Senior Administrative Analyst / Grant Management

CITY OF GLENDALE CA
Glendale, California United States  View Map
Posted: Jan 22, 2025
  • Salary: $5,981.19 - $8,702.00 Monthly USD
  • Full Time
  • Administrative Analysis and Research
  • Clerical and Administrative Support
  • Fundraising or Grants Administration
  • Job Description

    The Position

    OPEN EXAMINATION - ONE-YEAR PROBATIONARY PERIOD

    This mid-management classification exercises consistent discretion and independent judgment under periodic or general supervision.

    Essential functions of the job include, but are not limited to, the following:
    Ensures Department services are provided with exceptional customer service and the highest level of ethical standards.

    Researches, investigates and analyzes local, State and Federal grants and divisional and interdivisional operations and administrative issues, including functions, organization structures, grant documents and record procedures involving forms, documents and payrolls, work output and workload, expense control, layout and equipment.

    Develops processes for the Department for contracts, grant management, project coordination including the grant application process; responsible for management and coordination of Community Services & Parks projects.

    Researches, develops, and implements policy related to Department operations.
    Prepares organization and work flow charts, spreadsheets, policy and procedural manuals, policies, and written reports using automated equipment and a variety of computer software packages.

    Responsible for representing the Department in various work groups, for studies and program/policy evaluations, as it relates to Department operations, such as fee study, Development Impact Fees, municipal code changes, etc.

    Assists in the preparation of division or program budget, and monitors expenditures, develops budget for grant proposals and prepares grant budget reports.

    Plans, organizes, prepares materials and makes presentations at public meetings, specifically to the Parks, Recreation and Community Services Commission and City Council and other department board/committee meetings as necessary.

    Researches public and private grant programs and prepares, writes, and submits grant applications. Assists in negotiating and preparing contracts between the City and community service providers, as necessary. Monitors contract compliance and implements and oversees internal control processes for contracts; reviews all federal, state, and local requirements, interprets laws and develops appropriate policies to ensure compliance with requirements.

    Researches public and private grant programs and assists in preparation of grant application. Assists in negotiating and preparing contracts between the City and community service providers. Monitors contract compliance.

    Researches and tracks legislation and conducts surveys and studies related to community or divisional projects. Analyzes resulting data and prepares oral or written presentations.

    Attends workshops and seminars and presents information to appropriate personnel for follow-up action. Serves as department liaison with other departments or outside agencies. Plans and coordinates projects with other divisions, departments, boards and partners.. Confers with City officials and employees on matters of administration, finance, and operation.

    Assists in special projects undertaken for purposes of standardization, efficiency, and economy. Assists in development and design of programs based on need.

    Assists in preparing Requests for Proposals and managing contracts.

    Reviews and evaluates employees' job performance, and can effectively recommend personnel action.

    Plans and coordinates programs and/or projects and submits required related reports to other governmental agencies, and grant agencies.

    Plans, designs and implements monitoring systems for grants, contracts and programs.

    Coordinates resources from other departments within the City and with other partners to develop and implement projects or programs.

    Prepares and presents formal written and oral reports to City Manager, City Council, division heads and other government agencies, including the Department’s Commissions, boards and committees.

    Represents the Department to non-profit organizations, other government agencies, and the general public.

    Represents the City to non-profit organizations, other government agencies, and the general public.

    Drives on City business as necessary.

    Assumes responsibility for ensuring the duties of the position are performed in a safe, efficient manner.

    Performs other related duties as assigned or as the situation requires.

    Minimum Requirements

    Experience
    Two years of recent experience in administrative work involving budget, management, organization, personnel or other related functions.

    Two years of experience with grant writing/proposals as well as the coordination, management and administration of grants is highly desirable.

    Grant writing experience involving parks and recreation programing is highly desirable.

    Education/Training
    Bachelor's degree in public administration, business administration, or a related field.

    License(s) / Certification(s)
    Valid Class C California driver's license.

    Knowledge, Skills & Abilities
    Knowledge of:
    Appropriate professional field or technology.
    Budgetary process and procedures.
    Business practices and procedures.
    Principles of management, supervision and training.
    City policies, laws and regulations.
    Grant writing/proposal writing technique and coordination.
    Skill in:
    Effective oral and written communications, both on a one-on-one and a group basis.
    Public contact techniques.
    Use of word processing, spreadsheet and other computer software programs and applications.

    Ability to:

    Provide exceptional customer service to all employees and vendors.
    Communicate effectively in English.
    Conduct research and analyze data.
    Conduct long-term planning and scheduling of a project and/or program.
    Coordinate groups of people and/or resources effectively.
    Design and implement work flow systems.
    Develop and administer a budget.
    Effectively supervise subordinates.
    Establish and maintain effective working relationships with the public, co-workers, other departments, subordinates and supervisors.
    Foster a teamwork environment.
    Lead, coach, instruct and motivate employees.
    Make formal presentations and speak to large groups.
    Model and practice the highest standards of ethical conduct.
    Provide clear work instruction.
    Read, write and comprehend directions in English.
    Review and evaluate employees' job performance.
    Understand and use computers to accomplish assignments and guide staff.

    Other Characteristics
    Willingness to:
    Work necessary hours and times to accomplish goals, objectives, and required tasks in a timely manner.
    Assume responsibility for maintaining a safe working environment.
    Plan, initiate, recommend and carry out personnel actions.

    Exceptional Customer Service Policy

    The City of Glendale values quality customer service and takes pride in the exceptional service provided by every employee. As a part of the Glendale team, we are dedicated to delivering courteous, considerate, and personalized attention to our diverse community and to one another.

    Please click on the link to read the Exceptional Customer Service Policy .

    Note

    An equivalent combination of experience, education and/or training may be considered as a substitute for the listed minimum requirements.

    Selection Process

    EVALUATION OF APPLICATION: All applications, resumes and submitted reference materials will be reviewed and evaluated and only the best-qualified candidates based on applicable education and experience will be invited to the selection process. Candidates must pass each exam component with a minimum score of 70.00% in order to be placed on the eligible list.

    WRITTEN EXAM (Pass/Fail): To evaluate the applicant's technical and written communication skills as it relates to the job. Approximately the top 12 scoring candidates who score the highest on the written examination will be invited to participate in the oral examination process.

    ORAL INTERVIEW: (Weight of 100%) To evaluate the applicant's experience, education, and general background for the position.

    TIME AND PLACE OF THE EXAMINATION WILL BE ANNOUNCED. Any evaluation will be based on the candidate's education and experience as related to the position. Any examination will be to evaluate the candidate's education, experience, knowledge and skills for the position. The City of Glendale reserves the right to modify the above stated examination components and/or weights. Should this be necessary, the candidates will be notified of the specific examination components and weights prior to the administration of any examination. The selected candidate will be subjected to a background check including Livescan fingerprinting. The City of Glendale conforms with State and Federal obligations to make reasonable accommodation for applicants and employees with disabilities. The Human Resources Department asks that it be advised of special needs at least five days prior to the first test part so that a reasonable accommodation may be made. The provisions of this bulletin do not constitute an express or implied contract. In compliance with the Immigration Reform and Control Act of 1986, the City of Glendale requires that all new employees provide documentation to establish both work authorization and identity.

    The City of Glendale offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance.

    The above listed benefits apply to full-time, salaried positions only.

    Closing Date/Time: 2/7/2025 11:59 PM Pacific
  • ABOUT THE COMPANY

    • City of Glendale
    • City of Glendale

     

    The City of Glendale was incorporated on February 16, 1906 and spans approximately 30.6 square miles with a current population of approximately 203,054 people (US Census 2017 Population Estimates). Located minutes away from downtown Los Angeles, Pasadena, Burbank, Hollywood, and Universal City, Glendale is the fourth largest city in Los Angeles County and is surrounded by Southern California's leading commercial districts.

    As one of its core functions, Glendale provides well-maintained streets and a variety of transportation services. The City's historic success at attracting employers is partially attributed to the result of its location at the center of four major freeways including

    • the I-5 Golden State Freeway
    • SR-2 Glendale Freeway
    • ST-134 Ventura Freeway
    • and the 210 Foothill Freeway

     

    All these provide easy access for residents, workers, and customers from around the region. Glendale also offers its own bus services, the Beeline, with 13 routes connecting customers to Jet Propulsion Laboratory (JPL), the City of Burbank, and the Metrolink Stations in both Burbank and Glendale.

     

    The Bob Hope Airport in Burbank serves the Los Angeles area including Glendale, Pasadena and the San Fernando Valley. It is the only airport in the greater Los Angeles area with a direct rail connection to downtown Los Angeles. The City of Glendale is located about 30 minutes from Los Angeles International Airport (LAX). LAX is a commerce leader and designated as a world-class airport for its convenient location, modern facilities, and superior sea/air/land connections.

    Businesses and residents alike have taken advantage of Glendale's central location, reputation for safety, excellent business environment, outstanding schools, state-of-the-art healthcare facilities, and growing restaurant and entertainment options. Glendale is also one of Southern California's leading office markets featuring a wide range of properties and amenities. The City has over six million square feet of office space and is home to such recognized firms as Walt Disney Imagineering, ServiceTitan, IHOP / Applebee's, DreamWorks, LegalZoom, and Public Storage.

    Glendale prides itself on the quality of services it provides to the community. It is a full-service City, which includes a water and electrical department. The City operates its own power plant capable of serving the electrical needs of the entire city, although the majority of power is currently imported from other areas for cost savings. Water comes primarily from the Metropolitan Water District, along with a small portion from local wells.

    Show more

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