LEGAL ASSISTANT I

City of Los Angeles
Los Angeles, California United States  View Map
Posted: Mar 15, 2025
  • Accounting and Finance
  • Legal Services
  • Job Description

    job description

    LEGAL ASSISTANT I
    Outside Counsel
    Municipal Branch
    Salary Range: $71,722 - $104,838

    About Us
    The Los Angeles City Attorney's Office (the Office) is one of the nation's largest municipal law offices. With over 1,000 legal professionals, including 500 attorneys, the Office provides the City with the highest caliber of legal services, ranging from prosecuting criminal misdemeanors and playing a leading role in criminal justice reform, advising on homelessness initiatives, defending civil lawsuits and claims, and bringing civil enforcement actions in the name of the People of the State of California.

    Guided by an overarching commitment to integrity, accountability and transparency, we find great meaning in the work we do and the services we provide.

    We seek collaborative team players who understand that fulfilling our mission , and fostering a diverse, equitable and inclusive environment, are key to making a positive impact.

    Description
    The Outside Counsel Oversight Division (the Division) is responsible for managing the retention, contracting, budgeting, and all other matters related to outside counsel engaged by the City Attorney’s Office.

    Duties and Responsibilities
    The Legal Assistant is responsible for tracking and maintaining a database of all of the Office’s contracts with outside counsel so that, at any given time, the Division could respond to questions, either from inside the Office or outside of the Office, related to particular contracts: their term, their subject matter, their funding amount, their billers, their expenditures.

    The Legal Assistant is also responsible for tracking requests for outside counsel assistance from within the office and assisting the Division Managing Attorney in shepherding those requests through the approval process and also requests from the law firms, for payment status, contract status or conflict waivers.

    The Legal Assistant may help in drafting Requests for Proposals (RFPs), reviewing responses to the RFPs, and ensuring that all mandatory forms are submitted. The Legal Assistant would also need to be proficient in maintaining and updating the Office of Procurement contract database (LAPOP/ RAMPLA) and the LACITY Ethics Database.

    The Legal Assistant will also assist in outside counsel invoice review and in creating charts, tables, or other methods of capturing and illustrating all of the details of current contracts with outside counsel.

    The successful candidate for this position must be able to communicate comfortably with outside counsel lawyers as responsibilities may include contacting the firm regarding billing, documents for signature, budget projections and/or conflict waivers. The successful candidate will also interact extensively with the city attorneys who work with outside counsel to coordinate efforts related to contracting, budgeting, and invoice review.

    Requirements
    Six months of legal administrative experience which requires knowledge of legal procedures and terminology and independent judgment in analyzing, interpreting and reviewing legal documents;
    -or-
    Successful completion of one Legal Assistant (Paralegal) class (equivalent to 3 units), which includes emphasis on legal procedures, terminology and the ability to use independent judgment in analyzing, interpreting and reviewing legal documents. Course may be taken through the City, a college or university.

    Applicants must possess impeccable ethics, excellent organizational skills, and have the ability to work well with attorneys and staff of this Office, personnel from other agencies, and members of the public.

    The hours for this position are generally 8:30 a.m. to 5:00 p.m., Monday through Friday. Reliable attendance and punctuality are mandatory.

    Desired Qualifications
    • Organized, inclusive and innovative thinking
    • Strong communication skills

    Requirements for Application

    • Cover Letter that includes why the candidate is interested in the position, and one idea, even based just on the information shared above in Duties and Responsibilities, for making the work of the Division more efficient;
    • Resume


    Benefits Offered

    Medical, Dental, Vision
    ? Paid Time Off

    Life Insurance
    o 13 Yearly Holidays

    Disability Insurance
    o Vacation

    Tax-Advantage Spending Accounts
    o Personal Leave

    Retirement Plan (LACERS)
    o Floating Holidays

    Deferred Compensation Plan (457(b))
    o Sick Leave

    Employee and Family Assistance Program
    o Bereavement Leave

    Telework

    This position may qualify for up to 3 days of telework per week.

    Current Location

    200 N. Main St., Los Angeles CA. Position is subject to assignment at any location within the City of Los Angeles.

    Probation

    For external applicants - Appointment to this exempt position (non Civil-Service) will be subject to a one (1) year probationary period as required by Section 1050 of the City Charter. Successful completion of the one (1) year probationary period will result in tenure with the office.

    Conflict of Interest
    This position is designated as Category 10 on the Conflict of Interest Code.

    Contact
    Questions? Please email atty.recruit@lacity.org .

    AS A COVERED ENTITY UNDER TITLE Il OF THE AMERICANS WITH DISABILITIES ACT, THE CITY OF LOS ANGELES DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY AND, UPON REQUEST, WILL PROVIDE REASONABLE ACCOMMODATION TO ENSURE EQUAL ACCESS TO ITS PROGRAMS, SERVICES AND ACTIVITIES. TO REQUEST A REASONABLE ACCOMMODATION, PLEASE CALL (213) 978-7160.

    How to apply

    Application and Deadline

    Interested candidates should go to: https://www.governmentjobs.com/careers/lacityattorney/ to apply online.

    Qualified applicants will be invited to interview. Position will remain open until filled.

    exempt employment

    If employment is said to be exempt, it is meant that the employment is exempted from the civil service provisions of the City Charter. In order to receive a regular civil service appointment, employees must have successfully participated in a civil service examination, received a high enough score on the examination to be placed on and receive an appointment from an eligible list, and they must serve a probationary period. Exempt employees do not compete in a civil service examination, they are not placed on an eligible list and receive an appointment from that list, nor do they serve a probationary period. As a result, exempt employees do not have what is referred to as a “property interest” in their job. Exempt employees serve at the will of the appointing authority and can be terminated at any time without cause. Employees with a property interest in their job, i.e. civil service employees, cannot be deprived of their employment(discharged or suspended) without due process.

    General Information About Exempt Employment

    Exempt employees serve at the will of the appointing authority, and as such, they may be discharged, suspended or otherwise disciplined without cause. Exempt employees have no property interest in their employment, and any procedural benefit or other prerogative extended to them by their appointing authority is not intended to create and does not create any such property interest. No officer or employee of the City may make to any other officer or employee any representation of a property interest in employment which does not correspond to Charter provisions unless the City Council, by ordinance, permits such representation. No unauthorized representation can serve as the basis of an employee's reliance on, or expectation of, a property interest.

    Employees Seeking To Become Civil Service Employees

    There is no protective leave for an exempt employee appointed to a civil service position. Upon receiving a civil service appointment and passing probation, the former exempt employee will be subject to the Civil Service provisions described in Article X of the City Charter. Upon appointment, the civil service employee will begin to accrue displacement and layoff seniority on the first day of his/her civil service appointment and may file for promotional examinations for which s/he qualifies. A full or half-time exempt employee appointed to a full or half-time civil service position continues to: contribute to the Retirement System; accrue vacation time; accrue sick time; receive anniversary date salary increases; and, receive health and dental benefits identical to those received in the civil service position.

    Closing Date/Time: 5/16/25
  • ABOUT THE COMPANY

    • City of Los Angeles
    • City of Los Angeles

    Los Angeles is the second largest city in the United States and has a multi-ethnic population of
    approximately four million. It is truly a world-class city that offers a diversified economy and an unparalleled quality of life. Los Angeles continues to maintain its position as an economic power-
    house, the entertainment capital of the world, and a major trendsetter in virtually every field of human endeavor.

    Los Angeles is a charter city and is governed by a Mayor and City Council. The City Council serves
    full time and has fifteen members elected by district for four-year terms. Boards of Commissioners, appointed by the Mayor and confirmed by the City Council, oversee several
    of the City’s departments and bureaus.

    The City has 44 departments, bureaus, and offices for which funds are budgeted annually by the
    Mayor and City Council. Within those, the City has three departments (the Departments of Water &
    Power, Harbor, and Airports) that are financed solely by revenue generated from their operations,
    which are governed by Commissions, as well as two distinctly separate pension systems (Los
    Angeles Fire & Police Pensions and the Los Angeles City Employees’ Retirement System).

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