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Job Description
Job Summary
The Mohave County Sheriff's Office is looking to fill an Office Assistant Senior position located at the Adult Detention Facility. The current location of the Mohave County Adult Detention Facility was opened December 11, 2010. The jail has an average daily population of 400.
This position will be working with, supervising, and training the Detention Assistants. There will be no inmate contact, however, the work area is in proximity to the inmate intake area (meaning visual and audible exposure to new arrests). This position will have regular interaction with friends and family of inmates via telephone or through a glass window from the jail lobby, bonding agents, attorneys, other law enforcement agencies and courts. Must be willing to train and supervise subordinate Detention Assistants and good at multi-tasking.
Starting salary -> $16.53 per hour.
Working schedule -> Monday thru Friday, 11:00am to 7:00pm with weekends and holidays off.- Special circumstances may require modified hours, advanced notice will be provided.
Applicants will be subject to a polygraph examination.
Must pass a pre-employment drug screen.
Essential Job Functions
Duties may include, but are not limited to, the following:- As assigned, assigns, trains, oversees or directly supervises and reviews the work of subordinate clerical and office employees. May assist in interviewing and screening applicants and recommending disciplinary actions.
- Establishes work procedures and priorities.
- Assists the public in person and/or on phone; records complaints, takes messages and routes calls to appropriate personnel.
- Establishes and maintains standards, procedures, and techniques for efficiency of work.
- Researches and remains up to date with state directives and statues applicable to the assigned department /division using appropriate resources.
- Compose letters, routine correspondence and all documents in following up previous work, responding to inquiries, obtaining and updating information and making notifications.
- Coordinates meetings and takes minutes.
- Establishes and maintains filing, indexing and cross-referencing systems.
- Review incoming and outgoing computer data for accuracy, completeness and quality.
- Scans and faxes related documents.
- Designs and creates documents, brochures and/or newsletters in the course of business using a variety of computer software including Excel, Microsoft Word, Power Point, etc.
- Maintains purchasing records or reports, allocates expenses and prepares expense reports.
- As required, pays invoices, tracks budget, and prepares change orders and payment applications.
- Receives and processes routing requisitions for department. Allocates items to a variety of accounts according to prescribed classifications.
- Verifies and checks work for completeness and accuracy, and resolves errors and omissions.
- Processes departmental time sheets and paychecks, routing personnel transactions, invoices, checks, vouchers or other records.
- Enters and/or records data in appropriate systems. Compiles and computes data from files and other sources in preparing reports.
- Prepares submittals for review and tracks assigned projects.
- Gathers and prepares material for special reports, forms, policy formulation and summaries at the request of superiors.
- Performs assigned research for the delegated area.
- Operates common office machines to include computer keyboards and related peripheral equipment.
- Present and conduct themselves in a professional manner at all times.
- Communicate in a courteous and helpful manner as well as clear and concise manner at all times.
- Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate.
Minimum Qualifications
REQUIRED MINIMUM EDUCATION, EXPERIENCE AND TRAINING- High School Diploma/GED (General Education Degree).
- Minimum of Three (3) years of progressively responsible administrative support experience with which;
- Two (2) of the three (3) years performing specialized support in the assigned department/division or comparable agency/organization.
- OR an acceptable combination of education, experience, knowledge, skills, abilities and training may be considered in meeting the minimum requirements.
SPECIAL JOB REQUIREMENT- Must possess a valid driver's license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position.
- External hires must provide acceptable driving history at no cost to the County.
Knowledge, Skills & Abilities- Procedures, terminology, equipment accepted or common practices, and policies of the assigned specialized work and the department/area to which assigned.
- English grammar, spelling and basic math.
- Standard office practices, procedures and equipment.
- Computers and software programs to include use of electronic spreadsheet and word processing applications.
- Knowledge of PowerPoint operations, both fixed and portable.
- Thorough knowledge of office administration functions.
- Operating and utilizing modern office machines as necessary to include copiers, fax transmittal machines, calculator and the use of computer keyboards and related software and peripheral equipment.
- Communicating and maintaining professionalism with the public, co-workers, and work contacts.
- Effectively perform the responsibilities of the specialty field and the position.
- Create and maintain efficient filing and indexing, referencing and case management systems.
- Use good judgment in applying established guidelines to solve work problems.
- Organize and prioritize assignments, cope with varying demands and work under pressure with frequent interruptions.
- Analyze information and interpret and apply technical, legal and departmental information encountered in the performance of responsibilities.
- Ability to use computer terminals to input data and obtain data from the computer during on-line operations.
- Exercise courtesy, tact and conducting professional rapport in dealing with the public and public and maintain confidentiality.
- Work independently in completed assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office.
- Work and communicate effectively with all people contacted in the course of work.
- Understand and carry out complex written and oral instructions.
- Type accurately and at a speed necessary to fulfill job responsibilities.
- Perform the essential functions of the job specifications with or without a reasonable accommodation.
- Comply with Mohave County Personnel Policies and Procedures, and Department Regulations.
https://resources.mohave.gov/file/HumanResources/Benefits/Benefits%20Overview.pdf
Closing Date/Time: 4/2/2025 5:00 PM Arizona -
ABOUT THE COMPANY
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Mohave County
Show moreWith over 13,400 square miles, Mohave County is the fifth largest county in the U.S., and sixth largest county by population in Arizona . Situated in northwestern Arizona, it borders Utah, Nevada and California and contains elevations from 500 to over 8,400 feet above sea level. Mohave County is a rapidly growing county and has over 209,550 full time residents. Populations can exceed 350,000 during the winter "snowbird" season. Most residents live in one of the four incorporated cities: Kingman (the County seat); Bullhead City; Lake Havasu City; or Colorado City. Mohave County has over 1,000 miles of fresh water shoreline along the Colorado River and its lakes include Mohave, Havasu and Mead. Boating, jet skiing, water skiing, fishing and white water rafting opportunities abound. Wilderness areas lie a short drive in any direction within the County. Campers, hikers, mountain bikers, rock hounds and horseback riders find easy access to scenic trails, hidden creeks, hot springs, and beautiful southwestern vistas. The western portion of the Grand Canyon offers hikers some of the most spectacular views in the United States. Laughlin, Nevada, lies across the Colorado River from Bullhead City providing easy access to gaming activities, entertainment and nightlife. Las Vegas is only 90 minutes from Kingman with a bypass to tour the historic Hoover Dam.
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