Office Assistant (Police Dept)

JOB SUMMARY

Work by the beach! The City of Manhattan Beach is now actively recruiting for the position of Office Assistant to fill a vacancy in the Police Department - Records Division. The City is looking for candidates who are results-oriented and have a passion for public service to join our team of dedicated individuals.

City Hall is located steps from the beach in beautiful Manhattan Beach, CA. Join in weekly wellness activities, walk to the local farmer's market for lunch on Tuesdays, and enjoy all that Manhattan Beach has to offer while working with our service-oriented team.

* Final appointment in the Police Department is contingent upon the satisfactory completion of an extensive background investigation and a polygraph examination.

Under direct supervision, the Office Assistant performs responsible, routine to complex clerical and administrative duties to support the needs of an assigned function or department; provides quality customer service; and does other related work as required.

ESSENTIAL DUTIES

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.

• Provides administrative and general clerical support to an assigned department or division.
• Greets visitors; provides assistance to customers over the phone, via email, and behind the counter, and routes information to appropriate parties..
• Prepares, types and processes written communications; may transcribe from rough drafts, audio recordings, or verbal instruction.
• Receives, stamps and distributes mail; prepares, posts and sends mail.
• Prepares and types agendas and supporting materials; establishes and maintains paper and/or electronic files and record keeping systems.
• Issues, receives, and processes various applications, permits, registration information, and other forms.
• Operates standard office equipment such as the telephone, copier, fax machine, calculator, personal computer, and other automated systems and programs that are relevant to the assigned department or division.
• Schedules and prepares appointments and meetings, and makes travel arrangements.
• Accepts payment of fees and writes receipts; disburses petty cash and maintains and processes cash records; processes and receives reimbursements and expenses.
• Orders office supplies and maintains inventory; assists with administrative tasks involving personnel, budgeting processes, and facilities.
• Performs other related duties as assigned.
• May be required to work shifts, weekends, and/or holidays.

MINIMUM QUALIFICATION GUIDELINES

Education/Training/Experience:

• High school diploma or G.E.D. is required.
• Six (6) months of clerical work is desirable.

Knowledge of:
Office methods, practices, procedures, and equipment; correct English usage, including spelling, grammar, and punctuation; customer service skills, including ascertaining a customer’s needs and directing accordingly; record-keeping procedures and systems; and research methods.

Ability to:
Follow directions; learn the terms, procedures, and operating details of the assigned department; read and correctly use the English language; effectively proofread assigned work; follow oral and written directions; work with confidential information; communicate effectively orally and in writing; and work cooperatively with City employees and the general public.

Skill in:
Operating a variety of office equipment including personal computer software and other electronic processing equipment; using word processing, spreadsheet, graphics, and specialized software application programs such as MS Outlook and Acrobat; and using internet resources and social media.

License/Certificates/Special Requirements:
In accordance with California Government Code Section 3100, City of Manhattan Beach employees, in the event of a disaster, are considered disaster service workers and may be asked to protect the health, safety, lives, and property of the people of the State.

APPLICATION & SELECTION PROCESS

The application filing deadline is Sunday, March 16, 2025.

All applicants will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed and only those candidates determined to be most qualified on the basis of experience, training, and education, as submitted, will be invited to participate further in the selection process. Meeting the minimum requirements listed in this job announcement does not guarantee advancement in subsequent phases of the selection process. The selection process may be changed as deemed necessary by the City Human Resources Department.

The selection process will consist of the following component and weight: Oral Interview (100%)
The panel interview is tentatively scheduled for Tuesday, April 1, 2025.
* Final appointment in the Police Department is contingent upon the satisfactory completion of an extensive background investigation and a polygraph examination.

If you need special assistance in the recruitment process please contact the Human Resources Department at (310) 802-5258.

NOTE: A drug test may be administered as part of the pre-employment medical exam. The provisions of this brochure do not constitute a contract, express or implied, and any provisions contained in this bulletin may be modified or revoked without notice.

The City of Manhattan Beach offers a generous benefits package to full-time and eligible employees including PERS medical plans, dental, vision, long-term and short-term disability, tuition reimbursement, and more.
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To see detailed information about Teamsters bargaining unit benefits, please visit our benefit page on the City's official website.

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Part-time employees are enrolled in PARS (Public Alternate Retirement System). All part-time and seasonal employees contribute 7.5% each pay period on a pre-tax basis. If an employee reaches 1,000 hours within a fiscal year (July 1st to June 30th) or is already a CalPERS member, then they are enrolled in CalPERS (Public Employees Retirement System).

The City complies with California Labor Code 245-249 by providing paid sick leave for part-time hourly employees accordingly.

The City of Manhattan Beach does not provide medical/dental/vision benefits to part-time employees. Eligible employees enrolled in CalPERS may opt into a CalPERS medical plan.

Closing Date/Time: 3/16/2025 11:59 PM Pacific

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• City of Manhattan Beach

• 3108025258

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