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Job Description
Description
THE POSITION
The Ventura County Fire Department is seeking a Senior Accounting Technician in the Business Services Bureau located in Thousand Oaks, CA. This is the advanced journey level in the Accounting Technician series. The position at this level performs the complex accounts receivables duties and responsibilities in the maintenance and processing of f inancial records and data entry/retrieval in manual and automated systems while exercising a significant level of independent judgment in the performance of their duties. Work assigned to this advanced level requires a specialized technical or functional expertise beyond the journey level, requiring a higher level of analysis and evaluation such as more complex entry/retrieval of data and/or information into manual or technology systems.
The successful candidate will have considerable accounts receivable experience including possession of strong organizational, customer service, and communication skills; be able to exercise attention to detail; exercise confidentiality; and be able to respond and adapt to spontaneous requests. The ideal candidate w ill have experience with Ventura County's financial management system and the desire to work in a dynamic, fast-paced environment.
EDUCATIONAL/BILINGUAL INCENTIVES: Some positions may be eligible for educational incentive of 2.5%, 3.5%, or 5% based on completion of an Associate's, Bachelor's, or Master's degree that is not required for the classification. Incumbents may also be eligible for bilingual incentive depending upon operational need and certification of skill.
AGENCY/DEPARTMENT: Fire Protection District - Business Services Bureau - Accounts Receivable
Senior Accounting Technician is represented by the Service Employees' International Union (SEIU) and eligible for overtime compensation.
The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary and Fixed-term), Intermittent, and Extra Help vacancies for this classification throughout the County. There is currently one (1) Regular, full-time position within the Fire Business Services Bureau .
TENTATIVE SCHEDULE
OPENING DATE: March 11, 2025
CLOSING DATE: March 25, 2025
APPLICATION REVIEW: March 26-28, 2025
ONLINE WRITTEN EXAM: Week of March 31, 2025
Examples Of Duties
Duties may include, but are not limited to the following:- Confers with management and operational staff on policy matters related to contract billing, incident billing, and disaster invoicing;
- Assists in the interpretation of a variety of policies, procedures, regulations, contracts and agreements to determine if claims are in line with contract provisions;
- Sorts, batches and files financial, statistical, or fiscal data/records from multiple fire specific databases;
- Logs and codes data according to prescribed accounting procedures; retrieves documents from files and sets up new files as requested;
- May balance the subsidiary ledger totals to the Auditor-Controller's financial status reports; prepare periodic detail and summary reports on account status as requested;
- May assist in receipt, review, and verification of transaction documents for authorization of fund transfers, expenditures, accuracy of amounts and accounts charged, and conformance to rules and procedures;
- Edits daily operational reports for discrepancies or rejects; prepares adjustment entries to reconcile with the master control accounts;
- May be crossed trained in all aspects of payroll, payroll reporting, labor cost allocations and payroll trend analysis;
- Performs related duties as assigned.
Typical Qualifications
These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.
EDUCATION, TRAINING, and EXPERIENCE: Any combination of education and experience which would provide the required knowledge, skills and abilities (KSAs).
An example of the education and/or experience which would provide the required knowledge, skills, and abilities may be demonstrated by:- Three (3) years of progressively responsible accounting or full-charge bookkeeping experience with responsibility for the maintenance of books through trial balance ; OR
- Two (2) years experience as an Accounting Technician for the County of Ventura.
Education/Experience Substitution:
Six (6) semester units of college-level accounting coursework may be substituted for up to one (1) year of the required experience.
DESIRED:- Experience with Ventura County Financial Management System (VCFMS).
NECESSARY SPECIAL REQUIREMENT:- Experience with using Microsoft Excel and Word;
- Experience with using a 10-key adding machine/calculator;
- Excellent written communication skills must be demonstrated in the completion of the employment application and supplemental questionnaire.
Some to considerable knowledge of :- Knowledge of standard computer operating systems, software, and Internet browser technology;
- Perform arithmetic calculations based on specific procedures and using a 10-key adding machine/calculator;
- The use of Microsoft Excel and Word to prepare spreadsheets, letters, memos, and other documentation related to processes and procedures;
- Organization and prioritization of tasks and time management.
- P rocessing of accounts receivable including analyzing, reconciling, and problem solving to research and resolve issues;
- Perform accounting duties requiring independent judgment and initiative under stress of strict deadlines;
- P rovide good customer service to internal and external stakeholders and communicate with all levels of the organization;
- Use a financial system such as VCFMS to perform and complete tasks.
- Quickly learn new software applications specific to fire operations .
Recruitment Process
FINAL FILING DATE : Applications must be received by the County of Ventura, Human Resources Division, no later than 5:00 p.m. on Tuesday, March 25, 2025.
To apply online refer to web site: www.ventura.org/jobs . If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials submit them to o ur address: County of Ventura, Human Resources Division, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.
It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however, it/they may not be submitted in lieu of the application.
SUPPLEMENTAL QUESTIONNAIRE - qualifying: All applicants are required to complete and submit the questionnaire for this exam at the time of filing. This questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.
APPLICATION EVALUATION - qualifying: All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.
WRITTEN EXAMINATION - 100%: An unproctored, internet-based job-related written examination will be conducted to evaluate participating candidates’ knowledge of accounting knowledge, accounting math, and computer knowledge. Candidates must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.
Applicants successfully completing the examination process may be placed on an eligible list for a period of one (1) year.
BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information, and driving record may be required for this position.
EQUAL EMPLOYMENT OPPORTUNITY
The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
For further information about this recruitment, please contact Jeff Weaver by email to jeff.weaver @ventura.org .
YOUR BENEFITS AS A COUNTY OF VENTURA EMPLOYEE
Service Employees International Union (LOCAL 721)
(SEIU)
To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.- Benefits website or you may call (805) 654-2570.
- Retirement FAQ's
- Memorandum of Agreement
Union Codes: UPA, UPC, UPE, UPH, UPI, UPJ,UPT, UWS
Closing Date/Time: 3/25/2025 5:00 PM Pacific -
ABOUT THE COMPANY
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County of Ventura
Show moreBeautiful Ventura County is one of 58 counties in the State of California. Geographically, the county offers a stunning 42 miles of coastline and the Los Padres National Forest, which accounts for 46% of the county’s land mass in the northern portion of the county. Fertile valleys in the southern half of the county make Ventura County a leading agricultural producer. Together, farming and the Los Padres National Forest occupy half of the county’s 1.2 million acres.
A mild year-round climate, along with scenic geography makes the area attractive to the 850,000 culturally and ethnically diverse people who call Ventura County home. The unincorporated areas, along with the ten incorporated cities of Camarillo, Fillmore, Moorpark, Ojai, Oxnard, Port Hueneme, Santa Paula, Simi Valley, Thousand Oaks, and San Buenaventura (Ventura) ranks Ventura as the 11th most populous county in the State.
Ventura County has a strong economic base that includes major industries such as biotechnology, agriculture, advanced technologies, oil production, military testing and development, and tourism.
The United States military, which includes two naval bases and the Air National Guard base, is the largest employer in the county with more than 16,000 employees. The County of Ventura (government) is the next largest employer with nearly 8,000 employees located throughout the county. Port Hueneme is California’s smallest but only deep water port between Los Angeles and San Francisco and plays a major role in the local economy.
Home to two universities (California State University Channel Islands and California Lutheran University), and three Community Colleges (Oxnard, Ventura, and Moorpark), multiple university extensions, institutes, and adult schools, the county enjoys a strong structure for workforce development.
The County of Ventura was formed January 1, 1873, when it separated from Santa Barbara County. It is a general law county, governed by a five-member Board of Supervisors, elected at-large for a staggered four year term in their respective districts, and the chairmanship rotates annually. The Board of Supervisors is responsible for providing policy direction, approving the County budget, and representing the County in a number of areas including special districts. The Board actions can apply countywide or only in unincorporated areas.
Other County elected officials include the Auditor-Controller, Assessor, Clerk/Recorder, District Attorney, Treasurer-Tax Collector, and Sheriff. The County Executive Officer advises, assists, and acts as an agent for the Board of Supervisors in all matters under the Board’s jurisdiction.
Under the guidance of the Board of Supervisors, the approved County annual budget of $1.8 billion serves to assist vulnerable adults and children, enforce the law, ensure justice, protect public health, and improve our quality of life. In alignment with key focus areas established in the County Strategic Plan, services are provided to residents by nearly 8,000 dedicated public servants working in 23 different agencies, departments and special districts.
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