Administrative Officer - Housing

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The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at 408-535-1285, 711 (TTY) , or via email at CityCareers@sanjoseca.gov .

About the Department

The Housing Department administrators the City’s housing and homelessness response through strategic investments, program and regulatory administrations across 23 lines of business. The Housing Department continues to expand its service delivery and investment portfolio in the communities throughout San Jose, through strategic investments in housing and shelter system management and development expanding to over 1,000 shelter units under management, over 50,000 rent stabilized units under regulatory management, over $700M loan portfolio for housing development, and an aggressive strategy to end unsheltered homelessness in the City of San Jose.

Position Duties

The Housing Department is currently seeking to fill one (1) full-time Administrative Officer vacancy in the Administrative Division.

Salary range for this classification is $121,421.56 - $185,392.22 annually.
This salary range includes an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidates’ qualifications and experience.

The annual operating budget exceeds $20M and annual fund distribution of over $200M including federal, state and local funding sources. The Administrative Officer reports to the Director of Housing, provides support to the Deputy Directors through the administration of the budget, fiscal, procurement, human resources, information technology and clerical totaling 15 FTEs. The AO is charged with cross-departmental coordination including but not limited to City Manager’s Office, Human Resources, Employee Relations, City Attorney’s Office, and City Auditor’s Office on all matters under supervision, and coordinating with Santa Clara County Government, and the U.S. Department of Housing and Urban Development.

Due to the complexity, confidentiality, and scope of authority involved, we are seeking someone who is deadline driven, with the ability to plan, collaborate across multiple levels, and execute handling multiple assignments effectively. The candidate will have strong analytical skills and the ability to problem-solve. The candidate must demonstrate excellent interpersonal and communication skills, both verbal and written, critical thinking, and the ability to provide vision and strategic leadership to a large department in the management of all administrative processes.

Minimum Qualifications

EducationandExperience:

Bachelor’s Degree in business administration, public administration or a related field and six (6) years of increasingly responsible experience in business management and/or administration, including at least two (2) years of experience supervising professional staff.

Other Qualifications

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.Customer Service - Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.Leadership- Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction.Management - Evaluates priorities to ensure the 'true' top priorities are handled satisfactorily; sets clear goals for the employees and the work unit.ProjectManagement- Ensures support for projects and implements agency goals and strategic objectives.Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.Teamwork&InterpersonalSkills- Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.CommunicationSkills-Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts.
Selection Process:

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all questions to be considered or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.

You will be prompted to answer the following job-specific questions during the online application process:
Please describe your experience in public administration, human resources functions, and budget, including your work with capital and/or operating budgets. Include your specific role and responsibilities and provide an example of an accomplishment you achieved in respective areas.
Please describe your direct supervising experience, including experience with performance management. Please include the number of staff and the positions that you supervise(d).
Please describe your experience in effectively planning workflow and managing multiple projects to deliver quality results in a timely manner.

If you have questions about the duties of these positions, the selection or hiring processes, please contact Vaishali Vashistha at vaishali.vashistha@sanjoseca.gov.

Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses. Please be advised that use of AI content in your responses may result in your removal from the hiring process.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application.

The City of San Jose offers a wide range of core health benefits including Medical, Dental, Vision, Employee Assistance Program, Life Insurance, Disability, and Savings Plans. Please visit the City's benefits pagefor detailed information on coverage, cost, and dependent coverage.

For information on the City’s Retirement Plan(pension for full-time employees), please visit the Office of Retirement Services website. You will be able to view information based on different Sworn/Federated job classification.

In additional to the benefits above, there is an additional perks siteto explore further benefits of working for the City of San Jose like paid leave, educational reimbursements, and holiday pay are specific to the job classification and union membership.

Closing Date/Time: 2/17/2025 11:59 PM Pacific

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• City of San Jose

• 408-535-1285

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