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Job Description
Program Coordinator
Lubbock
39973BR
Position Description
Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.
Major/Essential Functions- Provides support to a program director related to planning, directing, and effectively coordinating academic and operational activities fellowship program in order to meet accreditation and other regulatory requirements for graduate medical education.
- Interprets and applies various accrediting agency requirements to support compliance, including but not limited to the Accreditation Council for Graduate Medical Education (ACGME)
- Maintains knowledge of policies and procedures set forth by ACGME and other governing bodies as pertains to individual programs
- Manages leave records of fellows (vacation, sick, etc.) and monitors mandated resident conference and didactic attendance
- Assists with developing curriculum and details of rotations
- Tracks, reports, and ensures compliance with procedures regarding licensing, moonlighting, contracts, and credentialing of trainees or division members
- Informs trainees of inter and intradepartmental policy and procedures and/or changes based on departmental or GME policy.
- Oversees implementation of specialty-specific trainee exams
- Manages the evaluative processes of the trainees, program, faculty, residents, or outstide rotators and rotations, including monitoring completion compliance rates
- Verifies trainees' status and activities as needed.
- Assists in the preparation and participates in the ACGME self-study, annual program review, focused and full accreditation site visits, and other internal/special reviews.
- Oversees fellow duty hours and operative/case logs via regular review of data reports and submits to certifying board as required.
- Provides administrative supervision and guidance to residents regarding administrative issues, due dates, and deadlines.
- Develops, maintains, and distributes rotation schedules and assignments in accordance with the accrediting body and programmatic requirements.
- Meets recurrently with the Program Director concerning fellowship issues, activities, program status, projects, initiatives, and workload.
- Identifies and evaluates the methods for improving workflow and participates in team meetings to implement improvements.
- Collaborates with program leadership in program-level policy development.
- Develops, implements, and oversees the maintenance of filing, record keeping, distribution of materials, and other types of office/program systems.
- Evaluates and standardizes office procedures and effectively troubleshoots and resolves issues.
- Maintains multiple databases with fellow and faculty data, including the resident management system, Med Hub, Faculty Success, ACGME WebAds, NRMP, Frieda Online (GME TRACK), and any other system used by program.
- Maintains and updates the division and educational website for fellowship(s) division.
- Plans departmental annual events including recruitment, orientation, graduation, retreats, as well as various meetings and program-related and division related events.
- Organizes meetings and prepares and distributes materials for conferences and lectures.
- Works with marketing to develop brochures, invitations, or advertisements for
events/lectures. - Receives inquiries from fellows and applicants and manages appropriately.
- Manages the ERAS database (Electronic Residency Application System) and processes during recruitment season.
- Assists with quota review and rank list entry and certification in NRMP (National Residency Matching Program).
- Performs all match responsibilities and corresponds with newly matched fellows regarding requirements and appointment to the training program.
- Collaborates with the department leadership on processes for reporting, tracking and ensuring compliance and ACGME requirements are met.
- Develop, oversee, organize department-level trainee orientation.
- Training Administrator in Graduate Medicial Education certification will be obtained after years in specialty requirements have been met (3 years).
Required Qualifications
High school plus six years experience in related field. Additional education may substitute for experience on a year for year basis.
To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=883171
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.
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ABOUT THE COMPANY
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Texas Tech University Health Sciences Center
Show moreAbout Us
Nationally recognized for innovative programs, academic achievement, cutting-edge research and exceptional patient care, Texas Tech University Health Sciences Center aims to promote a greater health environment for West Texas and beyond. While our flagship campus resides proudly in Lubbock, Texas, TTUHSC operates five schools with campuses in Abilene, Amarillo, Dallas/Fort Worth, Lubbock and the Permian Basin (Midland & Odessa).
Like Texas itself, we are an independent and proud institution that is part of a larger union, the Texas Tech University System. As a university separate from Texas Tech University, we have been entrusted with a singular charge: to teach the next generation of doctors, nurses, pharmacists, researchers and health care professionals while simultaneously providing the people of West Texas with world-class patient care. We are both an institution of higher learning and a place where real people come for life-saving medical care.
Our Mission
As a comprehensive health sciences center, our mission is to enrich the lives of others by educating students to become collaborative health care professionals, providing excellent patient care, and advancing knowledge through innovative research.
Our Values & Culture
Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first. Our five values guide our actions and principles: Beyond Service, Kindhearted, Integrity, One Team, and Visionary.
Compensation & Benefits
We are proud to offer many exceptional employee benefits, including a generous compensation package with comprehensive benefits, medical and dental insurance, paid time off and substantial automatic retirement contributions. Additionally, we invest in employee success by providing many resources designed to support your personal and professional growth, including:
- Comprehensive Health Plans and Other Core Insurance
- State Retirement Programs and Pension Options
- Retiree Insurance for Lifetime Medical Benefits
- Continuing Education & Lifelong Learning Programs
- Tuition scholarships for employees and their dependents
- Leadership and Professional Development Programs
- Mental and Physical Wellness Programs
- Employee Recognition Programs and Longevity Pay
We are excited for you to consider joining our team at the Texas Tech University Health Sciences Center. Consistently ranked as a "Great College to Work For" by the Chronicle of Higher Education, TTUHSC provides so much more than just a job!
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