Senior Clerk-Recorder-Assessor Specialist

Position Information

Do you have experience working with legal or real estate documents, examining property records, working for a title company, real estate attorney, appraiser, or surveyor?

The Clerk-Recorder-Assessor (CRA) Department's Senior CRA Specialist position might be for you!

Starting salary up to $37.21/hour ($77,661/year) plus a competitive total compensation package!*

What We Offer

Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including:

• Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
• Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
• County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options
• Staff Development/Wellness Pay - Annual benefit allowances of up to $500 and ongoing education/training opportunities
• Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits
• Retirement - A pension fully integrated with Social Security
• Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment
• Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education

Clerk-Recorder-Assessor's Office

The Senior Clerk-Recorder-Assessor (CRA) Specialist position performs specialized work in the County Clerk-Recorder's Office and is responsible for recording, indexing, and retaining legal documents such as property deeds, liens, and mortgages. As a Senior CRA Specialist, you will be a lead worker responsible for examining documents presented for recording, determining document recordability, charging the appropriate fees, and indexing for constructive public notice. Additional responsibilities include:

• Identifying, applying, and explaining complex codes, regulations, policies, and procedures
• Assuring records and documents are indexed, routed, and processed in a timely manner, per state and/or federal laws
• Updating databases and maintaining manual and automated Clerk-Recorder records
• Working with Personally Identifiable Information (PII)

The ideal candidate will have experience e xamining a wide variety of legal documents such as deeds, liens, and other financial and land records to determine their acceptability for public recordation in accordance with statutory requirements. They will also possess experience with many of the following:

• Clearly explaining laws, rules, and regulations as the basis for accepting or rejecting documents
• Indexing documents with accuracy
• Computing and properly collecting fees, balances, and taxes to be charged
• Providing excellent customer service when answering questions from title companies, lending institutions, attorneys, and the general public
• Critical thinking, independent decision-making, and conflict resolution

This recruitment is being conducted to fill a Senior Clerk-Recorder-Assessor Specialist position. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. County employees who wish to be considered for future positions should consider applying to this recruitment .

*Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can found in the Service Employees International Union Local 1021 Memorandum Of Understanding (SEIU MOU) and our Employee Benefits directory.
APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.

Minimum Qualifications

Education and Experience: Any combination of education, training, and experience which would likely provide the required knowledge and abilities listed. Normally, this would include one year of full-time experience equivalent to Clerk-Recorder-Assessor Specialist II or two of years of full-time clerical experience working with appraisal, assessment, or property records in an appraiser's office, surveyor's office, or title company.

License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.

Knowledge, Skills, and Abilities

Considerable knowledge of: state revenue and taxation laws governing the preparation and processing of assessment rolls, the assessment of property, and the recording and filing of documents; applicable codes, regulations, policies, technical processes, and procedures related to the office; modern office administrative and secretarial practices and procedures, including the use of standard office equipment; business letter writing and the standard format for reports and correspondence; principles and practices of data collection and report preparation; applicable federal, state, county, and office, laws, regulations, policies, and procedures; business arithmetic and basic statistical techniques; basic principles and procedures of record keeping and cash handling; imaging systems and procedures; modern office practices, methods, and computer equipment and applications related to the work; techniques for providing a high level of customer service by effectively dealing with the public, vendors, and County staff.

Working knowledge of: principles of lead supervision and training; English grammar, vocabulary, spelling, punctuation, and composition.

Ability to: plan, assign, direct, and review the work of support staff; perform responsible administrative support and customer service work with accuracy and speed; provide varied, confidential, and responsible administrative work requiring the use of tact and discretion; understand the organization and operation of the County and of outside agencies as necessary to assume assigned responsibilities; interpret and apply administrative and departmental policies and procedures; apply, explain, and ensure compliance with applicable federal, state, and local policies, procedures, laws, and regulations; respond to and effectively prioritize multiple phone calls, in-person traffic and other requests/interruptions; compose correspondence and reports from brief instructions; organize, maintain, and update database and records systems; make accurate arithmetic, financial, and statistical computations; enter and retrieve data from a computer with sufficient speed and accuracy; react calmly and professionally in emergency, emotional, and/or stressful situations; maintain high personal standards of ethics and integrity; make sound, educated decisions; read and interpret various materials pertaining to the responsibilities of the job; assemble and analyze information, and prepare written reports and records in a clear and concise manner; interact effectively with persons of different social, economic, and ethnic backgrounds; establish and maintain a variety of filing, record keeping, and tracking systems; organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, operate computer equipment and specialized software applications programs; use English effectively to communicate in person, over the telephone, and in writing; use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations; establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Selection Procedure & Some Helpful Tips When Applying

• Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
• You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
• You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
• Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.

APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.



Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.

The selection procedure will consist of the following examination:

An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria:

• Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.

Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire. Please be aware that resumes and cover letters are not typically evaluated in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.

ADDITIONAL INFORMATION

A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.

HOW TO APPLY

Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted.

The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.

HR Analyst: JT
HR Technician: KK

IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions.

COUNTY OF SONOMA BENEFITS: GENERAL*

These are some of the excellent benefits the County offers:

Paid Time Off :Competitive vacation and sick leave accruals; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment.

Health Plan : Choose from nine health plans (three HMOs, three deductible HMOs, and three HSA-qualifying plans) with a generousCounty contribution to the premium (the contribution amount varies by bargaining unit). For more information, please see the appropriate MOU.

Retirement :Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired .

IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum.

Retiree Medical :County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits.

Student Loan Debt Relief :County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education.

Plus excellent dental, vision, disability, life insurance, professional development, and more.

For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900.

*IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice.

Closing Date/Time: 2/19/2025 11:59 PM Pacific

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• County of Sonoma

• 707-565-8059

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