Temporary - Council Assistant - Part Time

Minimum Qualifications
Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration or in a field related to the job, plus three (3) years of experience in an administrative or executive secretary capacity. Experience may substitute for education up to the maximum of four (4) years.

Licenses and Certifications Required:
None.
Notes to Applicants
The District 2 Council Office seeks experienced applicants for the position of Council Assistant.
This position will manage Councilwoman Vanessa Fuentes’s schedule, coordinate meetings and events, and may perform other related administrative duties.

The following items are required to complete the application process:

• Resume

Job responsibilities will include:

• Managing Councilwoman Fuentes’s schedule
• Act as liaison between Council office, city departments and constituents
• Coordinate the logistics of speaking engagements, stakeholder meetings and other types of community meetings for the District 2 Office
• Manage appointments, meeting requests, calendars and other day-to-day issues requiring facilitating the flow of information among various groups
• Additional office and outreach duties as needed

Ideal candidates will demonstrate:

• Attention to detail
• Consistent follow-through and ability to multi-task with frequent interruptions
• Patience and good judgment; strong customer services skills

Pay Range
$28.00 - $32.25
Hours
20-25 hours per week, with a set work schedule during regular business hours.
Job Close Date 03/31/2025 Type of Posting External Department Mayor and Council Regular/Temporary Temporary Grant Funded or Pooled Position Not Applicable Category Clerical Location 301 W 2nd Street, Austin, TX Preferred Qualifications
Preferred Experience:

• Experience maintaining calendars, coordinating staff events and meetings
• Experience multi-tasking in a fast-paced and deadline driven environment
• Proficiency with Microsoft Office Suite, specifically with Outlook

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.


Answers multi-line telephone, directs calls to appropriate person or takes messages. Greets visitors, and serves as point of contact in providing assistance to citizens Organizes and maintains files related to office correspondence, reports and other pertinent data. Coordinates the logistics of speaking engagements, conference calls and various types of forums for City Council Members. Manages calendars, schedules appointments and plans travel itineraries. Coordinates agenda issues with members of the City Manager’s staff. Sorts, distributes, and prioritizes mail, answers routine correspondence. Prepares memos, letters and other documents such as notices or agenda for meetings. Facilitates the handling of time sensitive requests such as CAFs (Citizen Action Forms) and other confidential documents.

Responsibilities - Supervisor and/or Leadership Exercised:

• None.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of the principles and practices of public administration and municipal government.
• Knowledge of public administrative research methods, techniques, and report presentation.
• Knowledge of the principles underlying the laws and regulations of the municipality.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software.
• Skill in data analysis and problem solving.
• Skill in planning, organizing, and coordinating the efforts of several City departments and/or functions with other governmental or private agencies to accomplish program goals or objectives.
• Ability to exercise discretion in confidential matters.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to analyze a variety of administrative or operational problems and make sound recommendations for solutions.
• Ability to establish and maintain good working relationships with other city employees and the public

Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* This position requires graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration or in a field related to the job, plus three (3) years of experience in an administrative or executive secretary capacity. Experience may substitute for education up to the maximum of four (4) years. Do you meet these minimum qualifications?

• Yes
• No

* Describe your experience using Outlook (or similar) to manage, schedule, and maintain calendars for management.
(Open Ended Question)
* Please describe your experience supporting an executive, an elected official, or any other employer in a leadership position.
(Open Ended Question)


Optional & Required Documents

Required Documents Resume Optional Documents

• 

• City of Austin

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