Retirement Senior Accounting Technician - CC

Description

WHAT WE OFFER:

• Educational Incentive - An educational incentive of 2.5% for completion of an associate degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate degree.
• Bilingual Incentive - Incumbents may also be eligible for bilingual incentive depending upon operational needs and certification skills.
• Annual Leave Redemption - The ability to “cash in” or redeem up to 100 hours of Annual Leave per year after using 80 hours of annual leave within the previous 12 months (Management Resolution, § 1205).
• Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3% match on your 401(k) contributions. Eligible employees meeting the criteria in Sec. 1907 of the Management Resolution will receive two percent (2%) of their annualized compensation contribution towards their 401(k) account.
• Health Insurance Plans - Medical, dental, and vision plans for you and your dependents. A flexible credit allowance of up to $25,558 annually.
• Flexible Spending Accounts - Increase your spending power by reimbursement with pre-taxed dollars for IRS-approved dependent care and health care expenses.
• Holidays - 12 paid days per year which includes a scheduled floating holiday.
• Pension Plan - Both you and the County contribute to the County’s Retirement Plan. If you are eligible, you may establish reciprocity with other public retirement systems, such as PERS.
• Additional Benefits - Professional Memberships, Disability Plans, Employee Assistance Program, Life Insurance, Tuition Reimbursement, Wellness Program.

The Position
Under direction, performs complex full-charge bookkeeping and para-professional accounting work requiring evaluation and analysis of financial or fiscal data for assigned fiscal program area; plans, leads, schedules, assigns, monitors and reviews the work of assigned technical and clerical staff; examines, reconciles, and adjusts accounting records from subsidiary ledgers to the general ledger; makes adjustments to correct posting errors and misclassified transactions; and prepares periodic summaries of financial transactions including trial balances, revenue and expense statements, and statistical, cost and operating reports to support annual reports to federal and state agencies.

Senior Accounting Technician-Confidential - This is the advanced journey level in the Accounting Technician-Confidential series; positions at this level perform the more complex duties and responsibilities, exercising a significant level of independent judgment in the performance of their duties; work assigned to this advanced level requires a specialized technical or functional expertise beyond the journey level, requiring a higher level of analysis and evaluation such as more complex bank and trust account reconciliations, cost apportionments and cost analyses; positions may also be assigned functional, technical and lead supervisory duties over lower level staff when such assignments are a formal organizational responsibility, supervising at least three subordinate staff members.

AGENCY/DEPARTMENT: Ventura County Employees' Retirement Association

The eligible list established from this recruitment may be used to fill future Regular (including Temporary and Fixed-term), Intermittent, and Extra Help vacancies for these classifications throughout the County. There is currently one (1) Full Time Regular vacancy with the Ventura County Employees' Retirement Association.

Senior Accounting Technician - CC is a Confidential Clerical classification and is eligible for overtime compensation. Incumbents in this classification are eligible for benefits at the MCC level.

TENTATIVE SCHEDULE
OPENING DATE: 03/19/25
CLOSING DATE: 04/02/25 at 5:00p.m.

Examples Of Duties

The following duties are considered characteristic but not inclusive and are examples only. Specific assigned duties may differ depending on the needs of the department/agency.

• Performs a variety of administrative functions in support of management requiring a comprehensive knowledge of all aspects of the fiscal program area.
• Assists in the interpretation of a variety of policies, procedures, regulations, contracts and agreements to determine if claims are in line with contract provisions.
• Confers with management on policy matters and work problems.
• Performs a technical and specialized review of accounting records and accounts; reviews and verifies source documents used in the receipt, distribution, collection and disbursement of monies to ensure proper coding and classifications, accurate accounting treatment and compliance with provisions of contracts/programs/legal requirements; as authorized, approves the payment of claims against the County.
• Receives, reviews general ledgers, and bank statements.
• Verifies information and confirms payments are in compliance with any contract provisions and County policy.
• Assists in the development and revision of accounting manuals to incorporate procedures and guidelines in accordance with state, federal or granting authorities guidelines and requirements.
• Reviews a variety of reconciliations and transactions for compliance with policy and procedures.
• Reconciles bank statements; researches outstanding and/or misrouted deposits; prepares journal vouchers to adjust accounts accordingly; and enters fiscal information into automated system.
• Examines, reconciles, and adjusts accounting records from subsidiary ledgers to the general ledger; makes adjustments to correct posting errors and misclassified transactions.
• Resolves complex vendor and billing issues; monitors past due invoices and requests expedited payments; serves as liaison between vendor and County department or agency.
• Updates financial data to multiple subschedules such as revenue, personnel, professional and non-professional services, leases, etc. based on the actual grant revenue and expenses incurred to project the total costs for the department or agency.
• Receives, researches and compiles financial data; prepares periodic summaries of financial transactions including trial balances, revenue and expense statements, and statistical, cost and operating reports.
• Performs other related duties as required.

Typical Qualifications

Education/Experience:

Any combination of education and experience which has led to the acquisition of the required knowledge and abilities. An example of qualifying education and experience includes:

Three (3) years of progressively responsible accounting or full-charge bookkeeping experience with responsibility for the maintenance of books through trial balance;

OR

One (1) year of experience as an Accounting Technician-Confidential Clerical for the County of Ventura.

Education/Experience Substitution

Six (6) semester units of college-level accounting coursework may be substituted for up to one (1) year of the required experience.

If you are substituting education for experience (up to one year), verification of the college-level coursework is required. Transcripts or grade reports from an institution of higher learning recognized by the Council for Higher Education Accreditation which reflect passing grades in the required subject areas must be submitted to County Human Resources prior to the closing date of this recruitment.

Unofficial transcripts are acceptable.

Degree(s) from a foreign institution requires an academic credential evaluation to determine the U.S. equivalency.

If the name on this documentation is different from the name on your application, include documents that show the name change.

Knowledge, Skills, and Abilities:

Thorough knowledge of: operations services and activities of a comprehensive fiscal program in assigned department or agency; the principles of double entry and accrual accounting; practices and procedures; accounting principles and techniques; the accounting structure and financial guidelines of the department served; basic principles and practices of investment.

Skill in: reconciling subsidiary to control accounts and maintenance of books through trial balance; interpreting and applying rules, regulations, policies and procedures; use of computers and related technology including software applications specific to the work performed.

Ability to: interpret and apply rules, regulations, policies and procedures involved in fiscal record keeping and accounting functions; compile, analyze, and evaluate financial transactions and reports; reconcile differences with financial record keeping systems; understand the relationships among a wide variety of accounting records, documents, and systems; make complex arithmetical calculations quickly and accurately; write basic business letters and procedures; exercise sound judgment in sensitive situations; communicate effectively both orally and in writing; provide close attention to detail; and establish and maintain effective working relations with those contacted in the course of work.

Recruitment Process

FINAL FILING DATE: Applications must be received by the County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on April 2, 2025.

To apply online, please refer to our website at www.ventura.org/jobs . If you prefer to fill out a paper application form, please call (805) 654-5129. Submit them to County of Ventura Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.

Note to Applicants: Sufficient information must be provided under the Education/Work experience portion of the application and supplemental questionnaire in order to thoroughly and accurately demonstrate your qualifications to determine eligibility. A resume may be attached to supplement your responses in the above-referenced sections; however, it may not be submitted in lieu of the application.

NOTE : If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here (Download PDF reader) for additional information.

SUPPLEMENTAL QUESTIONNAIRE - qualifying
All applicants are required to complete and submit the questionnaire for this examination at the time of filing. This questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position.

APPLICATION SCREENING - qualifying
All applications will be reviewed to determine whether the stated requirements are met. Applicants meeting the stated requirements will be invited to continue to the next step in the examination process.

WRITTEN EXAMINATION - 100%
A job-related, un-proctored, online written examination will be administered to test applicants' knowledge of accounting, math and computers. Applicants must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

Applicants successfully completing the examination process may be placed on an eligible list for a period of one (1) year.

BACKGROUND INVESTIGATION
A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information and driving record is required for this position.

EQUAL EMPLOYMENT OPPORTUNITY:
The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

For further information about this recruitment, please contact Yvonne Martinez by e-mail at Yvonne.Martinez@ventura.org or telephone at (805) 654-3051.

YOUR BENEFITS AS A COUNTY OF VENTURA EMPLOYEE

MANAGEMENT

To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

• Benefits website or you may call (805) 654-2570.
• Retirement FAQ's
• Memorandum of Agreement

Union Codes: MB3, MB4, MS, MT,MCC, OU

Closing Date/Time: 4/2/2025 5:00 PM Pacific

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• County of Ventura

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