MANAGEMENT ANALYST (FULL-TIME) - PARKS & RECREATION

The City of Santa of Santa Fe Springs Parks & Recreation Services Department is seeking a highly-motivated individual for the position of Management Analyst.

PLEASE NOTE: Recruitment is scheduled to close on April 1st at 5pm. As such, interested Candidates are encouraged to apply early.

First Application Review: The week of April 1st.

Employment Type: Full-time position represented by the City of Santa Fe Springs City Employees Association.

Work Schedule: Management Analyst is assigned a 4/10 work schedule between the hours 7:30am-5:30pm. Incumbent may be required to work pre-scheduled evening meetings or weekend events.
POSITION PURPOSE:
Under direct supervision, provides professional level administrative support to projects, programs, and other department functions.

SUPERVISION RECEIVED:
Receives direct supervision from the Parks & Recreation Services Director OR Designee.

SUPERVISION EXERCISED:
May provide functional supervision to subordinate staff and volunteers.

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

A. Held in Common: Supports the Mission of the City and its Elected and Appointed Officials. Provides courteous and timely service to the public as the ultimate employer.Works cooperatively with other City employees.Exhibits integrity and displays ethical behavior. B. Essential Job Specific Duties: Investigates, interprets, analyzes, and prepares recommendations in relation to proposals for new programs, projects, grants, and services.Prepares and presents forecasts of effects of pending legislation, policy, and procedure changes.Administers and implements a service or program within a department.Investigates and prepares reports on specific requests and complaints pertaining to various governmental activities for staff, commissions, and City Council information. C. Other Job Specific Duties: Coordinates the research, development, review, and preparation of grant applications.May assist in budget preparation for a department or division.Analyzes and monitors expenditures and revenue.May approve accounts payable, expense reports, and budget transfers.Develops complex reports, memos, correspondence, contracts, and other written materials.Collects, analyzes, and monitors data and information.Plans and organizes, and/or provides support for special events.Oversees and maintains a variety of records.Explains City policies and programs to the public.Responds effectively and resolves citizen complains.Performs related duties as required.
D. Parks & Recreation Specific Duties: Program & Event Analysis: Evaluates participation trends and provides data-driven recommendations for program improvements.Master Plan Development: Supports the creation and implementation of the Parks & Recreation Master Plan, coordinating data collection and stakeholder engagement.Super User for Department Software: Serves as the go-to expert for Active Net, JotForm, workflows, and ChatGPT, ensuring efficient system use, troubleshooting, training staff, and optimizing processes through technology.HR Liaison: Acts as the primary contact between the department and Human Resources for staffing and personnel matters.Budget Oversight: Conducts audits, identifies financial trends, and prepares reports to optimize resource allocation.Non-Profit Budget Support: Assists in managing the budget, ensuring compliance with accounting and financial reporting standards.Contract & Agreement Oversight: Manages joint-use, facility use, and third-party agreements, ensuring compliance with City policies.Staff Report Writing: Prepares comprehensive reports for City Council and key stakeholders.Grant Writing: Researches and applies for funding opportunities to support park projects and programs.

REPRESENTATIVE COMPETENCIES AND QUALIFICATIONS:
The requirements listed below are representative of the knowledge, skill and ability required to satisfactorily perform the jobs essential duties and responsibilities.

Knowledge of:

• Public administration.
• Organization and management principles and practices.
• Municipal fiscal policy.
• Federal, state, and local laws, codes, and regulations.
• Departmental policies and procedures.
• Advanced research techniques and information sources.
• English usage, spelling, grammar, and punctuation.
• Modern office procedures and equipment including computers.
• Word processing and other related software applications.

Ability to:

• Perform advanced research.
• Speak effectively before audiences.
• Coordinate department programs and administer projects.
• Collects and analyze information.
• Work independently in the absence of supervision.
• Communicate effectively verbally and in writing.
• Work with accuracy and attention to detail.
• Operate and use modern office equipment.
• Effectively organize and prioritize assigned work.
• Establish and maintain effective working relationships with other people.

EDUCATION AND EXPERIENCE:
The following requirements generally demonstrate possession of the minimum requisite knowledge and ability necessary to perform the duties of the position. A typical way to obtain these would be:

• Bachelors degree in public administration, communications, business administration, or a related field.
• Two (2) years of administrative management, program or project management, or related experience.
• A valid State of California driver's license and an acceptable driving record.

DOCUMENTATION REQUIRED: The following documentation must be uploaded and submitted with your on-line application.

NOTE: To ensure proper uploading of documents to on-line application record, it is best to reduce the file size of the electronic document before uploading.

Proof of following:
Proof of Education (Degree OR Unofficial Transcripts)
Failure to provide the required documentation will result in your application being removed from further consideration.

NEPOTISM POLICY:
Relatives may be appointed regardless of the designation of full or part-time classification. Candidates with relatives employed by the City will be excluded from applying for a vacancy if one or more of the following criteria exist: 1) The appointment of a relative would place one in a supervisory capacity directly over the other 2) The appointment would create a situation in which it is conceivable personal gain for one could be obtained by the actions of the other 3) The appointment would create a situation where performance or non-performance of either would have a direct effect upon the performance of the other 4) The appointment would create a situation where the confidentiality of either could be compromised. Candidates with relatives employed by the City will be evaluated on a case-by-case basis. "Relative" shall be defined as: mother, father, son, daughter, brother, sister, grandmother, grandfather, grandchild, spouse, domestic partner, step mother, step-father, step-sister, step-brother, stepchild and step grandchild.
WORKING CONDITIONS:
The work environment characteristics described are representative of those an employee encounters in performing the essential functions of this job.

• Work is primarily performed indoors.
• Noise level is quiet to moderate.
• Hazards are minimal.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable employees with disabilities to perform the essential duties.

• Sit for extended periods of time.
• Stand, walk, and bend.
• Push, pull, and reach overhead and above shoulders.
• See well enough to read documents and operate office equipment.
• Lift and move up to 25 pounds.

HOW TO APPLY:
Applicants are required to complete and submit a city application online. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the link located at the top of this page. New users must first create an account.

METHOD OF SELECTION:
Selection may be based upon an application review, a performance examination and evaluation, and a structured interview. Appointment will be contingent upon a criminal record check and physical examination, including a drug screen.

ACCOMMODATION:
If you require special testing and/or interview accommodations due to a physical, mental, or learning disability, please call the Human Resources Office at (562) 409-7530 at least 5 days prior to the scheduled date.

https://cms5.revize.com/revize/santafespringsca/departments/human_resources/benefits.php

Closing Date/Time: 4/1/2025 5:00 PM Pacific

• 

• City of Santa Fe Springs

• 562-409-7530

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