Sheriff's Executive Assistant - Exempt

The Position

Bargaining Unit: Management - Mgmt. Classes, Classified & Exempt

Contra Costa County Office of the Sheriff is announcing an excellent employment opportunity to fill the position of Sheriff's Executive Assistant.

Under general direction, Sheriff's Executive Assistant is responsible for performing administrative and secretarial duties in support of the Office of the Sheriff.

Additional duties include planning, coordinating, and conducting sensitive and/or confidential programs and activities directly related to the Office of the Sheriff; is responsible for work organization and administrative details of the Sheriff's daily activities; and performs related duties as required.

We are looking for someone who is:

• An excellent communicator
• Responsive
• Organized
• Detail oriented
• Politically astute
• Self-motivated
• Personable
• Knowledgeable of contemporary business communication etiquette
• Calm under pressure

What you will typically be responsible for:

• Preparing official communications on behalf of the Sheriff
• Calendaring and scheduling
• Handling sensitive and confidential information
• Screening phone calls and acting as point of contact for various inquiries and requests
• Organizing and planning of the Sheriff's daily activities
• Conducting sensitive and/or confidential programs and activities directly related to the Office of the Sheriff
• Preparing meeting agendas and detailing notes
• Planning and coordinating special events
• Proofreading and editing written documents

A few reasons you might love this job:

• Your work will be vital to the overall mission of the Office of the Sheriff
• You will be directly supporting an important elected official
• You will be part of a dedicated, career-focused team

A few challenges you might face in this job:

• Due to the volume of work, time management and organization skills are essential
• You may interact with members of the public who are impatient or upset
• You will have autonomy and be accountable for decisions you make

To read the complete job description, please visit the website, www.cccounty.us/hr

This classification is EXEMPT from the merit system and is not subject to the guidelines set forth in the Personnel Management Regulations.

Minimum Qualifications

License Required: Possession of a valid California Motor Vehicle Operator's License. Out of State valid Motor Vehicle Operator's License will be accepted during the application process.

Education: Possession of a high school diploma, G.E.D. equivalency or high school proficiency certificate.

Experience: Five (5) years of full time or its equivalent secretarial or administrative support experience for a senior-level executive, elected official or department head at a level equivalent to Secretary-Advanced Level in Contra Costa County classified service.

Substitution: Possession of a bachelor's degree from an accredited college or university with a major in business or public administration, government, management or a closely related field may be substituted for the required experience up to a maximum of two years OR completion of 60 semester or 90 quarter units may be substituted for the required experience up to a maximum of one year.

Desirable Qualifications:

• Prior experience providing secretarial/administrative support to an Agency Executive or Department Head
• Prior experience in communicating with elected officials
• Advanced education in English and/or Communication

Selection Process

Application Submission and Evaluation : Applications will be evaluated based on the minimum qualifications and desirable qualifications to determine which candidates will move forward in the next phase of the recruitment process. Departmental Interview: Following a review of the applications, a select group of the most qualified candidates will be invited to an interview.

This is an exempt recruitment, which means candidates are not guaranteed an interview. Only the most qualified candidates will be invited to a hiring interview.

The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices.

For recruitment specific questions, please contact Chris Miller at chris.miller@hrd.cccounty.us. For any technical issues, please contact the GovernmentJobs’ applicant support team for assistance at +1 855-524-5627.


CONVICTION HISTORY
After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment.

DISASTER SERVICE WORKER
All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

EQUAL EMPLOYMENT OPPORTUNITY

It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.

To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits

Closing Date/Time: 2/9/2025 11:59 PM Pacific

• 

• Contra Costa County Human Resources Department

• 925-655-2100

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