Administrative Operations Analyst (Administrative Intern I/Management Assistant)

Position/Program Information

Open Competitive Job Opportunity

Don't miss your chance. We are only accepting applications from:

Tuesday, March 18, 2025 at 8:00 a.m. (PT) to Monday, March 24, 2025 before 5:00 p.m. (PT)

Check Out Our Outstanding Benefits!
Click here to see a list of employee benefits.

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Why work for us?

With more than 10 million residents, Los Angeles County is the most populous county in the nation! As the largest employer in Southern California, over 116,000 employees in more than 38 Departments provide vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more.

We are dedicated professionals committed to preserving the dignity and integrity of the workplace as well as protecting the rights of each employee. The County has more than 2,300 different job descriptions, offering a lifetime of opportunities and careers! We offer one of the strongest public-sector benefits packages in the nation. Join us and discover a rich selection of health care options, robust retirement plans and the flexibility to work, relax, and rejuvenate in order to reach your fullest personal and professional potential.

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Our Ideal Candidate

• Motivated and eager to learn in a dynamic environment
• Effective at managing multiple projects and shifting priorities
• Quick to tackle problems and take initiative.
• Skilled in maximizing available resources.
• Capable of recommending and improving situations through informed analysis.

Essential Job Functions

We are looking to fill full-time openings for both the Administrative Operations Analyst and the Management Assistant positions. If not selected for the Administrative Operations Analyst, you may be selected for Management Assistant.

What you will do as an Administrative Operations Analyst?

• Engage in a two-year rotational learning program where we guide you about the administrative operations of the County
• Learn how we operate in departments that offer services like public safety, protection, health, child welfare, social services, community development, recreation, museum, and operations
• Attend and participate in Departmental, Countywide, State, and Federal committees, training sessions, and task-forces
• Gain skills through active job assignments, working with various County departments
• Complete the program successfully and progress to the Administrative Analyst role where you will work in one of our County departments

Management Assistant does things like...

• Research, analyze, draw conclusions from, and present information to a variety of individuals while participating in meetings, providing advisory or consultation services, recommending solutions, and coordinating activities
• Implement program initiatives and directives in areas like human resources, budget, finance, contracts, or capital projects
• Monitor and evaluate effectiveness of processes and programs, and make recommendations whether to continue, modify, or discontinue
• Prepare and review documents to effectively communicate with various audiences
  
  

For detailed information, please review the classification specification(s):

• Administrative Operations Analyst
• Management Assistant

Requirements

A Bachelor's degree from an accredited four-year college or university.

We need you to submit proof of education along with the application. Acceptable documents are:

• A photocopy of diploma or official transcript OR
• A verification or confirmation letter from the school's Registrar's Office on the official letter head of the school, with college or university seal. It should indicate that the student has completed all the academic requirements.

All documents should clearly indicate the degree and the date when the degree was conferred or awarded. For more information regarding education, please see the Employment Information document on the LA County Jobs website.

Applicants who served in the military and were honorably discharged, you may qualify for Veteran's Credit. We will need a copy of your form DD214 to review, so please include that with your application.

If you're unable to submit any of the required documents with your application, you may send the documents via email to AdminInternExams@hr.lacounty.gov .
License:
A valid California Class C Driver License or the ability to use an alternative method of transportation when needed to perform the job.
Physical class:
Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Additional Information

Additional Information:
Once we have identified that you meet the requirements, an invitation (if applicable) regarding the following assessment processes will be sent:
Our Assessment Process
This examination will consist of a multiple-choice and/or simulation assessment, weighted at 100%, assessing the following competencies required for this job.

• Numerical Reasoning
• Reading Comprehension
• Deductive Reasoning
• Professional Potential
• Achievement
• Coping with Uncertainty
• Responsibility
• Working to High Quality Standards
• Willingness to Learn
• Working Relationships
• Analyzing Information
• Learning Quickly
• Generating New Ideas
• Using Time Efficiently
• Adapting to Change

Multiple-choice and/or simulation assessments fall under Civil Service Rule 7.19, which means you are not able to review the questions or your responses once you have completed the assessment.

Notices are tentatively scheduled to be sent out via email on March 25, 2025.

You must meet the requirements and achieve a passing score of 70% or higher on the multiple-choice and/or simulation assessment in order to be placed on the eligible list.
Transfer of test components
If you recently took identical components for other exams, the test responses may be automatically transferred to this examination. This exam contains test components that might be used on future exams, and your responses could be transferred to that exam.
Test preparation
We provide study guides and other test preparation resources to help candidates prepare for employment tests. While the guides may help in preparing for the test, we recommend reviewing all related materials that seem necessary.

• Online practice tests are available at https://www.shldirect.com/en-us/practice-tests .
• Various information can be found on our website at https://hr.lacounty.gov/job-search-toolkit/. The section dedicated to test preparation is "Employment Test Assistance."

Eligibility and Vacancy Information:
Candidates who passed the assessment are placed on a list in the order of their score group for a period of six (6) months. We will use this list to fill vacancies as they occur.

APPLICATION AND FILING INFORMATION:

We only accept applications filed online. Applications submitted by U.S. mail, fax, or in person are not accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. This website can also be used to get application status updates.

Please fill out the application completely. Provide relevant job experience including employer's name and address, job title, beginning and ending dates, number of hours worked per week, and description of work performed.

We may verify information included in the application at any point during the examination and hiring process, including after an appointment has been made. Falsification of information could result in refusal of application or rescission of appointment. Copying verbiage from the Requirements or class specification as your work experience will not be sufficient to demonstrate meeting the requirements. Doing so may result in an incomplete application and may lead to disqualification.

We will send notifications to the email address provided on the application, so it is important that you provide a valid email address. If you choose to unsubscribe or opt out from receiving our emails, it is possible to view notices by logging into governmentjobs.com and checking the profile inbox. It is every applicant's responsibility to take steps to view correspondence, and we will not consider claims of missing notices to be a valid reason for re-scheduling an exam part. Register the below domains as approved senders to prevent email notifications from being filtered as spam/junk mail.

• AdminInternExams@hr.lacounty.gov
• gtung@hr.lacounty.gov
• info@governmentjobs.com
• talentcentral@shl.com
• noreply@proctoru.com
• donot-reply@amcatmail.com

New email addresses need to be verified. This only needs to be done once per email address and can be done at any time by logging in to govermentjobs.com and following the prompts. This is to enhance the security of the online application and to prevent incorrectly entered email addresses.

Federal law requires that all employed persons have a Social Security Number, so include yours when applying.

For those who not have access to a computer or the internet, we provide access to complete an application at public libraries throughout the county.

All applicants must file their application online using their own user ID and password. Using a family member's or friend's login information may erase a candidate's original application record.

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Anti-Racism, Diversity, and Inclusion (ARDI):
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-Racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.
Fair Chance
The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).
Testing Accommodation:
If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation.

Testing Accommodations Coordinator: TestingAccommodations@hr.lacounty.gov

Teletype Phone: (800) 899-4099

Alternate Teletype Phone: (800) 897-0077

California Relay Services Phone: (800) 735-2922

Department Contact Name: George Tung

Department Contact Email: AdminInternExams@hr.lacounty.gov

For detailed information, please click here

Closing Date/Time: 3/24/2025 5:00 PM Pacific

• 

• Los Angeles County

• (800) 970-5478

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