PROCUREMENT ASSISTANT III

Position/Program Information

EXAM NUMBER

W2347A

When to Submit Your Application:
The application filing period will begin on Friday, March 21, 2025, at 7:00 a.m. (PT) - Continuous. We will keep accepting applications until the position is filled. The application window may close unexpectedly once we have enough qualified candidates.

Type of Recruitment: We welcome applications from anyone.

Check Out Our Outstanding Benefits!

• Los Angeles County offers one of the strongest public-sector benefits packages in the nation.
• Flexible Benefit Plans - Benefits may be purchased using tax-free County contribution of an additional 14.5%-17% of the employee's monthly salary.
• Robust Retirement Packages - Contributory-defined benefit plan; optional tax-deferred income plans that may include a County matching contribution up to 4% of employee's salary.
• Generous Maternity and Family Leave Benefits
• Rideshare, Parking, and Transit Benefits
• 5/40 work schedule (telework - where appropriate)
• 13 paid holidays per year

Click here for more details on employee benefits.

Who We Are:
The Internal Services Department (ISD) plays a major role in supporting all County of Los Angeles departments and commissions. With an annual budget of over $885 million and 2,162 budgeted positions along with over 5,120 contracted workers of varying professions in facilities management, information technology, environmental, administrative, purchasing and contracting. ISD's commitment is to provide Speed, Reliability, and Value.

THE OPPORTUNITY:
Positions allocable to this class report to a higher-level materials manager or departmental manager and may serve as the highest-level purchasing position in their department. Positions allocable to Procurement Assistant III are typically distinguished from the class of Procurement Assistant II by their responsibility for supervising subordinate procurement supervisors at the level of Procurement Assistant II and/or supervising a larger staff of positions procuring a variety of technical items which requires substantial participation in locating sources of supply, making comparative evaluations of quality and features, and in developing tentative specifications. Also allocable to this class are certain positions which, in addition to meeting the basic standards for Procurement Assistant II, have comprehensive responsibility for the supply function of a department, including warehousing and property custody, and involve the supervision of one or more Procurement Assistant I positions. Positions allocable to this class must have basic keyboarding skills, the ability to use commonly used word processing programs such as Word, Excel and specialized procurement and warehousing programs, the ability to access and retrieve information using video display terminals, effective verbal and written communication skills and the ability to exercise the basic principles of supervision.

Essential Job Functions

WHAT YOU WILL DO:
Oversees the departmental procurement process for goods, services, and contracts, ensuring compliance with local, state and federal regulations.
Supervises daily operations of a team of procurement professionals, including but not limited to, hiring, training, performance management, escalations, and conflict resolution; create and manage schedules for daily work assignments for all procurement staff.

Ensures departmental procurement processes and workflows align with all applicable County and departmental purchasing policies and procedures.

Collaborates with other departments, divisions, requestors, and vendors to address procurement needs and resolve issues.

Oversees purchase requests and requisitions for accuracy and intended cycle times.

Performs various administrative tasks related to purchasing activities, which may involve establishing, organizing, integrating, and maintaining relevant purchasing and vendor records, files, lists, forms, reports, and other documentation.

Reviews, monitors and provides follow-up of purchases and contracts to ensure continued compliance with vendors and provide direction accordingly.

Reviews and processes complex purchase requests and order changes for various supplies and services.

Requirements

REQUIREMENTS TO QUALIFY:
One year of procurement experience at the level of Procurement Assistant II* supervising staff performing a full range of purchasing functions including the preparation of purchase orders, specification writing, product testing, and related functions.

LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

PHYSICAL CLASS:
Physical Class II - Light: This class include administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION:
*Experience at the level of Procurement Assistant II is defined as supervising procurement and procurement-clerical positions engaged in procuring supplies, equipment, and services for a county department or independently manages a specialized or complex procurement assignment such as completing departmental requisitions for fixed and capital assets, evaluating product specifications for special purchase orders, and utilizing Auditor Controller matrix to determine if the equipment should be repaired or replaced based on the aggregate cost of repairs for a county department.

Additional Information

Our Assessment Process:
This examination will consist of an Interview covering Knowledge and Skills in the Field, Problem Solving Skills, Customer Service and Interpersonal Skills, and Oral Communications Skills weighted at 100%.
The passing score for the assessment is 70%.

Note: All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add asrey@isd.lacounty.gov, info@governmentjobs.com, and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notification from being filtered as spam/junk/clutter mail.

Eligibility Information:
The names of successful candidates will be placed on the Eligible Register in the order of their score group for a period of twelve (12) months following the date of promulgation. Passing this examination and being placed on the Eligible Register do not guarantee an offer of employment.

How to Apply:
Applications must be filed online only. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using the website https://www.governmentjobs.com/careers/lacounty .

Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County.

Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements to Qualify as listed on this bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected.

Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified.

Computer and Internet Access at Public Libraries:
For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

Have questions about anything listed above?

Contact us:
Exam Number: W2347A
Department Contact Name: Amy Srey
Department Contact Phone: (323) 391-8335
Department Contact Email: asrey@isd.lacounty.gov
ADA Coordinator Phone: (323) 881-3932
California Relay Services Phone: (800) 735-2922
Teletype Phone: (800) 899-4099 [Alternate Teletype Phone: (800) 897-0077]

For detailed information, please click here

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• Los Angeles County

• (800) 970-5478

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