Administrative Support Assistant for English & History Departments

Job Summary

Under the general supervision of the English Department Chair and with lead direction collaboratively provided by the History Department Chair, the English Department’s Administrative Support Coordinator II and the History Department’s Administrative Support Coordinator I, this position provides general clerical support for the department chair and faculty of both the English and History Departments. The position is responsible for providing information and support for administration, faculty, students, parents, and the general public regarding the departments’ programs. The position serves as front office receptionist and provides a full range of clerical support for the faculty, the department chair, and the Administrative Support Coordinator for two academic departments. The joint-assignment is evenly split between the two departments at 50%, or 20 hours per week working for each department .

• This position is paid under the 10/12 pay plan, where salary for 10 months is distributed over 12 months with July and August off (with pay, benefits, and vacation/sick leave accrual continuing through months off).

Department Summary

The English Department, in the College of Liberal Arts, is one of the largest academic units within the University. The department offers BA and MA degrees in English, an English minor, a Linguistics minor, and certificates in Teaching English as a Second Language and Technical Communication. The department offers many courses to satisfy the General Education and Breadth requirements for all Cal Poly students.

The History Department is a major academic unit within the College of Liberal Arts. The department offers BA and MA degrees in History and minors in History and Asian Studies Minor. It also provides many courses in support of the General Education Program and the Social Science Credential Program.

Key Qualifications

1. General working knowledge of, or ability to quickly learn, applicable university infrastructure, policies, and procedures.
2. Thorough knowledge of office methods, procedures, and practices.
3. Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Ability to identify deviations from applicable policies.
4. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.
5. Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data.
6. Ability to actively problem solve and use effective interpersonal skills when working as a front-line contact with a variety of campus and community individuals.

Education and Experience

• High school diploma or its equivalent. Type 45 wpm. Three years of general office support experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience)

Salary and Benefits

Anticipated Hiring Range: $36,804 - $44,240 annually

Classification Range: $36,804 - $54,168 annually

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu .

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Cal Poly is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Positions are posted for a minimum of 14 calendar days.

Advertised: Feb 11 2025 Pacific Standard Time
Applications close: Mar 17 2025 Pacific Daylight Time

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• California Polytechnic State University

• 805-756-2236

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