regs/compliance/posters/fmlasp.pdf

Closing Date/Time: Continuous

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• Denton County

• 940-349-3088

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