Administrative Assistant

Administrative Assistant

Business Opportunities and Community Solutions Divisions

Harry S Truman Building - 301 W. High Street, Jefferson City, MO

SALARY: $44,000.00 - $46,000.00 (based upon credentials)

NOTE: Internal Payroll Classification is: Administrative Support Professional

Reports to: Community Solutions Division Director

Why You’ll Love This Position:

Missouri’s Department of Economic Development Business Opportunities and Community Solutions Divisions are seeking a talented team member who is reliable, well organized, pays attention to detail, and has strong interpersonal skills.

We seek someone who enjoys working in a team environment, works independently within the scope of assigned duties, identifies process improvements, and will thrive within the Business Opportunities and Community Solutions Divisions.

• Maintenance of data, files, and documents management, including easily accessible document repository, document routing, creation of office and department forms for process improvements, elimination of document redundancy, version management, archiving, and managing retention schedules.

• Create and maintain spreadsheets for ongoing project tracking.

• Provide Archive files per retention schedule. Coordinate and order/return archived files with the Secretary of State for multiple programs with the Community Solutions and Business Opportunities divisions.

• Maintain discretion when dealing with sensitive and confidential information.

• Schedule meetings and coordinate logistical arrangements for staff and attendees.

• Assist onboarding of new staff by setting up system accesses, establishing logins, and ensuring necessary equipment is available before the start date.

• Provide support to all members of the Community Solutions and Business Opportunities divisions to arrange and book travel.

• Assist in tracking, scheduling, and booking staff attendance at events and/or conferences. This would include arranging accommodations, transportation, etc.

• Maintain shared supply inventory and order supplies for team members as needed as well as reporting to leadership itemized summaries of all orders.

• Manage incoming communications to divisions, including answering or routing incoming telephone calls, processing mail, and general inboxes as needed.

• Support external communications from the divisions, including preparing outgoing and incoming communications.

• Perform other duties as assigned.

What we are looking for:

A team player who is detail-oriented and highly organized, with the following attributes:

• Strong communication skills with the ability to establish and maintain a positive working relationship and conduct duties with courtesy and respect with other employees, clients, and the public.

• Ability to work independently and maintain confidentiality within the scope of assigned duties.

• Ability to demonstrate regular and reliable attendance.

• Willingness to grow and improve through a commitment to professional development and systems improvement for the benefit of self and team.

• Comprehensive knowledge of business math computations, grammar, composition, and spelling.

A self-starter with the following skills:

• Proficient in organizing complex tasks and setting priorities from general instruction to achieve established goals.

• Ability to maintain highly complex records and prepare reports from a variety of information.

• Ability to apply and interpret federal, state, and/or agency regulations, policies, and procedures.

• Ability to make independent decisions based upon knowledge of agency operations, policies, and procedures.

• Comprehensive knowledge of the Microsoft Office Suite applications.

• Strong aptitude for rapid system and process learning.

Qualifications :

• Four or more years of office or related clerical experience; and possession of a high school diploma or proof of high school equivalency.

Earned credit hours from an accredited college or university may be substituted on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

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• State of Missouri

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