TPWD MISSION

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

PLEASE NOTE:

All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed.

Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete.

Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.

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APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

MILITARY OCCUPATIONAL SPECIALTY CODES:

Job Classification

Service

Military Specialty

Executive Assistant I-IV

Army

15P, 42A, 56M, 68G, 420A

Executive Assistant I-IV

Navy

AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X

Executive Assistant I-IV

Coast Guard

YN, PERS

Executive Assistant I-IV

Marine Corps

0100, 0111, 3372, 3381, 0170, 4430

Executive Assistant I-IV

Air Force

3F5X1, 8A200, 8A300

*More information on military occupational specialty codes can be found below:

https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf

MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ .

Required forms that will need to be attached with application for Military Employment Preference:

1. Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation).

2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation.

3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation.

4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders.

5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.



Documentation must be attached to the application before military preference can be granted.

BENEFITS:

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.

HIRING CONTACT: Allison Winney, (512) 389-8010

PHYSICAL WORK ADDRESS: Texas Park and Wildlife Department, 4200 Smith School Road, Austin, TX 78744

GENERAL DESCRIPTION

Under the direction of the Chief of Staff for the Executive Office, this position is responsible for providing advanced (senior-level) professional assistance work for multiple executives, which includes providing professional assistance, overseeing highly complex administrative operations, and performing duties to support the Executive Office (EO). Provides administrative support to the Chief Operating Officer, Chief of Staff, Director of Communications, Chief of Land & Conservation Initiatives, and assists the Government Relations team as needed, including coordinating travel arrangements and expense reimbursements (hotel, airline, vehicles, vouchers, and authorizations). This position may include some purchasing for the EO and may also coordinate with the EO's Executive Assistants and Program Management Specialist regarding daily tasks necessary to support operational needs of the EO. Assists Division Directors as needed (Travel authorization signatures, letters, forms, signature approval routing), and routing documents for Executive signatory approvals.

The Executive Assistant represents the EO in an exemplary manner with a customer service-oriented attitude, while providing highly advanced executive support. As the lead receptionist, strong verbal and written communication skills are required for answering a high volume of incoming calls through a multi-line phone system and routinely processing confidential and sensitive information. Greeting visitors and interacting with Texas Parks and Wildlife Department (TPWD) staff, the public, state, and federal agency representatives, as well as legislative and congressional offices, is required.

Support includes logging mail and correspondence into the agency's tracking system, reviewing and editing agency correspondence and reports, assisting with records retention, coordinating and/or assisting with the purchase of office supplies, processing receipts of deliveries in the CAPPS Financial system, and knowledge of and familiarity with TEAMS, Adobe Suite, SharePoint, and OneDrive for coordination of cross-divisional input to Agency information and data. Performs as a team player in fulfilling other administrative duties required to support the needs of the EO, which may include preparation for the Texas Parks and Wildlife Commission meetings. Capability to multitask daily and perform additional duties as assigned is required.

Must be very detail-oriented; enjoy working in a dynamic, fast-paced environment; and be able to adapt as circumstances required. In addition, the ability to exercise good judgment in all situations is required. Must be able to work under pressure, with frequent interruptions, to perform a variety of activities, while maintaining strict confidentiality in all matters.

Must maintain professional working relationships with Agency staff and individuals served by TPWD, as well as represent the EO or TPWD at meetings or functions. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures.


Qualifications:

MINIMUM QUALIFICATIONS

Education:

Graduation from an accredited college or university with a Bachelor's degree in Business Administration or closely related field.

Experience:

Three years of progressively responsible experience with complex administrative and support programs involving executive level administrative support and general office management in an automated environment.

Licensure:

Must possess or be able to obtain, within 30 days of employment, a valid class "C" Texas driver's license.

NOTE: Retention of position contingent upon obtaining and maintaining required license.

ACCEPTABLE SUBSTITUTIONS

Education:

One additional year of experience may substitute for 30 hours of the required education, with a maximum substitution of 120 semester hours.

PREFERRED QUALIFICATIONS

Experience:

Experience in Texas State Government;

Experience with TPWD business practices;

Experience in reviewing and editing documents;

Experience in working with Texas state or local government public meeting process.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of executive level scheduling and state travel procedures;

Knowledge of strategic issues facing agency executive administration;

Knowledge of administrative and technical practices and procedures;

Knowledge of fiscal management techniques;

Knowledge of support practices and procedures to support an agency, Commission or Board;

Knowledge of grammar, writing and document preparation;

Skill in using Adobe Pro, Adobe Suite SharePoint, OneDrive, MS Teams, Word, Excel, PowerPoint, and Outlook;

Skill in effective verbal and written communication;

Skill in using and troubleshooting personal computers with word processing, spreadsheet, e-mail, internet, software, database software in a network environment;

Skill in using Department CAPPS Human Resources, CAPPS Financial forms to post employee timesheets, vehicle reports (Fleet Management System), general inquiry features, etc.;

Skill in using office equipment, personal computers and printers, calculator, memory typewriter, Dictaphone, facsimile, copier and multi-line telephone system;

Skill in office management principles, practices, and administrative procedures;

Skill in providing quality customer service in a courteous and professional manner;

Skill in effective interaction with staff at all levels of the department and other state agencies and organizations;

Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts;

Skill in providing direct services or information requested by Executive Director and/or Commission members;

Skill in exercising initiative and independent judgment in coordinating logistical arrangements for events associated with Commission Meetings and agency activities;

Skill in interpreting and implementing policies and procedures;

Skill in problem solving/troubleshooting and researching information;

Skill in meeting strict deadlines;

Skill in working independently and using sound judgment and initiative in accomplishing tasks with limited supervision;

Skill in promoting, establishing, and maintaining effective working relationships;

Skill in ascertaining areas to be considered confidential and maintaining confidentiality in sensitive matters;

Skill in providing technical guidance and assistance;

Skill in proofreading and grammar usage;

Skill in developing and maintaining record keeping systems;

Skill in independent composition of agency correspondence and multitasking;

Ability to maintain strict confidentiality;

Ability to review and prepare detailed written work with a high degree of accuracy;

Ability to provide assistance during the legislative session as needed;

Ability to effectively and courteously interact and work with others;

Ability to assume ownership and work independently on tasks and projects while maintaining a positive attitude, and changing priorities to meet short deadlines;

Ability to manage multiple complex assignments with limited supervision;

Ability to conduct work activities in accordance with TPWD safety program.

WORKING CONDITIONS

Required to work from 8:00 a.m. to 5:00 p.m., Monday through Friday;

Required to work overtime as necessary;

Must conform to TPWD dress and grooming standards, work rules, and safety procedures;

May be required to operate a State vehicle;

May be required to travel 5% with possible overnight stays;

Non-smoking environment in State buildings and vehicles.

TPWD IS AN EQUAL OPPORTUNITY EMPLOYER



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Closing Date: Ongoing

• 

• Texas Parks and Wildlife

• (512) 389-4545

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