Payroll Specialist

Job Summary

PAYROLL SPECIALIST

FINANCE

$22.47 - $26.97 / HOURLY

$46,747 - $56,088 / ANNUALLY

(HIRE IN RANGE; DOQ)

POSITION IS FLSA NON-EXEMPT

4/10 WORK SCHEDULE
MONDAY - THURSDAY 7:00 AM - 6:00 PM

Learn more about our Benefits & Wellness Incentives

POSITION OPEN UNTIL FILLED

FIRST REVIEW OF APPLICATIONS ON 03/26/25

The City of Kingman is seeking a Payroll Specialist for our Finance Division. Our team members enjoy working on a variety of projects in a team-focused, customer-oriented environment. The ideal team member will have strong computer and Excel skills, analytical abilities, and office work experience. We are seeking an individual who is team oriented and enjoys working in a positive and fun working environment.

OVERVIEW

The City of Kingman is located in Mohave County approximately 100 miles southeast of Las Vegas and 195 miles northwest of Phoenix nestled between the beautiful Cerbat and Hualapai Mountain Ranges along historic Route 66. In 2019, Reader’s Digest named Kingman one of the “Nicest Places in Arizona” for its thoughtful residents and spirit of generosity. In addition to its small-town look and feel, the area also offers a wide range of recreational activities that include hiking, bike and ATV trails, camping, golf, beautiful parks, historical attractions, nearby lakes, and the Colorado River. With more than 400 full and part-time employees across 30 divisions, the City of Kingman provides exceptional public services to over 30,000 residents. Our focus on high-quality customer service, safety, and teamwork underpins our efforts to foster an atmosphere where citizens and businesses can thrive.

For more information about the City of Kingman, please see our Open Finance Portal , Choose Kingman Economic Development page, and our Go Kingman tourism page for more information

GENERAL DESCRIPTION OF POSITION
Performs intermediate level work involving various complex payroll and accounting functions. Interprets and applies City policies and procedures as well as federal and state regulations throughout the payroll process.

SUPERVISION RECEIVED
Works under the general supervision of the Finance Administrator.

SUPERVISION EXERCISED
None.

Minimum Qualifications/Special Requirements

Education and experience:

• Graduation from a high school or GED equivalent with specialized course work in accounting, payroll, or finance.
• Two (2) years of increasingly responsible payroll experience with prior financial and/or payroll system software. The City utilizes Tyler Technologies MUNIS ERP system.
• Any combination of experience and training which demonstrates the knowledge and experience to perform the work. The City may be willing to train the right candidate who is proficient in the use of computers and Excel, is a quick learner, has 3-5 years of experience working in an office-type setting, and is a team player.

SPECIAL REQUIREMENTS

• Valid Arizona Driver’s License or ability to obtain within 6 months of hire.

Essential Functions

ESSENTIAL DUTIES & RESPONSIBILITIES
Essential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it.

• Processes the City’s payroll using FLSA (Fair Labor Standards Act) guidelines in accordance with the City’s policies and procedures as well as federal and state regulations.
• Responsible for keeping apprised of federal and state rule/regulation changes and applying such changes in practice.
• Keeps supervisor informed of payroll changes, process modifications, and potential payroll issues that may require escalation.
• Reviews timesheets from all departments to ensure accuracy, completeness, and authorization. Imports data into the payroll system, calculates and submits payroll, and reviews reports to detect errors.
• Reviews personnel changes and benefit adjustments to ensure accuracy and compliance.
• Determines payroll liabilities by calculating employee and employer federal, state and social security taxes, and retirement system contributions.
• Assists in the timely reconciliation and payment of payroll liabilities to include: reviewing payroll withholdings for accuracy, compiling reports for internal and external use, preparing vendor payments, and providing updated payroll vendor information to finance staff.
• Calculates wage assignments including garnishments, child support deductions, tax levies, etc. Responds to City staff as well as external inquiries regarding wage assignment issues.
• Investigates and corrects payroll discrepancies and errors.
• Oversees the maintenance of the payroll information systems. Makes changes to the database with regards to various system codes, garnishments, federal and state tax levies, child support and alimony deductions, salary changes, tax rate tables, and other modifications as needed.
• Processes termination checks in compliance with various governmental guidelines and pension plans. Processes manual paychecks as necessary.
• Develops, manages, and maintains comprehensive payroll records.
• Assists in quarterly and annual reporting including (but not limited to) the annual preparation and distribution of W-2 forms, the 941 quarterly reporting process, etc.
• Maintains various forms and documents contained within the Employee Self-Service program.
• Performs various account reconciliations.
• Provides routine and ad hoc reports such as vacation and sick leave balances, W-2 reporting, payroll tax returns, accruals, earnings statements, and general deductions.
• Troubleshoots and problem-solves computerized payroll systems. Evaluates and makes recommendations for system modifications.
• Maintains payroll processing and procedures manual. Makes recommendations on new procedures. Implements and coordinates payroll system changes with other departments.
• Provides training to employees throughout the City’s departments.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Conducts research and gathers information from multiple sources for department projects.
• Communicates and acts in a professional manner with the public, co-workers, and work contacts.
• Performs all work duties and activities in accordance with City policies and procedures; follows safety policies and practices, works in a safe manner, and reports unsafe activity and conditions
• May be required to work early mornings, evenings, holidays or weekends as needed. Regular attendance is an essential function of this job to ensure continuity.

PERIPHERAL DUTIES

• Serves as a back-up to related positions.
• Provides clerical support to other finance staff as required.
• Provides auditors with requested documentation and various reports.
• Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
• May serve on a variety of employee committees.
• Performs other duties as required.
• Performs special assignments as requested.

Miscellaneous

WORK ENVIRONMENT
The work environment characteristics attached to the job description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. See Physical Demands.

COMMITMENT TO SAFETY & WELLNESS
It is the policy of the City of Kingman to ensure a safe, healthful workplace for all its employees. It requires that every person in the organization assumes the responsibility of individual and organizational safety. Injury and illness losses from incidents are costly and preventable. The City of Kingman will employ an effective accident and illness prevention program and a comprehensive wellness program that involves all its employees in the effort to eliminate workplace hazards and promote employee health and wellness. All employees are expected and encouraged to participate in safety and wellness program activities including the following: reporting hazards, unsafe work practices and accidents immediately to their supervisors or a safety committee representative; wearing required personal protective equipment; and participating in and supporting safety committee activities.

DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position. This job description is subject to change as the needs and requirements of the position changes.

FIND YOUR REWARDING CAREER WITH US!
Personal Growth Opportunities ~ Meaningful and Challenging Work ~ Public Service
Community Spirit ~ Training and Development

2023-2024 Benefit Guide (PDF)

The City of Kingman is a2022, 2023, and 2024Gallagher Best-in-Class employer. This award recognizes our commitment to supporting better employee wellbeing and building a resilient organizational culture.

At the City of Kingman, we strive to provide a world-class work environment where employee well-being is a valued priority. Our benefits are thoughtfully designed to be competitive and affordable, allowing each person to take care of themselves and their loved ones.We also work hard to ensure that our employees are appropriately compensated and appreciated, while providing opportunities for professional development and career mobility.

Health

• Excellent medical, dental and vision insurance
  • Telemedicine available through BlueCare Anywhere for general medical and behavioral health.
• Flexible spending (FSA) or health savings accounts (HSA)
  • The City of Kingman offers a maximum allocation of $33.33 per pay period for individual coverage and up to $66.67 per pay period for family coverage towards the employee's Health Savings Account (HSA). Over the span of 24 pay periods, this totals a maximum of $800 for individual coverage and up to $1,600 for family coverage. Contributions are typically available approximately 5-7 business days after each pay date.
• Employer-paid group basic life insurance coverage for employee and dependents on medical plan
  • Supplemental group insurance and third-party options available
• Personify Health, our comprehensive well-being platform designed to push you towardsgood health in mind, body and spirit
  • Participation incentives with up to $300 redeemable annually
• Work/Life support services through SupportLinc Employee Assistance Program (EAP)
  • Six free counseling sessions annually.
• The Northwest Arizona Employee Benefit Trust (“NAEBT”), to which the City of Kingman is a member, posts it meeting Notices, Agendas and Minutes on the NAEBT website, which can be found at www.naebt.org .

Leave

• 12 paid holidays , including a floating birthday holiday each year.
• 16-35 paid vacation days per year
  • 6.15 hrs. 1-5 years; 7.69 hrs. 5-10 yrs.; 9.23 hrs. 10-15 yrs.; 10.77 hrs. 15+ yrs.
  • Shift fire personnel accrue leave at 1/3 more per pay period.

• 3.69 sick hours per pay period (approx. 9-12 sick days per year)
  • Shift fire personnel accrue leave at 1/3 more per pay period.
  • Part-time/seasonal employees earn 1 hours of sick time for every 30 hours worked.

Other leave types available, including bereavement, military training, and jury duty. Leave donation program
Financial

• Tuition reimbursement up to $4,500 annually
• Shift differential pay (2nd & 3rd shift)
• Bonus Programs
• Skill-based, Certification & Bilingual Pay
• Clothing Allowance for Uniformed Personnel

Recognition & Appreciation

• Service Awards at 5 ($500), 10 ($1000), 15 ($1500), 20 ($2000)+ years of service
• Mission, Vision, Values (MVV) Excellence Awards
• Safety Awards
• Biannual All-Employee BBQ Lunch
• Annual Employee Pool Party

Retirement

• City matching to AZ State Retirement System & Long Term Disability (ASRS)
• Additional retirement solutions available through optional third-party on pre-tax basis, including457-deferred compensation and Roth IRA.

Closing Date/Time: 4/4/2025 5:00 PM Arizona

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• City of Kingman

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