Administrative Assistant to Executive / Senior Management (Administrative Secretary)

WHY SOLANO COUNTY

Commitment to Service: Our mission is to serve the people and to provide a safe and healthy place to live, learn, work and play.

We serve the public in many different ways, including:

• Providing primary medical, dental, alcohol, drug and mental health services to residents, including the uninsured, low-income, and medically underserved

• Providing law enforcement services in the unincorporated area of the county

• Protecting the community from public health threats such as communicable diseases

• Coordinating countywide responses to domestic violence and terrorism or other emergencies

• Managing the criminal justice process after arrest (jail, prosecution, probation)

• Supporting other local governments through efficient property tax collection as mandated by the State, County and local jurisdictions; and,

• Administration and enforcement of Federal, State, and Local laws and policies pertaining to environmental health, building construction, and land use planning

Our Employees: Our diverse workforce is committed to fulfilling this mission and does so by exemplifying our IDEAL Core Values, engaging in our day to day work of serving the public with Integrity, Dignity, Excellence, Accountability, and Leadership.

THE POSITION

The Administrative Secretary performs a variety of complex administrative duties in support of a department head, assistant department head, division manager, or other senior-level manager. You may be responsible for a variety of sensitive and/or complex administrative matters using independent judgment in applying established practices and procedures; responding to requests for information from board members, supervisory staff or public; on-going or re-occurring projects, supervising the work of clerical support staff, and/or secretarial work which require the application of specialized knowledge (such as document preparation and processing procedures).

This position:

• Handles a variety of complex administrative matters using independent judgment in applying established practices and procedures;
• Determines work priorities based on deadlines, document content, office procedures and/or other guidelines;
• Provides administrative/clerk duties for Division and Commission meetings including preparing/distributing public noticing, agendas and formal minutes;
• Composes, proofreads and/or edits routine and non-routine reports, correspondence, forms, etc.;
• Schedules Outlook meetings and maintains multiple calendars; and
• Provides website content and upload/document maintenance.
• Experience with Legistar software is a plus.

The position is allocated in multiple departments, the current openings are in the Health & Social Services & Resource Management departments. The eligible list created as a result of this recruitment will be used to fill full-time and part-time regular, limited-term or extra-help positions as vacancies occur throughout the County.

Click here to learn more about the Health & Social Services Department

Click here to learn more about the Resource Management Department

POSITION REQUIREMENTS

Education/Training: High school diploma or GED

Experience: Three (3) years of full-time work experience in an administrative capacity supporting a professional or management position, including three (3) months experience working with and supporting a management or professional position that demonstrates possession of and competency in the requisite knowledge and abilities OR Three (3) years of full-time work experience as an Office Assistant III in Solano County.

OTHER REQUIREMENTS
Applicants are required to demonstrate a net typing speed of 40 words per minute. Some positions may require a net typing speed of 50 words per minute. Eligible lists will be established accordingly. (Demonstration of these skills will be done during the typing examination process administered by Solano County)

Click here to view the full Administrative Secretary job description

SELECTION PROCESS
02/20/2025 - 5:00PM - Deadline to submit application and required documents for the first review.
Applications will be reviewed every 3 weeks thereafter

TBD - Tentative date for online typing test and online written exam.

Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination . Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract.

A minimum score of 70% is required to continue in the selection process, unless otherwise announced.

All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change.

RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees.

TYPING CERTIFICATE REQUIREMENTS
If you are submitting a typing certificate, the typing certificate must contain a minimum NET speed of 40 words per minute. It must be a timed 3 - 5 minute test, include the gross number of words typed per minute, and the number of errors. It must be from an accredited school or a qualified agency with an examiner's signature. Certificates obtained through the internet (online) will not be accepted.

Applicants that have participated in prior Solano County skills testing and want to request that their prior results be applied to this recruitment must answer yes to the supplemental question in this application.

HOW TO SUBMIT YOUR DOCUMENTS
In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to recruitment@solanocounty.com. Be sure to include the recruitment title (ADMINISTRATIVE ASSISTANT TO EXECUTIVE / SENIOR MANAGEMENT (ADMINISTRATIVE SECRETARY)) and the recruitment number (25-783250-01) in your email or fax.

HOW TO APPLY
Applications must be submitted through the NeoGov system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (e.g.: degree/transcripts, certificates, licenses, DD-214, ADA Accommodation Request, etc.) must be submitted by the date indicated above. Resumes are not accepted in lieu of completing the application. You will be evaluated based on the information provided on the application. Please ensure any experience you believe qualifies you for the job is reflected in your application’s employment history. When completing employment details and/or responding to supplemental questions, do not write “see resume,” as resumes will not be reviewed and this will be considered an incomplete application.

VETERAN'S PREFERENCE POINTS
To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions. A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE FINAL FILING DATE (or APPLICATION REVIEW DEADLINE). Applicants who have a service connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons. Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score. Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score. Veteran’s preference points will only be added to passing scores in competitive open examinations.

We offer a benefits package to employees which includes health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and sick leave

To learn more, view our benefits summary .

Closing Date/Time: Continuous

Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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• Solano County

• 707-784-6170

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