Administrative Assistant

DESCRIPTION

CITY OF PLACENTIA FIRE & LIFE SAFETY DEPARTMENT IS RECRUITING FOR AN ADMINISTRATIVE ASSISTANT

*THIS RECRUITMENT IS LIMITED TO THE FIRST 100 QUALIFIED APPLICATIONS.*

**THIS POSITION MAY CLOSE AT ANY TIME. INTERESTED CANDIDATES SHOULD SUBMIT THEIR APPLICATION MATERIALS AS SOON AS POSSIBLE.**

Are you ready to be to be part of a team dedicated to protecting and serving our community? Placentia's Fire & Life Safety Department is seeking an organized, detail-oriented, and dynamic Administrative Assistant to join our ranks! As the first point of contact in this department, the ideal candidate needs to have exceptional customer service skills, positive attitude and ability to problem solve. This position plays a key role in ensuring our operations run smoothly and efficiently, allowing our first responders to focus on saving lives. If you have the skills, passion for excellence, and commitment to supporting public safety - DON'T WAIT; APPLY TODAY.

EXAMPLES OF DUTIES

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
Organizes and administers information within specialized departmental databases; interprets and utilizes data fields to research and prepare management reports.Schedules appointments and meetings, and arranges for travel or staff attendance at conferences, workshops, and professional associations.Acts as staff liaison to City Commission and/or one or more committees by preparing agendas, taking minutes, researching items, and compiling, submitting and relaying presentational materials and information to members.Provides divisional and counter support; answers calls, screens visitors, and refers parties to appropriate personnel; assists customers at a public counter and by telephone; responds to complaints from customers and the public.Compiles budgetary data and tracks account expenditures; purchases office supplies and equipment and researches information regarding vendors, contractors, and consultants.Prepares, types, and edits correspondence, staff reports, agenda reports, activity reports, audit documents, grant reports, and legislative and statutory correspondence.Conducts surveys and replies to requests for data; researches City and departmental records; prepares tables and exhibits; explains policies and practices; draws conclusions and recommends actionsCreates fliers, public announcements, website collateral, legal statements, and promotional information, and coordinates special events.Organizes, trains, supervises and evaluates the work of office support personnel, as assigned; explains departmental procedures and policies.Establishes and updates division records and archives and considers how it may be verified and used in various reports.Compiles and verifies information in departmental timesheets, accrued time off records, payroll rate adjustments, and personal information change requests.Administers contracts and requisitions for professional services, products, and a variety of other materials; oversees payments of invoices and claims.Other duties as assigned. For a full description of the classification specification for this position, please click HERE .

TYPICAL QUALIFICATIONS

Education/Training/Experience:
Any combination of training, education, and experience that would provide the required knowledge, skills, and abilities is qualifying, A typical way to obtain the required qualifications would be:

• High School Graduation or G.E.D equivalent, supplemented by education, training and certification in office management, supervision, and the use of office and database software products.
• Five (5) years of increasingly responsible administrative, accounting, and customer support experience.
• Lead or supervisory experience is desirable.

In accordance with California Government Code Section 3100, City of Placentia Employees, in the event of a disaster, are considered disaster service workers and may be asked to protect the health, safety, lives, and property of the people of the State.

SUPPLEMENTAL INFORMATION

INTERVIEWS ARE TENTATIVELY SCHEDULED FOR THE WEEK OF FEBRUARY 17, 2025

Applicants must file a concise and complete City application regarding their qualifications for the position online through the Human Resources Department webpage at https://www.governmentjobs.com/careers/Placentia as soon as possible. Applications may be accompanied by a resume describing experience, education, and training in relation to the requirements of the position, however, resumes will not be accepted in lieu of a City employment application.

All applications will be reviewed and only those candidates determined to be most qualified on the basis of education, training, and experience, as submitted, will be invited to participate in the selection process. The selection process may include but is not limited to oral interviews and/or written exams and oral presentations. Successful candidates will be placed on the employment-eligible list from which hires may be made. The list is valid for up to one year, or until an insufficient number of candidates remain unless exhausted sooner.

EQUAL OPPORTUNITY EMPLOYER

The City of Placentia is an Equal Opportunity employer and does not discriminate on the basis of race, color, gender, age, ancestry, national origin, political or religious affiliation, sexual orientation, marital status, veteran status, other non-job related physical or mental disability, medical condition, or other functional limitation in employment or the provision of service. The City is committed to making its programs, services, and activities accessible to individuals with qualified disabilities. If you require reasonable accommodations to complete the employment application and/or participate in the testing process, please contact the Human Resources Office at (714) 993-8141 prior to the filing deadline. We will attempt to reasonably accommodate applicants with disabilities upon request.

The City of Placentia's Drug-Free Workplace Policy requires that all applicants undergo substance abuse testing prior to employment.

The City of Placentia will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the City is concerned regarding a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting calcivilrights.ca.gov/fair-chance-act/ .

Schedule-The City operates on a "4/10" work schedule.

Retirement - The City of Placentia participates in the California Public Employees’ Retirement System (CalPERS) and does not participate in Social Security.

• 2% @ 60 defined retirement plan (Classic Members) - Applies to employees who, prior to January 1, 2013, were active members of CalPERS or another public employee retirement system through which reciprocity may be established. Employee membership contribution is 7%.
• 2% @ 62 defined retirement plan (New Members/PEPRA) - Applies to new employees hired on or after January 1, 2013, who are not members of CalPERS or are not members of another public employee retirement system with which reciprocity may be established. Employee membership contribution is 6.75%.

Bilingual Pay- An additional pay of $175 per month

Health Insurance - Up to $1,877 per month for family coverage to purchase health insurance through the CalPERS Health Benefits program. Medical opt out also available.

Dental & Vision Insurance - Fully paid plan for dental and vision insurance.

Life Insurance - Fully paid life insurance policy equal to employee's annual salary. Additional life insurance available for purchase.

Disability Insurance - Fully paid premiums for short-term and long-term disability insurance.

Flexible Spending Account - Employees may voluntarily contribute to a Section 125 Flexible Spending Account.

Deferred Compensation - Employees may voluntarily contribute to a deferred compensation plan.

Holidays - 13 paid holidays per year.

Paid Time Off (Vacation) - Accrual rate of80 hours per year. 80 hours per year; 120 hours after 3 years of service.

Alternative Health & Wellness (Sick Leave) - 96 hours per year; this program includes an incentive of up to $1,250 per fiscal year.

Holiday Closure - City Hall and most City Services observe a Holiday Closure annually for two weeks at the end of December/beginning of January, including Christmas Eve, Christmas Day, New Year's Eve, and New Year's Day (paid time off varies per year, assignment and Bargaining Unit); City to provide up to sixty-two (62) hours of leave during the 2023-2024 holiday closure.

Closing Date/Time: 2/2/2025 11:59 AM Pacific

• 

• City of Placentia

Show more