EXECUTIVE OFFICER, PROJECT CONTROL AND ADMINISTRATION

Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County.

Description

Lead Metro's cost estimating group in support of multi-billion-dollar investments in transit-oriented projects to include planning, design, procurement, construction, testing, maintenance-of-way, start-up, and sustaining a state of good repair throughout the life of the project.

Examples of Duties

• Directs the Program Management (PM) Division responsible for the development, implementation, and monitoring of budgets, schedules, and project administration to support the delivery of quality capital projects from inception to closeout, on time, and within budget
• Directs activities of Program Management Division providing staffing policy direction, establishing goals, facilitating priorities, resolving financial and contractual issues, communicating unit objectives, and eliminating impediments to peak performance
• Develops and manages the Division Fiscal Year Budget and Capital Improvement Program to support the development and implementation of construction projects and ensure compliance with agency-wide fiscal responsibility requirements
• Manages department expenditures within fiscal and budgetary constraints
• Assists and advises executive management on studies, investigations, and analyses related to PM's capital program project administration
• Monitors, analyzes, and administers Program Management's operating, capital, and Measures R & M expenditures to identify budget variances and cash flow projections
• Establishes and monitors short- and long-range goals, budgets, schedules, and strategies
• Analyzes and develops appropriate Program Management Department staffing levels
• Manages all human resources activities for the division
• Negotiates and manages consultant contracts; monitors and evaluates work of consultants, contract personnel, and vendors
• Directs the integration of engineering and construction staff and consultant activities
• Participates in the development of new projects, programs, and plans in coordination with other Metro departments and outside agencies
• Coordinates with outside agencies and policy makers to provide information and secure support for Metro projects and create effective partnerships
• Briefs executive staff and the Board of Directors as necessary
• Represents Metro at meetings, conferences, and public events
• Chairs and participates in various committees and task forces
• Directs the conducting of studies, investigations, and analyses at the direction of executive staff and Board of Directors, including reports of findings and recommendations
• Facilitates and administers professional development training for PM staff
• Directs, supervises, trains, mentors, and motivates assigned staff
• Communicates Metro's safety vision and goals; oversees the implementation of agency and departmental safety rules, policies, and procedures; and maintains accountability for safety performance of all assigned employees
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
  May be required to perform other related job duties
  
  *This classification is At-Will and the incumbent serves at the pleasure of the Hiring Authority.*
  

Minimum Qualifications

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

• Bachelor's Degree in Business Administration, Finance, Accounting, Public Administration, Engineering, or a related field; Master's Degree in a related field preferred

Experience

• Eight years of relevant senior management-level experience administering project control, budget and finance, audit, or administration activities for major capital projects; experience working on rail transit engineering projects preferred

Certifications/Licenses/Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

Preferred Qualifications

Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.
The following are the preferred qualifications:

• Experience determining levels of risk inherent in specific designs and construction commonly built into transit infrastructure
• Experience utilizing cost estimating software for large, complex projects (i.e. HCSS, Sage, RS Means, etc.)
• Experience developing design/construction phases that include consumption and contingency
• Experience utilizing alternate project delivery methodologies (design/build, progressive design build, CM (Construction Management/GC (General Contractor) on large heavy civil projects
• Possession of a current and valid California Professional Engineer (PE) license is preferred, but not required

Essential Knowledge

Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

• Theories, principles, and practices of program management, estimating, environmental project control or quality assurance
• All facets of a project, including cost estimating, scheduling, project management, contracting, etc.
• Construction management
• Financial, analytical, and statistical research and mathematical processes and procedures
• Applicable federal, state, and local regulatory requirements and standards
• Modern management theory
• Applicable business software applications

Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

• Directing the overall activities of major organizational functions
• Determining strategies to achieve goals
• Establishing and implementing policies and procedures
• Performing statistical and financial analysis
• Understanding and analyzing complex concepts
• Analyzing situations, identifying risks and problems, recommending solutions, and evaluating outcomes
• Preparing comprehensive reports and correspondence
• Exercising sound judgment and creativity in making decisions
• Communicating effectively orally and in writing
• Interacting professionally with various levels of Metro employees and outside representatives

Ability to (defined as a present competence to perform an observable behavior or produce an observable result)

• Meet tight time constraints and deadlines
• Work with diverse stakeholders to reach common consensus
• Influence others
• Think and act independently
• Compile, analyze, and interpret complex data
• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
• Represent Metro before the public
• Plan financial and staffing needs
• Supervise, train, mentor, and motivate assigned staff
• Travel to offsite locations
• Read, write, speak, and understand English

Special Conditions

The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.

Working Conditions

• Typical office situation
• Close exposure to computer monitors and video screen

Physical Effort Required

• Sitting at a desk or table
• Operate a telephone or other telecommunications device and communicate through the medium
• Type and use a keyboard and mouse to perform necessary computer-based functions
• Communication through speech in the English language required

(SA)

Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro’s Equal Employment Opportunity Program . Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.

Selection Procedure

Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.

Application Procedure

To apply, visit Metro's website at www.metro.net and complete an online Employment Application.

Computers are available to complete online Employment Applications at the following Metro location:

METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012

Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.

All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered.

*Open to the public and all Metro employees

This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.

*Please refer to the applicable benefit type (Regular or Temporary)*

BENEFITS FOR REGULAR EMPLOYEES

Benefits cover probationary or regular full-time (working at least 40 hrs/week) employees of Metro.

We offer a range of high-quality medical, dental and vision plan options as well as health care spending accounts for you and your family. Metro will cover a significant portion of your health care premiums.

Medical/Dental/Vision Plan- Employee has the choice of 3 separate medical plans and 3 dental plans. A separate vision plan is included in each medical plan.

Group Life Insurance- PTSC pays for an amount equal to your annual salary, rounded up to the nearest $1,000. Minimum amount of life insurance is $30,000.

Accidental Death & Dismemberment Insurance- PTSC provides $50,000 coverage for each employee. Additional voluntary coverage in amounts up to $500,000 is available at favorable premium rates.

Long-Term Disability Insurance- 100% employer paid. Provides employees with a minimum income of 60% of earnings after six months of disability. Buy up or buy down options available.

Holidays- 12 days a year: New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Cesar E Chavez, Juneteenth,Thanksgiving Day, Day After Thanksgiving, and Christmas Day.

Time off with Pay (TOWP)- Compensates employees who are on approved absence from work for reasons such as illness, injury, medical and dental appointments, personal business, vacation, or observance of (a) religious holiday.
Years of Service Annual Accrual
Hire date - 5 years20 days
Beginning of 6th - 10th year25 days
Beginning of 11th - 15th year30 days
Beginning of 16th + years35 days

Pension Plan- PTSC retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years. Minimum retirement age is 52, based on the 2% at 62 formula.

Other Benefits: Transportation passes for employees and/or eligible dependents; Medicare; Tuition reimbursement; credit union membership; SDI; Deferred Compensation Plan; 401(K) Thrift plan; EAP; Medical and Dependent Care Flexible Spending Accounts; Flexible work schedules; and Jury Duty Pay.

BENEFITS FOR TEMPORARY EMPLOYEES

Temporary (Contingent) employees are eligible for the following benefits only:

• Kaiser medical insurance
• Public Pension Plan
• 457/401K Plan
• Flex Spending
• Paid Sick Time
• Fare Media
• Rideshare Subsidies
• Metro One Fitness membership

For more information on the Benefits Enrollment for Contingent Employees, please visit LA Metro’s Pension & Benefits website at www.benefits.metro.net .

Closing Date/Time: 4/11/2025 5:00 PM Pacific

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• Los Angeles County Metropolitan Transportation Authority - LA Metro

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