Parks & Facilities Maintenance Director ($199,297.44/year - $242,247.36/year)

Job Details

Level: Management

Job Location: Hayward Area Recreation District (HARD) - Hayward, CA

Position Type: Full Time

Salary Range: $199,297.44 - $242,247.36 Salary/year

Job Shift: Day

Job Category: Maintenance & Construction

Hayward Area Recreation and Park District (H.A.R.D.) is seeking a Parks and Facilities Maintenance Director to join our Executive Team.

This recruitment is being coordinated by Koff and Associates. All interested candidates must apply through the Koff website. The anticipated start date is early May 2025.

Please click this link for more information and instructions on how to apply.

General Purpose

Under general direction, plans and directs the activities and operations of the Parks and Facilities Maintenance Department, including the repair of the District's parks, landscaped, and recreational areas, and buildings; develops strategies, goals, and objectives to improve departmental services; acts as secretary to assigned District advisory committees; advises the General Manager on matters pertaining to departmental activities and provides highly responsible and complex administrative and analytical assistance; participates as a member of the District's Leadership Team and may serve as acting General Manager; coordinates department activities with other District departments and outside agencies; and performs related work as required.

Responsibilities and Direction Received

This is an Executive Department Head classification with full responsibility for the management of multiple divisions within the District. The Director reports to the General Manager and receives general administrative direction in terms of goals and outcomes. The position deals with a variety of people, often in situations where the employee is attempting to promote interest, participation, and support in department services. Many of the contacts are Board Members, advisory committee members, community leaders, and other interested residents. The position is reviewed in terms of results and customer satisfaction.

Primary Duties and Responsibilities

• Develop, plan and implement department goals, objectives and processes; develop policies for General Manager and Board consideration and implement as approved.
• Plan and direct the activities of a Department; supervise and coordinate department activities with those of other departments and outside agencies and organizations.
• Analyze park and facility maintenance needs and user interest, availability of resources, existing maintenance activities, and other factors in developing District maintenance programs; prepare or direct the preparation of proposals concerning departmental activities for consideration by the General Manager, including grant proposals.
• Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department.
• Develop and implement plans related to the maintenance of District parks, recreational facilities, landscaped areas and buildings; implement policies and procedures.
• Oversee the maintenance of parks, playground areas, park facilities, parkways, and other miscellaneous landscapes, recreational facilities and District buildings.
• Participate in the selection and management of outside contractors and consultants to ensure compliance with District standards; research and resolve contractor performance issues.
• Manage landscape assessment districts (LAD's) including annual reviews and renewals.
• Review plans and drawings for capital projects for new and existing parks, landscape sites, and facilities.
• Inspect damaged and diseased trees, shrubs, or turfs on District-owned or landscape assessment district property to determine appropriate corrective action.
• Respond to emergencies including fallen trees, and park and facility maintenance problems.
• Coordinate volunteer and community service programs for the maintenance of parks and facilities.
• Supervise the District's Integrated Pest Management Program and the application of all pesticides throughout the District.
• Provide administrative and analytical assistance to the General Manager; prepare and present reports to the District's Board of Directors and various committees and agencies regarding the Department's programs and services.
• Direct, oversee and participate in the development of the Department's work plan; assign work activities, projects and programs; monitor workflow; review and evaluate work products, methods and procedures.
• Develop and administer the Department's budget; forecast additional funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures; propose mid-year adjustments.
• Oversee Department procurement, purchasing and contract administration. Direct the negotiation and execution of Department's contracts and agreements.
• Represent the District and Department as a liaison to Advisory Committees, School Districts, other governmental agencies, and community organizations and groups, as assigned.
• Participate in professional development activities and stay knowledgeable of new trends and innovations in parks and facilities maintenance.
• Respond to and resolve difficult and sensitive resident inquiries and complaints.
• Review and interpret applicable government regulations and requirements.
• Research and prepare administrative reports and studies; prepare written correspondence as necessary.
• Receive and review reports from staff members and take appropriate action.
• Perform related duties as assigned.
• The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

Minimum Qualifications

Knowledge of:

• Considerable knowledge of the principles and practices associated with local government administration and organizational development.
• Principles and practices of contemporary parks and facility operations and maintenance.
• Principles practices and techniques of public administration, with an emphasis in parks and facilities maintenance.
• Federal, state and local laws, regulations and court decisions applicable to assigned areas of responsibility.
• Organizational and management practices as applied to the analysis and evaluation of programs, policies and operational needs.
• Principles and practices of budget preparation and administration.
• Principles and practices of organization, administration, supervision and personnel management.
• Principles and practices of statistical research methods and forecasting.
• Principles of supervision, training and performance evaluation.
• Principles of community and public relations.
• Customer service techniques and public speaking.

Ability To:

• Plan, direct and control the administration and operations of a department.
• Develop and implement department policies and procedures.
• Gain cooperation through discussion and persuasion.
• Successfully develop, control and administer department budget and expenditures.
• Demonstrate effective planning, project management and creative problem-solving skills.
• Analyze problems; identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Build and sustain collaborative partnerships.
• Interpret and apply District, Federal, State and local policies, procedures, rules and regulations.
• Communicate clearly and concisely, orally and in writing.
• Supervise, train and evaluate assigned personnel.
• Establish and maintain effective working relationships with those contacted during work.

Physical Standards

The physical standards described are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

An employee must be able to exert up to 30-pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects with the human body. An employee is regularly required to sit at desk and in meetings for long periods of time; talk or hear, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to use written and oral communication skills; analyze community service, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures; interact with District management, other governmental officials, contractors, vendors, employees and the public.

Training and Experience

Any combination equivalent to education and experience is likely to provide the required knowledge and abilities. A typical way to obtain the knowledge and abilities would be:

EITHER

• Education: A Bachelor's degree from an accredited four-year college or university with a major in landscape architecture, ornamental horticulture, park management, construction management, forestry, architecture, engineering, construction management, public administration, or a related field, is required. Possession of a Master's Degree is highly desirable.

Experience: Six years of professional and responsible experience developing and managing programs in parks and facilities maintenance, including at least three years in a supervisory capacity.

OR

• In Lieu of Education: Ten years of professional and responsible experience developing and managing programs in parks and facilities maintenance, including at least three years in a supervisory capacity.

Licenses; Certificates; Special Requirements

• Possession of a valid California Class C drivers' license, and Certificate of Automobile Insurance for Personal Liability.
• Possession of a valid Pest Control Advisors license (PCA) issued by the State of California, Department of Pesticide Regulation is desirable.
• Arborist Certification from the International Society of Arboriculture is desirable.

• 

• Hayward Area Recreation and Park District

• (510) 881-6708

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