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Job Description
Job Title
Financial Accountant II - Payroll
Agency
Texas A&M Engineering Extension Service
Department
Financial Services Office
Proposed Minimum Salary
$4,079.25 monthly
Job Location
College Station, Texas
Job Type
Staff
Job Description
The Financial Account II, under direction, performs daily accounting tasks within Financial Services while maintaining excellent customer service to support agency operations for Monthly and Biweekly Payroll. Computes and analyzes financial transactions with time sensitive deadlines. This position is responsible for assisting in review of payroll time entries and assisting with recommendations to solve accounting or financial problems. This position is also responsible for providing technical support for the various payroll applications & distributes payroll reports from the Workday system to divisions as needed. The Financial Accountant II reviews & initiates payroll corrections, supplemental pay items as requested and provides backup, as assigned, to other personnel in Financial Services.
This position reports to the Assistant Financial Manager.
Required Qualifications:- Bachelor's degree from an accredited college or university or an equivalent combination of education and experience. (equivalency: will consider an Associate’s degree with four years of related business experience or a High School Diploma/GED with six years of related business experience).
- Two years related business experience.
Required Licenses/Certifications:- Must have a valid motor vehicle operator’s license or ability to obtain within 30 days of employment.
Preferred Qualifications:- Bachelor’s degree in accounting from an accredited college or university.
- Two years of governmental accounting experience or TAMUS experience.
- Accounting experience in business office.
- Knowledge of Workday, Masterpiece, FAMIS, USAS systems.
Physical Requirements:- Ability to communicate orally and in writing.
- Ability to regularly use a computer/keyboard.
- Ability to move up to 50 lbs. of accounting related files and documents with assistance.
- Ability to travel independently to other and/or remote locations by driving and/or flying on commercial airlines.
Knowledge, Skills, and Abilities:- Knowledge of word processing and spreadsheet software.
- Knowledge of accounting practices.
- Effective oral and written communication skills.
- Strong Customer service and problem-solving skills.
- Ability to multitask and work cooperatively with others.
Equipment:- Standard office equipment: computer, keyboard, multifunctional printer, scanner, telephone.
Notifications:- This position is security sensitive.
- This position may require work beyond normal office hours and/or work on weekends.
- This position requires compliance with state and federal laws/codes and Texas A&M University System/TEEX regulations and procedures.
- All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and Agency safety requirements.
- As part of TEEX’s mission of providing training, developing practical solutions, and saving lives; this position could be required, if called upon, to deploy within the State of Texas as directed by this position’s Division Director/HQ Department Head.
- Ability to travel independently to other and/or remote locations by driving a personal or TEEX vehicle and/or flying on commercial airlines.
Essential Duties, Tasks, and Percentages:
Manage employee payroll actions and information - 70%- Review and examine Workday business process for Monthly and Biweekly payroll to detect time entry discrepancies and analyzes data to ensure employees receive their appropriate pay.
- Collaborate with Assistant Financial Accountant, Financial Manager and other representatives and coordinate pay calculations.
- Analyzes and distributes Workday payroll reports to Division Timekeepers to meet payroll and Retro time sensitive deadlines.
- Analyzes and processes supplemental pay requests, deployment payments via Laserfiche application request for Extra Pay, Longevity payment documents, Military pay and Lump Sum payouts.
- Initiate Workday business processes of costing allocation changes as needed.
- Maintains and reconciles division request for employee enrollment and changes of agency Telecommunication allowances.
- Provides reports to divisions upon request.
- Initiate Payroll Cost Transfer corrections in the TAMUS Canopy system.
- Processes Payroll Salary Transfer documents.
- Assess new hire Workday profile to ensure biweekly employees Time & Project Hierarchy Module are added.
- Perform additional reviews when needed for dual-titled employees.
- Assist with FAMIS payroll tables for GR & accounting analysis table to facilitate reporting distribution.
- Maintaining SIT payments.
- GIP & Deduct type voucher preparation.
- Backup for Assistant Financial Manager - Monthly/Biweekly Payroll.
Provide other business/financial/fiduciary-related services - 15%- Provides business and financial support to other Financial Services positions as needed or assigned.
- Special projects assigned by TEEX Controller.
- May travel to other locations to assist divisions with payroll-related concerns and/or issues.
Provide payroll-related customer service - 10%- Provides customer service regarding payroll issues to employees and payroll processors regarding the completion of complex payroll situations.
- Advise and answer questions relating to payroll procedures and policies.
- Answers general accounting questions.
- Conduct division payroll training for employees and supervisors as requested.
- Provide new employee training as needed.
- Maintain Files and Records of paid payroll items.
- Adheres to TAMUS record retention guidelines.
Other duties as assigned - 5%- Performs additional work duties as assigned.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer. - Bachelor's degree from an accredited college or university or an equivalent combination of education and experience. (equivalency: will consider an Associate’s degree with four years of related business experience or a High School Diploma/GED with six years of related business experience).
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ABOUT THE COMPANY
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TEEX Texas A&M Engineering Extension Service
Show moreIt comes down to saving lives. From providing emergency responders to disasters across the state and nation to developing training and practical workforce solutions, TEEX makes a difference worldwide. More than 174,000 people representing every U.S. state and 109 countries are served annually through on-site and online resources for specialties from homeland security to economic development and workforce training.
Home to some of the world’s top training facilities, the emergency preparedness campus in Bryan/College Station includes the Brayton Fire Training Field, Disaster City® and the Emergency Operations Training Center. Customized TEEX training programs develop practical solutions for each client’s need through hands-on instructional facilities for public utilities, law enforcement and unexploded ordinance training at the home campus or at customer-specified locations worldwide.
Texas A&M Task Force 1 and Texas Task Force 2, the state’s elite urban search and rescue teams, are sponsored by TEEX. Throughout its existence, TX-TF1 has served the state of Texas and the nation by participating in over 100 deployments, completing search and rescue missions with highly trained and qualified personnel.
As part of the National Domestic Preparedness Consortium and home to the National Emergency Response and Recovery Training Center, TEEX has been leading homeland security training since 1998.
The major TEEX programs include fire and rescue, infrastructure and safety, law enforcement, economic and workforce development, and homeland security. As a member of The Texas A&M University System, TEEX is unique in its ability to access a broad range of emerging research and technical expertise. Beginning with course design and development all the way through hands-on instruction and national certification testing, TEEX delivers comprehensive training through both classroom and hands-on instruction and as online courses. Hosting services for online courses, technical assistance and technology validation, and bilingual training and translation services also are available.
By placing safety and well-being above all and by focusing on prevention and response, TEEX has become a comprehensive training provider through more than 80 years of extension training. Working with other agencies and encouraging involvement has led to better fire safety and emergency response, cleaner drinking water, better roads and infrastructure, improved homeland security, safer workplaces, heightened public safety and security, new therapeutics manufacturing and the evolution of cybersecurity.
Through innovative programs and adaptive outreach, TEEX services are created to train the people who expand the security, occupational and economic development of Texas and beyond.
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